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HomeMy WebLinkAbout05/08/2007 AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, May 8, 2007 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: March 13, 2007 5. Unfinished Business: None Scheduled 6. Design Review: a. Corner Kick Soccer Center - 1357 Cope Avenue b. Costco - North of Beam, South of New County Road D, West of Highway 61, East of Vento Trail 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: a. Questions for Future Community Design Review Board Applicants b. Community Design Review Board Meeting Times c. May 22, 2007, Joint Meeting with the Community Design Review Board and the Environmental and Natural Resources Commission - Gladstone Streetscaping d. June 5, 2007, Sustainable Building Presentation e. Representation at the June 11. 2007, City Council Meeting - Items to be discussed include Corner Kick Soccer Center and Costco 10. Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 13,2007 I. CALL TO ORDER Chairperson Olson called the meeting to order at 6:03 p.m. II. ROLL CALL Board member John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Board member Ananth Shankar Board member Matt Wise Present (new board member) Present at 6:03 p.m. Present Absent Present (new board member) Staff Present: Shann Finwall, Planner Staff Absent: Lisa Kroll, Recording Secretary III. APPROVAL OF AGENDA Ms. Finwall requested discussion under staff presentations 9 g. McDonald's Restaurant on Minnehaha Avenue for a rooftop light beam request. Board member Ledvina moved to approve the agenda, as amended. Chairperson Olson seconded. Ayes -Demko, Ledvina, Olson, Wise The motion passed. IV. APPROVAL OF MINUTES Approval of the CDRB minutes for Januarv 9. 2007. Board member Ledvina had a correction to the January 9, 2007, minutes on page 2, 4th paragraph, delete the last two words camo from. Chairperson Olson had corrections to page 3, 6th paragraph, sixth sentence, add a comma after the word proposal, and on page 4, third paragraph, fourth line, the sentence should read In fact she would like staff to ask that three dimensional cad plans be submitted with the application. On page 5, yth paragraph, capitalize the words Board Member. On page 6, first sentence, separate the words incompliance to in_compliance. Board member Ledvina moved approval of the minutes of January 9,2007, as amended. Chairperson Olson seconded. Ayes - Ledvina, Olson Abstentions - Demko, Wise Community Design Review Board Minutes 03-13-2007 2 Approval of the CDRB minutes for Februarv 13. 2007. Chairperson Olson had corrections to the February 13, 2007, minutes on page 3, 2nd paragraph, after Chairperson Olson insert the words prior to Mr. Anondson arriving tonight. On page 11, 2nd paragraph, second line, after the word thought remove the word it, Board member Ledvina moved approval of the minutes of February 13, 2007, as amended. Chairperson Olson seconded. Ayes --- Olson Abstentions - Demko, Ledvina, Wise Ms. Finwall said Board member Ananth Shankar is absent and we have two new board members here tonight who are unable to vote on the minutes. Typically we would have to table the approval of the minutes but in this case, staff would say it would be appropriate to move the approval of the minutes along due to an unusual situation. The motion passed. V. UNFINISHED BUSINESS None. VI. DESIGN REVIEW a. Ramsey County Correctional Facility - 297 Century Avenue South Ms. Finwall said Bruce Thompson, with Ramsey County's Property Management Office, is requesting approval of the expansion plans for the Ramsey County Correctional Facility. This proposal would consist of a 56,500-square-foot addition to the existing 130,837 -square-foot facility. Board member Ledvina asked staff if the driveway would be closed off or is the request in addition to the current driveway? Ms. Finwall said when the new driveway is constructed during the reconstruction of Century Avenue they will be closing the north driveway. Board member Ledvina asked about the dumpster enclosure? Ms. Finwall said she was not the author of the staff report and was unaware there were concerns regarding the trash enclosure. She said in recommendation number 8. it states, Any trash that is kept outside shall be kept in the rear of the building and out of the public's sight or shall be kept in screened enclosures as code requires. She said perhaps the applicant could address that issue as well. Board member Ledvina said that would be fine. It says it's and/or kind of condition and if it is a code requirement, then we should state that in order that they provide proper screening. Community Design Review Board Minutes 03-13-2007 3 Board member Wise said the staff recommendation on page 6, item 9. states The row of trees that are along the street frontage which are proposed to be extended northerly, shall be further extended across the driveway opening when the existing driveway is removed. One of the opposed citizen comments on page 7, under number 3. was a concern that the people that live on Oakwood Road will not be happy about the new driveway and at least the resident gets to look at trees when exiting the neighborhood. He asked if it's possible that the road configuration could be re-Iooked at by a civil engineer to address the view line concern because he read the recommendation to extend the row of trees across the driveway to protect the residential view to the facility. He said if the street lines up you would be opening up the full view to the correctional facility which mayor may not be approved by the residents once they realize what that would do. Ms. Finwall said the purpose for the new driveway is to align with the road located across the street in Woodbury called Oakridge. This would allow for better traffic movement. It's always a good idea to have roadways and driveways aligned for better traffic movements. Once you remove the area of trees they will be a full view of the facility as they are driving along a public road. But in this case the city finds that the public safety issue outweighs the screening issue. Board member Wise asked if it would be possible to curve the road to alleviate the concern of the Woodbury resident? Ms. Finwall said you would want it to intersect the driveway and road directly across the street from one another. Also it should be noted that its individuals driving in a car that will now view the building, not a house across the street. Board member Wise said at the top of page it states the city code doesn't regulate parking for correctional facilities. He asked how that analysis took place and what is adequate parking for a facility like this in light of the massive addition? Ms. Finwall said the city parking ordinance doesn't clearly address several uses. For example. we don't clearly address parking for senior housing so some work needs to be done on the parking ordinance, but for a correctional facility like this, the city staff depends on recommendations by the facility as far as the number of employees, number of visitors, and the fact that most of the people confined to this building aren't driving or if they do drive they park there for the weekend. Chairperson Olson asked the applicant to address the board. Mr. Bruce Thompson, Assistant Director of Property Management for Ramsey County, 660 Government Center West, 50 West Kellogg Boulevard, St. Paul, addressed the board. Mr. Thompson said AI Carlson, the Superintendent of the Ramsey County Correctional Facility is here to answer questions. An architect from BWBR Architects and a civil engineer from Louck's is here to answer design and civil questions. Regarding the roadway, the redesign of the entrance road isn't part of this project. That's part of the Ramsey County Public Works Century Avenue project. It's a joint project with Washington County and the City of Maplewood to redesign Century Avenue. One of the reasons Ramsey County Public Works is proposing to relocate the driveway is because Century Avenue will now be a divided highway. Community Design Review Board Minutes 03-13-2007 4 Mr. Thompson said there will be a right-turn in and right-turn out only and that doesn't help the facility or the Woodbury residents on the other side. The reason they match up is so that traffic can go both directions. Chairperson Olson asked if the driveway would be part of this project now or is it going to be deferred until the roadway is improved? Mr. Thompson said the driveway will be deferred the Century Avenue project is scheduled for construction in 2009 and is currently in design right now. Chairperson Olson asked if it was correct that the road to the north will be closed and the internal road will be retained? Mr. Thompson said that road will be abandoned. The roadway on the west will be improved as part of this project for access to the back side of the facility. Our intent is to have most of the delivery vehicles come in on Lower Afton Road rather than Century Avenue. Regarding the landscaping, the Ramsey County Correctional Facility has a certified nursery on site. We are proposing to have all the trees, shrubs and grass will be supplied by the Ramsey Correctional Facility and staff. The one issue that we have is regarding the condition for 2Yz inch caliper trees. We typically have access to 1 Yz and 2 caliper inch trees so instead we would like to meet or exceed the total number of caliper inches by using additional trees and we hope that meets the board's approval. Chairperson Olson said Maplewood has a new tree preservation plan that calls for a substantially higher ratio of plantings than the previous plan. She asked staff if the tree preservation ordinance is in compliance with the current landscape plan? Ms. Finwall said the Ramsey County Correctional Facility is proposing to use 1Yz inch and 2 inch caliper trees which would require approximately 17 new trees. If they followed the current city landscape ordinance using 2Yz-inch caliper trees that would require planting only 10 trees. Mr. Thompson the county will plant as many trees as the city wants. The trees are readily accessible to us and we have the crew to maintain the trees and plants on the site. The only other issue we want to point out is we do not plan to have an irrigation system. The reason we don't have an irrigation system is because the work house crew will do all of the watering of the trees, shrubs and grasses. It's the kind of operation where we have the labor readily available so it makes more sense not to have a sprinkler system. We have no other issues with the staff recommendations. Board member Ledvina asked how the trash will be handled? Mr. Thompson asked to have AI Carlson answer that question. Mr. AI Carlson, Superintendent of Ramsey County Correctional Facility. He said the trash is located behind the building and it's screened from Century Avenue by the building itself and it's quite a distance off of Lower Afton Road. We believe we are in compliance with the trash ordinance because it is located behind the facility. Community Design Review Board Minutes 03-13-2007 5 Chairperson Olson asked if the civil engineer could address the board regarding the issues of the roadway? Mr. Carlson said the roadway issues are part of the Ramsey County Public Works' project and not part of this project. The civil engineer here tonight can talk about the site plan with respect to the ponding and things like that but not necessarily regarding the roadways. Ms. Jessica Colin-Polarski, Civil Engineer for the project with Louck's Associates, addressed the board. She said there will be 47 parking spaces to the south. Improvements to the water quality will be accomplished with three rainwater gardens. Rainwater gardens are going to handle the new roof area for the building and the new parking and whatever other natural runoff it takes on. These rainwater gardens are being worked on under the City of Maplewood's direction and the Ramsey-Washington Watershed District. There will be a new water and sanitary sewer service to the new addition. The only new storm sewer will be constructed for the rainwater gardens. Chairperson Olson asked if the architect could talk about the building exterior and show any building material samples that you may have. Mr. Mark Litgatis, Project Manager with BWBR Architects, addressed the board. He reviewed the building material samples and explained the concept they are proposing to use on this project along with assistance from Mr. Craig Peterson, the Project Designer. Mr. Craig Peterson, Project Designer with BWBR Architects, addressed the board. The overall concept dealt with how to marry the two buildings together. With the expansion and the existing building we had to recognize the distinctions of the two buildings. The scale and overall size of the expansion is quite a bit larger than the existing building and that has a lot to do with height and modern mechanical systems that naturally grow with the building. The planning concepts within the building create a larger footprint as well relative to the existing structure. How to deal with the overall massing and scale of the two together was one design issue that we looked at. Also the window patterning and some of the architectural character of the existing building differs from the proposed expansion with window patterns as a response to a modern or contemporary thinking on the corrections building. Some of those fairly substantial differences lead us to utilize a material that is not a match in terms of the type of material but is one that we feel is appropriate for a building that is a different architectural precast. Some of the issues are durability but also the opportunities that the material afford in terms of dealing with the scale and mass of the building. The vertical joint pattern that you see is nicely compatible with the vertical window patterns on the new expansion. The architectural precast allows us to create some substantial deep reveal patterns, horizontal, across the exterior elevations. As staff described, the intent of the differing material is to capture the overall palate of the existing building and work with some of the darker and lighter tones of the brick. This is brought into the new expansion in a way that is compatible so the buildings relate but also utilize the color as a way to deal with the massing. He said as the building is capped with an architectural metal system it will allow the screening of the mechanical penthouse and add light. He said that is a summary of the design strategy for this building. With regard to the material, we have a couple of samples here to look at. He passed some samples around to the board members. Community Design Review Board Minutes 03-13-2007 6 Chairperson Olson asked if they could discuss the types of security at the facility and the types of inmates that are housed there? Mr. Carlson said the Ramsey County Correctional Facility is classified as a minimumlmedium security facility. Minimum security means inmates can work "outside" the facility such as on the golf course, at the nursery, with the engineer staff, and with the grounds crew. Medium security inmates work inside the facility with the laundry, in the kitchen and maintaining the floors etc. The average stay at this facility is 39 days so even though inmates are classified as medium security they are usually released in a short period of time. The reason we don't allow the medium security inmates to work outside isn't because they are dangerous, it's because they may not return back to the building so we have a classification system which takes several factors into account. The facility is rated for 316 inmates and we have a variance for 48 additional inmates equaling 364 inmates. Last year we averaged 386 inmates so we are over our variance capacity for the year. Our highest inmate number was 460 last year. We also have 50 women at the Roseville VOA facility that are contracted there. The intent is to bring the 50 women back to the correctional facility when the building addition is completed. If you add 50 on top of the average daily population from last year we are up to 440 inmates so we will be well above our capacity. When the facility is done the capacity will be past 556 so it will give us a little bit of room for future growth. You don't want to operate at full capacity; you want to operate at about 90% which allows for fluctuations in the inmate population. It also allows us to classify inmates and separate them if there are issues that arise. Board member Ledvina said he thinks this is a nice plan and he is happy with the proposed addition. He would concur with the staff comments and their assessment of the building elevations. He thinks the slanted roof element is a nice feature to bring in natural light. There is a lot of function that is required with this building which dictates design. You don't necessarily want to match the brick that is on the building and this is a nice compliment to what exists. Overall he is very satisfied with the proposal and he thinks they will do a good job with the landscaping. They will lose some landscaping with the driveway relocation but that will be readily replaced and it will improve the traffic safety in and out of the facility as well as the Woodbury neighborhood to the west. Chairperson Olson said she is excited about the concept of the correctional facility doing their own landscaping and using their own resources. Board member Ledvina said he wants the applicant to resubmit landscaping plans to compensate for the smaller caliper of trees and that should be subject to staff approval. Board member Ledvina moved to adopt the plans date-stamped February 5, 2007, and the photometrics plan submitted at the March 13.2007, community desiGn review board meetinG for the expansion of the Ramsey County Correctional Facility, located at 297 Century Avenue South. Approval is subject to the applicant complying with the following requirements: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Before getting a building permit, the applicant shall obtain a conditional use permit for the proposed expansion. Community Design Review Board Minutes 03-13-2007 7 3. The applicant shall remove the temporary office building as part of this facility expansion. 4. Before qettinq a buildinq permit, the applicant shall submit a revised photometrics plan showinq that all new freestandinq Iiqhts maintain a heiqht of 25 feet or less as measured from qround qrade to the top of the lumen. Sito lights shall bo dosignod co tho light courco is not visiblo off sito, shall not causo ony glaro boyond tho proporty linos and not oxcood maximum light intonsity roquiromonts of tho city ordinanco. 5. Before qettinq a buildinq permit. the applicant shall submit a revised qradinq and drainaqe plan which addresses all issues as spelled out in the city enqineerinq review dated Januarv 2,2007. 6. The expansion to the south end of the parking lot shall be installed with the proposed building expansion. 7. The location of the future garages behind the building is approved. The applicant must submit the design of these buildings to the community design review board for approval before construction. 8. Before getting a building permit, the applicant shall submit a revised landscape plan showing the caliper inches of the trees to be replaced. The plan must reflect that the total caliper inches of trees replaced equals 25 as required by city code. 9. Any trash that is kept outside shall be kept in the rear of the building out of the public's sight as required bv city code. Or sholl bo kopt in scroonod onclosuros as codo roquires. 10. If any required work is not done the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. 11. When the Ramsev County Public Work's Department completes the relocation of the driveway, the row of trees and shrubs that are along the street frontage wA1ch are proposod to bo oxtondod northorly, shall be further extended across the driveway opening when the existing driveway is removed. 