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HomeMy WebLinkAbout05/25/1999BOOK AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD May 25, 1999 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes - April 27, 1999 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Office Depot and Pier 1 Imports - Southeast corner of 2570 White Bear Avenue and Lydia Avenue, Centres Group b. Pineview Estates Condominiums- County Road D, Goff Homes, Inc. c. Hill-Murray High School Expansion-2625 Larpenteur Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. CDRB Volunteers Needed for June 14 and 28 10. Adjourn p:com-dvpt\cdrb.agd WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. 1. The chairperson of the meeting will announce the item to be reviewed. The chairperson will ask the applicant or developer of the project up to the podium to respond to the staff's recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project with the applicant. The chairperson will then ask the audience if there is anyone present who wishes 'to comment on the proposal. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 5. The Board will then discuss the proposal. No further public comments are allowed. 6. The Board will then make its recommendations or decision. Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms\cdrb.agd Revised: 11-09-94 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA APRIL 27, 1999 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. I1. ROLL CALL Matt Ledvina Present Marie Robinson Present Ananth Shankar Absent Tim Johnson Present III. APPROVAL OF MINUTES April 13, 1999 IV. VI. Boardmember Johnson moved approval of the minutes of April 13, 1999, as submitted. Boardmember Robinson seconded. Ayes--all The motion passed. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. UNFINISHED BUSINESS There was no unfinished business. DESIGN REVIEW A. Pep Boys Automotive Center--South of 2570 White Bear Avenue Secretary Tom Ekstrand presented the staff report. He said a revised plan was brought to the Maplewood Planning Commission meeting on April 19 that showed the site shifted northerly five feet. Mr. Ekstrand had not received a copy of this revised site plan. However, this alteration has been addressed by a condition in the report. Jennifer Posma of Hansen Thorp Pellinen and Olson said the applicant was in agreement with all of the staff recommendations and the additional conditions required by the planning commission. She brought a revised plan that showed the entire paving and building shifted north on the site by five feet to provide a larger green space area between the pavement and the professional building to the south. They were able to do this by reducing the green space on the northerly portion of the lot. Ms. Posma said additional tree screening was added on Community Design Review Board Minutes of 04-27-99 -2- the south between Pep Boys and the professional building. She also said the retaining wall has been shortened slightly. Ms. Posma noted another minor alteration was to move two stalls previously shown in the overflow bump-out area and the tire and trash enclosure to allow better drainage. This will also provide better circulation for any trucks servicing the trash and tire enclosure. She said this will be screened with white cedar. Mr. Ekstrand pointed out that the shift to the north was done at staff's request because the neighboring property owner to the south asked for a little more buffering between the two sites. Boardmember Johnson asked if the trees selected by the applicant were within the city's guidelines. Mr. Ekstrand said the species were fine but he did not know about the size. Chairperson Ledvina inquired about the curb cut on the north portion of the property which is not symmetrical with the existing cut at National Tire and Battery. Ms. Posma said this cut was designed to allow adequate turning radius for trucks entering the site. The board and staff discussed how vehicles would have southbound access to White Bear Avenue. It was determined that the only way to make a right turn would be through the NTB site. Thomas Ryckman of Casco Corporation in St. Louis, the architects/engineers for the project, was present. Mr. Ryckman showed a colored elevation that depicted what the building would look like. He said they were blending the building materials from the two adjacent sites. Materials used on the exterior will be a combination of brick, EIFS and split-face concrete masonry (CMU). The building will basically be earthtone with various "Pep Boy" red accents. Mr. Ryckman described the construction of the scissor-lift dock area and felt there was sufficient clearance for semi-trucks. Mr. Ryckman said there would be standard roof vents, four rooftop units and a small satellite dish on the roof. The signage will be illuminated. Chairperson Ledvina had a question about the red banding on the east side of the building. Mr. Ryckman said this is actually gutter and downspouts that are painted "fire-engine" red. Mr. Ledvina asked if there would be an objection to eliminating this red on the backside of the building. Mr. Ryckman did not object to changing the gutters and downspouts to an earthtone to match the building. He also said that Pep Boys uses a shoebox light fixture which shines directly down to keep the lighting on the site. Boardmember Johnson moved the Community Design Review Board: Co Approve the plans, date-stamped March 5, 1999, for proposed Pep Boys Automotive Center south of 2570 White Bear Avenue, based on the findings required by the code. