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HomeMy WebLinkAbout12/08/1998BOOK AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD December 8, 1998 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes - November 9, 1998 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Archer Heights Apartments Building and Site Improvements, 1816-1854 Beebe Road, The D JR Group 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Next CDRB Meeting is December 22 10. Adjourn p:com-dvpt\cdrb.agd WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. 1. The chairperson of the meeting will announce the item to be reviewed. 2. The chairperson will ask the applicant or developer of the project up to the podium to respond to the staffs recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project with the applicant. 3. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. The Board will then discuss the proposal. No further public comments are allowed. The Board will then make its recommendations or decision. Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms\cdrb.agd Revised: 11-09-94 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA NOVEMBER 9, 1998 I. CALL TO ORDER Vice Chairperson Robinson called the meeting to order at 6:03 p.m. I1. ROLL CALL Marvin Erickson Absent Marie Robinson Present Ananth Shankar Present Tim Johnson Present Matt Ledvina Present III. APPROVAL OF MINUTES October 13, 1998 Boardmember Shankar moved approval of the minutes of October 13, 1998, as submitted. Boardmember Johnson seconded. Ayesmall The motion passed. IV. APPROVAL OF AGENDA Boardmember Ledvina moved approval of the agenda as submitted. Ayes--all Boardmember Johnson seconded. The motion passed. UNFINISHED BUSINESS There was no unfinished business. DESIGN REVIEW A. VI. Building Addition and Office Building Proposals, 1300 McKnight Road North--Feed Products and Service Company Jack Ovick, an architect for FP&S, said they would like to start work immediately on the shipping area. He said that, with the shipping addition, trucks will be able to load in a manner that will minimize dust pollutants. The building would be sealed and only open to the plant where they mix the products and load them. Mr. Ovick thought they had preliminary approval of the grading plan. He said there was nothing planned for landscape in the area at this time, but a landscape firm would be hired if additional plantings were required. Vice Chairperson Robinson asked for clarification on the reference to the wetland delineation line. Mr. Ovick said there were probably two sets of wetlands at this site. The water drains through a shallow area south of the driveway where the roofing materials are now stored. He Community Design Review Board Minutes of 11-09-98 -2- said they need to determine whether a pipe is needed or some sort of holding area to discharge the water to the wetland. Mr. Ovick said the other wetland is near the proposed office addition near McKnight Road. He said there is a culvert that passes under the overpass and the ditches drain through this to the west. Mr. Ovick said they would install a culvert near this wetland area and access from the parking lot to the building would be across a little bridge and planted area. As far as plans for landscaping the office area, he said they are trying to leave it as natural as possible. Secretary Tom Ekstrand said from a staff perspective they liked this project. He said the shipping dock addition would enclose a lot of activity and make it a better facility. It should be "quieter and better for the neighborhood." Mr. Ovick said the concept was to make the building look more like a residence than a commercial, flat-top building. There would be masonry around the base, siding up to the eave, an overhang and angled roof with shingles. It would probably be a beige-gray. John Fallin, of FP&S, said a veneer-type of brick would go up half the office building with a metal roof. He said he would like to upgrade the office and make it out of logs. He showed some samples of the brick veneer material. Mr. Fallin said he would prefer a log building because of the type business they are in. He thought it would look better on the lot. He also said the entrance would be a cathedral style. Mr. Ekstrand suggested that, when plans are drawn, they be submitted to the community design review board for review. He didn't know how the board could approve the concept at this time without seeing any plans. Boardmember Ledvina thought the building, as proposed, would be improved by the addition of gables. He had some problems with the building plan as submitted. Mr. Fallin said they would like to upgrade from what is proposed. Secretary Ekstrand recommended amending his staff recommendation to add a condition submitting the building design for board approval. Mr. Ovick said they primarily want to begin Phase 1 (shipping dock) now and then build the office building a year from now. Secretary Ekstrand said approval of the shipping dock would not be held up. He said another option would be to approve the office building, if the board was satisfied with the design, and the applicant would have the option to submit a different plan for approval at a later date. Vice Chairperson Erickson advised the applicant to consider the timing element needed for city approval of revised plans before ordering materials. Secretary Ekstrand said he viewed Phases 1 and 3 as "sort of an entire package." He saw no problems with approval of these additions. He said there was a need for more detail on landscaping, grading, drainage and design for the proposed office site. Mr. Ekstrand said both the review board and the city council will need to review a revised office plan. Various options were considered for the necessary approvals. Boardmember Ledvina moved the Community Design Review Board recommend: Do Approval of the