12. All work shall follow the approved plans. Staff may approve minor changes. Board member Wise seconded. Ayes - Demko, Ledvina, Olson, Wise The motion passed. This item goes to the city council on March 26, 2007. Community Design Review Board Minutes 03-13-2007 8 b. Caribou Coffee -1700 Rice Street (Crown Plaza Shopping Center) Ms. Finwall said Anxon, Inc., has purchased the Crown Plaza Shopping Center at 1700 Rice Street. Anxon, representing Caribou Coffee, proposes to construct a freestanding Caribou Coffee building in front of the shopping center, adjacent Rice Street. The building will be 1,861 square feet in area and will include a drive-through window. Board member Ledvina said he noted on the sign plan that the applicant submitted a maximum clearance type of arm and he isn't sure it's actually needed and he asked staff to comment on that. Ms. Finwall said Board member Ledvina is referring to the clearance arm which traffic would go under prior to entering the drive-thru and staff assumes that is in regard to the canopy on the side elevation. Perhaps the applicant could address that further when they come forward to speak. Board member Wise said regarding the drive aisle, in terms of cars stacking, he noticed there is parking designated on the north end of the site and he wanted to know what the stacking would be back to the last parking stall in the event that someone parks there and is unable to get out. Ms. Finwall said she would request that the applicant address that. As to the possible stacking along the area ensuring these vehicles can exit and perhaps it could be signed as employee parking or something. Chairperson Olson asked the applicant to address the board. Mr. Bill Dillion, Project Representative from Anxon, Inc., addressed the board. We also have Jeff Johnson here from Caribou Coffee to answer questions. We apologize for the lack of communication. We have a couple of sign corrections as far as locations and if you have any questions we would be happy to answer them. Chairperson Olson asked if Mr. Dillon could address the items that have already been brought up such as the overhead sign, the stacking of the parking, and the issue of only having two exterior signs mounted on the building as opposed to the three signs you have proposed? Mr. Dillon said the stacking issue and parking space is a good catch, obviously we are attempting to maximize the parking and the intention is for employees to park in those parking spots and it's possible we could sign it that way. Regarding the three signs, we have signs planned for the south and the west, Caribou Coffee would prefer to have an additional sign on the east, staff has recommended two signs and in order not to proceed with this project we will abide by that. If there is an opening for a possible third sign we would like to discuss that. Mr. Dillon turned the next question over to Jeff Johnson with Caribou Coffee to answer. Mr. Jeff Johnson, Caribou Coffee, addressed the board. He said regarding the sign clearance arm on the west elevation that is needed to protect the standing seam awning from vehicles hitting the awning. Similar to a fast food drive-thru establishment that clearance arm is needed for both drive-thru pick up windows to protect the customers while they reach out the window to get their order at Caribou Coffee. Community Design Review Board Minutes 03-13-2007 9 Mr. Johnson said with this standing seam awning, which is a nice decorative element, we want to make sure it gets protected. Regarding the stacking issue, we have a number of Caribou Coffee locations configured this way. Typically the average wait for a beverage in the drive- thru is 2 minutes. 80% of our business is done before 11 :00 a.m. which is a non-competing time for other uses in the center. At this particular shopping center there aren't that many businesses open at that time of day. If there was an issue, an employee parking sign would be an option or we have had a temporary parking sign or a 15 minute parking only sign posted. There are a number of ways we could sign that area if required. Tonight we submitted revised north elevation plans showing the trash enclosure location as well as carrying the decorative stone wainscot around the back to try to meet staff's recommendations. The other elevation depicts the building materials used for the trash enclosure and the intent to meet the 100% opaque requirement and trash enclosure size requirements in order to meet the code. Chairperson Olson said she saw a retaining wall on the plans and she asked if there is an existing retaining wall or would you be constructing that on the north side of the site? Mr. Johnson said that is an existing retaining wall on the bank property. Board member Ledvina said the ships ladder on the north elevation seems to be a non- standard design to access the roof and he wondered if that could be eliminated. He feels that negatively impacts the elevation with the break and the parapet wall. He hasn't seen a ships ladder on the side of a building in many years and roof access is normally gained internally and he would like to see that design element eliminated. Mr. Johnson said the removal of the ships ladder is addressed on the revised elevations but the architect has not removed the break in the parapet wall. We do have ships ladders at a number of Caribou Coffee locations, one of which is the new Caribou Coffee location on White Bear Avenue at the old Hardee'sIFazoli's building. Chairperson Olson said that's a good catch by Board member Ledvina because she is concerned the ships ladder could be a security issue for Caribou Coffee in this location on Rice Street. She asked the applicant if they had any samples of the building materials to show the board? Mr. Johnson handed building material samples to the board to pass around. Chairperson Olson asked if they had any comments on the landscaping? Mr. Dillon said they plan to comply with the landscaping recommendations. Board member Ledvina said he thinks this is a nice building, it has high quality materials, it's a small building and the design is nicely integrated, he likes the pitched roof element, he thinks the concept of bringing the building out to Rice Street is good and allows a pedestrian friendly feel on Rice Street. His biggest concern was the north elevation but because of the improvements we have discussed tonight he doesn't have anymore concerns. Chairperson Olson asked staff if there was a sidewalk along this area of Rice Street and if not are we recommending one be installed? Community Design Review Board Minutes 03-13-2007 10 Ms. Finwall said there isn't a sidewalk in this location and we are recommending a sidewalk in condition 2. b. (Alan provided a revised sidewalk plan to staff during the discussion.) Chairperson Olson asked if there was a MTC bus stop here? Ms. Finwall said a bus runs along Larpenteur Avenue. Chairperson Olson said that was why she asked about the sidewalk, she was thinking of the potential pedestrian access but she is glad to see the sidewalk has been added. Board member Ledvina asked if staff had reviewed the revised plan? Ms. Finwall nodded no. Board member Ledvina said then we should reference that in the recommendation tonight. Chairperson Olson asked if the other freestanding buildings in this area have two signs? Ms. Finwall said city code would require two signs per street frontage if it were a freestanding building. Chairperson Olson said she was thinking of the Burger King in this location. Board member Ledvina said Burger King is on a corner which allows them more signage. Caribou Coffee is not on a corner. Chairperson Olson said she would personally not be opposed to having a sign on the north side but she deferred that to the other board members. Board member Ledvina said it isn't unreasonable to ask for that but that is a code consideration and if you are at that location already you know you are at Caribou getting coffee so he doesn't see the need for it. Board member Wise said the third sign would not be on the north side, it would be on the east side, which faces the center. You are going to access the site right away and you would be in the parking lot already so he doesn't see the need for the third sign. This is a good plan with a sharp looking building. Even though the wait in the drive-thru is only 2 minutes, people could be in a rush to get in and out and showing some sort of "Employee Only Parking" sign would be a good idea. Board member Ledvina moved to approve the plans date-stamped January 19, 2007, aflEI the photometrics plan date-stamped February 9, 2007, and the revised north elevation and civil enqineerinq plans submitted at the March 13,2007, communitv desiqn review board meetinq for the Caribou Coffee development within the Crown Plaza Shopping Center at 1700 Rice Street and the Tenant Sign Criteria date-stamped February 28, 2007, for a comprehensive sign plan amendment for the Crown Plaza Shopping Center. Approval is based on the findings as specified in Section 2-290(b) (1 )(2)(3) of the city code (community design review board ordinance) and is subject to the applicant doing the following: Community Design Review Board Minutes 03-13-2007 11 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Prior to issuance of a grading or building permit, the applicant shall submit to staff for approval the following items: a. A revised grading and drainage plan which complies with the city's engineering review dated March 5, 2007. In addition, the grading and drainage plan must reflect a 6-foot-wide concrete sidewalk along the entire Rice Street property line. The sidewalk grade should be generally above the back of curb grade along Rice Street and shall not exceed a 2% cross slope. There should be a minimum 4-foot wide boulevard (max 4:1 slope) between the back of curb and west edge of walk and a minimum 1-foot wide flat bench (max 4%) off the eastern edge of walk (property side). b. A revised site plan which shows a six-foot-wide sidewalk along the entire Rice Street property line. c. Revised elevations showing the following: 1) East, west and north elevation showing the proposed dumpster enclosure. The dumpster enclosure must be designed to screen all trash and recycling dumpsters on the site, be 100 percent opaque, be at least 6 feet in height with a closeable gate, and be constructed of materials which are compatible to the building. 2) North elevation showing additional design features as presented at the March 13, 2007, communitv desiqn review board meetinq and the elimination of the ships ladder and c10sinq the qap in the parapet wall. Elomonts to match tho othor throo olovations including tho additi9fl---Bf wiFlEJews-.i.fiossiblo, addition of stano, or tho addition of woodon posts. d. Revised landscape plan which shows the installation of underground irrigation for all new landscaped proposed with the Caribou Coffee development. e. Comprehensive sign plan for the Crown Plaza Shopping Center is approved as follows: 1.) For consistency, all wall signs for the Crown Plaza tenants shall be individually-illuminated letters. Sign height shall not exceed 36 inches. Signs shall not extend closer than 36 inches to the sides of the tenant's store front. These signs shall be placed on the designated sign band. 2) Signage for the two automotive buildings shall comply with the same size and spacing criteria as noted in condition one. 3) Burger King signage shall comply with code (two signs for each street frontage ). Community Design Review Board 12 Minutes 03-13-2007 4) Signs are not allowed on the awnings. 5) Shopping center wall signs are allowed above the store tenant space on the north (above the windows), west and south elevations only. 6) Wall signs for the automotive building are allowed on the west side of the buildings only. 7) Two freestanding signs are allowed for the Crown Plaza Shopping Center. The freestanding sign on the interior of the parking lot is allowed at 336 square feet in area, 39 feet in height. The sign on the southwest corner is allowed at 144 square feet in area, 24 feet in height. 8) Wall signs for the Walgreen's retail store and pharmacy located on the south side of the Crown Plaza Shopping Center is limited to the center of the smooth faced manufactured limestone facades on the west and south elevations. Wall signs to meet Crown Plaza tenant sign criteria as described above. 9) Signs for the Caribou Coffee located along Rice Street on the west side of Crown Plaza Shopping Center is limited to two wall signs which must meet Crown Plaza tenant sign criteria as described above; one menu board sign which is 8-feet high and 28 square feet in area; and three dimensional signs which are 4.5 feet high and 4 square feet in area. The applicant must submit a revised tenant sign criteria which reflects these requirements. f. A cash escrow or an irrevocable letter of credit for all required landscaping. The amount shall be 150 percent of the cost of the work. 3. The applicant or owner shall complete the following before certificate of occupancy is issued for the Caribou Coffee building: a. Complete the parking lot improvements. b. Complete the lighting improvements. c. Install all required landscaping and underground irrigation. d. Construct the required dumpster enclosure. e. Construct the 6-foot-wide sidewalk along the entire Rice Street property line. 4. If any required work is not done, the city may allow a certificate of occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. Community Design Review Board Minutes 03-13-2007 13 b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Siqn the three parkinq stalls located on the northwest corner of the site, adiacent the north entrance to the drive-thru, as emplovee parkinq onlv. Chairperson Olson seconded. Ayes - Demko, Ledvina, Olson, Wise The motion passed. VII. VISITOR PRESENTATIONS No visitors present. VIII. BOARD PRESENTATIONS Chairperson Olson said we have two new board members and she asked Matt Wise and John Demko to give an introduction to the board. Matt Wise said he comes to the CDRB by way of the Target Corporation working in real estate. His background is in law and he has been with the Target Corporation for 4 years. The interest to serve on the CDRB comes via Mayor Diana Longrie who also has a law background and had worked for the Target Corporation in the real estate field. He has lived in Maplewood for four years and has made a number of observations regarding design and signage while living here and because his wife and friends pushed him he decided it was time to lend some of his expertise and volunteer to serve on the CDRB. He said he looks forward to serving on the community design review board. John Demko said he has been a Maplewood resident for 14 years. After noticing some of the building designs in Maplewood, instead of complaining about things he decided to apply to volunteer and try to make some improvements so he hopes to be a good addition to the CDRB and make some changes. He works for Collins Electric in St. Paul in the construction field and is looking forward to working with the community design review board. Chairperson Olson presented them with their own engineering ruler. She said the board welcomes you both to the community design review board. IX. STAFF PRESENTATIONS a. Resolution of Appreciation for Joel Schurke Ms. Finwall said Joel Schurke served as a board member on the community design review board for one year, from February 13, 2006, until February 13, 2007. Community Design Review Board Minutes 03-13-2007 14 Staff requests that the community design review board members recommend that the city council adopt this resolution of appreciation at the March 26, 2007, city council meeting. Board member Ledvina moved to recommend the resolution of appreciation for Joel Schurke at the March 26, 2007, city council. Chairperson Olson seconded. Ayes - Demko, Ledvina, Olson, Wise The motion passed. This item goes to the city council on March 26, 2007. The board members said they appreciated Joel Schurke while he served on the CDRB and he will be missed. b. Community Design Review Board Orientation Ms. Finwall said on February 12, and February 26,2007, the city council appointed Matt Wise and John Demko. Mr. Wise replaced John Hinzman and his term will expire January 1, 2008, and Mr. Demko will replace Joel Schurke and his term expires January 1, 2009. The city council reappointed Matthew Ledvina and Linda Olson to the CDRB for another two year term expiring January 1, 2009. Staff has attached new CDRB membership orientation materials which are intended to outline the objectives, review process, responsibilities, and scope of authority of the CDRB. The information will be helpful in assisting new Board members Matt Wise and John Demko with their new responsibilities as well as serve as an update to existing board members. Ms. Finwall went over the packet of orientation materials with the board aloud. Chairperson Olson said she would like to bring up for a topic of discussion regarding the starting time for the CDRB meetings. The other city meetings begin at 7:00 p.m. and she was wondering if as a board we should discuss starting the CDRB meetings at 7:00 p.m. to coincide with the start times of the other groups. Ms. Finwall said she would add that on the next CDRB aoenda. c. Annual Report Ms. Finwall said the city's community design review board ordinance requires that the CDRB submit a report to the city council once a year. The report is intended to outline the CDRB's actions and activities during the preceding year. Also, the report may include recommended changes, including, but not limited to, ordinance and/or procedure changes. Board member Ledvina and Chairperson Olson felt the board accomplished a lot last year. Board member Ledvina moved to recommend the 2006 CDRB annual report to the city council. Community Design Review Board Minutes 03-13-2007 15 Chairperson Olson seconded. Ayes - Ledvina, Olson Abstentions - Demko, Wise The motion passed. This item goes to the council on March 26, 2007. d. Election of Chair and Vice Chair Ms. Finwall said the city code requires that the community design review board elect a chairperson and vice chairperson the beginning of every year. The 2006 chairperson was Linda Olson and the vice-chairperson was Matt Ledvina. Chairperson Olson said she felt the election of chair and vice chair should've been done in January and not the third week in March. Board member Ledvina agreed with that comment. The board decided to go ahead with the nominations despite Board member Shankar's absence. Board member Ledvina nominated Linda Olson as Chairperson on the CDRB. Board member Wise seconded. Ayes - Demko, Ledvina, Wise Abstention - Olson Linda Olson accepted the nomination. Chairperson Olson nominated Matt Ledvina to Vice-chairperson on the CDRB. Board member Demko seconded. Ayes - Demko, Olson, Wise Abstention - Ledvina The motion passed. e. Community Pride Awards Ms. Finwall said former Board member Joel Schurke had requested that staff research Little Canada's Community Pride Awards for possible implementation in the City of Maplewood, particularly in relation to design awards for new or modified commercial and multi-family buildings. Staff has included attachments and information relation to community pride and design awards. These award programs represent good background information for a similar type of design award program in the City of Maplewood. Community Design Review Board Minutes 03-13-2007 16 Ms. Finwall said if the CDRB is interested in implementing such a program it would be beneficial to include this information in the board's annual report to the city council. If adopted by the city council, the board can then design criteria for the program. Board member Ledvina said he is reluctant to implement something like this. There are a lot of other opportunities for these types of recognitions through Smart Design awards, the AlA, and through Ramsey-Washington Metro Watershed District, etc. He wondered what the staff resources would be to implement a program like this. The city is really taxed with this scenario. He likes the idea but wondered if there other organizations that are covering this and are there other outlets or ways these projects can be recognized? His biggest concern is staff resources and staff's time to implement this. Chairperson Olson said it should be as simple as possible and it should be related to the city limits. Her concept would be for a plaque or certificate and it could be mailed to the address to post in the lobby if they wanted to. There could be some recognition during the annual city tour to tell the group why the recognition was awarded. Board member Ledvina said he thinks we do a good job of recognizing internally to the city when we do tours what the really good designs are so he doesn't think that's lost but we work to promote and hold those designs up to other developers and the applicants showing this is a model situation. You want to promote positive feedback but his concern is that it's a duplication of something already being done. Chairperson Olson asked how much of the city resources in terms of staff energy and research would be available for this. Do you think this information could be easily picked out in the CDRB annual report or put in the city newsletter as a recommendation? The whole thing is that it circles back to staff resources and staff time? Ms. Finwall said staff would envision this award with a large spectrum of possibilities. At a minimum in Hastings, their board makes a recommendation of 5 possible award winners and then votes on them. The winning designs would be awarded with a plaque or certificate and a notice would go in the city newsletter and also mentioned at a city council meeting. Ms. Finwall said if we wanted to take it further we could go to the site and research the building materials. Basically it depends on the level of the program the CDRB is interested in. Board member Wise said he agrees with Board member Ledvina's comments. For example, the Smart Growth Award, you've got the US Green Building Council that you can get lead certification for and you can get those design recognitions through 1000 Friends of Minnesota. Would we be duplicating similar efforts? He recalled Maplewood is hiring a Code Enforcement Officer, would this be part of their job responsibilities? If Maplewood were to model after Little Canada and the maintenance of these sites, Maplewood could utilize Little Canada as a resource if this was something Maplewood was going to do. He is concerned city resources are being utilized for something like this. It's great from the standpoint of working for a major retailer like Target to get these certifications and be a member of the community but how do you balance that? There are programs in place that have demonstrated that they work and Maplewood would be trying to model ourselves after that. He isn't sure how enthusiastic someone like Caribou Coffee would be who says their building was designed to Maplewood's standards when it's already designed to AlA certifications. Community Design Review Board Minutes 03-13-2007 17 Board member Ledvina said if we are going to do a program like this we should do it right and really not just take a bunch of designs that one person likes. It