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: ao Dedicate a wetland-buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer, except for required landscaping and seeding. The applicant shall record the deed for this easement before the city will issue a building permit. The Community Design Review Board Minutes of 04-27-99 -3- The a, wetland-buffer easement shall cover all of the Pep Boys property east of the parking lot curbing. b. Revise the site plan by widening the southerly landscaped strip by five feet. This five-foot widening is derived from narrowing the northerly green area by five feet. c. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. d. Revise the rear building elevations to provide rock-face concrete block, instead of flat concrete block, painted to match the color and detailing on the front and sides of the building. e. Combine the three lots and two vacated street rights-of-way that comprise this site into one legally-described parcel. f. Dedicate and record cross easements for access between Pep Boys and National Tire and Battery if this easement has not yet been established. 3. applicant shall complete the following before occupying the building: Install a reflectorized stop sign at the southerly exit and a handicap-parking sign for each handicap parking space. b. Post a "no left turn" sign at the southerly curb cut. c. Provide continuous concrete curb and gutter all around the parking lot and driveways. d. Paint the rooftop mechanical equipment to match the building color if the units are visible. (code requirement) e. Construct the trash dumpster enclosure using the same materials and color as the building. This enclosure shall have a 100 percent opaque gate. f. Install an in-ground lawn irrigation system for all landscaped areas except for the planted areas by the wetland behind the building. (code requirement) g. Install signs at the edge of the wetland-protection buffer which prohibit any building, mowing, cutting, filling or dumping within the buffer. h. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. VIII. Community Design Review Board Minutes of 04-27-99 -4- The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. This approval does not include the signs. the sign permit process. 6. All work shall follow the approved plans. approve minor changes. Boardmember Robinson seconded. Signage will be reviewed by staff through The director of community development may Chairperson Ledvina added a friendly amendment that neutral colors be used for the east elevation trim, in place of the red, as well as downspouts and canopy. Boardmember Robinson seconded the amendment. Ayes--all The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. BOARD PRESENTATIONS There were no board items on the city council meeting of April 26 so Ms. Robinson did not attend. IX. STAFF PRESENTATIONS A. Resolution of Appreciation for Mary Erickson Boardmember Robinson moved acceptance of the resolution of appreciation for former board member Marv Erickson. Boardmember Johnson Ayesmall The motion passed. B. CDRB Volunteer for the May 10 Council Meeting: Mr. Johnson will attend this meeting. C. CDRB Volunteer for May 24 Council Meeting: Mr. Ledvina will attend this meeting. X. ADJOURNMENT The meeting adjourned at 6:47 p.m. TO: FROM: SUBJECT: LOCATION: DATE: MEMORANDUM City Manager Thomas Ekstrand, Associate Planner Office Depot and Pier 1 Imports Southeast comer of White Bear Avenue and Lydia Avenue May 13, 1999 INTRODUCTION The Centres Group is asking for plan approval to build a 40,155-square-foot retail building for an Office Depot and Pier 1 Imports. The proposed site is the Bruentrup Farm property at 2980 White Bear Avenue. Refer to the maps on pages 7-9. The proposed building would have an extedor of rock-face concrete block and rock-face brick-pattern block. Refer to the building elevations in the plans. BACKGROUND In January, 1999, the city council considered a request from the Maplewood Historical Society that the city purchase the Bruentrup Farm. The historical society hoped to preserve it as a reminder of Maplewood's heritage. After sedous consideration, including a study by Decision Resources and an attempt to find financial support from Maplewood residents, the council found that saving the farm was financially infeasible. The historical society and the city are now jointly pursuing financial assistance from the state legislature to help pay for moving the farm house, windmill, barn and granary to a site on County Road D between Ariel Street and McKnight Road. The final answer from the state will be given by May 17. DISCUSSION Wetland Code The pond on this site is a Class-5 Wetland. The ordinance does not require a wetland-protection buffer around