HomeMy WebLinkAbout2022-08-08 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, August 8, 2022
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. City Council Budget Workshop #1
2. Single-Family Rehabilitation Program – University of Minnesota Presentation
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
THIS PAGE IS INTENTIONALLY LEFT BLANK
E1
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date August 8, 2022
Melinda Coleman, City Manager
REPORT TO:
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
AGENDA ITEM: City Council Budget Workshop #1
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City is required to file a proposed property tax levy for fiscal year 2023 with Ramsey County by
September 30, 2022. The City Council must adopt the final 2023 tax levy by December 30, 2022.
The Council may decrease the proposed tax levy prior to final adoption, but may not increase the
proposed levy after the September filing with the County.
Recommended Action:
No action is required. Staff requests direction on the policy decisions outlined in the presentation and
attachments.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $25,777,918
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The budget intersects with all areas of the strategic plan and sets spending policy for the next year.
Background:
A detailed budget proposal document describing the City ManagerÓs 2023 proposed budget and tax
levy will be provided at the next meeting. Specific goals and challenges for the 2023 budget include
an overall 6% payroll cost increase; increased fuel and commodity prices; and increased fleet
charges.
Attachments:
1. PowerPoint
Workshop Packet Page Number 1 of 21
E1, Attachment 1
August 8, 2022
2023 Budget Overview Workshop #1
Workshop Packet Page Number 2 of 21
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Workshop Packet Page Number 19 of 21
E2
CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date August 8, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Single-Family Rehabilitation Program – University of Minnesota
Presentation
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The graduate students from the Housing Policy course at the University of Minnesota Humphrey
School of Public Affairs will be presenting the final report for their study of a single-family
rehabilitation program in Maplewood.
Recommended Action:
No action is requested at this time.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The single-family housing program would support neighborhood investment, affordable housing,
and home-ownership opportunities in Maplewood.
Background:
The Maplewood City Council, Economic Development Authority, and Housing and Economic
Development Commission completed a strategic plan for economic development in Maplewood in
2020. One of the strategies identified as a high priority is addressing the gaps in the city’s housing
stock and making progress on the housing goals and policies identified in the city’s 2040
Comprehensive Plan. One of the potential housing programs that have been identified is a single-
family home acquisition, rehabilitation, and resale program.
The proposed program would be consistent with several goals and policies in the city’s 2040
Comprehensive Plan, including:
Workshop Packet Page Number 20 of 21
E2
Pursue opportunities to upgrade, enhance, and maintain the existing housing stock as part
of efforts to revitalize existing neighborhoods and to promote redevelopment in various
areas of the city.
Partner with agencies and community organizations to implement aesthetic and quality of
life improvements at distressed housing sites.
Advocate that housing in Maplewood will accommodate all racial and ethnic groups in the
purchase, sale, rental, and location of housing in the city.
Promote housing development that respects the natural environment of Maplewood while
striving to meet the need for a variety of housing types and costs.
Promote sustainable housing that is energy efficient, and utilizes green building and
operation techniques.
Improve the availability of affordable housing for both homeowners and renters.
The city council has allocated $350,000 to support launching a single-family housing program and
is interested in partnering with Ramsey County, and its implementation of a new county-wide HRA
levy, to build a rehabilitation program to support the city’s housing goals.
University of Minnesota – Resilient Communities Project
The city is partnering with the University of Minnesota Resilient Communities Project to research
and develop a single-family housing program for Maplewood. The Resilient Communities Project
(RCP) partners with local government agencies in Minnesota on locally defined projects that
advance community sustainability, equity, or resilience. Research and technical assistance are
provided by graduate and professional students and faculty at the University of Minnesota from a
variety of departments and disciplines.
We have been matched with faculty and students from a couple of courses at the Humphrey School
of Public Affairs. The courses are conducting background research, engaging stakeholders,
outlining policy considerations, and developing program recommendations and best practices for
implementation of a program in Maplewood.
Student Presentations
In May 2022, the city council received the presentation from the first graduate student group. Their
presentation included background research, potential partners, identifying additional funding
sources, and program options for the council’s feedback and discussion. They also explored equity
and sustainability considerations for the potential program.
The summer capstone course is wrapping up their work on the project and will be present at the
meeting to present their findings. Their project goals and objective included addressing long-term
financing models, advancing development of a partnership model, recommending a method to track
vacant homes, and further development of the equity considerations of the program.
Next Steps
The student deliverables for the project will be used by the city to develop the policies and program
criteria so that the city can successfully implement a single-family rehabilitation program.