should be a bigger community who defines what represents a good project that should be nominated to win an award. He is uncomfortable if given the responsibility to come up with the best designs and then opening up to what his criteria might be. A lot of it is subjective and it's kind of difficult to get your arms around it and he wondered how we would evaluate each of the projects in the city. If Maplewood does do this, we need to do it right and we would need to be able to answer the question why we selected this project over another project. Chairperson Olson said she would recommend citizens within the city via the city newsletter and via the website and any other potential outreach method that may be practical. Secondly, it appears to her looking at this list on the surface that the Smart Growth Design Awards might be for the planning commission and the American Institute of Architects (AlA) may be in the CDRB's purview. The Ramsey-Washington Metro Watershed District Landscape Ecology Awards Program may fit into the new Environmental Committee's purview. The Historical Preservation Award may be under the Historical Commission purview. So it seems like this could be broken down into the various committees that already exist. Each board member would be asked to come up with 3 examples they really like. As far as the criteria goes, that could get sticky and she doesn't have any good ideas at the moment other than we would follow our existing design standards. Some of it may be subjective but if 25 people in the community like a particular design that should get the CDRB's attention but she doesn't think we should be reviewing all of these issues. This applies to the entire State and the focus of this should be for the City of Maplewood, as diverse as it is, as spread out as it is, and as unmanageable as it is, we should be focusing on our own backyard and it should be the focus of this program. We could look at the criteria that's looked at for these other award programs but those mayor may not be awarded anything in the City of Maplewood. Maybe we don't want to do everything, maybe we could do a scaled down version of this. Ms. Finwall said these items were included just for your information to show the various award programs and how they function. If the CDRB is interested in this staff would be happy to do more research to determine the amount of staff time associated with these programs. Particularly with the Ramsey-Washington Metro Watershed program and the Hastings Historic Preservation programs, these are similar types of programs and maybe look into the city's CDRB's ordinance and grab a hold of some criteria from the ordinance or the intent that we could look at as far as making those nominations and further discuss this when board member Shankar is available. Staff understands the concerns that have been raised. As a staff member it is difficult to do everything that is best for the city. This would be a very good program in that it would shed light on the work that the CDRB does and some of the buildings the CDRB has approved so with that it could be some good news both for the city website and in the city newspaper. Staff will do more research and bring that back. f. Representation at the March 26, 2007, city council meeting - Items to discuss include the Ramsey County Correctional Facility, 2006 CDRB Annual Report, and Resolution of Appreciation for Joel Schurke. Chairperson Olson volunteered to be the CDRB representative at the March 26, 2007, meeting. Community Design Review Board Minutes 03-13-2007 18 g. The rooftop light beam request for McDonald's on Minnehaha Avenue Ms. Finwall said McDonald's located on Minnehaha Avenue and Century Avenue has requested that the city approve the installation of rooftop light beams on the restaurant. These light beams are florescent lamps that are installed directly on the mansard roof and are covered with white or yellow plastic caps. (Staff showed the CDRB photos of the McDonald's on Cope Avenue during the day and night). Apparently the McDonald's on Cope Avenue installed these light beams on the rooftop without the city's knowledge about 1 year ago. With the request for the lights for the McDonald's on Minnehaha Avenue that's how the situation was brought to staffs attention. This type of exterior improvement would be considered a minor building project request and would be under $200,000. City staff would put together a staff report and submit it to the CDRB and to the City Council. Due to some concerns with Ashley Furniture's neon lighting on their building exterior last year, city staff didn't feel comfortable approving the rooftop lights at McDonald's on Minnehaha Avenue administratively so staff wanted to bring it to the board's attention to get some direction. One purposes of the city's lighting ordinance is to eliminate problems with light glare, reduce up light and prevent over lighting of a site which is particularly important when a commercial property is adjacent residential. Ms. Finwall said Mr. Henry made this rooftop light beam request and he brought this to city staffs attention that the Cope Avenue McDonald's already had these light beams on their building. Staff went to the Cope Avenue McDonald's and found that those rooftop lights produce a lot of light glare and staff didn't feel they were appropriate on that building. For this reason staff is concerned about approving Mr. Henry's request administratively. Does the CDRB feel staff should review these light beam request administratively through the minor building project review? Or does the board feel the CDRB would like to formally review this proposal? Lastly, what additional information should be submitted to process the request? Staff thought they should submit a photometrics plan as well. Chairperson Olson said she thinks this request should be part of the CDRB's review. She would rather not have building lights approved administratively because that is a design element and it would affect the neighborhood. She likes that McDonald's is going back to the French fry design but she doesn't like the lights on the rooftop. She would like to see the existing light beam lights at the Cope Avenue McDonald's turned off and she would deny the request for the lights at the Minnehaha Avenue McDonald's. If this were presented to be added to a building around the Maplewood Mall area she would absolutely deny the request because we don't need to see these types of lights here or anymore light glare around the mall. She deferred comments to the other board members. Board member Wise said he would agree with Chairperson's Olson's analysis. Given the fact that this Minnehaha Avenue McDonald's is close to residential based on the light pollution that is coming off the photo of the Cope Avenue McDonald's in the evening wouldn't make him happy to have to live next that as a resident. He would bet after a photometrics plan is done it will prove there will be light glare onto the neighboring properties and that these lights are an unnecessary design element assuming that there is adequate lighting on site for security based on previous design approval of the site. He would say to deny this request. Board member Demko asked if the McDonald's on Cope Avenue had the lights on the rooftops approved or were the lights installed without approval? Community Design Review Board Minutes 03-13-2007 19 Ms. Finwall said the lighting was installed after the building plans for an addition were approved by the city and they also did a double drive-thru lane. However, the lights were installed without the proper city approval and were not reflected in the plans that were approved. So the lights were not formally approved and unfortunately staff does not drive by that area in the evening and didn't know that the lights had been installed. Board member Demko asked if there had been any complaints from residents close to the Cope Avenue McDonald's regarding the lights? Ms. Finwall said no but keep in mind that the McDonald's on Cope Avenue is commercial in nature and not that close to residential homes. Chairperson Olson said the lights aren't as offensive as they would be closer to residential but it would be important to maintain a consistent policy regarding these lights and she doesn't see a need to install these types of lights at this McDonald's on the corner of Minnehaha Avenue. Board member Ledvina said it's paramount to protect our residential neighborhoods. The city has lighting standards and he believes McDonald's should be required to have a photometrics plan to achieve the criteria needed as it relates to light glare. He said he takes a softer approach to this as "accent" lighting. If these lights were toned down he may not be that concerned if it were in a commercial area but we need to go through the proper process when things affect neighboring residential areas that "could" be impacted. Ms. Finwall said staff will relay the board's comments to the applicant at McDonald's on Minnehaha Avenue and if they want to proceed with the light request staff will require that McDonald's proceed with the formal request with the city and staff will bring this back to the CDRB and staff will also address the existing lights on the rooftop of the Cope Avenue McDonald's. X. ADJOURNMENT The meeting was adjourned at 8:18 p.m. MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Planner Conditional Use Permit Revision and Design Review Comer Kick Soccer Center 1357 Cope Avenue May 2, 2007 INTRODUCTION Project Description Mr. Ryan Manning, representing Corner Kick Soccer Center, is proposing an expansion and several changes for the soccer center at 1357 Cope Avenue. (See the architect's project statement on pages 13 and 14, the applicant's project statement on pages 15 and 16, the maps and plans on pages 17 through 19 and the other maps and plans on pages 20 through 35.) Requests To make the changes to the site and the facility, Mr. Manning is asking that Maplewood approve: 1. A conditional use permit (CUP) revision. The site now has a CUP because of its proximity to residential land uses. The proposed addition and expansion require city approval of a CUP revision. Specifically, the Maplewood City Code requires a CUP for any business or land use in the M-1 (light manufacturing) zoning district that is within 350 feet of a residential land use. (Refer to the statements on pages 13 through 16.) 2. The design plans for the project, including the site, building and landscaping plans. (Please see the separate project plans.) BACKGROUND On September 18, 1984, the community design review board (CDRB) approved the project plans for the soccer center. On April 10, 1995, the city council approved a conditional use permit and the design plans for a 3,000- square-foot addition on the front of the soccer center. This approval was subject to three conditions of approval. DISCUSSION Conditional Use Permit Revision As noted in the project statements from the architect and the applicant, the proposed soccer expansion area includes a regulation-sized soccer field and other interior improvements, 12,000 square feet of retail space and the addition of 83 off-street parking spaces to the site (including 27 underground parking spaces). The proposed soccer center and retail building additions and parking lot expansion will meet the city's findings of approval for a conditional use permit. As noted by the city engineer, they do not expect the increase in people on the site to pose a problem for the neighbors or cause additional traffic issues on the nearby streets. However, they are doing traffic counts and a traffic analysis to verify the traffic situation with this proposal. The applicant is not proposing any changes to the hours that the soccer center will be open after the completion of the project. According to the applicant's project statement, they are open for business longer hours in the winter (when residents have their doors and windows closed) than in the summer (when soccer players want to be outside). As long as the users of the facility are respectful when using the parking lot, the proposed project should not cause any additional disturbance to the nearby residents. Parking, Site Access and Vehicle Circulation The applicant, in his project statement, provided an explanation of uses and activities in the facility and the parking needs he expects for the site after the completion of the project. It is his opinion that the existing and proposed parking lots should be adequate to handle the parking needs of the facility. There are now 106 parking spaces on the site. The proposed plans show 189 parking spaces on the property (an increase of 83 parking spaces) after the completion of the project. The proposed project plans show the two entrances and exits for the soccer center remaining in their existing locations. The plans also show new parking spaces on the north side of Cope Avenue between the addition and the street. Because of this design, it will be important for the soccer center to screen the parking areas from the houses to the south with bermings or plantings or both. The city should require the soccer center to post all the driveways for no parking to ensure that there would not be cars parked in areas that would hinder site access and vehicular circulation. Traffic A concern of one of the neighbors near the site is the increase in traffic that this proposal could bring to the area. The city designed and built English Street and Cope Avenues as collector streets. These roads are to move traffic from neighborhoods and businesses to arterial streets and highways. The city engineering department is now doing traffic counts in the area to determine how many vehicles a day travel on Cope Avenue near the facility. At this point the city engineering staff and the city traffic consultant do not expect a large enough traffic increase from this proposal to cause traffic problems or add enough additional traffic to exceed the capacity of Cope Avenue or English Street. Dan Soler, the Ramsey County Traffic Engineer, told me that he had no comments about the proposal as there are no county roads near the facility. The city engineering department noted in their project review (starting on page 36) the long-term status of the Highway 36/English Street intersection It is important to note that city staff and MnDOT have had preliminary discussions about the conversion of the Highway 36/English Street intersection into an interchange. Such a project would involve the removal of the traffic signals and building some type of interchange for access to and from Highway 36 from English Street. While there are no definite or approved project plans or funding sources set for such a project (and thus no set timeline), it must be noted that such a project could impact the site of the soccer center - including the need for the city or the state to acquire property in the area to build such a project. Life Safety and Building Code Concerns Butch Gervais, the Maplewood Fire Marshal, had several comments about the proposal. They included that he will require upgrading the fire protection system (monitored) and emergency lights and exits for the facility, the owner providing a 20-foot-wide fire access road near the building, and the owner or contractor installing a monitored fire alarm system throughout the center. 2 David Fisher, the Maplewood Building Official, also has comments and corrections that the soccer center will need to address. They include meeting the requirements of the accessibility code (parking, providing access routes and possibly changing the bathrooms) and that there must be a fire sprinkler system throughout the building. Mr. Fisher also recommended that the architect, contractor and city staff have a pre-construction meeting. (Please see his memo on page 42). It is important to note that the city will require building permits for any remodeling of the existing space and that the city will not allow the soccer center to use or occupy the space until the minimum life safety and building code standards are met. In addition, one should remember that the soccer center is asking for a land use approval and that building code and life safety issues are typically reviewed and handled by city staff after the city council acts on the conditional use permit request. Furthermore, the city council would annually review the conditional use permit to check on the facility, its compliance with the conditions and any issues or matters that may arise. Public Utilities There are sanitary sewer, storm sewer and water in Cope Avenue that serve the soccer center. Specifically, the city designed and built the storm sewer in Cope Avenue to accommodate drainage from a large area near the soccer center. The developer's plans will connect their pipes to the existing storm and sanitary sewer pipes. In addition, there are water mains in Cope Avenue and in English Street to provide water to the facility. Watershed District The Ramsey/Washington Metro Watershed District is now reviewing the proposal and expects to issue the soccer center a permit for the proposal. Engineering Department Review Two of the neighbors of the soccer center expressed concem over the potential for increased runoff and flooding due to this project. The city engineering department has reviewed the project plans. (Please see the comments from Michael Thompson starting on page 36.) The city should require that the grading/drainage plan would not increase the storm-water flow onto any neighbors land. The city engineering department review also raised several concems about the project plans - especially the erosion and sediment control plan. They also had comments about the proposed ponding areas, storm sewer and landscaping and the need for a sidewalk along Cope Avenue. Design Review Building Design As noted by the project architect in his statement, they are proposing to use a variety of materials and colors with this project to make it attractive and compatible with the existing building. The proposed materials include rock-faced block, EIFS, prefinished metal siding and roofing and face brick columns and accents. As proposed, the colors would include tan dryvit or stucco, beige metal wall panels, two brown colors of rock-faced block, a dark red face brick and black store fronts and metal roof sections. (Please see the separate project plans for more details about the proposed building exterior.) 3 Staff agrees that the proposed building additions would be generally attractive and would be compatible with the design and materials of the existing soccer center. However, it also is important to note that the west and north sides of the building will be very visible from English Street and from Highway 36. As such, the design of these elevations and their view from the public streets is critical. Staff is recommending that the project architect add more features and details to these elevations to help give these elevations more character and to break up the large wall areas. Such changes could be, but should not be limited to, adding windows or skylights (as shown on the south wall), vertical columns of brick or rock-faced block, additional horizontal banding and the planting of more or taller trees in the landscaping. The building elevations in the project plans show the painting of the concrete block on the existing building to match the rock face block on the building addition. The city will want to ensure that the wall panels and the concrete block on the existing building are in good repair and that they will match the building addition after the completion of the project. Tree Removal/Replacement and Landscaping The proposed plans show the removal of 24 large trees (ash, maple, box elder and elm), primarily from the area along the north side of Cope Avenue. The plans also show the soccer center keeping three of the existing trees that are on the perimeter of the site. The proposed landscape plan shows the developer planting 50 spruce trees, 65 white pine trees and a variety of ornamental trees on the site. Specifically, these include groups of Black Hills spruce along the south property line (between the parking lots and Cope Avenue) and at the southeast corner of the site near the Bruce Vento Trail. As proposed, the plans show the white pines primarily along the west side of the site (between the new soccer field and English Street) and along the east side of the existing building (between the building and the trail). The proposed landscape plan also shows new shrubbery plantings near the building. The city should require the applicant to add more evergreen trees (Slack Hills spruce or Austrian pines) along the north side of the building and along the south side of the site. These trees are to be at least eight feet tall, and the contractor shall plant these trees in staggered rows wherever possible. The contractor shall place the trees to reduce the effects of motor vehicle headlight glare onto adjacent residential properties. The applicant should revise the landscape plan to add plantings in the ponding area (consistent with the requirements of the city engineer) so it would be consistent with Maplewood ordinance standards. The plans should provide details on the sizes and types of shrubs that are proposed for the areas near the building and shall show the spruce and pine trees at least 8 feet tall at the time of planting (not 2 Y, inches in caliper, balled and burlapped) as noted on the landscape plan. In addition to the above, the city code requires all landscape areas to have underground irrigation, and turf areas should be sodded (except for mulched and edged planting beds). Lighting Plan The applicant submitted a proposed lighting plan for the parking area (page 26). This plan shows that the new lights will provide no more than .4 foot-candle of light at the property lines (the maximum allowed by the city code) of the site. In fact, the plan shows that the lighting at most of the property lines will be at .1 or zero foot-candles. City staff should review the proposed lighting plan to ensure that the freestanding lights would not be taller than 25 feet and to review the style of the proposed light fixtures to ensure that they meet city ordinance standards. 