Class-5 wetlands. The proposed development is in compliance with the city wetland requirements. Design Considerations The building would be attractive. Staff recommends, however, that the entire north elevation be treated with the same brick-pattern matedal as the west elevation. The north elevation faces Lydia Avenue and should not transition from the brick-pattern to rock-face block. Landscaping. Screening and Retaining Wall The proposed landscaping would be attractive and would enhance the site. The screening code, however, requires that the applicant provide a six-foot-tall and 80 percent opaque visual screen between Concordia Arms and the proposed parking lot. The landscape plan should be expanded in back to attain this 80 percent opaque screening for Concordia Arms. The Concordia Arms management requested that their westedy berm be cut down to their parking lot level and a screening fence be installed to provide buffedng between the two sites. Staff feels that the berm is providing a substantial screen as it is, especially next to the Concordia Arms parking lot. A combination of a screening fence, evergreens and berming could be utilized to provide proper screening between the apartment building and the proposed project. If the owners of Concordia Arms and the developer agree they feel the berm should be cut down, the developer should submit a revised grading plan and a revised landscaping/screening plan for staff approval. The applicant has proposed a retaining wall around the pond. This wall would be eight to twelve feet tall. The applicant should be required to install a protective guard rail at the top. The design of and materials of this wall should be submitted to staff for approval. Parking The applicant is meeting the parking code with the proposed 196 spaces. The four extra "proof- of-parking" spaces are not necessary. Roof-EQui_oment Screening Roof-top mechanical equipment that is visible from roadways and nearby commercial properties, must be painted to match the building. The roof-top equipment must be screened, however, from Concordia Arms Apartments to the east. Existing Driveway O_oenings There are two existing driveway curb cuts to the farm sitc one along each street. The applicant should close these and restore the ground. ParkinQ Lot Connection to Edina Realty This ddveway connection only benefits Edina Realty. Staff does not have any objection to this connection, but recommends that the two property owners grant each other reciprocal access easements. Sidewalks The applicant should extend the concrete sidewalks along both of their street frontages. Presently, there is a sidewalk along Lydia Avenue in front of Concordia Arms that ends at the applicant's east lot line. There is also a sidewalk in front of Edina Realty that ends at the south edge of Edina's entrance drive. Staff recommends that the applicant provide sidewalks along both of their street frontages as well as the short section of sidewalk on Edina Realty's property between Edina's driveway and the common lot line. RECOMMENDATION Approve the plans, date-stamped Apd127, 1999, for proposed Office Depot and Pier I Imports at the southeast comer of White Bear Avenue and Lydia Avenue. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: ao Submit grading, drainage, utility and erosion control plans to the city engineer for approval. This plan shall also detail the closing of the two existing curb cuts, the new street curb installation and ground restoration. b. Revise the north elevation of the building to provide the same brick-pattern detailing and color scheme as proposed on the west elevation. c. Provide plans of the retaining wall for staff approval showing a protective railing at the top. The design and color of the retaining wall shall be compatible with the building. d. Revise the landscape plan for staff approval providing for a six-foot-tall and 80 percent opaque screen next to the Concordia Arms Apartments. e. If the owners of Concordia Arms and the developer agree that they feel the Concordia Arms berm should be cut down, the developer should submit a revised grading plan and a revised landscaping/screening plan for staff approval. The applicant shall complete the following before occupying the building: a. Install a reflectodzed stop sign at both exits and a handicap-parking sign for each handicap parking space. b. Provide continuous concrete curb and gutter all around the parking lot and driveways. c. Remove the two existing driveway curb cuts and restore the ground and street curbing in both areas. d. Install the guard rail on top of the retaining wall. e. Paint the rooftop mechanical equipment to match the building color if the units are visible from the streets and nearby commercial properties. Provide screening around roof-top mechanical equipment if visible from Concordia Arms. (code requirements) f. Construct the trash dumpster enclosure using the same materials and color as the building. This enclosure shall have a 100 percent opaque gate. g. Install an in-ground lawn irrigation system for all landscaped areas. (code requirement) h. Provide site-security lighting as required by the code. The light source, including the lenses covering the bulbs, shall be concealed or recessed so not to cause any nuisance to drivers or neighbors. Construct sidewalks along the Lydia Avenue and White Bear Avenue frontages to the intersection of these streets. The sidewalks shall be ramped to meet the street grade at the intersection and driveway crossings. The applicant shall also provide the short section of sidewalk on the Edina Realty property between Edina's ddveway and their north lot line. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. bo The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June I if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. This approval does not include the signs. Signs will be reviewed by staff through the sign- permit process. All work shall follow the approved plans. The director of community development may approve minor changes. CITIZENS' COMMENTS I surveyed the 19 property owners within 350 feet of this site. There were three replies. Replies 1. Vergie Daniski, a resident of Concordia Arms, expressed concern about truck-exhaust odors. 2. Another resident of Concordia Arms called with concerns about truck fumes and requesting a privacy fence on the west side of their property. 3. Barbara Kohlman, the manager at Concordia Arms, had the following comments: a. The Lydia Avenue sidewalk should be extended to White Bear Avenue. b. The city should acquire the portion of this site adjacent to Maplewood Hills Park and provide community garden plots. c. The tall berm along Concordia Arms' west lot line should be cut down to their parking lot level to aid driver's visibility when exiting the apartment site. The developer should then install a screening fence like the one Concordia Arms has on their east lot line. 5 REFERENCE INFORMATION SITE DESCRIPTION Site size: 6.26 acres Existing land use: The Bruentrup Farm SURROUNDING LAND USES North: South: West: East: Lydia Avenue and the Plaza 3000 shopping center Edina Realty and Maplewood Hills Park White Bear Avenue, Twin City Federal and Firsbank Concordia Arms Senior Housing apartments PLANNING Land Use Plan designation: BC Zoning: F Ordinance Requirements Section 25-70 of the city code requires that the CDRB make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. p:sec2n\offdepot, mem Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Plans date-stamped April 27, 1999 (separate attachments) D SH~'RRE:N ~ AV~. I WHITE BEAR LAKE dOHN'S ~ w KOHL.MAN DE~ONT Attachment 1 1. N. BARTE3..MY L 2. N. CHIPI:~"WA C 3. BRENWOOO CV. NORTH ST. PAUL LOCATION MAP MAPLEWOOD MALL BC MAPLEWOOD SQUARE TCF BANK FIRSTAR BANK Attachment 2 / ~C PLAZA 3000 JF III lll.l-l_l SiTE CONCORDIA' EDINA REALTY OF MAPLEWOOD .-' ~ARK SiTE ," ~_~ - MAPLL=WOOD ,' CENTER Attachment 3 SITE PLAN MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Tom Ekstrand, Associate Planner Design Review-Pineview Estates North Side of County Road D, West of 1655 County Road D and Maple Ridge Apartments May 18, 1999 INTRODUCTION Mr. Pat Goff, of Goff Homes, is requesting approval of a 72 unit condominium development on County Road D. Refer to the maps on pages 4-6. The proposed buildings would have exteriors of horizontal-lap vinyl siding with brick wainscot on the fronts (long elevations). BACKGROUND May 26, 1992: The community design review board approved the plans for Pineview Estates Condominiums. The conditions of approval stated that this approval is good for two years. The applicant, consequently, is repeating this review process since he had not started the project. DISCUSSION Building Design This site plan is essentially the same as the one approved in 1992. The buildings are now three stories tall and have two-car garages, however. The last proposal was for two-story buildings with one-car garages. The current plans aro more attractive with the hip-roof design and the shingle-roof detailing between the second and third floors. Landscaping The landscaping would be attractive. The sizes proposed meet code requirements. Trash Disposal Mr. Goff said that the owners of these condo units will contract for their own garbage disposal. Thero will not be outdoor trash dumpsters. RECOMMENDATION Approve the plans (date-stamped May 7, 1999) for Pineview Estates, based on the findings required by the code. The developer, Goff Homes, shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit the applicant shall: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. b. Submit a plan for the retaining wall to staff for approval. The developer shall install a protective rail on top of the retaining wall if it is taller than four feet. c. Submit the building color scheme to staff for approval. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except the hillside to the north which shall remain in its present state. c. Install reflectodzed stop signs at both exits and addresses for the buildings and complex. d. Install an automatic in-ground irrigation system with a rain sensor for all landscaped areas, except for the hillside to the north. e. Install continuous concrete curbing. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spdng or summer. 