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HomeMy WebLinkAbout07/22/1999BOOK AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD July 22, 1999 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Approval of Agenda 5. Unfinished Business a. First Financial Design Revisions-Tony Sampair, County Road D 6. Design Review a. Menard's Expansion Proposal - Menard, Inc, 2280 Maplewood Drive 7. Visitor Presentations 8, Board Presentations 9. Staff Presentations a. Reminder: CDRB Volunteer for June 28 (Tim Johnson) Volunteer Needed for July 12 City Council Meeting 10. Adjourn p:com-dvpt\cdrb, agd WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. 1. The chairperson of the meeting will announce the item to be reviewed. 2. The chairperson will ask the applicant or developer of the project up to the podium to respond to the staff's recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project with the applicant. 3. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. 4. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 5. The Board will then discuss the proposal. No further public comments are allowed. 6. The Board will then make its recommendations or decision. 7. Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms~drb.agd Revised: 11-09o94 TO: FROM: SUBJECT: LOCATION: DATE: MEMORANDUM City Manager Thomas Ekstrand, Associate Planner Building Design, Site and Landscape Plan Revisions - First Financial East of 2025 E. County Road D June 7, 1999 INTRODUCTION On June 22, 1998, the city council approved plans for the First Financial office building for Tony Sampair on County Road D. The council also approved two setback variances from the east lot line. One was for a 20-foot side-yard building setback variance (100 feet required; 80 feet proposed) and the other was for a five-foot parking lot setback variance (20 feet required; 15 feet proposed). Refer to the maps on pages 4-6 and the council minutes on pages 8-11. Mr. Sampair revised his building design, site and landscape plans (page 7). Refer to the previously approved plans and the current proposal (separate attachments). The proposed changes are: 1. The building is now proposed to be almost entirely brick and would have a fiat roof. It was to have an exterior of brick and stucco with a hip roof. 2. A 16-space parking lot has been added on the south side of the building. This area was shown as lawn. 3. The landscaping plan has been revised to fit the new site plan. REVIEW PROCEDURE FOR PLAN CHANGES The city council had a condition of approval in their motion which allowed the director of community development to approve minor changes to plans. Staff does not consider the proposed building-design change to be minor. The city code requires that major revisions be submitted to the community design review board for their review. Furthermore, revisions to plans the city council has approved must be submitted to them for their approval (Section 25-65-c). DISCUSSION Building Design and Materials The proposed building design changes are attractive. Staff preferred the earlier pitched-roof design, but the revised fiat roof design is typical of many commercial buildings and is acceptable. Parking Staff does not have any problem with the revised parking layout. The revised plan meets code. Landscaping The revised landscape plan is better than the previously-approved plan. There are more trees and they are of a better quality. Previously there were 22 trees proposed (13 Amur Maples and nine Royal Crabs). Now the applicant is proposing 24 trees (18 Black Hills Spruce, two Greeenspire Linden, two Autumn Blaze Maple and two Patmore Ash). Conclusion Staff has no problem with the proposed revisions as long as the odginal conditions of approval are still met. I deleted Conditions 2b(1, 2 and 3) since the plans address these parking and setback issues and Condition Seven since the architectural plans have changed. RECOMMENDATION Approve the revised building elevations, site plan and landscape plans date-stamped June 4, 1999, for the proposed First Financial building east of 2025 E. County Road D. Approval is based on the findings required by the code and subject to adherence to the approved plans and compliance with the revised conditions of approval as follows: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit the applicant shall; ~ Submit grading, drainage, utility and erosion control plans for city engineer approval. '- P. ............ p',~,r, ........ '"' Add[r,g '- -' '-' -- -:-- · · · ' -' = ..... : &~,/~ I l~./vl'~,Jlll~ I;I I~P--I'*./~./I~ p~lll~.lll~--l'~P% O~%I~I~ILVI~ IIVIII I~II~ II~.PlI~II I'~ IIII~. 