4 Other Comments Police Department Lieutenant Michael Shortreed of the Maplewood Police Department reviewed the proposal for Corner Kick. I have included his comments on page 43. RECOMMENDATIONS A. Adopt the resolution on pages 46 - 48. This resolution approves a revision for the conditional use permit for Corner Kick Soccer Center at 1357 Cope Avenue. Maplewood bases this permit revision on the findings required by the code and it is subject to the following conditions (the additions are underlined and the deletions are crossed out): 1. All oonstruction shall follow tho site plan appro'/ed by the oity. The Director of Community Development may approve minor ohanges. 1. All construction shall follow the proiect plans date-stamped April 6. 2007. The city council may approve maior chanQes to the plans and city staff may approve minor chanQes to the plans. Such chanQes shall include: a. RevisinQ the proiect plans to meet all the conditions of the city enQineer (includinQ the addition of a sidewalk alonQ Cope Avenue) and city staff. b.RevisinQ the buildinQ elevations as mav be reQuired by staff or the Community DesiQn Review Board (CDRB). 2. The j:lroposed com:truclion must be substaintially started within one year of oouncil approval GF-#lo permit shall become null and \/Gid. TRo cOlffioil may elGend this-aeadline for one year. 2. The owner or contractor shall start the construction for this permit revision within one vear of city council approval or the permit revision shall end. The city council may extend this deadline for one vear. 3. The City Counoil shall review tRil; j:lormit in one year. 3 The city council shall review this permit revision one year from the date of approval. 4. The owners/operators of the soccer center, the fire marshal and the citv buildinQ official shall aQree on a plan for the soccer center to make the reQuired life safety and buildinQ improvements to the existinQ buildinQ. This plan shall include the installation of: a. The reQuired fire protection (sprinkler) systems. b. An early waminQ fire protection system (smoke detection and monitorinQ). c. Additional emerQency IiQhts and exit siQns (if necessary). d. The necessary chanQes to meet the handicapped accessibility code reQuirements. e. A proper address on the buildinQ. f. Any other chanQes the fire marshal or the buildinQ official deem necessary. 5. Have the city enQineer approve final construction and enQineerinQ plans. These plans shall meet all the conditions and chanQes that the enQineer noted in the memo dated April 23. 2007. includinQ the installation of the sidewalk alonQ Cope Avenue. 5 6. The owner or operator shall be responsible for the maintenance and clean UP of the pondino areas on their property. 7. The owner or operator shall post the driveways and drive aisles as no parkin~ zones. 8. The owner or operator of Comer Kick shall ensure that visitors or users of the facility do not cause disturbances or make unreasonably loud noise in the parkinQ lot that disturb nearby residents. B. Approve the plans date-stamped April 6, 2007 (site plan, landscape plan, grading and drainage plans and building elevations) for Corner Kick Soccer Center. The city bases this approval on the findings required by the code. This approval is subject to the applicant or contractor doing the following: 1. Repeat this review in two years if the city has not issued a grading permit or a building permit for this project. 2. Complete the following before the city issues a grading or building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, retaining wall, tree, sidewalk, driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100-year high water elevation for the ponds. (b) Include contour information for all the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3: 1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" native vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city and a fence on the top to help prevent falls. (f) Show the required sidewalk along Cope Avenue. (3) The tree plan shall: 6 (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The spruce and pine trees shall be at least eight feet tall (not two and one half (2 1/2) inches in diameter). (d) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. (5) The project engineer shall submit to the city a storm water management plan, including drainage and ponding calculations, for the proposal. (6) Make all the changes and meet all the conditions as required by the city engineer and as noted by Michael Thompson in the memo dated April 23, 2007. b. Submit a certificate of survey for all new construction. c. Submit a revised landscape plan to staff for approval that incorporates or shows the following details: (1) The manicured or mowed areas from the natural areas. The native grasses and flowering plants shall be those needing little or no maintenance. Specifically, the developer or contractor shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (2) The location of all large trees on the site. (3) That all new trees would be consistent with city standards for size, location and species. (4) The planting (instead of sodding) the disturbed areas around the ponding areas with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. (5) The plantings proposed around the building shown on the landscape plan date- stamped April 6, 2007 shall remain on the plan. (6) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged plantings or tree beds). (7) No landscaping being put in the Cope Avenue boulevard. The contractor shall restore the boulevard with sod. 7 (8) The adding of more evergreen trees (Black Hills spruce or Austrian pines) along the north side of the building and along the south side of the site. These trees are to be at least eight feet tall, and the contractor shall plant these trees in staggered rows wherever possible. The contractor shall place the trees on the south side of the site to reduce the effects of motor vehicle headlight glare onto adjacent residential properties. (9) An underground irrigation system for all landscape areas. d. Submit revised building elevations, material samples and color schemes for the building addition to staff for approval. The revised building elevations for the west and north sides should include more features and details to help give these elevations more character and to break up the large wall areas. Such changes could be, but should not be limited to, adding windows or skylights (as shown on the south wall), vertical columns of brick or rock-faced block, additional horizontal banding and the planting of more or taller trees in the landscaping. All building materials and windows (including the frames and glass) shall be compatible with the existing building. e. Get the necessary approvals and permits from the watershed district. f. If necessary, get any approvals and permits from Ramsey County. g. Get the necessary approval and permits from MnDOT. h. Provide city staff with design details (height, depth and materials) about the proposed retaining walls, including any fencing for those that are more than four feet tall. i. Provide for city staff approval the final photometric plan that includes information about the height of the proposed light fixtures and details about the style of the light fixtures. j. The owner shall combine all three properties into one at Ramsey County for tax and identification purposes and provide the city with documentation of this action. k. Submit to the city a letter of credit or cash escrow for all required exterior improvements. The amount of the escrow shall be 150 percent of the cost of the work. 3. Complete the following before using the new parking lots or before occupying the building addition: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the ponding areas, which may be seeded. c. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. Install a handicap-parking sign for each handicap-parking space and an address on the building. In addition, the applicant shall install "no parking" signs along all the driveways and drive aisles within the site and elsewhere, as may be required by staff. e. Paint any visible roof-top mechanical equipment to match the uppermost part of the building. (code requirement) 8 f. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. All light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent properties. g. The developer or contractor shall: (1) Complete all grading for the site drainage and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. (4) Install the curb and gutter, parking lots, sidewalk and retaining walls as shown on the approved project plans. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the contractor finishes the new parking lot in the fall or winter or if the building additions are occupied in the fall or winter, or within six weeks of occupancy if the building additions are occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signage. All proposed signs must comply with the city's sign ordinance, and the applicant must obtain all required sign permits before the installation or relocation of signs. 9 CITIZENS' COMMENTS City staff surveyed the owners of the 78 properties within 500 feet of the site of the project site. Of the eight replies, one was for the project, one objected and six expressed comments or concerns. For Sounds like a great addition for the city of Maplewood and the surrounding community. (MGD Partnership -1387 Cope Avenue) Opposed I feel this is too large for the site. We already get music in our home from there in the summer and the lights are a concern. (Mallet - 2231 Ide Court North) Comments/Concerns/Questions 1. Just make sure you have enough parking - otherwise it is OK with us. It is a nice looking building. Good luck. (Weigleitner-1252 Cope Avenue) 2. I, at 1282 Cope and my neighbor at 1276 Cope Court agree that we will view the ugly "chicken coop" end of the building. A brick fascia would give it a more stadium look to us and to traffic on English Street. 15-foot to 20-foot spruce trees along English would be a compromise - small spruce will not hide the ugliness. When the Sherwood strip (SW comer of English Street and Highway 36) was built in about 1988, concern about the English Street intersection with Highway 36 would present a problem for the state. It was agreed at that time that this would not occur for 20 years. How close are we now (to having an interchange)? 10 years at the most. Is the state being kept up-to-date? This will increase their acquisition costs when and if they do a project. Thank you. (Franz- 1282 Cope Avenue) 3. We are very concerned since our home is on a hill that the view of the parking lot be totally screened. We only see a few ornamental trees across from our lot. Will there be a benn to block our view of the parking lot? (Cleland - 1308 Cope Avenue) 4. Will the new addition provide funds to maintain the landscaping? The current state of the exterior and the land is poor. We wondered if they were going out of business. Also, will the new parking lot be rented out to semis and moving trucks too? We are also concerned about increased traffic at English and Cope. (Elliott - 2245 Ide Court) 5. Also see the letter on page 44 from Truck Utilities. 6. See the e-mail on page 45 from Kathy Walters. 10 REFERENCE INFORMATION SITE DESCRIPTION Site size (existing): 3.64 acres Site size (proposed) 6.86 acres Existing land use: Existing indoor soccer center building and parking lot SURROUNDING LAND USES North: South: West: East: Highway 36 Single and double dwellings across Cope Avenue Commercial center across English Street Bruce Vento Trail PLANNING Zoning: M-1 (light manufacturing) Land Use Plan: M-1 ORDINANCE REQUIREMENTS Section 44-637(b) requires a CUP for any building or exterior use in the M-1 zoning district if it is within 350 feet of a residential district. Section 44-1097(a) states that the city council may approve a CUP, based on nine standards. See numbers 1 - 9 in the resolution beginning on page 46. Section 2-290(b) of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 11 APPLICATION DATE The city received all the materials for a complete application for this request on April 6, 2007. State law requires that the city council act on requests within 60 days. The council must act on this request by June 4, 2007, unless the applicant agrees to a time extension or unless the city extends the time limit. p:sec1 O/Corner Kick Soccer Center revision - 2007 Attachments: 1. Archttect's Project Statement 2. Applicant's Project Statement 3. Location Map 4. Address Map 5. Property LinelZoning Map 6. Site Survey 7. Proposed Site Plan 8. Proposed Grading Plan 9. Preliminary Utility Plan 10. Tree Protection Plan 11. Proposed Landscape Plan 12. Photometric Plan 13. Addition Floor Plan 14. Central Area Floor Plan 15. West End Field Level Floor Plan 16. Proposed Building Elevations 17. Elevation Details 18. Elevation Details 19. Building Perspective 20. Building Corner Perspective 21. Building Perspective 22. Engineering Department Comments dated April 23, 2007 23. Building Department Comments dated April 12, 2007 24. Police Department comments dated April 12, 2007 25. Letter dated April 18, 2007 from Truck Utilities 26. E-mail from Kathy Walters dated April 15, 2007 27. Conditional Use Permit Revision Resolution 28. Project Plans (separate attachments) 12 Attachment 1 ARCHNET ARCHITECTURE' PLANNING INTERIORS, CONSTRUCTION mE ARCHITEC11JR.AL NE1WORK. me. 12445 55"' Street Suite A Lake Elmo, MN 55042 Phone: 651/430.0606 Fax: 651/430.0180 emaH: archnet@archnetusa.com March 19, 2007 City of Maple wood 1830 County Road BEast Maplewood, MN 55109 Office: (651) 249-2000 SUBJECT: Narrative describing the proposed expansion of the Comer Kick Soccer indoor building facility. Dear City of Maple wood, Our proposal as submitted respectfully, requests the approval for an expansion on the Comer Kick Soccer Facility located on 1357 Cope Avenue, in Maplewood, Minnesota. The project expansion will also include handicap accessible updates, as well as code compliant updates. Our proposal requests an expansion (of the current facility) located to the west of the current facility. This building will be designed to accommodate a regulation size field, as well as amenities to the program. In addition to the field expansion, we are proposing a 12,000 square foot neighborhood retail building, located at the southwest comer of the field. This retail building will also include underground parking of 27 stalls. The current facilities entrance will be redesigned to accommodate handicap accessibility, as well as associated offices and spectator viewing areas. Weare proposing both handicap restrooms, as well as an elevator to negotiate all floor levels. (existing and proposed) The new facility will be designed to accommodate an additional 83 parking stalls. M, the city does not reflect a parking count requirement for this facility, we have outlined our intent to accommodate the new parking load, based upon the owner's hours of operation and team turnover. (please see Ryan's parking analysis) Please note that the existing parking accommodates 106 stalls and the proposed accommodates 189. We have designed the parking 10t to both accommodate proper screening and hiding stalls where possible. The parking garage will house 27 stalls as well as the lower parking lot (adjacent) 32 stalls. These 59 stalls will be obscured from view, by both building and retaining wall systems. We feel this design restricts the neighboring properties as well as enhancement of the traffic circulation. The new facility as well, will be generously landscaped to accommodate the city of Maple wood tree migration and preservation requirements. These requirements have been accounted for in our proposal. This landscaping requirement will screen our parking lots, as well as create a harmonious site that reflects the architecture of our project, and engages the land. This accommodation is reflected in the use of both coniferous and deciduous tree. We also are proposing a generous amount of shrubbery against our building as well as sidewalk openings. The proposal also outlines our intent to light (exterior) the parking lot, with respect to the existing surroundings. (please see photometric plan) ARCHITECT'S PROJECT STATEMENT 13 Our proposal also includes updating the current facilities fayade, and integration of new building materials and fenestration. The design reflects the use of rock-face concrete masonry, exterior insulation and finish system, (ElF'S) and face brick columns and accents. The soccer facility will also include pre-finished metal siding and roofing to match existing facility, joining the two facades together. We have proposed various metal canopies to reflect proportion as well as articulation of the fayade interest. These canopies also reflect sun angles and energy conservation. Our mechanical systems will be accommodated internally, as well as rooftop mounted equipment. These units will be screened from view by the construction of raised building parapets. We strongly feel the proposed facility enhances the site by the use of these c1ass-A materials, along with proportion and articulation. The retail end-cap, as well as the Cornerkick entrance, will also include a standing seam hip roof system. This will create a sense of entry, and will also engage into the fall-back structures. Our color palate will be one that reflects a timeless scheme; (please see color board) earth-tones, blacks, and ironspot type bricks. The parapet caps also indicate the use of crown moldings and fascia reveals. Our retail portion will also include fabric awnings. In closing, we feel our submittal reflects a project that both, enhances the existing property, as well as takes into account neighboring properties. We respectfully ask for your approval and comments, and we thank you for your time. Please feel free to call or email with any questions or concerns. Sincerely, MICHAEL HOEFLER, AlA, CID THE ARCIDTECTURAL NETWORK, INC. cc: File, 14 Attachment 2 April 6, 2007 Summary of current and future parking lot usage for Corner Kick Indoor Soccer Comer Kick Indoor Soccer now has 106 existing parking spaces, and the parking will grow to 189 spaces with the proposed expansion. In order to understand the parking needs for the expanded facility, it is very important to understand how foot traffic within the facility currently works and how it will work with the proposed expansion. Traffic and parking needs are directly related to the number of fields within the facility (as opposed to the square footage of the facility). Comer Kick currently houses three fields, two training areas and a pro shop. The expansion will add one additional "outdoor" sized field, a conference room and additional offices along with the external retail element. The conference room and offices will simply create space for activities and employees that already exist, so these will not add additional traffic. The size of the new field is much larger than our current fields; however, the number of kids rostered on each team or the number of teams per field does not increase proportionately with the size of the field. A team with 15 players does not change with the size of the field on which they are playing; it simply becomes a different style of game. The new field will cater to a different demographic - mainly the premier level teams. This brings us to the next point - traffic also is related to how the teams are using each field. Teams are now using our current fields mainly for games (as opposed to training). Parents, family and friends will stay around to watch games; however, they will normally drop players off if they are only going to be training or practicing. The vast majority of teams that will use the new field will be doing so for training purposes. We will continue to operate our leagues on the fields as they are presently in use. Currently, at any given hour, we could potentially have 6 teams playing, two teams training and shoppers within the pro shop. This makes 8 teams+, at any given time within our facility. With the proposed addition, we are expecting to add two teams with the possible potential for four at any given hour within our facility. Our additional traffic will increase by less than 50% at the absolute maximum; however, we are increasing the parking by 79%. It is with this reasoning that we believe our parking layout to be more than adequate for the proposed expansion. In regards to the hours of operation or traffic impact, Comer Kick will not be changing the hours that we have operated under for the past 20 years. We currently have a busy season and a slow season. The hours we open vary by these seasons. November through April we generally are open from 9am - 12am Monday - Thursday with some rare exceptions, and 6am - lam Friday - Sunday. It is during these months that the APPLICANT'S PROJECT STATEMENT 15 traffic flow and usage is the highest at our facility. From May through October, our office hours are generally llam 8pm Monday through Friday, 12pm - 6pm on Saturday, and 12pm - 4pm on Sundays; however, traffic flow during these months is virtually non-existent. Because ofthe nature of the business at Comer Kick, we need to maximize our hours as much as possible during the winter months as it is during these months that we do 95% of our business. In essence, we have 6 months out of the year to make enough revenue to last 12. However, this is a nice trade off for our neighbors since there are 6 months out of the year when our parking lot is virtually empty. Some of the neighbors have even used the lot to park cars or boats, which we have never had a problem allowing them to do. The hours for the retail portion of our facility will depend on the tenants who we sign to the leases; however, their proportionate share of the traffic as compared to the entire complex will be very small. I believe the impact from this part of our property will be virtually unnoticed, as their parking will be screened from the neighbors view. The additional traffic flow through the neighborhood also should have very little impact compared with our current situation. The entrance and exits to our facility will remain the same, which means that the orientation of headlights that leave will be no different than they have always been. Since the vast majorities of our customers enter and exit Hwy 36 via English St., this means that only 5 houses will actually be affected by increased traffic. One of the things we will do to address this traffic increase in the 6 months of the year where it might be an issue is to have each field running on different time intervals. This will help ensure that we will not have mass exits and entrances to and from our site. Thank you for your time and consideration about the parking and traffic at Comer Kick. I welcome any questions or concerns regarding this matter. Sincerely, Ryan Manning Owner - Comer Kick Indoor Soccer 16 -" " -----""" ';:::>,': i '--1" ,"""'-'" ,- ." ", - --::. - --"" ' -.. - :: -''-'' "i~~Ir-;tE IT =','" I I, T:.!.