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Home My WebLink About2022-07-19 CDRB Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, July 19, 2022 City Hall, Council Chambers 1830 County Road B East A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.June 21, 2022 Community Design Review Board Meeting Minutes E.NEW BUSINESS 1.Comprehensive Sign Plan, Independent School District 622, 2680 upper Afton Road F.UNFINISHED BUSINESS None G.BOARD PRESENTATIONS H.STAFF PRESENTATIONS 1.Concept Plan Review, 3090 Southlawn Drive (No Report) I.VISITOR PRESENTATIONS – 3 minute time limit per person J.ADJOURNMENT THIS PAGE IS INTENTIONALLY LEFT BLANK June 21, 2022 Community Design Review Board Meeting Minutes 1 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, June 21, 2022 City Hall, Council Chambers A.CALL TO ORDER A meeting of the Board was held and called to order at 6:01 p.m. by Chairperson Kempe B.ROLL CALL Bill Kempe, Chairperson Present Jason Lamars, Boardmember Absent Amanda Reinert, Boardmember Present Ananth Shankar, Boardmember Present Tom Oszman, Boardmember Absent Staff Present: Elizabeth Hammond, Planner C.APPROVAL OF AGENDA Chairperson Kempe moved to approve the agenda as presented. Seconded by Boardmember Shankar Ayes – All The motion passed. D.APPROVAL OF MINUTES 1.Approval of April 19, 2022 Community Design Review Board Meeting Minutes Boardmember Shankar moved to approve the April 19, 2022 Community Design Review Board Meeting Minutes as submitted. Seconded by Boardmember Reinert Ayes – All The motion passed. E.NEW BUSINESS 1.Comprehensive sign plan, Independent School District 622, 1560 County Road B East Elizabeth Hammond, Planner, presented the report on the Comprehensive Sign Plan, Independent School District 622, 1560 County Road B East Michael Janssen, Adolfson and Peterson Construction, addressed the board and answered questions. Pat Horan, 2034 Hazelwood Ave, spoke as a neighboring property owner to the school and voiced concern about the dynamic display sign. Mike Bolan, Independent School District 622, addressed the board and answered questions. D1 CDRB Packet Page Number 1 of 14 June 21, 2022 Community Design Review Board Meeting Minutes 2 The Board, staff and representatives present discussed the concerns raised over the dynamic display sign’s brightness, messaging and time between screen changes. Chairperson Kempe moved to approve the comprehensive sign plan for Independent School District 622, at 1560 County Road B East, subject to certain conditions of approval: 1.The applicant shall submit sign permits for the city’s review before installation. 2.This approval allows for a monument sign with a dynamic display on the north end of the property adjacent to County Road B East. The sign can be up to eight feet in height and 50 square feet in size. The dynamic display portion cannot exceed 50% of the overall sign area. The monument sign must meet the requirements outlined in ordinance section 443-743 (k), for dynamic displays in conjunction with institutional uses. 3.This approval allows for two wall signs on the north wall of the building facing County Road B East to be up to 24 square feet in size. 4.This approval allows for one wall sign on the west wall of the building facing Hazelwood Street to be up to 24 square feet in size. 5.Any changes to the approved plans requires review by the community design review board. Staff may approve minor changes Seconded by Boardmember Shankar Ayes – All The motion passed. F.UNFINISHED BUSINESS None G.BOARD PRESENTATIONS None H.STAFF PRESENTATIONS None I. VISITOR PRESENTATIONS None J.ADJOURNMENT Chairperson Kempe moved to adjourn the meeting at 6:32 p.m. Seconded by Boardmember Shankar Ayes – All The motion passed. D1 CDRB Packet Page Number 2 of 14 THIS PAGE IS INTENTIONALLY LEFT BLANK CDRB Packet Page Number 3 of 14 COMMUNITY DESIGN REVIEW BOARD STAFF REPORT Meeting Date July 19, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: Comprehensive Sign Plan, Independent School District 622, 2680 Upper Afton Road Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: Independent School District 622 has requested approval of a comprehensive sign plan to allow a dynamic display sign on the property at 2680 Upper Afton Road – Carver Elementary School. As part of the proposed sign plan for the site, they have requested one wall sign to be placed on the building. To move forward with the proposal, the applicant needs the approval of a comprehensive sign plan. Recommended Action: Motion to approve the comprehensive sign plan for Independent School District 622, at 2680 Upper Afton Road, subject to certain conditions of approval. 1. The applicant shall submit sign permit applications for the monument and the wall signs to be reviewed by the city before installation. 2. This approval allows a monument sign with a dynamic display to be located adjacent to Upper Afton Road, 10 feet from the north property line. The sign can be up to eight feet in height and 50 square feet in size. The dynamic display portion cannot exceed 50% of the overall sign area. 3. This approval allows for one wall sign up to 24 square feet in size to be located on the north side of the building facing Upper Afton Road. 4. The dynamic display monument sign must meet the requirements outlined in ordinance section 443-743 (k) for dynamic displays in conjunction with institutional uses. 5. Any changes to the approved plans requires review by the community design review board. Staff may approve minor changes. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0.00 E1 CDRB Packet Page Number 4 of 14 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  Other: n/a Strategic Plan Relevance: ☐ Community Inclusiveness ☐ Financial & Asset Mgmt ☐ Environmental Stewardship ☐ Integrated Communication  Operational Effectiveness ☐ Targeted Redevelopment The City deemed the application complete on June 29, 2022. The initial 60-day review deadline is August 27, 2022. As stated in Minnesota State Statute 15.99, the City can take an additional 60 days if necessary to complete the review of the application. Background: Project Overview Independent School District 622 has requested approval of a comprehensive sign plan for the property located at 2680 Upper Afton Road. The school is proposing to install one wall sign on the exterior of the building and a monument sign adjacent to Upper Afton Road. The attached plans illustrate the details of the proposal. The district’s proposed signs achieve city sign code standards regarding location and size. The wall sign is to be located on the north wall of the building, facing Upper Afton Road. The proposed monument sign will have a d ynamic display on a portion of the sign. A comprehensive sign plan is required for dynamic display signs in conjunction with permitted institutional or public uses. The monument sign must meet the city’s sign code requirements for institutional dynamic displays as outlined in ordinance section 443 -743 (k). Commission Review Design Review The Community Design Review Board will review the project details on July 19, 2022. Department Comments No comments received. Citizen Comments Staff surveyed the surrounding properties. A public meeting notice and project plans were sent to the properties within 350 feet of the subject property. No public comments were received. Reference Information Site Description: Site Size: 9.55 acres Surrounding Land Uses North: Single Dwellings West: Ramsey County Open Space South: Ramsey County Open Space East: Medical Office Building Planning Existing Land Use: Institutional Existing Zoning: F, Farm Residential E1 CDRB Packet Page Number 5 of 14 Attachments: 1.Overview Map 2.Applicant's Narrative 3.Sign Location Map 4.Sign Renderings and Materials E1 CDRB Packet Page Number 6 of 14 Subject Parcel E1, Attachment 1 CDRB Packet Page Number 7 of 14 COMPREHENSIVE SIGNAGE PLAN APPLICATION NARRATIVE This narrative is a part of the comprehensive signage plan application for Carver Elementary School for consideration by the Community Design Review Board. This signage proposed in this application is part of a major addition and renovation project to the school that has been under construction since 2020 as part of major district-wide initiative to improve their buildings and better align their facilities with community needs. This proposal includes one building-mounted sign and one monument sign along Upper Afton Road as described in the attached drawings and in more detail below. The reason for this application is that the building owner, Independent School District 622, established a district standard for monument signs at the first two schools, Castle Elementary and Richardson Elementary, that were renovated as part of the district-wide initiative. Those projects were completed in 2019, and the monument signs in those locations include a two-sided dynamic digital display. The signage being proposed for this school is the consistent with what was done at those two schools. The purpose of the digital display is to welcome the community to the school by offering a means of communicating important school and community events like school performances, athletic events, and holiday closures. While the overall size and configuration of the monument sign is the same, the materials used at each site are customized to coordinate with the specific building. In each case, the monument sign size and location are carefully chosen to balance readability while minimizing light pollution at neighboring residential properties. The proposed monument sign at Carver Elementary School is situated behind the property line and oriented perpendicular to Upper Afton Road, so it is only possible to view one side of the monument sign at a time while traveling along the road. Because of this, the design team requests that each side of the sign be considered separately with respect to the maximum size of 32 square feet that is allowed by the signage code for each street frontage in residential areas. Orienting the sign perpendicular to the curb also means that light from the sign will not be shining on the houses nearest to the school across the Upper Afton Road. There are no houses perpendicular to either sign face on the same side of Upper Afton Road as the school. The site is bordered on the west and south sides by Battle Creek Park and the nearest building to the sign is a commercial property to the east of the school, which is over 400 feet away from the sign. The monument sign itself is comprised of a brick base and architectural precast cap, which matches the brick on the building. Directly above the base and cap is the dynamic digital display, each side