3. The applicant shall complete the following before occupying the building: a. Install a handicap parking sign for each handicap parking space. Handicap spaces must comply with ADA requirements. One space must be van accessible. b. Paint any rooftop mechanical equipment to match the color of the upper part of the building. (code requirement) c. Construct a trash dumpster enclosure to match the building with a 100 percent opaque gate. (code requirement) d, Install an in-ground lawn irrigation system for all landscaped areas. (code requirement) e. Direct or shield the site lights so they do not shine in ddvers eyes. f. Provide continuous concrete curbing around all parking lots and ddves. 2 g. Post the nine-foot-wide parking spaces for employees only. (code requirement) Parking spaces for visitors or customers must be at least 9 ~ feet wide. h. Sod all turf areas, including the boulevard, except planting beds if a different ground cover or mulch is to be used. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. bo The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spdng or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. Signs are not approved in this review. The applicant must submit the sign plans to staff for approval and obtain the necessary sign permits. All work shall follow the approved plans. The director of community development may approve minor changes. p:sec35~sampair.99 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Previously Approved Site Plan 4. Revised Site Plan 5. June 22, 1998 city council minutes 6. Previously Approved Plans date-stamped May 13, 1998 (separate attachments) 7. Revised Plans date-stamped June 4, 1999 (separate attachments) 3 Attachment I MMIT CT. UNTRYVIEW CIR. LUTH CT. )lA AVE. D£MONT BROOKS AVE. z SHERRFN AVE. i J KT/~__j~od Lok' AVlr. ~.' COUNTY COURT KOHLMAN £DGEHILL RD, CT. WHITE BEAR LAKE WOODLYNN AVE. VIEW AVE. AVE. NORTH SAINT PAUL COPE: AVE. ~ Gq' LOCATION MAP Attachment 2 ~.,~-.1" · - ~"-~.' D ' ~ ~ ..-,.._ ~ 4ts.,?' w. ~. L. ~,-,~--2, ~i '~~-~ '~'~ ~l' ' ' ~r~ ~ F f;~- 5 ~ 2091 ~ , ':E ~e'~. ,~ .... ~ ; z,~.k~ ti ~,. ,~..~.~** --. ~em.,s . . ~ , ~: ':."_ '; / I ~ I ,',,~ ~ I~B/ ....... f~ ..... ~1' , HARDEES~ ~-.I ~. ~ ~ I ~/ ;I 2n~a :1' -e ~ ,~ . ~ . ~ ~ ~E MUFFLER ~ _ . ~, :--~-- ,. . PROPERTY LINE I ZONING MAP 1.~ 5 Attachment 3 1-694 PARKING LOT Attachment 4 COUNTY ROAD D SITE PLAN REVISED PROPOSAL MINUTES OF MAPLEWOOD CIl~f COUNCIL 7:00 P.M., Monday, June 22, 1998 Council Chambers, Municipal Building Meeting No. 98-13 Attachment 5 4. 7:44 P.M.: First Financial Office Building (East of 2025 E. Co. Rd. D) Building Setback Variance Parking Lot Setback Variance Design Approval (Building, Site and Landscape Plans) a. Manager McGuire introduced the staff report. b. Community Development Coleman presented the specifics of the report. c. Boardmember Mary Robinson presented the Community Design Review Board report. d. Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. The following person was heard: Tony Sampair, 2950 White Bear Avenue, Applicant Dave Ubel. 2191 County Road D e. Councilmember Carlson introduced the following Resolution and moved 98 - 06 - 62 RESOLUTION APPROVING A SETBACK VARIANCE WHEREAS. Mr. Tony Sampair applied for setback variances from the zoning ordinance. WHEREAS, these variances apply to the parcel east of 2025 E. County Road D. The legal description is: The easterly 156.01 feet of the westerly 354.01 feet of the southwest 1/4 of the southeast 1/4 of Section 35, Township 30 North, Range 22 West, lying southerly of the southerly right-of-way line of Interstate Highway No. 694. WHEREAS, Section 36-28(c)(6) of the Maplewood code requires that commercial buildings with over 3000 square feet of wall surface area be set back 100 feet from property that is zoned residential. 8 WHEREAS. Section 36-28(c)(5)(b) of the Maplewood code requires that commercial parking lots be set back 20 feet from property that is zoned residential. WHEREAS, the applicant is proposing a building setback of 80 feet and a parking lot setback of 15 feet. WHEREAS, this requires variances of 20 feet and five feet. WHEREAS, the history of these variances is as follows: 1. On May 26, 1998. the community design review board recommended that the City Council approve this variance. 2. The City Council held a public hearing on june 22, 1998. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and review board. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described variance for the following reasons: 1. Requiring side parking and building setbacks to meet code would result in an unattractive and ill-conceived site plan because the building would be crowded toward the west lot line. 2. The ad'acent lot to the east ~anned for BC (business commercial) and witl be considered for a use plan change to BC in the near future by the City staff. 3. Complying with the code would cause the applicant undue hardship because of the inconsistency of the zoning and land use designation for the lot to the east. 4. The proposed variances would be in keeping with the spirit and intent of the ordinance because the house on the abutting lot is 225 feet away and is screened by mature trees. Seconded by Councilmember Allenspach Ayes - all 6-22-98 9 Councilmember Carlson I~Oved to approve the building, site and landscaDinm plans date-stamped Mav'~3. 1998 for the DrODosed First Financial ~u'ilding. east o~ 2025'E. County Road D. ~ub~ect to the following conditions: 1. Repeat this review in two years if the City has not issued a building permit for this project. 2. Before getting a building permit the applicant shall: a. Submit grading, drainage, utility and erosion control plans for City engineer approval. b. Revise the site plan for staff approval by: (1) Omitting the driveway connection to the adjacent lot. (2) Adding one more handicap-accessible parking space for a total of 58 parking spaces. (3) Providing a 15-foot parking-lot setback from the north lot line. 3. The applicant shall complete the following before occupying the building: a. Install a handicap parking sign for each handicap parking space. Handicap spaces must comply with ADA requirements. One Space must be van accessible. b. Paint any rooftop mechanical equipment to match the color of the upper part of the building. (code requirement) c. Construct a trash dumpster enclosure to match the building with a 100 percent opaque gate. (code requirement) d. Install an in-ground lawn irrigation system for all landscaped areas. (code requirement) e. Direct or shield the site lights so they do not shine in drivers eyes, Provide continuous concrete curbing around all parking lots and drives. g. Post the nine-foot-wide parking spaces for employees only (code requirement). Parking spaces for visitors or customers must be at least 9 N feet wide. h. Sod all turf areas, including the boulevard, except planting beds if a different ground cover or mulch is to be used. 4. If any required work is not done. the City may allow temporary occupancy if: a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be o completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the 'spring or summer. c. The City receives an agreement that will allow the City to complete any unfinished work. Signs are not approved in this review. The applicant must submit the sign plans to staff for approval and obtain the necessary sign permits. All work shall follow the approved plans. The Director of Community Development may approve minor changes. The architectural plans are approved with the deletion of the brick accent from the second story with a substitution of stucco instead. Seconded by Councilmember Allenspach Ayes - all 6-22-98 ll MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Thomas Ekstrand- Associate Planner CUP Revision, Parking Reduction Authorization and Building Design ApprovaI-Menard's 2280 Maplewood Ddve June 17, 1999 INTRODUCTION Project Description Greg Ewig, of Menard's, Inc, is proposing to build a 33,769-square-foot retail addition on the north side of the Menard's store. Refer to the maps on pages 10--12. The extedor is proposed to be of brick-imprinted, precast concrete wall panels. The brick imprinting in the concrete panels is intended to match the bdck on the existing building. The parking lot north of the existing building would be eliminated and the northerly 30 feet of the site, north of the proposed addition, would be restored with grass and trees. The applicant proposes to close their northeasterly curb cut north of the building and replace it with a new one in line with the front (west side) of the building. The applicant would also build a 149-space parking lot in the southwest comer of their site north of Citgo. This proposal would restore 43,743 (1.004 acres) square feet of bituminous surface with grass and trees (7.5 percent of the site area). Refer to the site plan. Requests Mr. Ewig is requesting approval of: A conditional use permit (CUP) revision to enlarge the building and amend the site plan. Refer to the letter on pages 13-14. The code requires a CUP to expand a project for which a CUP exists. A parking-reduction authorization for 258 spaces. The code requires 717 spaces on the site (29 for the indoor warehouse and 688 for indoor retail space); Menard's is proposing 459 parking stalls. (Staff's calculations differ from the applicant's.) Refer to the letter on page 15. 