plans date-stamped October 7 and October 21, 1998 for the addition to the Bulk Storage building at 1300 N. McKnight Road and the proposed office building west of Bulk Storage between McKnight Road and Lakewood Drive. The property owner shall: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following before getting a building permit for the proposed office building: Community Design Review Board Minutes of 11-09-98 -3- ao A grading, drainage, utility and ei'oSi0n control plan to the city engineer for approval. The erosion control plan shall comply with ordinance requirements. grading and drainage plan shall show the wetland delineation line to verify compliance with setback requirements. The b. A revised landscape plan for staff approval indicating the sizes and types of plantings proposed for the office site frontage. c. Revised building elevations, for review and approval by the community design review board, if the applicant proposes to change the building design. 3. Complete the following before occupying the office building: a. Restore and sod damaged boulevards. b. Install handicap-parking signs for the handicap-parking space. c. Screen roof-mounted equipment, if used, that would be visible from residential property. Construct a trash dumpster enclosure if there will be any outdoor storage of refuse. The enclosures must match the building in color and materials. There must be a closeable gate that is 100% opaque. e. Install an in-ground sprinkler system for all landscaped areas. f. Repair and repaint the existing warehouse building and remove graffiti. 4. If any required work is not done on the office or office site when the applicant requests a certificate of occupancy, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. Provide several signs along the wetland edge on the warehouse site. The number and placement of these signs shall be determined by staff. These signs shall prohibit any building, mowing, cutting, filling or dumping in or around the wetland. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Johnson seconded. Ayes--all The motion passed. VIII. Community Design Review Board -4- Minutes of 11-09-98 VII. VISITOR PRESENTATIONS There were no visitor presentations. BOARD PRESENTATIONS October 10 City Council Meeting: Secretary Ekstrand reported on this meeting. IX. STAFF PRESENTATIONS A. November 23 City Council Meeting: Ms. Robinson will attend this meeting. December 14 City Council Meeting: Mr. Johnson will attend this meeting. X. ADJOURNMENT The meeting adjourned at 6:40 p.m. MEMORANDUM TO: FROM: SUBdECT: LOCATION: DATE: City Manager Thomas Ekstrand, Associate Planner Conditional Use Permit Revision and Design Review - Archer Heights Apartments (to be renamed Maple Pond Homes Apartments) 1816 to 1854 Beebe Road December 2, 1998 INTRODUCTION Project Description Scott England, of The D JR Group, is proposing the following improvements to the Archer Heights Apartments (to be renamed Maple Pond Homes Apartments)' on Beebe Road (see pages 6-7): Remove a section of garages having ten garage stalls, and build two new smaller garage buildings to the north. Refer to the site plan on page 8 and the letter on page 9. In his letter, the applicant states that nine garage stalls would be relocated--there are actually ten in the existing garage row. Mr. England said they will replace the ten garage stalls. Replace the main entrance to the northerly building with a new foyer that consists of a larger managers office suite, mail room and entrance lobby. This addition is labeled Core B on plan sheet Al0. 3. Add brick accents and make same-size window and door replacements to the buildings. The brick accents will go in the areas labeled Cores C and D on plan sheets Al0 and A11. 4. Add guardrails on one exterior stairway. See Core A on plan sheet Al0. 5. Reside both apartment buildings with stucco and replace the masonite garage siding with horizontal-lap vinyl siding. 6. Build new concrete-block trash enclosures. 7. Replace the garage doors on the front of the building for the tuck-under garages. 8. Repave and restdpe the parking lot. Requests The applicant is requesting: Revision of the conditional use permit (CUP) for the Archer Heights planned unit development (PUD) to make the proposed changes. The ordinance requires that the city council review any changes to projects approved by PUD. 2. Approval of building and site revisions. BACKGROUND May 16, '1968: The city council approved the CUP for the Archer Heights Apartments PUD. DISCUSSION Planned Unit Development The city council should approve these requests. The proposed changes meet the requirements for a PUD revision. These changes would benefit the neighborhood by improving the appearance of the complex. Screening Fences There are two dilapidated fences along the north lot line. The easterly fence would be removed and replaced with the proposed garage buildings. The westerly fence section, between the two long rows of garages, should be replaced. This fence provides a beneficial buffer between the apartment parking lot and trash enclosure and the town homes to the north. Roof-Top Equipment The applicant is proposing to install a roof-top mechanical unit on the entrance addition. The code requires that they paint this unit to match the roof color. RECOMMENDATIONS Adopt the resolution on pages 10-11 approving a conditional use permit revision for the Archer Heights Apartments planned unit development (to be renamed the Maple Pond Homes Apartments) at 1816 to 1854 Beebe Road. This approval is based on the findings required by code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Approve the plans (stamped November 23, 1998) for the building and site changes to Archer Heights Apartments (to be renamed Maple Pond Homes Apartments) based on the findings required by the code. The property owner shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. Paint the proposed roof-top mechanical unit on the building-entrance addition to match the roof color. (code requirement) Replace the wooden screening fence with a six-foot-tall, decorative wood fence along the north lot line between the two rows of garage buildings. This fence shall be at least 80% opaque. (code requirement) All work shall follow the approved plans. The director of community development may approve minor changes. SITE DESCRIPTION Site size: 12.08 acres Existing land use: REFERENCE INFORMATION Archer Heights Apartments SURROUNDING LAND USES North: Holloway Ponds Town Homes South: Southwinds Town Homes West: Beebe Road and Mounds Park Academy playing fields East: Green Gate Apartments PLANNING Land Use Plan'designation: R3(M) (medium density residential) Zoning: F (farm residential) Ordinance Requirements Section 36-448(b) states that any enlargement, structural alteration or intensification of use shall require an amended conditional use permit. (A planned unit development is a type of conditional use permit.) Section 36-442(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to findings one through nine in the resolution on pages 10-11. Section 25-70 of the City Code requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the City's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is esthetically of good composition, materials, textures and colors. p:sec14~archerht.cup Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Applicant's Letter of Request 5. CUP Resolution 6. Plans date-stamped November 23, 1998 (separate attachments) Attachment 1 1 iad Lake AVl. LARK CT. AVE. CO~E AVE. AVE. ROSEWOOD AVE. N. RAMSEY COUNTY NURSING HO,~E AND FAIR GROUNDS GOODRICH GOLF COURSE RIPLEY AV~. KINGSTON PRICE AVE. NORTH SAINT PAUL AVE. KNOLL CIR. IdCKNIC. HT LH LARPENTEUR AVE. ~ .~ IDAHO AVE. NEBRASKA LOCATION MAP , Attachment 2 J 'I~OLLOWAY PONDS- HOMES (~-.0 % :u=.) ARCHER 3HTS MOUNDS PARK ACADEMY PLAYING FIELDS ~ APARTMENTS TR1 ' m "' ~4'°~-'~t gU D) ,OL~ ! !SOUTHWINDS TOWN HOMES (s',) I 15 3 4 5 6 7 Gq. L PROPERTY LINE I ZONING MAP Attachment 3 N89'38'23'E 532.84 ® ® PROPOSED GARAGES PROPOSED ENTRYWAY ADDITION ! · 4./~ c,c. ! I ! ! ! ! I ! ! I ! ! I ! ! ! SITE PLAN~ Attachment 4 The D JR Group Architects · Engineers · Planners City of Maplewood City Council 1830 East County Road B Maplewood MN, 55109 212 Second Street SE Suite 314, St. Anthony Main Minneapolis, MN 55414 Phone: 612 - 362 - 0431 Fax: 612 - 676 - 2796 Re.: Proposed redevelopment of 1816 and 1854 Bebee Road, Maplewood, Minnesota Dear Council Members, The purchasers of the property at 1816 and 1854 Be$ee Road, Maple Ponds Limited Partnership, respectively request your approval of this Amendment of the Conditional Use Permit for the original Planned Use Development for the proposed improvements as outlined below and represented on the enclosed drawings. In addition to the ~vork that is proposed on the interior of the buildings, and the replacement of the existing windows, doors and siding (with stucco), this development ~vould also propose to: 1. Make an addition to the main entrance of the 1854 building. This entrance would include new vertical circulation, entrance lobby, mail room and an manager's office suite. The proposed addition xvould include 1242 square feet beyond the existing foot print. This addition would not require any realignment of the vehicular circulation within the property, this work is being done purely as a maintenance item. The primary reason for this portion of the work is to allow for better identity for this building and to provide a much need larger office space for the manager. 2. Remove an existing nine stall garage and construct two ne~v garage structures, ~vith four and five stalls for a total of nine stalls. Additionally, the surface stalls that are being removed for the new garage structures would be replace by adding new surface stalls in the location of the removed garage structure. This would in effect be a one for one swap of parking amounts. The rational for this change is to open up what is currently a rather forbidding enclosed on three sides children's play area. The new garages will not encroach into the established or required setbacks on this property. The new garages will act similarly to the existing wood screen fence. Once again, The Maple Pond Homes Limited Partnership respectfully requests that you grant approval of this Amendment to the Conditional Use of the Planned Use Development. doc.pldjr-word/worddocs/98/98031/98031 L 1 Minneapolis · San Francisco · Newport Beach 9 Attachment 5 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, The D JR Group applied for a conditional use permit revision for the Archer Heights Apartments (to be renamed Maple Pond Homes Apartments) planned unit development. WHEREAS, this permit applies to 1816 to 1854 Beebe Road. The legal description is: ALL THAT PART OF THE SOUTH 3/4 OF THE EAST % OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 14, TOWNSHIP 29, RANGE 22, RAMSEY COUNTY, MINNESOTA LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT A POINT ON THE NORTH LINE OF THE ABOVE DESCRIBED TRACT OF A LAND DISTANT 532.84 FEET EAST OF THE NORTHWEST CORNER OF THE ABOVE DESCRIBED TRACT, THENCE SOUTH PARALLEL WITH THE WEST LINE OF THE ABOVE DESCRIBED TRACT OF LAND TO ITS INTERSECTION WITH THE SOUTHERLY LINE OF THE ABOVE DESCRIBED TRACT AND THERE TERMINATING. WHEREAS, the history of this conditional use permit is as follows: 1. On December 8, 1998, the community design review board recommended that the city council approve this permit. The city council held a public hearing on December 28, 1998. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and community design review board. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 10 The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on 1998.