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HomeMy WebLinkAbout07/27/1999BOOK AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD July 27, 1999 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: 4. Approval of Agenda 5. Unfinished Business 6. Design Review ao b. 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations June 8,1999 and June 22,1999 10. Building Addition - Excel Air Systems, 2075 Prosperity Road School Campus Proposal - Waldorf School, 70 E. County Road B a. CDRB Membership Interviews- Applicants: Jorgenson b. CDRB Volunteers for August 9 and August 23 City Council Meetings Adjourn James Cownie and Craig p:com-dvpt~cdrb.agd WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. 1. The chairperson of the meeting will announce the item to be reviewed. The chairperson will ask the applicant or developer of the project up to the podium to respond to the staff's recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project with the applicant. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 5. The Board will then discuss the propOsal. No further public comments are allowed. 6. The Board will then make its recommendations or decision. Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms~cdrb.agd Revised: 11-09-94 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JUNE 8, 1999 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. II. ROLL CALL Matt Ledvina Present Marie Robinson Present Ananth Shankar Present Tim Johnson Present III. APPROVAL OF MINUTES IV. May 25, 1999 Boardmember Shankar approval of the minutes of May 25, 1997, as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Schroeder Milk Expansion - 2080 Rice Street, Schroeder Milk Company (applicant) Secretary Tom Ekstrand presented the staff report. He said Phase 1 is a 700-square-foot addition on the northwest corner of the building plus a 33,900-square-foot production and warehouse addition on the back of the building. Also included with this phase is a proposal for four 40,000-gallon stainless steel silo tanks. Phase 2 includes a 4,600-square-foot production-area addition on the northwest corner of the building behind the smaller Phase 1 addition. Phase 3 has a 20,250-square-foot cooler addition also on the back of the building, north of the larger Phase 1 addition. The applicant is also proposing to extend the pavement 125 feet to the east behind the proposed Phase I and 3 additions. Fifteen parking spaces north of the building will be eliminated but these spaces will be added to the south on the site. There will be 95 new parking spaces provided and seven more spaces on the existing pavement. Staff is recommending approval. Community Design Review Board Minutes of 06-08-99 -2- Jim Evans, architect with Buetow & Associates, was present along with Carl Schroeder and Bob Banken of Schroeder Milk Company. Boardmember Ledvina asked the applicant if there were any plans to change the exterior of the existing tanks along Rice Street that are painted white. Mr. Schroeder said they would like to go to stainless steel exterior on the tanks because it is more modern and sanitary. Boardmember Ledvina asked how the applicant was going to transition the northwest corner of the building for the Phase 2 production-area addition. Mr. Evans said they intended to have both north and west faces look the same. He said they might use the same blue color that is used on the north face of the building for the transition at the northwest corner. Staff felt that whatever the architect came up with would be satisfactory. Boardmember Shankar asked the applicant at which phase they would be adding the 95 parking spaces. Mr. Evans said they would be doing the 95 spaces right up front during Phase 1. Boardmember Shankar also asked about the handicap spaces. Boardmember Robinson asked if the trees in the northwest corner were going to be removed during Phase 2. Mr. Evans said they would be coming out during Phase 2 but that they would be adding more where the parking lot was further to the north. Boardmember Shankar said that staff was requiring the applicant to have site security lighting and wanted to know if there was any site security lighting at present. Mr. Evans said there was pole lighting adjacent to the existing parking lot and that when they add the 95 stalls to the south they will be putting in four more security pole lights. Boardmember Robinson wanted to know what the applicant was going to do with all the trailers that are currently on the property after Phase 1 and 2 are completed. Mr. Schroeder said the trailer count would remain about the same as it is now. Boardmember Johnson asked if there would be roof top equipment on any of the phases. Mr. Evans said there would be some King units that are prefabricated metal panels that actually enclose the mechanical equipment. These would be prepainted to match the adjacent building. He said there might be some small units in Phase 1 and 2 that would be painted to match the adjacent areas. Mr. Evans said the new trash dumpster would be outside, tucked around behind the building. Boardmember Robinson was concerned that the recommendations did not specifically state that the materials should match the existing building. Boardmember Robinson moved the Community Design Review Board: Bo Approve the plans, date-stamped May 7, 1999, for the proposed three-phase Schroeder Milk expansion proposal at 2080 Rice Street. Approval is based on the findings required by the code and subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. Community Design Review Board Minutes of 06-08-99 -3- b. Submit a revised site plan for staff approval showing the location of seven additional parking spaces on the existing pavement, 3. The applicant shall complete the following before occupying the building: a. Provide enough handicap-accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. This may involve restriping an existing parking lot to provide additional spaces close to the building. b. With the Phase 2 constructiOn, close the existing curb cut along the Cub Foods driveway with continuous curbing, remove the asphalt and landscape according to the approved plan. c. Provide continuous concrete curb and gutter all around the new parking lot. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. f. Install an in-ground lawn irrigation system for the landscaped area north of the building. go Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. h. All material shall match or complement existing materials used on the building. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval includes the parking addendum date-stamped May 25, 1999. Boardmember Johnson seconded. Ayes--all The motion passed. Community Design Review Board Minutes of 06-08-99 Bruentrup Farm Buildings Relocation Request--County Road D between Ariel Street and McKnight Road, City of Maplewood (applicant) Secretary Tom Ekstrand presented the staff report. Mike Ericson, assistant to the city manager, said there were two goals for the project: 1 ) to preserve, reestablish and restore the oldest dairy farm in Maplewood, and 2) to provide a home for the Maplewood Historical Society to display historical artifacts, pictures, and farm implements. The city would have a 99-year lease with the historical society at one dollar per year. He said the future goals of the society would be to use the farm as a history center and, perhaps, an interpretive center. Mr. Ericson said the society has received a $100,000 grant from the state legislature, $100,000 from the Bruentrups and $14,000 in miscellaneous donations. They will be seeking some "in-kind" work and donated labor from trades persons in order to do some renovation work on the buildings. He said there will be four phases to the project: 1) moving the buildings from the current site to County Road D, 2) preparation of the future site which would include determining if the existing well could be used, 3) building the foundations, footings, etc. for the buildings to be placed on, and 4) renovation of the buildings. The public will be able to visit the buildings, but details have not been worked out yet. The society also has a pledge of $2,500 per year for the next four years from the Maplewood Premier Bank. Boardmember Ledvina asked about access to the site from County Road D. Mr. Ericson said the city engineer is aware of any traffic concerns and the condition of County Road D. He felt the traffic would be very minimal at this time. It is difficult for a vehicle to access the site from the existing driveway because it is so narrow. Neighbors have been notified of the proposal and invited to an informational meeting. Mr. Ericson felt that, based on calls from some of these people, "by and large they were supportive" of this project, although there was "a fear of the unknown" and they had questions. Mr. Ekstrand was not aware of any controversy over the proposal. Mr. Ericson mentioned that the city council awarded the bid for moving