[ .--' .' ok/wE .. ...' '. I, L . I, I 1\ I, IIIIIII"IA"I:I- ICI "1 -t ~ I l:: 1 1 II'N '\ / VV - ,II I I ~rffil2IDj~mupil~~.\~~;'~ = 1il~. . ,i .... ':E =mfmwm]!H52r2ai~ytr ~;:;~:= '. tiHIEg ~ --. 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"r~ I 'f.......c-',.-' 11/' 'I J \ \ '\ "-~G'fRAGe ELEV=894 011 ' ---, '" ~, ~ ", ',LJ .,_I~-" -~~" :Ji I ~ " l' " L" \ \ ~~~~ - ..~.li->>n --'''~~:iji ",/ J_Tt'-,r,t- I -----" 9 ! " r---=- " i, '\ '- -- -- ' " '- =-...,. u ',_... "-tl~1 "~_t~:' .._~v--..--:t rr.--I '''-----'~',' "j .'""'.'~';J" '--I "1-'1" ;;;:::"'1' "'I."-"'~I!i! /"It/--/'..' Ilil! '1/]"I'! 1.'0i ':': 1', "" ',I", - ',',.r I',I:~,.!./ j;/II I I I, I I 8',; Jh--.:--~ ,1\> ,---~--~- ~=(~mo W::~i5"t'"",~":"")" "I / "0' '>4,;.1,1 --;::w,- _W--~'~'~'f' --~~'--%' '"'1(~!-;; ..i,1 k:k ~e, / ~ I.:i., 'B.'. JO;:-~.. I~' ......_"4.'<\OIW, ,'jl, " , ~\ 4 '61''' 'Of11 -~~ 1 ~ ~... , , ' ".' ", Ll : ,"i,L, I I \'. .' I'v'- , I. I", ',,: ,;;;-:' ,," ;,: n: "1'L.1 ~t~-:1:r;-;.r-],-;;~- -nl~'~ ---/- " ~. -=?r._,,--,,':____" '\'- ~ _,",...~h "''i'lJ-. r~ '>>.,1 ~ - J ,- - I .,.....->"'. ,'....!'_k_ I gi . -' it: "" ~~ ~~ ~-~ '>~". . ':---=-~ ---~---- '7" e ~ I. t "",-.- -~~~.L.....~~ _ ;.1= _~ ~ ~.. n 1i!nl':rn<l~.........."1..,,...~....~~"...~~"J1f'M-_W~.=lJJ--- \;p&~ n I, . --.\ , I ..1-1., ,..l..-, ,~ ,,' 'I . ',' ,~ '~..~" :.-~,--." ~ I\COPE?.,r.vEE-rr~,-'-~-'-'~7,..-'-++-.---I_:::;,;;;:::--~ ~I '-r-'- /,e-..-~ T ~=="" ,_r r ;.- 17";-1~:--4 T ~~'"'--;-T / o-t-I}->-~'-:;'-"- ,_>~_,_'->>->,-.,_.'-.'_r'_ ~~'-l,,--:;,",--,,-,>-.~-,,_t,_ ,_."_>,_.>_"........l,_~ L -~ -~- ----- ----- - I , w! 0: m TREE CALCULATIOl\ ::l~:~:::::=:::=;:,":);;";:;'~~ ::j~"~~~"" .I -....:r:::t.}~~:,~.....-.= Jo ~ = _~ ",~...-L-- -~ " i:--~r. Schoell Madson ~t........,~ '=='-- -."'''''''''''''''', 11'Q."~t= ,,0.'...."" ,"'._Cdo.""fI,.:o! O'.......-!m:l ~~::".c1, THE ARCHITE~~~~ETWORK, INC. .....e-...."... ............ ]~- CORNe!llg,S~,:~DDmON '1'-- TREEPROTECTlONPLAN I~ ~ 11....Cs I ."'__1:1,...." ~. ~ ,--~.._----........- ...__.....d'...__ ....-..--...-.....-..- TREE PROTECTION PLAN 'fr N 24 G~~A""P'-All ~ ,......,. ( .,." .,.."., .. Attachment 11 '<:;" 1j.-:- - - -- -- - -- -- - - - ~- -- -- - -- -- - -- --r;.oo-._~~--o:~-r , 0 ~---------fll~----l , :" :_m_m_mmm_mmum_____um_m_mmr_m_m. .u-=-_::=-~_~:-. if ! I~I I : I if.. i i __m_m___m________ ! ! I I f I 'I ' 10 1 :~ I :1': :k' I fi ilnmnmnmmmm;fW..TifL m."n:::.: iJ " rn III II -~.__ I III II ~ ~ ~, I -......I-.r>; 1 1 1 1 1 1 I _~ I 1 1 1 1 I II I, :1 I , I II II : III II J I :. I 111'_II:.lij.~..~.:.t:!: - :-..:I.J ~ L.~ ~ e_Ol\V,,.,,,, Il;'t~r- . . . A~-W-- ..) ~~_#' ..."."""',,-- <D" . v,... 'III 'III IIIII III I .. ' -. , ..~. . ~....~ " , .it' . , .... Fl..AI-<'TlNGL."eIO =""~1W1: . - , -- , -- D 1..........__ ~ ......"""'......... F 1_"""" ,-- I~AA~ "~~ CN !>I4J: . ....... I", =-... , . . ",I>.,.,.. _~___r\"""''':''''_~__ LMO=CA."'!: CA.!..CL'LAjIO~6 ~- -- "='''''.." =""'" """'....... --" ==..". -- - ""..._-~ -- ,~- 1I N ~ ~-" LANDSCAPE PLAN 25 r r i ~ w w 0:: l- ll) :I: lI) ::i C) z w Attachment 12 HIGHWAY 36 ~ GOlERAltLtCTRICA1.SlTtNOTtS ~.Il-l.fU1\.:IIDK.O~/t;l;tll:Umf:ll<!:\llT. 0) PHOTOMETRIC SITE PLAN 1'. <<<)'-0' PHOTOMETRIC PLAN 26 SlEEN :l:tNC~:rNG tNC 7."...&'l-<l"~ 71U.'U-4"I....... ""'&ll,_..........~m" H>~tl.......Dn...,.""'~ c.,.-'."""....1. , I L :::! ; \f N Attachment 13 0(.) 0;l e c:;> A ~ 8 G e ~ e ~ e (08(.)00(.)0000000 000 A iT! ' : T I I: : !.~~T \ T I IT! I I \ i' ! I ,I , II I " , ! , I : i I !. , , . I I I I I II ! ' , 'I I I, 55 i i I ! I -----T 1----r------r- I ---T ---T ;-~ I ~ I ------T I ----;;r : ~! ------!ii-- i 1 i ---T ----- ------T ~=~=~l I I I I I I ! I I I I , I I I ) c-'W i "~~~I~:rl'"~t5:':I o 8 eee8@88 ADDITION FLOOR PLAN \f N 27 Attachment 14 9 ~ ro ~ @ ~ ~ (0 (0 C0 8 cp cp8 0 ~ (0 8 ~0 I , " l , , 0-J- I I. I -T: -~------+-f . . . -I . " ,! ,. 8-J---L--I---I--J--~ ~ 1 1 I I , , , il ~ " " &-1 -, - , -!--~-,-- 1 I I I :l=t:~i=h'~,,~tt--=t i ~1--T-I1- d--EIl :t:- ~- '- - --B 1 , I' ""', , I ' , 0-'--+-1--1--, -"~. = Lj____ ~ --k ! e-}. -+--H-i--+-- 1 = i __L____ 19 1 I 1 I 1 I o_.~ ,. ~I 1 e--}---,---I--1--+-- ~ _I =1 , . I" .-r-- I ___'0.0,' } I I! ;:. ----- -~b 0----- - j---1-- , , , , e-}-- --l- !--t-- 8--t 1 ~I -~! c'"" \::.!lh"T'R."-L A'<!:A p~~ P...A!l e:..c~"" v,,,'.'''''' I I CENTRAL AREA FLOOR PLAN 'fr N 28 Attachment 1.5 , ._ c;:> ._ ~ ._ cy ._ ~ ._ cy ._ @ ._ @ .. ~ ._ ~ ._ @ ._ 0 ._ ~ ._ ~ ._ 7 ._ ~"_0 __ ~ ~-I I J : i :: . 1 I · I,: ~ I:" : '1. r -1-iT-n fl-r----j TTW ' ~-. '. : r -;'-'i- . '-1-'- --, -c-I---I---. --i-.-.~:~:It I , ' , , " I" ,,' I, ", ,. -" ,--r--I --l-.-.~--I.--r- - --IT-r'T'ln- ...J.__- :n~ " l. -il-r~-t--7~;:-1---~tl+r.:=-- """"8:_ 11'-- o ~11~ II ,-----!I! - 'I--'l'---r-~, ~'H~ 11'-,):-- .---TI-,-.! -:. 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(1);,':11~WJe:<:::I;:W @PR...=t'l.'5t-::::>va:IleP~ (GV$CIESEI @) FI'I!l'l15-::::>~""'CN" FlA!oItl<!>t=I!.W el'R..~r=t\C\.'Sefl"OO'l;. tl..-.....A1'\OH-~'-C- @\t~~"llCU;:>PAAl:lli&FI..CO't tl..-"VAT)::;!j-e'woC" @,ouK~e.~sn;re<"! ~6V$.~PJl1 @tJC5T\16~Wl::ll.."TE eu:o;(!',>.;m-r"'H,.I..tcHlaI =~~I @ E>GmtS~46J..ST^,::;l~*,*, ~(!!II..~ 0~5lR>fl"DO!(e...........n...'"Il' &0.-(:' @ l!.Xl5'fW fat) u;va fU:\I^T1C:><-eu'-G" @ E1<lS111~~6J..va:R3P~ F->:iST:l\$~TAAI €> 6lr.ItRNOOOl't~.TO ~DIVoiAAY.!.S'l'SW-< €; CK6~tllX:'tTOI,I~O ,~~ €91'R..~J;:tT,o.t..l'LOCIl.tl.V^WII- 'I.:l-<'-o' @~"e>STI-l'l.~1.DI"ER P~.TC~A::.~ = @ ~~~'i!!.~~ It!!TNl<li'l5l'W.t~T.o'' n..'lO-O'-o' PROPOSED BUILDING ELEV A liONS 'fr N 30 Attachment 17 ~T EL."'VATlOH AT RETAIL ..'.....r..,. Q50JiH E-"YATlOH AT R-<=TAIL ....,,"...o.C" Q"'OU1H EL.."'VATlON At CORl-€R KICK ENTR'( """"'.''''- ELEV A liON DEl AILS \I N 31 Attachment 18 ~T !:l-"VATiON AT fL"'TAIl..NNP~l!:l GARAGE ....,"'..f< II i 1II1 III I II ..,------ G~-rn EL"VATiON AT EXPAllSION. Tl,;.IN ....."..-.,4' ELEVATiON DETAilS \I N 32 Attachment 19 'I' /1;:;>1 /" ,// i:<i!,f,i' ./ ... 0k/ '-kic/t>~ ./' id1i /~ . ~'~'-J".~j;:M/ \: ~"." _ r// . \ " \\ II ! --I .\ " (_ '"......... \ "\ \, l:j} i...... \/// " ; 0/ J ~ ; , .~ ~J"J / ,/.0> ~',\.F GCE.~~T1>IE AT caRNER KIO( 9."TR'- ...~ ..,"""" BUilDING PERSPECTIVE \f N 33 Attachment 20 ..... ---_._;;;/.-- - , Q"'!:R5P"...cTlVE AT caRNER KIc.K RETAIL .....,""""" BUilDING CORNER PERSPECTIVE {r N 34 Attachment 21 i// ./ ~ ... . -..--:----- /-~. ..~-,' , ~. .'. .' . ,. ,,/.' , t7\~::CTlVE AT R.::rAIV llH.:'EltGR.CI.Ii'O GARA$!: '.:::J""........ BUILDING PERSPECTIVE \f N 35 Attachment 22 Page 1 of6 Enl:!ineerinl! Plan Review PROJECT: Corner Kick Soccer Expansion; 1357 Cope Avenue PROJECT NO: 07-09 REVIEWED BY: Michael Thompson (Maplewood Engineering Department) SUBMITTAL NO: 1 DATE OF REVIEW: 4/23/07 Ryan Manning, owner of Corner Kick Soccer, is proposing an addition on the west side of the existing soccer facility. The addition generally consists of a regulation size indoor soccer field and retail space. Drainage Calculations 1. Both the City and the Ramsey Washington Metro Watershed District require stonn water volume reduction (infiltration) for such a project. The developer's engineer shall provide the city with a plan and stonn water calculations reflecting how the proposed project will meet or exceed the 1" infiltration volume (over new or disturbed impervious areas). Ponding 1. The project engineer shall show the pond overflow location and elevation on the plans. 2. The project engineer shall design the pond to reflect a 10-foot safety shelf at I-foot below the nonnal water elevation. If this design is not possible, the engineer may consider or require the installation of a four-foot-tall black vinyl-coated safety fence (with a gate) around the pond. 3. The drainage structure just upstream of the pond must have a minimum 3-foot sump in order to collect sediment and other pollutants. The project engineer and the contractor shall locate the sump structure so it is easily accessible by a jet vacuum truck. Gradinl!! Soils 1. The project engineer shall provide the city with soil borings for the all proposed infiltration locations once they have detennined their final locations. 2. The project engineer shall provide a benchmark elevation and location description on each civil plan sheet. Erosion & Sediment Control Plan 1. The project engineer shall incorporate an "erosion and sediment control" plan sheet into the plan set to address the issues I have noted below. 36 Page 2 of6 2. The plans shall clearly identify disturbed area by delineation and they shall provide a numerical value of disturbed acreage. Any disturbance of one acre or more necessitates a National Pollutant Discharge Elimination System permit from the Minnesota Pollution Control Agency (MPCA). The approved grading and erosion & sediment control plans shall be incorporated into the SWPPP. 3. The applicant or the project engineer shall include a maintenance schedule for all erosion and sediment control devices that the contractor will use throughout the phases of construction (including building construction). 4. The project plans shall identify erosion and sediment protection on slopes and sediment controls at top and toes of slopes and base of stockpiles. 5. Post construction requires the stabilization of all disturbed soils. The plans shall specify the methods that the contractor will use to accomplish the stabilization. 6. The project plans shall identify the locations for equipment/material storage, debris stockpiles, vehicle/equipment maintenance, fueling, and washing areas. The plans also must show the contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. 7. The project plans shall identify the locations and provide details for concrete washouts. 8. Identify (on the plans) the quantity of materials that the contractor will be importing to or exporting from the site (cu-yd). 9. The project plans or their details shall describe the measures (e.g... temporary sediment basin, etc) the contractor will use during the rough grading process to intercept and detain sediment-laden run-off to allow the sediment to settle. They also must describe how the contractor will dewater the settled stonn water and it will be introduced to the public drainage system. 10. The plans shall describe the measures the contractor will use for onsite dust control (i.e.... water as needed). The plans also shall provide a sweeping plan for adjacent streets. 11. The project engineer shall add the following verbiage to the erosion and sediment control plan: "Effective erosion and sediment controls shall be in place prior to any storm events. " Failure do such shall result in the deduction of escrow funds (the city requires the developer or contractor to post escrow prior to issuance of the grading permit). The funds will be deducted at the discretion of the city inspector upon notice to the developer or contractor. 12. The developer and contractor shall phase the project to leave existing bituminous parking lot in place for as long as possible to act as an erosion prevention device. 37 Page 3 of6 13. The contractor will need to place additional silt fence or bio-Iogs need in the swale on the west side of the development. 14. If construction traffic uses the east entrance, then the city will require a rock pad entrance at that entrance for sediment control purposes. The contractor shall wash off all construction equipment before it exits onto Cope Avenue. 15. The erosion and sediment control plans should refer to Maplewood Plate No.350 for approved methods of erosion and sediment control. Landscaping! Retaining Walls 1. The landscape plan shall clearly show how the contractor will establish all disturbed areas (i.e.... sod, seeding, hydroseed). The plans shall clearly detail the seeding and plantings for the pond area. The city encourages the use of native seeding such as Mn/DOT seed 310 NWT. 2. A guard rail fence is required on top of the wall on the north side of the retail parking ramp. The contractor shall use a Mn/DOT approved method for this fence (i.e. W-Beam Guard Rail, 3 Cable Fence, etc.). The city also may require a fence at the top the wall (as determined by the building department) due to the height of the retaining wall. The project engineer shall incorporate this information into the revised plans for resubmittal to the city. 3. The project plans shall clearly show all retaining walls and they shall show the top and bottom elevations of the walls. The city requires the contractor to get a building permit for all retaining walls over 4-feet in height and a licensed professional shall design any such walls. Storm Sewer 1. The existing drainage pipe in Cope Avenue, also located along the east property line running to the Mn/DOT right of way, shall show pipe size, type, and slope. 2. The project engineer shall show on the plans the drainage pipe running from catch basin 6 to catch basin manhole 5 nearer the center of driveway. It appears now that the pipe is very close to the parking lot ramp retaining wall near catch basin manhole 5. The drainage pipe must be kept clear of the wall and shall have adequate separation. Sanitary Sewer 1. The project plans shall show the existing sanitary sewer service to the existing building including the invert elevations. 38 Page 4 of 6 2. The plans shall include general information regarding the sanitary sewer getting from the field elevation up to the sanitary sewer service elevation. Agency Submittals 1. The applicant shall submit plans to Ramsey- Washington Metro Watershed District (Tina Carstens) for review and approval. 2. The applicant shall also submit plans to Saint Paul Regional Water Services (Mike Anderson) for review and approval of all water main and water services. 3. The applicant shall submit plans to Mn/DOT for review and approval since the proposal would alter the drainage of the site and because the plans show a drainage pipe going into the Mn/DOT right of way. 4. Agency submittals are not necessarily limited to those mentioned above. The owner and project engineer shall get all necessary permits and shall satisfy the requirements of all permitting agencies. StreetsfTraffic 1. The developer or developer's engineer shall provide the city with an estimated average daily traffic trips for the existing condition and for the proposed condition (for busy season). This information should be provided prior to the city council meeting. 2. On 4/20/07, city staff requested the applicant to provide average daily vehicle trips to the existing facility and also average daily vehicle trips for the proposed developed condition. As of 4/23/07, city staff has not received that information. 3. City engineering staff is collecting the traffic speed and volume data shown below. This information will be updated once an accurate one week count is collected (beginning today, 4/23107). The city's traffic consultant will write a brief impact statement using the updated traffic counts and information provided by the applicant regarding average daily trips. After it is completed, city staff will provide this information to the planning commission and to council. Enldish Street (50' north of Cope Avenue) Speed Limit 30 mph Counters on Street - 6/13/05-6/15105 Northbound: Southbound: 85tl1 Percentile 28 mph 31 mph Volume: Daily Averag:e 3,155 vehicles 2,765 vehicles Notes: Updated traffic data is currently being collected for the week of 4/23-4/27 so the data represents traffic increases from 2005. 39 PageS of 6 CODe Avenue (In front of proposed project site) Speed Limit 30 mph Counters on Street - 4/19/07-4/20/07 Volume: Dailv Average EastboundlWestbound Combined: 2,982 vehicles Notes: The city street sweeper damaged the counter tubing on 4/20/07 and an incomplete count was the result. Also, due to the incident, speed was not calculated. City staff is currently collecting additional data for the week of 4/23- 4/27 to provide an accurate reflection of current conditions. 4. With the completion of the improvements to TH 36 between White Bear Avenue and Century Avenue in 2007, TH 36 will have a freeway design between 35W and Century Avenue with the exception of the segment between TH 61 and White Bear Avenue. Mn/DOT has commented to the city numerous times about the removal of the signal system at English Street, along with the removal of the right in - right out turn movements at Atlantic and Hazelwood. While no timetable has been set, it is not without precedent that this would occur within the next 3 - 5 years. This action by Mn/DOT, in which the City would.have little control, would result in significant traffic impacts to the area businesses as well as likely unwanted traffic patterns into the surrounding residential areas. In 2005, the City attempted to work with Mn/DOT and Ramsey County to develop a plan for a new interchange at TH 36 and English. A concept plan was developed that provided for this type of improvement. Mn/DOT staff is currently reviewing this concept, but it is just a local concept and there are no Mn/DOT plans or approval of our approach. It is likely that the City would need to proceed similar to North St. Paul's approach on TH 36 between White Bear Avenue and Century Avenue and take the lead in implementing an improvement project at the English - TH 36 intersection. This lead approach would involve requesting federal transportation funds for an interchange at English - TH 36. The application for those funds is due in July 2007 for funds to be used in 2010 or 2011. There is no guarantee that the City would be successful in securing that funding and it is unlikely that a project could begin any sooner that 2011 due to the necessary environmental and planning studies. It is noted that North St. Paul has been working on the TH 36 improvement project within their community since the mid- 1990's. Given these likelihoods, the proposed use of this site seems appropriate. Any interchange at this intersection will likely require the acquisition ofthis business by the implementing government agency; however, it does not appear a high probability that the interchange is likely within the next 8- 10 years. The city should not use this long-range transportation planning matter as a basis for approval or denial of this proposed site use. However, staff is providing this information as background information for the applicant, the planning commission and City Council. 40 Page 6 of6 Miscellaneous 1. The developer or project engineer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this project. 2. The owner shall sign a maintenance agreement, prepared by the city, for all stormwater treatment devices (list devices Le....sumps, basins, ponds, etc). The city shall prepare this agreement. This document would have to be signed prior to the building department issuing a certificate of occupancy for the expansion. 3. The city should require the installation ofa 6-foot wide sidewalk along Cope Avenue from English Street to the eastern property comer. The project engineer shall show the sidewalk on the project plans and it should conform to City of Maple wood Plate NO.ll O. 4. The project engineer shall show all existing utility and drainage easements within the existing and proposed development site. There is a trunk drainage pipe located between the trail and existing soccer building. The proposed civil plan does not show the existing permanent drainage easement that is in this area of the site. 41 Attachment 23 Memo To: Ken Roberts, Planner U-~ From: David Fisher, Building Official 42-- Re: Corner Kick Soccer, 1357 Cope Avenue - CUP Revision & CDRB Review Date: April 12, 2007 Require a building tour prior to the building permit application. - The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. - All building exiting must go to a public way. Provide adequate Fire Department access to the buildings. - Verify the soil conditions before construction. - The building is required to be fire sprinklered. Retaining walls over 4 feet in height require a registered Minnesota design professional signature and plans submitted to the building department. - Verify codes that are being used on this project. On May 31, 2007, the State of Minnesota may have the new codes in effect. I would recommend a pre-construction meeting with the contractor, the project manager and the city building inspection department. - The building is required to meet Minnesota State Building Code for accessibility. This may include, but is not limited to, an accessible site approach, door hardware, bathrooms and elevator. - There may be a SAC (sewer availability charge), WAC (water availability charge) and PAC (park availability charge) required for the expansion of the building. 