of which is 2’-7” tall and 5’-6” wide, or 14.21 square feet. The building name “Carver Elementary School” is proposed to be spelled out with raised aluminum letters in a black finish on the brick base. This lettering is 2.83 square feet on each side of the sign, and when added to the 14.21 square feet of digital display, makes a total of 17.04 square feet, which smaller than the 32 square feet maximum. The overall height of the monument sign including the brick base and the digital display is 5’-10”, which is less than the maximum of six feet in height that is allowed by the signage code. A sign over the main entrance to the building is proposed to have the building name “Carver Elementary” spelled out with raised aluminum letters mounted to a black fiber-cement panel background on the building itself. The address numbers will also be attached to the building, but the background is a woodgrain phenolic panel adjacent to the main entrance. All the raised aluminum letters will have a painted silver finish. Because the surface of the building that this sign is mounted to is approximately 230 feet from the curbs of Upper Afton Road, it was necessary to use 16” tall letters for the school name and 8” tall letters for the address numbers so the signs could be read from the street. This total square footage of both the school Sign at Richardson Elementary. Carver sign will be the same size and configuration but with brick that matches the Carver building. E1, Attachment 2 CDRB Packet Page Number 8 of 14 Comprehensive Signage Plan Narrative Carver Elementary Page: 2 name and address numbers signs is 23.22 square feet, which is less than the maximum of 24 square feet allowed on each street frontage by the signage code. It should be noted that there were originally three signs on the Upper Afton Road frontage on the building before renovations began. One of these signs was made of raised letters that were attached to the upper wall of the gym and reads “Carver School / Maplewood Community Gymnasium”, and is approximately 45 square feet. The second sign was mounted over the main entrance and made of white sheet metal with red vinyl letters. It read “Carver Elementary School,” and was about 9 square feet. The third was constructed of raised aluminum letters in a silver finish, mounted on the original portion of the building, and it was approximately 38 square feet. When considered together, these three signs totaled approximately 92 square feet, which is more than three times the size of the sign being proposed to replace these three signs at the main entrance area. The first sign listed above was removed this spring when the upper walls of the gym were repainted, and latter two signs have already been removed as they were attached to portions of the building that were torn down as part of the construction project. On behalf of the staff of Carver Elementary School and Independent School District 622, thank you for your consideration of this comprehensive signage plan. c: Phil Waugh, Troy Miller LHB File No. 190211.00 M :\19Proj\190211\400 Design\403 Regulatory\City of Ma plewood\Comp Signage Plan Application\Drawings\190211 John Glenn Comp Signage Narrative.docx Existing building-mounted sign (originally was in a prominent location, now is partially hidden due to the renovation) will be removed as part of the renovation project – approximately 45 SF A building-mounted sign was mounted on a portion of the building that was removed as part of an earlier phase of construction – approximately 38 SF A building-mounted sign was mounted on a portion of the building that was removed as part of an earlier phase of construction – approximately 9 SF E1, Attachment 2 CDRB Packet Page Number 9 of 14 XXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X XSSSDDSYDTPTPTP E-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHE-OHDXXXXXXXXXXXXXXXXXXXXXXXXXXXXXUPPER AFTON ROAD EASTSFARRELL STMAYHILL RDNo.RevisionsDateNo.Issued ForDate1BID PACKAGE #212/10/20192CONFORMED CONSTRUCTION SET01/17/202011PR 2307/22/2020MAIN ENTRY SIGN,SEE A203MONUMENTSIGN, SEEA501E1, Attachment 3 CDRB Packet Page Number 10 of 14 20' - 7"1' - 4"8"2' - 0" 23.25 SF BUILDING SIGNAGE E1, Attachment 4CDRB Packet Page Number 11 of 14 PLAN BRICK TO MATCH BUILDING ELECTRONIC READER SIGN BOARD, GOLD LED TEXT ON BLACK BACKGROUND, SEE ELECTRICAL OWNER FURNISHED, CONTRACTOR TO INSTALL 6" H RAISED LETTERING, BLACK FINISH ANODIZED ALUMINUM CHANNEL LETTERS - ARIAL FONT FOUNDATION CAST STONE CAP TO MATCH BUILDING FINISH 3" H RAISED LETTERING, BLACK FINISH ANODIZED ALUMINUM CHANNEL LETTERS - ARIAL FONT SECTION BB W/ 2-#5 #5 @ 16" O.C. STD HK INTO FTG GROUT CMU SOLID FULL HT 1'-3" x 5'-0" FTG W/ #5 @ 12" O.C. EW, T&B 1' - 3"5' - 0"5' - 10"ELEVATION2' - 7"5' - 6"5' - 0"2' - 8"4"ELEMENTARY SCHOOL CARVER 1' - 3 1/2"3 1/2"3"6"4"3"4' - 10" 6"5' - 4"6" 2 3/4"5' - 4"2 3/4"1' - 3 7/8"2' - 10" DIGITAL DISPLAY RAISED LETTERING 2 SIDES AT 14.21 SQ. FT EACH = 28.42 SQ. FT. 2 SIDES AT 2.83 SQ. FT EACH = 5.66 SQ. FT.E1, Attachment 4CDRB Packet Page Number 12 of 14 RENDERING OF PROPOSED MONUMENT SIGNThe sign in this image is shown in the correct location inrelation to the building as viewed from the sidewalk.Main entry signE1, Attachment 4 CDRB Packet Page Number 13 of 14 EXISTING BRICKMonument sign brickE1, Attachment 4 CDRB Packet Page Number 14 of 14