5. The director of community development may All work shall follow the approved plans. approve minor changes. -- REFERENCE INFORMATION SITE DESCRIPTION Site size: 5.98 acres Existing land use: undeveloped SURROUNDING LAND USES North: Interstate 694, City of White Bear Lake South: Undeveloped land planned for commercial use East: A single dwelling and the Maple Ridge Apartments West: A vacant lot owned by the City of Maplewood PLANNING Land Use Plan designation: R-3H (high-density residential) Zoning: R3 (multiple-dwelling residential) p:sec34-30~pineview.des Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Plans date-stamped May 7, 1999 (separate attachments) Attachment 1 VADNAIS HEIGHTS (~) OOUNTY ROAD LAKE Z bJ 1. SUMMIT CT. ST. JOHN'S 2. COUNTRY~EW CIR. BLVD. 3. DULUTH Cl'. LOCATION MAP 4 Attachment 2 ..300' --~-,o, 694 MAPLEWOOD ~ PONDING AF~f:~,~! PROPOSED PINEVIEW ESTATES COUNTY RD. D ' MAPLERIDGE APARTMENTS PROPERTY LINE I ZONING MAP Attachment 1-694 COUNTY ROAD D SITE PLAN MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Associate Planner Conditional Use Permit Revision and Design Approval Hill-Murray High School 2625 Larpenteur Avenue East May 19, 1999 INTRODUCTION Project Description Mr. Greg Dehler, of Wold Architects and Engineers, is requesting city approval of the following for Hill-Murray High School: 1. Revisions to the conditional use permit (CUP). They are proposing several changes to the approved plans for the school. The city code requires a CUP for schools. 2. Design approval for an addition to the main entry of the school. This includes the architectural, site and landscape plans for the project. Refer to the maps on pages 7-12, the statement on page 13 and the plans (separate attachment). Specifically, they want to: Replace and expand the school's main entry. This is to enlarge the main floor lobby, provide handicap accessibility to both floors and to enhance the building's image. Add a drop-off drive to connect from the existing parking lot along the south side of the school to the new main entrance. 3. In a future phase, add another entrance to the school property from Larpenteur Avenue and 64 parking spaces near their east property line. Hill-Murray will do the improvements in stages as their funds allow. BACKGROUND On April 8, 1996, the city council approved a conditional use permit (CUP) for Hill-Murray to make changes and improvements to their athletic fields. This approval was subject to ten conditions. On July 14, 1997, the city council reviewed the CUP for Hill-Murray. At this meeting, the council changed Condition 8 of the 1996 approval to read as follows: "Applicant may be required to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit." On May 11, 1998, the city council approved a wetland buffer setback variance and a conditional use permit revision for the Hill-Murray Athletic Facilities. These requests were to update and revise the plans that the city had approved for the school's athletic facilities in 1996 and in 1997 and were subject to several conditions. (See the conditions in the city council minutes starting on page 14.) DISCUSSION Conditional Use Permit Revision The proposed addition meets the findings for CUP approval and would be compatible with the existing school and the development in the area. None of the proposed changes nor the addition should cause any problems for the city or for the neighbors. Design Considerations Buildinq Aesthetics The proposed building addition should be compatible with the existing building. The new entry area would have skylights and many windows and doors with aluminum frames. However, the proposed building elevations show areas of architectural precast concrete above the windows in the addition. The city should require brick in these areas to ensure that the proposed addition is compatible with the existing school building. Wold Architects also submitted colored elevations for the proposed addition that show brick columns that would match the existing school building. These colored elevations also show the areas of precast concrete in a light yellow or tan color. Parkin,cl Considerations There are now 84 off-street parking spaces (including 2 handicap stalls) at Hill-Murray. The proposed changes to the site, including the 64 additional spaces as proposed in the new easterly parking lot, would raise the number of parking spaces to a total of 137 (including six handicap stalls). The city code does not specify minimum parking requirements for schools, but the number of spaces should be adequate for this facility. Landscapin.q and Tree Removal The proposed plans would include removing two, small caliper (less than eight-inches in diameter) maple trees from the front of the school. The remaining existing trees in front of the school and around the existing and proposed parking lots would provide sufficient landscaping. The applicant is not proposing any new landscaping with the proposed addition and parking lot changes, however. Sidewalks The applicant should provide a sidewalk along the west side of the new parking lot from the north end of the lot to connect to the sidewalk to the front of the