42 Attachment 24 Maplewood Police Department Memo To: Ken Roberts. Planner From: Lt. Michael Shortreed Ij11fJ.J #977 Date: April 12, 2007 Re: PROJECT REVIEW - Corner Kick Soccer After reviewing the attached proposal for the Corner Kick Soccer project, I have the following comments and suggestions: 1) Appropriate security lighting should be incorporated into the project plan. The photometric plan that is proposed does an excellent job of covering all of the public parking and entry areas. However, there is no proposal for security lighting around the east, north, and west sides of the facility. Due to the location of the facility and recent incidents of graffiti on the current building, it is suggested that security lighting be improved to minimize the potential for property damage to the facility. 2) Construction site thefts and burglaries are a large business affecting many large construction projects throughout the Twin Cities metro area. The contractor should be encouraged to plan and provide for site security during the construction process. On-site security, alarm systems, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents in a timely manner. 3) The primary access to this project will obviously occur off of Cope Avenue. As a result, past history has shown that there will probably be construction debris deposited on the roadway. The contractor should be encouraged to clean up this debris on a routine basis (preferably daily) in order to avoid complaints from existing residents in the neighborhood. 4) The applicant's project statement regarding the parking situation appears to be very well thought out. and I concur with this summary. It is suggested that appropriate signs (I.e. stop signs and directional signs) be placed in the parking lot and at the exits in order to minimize the number of motor vehicle crashes that occur in the parking lot. If there are any questions or concerns regarding these comments or suggestions, please contact me at your soonest convenience. I can be reached via phone at (651)249-2605 or via email atmichael.shortreed@cl.maplewood.mn.us. 43 Attachment 25 TRUCKG UTI IS I c~ 2370 English Street at Highway 36 Sl. Paui, Minnesota 55109.2098 (651) ~8~-3305 Fax: 1651148<1.0076 April 18.2007 City ofMuplewood Onice ofComnllmity D~vclnpment 1830 County Road BEast Mllpl~wo,)d. MN 55101) 1\Il~nlion: Kenneth Roberts Re: Ncighborhood Smvey: Comer Kick Soccer C~nter Ic.xpansion Proposul - 1537 Cope /\venue. tvluplcwond \"/~ do not hnvt." ~my issue \vith projt;cl in gCI1l'rtd~ hUl \Vc have serious concern about water run ()J'r (See allt\ch~d Icller dmed May 6_ 2(03). I r wc hud a problem at tbat time what is going to be done witb ullthe run olT thai will he gener"ted now'! "\Ie are also concerned about future tra!1ic On English Streel down to stoplight on Ilighway 36 its already backed up \() the top of tbe hill past (,)pe :\ vcnuc. Also conccrned about future of Ilighwll)' 36 upgrade when English and lIighway 36 access is changcd 10 coincide wilh project through North Saint Paul. . ('hc~e arc. our concerns. ./-- /l:/ / (tee {qp.c~/.(~, Leo Capedel President. Truck Utili tics, lnc. Your truck equipment specialists www.truckutilltles.com 44 Page 1 of 1 Attachment 26 Ken Roberts .~-~--"'-~---_._,~-_._--,-----'"'-"~----"_._"-~._'--~-.-- From: kwal50@comcast.net Sent: Sunday, April 15, 2007 8:42 PM To: Ken Roberts Subject: Corner Kick Soccer Center Expansion Dear Mr. Roberts: Thank you for the opportunity to voice concerns regarding the Corner Kick Soccer Center Expansion that is being planned. ... Quite frankly, I think this will finally improve that property because the owners have let it get into a horrible state of disrepair. They don't cut the grass and/or take care of the weeds or just plain don't maintain the property very well at all and it's been an eyesore for quite some time now. So, if they plan on making these improvements it can only improve the visual that we all have to look at. However, my concern lies with the increased traffic this will bring. Cope is only a one lane road and it carries a lot of traffic now, so where will this increased traffic go? There will be more cars speeding down the road and ignoring the crosswalk for the trail, endangering lives, which happens on both Cope and County Road B, but I envision this getting much worse with this expansion. I am also concerned with the intersection at Cope and English, as you take your life in your hands many times now trying to cross over English, staying on Cope, because of the amount of traffic heading to and from Hwy 36, so now what? Also, cars back up all the way up the hill now on English, waiting for the light to change to get onto Hwy 36, and let me tell you, if you've not experienced the wait at that intersection - you should give it a try some time. I swear you wait there for 5 mins waiting for the light to change on 36 so you can get across from there. Forget about taking a right turn most of the time, but during any peak periods of the day, you have to wait for the light because there is so much traffic heading East on 36. So what are the plans, if any, for these traffic areas that will be impacted by this? English and 36 sib widened at that light, and a right turn lane, a lane for going straight and a left turn signalllane sib put in, and that would help alleviate the back up a little bit, but the timing on that light needs to seriously be checked .... I don't think when it was set the Engineer realized how much traffic there is on English that has to wait there for that length of time. Then, when it comes to English and Cope, how will traffic get across on Cope with this increased traffic? I go that way a lot, because I come from East on Cope to cross over English and get to my Vet's office that is just West of English - and it's a hairy situation at times to try to get across because cars come screaming off the Hwy, turning right onto English and heading South, and you just can't time it to get across a lot of the time. My concerns also lie of course with the trail crossing right near th at building too. There are a lot of kids on bikes, older people, and just plain people with Dogs, etc try to cross there all day long in the Summer, and it's a little dangerous now, so I can't imagine an increase in the amount of cars heading through there with the new Retail part of this plan going in. ... Don't get me wrong, if it's stores or places fm interested in going to, it will be great and very convenient for me, but I do hope the traffic patterns, roads, intersections, etc will be looked at carefully before this is approved. Thank you. Kathy Walters 2251 Ide Court No. Maplewood, MN 55109 4/16/2007 45 Attachment 27 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mr. Ryan Manning, representing Corner Kick Soccer Center, has requested a revision to the conditional use permit for the soccer center. WHEREAS, this permit applies to the existing soccer center property at 1357 Cope Avenue and the vacant properties to the west of the existing soccer center. The legal descriptions are: CORNER KICK LEGAL DESCRIPTION #1 Existing -1357 Cope Avenue 10-29-22-32-00-14 IN SECTION 10. TOWNSHIP 29, RANGE 22, EXCEPT WEST 398 FT; THE PARTS OF HWY 36 & WEST RAILROAD RfW (Bruce Vento Trail) OF THE NW % OF SW 14 (SUBJECT TO ROAD) CORNER KICK LEGAL DESCRIPTION #2 10-29-22-32-00-17 SECTION 10, TOWNSHIP 29, RANGE 22, THAT PART OF WEST 398 FT OF SW Y2 OF NW % OF SW % NORTHEASTERLY OF FOLLOWING DESCRIBED LINE: COMMENCING AT SW CORNER OF SOUTH Y2 OF NW % OF SW %; THE EAST 342 FEET ALONG THE SOUTH LINE OF SAID SOUTH Y2 OF NW % OF 3 WEST % TO POINT OF BEGINNING, THEN N 91.86 FT PARALLEL TO WEST LINE, SAID SOUTH Y2 CORNER KICK LEGAL DESCRIPTION #3 10-29-22-32-00-18 SECTION 10, TOWNSHIP 29, RANGE 22, THAT PART OF THE WEST 398 FT OF THE SW Y2 OF NW % OF SW % SOUTHWESTERLY OF FOLLOWING DESCRIBED LINE: COMMENCING AT SW CORNER OF SOUTH Y2 OF NW % OF SW %: THE EAST 342 FT ALONG SOUTH LINE OF SAID Y2 OF NW % OF SW % TO POINT OF BEGINNING: THEN NORTH 91.86 FEET PARALLEL TO WEST LINE SAID SOUTH Y2 WHEREAS, the history of this conditional use permit revision is as follows: 1. On May 1. 2007, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit revision. 2. On , 2007, the city council discussed the proposed conditional use permit revISion. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision for the following reasons: 46 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.1\11 con~truction ~h<lll follow the site pl<ln <lpproved by the city. The Director of Community Development may appro'/e minor change~. 1. All construction shall follow the proiect plans date-stamped April 6. 2007. The city council may approve maior chanQes to the plans and city staff may approve minor chanqes to the plans. Such chanqes shall include: a. RevisinQ the proiect plans to meet all the conditions of the city enQineer (includinQ the addition of a sidewalk alonq Cope Avenue) and city staff. b. Revisina the buildina elevations as may be required by staff or the Community DesiQn Review Board (CDRB). 2. The propo~ed con~truction must be substaintially ~tarted within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2. The owner or contractor shall start the construction for this permit revision within one year of city council approval or the permit revision shall end. The city council may extend this deadline for one year. 3. The City Council shall review this permit in ono year. 3.The city council shall review this permit revision one year from the date of approval. 47 4. The owners/operators of the soccer center. the fire marshal and the city buildina official shall aQree on a plan for the soccer center to make the reauired life safety and buildina improvements to the existinQ buildina. This plan shall include the installation of: a. The reauired fire protection (sprinkler) systems. b. An early warnina fire protection system (smoke detection and rnonitorinQ). c. Additional emeraency Iiahts and exit siQns (if necessary). d. The necessary chanQes to meet the handicapped accessibility code reauirements. e. A proper address on the buildinQ. f. Anv other chanQes the fire marshal or the buildinQ official deem necessary. 5. Have the city enQineer approve final construction and enaineerinQ plans. These plans shall meet all the conditions and chanaes that the enaineer noted in the memo dated April 23. 2007, includinQ the installation of the sidewalk alonQ Cope Avenue. 6. The owner or operator shall be responsible for the maintenance and clean UP of the pondina areas on their property. 7. The owner or operator shall post the driveways and drive aisles as no parkin a zones. 8. The owner or operator of Corner Kick shall ensure that visitors or users of the facility do not cause disturbances or make unreasonably loud noise in the parkinQ lot that disturb nearby residents. The Maplewood City Council adopted this resolution on ,2007. 48 MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Tom Ekstrand, Senior Planner Costco Store Beam Avenue East of Highway 61 May 1, 2007 INTRODUCTION Project Description Costco Wholesale Corporation is proposing to build a 158,000-square-foot membership warehouse/retail building on the north side of Beam Avenue, at the easterly side of the recently approved Mogren Retail Addition planned unit development (PUD). The proposed store will include a 5,200-square-foot tire center and a 4,000-square-foot liquor store. There would also be a freestanding gasoline station for Costco members in the southwest corner of the site. Refer to the attachments. Requests The applicant is requesting that the city council approve a conditional use permit (CU P) for fuel sales and for the tire-service center. The applicant is also requesting the following approvals to be reviewed by the community design review board: 1. Building design, site and landscaping plans. 2. A parking waiver to have 43 fewer parking spaces than the city code requires. City code requires 776. The applicant is proposing 733 spaces with 32 "proof-of-parking" stalls shown. 3. Increased light-pole height. Forty of the lighting poles in the parking lot would be 37 Y, feet tall. The city code requires a maximum height of 25 feet. 4. A comprehensive sign plan. Refer to the applicant's narrative and the attached plans. BACKGROUND This site has been operated as the Country View Golf Course for many years. Its operation ended three years ago when the County Road D Extension project began. December 18, 2006: The city council approved the Mogren Retail Addition preliminary plat and PUD for the former golf course property. The proposed Costco site was an anticipated part of this PUD. The council also adopted a resolution ordering the public improvements for the development February 12, 2007: The city council approved the Mogren Retail Addition final plat. DISCUSSION Conditional Use Permits for Fuel Sales and Tire Center The proposed Costco store was an anticipated part of the Mogren Retail Addition development proposal, pending the submittal of their plans for review. The warehouse/retail function is a permitted use in this zoning district, and staff sees no problem with the proposed fuel sales and tire-service center. Both would comply with the findings for approval of a CUP and would fit well within the Mogren Retail Addition PUD. There also are not any residential neighbors nearby that might be disturbed with the activities of either use. Design Considerations Buildinq Desiqn/Materials The proposed building is attractively designed, but the entire building would be constructed of various forms of concrete block and precast concrete tip-up panels. Staff looked at three existing Costco stores in the Twin Cities. These were stores in St. Louis Park, Maple Grove and Coon Rapids. Each of these stores displayed more decorative exterior materials than the concrete block proposed. St. Louis Park: Predominantly jumbo red-colored brick with mustard-colored rock-face concrete block accents. Maple Grove: Predominantly brick with flag stone columns, rock-face block and EIFS (exterior insulation finish system) Coon Rapids: Predominantly brick with rock-face block. Staff feels that the quality of the building exterior materials should be upgraded to something more decorative than the varieties of concrete block proposed. Staff made the same recommendation with the recently approved Carmax building in this development. Their original building was to be all concrete block. Staff informed Carmax that there would be no staff support for that material, and they then redesigned the building to be brick. Staff feels the same in this case and recommends that the applicant revise the building materials proposed to substantially enhance the building with brick. This should apply to the fuel-island canopy columns which are also proposed to be all split-face concrete block. Trash StoraQe There would be an area for a trash compactor on the north side of the building. If there would be outdoor trash storage in the future, dumpsters must be kept within trash enclosures that meet city screening requirements. 2 Roof-Equipment Screenino City code requires that roof-top equipment be screened if it is visible from surrounding homes. This is not the case, but perhaps consideration should be given to the view from the Munger Trail to the east. According to the proposed building height (30 feet to the top of parapet) and the height of the trail at the midpoint of the east elevation, the trail grade would be even with the top of the building. A pedestrian would be able to look down onto the top of the roof and see the exposed mechanical units and roof vents. Staff brings this up for discussion and consideration by the review board. Code does require, however, that all visible roof equipment be painted to match the building regardless of any views from homes. RetaininQ Walls There is a retaining wall proposed at the base of the Munger Trail on the east side of the site. Part of this retaining wall will be 8 % feet tall. The applicant is aware they must apply for a building permit for this wall and submit engineering details. They should also be required to provide a fence or guardrail on top of any part of the wall that exceeds four feet in height. Outdoor StoraQe/Displavs There is no outdoor storage or display proposed. The applicant should be aware that outdoor storage requires a CUP from the city council. Tree Replacement and Landscapino The proposed Costco site has 26 trees that would be removed. The applicant is proposing to remove them all but will be planting a substantial number of trees, shrubs and rainwater garden plantings. With the extensive landscaping proposed, the proposed planting plan would meet the requirements of the city's new tree-replacement ordinance. Parking Waiver The applicant has stated in its narrative that they need 730 parking spaces for this proposed Costco store. The city code requires 776 for their site. This breaks down as follows (with the proposed 158,000 square feet of building area as stated in the narrative minus the 5,200-square-foot tire-service center which requires three parking stalls for each of the four service bays): Retail Space: 152,800 square feet divided by 200 square feet = Tire Service: four bavs x 3 spaces per bav = Total Parking Required 764 spaces 12 spaces 776 spaces They are proposing 733 parking spaces according to the site plan with the "proof-of- parking" potential of an additional 32 spaces. This would get them within eleven parking spaces of meeting city requirements if they paved the proof-of-parking spaces. With the amount of parking spaces proposed, staff feels that it is a reasonable request to have less than the required number of parking stalls. The nature of the store is not like the typical retail business, being that much of the store space is also used as storage and 3 warehousing. With the provision of the proof-of-parking spaces, should they ever be needed, staff feels that there will be adequate parking provided for this use. Light-Pole Height Request The applicant is proposing to install 40 of their 50 light standards at a height of 37 y" feet. Ten would be at the code-required maximum of 25 feet. In the applicant's view, these taller light poles would save 1 0 percent on their energy consumption for site lighting and it results in half the number of lights they feel they would need if the poles were kept to 25 feet in height. The site-lighting ordinance allows the community design review board to "allow taller light poles as part of a design review for nonresidential development, based on appropriateness for a specific proposal." To approve such a request, the board must determine that "the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and it will not create traffic hazards or congestion." Staff is not against the taller poles if it, in fact, results in fewer light poles as stated by the applicant. They have not shown, however, that this is the case. Staff would like to see evidence by a comparison of photometric detailing for the site showing the light spread with 25-foot-talllight poles and the difference (the benefit) if 37- y,,-foot-talllight poles were installed. Without some further justification such as this, staff cannot make an educated recommendation regarding this request. The applicant has explained that their site-lighting policy is to tum the lights off when the store closes. This is a very good idea. It not only saves energy, but does not unnecessarily light the area. The photometric plan should be revised so that the site lights proposed do not exceed the maximum of .4 footcandles of light intensity permitted at the surrounding property lines. Comprehensive Sign Plan The applicant is proposing to install four wall signs on the building and four on each side of the fuel-island canopy fascia. There would not be any freestanding signs. The building signs would include three Costco Warehouse signs and one Tire-Center sign. These all comply with the sign ordinance in terms of quantity and size. The sign ordinance actually allows a total of seven signs on the building based on the building size and the site being a comer lot. The signs proposed on the fuel-island canopy also comply with the sign ordinance in that this site can be considered a stand-alone site, as would another independent fuel station, for which four signs would be allowed-two for each street frontage. 