the farmhouse, barn, granary, windmill and also included the metal shed. Boardmember Shankar moved the Community Design Review Board: Approve the plans (dated 6-2-99) for the proposed relocation of the Bruentrup farm to the city property at 2170 County Road D. The city bases this approval on the findings required by the code. The property owner (the city) and the Maplewood Historical Society shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. Community Design Review Board Minutes of 06-08-99 -5' Co Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Johnson seconded. Boardmember Robinson made a friendly amendment to have the metal shed included in this motion since it is not shown on the plan dated 6-2-99. This amendment was acceptable to Boardmembers Shankar and Johnson. Ayes--all The motion passed. Miniature Golf Course Site/Landscape Plan - Goodrich Golf Dome Site, Fred Paul (applicant) Secretary Tom Ekstrand presented the staff report. Mr. Paul, the owner/operator of the Goodrich Golf Dome, was present. Staff and Boardmembers discussed setbacks and the elevation in that area. Boardmember Shankar asked the applicant about the chainlink fence. Mr. Paul said they want to be able to control the entire area and want to continue the fence along the dome and all the way around the dome. Mr. Paul also stated that because this is a summertime activity, they will be honoring the hours that they always have by closing at 10:00 p.m. Boardmember Shankar asked what kind of lighting there would be. Mr. Paul said they would have minimal lighting because it is a summertime project. They would only need lighting for the last hour or so and would probably use an extension periodically around the fence line so they have enough to illuminate the course to finish before 10:00 p.m. He said all the lights will go off at 10:00 p.m. Boardmember Robinson asked if they were managing this through the dome office. Mr. Paul said people will come through the dome office, register to play, and move through the building back alongside the dome so there will be no second building except for a kiosk where people can get a putter or ball and this kiosk would be taken in in the winter. Boardmember Ledvina asked how long it takes to play the course. Mr. Paul said that a game could be played in a little over an hour. Community Design Review Board Minutes of 06-08-99 -6- Boardmember Robinson asked if there had been any consideration given to a retaining wall along White Bear Avenue for the slope. Mark Prince, owner of Golf Landscapes in Chanhassen and landscaper on the project, was present. Mr. Prince handed out drawings of 21 individual holes. He said they would be using a lot of different landscape materials and hundreds of plants. There is going to be approximately 12 annual beds and there is going to be three water statements so that no hole will look alike. He said that they've used boulder walls on other greens and that they would use them on this project. Boardmember Robinson asked who would be maintaining the course. Mr. Prince said that the Golf Dome management would be. He felt that maintenance would be minimal because there is a lot of rock and the greens don't require a lot of maintenance. Boardmember Robinson asked how the annual plants would be watered. Mr. Prince said they would tap into the present irrigation system they use for the grass and bring in a couple of lines. Boardmember Shankar, after looking at the map, asked staff if the boundary would be affected regarding Item No. 3 in the staff report. Staff said that with the 36-foot setback from the White Bear Avenue side there shouldn't be any concern with the sight triangle because they only need a 25-foot sight triangle. Staff explained that there could be objects and plantings up to 2-1/2 feet high but anything over 2-1/2 feet high has to be outside the 25-foot sight triangle but with the proposed setback there shouldn't be any concern at all. Boardmember Shankar had a concern about the chainlink fence right against White Bear Avenue because that is the immediate view for people on White Bear Avenue and not the golf course. Boardmember Shankar proposed that the applicant look at some other material or landscaping for screening the west facade of their mini golf course, such as, an 8-foot tall brick wall. Staff agreed with the concern about appearance but said they also had a concern about vandalism. Mr. Paul said that security was the issue for them. Mr. Prince suggested that they could put a running vine at the base of the chainlink fence which would cover most of the fence. Boardmember Robinson said that if there were all vines on the fence she felt the fence would definitely be noticeable. She strongly encouraged the applicant to put something on the fence on the White Bear Avenue side the first year or two and then after that she felt the course itself would provide a pleasing appearance. Boardmember Robinson moved the Community Design Review Board approve the plans, date-stamped May 12, 1999, for the mini golf course at the Goodrich Golf Dome, 1815 Van Dyke Street, with the following conditions: 1. All new site-lighting fixtures shall comply with the city code. 2. All existing trees shall be preserved, moved or replaced. Such changes to the landscape plan shall be subject to staff approval. 3. There shall not be any fencing or landscaping within the required 25-foot sight triangle at the intersection. The site plan shall be revised accordingly. 4. Require applicant to put some landscaping on the outside of the westerly fence subject to staff approval. Boardmember Johnson seconded. Community Design Review Board Minutes of 06-08-99 -7- Chairperson Ledvina made a friendly amendment to add a number 5 to read: The westerly extent of the proposed mini golf course shall be set back 36 feet from the east extent of the White Bear Avenue sidewalk. This amendment was acceptable to Boardmembers Robinson and Johnson. The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS Ayes--all There were no board presentations. IX. STAFF PRESENTATIONS A. June 14 Council Meeting: Mr. Shankar will attend this meeting. B. June 28 Council Meeting: Mr. Johnson will attend this meeting. X. ADJOURNMENT The meeting adjourned at 7:18 p.m. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JUNE 22, 1999 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. II. ROLL CALL Matt Ledvina Present Marie Robinson Present Ananth Shankar Present Tim Johnson Present III. APPROVAL OF MINUTES There were no minutes. IV. APPROVAL OFAGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. V. UNFINISHED BUSINESS A. First Financial Design Revisions--Tony Sampair, County Road D Secretary Tom Ekstrand presented the staff report. The board had no questions for Mr. Ekstrand. Tom Hastings of Hastings & Associates, the construction manager for this project, said all of the conditions in the staff recommendation that apply to construction are currently on the documents or will be provided. He said when the electrical plan is complete, a parking lot light layout will be submitted to staff. Mr. Hastings felt the possibility of lights shining into the neighbor to the east is no longer an issue. Tony Sampair, the applicant, was also available to answer questions. Mr. Hastings did not have samples of the building materials with him but offered to submit them for review. He said the design was changed from a hip-roof, wood building to a flat-roof masonry structure because of quality and durability. Chairperson Ledvina noted that "extra effort" had been put into the north facade of the building for the benefit of freeway traffic. He felt the south facade was important for the residents of Maplewood and suggested that the applicant provide some arch windows above the center windows of both floors on this side. Boardmember Shankar agreed with Mr. Ledvina and mentioned a previous application where the owner was required to upgrade the south side of the building. Mr. Hastings spoke of copying the front of the north side on the lower half of the south side. He was agreeable to arching the two middle windows on the south elevation of the first floor and creating a peak above those two windows. Boardmember Robinson moved the Community Design Review Board approve the revised building elevations, site plan and landscape plans date-stamped June 4, 1999, for the Community Design Review Board Minutes of 06-22-99 -2- proposed First Financial building east of 2025 E. County Road D. Approval is based on the findings required by the code and subject to adherence to the approved plans and compliance with the revised conditions of approval as follows (additions to the original motion are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit the applicant shall: a. Submit grading, drainage, utility and erosion control plans for city engineer approval. b .... "-- "-- -"'- -'-- ' .... ' ~ ........' b'i' [~--1 ~-~l~Jill~ ~,/I I~;~ IIIk,/l~ I lC;Ii I~Jl~;IF/-~i~V~;~Oll./l~;~ F/¢;llr~lll~ ~;~F/~;I~ I~1 ~ I~W~,lL(;~l '*.wi ~./[./ ~ I~JVlUlll~::~ ~ Id--lU~,,,~l. I,.