building. This is so a person using the new parking lot can walk safely to the school's front doors without walking in the parking lot. Roof-Equipment Screeninq Roof-top mechanical equipment that is visible from roadways or nearby properties must be painted to match the building. The city code no longer requires individual screens around such units. The community design review board (CDRB) may require building designs that hide these units, however. RECOMMENDATIONS Adopt the resolution on pages 18 - 20. This resolution approves revisions for the conditional use permit for Hill-Murray school and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on May 11, 1998, subject to the following revisions (I have crossed out the deletions and underlined the additions): ..... =-- plans as noted below: 1. All construction shall follow the o,,~ .... plan o,,d ~, od,,,~ plsn a. For the athletic fields, follow the plans date-stamped March 6, 1998. b. For the school and entry addition, follow the plans date-stamped May 19, 1999. The director of community development may approve minor changes. The school shall move the proposed temporary storage buildings as far away from the wetland buffer as possible to minimize the variance they will need. The proposed construction for the front entry addition and drop-off drive must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3._~. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. Dedicate and record a wetland-protection buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cuffing, filling or dumping within the buffer. The buffer shall follow the proposed chain-link fence line on the plans for the athletic fields date-stamped March 6, 1998. The part of this wetland buffer area that is already mowed lawn may remain as such. The school shall have the contractor install the fence and swale while doing the adjacent field construction. Post signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 7_6. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 8._~. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 3 Bo 10__+. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. The city must approve this plan before issuin,q a buildin,q permit for the front-entry addition. 11 10. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. Approve the plans, date-stamped March 19, 1999, for the parking lot changes and proposed front entry addition to Hill-Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. bo Detailed building elevations showing brick on the addition to match the existing school building instead of the architectural precast concrete. c. The finalized turf management plan as required by the conditional use permit. 3. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. d. Post a "no left turn" sign at the easterly curb cut. e. Install continuous concrete curb and gutter all around the new parking lot and new driveways. (code requirement) fo Paint the rooftop mechanical equipment to match the building color if the units are visible. (code requirement) go Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. ho Install a six-foot-wide concrete sidewalk along the west edge of the new east parking lot. This sidewalk shall run from the north end of the new parking lot to the sidewalk that connects to the front of the school. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. REFERENCE INFORMATION SITE DESCRIPTION Site size: 20 acres (athletic fields) Existing land use: Hill-Murray High School and athletic fields SURROUNDING LAND USES North: South: West: East: Single dwellings and undeveloped property zoned F (farm residential) Larpenteur Avenue and single dwellings Sterling Street, ponds and The Maplewoods Apartments St. Paul's Priory PAST ACTION August 24, 1992: Council approved a sign size variance for a 99-square-foot wall sign for Hill-Murray. Code allowed 24 square feet. 5 PLANNING Land Use Plan designation: S (school) Zoning: R-3 (multiple dwelling residential) Ordinance Requirements Section 36-437(3) requires a CUP for schools. Section 36-448(b) requires a CUP to enlarge a use for which a CUP is required. Section 25-70 of the city code requires that the CDRB make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Criteria for Conditional Use Permit Approval Section 36-442(a) requires that the city council base approval of a CUP on ten standards. See the standards in the resolution on pages 18 - 20. p:sec13-29\hillmury.99 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Proposed Site Plan dated 5-19-99 5. Proposed Site Plan detail dated 5-19-99 6. Proposed Building Elevations dated 5-19-99 7. Statement of request dated May 4, 1999 8. 5-11-98 CUP conditions of approval 9. CUP Revision Resolution 10. Plans date-stamped May 19, 1999 (separate attachments) RD. Attachment 1 O' 1 700' 3400' ,5100' 6800' EY COUNTY '; HOME AND GROUNDS SCALE NORTH SAINT PAUL (N. St. P.) 1. MARYJOE IN. 2. I~ERNEY AVE. ,3. MEADOW DR. 4. RIPLEY AVE. GOODRICH GOLF COURSE RIPLEY AVE. KINGSTON PRICE AVE. AVE. KINGSTON IdCKNIGHT LN CIR. AVE. IDAHO AVE. NEBRASKA AVE. OAK/~LL ANCELA 5 ! k~ICHAEL DR 2 REBECCA DR 3 PINETREE DR 4 I~RCH~EW DR PINE TREE DR 6 8tRCHVlEw DR 7 ROLLING HILL~ DR LOCATION 7 MAP ANTELOPE WAY AMBERJACK LN BEVERDALE RD BOBCAT LN COUGER LH AVE. I~,.../MEADOW Attachmen~c 2 '1 RIPLEY 1832,1 1822 2525 2520 R3 3 .