4 Building Official's Comments Dave Fisher, the Maplewood Building Official, had these comments: . The city will require a complete building code analysis when the construction plans are submitted to the city for building pemnits. . A separate building permit is required for Costco and the gas-pump canopy. . All exiting must go to a public way. . Provide adequate fire department access to the building. . Soil conditions are questionable in this area. Corrections and documentation by a registered engineer will be required. . The Costco building must be fire sprinklered. . Provide tire storage infomnation. This may affect the fire sprinkler system. . Retaining walls over four feet in height require a registered Minnesota design professional signature and plans submitted to the building department. . Verify codes that are being used on this project. On May 31,2007, the State of Minnesota may have the new codes in effect. . I would recommend a pre-construction meeting with the contractor, the project manager and the city building inspection department. Fire Marshal's Comments Butch Gervais, the Maplewood Assistant Fire Chief, had these comments/requirements: . Proper installation of tanks for the gas station. . Install fire protection and monitor per code. . Minimum width 2D-foot fire access road. . Install and monitor fire alamn system per code. . Need floor plan posted at main doors for fire department use. . If there is 24-hour gas service, proper code needs to be followed. Police Department Comments Lieutenant Kevin Rabbett has reviewed the plans and has the following comments: "I have reviewed the proposal and have no significant publiC safety concerns. However, it is difficult to determine if the entrance/exit off of Beam A venue is "protected" by the existing median divider strip. I would hope that vehicles exiting the lot onto Beam Avenue would be prohibited from tuming to go eastbound on Beam. I believe that would be a dangerous condition given the speed of traffic and the sight impediment caused by the bridge and the slight jog in the roadway." 5 Engineering Comments Assistant City Engineer, Erin Laberee, reviewed the Costco plans. Consultant engineer, Ron Leaf, from Short Elliott Hendrickson, also commented on the engineering details of this project. Refer to the attached reports. Sidewalks Residents west of Maplewood Toyota have requested that there be a sidewalk along the south side of the Mogren Retail Addition development (on the north side of Beam Avenue) to get to Costco. Because of wetlands and limited right-of-way width on the south side of the Carmax site, it is not feasible to install a sidewalk from Highway 61 to Country View Drive and Costco. As part of roadway improvements approved for this area, there will be sidewalks provided on the north side of Beam Avenue from Country View Drive to Hazelwood Street and from Beam Avenue to County Road D to the north. There is an existing bituminous trail already on the south side of County Road D from Highway 61 to Hazelwood Street. Therefore, there will be pedestrian access available from the homes west of Highway 61 to this property. Ramsev Countv Traffic EnQineer Dan Solar, traffic engineer with Ramsey County, reviewed the traffic impacts of this proposal along with the Carmax and Mogren Retail Addition PUD review. He has no concem with the proposed Costco. The traffic and driveway elements are in compliance with the approved public improvements to take place with the overall PUD. Other Agencies Ramsev/WashinQton Metro Watershed District The applicant must obtain all necessary permits from the watershed district before starting construction. Xcel EnerQV Xcel Energy has determined that their transmission facilities are not affected by this construction project. Citizen Comments/Concerns We received two comments. One was from Hubbard Broadcasting requesting that the city not allow any parking waiver and that there be adequate spill protection in the fuel station area. One resident west of Highway 61 requested a sidewalk to Costco from their neighborhood. Staff Response The assistant fire chief will require all applicable MPCA (Minnesota Pollution Control Agency) safeguard requirements against fuel spillage. The proposed number of parking stalls is very close to the required number. With the addition of the "proof-of-parking" 6 spaces, should they be needed, the applicant would then yet be seven spaces short of meeting code requirements. Staff is not concerned about the parking being proposed and feels that the proposed number of spaces should be sufficient. As stated above, there will be pedestrian access available to this site for the homeowners on the west side of Highway 61. RECOMMENDATIONS A. Adopt the resolution approving a conditional use permit for the tire-service center and fuel station at the proposed Costco store in the Mogren Retail Addition east of Highway 61 on the north side of Beam Avenue. Approval is based on the findings required by the ordinance and subject to the following conditions: 1. The development shall follow the plans date-stamped April 3, 2007, except where the city requires changes. Staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer's report dated April 20, 2007. 5. There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6. The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. B. Approve the building design, site, landscaping, parking waiver and comprehensive sign plans date-stamped April 30, 2007 for the proposed Costco store on the north side of Beam Avenue, west of Highway 61. The applicant shall comply with the following conditions of approval: 1. This approval is good for two years. After two years, the design review process shall be repeated if the developer has not begun construction. Substantial site grading and site preparation shall be considered to be the beginning of construction. 2. All requirements of the fire marshal and building official must be met. 3. The applicant shall obtain all required permits from the Ramsey/Washington Metro Watershed District and Ramsey County. 4. The proposed lighting plan shall be revised for staff approval to meet the .4- footcandle maximum allowed at the property lines. 7 5. All driveways and parking lots shall have continuous concrete curbing. 6. The applicant shall comply with all requirements of the Maplewood Engineering Report from Erin Laberee dated April 20, 2007. 7. The applicant shall: . Install reflectorized stop signs at the proposed exits onto Beam Avenue and Country View Drive. . Install and maintain an in-ground lawn irrigation system for all landscaped areas. . Revise the architectural plans for approval by the community design review board prior to getting a building permit. The applicant shall revise the architectural plans to upgrade the exterior materials of the west, south and north building elevations and fuel-island canopy columns to be predominantly brick. . Provide an architecturally-compatible trash storage area for any trash dumpsters that will be kept outside. . Provide a decorative fence or guardrail on top of the retaining wall where it exceeds four feet in height. 8. The applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow. Typically, the amount of this escrow is 150 percent of the cost of completing this work. 9. The comprehensive signage plan is approved as proposed. Staff can approve changes to this sign plan as long as they comply with the sign ordinance. The applicant must apply for sign permits. 10. The applicant's request to install site-lighting standards that exceed 25 feet in height is prohibited. The applicant may resubmit this request for reconsideration by the community design review board with sufficient justification for consideration. 11. All roof-top mechanical equipment shall be painted to match the building unless the equipment is screened from view. 12. All work shall follow the approved plans. Staff may approve minor changes. 8 CITIZEN COMMENTS Staff surveyed the 14 property owners within 500 feet of this site for their comments. received one survey reply and one telephone message. Survey Reply I have visited other Costco facilities with inadequate parking. I recommend you not drop your requirements via waiver. What spill protection will be required in fueling area to minimize potential impacts to ponding area on our site south of Beam? (Hubbard Broadcasting) Telephone Message We are in favor of the proposed Costco store. Please see if there can be a sidewalk along Beam Avenue from Highway 61 to Costco. (From a Kohlman Lake Overlook resident west of Maplewood Toyota) 9 REFERENCE SITE DESCRIPTION Site Size: 16 acres Existing Use: The former Country View Golf Course SURROUNDING LAND USES North: One vacant commercial site and the County Road D Extension South: Beam Avenue and wetlands East: The Bruce Vento Trail West: Future Country View Drive, a vacant commercial site and the future Carmax site PLANNING Land Use Plan Designation: M1 (light manufacturing) Zoning: PUD (planned unit development) City Code Provision Section 44-512(8)(i) requires a CUP for motor fuel stations and motor-vehicle maintenance garages. Findings for CUP Approval City code requires that to approve a planned unit development, the city council must base approval on the specific findings. Refer to the findings for approval in the attached resolution. APPLICATION DATE We received the complete applications and plans for these requests on April 3, 2007. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City council action is required on this proposal by June 2, 2007. 10 p:sec 3\Costco CDRB 5 07 #2 Attachments: 1. Location Map 2. Zoning Map 3. Land Use Map 4. Applicant's Narrative date-stamped April 3, 2007 5. Mogren Retail Addition Plat Map 6. Costco Site Survey Map 7. Costco Site Plan 8. Costco Landscaping Plan 9. Building Elevations 10. Building Perspectives 11. Engineering Report from Erin Laberee dated April 20, 2007 12. CUP Resolution 13. Plans date-stamped April 3, 2007 (separate attachments) 11 ..i N (~ ~ -" / ~~ /'" \ / I // / ; / .../- \ \ \ , ) /S '..--- " " Kohlm~n Pa~! o o 00 o = ...\ ? i ,- jL- D o o D. ,.;;J"" ~..... " - C rfY: I{ -" ,,--.- 1 '.. --,." <_c;;-- /- ~\ nr'<\r!,cc-', (,i )'-""~'; 'r' 25" PROPOSED COSTCO SITE COUNTY ROAD C B1 ,...-;ifl1' . .... .., UC',LJ\...-~~~. ~~-~-r;,'--...... ( \ \..,...,~ ~=--- r;- , f.." '. ..~l) L.../ ~ .. III Attachment 1 BEAM AVE ~ .;.--~ -'>.1'A.J> ""'-") Q o o ~ w ~ J:: o Harvest Pa,'k o c:::==) r-'---" I "') \ ,/ / \ /,'. ~ ( . . \,,/ '--, J ,~ Location Map Legacy Park "" C) ,--v L> \J 12 ~ N Attachment 2 )~-.- ( "'-......., '--- '-', Zoning Map 13 ..\ N Attachment 3 Land Use Map 14 Attachment 4 COSTCO WHOLESALE Maplewood, MN 00 ~^~ ~ 3D1Q~7 ~ ill PROTECT NARRATIVE By The applicant, Costco Wholesale Corporation (Costco) is seeking approval from the Community Design Review Board to permit the construction of a 158,000 square foot membership warehouse retail building that includes a 5,200 square foot accessory tire center and a 4,000 square foot attached liquor sales area. A freestanding fuel facility which is available to Costco members only, is also proposed for the site. The proposed development will be located on a 16 acre site located at the northeast corner of Beam Avenue and Country View Drive. Costco is specifically seeking approvals for site plan, building appearance, parking stall waiver, increased light standard height, building signage, and a conditional use permit for the fueling facility. SITE PLAN The site is approximately 16 acres and contains a 158,000 square foot Costco warehouse, a three island 12 fueling position fueling facility and a parking area containing 730 parking stalls. The typical hours of operation for the warehouse is 10:00 a.m. to 8:30 p.m. Monday - Friday, 9:30 a.m. to 6;00 p.m. Saturday and 10:00 a.m. to 5:00 p.m. on Sunday. The fueling facility hours are typically 6:30 a.m. to 10:00 p.m. daily. Costco will have between 175 to 200 employees at this location. BUILDING APPEARANCE The proposed Costco Wholesale warehouse provides a design that is harmonious in texture, banding and massing throughout and reflects a contemporary theme. The modern style is achieved through simple, yet appropriate architectural massing that utilizes a combination of concrete masonry units (CMU) and integral color architectural pre-cast concrete panels topped with a pre finished metal cornice. The colors selected are warm, natural earth tones. The main building body is articulated with a base of split 15 face masonry units balanced above by pre-cast panels. A smooth, ].2" deep pre-cast reveal aids in the transition between these materials. For texture variation, three pre- cast panel types have been selected. A water washing technique produces the main pre-cast panel finish exposing the rich texture and color of the aggregate within. A secondary, smoother acid wash finish has been selected to accent the wall and provide signage backdrop. Although, a light beige integral color is maintain for all panels, the acid wash finish provides a definite visual contrast from the more textured water washed panel. Lastly, wide fluted acid wash panels cap the building ends to help anchor the building. A recognizable banding element specific to Costco also helps in the visual articulation of this building. Located higher on the warehouse wall, the red band rings the building bringing the mass to a more human scale and also helps to create a harmonious whole. 11us "red stripe", the branding element specific to Costco, architecturally breaks the massing horizontally at roughly 2/3 of the overall height. 111e red stripe is broken at the signs, entry canopy and tire installation, however visually maintains the strength of a continuous element. Strong vertical masonry accents rise out of the split-face base. The vertical accent element is divided at the level of the red stripe with smooth face solider course. This also presents a transition of color and texture. The warm gray split face masonry base makes its transition to the smooth face topping of light terracotta. With a sliver of pre- cast visible, this movement is reminiscent of the triumphal arch while containing the simplicity of modern design. The main entry sign is located on smooth pre-cast panels framed by CMU colurrms in light terracotta. A dark bronze metal channel above the entry ties this entry piece with the adjacent cart storage. The columns below the channel are a warm gray split face masonry matching the warehouse base. Access is gained through glazed bi-parting entry doors and glass roll-up doors. These doors protect the member during colder conditions while allowing sunlight to enter within. In the warmer months, these doors can be raised to allow cooler cross breezes. The fueling facility design is meant to compliment the warehouse with a strong cornice over textured beige metal panels. The colurrms mimic the main building vertical wall accents consisting of a warm gray split face masonry base transitioning to the light terracotta smooth face top via solider course. 16 PARKING WAIVER Costco respectfully requests the City consider a parking waiver for the proposed development. The zoning ordinance requires a parking ratio of 5 spaces/l,OOO SF for the proposed use. This results in a parking requirement of 785 stalls. Based on our experience with over 500 warehouses in operation, we believe that 730 parking stalls are sufficient for the warehouse proposed at this location. The site plan delineates 730 parking stalls with an additional 55 shown as proof of parking. Costco seeks approval to initially construct 730 parking spaces of the 785 spaces shown on the site plan. INCREASED LIGHT STANDARD HEIGHT Section 44-20(f) Light pole height maximum states: "The communih) design review board may allow taller light poles as part of a design review for nonresidential development, based on appropriateness for a specific proposal. Staff may review lighting plans under the "minor construction" provisions of section 2- 285." Section 2-285 states: "Before approving the plans, the director must determine that the plans meet all cihj ordinances and policies, including the design standards in section2-290(b)." Section 2-290(b) states: "(b) To recommend approval of an application, the board shall make the following findings: (1) The design. and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirabilihj of investment or occupation in the neighborhood; it will not unreasonably intelfere with the use and enjoyment of neighboring, existing or proposed developments; and it will not create traffic hazards or congestion. " 17 Costco is proposing to use two heights of light standards. Forty (40) of the standards are proposed at 37'-6" and ten (10) light standards are proposed at 22'-6" (heights include pole and base). Costco seeks approval for the taller light poles because it results in half the number of poles that would be required at the 25' height. This not only saves on installation and maintenance costs, but also will save over 10% on energy used for site lighting. The proposed lights are metal halide, shoebox style fixtures with flat lenses and the proposed lighting levels (foot candles) correspond with the lighting levels that are currently required. Due to the type of light fixture and the location of the subject property, Costco believes no adverse impacts are created by the taller light pole on neighboring properties. SIGNAGE Costco is proposing three (3) "Costco Wholesale" wall signs on the warehouse and four (4) "Costco Gasoline" signs on the fueling facility canopy. The "Costco Wholesale" signs are reversed pan metal lettering and striping and will be externally lit. The "Costco Gasoline" signs are acrylic polished edged lettering and striping and will be externally lit. The warehouse building also contains a "tire center" sign which is reversed pan metal lettering and will not be illuminated. The following table identifies the signage area tabulation: SIGNAGE AREA TABULATION (WALL SIGNS) QTY. SIGN SIZE AREA (S.F.) EA. TOTAL S.F. 2 Costco Wholesale 7'I1CII 384.38 S.F. 768.76 S.P. 1 Costco Wholesale 4'_6"I1C" 157.45 S.F. 157.45 S.F. 4 Costco Gasoline 16'-0" x 1'-8" 25.25 S.F. 101.00 S.F. 1 Tire Center 17'-4" x 1'-9" 30.33 S.F. 30.33 S.P. TOTAL SIGNAGE AREA 1,057.54 S.F. Costco is not proposing any pylon, monument or freestanding sign at this location. 18, CONDITIONAL USE CRITERIA 1. The use would be located, designed, maintained, constructed and operated to be m conf01"lnihj with the City's comprehensive plan and Code of Ordinances. The proposed Fueling Facility is designed to meet the requirements of the City's Zoning Ordinance and Building Code. The proposed land use is consistent with general development policies of the City's Comprehensive Plan. 2. The use would not change the existing or planned character of the surrounding area. The proposed use is consistent with the adjacent commercial and industrial uses which exist and the Fueling Facility is compatible with the recently approved Carmax which is directly west of the Costco site. 3. The use would not depreciate properhj values. The proposed Fueling Facility is designed as not to have negative, adverse impacts on surrounding properties and is compatible with the adjacent existing and approved land uses in the immediate area. Based on this, it is Costco's opinion the proposed use will not depreciate property values in the area. 4. The use would not involved any activihj, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or properhj, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-of!, vibration, general unsightliness, electrical inteljerence, or other nuisances. The proposed Costco Fueling Facility provides a significant number of features to reduce and control the potential for environmental health hazards. All systems to be installed are of the latest technology and meet or exceed all local, state and federal regulations. Design features for the fueling facility include: · The underground storage tanks (USTs) are double-walled fiberglass. Fiberglass is used for its corrosion resistance and plasticity. The double- walled storage tank system includes a hydrostatic interstitial space sensor that monitors the primary and secondary tank walls. If a tank wall is compromised, the interstitial sensor will immediately shut down the product delivery system and activate a visual! audible alarm. · All product piping is non-corrosive and provides three levels of protection. First, all product piping is monitored with pressure line leak detection. Second, all piping is coaxial to provide secondary containment. Third, all 19 coaxial piping is contained in a watertight flexible duct. The product piping is doubled-walled and flexible for corrosion resistance and plasticity. . All piping slopes to the sumps at the USTs. IF a piping leak occurs, the gasoline will flow through the secondary pipe to the sump, where a sensor is triggered to immediately shut down the system and activate an audible/visual alarm. The double-wall product piping is additionally contained within a duct for a third level of protection. . The UST monitoring system incorporates automatic shutoffs. If gasoline is detected in the sump at the fuel dispenser, the dispenser shuts down automatically and an alarm is sounded. If a problem is detected with a tank, the tank is automatically shut down and an alarm is sounded. If the product piping system detects a failure of the 0.1 GPH test, the line is automatically shut down and the alarm is sounded. . Each fuel dispenser includes several safety devices. Specifically, each dispenser sump is equipped with an automatic shutoff valve to protect against vehicle impact. In addition, each fuel host includes a poppeted breakaway device that will stop the flow of fuel t both ends of the hose in the event of an accidental drive-off. Also, each dispenser is equipped with internal fire extinguishers. Lastly, all dispensers include leak detection sensors connected to the alarm console inside the controller enclosure. 