3. Site and building design plans. DISCUSSION CUP Revision, Citizen Comments and Termination of Greenhouse Approval CUP The proposed expansion meets the requirements for a CUP and improves the overall site. It will also lessen the impact to the adjacent residential neighborhood. Citizens Comments The applicant held an informational meeting with the neighborhood on May 13, 1999. The issues raised were about the screening fence, parking lot lighting, drainage and overnight parking of semi trucks. Refer to the letter on page 16. Menard's has agreed to provide a 14-foot-tall screening fence in areas where the fence is only 10 feet tall. They have also agreed to install curbing in the proposed parking lot west of the storage yard which should prevent semi-truck access through this parking lot. Refer to the parking-lot curbing addendum on page 15. The new site lights would also be of a design to prevent light spillover. Menard's will also work with staff and the Ramsey/Washington Metro Watershed District regarding drainage. Greenhouse In 1996, the city council revised the CUP to allow a temporary, seasonal greenhouse west of the outside storage yard. The greenhouse never began operation and is in the location of the proposed 149-space parking lot. Presently this is an unused paved area. The city council should revise the CUP and terminate this greenhouse as part of this permit since this part of the site is needed for parking and was never used for the greenhouse. Parking The applicant is requesting a 33 percent reduction in the number of required parking spaces. This is substantial, but Menard's has gotten by, essentially, with the main parking area in front of the building since 1988. The parking north of the building has always been used for the north- facing businesses in this building, not by Menard's customers. The proposed retail addition would need 169 spaces according to the code. The easterly parking lot and the proposed 149-space parking lot would total 180 spaces which would provide enough parking for this new retail space. The area west of the storage yard is in serious need of repaving. The applicant should do this as part of their curbing and stdping proposal for the new parking lot. Site DrainagelShoreland Requirements The site is within the shoreland boundary of Keller Lake. Presently the site has 95 percent impervious-surface coverage. The shoreland code requires a maximum coverage of 40 percent. This site has been developed to this extent since the 1960s. Staff is happy to see the applicant propose to restore an acre of bituminous surface to grass and landscaping which would improve storm runoff quality. Pat Conrad, of the Ramsey/Washington Metro Watershed District, may want the applicant to provide a stormwater holding pond in the proposed green area north of the gas station. A watershed distdct permit is required for this project. Building Design Concerns The proposed brick-imprinted concrete wall panels would not be a close enough match to the existing brick on the building. Unless the applicant can demonstrate by colored samples or photographs that this matedal would be a good match to the existing brick, staff feels that approval of the building design plans should be tabled until a better alternative is proposed. At this time, staff recommends brick to match the existing building. Landscaping and Screening Fence The proposed landscaping would enhance the site. The tree sizes, however, do not meet code. The proposed spruce trees must be increased from four to six feet tall and the deciduous trees must be increased from 1% inch caliper to 2 % inch caliper. The applicant proposes to replace the ten-foot-tall sections of fence on the south and east sides of the site with 14-foot tall sections to match the existing 14-foot-tall sections. Mr. Ewig also proposes to replace the 14-foot-tall westerly fence on the storage yard that is in disrepair. Refer to page 17. Time has shown that the plywood fencing matedal on the west side of the storage yard has not held up. Staff recommends that all fencing material to be installed match. Fire Marshal's Concern The perimeter of the building must be kept accessible for fire emergencies. The applicant should arrange with the fire marshal for access through the gate behind the building in the case of emergencies. City Engineer's Comment Menard's should provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. RECOMMENDATIONS A. Adopt the resolution on pages 19-21 approving a conditional use permit revision for a 33,769-square-foot addition at 2280 Maplewood Drive. The city bases this approval on the findings required by the code. Approval of this CUP revision is subject to the following conditions (additions are underlined and deletions are crossed out: 1. Adherence to the site plan date-stamDed May 5, 1999. doted Mo,,,h ~,5, ~' ...... ""°~ ............. L__.., The director of community development may approve minor changes. 