Attachments:
None
Workshop Packet Page Number 21 of 21
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Kate Kunitz, Nora Vonnegut
,
PROGRAM
REHABILITATION
PUBLIC AFFAIRS | RESILIENT COMMUNITIES PROJECT
UNIVERSITY OF MINNESOTA, HUMPHREY SCHOOL OF
MAPLEWOOD HOUSING
Abdi Ahmed, Guy Bowling
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
OpportunitySpring 2022 project findingsAreas of focus
¤¤¤ȬMethodologyȬFindingsȬAnalysis ȬRecommendations + next steps
AGENDA
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
OPPORTUNITY
MAPLEWOOD, MINNESOTA.
THERE IS A DEFICIT OF AVAILABLE,
AFFORDABLE SINGLE-FAMILY HOMES IN
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
approaches
for vacant homes
long-term funding
tracking system
Partner with an organization that can use a land trust model Develop Consider
SPRING 2022 Project FINDINGS Key takeaways
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Equity lens
How to meet needs of diverse community?
& funding
Partnership
What partnerships are needed?How to finance over longer term?
How to identify and track vacant homes?
Vacant housing
AREAS OF FOCUS
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Research Interviews Analysis
METHODOLOGY
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
FINDINGS
Tracking homesFundingPartnershipEquity
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Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Code ViolationsTax forfeitureWater usage
MaplewoodRamsey County St Paul Regional Water Service
TRACKING
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Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
apply for cyclical funding apply for cyclical funding
Build goals, relationships, knowledge with fundersBuild goals, relationships, knowledge with fundersPartners that will take premise to more funders rather than spend Partners that will
take premise to more funders rather than spend downdownCommunity organizations, foundations, public/private partnershipsCommunity organizations, foundations, public/private partnerships
FindingsFindings Long-term/ȨsustainableȨ funding = Long-term/ȨsustainableȨ funding = opportunities repeatedlyopportunities repeatedly
Funding
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
that have suffered wealth extractionȨthat have suffered wealth extractionȨ
with funding sourceswith funding sources
Demonstrated organizational capacityDemonstrated organizational capacityProject feasibilityProject feasibilityCommunity needCommunity needUndergoing program renovationUndergoing program
renovationFocusing on equity; ȧserving those Focusing on equity; ȧserving those
Minnesota Housing Finance AgencyMinnesota Housing Finance AgencyRamsey County Housing Redevelopment AuthorityRamsey County Housing Redevelopment Authority
FindingsFindings Align goals Align goals
Funding
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
transformation of transformation of
with experienced with experienced
tion program should align their focus on tion program should align their focus on
identifying a lead agency identifying a lead agency
Partnerships should include Partnerships should include practitionerspractitionersA top goal of the rehabilitation program should include the A top goal of the rehabilitation program
should include the housing.housing.Collaborative partnerships for the rehabilitaCollaborative partnerships for the rehabilita combined resources.combined resources.Define the rehabilitation
program and collaborative partnershipȤs vision, mission Define the rehabilitation program and collaborative partnershipȤs vision, mission and purposeand purposeBuild relationships and
establish rapport with program recipientsBuild relationships and establish rapport with program recipients
FindingsFindings
Partnerships
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Findings Community Land Trusts (CLTs) bring community control and prevents displacement. CLTs ensures community-held decision making and shared equity homeownership opportunities. CLTs
provide inclusive community, advance racial inclusion and econ development CLTs bring stewardship through continuous engagement and lasting support. CLTs support with First Mortgage
program for BIPOC.
Equity
For the permanent record:
Meeting Date: 8/08/2022
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and lower payment to less than 30%
for home security and stability.
help ensure success.
for first generation homebuyers 80% AMI.
to help with targeted outreach.
to reduce Cost-burdens in homeownership.
tive programs
own Payment assistance
D Deferred and forgivable loansHome advisorsTax incentivesMortgage foreclosure diversion
Findings Additional suppor
Equity
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Partnership with both Rondo Community Land Trust and Twin Cities Habitat for Humanity on home ownershipNeighborhood Enhancement ProgramFree Home Advice -fix-up loanHome Improvement Program
and Abatement. Third party partner for city housing programs.
Case study
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Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
ANALYSIS What makes a good partner?
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Meeting Date: 8/08/2022
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Affordability Equity Community Partnerships are valued 99 year lease Flexible Multiple projects underway
Program Design
Organizational Capacity
Relationships
MissionAlignment
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Meeting Date: 8/08/2022
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RECOMMENDATIONS
Identify a lead agency Consider blended approachProperty assessmentsHomeowner connections
Exploratory conversations with partners, as soon as possibleProgram design follows
For the permanent record:
Meeting Date: 8/08/2022
Agenda Item E1, Additional Attachment
Questions?
Thank you!