5. The use would generate only minimal vehiClllar traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The proposed Fueling Facility is an ancillary use to the Costco warehouse and will not generate significant new trip generations. 6. The use would be served In} adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. All the necessary public infrastructure improvements required for the proposed use are either available or will be provided. 7. The use would not create excessive additional costs for public facilities or services. The proposed use will not create excessive additional costs for City facilities or services. 20 8. The use lUould maximize the preservation of and incorporate the site's natural and scenic features into the development design. The developer is providing Costco a 16 acre mass graded site which is part of an overall development plan approved by the City. 9. The use lUould cause minimal adverse environmental effects. In addition to the response to #4 above, other design features utilized to reduce and control adverse environmental effects include: . Costco Wholesale utilizes one of the most durable joint sealers available today to seal the concrete control joints. Costco Wholesale is one of the few, if not only companies, to have a nationwide standard to seal control joints to prevent product spills from reaching the soil. . The storm drainage system for the fueling facility area will be designed in accordance with local standards. Stormwater will be directed to a series of catch basins and processed through an oil/water separator prior to discharge to the downstream system. . The tank and piping monitoring system is programmed to activate visual/ audible alarms in the event of an alarm condition. A visual! audible alarm is located on the outside of the controller enclosure and a visual/ audible alarm is located in the Costco Wholesale warehouse entry / exit area. Further, the monitoring system is designed so that if power is lost to the monitoring console the facility is shut down and will not operate. 21 CONDITIONAL USE NARRATIVE The applicant, Costco Wholesale Corporation (Costco), is seeking a conditional use permit to allow the development of a freestanding members only fueling facility. The Costco Fueling Facility, which functions as an ancillary use to the Costco warehouse, consists of the following features: Islands/Fueling Positions: Three islands with two double-sided gasoline dispensers on each island provide a total of 12 automobile fueling positions. Regular and Premium unleaded grades of gasoline are sold. Canopy: The structure is a steel-framed canopy, with materials, colors and signs coordinated with the Costco warehouse building. Signs: "Costco Gasoline" signs are proposed on each side of the canopy. The signs are acrylic polished edged (Alpolic) signs and measure 16'-0" x 1'-8" or 25.25 SF each. The signs will be externally lit. No freestanding identification signs or price signs are proposed. Controller Enclosure: A 7' x 19'-6" controller enclosure is located near the canopy and underground storage tanks. This houses the main power subpanels, fuel system equipment, tank and piping monitoring system and a restroom. TI1e materials and colors of the enclosure will be coordinated with the Costco warehouse building. Card Reader System on Dispensers: A Costco membership card activates the gasoline dispensers. Payment is by a debit or credit payment card only. No cash is accepted. Self-Serve Facility: The Fueling Facility is designed to operate as an unattended self- serve facility. However, it is Costco's policy to provide a trained employee at the site during all hours of operation to supervise and assist Costco members. Hours of Operation: The Fueling Facility is typically open from 6:00 a.m. to 10:00 p.m. During non-operating hours, dispenser power is turned off and nozzles pad-locked. Fuel Tanker Deliveries: Costco Fueling Facilities typically receive 3-4 tanker deliveries per week. The fuel depot vendor determines the delivery schedule to the facility. 22 ~ E ~Q~: >- ", ~~ " ~ ~ ~ ~ -- -- -- ~;::"D::I";!'.;"t; 01....-___ r i'"SN !'i!.' , , ~f I' ., " // ( " ... I " < <J h.. j " ." ~ ... \;:. h , i ~ , 0 0 I ~ 1 .. ... ~K~ i: , fi_~ I.. N:j_:;~:l:H.:N ,',:.. ~ , .~ ~ ,;'; ;:in~; - - -r- -.__ I I I - - -~-irk- ". ~I , "I ~ , , , >. , , , , , , , ~ .. 1 ~ i' ,! I ~ Ii . , . , , i Ii " ,- ~r' ~, ~, ~I "', , , , Ie;' pa , ' , , , , , , , , , , , , , , , - , , , " I ij " , , I ;; .+' ...".1'-'= W +".;:;~;'-" uIJ:!:' """,. t-- -------'------ff 1f)'lDt 'I C- I' 3~G~O~.:'IO.'" \ :::...~,::~ tJ) ~ I I ~t ,", : UJ l' f-~~5 ! ... ... '-. > >< ~ ~~~j I:: ,;. 0 <C I _ __ __1:::..0.; I ... 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W U Z o U ~ :::::; ~ LL -' W ::l LL W ...J <( (/) W ...J o I;: S~ O~ U~ I-g (/)~ O~ U; Attachment 11 Page 1 of4 Engineering Plan Review PROJECT: 07-10 Costco PROJECT NO: 06-14 REVIEWED BY: Erin Laberee, Assistant City Engineer, City of Maplewood DATE OF REVEW: April 20''', 2007 Costco is proposing to develop the eastern portion of the old Country View Golf Course site. To meet the 1" infiltration requirement the developer is proposing to use rainwater gardens, underground storage and infiltration methods. A mass grading plan has been submitted that details how erosion and sediment will be contained on site. The city's consultant's have provided comments regarding the drainage and site improvements. Comments from Ron Leaf at SEH and Chadd Larson from Kimley Horn are attached and shall be addressed by the developer. The developer shall address the following questions and comments. Drainage 1. See attached comments from Ron Leaf at SEH. 2. 3 foot sumps shall be added to all inlets upstream of treatment facilities. 3. An emergency overflow swale for the rainwater garden shall be noted on the plans. The emergency overflow swale shall utilize an erosion control stabilization blanket such as Enkamat, NAG 305 or an approved equal. 4. The developer and engineer shall continue to work with the city to meet the Ramsey Washington Metro Watershed District's infiltration requirements for the impervious areas created with the addition of Country View Drive and Beam Avenue Improvements. 5. The engineer shall provide calculations for the environment manhole that is proposed for installation near the gas pumps. Mass Grading The developer is planning on mass grading the site prior to preliminary plat approvals. The city has required the developer to grade the roadbed for the new city street within a 0.2 foot tolerance by June 1 st It is necessary to allow the developer to begin grading so the city is able to start constructing the roadway this summer. Erosion & Sediment Control Plan 1. The developer is responsible for maintaining erosion control in Country View Drive and Beam Avenue after the city has paved the new roadways. Wimcos shall be installed in the inlets within Country View Drive and Beam Avenue. 2. Add silt fence around all rainwater garden areas to prevent equipment from compacting soils in the basin area. Agencv Submittals 1. The developer shall obtain a Right of Way permit for work within Ramsey County right of way. 29 Page 2 of 4 Utilities 1. The 6" sanitary sewer service shall be SDR 40. 2. The engineer shall obtain approval for the proposed water service from Saint Paul Regional Water Services prior to utility installation. Miscellaneous 1. The developer shall enter into a maintenance agreement for all treatment methods utilized on site. The city will prepare this document. The developer shall submit a detailed plan on how the treatment facilities will be maintained. 2. The developer shall comply with any tree replacement requirements per Duwayne Konewko's comments. 3. A detailed landscape plan shall be provided for the rainwater garden showing spacing of plugs and potted plants. General Engineering Comments Provided by Chadd Larson at Kimley Horn and Associates 1. Driveway entrance locations and geometries on Country View Drive and Beam Avenue appear to match the locations shown on the CarMaxlMogren Addition Improvements, City Project 06-17. Driveway entrances should be confirmed with electronic AutoCAD files from the CarMax/Mogren Addition Improvements project. 2. The proposed grading appears to match the proposed roadway profiles for both Country View Drive and Beam Avenue. Grading should be confirmed with electronic AutoCAD files from the CarMax/Mogren Addition Improvements project. 3. The horizontal alignment for Country View Drive appears to match the CarMax/Mogren Addition Improvements, City Project 06-17. Alignment should be confirmed with electronic AutoCAD files from the CarMax/Mogren Addition Improvements project. 4. The two eastern-most flared end sections along the north side of Beam Avenue appear to be unused based on the proposed grading and storm sewer system. These two flared end sections should be removed as a part ofthe proposed improvements. 5. The 8" watermain stub location from Country View Drive appears to match the proposed location shown on the CarMax/Mogren Addition Improvements, City Project 06-17. Watermain stub should be confirmed with electronic AutoCAD files from the CarMax/Mogren Addition Improvements project. 6. The 8" sanitary sewer stub location and invert from Country View Drive appear to match the proposed location and invert shown on the CarMax/Mogren Addition Improvements, City Project 06-17. Sanitary sewer stub should be confirmed with electronic AutoCAD files from the CarMaxlMogren Addition Improvements project. 30 Page 3 of 4 ~ SEH MEMORANDUM TO: Erin Laberee, PE Assistant City Engineer City of Maplewood FROM: Ron Leaf, PE Susan Severa, PE SEH DATE: April 20, 2007 RE: Review - CostCo Site SEH No. A-MAPLE0612.00 City No. 06-17 SEH staff has conducted a review ofthe site plan for the CostCo Wholesale site, located at proposed Country View Dr and Beam Ave. This memorandum is intended to summarize our findings and identify any general concerns or potential problems with the proposed system. Drainage System Routing and Treatment The submitted drainage area map reflects the general area which will receive rate control and water quality treatment within the City's pond and wetland system in the northern portion of the site. As determined from previous analyses, up to 11.25 acres of developed land can be treated in the existing pond system. Volume control for the City's and Watershed District's requirements will be needed in addition to the treatment provided in the pond system for these 12 acres. One or more rain gardens are proposed between the Costco site and the parcel immediately to the north to address the volume control requirements for this area. The far southwest portion of the site will be routed through a rain garden and the remainder of the site will be treated in an underground detention facility that outlets to an infiltration system. The detailed hydrologic calculations for the rain gardens and underground detention facilities have been reviewed and are consistent with the overall drainage system plan for the area. Based on the modeling submitted, the proposed storm water management facilities will meet the City's rate control and water quality requirements. Detailed plans showing the manhole structures upstream of the StormTrap system, between the StormTrap and infiltration chamber system and downstream of the infiltration system were not provided for review. Geotechnical Is the current plan still consistent with the geotechnical recommendations, given that the design has evolved since the concept planning stages and completion of the geotechnical report for the site. We also suggest that the developer establish (or describe if already established) the process by which subgrade soils will be tested to confirm the assumed design parameters given the variability of the soils throughout the site. We understand that the system will be designed to 31 Page 4 of 4 meet the anticipated vehicle and truck loads, lateral loads and water table conditions and that adequate testing and construction monitoring will take place. Construction Staging The current plans do not appear to address construction staging relative to protecting the rain gardens and underground infiltration systems. In order to help ensure the long-term effectiveness of these systems, we request that the detailed design provide methods or structures to bypass the infiltration systems until the contributing drainage area has become fully stabilized. For the rain gardens, this could be in the form of a diversion structure at the upstream end or an adjustable overflow riser which can be set at a lower elevation during the establishment period and then raised to the final design elevation upon final stabilization. For the underground detention/infiltration system, a similar bypass or diversion should be provided to protect the infiltration chambers from the heavier sediment loads during construction. Based on the current plans, it is also not clear how the larger storm diversionlbypass will work. Operation and Maintenance Like the City has done on other private projects, we suggest establishing and enforcing an operation and maintenance agreement that specifies the frequency of inspections, maintenance and reporting. The Storm water Narrative provides some general comments on O&M, but not sufficient detail to be incorporated into an agreement. At a minimum, we recommend quarterly inspections of the detention and infiltration systems (including the rain gardens and pre-treatment sumps) and maintenance at least twice per year (e.g., spring and late fall). We also request a more detailed description of how the underground system will be maintained. The plans and narrative describe c1eanout manholes and the use of a vacuum truck for sediment removal. Will the detention system be dewatered prior to sediment removal and if so to what level and where will the dewatering discharge be routed to? The proposed rain garden system immediately south of the proposed fueling station location will provide volume control for the immediate area. We have a general concern for this area because of the potential for contamination due to fuel spills. rUsls c: Mark Lobermeier, PE - SEH Jon Horn, PE - Kimely-Horn Associates 5:\kO\mUIl3pJe\061200\cOSlcorcviewmemorev2.doc 32 Attachment 12 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Costco Wholesale Corporation applied for a conditional use permit to be allowed to install a fuel station and tire-service center on the recently-approved Mogren Retail Addition, formerly the Country View Golf Course property; WHEREAS, this permit applies to the 16-acre site in the southeast comer of the Mogren Retail Addition planned unit development The legal description is: LOT 1, BLOCK 2, MOGREN RETAIL ADDITION WHEREAS, the history of this conditional use permit is as follows: 1. On May 1, 2007, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council this conditional use permit revision. 2. The city council reviewed this request on . The council considered the reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council above-described conditional use permit revision because: the 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 33 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The development shall follow the plans date-stamped April 3, 2007, except where the city requires changes. Staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer's report dated April 20, 2007. 5. There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6. The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. The Maplewood City Council approved this resolution on ,2007. 34 City of Maplewood Memorandum To: Community Design Review Board From: Shann Finwall Date: 5/212007 Re: Questions for CDRB Applicants According to the city council's policy for appointing advisory board vacancies, the city council accepts questions from the advisory boards to use during the interview process. On Friday, March 23, 2007, the city manager, Greg Copeland, requested that each staff liaison obtain a list of suggested questions from their prospective advisory boards that the city council could ask applicants in future interviews. On March 28, 2005, the CDRB suggested 11 questions for the city council's use during the interview process of prospective board members at that time (attached). Please review the questions submitted in 2005 and edit, add, or delete questions the board would like forwarded to the city manager for future interviews. Attachment Community Design Review Board Interviews March 28, 2005 According to the city council's new policy for appointing advisory board vacancies, the city council will accept questions from the advisory boards to use during the interview process. Following are questions received by Chair Diana Longrie and Board Member Linda Olson for the city council's consideration during the CDRB interviews: 1. Why are you interested in serving on the Community Design Review Board? 2. Are you available on Tuesday evenings? 3. Can you read construction plans? 4. What is your experience in analyzing design or architectural elements for compatibility with surrounding buildings, cost to the building owner, functionality, and maintenance? 5. Are you familiar with the different types of building materials on the market today that are used in construction? 6. Do you have any experience in signage design and/or ordinance development regarding signage? 7. What is your experience and knowledge base regarding different types of landscaping techniques? 8. What is your experience and knowledge base regarding plantings with regard to their ease of maintenance, resistance to disease, longevity, compatibility of other plants, expected growth rates, expected longevity? 9. Can you discuss your viewpoints regarding new development, retrofitting existing buildings, multi-use zoning, and the direction Maplewood should take in developing design standards? 10. Are you familiar with new techniques for reducing the amount of impervious surfaces? 11. What is your experience with regard to the review of parking lot plans, parking requirements, balancing the ratio between impervious and pervious surfaces? City of Maplewood Memorandum To: Community Design Review Board (CDRB) From: Shann Finwall cc: Date: 5/212007 Re: CDRB Meeting Times At the March 13, 2007, CDRB meeting Chair Olson requested that staff place the CDRB meeting times as a discussion item on the agenda. Chair Olson pointed out that the board was the only advisory committee that met at 6 p.m., with others meeting at 7 p.m. Chair Olson wanted to discuss changing the CDRB meeting times from 6 p.m. to 7 p.m. to be consistent with other advisory committees. Earlier this year several advisory committee's meeting days were rescheduled in order to ensure that all advisory committees could be videotaped live in the city council chambers for cable viewing. Following is the new schedule of dates and times for the advisory committees: Planning Commission 1" and 3'" Tuesday 7 p.m. Housing and Redevelopment Authority 2nd Wednesday 7p.m. Community Design Review Board 2nd and 4th Tuesday 6p.m. Parks and Recreation 3'" Wednesday 7p.m. Historical Preservation 3'" Thursday 7 p.m. Environmental and Natural Resources 1" Tuesday 4:45 p.m. Community Outreach 4"' Wednesday 7p.m. Police Civil Service Commission 1" Monday of Feb. 7 p.m. The CDRB meetings were held at 7:30 p.m. until the late 1980s when the meeting start time was changed to 6 p.m. At that time the CDRB was the only advisory committee to meet at 7:30 p.m., rather than 7 p.rn. The change was initiated by a board member at the time who indicated that the meeting started so late that he was just about ready for bed when it was time to leave the house for a meeting. City staff then surveyed several developers and the board to see what their preference was for meeting start times. All agreed that 7:30 p.m. was too late. During the survey, staff found that the applicants would ideally prefer to meet during the business hours and not in the evening at all. However, the board eventually agreed to meet at 6 p.m. in order to ensure public involvement All board members agreed to give the new start time a try, but said that they would need to see how it worked with their work schedules. Since that time there have been times when traffic or weather has made a board member or developer tardy, but no board member or developer has yet suggested switching back or starting later, until now. It is staffs opinion that the 6 p.m. meeting start time works best for the purposes of the CDRB meetings for the following reasons: 1. Developers prefer the 6 p.m. start time so that they can attend the meetings right after their regular day shift. Developers are the board's main clientele. 2. The CDRB does not hold public hearings where a later start time might be imporlant for public attendance. 3. Starling at 6 p.m. does allow interested properly owners adequate time to attend the meetings after a regular day shift of work. 4. Starling at 6 p.m. utilizes city staff time more wisely by allowing staff to attend meetings right after a regular day shift, rather than having to leave for two hours and then retum. 5. Starling at 6 p.m. gets the board's business done faster, with more time left in the evening for all involved. 6. The CDRB is not the only advisory committee that meets at a time besides 7 p.m.; Environmental and Natural Resources meets at 4:45 p.m. 7. The Govemment Television Network has the videotaping of the 6 p.m. CDRS meetings already staffed and scheduled for live production. Please review tha meeting time infonmation and be prepared to discuss it at the May 8, 2007, CDRB meeting. 2