---. ~ ' ST. PAUL'S PRIORY · ,,, ,/ ,, _u HILL-MURRAY HIGH SCHOO~L~ "'. i ". /~ ~'~ ,.....~..;~ ~, ,,-~m.-----.--;~------~__~f~-~L/~ PENTEUR AVENUE ~vc.-~ :,',~4' ~;,n ~li 2600m~ i t / m .-'~';'L'2- ,~ I i I - f~' m l/ I :E. IDAHO ~ J: . ¢ AVE. S ] I lummmlmmmmupm I ~l '-;'-i ',~ .... :~t~ I :" I :'m: ~ :''~,,~,t .,{'""'"""'"~," . ""]'d,~, ,I -I,~',,~,~ ,~,,,~,~1,~1,,i ~J~ ~ , EA I Attachment 3 PROPOSED PARKING LOT EXPANSION iPROPOSED ENTRY EXPANSIO~ SITE PLAN Attachment 4 ~ F~F~ -- ~)C. NOT IN~LU~E~ UNI~ TH~ I'4AIN L:~T~'K ~_I~[-~I~N F~JE~T. PRO~ PARKIN~ LOT EXPAhL~ION (64) 5PACES~ l0 Attachment 5 ... : .; ::.-: : :Z:..' · '-. SITE PLAN 11 I _ .................. ============================================ 12 Attachment 6 TO: FROM: DATE: COMM. NO: Attachment 7 WOLD ARCHITECTS AND ENGINEERS 305 ST. PETER STREET ST. PAUl., MN 55102 651.227.7773 FAX 651.223.5646 Tom Ekstrand, Associate Planner - City of Maplewood Community Development 715-H TOI. LGA'rE ROAD 1~ ELGIN, IL 60123 Greg Dehle . 847.608.2600 FAX 847.608.2654 May 4, 1999 NET: HTTP//WWW. WOLDAE.COM 99003 SUBJECT: Modification to the Conditional Use Permit for Hill Murray School The following is a written statement describing the intended use of the property based on the City's criteria for approval. The proposed project includes the replacement and expansion of the Hill Murray School's main entry. The purpose of the expansion is to enlarge the main floor lobby, provide handicap accessibility to both floors via an elevator, and to enhance the school building's image. Through this enhancement, the existing adjacent property values will not depreciated. As an existing school properly, the use will not change nor will additional traffic be generated. Through the design, minimal impact to the existing trees will be accomplished. Those which are scheduled to be removed, will be relocated. cc: Joseph Peshges, Hill Murray School cj\99003~may99 13 Attachment 8 MINUTES OF THE MAPLEWOOD CITY COUNCIL 7~00 P.M.. Monday. May 11. 1998 Council Chambers. Municipal Building Meeting No. 98-09 H. ~UBLIC_HF_A~INGS 1. 7~07 P.M. Hill-Murray High School Athletic Facilities (2625 Larpenteur Avenue East) Wetland Buffer Setback Variance Conditional Use Permit Revision Mayor Rossbach convened the meeting for a public hearing regarding a wetland buffer setback variance and condition use permit revision for Hill-Murray High School athletic facilities. Manager McGuire introduced the staff report. Associate Planner, Ken Roberts presented the specifics of the report. Commissioner Will Rossbach presented the Planning Commission report. Mayor Rossbach opened the public hearing, calling for proponents or opponents. following persons were heard: $oe Peschges, President of Hill Murray School. Larry Morgan, Vice President of Hill Murray Father's Club. Joe Peschges (second appearance) Sister Geran, Resident Nun of Hill Murray The f. Mayor Rossbach closed the public hearing. Councilmember Koppen ~mYjm:~luced the following Resolution and moved its adoption' 98 -05 - 38 RESOLUTION WETLAND BUFFER SETBACK VARIANCE - HILL MURRAY ATHLETIC FIELDS WHEREAS, Mr. Joseph Peschges of Hill-Murray High School applied for a variance from the zoning ordinance. WHEREAS, this variance applies to school property and athletic fields at 2625 Larpenteur Avenue. The legal description is: Part of the S ~ of the SE 1/4 of S 13, T 29N, R22W, Maplewood, Ramsey County, MN WHEREAS, Section 36-196(h)(3) of the wetland protection ordinance requires a 50-foot-wide wetland buffer. WHEREAS. the applicant is proposing a zero- to 50-foot-wide wetland buffer. WHEREAS, this requires a variance of zero to 50 feet. WHEREAS, the history of this variance is as follows' l. On April 20, 1998, the planning commission recommended that the City Council approve this variance. 2. The City Council held a public hearing on May Il, 1998. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. 14 NOW. THEREFORE. BE IT RESOLVED that the City Council approve the above-described variance for the following reasons: 1. Strict enforcement of the Code would cause undue hardship because of circumstances unique to the property. The 50-foot-wide wetland buffer requirement would make redevelopment of this site difficult. The difficulty was created by the new ordinance. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would improve the quality of the wetland buffer over its present state. 3. The proposal offers protection to the wetland and buffer for wildlife habitat and storm water treatment, which also are functions of a wetland buffer. Approval is subject to the applicant doing the following: 1. Follow the site, grading and edge treatment plans date-stamped March 6, 1998, subject to any changes required by City staff or the Ramsey-Washington Metro Watershed District. The school shall have the contractor install the fence and swale while doing the adjacent field construction. 