2. Compliance with the following screening-fence requirements: a. The property owner shall continue to have and keep, in a maintained condition, wooden screening-fences as follows: ~ The eight-fo0t-tall screening fence west of 1071 C0untv Road B and running east-. west behind 1071, 1081 and part of 1101 county Road B shall remain, 2J~ All other screening fences that abut the residential lots shall be 14 feet tall, All screening fences shall be constructed of vertical boards of the same dimension, color and material. A 14 fowt to::' .... bGh,,,d ~4r,. ,;.,,d 1115 Coun b. No matedal on the storage racks, adjacent to the fence behind 1101 and 1115 County Road B, shall extend above the 14-foot-tall fence. No more than 2 % feet of the 17 %-foot-tall storage racks shall be visible from the homes to the south that are at street level along County Road B. This excludes those houses that sit higher on a hill. d. Menard's shall be responsible for the safety of the neighbors in regard to the materials stored over the height of the fence. Hours of operation in the storage yard shall be limited to 7:00 a.m. to 10:00 p.m. An extedor public address system shall not be allowed. All lighting in the storage yard that is not needed for site security Shall be turned off after business hours. The city council shall review this permit in one year if the proposed retail-space addition has not begun. Plowed snow shall be stored away from the southern and eastern property lines to avoid runoff problems on residential property. Menard's shall store all their materials within the fenced storage area.~ Sanitation facilities shall be provided by Menard's for the employees. ...... h.m,o of op~rat:,c,a o,,o,, ...,,,,,., ....... , .....I;} ,.,, MG,,,:ld'o 4 10. 13. The proposed building addition and site work must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 11. This permit terminates the approval for the temporan/, seasonal greenhouse. 12. The perimeter of the building must be ke0t accessible for fire emergencies. The applicant shall arrange with the fire marshal for access through the gate behind the building Ln the case of emeroencies. Bo Approve a parking-reduction authorization for Menard's at 2280 Maplewood Ddve to have 258 spaces fewer than the code requires. (The code requires 717 spaces on the site 29 for the indoor warehouse and 688 for indoor retail space. Menard's is proposing 459 parking stalls.) Approval is because: 1. The required number of spaces is excessive. Menard's has gotten by, essentially, with the main parking area in front of the building since 1988. Menard's customers do not typically use other available parking areas on the site. 2. The proposed retail addition would need 169 spaces according to the code. The existing eastedy parking lot and the proposed 149-space parking lot (totaling 180 spaces) would provide enough parking for the new retail space. Approve the plans date-stamped May 5, 1999, and the parking-lot curbing addendum date- stamped May 14, 1999, for the 33,769-square-foot addition to Menard's, 2280 Maplewood Ddve. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. b. Submit revised building elevations showing brick on the west and northwest elevations of the proposed addition. The bdck shall match the bdck on the existing building. The east elevation may be a textured concrete block or textured precast concrete wall panel, but must be painted to match the bdck color. c. Revise the site and landscape plans for staff approval as follows: (1) Provide enough handicap-accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. (2) Increase the tree sizes to six-feet-tall for the spruce trees and 2 % inches in caliper for the deciduous trees. 3. The applicant shall complete the following before occupying the building: Close the existing curb cut north of the building with continuous concrete curbing, remove the asphalt and landscape according to the approved plan. The proposed access driveway and curb cut shall meet all requirements of the city engineer. Menard's shall provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. Provide continuous concrete curb and gutter all around the new parking lot west of the outside-storage yard. The applicant shall also provide the curbed medians as shown on the addendum and repave this entire area. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. An inground lawn-irrigation system shall not be required for the landscaped area in the southwest comer of the site. The applicant shall Install an in-ground lawn irrigation system for the landscaped area north of the building. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. Replace all of the ten-foot-tall screening fence with 14-foot-tall vertical-board fencing. The applicant shall also replace the screening fence on the west side of the outdoor storage yard with 14-foot-tall, vertical board fencing. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. · The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. CITIZEN COMMENTS I surveyed the 22 surrounding property owners within 350 feet of Menard's for their opinion of this request. I received three replies. Looks and sounds like a great idea! I should bring more people into the community and probably create more jobs. I'm all for it. Thank you. (Peter Schmalz, Country Side VW/Saab) I think the proposal will increase the appearance of the area in a positive manner. I also think it will be an improvement to get the merchandise Menard's sells into their building. I hope the proposal is accepted. (Jim Velenziano, Jim and Lod's Embers) 3. I have n__~o opinion, whatever you recommend will be fine. (Holly Scott, 1203 Lark Avenue) REFERENCE INFORMATION SITE DESCRIPTION Site size: 13.48 acres Existing land use: Menard's SURROUNDING LAND USES North: South: West: East: Highway 36 Single dwellings and Citgo Motor Fuel Station Highway 61 Countryside VW/Saab PAST ACTIONS March 28, 1988: The city council approved Menard's CUP and granted a parking reduction authorization. January 23, February 13, March 27 and April 6, 1989: The council changed the CUP conditions. The changes were to clarify the screening fence and storage rack height requirements. March 26, 1990: The council reviewed the CUP. November 14, 1994, and September 11, 1995: The council amended the CUP conditions. Apdl 8, 1996: The council amended the CUP conditions because of a request for a seasonal, outdoor greenhouse and plant sale operation. May 20, 1996: The council again reviewed the CUP and directed Menard's, Citgo, staff and the neighbors to meet and discuss several issues raised by one of the neighbors. These issues were regarding the need for an additional screening fence, engine noises, fumes, parking and cross traffic between Citgo and Menard's. August 12, 1997: The council reviewed the CUP again. The previous concems and problems have been resolved. The council moved to review the CUP again only if a problem develops. PLANNING Land Use Plan designation: M-1 (light manufacturing) Zoning: M-1 Ordinance Requirements Section 36-448(b) requires an amended CUP for any enlargement or intensification of use of an existing CUP. Section 36-22(a) requires parking for Menard's at the ratios of one space for each 200 square feet of retail space and one for each 1000 square feet of warehouse space. Section 25-70 requires that the community design review board (CDRB) make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Findings for CUP Approval Section 36-442(a) states the city council must base their approval of a CUP on nine standards. Refer to the resolution beginning on page 19. p:sec9~'nenards.99 Attachments: 1. Location Map 2. Property Line / Zoning Map 3. Site Plan 4. Applicant's Conditional Use Permit Justification dated May 4, 1999 5. Applicant's Parking Waiver Justification dated May 4, 1999 6. Applicant's Letter to Mr. Valento dated May 14, 1999 7. Fence Layout Plan 8. Parking Lot Curbing Addendum date-stamped May 14, 1999 9. CUP-Revision Resolution 10. Plans date-stamped May 5, 1999 (separate attachment) Attachment 1 2880N 2640N 2 Loke: ,'. PU~..A CfR B£U,.[CR~ST DR DF-AU~LI.[. DR C 2400N RD. LA. CT. r/ ,~ ~o I BROOKS COUNTY 1. SUMMIT CT. ~. COUN'TR'Y'VIEW CIR ~ ~ ~-~ · DULUTH CT. i 4. LYDIA ST. ¥ KOHLMA~ J AVE. ROAD C NOR ~ ~ GER',/AJ$ ILl ~ teROOKS, Ti GERVNS ¢~,NCN~ ', A VIKING SH£RREN AV~. AVE:. SKILL FROST hffON AVF.- Attachment 2 '-~.- ~ ' 1143 ~ 107,1 _,, ,~'HO1- ,90 ~zc. (X 2255 I OIo~ -I (~) -COUNTY ROAD B. 1136 t2+) 1160 1174 4 L° *..~ Attachment 3 PROPOSED ADDITION MENARD'S SITE PLAN 12 Attachment 14 May 4, 1999 City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Menards Conditional Use Application Menard, Inc. is proposing to expand its existing home improvement center located at 2280 Maplewood Drive. As you may already be aware, a previous attempt was rejected. Our new proposed addition seeks to strike a balance between neighborhood concerns and our interests in bringing this store closer to the standards of our newer prototype stores and to allow us to compete more effectively with our competitors. Our new proposal provides: A 33,769 sq. ft. addition of heated sales area will be constructed on the northern side of the existing building. This will allow us to move many bulkier outdoor items indoors and expand our aisles for the convenience and comfort of our customers. Located to the north of the existing building, the addition will be well-removed from the residential area and in a more commercial-oriented zone. The addition would conform with the present zoning and character of the area. A northern entrance point will be relocated slightly to the southwest to provide better access and traffic flow and lessen the burden on the entrances closer to the residential area. New greenspace and landscaping will be added in front of the addition to improve the look of the store from Highway 36. The existing screening fence along the southerly side of the yard will be replaced with a new fourteen foot high wood screening fence. This will greatly improve the appearance of the existing fence and help to mitigate sound levels for the neighbors. 4777 MENARD DRIVE 13 EAU CLAIRE, WI 54703-9625 TELEPHONE (715) 876-5911 FAX: 715-876-5901 City of Maplewood May 4, 1999 Page 2 A new 149 space parking area will be constructed southwest of the yard area. New landscaping and green space will be created to act as a buffer zone between the neighbors and the parking lot. We believe that with these new improvements, we will make a safer, more aesthetically appealing store that will mutually benefit the city, the neighbors and our company's interests. The new addition is specifically designed to compliment our existing use while attempting to accomodate concerns expressed by our neighbors. Thank you for your consideration. 4777 MENARD DRIVE 14 EAU CLAIRE, WI 54703-9625 TELEPHONE (715) 876-5911 FAX: 715-876-5901 Attachment 5 May 4, 1999 City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Parking Waiver for Menards Store Proposed Addition Menards seeks a parking waiver for the proposed addition. Presently, our store has 355 spaces. With the addition, we plan to add 88 more spaces for a total of 443. Under the code: Retail = 1 space per 200 sq. ft of retail space Warehouse = 1 space per 1000 sq. ft. of warehouse space With the new addition, our intent is to add many larger items that currently may be found in the warehouse. In essence, we will be treating the addition as a hybrid use - part retail/part warehouse. As a result, we believe that utilizing the warehouse code requirements would be more applicable when calculating required parking for the addition. Thus, under this approach: Retail space: 94,219 sq. ft. (471 spaces) Warehouse: 28,917 sq. fi. ( 29 spaces) Addition: 33,769 sq. ft. ( 34 spaces) Total Needed: 534 spaces Total Proposed: 443 spaces (91) spaces Menard, Inc. seeks a waiver of the remaining 91 spaces. There are several reasons to support our request. First, our present parking has served us well since our establishment in 1989. With the addition, we are already proposing to add an additional 88 spaces to our site. Second, in using the indoor addition space, we are essentially reallocating our space to more efficient, better uses. The layout (we hope) will induce customers to buy more, not necessarily that more customers will shop at Menards. Lastly, our parking requirements are offset by customers using the lumber yard area. Thank you for your consideration. 15 4777 MENARD DRIVE EAU CLAIRE, WI 54703-9625 TELEPHONE {715) 876-5911 FAX: 715-876-5901 Attachment 6 May 14, 1999 George Valento 1081 E County Road B Maplewood, MN 55109 Dear Mr. Valento: Thank you for meeting with Jeff Gresmer and myself yesterday evening. I believe we had a good discussion about the issues we need to address during our approval process for the proposed expansion. In response to the issues raised during the course of the meeting, I can tell you that: 1. Menards prefers to construct a 14' high screening fence along the entire length of the yard wall so as to make it of uniform height, material and with a uniform roof to protect our product and to limit stacking height. 2. As I mentioned, we intend on installing parking lot lights that direct light downward and limit light bleedover to adjacent residential property. The new light poles will be 30' tall which will match the same height as the existing lights. 