~C;al r~ll I~-I~JI. o~l.~J(;l~,,r~ IIUIII I.i i~;; IIUI Ill i~,,/I. IIIIG. b. Submit revised building elevations for the south elevation of the building showing arches over the two middle windows and a gable-peak detail on the top of the exterior 3. The applicant shall complete the following before occupying the building: a. Install a handicap parking sign for each handicap parking space. Handicap spaces must comply with ADA requirements. One space must be van accessible. b. Paint any rooftop mechanical equipment to match the color of the upper part of the building. (code requirement) c. Construct a trash dumpster enclosure to match the building with a 100 percent opaque gate. (code requirement) d. Install an in-ground lawn irrigation system for all landscaped areas. (code requirement) e. Direct or shield the site lights so they do not shine in drivers eyes. f. Provide continuous concrete curbing around all parking lots and drives. g. Post the nine-foot-wide parking spaces for employees only. (code requirement) Parking spaces for visitors or customers must be at least 9 ¼ feet wide. h. Sod all turf areas, including the boulevard, except planting beds if a different ground cover or mulch is to be used. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. Community Design Review Board Minutes of 06-22-99 -3- b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June I if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer· c. The city receives an agreement that will allow the city to complete any unfinished work. 5. Signs are not approved in this review. The applicant must submit the sign plans to staff for approval and obtain the necessary sign permits. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 7. All color of outside material used subject to staff review. Th~ ~,,o,,o o, · ,--:-, ...... · · ......... -' ........ ="- - ~ub~tltutJon of approved "':'~' - th~ o~.v,,,., o,.,.,..~ .,., th6 8. Arch the two middle windows on the first floor under the south elevation to create a peak, subject to staff review. Boardmember Johnson seconded. Chairperson Ledvina offered a friendly amendment to modify 3.e. to read: "A lighting plan shall be submitted for staff approval. Ayes--all The motion passed· VI. DESIGN REVIEW A. Menard's Expansion ProposaI--Menard, Inc., 2280 Maplewood Drive Secretary Tom Ekstrand presented the staff report. He said the applicant held a neighborhood meeting and there was no opposition from the neighbors. Gregory Ewig, of Menards, showed some materials that they are considering using. He said, after internal discussions, Menards would like to put the brick on the front facade of the building, buff aggregate precast panels along Highway 36, and match the painted cinder block on the back of the structure. Mr. Ewig said they will structure, repave, and stripe a parking area southwest of the building. He pointed out that the watershed district may require Menards to put in a detention pond· Menard's civil engineer is working to determine if this is feasible and, if so, how it would work. Boardmember Robinson asked about the space occupied by Keller Lounge and the adjoining hall· Mr. Ewig said these spaces are owned by Menards and the lease for them expires on December 31, 1999. The construction of this new addition would begin in 2000· It was decided that there is some brick on the back of the existing building. Mr. Ewig thought the trash dumpster was now in the back of the building. He said they are not proposing to Community Design Review Board Minutes of 06-22-99 change the location because noise from material being deposited in the dumpster could be disruptive to a nearby residential area. Boardmember Shankar suggested precast of a complimentary color, not matching the brick, on the west, northwest and east sides and all around the building. If this option is chosen, Mr. Shankar felt the face of the brick and the precast should not line up (either the existing wall or the new wall should be offset about two feet). He said if the new brick matches the existing exactly, then the wall would not have to be stepped. Secretary Ekstrand preferred not to see a jog in the sidewalk if the building wall was offset. Mr. Shankar also thought the windows on the north elevation should be adjusted to go from joint to joint of the precast panels. Chairperson Ledvina spoke about the gains that are made from having more "green space," especially in a shoreland district, as opposed to having the required number of parking spaces. He said that reduced parking becomes Menard's problem. Mr. Ledvina thought this was a reasonable way of approaching the parking reduction for this site. He also agreed with Mr. Shankar regarding the building materials. Mr. Shankar confirmed that the precast material would be used around the entire building. No cinder block would be used on the east side. Secretary Ekstrand asked to have it noted that the sign plan will be reviewed by staff. He said it is not approved as part of this review. Mr. Ekstrand also stated that the signs were excessive and did not meet code. Boardmember Shankar moved the Community Design Review Board: Approve a parking-reduction authorization for Menard's at 2280 Maplewood Drive to have 258 spaces fewer than the code requires. (The code requires 717 spaces on the site--29 for the indoor warehouse and 688 for indoor retail space. Menard's is proposing 459 parking stalls.) Approval is because: The required number of spaces is excessive. Menard's has gotten by, essentially, with the main parking area in front of the building since 1988. Menard's customers do not typically use other available parking areas on the site. The proposed retail addition would need 169 spaces according to the code. The existing easterly parking lot and the proposed 149-space parking lot (totaling 180 spaces) would provide enough parking for the new retail space. Approve the plans date-stamped May 5, 1999, and the parking-lot curbing addendum date-stamped May 14, 1999, for the 33,769-square-foot addition to Menard's, 2280 Maplewood Drive. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. Community Design Review Board Minutes of 06-22-99 -5- Revise the building elevations to show precast panels on the west, northwest and east proposed elevations. The precast panels shall have a painted brick pattern and color. The color shall be complimentary to the existing brick color and be subject to staff approval. The west wall facade of the new addition will be two feet further to the west than the existing wall facade. Applicant shall revise window mullion spacing to align with precast panel joints. Revise the site and landscape plans for staff approval as follows: (1) Provide enough handicap-accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. (2) Increase the tree sizes to six-feet-tall for the spruce trees and 2 ¼ inches in caliper for the deciduous trees. 3. The applicant shall complete the following before occupying the building: ao Close the existing curb cut north of the building with continuous concrete curbing, remove the asphalt and landscape according to the approved plan. The proposed access driveway and curb cut shall meet all requirements of the city engineer. b. Menard's shall provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. C° Provide continuous concrete curb and gutter all around the new parking lot west of the outside-storage yard. The applicant shall also provide the curbed medians as shown on the addendum and repave this entire area. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) So The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. An inground lawn-irrigation system shall not be required for the landscaped area in the southwest corner of the site. The applicant shall Install an in-ground lawn irrigation system for the landscaped area north of the building. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. ho Replace all of the ten-foot-tall screening fence with 14-foot-tall vertical-board fencing. The applicant shall also replace the screening fence on the west side of the outdoor storage yard with 14-foot-tall, vertical board fencing. 4. If any required work is not done, the city may allow temporary occupancy if: Community Design Review Board Minutes of 06-22-99 -6- Boardmember Johnson seconded. a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work, Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. Signage shall be submitted for staff approval. Ayes--all The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS Boardmember Shankar reported on the June 14 City Council meeting. IX. STAFF PRESENTATIONS June 28 City Council Meeting Representative: Mr. Johnson will attend this meeting. July 12 City Council Meeting Representative: Mr. Ledvina will attend this meeting. X. ADJOURNMENT The meeting adjourned at 7:08 p.m. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Thomas Ekstrand- Associate Planner CUP and Building Design - Excel Air Systems 2075 Prosperity Road July 20, 1999 INTRODUCTION Project Description Ms. Alma Fitzloff, representing Excel Air Systems, located at 2075 Prosperity Road, is proposing to add onto the building. The proposed expansion project would include a 6,450-square-foot office and shop addition on the north side of the building and a 1,120-square-foot dock addition on the south side. Excel Air Systems would purchase the two adjacent parcels to the north that the city has zoned M1 (light manufacturing) for their proposed expansion. Refer to the attached maps on pages 8-10. The proposed additions would have exteriors of single-scored concrete block to match the existing building. The applicant would also build a trash enclosure in the southwest comer of the site. Requests 1. A conditional use permit (CUP) to construct a building addition in an M1 distdct that would be closer than 350 feet to a residential district. The proposed addition would be 50 feet from the R2 (double-dwelling residential) distdct to the north. Refer to the applicant's letter on page 12. 2. Approval of site and architectural plans. BACKGROUND June 1, 1972: The city council approved the development plans for a warehouse building on this site for the White Bear Ski Company. August 11, 1972: The White Bear Ski Company applied for a permit to construct the building now owned by Excel Air Systems. May 23, 1983: The city council amended the land use plan for the existing Excel Air Systems site from RL (Iow density residential) to BW (business/warehouse). January 9, 1984: The city council amended the land use plan for 2081 Prosperity Road from RL to BW. (The former BW classification is now referred to as M1 in the comprehensive plan.) DISCUSSION cuP and Comprehensive Plan Discrepancy CUP The proposed expansion meets the requirements for a CUP. Comorehensive Plan There is an error in the comprehensive plan map for this neighborhood. The plan shows the Excel Air Systems site and the adjacent home site at 2081 as R2 (double dwelling residential). Refer to page 11. Staff researched city council actions regarding these properties and found that the correct plan designation is M1. The consultant hired to update the plan in lgg3 apparently erred in the map representation and it was not noticed until now. Staff will correct this discrepancy with the upcoming plan update. Neighbors' Comments The comments received were concerning traffic increase, noise, screening and that this development is not appropriate in a residential area. Traffic The applicant explained that the reason for the proposed expansion is to Uspread out" within the facility. They need more room for storage, shop area and office space and do not intend to add shop staff. Excel Air Systems only plans to add one office worker after the expansion. They, therefore, do not expect any appreciable increase in traffic generation. Noise As stated above, Excel Air Systems would not add any shop staff or equipment so there should not be any increase in noise. The neighbors that responded to our questionnaire, furthermore, were split on the subject of noise. Some neighbors felt the existing business was occasionally noisy and some felt that there was no problem. The city has not received any complaints about this business. Screening The applicant would preserve most of the existing trees and shrubs. The most noticeable change in screening would be the loss of a section of hedge for the installation of the proposed northerly driveway. In spite of this there would still be substantial mature plantings remaining on the site. Land Use The site is zoned and planned properly for this business and for the proposed expansion. It is unusual and not ideal that this building is located in the midst of a residential neighborhood. Excel Air Systems, however, has maintained a "low profiler with their operation. Parking There would be enough parking spaces on site to meet code requirements. 21 parking spaces; 22 spaces are shown on the site plan. The code requires Building Design The proposed addition would match the existing building. Although the single-scored concrete block is somewhat of a plain material, it is appropriate that the applicant continues with this exterior for continuity. It would not make sense to require that the proposed additions be of a different material. COMMISSION ACTION On July 19, 1999, the planning commission recommended approval of the conditional use permit. RECOMMENDATIONS Adopt the resolution on pages 14-16. This resolution approves a conditional use permit for a 7,570-square-foot addition for the business at 2075 Prosperity Road. The city bases this approval on the findings required by the code. Approval of this CUP is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Storage outside the building is prohibited unless allowed by the city council. 5. The hours that business may generate noise that can be heard off-site are: 7 a.m. to 7 p.m., Monday - Friday and 8 a.m. to 12 noon Saturday. Approve the plans date-stamped June 23, 1999 for the 7,570-square-foot addition to Excel Air Systems, 2075 Prosperity Road. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. The applicant shall complete the following before occupying the building: a. Provide continuous concrete curbing around the perimeter of the proposed parking lot and driveway. b. Screen any new rooftop mechanical equipment that would be visible from residential properties. (code requirement) c. An inground lawn-irrigation system shall not be required for the landscaping since the site is landscaped now and is well maintained. do Provide site-security lighting as required by the code. The light source, including the lens coveting the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. The applicant shall submit a lighting plan to staff for approval. (code requirement) e. Install a handicap parking sign for the handicap parking space. The handicap space must comply with ADA requirements. This space must be van accessible. f. Construct a trash dumpster enclosure to match the building with a 100 percent opaque gate. (code requirement) 3. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. CITIZEN COMMENTS I surveyed the 18 surrounding property owners within 350 feet of the proposed site for their opinion of this request. I received six replies. We are wondering on the amount of increased traffic. This street is a bike path with a lot of pedestrian traffic (hikers, bikers & roller bladers). Excel Air Systems has been a quiet and responsible neighbor -- so our only concern would be as above. Thank you. (Grealish, 2111 Prosperity Road) I have talked with the owners of Excel and it is my understanding that the natural screening between my home and the new Excel property will remain. Excel is a "quiet" light manufacturing operation and is ideal to be located near a residential area. 40 years ago when I got my building permit I was aware of the zoning. I have no objection to the Excel proposal. (Mahre, 2095 Prosperity Road) We are not favorable for the expansion of this business in our neighborhood. We have often wondered why a business was placed there in the first place. I believe they have tried to be a good neighbor but the fact remains that they are a business and not a residence. They have lights on the outside that are on all night. They have garbage pick up very early in the morning that is noisy. Other times of the day it is noisy. I can't imagine that expansion would improve any of these conditions. We don't think that a business should have been allowed so close to our home. (Marry, 2049 Prosperity Road) 4. My brother and I do not have a problem with the new addition that is proposed to be built. We own the land on the east side of Prosperity Road. (Berwald Investment Company) We have concerns as to: The additional noise the facility will generate in our direction. Will there be privacy, sound proofing, fencing, etc, installed that could be helpful? Will there be shifts added other than the day shift--more commotion. Property values would have a possibility of decreasing another concern. (Lehmann, 2053 Prosperity Road) 6. Refer to the letter on page 13 from Jerry Le Vasseur. REFERENCE INFORMATION SITE DESCRIPTION Site size: 1.3 acres Existing land use: Excel Air Systems and a single dwelling at 2081 Prosperity Road SURROUNDING LAND USES North: Single dwellings South: Gateway Trail and single dwellings West: John Glenn Middle School ball fields East: Prosperity Road and a single dwelling PLANNING Land Use Plan designation: Zoning: M-1 M-1 Ordinance Requirements Section 36-187(b) states that no building or extedor use, except parking, may be erected, altered or constructed within 350 feet of a residential district without a CUP. Section 25-70 of the city code requires that the CDRB make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Findings for CUP Approval Section 36-442(a) states the city council must base their approval of a CUP on nine standards. Refer to the resolution beginning on page 14. p:sec15\excelair.cup Attachments: 1. Location Map 2. Property Line / Zoning Map 3. Site Plan 4. Sherwood Glen Neighborhood Land Use Plan 5. Applicant's Conditional Use Permit Justification dated June 23, 1999 6. Letter from Jerry Le Vasseur dated June 26, 1999 7. Resolution 8. Plans date-stamped June 23, 1999 (separate attachment) Attachment 1 1 AV~ SHE~REN N~3N AVC RIPI. E'Y AV~. IAV~, LOCATION 8 MAP Attachment 2 )UNTY .... ROAD- I EXCEL AiR ~5 I s,,s~s BURKE '~12111 AVE. 3 .IGe, c. 2080 /, --/ N~ ? · C.