2. Dedicating a wetland-buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record the deed for this easement before the City will issue a grading permit for the next phase of field reconstruction. 3. Accepting responsibility for any necessary maintenance and upkeep of the fence, swales and ponding areas. Seconded by Councilmember Carlson Ayes - all Councilmember Koppen introduced the following Resolution and moved its adoption: 98 -05 - 39 RESOLUTION CONDITIONAL USE PERMIT - HILL MURP~AY HIGH SCHOOL WHEREAS, Hill-Murray High School requested that the City revise their conditional use permit for a school and related athletic fields. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S N of the SE 1/4 of S 13, T 29N, R22W, Ramsey County, MN WHEREAS, the history Of this conditional use permit is as follows: 1. On April 20. 1998, the Planning Commission recommended that the City Council approve this revised permit. 2. The City Council held a public hearing on May 11, 1998. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW. THEREFORE. BE IT RESOLVED that the City Council approve the above-described conditional use permit revision, because: I The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and Code of Ordinances. 2 The use would not change the existing or planned character of the surrounding area. 3 The use would not depreciate property values. 15 The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust. odor. fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. lO.The City Council may waive any of the above requirements for a public building or utility structure, provided the Council shall first make a determination that the balancing of publ!c interest between governmental units of the state would be best served by sucn waiver. Approval is subject to the following conditions: 1. All construction shall follow the site plan and grading plan approved by the City. date- stamped March 6, 1998. The Director of Community Development may approve minor changes. The school shall move the proposed temporary storage buildings as far away from the wetland buffer as possible to minimize the variance they will need. 2. The City Council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. o o Any new lights shall be installed to meet the City Code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. Dedicate and record a wetland-protection buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. The buffer shall follow the proposed chain-link fence line on' the plans date:stamped March 6, 1998. The part of this wetland buffer area that is already mowed lawn may remain as such. The school shall have the contractor install the fence and swale while doing the adjacent field construction. Post signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. The City may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle. as may be determined at a future hearing on the Conditional Use Permit. The school shall prepare for City approval a turf management plan for the athletic fields. This plan shall include the mowing watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 16 lO.Submit a grading and drainage plan for watershed d~strict approval to provide sedimentation control at the storm water discharge point before it dumps into the south wetland area. Seconded by Councilmember Carlson. Ayes - all 17 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill-Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S % of the SE 1/4 of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22-43- 0001) WHEREAS, the history of this conditional use permit is as follows: 1. On June 7, 1999, the planning commission recommended that the city council approve this revised permit. The city council held a public hearing on ,1999. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 3.8 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date-stamped March 6, 1998. b. For the school and entry addition, follow the plans date-stamped May 6, 1999. The director of community development may approve minor changes. The school shall move the proposed temporary storage buildings as far away from the wetland buffer as possible to minimize the variance they will need. The proposed construction for the front entry addition and drop-off drive must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. Dedicate and record a wetland-protection buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cuffing, filling or dumping within the buffer. The buffer shall follow the proposed chain-link fence line on the plans for the athletic fields date-stamped March 6, 1998. The part of this wetland buffer area that is already mowed lawn may remain as such. The school shall have the contractor install the fence and swale while doing the adjacent field construction. Post signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 7. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 8. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 10. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby 3.9 wetlands. The city must approve this plan before issuing a building permit for the front- entry addition. 11. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. The Maplewood City Council approved this resolution on ,1999. 20