3. Regarding drainage on the proposed parking area, we will need to discuss drainage requirements with the city before we can fully address this issue. 4. Regarding the semi parking issue, I believe a solution would be to construct the employee parking lot with curbing between the parking stalls. The curbing would make it next to impossible for semis to maneuver and park. I have enclosed a revised site plan which shows the curbing. 5. When appropriate, you may contact Jeff to arrange a time to clean up scrub and debris. I believe that with the new addition and these improvements, our store and your neighborhood will continue to strike a workable, livable balance. If you have concerns as we move forward in this process, you may contact me at 715-876-2828. I will do my best to address or answer your concerns or may direct Jeff to do his best to address them. SinceFely, Menard, Inc. 16 4777 MENARD DRIVE EAU CLAIRE, WI 54703-9625 TELEPHONE (715) 876-5911 FAX: 715-876-5901 Attachment 7 PROPOSED ADDITION 14-FOOT-TALL FENCE IN DISREPAIR TO BE REPLACED WITH 14-FOOT-TALL FENCE ..//III/'/IIIILL~ /?//???/f///////~ MENARD'S 14-FOOT-TALL FENCE TO REMAIN AS IS 8-FOOT-TALL FENCE TO REMAIN AS IS 10-FOOT-TALL FENCE TO BE REPLACED WITH 14-FOOT-TALL FENCE FENCE LAYOUT PLAN 17 Attachment 8 EXISTING 1/1/Y, ;~NG FIRE EXISTING ACCESS / N~W GREEN SP ~) ~) · ~'-'~ -  ~ i ................" -%-~ ~ / ...... ~1 ~__. ~ ~ EXISTING TREES  EXISTING FENCE TO REMAIN ' ~ XISTING FENCE Ta REHAIN SANI' PARKING LOT CURBING 'l.r' · ADDENDUM N 18 Attachment 9 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Greg Ewig, of Menard's, Inc, is proposing changes to a conditional use permit to build a 33,769-square-foot addition on the north side of the building at 2280 Maplewood Drive. The legal description is: SUB TO ESMTS; PART OF FOL TRACTS SELY OF HWYS 36 & 61; EX S 100 FT PART OF SW 1/4 N OF CO RD B & PART OF SE 1/4 W OF CLIFTON ADD S OF L 107 FT N OF S L OF BLK 15 OF SD ADD EXTENDED & N OF HEINEMANS BELLEVIEW & IN CLIFTON ADD, EX E 240 FT; BLKS 15 & 16 & EX E 255 FT BLK 10 & ALSO W 120 FT OF E 255 FT OF N 30 FT OF BLK 10 WHEREAS, the history of this conditional use permit is as follows: 1. On June 21, 1999, the planning commission recommended that the city council this permit. On ,1999, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the headng a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. ]9 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan date-stamped May 5, 1999. The director of community development may approve minor changes. 2. Compliance with the following screening-fence requirements: a. The property owner shall continue to have and keep, in a maintained condition, wooden screening-fences as follows: (1) The eight-foot-tall screening fence west of 1071 County Road B and running east- west behind 1071, 1081 and part of 1101 County Road B shall remain. (2) All other screening fences that abut the residential lots shall be 14 feet tall. (3) All screening fences shall be constructed of vertical boards of the same dimension, color and material. b. No matedal on the storage racks, adjacent to the fence behind 1101 and 1115 County Road B, shall extend above the 14-foot-tall fence. c. No more than 2 % feet of the 17 %-foot-tall storage racks shall be visible from the homes to the south that are at street level along County Road B. This excludes those houses that sit higher on a hill. d. Menard's shall be responsible for the safety of the neighbors in regard to the materials stored over the height of the fence. 3. Hours of operation in the storage yard shall be limited to 7:00 a.m. to 10:00 p.m. 4. An extedor public address system shall not be allowed. 5. All lighting in the storage yard that is not needed for site secudty shall be turned off after business hours. 6. The city council shall review this permit in one year if the proposed retail-space addition has not begun. 7. Plowed snow shall be stored away from the southern and eastern property lines to avoid runoff problems on residential property. 8. Menard's shall store all their materials within the fenced storage area. 9. Sanitation facilities shall be provided by Menard's for the employees. 10. The proposed building addition and site work must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2O 11. This permit terminates the approval for the temporal, seasonal greenhouse. 12. The perimeter of the building must be kept accessible for fire emergencies. The applicant shall arrange with the fire marshal for access through the gate behind the building in the case of emergencies. The Maplewood City Council approved this resolution on ,1999.