~RF..ACT I. AKF_S t..t N E. -" 0 PROPERTY LINE I ZONING MAP I PROPOSED EXCEL AIR SYSTEMS SITE EXISTING EXCEL AIR SYSTEMS SITE 9 Attachment 3 ! ,, ,/' .,~.?'.:: · "' PRO ADDITION EXISTING BUILDING SITE PLAN 10 Attacnmen~ ~ OS o. Attachment 5 June 23, 1999 City of Maplewood Excel Air Systems, 2075 Prosperity Road, Maplewood, Minnesota has submitted to · Frank Sanders, 2081 Prosperity Road, Maplewood, Minnesota an offer to Purchase his property. The land and residential house adjoins the Excel Air property and the purpose if to expand the business and place an addition on the present site and the property being acquired. A copy of the Purchase Agreement will be furnished if you request it. Prior to this submission date both Architect, Builder and myself, representing Excel Air Systems have been in contact with the City Planning Department to be sure we understand the process and are meeting all the requirements set forth by your city. Every effort has been made to comply with the Community Design Process and the Condition Use Application. I understand this is a Lot Consolidation and the surveys are part of this application. The Frank Sanders property is zoned M-l, Light Manufacturing, which is the same zoning as the Excel Air Systems property. Frank Sanders property consists of 2 lots and shown on the attached surveys as it exists now. The architectural building drawings represent the proposed use. The parcel is described in present legal description and the combined parcel description. Excel Air Systems has been on the present site for several years. They are a ventilation company that makes, and produces sheet metal and duct systems. The company installs air handler units and air handler systems for commercial buildings. The business has grown and expanded considerably and more room is needed to do the sheet metal production, and expand the office. Ten to fifteen people are employed on a regular basis. The company has its own vehicles. This area has excellent access to the freeway and is in no conflict with the surrounding community. It is a very quiet, self-contained business and this site has worked well for location and the business needs. It will also save considerable dollars to place an addition on the present facility without interruption to its many customers and to the business by trying to relocate or buy other property. Excel Air Systems asked that you approve the addition on the building for its business and the lot consolidation. All of the fee's are enclosed. Thank you. Alma Fitzioff Agent for Excel Air Systems, Steve Mareello and Allen Swanson 612-559-4733 JUN 3 1999 12 The Le Vasseur Family t 655 Harris Avenue East Maplewood, MN 55109 Home Phone (65t) 770-7737 Attachment 6 June26, 1999 City of Maplewood Mr. Thomas Ekstrand 1830 E. County Rd. B Maplewood, MN 55109 NEIGHBORHOOD SURVEY (EXCEL AIR SYSTEMS) My family resides at 1655 Harris just southeast ofthe Excel site. We are against any building addition, especially one that would increase the business size and activity at that site in the future. Although we are across Prosperity and the Gateway trail including a significant tree line, the current business is still visible from our home and most importantly the "volume" of business is quite audible from our home. In fact, I do not believe we are more than 300 feet from the site. At times, we can hear machines, workers and vehicles (trucks) from inside our home as well as outside in our yard. At times, this activity occurs on weekends and during early morning hours· One might ask, "Why have you not complained in the past?" The answer is simply that it is a business and it was here before we were. However, we are now here and before any addition, which will certainly increase the negative aspects of having a "construction/factory" business near your residential neighborhood. We are concerned with both parts of the proposal: building addition on the north side and dock addition on the south side. According to Alma Fitzloff, the north side addition is proposed to increase sheet metal work production and office space· We believe and are rightly concerned that any increased production will certainly increase noise in the manner addressed above. Moreover, the south side dock addition is proposed to, one would assume, handle the increased shipping of produced materials· We are concerned that increased vehicle traffic in that area has many negative neighborhood affects. The business entrance is fight next to the Gateway trail crossway on Prosperity· As it appears from our home the entrance/exit is blind to the trail and an accident waiting to happen. Furthermore, we were unaware and surprised, when an access road was built just north of the Gateway trail last summer. This access road provides an alternative entrance/exit for the Maplewood Industrial Center located on Whitebear Avenue across from the MCC. This access is directly across the street from the Excel entrance. Additional production and vehicle traffic would greatly displace the existing atmosphere and increase the level and frequency of noise in our neighborhood and home. We are happy to hear the Excel business has been prosperous and is in need of expansion. However, expanding in a residential area that has an environmental and recreational trail through it as well as concerned home owners is not a viable option. It is unfortunate that the proposed building site, which has been a residential home for quite some time, is still zoned MI or Light Manufacturing, but I am sure it was done for this exact reason. Never-the-less, the current zoning does not require that it be used for such a purpose, thus our family strongly believes that an addition of this type would not benefit the surrounding community enough to accept the negative aspects of it's existence. We are very appreciative that our opinion in this matter was requested. We hope that it is respected, whether accepted or not. We also hope that if the building addition is accepted, specific requirements to ensure environment and community controls to address the above are mandated. Please notify us of any public hearings regarding this buildin ~ropoT1. 13 Attachment 7 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Alma Fitzloff, representing Excel Air Systems, requested a conditional use permit to build a 7,570-square-foot addition on an existing building closer than 350 feet to a residential district. This building is located at 2075 Prosperity Road. The legal description is: DESCRIPTIONS OF EXISTING THREE PARCELS A. NORTHERLY PARCEL (per deed Doc. No. 1870889) Lot three (3), Block seven (7), SABIN GARDEN LOTS, except the West 139.9 feet and except the North 151.6 feet and except that part thereof described as follows: Commencing at a point on the North line of said Lot Three (3) a distance of 139.9 feet East of the Northwest corner thereof, thence South parallel to the West line of said Lot Three (3), a distance of 151.6 feet to the actual point of beginning; thence East parallel to the North line of said Lot Three (3), a distance of 85.1 feet; thence South parallel to the West line of said Lot Three (3) a distance of 90 feet; thence Southeasterly parallel to the South line of said Lot Three (3), to the Westerly line of Prosperity Avenue, thence Southwesterly along the Westerly line of Prosperity Avenue to the Southeast corner of said Lot Three (3); thence Westerly along the Southerly line of Lot Three (3), 142.5 feet; thence North 226.9 feet to the point of beginning. B. SOUTHERLY PARCEL (per deed Doc. No. 2528031) That part of Lot 3, Block 7, SABIN GARDEN LOTS, lying Southerly of the following described line: Commencing at a point 139.90 feet East of the West line of said Lot 3 and 151.60 feet South of the North line of said Lot 3; thence South along a line 139.90 feet East of and parallel with the West line of said Lot 3 a distance of 92.32 feet to the point of beginning of line to be described; thence Easterly deflecting to the left 81 ° 38' 25" a distance of 138.38 feet; thence Southeasterly deflecting to the right 12° 20' 00" a distance of 84.00 feet more or less to a point on the Southeasterly line of said Lot 3 distant 125.58 feet Northeasterly of the Southeast corner of said Lot 3 and there terminating. C. REMNANT/MIDDLE PARCEL (no document found - description prepared by Sunde Land Surveying, LLC.) That part of Lot 3, Block 7, SABIN GARDEN LOTS, according to the recorded plat thereof, Ramsey County, Minnesota, lying easterly of the west 139.9 feet of said Lot 3 and lying southerly of a line described as commencing at a point on the north line of said Lot 3 distant 139.9 feet east of the northwest corner thereof; thence south, parallel with the west line of said Lot 3, a distance of 151.6 feet to the point of beginning of the line to be described; thence east, parallel with the north line of said Lot 3, a distance of 85.1 feet; thence south, parallel with the west line of said Lot 3, a distance of 90.0 feet; thence southeasterly, parallel with the south line of said Lot 3, to the southeasterly line of said Lot 3 and said line there terminating, Except that part of said Lot 3 lying southerly of the following described line: Commencing at a point 139.90 feet East of the West line of said Lot 3 and 151.60 feet South of the North line of said Lot 3; thence South along a line 139.90 feet East of and parallel with the West line of said Lot 3 a distance of 92.32 feet to the point of beginning of line to be described; thence Easterly deflecting to the left 81 o 38' 25" a distance of 138.38 feet; thence Southeasterly deflecting to the right 12 o 20' 00" a distance of 84.00 feet more or less to a point on the Southeasterly line of said Lot 3 distant 125.58 feet Northeasterly of the Southeast corner of said Lot 3 and there terminating. ]4 PROPOSED DESCRIPTION OF COMBINED THREE PARCELS That part of Lot 3, Block 7, SABIN GARDEN LOTS, according to the recorded plat thereof, Ramsey County, Minnesota, lying easterly of the west 139.9 feet and lying southerly of the north 151.6 feet of said Lot 3. WHEREAS, the history of this conditional use permit is as follows: 1. On July 19, 1999, the planning commission recommended that the city council approve this permit. 2. On August 9, 1999, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Storage outside the building is prohibited unless allowed by the city council. 5. The hours that business may generate noise that can be heard off-site are: 7 a.m. to 7 p.m., Monday - Fdday and 8 a.m. to 12 noon Saturday. The Maplewood City Council approved this resolution on ,1999. TO: FROM: SUBJECT: LOCATION: DATE: MEMORANDUM City Manager Tom Ekstrand, Associate Planner Waldorf School 70 E. County Road B July 20, 1999 INTRODUCTION Project Description The Minnesota Waldorf School is proposing to build a school campus for grades K through 8 on the former Hideaway Bar site at 70 E. County Road B. The intent is to create a green natural landscape where education about plant communities, ecological systems, gardens and weather are integrated into the overall learning experience developed within the school community. The applicant is proposing a Ugarden village" design for the campus buildings. The village buildings would be single stor~ and organized around play yards and learning gardens. Refer to the maps on pages 9-11, the applicant's letters on pages 13-14 and the building elevations. Requests 1. A comprehensive land use plan change from BC (business commercial) to S (school). 2. A CUP (conditional use permit) for a school. The code only allows schools by CUP. 3. Approval of site, architectural and landscape plans. DISCUSSION Comprehensive Land Use Plan Change Maplewood does not have any specific criteria for approving land use plan changes. Any such change should be consistent with the goals and policies of the Maplewood Comprehensive Plan. The land use plan in the comprehensive plan has eleven overall land use goals for coordinating overall development in the city. Of these, four apply to this project. They include: · Preserving significant natural features where practical · Minimizing land planned for streets · Preventing premature use, overcrowding or overuse of land · Integrating developments with open space areas, community facilities and significant natural features Maplewood also has 17 general development policies in the land use plan to carry out the overall land use goals. Of these, three specifically apply to this proposal. They include: · The city will not approve new development without providing for adequate public facilities and services, such as streets, utilities, drainage, parks and open space · Grading and site plans should preserve as many significant natural features as possible · The city regulates development near or the alteration of natural drainage systems to manage storm water run-off The plan preserves many trees and the small wetland in the northeast comer of the site. Conditional Use Permit The proposed school meets the city's findings of approval for a conditional use permit. The code requires compliance with the comprehensive plan to approve a CUP. The city council, therefore, must first approve the plan change in order to grant the CUP. Wetland Buffer The Ramsey/Washington Metro Watershed Distdct has classified the wetland on proposed Outlot A as a Class Four Wetland. This classification requires an average buffer width of 25 feet with a minimum of 20 feet. The proposed grading plan would meet the wetland buffer requirements. Parking There is no specific parking requirement for schools. The applicant feels they are proposing enough parking stalls for the campus. They plan, furthermore, to enter into an agreement with the Td-District school to the west to use their large parking lot for occasional event parking (a play or sporting event). If the proposed number of spaces proves to be too few, the applicant has room to add more as needed. The city could also require additional parking at a later date as part of the CUP renewal process. Trees and Landscaping Maplewood's tree preservation code requires a developer to have at least 10 trees per acre on the property after they complete grading or construction. For this 8.2 acre site, theirs should be at least 82 trees left after grading and construction. The applicant is proposing to plant 92 trees and preserve many more. The proposed plan, therefore, meets the city code for tree preservation. The proposed landscaping would be very attractive. The rainwater gardens would be functional as well as an esthetic amenity to the site. staff's only concern is that the Quaking Aspen and River Birches are proposed as ol'llamental trees with a 1% inch caliper. Ornamental trees may be 1% inches in caliper. Staff feels, however, that .~!e~ are shade trees and should be increased in size to 2 % inches in caliper as the code requires. Building Design The building elevations look somewhat conceptual in that they do not elaborate on the materials proposed for each building section. The structures, though, look unique and attractive. The applicant should present specific and detailed plans for the building permit that clearly indicate all proposed exterior materials. The applicant told me that the proposed portable, temporary buildings are anticipated to be used until Phase II is built. Staff has no preblem with this. DRAINAGE Donald Neely, the abutting property owner to the east along the south side of County Road B, does not want the site to drain into the holding pond in the northeast comer of the site (see Comment 2 on page 6). This pond straddles the lot line and lies on both the Waldorf site and Mr. Neely's property. Although Mr. Neely's lot is not buildable, the city should not allow the applicant to drain their site onto a neighbor's property. The applicant should obtain an off-site drainage easement for storm drainage onto Mr. Neely's lot or retain storm water on their own property. RECOMMENDATIONS Adopt the resolution on page 16 approving a comprehensive land use plan change from BC (business commercial) to $ (school) for the proposed Minnesota Waldorf School campus at 70 E. County Road B. The proposed changes would be consistent with the goals and policies of the Maplewood Comprehensive Plan. 2. It is next to a major collector street and is near two arterial streets. The proposed plans would preserve many significant natural features on the site including a wetland and large trees. 4. There would be no traffic from this development on existing residential streets. Adopt the resolution on pages 17-18 approving a conditional use permit for a school at 70 E. County Road B. The city bases this permit on the findings required by the code and is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. If a parking shortage develops, the property owner shall provide moms spaces, subject to approval by staff of a revised parking layout. Dedicate a 25-foot-wide wetland buffer easement around the wetland to the City of Maplewood. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state theirs shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues a certificate of occupancy for the first phase of this development. The applicant shall obtain an off-site drainage easement for storm drainage onto the abutting neighbor's property adjacent to the northeast comer of the site or retain their storm water on their own property. Co Approve the plans date-stamped July 8, 1999, for the proposed Minnesota Waldorf School campus at 70 E. County Road B. Approval is subject to the following conditions: Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: Submit grading, drainage, utility and erosion control plans to the city engineer for approval. Revise the landscape plan to increase the size of the Quaking Aspen and River Birch trees to 2 % inches in caliper. Obtain an off-site drainage easement for storm drainage onto the abutting neighbor's property adjacent to the northeast comer of the site or retain their storm water on their own property. 3. The applicant shall complete the following before occupying the building: a. Provide continuous concrete curbing around all proposed parking and drive areas. bo The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In that case, an enclosure shall be provided using the same materials and color as the building. An inground lawn-irrigation system shall not be required because of the remote nature of this site. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. 4 o e. Install handicap parking sign for handicap parking spaces in compliance with ADA requirements. f. Install a stop sign at the exit onto County Road B. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June I if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spdng or summer. The director of community development may All work shall follow the approved plans. approve minor changes. CITIZENS' COMMENTS I surveyed the 24 property owners within 350 feet of the site. I received four replies. Comments We have spoken with the architect regarding the notation of a "future pedestrian connection to... school parking." The architect has assured us that this is intended to be a pedestrian connection to the school for the purpose of joint programming, and that they are not relying on our parking lot to satisfy any school parking requirements---either new or in the future. We would like information regarding the assessment of park dedication fees or declaration of park easement on the Waldorf School site. (Joint Powers School Distdct No. 6067) It appears these people are planning to use our property on county Road B for their storm water pond. This is unacceptable and illegal. This property is for sale. They turned it down. Legal action could follow. (Refer to the site plan on page 15 that Mr. Neely returned indicating his abutting property.) (Neely, 1927 Spruce Place) 3. We are very pleased with the proposed school plans. It certainly will be an improvement over the Hideaway. (VVoodbury, 81 E. County Road B) 4. Ensure coordination with the City of Little Canada for utility connections if necessary. (City of Little Canada) REFERENCE INFORMATION SITE DESCRIPTION Site size: 8.2 acres Existing land use: Hideaway Lounge and parking areas SURROUNDING LAND USES North: South: West: East: Businesses across County Road B Tri-District Elementary School property and Sandy Lake across the railroad tracks TH-District Elementary School and the Hilltop Dental Clinic Houses across railroad right-of-way PAST ACTIONS This site has had a restaurant and bar since at least 1969. The first restaurant here was the Oak Hill Ranch and Supper Club. February 20, 1975: The city council approved remodeling and expansion plans for the Hideaway Lounge. June 25, 1991: The community design review board (CDRB) approved plans for an outdoor deck. PLANNING Land Use Plan designation: BC (business commercial) Zoning: BC ORDINANCE REQUIREMENTS Section 36-437(3) requires a CUP for schools in any zoning district. Section 25-70 requires that the CDRB make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 7 That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. CRITERIA FOR CUP APPROVAL Section 36-442(a) states that the city council may approve a CUP, based on nine standards. See the findings in the resolution on pages 17 -18. CRITERIA FOR PLAN AMENDMENT There are no specific criteria for a land use plan change. Any land use plan change should be consistent with the goals and policies in the city's comprehensive plan. The resolution on page 16 gives the findings required by code for approval of a plan amendment. p:sec18/waldorf Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Building Elevation Reduc'don 5. Applicant's statements (two sheets) date-stamped July 8, 1999 6. Map from Donald Neely 7. Land Use Plan Amendment Resolution 8. Conditional Use Permit Resolution 9. Plans date-stamped July 8, 1999 (separate attachments) .[ Attachment CANADA RD. O KIN b'~'l'ON ~ AVF... /- LOCATION 9 MAP Attachment ;' COUNTY ROAD B HILLTOP DENTAL CLINIC TRI-DISTRICT SCHOOL Z~ TOTAL. HIDEAWAY / / / / / B.o~ W.C. r% ! 120 130 40 ST. PAUL WATER UTILITY PROPERTY PROPERTY LINE I ZONING MAP 10 Attachment 3 COUNTY ROAD B ~k/'I ~ / / ~-. / ..~ / ~ / / / / / / / / SITE PLAN 11 Attachment 4 Z ,\ CADO Reference NO.: IRRT ProOf No.: 7/2a/g? J hL~W ~CNOOL F.4~ FOIb ~TA WALDORF SO4CX~ 12m~m=,~moo~, I~I~OTA Rafferty Rafferty Tollefson Architects, Ir~ Attachment 5 The Waldorf Campus is being designed as a 'garden village'. The intent is to create a green, natural landscape where education about plant communities, ecological systems, gardens, and weather are integrated into the overall leaming experience developed within the school community. The school facilities ara nestled into the landscape much like a provincial hillside village or a midwestem farmstead. The campus will be developed in multiple phases, as funding permits. The majority of the site improvements will occur in the initial phase, with additional classrooms and gymnasium structures to be added in future phases. The character of this first phase will be maintained in future phases. The campus slowly reveals itself as one passes along the gently sloping drive through a canopy of mature oak trees and carpet of woodland perennials. 'Car parks' are located to reflect the need for convenience and safety and the desire to experience the landscape after leaving one's car. Village buildings are single story, organized around play yards and leaming gardens. Storm water follows a natural progression from building tops and car parks across the landscape through a series of rainwater gardens vegetated with native plants where water will infiltrate and be cleansed before reaching a restored wetland. Pedestrian pathways will follow the flows of the landscape. Natural and local construction materials such as stone, wood and clay will be combined in ways to reflect a midwestem landscape. The structures will also reflect a natural farmstead. The roofs shall be a combination of metal for the central spaces and asphalt shingles for the classroom wings and kindergarten building. The exterior walls shall be wood siding (ship lap or board and batten) with stucco as an accent material. Fenestration includes clerestory, entry area, corridor and classroom windows. Color palette shall be subtle varieties of earth related hues. Mechanical and other equipment shall be screened from view. It is the intention and desire of RRT and the Minnesota Waldorf School to continue to work with the City's review process as the design progresses. 13 RAFFERTY RAFFERTY TOLLEFSON ARCHITECTS Z53 EAST 4TH STREET SAINT PAUL, MINNESOTA 55101-163Z TEL: 61Z ZZ4o4831 FAX: 612 ZZ8-OZ64 An Affirmative Action/Equal Opportunity Employer Melinda ColEman Community Development Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Letter of Introduction for Conditional Use Application The Minnesota Waldorf School (MWS) is a non-profit educational organization that has operated a private school in various locations in the Twin Cities for the last eighteen years. MWS is part of an association of schools based upon the work of Rudolf Steiner at the beginning of the 20t~ century. ~The mission of MWS is to bring forth and support a child- centered approach to education. MWS offers a comprehensive K-8 education that enables our students to stand as confident, compassion and competent individuals in our contemporary world. MWS provides a curriculum that addresses the needs of the whole human being - body, soul, mind, and spirit - in a developmentally appropriate manner. Presently, the MWS community is comprised of 142 students in grades 1-8, and 38 students in two Kindergarten classes supported by a faculty and staff of 26 persons. MWS is currently located in the educational building of the Corpus Christi Catholic Church at the intersection of Fairview and County Road B in Roseville. The lease between Corpus Christi and MWS expires as of June 2000. As ~part of a site search process, MWS has identified the HideaWay location as a viable site meeting the criteria adopted by MWS for location of a permanent Waldorf school in this area. Attached is a preliminary conceptual site plan for the new MWS at the Hideaway location showing conceptual pians fbr a K-8 school facility of between 20,000 \ 30,000 sq. fi. The facility is intended to provide for at least 12 classrooms, including up to 3 kindergarten classes and single class rooms for each grade from 1-8. In addition, the facility ultimately will include both a gymnasium and a library, as well as additional smaller rooms for music, science, dance, art, offices, meetings and storage. Ultimately, the facility would be able to accommodate up to 200 students in grades 1-8, with as many as 75 students in kindergarten classes. Consistent with a Waldorf educational philosophy, it is not anticipated that there would be more than one classroom for each grade. Should our school be fortunate enough to experience such growth, a splinter school is typically begun in another location to accommodate growth beyond one class per each grade. The Hideaway site has been selected because it offers a beautiful natural location that can accommodate at least 3 acres of green space for a garden and a playground, in addition to space for adequate parking around the facility. The Hideaway site provides a safe location with relatively convenient freeway access that is not in conflict with our vision for a Waldorf school.- The fact that the Tri-District Environmental Elementary School is located adjacent to the Hideaway site has b~n an encouraging factor for us in our search. Our vision for a Waldorf school also involves an appreciation and exploration of many of the same experiences relating to nature and educational opportunities in a natural envirofanental setting. _ / The construction of the facility will occur in phases. If approved the construction of the K-8 school facility would begin in the fall of 1999 for occupancy in the Fall of 2000. In the event that we do not have sufficient funding commitments for the entire facility, we would consider the use of modular construction to provide facilities on a temporary basis, or possibly integrating the modular construction with more permanent construction as part of a later phase. As you can appreciate, the costs of a gymnasium will add substantially ~o the costs of the facility and may also be undertaken in a separate phase. _- The Minnesota Waldorf School looks forward to being a part of the Maplewood community. We feel that our parents, students and activities will fit well within this northern suburb, and that we will be able to contribute to the life of the area. We look forward to working with you in this endeavor. Sifin Owen-Cruise Administrator MI'NNESOTA 2129 FAIRVIEW AVENUE NORTH 14 WALDORF SCHOOL · ROSEVILLE MN 55113-5416 · (651} 636-6577 Attachment COUNTY ROAD B '" ~ ' ' ;% .' - .. .':/;.t' ---'"-- ~':"' ' DONALD NEELY ..... . ~.. _~ -" PROPERTY SiTE PLAN 15 Attachment 7 LAND USE PLAN CHANGE RESOLUTION WHEREAS, the Minnesota Waldorf School applied for a change to the city's land use plan from BC (business commercial) to S (school); WHEREAS, this change applies to the property located at 70 E. County Road B. The legal description is: That part of the Northeast 1/4 of the Northwest 114 of Section 18, Township 29, Range 22 bounded and described as follows: Beginning at the North 1/4 comer of Section 18 and running Westerly along the North line of said section 660 feet, more or less, to a point; thence Southerly 650 feet, more or less, to a point, thence Easterly on a line parallel to the North Section line 433.5 feet, more or less, to a point in the West right of way fence of the Minneapolis, Saint Paul and Sault Ste. Marie Railway; thence Northeasterly along said right-of-way fence 527 feet, more or less, to a point where said dght of way fence intersects the North and South 1/4 section line; thence Northerly along said 1/4 line 180 feet, more or less, to a point of beginning. Subject to public easement in highway, County Road B, on the North side of tract. (PIN 18-29-22-21-0001) WHEREAS, the history of this change is as follows: On August 2, 1999, the planning commission held a public headng. The city staff published a headng notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the headng a chance to speak and present wdtten statements. The planning commission recommended that the city council the land use plan change. On ,1999, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described change for the following reasons: The proposed changes would be consistent with the goals and policies of the Maplewood Comprehensive Plan. 2. It is next to a major collector street and is near two artedal streets. The proposed plans would preserve many significant natural features on the site including a wetland and large trees. 4. There would be no traffic from this development on existing residential streets. The Maplewood City Council approved this resolution on ,1999. 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Minnesota Waldorf School is requesting that the Maplewood City Council approve a conditional use permit to build a school on the old Hideaway Lounge property. WHEREAS, this permit applies to 70 County Road B. The legal description is: That part of the Northeast 1/4 of the Northwest 1/4 of Section 18, Township 29, Range 22 bounded and described as follows: Beginning at the North 1/4 comer of Section 18 and running Westerly along the North line of said section 660 feet, more or less, to a point; thence Southerly 650 feet, more or less, to a point, thence Easterly on a line parallel to the North Section line 433.5 feet, more or less, to a point in the West right of way fence of the Minneapolis, Saint Paul and Sault Ste. Marie Railway; thence Northeasterly along said right-of-way fence 527 feet, more or less, to a point where said right of way fence intersects the North and South 1/4 section line; thence Northerly along said 1/4 line 180 feet, more or less, to a point of beginning. Subject to public easement in highway, County Road B, on the North side of tract. (PIN 18-29-22-21-0001) WHEREAS, the history of this conditional use permit is as follows: 1. On August 2, 1999, the planning commission recommended that the city council approve this permit. On , the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the headng a chance to speak and present wdtten statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. ]7 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. The proposed construction must be Substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the property owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Dedicate a 25-foot-wide wetland buffer easement around the wetland to the City of Maplewood. 6. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues a certificate of occupancy for the first phase of this development. 7. The applicant shall obtain an off-site drainage easement for storm drainage onto the abutting neighbor's property adjacent to the northeast comer of the site or retain their storm water on their own property. The Maplewood City Council adopted this resolution on MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Thomas Ekstrand, Associate Planner Community Design Review Board Membership Requests July 20, 1999 INTRODUCTION There are two applicants for the vacancy on the community design review board. I have enclosed their applications for your review and scheduled interviews for Tuesday, July 27, 1999. c:temp\cdrb.int (6.2) Attachments: 1. James Cownie CDRB Membership Application 2. Craig Jorgenson CDRB Membership Application NAM E '~-"4/"1 ADDRESS PHONE NO. Work: CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM DATE 1) How long have you lived in the City of Maplewood? ~' ,~ ~,~ 2) Will other commitments make regular attendance at meetings difficult? Comments: Yes No X 3) On which Board or Commission are you interested in serving? (please check) ~'--Community Design Review Board ~ Park & Recreation Commission ~ Housing & Redevelopment Authority ~ Planning Commission ~ Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? 5) List other organizations or clubs in the Community in which you have been or are an active participant: 6) Why would you like to serve on this Board or Commission? ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC. FORMS~BRD&COMM.~,pL 10/96 07-16-1999 08:09AM FROM LAKELAND ACADEMY TO 96517704506 P.02 PHONE NO, W~)rk: GIZ-8:~"/-$t.~G 1) 2) How long ha Will other cc'remitments ve you lived in the City of Maplewoo~l? I make regular attendance at meetings difficult? Yes ! No ~ 3) 4) 5) e) Why would ~ou like to serve on this Board or Commission? THE INFORMATiON CONTAINED IN THI~ ~PLI~ ~ON SHALL ~ C~IFIED AS PUBLIC. T~TRL P. ADDITIONAL COMMENTS: : On which Bbard or Commission are you intereste]d ih serving? (please check) · qo, mmunity Design Review Board _ . Park & Recreation Cqmmlsston ~ Ho, using & Redevelopment Authority ~. Planning Commissior~ I--{uman Relations Commission Police Civil Service Ci~mmission Do you have; any specEiq areas of Interest within this Board's or Commission's scop~ of responsibilities? List other or{;lanizations or clubs in the Community in which you have been or are at~ active participant: