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2022-04-25 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 25, 2022 City Hall, Council Chambers Meeting No. 10-22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. April 11, 2022 City Council Workshop Meeting Minutes 2. April 11, 2022 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Update on Crime with Ramsey County Attorney John Choi 4. Resolution for Commissioner Reappointments G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Preliminary Unaudited Financial Report for Year Ended December 31, 2021 3. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription 4. 2022 Collective Bargaining Agreements a. AFSCME b. MCSA c. MSA 5. Resolution Entering into a Master Partnership Contract with the Minnesota Department of Transportation 6. Resolution Reaffirming Approval of First Amendment to Purchase Agreement for Sale of 2228 Maplewood Drive 7. Resolution Directing Modification of Existing Construction Contract, Change Order No. 16, 30 and No. 41, North Fire Station Construction Project H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, $3,070,000 2. Sale of 1375 Frost Avenue and 1900 Clarence Avenue a. Resolution Approving the Sale of 1375 Frost Avenue and 1900 Clarence Avenue and Authorizing Execution of the Purchase Agreement Therefor b. Purchase Agreement with Beacon Interfaith Housing Collaborative K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Cope Avenue Improvements, City Project 21-06 2. Gervais Area Pavement Rehabilitation, City Project 21-07 a. Resolution Receiving Bids and Awarding Construction Contract b. Joint-Powers Agreement with City of North Saint Paul L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday,April11, 2022 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at5:43 p.m. by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberJuenemannmoved to approve the agenda assubmitted. Seconded by CouncilmemberKnutson Ayes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Intent to Close Meeting (Minnesota Statute Section 13D.03) to Discuss Labor Contract Updates City Manager Coleman provided direction to council. Councilmember Juenemannmoved to close the meeting and go into a closed session to discuss strategies, review offers receivedfrom the bargaining units, analyze fiscal considerations, and to develop negotiation positions for the City’s seven collective bargaining units, Pursuant to Minnesota Statutes Section 13D.03,Subd. (b). Seconded by Councilmember CaveAyes – All The motion passed. Mayor Abrams closed the meeting at 5:45p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Darrow, Public Safety Director Bierdeman, & Ann Antonsen, Vice President with Baker Tilly. April 11, 2022 City Council Workshop Minutes 1 Council Packet Page Number 1 of 303 E1 Mayor Abrams called the meeting back to order at 6:52p.m. F.ADJOURNMENT Mayor Abramsadjourned the meetingat6:52 p.m. April 11, 2022 City Council Workshop Minutes 2 Council Packet Page Number 2 of 303 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 11, 2022 City Hall, Council Chambers Meeting No. 09-22 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:02p.m. by Mayor Abrams. Mayor Abrams recognized Maplewood Public Safety’s first place award at the Hero Invitational Hockey Tournament. Mayor Abrams thankedMaplewood Public Safety for assisting withthe recent shooting in Roseville and statedRoseville Mayor Dan Roehad expressed to herhis gratitude tothe departmentfor their assistance with the incident. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: Spring Clean-up CouncilmemberKnutsonmoved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – All The motion passed. E.APPROVAL OF MINUTES 1.March 21, 2022City CouncilSpecial Meeting Minutes CouncilmemberJuenemannmoved to approve the March 21, 2022 City CouncilSpecial Meeting Minutes assubmitted. Seconded by CouncilmemberCaveAyes – All The motion passed. 2.March 28, 2022 City Council Meeting Minutes April 11, 2022 City Council Meeting Minutes 1 Council Packet Page Number 3 of 303 E2 CouncilmemberJuenemannmoved to approve the March 28, 2022 City CouncilMeeting Minutes assubmitted. Seconded by CouncilmemberCaveAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interestrequested by councilmembers. 2.Council Presentations Councilmember Juenemann reminded residents of the annual spring clean-up being held May st 21. (No shredding and no hazardous waste) 3.Presentation of Citizen and Police Officer Lifesaving Awards Public Safety Director Bierdemanrecapped an event that took place in Maplewood and presented the Citizen & Police Officer Lifesaving Awards to responding residents Joseph Beard and Andy Vang, along with Officers Rae Brown, Mitch Condon, and Touyer Xiong. No action required. 4.Resolution Proclaiming Arbor Day 2022 Natural Resources Coordinator Gernes gave the staff report. CouncilmemberJuenemannmoved to approve the 2022 Arbor Day Proclamation. Resolution22-04-2065 PROCLAIMING ARBOR DAY 2022 WHEREAS, climate change is a complex problem that impacts all Minnesotans and ourability to thrive, and WHEREAS, The health and longevity of Minnesota’s trees are being affected by changing temperatures and precipitation, more extreme weather events, and increasing pressure from pests, diseases, and invasive species, and WHEREAS, Minnesota is at risk to lose over one billion ash trees due to emerald ash borer, which would impact carbon storage, habitat, water movement and water quality, and WHEREAS, trees capture carbon from the atmosphere and store it in their trunks, roots,and the surrounding soil thereby offsetting greenhouse gas emissions, and WHEREAS, a healthy tree canopy decreases temperatures along streets providing cooler spaces in the summertime, and April 11, 2022 City Council Meeting Minutes 2 Council Packet Page Number 4 of 303 E2 WHEREAS, trees reduce stormwater runoff and act as a filter, preventing sediments andpollutants from washing into waterways, and WHEREAS, Minnesotans can help build resilient communities and reduce the negative impactsof climate change by planting and caring for trees One Tree at a Time. NOW, THEREFORE, BE IT RESOLVED THAT May 14, 2022, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Seconded by CouncilmemberVillavicencioAyes – All The motion passed. 5.Maplewood Residential Recycling and Trash Collection Annual Review Environmental Planner Finwall gave the presentation. Willie Tennis, Owner of Tennis Sanitation, Angela Vaidich, city liaison with TennisSanitation, and Beverly Mathiasen with RepublicServicesaddressed the council and answered questions. oved to approve the2021 Residential Recycling and Trash CouncilmemberJuenemann m Collection Year-End Reports and 2022 Recycling and Trash Collection Work Plans. Seconded by CouncilmemberKnutsonAyes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G2, G6, & G7 were highlighted. CouncilmemberCave moved to approve agenda items G1-G8. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. Seconded by CouncilmemberJuenemannAyes – All April 11, 2022 City Council Meeting Minutes 3 Council Packet Page Number 5 of 303 E2 The motion passed. 2.Resolution for a Lawful Gambling Premises Permit for Tartan Area Youth Hockey at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135 CouncilmemberCavemoved to approve the resolution for a lawful gambling premises permit for Tartan Area Youth Hockey to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135. Resolution22-04-2066 LAWFUL GAMBLING PREMISES PERMIT FORTARTAN AREA YOUTH HOCKEY AT JOHNNY KITCHEN & BAR INC. WHEREAS, Tartan Area Youth Hockey has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135, Maplewood, MN; WHEREAS, local approval is requiredprior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for Tartan Area Youth Hockey to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 3.Resolution Directing Modification of Existing Construction Contract, Change Order, No. 34, 36, 37, 38, 39 and No. 40, North Fire Station Construction Project oved to approve the Resolution Directing Modification of the Existing CouncilmemberCavem Construction Contract, Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40. Resolution22-04-2067 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 34, 36, 37, 38, 39 AND CHANGE ORDER NO. 40 April 11, 2022 City Council Meeting Minutes 4 Council Packet Page Number 6 of 303 E2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 34, 36, 37, 38, 39, and Change Order No. 40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 34 which will increase the project amount by $9,389. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $921,614.51. 2.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 36 which will increase the project amount by $2,712.41. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $924,326.92. 3.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 37 which will increase the project amount by $7,708.55. The revised contract amount for Work Scope 09-C-Twin Cities Acoustics, Inc., is $52,984.60. The revised contract amount forWork Scope 09-K-Superior Painting & Decorating, Inc., is $77,184.70. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $924,766.17. The revised contract amount for Work Scope 21-A-Summit Companies, Inc., is $72,450 to $73,459. The revised contract amount for Work Scope 09-A-Mulcahy Nickolaus, LLC., is $337,299.50. 4.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 38 which will increase the project amount by $2,289. The revised contract amount for Work Scope 09-A-Mulcahy Nickolaus, LLC., is $338,179.50. The revised contract amount for Work Scope 09-K-Work Scope 23-A-General Sheet Metal, LLC is $1,018,792. April 11, 2022 City Council Meeting Minutes 5 Council Packet Page Number 7 of 303 E2 The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $925,302.17. 5.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 39 which will increase the project amount by $6,239.23. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $931,541.40. 6.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 40 which will increase the project amount by $5,053.66. The revised contract amount for Work Scope 09-C-Twin Cities Acoustics, Inc., is $54,968.60. The revised contract amount for Work Scope 21-A-Summit Companies, Inc., is $74,044.75. The revised contract amount for Work Scope 23-A-General Sheet Metal, LLC., is $1,019,722. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $933,095.31. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 4.2021 Collective Bargaining Agreement with IAFF Firefighters oved to approvethe2021 Collective Bargaining Agreement between CouncilmemberCavem the City of Maplewood and IAFF Fire Fighters Local 4470; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 5.Resolution to Accept Donation from Mr. Donald M. Johnson oved to approve the resolution accepting the donation made by Mr. CouncilmemberCavem Donald M Johnson. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 6.Animal Impound Agreement with the Animal Humane Society of Woodbury oved to approve the Animal ImpoundAgreement with the Animal Councilmember Cavem Humane Society of Woodbury. April 11, 2022 City Council Meeting Minutes 6 Council Packet Page Number 8 of 303 E2 Seconded by CouncilmemberJuenemannAyes – All The motion passed. 7.Animal Control Services Agreement Contract with Companion Animal Control LLC oved to approve the Animal ControlServices Agreement Contract Councilmember Cavem with Companion Animal Control LLC. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 8.Purchase of a Toolcat Work Machine CouncilmemberCavemoved to approve the purchase of a toolcatwork machine and direct the Mayor and City Manager to enter into a contract with Tri-State Bobcat for the purchase under the MN State Contract #T631(727-102) in the amount of $64,927.54. Seconded by CouncilmemberJuenemannAyes – All The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution of Support for Tubman to Allow City as Fiscal Agent for State Bonding Proposal City Manager Coleman gave the staff report. Jennifer Polzin, Tubman CEO, addressed the council and provided further information. CouncilmemberJuenemannmoved to approve the resolution of Support for Tubman to Allow City as Fiscal Agent for State Bonding Proposal. Resolution 22-04-2068 RESOLUTION OF SUPPORT FOR TUBMAN TO ALLOW CITY AS FISCAL AGENT FOR STATE BONDING PROPOSAL WHEREAS, Tubman operates the Harriet Tubman Center East in Maplewood, a multi- service center including shelter and housing for victims of violence, exploitation, sexual assault, homelessness, addiction, mental health issues and other forms of trauma; and April 11, 2022 City Council Meeting Minutes 7 Council Packet Page Number 9 of 303 E2 WHEREAS, Tubman is requesting state bonding supportthrough legislation to provide for up to $5,965,000 in capital investment funds for safety and accessibility improvements to the Harriet Tubman Center East, and WHEREAS, the City of Maplewood has previously expressed support for the services provided by Tubman for the citizens of Maplewood and the region, and WHEREAS, the State of Minnesota requires that a local government agency act as the fiscal agent for General Obligation Bond funding for projects such as the one proposed by Tubman. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, as follows: 1.Maplewood expresses its support for Tubman’s request for state funding for this important project and improvement and further supports the legislation on behalf of Tubman in the 2022 legislative session. 2.The City Manager is authorized and directed to prepare agreements and other documents to enable the City of Maplewood to act as the fiscal agent for Tubman in receiving financial support from the State of Minnesota. 3.City staff and consultants are authorized and directed to take all other actions necessary or convenient to carry out the intent of this resolution. Seconded by CouncilmemberCaveAyes – All The motion passed. 2.Home Occupation License Resolution, Exquisite Hair Studio, 3027 Lake Street North Community Development Director Thomson gave the staff report. Kelly Pavek, owner of Exquisite HairStudio, addressed the council and provided additional information. Councilmember Juenemannmoved to a home occupation license resolution for Exquisite Hair Studio located at 3027 Lake Street North, subject to certain conditions of approval. Resolution 22-04-2069 HOME OCCUPATION LICENSE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, asfollows: Section 1. Background. 1.01Kelly Pavek is proposing a home-based hair salon business. 1.02The property is located at 3027 Lake Street North and is legally described as: Lot 12, Block 1, Thom and Erickson’s Addition, Ramsey County, Minnesota April 11, 2022 City Council Meeting Minutes 8 Council Packet Page Number 10 of 303 E2 Property Identification Number 012922120014 Section 2. Standards. 2.01Section 14-56 outlines the licensing requirements for home occupations on residential property. Section 3. Findings. 3.01The proposal meets the specific home occupation license standards. Section 4. City Review Process 4.01The City conducted the following review when considering this home occupation license request. 1.On March 15, 2022, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On April 11, 2022, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and city staff. Section 5. City Council Action. 5.01The City Council hereby approves the resolution. Approval is based on the findings outlined in Section 2 of this resolution. Approval is subject to the applicant doing the following: 1.The applicant must apply to the City Clerk for a business license. This license must be renewed with the City Clerk on an annual basis. 2.Parking shall be provided on the property, in the property owner’s driveway. Public streets cannot be used for customer parking. 3.There shall only be one customer visiting the business at any time. Seconded by CouncilmemberKnutsonAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at8:26 p.m. April 11, 2022 City Council Meeting Minutes 9 Council Packet Page Number 11 of 303 F1a Council Packet Page Number 12 of 303 F3 Council Packet Page Number 13 of 303 F3, Attachment 1 Council Packet Page Number 14 of 303 F3, Attachment 1 Council Packet Page Number 15 of 303 F3, Attachment 1 Council Packet Page Number 16 of 303 F3, Attachment 1 Council Packet Page Number 17 of 303 F3, Attachment 1 Council Packet Page Number 18 of 303 F3, Attachment 1 Council Packet Page Number 19 of 303 F3, Attachment 1 Council Packet Page Number 20 of 303 F3, Attachment 1 Council Packet Page Number 21 of 303 F3, Attachment 1 Council Packet Page Number 22 of 303 F3, Attachment 1 Council Packet Page Number 23 of 303 F3, Attachment 1 Council Packet Page Number 24 of 303 F3, Attachment 1 Council Packet Page Number 25 of 303 F3, Attachment 1 Council Packet Page Number 26 of 303 F3, Attachment 1 Council Packet Page Number 27 of 303 F3, Attachment 1 Council Packet Page Number 28 of 303 F3, Attachment 1 Council Packet Page Number 29 of 303 F3, Attachment 1 Council Packet Page Number 30 of 303 F3, Attachment 1 Council Packet Page Number 31 of 303 F3, Attachment 1 Council Packet Page Number 32 of 303 F3, Attachment 1 Council Packet Page Number 33 of 303 F3, Attachment 1 Council Packet Page Number 34 of 303 F3, Attachment 1 Council Packet Page Number 35 of 303 F3, Attachment 1 Council Packet Page Number 36 of 303 F3, Attachment 1 Council Packet Page Number 37 of 303 F3, Attachment 1 Council Packet Page Number 38 of 303 F4 Council Packet Page Number 39 of 303 F4 Council Packet Page Number 40 of 303 F4, Attachment 1 Council Packet Page Number 41 of 303 F4, Attachment 2 Council Packet Page Number 42 of 303 F4, Attachment 2 Council Packet Page Number 43 of 303 F4, Attachment 2 Council Packet Page Number 44 of 303 F4, Attachment 2 Maplewood Commission Reappointment Name: Date: Commission: Parks and Recreation Would you like to be reappointed? YesNo (Check One) If Yes, why? Our work for the City of Maplewood is continuous. How do you feel you contribute to the Commission? Through team participation and individual ideas we come up with the best solutions. My ideas are individualized and diverse through my perspectives, What successes do you feel the Commission has had during your term? The Commission has met all goals set over the 3 years that I have been there. Do you have any suggestions to help the Commission function more efficiently? We added a student perspective to add diversity. I would suggest less mail/paper and more email communications. What are some bigger issues/projects the Commission will be facing in the next 6 months? Part of our focus has been and remains meeting the needs of our elderly neighborhood and our communities of differing cultural backgrounds. We will also address how we plan for the future of Maplewood. Any other comments for the City Council regarding your reappointment or the commission? (i.e. new topics or projects to explore, processes to consider, etc.) /ƌźĭƉ ŷĻƩĻ Ʒƚ ĻƓƷĻƩ ƷĻǣƷ͵ Please return the completed form by Monday, April 15, 20. Return this form to: Lois Knutson City s Office Fax to: 651-249-2059 1830 County Road B. East Email to: lois.knutson@maplewoodmn.gov Maplewood, MN 55109 Council Packet Page Number 45 of 303 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 46 of 303 G1 CITY COUNCIL STAFF REPORT Meeting Date April 25, 2022 REPORT TO:Melinda Coleman, City Manager Ellen Paulseth, Finance Director REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Approval of Claims AGENDA ITEM: Action Requested: MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/Agreement Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE: $ 183,597.68 Checks # 108851 thru # 108875 dated 04/12/22 $ 115,437.86 Checks # 108876 thru # 108900 dated 04/19/22 $ 1,100,744.63 Disbursements via debits to checking account dated 04/04/22 thru 04/17/22 $ 1,399,780.17 Total Accounts Payable PAYROLL $ 601,469.83 Payroll Checks and Direct Deposits dated 04/15/22 $ 601,469.83 Total Payroll $ 2,001,250.00 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1.Listing of Paid Bills Council Packet Page Number 47 of 303 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10885104/05/202200001ONE TIME VENDORK SPANDE - DIRECT DEP RETURNED1,330.98 10885204/12/202206270CREATING HEALTHIER COMMUNITIESRECEPIENT #130765254 - PLEDGES584.60 10885304/12/202200519FLEXIBLE PIPE TOOL CO.REPAIR OF CCTV CAMERA - UNIT 6232,434.90 10885404/12/202205598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - MARCH16,250.00 10885504/12/202200875LOFFLER COMPANIES, INC.CANON COPIER USAGE FEES - MARCH975.23 10885604/12/202205013YALE MECHANICAL LLCREPLACE HEAT EXCHANGER-CENTER FS1,484.50 10885704/12/202206163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE- APRIL358.75 10885804/12/202206302ALL STATE COMMUNICATIONSLOW VOLTAGE RUNS NFS - INVOICE #128,400.00 10885904/12/202204321ANOKA COUNTY GOVERNMENT CTRREG FEE FOR NOTARY - A COLEMAN20.00 10886004/12/202201854AVI SYSTEMS, INC.NORTH FIRE STATION AV PROJECT13,638.27 10886104/12/202206312BUSINESS RADIO LICENSINGBUSINESS RADIO LICENSING110.00 10886204/12/202206244CONTRACTORS CONNECTION INC.CABLE EXTENSIONS - UNIT 513 & 514599.00 10886304/12/202200453EHLERS, INC.1375 FROST REDEVELOPMENT1,512.50 10886404/12/202206311HEIMAN INCPERSONAL PROTECTIVE EQUIP-HOODS2,120.50 04/12/202206311HEIMAN INCPERSONAL PROTECTIVE EQUIP-GLOVES1,221.50 10886504/12/202205533KIRVIDA FIREREPAIRS TO E324125.00 10886604/12/202200827L M C I TCLAIM DEDUCTIBLE LMC GL 1144551,517.67 10886704/12/202205838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM355.17 10886804/12/202206257NINE NORTHVIDEO PRODUCTION SERVICES - MARCH1,314.00 10886904/12/202206133NO WAIT INSIDE, LLCNOWAITINSIDE SERVICE - MARCH1,600.00 10887004/12/202200001ONE TIME VENDORREIMB K BATCHELOR - PLOW DAMAGE138.51 10887104/12/202200396MN DEPT OF PUBLIC SAFETYCJDN ACCESS FEE - 1ST QTR JAN-MAR1,920.00 10887204/12/202206111QUADIENT FINANCE USA, INC.POSTAGE - 1902 POSTAGE MACHINE 62971,000.00 10887304/12/202202001CITY OF ROSEVILLEPHONE & IT SUPPORT SRVS - APRIL7,992.01 10887404/12/202206313SIBLEY COVE II, LLCTIF PMT TO DEVELOPER 1ST HALF 202146,486.76 04/12/202206313SIBLEY COVE II, LLCTIF PMT TO DEVELOPER 2ND HALF 202144,607.83 10887504/12/202201789CITY OF WOODBURYGREYKEY SERVICES FOR 20225,500.00 183,597.68 25Checks in this report. Council Packet Page Number 48 of 303 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10887604/19/202200211BRAUN INTERTEC CORP.NORTH FIRE STATION CONST PROJ4,961.00 04/19/202200211BRAUN INTERTEC CORP.NORTH FIRE STATION CONST PROJ1,554.51 10887704/19/202200283CENTURY COLLEGECPR CARDS300.00 04/19/202200283CENTURY COLLEGEAHA TRAINING SITE FEE150.00 10887804/19/202201949GARY L FISCHLER & ASSOC PAEVALUATIONS FOR FIREFIGHTER-EMT650.00 04/19/202201949GARY L FISCHLER & ASSOC PAEVALUATIONS FOR FIRE CADET650.00 10887904/19/202200585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - MARCH376.65 10888004/19/202202728KIMLEY-HORN & ASSOCIATES INCPROJ 16-18 GLADSTONE PHASE 34,584.49 04/19/202202728KIMLEY-HORN & ASSOCIATES INCPROJ 21-09 MAPLE HILLS FORCE MAIN4,332.75 10888104/19/202200532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL - MARCH817.00 04/19/202200532MADDEN GALANTER HANSEN, LLPHR LEGAL FEES ARB & ADMIN - MARCH579.80 10888204/19/202201337RAMSEY COUNTY-PROP REC & REVRANGE USE - MARCH1,080.00 10888304/19/202201769BARNETT WHITE BEARDODGE DURANGO INSPECTION176.00 10888404/19/202206235COMMON SENSECONSULTANT FEE7,780.00 04/19/202206235COMMON SENSECONSULTANT FEE5,660.00 10888504/19/202204371ELECTRO WATCHMAN INC.REPLACE BLADE 4 NOT WORKING752.29 10888604/19/202205313GRAPHIC DESIGN, INC.STATIONERY ORDER3,606.00 04/19/202205313GRAPHIC DESIGN, INC.STATIONERY ORDER1,057.00 04/19/202205313GRAPHIC DESIGN, INC.STATIONERY ORDER497.00 04/19/202205313GRAPHIC DESIGN, INC.BUSINESS CARDS - PARKS & NAT RES180.00 04/19/202205313GRAPHIC DESIGN, INC.STATIONERY ORDER173.00 04/19/202205313GRAPHIC DESIGN, INC.STATIONERY ORDER52.00 10888704/19/202205533KIRVIDA FIREREPAIRS TO E3253,587.04 10888804/19/202200827L M C I TINS EMTF 12/09/21 - 12/09/222,235.00 04/19/202200827L M C I TCLAIM DEDUCTIBLE LMC CA 1126151,869.56 04/19/202200827L M C I TWC CLAIM #00471606795.52 04/19/202200827L M C I TWC CLAIM #0046724629.58 10888904/19/202200892M A P E TMEMBERSHIP DUES - S SHEA35.00 10889004/19/202205222MARTIN-MCALLISTERPUBLIC SAFETY ASSESSEMENT2,400.00 10889104/19/202201175CITY OF NORTH ST PAULMONTHLY UTILITIES - MARCH3,407.01 10889204/19/202201340REGIONS HOSPITALEMS SUPPLIES1,385.50 10889304/19/202205812ROGUEPHYSICAL FITNESS EQUIPMENT 1/2 PMT21,924.44 10889404/19/202203879SANSIOREPORTING SOFTWARE FAX FEE - JAN100.00 10889504/19/202200198ST PAUL REGIONAL WATER SRVSWATER UTILITY77.82 10889604/19/202206107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - MARCH11,613.72 10889704/19/202205663TRANS UNION LLCCREDIT REPORTING SERVICE - MARCH87.20 10889804/19/202205842MIKE TURNBULLFIRE MARSHAL SERVICES 03/02-03/081,056.00 04/19/202205842MIKE TURNBULLFIRE MARSHAL SERVICES 02/09-02/21984.00 10889904/19/202206292WARNERS STELLIANAPPLIANCES FOR NFS - FINAL PMT23,330.98 10890004/19/202205187WHITE BEAR AREAMEMBERSHIP FEES JUNE 2022-MAY 2023550.00 115,437.86 25Checks in this report. Council Packet Page Number 49 of 303 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 4/4/2022Delta DentalDental Premium4,123.33 4/4/2022Empower - State PlanPR - Deferred Compensation27,110.00 4/4/2022MN State TreasurerPR - State Payroll Tax30,551.31 4/4/2022MN State TreasurerDrivers License/Deputy Registrar134,815.39 4/5/2022MN State TreasurerDrivers License/Deputy Registrar28,237.69 4/6/2022MN State TreasurerDrivers License/Deputy Registrar59,824.56 4/7/2022MN State TreasurerDrivers License/Deputy Registrar87,355.67 4/8/2022MN Dept of Natural ResourcesDNR electronic licenses327.10 4/8/2022MN State TreasurerDrivers License/Deputy Registrar85,668.94 4/8/2022Optum HealthDCRP & Flex plan payments1,889.13 4/11/2022Delta DentalDental Premium3,170.74 4/11/2022MN State TreasurerDrivers License/Deputy Registrar62,793.47 4/12/2022MN State TreasurerDrivers License/Deputy Registrar41,703.24 4/13/2022MN State TreasurerDrivers License/Deputy Registrar89,976.62 4/14/2022MN State TreasurerDrivers License/Deputy Registrar67,048.04 4/15/2022MN Dept of Natural ResourcesDNR electronic licenses709.20 4/15/2022MN State TreasurerPR - State Payroll Tax25,127.07 4/15/2022MN State TreasurerDrivers License/Deputy Registrar49,853.55 4/15/2022Optum HealthDCRP & Flex plan payments2,059.73 4/15/2022P.E.R.A.PR - P.E.R.A.128,800.82 4/15/2022U.S. TreasurerPR - Federal Payroll Tax107,877.67 4/15/2022US Bank VISA One Card*Purchasing Card Items61,721.36 1,100,744.63 *Detailed listing of VISA purchases is attached. Council Packet Page Number 50 of 303 G1, Attachments Transaction Transaction DatePosting DateMerchant NameAmountName STREET FLEETREGAN BEGGS 04/04/202204/05/2022$28.49 AMZN MKTP US*163983AE0ASHLEY BERGERON 03/27/202203/28/2022$109.75 AMZN MKTP US*1642B36N2ASHLEY BERGERON 04/02/202204/04/2022$60.05 OFFICE DEPOT #1090CHAD BERGO 03/26/202203/28/2022$128.89 B&H PHOTO 800-606-6969CHAD BERGO 04/05/202204/06/2022$125.28 HAMMER MADE - MALL OF AMEBRIAN BIERDEMAN 03/26/202203/28/2022$277.00 DSW MALL OF AMERICABRIAN BIERDEMAN 03/26/202203/28/2022$194.99 FLEET FARM CSTORE 2710BRENT BUCKLEY 04/04/202204/05/2022$96.95 U OF M CONTLEARNINGNATHAN BURLINGAME 03/31/202204/01/2022$215.00 GRAPHIC DESIGN INCDANIEL BUSACK 03/25/202203/28/2022$257.97 SUBURBAN AUTO BODYDANIEL BUSACK 03/25/202203/28/2022$1,940.38 THE UPS STORE 2171DANIEL BUSACK 03/28/202203/29/2022$15.40 EMERGENCY AUTOMOTIVE TEDANIEL BUSACK 04/01/202204/04/2022$58.03 THE HOME DEPOT #2801SCOTT CHRISTENSON 03/30/202204/01/2022$45.90 MENARDS OAKDALE MNSCOTT CHRISTENSON 04/06/202204/08/2022$39.70 THE HOME DEPOT #2801THOMAS DABRUZZI 03/24/202203/28/2022$43.94 LEAGUE OF MINNESOTA CITIMIKE DARROW 04/01/202204/04/2022$575.00 FEDEX 271683854091BRAD DAVISON 04/05/202204/07/2022$19.40 CORT FURNITURE RENTALRICHARD DAWSON 04/02/202204/04/2022$197.39 COMO PARK ANIMAL HOSPIJOSEPH DEMULLING 03/25/202203/28/2022$54.67 BCA TRAINING EDUCATIONJOSEPH DEMULLING 03/27/202203/28/2022$250.00 BCA TRAINING EDUCATIONJOSEPH DEMULLING 03/27/202203/28/2022$250.00 USPCAJOSEPH DEMULLING 03/28/202203/30/2022$70.00 ACTION TARGETSMICHAEL DUGAS 03/28/202203/30/2022$134.40 HALEY STRATEGIC PARTNERSMICHAEL DUGAS 03/31/202204/01/2022$605.93 HOLIDAY STATIONS 0226MICHAEL DUGAS 04/07/202204/08/2022$50.12 BEST WESTERN ST CLOUDCHRISTINE EVANS 03/25/202203/28/2022$368.28 OFFICE DEPOT #1090CHRISTINE EVANS 03/31/202204/04/2022$271.17 OFFICE DEPOT #1090CHRISTINE EVANS 04/04/202204/06/2022$13.36 OFFICE DEPOT #1090CHRISTINE EVANS 04/04/202204/06/2022$781.96 BARNES&NOBLE.COMMYCHAL FOWLDS 03/25/202203/28/2022$15.56 WEB*NETWORKSOLUTIONSMYCHAL FOWLDS 03/30/202203/31/2022$7.99 ELECTRO WATCHMAN INCMYCHAL FOWLDS 04/01/202204/04/2022$780.00 AMZN MKTP US*167VX0Y30MYCHAL FOWLDS 04/02/202204/04/2022$48.10 COMCAST CABLE COMMMYCHAL FOWLDS 04/03/202204/04/2022$25.19 QUADIENT INC ORACLEMYCHAL FOWLDS 04/06/202204/07/2022$279.46 COMCAST BUSINESSMYCHAL FOWLDS 04/06/202204/07/2022$826.00 PLANGRIDMYCHAL FOWLDS 04/07/202204/08/2022$52.61 AT&T PAYMENTMYCHAL FOWLDS 04/07/202204/08/2022$62.50 VISION33 INCMYCHAL FOWLDS 04/07/202204/08/2022$6,600.00 IDU*INSIGHT PUBLIC SECNICK FRANZEN 03/29/202203/30/2022$371.38 MSFT * E0500I89QONICK FRANZEN 04/02/202204/04/2022$17.40 IDU*INSIGHT PUBLIC SECNICK FRANZEN 04/04/202204/05/2022$285.47 IDU*INSIGHT PUBLIC SECNICK FRANZEN 04/04/202204/05/2022$140.35 AMZN MKTP US*1H7KR0Y71NICK FRANZEN 04/06/202204/07/2022$131.93 IDU*INSIGHT PUBLIC SECNICK FRANZEN 04/06/202204/07/2022$1,689.33 SQ *CPR: CELL PHONE REPAINICK FRANZEN 04/06/202204/07/2022$75.00 THE HOME DEPOT #2801TAMARA HAYS 03/29/202203/31/2022$149.00 THE HOME DEPOT #2801TAMARA HAYS 03/31/202204/04/2022$12.84 MENARDS OAKDALE MNTAMARA HAYS 04/01/202204/04/2022$389.99 SITEONE LANDSCAPE SUPPLY,TAMARA HAYS 04/07/202204/08/2022$1,231.14 THE STAR TRIBUNE ONLINELINDSAY HERZOG 04/07/202204/08/2022$650.00 FASTENAL COMPANY 01MNT11GARY HINNENKAMP 03/30/202203/31/2022$292.96 DIAMOND VOGEL PAINT #807GARY HINNENKAMP 03/30/202204/01/2022$1,059.00 FASTENAL COMPANY 01MNT11GARY HINNENKAMP 04/05/202204/06/2022$777.19 FASTENAL COMPANY 01MNT11GARY HINNENKAMP 04/05/202204/06/2022$173.01 DALCO ENTERPRISESDAVID JAHN 03/25/202203/28/2022$331.23 DALCO ENTERPRISESDAVID JAHN 03/28/202203/29/2022$102.80 DALCO ENTERPRISESDAVID JAHN 04/06/202204/07/2022$756.03 OFFICE DEPOT #1090MEGHAN JANASZAK 03/28/202203/30/2022$116.87 Council Packet Page Number 51 of 303 G1, Attachments SHRED-IT USA LLCLOIS KNUTSON 03/30/202203/31/2022$8.76 SHRED-IT USA LLCLOIS KNUTSON 03/30/202203/31/2022$64.02 HILTON GARDEN INNERIC KUBAT 04/01/202204/04/2022$241.16 THE BIG BLUE BOXJASON KUCHENMEISTER 03/25/202203/28/2022$190.00 MEDTECH FORJASON KUCHENMEISTER 03/29/202203/30/2022$434.00 DALCO ENTERPRISESCHING LO 04/06/202204/07/2022$250.20 DALCO ENTERPRISESCHING LO 04/07/202204/08/2022$149.28 EB MAHCO-2022 SPRINGMIKE MARTIN 04/01/202204/04/2022$109.34 WARNERS' STELLIAN WBMICHAEL MONDOR 03/25/202203/28/2022$2,941.99 WYCKOFFS WORKSHOPMICHAEL MONDOR 03/30/202203/31/2022$1,198.00 ATMOSPHERE COMM INT 0MICHAEL MONDOR 03/30/202203/31/2022$735.98 ASPEN MILLSMICHAEL MONDOR 03/31/202204/01/2022$61.90 AIRGAS USA, LLCMICHAEL MONDOR 04/01/202204/04/2022$311.65 AIRGAS USA, LLCMICHAEL MONDOR 04/01/202204/04/2022$100.32 AIRGAS USA, LLCMICHAEL MONDOR 04/06/202204/07/2022$147.67 AIRGAS USA, LLCMICHAEL MONDOR 04/06/202204/07/2022$292.56 KIDDE FIRE TRAINERSMICHAEL MONDOR 04/07/202204/08/2022$3,986.00 CINTAS CORPBRYAN NAGEL 03/30/202203/31/2022$160.96 CINTAS CORPBRYAN NAGEL 03/30/202203/31/2022$106.37 CINTAS CORPBRYAN NAGEL 03/30/202203/31/2022$32.73 CINTAS CORPBRYAN NAGEL 03/30/202203/31/2022$38.87 CINTAS CORPBRYAN NAGEL 03/30/202203/31/2022$12.75 CINTAS CORPBRYAN NAGEL 03/31/202204/01/2022$70.75 CINTAS CORPBRYAN NAGEL 04/06/202204/07/2022$128.93 CINTAS CORPBRYAN NAGEL 04/06/202204/07/2022$125.57 CINTAS CORPBRYAN NAGEL 04/06/202204/07/2022$12.75 CINTAS CORPBRYAN NAGEL 04/06/202204/07/2022$32.73 CINTAS CORPBRYAN NAGEL 04/06/202204/07/2022$15.05 LTG POWER EQUIPMENTJOHN NAUGHTON 03/29/202203/30/2022$243.62 THE HOME DEPOT 2801JOHN NAUGHTON 03/29/202203/31/2022$312.97 THE HOME DEPOT #2801JOHN NAUGHTON 03/31/202204/04/2022$17.98 THE HOME DEPOT #2801JOHN NAUGHTON 04/06/202204/08/2022$109.09 WOLFPAKMICHAEL NYE 04/05/202204/06/2022$115.05 MENARDS OAKDALE MNJORDAN ORE 04/05/202204/07/2022$196.71 MENARDS OAKDALE MNJORDAN ORE 04/05/202204/07/2022$28.03 GOVERNMENT FINANCE OFFICELLEN PAULSETH 04/06/202204/07/2022$305.00 BOUND TREE MEDICAL LLCKENNETH POWERS 03/24/202203/28/2022$396.40 BOUND TREE MEDICAL LLCKENNETH POWERS 03/30/202204/01/2022$209.00 LIFE ASSIST INCKENNETH POWERS 04/04/202204/05/2022$175.00 LIFE ASSIST INCKENNETH POWERS 04/07/202204/08/2022$180.00 THE HOME DEPOT #2801STEVEN PRIEM 03/24/202203/28/2022$7.99 AN FORD WHITE BEAR LAKSTEVEN PRIEM 03/25/202203/28/2022$403.00 AN FORD WHITE BEAR LAKSTEVEN PRIEM 03/25/202203/28/2022$27.54 NORTHERN TOOL+EQUIPSTEVEN PRIEM 03/28/202203/30/2022$204.97 AN FORD WHITE BEAR LAKSTEVEN PRIEM 03/29/202203/31/2022$126.63 AN FORD WHITE BEAR LAKSTEVEN PRIEM 03/29/202203/31/2022$170.49 0391-AUTOPLUSSTEVEN PRIEM 03/30/202203/31/2022$15.75 0391-AUTOPLUSSTEVEN PRIEM 03/30/202203/31/2022$129.72 FACTORY MTR PTS #19STEVEN PRIEM 03/31/202204/01/2022$7.43 FLEET FARM 2700STEVEN PRIEM 03/31/202204/01/2022$138.46 0391-AUTOPLUSSTEVEN PRIEM 04/01/202204/04/2022$154.35 AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/01/202204/04/2022$18.16 AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/01/202204/04/2022$63.70 WHEELCO NEWPORTSTEVEN PRIEM 04/04/202204/05/2022$36.78 MACQUEEN EQUIPMENT GROUPSTEVEN PRIEM 04/04/202204/05/2022$248.63 AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/04/202204/06/2022$54.35 AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/04/202204/06/2022$819.16 NORTHERN TOOL+EQUIPSTEVEN PRIEM 04/04/202204/06/2022$27.97 AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/05/202204/06/2022($14.09) AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/05/202204/06/2022($63.70) CW MILL EQUIPMENT COSTEVEN PRIEM 04/05/202204/06/2022$786.70 SOL*SNAP-ON INDUSTRIALSTEVEN PRIEM 04/05/202204/06/2022$555.30 Council Packet Page Number 52 of 303 G1, Attachments AN FORD WHITE BEAR LAKSTEVEN PRIEM 04/05/202204/06/2022$142.98 MIDWAY FORDSTEVEN PRIEM 04/05/202204/06/2022$22.26 TRI-STATE BOBCATSTEVEN PRIEM 04/05/202204/06/2022$196.70 0391-AUTOPLUSSTEVEN PRIEM 04/06/202204/07/2022($154.35) KREMER SERVICESSTEVEN PRIEM 04/06/202204/07/2022$1,024.80 0391-AUTOPLUSSTEVEN PRIEM 04/07/202204/08/2022$49.27 THE STAR TRIBUNE ONLINETERRIE RAMEAUX 03/30/202203/31/2022$760.00 MINNESOTA WOMEN'S PRESSTERRIE RAMEAUX 04/01/202204/04/2022$116.00 MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX 04/05/202204/07/2022$2,096.00 AMZN MKTP US*1693H0532MICHAEL RENNER 04/01/202204/04/2022$57.93 AMAZON.COM*1H0HY4HE1 AMZNMICHAEL RENNER 04/03/202204/04/2022$119.80 AMAZON.COM*1680E52N2MICHAEL RENNER 04/03/202204/04/2022$276.98 AMZN MKTP US*1H2H24V40 AMMICHAEL RENNER 04/06/202204/07/2022$137.90 AMZN MKTP US*1H8K39YR1MICHAEL RENNER 04/06/202204/07/2022$72.21 AMZN MKTP US*1H46R91V2MICHAEL RENNER 04/08/202204/08/2022$539.84 HY-VEE OAKDALE 1462AUDRA ROBBINS 03/29/202203/30/2022$23.98 CUB FOODS - OAKDALEAUDRA ROBBINS 03/29/202203/30/2022$39.43 AMZN MKTP US*165P43WL1 AMAUDRA ROBBINS 03/29/202203/30/2022$45.04 AMZN MKTP US*166VQ9W01AUDRA ROBBINS 03/29/202203/30/2022$53.86 CINTAS CORPAUDRA ROBBINS 03/30/202203/31/2022$72.86 AMZN MKTP US*167QN5Y30AUDRA ROBBINS 04/02/202204/04/2022$8.38 CUMMINS NORTHEAST LLCJOSEPH RUEB 04/05/202204/06/2022$758.25 CUB FOODS #1599JOSEPH RUEB 04/07/202204/08/2022$2,100.00 CUB FOODS #1599JOSEPH RUEB 04/07/202204/08/2022$2,250.00 NORTHERN TOOL+EQUIPROBERT RUNNING 03/25/202203/28/2022$31.98 THE HOME DEPOT #2801ROBERT RUNNING 03/25/202203/28/2022$13.79 GRAINGERROBERT RUNNING 03/28/202203/29/2022$107.31 GRAINGERROBERT RUNNING 03/30/202203/31/2022$61.96 GRAINGERROBERT RUNNING 03/30/202204/05/2022($107.31) FARMER BOBS PARTS & SUPPLROBERT RUNNING 03/31/202204/01/2022$177.95 MENARDS OAKDALE MNROBERT RUNNING 03/31/202204/04/2022$228.12 TRI-STATE BOBCATROBERT RUNNING 04/01/202204/04/2022$53.78 U.S. PLASTIC CORPORATIONROBERT RUNNING 04/06/202204/07/2022$33.11 HEJNY RENTAL INCROBERT RUNNING 04/06/202204/07/2022$222.34 HEJNY RENTAL INCROBERT RUNNING 04/07/202204/08/2022$143.19 MN POLLUTION CONTROL AGENSCOTT SCHULTZ 04/04/202204/06/2022$40.00 MN POLLUTION CONTROL SERVSCOTT SCHULTZ 04/04/202204/06/2022$0.86 OFFICE DEPOT #1090STEPHANIE SHEA 03/25/202203/28/2022$57.39 CINTAS CORPSTEPHANIE SHEA 03/31/202204/01/2022$53.82 OFFICE DEPOT #1090STEPHANIE SHEA 04/01/202204/04/2022$3.87 GALLSSTEPHANIE SHEA 04/02/202204/04/2022$3,911.46 LANGUAGE LINESTEPHANIE SHEA 04/06/202204/07/2022$190.88 BARNETT WHITE BEAR CHRYSLJOSEPH STEINER 04/05/202204/06/2022$288.00 MENARDS OAKDALE MNKAL STOKES 03/31/202204/04/2022$434.64 COYOTE TACTICAL SOLUTIBRIAN TAUZELL 04/03/202204/04/2022$97.42 TRI-STATE BOBCATTODD TEVLIN 03/30/202203/31/2022$701.86 TRI-STATE BOBCATTODD TEVLIN 04/01/202204/04/2022($23.32) TRI-STATE BOBCATTODD TEVLIN 04/05/202204/06/2022$36.66 MINN COR INDUSTRIESKRIS WEAVER 03/21/202203/28/2022($35.00) SOL*SNAP-ON INDUSTRIALJEFF WILBER 03/29/202203/30/2022$104.35 SOL*SNAP-ON INDUSTRIALJEFF WILBER 03/29/202203/30/2022$68.11 SOL*SNAP-ON INDUSTRIALJEFF WILBER 03/30/202203/31/2022$44.65 SOL*SNAP-ON INDUSTRIALJEFF WILBER 04/05/202204/06/2022$118.53 THE HOME DEPOT #2801JEFF WILBER 04/05/202204/07/2022$14.99 THE HOME DEPOT #2801JEFF WILBER 04/06/202204/08/2022$69.15 COREMARK METALS -MNJEFF WILBER 04/07/202204/08/2022$14.60 LIFE ASSIST INCERIC ZAPPA 03/28/202203/29/2022$331.44 BOUND TREE MEDICAL LLCERIC ZAPPA 03/31/202204/04/2022$522.50 $61,721.36 Council Packet Page Number 53 of 303 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 04/15/22ABRAMS, MARYLEE602.85 04/15/22CAVE, REBECCA530.61 04/15/22JUENEMANN, KATHLEEN530.61 04/15/22KNUTSON, WILLIAM530.61 04/15/22VILLAVICENCIO, NICHOLE530.61 04/15/22COLEMAN, MELINDA7,040.00 04/15/22DARROW, MICHAEL4,765.19 04/15/22KNUTSON, LOIS3,403.95 04/15/22CHRISTENSON, SCOTT2,445.70 04/15/22DOUGLASS, TOM2,830.56 04/15/22JAHN, DAVID2,322.08 04/15/22HERZOG, LINDSAY2,902.82 04/15/22RAMEAUX, THERESE3,766.80 04/15/22DEBILZAN, JUDY2,590.50 04/15/22PAULSETH, ELLEN5,712.55 04/15/22RACETTE, THOMAS2,601.07 04/15/22RUEB, JOSEPH4,646.49 04/15/22STANLEY, JENNIFER3,507.39 04/15/22ARNOLD, AJLA1,185.40 04/15/22CROSS, JULIA1,950.40 04/15/22EVANS, CHRISTINE2,439.20 04/15/22LARSON, MICHELLE2,319.20 04/15/22SCHORR, JENNIFER1,824.20 04/15/22SINDT, ANDREA3,941.09 04/15/22ABRAHAM, JOSHUA2,849.602,849.60 04/15/22HANSON, MELISSA2,170.40 04/15/22HOCKBEIN, JUDY1,268.43 04/15/22KRAMER, PATRICIA1,382.94 04/15/22MOY, PAMELA2,011.97 04/15/22OSTER, ANDREA2,323.82 04/15/22VITT, JULIANNE1,569.21 04/15/22WEAVER, KRISTINE3,457.42 04/15/22XIONG, KANGBAO1,113.60 04/15/22BAKKE, LONN3,686.38 04/15/22BELDE, STANLEY4,818.60 04/15/22BENJAMIN, MARKESE4,316.44 04/15/22BERGERON, ASHLEY3,413.86 04/15/22BIERDEMAN, BRIAN11,261.685,540.80 04/15/22BROWN, RAE3,055.90 04/15/22BURT-MCGREGOR, EMILY3,539.3919.50 04/15/22BUSACK, DANIEL5,411.95 04/15/22COLEMAN, ALEXANDRA2,650.26 04/15/22CONDON, MITCHELL4,094.81 04/15/22CRUZ, TREANA2,931.64 04/15/22DEMULLING, JOSEPH5,853.79 04/15/22DUGAS, MICHAEL4,765.19 04/15/22FORSYTHE, MARCUS4,149.92 04/15/22FRITZE, DEREK4,567.01 04/15/22GABRIEL, ANTHONY3,735.54 04/15/22GEISELHART, BENJAMIN2,890.70 04/15/22HAWKINSON JR, TIMOTHY3,782.51 04/15/22HENDRICKS, JENNIFER2,182.41 04/15/22HER, PHENG3,587.80 04/15/22HER, TERRELL3,508.89 Council Packet Page Number 54 of 303 G1, Attachments 04/15/22HOADLEY, JOSHUA1,832.72 04/15/22HOEMKE, MICHAEL4,765.19 04/15/22JOHNSON, JEREMY4,179.55 04/15/22KANDA, MADELINE3,107.63 04/15/22KIM, WINSTON3,203.97 04/15/22KONG, TOMMY3,754.47 04/15/22KORAN, MARIE586.50 04/15/22KROLL, BRETT4,169.52 04/15/22KUCHENMEISTER, GINA2,259.20 04/15/22KUCHENMEISTER, JASON2,378.93 04/15/22LENERTZ, NICHOLAS3,444.25 04/15/22LYNCH, KATHERINE3,572.90 04/15/22MARINO, JASON4,316.28 04/15/22MATTHEIS, TAWNY3,501.50 04/15/22METRY, ALESIA410.00 04/15/22MURRAY, RACHEL4,385.25 04/15/22NYE, MICHAEL4,966.45 04/15/22OLSON, JULIE3,957.48 04/15/22PARKER, JAMES4,404.55 04/15/22PASDO, JOSEPH3,991.98 04/15/22PEREZ, GUSTAVO2,996.95 04/15/22PETERS, DANIEL3,676.41 04/15/22QUIRK, JAMES2,287.87 04/15/22SALCHOW, CONNOR4,201.10 04/15/22SANCHEZ, ISABEL3,010.65 04/15/22SHEA, STEPHANIE2,612.64 04/15/22STARKEY, ROBERT4,397.77 04/15/22STEINER, JOSEPH4,765.19 04/15/22STOCK, AUBREY3,293.39 04/15/22SWETALA, NOAH3,366.28 04/15/22TAUZELL, BRIAN5,078.89 04/15/22WENZEL, JAY3,907.88 04/15/22WIETHORN, AMANDA3,599.59 04/15/22WILKINSON, LELAND3,268.39 04/15/22XIONG, KAO3,890.64 04/15/22XIONG, TUOYER3,564.65 04/15/22ZAPPA, ANDREW3,634.87 04/15/22BARRETTE, CHARLES4,979.35 04/15/22BAUMAN, ANDREW4,504.66 04/15/22BEITLER, NATHAN3,083.66 04/15/22BERG, TERESA400.00 04/15/22CAMPBELL, MACLANE2,784.27 04/15/22CRAWFORD JR, RAYMOND3,436.11 04/15/22CRUMMY, CHARLES3,123.50 04/15/22DABRUZZI, THOMAS3,775.17 04/15/22DANLEY, NICHOLAS3,466.83 04/15/22DAVISON, BRADLEY4,650.09 04/15/22DAWSON, RICHARD3,843.52 04/15/22HAGEN, MICHAEL3,463.25 04/15/22HALWEG, JODI4,360.27 04/15/22HANG, RYAN101.50 04/15/22HAWTHORNE, ROCHELLE3,775.63 04/15/22KUBAT, ERIC4,140.20 04/15/22LANDER, CHARLES3,323.47 04/15/22LANIK, JAKE3,395.58 04/15/22LO, CHING465.00 04/15/22LUKIN, STEVEN3,262.27 04/15/22MALESKI, MICHAEL3,316.20 04/15/22MCGEE, BRADLEY3,388.20 04/15/22MERKATORIS, BRETT3,409.48 04/15/22MONDOR, MICHAEL5,447.47 04/15/22NEILY, STEVEN4,009.94 Council Packet Page Number 55 of 303 G1, Attachments 04/15/22NIELSEN, KENNETH3,249.66 04/15/22NOVAK, JEROME3,712.04 04/15/22POWERS, KENNETH3,656.55 04/15/22SEDLACEK, JEFFREY3,543.68 04/15/22SPANDE, KAYLA2,219.20 04/15/22STREFF, MICHAEL3,922.05 04/15/22WARDELL, JORDAN3,904.10 04/15/22WILLIAMSON, MICHAEL3,112.02 04/15/22WILSON, DAMARI507.50 04/15/22ZAPPA, ERIC3,280.46 04/15/22CORTESI, LUANNE2,319.20 04/15/22JANASZAK, MEGHAN3,410.54 04/15/22BRINK, TROY3,033.85 04/15/22BUCKLEY, BRENT2,734.33 04/15/22EDGE, DOUGLAS2,663.93 04/15/22JONES, DONALD2,672.61 04/15/22MEISSNER, BRENT2,651.99 04/15/22MLODZIK, JASON2,318.89 04/15/22NAGEL, BRYAN4,631.80 04/15/22OSWALD, ERICK3,119.09 04/15/22RUNNING, ROBERT2,903.50 04/15/22TEVLIN, TODD2,684.61 04/15/22ZAHNOW, LANCE2,263.39 04/15/22BURLINGAME, NATHAN3,278.40 04/15/22DUCHARME, JOHN3,343.02 04/15/22ENGSTROM, ANDREW3,338.40 04/15/22JAROSCH, JONATHAN4,508.31 04/15/22LINDBLOM, RANDAL3,343.02 04/15/22LOVE, STEVEN5,989.75 04/15/22STRONG, TYLER8,499.04 04/15/22GERNES, CAROLE2,820.19 04/15/22FRIBERG, DAVID2,086.89 04/15/22HAYS, TAMARA1,697.00 04/15/22HINNENKAMP, GARY2,880.62 04/15/22NAUGHTON, JOHN2,640.61 04/15/22ORE, JORDAN2,635.99 04/15/22STOKES, KAL2,290.89 04/15/22BEGGS, REGAN2,455.39 04/15/22HAMMOND, ELIZABETH2,578.71 04/15/22JOHNSON, ELIZABETH2,409.80 04/15/22JOHNSON, RANDY4,462.88 04/15/22KROLL, LISA2,345.51 04/15/22THOMSON, JEFFREY5,166.87 04/15/22FINWALL, SHANN3,974.61 04/15/22MARTIN, MICHAEL4,221.93 04/15/22DREWRY, SAMANTHA2,970.59 04/15/22LENTZ, DANIEL2,915.39 04/15/22THIENES, PAUL3,067.02 04/15/22WESTLUND, RONALD2,674.92 04/15/22WELLENS, MOLLY4,373.96 04/15/22BJORK, BRANDON136.50 04/15/22BRENEMAN, NEIL3,272.61 04/15/22GORACKI, GERALD162.50 04/15/22HUGGAR, ANGELA74.75 04/15/22LO, SATHAE448.50 04/15/22ROBBINS, AUDRA4,617.58 04/15/22BERGO, CHAD3,787.41 04/15/22SCHMITZ, KEVIN2,384.49 04/15/22SHEERAN JR, JOSEPH4,274.79 04/15/22ADAMS, DAVID2,723.91 04/15/22JENSEN, JOSEPH2,774.57 04/15/22SCHULTZ, SCOTT4,601.89 Council Packet Page Number 56 of 303 G1, Attachments 04/15/22WILBER, JEFFREY2,616.20 04/15/22PRIEM, STEVEN2,967.72 04/15/22WOEHRLE, MATTHEW2,726.06 04/15/22XIONG, BOON2,646.49 04/15/22FOWLDS, MYCHAL4,981.02 04/15/22FRANZEN, NICHOLAS4,735.64 04/15/22GERONSIN, ALEXANDER3,325.06 04/15/22RENNER, MICHAEL2,808.40 601,469.838,409.90 Council Packet Page Number 57 of 303 CITY COUNCIL STAFF REPORT Meeting Date April 25, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Preliminary Financial Report for the Year Ended December 31, 2021 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The audit for Fiscal year 2021 is nearing completion. The Council will receive a final report and hear the auditorsÓ presentation on June 13, 2022. A preliminary General Fund budget report for the year ended December 31, 2021 is attached for your review. The financial report for the month ended March 31, 2022 will be presented at the next meeting. Due to year-end closing procedures in the first quarter of the year, only an investment report is provided January Î February. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Financial reports are primarily concerned with communication and transparency; however, the budget covers all areas of the strategic plan. Background: Council members receive an emailed financial report on a monthly basis, in addition to the council meeting report. The council meeting report allows greater access of the information to the public. This report includes the General Fund budget report for the year ended December 31, 2021. Notes to the financial report precede the report. Attachments: 1.Budget Report for the Year Ended December 31, 2021 Council Packet Page Number 58 of 303 Notes to Budget Report for Year Ended December 31, 2021 General Fund Budget Revenues and Other Financing Sources exceeded Expenditures and Other Financing Uses by $3,735,229. This is largely due to recognition of the second half of the ARPA Grant, for $2,234,002. Also recognized is a $350,000 portion of the first half of the ARPA grant, intended for wages and benefits of the CityÓs second social worker through 2024. Of the total surplus, the amount of $1,151,287 is available for immediate use. In addition, there is residual surplus from the previous year, available for allocation. The City Council will consider allocations of General Fund surplus at a meeting in June of 2022. Revenues: Total revenues were 100.9% of the budget, or $244,564 more than budgeted. The primary reasons are as follows: Property taxes ended the year at 98.6% of the budget, slightly lower than the prior year, due to the number of petitions that were adjudicated in the budget year. Taxes were under budget by $247,340. Licenses and Permits ended the year at 129.4% of budget, or $386,577 more than budget, due to continued robust building permit activity. Permit activity has been unusually high the last two budget years. Fines and Forfeits were 90.5% of budget, or $15,253 short of the budget target. This is partially related to the elimination of many of the saturation programs during the pandemic. Intergovernmental Revenues were 103.4% of the modified budget, or $196,249 more than expected. The budget was modified to include ARPA revenues after the final guidance was released from the federal government. The budget surplus is due to an increase in police grants of about $60K and an increase in Police and Fire State Aid in the amount of $128K. Charges for Services revenues were 98.8% of budget or $16,142 short of the budget target. This is minimal and is primarily due to DMV services not fully returning to pre-pandemic levels. Investment Earnings are reflected as negative (73,522) for the year. This is entirely due to a large market value adjustment as values plummeted the second half of the year. This is a paper loss and will swing back with the market. The market value is reflected on December 31, 2021 on the balance sheet, and the adjustment is related to that value. Miscellaneous revenues were 220.8% of budget, or $63,837 more than expected. This is entirely due to gym rental revenues not included in the budget. Expenditures: Total expenditures were 97.3% of budget, or $601,494 below budget. The primary reasons are as follows: Council Packet Page Number 59 of 303 Community Development expenditures were 100.8% of budget, or $11,639 more than budgeted. This is primarily due to Accela subscription fees that were not in the budget, but will be included in 2022. Administration expenditures were 85.9% of budget, or $263,483 less than budgeted. Legal fees were $42K less than budgeted. Elections were $96K less than budget because there was no election in 2021. There was a possibility of an election at the time the budget was established. The remainder was due to temporary vacancies and savings due to reorganizations throughout the year. Finance expenditures were 111.4% of budget, or $164,290 more than budgeted. This is because DMV was included in Finance in thebudget year and two positions were unbudgeted and funded by n ARPA grant. Fire expenditures were 104.0% of budget, or $97,277 more than budgeted. This is due to the Emergency Management budget, which is included in Fire. The cost of Covid-related supplies and services were reimbursed by the ARPA grant. Legislative expenditures were 100.6% of budget, or $982 more than budgeted. This is primarily due to the last salary increase not being reflected in the budget. Parks expenditures were 99.1% of budget, or $12,556 less than budgeted. This is primarily due to th lower activity in Open Space Management and the 4 of July Festival. Police expenditures were 95.4% of budget, or $476,144 less than budgeted. This is, once again, entirely due to temporary vacancies in the department and new officers starting at much lower pay levels than the retiring officers. This situation will eventually correct itself; however, it has provided budget savings in the last couple of years. Public Works expenditures were 96.3% of budget or $123,498 less than budgeted. This is primarily due to a couple of factors. The Engineering budget had savings of nearly $59K due to reduced overtime and temporary wages and consulting fees. The Snow and Ice budget had savings of nearly $24K, primarily due to the cost of salt and sand being lower than budgeted. The Street Maintenance budget had nearly $42K in savings due mainly to lower fuel costs, temporary labor, a reduction in consulting, and temporary staff vacancies. Council Packet Page Number 60 of 303 G2, Attachment 1 City of Maplewood, Minnesota General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance December 31, 2021 20212020 PercentPercent YTD AmendedAmended Of ActualOf Actual YTD Actual BudgetBudget To BudgetTo Budget Actual Revenues: TAXES$17,324,330$17,076,990%98.6$17,481,000$17,347,522%99.2 SPECIAL ASSESSMENTS0157%0.00464%0.0 LICENSES AND PERMITS1,316,0001,702,577%129.41,328,0001,750,786131.8% FINES AND FORFEITS160,000144,747%90.5166,000130,100%78.4 INTERGOVERNMENTAL5,711,1045,907,353%103.41,557,1101,646,136%105.7 CHARGES FOR SERVICES1,337,5001,321,35898.8%1,780,0001,474,47482.8% INVESTMENT EARNINGS50,000(73,522%)(147.0)87,560260,865%297.9 MISCELLANEOUS52,840116,677%220.8126,720106,196%83.8 Total revenues25,951,77426,196,338%100.922,526,39022,716,544%100.8 Expenditures: COMMUNITY DEVELOPMENT1,550,6301,562,269%100.81,481,8401,415,922%95.6 ADMINISTRATION1,863,1901,599,707%85.91,889,8801,821,408%96.4 FINANCE1,436,1501,600,440%111.41,375,5201,416,975%103.0 FIRE2,422,8502,520,127%104.02,486,0502,765,339%111.2 LEGISLATIVE155,010155,992%100.6157,700152,358%96.6 PARKS1,458,0001,445,444%99.11,314,050807,152%61.4 POLICE10,413,7509,937,606%95.410,238,6209,682,541%94.6 PUBLIC WORKS3,374,1903,250,692%96.34,372,7304,149,269%94.9 Total expenditures22,673,77022,072,276%97.323,316,39022,210,964%95.3 Excess (deficit) of revenues over expenditures3,278,0044,124,062%125.8(790,000)505,580%)(64.0 Other financing sources (uses): TRANSFERS IN1,290,0001,315,000%101.93,393,2133,396,137100.1% TRANSFERS OUT)(1,703,833)(1,703,833100.0%0(356,071%)0.0 Total other financing sources (uses)(413,833)(388,833%)94.03,393,2133,040,065%89.6 Excess (deficit) of revenues over expenditures and other financing sources (uses)2,864,1713,735,229%130.42,603,2133,545,646136.2% Fund balance - beginning013,694,729%0.0010,149,083%0.0 g$2,864,171$17,429,958%608.6$2,603,213$13,694,729%526.1 Fund balance - endin Norm = 100.0 % Council Packet Page Number 61 of 303 G2, Attachment 1 t 1 1 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.00 -95.520.00 535.0096.18 -992.240.00-157.390.00-388.000.00-605.00115.13 3,650.0093.36 -5,753.750.00-5,360.00153.60-1,250.00141.67 29,571.890.00 -22,211.50115.64 -48,215.860.00-15,136.25107.97 Balance 133,297.0099.23139,528.200.00 0.000.000.000.000.000.00 95.52 992.24157.39388.00 5,753.754,250.004,605.00 48,215.8615,360.0051,350.0013,465.00 -29,571.89 164,211.50 205,136.25 -139,528.20 Revenues 17,191,033.00 Year-to-date 0.000.000.000.000.000.00 95.52 992.24157.39388.00 5,753.754,250.004,605.00 48,215.8615,360.0051,350.0013,465.00 -29,571.89 164,211.50 205,136.25 -139,528.20 Revenues 17,191,033.00 12/31/2021 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 3,000.004,000.00 10,000.0055,000.0014,000.00 190,000.00 142,000.00 Estimate Ad 17,324,330.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 000-3011 TAXES - CURRENT000-3012 TAXES - DELINQUENT000-3014 TAXES-FORFTD TAX SALE APP000-3016 TAXES-MOBILE HOMES000-3017 TAXES-INTEREST000-3018 TAXES - OTHER000-3019 TAXES - EXCESS TIF000-3031 CABLE TV FRANCHISE TAXES000-3110 SPECIAL ASSESSMENTS CURRENT000-3130 SPECIAL ASSESSMENTS DELINQUENT000-3140 SPECIAL ASSESSMENTS DEFERRED000-3160 SP. ASSESS.-PENALTIES/INTEREST000-3170 SP/A FORFTD TAX SALE APRT000-3190 SP/A DEFERRED - COUNTY000-3201 LIQUOR000-3203 CIGARETTE000-3204 ENTERTAINMENT-AMUSEMENTS000-3205 GENERAL BUSINESS000-3207 CONTRACTOR000-3208 GARBAGE & RUBBISH REMOVAL000-3209 SERVICE & REPAIR STATIONS000-3210 BUSINESS REGISTRATION FEE Council Packet Page Number 62 of 303 G2, Attachment 1 t 2 2 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.00100.00 2,127.0090.757,422.0075.26 -4,532.500.00-4,240.00142.40 13,914.9082.6130,412.3574.6655,566.7960.31 -57,850.80205.18-31,478.09117.49-15,159.00137.90-20,196.74100.45-26,250.07113.46-52,972.22112.18-69,373.90169.37-74,874.871035.94 Balance -275,413.63151.96 0.000.000.000.000.000.00 4,532.50 20,873.0066,085.1022,578.0089,587.6555,159.0084,433.2182,874.8714,240.00 112,850.80211,478.09 805,413.63221,250.07487,972.22275,000.00169,373.90 4,488,200.74 Revenues Year-to-date 0.000.000.000.000.000.00 4,532.50 20,873.0066,085.1022,578.0089,587.6555,159.0084,433.2182,874.8714,240.00 112,850.80211,478.09 805,413.63 221,250.07487,972.22275,000.00169,373.90 4,488,200.74 Revenues 12/31/2021 d 0.000.000.000.000.000.000.00 through uste j 8,000.00 23,000.0055,000.0080,000.0030,000.0040,000.0010,000.00 530,000.00180,000.00140,000.00 120,000.00195,000.00435,000.00275,000.00100,000.00 Estimate Ad 4,468,004.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 000-3219 MISCELLANEOUS000-3301 BUILDING000-3302 ELECTRIC PERMIT FEES000-3303 HEATING000-3304 PLUMBING000-3306 ANIMAL000-3319 MISCELLANEOUS000-3321 MISC LIC/PERMITS - TASTE OF MAPLEWOOD000-3401 FINES000-3402 PENALTIES000-3512 FEDERAL DISASTER AID000-3513 FEDERAL EMERGENCY MGMT ASSISTANCE000-3516 FEDERAL POLICE GRANTS000-3517 MISC FEDERAL GRANTS000-3520 STATE FIRE AID000-3521 STATE LOCAL GOVT. AID000-3522 STATE MN DOT GRANTS000-3523 STATE HOMESTEAD CREDIT000-3524 STATE POLICE AID000-3526 STATE ST. MTNCE. AID000-3527 STATE POLICE GRANTS000-3528 STATE FIRE/PARAMEDIC GRANTS000-3530 MISC. STATE AID/GRANTS Council Packet Page Number 63 of 303 G2, Attachment 1 t 3 3 d Prc Rcv Page:Page: 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -49.11149.11 -56.000.00 177.6411.18367.0093.88132.0473.59 -130.14107.66-192.00103.37 1,300.0048.00 -2,125.890.00 -1,460.00102.01 25,000.000.0020,000.000.00 -33,893.66125.11-15,730.39144.94 Balance 123,888.0277.56 0.000.00 0.000.000.000.000.000.000.000.00 22.3656.00 149.11 367.96 1,830.142,125.895,633.00 5,892.001,200.00 74,160.0050,730.39 428,111.98 168,893.66 Revenues Year-to-date 0.000.000.00 0.000.000.000.000.000.000.00 22.3656.00 149.11 367.96 1,830.142,125.895,633.00 5,892.001,200.00 74,160.0050,730.39 428,111.98 168,893.66 Revenues 12/31/2021 d 0.000.000.000.000.00 0.000.000.000.000.00 through 200.00100.00500.00 uste j 1,700.005,700.006,000.00 2,500.00 72,700.0025,000.0035,000.0020,000.00 552,000.00135,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 000-3531 COUNTY ROAD BRIDGE AID000-3532 STATE LOCAL PERFORMANCE AID000-3534 COUNTY - OTHER GRANTS/AID000-3541 OTHER GOVT SCHL LIAS OFF PROG000-3542 OTHER GOVT JPA000-3544 OTHER GOVT-MISC. GRANTS000-3610 ELECTION SERVICES000-3611 GENERAL GOVT.-TAXABLE000-3612 GENERAL GOVT. NON TAXABLE000-3613 GENERAL-MOTOR VEHICLE FEES000-3614 GENERAL GOVT. DRIVERS LIC FEES000-3615 DNR FILING FEES000-3616 GENERAL GOVT ADMIN. CH/SWR FND000-3617 PASSPORT FEES000-3618 INVESTMENT MGMT. FEES REVENUE000-3619 GEN.GOVT.-ADMIN CHRG-PIP FUNDS000-3620 ADMINISTRATIVE CHARGES -T.I.F000-3624 PUBLIC SAFETY MISCELLANEOUS000-3625 D.A.R.E. PROGRAM000-3626 PAWNBROKER TRANSACTION FEES000-3627 TOW/IMPOUND FEES000-3628 PUBLIC WORKS ABATEMENT PROPERTY CHARGE000-3629 ADMIN. FEE ABATEMENT PROPERTIES Council Packet Page Number 64 of 303 G2, Attachment 1 t 4 4 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 112.1695.51 132.0073.60150.0025.00207.9158.42653.5498.54616.1738.38 -120.00108.00-838.550.00 6,429.360.00 -7,837.451667.49-2,937.220.00 16,650.0093.83 -19,105.95134.74 Balance 123,522.04-147.04 -101,411.65143.15 0.000.000.000.000.000.000.000.00 50.00 368.00838.55292.09383.83 8,337.451,620.002,937.222,387.84 -6,429.36 74,105.9544,186.46 -73,522.04 336,411.65 253,350.00 Revenues Year-to-date 0.000.000.000.000.000.000.000.00 50.00 838.55 368.00292.09383.83 8,337.451,620.002,937.222,387.84 -6,429.36 74,105.9544,186.46 -73,522.04 336,411.65 253,350.00 Revenues 12/31/2021 d 0.00 0.000.000.000.000.000.000.000.000.000.00 through 500.00500.00200.00500.00 uste j 1,000.00 1,500.002,500.00 55,000.0050,000.0044,840.00 235,000.00270,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 000-3631 PUBLIC WORKS ENG CH/SP FUND000-3632 PUBLIC WORKS COUNTOUR MAPS000-3633 PUBLIC WORKS MISC.000-3641 RECREATION PROGRAM FEES000-3643 REC. - NATURE CTR. FEES000-3681 COMM DEV-PLAN CHECK FEES000-3682 COMM DEV-MISCELLANEOUS000-3683 COMM/DEV CNTY RECORD FEES000-3685 COMM DEV-RENTAL LICENSING000-3691 SUPPRESSION SERVICES000-3692 FIRE DEPT. MISC. CHARGES000-3693 LIFE SAFETY INSPECTION FEE000-3694 EXTRICATION FEES000-3801 INTEREST ON INVESTMENTS000-3802 RENT000-3803 DONATIONS & CONTRIBUTIONS000-38 04 SALE OF PROPERTY000-3806 SURTAX RETAINER000-3807 S.A.C. RETAINER000-3809 OTHER000-3810 DRUG & ALCOHOL AWARENESS PROGRAMS000-3811 ADVERTISING FEES000-3812 REVENUE BOND FEES Council Packet Page Number 65 of 303 G2, Attachment 1 t 5 5 d 0.000.000.000.000.000.000.000.00 Prc Rcv Page:Page: 0.000.000.000.000.000.00 -5.590.00 2,500.000.00 -64,025.780.00 Balance 0.000.000.005.590.00 64,025.78 Revenues Year-to-date 0.000.000.005.590.00 64,025.78 Revenues 12/31/2021 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 2,500.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' BIRTHDAY PARTIESCOMMUNITY GROUPSCONCESSIONSPUBLIC PROGRAMSMAILING LISTDAYCARE/PRESCHOOLSCHOOLSRENTAL EQUIPMENT Total Total Total Total Total Total Total Total ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 000-3814 ADVERTISING FEES - TASTE OF MAPLEWOOD000-3816 OTHER - TASTE OF MAPLEWOOD000-3823 NATURE CENTER - DONATIONS000-3872 RENTALS-ROOM000-3873 RECREATION CONCESSIONS101-3643 REC.- NATURE CTR. FEES102-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00103-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00104-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00105-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00106-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00107-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00108-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00 Council Packet Page Number 66 of 303 G2, Attachment 1 t 6 6 d 0.00 Prc 100.94 Rcv Page:Page: 0.000.00 Balance 0.00 Revenues Year-to-date 0.00 Revenues 12/31/2021 d 0.000.000.000.000.00 through uste j Estimate Ad 25,951,774.0026,196,337.7026,196,337.70-244,563.70 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g 2:39PM GENERAL FUND' CONSULTING & TRAINING' Total Total ccount Number Periods: 0 throu revstat.rpt04/18/2022101000 A 109-3643 REC.- NATURE CTR. FEES Council Packet Page Number 67 of 303 G2, Attachment 1 t 7 7 d Prc 101.94100.99 Rcv Page:Page: -25,000.00101.94 Balance -269,563.70-269,563.70100.99 1,315,000.00 Revenues 27,511,337.7027,511,337.70 Year-to-date 1,315,000.00 Revenues 27,511,337.7027,511,337.70 12/31/2021 d through uste j Estimate Ad 1,290,000.001,290,000.001,315,000.001,315,000.00-25,000.00 27,241,774.0027,241,774.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 13 g Grand Total 2:39PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu revstat.rpt04/18/2022101999 A 000-3999 TRANSFERS IN Council Packet Page Number 68 of 303 G2, Attachment 1 t 1 1 d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 11.92 Prc 99.9848.0665.8956.3773.12 104.86100.00322.89100.03101.30100.00 Use Page: Page: 0.000.000.000.000.030.000.000.000.000.000.000.03 -0.14 129.84250.00523.59200.00200.00 -222.89-583.00-981.89100.63 1,705.573,523.253,225.55 -3,068.72-6,865.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 129.97120.16676.41322.89500.14476.75 7,980.008,774.456,865.00 3,294.43 66,168.7245,583.0015,099.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 129.97120.16676.41322.89500.14476.75 7,980.003,294.438,774.456,865.00 15,099.97 66,168.7245,583.00 155,991.89155,991.89 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 130.00250.00250.00100.00500.00200.00200.00 uste j 7,980.005,000.001,200.004,000.00 63,100.0045,000.0012,000.0015,100.00 CITY OF MAPLEWOOD 155,010.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDCITY COUNCIL CITY COUNCIL Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101101 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4580 INTERNAL I. T. CHARGES Council Packet Page Number 69 of 303 G2, Attachment 1 t 2 2 d 0.000.000.002.200.000.000.000.000.000.000.000.000.00 Prc 98.6173.1589.9885.1216.1091.6733.8053.24 113.41119.87 100.00100.00100.00100.00100.65100.00 Use Page: Page: 0.000.000.000.000.000.030.000.000.000.000.000.000.000.00 -0.02 44.65 -67.06-20.07-26.16 500.00489.01210.44200.00 -298.07 4,298.061,208.458,390.434,965.001,636.51 21,531.2095.35 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.020.000.000.000.000.00 10.9920.07 567.06255.35 4,320.00 4,959.973,291.551,889.564,026.161,609.572,200.001,798.072,535.001,863.49 48,240.0038,760.0020,700.00 Year-to-date Expenditures 0.000.000.000.000.000.020.000.000.000.000.00 10.9920.07 567.06255.35 4,320.004,959.973,291.551,889.564,026.161,609.572,200.001,798.072,535.001,863.49 48,240.0038,760.0020,700.00 304,201.94304,201.94441,248.80441,248.80 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00500.00500.00300.00 uste j 4,320.004,960.003,500.00 4,500.002,100.004,000.002,400.001,500.007,500.00 48,240.0038,760.0010,000.0020,700.00 CITY OF MAPLEWOOD 308,500.00462,780.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDADMINISTRATION ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101102 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 70 of 303 G2, Attachment 1 t 3 3 d 0.000.000.000.000.000.000.000.000.000.00 Prc 95.7472.17 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 21.32 41,741.4841,762.8072.25 Balance 0.00 0.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 478.68 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 478.68 108,258.52108,258.52108,737.20108,737.20 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 500.00 uste j CITY OF MAPLEWOOD 150,000.00150,500.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDLEGAL SERVICES LEGAL SERVICES Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101103 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4970 JUDGEMENTS & LOSSES000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 71 of 303 G2, Attachment 1 t d 10 10 0.000.000.000.000.000.000.00 Prc 103.99 Use Page: Page: 0.000.000.000.000.000.00 601.0394.54 -398.97 1,000.00 Balance 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 10,398.9710,398.97 Year-to-date Expenditures 0.000.000.000.000.000.000.00 10,398.97 10,398.97 Expenditures d 0.000.000.000.000.000.00 uste j 1,000.00 11,000.00 10,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g Y 3:04PM GENERAL FUNDSAFETY SAFET Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101114 A 000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4550 DUPLICATING COSTS Council Packet Page Number 72 of 303 G2, Attachment 1 t d 11 11 0.000.000.000.000.000.000.009.700.000.000.000.006.000.000.000.00 Prc 99.9679.3591.3241.0496.7593.5866.0777.69 114.72 104.52180.88100.02100.01100.00650.08100.00 Use Page: Page: 0.001.000.000.000.000.000.000.000.030.00 -5.00-2.00-0.03 61.76 400.00589.62902.97470.00100.00 3,000.003,304.542,170.931,000.007,000.006,353.141,000.009,162.408,030.52 -7,913.44-8,330.93-5,500.78 -10,301.23 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 97.0330.00 410.38 6,500.781,838.24 2,449.00 18,630.9333,215.0035,592.0018,680.0312,695.4622,829.0792,646.8612,999.9780,301.2317,837.6027,969.48 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 97.0330.00 410.38 2,449.006,500.781,838.24 80,301.23 18,630.9333,215.0035,592.0018,680.0312,695.4622,829.0792,646.8612,999.9717,837.6027,969.48 182,953.44182,953.44 Expenditures d 0.000.000.000.000.000.000.000.00 400.00500.00100.00 uste j 2,450.001,000.001,000.007,000.001,900.001,000.00 3,000.001,000.001,000.00 10,300.0033,210.0035,590.0018,680.0016,000.0025,000.0099,000.0013,000.0070,000.0027,000.0036,000.00 CITY OF MAPLEWOOD 175,040.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDBUILDING OPERATIONS ccount Number Periods: 0 throu expstat.rpt04/18/2022101115 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4325 SOLAR SYSTEM000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE Council Packet Page Number 73 of 303 G2, Attachment 1 t d 12 12 0.000.000.000.000.000.000.000.000.00 Prc 100.00 Use Page: Page: 0.000.000.000.000.000.000.000.00 12,000.0035,000.0058,493.5090.73 Balance 0.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 4,500.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 4,500.00 572,176.50572,176.50 Expenditures d 0.000.000.000.000.000.000.00 uste j 4,500.00 12,000.0035,000.00 CITY OF MAPLEWOOD 630,670.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDBUILDING OPERATIONS BUILDING OPERATIONS Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101115 A 000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4590 MISC. CONTRACTUAL SERVICES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 74 of 303 G2, Attachment 1 t d 13 13 0.000.000.000.000.000.000.00 1.650.000.000.00 Prc 11.67 28.5732.0886.3115.2557.0689.8070.3929.15 126.26100.00100.00100.00100.00135.22 Use 259.31575.00100.00 Page: Page: 0.000.000.030.000.000.000.000.00 0.000.030.00 -2.00 342.35678.00214.69250.00 -563.46 1,000.001,018.731,325.007,376.001,062.75 -9,500.00 41,577.6310,000.0012,000.0014,804.5017,970.4696.20 -47,682.79-15,931.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 481.27122.00285.31175.00124.00437.25 3,360.003,819.972,157.652,163.462,200.00 11,500.00 16,632.3745,132.0022,680.0025,931.0035,195.5053,199.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 0.000.00 481.27122.00285.31175.00124.00 437.25 3,360.003,819.972,157.652,163.462,200.00 11,500.00 16,632.3745,132.0022,680.0025,931.0035,195.5053,199.97 229,282.79229,282.79454,879.54454,879.54 Expenditures d 0.000.000.000.000.000.000.00 800.00500.00 uste j 1,000.00 3,360.003,820.001,500.002,500.001,600.001,500.007,500.002,450.002,000.001,500.00 58,210.0010,000.0045,130.0022,680.0010,000.0012,000.0050,000.0053,200.00 CITY OF MAPLEWOOD 181,600.00 472,850.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDHUMAN RESOURCES ADMINISTRATION HUMAN RESOURCES ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101116 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 75 of 303 G2, Attachment 1 t d 15 15 0.000.000.000.000.008.660.000.000.000.000.00 0.000.000.000.00 Prc 99.9834.9128.9797.8685.3964.3837.4245.46 103.46100.00100.00100.00100.00 Use 100.00103.08100.00 Page: Page: 0.001.000.000.000.000.000.000.030.000.000.00 0.000.000.000.000.00 -2.00-0.37 55.60 173.55321.38200.00 285.00 -418.80 1,627.291,065.443,441.682,072.57 -1,090.65-1,999.29 -10,411.75101.32 -16,144.18 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.37 16.45 418.80872.71434.56515.00 1,090.656,529.006,870.002,544.401,878.623,999.972,058.322,600.001,727.43 83,760.0072,852.0066,999.2962,100.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.37 0.000.000.00 16.45 418.80872.71434.56515.00 1,090.656,529.006,870.002,544.401,878.623,999.972,058.322,600.001,727.43 83,760.0072,852.0066,999.2962,100.00 482,234.18482,234.18799,501.75799,501.75 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 190.00200.00800.00 uste j 6,530.006,870.002,500.001,500.002,600.002,200.004,000.005,500.002,600.003,800.00 83,760.0072,850.0065,000.0062,100.00 CITY OF MAPLEWOOD 466,090.00 789,090.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDFINANCE FINANCE Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101201 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4901 LATE PAYMENT PENALTIES000-4940 CASH OVER & SHORT Council Packet Page Number 76 of 303 G2, Attachment 1 t d 16 16 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 72.7058.1269.5280.0382.2380.0020.8367.7638.3391.77 117.56 100.09100.00100.01100.00122.01100.00 Use 199.53100.00 Page: Page: 3.000.000.000.030.000.000.000.000.030.000.000.00 -5.00-5.00-0.03 96.72 -11.09 -58.51 400.00798.65140.00185.00592.75 -660.30 1,675.262,133.931,599.292,375.00 -6,212.13-3,106.80 -14,929.78 Balance 100,831.09 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 11.09 58.51 115.00 999.97560.00625.00203.28 3,106.805,675.005,720.032,324.744,866.073,201.357,400.713,660.306,607.25 41,592.1373,177.0063,275.0029,929.7838,799.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 11.09 58.51 115.00 999.97560.00625.00203.28 3,106.805,675.005,720.032,324.744,866.073,201.357,400.713,660.306,607.25 41,592.1373,177.0063,275.0029,929.7838,799.97 268,498.91268,498.91 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 400.00700.00300.00300.00 uste j 5,670.005,720.004,000.007,000.004,000.009,000.003,000.001,000.003,000.007,200.00 35,380.0073,180.0063,270.0015,000.0038,800.00 CITY OF MAPLEWOOD 369,330.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDCITY CLERK ccount Number Periods: 0 throu expstat.rpt04/18/2022101301 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 77 of 303 G2, Attachment 1 t d 17 17 0.000.00 Prc Use Page: Page: 0.00 -43.73 85,798.3886.72 Balance 0.000.000.00 Year-to-date Encumbrances 0.00 43.73 Year-to-date Expenditures 0.00 43.73 560,451.62560,451.62 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD 646,250.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDCITY CLERK CITY CLERK Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101301 A 000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 78 of 303 G2, Attachment 1 t d 18 18 0.000.000.000.000.000.000.00 Prc 41.2087.9299.9885.3086.6096.2589.8085.43 165.99100.00100.00100.00130.15173.04141.01 Use 100.00 Page: Page: 0.001.003.000.000.000.030.000.00 -3.00-0.03 29.4030.0071.40 587.99603.19200.00990.46144.29 -542.68-246.03 -1,314.76 20,531.36 Balance 0.00-174,963.890.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00-153,878.27123.78 Year-to-date Encumbrances 0.000.000.000.000.000.00 412.01170.60770.00628.60846.03 -144.29 3,114.76 5,989.005,720.032,342.683,896.815,809.54 78,937.0064,043.0038,799.97 Year-to-date Expenditures 0.000.000.000.000.000.00 412.01170.60770.00628.60846.03 -144.29 3,114.76 5,989.005,720.032,342.683,896.815,809.54 78,937.0064,043.0038,799.97 440,113.89440,113.89 149,488.64149,488.64800,938.27800,938.27 Expenditures d 0.000.000.000.000.000.00 200.00800.00200.00700.00600.00 uste j 1,000.005,990.005,720.001,800.001,800.004,500.006,800.00 78,940.0064,040.0038,800.00 CITY OF MAPLEWOOD 265,150.00 170,020.00647,060.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDDEPUTY REGISTRAR DEPUTY REGISTRAR Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101303 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 79 of 303 G2, Attachment 1 t d 19 19 0.000.000.000.002.850.000.000.008.680.000.000.000.000.000.000.00 Prc 99.9999.8763.79 142.50 Use Page: Page: 0.000.001.000.000.000.000.000.00 20.14 800.00300.00108.62 -127.50 5,500.001,068.621,400.001,400.002,648.242,000.00 80,700.0095,819.1220.02 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 251.76427.50191.38 7,009.00 16,079.8623,990.88 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 251.76427.50191.38 7,009.00 16,079.8623,990.88 Expenditures d 0.000.000.000.000.000.000.00 800.00300.00300.00300.00 uste j 5,500.007,010.001,100.001,400.001,400.002,900.002,000.00 80,700.0016,100.00 CITY OF MAPLEWOOD 119,810.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDELECTIONS ELECTIONS Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101304 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 80 of 303 G2, Attachment 1 t d 20 20 0.000.000.000.00 0.00 Prc 92.6725.7882.1540.6726.1258.0110.8693.0163.5617.2697.2775.7098.48 117.28 100.00100.00100.00100.00254.82123.48245.10123.84165.31 Use 140.37100.00285.56105.24 Page: Page: 1.000.000.030.000.000.00 -3.00-5.00 -500.67-210.56 2,141.757,830.922,290.233,217.139,980.683,000.00 -3,152.99-3,396.32-1,963.50 47,191.0939,470.2424,603.0237,569.6820,685.0977,222.97 -11,318.97 -67,399.21-48,305.10-22,446.58-22,200.00-27,529.97 Balance 405,935.41 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 809.77210.56 9,858.255,369.082,996.982,600.674,314.918,596.321,963.50 16,388.9178,383.0079,505.1037,500.0054,529.7695,729.9742,782.8772,999.9717,418.9763,352.9965,530.32 Year-to-date Expenditures 0.000.000.00 809.77210.56 9,858.255,369.082,996.982,600.674,314.918,596.321,963.50 16,388.9178,383.0079,505.1037,500.0054,529.7695,729.9742,782.8772,999.9717,418.9763,352.9965,530.32 118,046.58118,046.58 457,399.21457,399.21848,375.00848,375.00415,260.00415,260.00355,519.32355,519.32240,577.03240,577.03195,000.00195,000.00 5,129,334.595,129,334.591,223,389.001,223,389.00 Expenditures d 0.000.000.000.000.00 uste j 3,100.002,100.006,100.005,200.00 63,580.0012,000.0078,380.0013,200.0031,200.0095,600.0015,300.0094,000.0068,200.0027,600.0046,000.0073,000.0060,200.0025,000.00 CITY OF MAPLEWOOD 390,000.00 848,370.00415,260.00103,100.00365,500.00317,800.00198,000.00 Ad 5,535,270.001,223,390.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPOLICE ccount Number Periods: 0 throu expstat.rpt04/18/2022101401 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4482 PROSECUTION FEES000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS Council Packet Page Number 81 of 303 G2, Attachment 1 t d 21 21 0.000.000.000.000.000.00 Prc 69.58 100.00 Use Page: Page: 0.000.030.000.000.000.000.00 3,437.00 Balance 476,144.4095.43 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 7,863.00 Year-to-date Expenditures 0.000.000.000.000.000.00 7,863.00 285,999.97285,999.97 9,937,605.609,937,605.60 Expenditures d 0.000.000.000.000.000.00 uste j 11,300.00 CITY OF MAPLEWOOD 286,000.00 Ad 10,413,750.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPOLICE POLICE Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101401 A 000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 82 of 303 G2, Attachment 1 t d 22 22 0.000.000.000.000.000.000.000.000.00 Prc 99.9555.4470.7421.8138.2982.4567.0962.51 110.29108.11119.02 174.39191.24100.00100.00100.00100.00106.66162.28109.85101.33100.00257.33 Use Page: Page: 0.003.001.000.000.000.000.000.000.000.000.000.000.00 516.79585.12390.96175.55187.47 -666.36-226.30-318.94-399.33 2,228.076,582.32 -1,947.00-1,083.90-5,506.55-8,873.87 35,792.91 -25,518.71-21,796.40 Balance 0.000.00-104,140.710.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 109.04824.45318.94312.53 2,771.931,414.882,426.309,006.55 53,488.7115,060.0010,666.3622,207.0956,796.4013,417.6825,947.0012,083.9030,399.3321,300.0055,523.87 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 109.04824.45318.94312.53 2,771.931,414.882,426.309,006.55 53,488.7115,060.0010,666.3622,207.0956,796.4013,417.6825,947.0012,083.9030,399.3321,300.0055,523.87 116,640.00116,640.00 244,140.71244,140.71258,217.00258,217.00172,069.00172,069.00 1,047,273.211,047,273.21 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00500.00 uste j 5,000.002,000.002,200.00 1,000.003,500.00 11,000.00 27,970.0015,060.0010,000.0058,000.0035,000.0020,000.0024,000.0030,000.0021,300.0046,650.00 CITY OF MAPLEWOOD 116,640.00 140,000.00258,220.00172,070.00 Ad 1,047,790.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDFIRE ccount Number Periods: 0 throu expstat.rpt04/18/2022101404 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4060 FIREFIGHTERS PENSION BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE Council Packet Page Number 83 of 303 G2, Attachment 1 t d 23 23 0.000.000.000.000.00 Prc 56.3240.9497.2842.2255.06 120.61129.21871.14 Use 100.00 Page: Page: 0.000.000.000.000.00 -0.03 2,362.491,957.441,797.75 -3,091.32-3,213.28-2,313.42 32,103.3464,046.43 -30,365.48101.26 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 1,637.512,613.422,202.25 18,091.3241,396.6614,213.2870,042.5646,803.5774,000.03 Year-to-date Expenditures 0.000.000.000.000.00 1,637.512,613.422,202.25 18,091.3241,396.6614,213.2870,042.5646,803.5774,000.03 2,443,415.482,443,415.48 Expenditures d 0.000.000.000.000.00 300.00 uste j 4,000.004,000.00 11,000.00 15,000.0073,500.0072,000.0074,000.00 CITY OF MAPLEWOOD 110,850.00 Ad 2,413,050.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDFIRE FIRE Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101404 A 000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 84 of 303 G2, Attachment 1 t d 25 25 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.3395.79 100.01 Use Page: Page: 0.000.000.000.000.000.004.000.000.000.000.00 -1.41-0.03 400.00300.00500.00315.87 -183.82-434.68 -66,911.26782.77 -38,504.12 -29,307.07 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68596.00500.03 7,184.13 76,711.26 29,307.0738,504.12 Year-to-date Expenditures 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68596.00500.03 7,184.13 76,711.26 38,504.12 29,307.07 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00600.00500.00300.00500.00 uste j 7,500.009,800.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDEMERGENCY MANAGEMENT EMERGENCY MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101413 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 85 of 303 G2, Attachment 1 t d 26 26 0.000.000.000.009.620.000.000.000.000.003.750.000.000.000.000.000.000.000.000.00 Prc 99.9999.9977.3276.7367.1096.7981.07 102.77100.12104.00100.00 Use 1,260.55 Page: Page: 0.000.003.003.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -2.00-0.03 46.55 -50.83-20.00 680.27102.68 1,211.34 2,711.44 1,645.133,850.001,000.006,000.00 -3,229.73 -53,385.35 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.83 288.56153.45150.00520.00 5,188.66 1,632.002,319.733,354.873,097.32 21,097.0021,517.0057,985.35 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.83 288.56153.45150.00520.00 1,632.002,319.733,354.873,097.325,188.66 57,985.35 21,097.0021,517.00 119,729.73119,729.73 124,700.03124,700.03 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 200.00500.00 uste j 1,630.004,600.006,000.006,400.00 3,000.003,000.005,000.003,200.004,000.001,000.00 21,100.0021,520.00 CITY OF MAPLEWOOD 116,500.00 124,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION ccount Number Periods: 0 throu expstat.rpt04/18/2022101501 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4210 FUEL & OIL000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4940 CASH OVER & SHORT Council Packet Page Number 86 of 303 G2, Attachment 1 t d 27 27 0.00 Prc Use Page: Page: 0.00 -39,434.53112.23 Balance 0.000.00 Year-to-date Encumbrances 0.00 Year-to-date Expenditures 0.00 361,784.53361,784.53 Expenditures d 0.00 uste j CITY OF MAPLEWOOD 322,350.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION PUBLIC WORKS ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101501 A 000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 87 of 303 G2, Attachment 1 t d 28 28 0.000.000.000.000.000.000.000.004.000.000.000.000.000.000.00 Prc 96.2177.6565.6878.3597.4767.9772.76 114.98 166.01100.07100.00100.00100.00100.36146.59100.00100.00 Use Page: Page: 0.000.000.000.000.000.000.030.000.000.000.00 -3.00-2.00-3.00-0.03 894.20108.26252.76100.00 -899.00-363.21 7,200.001,000.009,608.933,363.492,880.001,000.009,532.343,000.00 -3,300.26-4,659.43 12,071.25 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74120.00 8,300.264,463.003,105.806,899.009,747.247,136.51 57,732.0067,223.0018,391.0714,659.4324,999.9725,467.66 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74120.00 8,300.264,463.003,105.806,899.009,747.247,136.51 57,732.0067,223.0018,391.0714,659.4324,999.9725,467.66 306,538.75306,538.75103,980.00103,980.00100,363.21100,363.21170,000.03170,000.03 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00100.00 uste j 3,000.001,000.003,000.00 5,000.007,200.004,460.001,000.004,000.006,000.00 57,730.0067,220.0028,000.0010,000.0010,000.0010,500.0025,000.0035,000.00 CITY OF MAPLEWOOD 318,610.00170,000.00 103,980.00100,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDSTREET MAINTAINANCE ccount Number Periods: 0 throu expstat.rpt04/18/2022101502 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 88 of 303 G2, Attachment 1 t d 29 29 0.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.00 41,781.3395.70 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.000.00 929,518.67929,518.67 Expenditures d 0.000.000.000.000.000.00 uste j CITY OF MAPLEWOOD 971,300.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDSTREET MAINTAINANCE STREET MAINTAINANCE Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101502 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 89 of 303 G2, Attachment 1 t d 30 30 3.710.000.000.004.500.000.000.000.000.000.000.000.000.00 Prc 40.6499.9421.5245.4181.7545.6043.3725.0025.4622.00 102.43100.00100.01260.00100.00 Use Page: Page: 0.003.001.000.000.000.000.000.000.000.000.000.000.000.00 -5.00 954.97545.87912.73272.00 -320.00 1,177.212,000.002,265.256,000.008,945.259,360.36 -9,449.68 11,872.00 58,607.5791.06 24,072.61 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 927.39322.79454.13228.00520.00 1,734.752,000.003,054.752,639.64 8,128.005,437.004,087.27 72,169.0067,775.0030,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 927.39322.79454.13228.00520.00 8,128.005,437.004,087.271,734.752,000.003,054.752,639.64 30,000.00 72,169.0067,775.00 397,719.68397,719.68597,242.43597,242.43 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00200.00 uste j 5,440.001,500.001,000.001,000.005,000.004,000.008,000.00 2,000.00 25,000.0020,000.0072,170.0067,770.0012,000.0012,000.0030,000.00 CITY OF MAPLEWOOD 388,270.00655,850.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDENGINEERING ENGINEERING Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101503 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4761 LEGAL & FISCAL Council Packet Page Number 90 of 303 G2, Attachment 1 t d 31 31 0.000.000.000.006.770.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 73.6199.8571.6484.0022.31 111.62 100.02100.01344.92100.00 Use Page: Page: 0.000.003.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -5.00-3.00-0.03 -22.99 400.00400.00 -734.75 7,915.814,661.402,330.71 25,523.83 -16,760.35 Balance 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 22.99 338.60669.29 1,034.752,100.00 2,017.00 22,084.1929,975.0031,883.0064,476.17 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 22.99 338.60669.29 2,017.001,034.752,100.00 22,084.1929,975.0031,883.0064,476.17 161,010.35161,010.35200,000.03200,000.03 Expenditures d 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00300.00 uste j 2,020.005,000.002,500.003,000.00 30,000.0029,970.0031,880.0090,000.00 CITY OF MAPLEWOOD 144,250.00200,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDSNOW AND ICE CONTROL ccount Number Periods: 0 throu expstat.rpt04/18/2022101514 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER Council Packet Page Number 91 of 303 G2, Attachment 1 t d 32 32 0.000.000.00 Prc Use Page: Page: 0.000.000.00 23,708.6395.60 Balance 0.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 Year-to-date Expenditures 0.000.000.00 515,611.37515,611.37 Expenditures d 0.000.000.00 uste j CITY OF MAPLEWOOD 539,320.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDSNOW AND ICE CONTROL SNOW AND ICE CONTROL Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101514 A 000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 92 of 303 G2, Attachment 1 t d 34 34 0.000.000.000.000.000.000.000.000.00 Prc 115.00 104.34100.21100.00100.00139.50259.50121.75 Use Page: Page: 0.000.000.000.000.000.000.000.00 -3.00 -790.08-300.00-159.50 1,300.008,000.00 -4,350.87-1,603.70 -21,751.07 -19,658.22107.72 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 259.50 1,603.701,403.002,790.082,300.00 17,760.0021,900.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 259.50 1,603.701,403.002,790.082,300.00 17,760.0021,900.00 104,590.87104,590.87121,751.07121,751.07274,358.22274,358.22 Expenditures d 0.000.000.000.000.000.000.00 100.00 uste j 1,300.008,000.00 1,400.002,000.002,000.00 17,760.0021,900.00 CITY OF MAPLEWOOD 100,240.00100,000.00254,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation Y h 13 g 3:04PM GENERAL FUNDFORESTRY FORESTR Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101516 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4420 REPAIR & MAINT/VEHICLE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 93 of 303 G2, Attachment 1 t d 35 35 0.000.000.009.740.000.000.000.000.00 0.00 Prc 28.0368.9512.5027.9319.0133.42 100.11 102.17184.62100.00100.00100.00588.64175.66101.00124.70 Use 520.00100.00 Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -3.00-0.03 -10.00 776.28875.00 593.9299.83 -666.92 5,000.001,799.274,512.941,081.002,267.636,658.452,000.00 -4,308.46-1,465.93-1,437.56-2,100.00 -14,384.75 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 700.73487.06125.00419.00532.37 2,783.001,723.721,765.933,337.561,010.002,600.003,341.553,366.92 31,384.7539,900.0024,000.0015,770.0320,700.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 0.00 700.73487.06125.00419.00 532.37 2,783.001,723.721,765.933,337.561,010.002,600.003,341.553,366.92 31,384.7539,900.0024,000.0015,770.0320,700.00 203,068.46203,068.46357,016.08357,016.08 Expenditures d 0.000.000.000.000.000.000.00 300.00500.00 uste j 2,780.002,500.00 5,000.002,500.001,900.005,000.001,000.001,000.001,500.002,800.002,000.002,700.00 17,000.0039,900.0024,000.0015,770.0010,000.0020,700.00 CITY OF MAPLEWOOD 198,760.00 357,610.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPARKS & REC. ADMINISTRATION PARKS & REC. ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101601 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 94 of 303 G2, Attachment 1 t d 36 36 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.6774.8899.9490.0474.8855.87 110.24119.67 103.30100.00100.00100.00104.27100.56126.48100.00129.20127.37100.00 Use Page: Page: 3.000.030.000.000.000.000.000.000.000.000.00 -2.00-2.00-0.03 -18.40 220.65 -263.60-251.48-614.24-590.00-400.00-784.13-410.56 1,230.005,024.001,493.785,024.735,000.00 -4,069.90-1,708.68 -15,358.90-14,309.10 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 251.48279.35400.00784.13 8,263.605,257.004,069.906,614.243,318.403,590.001,910.56 14,976.0068,832.0079,032.0023,649.9713,506.2241,708.6814,975.2773,358.9023,000.0363,309.10 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 251.48279.35400.00784.13 8,263.605,257.004,069.906,614.243,318.403,590.001,910.56 14,976.0068,832.0079,032.0023,649.9713,506.2241,708.6814,975.2773,358.9023,000.0363,309.10 374,610.00374,610.00198,000.00198,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 500.00 uste j 8,000.005,260.001,500.00 6,000.003,300.003,000.005,000.00 20,000.0068,830.0079,030.0023,650.0015,000.0040,000.0020,000.0058,000.0023,000.0049,000.00 CITY OF MAPLEWOOD 375,840.00 198,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPARK MAINTENANCE ccount Number Periods: 0 throu expstat.rpt04/18/2022101602 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4 430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 95 of 303 G2, Attachment 1 t d 37 37 0.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.00 -20,786.83102.07 Balance 0.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.00 1,023,696.831,023,696.83 Expenditures d 0.000.000.000.000.00 uste j CITY OF MAPLEWOOD Ad 1,002,910.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDPARK MAINTENANCE PARK MAINTENANCE Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101602 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4970 JUDGEMENTS & LOSSES Council Packet Page Number 96 of 303 G2, Attachment 1 t d 39 39 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 249.33100.00 Use Page: Page: 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -342.04 -1,116.84 -2,538.64 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 342.04 1,116.84 4,238.646,000.00 Year-to-date Expenditures 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 342.04 1,116.84 4,238.646,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 uste j 1,700.006,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDNATURE CENTER ccount Number Periods: 0 throu 000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE expstat.rpt04/18/2022101604 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS Council Packet Page Number 97 of 303 G2, Attachment 1 t d 40 40 0.000.000.000.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.000.000.00 -1,327.30-5,324.82169.15 Balance 0.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 1,327.30 13,024.82 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 1,327.30 13,024.82 Expenditures d 0.000.000.000.000.000.000.000.000.00 uste j 7,700.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDNATURE CENTER NATURE CENTER Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101604 A 000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 98 of 303 G2, Attachment 1 t d 41 41 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.9714.6627.0315.4350.0021.37 109.26101.85100.15 Use Page: Page: 0.000.001.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -5.00-5.00 500.00512.02583.73100.00300.00200.00250.00700.00 7,000.001,691.36 -1,762.28 11,794.39 21,860.2259.68 Balance 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 87.98 275.00216.27308.64250.00 3,889.003,205.61 3,335.00 20,792.2832,359.78 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 87.98 275.00216.27308.64250.00 3,889.003,335.003,205.61 32,359.78 20,792.28 Expenditures d 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 270.00500.00600.00800.00100.00300.00200.00500.00700.00 uste j 7,000.003,890.003,330.00 2,000.00 19,030.0015,000.0054,220.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDOPEN SPACE MANAGEMENT OPEN SPACE MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101605 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4690 CONSTRUCTION - OTHER000-4720 LAND IMPROVEMENT Council Packet Page Number 99 of 303 G2, Attachment 1 t d 43 43 0.000.000.00 Prc 40.1581.07 100.01 Use Page: Page: -0.03 897.82 -360.00 2,500.004,176.009,000.00 16,213.7954.40 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 360.00602.18500.03 17,884.0019,346.21 Year-to-date Expenditures 0.000.00 360.00602.18500.03 17,884.0019,346.21 Expenditures d 0.00 500.00 uste j 1,500.002,500.009,000.00 22,060.0035,560.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDLIGHT IT UP MAPLEWOOD LIGHT IT UP MAPLEWOOD Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101622 A 000-4025 WAGES/TEMPORARY000-4120 PROGRAM SUPPLIES000-4360 PUBLISHING000-4370 INSURANCE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 100 of 303 G2, Attachment 1 t d 44 44 0.000.000.000.000.000.000.000.003.210.000.000.000.000.000.00 Prc 99.9684.9510.1334.6687.4751.31 115.82 105.67103.93100.00100.00100.00135.97100.00108.33254.46100.00 Use Page: Page: 3.000.030.000.000.000.000.000.000.000.000.000.00 -3.00-2.00-0.03 451.62 -791.12-200.00-133.99 3,115.85 2,000.001,500.002,695.961,000.003,266.896,001.003,133.06 -6,217.34-1,913.95-1,187.07 -27,493.49 -24,593.71-39,368.29104.72 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 304.04199.00133.99 1,733.11 4,487.075,791.122,600.003,284.15 6,217.346,757.006,489.972,548.38 50,633.9587,743.0083,712.0024,000.0045,293.4921,866.9460,800.03 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 304.04199.00133.99 1,733.11 6,217.346,757.006,489.972,548.384,487.075,791.122,600.003,284.15 24,000.0045,293.4921,866.9460,800.03 50,633.9587,743.0083,712.00 458,703.71458,703.71873,298.29873,298.29 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 uste j 6,760.006,490.003,000.003,300.005,000.001,000.005,000.006,200.002,400.006,400.00 2,000.003,000.001,500.00 48,720.0087,740.0083,710.0024,000.0017,800.0025,000.0060,800.00 CITY OF MAPLEWOOD 434,110.00 833,930.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDCOMMUNITY DEVELOPMENT ADMIN. COMMUNITY DEVELOPMENT ADMIN. Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101701 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 101 of 303 G2, Attachment 1 t d 46 46 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 82.2751.5333.8660.7942.7328.30 130.60100.05100.01100.01100.00135.30168.26100.00 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.00 -3.00-5.00-3.00 -50.64 969.50509.67859.00750.00 -882.50 1,984.193,585.00 -8,527.81 69,214.6921,000.0027,729.4796.13 -17,370.13-44,300.50 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 50.64 790.33641.00 8,527.816,263.006,840.001,030.501,015.813,382.501,415.00 79,115.00 74,130.1355,883.0019,500.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 50.64 790.33641.00 8,527.816,263.006,840.001,030.501,015.813,382.501,415.00 79,115.00 74,130.1355,883.0019,500.00 321,185.31321,185.31109,200.50109,200.50688,970.53688,970.53 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 750.00 uste j 6,260.006,840.002,000.003,000.001,300.002,500.001,500.005,000.00 79,110.00 56,760.0021,000.0055,880.0064,900.0019,500.00 CITY OF MAPLEWOOD 390,400.00716,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 3:04PM GENERAL FUNDBUILDING INSPECTIONS BUILDING INSPECTIONS Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101703 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT Council Packet Page Number 102 of 303 G2, Attachment 1 t d 49 49 Prc 97.53 100.00 Use Page: Page: 0.190.19100.00 Balance 601,494.6797.53601,494.67 0.000.000.000.00 Year-to-date Encumbrances Year-to-date Expenditures 1,703,832.811,703,832.811,703,832.811,703,832.81 23,776,108.3323,776,108.3323,776,108.3323,776,108.33 Expenditures d uste j CITY OF MAPLEWOOD Ad 1,703,833.001,703,833.00 24,377,603.0024,377,603.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g Grand Total 3:04PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu expstat.rpt04/18/2022101999 A 000-4999 TRANSFERS OUT Council Packet Page Number 103 of 303 G3 CITY COUNCIL STAFF REPORT Meeting Date April 25, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Payment for Axon Yearly Maintenance Support & Evidence.com Subscription Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Support contracts for software are a major necessity because there are always fixes and updates and without the support contracts weÓre entitled to none of these. Also, to speak with any of our third-party vendors a support contract is required. In addition to the yearly support contract, this item also includes our yearly subscription for the ÐOfficer SafetyÑ plan which will be explained in greater detail below. Recommended Action: Motion to approve payment for Axon yearly maintenance support and Evidence.com subscription. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $168,813.35 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Ensuring that we remain current with our support contract makes certain that staff is able to address any issues or bugs they find within the software. This also makes sure that support is available should any larger scale events occur which would require further assistance from the vendor to get the systems back up and running. Background: In 2017 the City purchased and implemented body cameras and interview room cameras from Axon (formerly Taser). Along with the capital items the City chose to enroll in AxonÓs ÐOfficer SafetyÑ plan to address the storage of the video created by those camera systems. The ÐOfficer SafetyÑ plan is a subscription based, hosted solution which includes one Smart weapon (taser), two Axon camera upgrades, full warranty, repair and replacement coverage and unlimited Evidence.com storage for Council Packet Page Number 104 of 303 G3 all officers. In addition to the storage of files on Evidence.com, the site also provides a number of tools to assist the Public Safety department. Tools include the ability to create and share case data, redaction tools for video, transcription assistance and the ability for the public to upload evidence. This agenda item includes the yearly payment for this subscription. This payment is the first of a 5 year agreement that the City Council approved in March of 2022. This item also includes the software and hardware maintenance payments for the Police Department interview room systems purchased from Axon (Taser). This system includes touch panels to control the recording in each interview room and the camera systems themselves. Attachments: 1.Axon invoice Council Packet Page Number 105 of 303 G3, Attachment 1 Council Packet Page Number 106 of 303 G3, Attachment 1 Council Packet Page Number 107 of 303 G3, Attachment 1 Council Packet Page Number 108 of 303 G3, Attachment 1 Council Packet Page Number 109 of 303 G3, Attachment 1 Council Packet Page Number 110 of 303 G3, Attachment 1 Council Packet Page Number 111 of 303 G3, Attachment 1 Council Packet Page Number 112 of 303 G3, Attachment 1 Council Packet Page Number 113 of 303 G3, Attachment 1 Council Packet Page Number 114 of 303 G3, Attachment 1 Council Packet Page Number 115 of 303 G3, Attachment 1 Council Packet Page Number 116 of 303 G3, Attachment 1 Council Packet Page Number 117 of 303 G3, Attachment 1 Council Packet Page Number 118 of 303 G3, Attachment 1 Council Packet Page Number 119 of 303 G4 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Darrow, Assistant City Manager / Director of Human Resources PRESENTER:Mike Darrow, Assistant City Manager / Director of Human Resources AGENDA ITEM: 2022 Collective Bargaining Agreements a. AFSCME b. MCSA c.MSA Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The existing union contracts for AFSCME, MCSA and MSA expired on December 31, 2021; and staff recommends the City Council approve a new one (1) year collective bargaining agreement for 2022. Recommended Action: a. Motion to approve the 2022 Collective Bargaining Agreements between the City of Maplewood and AFSCME and authorize the Mayor and City Manager to execute the contract on behalf of the City. b. Motion to approve the 2022 Collective Bargaining Agreements between the City of Maplewood and MCSA and authorize the Mayor and City Manager to execute the contract on behalf of the City. c. Motion to approve the 2022 Collective Bargaining Agreements between the City of Maplewood and MSA and authorize the Mayor and City Manager to execute the contract on behalf of the City. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $231,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: na Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The proposed 2022 contract meets strategic priorities. Council Packet Page Number 120 of 303 G4 Background: On April 11, 2022, the City Council met in closed session to discuss strategy and to provide direction. City Council discussed the impacts of these contracts against the overall goals of the City of Maplewood. These include: The proposed contract is in alignment with direction given from City Council in previous closed sessions. Internal equity. Any adjustments to wages should emphasize one-time, non-base pay adjustments and begin to establish an internal compensation pattern. Employer’s ability to pay. Compensation and benefits do not compromise the fiscal health of the City and fit within the parameters of the revenue generated from the City’s tax levy; as well as budgeted expenditures approved in the 2022 budget. Valuing City employees and other economic factors. Compensation and benefits are competitive in the market which has and will continue to favorably position the City to retain and recruit employees. Compensation/Wages. A 3% wage adjustment The estimated cost of the three bargaining agreements is: AFSCME $135,000 MCSA $ 70,000 MSA $ 26,000 Attachments: 1. Redline Draft of the 2022 Collective Bargaining Agreement with AFSCME 2. Redline Draft of the 2022 Collective Bargaining Agreement with MCSA 3. Redline Draft of the 2022 Collective Bargaining Agreement with MSA Council Packet Page Number 121 of 303 G4, Attachment 1 20212022 LABOR AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND MINNESOTA A.F.S.C.M.E. COUNCIL NO. 5 LOCAL 2725 CLERICAL/TECHNICAL & MAINTENANCE UNITS Council Packet Page Number 122 of 303 G4, Attachment 1 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT .................................................................................... 3 ARTICLE 2: RECOGNITION .......................................................................................................... 3 ARTICLE 3: DEFINITIONS ............................................................................................................. 4 ARTICLE 4: UNION SECURITY ..................................................................................................... 5 ARTICLE 5: EMPLOYER SECURITY ............................................................................................ 6 ARTICLE 6: EMPLOYER AUTHORITY ......................................................................................... 6 ARTICLE 7: WORK SCHEDULES ................................................................................................. 7 ARTICLE 8: CALL BACK ................................................................................................................ 8 ARTICLE 9: STAND BY .................................................................................................................. 8 ARTICLE 10: MEAL AND REST PERIODS ................................................................................... 9 ARTICLE 11: OVERTIME ............................................................................................................... 9 ARTICLE 12: PROBATIONARY PERIODS ................................................................................. 10 ARTICLE 13: SENIORITY ............................................................................................................ 11 ARTICLE 14: JOB POSTING ....................................................................................................... 12 ARTICLE 15: DISCIPLINE............................................................................................................ 12 ARTICLE 16: GRIEVANCE PROCEDURE/ARBITRATION ........................................................ 12 ARTICLE 17: VACATION / ANNUAL LEAVE .............................................................................. 14 ARTICLE 18: HOLIDAYS ............................................................................................................. 14 ARTICLE 19: SICK LEAVE........................................................................................................... 15 ARTICLE 20: LEAVES OF ABSENCE ......................................................................................... 16 ARTICLE 22: INJURY ON DUTY ................................................................................................. 18 ARTICLE 23: INSURANCE .......................................................................................................... 19 ARTICLE 24: UNIFORMS ................................................................................................ ............ 21 ARTICLE 25: TRAVEL AND MEAL ALLOWANCE ...................................................................... 21 ARTICLE 26: PERSONNEL FILES .............................................................................................. 22 ARTICLE 27: NONDISCRIMINATION ......................................................................................... 22 ARTICLE 28: LEGAL DEFENSE .................................................................................................. 22 ARTICLE 29: REQUIRED LICENSES ......................................................................................... 22 ARTICLE 30: SAFETY .................................................................................................................. 22 ARTICLE 31: LEADPERSON ....................................................................................................... 23 ARTICLE 32: TOOLS ................................................................................................................... 23 ARTICLE 33: EDUCATION .......................................................................................................... 23 ARTICLE 34: RESERVED ............................................................................................................ 23 ARTICLE 35: WAGE SCHEDULE ................................................................................................ 23 ARTICLE 36: WAIVER ................................................................................................................. 24 ARTICLE 37: SAVINGS CLAUSE ................................................................................................ 25 ARTICLE 38: DURATION ............................................................................................................. 25 APPENDIX A.................................................................................. Error! Bookmark not defined. APPENDIX B................................................................................................................................. 26 APPENDIX C ................................................................................................................................ 27 Council Packet Page Number 123 of 303 G4, Attachment 1 ARTICLE 1: PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Maplewood, hereinafter called EMPLOYER, Local 2725, and Council 5, American Federation of State, County and Municipal Employees, AFL-CIO hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2: RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative under Minnesota Statutes, Section 179.71 Subd. 3 as an appropriate bargaining unit consisting of the following job classifications: Accountant Accounting Technician Administrative Assistant Building Inspector Building Inspector Apprentice Building Maintenance Worker Business Licensing Specialist Civil Engineer I Civil Engineer II Communications Coordinator Community Service Officer (CSO) Crew Chief – Mechanic Crew Chief – Sanitary Sewer Crew Chief – Storm Sewer Crew Chief – Street Maintenance Crew Chief—Park Maintenance Customer Service Associate Customer Service Representative Communications Coordinator Deputy City Clerk Digital Communications Specialist Engineering Technician Environmental Health Official Council Packet Page Number 124 of 303 G4, Attachment 1 Environmental Planner Neighborhood Preservation Specialist Facility Technician Heavy Equipment Mechanic Licensing Specialist Maintenance Worker Office Specialist Planner Police Records Specialist Property Evidence Technician Recreational Program Coordinator Senior Engineering Technician Senior Service Center Representative Vehicle Equipment Maintenance Technician 2.2 In the event the Employer and the Union are unable to agree upon the inclusion or exclusion of a new or modified job classification, the issue shall be submitted to the Bureau of Mediation Services for determination. 2.3 All temporary employees who work for less than six (6) months out of any twelve (12) consecutive month period are excluded from this contract. ARTICLE 3: DEFINITIONS 3.1 UNION - Local 2725, Council 5 American Federation of State, County, and Municipal Employees. 3.2 EMPLOYER - The City of Maplewood. 3.3 UNION MEMBER - A member of Local 2725, Council 5 of the American Federation of State, County, and Municipal Employees employed by the City of Maplewood as set forth in Article 2 of this AGREEMENT. 3.4 EMPLOYEE - A member of the exclusively recognized bargaining unit as set forth in Article 2 of this AGREEMENT. 3.5 REGULAR PAY RATE - The employee's normal hourly pay rate. 3.6 SENIORITY - Employee's length of continuous service with the EMPLOYER. 3.7 SEVERANCE PAY - Payment made to an employee upon termination of employment as provided in Article 21. 3.8 CALL BACK - Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of, or early report to, an assigned shift is not a call back. 3.9 STRIKE - Concerted action in failing to report for duty the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, Council Packet Page Number 125 of 303 G4, Attachment 1 faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions, compensation, rights, privileges or obligations of employment. 3.10 GRIEVANCE - A dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 3.11 FMLA - The Family Medical Leave Act - See Article 20.5 3.12 EXEMPT - Not covered by the federal and state Fair Labor Standards Acts overtime requirements. 3.13 NON-EXEMPT - Covered by the federal and state Fair Labor Standards Acts overtime requirements. ARTICLE 4: UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 4.1 Fair Share Fees - Deduct fair share fees in accordance with Minnesota Statutes, Section 179A.06, Subd. 3. 4.2 Union Dues - Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing such deduction. Remit such deduction with an itemized statement to the appropriate designated officer of the UNION within ten days following said deduction. 4.3 Bulletin Board - The EMPLOYER agrees to provide and maintain one bulletin board for display of UNION notices and bulletins at each of the following facilities/areas: 1. City Hall 3. Police Department 4. 1902 Building 2. Park Maintenance Building 6. 4.4 Union Stewards - The UNION may designate employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. The EMPLOYER agrees to afford reasonable time off to those elected officials or appointed representatives of the exclusive representative for the purpose of conducting the duties of the UNION and agrees to provide for reasonable leaves of absence, without pay, to elected or appointed officials of the UNION as provided by State Statute. 4.5 Hold Harmless - The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. 4.6 Seniority List - The EMPLOYER will normally notify the UNION of the names and job titles of new hires within two weeks of start date. On a quarterly basis, the EMPLOYER will notify the UNION of terminations from the unit. Council Packet Page Number 126 of 303 G4, Attachment 1 ARTICLE 5: EMPLOYER SECURITY 5.1 No Strike - The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow down, other interruption of, or interference with the normal functions of the EMPLOYER. 5.2 Termination of Strikers - Employees who engage in an unlawful strike may have their appointment terminated by the EMPLOYER effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. 5.3 Unexcused Absence During Strike - Employees who are absent from any portion of their work assignment without permission, or who abstains wholly or in part from the full performance of their duties without permission from the EMPLOYER on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. 5.4 Reemployment of Strikers - Employees who knowingly and unlawfully strike and whose employment has been terminated for such action may, subsequent to such violation, be appointed or re-appointed or employed or re-employed, but the employees shall be on probation for two (2) years with respect to tenure of employment, or contract of employment, as they may have theretofore been entitled. 5.5 No Strike Pay - Employees shall not be entitled to any daily pay, wages, or per diem for the day(s) in which they engaged in a strike. ARTICLE 6: EMPLOYER AUTHORITY 6.1 The Employer retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this agreement. 6.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. 6.3 Subcontracting - Nothing in this Agreement shall prohibit or restrict the right of the Employer from subcontracting out work performed by employees covered by this Agreement or likewise shall prohibit or restrict any other right as set forth in 6.1 herein. Except when the Employer has determined there is an emergency or other urgent matter, the Employer will notify the Union at least thirty (30) days prior to subcontracting out work usually performed by employees represented by this bargaining unit, if such subcontracting may require a reduction in the bargaining unit work force. No regular full- time employee in this bargaining unit will be laid off solely as a result of the Employer Council Packet Page Number 127 of 303 G4, Attachment 1 subcontracting out work required by the Employer, to be performed by regular full-time members of this bargaining unit pursuant to this agreement. ARTICLE 7: WORK SCHEDULES 7.1 Normal Workday/Workweek - The sole authority in work schedules is the EMPLOYER. The normal workday for an employee shall be eight (8) hours. Normal office hours are 8:00 a.m. to 5:00 p.m.; however, mutually convenient flexible schedules can be arranged within departments. The normal workweek shall be forty (40) hours Monday through Friday. 7.2 Regular Shifts - Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or work week. The EMPLOYER will give advance notice to the employees affected by the establishment of workdays different from the employee's normal eight (8) hour workday. 7.3 Unusual Work Circumstances - In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, all employees have an obligation to work overtime or call backs if requested unless unusual circumstances prevent them from so working. When employees are so notified to report at a time other than their normal scheduled reporting time due to such unusual circumstances, they shall be paid for a total thirty (30) minute arrival time. 7.4 Saturday/Sunday Workweeks - Service to the public may require the establishment of regular workweeks that schedule work on Saturdays and/or Sundays. 7.5 Permanent Schedule Changes - Any permanent changes in the work schedule should be preceded with at least a two (2) week notice to the affected employees. 7.6 Out-of-Class Assignment - Any employee working an out-of-class assignment for four (4) hours or more shall be paid at the higher job classification at the starting rate, but in no case shall the employee receive less than $1.00 per hour additional. For the purposes of this Article, an out-of-class assignment is defined as an assignment of an employee to perform the significant duties and responsibilities of a position different from the employee's regular position, and which is in a higher classification within the bargaining unit. Also for purposes of this Article, employees will be paid at the higher rate only for the hours worked at the higher rate. 7.7 Upon agreement between an employee, union representative, and the department head, the City may allow employees to perform work normally associated with another position for a limited period of time (not to exceed 120 hours in a year) for purposes of furthering the employee’s development or providing variety to the job. This should be temporary in nature and must be approved in advance by both the department head and Human Resource Department. If both the employee and department head agree that this is for the employee’s benefit and is not detrimental to the City, the “out-of-class” language and Council Packet Page Number 128 of 303 G4, Attachment 1 pay requirements of the contract will not apply. 7.8 Flexible Scheduling - Non-exempt employees, who normally work eight (8) hour shifts, will be paid one and one-half (1-1/2) times the employee’s regular pay rate for all hours worked in excess of eight (8) hours, when required to work more than eight (8) hours. Changes of shift do not qualify an employee for overtime under this article. Non-exempt employees who normally work shifts of longer than eight (8) hours will be paid one and one half (1-1/2) times the employee’s regular pay rate for all hours in excess of the normal shift length. Exempt employees who work over 40 hours per workweek will be paid straight time for all hours worked. Schedule changes made by the supervisor shall be posted for fourteen (14) days prior to the effective date. At the employee's request, employees may work a shorter shift than that normally required and may make up the time on another shift, upon approval of their supervisor. When employees avail themselves of this approved flexible scheduling, they will not be eligible for overtime for the longer shift. Under no circumstances will an employee be allowed to work more than forty (40) hours in a given week due to selecting this option, if they would not have been eligible to do so prior to selecting it. Anytime an employee (who is on vacation and sick leave) is ill or injured and misses a shift of other than eight (8) hours, they will be required to use sick leave equal to the hours for which they were scheduled. (If the shift was ten (10) hours, and they miss the entire shift, they will be required to use ten (10) hours of sick leave.) If on annual leave, the employee will use annual leave in accordance with the annual leave policy. 7.9 Premium Pay – Non-exempt employees who are required to come in before their normal work day start time for EMPLOYER shall be paid one and one half (1½) times their regular rate for their time before the start of their regularly scheduled shift. For snow plowing events, if its determined that an employee be relieved of duty during their normally regularly scheduled shift and returns later to complete the remainder of the shift, those hours worked at the return of the shift shall be paid at one and one-half (1- 1/2) times the employees regular pay rate. ARTICLE 8: CALL BACK Non-exempt employees called in for work by the EMPLOYER at a time other than their normal scheduled shift will be compensated for a minimum of three (3) hours pay at one and one-half (1-1/2) times the employee's regular pay rate. Exempt employees will receive a minimum of two hours pay at straight time. If the call-in or call- back is an extension to the regular shift, then the minimum hours provision of this clause will not apply. ARTICLE 9: STAND BY 9.1 A non-exempt employee shall receive a minimum pay equal to three (3) hours of overtime for each Saturday, Sunday or holiday said employee is required by the Council Packet Page Number 129 of 303 G4, Attachment 1 EMPLOYER to be immediately available for work. Exempt employees are not eligible for standby pay. Non-exempt employees who are placed on call will be paid two (2) hours (at straight time at overtime rate) for each weekday they are required by the EMPLOYER to be immediately available for work. (A weekday is Monday through Friday, excluding holidays.) The rate of pay to be used for calculations of straight time or overtime for employees in the Maintenance Worker title (in this situation) will be Step 8 of the Maintenance Worker salary range. Any employee whose normal hourly wage is higher than Step 8 of the Maintenance Worker salary range will receive payment for any unused comp time at year-end at the rate of Step 8 of Maintenance Worker for the entire balance. Immediately available for work means to be able to respond to a callback within 30 minutes. Employees who will not be able to respond within that timeframe will not be eligible for callback pay. 9.2 The Facility Technician assigned to the Community Center will receive one hour of overtime each week provided that he/she wears a pager and responds to Community Center maintenance calls after hours and on days off. The employee will be eligible for callback pay when required to come in to work as provided in Article 8 but will not be eligible for callback pay for phone calls. ARTICLE 10: MEAL AND REST PERIODS An employee may take either one-half (1/2) hour or one (1) hour meal period (without pay) and two (2) fifteen (15) minute rest periods (with pay) during a normal work day at times determined by the EMPLOYER. An employee who works beyond the normal workday shall be granted a one-half (1/2) hour unpaid break after five (5) consecutive hours of work. Rest periods shall be taken at the site of working operations at the time of said periods, unless otherwise determined by the EMPLOYER. The length of the meal period will vary depending on department and job title. The normal meal period for clerical and technical employees is one hour. The normal meal period for public works and park maintenance employees is thirty (30) minutes. Exceptions can be made with approval of the immediate supervisor. ARTICLE 11: OVERTIME 11.1 Daily/Weekly Overtime - For non-exempt employees, hours worked in excess of eight (8) hours within an assigned work day or more than forty (40) hours within an assigned work week will be compensated at one and one-half (1-1/2) times the employee's regular pay rate, unless the shift length is greater than eight (8) hours. In that case, overtime eligibility begins after the regular shift is exceeded. (See Article 7--Work Schedules.) 11.2 Holidays Worked - Hours worked by non-exempt employees on holidays, except Thanksgiving, Christmas, and New Years, will be compensated for at one and one-half (1-1/2) times the employee's regular pay rate in addition to the compensation provided in the wage schedule. Hours worked by non-exempt employees on the holidays of Thanksgiving, Christmas, and New Years will be compensated for at two (2) times the employee's regular pay rate in addition to the compensation provided in the wage schedule. Holidays worked by exempt employees will be paid at straight time. Council Packet Page Number 130 of 303 G4, Attachment 1 11.3 Equal Distribution - Overtime will be distributed as equally as practicable. 11.4 Overtime Refused - Overtime refused by employees will, for record purposes under Section 11.3, be considered as unpaid overtime worked. 11.5 No Duplication of Overtime - For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 11.6 Computing Overtime - All paid leave time shall be considered time worked for the purpose of computing overtime. 11.7 The City will allow employees the option of accruing compensatory time in lieu of overtime pay under the following conditions: Compensatory time will not be allowed where the overtime could have been anticipated in advance and have simply been a schedule change with two weeks’ notice; Compensatory time is not an option for positions that have to be back-filled with another employee to keep reasonable staffing levels; and Any compensatory time accrued will be capped at eighty (80) hours per year and will be cashed out at the end of the year, if not used, prior to any annual adjustment. Overtime worked in excess of the eighty- (80) hour cap will be paid during the same pay period it is earned. ARTICLE 12: PROBATIONARY PERIODS 12.1 Probationary Period - New Employees - All newly hired or rehired employees will serve a nine (9) month twelve (12) month probationary period. This probationary period may be extended at the discretion of the Employer for no more than ninety (90) days. The employee shall be notified of any extensions and the reasons for the extension prior to the end of the initial probationary period. At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 12.2 Employees who previously worked for the Employer and left employment but have not been away from employment with the City of Maplewood more than one (1) year will serve a ninety (90) day probation period. This provision is only available to employees who have already worked in the same job classification for which they are being rehired at least one (1) year and who have successfully completed a probation period in the same job classification. 12.3 Probationary Period - New Classification - Effective May 5, 1999, all employees promoted or transferred will serve a six (6) month probationary period in any job classification in which the employee has not served a probationary period. After the first three (3) months of this probationary period the newly transferred or promoted employee shall receive a written performance evaluation from their supervisor with written input from the employee. At any time during the probationary period a promoted or transferred employee may be demoted or transferred to the employee's previous Council Packet Page Number 131 of 303 G4, Attachment 1 position at the sole discretion of the EMPLOYER. ARTICLE 13: SENIORITY 13.1 Determining Criterion - Seniority will be the determining criterion for transfers, newly created positions and promotions only when all other qualification factors are equal. 13.2 Layoff - In the event it becomes necessary to lay off employees for any reason, employees within a given job classification shall be laid off in inverse order of their seniority in the following order: a. Probationary part-time employees b. Probationary full-time employees c. Regular (part-time and full-time) employees 13.3 Bumping - In the event of layoffs, employees may exercise their seniority rights to a job class of equal or lower pay of the least senior employee within the bargaining unit. To bump, the employee must meet the knowledge, skills, abilities and minimum qualifications, and pass normal required tests. In the event of layoffs, employees may exercise bumping rights as follows: the Formatted: Font: (Default) Arial position to be eliminated shall bump the last senior employee in the same class and the same shift only. In all cases of bumping, the employee exercising bumping rights must have greater seniority in the class into which the employee is bumping than the employee who is to be bumped. Any employee who demotes as part of the layoff procedure shall retain their current rate of pay or the top of the pay range of the class to which they demote, whichever is less. 13.4 Recall - Employees shall be recalled from layoff according to seniority. No new employee shall be hired for a job classification for which a layoff has occurred until all employees on layoff status within that job classification have been given ample opportunity to return to work within eighteen (18) months of said layoff. The City will notify employees on layoff to return to work by registered mail at that employee's last recorded address. The employee must return to work within three (3) weeks of receipt of this notice in order to be eligible for re-employment. 13.5 Promotion Outside Bargaining Unit - Employees promoted outside the bargaining unit shall maintain their seniority in the unit for thirty (30) days. 13.6 Seniority Grievance - Disagreements between the EMPLOYER and employee relative to the use of seniority in promotions, transfers, and newly created positions is a proper subject for the grievance procedure outlined in Article 16 of this AGREEMENT. 13.7 Continuous Service - For purposes of seniority, an employee's continuous service record shall be broken by voluntary resignation, discharge for just cause or retirement. 13.8 Voluntary Transfer - If employees voluntarily transfer within the bargaining unit, they will go to the bottom of the department seniority list, except that the bargaining unit seniority will take effect in case of layoff. Council Packet Page Number 132 of 303 G4, Attachment 1 ARTICLE 14: JOB POSTING 14.1 Promotion From Within - The EMPLOYER and the UNION agree that permanent job vacancies or newly created job classifications within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: a. have the necessary qualifications to meet the standards of the job vacancy; and b. have the ability to perform the duties and responsibilities the job vacancy. 14.2 Promotional Probation - Employees filling a higher job class based on the provisions of this Article shall be subject to the conditions of Article 12--Probationary Periods. 14.3 Selection Decision - The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. It is the intent of the parties, the Employer and the Union, to attract the most qualified candidates for city service. Should the Employer look to fill any vacancies in the classes of “Maintenance Worker” or “Maintenance Trainee,” the Employer will make every reasonable effort to fill said vacancies at the “Maintenance Worker” class. However, the city is not precluded from hiring a Maintenance Trainee when warranted by market conditions, budgetary limitations, or other economic factors. 14.4 Job Posting - Job vacancies within the designated bargaining unit will be posted for ten (10) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 15: DISCIPLINE The EMPLOYER will discipline employees only for just cause. ARTICLE 16: GRIEVANCE PROCEDURE/ARBITRATION 16.1 Processing of a Grievance - It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYER duties and responsibilities. The aggrieved EMPLOYEE and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the EMPLOYEE and the UNION representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. The designated supervisor shall schedule an approved absence within five (5) workdays after the request for absence. 16.2 Procedure - Any grievance or dispute between the parties relative to the application, meaning or interpretation of this AGREEMENT shall be settled in the following manner: Council Packet Page Number 133 of 303 G4, Attachment 1 Step 1. The UNION steward, with or without the employee, shall take up the grievance or dispute with the employee's immediate supervisor within twenty-one (21) calendar days after such alleged violation has occurred. The supervisor shall attempt to adjust the matter and shall respond to the steward within seven (7) calendar days. Step 2. If the grievance has not been settled in accordance with Step 1, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested, by the UNION steward or their designate to the proper department head within seven (7) calendar days after the supervisor's response is due. The department head or their designate will respond to the UNION steward in writing within seven (7) calendar days. Step 3. If the grievance has not been settled in accordance with Step 2, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested by the UNION steward or their designate and UNION business representative to the City Manager within seven (7) calendar days after the department head's response is due. The City Manager or their designate will respond to the UNION steward in writing within seven (7) calendar days. Step 4. If the grievance is still unsettled in accordance with Step 3, the UNION may, within fourteen (14) calendar days after the City Manager's reply is due, give notice of its intention to submit the issue to arbitration by giving written notice, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated and the remedy requested, to the other party. The arbitration proceeding shall be conducted by an arbitrator to be selected by the EMPLOYER and the UNION within seven (7) calendar days after the UNION requests such action. If the parties fail to select an arbitrator, the State Bureau of Mediation Services will be requested by either or both parties to provide a panel of five arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from the panel. The UNION shall strike the first name, the other party shall strike one (1) name, the process will be repeated, and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding on the parties, and the arbitrator shall be requested to issue his decision within thirty (30) calendar days after the conclusion of testimony and argument. Expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION. However, each party shall be responsible for compensation of its own representatives and outside witnesses. If either party desires a verbatim record of the proceedings, it may cause such record to be made, providing it pays for the record and makes copies available at a reasonable cost to the other party and to the arbitrator. 16.3 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER Council Packet Page Number 134 of 303 G4, Attachment 1 and the UNION without prejudice to either party. 16.4 Arbitrator's Authority - a. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not submitted. b. The arbitrator shall be without power to make decisions contrary to, inconsistent with, modifying, or varying in any way, the application of laws. ARTICLE 17: VACATION / ANNUAL LEAVE 17.1 Vacation Schedule – Employees who work full-time and were hired prior to May 5, 2001 shall earn monthly paid vacation leave as per the following schedule: 1 - 4 years of service -- 10 working days per year 5 - 11 years of service -- 15 working days per year 12 - 20 years of service -- 20 working days per year After 20 years of service and thereafter -- 25 working days per year Part-time employees hired before May 5, 2001 who regularly work (and are on payroll at) 20 or more hours per week shall accrue vacation on a prorated basis. Employees hired prior to January 1, 2003 at 15 –19 hours per week will be grandfathered in for eligibility to pro-rated vacation or annual leave. 17.2 Maximum Vacation Accumulation - Employees will be allowed to carry over a maximum of one and one-half (1-1/2) times his/her annual accrual rate into each successive year. (Part-time employee carryover is pro-rated based on hours worked.) 17.3 The EMPLOYER and UNION agree to incorporate the Annual Leave Program as adopted by the City Council on February 12, 2001 and revised on September 23, 2002. (See addendum) 17.4 Provisions 17.1 through 17.3 do not apply to employees who select the annual leave program. ARTICLE 18: HOLIDAYS 18.1 Holidays Observed - Full-time employees shall be compensated for a full eight (8) hour day if employed at the time of any of the following holidays (prorated for part-time employees who work (and are on payroll) at twenty (20) or more hours per week): DATE HOLIDAY January 1 New Years Day Third Monday in January Martin Luther King's Birthday Third Monday in February President's Day Council Packet Page Number 135 of 303 G4, Attachment 1 Last Monday in May Memorial Day June 19Juneteenth July 4 Independence Day First Monday in September Labor Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day Fourth Friday in November Day after Thanksgiving December 25 Christmas Day When a holiday falls on a Saturday or Sunday, the City shall designate the preceding Friday or following Monday as the "observed" holiday for City operations/facilities that are closed on holidays. Overtime for working on a holiday, as provided above, shall be for hours worked on the "actual" holiday as opposed to the "observed" holiday. 18.2 Personal Holidays - Full-time employees shall also receive twenty (20) hours of personal holidays per year (prorated for part-time employees who are on payroll at twenty (20) or more hours per week. The date of such personal holiday shall be approved by the EMPLOYER. 18.3 Employees hired prior to January 1, 2003 into positions that are 15-19 hours per week who remain continuously in such positions will be eligible for pro-rated holiday benefits in the same manner as they had been before that date. ARTICLE 19: SICK LEAVE 19.1 Use of Sick Leave - Full-time employees hired prior to May 5, 2001, shall accumulate sick leave at a rate of one and one-quarter (1-1/4) days per month (prorated for part-time employees who regularly work, and are on payroll at, 20 or more hours per week. Employees who work less than twenty (20) hours per week who are on the vacation and sick leave programs as of 12-31-02 will remain eligible for pro-rated sick leave as long as they remain continuously at fifteen (15) or more hours per week. Employees who are on annual leave do not accrue sick leave. Sick leave may be approved only for days when an employee would otherwise have been at their employment. It may be used, with the approval of the supervisor, in any of the following cases: a. when the employee cannot work because of the illness, injury, or disability of themselves, their children, spouse, parents, stepchildren or stepparents; b. for medical, dental, chiropractic or optical exams or treatment of the employee or the employee's children (appointments should be scheduled to minimize the disruption of the work day); c. when the employee's presence would jeopardize the health of other employees by exposing them to contagious disease. Employees shall notify the EMPLOYER at or before their normally scheduled starting time of any illness for which they wish to take sick leave. The employee must submit Council Packet Page Number 136 of 303 G4, Attachment 1 satisfactory proof of illness or injury by way of a doctor's certificate, if requested by the EMPLOYER. Those employees who misuse sick leave shall be subject to disciplinary action. Any action taken by the EMPLOYER under this Article shall be subject to the grievance procedure. Inappropriate patterned use of unscheduled sick leave is not the purpose of sick leave. Examples of patterned use include but are not limited to repeated one (1) and two (2) day absences associated with scheduled days off. Such patterns may be subject to discipline. 19.2 Sick Leave Conversion - Full-time and part-time employees hired after May 19, 1978 but before May 5, 2001 are provided, at said employee's discretion, the following sick leave conversion program in lieu of severance pay provided in Article 21. Said sick leave conversion program shall provide for the conversion of forty percent (40%) of the employee's annual earned and unused sick leave to vacation or deferred compensation after an employee has accumulated forty-five (45) days or more of sick leave as provided above. The conversion shall be made annually on January 1 at the employee's request. Conversion shall be based only on sick leave days earned and unused during the previous twelve (12) months. One-half (1/2) of the remaining annual earned and unused sick leave shall be retained as accumulated sick leave and one-half (1/2) shall be forfeited by the employee to the City at the time of conversion. The amount of sick leave earned and unused in the prior year that is eligible for conversion shall be prorated for part-time employees. 19.3 Conversion After Eight-Hundred (800) Hours - On December 31 of each year a full-time employee with eight-hundred (800) hours or more of accumulated sick leave shall be eligible to convert sick leave accumulated in the previous twelve (12) months to vacation or deferred compensation at the employee's current pay rate on the basis of two (2) hours of sick leave for one (1) hour of vacation or deferred compensation. Such conversion shall not exceed a total of forty-eight (48) hours of vacation and deferred compensation. The amount of sick leave earned and unused in the prior year which is eligible for conversion shall be pro-rated for part-time employees. 19.4 Article 19 does not apply to employees on annual leave except as provided in the Annual Leave Program (Current Sick Leave Balances—Deferred Sick Leave, and Severance Pay Sections). ARTICLE 20: LEAVES OF ABSENCE The EMPLOYER agrees to provide to full-time employees the following leaves of absence with reasonable written notice from the employee: 20.1 Military Leave - Military leave, with pay, for reserve training, not to exceed fifteen (15) working days per year, when ordered by the appropriate authorities. 20.2 Jury Duty Leave - Jury duty leave when ordered by the appropriate authorities. The EMPLOYER agrees to pay the difference between the employee's regular salary and jury duty pay if the jury duty pay is less than the employee's regular salary. If the jury is dismissed more than two (2) hours prior to the end of the employee's regular scheduled shift, the employee shall report to work. Employees who are scheduled to work evening Council Packet Page Number 137 of 303 G4, Attachment 1 or night shift will be changed to day shift for the period of time they are required to serve on jury duty. Employees must notify the City as soon as possible after receiving notification of their order to serve. 20.3 Educational Leave - Educational leaves with pay for work-related conferences and seminars which occur during regular working hours when attendance is approved by the EMPLOYER. The EMPLOYER further agrees to pay reasonable costs related to the above. 20.4 Funeral/Bereavement Leave - A maximum of three (3) days of funeral/bereavement leave with pay shall be extended to employees upon the death of a member of the immediate family of the employee or their spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers or sisters, sons-in-law or daughters-in-law). The maximum eligibility for funeral leave remains at 24 hours, regardless of shift length. This leave is pro-rated for part-time employees. 20.5 Parenting Leave - A. Employees who work twenty (20) or more hours per week and have been employed more than one (1) year are entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. The leave may not exceed twelve (12) weeks, and must begin not more than six (6) weeks after the birth or adoption of the child. B. Employees are not required to use sick leave during parental leave but may use sick leave at their option for any period of this leave they are unable to work due to medical reasons. In addition, sick leave of up to three (3) days for a normal delivery and four (4) days for a caesarean delivery may be requested by employees in order to take the expectant mother to the hospital for delivery and during the days immediately following the birth including bringing the mother and child home. Employees on annual leave will use annual leave in lieu of sick leave unless they are eligible for deferred sick leave. C. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain in effect during the leave. D. If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. Both leaves will run concurrently until eligibility for either leave expires. E. Seniority will continue to accrue during the twelve (12) week parental leave for eligible employees. Employees who have not completed their probationary period, and are therefore not covered under the law, may receive up to a maximum of two (2) weeks unpaid leave that is not adjusted for seniority with authorization of the employee’s supervisor and City Manager. F. Employees shall be eligible for FMLA in accordance with Federal Law. ARTICLE 21 (RESERVED) Council Packet Page Number 138 of 303 G4, Attachment 1 ARTICLE 22: INJURY ON DUTY Employees injured in or contracting illness from actual service and thereby rendered incapable of performing their duty shall receive no more than their regular take-home pay during the period of incapacity without loss of sick leave for a period not exceeding ninety (90) working days per injury subject to the following conditions: a) In order to receive the benefits of this section for a period exceeding seven (7) days said injury or illness must be determined to be eligible under worker's compensation. b) In order to be eligible for the benefits of this section for a period of seven (7) days or less, the Employer must determine that the injury is "on-the-job" in nature. c) In order to be eligible for the benefits of this section, a written report of such injury must be made within twenty-four (24) hours of said injury to the Employer. d) If an Employee takes advantage of this section, all salary related benefit income (such as worker's compensation, disability benefits, etc.) must be turned over to the Employer. e) Benefits of this section shall assure the Employee of their regular pay only and shall not include allowances for overtime or other pay. f) The recipient of the benefits of this section must submit proof that reasonable efforts have been made to secure all salary related injury benefits available. g) The Employer may require a reasonable number of physical examinations by the City's Physician at reasonable times at City expense. h) The City's Physician shall determine when the Employee is able to return to work. i) This section does not apply in the case of death of an Employee, on duty or otherwise. j) The base pay of an Employee will continue until the "on-the-job" status of an injury has been determined, if said injury appears to be "on-the-job." However, if it is found that the injury is not job related, the time off will be credited to sick leave, vacation time, compensatory time off or, if none of these are adequate, deducted from future pay of the Employee. a. In the event vacation time is used, upon the return to work of the Employee, fifty percent (50%) of future sick leave accrual may be transferred to vacation time, until such time as the accrued vacation time reaches the level it was before time off was credited to vacation time. k) Time available under this section shall not be considered as sick leave and shall not be included in accrued sick leave at the time of termination of employment. l) This section shall not be applicable if such job related injury is due to intentional negligence on the part of the Employee so injured. Council Packet Page Number 139 of 303 G4, Attachment 1 ARTICLE 23: INSURANCE 2019 Health Care Costs/ Contributions st 23.1 For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for either the Medica Elect/ or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i. The term actively participated shall be as determined by the Labor- Management Wellness Committee. b. $1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/ Plan or Medica Choice plan. c. $3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/ Plan or Medica Choice Plan. d. The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions every two weeks to each employee’s Health Reimbursement Account. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City’s contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e. As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee’s HRA. 23.2 For all employees hired on or after January 1, 2013, the following shall apply a. The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for the Medica Elect/ plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such Council Packet Page Number 140 of 303 G4, Attachment 1 contributions. The Employer shall contribute towards the cost for insurance as follows: i. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1. The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii. $1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii. $2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be $2800.00. b. The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee’s HRA. 23.4 Life Insurance - The EMPLOYER shall provide a life insurance policy with a benefit value of thirty-five thousand dollars ($35,000) for all full-time employees. 23.5 Long-Term Disability Insurance - The Employer will provide Long-Term Disability Insurance with the cost of such being fully paid by the EMPLOYER for full-time employees and regular part-time employees who work (and are on payroll) at 20 or more hours per week. Such Long-Term Disability Insurance shall be coordinated with other benefits provided in this contract. Employees are not eligible for vacation, sick leave and annual leave accrual while receiving Long-Term Disability payments except for hours on payroll using accrued leave. Employees who were hired into positions at 15-19 hours per week before 1-1-03 and remain continuously at 15 or more hours per week will be eligible for this benefit on a pro-rated basis as they were prior to 1-1-03. 23.6 Short-Term Disability Insurance – The EMPLOYER agrees to provide optional short- term disability insurance coverage for all regular employees who work 20 or more hours per week. Employees may elect this optional coverage at the Employee’s cost . 23.7 If and when AFSCME is ready to negotiate a Retiree Health Savings Plan, the City will schedule a meeting to begin the process. 23.8 Employees will be eligible to elect coverage in the City’s optional Long-term care benefit at the employees cost, if they meet the criteria established in the plan. Council Packet Page Number 141 of 303 G4, Attachment 1 ARTICLE 24: UNIFORMS Employees in Building, Street, Park, Utility and Vehicle Maintenance shall be provided with uniforms maintained by the EMPLOYER. The EMPLOYER will provide uniforms for CSO and CSO/Paramedic positions. Lifeguard staff will be provided with three (3) sets of t-shirts and shorts annually. Engineering Techs and Building Inspectors who regularly work in the field shall be reimbursed up to one hundred fifty dollars ($150.00) towards the cost of appropriate outerwear upon production of proper documentation of such expenses. All other regular part- time Park and Recreation employees will be provided with three (3) shirts on an annual basis. One (1) set of appropriate outerwear will be provided for Park, Utility, and Street Maintenance Workers, the Mechanics, Engineer Technicians, Building Inspectors, Code Enforcement Officers, and the Environmental Health Officer. This outerwear is not to be used outside of City work and will normally be kept on City premises. No additional outerwear will be provided unless the outerwear was obviously ruined at work. The EMPLOYER agrees to pay up to $300 toward the replacement and maintenance of safety- toed boots annually for those employees required by the EMPLOYER to wear them. ARTICLE 25: TRAVEL AND MEAL ALLOWANCE 25.1 Mileage - The EMPLOYER agrees to pay the City-approved rate (which is tied to the IRS-approved rate) to employees as requested by the EMPLOYER to use their private vehicle for official City business. An additional five dollars ($5) per day shall be paid for required use of an employee's car on a public works construction project. If a City fleet vehicle is available, it shall be offered to the employee, but if one is not available, then Employees shall not reasonably decline to use their vehicles on and/or to construction sites when requested. 25.2 Meals - A. If employees are required to travel outside of the area in performance of their duties as a City employee, they will receive reimbursement of expenses for meals, lodging and necessary expenses incurred. However, the City will not reimburse employees for meals connected with training held within Maplewood City limits, unless meals are provided as part of the training. Reimbursement for travel expenses will be allowed at coach rates for air travel. B. For in state training approved by the City Manager, the Employer will pay for the conference fees, transportation costs and reasonable costs for meals and lodging for full-time employees. C. Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. Per diem meal and incidental expenses as set forth in the annual General Services Administration Meals and Incidentals Expenses Table located on the internet at www.gsa.gov/mie will be allowed without receipts being required. Seventy five percent of the per diem is allowed for travel days as set forth in that table. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be made in the amounts as set forth in that table. Council Packet Page Number 142 of 303 G4, Attachment 1 Also, if a meal is provided as part of the training, seminar, conference or other event being attended, an appropriate deduction shall also be made for that meal. Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. ARTICLE 26: PERSONNEL FILES A copy of any material to be placed in an employee's personnel file during the term of this AGREEMENT shall be provided to said employee. All disciplinary action material more than three (3) years old will not be used in further disciplinary actions. The EMPLOYER will remove past discipline from the employee’s personnel file if there has been no further discipline within the past five (5) years. ARTICLE 27: NONDISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE 28: LEGAL DEFENSE 28.1 No Legal Defense - Employees involved in litigation because of negligence, ignorance of laws, non-observance of laws, or as a result of employee judgmental decision outside the scope of their employment may not receive legal defense by the City. 28.2 Reimbursement for Legal Defense - Any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of their employment, when such act is performed in good faith and under direct order of their supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE 29: REQUIRED LICENSES The City agrees to reimburse employees for job related required licenses or certifications and renewal of same, except driver licenses. ARTICLE 30: SAFETY 30.1 Joint Safety – The Employer and the Bargaining Group agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. 30.2 Safety Committee – The Bargaining Group shall designate an employee and at least one alternate to serve on the City Labor Management Safety Committee. Council Packet Page Number 143 of 303 G4, Attachment 1 ARTICLE 31: LEADPERSON Lead persons shall receive a pay differential according to the Wage Schedule in Appendix C for that period of time that they are assigned the duties of any crew chief position or that of building Maintenance Supervisor by the appropriate department head or designated supervisor. ARTICLE 32: TOOLS Those employees classified as mechanics (Mechanic Crew Chief, Heavy Equipment Mechanic and VEM Technician) shall be paid an annual tool allowance of up to $600 effective 1-1-2021 and thereafter on the condition that employees provide receipts and they are reimbursed based on the receipts. Said mechanics agree to provide, at no expense to the City, all basic tools (including metric) necessary for the performance of their jobs, excluding special tools. The City will provide all special tools required to perform the duties of the job. The annual tool allowance will be pro-rated in the first and last year of employment based on percentage of the year worked. In addition, the supervisor must approve all tool reimbursements allowed by this provision in an employee’s last year of service with the City. ARTICLE 33: EDUCATION When funds are available as determined by the Department head, the EMPLOYER agrees to pay fifty percent (50%) of the cost of tuition, books and unique software required specifically for the class ( as opposed to general software such as “Microsoft Word©”), upon successful completion with a “C” grade or better, seventy-five (75%) reimbursement upon completion with a “B” grade or better and eighty five percent (85%) reimbursement upon completion with an A grade, during the term of this AGREEMENT, on accredited course work at the vocational, undergraduate, or graduate college level which is determined by the EMPLOYER to be job related. All course work covered by this Article shall be during non-working hours. Part-Time Employees are eligible for this benefit on a prorated basis. The maximum reimbursement will be based on the per credit cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. Employees must reimburse the City on a pro-rata basis if they voluntarily leave employment or are terminated for cause within thirty six (36) months of reimbursement. ARTICLE 34: RESERVED ARTICLE 35: WAGE SCHEDULE 35.1 Wage Adjustment: Employees shall receive the following Wage Adjustment effective January 1, 2022 Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: A 3% increase in base pay 1.75" + Tab after: 2" + Indent at: 2" A one-time, non-base lump sum payment on July 1, 2021 equal to the greater of 2% of base pay on July 1, 2021; or $2,000.00. If the Employer agrees to any better general wage adjustment increases for any other bargaining groups in 2017-2018, then the City shall apply those same increases to this Council Packet Page Number 144 of 303 G4, Attachment 1 Agreement as well. 35.2 New Salary Ranges – New salary ranges are adopted with the 2001-2002 contract. Employees who had previously been at longevity steps that pay more than the new ranges will be able to retain their pay rates and will be eligible for cost-of-living increases. The new salary ranges have eight (8) steps. Movement within the range is based on a combination of time in position and performance. Employees will be eligible for step movement once per year on their anniversary date until they reach Step 8. If an employee received a performance rating that is below satisfactory (below good) on any of the major performance dimensions, their step movement will be delayed until such time as they have received two consecutive fully satisfactory performance reviews. Once a delayed increase is provided, the new eligibility date for pay increases for that employee will change to the date the delayed increase went into effect. Employees will normally be hired at Step 1 of the range. Exceptions can be approved by the City Manager. Employees who are promoted will move to a step which gives them an increase over their pre-promoted pay rate. In addition to the hourly rates provided in the Contract, $120 per month will be paid in deferred compensation to each full-time employee, beginning 01/01/13. Those with 10 years of service will receive an additional $5/month (to $125) Those with 15 years of service will receive an additional $10 (to $130) Those with 20 years of service will receive an additional $15 (to $135) Those with 25 years of service will receive an additional $20 (to $140) Deferred Compensation is pro-rated for part-time employees who work 20 hours per week or more (and for those who work 15-19 hours/week who were grand-fathered in on 1-1-03). Those who work less than 20 hours per week and who were hired 1-1-03 or after are not eligible for city-paid deferred compensation. All deferred comp payments set forth above shall only be paid if the Employee matches the contribution from the City. If the Employees’ contribute a lesser amount than set forth above, the Employer will match the lesser amount. 35.3 City shall provide a fully paid single annual membership to the Maplewood Community Center (MCC) and for those employees who request it, the City shall pay 50% and the employee shall pay 50% towards an annual family membership at the MCC. ARTICLE 36: WAIVER 36.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 36.2 The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in Council Packet Page Number 145 of 303 G4, Attachment 1 writing in this agreement for the stipulated duration of this agreement. 36.3 The Employer and the Collective Bargaining Group agree that the parties have now had the opportunity to fully negotiate the terms and conditions of employment as provided for pursuant to the Minnesota Public Employment Labor Relations Act. Thus, each voluntarily and unqualifiedly waives the right to meet and negotiate further during the term of this Agreement regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 37: SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision shall be renegotiated at the request of either party. ARTICLE 38: DURATION This AGREEMENT shall be effective January 1, 20221, and shall remain in full force and effect until the thirty-first (31st) day of December, 0221. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 2021. FOR THE CITY: FOR THE UNION: ___________________________________ ________________________________ Mayor Field Representative ___________________________________ ________________________________ City Manager Local President ___________________________________ ________________________________ Human Resource Department Negotiations Team Member ________________________________ Negotiations Team Member Council Packet Page Number 146 of 303 G4, Attachment 1 APPENDIX A A.F.S.C.M.E. January 1, 20221 – December 31, 20221 ( 30.0% increase) (will be updated by finance upon council approval) Step 1 2 3 4 5 6 7 8 Formatted Table Accountant 33.78 35.46 37.24 39.08 40.25 41.46 42.30 43.15 Accounting Technician 24.78 26.01 27.32 28.67 29.51 30.42 31.02 31.66 Administrative Assistant 23.96 25.15 26.40 27.74 28.57 29.43 30.00 30.60 Building Inspector 32.44 34.05 35.75 37.55 38.68 39.84 40.62 41.43 Building Inspector Apprentice 25.95 27.25 28.60 30.02 30.93 31.84 32.52 33.13 Building Maintenance Worker 21.57 22.66 23.76 24.95 25.71 26.48 27.01 27.53 Sr. Service Center Rep 22.11 23.20 24.38 25.60 26.34 27.13 27.70 28.24 Civil Engineer I 34.36 36.07 37.90 39.77 40.98 42.20 43.05 43.92 Civil Engineer II 37.81 39.70 41.69 43.78 45.09 46.42 47.35 48.29 Communications Coordinator 36.18 37.99 39.89 41.87 43.13 44.43 45.31 46.22 CSO 21.87 22.97 24.09 25.30 26.10 26.87 27.38 27.95 Customer Service Associate 13.47 14.15 14.84 15.61 16.05 16.54 16.88 17.21 Crime/Strategic Analyst Tech 28.59 30.01 31.52 33.09 34.09 35.11 35.82 36.53 Customer Service Rep, Senior 17.45 18.32 19.24 20.21 20.84 21.44 21.87 22.30 Digital Communication Specialist 22.52 23.64 24.83 26.07 26.85 27.64 28.20 28.77 Formatted Table Engineering Technician 25.86 27.19 28.55 29.97 30.87 31.78 32.44 33.05 Engineering Technician, Sr 32.09 33.66 35.35 37.12 38.23 39.39 40.18 40.98 Environmental/City Code Specialist 25.95 27.25 28.60 30.02 30.93 31.84 32.52 33.13 Environmental Health Official 32.74 34.37 36.09 37.90 39.03 40.20 41.00 41.82 Environmental Planner 37.97 39.88 41.87 43.97 45.29 46.65 47.58 48.56 Facility Technician 22.52 23.64 24.83 26.07 26.85 27.64 28.20 28.77 Heavy Equipment Mechanic 25.68 26.95 28.28 29.73 30.61 31.55 32.17 32.82 Lead Custodian 22.52 23.64 24.83 26.07 26.85 27.64 28.20 28.77 Lead Licensing Specialist 27.53 28.90 30.37 31.85 32.87 33.84 34.50 35.20 Maintenance Worker 25.05 26.29 27.60 29.02 29.87 30.76 31.37 32.01 32.07 32.65 Maintenance Trainee 22.76 23.86 0.00 0.00 0.00 0.00 0.00 0.00 Mechanic Crew Chief 28.23 29.65 31.14 32.70 33.66 34.67 35.36 36.07 Office/Licensing/PD Records Spec. 22.11 23.20 24.38 25.60 26.34 27.13 27.70 28.24 Park Maintenance Crew Chief 27.53 28.93 30.37 31.85 32.87 33.83 34.50 35.20 Planner33.02 34.69 36.43 38.23 39.39 40.57 41.39 42.23 Property Room Technicians 22.52 23.64 24.83 26.07 26.85 27.64 28.20 28.77 Recreation Program Coordinator 27.56 28.95 30.39 31.91 32.88 33.85 34.52 35.22 Formatted Table Sanitary Sewer Crew Chief 27.53 28.93 30.37 31.85 32.87 33.83 34.50 35.20 Storm Sewer Crew Chief 27.53 28.93 30.37 31.85 32.87 33.83 34.50 35.20 Formatted Table Street Maintenance Crew Chief 27.53 28.93 30.37 31.85 32.87 33.83 34.50 35.20 VEM Technician 21.80 22.88 24.03 25.24 25.97 26.78 27.31 27.87 Council Packet Page Number 147 of 303 G4, Attachment 1 APPENDIX B DIFFERENTIAL PAY A. Employees operating the following equipment shall be paid a differential of $2.00 per hour in addition to their regular wage while they operate the following heavy equipment: Motor Patrol (Road Grader) Pick-Up Sweeper Mini-Hoe Roller (6 ton or over) Traxcavator Bulldozer Backhoe/Loader Snow Wings when in use Paver Tractor (no cab) w/ mowing attachment JetVac (Aquatech) when used as a combination machine Front-End Loader (if operated by an employee over one (1) continuous hour in a given day) Bucket Truck (tree trimmer) Tool Cat (sidewalk/trail snowplow) B. Differential pay for leadperson shall be $1.08 per hour. (See Article 31) . Council Packet Page Number 148 of 303 G4, Attachment 1 APPENDIX C CITY OF MAPLEWOOD ANNUAL LEAVE PROGRAM A. It is the policy of the City of Maplewood to provide paid time away from work to eligible employees. This policy is implemented by means of the Annual Leave Program, which covers all paid leave previously available under the City’s vacation and sick leave benefits. The Annual Leave Program does not include designated or personal holidays, funeral leave, military leave or court leave. With the adoption of this program, the City firmly accepts and endorses the principles of consistency, flexibility, personal responsibility, and the recognition of years of service. The traditional paid vacation and sick leave programs have been in place for many years. These programs are highly structured with extensive rules applied to their use. These rules may not provide the best “fit” for the circumstances of individual employees and their immediate and extended families. As of May 5, 2001, the Annual Leave Program replaced individual vacation and sick leave plans and combined them into a single benefit program. Annual leave is provided to all employees hired on or after that date. Employees hired prior to May 5, 2001 had the option to convert to annual leave or remain in the sick leave and vacation plans. B. Employees accrue annual leave based on length of service with the City. This means that employees all receive the same amount of paid time off, regardless of their personal or family situation. Plan provisions discourage unnecessary utilization by providing cash and savings incentives. Any sick leave or vacation time that an employee may have used under the Family and Medical Leave or Parenting Leave policies will become annual leave. The legal requirements of the time off and continuation of insurance contributions under those laws remain unchanged. (This means the City will contribute the same amounts toward health and dental insurance premiums while employees are on family and medical leave as they do under the vacation and sick leave programs.) Annual leave can be used for any reason, subject only to necessary request and approval procedures consistent with policy and labor contracts. As with all paid time off programs, we need to ensure that service to the public and work requirements are not adversely impacted. C. Medical Certification - Good attendance is an essential job function for all City employees. If unplanned absences are excessive, a doctor’s certificate may still be required. It shall state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of their position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. (If an unplanned absence is not viewed as a problem by the employee’s supervisor, a doctor’s statement will not be required.) Council Packet Page Number 149 of 303 G4, Attachment 1 D. Accrual Rates - Years of Service Annual Accrual Rates 1 - 4 Years 19 days 5 - 11 Years 24 days 12 - 20 Years 29 days After 20 Years 34 days Annual leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a prorated basis based on regular hours worked. Employees who were already in regular part-time positions of at least 15 hours per week prior to January 1, 2003 shall remain eligible for pro-rated annual leave. Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. E. Sick Leave Balances: Deferred Sick Leave - Employees hired prior to May 5, 2001, who had accrued sick leave and who elected to participate in the annual leave program retained their sick leave balance to be used as “deferred sick leave” until the balance was exhausted. Deferred sick leave can be used for any doctor-certified extended leave that would have been covered under the previous sick leave policy in effect prior to adoption of the policy. An extended leave for purposes of this policy is defined as one requiring an employee to be out of work for two (2) or more consecutive days. If an employee knows they will be out for two (2) or more consecutive days before the absence, they will be eligible to use the deferred sick leave bank from the first day. For example, if an employee has a scheduled surgery where they know—in advance—they will be out for two (2) weeks, the employee will be able to use hours from their deferred sick leave bank starting on the first day of the absence. If an employee is out and expects to return within two (2) days, they will use annual leave. If the medical condition extends beyond the two (2) days, the deferred sick leave bank will be applied retroactively and any annual leave used will be restored to the annual leave balance. Once the deferred sick leave bank is exhausted, employees will use annual leave for all absences covered by the annual leave program - up to the point that disability insurance coverage goes into effect. Any deferred sick leave balance remaining when an employee leaves City service will expire unless the employee would have been eligible for sick leave as severance pay prior to electing annual leave (see Severance Pay). F. Vacation Balances - Unused vacation balances were converted to annual leave on a one- for-one basis for employees who converted from vacation/sick leave to annual leave. G. Banked Personal Holiday Hours - Employees who had banked personal holiday hours that were earned and unused prior to March,1984 had the option to cash them out at their current hourly rate during the open window period or to retain them. Council Packet Page Number 150 of 303 G4, Attachment 1 H. Short-Term Disability Insurance - The City adopted an optional short-term disability insurance program effective October 1, 2001. The cost of this coverage will be paid by the employee, if the employee elects coverage. For employees who elect this coverage, the benefits will begin after an employee is out for thirty (30) calendar days. The City also has a long-term disability program in place where benefits begin at ninety (90) calendar days. Short-term disability benefits cover the period from thirty (30) calendar days to ninety (90) calendar days. Employees who have deferred sick leave may use sick leave hours from the deferred sick leave bank to make up the difference between pay provided by short- and long-term disability insurance payments and their regular take- home pay. Employees without a deferred sick leave bank may use annual leave for this purpose. I. Severance Pay - Under the current vacation and sick leave programs, employees are eligible for 100% of their vacation and personal holiday balance when they leave City employment. All employees who have annual leave will be eligible for 100% of their annual leave balance when they leave City service. They may receive this as cash or deferred compensation (subject to IRS regulations). J. Unpaid Leave - Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. K. Sick Leave Conversion - There are various sick leave conversion programs in existence which cover different employee groups. Some programs vary within a particular group based on hire date. Employees who have annual leave will be able to convert some hours to cash or deferred compensation as described below. Employees who remained with the vacation and sick leave program may continue to convert sick leave and/or vacation based on programs they were eligible for prior to the adoption of annual leave (May 5, 2001). L. Annual Leave Conversion - Annual leave will be eligible for conversion to cash or deferred compensation (subject to IRS maximum deferral regulations) annually on a one-for-one basis subject to the following conditions. Up to 40% of the annual leave balance, not to exceed forty (40) hours, may be converted each year provided the employee has used a minimum of 30% of their annual accrual during the current calendar year and has a minimum balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the employee’s current hourly rate on December 1. Conversion to cash or deferred compensation will occur in the second payroll of the following year with specific dates to be determined by the Finance Department each year. Finance will notify all employees who have annual leave in November of each year as to the dates and conversion options. The conversion will be part of regular payroll and will not be paid in a separate check. Regular rate for the purpose of this policy is the employee’s straight time rate not including overtime, pay differentials, out-of-class adjustments or any other additions to regular pay. Council Packet Page Number 151 of 303 G4, Attachment 2 COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF MAPLEWOOD, MN AND MAPLEWOOD CONFIDENTIAL & SUPERVISORY GROUP January 1, 2021 through December 31, 2021 January 1, 2022-December 31, 2022 Council Packet Page Number 152 of 303 G4, Attachment 2 Table of Contents ARTICLE 1: PURPOSE AND INTENT ........................................................................................... 2 ARTICLE 2: RECOGNITION .......................................................................................................... 2 ARTICLE 3: DEFINITIONS ............................................................................................................. 2 ARTICLE 4: GROUP SECURITY ................................................................................................... 3 ARTICLE 5: EMPLOYER SECURITY ............................................................................................ 4 ARTICLE 6: EMPLOYER AUTHORITY ......................................................................................... 4 ARTICLE 7: GRIEVANCE PROCEDURE/ARBITRATION ............................................................ 4 ARTICLE 8: NONDISCRIMINATION ............................................................................................. 6 ARTICLE 9: SENIORITY ................................................................................................................ 6 ARTICLE 10: WORK SCHEDULES ............................................................................................... 6 ARTICLE 11: MEAL AND REST PERIODS ................................................................................... 8 ARTICLE 12: ON-CALL & CALL BACK ......................................................................................... 8 ARTICLE 13: OVERTIME ............................................................................................................... 8 ARTICLE 14: PROBATIONARY PERIODS ................................................................................... 9 ARTICLE 15: JOB POSTING ......................................................................................................... 9 ARTICLE 16: DISCIPLINE............................................................................................................ 10 ARTICLE 17: DEMOTION ............................................................................................................ 10 ARTICLE 18: VACATION / ANNUAL LEAVE .............................................................................. 10 ARTICLE 19: HOLIDAYS ............................................................................................................. 11 ARTICLE 20: SICK LEAVE........................................................................................................... 12 ARTICLE 21: LEAVES OF ABSENCE ......................................................................................... 13 ARTICLE 22: SEVERANCE PAY ................................................................................................. 14 ARTICLE 23: INJURY ON DUTY ................................................................................................. 14 ARTICLE 24: INSURANCE .......................................................................................................... 15 ARTICLE 25: CLOTHING AND EQUIPMENT ............................................................................. 18 ARTICLE 26: TRAVEL AND MEAL ALLOWANCE ...................................................................... 19 ARTICLE 27: PERSONNEL FILE................................................................................................. 19 ARTICLE 28: LEGAL DEFENSE .................................................................................................. 20 ARTICLE 29: REQUIRED LICENSES ......................................................................................... 20 ARTICLE 30: WAGE SCHEDULE ................................................................................................ 20 ARTICLE 31: SAFETY .................................................................................................................. 22 ARTICLE 32: WAIVER ................................................................................................................. 22 ARTICLE 33: SAVINGS CLAUSE ................................................................................................ 22 ARTICLE 34: DURATION ............................................................................................................. 22 APPENDIX A................................................................................................................................. 23 APPENDIX B................................................................................................................................. 24 APPENDIX C ................................................................................................................................ 25 Council Packet Page Number 153 of 303 G4, Attachment 2 ARTICLE 1: PURPOSE AND INTENT This Agreement entered into as of January 1, 2022 21between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called “Employer” and /or “City”, and Maplewood Confidential & Supervisory GROUP hereinafter called the “Collective Bargaining Group” and/or “Group.” It is the intent and purpose of this agreement to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this agreements interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highest quality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE 2: RECOGNITION 2.1 The EMPLOYER recognizes the GROUP as the exclusive representative, for All Employees of the City of Maplewood, Minnesota, who are public employees within the meaning of Minnesota Statutes 179A.03, Subdivision 14, who are confidential within the meaning of Minnesota Statutes 179A.03 Subdivision 4 or who are both supervisory and confidential within the meaning of Minnesota Statutes 179A.03 Subdivisions 4 and 17, excluding supervisory employees within the scope of the existing “supervisory appropriate unit. 2.1.1 The positions of City Manager, Assistant City Manager/HR Director, Finance Director, and Director of Public Safety shall be excluded for the life of this Agreement. 2.2 In the event the EMPLOYER and the GROUP are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3: DEFINITIONS 3.1 GROUP: City of Maplewood Confidential & Supervisory GROUP. 3.2 EMPLOYER: The City of Maplewood, Minnesota. 3.3 DEPARTMENT HEAD: Fire Chief, IT Director, Parks & Recreation Director, Director of Environment and Economic Development, Public Works Director, and similar titles that may be created. 3.4 EMPLOYEE: A member in good standing of the Confidential and Supervisory GROUP, covered by this AGREEMENT. 3.5 SENIORITY: Employee's length of continuous service with the EMPLOYER. 2 Council Packet Page Number 154 of 303 G4, Attachment 2 3.6 CONTINUOUS SERVICE: Unceasing service from last date of hire, including approved paid leaves of absence and unpaid leaves of less than one pay period. 3.7 GRIEVANCE: A dispute or disagreement as to the interpretation or application of the terms and conditions of this AGREEMENT. 3.8 REGULAR FULL-TIME EMPLOYEE: An Employee who is holding a regular full-time position with the City of Maplewood. A regular FT position is a position that is not temporary or seasonal in nature and is expected to work at least 40 hours per week. 3.9 REGULAR PART-TIME EMPLOYEE: An Employee who regularly works more than fourteen (14) hours per week, but less than forty (40) hours per week, year-round in an on-going position. The Employee receives a prorated portion of city provided benefits. 3.10 JOB CLASS SENIORITY: Employee’s length of continuous service in a job class. 3.11 EXEMPT: Not covered by the federal and state Fair Labor Standards Acts overtime requirements. 3.12 NON-EXEMPT: Covered by the federal and state Fair Labor Standards Acts overtime requirements. ARTICLE 4: GROUP SECURITY In recognition of the GROUP as the certified exclusive representative, the EMPLOYER shall: 4.1 Group Stewards. The GROUP may designate certain Employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 4.2 Initiation Fees - Deduct an amount sufficient to provide the payment of initiation fees established by the GROUP from the wages of all Employees covered by this AGREMEENT. 4.3 GROUP Dues - Deduct an amount sufficient to provide the payment of dues established by the GROUP from the wages of all Employees covered by this AGREEMENT. Such monies shall be divided equally among the pay-periods and shall be remitted with an itemized statement to the appropriate designated officer of the GROUP. Dues appeals or challenges may be filed in accordance with State Statute. 4.4 Fair Share Fees - Deduct fair share fees in accordance with Minnesota Statutes, Section 1 79A.06, Subd. 3 and remit such deduction, with an itemized statement, to the appropriate designated officer of the GROUP within ten (10) days following said deduction. 4.5 Bulletin Board - Furnish and maintain one (1) bulletin board in a convenient place which may be used by the GROUP for posting of proper notices and bulletins at each location where Employees are regularly scheduled. 4.6 Rng each round elease time for negotiations and grievances (mediation/arbitration). Duri of negotiations and grievance situations involving mediation/arbitration, two stewards will be allowed to meet with City representatives for the purpose of conducting GROUP business as provided by State Stature. During the course of the stewards normal work day, the Employer agrees to allow reasonable time away from their work duties, without loss of pay. Stewards, however, are not eligible for pay when they are off-duty and/or are on an approved leave. 3 Council Packet Page Number 155 of 303 G4, Attachment 2 4.7 Hold Harmless - The GROUP agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE 5: EMPLOYER SECURITY The GROUP agrees that during the term of this AGREEMENT the GROUP will not cause, encourage, participate in or support any strike, intentional slow-down or other interruption of or interference with the normal functions of the Employer. ARTICLE 6: EMPLOYER AUTHORITY 6.1 The Employer retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this agreement. ARTICLE 7: GRIEVANCE PROCEDURE/ARBITRATION 7.1 For purpose of this AGREEMENT, the term “grievance” means any dispute between the EMPLOYER and the employee(s) concerning the interpretation or application of the terms and conditions of this AGREEMENT. Both parties recognize that should a provision of the AGREEMENT be specifically in conflict with an Employment Rule, this AGREEMENT shall prevail; any employment rule not directly modified or abridged by this AGREEMENT shall remain in full force. The EMPLOYER and the GROUP agree to the following grievance procedure. Each step of the grievance procedure shall be strictly adhered to or the grievance shall be deemed withdrawn. 7.2 Processing of a Grievance - It is recognized and accepted by the GROUP and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such Employee’s duties and responsibilities. The aggrieved Employee and the GROUP representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the Employee and the GROUP representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. The designated supervisor shall schedule an approved absence within five (5) workdays after the request for absence. 7.3 Procedure - Any grievance or dispute between the parties relative to the application, meaning or interpretation of this AGREEMENT shall be settled in the following manner: Step 1. The GROUP Steward, with or without the Employee, shall take up the grievance or dispute with the Employee's immediate supervisor within fourteen (14) calendar days of the date of the grievance or the Employee’s knowledge of its occurrence. The supervisor shall attempt to adjust the matter and shall respond to 4 Council Packet Page Number 156 of 303 G4, Attachment 2 the employee within fourteen (14) calendar days. In cases of discharge, a grievance must be filed within seven (7) calendar days and the immediate supervisor shall respond within seven (7) calendar days. Step 2. If the grievance has not been settled in accordance with Step 1, the GROUP shall present the grievance in writing to the appropriate Group Manager within seven (7) calendar days after the immediate supervisor’s Step 1 response is due. All grievances shall state the facts on which it is based, when they occurred, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested. The Group Manager shall respond to the GROUP steward in writing within seven (7) calendar days. Step 3. If the grievance has not been settled in accordance with Step 2, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested, by the GROUP to the City Manager within ten (10) calendar days after the Group Manager’s response is due. The City Manager will respond to the GROUP in writing within ten (10) calendar days. Step 4. If both parties, having exhausted the grievance steps provided herein, cannot settle the grievance, the GROUP may submit the issue in dispute to binding arbitration within fourteen (14) calendar days of receipt of the Third Step answer and shall notify the City Manager, in writing, of its intent to do so. The GROUP will request the Minnesota Bureau of Mediation Services to submit a list of seven (7) names from which the parties shall, within fourteen (14) calendar days after receipt of such list, select the arbitrator by striking alternately one name each and the remaining person shall be the arbitrator. A toss of the coin shall determine who shall strike the first name. 7.4 The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the GROUP and shall have no authority to make a decision on any other issue not so submitted. 7.5 The fees and expenses for the arbitrator’s service and proceedings shall be borne equally between the parties, except that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be borne equally for said record. 7.6 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered withdrawn. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. 7.7 If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the GROUP may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the GROUP without prejudice to either party. 7.8 Should a grievance involve the suspension, demotion or discharge of an Employee who has completed the required probationary period, the grievance shall be initiated at Step Three. An Employee pursuing a statutory remedy is precluded from also pursuing an appeal under this procedure unless otherwise required by law. Selection of any 5 Council Packet Page Number 157 of 303 G4, Attachment 2 procedure other than Step three shall terminate the Employee’s right to seek redress under this Article. ARTICLE 8: NONDISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE 9: SENIORITY 9.1 Determining Criterion – Seniority will be the determining criterion for transfers, newly created positions and promotions only when all other qualification factors are equal. 9.2 Layoff - In the event it becomes necessary to lay off Employees for any reason, Employees within a given job classification shall be laid off in inverse order of their job class seniority (providing the remaining Employees have the ability, license or certification required of a position or can be trained to perform the remaining work and become licensed or certified in a timely manner as required by the position) in the following order: a. Temporary, interim or acting employees b. Probationary part-time employees c. Probationary full-time employees d. Regular part-time employees e. Regular full-time employees 9.3 Recall - Employees shall be recalled from layoff according to job class seniority. No new Employee shall be hired for a job classification for which a layoff has occurred until all Employees on layoff status within that job classification have been given ample opportunity to return to work within one (1) year of said layoff. The City will notify Employees on layoff to return to work by registered mail, at that Employee's last recorded address. The Employee must return to work within three (3) weeks of receipt of this notice in order to be eligible for re-employment. 9.4 Promotion Outside Bargaining Unit - Employees promoted or transferred outside the bargaining unit shall maintain their job class seniority in the unit for thirty (30) days. 9.5 Seniority List - The EMPLOYER agrees to provide the GROUP, upon request, a seniority list not more than four (4) times per year. 9.6 Continuous Service - For purposes of seniority, an Employee's continuous service record shall be broken by voluntary resignation, discharge for just cause, and retirement. ARTICLE 10: WORK SCHEDULES 10.1 Normal Workday/Work Week - The sole authority for determining work schedules is the Employer. The Employer may arrange a flexible schedule for Employees within the Department. The normal workday for a non-exempt Employee shall be eight (8) hours; 6 Council Packet Page Number 158 of 303 G4, Attachment 2 normal hours that Employer offices are open for business are 8:00 a.m. to 4:30 p.m.; and the normal workweek shall be forty (40) hours Monday through Friday. 10.2 Regular Shifts - Service to the public may require the establishment of regular shifts for some Employees on a daily, weekly, seasonal, or annual basis other than the normal work day or work week. The EMPLOYER will give advance notice to the Employees affected by the establishment of workdays different from the Employee's normal workday. 10.3 Unusual Work Circumstances - In the event that work is required because of unforeseen unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each Employee has an obligation to work overtime if requested unless unusual circumstances prevent him/her from doing so. 10.4 Saturday/Sunday Work Weeks - Service to the public may require the establishment of regular workweeks that schedule work on Saturdays and/or Sundays for select positions. 10.5 Permanent Schedule Changes - Any permanent changes in the work schedule should be preceded with a four (4) week notice to the affected Employees. 10.6 Out-of-Class Assignment – Any Employee working an out-of-class assignment for four (4) hours or more shall be paid at a rate within the higher job classification, but in no case shall the Employee receive less than 5% per hour additional. For the purposes of this Article, an out-of-class assignment is defined as an assignment of an Employee to perform the significant duties and responsibilities of a position different from the Employee’s regular position, and which is in a higher classification within the bargaining unit. Also for purposes of this Article, Employees will be paid at the higher rate only for the hours worked at the higher rate. 10.7 Flexible Scheduling – Non-exempt Employees, who normally work eight (8) hour shifts, will be paid one and one-half (1-1/2) times the Employee’s regular pay rate for all hours worked in excess of eight (8) hours, when required to work more than eight (8) hours. Changes of shift do not qualify an Employee for overtime under this article. Non-exempt Employees who normally work shifts of longer than eight (8) hours, will be paid one and one half (1-1/2) times the Employee’s regular pay rate for all hours in excess of the normal shift length. Schedule changes made by the supervisor shall be posted for fourteen (14) days prior to the effective date. At the Employee’s request, Employees may work a shorter shift than that normally required and may make up the time on another shift, upon approval of their supervisor. When Employees avail themselves of this approved flexible scheduling, they will not be eligible for overtime for the longer shift. Under no circumstances will an Employee be allowed to work more than forty (40) hours in a given week due to selecting this option, if they would not have been eligible to do so prior to selecting it. epartment Heads or exempt Employees are normally required to 10.8 Exempt Employees – D work the number of hours necessary to fulfill their responsibilities including evening meeting and/or on-call hours. The normal hours of business for Department Heads are Monday through Friday, 8 a.m. to 4:30 p.m. Department heads are required to use paid leave when on personal business or away from the office for four (4) hours or more, on a given day. Absences of less than four (4) hours do not require use of paid leave as it is presumed that the staff member regularly puts in extra hours above and beyond the 7 Council Packet Page Number 159 of 303 G4, Attachment 2 normal 8 a.m. to 4:30 p.m. Monday through Friday requirement. All exempt positions may also require work beyond forty (40) hours per week. In recognition for working extra hours, these Employees may take time off during their normal working hours with supervisory approval. ARTICLE 11: MEAL AND REST PERIODS An Employee may take an unpaid meal period and two (2) paid - fifteen (15) minute rest periods during a normal work day at times determined by the Employee and their immediate supervisor. The length of the meal period will vary depending on department and job title. With supervisory approval, rest periods may be added together, added to a lunch break or added to an unpaid break to workout at the Community Center or do personal business. Police and Fire Department personnel will receive paid meal and rest breaks and remain available for an immediate return to duty should an event dictates it. ARTICLE 12: ON-CALL & CALL BACK 12.1 Definition. Non-exempt employees required by the Employer to be available to answer a call and perform work if necessary during hours outside their normal work shift, shall be considered “on-call.” The Employer will establish an on-call schedule one month prior to implementation. Employees must provide notice of unavailability prior to the issuance of the schedule. 12.2 Requirements. If assigned as on-call, employees must ensure they are available to be contacted. Employees must return calls within 30 minutes of receiving an e-mail or voicemail message. If required to return to work, employees must be able to do so within two hours of being contacted. 12.3 Compensation. Employees who are on-call will receive two (2) hours of pay at straight time for each week day they are assigned on-call. A week day shall consist of the hours from 5:00 p.m. until 7:00 a.m. the following morning Monday – Friday. Employees who are on-call for each weekend day (Saturday & Sunday) or Holiday as defined in the Personnel Policies will receive three (3) hours of pay, at one and one-half (1 ½) times the employee’s regular pay rate per day. A weekend day and Holiday day shall consist of a 24 hour period from 7 a.m. until 7 a.m. the following morning. 13.4 Call-Back. In addition to the above compensation, employees who are on-call and are contacted to resolve a critical information system problem shall be paid two (2) hours minimum at one and one-half ( 1 ½) times the employee’s regular pay rate per incident. If the resolution of the problem takes more than two (2) hours, then the employee shall be compensated at one and one-half (1 ½) times the employee’s regular pay rate for time worked for that one incident. An incident shall begin when the telephone or e-mail is answered and end when the problem is either resolved or escalated to the appropriate staff member. Multiple calls and/or e-mails regarding the same problem are considered one incident. ARTICLE 13: OVERTIME 13.1 Daily/Weekly Overtime – For non-exempt Employees, hours worked in excess of eight (8) hours within an assigned work day or more than forty (40) hours within an assigned 8 Council Packet Page Number 160 of 303 G4, Attachment 2 work week will be compensated at one and one-half (1-1/2) times the Employee’s regular pay rate. Employees normally working shifts greater than eight (8) hours in length will be eligible for overtime for hours in excess of the normal shift length or in excess of forty (40) hours per week. 13.2 No Duplication of Overtime – For the purposes of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 13.3 Computing Overtime – All paid leave time shall be considered time worked for the purpose of computing overtime. 13.4 Comp Time. The City will allow employees the option of accruing compensatory time in lieu of overtime pay under the following conditions: Compensatory time shall be scheduled only with prior approval from the immediate supervisor, and that such time shall not be scheduled so as to interfere with operations. Any compensatory time accrued will be capped at forty (40) hours per year and will be cashed out at the end of the year. Overtime worked in excess of the forty (40) hour cap will be paid during the same pay period it is earned. ARTICLE 14: PROBATIONARY PERIODS 14.1 Probationary Period - New Employees - All newly hired or rehired Employees will serve a one (1) year probationary period. At any time during the probationary period a newly hired or re-hired Employee may be terminated at the sole discretion of the EMPLOYER. 14.2 Probationary Period - New Classification - All Employees promoted or transferred will serve a six (6) month probationary period in any job classification in which the Employee has not served a probationary period. At any time during the probationary period a promoted or reassigned Employee may be reassigned to the Employee's previous position at the sole discretion of the EMPLOYER. Notwithstanding the above, any position under the authority of the Police Civil Service Commission shall still serve one (1) year probation. 14.3 At any time during the first thirty (30) calendar days of the probationary period a promoted Employee may be reassigned to the Employee's previous position at the discretion of the EMPLOYEE with the approval of the EMPLOYER which will not be unreasonably withheld or delayed. ARTICLE 15: JOB POSTING 15.1 Promotion From Within - The EMPLOYER and the GROUP agree that regular job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: a. have the qualifications deemed necessary by the EMPLOYER to meet the standards of the job vacancy; and b. have the ability deemed necessary by the EMPLOYER to perform the duties and responsibilities of the job vacancy. 9 Council Packet Page Number 161 of 303 G4, Attachment 2 15.2 Selection Decision - The EMPLOYER has the right of final decision in the selection of Employees to fill posted jobs based on qualifications, abilities and experience. 15.3 Job Posting - Job vacancies within the designated bargaining unit will be posted for a minimum of ten (10) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 16: DISCIPLINE 16.1 The EMPLOYER will discipline Employees for just cause only. All discipline shall be in writing and will normally be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. ARTICLE 17: DEMOTION Employees may be demoted if they have been found unsuited for the present position but may be expected to perform satisfactorily in a lesser position. Employees may also be demoted if their position(s) has been abolished or reclassified to a lower class. Employees who voluntarily demote or are demoted due to performance issues shall have their pay established within the range of the new classification at a level determined by the Human Resource Department. ARTICLE 18: VACATION / ANNUAL LEAVE 18.1 Vacation Schedule - Full-time employees hired before May 5, 2001 shall normally earn paid vacation leave (accrued on a biweekly basis) according to the following schedule: Years of Service Annual Accrual Rates Date of hire through 4th year of service 10 working days per year 5th through 11th year of service 15 working days per year 12 through 20 year of service 20 working days per year 21 years of service and thereafter 25 working days per year Regular part-time Employees hired before May 5, 2001 who work (and are on payroll) at 20 or more hours per week will accrue vacation on a pro-rated basis consistent with hours worked (exclusive of overtime hours). Employees who have vacation accrual greater than the annual accrual rate schedule, will continue accruing at the higher rate and progress through the steps proportionally. 18.2 Maximum Vacation Accumulation - At year-end, Employees shall not carryover more than one and one-half (1-1/2) times his/her annual earned vacation. Employees will be eligible for 100% of their vacation balance when they leave City service. They may receive this as cash or deferred compensation (subject to IRS regulations). 18.3 Vacation Conversion – On December 1st of each year, full-time and regular part-time Employees who are at the three (3) week vacation accrual rate or higher, with a minimum balance of eighty (80) hours, shall be eligible to convert up to forty (40) hours 10 Council Packet Page Number 162 of 303 G4, Attachment 2 of unused vacation time to deferred compensation. Employees at the four (4) week accrual rate with an 80 hour minimum balance shall be eligible to convert up to sixty (60) hours. Conversion will be at the Employee’s current hourly rate as of December 1st and will be on the basis of one (1) hour of vacation for one (1) hour of deferred compensation pay. Actual conversion will take place in the second payroll of the following year. 18.4 Annual Leave – EMPLOYER and the GROUP hereby incorporate the Annual Leave Program as adopted by the City of Maplewood on February 12, 2001 and revised on September 23, 2002. (See Appendix B) Articles 17.1, 17.2 and 17.3 do not apply to Employees who accrue Annual Leave in lieu of vacation and sick leave. 18.5 Full-time Employees who converted to Annual Leave and all new hires after May 5, 2001 shall normally earn paid annual leave (accrued on a biweekly basis) according to the following schedule: Years of Service Annual Accrual Rates Date of hire through 4th year of service 19 working days per year 5th through 11th year of service 24 working days per year 12th through 20th year of service 29 working days per year 21st years of service and thereafter 34 working days per year Annual Leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time Employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a pro-rated basis based on regular hours worked. Employees who have annual leave accrual greater than the annual accrual rate schedule, will continue accruing at the higher rate and progress through the steps proportionally. 18.6 Annual Leave will accrue on a pay-period basis for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. Employees will be eligible for 100% of their annual leave balance when they leave City service in cash payment or deposited in the Employee’s deferred compensation account unless it must be paid into the approved RHS plan pursuant to its rules. ARTICLE 19: HOLIDAYS 19.1 Holidays Observed - Full-time Employees shall be compensated for a full eight (8) hour day (pro-rated for regular part-time Employees who work and are on payroll 20 or more hours per week) if on paid status at the time of any of the following ten (10) holidays: DATE HOLIDAY January 1 New Years Day Third Monday in January Martin Luther King's Birthday Third Monday in February President's Day Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day 11 Council Packet Page Number 163 of 303 G4, Attachment 2 Fourth Friday in November Day after Thanksgiving December 25 Christmas Day When holidays fall on a Saturday or Sunday, the City shall designate the preceding Friday or following Monday as the "observed" holiday for City operations/facilities that are closed on holidays. Overtime for working on a holiday as provided above shall be for hours worked on the "actual" holiday as opposed to the "observed" holiday. 19.2 Holiday Pay. Hours worked by non-exempt employees on holidays, except Thanksgiving, Christmas, and New Years, will be compensated for at one and one-half (1-1/2) times the Employee’s regular pay rate in addition to the compensation provided in the wage schedule. Hours worked by non-exempt employees on the holidays of Thanksgiving, Christmas, and New Years will be compensated for at two (2) times the employee’s regular pay rate in addition to the compensation provided in the wage schedule. 19.3 Personal Holidays – In addition to the holidays listed in 18.1, all full-time Employees shall also receive twenty (20) hours of personal holiday time per year. Regular part-time Employees who work or are on payroll 20 or more hours per week shall be pro-rated. The date of such personal holiday shall be requested by the Employee and approved by the EMPLOYER. The hours must be used during the year and will not carry over to the st next year. Any unused hours as of December 31 will be converted to the employee’s Retiree Health Savings Plan. ARTICLE 20: SICK LEAVE 20.1 Use of Sick Leave - A full-time Employee hired before May 5, 2001 shall accumulate sick leave at a rate of one and one-quarter (1-1/4) days per month, accrued on a pay-period basis, except as provided below. Regular part-time Employees hired before May 5, 2001 who work (and are on payroll) at 20 or more hours per week shall accrue sick leave on a pro-rated basis consistent with hours worked (exclusive of overtime hours). All other conditions of accrual and use of sick leave for regular part-time Employees shall be the same as for full-time Employees. Sick leave does not accrue during an unpaid leave of absence. Employees who are on annual leave do not accrue sick leave. Employees hired before May 5, 2001 who are covered by the Police Civil Service Commission as sworn officers of the Union cannot accumulate more than 300 days of sick leave. Sick leave may be approved only for days when an Employee would otherwise have been at his or her employment. It may be used, with the approval of the immediate supervisor, in any of the following cases: a. when the Employee cannot work because of illness, injury, or disability of themselves, their children, spouse, parents, stepchildren, or stepparents; b. for medical, dental, chiropractic or optical examinations or treatment of the Employee, or the Employee's children (appointments should be scheduled to minimize the amount of disruption to the workday); c. when the Employee's presence would jeopardize the health of other Employees by exposing them to contagious disease or illness. 20.2 Sick leave will also be approved for use in accordance with the Family and Medical Leave Act. Employees shall notify the EMPLOYER at or before their normally scheduled starting time of any illness for which they wish to take sick leave. The 12 Council Packet Page Number 164 of 303 G4, Attachment 2 EMPLOYEE must submit satisfactory proof of illness or injury, by way of a doctor’s certificate, if requested by the EMPLOYER. Those employees who misuse sick leave shall be subject to disciplinary action. Any action taken by the EMPLOYER under this Article shall be subject to the grievance procedure. 20.3 Sick Leave Conversion – Employees hired before May 5, 2001 who accrue sick leave, may participate in the following optional sick leave conversion program. Said sick leave conversion program shall provide for the conversion of forty percent (40%) of the Employee's annual earned and unused sick leave to vacation or deferred compensation after an Employee has accumulated forty-five (45) days or more of sick leave as provided above. The conversion shall be made annually on January 1 at the Employee's request. Conversion shall be based only on sick leave days earned and unused during the previous twelve (12) months. One-half (1/2) of the remaining annual earned and unused sick leave shall be retained as accumulated sick leave and one-half (1/2) shall be forfeited by the Employee to the City at the time of conversion. The amount of sick leave earned and unused in the prior year that is eligible for conversion shall be prorated for part-time employees. 20.4 Conversion After 800 Hours - On December 31st of each year full-time and regular part- time Employees with 800 hours or more of accumulated sick leave shall be eligible to convert sick leave accumulated in the previous 12 months to vacation or deferred compensation at the Employee's current pay rate on the basis of 2 hours of sick leave for 1 hour of vacation or deferred compensation. Such conversion shall not exceed a total of forty-eight (48) hours of vacation and deferred compensation. The amount of sick leave earned and unused in the prior year which is eligible for conversion shall be pro-rated for part-time Employees. 20.5 Annual Leave – Article 19 does not apply to Employees who accrue annual leave except as provided in the Annual Leave Program (Deferred Sick Leave and Severance Pay Sections). ARTICLE 21: LEAVES OF ABSENCE The EMPLOYER agrees to provide to full-time and regular part-time Employees the following leaves of absence with reasonable written notice from the Employee: 21.1 Military Leave - Military leave with pay for reserve training, not to exceed fifteen (15) working days per calendar year, when ordered by the appropriate authorities. Military leave in excess of fifteen working days shall be awarded in accordance with State and Federal law. 21.2 Jury Duty Leave - Jury duty leave when ordered by the appropriate authorities. Regular full-time and part-time Employees shall be granted paid leaves of absence for required jury duty. Such Employees shall be required to turn over any compensation received for jury duty, minus mileage, meal or expense reimbursement, to the City in order to receive their regular wages for the period. Time spent on jury duty shall not be counted as time worked in computing overtime. If the jury is dismissed more than two (2) hours prior to the end of the Employee's regular scheduled shift, the Employee shall report to work. Employees who are scheduled to work evening or night shift will be changed to day shift for the period of time they are required to serve on jury duty. Employees must notify the City as soon as possible after receiving notification of their order to serve. 21.3 E ducational Leave - Educational leaves with pay for work-related conferences and seminars, which occur during regular working hours when attendance is approved by the 13 Council Packet Page Number 165 of 303 G4, Attachment 2 EMPLOYER. The EMPLOYER further agrees to pay reasonable costs related to the above. 21.4 Funeral/Bereavement Leave - A maximum of three (3) normal workdays (24 hours) of funeral/bereavement leave with pay shall be extended to a full-time Employee upon the death of a member of the immediate family of said Employee or his/her spouse (i.e., spouse, children, sons-in-law, daughters-in-law, grandchildren, parents, grandparents, brothers, sisters, legal guardian or individuals who are under an Employee's or spouse's legal guardianship) for attendance to the funeral or other demonstrated need in relation thereto. The actual time off, and funeral leave approved, will be determined by the Department Head depending on the individual arrangements to be made, distance to the funeral, etc. Funeral leave provided in accordance with this article will be pro-rated for part-time employees. ARTICLE 22: SEVERANCE PAY 22.1 All regular Employees who leave employment of the City in good standing by retirement or resignation shall receive pay for 100% of unused accrued vacation, personal holidays or annual leave (and compensatory time if applicable). 22.2 Employees who retire, resign or are laid off shall be entitled to severance pay which shall be computed at their regular rate of pay at the time of severance and shall amount to one-half (1/2) of the accumulated sick leave with a maximum allowance of 50 days’ pay. In the case of the death of an Employee who has become eligible for severance pay in accordance with this AGREEMENT, the beneficiary of the Employee shall be eligible to receive the Employee’s severance pay as provided above. Notwithstanding the above, Employees covered by the Police Civil Service Commission as sworn officers of the Union are eligible for 50% of their sick leave with a maximum payout of 1,200 hours. In case of death in the line of duty for any employee covered under this Agreement, 100% of the accumulated sick leave/deferred sick leave shall go directly into the employee’s RHS plan in accordance with the Plan. 22.3 If an Employees moves from one bargaining unit to another, the hours accrued and unused prior to the change will be covered by the applicable union contract in effect at the time of the change. ARTICLE 23: INJURY ON DUTY Employees injured, or contracting an illness, from actual service for the EMPLOYER and thereby rendered incapable of performing their duties shall receive pay equal to their regular pay during the period of incapacity without loss of sick leave for a period not exceeding ninety (90) working days per injury, subject to the following conditions: a. In order to receive the benefits of this section for a period exceeding seven (7) days, the injury or illness must be determined to be eligible under worker's compensation. b. In order to be eligible for the benefits of this section for a period of seven (7) days or less, the EMPLOYER must determine that the injury is "on-the-job" in nature. c. In order to be eligible for the benefits of this section, a written report of such injury must be made within twenty-four (24) hours of the injury to the EMPLOYER. 14 Council Packet Page Number 166 of 303 G4, Attachment 2 d. If an Employee takes advantage of this section all salary related benefit income (such as worker's compensation, disability payments, etc.) must be turned over to the EMPLOYER. e. Benefits of this section shall assure Employees of their current pay rate only and shall not include allowances for overtime or other pay. f. The recipient of the benefits of this section must submit proof that reasonable efforts have been made to secure all salary related injury benefits available. g. The EMPLOYER may require a reasonable number of physical examinations by a physician of the City's choice at reasonable times at the City's expense. h. This section does not apply in the case of death of an Employee on duty or otherwise. i. The current pay rate of an Employee will continue until the "on-the-job" status of an injury has been determined if said injury appears to be "on-the-job". However, if it is found that the injury is not job related, the time off will be credited to sick leave, vacation time, annual leave, or compensatory time off or, if none of these are adequate, deducted from future pay of the Employee. In the event vacation time is used, upon the return to work of the Employee, 50% of future sick leave accrual may be transferred to vacation time, until such time as the accrued vacation time reaches the level it was before time off was credited to vacation time. j. Time available under this section shall not be considered as sick leave and shall not be included in accrued sick leave at the time of termination of employment. k. This section shall not be applicable if such job related injury is due to intentional negligence on the part of the employee so injured. ARTICLE 24: INSURANCE 202219 Health Care Costs/Contributions 24.1 Health Insurance – For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for either the Medica Elect or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i. The term actively participated shall be as determined by the Labor- Management Wellness Committee. b. $1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect Plan or Medica Choice plan. c. $3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect Plan or Medica Choice Plan. d. The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City’s 15 Council Packet Page Number 167 of 303 G4, Attachment 2 contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e. As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave or12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee’s HRA. 24.2 For all employees hired on or after January 1, 2013, the following shall apply f. The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for the Medica Elect plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such contributions. The Employer shall contribute towards the cost for insurance as follows: i. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1. The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii. $1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii. $2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be $2800.00. g. The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee’s HRA. 20220 Health Care Costs/Contributions 24.3 The Employer and the Union mutually agreed to Health Care Costs and Contributions in 2022. to re-open this contract in 2019 to negotiate health insurance costs/contributions. The re-opener is exclusive to Article 24. Should the parties fail to reach an agreement on the terms of Article 24 through good-faith negotiations, the parties mutually agree to refer the issue to binding “final offer” interest arbitration. 16 Council Packet Page Number 168 of 303 G4, Attachment 2 The Employer and the Union further agrees to actively engage in labor-management discussions and planning with regard to future citywide health insurance offerings. It is the Employer’s expectation that a global agreement with all affected bargaining units will be reached by the city’s insurance committee. In the event health insurance provisions of this agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation, the Union and the Employer will meet immediately to negotiate alternative provisions. Should the Affordable Care Act and/or any other new federal legislation cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will immediately meet and, upon written mutual agreement of the parties, negotiate alternative provisions. In addition, the City will pay 50% of the cost of Employee (single) coverage for the HDHP for Employees who work (and are on payroll) 30 or more hours per week. Regular part-time Employees with this status may purchase dependent coverage at their own cost. 24.4 Dental Insurance - The EMPLOYER shall pay one hundred percent (100%) of the cost of Employee (single) dental insurance premium. Dental benefits apply to full-time employees only. 24.5 IRS-125 Plan - As permitted, the EMPLOYER shall provide an IRS-125 Plan to be used for Employee's health and dental insurance premiums. 24.6 Life Insurance - The EMPLOYER shall provide a life insurance policy with a benefit value equal to 100% of regular annual salary to a maximum of $50,000.00 for full time employees. 24.7 Long-Term Disability Insurance - The EMPLOYER will provide Long-Term Disability Insurance with the cost of such being fully paid by the EMPLOYER. Such Long-Term Disability Insurance shall be coordinated with other benefits provided in this AGREEMENT. Employees are not eligible for vacation, sick leave, or annual leave accrual while receiving Long-Term Disability payments except for hours on payroll using accrued leave. Coverage shall also be provided to regular part-time Employees who work (and are on payroll) 20 or more hours per week. 24.8 Short-Term Disability Insurance - The EMPLOYER agrees to provide optional, Employee-paid short-term disability insurance coverage for all regular Employees who are on payroll at 20 or more hours per week. Employees may elect this optional coverage at the Employee’s cost. 24.9 Long-term Care – Employees are eligible to elect coverage in the City’s optional Long- term care benefit at the Employees cost, if they meet the criteria established in the plan. 24.10 Retiree Health Savings ity agrees to provide a retiree health savings plan with - The C the following plan specifications: A. Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. B. Benefits will be limited to insurance premiums (health, dental, vision and long-term care premiums, Medicare Part B, Medicare Part D, Medicare supplements and other prescription drug insurance premiums); and out-of-pocket expenses described as eligible by the Internal Revenue Service. 17 Council Packet Page Number 169 of 303 G4, Attachment 2 C. The RHS plan will be funded by severance pay as follows: 1. 50% of eligible severance pay for sick leave and deferred sick leave would be deposited into the RHS plan if the employee is age 50 or above at the time of separation from service. The remaining 50% of eligible severance pay for sick leave and deferred sick leave would not go into the RHS and would be cashed out at time of separation. 2. 50% of accrued annual leave and personal holidays would be deposited into the RHS plan if the employee’s balance is at least 80 hours at the time of separation from service and the employee is at least age 50. If under 80 hours or under age 50, nothing would go in. The remaining 50% of accrued annual leave and personal holidays would not go into the RHS and would be cashed out at time of separation. 3. 50% of accrued vacation and personal holidays would be deposited into the RHS plan if the employee is at least age 50 and their vacation balance is at least 80 hours at the time of separation from service. If under 80 hours or age 50, nothing would go in. The remaining 50% of accrued vacation and personal holidays would not go into the RHS and would be cashed out at the time of separation. D. The RHS plan will be funded with annual deposits as follows: 1. Employees who are eligible for annual leave and are at least age 50, will have the cash value of 16 hours of annual accrued but unused annual leave deposited into the RHS plan if the annual leave balance is at least 240 hours on the last payroll in December. In addition, there would be an annual deposit of the cash value of all hours over 300 hours - as of the last payroll in December. (Under the first part of this provision, if an employee uses all of their annual accrual in a particular year, nothing will go into the plan that year. If they use all but 10 hours, the 10 would go in.) 2. Employees that have a vacation balance of 160 or more hours on the last payroll in December, and are at least age 45, will have the cash value of 16 hours of annual accrued but unused vacation deposited into the RHS plan. In addition, employees of any age will have the cash value of all vacation hours in excess of the carryover limit (1.5 times annual accrual) deposited into the RHS plan. (If an employee uses all the vacation they earn that year or their balance did not exceed the carryover limit, nothing would go in.) 3. All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. ARTICLE 25: CLOTHING AND EQUIPMENT 25.1 The job classification of Police Commander and Police Lieutenant will receive clothing and equipment consistent with that allowed in the LELS (Local 173) Sergeants contract currently in effect. 25.2 Fire Department employees will receive clothing and equipment consistent with that allowed in the IAFF (Local 4470 - O) contract currently in effect. 25.3 The positions of Street Maintenance Superintendent and Sanitary Sewer/Fleet Management Superintendent have one of the following two options: 18 Council Packet Page Number 170 of 303 G4, Attachment 2 Receive an allowance of $350 per year to purchase clothing/uniforms. Employer to provide clothing/uniforms. 25.4 The positions of Street Maintenance Superintendent and Sanitary Sewer/Fleet Management Superintendent shall receive up to $300 annually toward the cost of safety- toed boots ARTICLE 26: TRAVEL AND MEAL ALLOWANCE 26.1 Mileage - The EMPLOYER agrees to pay mileage reimbursement at the current Internal Revenue Service ( rate to Employees required by the EMPLOYER to use their private vehicles for official City business, excluding Employees who receive a mileage allowance. 26.2 Mileage Allowances – Mileage allowances of $200 per month shall be provided to: Public Works Director, Parks & Recreation Director, Environment & Economic Development Director, and IT Director. The City does not reimburse or pay mileage allowances for portal-to-portal travel (home to work and back home again). 26.3 Take Home Vehicles – Vehicles are provided to Employees to assist in conducting City business. Use of City-owned property and vehicles outside work hours will be allowed only in situations where such use constitutes a benefit to the City, including personal use incidental to the use of the vehicle for City business. Use of take-home vehicles for driving to and from work or work-related meetings or training on off-duty hours is permitted. Employees with take home vehicles must have sufficient equipment in the vehicle to respond to a call whenever their vehicles are used. Currently, the only Employees outside of the Police and Fire Departments with take home vehicles the Street Maintenance Superintendent and the Sanitary Sewer/Fleet Mgmt./Parks Superintendent. 26.4 Meals – Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. All meal reimbursements require a detailed receipt. Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. If a detailed receipt is not provided, reimbursement will default to the per diem meal and incidental expenses as set forth in the annual General Services Administration Meals and Incidentals Expenses Table located on the internet at www.gsa.gov/mie. Seventy five percent of the per diem is allowed for travel days as set forth in that table. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be made in the amounts as set forth in that table. If a meal is provided as part of the training, seminar, conference or other event being attended, no additional reimbursement will be allowed. Gratuity is limited to 15% of the bill. Any gratuity higher than 15% is not reimbursable and is the employee’s responsibility. ARTICLE 27: PERSONNEL FILE 19 Council Packet Page Number 171 of 303 G4, Attachment 2 27.1 A copy of any material to be placed in an Employee's personnel file during the term of this Agreement shall be provided to said employee. 27.2 Material related to a disciplinary action against an employee will be removed from the Employee’s personnel file based on the following criteria: Oral reprimands, at the request of the Employee, shall be removed from the Employee’s personnel file after one year, provided the Employee is not involved in a progressive discipline action. Written reprimands and suspension notices shall be removed from the Employee’s personnel file after five years, provided the Employee is not involved in a progressive discipline action and no further disciplinary action has been taken. 27.3 Demotion references will be removed from the Employee’s personnel file after five years. ARTICLE 28: LEGAL DEFENSE Any Employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of his/her employment, when such act is performed in good faith and under direct order of his/her supervisor, shall be reimbursed for reasonable attorney's fees and Court costs actually incurred by such Employee in defending against such charge. Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of Employee judgmental decision outside the scope of their employment may not receive legal defense by the City. ARTICLE 29: REQUIRED LICENSES The City agrees to pay for licenses and certifications and renewal of same that are required by law or the City, except driver licenses. ARTICLE 30: WAGE SCHEDULE 30.1 Wage Adjustment: Employees shall receive the following Wage Adjustment A 3% base pay increase on January 1, 2022. one-time, non-base lump sum payment on July 1, 2021 equal to the greater of 2% of base pay on July 1, 2021; or $2,000.00. 30.2 Deferred Compensation: The Employer will contribute to each full-time Employee an amount equal to three and one quarter percent (3.25%) of their regular salary so long as the Employee contributes a matching amount of the regular salary to be deposited into an approved deferred compensation plan. The following positions shall be grandfathered to higher percentages as follows: Police Commander (Kvam), Fire Chief Police Commander (Shortreed), Public Works Director = 3.50% Public Works Director = 3.50% 20 Council Packet Page Number 172 of 303 G4, Attachment 2 o In the event that any of these positions shall become vacant, the deferred compensation for the newly hired Employee shall be reset to 3.25% o In the event that any of the current Employees in the above listed positions are promoted or otherwise reclassified to a new position that is not part of a demotion or disciplinary action, said Employee shall remain at the current deferred compensation level as listed above. If the percentage amount for an Employee as calculated above falls below $150.00 per month then the Employee may contribute up to $150.00 per month instead of the lower percentage amount for that Employee, and the Employer shall match such contribution. Regular part-time Employees who work (and are on payroll) twenty (20) or more hours per week will receive a pro-rated amount deposited into an approved deferred compensation plan under the same conditions a full-time employees. 30. 3 Incumbent Salary Ranges: EMPLOYER agrees to maintain the current salary ranges for all existing employees holding GROUP positions as of November 1, 2007 (except some positions have been increased pursuant to agreement between the parties to be equal to salaries to be paid to hew hires or transfers). These salary ranges have been increased by 1% for the first six months of 2013 and these salary ranges have also been increased by 1% for the final six months of 2013 and have been increased 2% for 2014 for both the minimum and maximum salary for each position and shall be paid according to the attached salary ranges set forth and incorporated herein at column 1 of Appendices A & B. See Appendices A& B—Column 1 - Current Incumbents Salary Ranges. 30. 4 New Hire/Transfers Salary Ranges: For new hires and for Employees transferred into the GROUP after November 1, 2007, EMPLOYER shall pay newly hire/transferred Employees as specified in column 2 of Appendices A & B attached hereto and incorporated herein. These salary ranges have been increased by 1% for the first six months of 2013 and these salary ranges have also been increased by 1% for the final six months of 2013 and have been increased 2% for 2014 for both the minimum and maximum salary for each position and shall be paid according to the attached salary ranges set forth and incorporated herein at column 2 of Appendices A & B. See Appendices A& B—Column 2 - New Hires and Transferred Employees. 30. 5 Anniversary Increases/Performance Reviews: Employees (current incumbents and new hires/transferred) are eligible for an increase in pay on their anniversary date, provided they are not already at the maximum salary for their pay range. Movement within the ranges is based on time in the position and performance. It is the employee's responsibility to direct a request/justification for an anniversary increase in writing to his/her supervisor, or Department Head, if applicable. Anniversary increases shall be granted at the Department Head's or, if for a Department Head, the City Manager’s discretion/approval. The following is a chart for parameters for determining pay increases if the employee is considered fully satisfactory. If current salary is: Increase can be: Bottom of Range: Up to 5% 25% - 50% of Range: Up to 4.5% 50% - 75% of Range: Up to 4% Top 25% of Range: Up to 3.5% If an Employee receives a performance rating of Does Not Meet Expectations on any of the performance competencies their step movement will be delayed until such time as 21 Council Packet Page Number 173 of 303 G4, Attachment 2 they have received two consecutive satisfactory performance reviews. These will be completed by the Supervisor on a quarterly basis. Once a delayed increase is provided, the new eligibility date for pay increases for that Employee will change to the date the delayed increase went into effect. Employees will normally be hired at the minimum pay. Exceptions can be approved by the City Manager based on qualifications and experience. Employees who are promoted will move to a pay rate, which gives them at least a 3% increase over their pre-promoted pay rate, subject to limitations of the salary range maximum. ARTICLE 31: SAFETY 31.1 Joint Safety The Employer and the Bargaining Group agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. 31.2 Safety Committee The Bargaining Group shall designate an employee and at least one alternate to serve on the City Labor Management Safety Committee. ARTICLE 32: WAIVER 32.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 32.2: The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. 32.3: The Employer and the Collective Bargaining Group agree that the parties have now had the opportunity to fully negotiate the terms and conditions of employment as provided for pursuant to the Minnesota Public Employment Labor Relations Act. Thus, each voluntarily and unqualifiedly waives the right to meet and negotiate further during the term of this Agreement regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 33: SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision shall be renegotiated at the request of either party. ARTICLE 34: DURATION 22 Council Packet Page Number 174 of 303 G4, Attachment 2 This AGREEMENT shall be effective as of January 1, 202219, and shall remain in full force and effect through the thirty-first (31st) day of December 20220. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 20 . FOR THE CITY: FOR THE GROUP: ___________________________________ ___________________________________ Mayor President ___________________________________ ___________________________________ City Manager Vice President ___________________________________ ___________________________________ Assistant City Manager/ Director of HR Secretary 23 Council Packet Page Number 175 of 303 G4, Attachment 2 APPENDIX A CONFIDENTIAL & SUPERVISORY GROUP ANNUAL SALARY RANGES FOR JOB CLASSIFICATIONS 20212022 3.0% increase will be updated by finance upon council approval Formatted Table 1/1/2021 New Hires/Transferred Incumbents after 11/1/07 Minimum Maximum Minimum Maximum 87,707 113,636 Assistant City Engineer Administrative Services/Performance 70,017 85,724 Measurement 87,788 116,315 Assistant Finance Director Formatted Table 100,510 123,923 Assistant Fire Chief of Operations 102,851 137,192 Fire & EMS Chief Formatted Table 85,347 109,301 Communications Manager 116,612 145,489 Community Development Director 83,501 109,214 Community Risk Reduction Coordinator 70,947 94,186 69,964 92,878 Human Resource Coordinator Formatted Table 89,148 117,685 87,194 115,060 IT Director 55,403 73,287 IT Technician 59,758 79,849 Payroll Coordinator 54,328 72,589 Payroll Technician/Administrative Assistant 115,561 128,903 Police Commander 105,136 123,232 Police Lieutenant 121,424 150,482 Public Works Director/City Engineer 91,865 115,205 Sanitary Sewer/Fleet Mgmt. Superintendent Formatted Table Street/Storm Sewer/Building Maintenance 94,127 117,456 Superintendent 80,008 96,407 Systems/Network Engineer 56,716 72,422 Wellness Coordinator/HR Assistant 24 Council Packet Page Number 176 of 303 G4, Attachment 2 APPENDIX B ANNUAL LEAVE PROGRAM A. It is the policy of the City of Maplewood to provide paid time away from work to eligible employees. This policy is implemented by means of the Annual Leave Program, which covers all paid leave previously available under the City’s vacation and sick leave benefits. The Annual Leave Program does not include designated or personal holidays, funeral leave, military leave or court leave. With the adoption of this program, the City firmly accepts and endorses the principles of consistency, flexibility, personal responsibility, and the recognition of years of service. The traditional paid vacation and sick leave programs have been in place for many years. These programs are highly structured with extensive rules applied to their use. These rules may not provide the best “fit” for the circumstances of individual employees and their immediate and extended families. As of May 5, 2001, the Annual Leave Program replaced individual vacation and sick leave plans and combined them into a single benefit program. Annual leave is provided to all employees hired on or after that date. Employees hired prior to May 5, 2001 had the option to convert to annual leave or remain in the sick leave and vacation plans. B. Employees accrue annual leave based on length of service with the City. This means that employees all receive the same amount of paid time off, regardless of their personal or family situation. Plan provisions discourage unnecessary utilization by providing cash and savings incentives. Any sick leave or vacation time that an employee may have used under the Family and Medical Leave or Parenting Leave policies will become annual leave. The legal requirements of the time off and continuation of insurance contributions under those laws remain unchanged. (This means the City will contribute the same amounts toward health and dental insurance premiums while employees are on family and medical leave as they do under the vacation and sick leave programs.) Annual leave can be used for any reason, subject only to necessary request and approval procedures consistent with policy and labor contracts. As with all paid time off programs, we need to ensure that service to the public and work requirements are not adversely impacted. C. Medical Certification - Good attendance is an essential job function for all City employees. If unplanned absences are excessive, a doctor’s certificate may still be required. It shall state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of their position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. (If an unplanned absence is not viewed as a problem by the employee’s supervisor, a doctor’s statement will not be required.) D. Accrual Rates - Years of Service Annual Accrual Rates 1 - 4 Years 19 days 5 - 11 Years 24 days 25 Council Packet Page Number 177 of 303 G4, Attachment 2 12 - 20 Years 29 days After 20 Years 34 days Annual leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a prorated basis based on regular hours worked. Employees who were already in regular part-time positions of at least 15 hours per week prior to January 1, 2003 shall remain eligible for pro-rated annual leave. Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. E. Sick Leave Balances: Deferred Sick Leave - Employees hired prior to May 5, 2001, who had accrued sick leave and who elected to participate in the annual leave program retained their sick leave balance to be used as “deferred sick leave” until the balance was exhausted. Deferred sick leave can be used for any doctor-certified extended leave that would have been covered under the previous sick leave policy in effect prior to adoption of the policy. An extended leave for purposes of this policy is defined as one requiring an employee to be out of work for two (2) or more consecutive days. If an employee knows they will be out for two (2) or more consecutive days before the absence, they will be eligible to use the deferred sick leave bank from the first day. For example, if an employee has a scheduled surgery where they know—in advance—they will be out for two (2) weeks, the employee will be able to use hours from their deferred sick leave bank starting on the first day of the absence. If an employee is out and expects to return within two (2) days, they will use annual leave. If the medical condition extends beyond the two (2) days, the deferred sick leave bank will be applied retroactively and any annual leave used will be restored to the annual leave balance. Once the deferred sick leave bank is exhausted, employees will use annual leave for all absences covered by the annual leave program - up to the point that disability insurance coverage goes into effect. Any deferred sick leave balance remaining when an employee leaves City service will expire unless the employee would have been eligible for sick leave as severance pay prior to electing annual leave (see Severance Pay). F. Vacation Balances - Unused vacation balances were converted to annual leave on a one- for-one basis for employees who converted from vacation/sick leave to annual leave. G. Banked Personal Holiday Hours - Employees who had banked personal holiday hours that were earned and unused prior to March,1984 had the option to cash them out at their current hourly rate during the open window period or to retain them. H. Short-Term Disability Insurance - The City adopted an optional short-term disability insurance program effective October 1, 2001. The cost of this coverage will be paid by the employee, if the employee elects coverage. For employees who elect this coverage, the benefits will begin after an employee is out for thirty (30) calendar days. The City also has a long-term disability program in place where benefits begin at ninety (90) calendar days. Short-term disability benefits cover the period from thirty (30) calendar days to ninety (90) calendar days. Employees who have deferred sick leave may use sick leave hours from the deferred sick leave bank to make up the difference between pay provided by short- and long-term disability insurance payments and their regular take- home pay. I. Severance Pay - Under the current vacation and sick leave programs, employees are 26 Council Packet Page Number 178 of 303 G4, Attachment 2 eligible for 100% of their vacation and personal holiday balance when they leave City employment. Some employees are also eligible for 50% of their sick leave balance when they leave. Eligibility for sick leave as severance varies by group with different maximum payouts depending on the group. For some groups there are different severance pay benefits dependent upon an employee’s start date. Employees who were hired before May 5, 2001, who are now on the annual leave program, will retain their eligibility for sick leave as severance (using the remaining deferred sick leave balance) under the same conditions as were in place before they elected annual leave. For example, if an employee was eligible for 50% of their sick leave balance - up to a cap of fifty (50) days - prior to electing annual leave, they will be eligible for 50% of their deferred sick leave balance up to fifty (50) days when they leave City service. All employees who have annual leave will be eligible for 100% of their annual leave balance when they leave City service. They may receive this as cash or deferred compensation (subject to IRS regulations). J. Unpaid Leave - Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. K. Sick Leave Conversion - There are various sick leave conversion programs in existence which cover different employee groups. Some programs vary within a particular group based on hire date. Employees who have annual leave will be able to convert some hours to cash or deferred compensation as described below. Employees who remained with the vacation and sick leave program may continue to convert sick leave and/or vacation based on programs they were eligible for prior to the adoption of annual leave (May 5, 2001). L. Annual Leave Conversion - Annual leave will be eligible for conversion to cash or deferred compensation (subject to IRS maximum deferral regulations) annually on a one-for-one basis subject to the following conditions. Up to 40% of the annual leave balance, not to exceed forty (40) hours, may be converted each year provided the employee has used a minimum of 30% of their annual accrual during the current calendar year and has a minimum balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the employee’s current hourly rate on December 1. Conversion to cash or deferred compensation will occur in the second payroll of the following year with specific dates to be determined by the Finance Department each year. Finance will notify all employees who have annual leave in November of each year as to the dates and conversion options. The conversion will be part of regular payroll and will not be paid in a separate check. Regular rate for the purpose of this policy is the employee’s straight time rate not including overtime, pay differentials, out-of-class adjustments or any other additions to regular pay. 27 Council Packet Page Number 179 of 303 G4, Attachment 3 Council Packet Page Number 180 of 303 G4, Attachment 3 : PURPOSE OF AGREEMENT : RECOGNITION : DEFINITIONS : GROUP SECURITY : EMPLOYER SECURITY : EMPLOYER AUTHORITY : WORK SCHEDULES : MEAL AND REST PERIODS : PROBATIONARY PERIODS : SENIORITY : JOB POSTING : DISCIPLINE : GRIEVANCE PROCEDURE/ARBITRATION : ANNUAL LEAVE : HOLIDAYS : LEAVES OF ABSENCE : INJURY ON DUTY : INSURANCE : UNIFORMS : TRAVEL AND MEAL ALLOWANCE : PERSONNEL FILE : NONDISCRIMINATION : LEGAL DEFENSE : REQUIRED LICENSES : WAGE SCHEDULE : SAFETY WAIVER : SAVINGS CLAUSE : DURATION APPENDIX A APPENDIX B Council Packet Page Number 181 of 303 G4, Attachment 3 : PURPOSE OF AGREEMENT : RECOGNITION : DEFINITIONS Council Packet Page Number 182 of 303 G4, Attachment 3 : GROUP SECURITY Council Packet Page Number 183 of 303 G4, Attachment 3 : EMPLOYER SECURITY : EMPLOYER AUTHORITY : WORK SCHEDULES Council Packet Page Number 184 of 303 G4, Attachment 3 : MEAL AND REST PERIODS : PROBATIONARY PERIODS : SENIORITY Council Packet Page Number 185 of 303 G4, Attachment 3 : JOB POSTING : DISCIPLINE Council Packet Page Number 186 of 303 G4, Attachment 3 : GRIEVANCE PROCEDURE/ARBITRATION Council Packet Page Number 187 of 303 G4, Attachment 3 : ANNUAL LEAVE Council Packet Page Number 188 of 303 G4, Attachment 3 : HOLIDAYS Council Packet Page Number 189 of 303 G4, Attachment 3 (RESERVED) : LEAVES OF ABSENCE : INJURY ON DUTY Council Packet Page Number 190 of 303 G4, Attachment 3 : INSURANCE Council Packet Page Number 191 of 303 G4, Attachment 3 Council Packet Page Number 192 of 303 G4, Attachment 3 Council Packet Page Number 193 of 303 G4, Attachment 3 Council Packet Page Number 194 of 303 G4, Attachment 3 : UNIFORMS : TRAVEL AND MEAL ALLOWANCE : PERSONNEL FILE Council Packet Page Number 195 of 303 G4, Attachment 3 : NONDISCRIMINATION : LEGAL DEFENSE : REQUIRED LICENSES : WAGE SCHEDULE Council Packet Page Number 196 of 303 G4, Attachment 3 : SAFETY Council Packet Page Number 197 of 303 G4, Attachment 3 WAIVER : SAVINGS CLAUSE : DURATION Council Packet Page Number 198 of 303 G4, Attachment 3 Council Packet Page Number 199 of 303 G4, Attachment 3 Council Packet Page Number 200 of 303 G4, Attachment 3 APPENDIX A Council Packet Page Number 201 of 303 G4, Attachment 3 Council Packet Page Number 202 of 303 G4, Attachment 3 Council Packet Page Number 203 of 303 G4, Attachment 3 Council Packet Page Number 204 of 303 G4, Attachment 3 Council Packet Page Number 205 of 303 G4, Attachment 3 Council Packet Page Number 206 of 303 For the permanent record: Meeting Date: 4/25/2022 Agenda Item: G4, Additional Attachment – Revised Language G5 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer PRESENTER: Steven Love AGENDA ITEM: Resolution Entering into a Master Partnership Contract with the Minnesota Department of Transportation Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Master Partnership Contract (MPC) between the Minnesota Department of Transportation (MnDOT) and the City of Maplewood is due to expire on June 30, 2022. This contract, between the City of Maplewood and MnDOT, has a standard renewal period of once every five years and covers routine services. The City Council will consider approving the attached resolution for entering into the attached MPC with MnDOT. Recommended Action: Motion to approve the attached resolution for entering into a Master Partnership Contract with the Minnesota Department of Transportation and direct the Mayor and City Manager to sign the contract. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: There are no budget impacts. The City’s Purchasing Policy remains in effect for all services related to the MPC as outline in the attached Resolution and Section 10.1 of the MPC. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The MPC allows the City and MnDOT to work efficiently together on coordinated repetitive low-cost services. Additionally, the MPC provides the framework for larger items to be coordinated through the use of work orders while following the City’s purchasing policy. Council Packet Page Number 207 of 303 G5 Background: The Master Partnership Contract between the Minnesota Department of Transportation (MnDOT) and the City of Maplewood will expire on June 30, 2022. The contract has a standard renewal period of once every 5 years. The MPC covers routine services such as MnDOT providing lab testing services, asphalt and concreted plant inspections, materials procurement, and maintenance related activities. The Master Partnership Contract emphasizes MnDOT’s continuing effort to partner with cities, counties and other political subdivisions to deliver transportation related services in the most efficient and effective manner possible. This agreement allows for repetitive low-cost services routinely performed by the State for local government without the execution of a work order contract. These services would include items such as pavement striping, sign and signal repair, bridge load ratings, bridge and structure inspection, minor bridge maintenance, minor road maintenance, pavement condition data, and material testing for example. The Master Partnership Contract requires project specific work order contracts for professional and technical services, roadway maintenance, construction administration, and emergency services. A fully executed work order contract is required prior to any work beginning on a proposed project. These work order contracts are reciprocal, and are used when MnDOT provides services to a city or a city provides services to MnDOT. Additionally, the work order contracts provide a mechanism for MnDOT to receive payment from cities or for cities to be paid by MnDOT. If approved, the new contract will expire on June 30, 2027. MnDOT has set this expiration date for all cities so all cities will be required to renew their contracts once every 5 years on a standard date. Therefore, a new contract will be brought before the City Council to be renewed once every 5 years. Attachments: 1. Resolution – Master Partnership Contract 2. Master Partnership Contract Council Packet Page Number 208 of 303 G5, Attachment 1 RESOLUTION MASTER PARTNERSHIP CONTRACT Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Maplewood enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the City Council. 2. That the proper City officers are authorized to execute such contract and any amendments thereto. 3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City of Maplewood in conformance with the City’s most current Purchasing Policy. th Approved this 25 day of April, 2022. Council Packet Page Number 209 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 STATEOFMINNESOTA MASTERPARTNERSHIPCONTRACT ThismastercontractisbetweentheStateofMinnesota,actingthroughitsCommissionerofTransportationinthis contractreferredtoastheͻ{ƷğƷĻͼandtheMaplewoodCity,actingthroughitsCityCouncil,inthiscontractreferredtoas theͻhƷŷĻƩtğƩƷǤ͵ͼ Recitals 1.ThepartiesareauthorizedtoenterintothiscontractpursuanttoMinnesotaStatutes,§§15.061,471.59and174.02. 2. Minn.Stat.§161.20,subd.2,authorizestheCommissionerofTransportationtomakearrangementswithand cooperatewithanygovernmentalauthorityforthepurposesofconstructing,maintainingandimprovingthetrunk highwaysystem. 3. EachpartytothiscontractisaͻƩƚğķğǒƷŷƚƩźƷǤͼasdefinedbyMinn.Stat.§160.02,subd.25. 4. Minn.Stat.§161.39,subd.1,authorizesaroadauthoritytoperformworkforanotherroadauthority.Suchwork mayincludeprovidingtechnicalandengineeringadvice,assistanceandsupervision,surveying,preparingplansfor theconstructionorreconstructionofroadways,andperformingroadwaymaintenance. 5. Minn.Stat.§174.02,subd.6,authorizestheCommissionerofTransportationtoenterintocontractswithother governmentalentitiesforresearchandexperimentation;forsharingfacilities,equipment,staff,data,orother meansofprovidingtransportationrelatedservices;orforothercooperativeprogramsthatpromoteefficienciesin providinggovernmentalservices,orthatfurtherdevelopmentofinnovationintransportationforthebenefitofthe citizensofMinnesota. 6. Eachpartywishestooccasionallypurchaseservicesfromtheotherparty,whichthepartiesagreewillenhancethe efficiencyofdeliveringgovernmentalservicesatalllevels.ThisMasterPartnershipContract(MPC)providesa frameworkfortheefficienthandlingofsuchrequests.ThisMPCcontainstermsgenerallygoverningtherelationship betweentheparties.Whenspecificservicesarerequested,thepartieswill(unlessotherwisespecified)enterintoa ͻƚƩƉhƩķĻƩͼcontracts. 7. AftertheexecutionofthisMPC,thepartiesmay(butarenotrequiredto)enterintoͻƚƩƉhƩķĻƩͼcontracts.These WorkOrderswillspecifytheworktobedone,timelinesforcompletion,andcompensationtobepaidforthespecific work. 8. ThepartiesareenteringintothisMPCtoestablishtermsthatwillgovernalloftheWorkOrderssubsequentlyissued undertheauthorityofthisContract. Contract 1. TermofMasterPartnershipContract;UseofWorkOrderContracts;SurvivalofTerms 1.1. EffectiveDate:ThiscontractwillbeeffectiveonJuly1st,2022,oruponthedatelastsignedbyallState officialsasrequiredunderMinn.Stat.§16C.05,subd.2,whicheveroccurslast.TheOtherPartymustnot beginworkunderthisContractuntilALLrequiredsignatureshavebeenobtainedandtheOtherPartyhas beennotifiedinwritingtobeginsuchworkbythe{ƷğƷĻƭAuthorizedRepresentative. 1.2. ExpirationDate.ThisContractwillexpireonJune30,2027. 1.3. Exhibits.ExhibitAisattachedandincorporatedintothisagreement. 1.4. WorkOrderContracts.Aworkordercontractmustbenegotiatedandexecuted(byboththeStateandthe OtherParty)foreachparticularengagement,exceptforTechnicalServicesprovidedbytheStatetothe OtherPartyasspecifiedinArticle2.Theworkordercontractmustspecifythedetailedscopeofworkand eraworkorderuntiltheworkorderisfully deliverablesforthatproject.Apartymustnotbeginworkund MasterPartnershipContractTemplate1 Updated02/09/2022 Council Packet Page Number 210 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 executed.ThetermsofthisMPCwillapplytoallworkorderscontractsissued,unlessspecificallyvariedin theworkorder.TheOtherPartyunderstandsthatthisMPCisnotaguaranteeofanypaymentsorwork orderassignments,andthatpaymentswillonlybeissuedforworkactuallyperformedunderfullyexecuted workorders. 1.5. SurvivalofTerms.Thefollowingclausessurvivetheexpirationorcancellationofthismastercontractandall workordercontracts:12.Liability;13.StateAudits;14.GovernmentDataPracticesandIntellectual Property;17.Publicity;18.GoverningLaw,Jurisdiction,andVenue;and22.DataDisclosure.Alltermsofthis MPCwillsurvivewithrespecttoanyworkordercontractissuedpriortotheexpirationdateoftheMPC. 1.6. SampleWorkOrder.AsampleworkordercontractisavailableuponrequestfromtheState. 1.7. DefinitionofͻtƩƚǝźķźƓŭtğƩƷǤͼandͻwequestingtğƩƷǤͼ.Forthepurposeofassigningcertaindutiesand obligationsintheMPCtoworkordercontracts,thefollowingdefinitionswillapplythroughouttheMPC. ͻwĻƨǒĻƭƷźƓŭtğƩƷǤͼisdefinedasthepartyrequestingtheotherpartytoperformworkunderaworkorder kunderaworkorder contract.ͻtƩƚǝźķźƓŭtğƩƷǤͼisdefinedasthepartyperformingthescopeofwor contract. 2. TechnicalServices 2.1. TechnicalServicesincluderepetitivelowcostservicesroutinelyperformedbytheStatefortheOtherParty. IfrequestedandauthorizedbytheOtherParty,theseservicesmaybeperformedbytheStatefortheOther Partywithouttheexecutionofaworkorder,astheseservicesareprovidedinaccordancewithstandardized practicesandprocessesanddonotrequireadetailedscopeofwork.ExhibitAΑTableofTechnicalServices isattached. 2.1.1. EveryotherservicenotfallingundertheserviceslistedinExhibitAwillrequireaworkordercontract (Ifyouhavequestionsregardingwhetheraserviceiscoveredunder2.1.1,pleasecontactContract Management). 2.2. TheOtherPartymayrequesttheStatetoperformTechnicalServicesinaninformalmanner,suchasbythe useofemail,apurchaseorder,orbydeliveringmaterialstoaStatelabandrequestingtesting.Arequest maybemadeviatelephone,butwillnotbeconsideredacceptedunlessacknowledgedinwritingbythe State. 2.3. TheStatewillpromptlyinformtheOtherPartyiftheStatewillbeunabletoperformtherequestedTechnical Services.Otherwise,theStatewillperformtheTechnicalServicesinaccordancewiththe{ƷğƷĻƭnormal processesandpractices,includingschedulingpracticestakingintoaccounttheavailabilityofStatestaffand equipment. 2.4. PaymentBasis.Unlessotherwiseagreedtobythepartiespriortoperformanceoftheservices,theStatewill chargetheOtherPartythe{ƷğƷĻƭthencurrentrateforperformingtheTechnicalServices.Thethencurrent ratemayincludethe{ƷğƷĻƭnormalandcustomaryadditives.TheStatewillinvoicetheOtherPartyupon completionoftheservices,oratregularintervalsnotmorethanoncemonthlyasagreeduponbythe parties.TheinvoicewillprovideasummaryoftheTechnicalServicesprovidedbytheStateduringthe invoiceperiod. 3. ServicesRequiringaWorkOrderContract 3.1. WorkOrderContracts:Apartymayrequesttheotherpartytoperformanyofthefollowingservicesunder individualworkordercontracts. 3.2. ProfessionalandTechnicalServices.Apartymayprovideprofessionalandtechnicalservicesuponthe requestoftheotherparty.AsdefinedbyMinn.Stat.§16C.08,subd.1,professional/technicalservices ͻƒĻğƓƭservicesthatareintellectualincharacter,includingconsultation,analysis,evaluation,prediction, planning,programming,orrecommendation;andresultintheproductionofareportorcompletionofa ƷğƭƉ͵ͼProfessionalandtechnicalservicesdonotincludeprovidingsuppliesormaterialsexceptasincidental toperformingsuchservices.Professionalandtechnicalservicesinclude(bywayofexampleandwithout limitation)culturalresources,engineeringservices,surveying,foundationrecommendationsandreports, environmentaldocumentation,rightofwayassistance(suchasperformingappraisalsorproviding 2 Council Packet Page Number 211 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 relocationassistance,butexcludingtheexerciseofthepowerofeminentdomain),geometriclayouts,final constructionplans,graphicpresentations,publicrelations,andfacilitatingopenhouses.Apartywill normallyprovidesuchserviceswithitsownpersonnel;however,aƦğƩƷǤƭprofessional/technicalservices mayalsoincludehiringandmanagingoutsideconsultantstoperformworkprovidedthatapartyitself providesactiveprojectmanagementfortheuseofsuchoutsideconsultants. 3.3. RoadwayMaintenance.Apartymayprovideroadwaymaintenanceupontherequestoftheotherparty. Roadwaymaintenancedoesnotincluderoadwayreconstruction.Thisworkmayincludebutisnotlimitedto snowremoval,ditchspraying,roadsidemowing,bituminousmillandoverlay(onlysmallprojects),sealcoat, bridgehits,majorretainingwallfailures,majordrainagefailures,andmessagepainting.Allservicesmustbe performedbyanemployeewithsufficientskills,training,expertiseorcertificationtoperformsuchwork, andworkmustbesupervisedbyaqualifiedemployeeofthepartyperformingthework. 3.4. ConstructionAdministration.Apartymayadministerroadwayconstructionprojectsupontherequestof theotherparty.Roadwayconstructionincludes(bywayofexampleandwithoutlimitation)the construction,reconstruction,orrehabilitationofmainline,shoulder,median,pedestrianorbicyclepathway, lightingandsignalsystems,pavementmillandoverlays,sealcoating,guardrailinstallation,and channelization.TheseservicesmaybeperformedbytheProvidingtğƩƷǤƭownforces,ortheProvidingParty mayadministeroutsidecontractsforsuchwork.Constructionadministrationmayincludelettingand awardingconstructioncontractsforsuchwork(includingstateprojectstobecompletedinconjunctionwith localprojects).Allcontractadministrationservicesmustbeperformedbyanemployeewithsufficientskills, training,expertiseorcertificationtoperformsuchwork. 3.5. EmergencyServices.Apartymayprovideaiduponrequestoftheotherpartyintheeventofamanmade disaster,naturaldisasterorotheractofGod.Emergencyservicesincludesallthoseservicesastheparties mutuallyagreearenecessarytoplanfor,preparefor,dealwith,andrecoverfromemergencysituations. Theseservicesinclude,withoutlimitation,planning,engineering,construction,maintenance,andremoval anddisposalservicesrelatedtothingssuchasroadclosures,trafficcontrol,debrisremoval,floodprotection andmitigation,signrepair,sandbagactivitiesandgeneralcleanup.Workwillbeperformedbyanemployee withsufficientskills,training,expertiseorcertificationtoperformsuchwork,andworkmustbesupervised byaqualifiedemployeeofthepartyperformingthework.Ifitisnotfeasibletohaveanexecutedwork orderpriortoperformanceofthework,thepartieswillpromptlyconfertodeterminewhetherworkmaybe commencedwithoutafullyexecutedworkorderinplace.Ifworkcommenceswithoutafullyexecutedwork order,thepartieswillfollowupwithexecutionofaworkorderassoonasfeasible. 3.6. Whenaneedisidentified,theStateandtheOtherPartywilldiscusstheproposedworkandtheresources neededtoperformthework.Ifapartydesirestoperformsuchwork,thepartieswillnegotiatethespecific anddetailedworktasksandcost.TheStatewillthenprepareaworkordercontract.Generally,aworkorder contractwillbelimitedtoonespecificproject/engagement,althoughͻƚƓĭğƌƌͼworkordersmaybeprepared forcertaintypesofservices,especiallyforͻĻĭŷƓźĭğƌ{ĻƩǝźĭĻƭͼitemsasidentifiedsection2.1..Thework orderwillalsoidentifyspecificdeliverablesrequired,andtimeframesforcompletingwork.Aworkorder mustbefullyexecutedbythepartiespriortoworkbeingcommenced.TheOtherPartywillnotbepaidfor workperformedpriortoexecutionofaworkordercontractandauthorizationbytheState. 4. ResponsibilitiesoftheProvidingParty 4.1. TermsApplicabletoALLWorkOrderContracts.Thetermsinthissection4.1willapplytoALLworkorder contracts. 4.1.1. EachworkorderwillidentifyanAuthorizedRepresentativeforeachparty.EachƦğƩƷǤƭauthorized representativeisresponsibleforadministeringtheworkorder,andhastheauthoritytomakeany decisionsregardingthework,andtogiveandreceiveanynoticesrequiredorpermittedunderthis MPCortheworkorder. 4.1.2. TheProvidingPartywillfurnishandassignapubliclyemployedlicensedengineer(ProjectEngineer), tobeinresponsiblechargeoftheproject(s)andtosuperviseanddirecttheworktobeperformed undereachworkordercontract.Forservicesnotrequiringanengineer,theProvidingPartywill 3 Council Packet Page Number 212 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 furnishandassignanotherresponsibleemployeetobeinchargeoftheproject.Theservicesofthe ProvidingPartyunderaworkordercontractmaynotbeotherwiseassigned,sublet,ortransferred unlessapprovedinwritingbytheRequestingtğƩƷǤƭauthorizedrepresentative.Thiswrittenconsent willinnowayrelievetheProvidingPartyfromitsprimaryresponsibilityforthework. 4.1.3. IftheOtherPartyistheProvidingParty,theProjectEngineermayrequestinwritingspecific engineeringand/ortechnicalservicesfromtheState,pursuanttoMinn.Stat.Section161.39.The workorderContractwillrequiretheOtherPartytodepositpaymentinadvance.Thecostsand expenseswillincludethecurrentStateadditivesandoverheadrates,subjecttoadjustmentbased onactualdirectcoststhathavebeenverifiedbyaudit. 4.1.4. OnlythereceiptofafullyexecutedworkordercontractauthorizestheProvidingPartytobeginwork onaproject.Anyandalleffort,expenses,oractionstakenbytheProvidingPartybeforethework ordercontractisfullyexecutedareconsideredunauthorizedandundertakenattheriskofnon payment. 4.1.5. Inconnectionwiththeperformanceofthiscontractandanyworkordersissued,theProviding ralandStatelawsandregulations.WhentheProviding AgencywillcomplywithallapplicableFede Partyisauthorizedorpermittedtoawardcontractsinconnectionwithanyworkorder,the ProvidingPartywillrequireandcauseitscontractorsandsubcontractorstocomplywithallFederal andStatelawsandregulations. 4.2. AdditionalTermsforRoadwayMaintenance.Thetermsofsection4.1andthissection4.2willapplytoall workordersforRoadwayMaintenance. 4.2.1. Unlessotherwiseprovidedforbycontractorworkorder,theProvidingPartymustobtainallpermits andsanctionsthatmayberequiredfortheproperandlawfulperformanceofthework. 4.2.2. TheProvidingPartymustperformmaintenanceinaccordancewithMnDOTmaintenancemanuals, policiesandoperations. 4.2.3. TheProvidingPartymustuseStateapprovedmaterials,including(bywayofexampleandwithout limitation),signposts,signsheeting,anddeicingandantiicingchemicals. 4.3. AdditionalTermsforConstructionAdministration.Thetermsofsection4.1andthissection4.3willapplyto allworkordercontractsforconstructionadministration. 4.3.1. Contract(s)mustbeawardedtothelowestresponsiblebidderorbestvalueproposerinaccordance withstatelaw. 4.3.2. Contractor(s)mustberequiredtopostpaymentandperformancebondsinanamountequaltothe contractamount.TheProvidingPartywilltakeallnecessaryactiontomakeclaimsagainstsuch bondsintheeventofanydefaultbythecontractor. 4.3.3. Contractor(s)mustberequiredtoperformworkinaccordancewiththelatesteditionofthe MinnesotaDepartmentofTransportationStandardSpecificationsforConstruction. 4.3.4. ForworkperformedonStaterightofway,contractor(s)mustberequiredtoindemnifyandholdthe Stateharmlessagainstanylossincurredwithrespecttotheperformanceofthecontractedwork, andmustberequiredtoprovideevidenceofinsurancecoveragecommensuratewithprojectrisk. 4.3.5. Contractor(s)mustpayprevailingwagespursuanttoapplicablestateandfederallaw. 4.3.6. Contractor(s)mustcomplywithallapplicableFederal,andStatelaws,ordinancesandregulations, includingbutnotlimitedtoapplicablehumanrights/antidiscriminationlawsandlawsconcerning theparticipationofDisadvantagedBusinessEnterprisesinfederallyassistedcontracts. 4.3.7. Unlessotherwiseagreedinaworkordercontract,eachpartywillberesponsibleforprovidingrights ofway,easement,andconstructionpermitsforitsportionoftheimprovements.Eachpartywill, upontheƚƷŷĻƩƭrequest,furnishcopiesofrightofwaycertificates,easements,andconstruction permits. 4 Council Packet Page Number 213 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 4.3.8. TheProvidingPartymayapproveminorchangestotheRequestingtğƩƷǤƭportionoftheproject workifsuchchangesdonotincreasetheRequestingtğƩƷǤƭcostobligationundertheapplicable workordercontract. 4.3.9. TheProvidingPartywillnotapproveanycontractorclaimsforadditionalcompensationwithoutthe RequestingPartǤƭwrittenapproval,andtheexecutionofaproperamendmenttotheapplicable workordercontractwhennecessary.TheOtherPartywilltendertheprocessinganddefenseofany suchclaimstotheStateuponthe{ƷğƷĻƭrequest. 4.3.10. TheOtherPartymustcoordinatealltrunkhighwayworkaffectinganyutilitieswiththeStaƷĻƭ UtilitiesOffice. 4.3.11. TheProvidingPartymustcoordinateallnecessarydetourswiththeRequestingParty. 4.3.12. IftheOtherPartyistheProvidingParty,andthereisworkperformedonthetrunkhighwayrightof way,thefollowingwillapply: a. TheOtherPartywillhaveapermittoperformtheworkonthetrunkhighway.TheStatemay revokethispermitiftheworkisnotbeingperformedinasafe,properandskillfulmanner,orif thecontractorisviolatingthetermsofanylaw,regulation,orpermitapplicabletothework.The StatewillhavenoliabilitytotheOtherParty,oritscontractor,ifworkissuspendedorstopped duetoanysuchconditionorconcern. b. TheOtherPartywillrequireitscontractortoconductalltrafficcontrolinaccordancewiththe MinnesotaManualonUniformTrafficControlDevices. c. TheOtherPartywillrequireitscontractortocomplywiththetermsofallpermitsissuedforthe projectincluding,butnotlimitedto,NationalPollutantDischargeEliminationSystem(NPDES) andotherenvironmentalpermits. d. Allimprovementsconstructedonthe{ƷğƷĻƭrightofwaywillbecomethepropertyoftheState. 5. ResponsibilitiesoftheRequestingParty 5.1. AfterauthorizingtheProvidingPartytobeginwork,theRequestingPartywillfurnishanydataormaterialin itspossessionrelatingtotheprojectthatmaybeofusetotheProvidingPartyinperformingthework. 5.2. AllsuchdatafurnishedtotheProvidingPartywillremainthepropertyoftheRequestingPartyandwillbe promptlyreturnedupontheRequestingtğƩƷǤƭrequestorupontheexpirationorterminationofthis contract(subjecttodataretentionrequirementsoftheMinnesotaGovernmentDataPracticesActandother applicablelaw). 5.3. TheProvidingPartywillanalyzeallsuchdatafurnishedbytheRequestingParty.IftheProvidingPartyfinds anysuchdatatobeincorrectorincomplete,theProvidingPartywillbringthefactstotheattentionofthe RequestingPartybeforeproceedingwiththepartoftheprojectaffected.TheProvidingPartywill investigatethematter,andifitfindsthatsuchdataisincorrectorincomplete,itwillpromptlydeterminea methodforfurnishingcorrecteddata.Delayinfurnishingdatawillnotbeconsideredjustificationforan adjustmentincompensation. 5.4. TheStatewillprovidetotheOtherPartycopiesofanyTrunkHighwayfundclausestobeincludedinthebid solicitationandwillprovideanyrequiredTrunkHighwayfundprovisionstobeincludedintheProposalfor HighwayConstruction,thataredifferentfromthoserequiredforStateAidconstruction. 5.5. TheRequestingPartywillperformfinalreviewsandinspectionsofitsportionoftheprojectwork.Ifthe workisfoundtohavebeencompletedinaccordancewiththeworkordercontract,theRequestingPartywill promptlyreleaseanyremainingfundsduetheProvidingPartyfortheProject(s). 5.6. TheworkordercontractsmayincludeadditionalresponsibilitiestobecompletedbytheRequestingParty. 6. Time 6.1. Intheperformanceofprojectworkunderaworkordercontract,timeisoftheessence. 7. ConsiderationandPayment 5 Council Packet Page Number 214 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 7.1. Consideration.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheworkorder.The{ƷğƷĻƭ normalandcustomaryadditiveswillapplytoworkperformedbytheState,unlessotherwisespecifiedinthe workorder.The{ƷğƷĻƭnormalandcustomaryadditiveswillnotapplyifthepartiesagreetoaͻƌǒƒƦƭǒƒͼ payment. orͻǒƓźƷƩğƷĻͼ 7.2. {ƷğƷĻƭMaximumObligation.ThetotalcompensationtobepaidbytheStatetotheOtherPartyunderall workordercontractsissuedpursuanttothisMPCwillnotexceed$500,000.00. 7.3. TravelExpenses.ItisanticipatedthatalltravelexpenseswillbeincludedinthebasecostoftheProviding tğƩƷǤƭservices,andunlessotherwisespecificallysetforthinanapplicableworkordercontract,the ProvidingPartywillnotbeseparatelyreimbursedfortravelandsubsistenceexpensesincurredbythe ProvidingPartyinperforminganyworkordercontract.InthosecaseswheretheStateagreestoreimburse travelexpenses,suchexpenseswillbereimbursedinthesamemannerandinnogreateramountthan providedinthecurrent"MnDOTTravelwĻŭǒƌğƷźƚƓƭͼacopyofwhichisonfilewithandavailablefromthe MnDOTDistrictOffice.TheOtherPartywillnotbereimbursedfortravelandsubsistenceexpensesincurred outsideofMinnesotaunlessithasreceivedthe{ƷğƷĻƭpriorwrittenapprovalforsuchtravel. 7.4. Payment 7.4.1. Generally.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheapplicablework order,andwillmakepromptpaymentinaccordancewithMinnesotalaw. 7.4.2. PaymentbytheOtherParty. a. TheOtherPartywillmakepaymenttotheorderoftheCommissionerofTransportation. b. IMPORTANTNOTE:PAYMENTMUSTREFERENCETHEͻab5hCONTRACTb a.9wͼSHOWNON THEFACEPAGEOFTHISCONTRACTANDTHEͻLbhL/9b a.9wͼONTHEINVOICERECEIVED FROMMNDOT. c. Remitpaymenttotheaddressbelow: MnDOT Attn:CashAccounting RE:MnDOTContractNumber1050176W\[XX\]andInvoiceNumber:00000\[#####\] (seenoteabove) MailStop215 395JohnIrelandBlvd St.Paul,MN55155 7.4.3. PaymentbytheState. a. Generally.TheStatewillpromptlypaytheOtherPartyaftertheOtherPartypresentsanitemized invoicefortheservicesactuallyperformedandtheState'sAuthorizedRepresentativeacceptsthe invoicedservices.Invoicesmustbesubmittedasspecifiedintheapplicableworkorder,butno morefrequentlythanmonthly. b. RetainageforProfessionalandTechnicalServices.Forworkordersforprofessionalandtechnical services,asrequiredbyMinn.Stat.§16C.08,subd.2(10),nomorethan90percentofthe amountdueunderanyworkordercontractmaybepaiduntilthefinalproductoftheworkorder contracthasbeenreviewedbythe{ƷğƷĻƭauthorizedrepresentative.Thebalanceduewillbe paidwhenthe{ƷğƷĻƭauthorizedrepresentativedeterminesthattheOtherPartyhas satisfactorilyfulfilledallthetermsoftheworkordercontract. 8. ConditionsofPayment 8.1. AllworkperformedbytheProvidingPartyunderaworkordercontractmustbeperformedtothe RequestingPartyssatisfaction,asdeterminedatthesoleandreasonablediscretionoftheRequesting tğƩƷǤƭAuthorizedRepresentativeandinaccordancewithallapplicablefederalandstatelaws,rules,and 6 Council Packet Page Number 215 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 regulations.TheProvidingPartywillnotreceivepaymentforworkfoundbytheRequestingPartytobe unsatisfactoryorperformedinviolationoffederalorstatelaw. 9.{ƷğƷĻƭAuthorizedRepresentativeandProjectManager 9.1. TheState'sAuthorizedRepresentativeforthismastercontractistheDistrictStateAidEngineer,whohasthe responsibilitytomonitorthe{ƷğƷĻƭperformance. 9.2. The{ƷğƷĻƭProjectManagerwillbeidentifiedineachworkordercontract. 10.OthertğƩƷǤƭAuthorizedRepresentativeandProjectManager 10.1. TheOthertğƩƷǤƭAuthorizedRepresentativeforadministeringthismastercontractistheOthertğƩƷǤƭ Engineer,andtheEngineerhastheresponsibilitytomonitortheOthertğƩƷǤƭperformance.TheOther tğƩƷǤƭAuthorizedRepresentativeisalsoauthorizedtoexecuteworkordercontractsonbehalfoftheOther Party 10.2. TheOthertğƩƷǤƭProjectManagerwillbeidentifiedineachworkordercontract. 11.Assignment,Amendments,Waiver,andContractComplete 11.1. Assignment.NeitherpartymayassignortransferanyrightsorobligationsunderthisMPCoranyworkorder contractwithoutthepriorconsentoftheotherandafullyexecutedAssignmentContract,executedand approvedbythesamepartieswhoexecutedandapprovedthisMPC,ortheirsuccessorsinoffice. 11.2. Amendments.Anyamendmenttothismastercontractoranyworkordercontractmustbeinwritingand willnotbeeffectiveuntilithasbeenexecutedandapprovedbythesamepartieswhoexecutedand approvedtheoriginalcontract,ortheirsuccessorsinoffice. 11.3. Waiver.Ifapartyfailstoenforceanyprovisionofthismastercontractoranyworkordercontract,that failuredoesnotwaivetheprovisionortheƦğƩƷǤƭrighttosubsequentlyenforceit. 11.4. ContractComplete.Thismastercontractandanyworkordercontractcontainallnegotiationsandcontracts betweentheStateandtheOtherParty.Nootherunderstandingregardingthismastercontractoranywork ordercontractissuedhereunder,whetherwrittenororalmaybeusedtobindeitherparty. 12.Liability 12.1. Eachpartywillberesponsibleforitsownactsandomissionstotheextentprovidedbylaw.TheOther tğƩƷǤƭliabilityisgovernedbyMinn.Stat.chapter466andotherapplicablelaw.The{ƷğƷĻƭliabilityis governedbyMinn.Stat.section3.736andotherapplicablelaw.Thisclausewillnotbeconstruedtobarany legalremediesapartymayhavefortheotherƦğƩƷǤƭfailuretofulfillitsobligationsunderthismaster contractoranyworkordercontract.Neitherpartyagreestoassumeanyenvironmentalliabilityonbehalfof theotherparty.AProvidingPartyunderanyworkorderisactingonlyasaͻ/ƚƓƷƩğĭƷƚƩͼtotheRequesting Party,asthetermͻ/ƚƓƷƩğĭƷƚƩͼisdefinedinMinn.Stat.§115B.03(subd.10),andisentitledtothe protectionsaffordedtoaͻ/ƚƓƷƩğĭƷƚƩͼbytheMinnesotaEnvironmentalResponseandLiabilityAct.The partiesspecificallyintendthatMinn.Stat.§471.59subd.1awillapplytoanyworkundertakenunderthis MPCandanyworkorderissuedhereunder. 13.StateAudits 13.1. UnderMinn.Stat.§16C.05,subd.5,theƦğƩƷǤƭbooks,records,documents,andaccountingproceduresand practicesrelevanttoanyworkordercontractaresubjecttoexaminationbythepartiesandbytheState AuditororLegislativeAuditor,asappropriate,foraminimumofsixyearsfromtheendofthisMPC. 14.GovernmentDataPracticesandIntellectualProperty 14.1. GovernmentDataPractices.TheOtherPartyandStatemustcomplywiththeMinnesotaGovernmentData PracticesAct,Minn.Stat.Ch.13,asitappliestoalldataprovidedbytheStateunderthisMPCandanywork ordercontract,andasitappliestoalldatacreated,collected,received,stored,used,maintained,or disseminatedbytheOtherPartyunderthisMPCandanyworkordercontract.ThecivilremediesofMinn. Stat.§13.08applytothereleaseofthedatareferredtointhisclausebyeithertheOtherPartyortheState. 14.2. IntellectualPropertyRights 7 Council Packet Page Number 216 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 14.2.1. IntellectualPropertyRights.TheRequestingPartywillownallrights,title,andinterestinallofthe intellectualpropertyrights,includingcopyrights,patents,tradesecrets,trademarks,andservice marksintheWorksandDocumentscreatedandpaidforunderworkordercontracts.Worksmeans ses,computer allinventions,improvements,discoveries(whetherornotpatentable),databa programs,reports,notes,studies,photographs,negatives,designs,drawings,specifications, materials,tapes,anddisksconceived,reducedtopractice,createdororiginatedbytheProviding Party,itsemployees,agents,andsubcontractors,eitherindividuallyorjointlywithothersinthe performanceofthismastercontractoranyworkordercontract.Worksincludesͻ5ƚĭǒƒĻƓƷƭ͵ͼ Documentsaretheoriginalsofanydatabases,computerprograms,reports,notes,studies, photographs,negatives,designs,drawings,specifications,materials,tapes,disks,orothermaterials, whetherintangibleorelectronicforms,preparedbytheProvidingParty,itsemployees,agents,or contractors,intheperformanceofaworkordercontract.TheDocumentswillbetheexclusive propertyoftheRequestingPartyandallsuchDocumentsmustbeimmediatelyreturnedtothe RequestingPartybytheProvidingPartyuponcompletionorcancellationoftheworkordercontract. Totheextentpossible,thoseWorkseligibleforcopyrightprotectionundertheUnitedStates CopyrightActwillbedeemedtobeͻǞƚƩƉƭmadeforŷźƩĻ͵ͼTheProvidingPartyGovernmentassigns allright,title,andinterestitmayhaveintheWorksandtheDocumentstotheRequestingParty.The ProvidingPartymust,attherequestoftheRequestingParty,executeallpapersandperformall otheractsnecessarytotransferorrecordtheRequestingtğƩƷǤƭownershipinterestintheWorks andDocuments.Notwithstandingtheforegoing,theRequestingPartygrantstheProvidingPartyan irrevocableandroyaltyfreelicensetousesuchintellectualpropertyforitsownnoncommercial ionsofthestateofMinnesotaandto purposes,includingdisseminationtopoliticalsubdivis transportationrelatedagenciessuchastheAmericanAssociationofStateHighwayand TransportationOfficials. 14.2.2. ObligationswithRespecttoIntellectualProperty. a. Notification.Wheneveranyinvention,improvement,ordiscovery(whetherornotpatentable)is madeorconceivedforthefirsttimeoractuallyorconstructivelyreducedtopracticebythe ProvidingParty,includingitsemployeesandsubcontractors,intheperformanceofthework ordercontract,theProvidingPartywillimmediatelygivetheRequestingtğƩƷǤƭAuthorized Representativewrittennoticethereof,andmustpromptlyfurnishtheAuthorizedRepresentative withcompleteinformationand/ordisclosurethereon. b. Representation.TheProvidingPartymustperformallacts,andtakeallstepsnecessarytoensure thatallintellectualpropertyrightsintheWorksandDocumentsarethesolepropertyofthe RequestingParty,andthatneitherProvidingPartynoritsemployees,agentsorcontractorsretain s. anyinterestinandtotheWorksandDocument 15. AffirmativeAction 15.1. TheStateintendstocarryoutitsresponsibilityforrequiringaffirmativeactionbyitsContractors,pursuant toMinn.Stat.§363A.36.PursuanttothatStatute,theOtherPartyisencouragedtoprepareandimplement anaffirmativeactionplanfortheemploymentofminoritypersons,women,andthequalifieddisabled,and submitsuchplantotheCommissioneroftheMinnesotaDepartmentofHumanRights.Inaddition,whenthe OtherPartyletsacontractfortheperformanceofworkunderaworkorderissuedpursuanttothisMPC,it mustincludethefollowinginthebidorproposalsolicitationandanycontractsawardedasaresultthereof: 15.2. CoveredContractsandContractors.IftheContractexceeds$100,000andtheContractoremployedmore than40fulltimeemployeesonasingleworkingdayduringtheprevious12monthsinMinnesotaorinthe statewhereithasitsprincipleplaceofbusiness,thentheContractormustcomplywiththerequirementsof Minn.Stat.§363A.36andMinn.R.Parts5000.34005000.3600.AContractorcoveredbyMinn.Stat.§ 363A.36becauseitemployedmorethan40fulltimeemployeesinanotherstateanddoesnothavea certificateofcompliance,mustcertifythatitisincompliancewithfederalaffirmativeactionrequirements. 8 Council Packet Page Number 217 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 15.3. Minn.Stat.§363A.36.Minn.Stat.§363A.36requirestheContractortohaveanaffirmativeactionplanfor theemploymentofminoritypersons,women,andqualifieddisabledindividualsapprovedbytheMinnesota CommissionerofHumanRightsΛͻ/ƚƒƒźƭƭźƚƓĻƩͼΜasindicatedbyacertificateofcompliance.Thelaw tconsequencesinthatevent. addressessuspensionorrevocationofacertificateofcomplianceandcontrac Acontractawardedwithoutacertificateofcompliancemaybevoided. 15.4. Minn.R.Parts5000.34005000.3600. 15.4.1. General.Minn.R.Parts5000.34005000.3600implementMinn.Stat.§363A.36.Theserulesinclude, butarenotlimitedto,criteriaforcontents,approval,andimplementationofaffirmativeaction plans;proceduresforissuingcertificatesofcomplianceandcriteriafordeterminingaĭƚƓƷƩğĭƷƚƩƭ compliancestatus;proceduresforaddressingdeficiencies,sanctions,andnoticeandhearing;annual compliancereports;proceduresforcompliancereview;andcontractconsequencesfornon compliance.Thespecificcriteriaforapprovalorrejectionofanaffirmativeactionplanarecontained invariousprovisionsofMinn.R.Parts5000.34005000.3600including,butnotlimitedto,parts 5000.34205000.3500and5000.35525000.3559. 15.4.2. DisabledWorkers.TheContractormustcomplywiththefollowingaffirmativeactionrequirements fordisabledworkers: a. TheContractormustnotdiscriminateagainstanyemployeeorapplicantforemployment becauseofphysicalormentaldisabilityinregardtoanypositionforwhichtheemployeeor applicantforemploymentisqualified.TheContractoragreestotakeaffirmativeactionto employ,advanceinemployment,andotherwisetreatqualifieddisabledpersonswithout discriminationbasedupontheirphysicalormentaldisabilityinallemploymentpracticessuchas thefollowing:employment,upgrading,demotionortransfer,recruitment,advertising,layoffor termination,ratesofpayorotherformsofcompensation,andselectionfortraining,including apprenticeship. b. TheContractoragreestocomplywiththerulesandrelevantordersoftheMinnesota DepartmentofHumanRightsissuedpursuanttotheMinnesotaHumanRightsAct. c. IntheeventoftheContractor'snoncompliancewiththerequirementsofthisclause,actionsfor noncompliancemaybetakeninaccordancewithMinn.Stat.Section363A.36,andtherulesand relevantordersoftheMinnesotaDepartmentofHumanRightsissuedpursuanttotheMinnesota HumanRightsAct. d. TheContractoragreestopostinconspicuousplaces,availabletoemployeesandapplicantsfor employment,noticesinaformtobeprescribedbythecommissioneroftheMinnesota DepartmentofHumanRights.SuchnoticesmuststatetheContractor'sobligationunderthelaw totakeaffirmativeactiontoemployandadvanceinemploymentqualifieddisabledemployees andapplicantsforemployment,andtherightsofapplicantsandemployees. e. TheContractormustnotifyeachlaborunionorrepresentativeofworkerswithwhichithasa collectivebargainingagreementorothercontractunderstanding,thattheContractorisboundby thetermsofMinn.Stat.Section363A.36,oftheMinnesotaHumanRightsActandiscommitted totakeaffirmativeactiontoemployandadvanceinemploymentphysicallyandmentally disabledpersons. 15.4.3. Consequences.Theconsequencesforthe/ƚƓƷƩğĭƷƚƩƭfailuretoimplementitsaffirmativeaction planormakeagoodfaithefforttodosoinclude,butarenotlimitedto,suspensionorrevocationof acertificateofcompliancebytheCommissioner,refusalbytheCommissionertoapprove subsequentplans,andterminationofallorpartofthiscontractbytheCommissionerortheState. 15.4.4. Certification.TheContractorherebycertifiesthatitisincompliancewiththerequirementsofMinn. Stat.§363A.36andMinn.R.Parts5000.34005000.3600andisawareoftheconsequencesfor noncompliance. 16. ƚƩƉĻƩƭCompensation 9 Council Packet Page Number 218 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 16.1. Eachpartywillberesponsibleforitsownemployeesforanyworkerscompensationclaims.ThisMPC,and anyworkordercontractsissuedhereunder,arenotintendedtoconstituteaninterchangeofgovernment employeesunderMinn.Stat.§15.53.TotheextentthatthisMPC,oranyworkorderissuedhereunder,is suchstatutewillcontroltotheextentofanyconflict determinedtobesubjecttoMinn.Stat.§15.53, betweenthecontractandthestatute. 17. Publicity 17.1. Publicity.AnypublicityregardingthesubjectmatterofaworkordercontractwheretheStateisthe RequestingPartymustidentifytheStateasthesponsoringagencyandmustnotbereleasedwithoutprior writtenapprovalfromthe{ƷğƷĻƭAuthorizedRepresentative.Forpurposesofthisprovision,publicity includesnotices,informationalpamphlets,pressreleases,research,reports,signs,andsimilarpublicnotices preparedbyorfortheOtherPartyindividuallyorjointlywithothers,oranysubcontractors,withrespectto theprogram,publications,orservicesprovidedresultingfromaworkordercontract. 17.2. DataPracticesAct.Section17.1isnotintendedtooverridetheOthertğƩƷǤƭresponsibilitiesunderthe MinnesotaGovernmentDataPracticesAct. 18. GoverningLaw,Jurisdiction,andVenue 18.1. Minnesotalaw,withoutregardtoitschoiceoflawprovisions,governsthismastercontractandallwork ordercontracts.Venueforalllegalproceedingsoutofthismastercontractoranyworkordercontracts,or thebreachofanysuchcontracts,mustbeintheappropriatestateorfederalcourtwithcompetent jurisdictioninRamseyCounty,Minnesota. 19. PromptPayment;PaymenttoSubcontractors 19.1. Thepartiesmustmakepromptpaymentoftheirobligationsinaccordancewithapplicablelaw.Asrequired byMinn.Stat.§16A.1245,whentheOtherPartyletsacontractforworkpursuanttoanyworkorder,the OtherPartymustrequireitscontractortopayallsubcontractors,lessanyretainage,within10calendardays oftheprimecontractor'sreceiptofpaymentfromtheOtherPartyforundisputedservicesprovidedbythe subcontractor(s)andmustpayinterestattherateofoneandonehalfpercentpermonthoranypartofa monthtothesubcontractor(s)onanyundisputedamountnotpaidontimetothesubcontractor(s). 20. Minn.Stat.§181.59. 20.1. TheOtherPartywillcomplywiththeprovisionsofMinn.Stat.§181.59whichrequires:Everycontractforor onbehalfofthestateofMinnesota,oranycounty,city,town,township,school,schooldistrict,oranyother districtinthestate,formaterials,supplies,orconstructionshallcontainprovisionsbywhichtheContractor agrees:(1)That,inthehiringofcommonorskilledlaborfortheperformanceofanyworkunderany contract,oranysubcontract,nocontractor,materialsupplier,orvendor,shall,byreasonofrace,creed,or color,discriminateagainstthepersonorpersonswhoarecitizensoftheUnitedStatesorresidentaliens whoarequalifiedandavailabletoperformtheworktowhichtheemploymentrelates;(2)Thatno contractor,materialsupplier,orvendor,shall,inanymanner,discriminateagainst,orintimidate,orprevent theemploymentofanypersonorpersonsidentifiedinclause(1)ofthissection,oronbeinghired,prevent, orconspiretoprevent,thepersonorpersonsfromtheperformanceofworkunderanycontractonaccount ofrace,creed,orcolor;(3)Thataviolationofthissectionisamisdemeanor;and(4)Thatthiscontractmay becanceledorterminatedbythestate,county,city,town,schoolboard,oranyotherpersonauthorizedto grantthecontractsforemployment,andallmoneydue,ortobecomedueunderthecontract,maybe forfeitedforasecondoranysubsequentviolationofthetermsorconditionsofthiscontract. 21. Termination;Suspension 21.1. TerminationbytheStateforConvenience.TheStateorcommissionerofAdministrationmaycancelthis MPCandanyworkordercontractsatanytime,withorwithoutcause,upon30dayswrittennoticetothe OtherParty.Upontermination,theOtherPartyandtheStatewillbeentitledtopayment,determinedona proratabasis,forservicessatisfactorilyperformed. 21.2. TerminationbytheOtherPartyforConvenience.TheOtherPartymaycancelthisMPCandanyworkorder contractsatanytime,withorwithoutcause,upon30dayswrittennoticetotheState.Upontermination, 10 Council Packet Page Number 219 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 theOtherPartyandtheStatewillbeentitledtopayment,determinedonaproratabasis,forservices satisfactorilyperformed. 21.3. TerminationforInsufficientFunding.TheStatemayimmediatelyterminateorsuspendthisMPCandany workordercontractifitdoesnotobtainfundingfromtheMinnesotalegislatureorotherfundingsource;or iffundingcannotbecontinuedatalevelsufficienttoallowforthepaymentoftheservicescoveredhere. TerminationorsuspensionmustbebywrittenorfaxnoticetotheOtherParty.TheStateisnotobligatedto payforanyservicesthatareprovidedafternoticeandeffectivedateofterminationorsuspension. However,theOtherPartywillbeentitledtopayment,determinedonaproratabasis,forservices satisfactorilyperformedtotheextentthatfundsareavailable.TheStatewillnotbeassessedanypenaltyif themastercontractorworkorderisterminatedbecauseofthedecisionoftheMinnesotalegislatureor otherfundingsource,nottoappropriatefunds.TheStatemustprovidetheOtherPartynoticeofthelackof fundingwithinareasonabletimeofthe{ƷğƷĻƭreceivingthatnotice. 22. DataDisclosure 22.1. UnderMinn.Stat.§270C.65,subd.3,andotherapplicablelaw,theOtherPartyconsentstodisclosureofits federalemployertaxidentificationnumber,and/orMinnesotataxidentificationnumber,alreadyprovided totheState,tofederalandstatetaxagenciesandstatepersonnelinvolvedinthepaymentofstate obligations.Theseidentificationnumbersmaybeusedintheenforcementoffederalandstatetaxlaws whichcouldresultinactionrequiringtheOtherPartytofilestatetaxreturnsandpaydelinquentstatetax liabilities,ifany. 23. DefenseofClaimsandLawsuits 23.1. Ifanylawsuitorclaimisfiledbyathirdparty(includingbutnotlimitedtotheOthertğƩƷǤƭcontractorsand subcontractors),arisingoutoftrunkhighwayworkperformedpursuanttoavalidworkorderissuedunder thisMPC,theOtherPartywill,atthediscretionofandupontherequestoftheState,tenderthedefenseof suchclaimstotheStateorallowtheStatetoparticipateinthedefenseofsuchclaims.TheOtherPartywill, however,besolelyresponsiblefordefendinganylawsuitorclaim,oranyportionthereof,whentheclaimor causeofactionassertedisbasedonitsownactsoromissionsinperformingorsupervisingthework.The OtherPartywillnotpurporttorepresenttheStateinanylitigation,settlement,oralternativedispute resolutionprocess.TheStatewillnotberesponsibleforanyjudgmententeredagainsttheOtherParty,and willnotbeboundbythetermsofanysettlemententeredintobytheOtherPartyexceptwiththewritten approvaloftheAttorneyGeneralandtheCommissionerofTransportationandpursuanttoapplicablelaw. 24. AdditionalProvisions 24.1. NONE \[THEBALANCEOFTHISPAGEHASINTENTIONALLYBEENLEFTBLANK\] 11 Council Packet Page Number 220 of 303 G5, Attachment 2 MnDOTContractNumber:1050176 OTHERPARTY COMMISSIONEROFTRANSPORTATION TheOtherPartycertifiesthattheappropriateperson(s) By: haveexecutedthecontractonbehalfoftheOtherParty asrequiredbyapplicablearticles,bylaws,resolutionsor Date: ordinances. Title: By: Title: COMMISSIONEROFADMINISTRATION Date: By: By: Date: Title: Date: 12 Council Packet Page Number 221 of 303 G5, Attachment 2 s ck in ce g, all d with tivities Date: 3/28/2022 ncludes related traffic t-beams, precast channels, and hnical, administrative assistance. administrative assistance). cal services in the plant or office associate Safety Inspection Program or for billing to local governments. federal Fracture-Critical Bridge Program (Project Code will beg floor beams, trusses, stringers, ncing connected to the rail. Includes glare screen and median ansporting of materials from the plant to the lab for lab testin ed to the local government or Department of Natural Resources (i.e., leadership, technical, direct production (i.e., leadership, tec tenance of fixed or expansion-bearing assemblies on bridges. I System and/or Minnesota Bridge vestigating plant discrepancies; and other techni crack sealing. Includes related traffic control. 9ǣŷźĬźƷ ! Α ğĬƌĻ ƚŅ ĻĭŷƓźĭğƌ {ĻƩǝźĭĻƭ that support bridge inspection, but are not Master Partnership Contract Program FY 2023-2027 Performing QA/QC physical testing at the plant; sampling and trplant reviews, and operations; inbituminous plant inspection.Repairing and maintaining bridge curb, walk, rail, coping, and febarriers on bridges. Includes related traffic control.Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deor slab overlays and replacements and underside deck delamination. Includes related traffic control.All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion devibolts and replacing seal glands. Includes related traffic control.All bridge inspection tasks for non-MnDOT bridges funded by the with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be bill(DNR) use Source Code 2824.All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirementof the National Bridge InspectionIncludes related inspection reports and deck condition surveys.Use for tasks related to the Bridge Management System, including operations, administration, or data entry.All tasks associated with resealing bridge construction joints. Includes related traffic control. Related source type codes: Acthat support bridge inspection, but are not direct productionAll tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to types of bridge superstructure elements such as girders, beams,box girders. Includes related traffic control.Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control.All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. Class Of Frequency CoordinationUse for frequency coordination done with APCO, AASHTO or FCCA. TitleDescription Bituminous Plant InspectionBridge Bearing AssembliesAll tasks related to the repair and mainBridge Curb, Walk And RailingBridge DeckBridge Deck Crack SealingAll tasks related to deckBridge Expansion, Relief JointsBridge Inspection Direct SupportActivities Bridge Inspection-Federal FundBridge Inspection-Non-FederalBridge Management System Operation/Administration/ DataBridge Poured/ Relief Joint SealBridge SuperstructureBrush & Tree RemovalBusiness Unit Management 28302819282028382827285528282824142128472829231600323000 Source Code 1735 Page 1 of 5 Council Packet Page Number 222 of 303 G5, Attachment 2 s g, shed e g ion all d with d tems e affic urveying construction projects. d to structural metals inspect s, truck roll-over warning sys d fixtures. Includes repairing, eparatory plans & spec review, cal services in the plant or office associate d materials, hauling, stockpiling, and tr ansporting of materials from the plant to the lab for lab testin s such as space rental, utilities, or other costs charged to th calculations, and for tasks relate pump stations, anti-icing system tion of implementation of intelligent compaction devices to ving highway lighting systems an tion of assets), including pr laboratory testing, material inspection and engineering, and technical services in th to respond to supplemental "Requests for Survey Data" and add the data to the survey rout and seal operations. Includes relate vestigating plant discrepancies; and other techni Performing QA/QC physical testing at the plant; sampling and trplant reviews, and operations; instationary concrete plants or mobile concrete paving plant inspection.Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used inmultiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furniby suppliers or fabricators and contractor working drawings or (materials surveys, physical and chemical field and offices).Use for surveys to provide staking for the contractor's operations and for any other construction phase sAll surface crack sealing, crack filling, orcontrol.Use when performing periodic equipment calibration for equipment used in the materials lab or on All construction project field inspection (not cyclical inspecmeasurement, and verification other than environmental monitoring. Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air tests. Witnessing claims, determination and computation of pay quantities, materials control and certification for progress vouchers, but not for final payments. Includes collecting and transporting samples for lab tests, but not the actual laboratory verifications. Includes all construction phase project relateactivities for project and resident engineers such as problem resolution, guidance and direction to field technicians. Includesmiscellaneous field engineering expenses used by district officeconstruction project Includes all work associated with evaluadetermine if construction contract terms have been met.All district field and office tasks needed base map or DTM. Use for time, materials, and travel expenses when developing or delivering training. includes course preparation, designing materials, and managing training records.Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control.Indirect shop expenses and shop equipment. Allocate to mobile equipment.All work related to installing, maintaining, restoring, or remomaintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lightinstructures, electrical service for highway lighting, re-lamping, and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. pair/Maintenance TitleDescription Concrete Plant InspectionsConstruction Materials InspectionsConstruction SurveyingCrack SealingElec Comm Eq Rep - MilesEquipment Calibration-Mat InspField InspectionFinal Design SurveysGen Training Preparation - DeliveryGuardrail-Install/ReIndirect ExpenseLighting Maintenance & Utilities 17341802210630230400180010400601221026241871 Source Code 1733 Page 2 of 5 Council Packet Page Number 223 of 303 G5, Attachment 2 ing d falling State Patrol (SP) Bureau of sts include, skid resistance an doors. Includes transient removal, order tor" sampling and testing procedures and of Public Safety (DPS) includes mobile and portable radios. Does not include mobile radios sit transactions and to record payments to the department for Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. , console workstations, recorders, etc.). Non-MnDOT equipment - , console workstations, recorders, etc.). Non-MnDOT equipment - tour surveys. Non-destructive te a specific bridge or structure not covered by other source codes. Includes work district materials staff to verify inspec tching, 2104-Bituminous paving, 2105-Blow patching g, light bases, transient guards, and access and miscellaneous electronic systems. s, or roadway lighting systems. Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systemPerforming construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes deweight deflectometer (FWD) testing.Used only by Office of Financial Management for billing and depogravel sold to contractors and others.Miscellaneous maintenance tasks performed on on items such as stairways, drains, fencinmaterials, and picking up equipment. Includes related traffic control.To be used by Statewide Radio Communications personnel to record on-call time.Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work.For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT.Shoulder to shoulder snow removal operation, winging back, snow blowing drifts, and the application of de-icing chemicals usingmobile equipment. Includes changing cutting edges during event and related traffic control.Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stationsMust use Project number assigned to requesting agency (State Creating or modifying radio frequency programs and programming used as fixed base radios as part of the Inter-OP System (Use 3009).Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stationsMust use Project number assigned to requesting agency; DepartmentCriminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC ProjectUse for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic systems. Use for all work performed to correct or repair deficiencies found in a new installation.Used by Materials and Research Section and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. TitleDescription Locate One CallMaterial Testing & InspectionMisc RevenueMiscellaneous Bridge MaintenanceOn Call Electronic Communications Infrastructure MaintenanceOverhead Sign Panel Maintenance PatchingRelated source type codes: 2103-Heavy paPavement Management SystemPlowing & Material ApplicationRadio - Mobile EquipmentRadio ProgrammingRadio/Electronic InfrastructureRadio/Elec tronic System EngineeringUse for design of microwave, radio Radio/Electronic System Upgrade & InstallationRecord Sampling 282230492142210215202406300530273002300730091716 Source Code 187517322660 Page 3 of 5 Council Packet Page Number 224 of 303 G5, Attachment 2 s, al lies iber ical ural ity on, ncing, f shop ities, s recommendations and approvals sting, material inspection and nt such as entering data into SWIFT, PPMS, PUMA and other rking drawings or calculations, and for tasks related to struct d contractors (working drawing or calculations), and for tasks ation to complete roadway soilical and chemical laboratory te software including minor software enhancements and fixes. Use zation external to MnDOT. mporary stop signs). Includes re-sequencing intersection signing and l assistance external to MnDOT. Use with steel, prestressed concrete items, and most precast concrete items and related techn r testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeabil ing signs (including te l assistance to an organi Replacing, repairing, and washrepair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control.All laboratory testing necessary to provide geotechnical informfor use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctoand triaxial tests.Use to record labor hours, equipment usage, and material costs to supply state furnished materials to a state road constructionproject with federal participation.Performing material inspection and engineering for materials designated for a specific construction project (SP). Generally appto inspection of such things as structuralservices in the field and offices when related to a particular SP. Use for SP specific tasks related to performing the review odrawings furnished by suppliers or fabricators and contractor wometals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technicservices in the field and offices).Reviewing shop drawings furnished by suppliers, fabricators, anrelated to structural metals inspection (materials surveys, physengineering, and technical services in the field and offices) for local agency projects.Work that supports general office management, system managemeMnDOT systems, attending staff meetings and other indirect support activities.Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, felandscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC.Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorcollecting field data, processing data, and developing new techniques for collection.Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler informatimanaging incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cablemonitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management foptics. Use for tasks related to maintaining traffic operations when providing traffic operations technica TitleDescription Sign/Delineation/Marker RepairSoils/Foundation Field/Laboratory TestsState Furnished MaterialsState Project - Specific Materials InspectionStructural Metals Inspection-Non DOTSupplies & Small ToolsShop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit.Support ServicesTech Assist-Outside MnDOTUse when providing technicaTower/Building MaintenanceTraffic CountingTraffic Management System (TMS) 1182187917381434262901521312302518761501 Source Code 2222 Page 4 of 5 Council Packet Page Number 225 of 303 G5, Attachment 2 affic appropriation (T790081). and other ITS devices) into as dynamic message signs, ramp meters, TMS devices (cameras, loops, DMS, orders for traffic signs. Use only with Maintenance Operations ent Transportation System (ITS) devices such pment, materials, and traffic control. g electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public For tasks associated with the incorporation of new and existing existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation.Used by staff to maintain various Intelligcameras, detection, cables, RICWS, video wall monitors, switches, routers or modems. Used to record all costs for maintenance activities related to traffic management fiber optics. Not to be used for Lighting or Traffic Signal maintenance.Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equiWork related to the structural repair and replacement of traffic signal system structures and all electrical maintenance for trsignal systems includininquiries.All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection repair that is not part of slope protection. Includes related traffic control. TitleDescription Traffic Management System (TMS) IntegrationTraffic Mgt System MaintenanceTraffic Sign Work OrdersUse for work involved in preparing work Traffic Signal InspectionTraffic Signal MaintenanceWaterway Maintenance 1721286318702834 Source Code 15131500 Page 5 of 5 Council Packet Page Number 226 of 303 G6 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Ron Batty, City Attorney AGENDA ITEM: Resolution Reaffirming and Approving First Amendment to Purchase Agreement for 2228 Maplewood Drive Action Requested: MotionDiscussion Public Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: At the February 14, 2022 city council meeting, the city council by motion approved the First Amendment to Purchase Agreement with Barostas, LLC for the sale of city-owned property at 2228 Maplewood Drive. The title company has requested a resolution reaffirming and approving the purchase agreement amendment for recording purposes. Recommended Action: Motion to approve the resolution reaffirming and approving the First Amendment to the Purchase Agreement for 2228 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Background: The city council approved the First Amendment to Purchase Agreement regarding the property at 2228 Maplewood Drive to Barostas, LLC during its regular meeting on February 14, 2022 and this was documented in the city’s official minutes. However, the title company has requested the city council execute the attached resolution for recording purposes. Attachments: 1.Resolution Council Packet Page Number 227 of 303 G6, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ___________ RESOLUTION REAFFIRMING AND APPROVING FIRST AMENDMENT TO PURCHASE AGREEMENT WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 2228 Maplewood Drive in Maplewood, Minnesota (the “Property”); and WHEREAS, the legal description of the Property is Lot 1, Block 1, Keller Addition, Ramsey County, Minnesota; and WHEREAS, the City and Barostas LLC, a Minnesota limited liability company (the “Buyer”) entered into a purchase agreement (the “Purchase Agreement”) regarding the Property; and WHEREAS, the City previously approved and authorized the Mayor and City Manager to execute the First Amendment to the Purchase Agreement at its regular meeting on February 14, 2022, which approval was documented in the City’s official minutes for said meeting; and WHEREAS, the title company utilized by the City and Buyer has requested that the City execute this Resolution for recoding purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1.The recitals set forth herein are incorporated into and made a part hereof. 2.The City’s minutes from its regular meeting on February 14, 2022, which include approval of the First Amendment to Purchase Agreement with Barostas, LLC for the Property, are hereby reaffirmed and incorporated herein. 3.The Mayor and the City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. th Approved this 25 day of April, 2022, by the City Council of the City of Maplewood, Minnesota. CITY OF MAPLEWOOD, MINNESOTA Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 228 of 303 G7 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order, No.16, 30, and No.41, North Fire Station Construction Project Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 16, 30 and Change Order No. 41, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 16, 30 and Change Order No. 41. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 16, 30 and Change Order No. 41, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 16, 30 and Change Order No. 41. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,901.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fire Facility Fund Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Approval of Change Order No. 16 will not change the project construction amount. This change order is a back charge from KMH Erectors to Thornberg Steel for steel erection. Work Scope 05-B-KMH Erectors., $1,800 increase for increased work scope, which was approved via Change Order No. 17 on 1/24/2022. This changed the contract amount to $170,024. Work Scope 05-A-Thornberg Steel, $1,800 decrease due to the back charge from KMH Erectors. This changed the contract amount to $543,926. Council Packet Page Number 229 of 303 G7 Approval of Change Order No. 30 will not change the construction amount. This change order is a back charge from KMH Erectors to Wells Concrete Products for removing a pre-cast ledge angle which resulted in increased work scope. Work Scope 05-B-KMH Erectors., $886 increase for increased work scope. This will change the contract amount to $170,910. Work Scope 03-B-Wells Concrete, $886 decrease due to the back charge from KMH Erectors. This will change the contract amount to $1,181,559. Approval of Change Order No. 41 will increase the project construction amount by $2,901. This change order is due to added painting which involved increase labor and materials. Work Scope 09-K-Superior Painting & Decorating, Inc., $2,901 increase for increased work scope and materials. This will change the contract amount to $80,085.70. The revised contract amounts fall within the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Background: The City Council awarded construction contracts to KMH Erectors Inc., Thornberg Steel and Superior Painting and Decorating at the April 12, 2021 City Council Meeting. Change Order Number’s 16 and 30 are contract updates due to back charges. Both of these change orders result in a net-zero change in the project construction amount. Changer Order No. 16 is a back charge from KMH Erectors to Thornberg Steel for steel erection for previously approved Change Order No. 17 which was approved by City Council on 1/24/2022. Due to the fact that there was a back charge to another contractor, this changes the contract amounts for KMH Erectors and Thornberg Steel, thus requiring City Council approval. Change Order No. 30 is a back charge from KMH Erectors to Wells Concrete is a no cost change. This change order is a back charge for added work scope for KMH erectors caused by Wells Concrete. Due to the fact that there was a back charge to another contractor, this changes the contract amounts for KMH Erectors and Wells Concrete, thus requiring City Council approval. Change Order No. 41 proposes to increase the construction contract by $2,901 associated with increased materials and labor to add painted accent walls in rooms throughout the two story portion of the fire station. The changes requested fall within the budgeted construction contingency costs and no changes to the project budget are required at this time. The current construction contingency balance including executed and pending change orders is $297,574. Attachments: 1. Change Order No. 16 2. Change Order No. 30 3. Change Order No. 41 4. Resolution Directing Modification of the Existing Construction Contract, Change Order No. 16, 30 and Change Order No. 41 for the North Fire Station Construction Project Council Packet Page Number 230 of 303 G7, Attachment )+,'-$./0'1 20/0'-/3!!/' !"#$% &' ('))*+* !"#$!% &# '(%)"*(" -" .($!,% 4,,++546+4 "#%!9$$:'($3/0'; 3!'-/"/ $ !"#$!%+,%4,,++54'6'7-'+)68 ,)5+'<$. /='>$":'<'1"&/ !"#$!% &# '(%)"*("%+,%4 "#%!9$$:?' ('')),+@ &# '(%)"*("%0#!(,%4D,+D44 / % !"#$! "%,F0$3 G!32'-/!!%?'H IJ 45A+*'B C!3& /='8C! .! E!/0!%?' ('))++) /89% ):/;6 /%1<% 86:=90%6<%>)??)@<, - )1!(20(3$"45!4 62 7 ! 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(/0!1()!23*45*-!6!778 9,#7$23#+0&:;,:.!<#!'.&87.*!, P7$60Q"6E':1""!&'R0B> '''''''''*KFL**M'.$51'G$6'N 0%90E'O'**HJ)&*=,>++' =>?@ABCDD$ 4., E$6.&$ !"#$%&'#& .912'FG' !"#$$% 8;;&.H#'$IJ1$F:"!#'1$GGGGGGGGGGGGGGGGGGGGGGGGGGGG3 ,#1$GGGGGGGGGGGGGGGGGG @6 /5<A0%"65$0'.$0516/B19$0'.$C 02 F*K7:,,#'$IJ1$F:"!#'1$GGGGGGGGGGGGGGGGGGGGGGGGGGGG3 ,#1$GGGGGGGGGGGGGGGGGG :7$61<4!!9$11<S"0%69BT5$0&'R0B$6 $6 1"% 800#;,#'$IJ1$F:"!#'1$GGGGGGGGGGGGGGGGGGGGGGGGGGGG3 ,#1$GGGGGGGGGGGGGGGGGG Council Packet Page Number 234 of 303 G7, Attachment Council Packet Page Number 235 of 303 G7, Attachment Council Packet Page Number 236 of 303 G7, Attachment )+,'-$./0'1 20/0'-/3!!/' !"#$% &' ('))*+* !"#$!% &# '(%)"*(" -" .($!,% 4,,++546+4 "#%!9$$:'($3/0'; 3!'-/"/ $ !"#$!%+,%4,,++54'6'7-'+568 ,)5+'<$. /='>$":'<'1"&/ !"#$!% &# '(%)"*("%+,%, "#%!9$$:?' ('')),+@ &# '(%)"*("%0#!(,%5F,F44 / % !"#$! "%,7!%%&'<$ I3!/!'C3$:.I/&'<$J#" = A5)'B 209"=',+@'(1?'CD'8$E'5+A 7!%%&?' 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(')),,+ 600;9<<600;9<< VW% !"#$%&'(VW% !"#$%&'( 83 " '8!32&/3$J R"%!'-$ I0&! ,-.'/+"#*'( 06/9,% ,-.'/+"#*'( 06/9,% 7!%%&'<$ I3!/!'C3$:.I/&'<$J#" =< /='DU' "#%!9$$: ):/;6 /);% ) &*+"#*'()@:9;% ) &*+"#*'( A5)'B 209"=',+@'(1?'CD'8$E'5+A,A5+'1"&/'<$. /='>$":'8 7!%%&?' (')G+@H "#%!9$$:?' (')),+@ 600;9<<600;9<< VW% !"#$%&'(VW% !"#$%&'( "3=%!!'QT3"J& ,-.'/+"#*'( ,-.'/+"#*'( 06/9,%06/9,% 0#!'+1+23+1 Council Packet Page Number 237 of 303 G7, Attachment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ouncil Packet Page Number 238 of 303 G7, Attachment 2 KA revised to $886 (only 10% O&P) Council Packet Page Number of G7, Attachment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ouncil Packet Page Number 240 of 303 G7, Attachment 3 Change Order Request COR#:COR-FWO_041422 3543 88th Ave NE - Suite#100 Submitted Date:04/14/2022 Circle Pines, MN 55014-4111 To:Project:21059 Dale Sonnichsen Kraus-Anderson Construction CoMaplewood North Fire Station 501 S 8th St1530 County Road C East Minneapolis MN 55404-1030 Maplewood MN 55109 Please provide Change Order(s) for the additional work as requested. Project Manager:Job#/Contract #:Work Orders Attached 192 Robert Wymore X AreaDescription of WorkCost TypeAmount 1st & 2nd LevelFWO 4/14/22 (26 hrs)2 Labor$2,314.00 Per Request - Added Accent Walls in the following rooms: 103, 105, 106, 107, 108, 109, 110, 116, 117, 125 and 126 2nd Level Day room east wall Paint & misc. sundries1 Material$323.00 P-5: 5 gallons P-7: 10 gallons + misc. sundries OH&P9 OH$264.00 Requested Amount of Change $2,901.00 Council Packet Page Number 241 of 303 G7, Attachment 3 Council Packet Page Number of G7, Attachment 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 16, 30, AND CHANGE ORDER NO. 41 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 16, 30 and Change Order No. 41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 16 which will not change the overall project amount. The revised contract amount for Work Scope 05-B, KMH Erectors, is $170,024.00. The revised contract amount for Work Scope 05-A-Thornberg Steel is $543,926. 2.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 30 which will not change the overall project amount. The revised contract amount for Work Scope 05-B, KMH Erectors, is $170,910.00. The revised contract amount for Work Scope 03-B-Wells Concrete is $1,181,559. 3.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 41 which will increase the project amount by $2,901. The revised contract amount for Work Scope 09-K-Superior Painting & Decorating, Inc., is $80,085.70. th Adopted by the Maplewood City Council on this 25 day of April 2022. Council Packet Page Number 243 of 303 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 244 of 303 CITY COUNCIL STAFF REPORT Meeting Date April 25, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, $3,070,000 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The issuance and sale of General Obligation Improvement Bonds in the approximate amount of $3,070,000 will finance City street improvement projects in 2022, including Cope Avenue Improvements and McMenemy Street Improvements. Recommended Action: Adopt the Resolution providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, to be issued in the Proposed Aggregate Principal Amount of $3,070,000. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,070,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The issuance of bonds will provide for necessary street improvements without undue debt burden. Background: The street improvement projects are included in the CityÓs Capital Improvement Plan and were previously approved as individual projects for construction in 2022. Principal and interest payments will be financed over 15 years through a tax levy. Detailed financing plans are included in the attached report from EhlerÓs. A rating conference with S&P will be scheduled prior to the sale of the bonds. The City Council will consider the award of bids for the bond sale on Monday, May 23, 2022. Council Packet Page Number 245 of 303 The 2022A issuance is approximately $1M less than estimated in the CIP process, due to the receipt of grants and other revenue sources. The latest projected ten-year outstanding debt schedule, including financing for debt-related CIP projects, is as follows: MAPLEWOOD PROJECTED DEBT TRANSACTIONS CURRENT YEAR AND NEXT TEN YEARS NewLess DebtDebtDebtEscrowNet Debt YearIssuedPaidOutstandingFundsOutstanding 2020Balance Forward60,657,170(5,440,000)55,217,170 202117,590,000(12,019,350)66,227,820(8,655,000)57,572,820 20223,070,000(14,964,730)54,333,090054,333,090 20233,753,920(6,493,090)51,593,920051,593,920 20244,660,200(6,580,000)49,674,120049,674,120 20253,516,000(5,790,000)47,400,120047,400,120 20265,616,200(6,060,000)46,956,320046,956,320 20273,500,000(5,540,000)44,916,320044,916,320 20284,500,000(5,700,000)43,716,320043,716,320 20293,500,000(5,690,000)41,526,320041,526,320 20304,500,000(5,895,000)40,131,320040,131,320 20313,500,000(5,820,000)37,811,320037,811,320 A ten-year history of net debt outstanding, including the proposed 2022A issuance, is shown below: Attachments: 1.Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, to be Issued in the Proposed Aggregate Principal Amount of $3,070,000 2. EhlerÓs pre-sale report for the General Obligation Bonds, Series 2022A Council Packet Page Number 246 of 303 RESOLUTION NO. ___ RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2022A, TO BE ISSUED IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $3,070,000 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the ÐCityÑ) as follows: Section 1. Findings; Determinations. a.The City is authorized by Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the ÐImprovement ActÑ or ÐActÑ), to issue general obligation bonds in an amount deemed necessary to defray in whole or in part the expense incurred and estimated to be incurred in making improvements authorized by the Improvement Act, including but not limited to the construction, reconstruction, improvement, and maintenance of streets, gutters, curb, and sidewalks and the construction, reconstruction, extension, and maintenance of storm and sanitary sewers and systems. b.Certain assessable public improvements within the City, including the projects designated by the City as the Cope Avenue Improvements, City Project 21-06, and McMenemy Street Improvement Project, City Project 21-02 (collectively, the ÐAssessable ImprovementsÑ), have been made, duly ordered, or contracts let pursuant to the provisions of the Improvement Act. c.The Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue general obligation improvement bonds in the proposed aggregate principal amount of $3,070,000 (the ÐImprovement BondsÑ), pursuant to the Improvement Act, to provide financing for the Assessable Improvements. The Improvement Bonds will be payable in part from special assessments imposed on properties in the City specially benefited by the improvements made with the proceeds of the Improvement Bonds. Section 2. Bonds Authorized. a.It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2022A (the ÐSeries 2018A BondsÑ), in the proposed aggregate principal amount of $3,070,000, pursuant to the Improvement Act to provide financing for the Assessable Improvements. The Series 2022A Bonds will be issued, sold, and delivered in accordance with the terms of a pre-sale report prepared by Ehlers & Associates, Inc., and distributed on or before the date hereof (the ÐPre-Sale ReportÑ). Ehlers & Associates, Inc., as municipal advisor to the City, is authorized to assist the City in the offer and sale of the Series 2022A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Ehlers & Associates, Inc. with respect to its activities in connection with the issuance and sale of the Series 2022A Bonds. b.The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2022A Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. Section 3. Authorization to Offer Bonds. The City Manager and the Finance Director of the City, together with Ehlers & Associates, Inc., are authorized and directed to prepare and distribute an Council Packet Page Number 247 of 303 Official Statement with respect to the Series 2022A Bonds, apply for a rating from one or more rating agencies with respect to the Series 2022A Bonds, negotiate the sale of the Series 2022A Bonds, and take such other actions as are necessary or appropriate in anticipation of the award and sale of the Series 2022A Bonds in accordance with the Pre-Sale Report. The City Council will meet at or after 7:00 P.M. on Monday, May 23, 2022, to consider proposals on the Series 2022A Bonds, award the sale of the Series 2022A Bonds, and take any other appropriate actions with respect to the Series 2022A Bonds. Section 4. Authorization of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates, and instruments relating to the Series 2022A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered, with respect to the preparation of such documents, certificates, and instruments and its other activities in connection with the issuance and sale of the Series 2022A Bonds. Section 5. Covenants and Undertakings. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. (The remainder of this page is intentionally left blank.) Council Packet Page Number 248 of 303 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________, and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. Council Packet Page Number 249 of 303 STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota (the ÐCityÑ), hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, April 25, 2022, with the original minutes on file in my office and the extract is a full, true, and correct copy of the minutes, insofar as they relate to the issuance and sale of the CityÓs General Obligation Improvement Bonds, Series 2022A, in the proposed aggregate principal amount of $3,070,000. WITNESS My hand as City Clerk and the corporate seal of the City this ____ day of ___________, 2022. City Clerk City of Maplewood, Minnesota (SEAL) Council Packet Page Number 250 of 303 J1, Attachment 2 Bqsjm!36-!3133! QSF.TBMF!SFQPSU!GPS! Djuz!pg!Nbqmfxppe-!Njooftpub! %4-181-111!Hfofsbm!Pcmjhbujpo!Jnqspwfnfou!Cpoet-! Tfsjft!3133B! Qsfqbsfe!cz;!Bewjtpst;! Fimfst!! Csvdf!Ljnnfm-!Tfojps!Nvojdjqbm!Bewjtps! 4171!Dfousf!Qpjouf!Esjwf! Kbtpo!Bbstwpme-!Tfojps!Nvojdjqbm!Bewjtps!! Sptfwjmmf-!NO!66224! CVJMEJOH!DPNNVOJUJFT/!JUT!XIBU!XF!EP/! Council Packet Page Number 251 of 303 J1, Attachment 2 FYFDVUJWF!TVNNBSZ!PG!QSPQPTFE!EFCU! Qspqptfe!Jttvf;! %4-181-111!Hfofsbm!Pcmjhbujpo!Jnqspwfnfou!Cpoet-!Tfsjft!3133B! Qvsqptft;! Uif!qspqptfe!jttvf!jodmveft!gjobodjoh!up!gvoe!uif!Djuzt!3133!jnqspwfnfout!up! tfdujpot!pg!Dpqf!Bwfovf!boe!NdNfofnz!Tusffu/!!Efcu!tfswjdf!xjmm!cf!sfqbje!xjui!b! dpncjobujpo!pg!tqfdjbm!bttfttnfout!po!cfofgjujoh!qspqfsujft!boe!qspqfsuz!ubyft/! Bvuipsjuz;! Uif!Cpoet!bsf!cfjoh!jttvfe!qvstvbou!up!Njooftpub!Tubuvuft-!Dibqufst!586!boe!53:/! Cfdbvtf!uif!Djuz!xjmm!bttftt!bu!mfbtu!31&!pg!fbdi!qspkfdut!dptut-!uif!Cpoet!dbo!cf!b!hfofsbm! pcmjhbujpo!xjuipvu!b!sfgfsfoevn!boe!xjmm!opu!dpvou!bhbjotu!uif!Djuzt!efcu!mjnju/! 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Council Packet Page Number 255 of 303 J1, Attachment 2 Maplewood, Minnesota $3,070,000 General Obligation Improvement Bonds, Series 2022A Issue Summary Assumes Curent Market BQ "AA+" Rates plus 35bps Total Issue Sources And Uses Dated 05/23/2022 | Delivered 05/23/2022 Cope Avenue McMenemy Street Issue ImprovementsImprovementsSummary Sources Of Funds Par Amount of Bonds$1,780,000.00$1,290,000.00$3,070,000.00 Total Sources $1,780,000.00$1,290,000.00$3,070,000.00 Uses Of Funds Total Underwriter's Discount (1.200%)21,360.0015,480.0036,840.00 Costs of Issuance32,469.0523,530.9556,000.00 Deposit to Project Construction Fund1,724,550.001,250,000.002,974,550.00 Rounding Amount1,620.95989.052,610.00 Total Uses $1,780,000.00$1,290,000.00$3,070,000.00 Series 2022A GO Imp Bonds | Issue Summary | 4/19/2022 | 11:02 AM Council Packet Page Number 256 of 303 J1, Attachment 2 Maplewood, Minnesota $3,070,000 General Obligation Improvement Bonds, Series 2022A Issue Summary Assumes Curent Market BQ "AA+" Rates plus 35bps Debt Service Schedule DatePrincipalCouponInterestTotal P+IFiscal Total 05/23/2022----- 02/01/2023--60,198.5560,198.5560,198.55 08/01/2023--43,692.5043,692.50- 02/01/2024170,000.002.300%43,692.50213,692.50257,385.00 08/01/2024--41,737.5041,737.50- 02/01/2025175,000.002.400%41,737.50216,737.50258,475.00 08/01/2025--39,637.5039,637.50- 02/01/2026180,000.002.550%39,637.50219,637.50259,275.00 08/01/2026--37,342.5037,342.50- 02/01/2027180,000.002.600%37,342.50217,342.50254,685.00 08/01/2027--35,002.5035,002.50- 02/01/2028190,000.002.650%35,002.50225,002.50260,005.00 08/01/2028--32,485.0032,485.00- 02/01/2029190,000.002.750%32,485.00222,485.00254,970.00 08/01/2029--29,872.5029,872.50- 02/01/2030200,000.002.800%29,872.50229,872.50259,745.00 08/01/2030--27,072.5027,072.50- 02/01/2031200,000.002.850%27,072.50227,072.50254,145.00 08/01/2031--24,222.5024,222.50- 02/01/2032205,000.002.900%24,222.50229,222.50253,445.00 08/01/2032--21,250.0021,250.00- 02/01/2033215,000.002.950%21,250.00236,250.00257,500.00 08/01/2033--18,078.7518,078.75- 02/01/2034215,000.003.000%18,078.75233,078.75251,157.50 08/01/2034--14,853.7514,853.75- 02/01/2035225,000.003.050%14,853.75239,853.75254,707.50 08/01/2035--11,422.5011,422.50- 02/01/2036235,000.003.100%11,422.50246,422.50257,845.00 08/01/2036--7,780.007,780.00- 02/01/2037240,000.003.150%7,780.00247,780.00255,560.00 08/01/2037--4,000.004,000.00- 02/01/2038250,000.003.200%4,000.00254,000.00258,000.00 Total$3,070,000.00-$837,098.55$3,907,098.55- Yield Statistics Bond Year Dollars$28,209.89 Average Life9.189 Years Average Coupon2.9673940% Net Interest Cost (NIC)3.0979865% True Interest Cost (TIC)3.1110553% Bond Yield for Arbitrage Purposes2.9562207% All Inclusive Cost (AIC)3.3514349% IRS Form 8038 Net Interest Cost2.9673940% Weighted Average Maturity9.189 Years Series 2022A GO Imp Bonds | Issue Summary | 4/19/2022 | 11:02 AM Council Packet Page Number 257 of 303 J1, Attachment 2 Maplewood, Minnesota $1,780,000 General Obligation Improvement Bonds, Series 2022A Cope Avenue Improvements Debt Service Schedule DatePrincipalCouponInterestTotal P+IFiscal Total 05/23/2022----- 02/01/2023--34,900.8334,900.8334,900.83 08/01/2023--25,331.2525,331.25- 02/01/2024100,000.002.300%25,331.25125,331.25150,662.50 08/01/2024--24,181.2524,181.25- 02/01/2025100,000.002.400%24,181.25124,181.25148,362.50 08/01/2025--22,981.2522,981.25- 02/01/2026105,000.002.550%22,981.25127,981.25150,962.50 08/01/2026--21,642.5021,642.50- 02/01/2027105,000.002.600%21,642.50126,642.50148,285.00 08/01/2027--20,277.5020,277.50- 02/01/2028110,000.002.650%20,277.50130,277.50150,555.00 08/01/2028--18,820.0018,820.00- 02/01/2029110,000.002.750%18,820.00128,820.00147,640.00 08/01/2029--17,307.5017,307.50- 02/01/2030115,000.002.800%17,307.50132,307.50149,615.00 08/01/2030--15,697.5015,697.50- 02/01/2031115,000.002.850%15,697.50130,697.50146,395.00 08/01/2031--14,058.7514,058.75- 02/01/2032120,000.002.900%14,058.75134,058.75148,117.50 08/01/2032--12,318.7512,318.75- 02/01/2033125,000.002.950%12,318.75137,318.75149,637.50 08/01/2033--10,475.0010,475.00- 02/01/2034125,000.003.000%10,475.00135,475.00145,950.00 08/01/2034--8,600.008,600.00- 02/01/2035130,000.003.050%8,600.00138,600.00147,200.00 08/01/2035--6,617.506,617.50- 02/01/2036135,000.003.100%6,617.50141,617.50148,235.00 08/01/2036--4,525.004,525.00- 02/01/2037140,000.003.150%4,525.00144,525.00149,050.00 08/01/2037--2,320.002,320.00- 02/01/2038145,000.003.200%2,320.00147,320.00149,640.00 Total$1,780,000.00-$485,208.33$2,265,208.33- Yield Statistics Bond Year Dollars$16,351.22 Average Life9.186 Years Average Coupon2.9674132% Net Interest Cost (NIC)3.0980457% True Interest Cost (TIC)3.1111151% Bond Yield for Arbitrage Purposes2.9562207% All Inclusive Cost (AIC)3.3515717% IRS Form 8038 Net Interest Cost2.9674132% Weighted Average Maturity9.186 Years Series 2022A GO Imp Bonds | Cope Avenue Improvements | 4/19/2022 | 11:02 AM Council Packet Page Number 258 of 303 J1, Attachment 2 Maplewood, Minnesota $1,290,000 General Obligation Improvement Bonds, Series 2022A McMenemy Street Improvements Debt Service Schedule DatePrincipalCouponInterestTotal P+IFiscal Total 05/23/2022----- 02/01/2023--25,297.7225,297.7225,297.72 08/01/2023--18,361.2518,361.25- 02/01/202470,000.002.300%18,361.2588,361.25106,722.50 08/01/2024--17,556.2517,556.25- 02/01/202575,000.002.400%17,556.2592,556.25110,112.50 08/01/2025--16,656.2516,656.25- 02/01/202675,000.002.550%16,656.2591,656.25108,312.50 08/01/2026--15,700.0015,700.00- 02/01/202775,000.002.600%15,700.0090,700.00106,400.00 08/01/2027--14,725.0014,725.00- 02/01/202880,000.002.650%14,725.0094,725.00109,450.00 08/01/2028--13,665.0013,665.00- 02/01/202980,000.002.750%13,665.0093,665.00107,330.00 08/01/2029--12,565.0012,565.00- 02/01/203085,000.002.800%12,565.0097,565.00110,130.00 08/01/2030--11,375.0011,375.00- 02/01/203185,000.002.850%11,375.0096,375.00107,750.00 08/01/2031--10,163.7510,163.75- 02/01/203285,000.002.900%10,163.7595,163.75105,327.50 08/01/2032--8,931.258,931.25- 02/01/203390,000.002.950%8,931.2598,931.25107,862.50 08/01/2033--7,603.757,603.75- 02/01/203490,000.003.000%7,603.7597,603.75105,207.50 08/01/2034--6,253.756,253.75- 02/01/203595,000.003.050%6,253.75101,253.75107,507.50 08/01/2035--4,805.004,805.00- 02/01/2036100,000.003.100%4,805.00104,805.00109,610.00 08/01/2036--3,255.003,255.00- 02/01/2037100,000.003.150%3,255.00103,255.00106,510.00 08/01/2037--1,680.001,680.00- 02/01/2038105,000.003.200%1,680.00106,680.00108,360.00 Total$1,290,000.00-$351,890.22$1,641,890.22- Yield Statistics Bond Year Dollars$11,858.67 Average Life9.193 Years Average Coupon2.9673675% Net Interest Cost (NIC)3.0979049% True Interest Cost (TIC)3.1109729% Bond Yield for Arbitrage Purposes2.9562207% All Inclusive Cost (AIC)3.3512462% IRS Form 8038 Net Interest Cost2.9673675% Weighted Average Maturity9.193 Years Series 2022A GO Imp Bonds | McMenemy Street Improveme | 4/19/2022 | 11:02 AM Council Packet Page Number 259 of 303 J2 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, AssistantCommunity Development Director Ron Batty, City Attorney PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM:Sale of 1375 Frost Avenue and 1900 Clarence Avenue a.Resolution Approving the Sale of 1375 Frost Avenue and 1900 Clarence Avenue and Authorizing Execution ofthe Purchase Agreement Therefor b.Purchase Agreement with Beacon Interfaith Housing Collaborative Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood has received a purchase offer for the city-owned properties at 1375 Frost Avenue East and 1900 Clarence Avenue North. Recommended Action: a.Motion to approve aresolution approving the sale of 1375 Frost Avenue and 1900 Clarence Avenue and authorizing execution of the purchaseagreement therefor. b.Motion to approve the purchase agreement with Beacon Interfaith Housing Collaborative for the sale of properties at 1375 Frost Avenue East and 1900 Clarence Avenue North. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: The city would receive $455,000. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment fair market value which ensures the city is a good steward of its capital assets. The city acquired the property at 1375 Frost Avenue as part of its Gladstone Neighborhood redevelopment strategy. nsive plan policies related to land use and housing. Council Packet Page Number 260 of 303 J2 Background: The city purchased the property at 1375 Frost Avenue on October 1, 2018, for $275,000. The city- ted within the building to the east the current home of the Philippine Center of Minnesota. The property at 1900 Clarence Street is valued by Ramsey County at $158,400. Beacon Interfaith Housing Collaborative and City staff will work with the PhilippineCenter of Minnesota to facilitate a swap of parking lot properties giving Beacon Interfaith Housing Collaborative a larger development site and the Philippine Center of Minnesota a parking lot adjacent to their building. Beacon Interfaith Housing Collaborative is intending to construct a 40-unit multi-family residential project on this site. The developer will be making a tax credit application to Minnesota Housing to finance this project. Letter of Intent On February 28, 2022, the City Council reviewed the letter of intent from Beacon Interfaith Housing Collaborative that outlined the general terms for the purchase. City staff and the city attorney have finalized the purchase agreement with Beacon Interfaith Housing Collaborative that is consistent with the terms in the letter of intent. The purchase agreement includes the following terms: Sale price of $455,000 180-day due diligence period $25,000 in earnest money from the developer to secure commitments in the purchase agreement. The earnest money would be refundable if the developer walks away from the deal based on their due diligence review of the property. Allows two 60-day extensions to the closing date at the discretion of the developer. Exercising each extension requires an additional $10,000 in earnest money, which would not be refundable. Closing date no later than 30 days after the completion of the due diligence period. The Cityis responsible for paying a broker commission of $13,650. Next Steps The approval of the purchase agreement by both parties will initiate the due diligence period. The developer will be required to submit a development application to the city for any required land use and zoning approvals. The development application will be reviewed by the Community Design Review Board, Planning Commission, and City Council. The developer will also be required to submit a tax increment financing application. A contract for private development will be reviewed at a future EDA meeting and will outline the terms and conditions of the tax increment financing to support the affordable housing units that will be constructed as part of the project. Attachments: 1.Resolution Approving the Sale of 1375 Frost Avenue and 1900 Clarence Avenue and Authorizing Execution of the Purchase Agreement Therefor 2.Purchase Agreement Council Packet Page Number 261 of 303 J2, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ___________ RESOLUTION APPROVING THE SALE OF 1375 FROST AVENUE AND 1900 CLARENCE AVENUE AND AUTHORIZING EXECUTION OF THE PURCHASE AGREEMENT THEREFOR W HEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 1375 Frost Avenue and 1900 Clarence Avenue in Maplewood, Minnesota (the “Property”); and WHEREAS, Beacon Interfaith Housing Collaborative, a Minnesota non-profit corporation (the “Buyer”) has offered to purchase the Property and the City has accepted such offer to purchase; and WHEREAS, the City and the Buyer have negotiated a purchase agreement with respect to the Property (the “Purchase Agreement”). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1.The recitals set forth herein are incorporated into and made a part hereof. 2.The Purchase Agreement is hereby approved and the Mayor and City Manager are authorized and directed to execute the Purchase Agreement on behalf of the City. 3.The Mayor, City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. th Approved this 25 day of April, 2022, by the City Council of the City of Maplewood, Minnesota. CITY OF MAPLEWOOD, MINNESOTA Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 262 of 303 J2, Attachment 2 PURCHASE AGREEMENT THIS PURCHASE AGREEMENT (the “Agreement”) is made as of this ___ day of _______________, 2022 (the “Effective Date”), by and between the city of Maplewood, a municipal corporation under the laws of Minnesota (the “Seller”), and Beacon Interfaith Housing Collaborative, a Minnesota non-profit corporation (the “Buyer”). The Seller and the Buyer are each referred to herein as a “Party” or collectively as the “Parties.” The Effective Date written above shall be the date this Agreement is signed by the second Party. Recitals WHEREAS, the Seller is the owner of that certain real property located at 1375 Frost Avenue and 1900 Clarence Avenue, Maplewood, Minnesota, in Ramsey County, Minnesota, and consisting of approximately 1.42 acres, which property is legally described on the attached Exhibit A (the “Property”); and WHEREAS, the Seller wishes to sell, and the Buyer wishes to purchase the Property under certain terms and conditions as set forth in this Agreement. Terms of the Agreement NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties hereby agree as follows: 1. Recitals. The Recitals set forth above in the preamble to this Agreement and the Exhibits attached to this Agreement are incorporated into this Agreement as if fully set forth herein. 2. Offer/Acceptance for Sale of Property. The Seller hereby agrees to sell the Property to the Buyer and the Buyer hereby agrees to purchase the same, pursuant to the terms and conditions of this Agreement. 3. Purchase Price and Terms. The total purchase price for the Property is Four Hundred Fifty-five Thousand Dollars and No/100 ($455,000.00) (the “Purchase Price”). 4. Closing. The closing on the purchase and sale of the Property (the “Closing”) shall occur on or before thirty (30) days after the expiration of the Due Diligence Period or extension thereof as hereinafter defined(the “Closing Date”), or such earlier date as the Parties may agree upon, at the office of the title company, as hereinafter defined, or at such other location as the Parties may agree. Buyer shall have the right to extend the Closing Date for an additional 30 days but Buyer shall be require to deposit with the title company prior to expiration of the initial 30 day closing period an additional $5,000 which shall be non- refundable but shall be applied to the Purchase Price. 5. Terms. a. Earnest Money. Within five business days after the Effective Date, the sum of Twenty-five thousand dollars ($25,000) (the “Earnest Money”) shall be paid by Council Packet Page Number 263 of 303 J2, Attachment 2 the Buyer to the Seller and shall held in escrow by Guaranty Commercial Title, th Inc., Attn: Wendy Ethen, The Nic on 5, 465 Nicollet Mall, Suite 230, Minneapolis, MN 55401, wethen@guarantytitle.net (the “Title Company”) in an interest bearing account until Closing, to be applied to the Purchase Price on the Closing Date or otherwise disbursed or applied as provided in this Agreement. The Earnest Money shall be refundable to Buyer as provided for in this Agreement b. Balance Due Seller. Subject to performance by the Seller, the Buyer agrees to pay by cash, check or electronic transfer of funds on the Closing Date the remaining balance of the Purchase Price, as adjusted by prorations, reductions and credits as provided in this Agreement, due to the Seller according to the terms of this Agreement. c. Deed/Marketable Title. Subject to performance by the Buyer, the Seller agrees to execute and deliver on the Closing Date a quit claim deed conveying title to the Property to the Buyer (the “Deed”), free and clear of all encumbrances, except the Permitted Exceptions (as hereinafter defined). 6. Due Diligence Period. For a period of 180 days after the Effective Date, (the “Due Diligence Period”), the Buyer will have the absolute right to cancel this Agreement by written notice if in the Buyer’s sole and absolute discretion: (a) the Buyer is unsatisfied with Buyer’s review of the Seller’s Property Information (as defined herein) and of the results of any matters disclosed by the Buyer’s review, inspection, investigation and testing of the Property (collectively, the “Inspections”), including without limitation, analysis of any conditions affecting the Property, zoning restrictions, governmental approvals and permits, easements and covenants, access and parking, utility availability, connections and access, surveys, engineering inspections, soils, geotechnical, wetland, Phase I and Phase II environmental and other reports, which the Buyer in its sole and absolute discretion deems necessary and appropriate; or (b) any of the Buyer’s contingencies listed in Section 11(a) herein have not be satisfied. 7. Extension of Due Diligence Period. Buyer shall have the option to extend the Due Diligence Period by up to two, 60-day periods (each an “Extension Period”). Buyer shall notify Seller in writing prior to the termination of the Due Diligence Period if it intends to implement the first Extension Period, and before the adjusted Due Diligence Period if it intends to exercise the second Extension Period. Within three (3) calendar days of exercising each Extension Period, Buyer shall deposit an additional Ten Thousand Dollars ($10,000.00) with the Title Company (the “Additional Earnest Money”). Each Additional Earnest Money under this Section shall be non-refundable to Buyer immediately upon deposit with the Title Company in all cases except a Seller default but shall be credited to the Purchase Price at Closing. 8. Right of Entry.During the Due Diligence Period, and as extended by an Extension Period pursuant to Section 7 herein, the Seller shall allow the Buyer, and the Buyer’s agents, physical access to the Property without charge at all reasonable times and upon not less than 48 hours advance notice to the Seller for the purpose of the Buyer’s Inspections. Council Packet Page Number 264 of 303 J2, Attachment 2 9. Seller’s Property Information. The Seller shall, within fourteen (14)days after the Effective Date, deliver to the Buyer copies of all items in the Seller’s possession or control, including all surveys, title insurance policies, property tax statements, zoning information, licenses, permits, governmental approvals, easements, covenants, restrictions, and any other documents relating to the Property (collectively, the “Seller’s Property Information”). 10. Documents. In addition to the Deed required at Section 5(c) above, the following documents shall be in approved form, executed by the Seller’s representative(s) either before or at Closing, and delivered by the Seller at Closing: a. A standard form Affidavit of Seller; b. A “bring-down” certificate, certifying that all of the warranties made by the Seller in this Agreement remain true as of the Closing Date; c. A certificate that the Seller is not a foreign national; d. A well disclosure certificate, if required, or, if there is no well on the Property, the Deed given pursuant to paragraph 5(c) above must include the following statement: "The Seller certifies that the Seller does not know of any wells on the described real property."; e. A Methamphetamine Disclosure Certificate, if required; f. Copies of any written lease or similar agreements affecting the Property, if any, and details of any oral lease agreements affecting the Property, if any, and evidence of the termination of any such agreements; and g. Any other documents reasonably required by the Buyer’s title insurance company or attorney to evidence that title to the Property is marketable and that the Seller has complied with the terms of this Agreement. 11. Contingencies. a. The Buyer’s obligation to buy the Property from the Seller is contingent upon the following: i. The Buyer’s determination of marketable title pursuant to this Agreement; ii.The Buyer’s determination that the results of any environmental investigation or inspection of the Property conducted pursuant to this Agreement are satisfactory to the Buyer; Council Packet Page Number 265 of 303 J2, Attachment 2 iii.The Buyer’s determination that the Property may be used for the development for which the Buyer anticipates utilizing the Property, including any land use approvals required from the city of Maplewood and/or any other governmental agency that must approve the Buyer’s proposed use of the Property; iv.The Buyer’s determination, in the Buyer’s sole and absolute discretion, on or before expiration of the Due Diligence Period (as may be extended by the Extension Periods), that it has obtained financing, on terms acceptable to the Buyer, for the purchase of the Property; and v.The Seller entering into that certain Exchange Agreement with the fee owner of the Exchange Property (as defined in 12.a. below) in a form acceptable to Buyer. The Buyer shall have until the expiration of the Due Diligence Period, as extendedby the Extension Periods, to remove these contingencies. The above contingencies are solely for the benefit of the Buyer and may be waived by the Buyer only in writing. If the Buyer or its attorney gives written notice to the Seller that the contingencies are duly satisfied or waived, the Buyer and the Seller shall proceed to close the transaction as contemplated herein.If any contingency has not been satisfied or expressly waived by the Buyer on or before the end of the Due Diligence Period, as may be extended, then the Buyer may at its option terminate this Agreement, without liability, by written notice to the Seller at any time on or before the end of the Due Diligence Period, as may be extendedby the Extension Periods. If the Buyer fails to notify the Seller in writing before the end of the Due Diligence Period as extended by the Extension Periods, of its option to terminate this Agreement, all contingencies shall be deemed satisfied or waived and the Parties shall proceed to Closing. If the Buyer terminates during an Extension Period the Additional Earnest Money shall be released to Seller and the Earnest Money shall be returned to Buyer. After the expiration of the Due Diligence Period, as extended by the Extension Period(s), all Earnest Money (i.e. Earnest Money and Additional Earnest Money) shall be non-refundable to Buyer in all instances except a Seller default. b. The Seller’s obligation to sell the Propertyto the Buyeris contingent on the following: i. Approval of this Agreement by the Seller’s governing body; and ii. A determination by the Seller’s governing body that the provisions of Minnesota Statutes, section 462.356, subdivision 2 are satisfied. The Seller shall remove the abovecontingenciesby no later than forty-five (45) days after the Effective Date. These contingencies may not be waived. If one or more of the contingencies is not satisfied, or is not satisfied on time, this Agreement, and the Buyer’s and the Seller’s obligations hereunder, shall thereupon be terminated at no liability to the Buyer, and the Earnest Money and any accrued interest thereon be Council Packet Page Number 266 of 303 J2, Attachment 2 refunded to the Buyer within five (5) business days after such termination of the Agreement. As a contingent Agreement, the termination of this Agreement is not required pursuant to Minnesota Statutes, Section 559.21, et. seq. 12. Exchange Agreement; Title Examination/Curing Title Defects. a. The Seller agrees to enter into a land exchange agreement with the neighboring landowner – The Philippine Center of Minnesota – (the “Exchange Agreement”) in order to exchange that certain portion of the Property located at 1900 Clarence St. N. containing approximately 0.61 acres for that certain real property held by the Philippine Center containing approximately 0.42 acres and located at the NE quadrant of Frost Ave and Clarence Street and as legally described on the attached Exhibit B (the “Exchange Property”). A copy of such agreement shall be provided to Buyer by Seller prior to Closing. The purpose of the Exchange Agreement to be that the Seller shall acquire the Exchange Property prior to Closing and shall convey that certain portion of the Property located at 1900 Clarence to The Philippine Center of Minnesota after or concurrent with Closing. b. The Seller shall, at its expense and within ten (10) business days after the Effective Date, obtain and provide to Buyer an ALTA Form 2006 Owner’s Policy of Title Insurance insuring title to the Property in the amount of the Purchase Price and issued by the Title Company including legible copies of all Schedule B II documents referenced therein (collectively, the “Title Commitment”). Within forty-five (45) days of receipt of the Title Commitment, Buyer shall order an NSPS/ALTA survey of the Property based on the Title Commitment certified to Buyer, Seller and the Title Company (the “Survey”). The Title Commitment and Survey are, collectively, the “Title Evidence”. The Buyer shall have twenty (20) business days after receipt of the Title Evidence to examine the same and to deliver written objections to title, if any, to the Seller. Any matter shown in the Title Evidence to which the Buyer has not made an objection during the 20-business day period permitted for objections shall be a “Permitted Exception” under this Agreement. Following its receipt of the Buyer’s written objections to title, the Seller shall have forty-five (45) business days (the “Cure Period”) to make commercially reasonable efforts to correct all objections, in its sole discretion, during which period the Closing will be postponed. The Seller shall have no obligation to cure any defects in the title of the Property, and if any objections are not cured within the Cure Period and the Seller has informed the Buyer that it will undertake no further efforts to cure the objections to title, the Buyer will have the option to do any of the following: (i) terminate this Agreement and receive a full refund of all Earnest Money (and any Additional Earnest Money deposited) and any accrued interest thereon; (ii) extend the Cure Period so long as the Seller is making a good faith effort, with demonstrated progress, at the Buyer’s sole and absolute discretion for a period mutually agreed upon by the Parties; or (iii) waive the objections and proceed to close in which case the Buyer shall be deemed to have accepted the Property subject to any and all uncured objections, and such accepted objections shall be deemed Permitted Exceptions. Council Packet Page Number 267 of 303 J2, Attachment 2 13. Seller Representations and Warranties. The Seller hereby represents and warrants to the Buyer now and as of the Closing Date that: a. Title. The Seller has good and marketable fee simple title to the Property, subject only to such encumbrances which are of record or are otherwise specified herein.There are no unrecorded leases or licenses affecting the Property except for those expressly detailed herein. b. Condemnation. There is no pending or, to the actual knowledge of the Seller, threatened condemnation or similar proceeding affecting the Property or any portion thereof, and the Seller has no actual knowledge that any such action is contemplated. c. Legal Authority/Capacity. The Seller has full power and authority to enter into and perform this Agreement in accordance with its terms. d. Leases. The Seller represents that there are no third parties in possession of the Property, or any part thereof; and that there are no leases, oral or written, affecting the Property or any part thereof. e. Foreign Status. The Seller is not a “foreign person” as such term is defined in the Internal Revenue Code. f. Methamphetamine Production. To the best of the Seller’s knowledge, methamphetamine production has not occurred on the Property. g. Wells. To the best of Seller’s knowledge, there are no wells (as defined in Minnesota Stat. § 1031.005, subd. 21) on the Property. h. Sewer Treatment Systems. To the best of Seller’s knowledge, there is no individual sewage treatment system (as defined in Minnesota Stat. § 115.55, subd. l(g)) located on or about the Property or serving the Property. The Seller’s representations and warranties set forth in paragraphs 8(a) through 8(h) shall be continuing and are deemed to be material to the Buyer’s execution of this Agreement and the Buyer’s performance of its obligations hereunder. All such representations and warranties shall be true and correct on and as of the Closing Date with the same force and effect as if made at that time. 14. Property Sold As Is. Except as otherwise set forth in this Agreement, the Seller is selling the Property As Is and makes no representations regarding the environmental conditions or the presence of any Hazardous Substances on the Property or any improvements located thereon. Nothing herein shall require or obligate Seller to improve, modify, or repair the improvements currently existing within the Property. Buyer acknowledges such improvements are currently substandard and accepts such in its as is condition. Council Packet Page Number 268 of 303 J2, Attachment 2 Notwithstanding the foregoing, prior to Closing Seller shall have the right, but not the obligation, to demolish or otherwise remove any and all improvements located on the Property. In the event that the Seller elects to demolish any or all improvements located on the Property prior to Closing, the Parties agree that the Seller’s actual costs and expenses associated with such demolition shall be added to the Purchase Price and paid by Buyer to Seller at Closing. The amount added to the Purchase Price as contemplated under this Section 14 shall not exceed One Hundred Thousand Dollars and No/100 ($100,000.00) but shall not affect the amount of the broker’s commission payable by Seller pursuant to section 27 of this Agreement. 15. Environmental Investigation. The Seller hereby grants to the Buyer and the Buyer’s agents a license to enter and evaluate the Property for the purpose of conducting an environmental assessment, subject to the Buyer providing the Seller at least 48 hours’ notice of such inspections. Prior to such entry, Buyer shall provide Seller with a certificate of insurance demonstrating general commercial liability coverage of at least $1,000,000 per occurrence and which names the Seller as an additional insured. The Buyer or the Buyer’s agent shall have the right pursuant to the license to bring persons and equipment onto the Property, make inspections and perform tests and analyses as the Buyer may deem reasonable to determine the presence of Hazardous Substances on the Property. For the purposes of this Section, “Hazardous Substances” means any product, substance or waste whose presence, use storage, manufacture, disposal, transportation or release, either by itself or in combination with other materials (i) is potentially injurious to the public health, safety or welfare, or the environment, (ii) is regulated under any Environmental Law or by any government entity, or (iii) is a basis for liability or potential liability to any governmental agency or third party under any Environmental Law. Hazardous Substances include, without limitation, hazardous wastes, solid wastes, demolition materials, petroleum or petroleum products or fractions thereof, asbestos and asbestos-containing materials, polychlorinated biphenyls, toxic molds, pesticides, and other hazardous or toxic substances, pollutants and contaminants. The term “Environmental Law” means all applicable federal, state or local laws, statutes, common law rulings, ordinances, rules, regulations and agency guidance documents relating to pollution,protection of the environment or the generation, manufacture, disposal, treatment, release, use of or exposure to chemical or hazardous substances, as in effect on the date hereof, including without limitation the Minnesota Environmental Response and Liability Act, the federal Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the Clean Water Act, the Toxic Substances Control Act, the Clean Air Act, and Occupational Safety and Health Act, all as amended, and regulations promulgated thereunder. The Buyer shall bear the cost of any such environmental assessment. If the results of any environmental assessment are not to the satisfaction of the Buyer, the Buyer at its sole discretion may cancel this Agreement during the Due Diligence Period, as extended, without liability and the Earnest Money, and any and all accrued interest thereon, shall be refunded to the Buyer within five (5) business days after such termination. If the Buyer cancels this Agreement pursuant to this provision, the Buyer shall restore the Property to its original condition or nearly so as is reasonably practicable. Council Packet Page Number 269 of 303 J2, Attachment 2 The Buyer agrees to indemnify the Seller against any liability, cost or expense incurred by the Seller as a result of the Buyer's actions on the Property, including but not limited to fines, court costs, reasonable attorneys' fees and remedial costs provided however, that Buyer will not be liable for any pre-existing conditions merely discovered by Buyer during its investigations.Regardless of whether the Buyer avails itself of the right to conduct tests and inspections on the Property pursuant to this Agreement, after the Closing the Seller shall have no obligation or liability to theBuyer for any unsuitability with respect to the soil conditions or the presence of Hazardous Substance on the Property. If the Buyer does not notify the Seller that it objects to the results of the environmental inspection or does not perform an environmental inspection within the time specified above, this contingency shall be deemed to have been waived by the Buyer. 16. Real Estate Taxes and Special Assessments; Utilities. The Property is currently exempt from the payment of real estate taxes. Real estate taxes owed through Closing shall be the sole responsibility of the Seller and those owed after Closing shall be the sole responsibility of the Buyer. No later than the Closing Date, the Seller shall pay all real estate taxes payable in previous years, if any, the entire unpaid balance of special assessments, if any, and all installments of special assessments levied, certified for payment, pending, and deferred, including special assessment installments payable after the year of Closing, and all interest thereon. The Seller shall pay all utility charges and fees, including without limitation, water, sanitary sewer, gas, electricity, etc., for all periods through the Closing Date. 17. Possession. a. Possession. The Seller agrees to deliver possession of the Property not later than the Closing Date. b. No Encumbrances. The Seller agrees not to place any liens or encumbrances on the Property after the Effective Date. 18. Closing Costs and Related Items. The Seller will pay the following costs: (a) any deed transfer taxes and conservation fees and recording fees for all instruments required to establish marketable title; (b) the title search, name search and assessment search fees and other fees incurred in preparation of the Title Commitment; and (c) one-half the closing fee charged by the Title Company utilized to close the transaction contemplated by this Agreement. The Buyer shall pay the following costs: (a) recording fees required torecord its deed from the Seller under this Agreement; (b) the title insurance premium; (c) the cost of the Survey; and (d) one-half the closing fee charged by the Title Company utilized to close the transaction contemplated by this Agreement. Each Party shall be responsible for its own attorneys’ fees and costs. 19. Default. If Seller is the defaulting Party, Buyer’s sole and exclusive remedies shall be to either (i) bring an action for specific performance of this Agreement within three (3) months after default and expiration of any applicable cure period; or (ii) terminate this Council Packet Page Number 270 of 303 J2, Attachment 2 Agreement. In the event Buyer terminates this Agreement by reason of any default by Seller hereunder, all Earnest Money (and any Additional Earnest Money) shall be disbursed to Buyer (including any portion thereof that had, prior to Seller’s default, been designated as non-refundable) and receive damages limited to the reasonable and documented third party out-of-pocket costs incurred by Buyer related to this Agreement or the Property up to a maximum of Twenty-Five Thousand and no/100 dollars ($25,000.00) (“Seller’s Cap”). This Agreement is non-recourse to Seller and, Seller shall have no personal liability of any kind or nature hereunder to Buyer. The foregoing shall not be construed to limit Buyer’s damages for Seller’s breach of a representation or warranty discovered after Closing. If Buyer is the defaulting Party, Seller’s sole and exclusive remedies shall be to (i) proceed to Closing in accordance with the remaining terms of this Agreement; or (ii) terminate this Agreement and retain all Earnest Money and any Additional Earnest Money as liquidated damages; provided, however, that this provision shall not limit Seller’s remedies or damages for claims based on Buyer’s indemnification obligations set forth in this Agreement. In the event Seller terminates this Agreement by reason of any default by Buyer hereunder, all Earnest Money and Additional Earnest Money shall be disbursed to Seller. Other than the specific remedies expressly set forth in this Section 19. Seller hereby waives any and all right and remedy, at law or in equity, to which Seller may otherwise have been entitled by reason of Buyer’s default. . 20. Notice.Any notice must be in writing or via email and shall be deemed received (a) on the date delivered if hand delivered by receipted hand delivery or if via email on the date of the email delivery; (b) one (1) business day after deposit with Federal Express or other commercial overnight courier; or (c) two (2) days after postmark if sent postage prepaid by certified or registered mail, return receipt requested. Notices to the Parties shall be sent to their addresses set forth below. Either Party, by written notice to the other, may change its address to which notices are to be sent. If to Buyer: Beacon Interfaith Housing Collaborative Attn: Kirsten Spreck 2610 University Avenue West, Suite 100 St. Paul, MN 55114 Email: KSpreck@beaconinterfaith.org With a Copy to: Gerstein -Timm, PLLC Attn: Beth G. Timm 100 Prairie Center Drive, Suite 210 Eden Prairie, MN 55344 Email Address:Beth@Timmlegal.com Council Packet Page Number 271 of 303 J2, Attachment 2 If to Seller: City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: City Manager Email: melinda.coleman@maplewoodmn.gov w/copy to: Ronald H. Batty Kennedy & Graven, Chartered Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 Email: RBatty@Kennedy-Graven.com 21. Assignment. The Seller and the Buyer acknowledge and agree that the Buyer may assign the Buyer’s interest in this Agreement to a single purpose development entity under common control with the Buyer. The Seller agrees that the Buyer may assign its rights under this Agreement to said development entity with advanced notice to, but without the prior written approval of, the Seller. However, the Buyer shall not have the right to assign its rights under this Agreement to an individual or entity that is not under common control with the Buyer without the prior written approval of the Seller. Any assignee shall assume all obligations imposed on the Buyer as if the assignee was the original the Buyer under this Agreement. 22. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral. 23. Modification and Waiver. Except as expressly permitted in Section 21 of this Agreement relating to the assignment of the Buyer’s interest in this Agreement to an entity under common control with the Buyer, no purported amendment, modification, or waiver of any provision hereof shall be binding unless set forth in a written document signed by both Parties (in the case of amendments or modifications) or by the Party to be charged thereby (in the case of waivers). Any waiver shall be limited to the circumstance or event specifically referenced in the written waiver document and shall not be deemed a waiver of any other term hereof or of the same circumstance or event upon any recurrence thereof. 24. Risk of Loss. If there is any loss or damage to the Property between the Effective Date and the Closing Date, for any reason including, but not limited to, fire, vandalism, flood, earthquake or act of God, the risk of loss shall be on the Seller. If the Property is destroyed or substantially damaged before the Closing Date Seller shall give Buyer written notice of such damage and destruction and Buyer may, at Buyer’s option, within ten (10) business days after Buyer’s receipt of notice from Seller, either (a) require Seller to assign to Buyer any property damage insurance proceeds to which Seller is entitled and proceed to Closing; Council Packet Page Number 272 of 303 J2, Attachment 2 or (b) cancel this Agreement and receive back the Earnest Money and all Additional Earnest Money, in which event both Buyer and Seller shall be released from all obligations hereunder. If Buyer fails to exercise either option within said election period, then Buyer shall be deemed to have elected the option set forth in subparagraph (a) hereof. Prior to Closing, Seller shall not adjust any casualty insurance on the Property or commence any repair or restoration of any damage or destruction without the consent of Buyer, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, Buyer and Seller agree this Section 24 does not apply to any demolition under Section 14 of the Agreement of any improvements currently existing on the Property. 25. Condemnation. If, on or before the Closing Date, eminent domain proceedings are commenced against all or any part of the Property, the Seller will immediately give notice to the Buyer of such fact, together with a legal description of the property being taken, and the Buyer shall have the right at its option to terminate this Agreement by giving notice to the Seller within thirty (30) business days after receiving the Seller’s notice or to purchase any remaining portion of the Property that has not been so taken by condemnation or eminent domain, with a reduction in the Purchase Price equal to the amount of the condemnation proceeds actually received by the Seller. Upon termination of this Agreement pursuant to this Section, neither Party will have further obligations under this Agreement, except all Earnest Money and Additional Earnest Money and any and all interest accrued thereon will be refunded to the Buyer. If this Agreement is terminated under this Section, any awards from such condemnation or eminent domain proceedings shall belong to the Seller. Before the Closing Date, the Seller will not designate counsel, appear in, or otherwise act with respect to the condemnation proceedings without providing the Buyer with written notice and obtaining the Buyer’s consent, which shall not be unreasonably withheld. 26. Attorneys’ Fees. If either Party commences an action against the other to enforce any of the terms of this Agreement, or because of the breach by either Party of the terms hereof, the prevailing Party shall be entitled to its costs and expenses, including reasonable attorneys’ fees, incurred in connection with the prosecution or defense of such matter. 27. Broker. Seller agrees to pay at Closing a broker’s commission of $13,650 to Buyer’s broker, Cushman & Wakefield. Except as provided above, Buyer agrees to indemnify Seller for any and all claims for brokerage commissions or finders' fees in connection with negotiations for purchase of the Property arising out of any alleged agreement or commitment or negotiation by Buyer, and Seller agrees to indemnify Buyer for any and all claims for brokerage commissions or finders' fees in connection with negotiations for purchase of the Property arising out of any alleged agreement or commitment or negotiation by Seller. 28. Additional Documents. The Buyer and the Seller agree to cooperate with the other and their representatives regarding any reasonable requests made subsequent to the execution of this Agreement to correct any clerical errors in this Agreement and to provide any and all additional documentation deemed necessary by either Party to effectuate the transaction contemplated by this Agreement. Council Packet Page Number 273 of 303 J2, Attachment 2 29. Execution in Counterparts.This Agreement may be executed in counterparts by the Parties hereto. Facsimile, scanned PDF, or other electronic signatures shall be sufficient for all purposes. 30. Severability. Any provision of this Agreement which is deemed void or unenforceable may be severed from the remaining provisions without affecting the enforceability of the remaining provisions. 31. Choice of Law and Venue; Interpretation. This Agreement shall be governed by, enforced, and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and the Parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. {Remainder of Page Intentionally Left Blank; Signature Page to Follow} Council Packet Page Number 274 of 303 J2, Attachment 2 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in their names and on their behalf on or as of the date and year first above written. THE BUYER: BEACON INTERFAITH HOUSING COLLABORATIVE By: _____________________________ Its: _____________________________ DATED: , 2022 Council Packet Page Number 275 of 303 J2, Attachment 2 THE SELLER: CITY OF MAPLEWOOD By: _____________________________ Marylee Abrams, Mayor By: _____________________________ Melinda Coleman, City Manager DATED: , 2022 This Instrument Drafted By: KENNEDY & GRAVEN, CHARTERED Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-9300 Council Packet Page Number 276 of 303 J2, Attachment 2 EXHIBIT A Legal Description of the Property Lots 13, 14, 15, 16, 17, 18, and 19 except the North 15 feet of Lot 19, Block 11, Gladstone, together with that part of the vacated alley adjacent thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota; AND Lots 1, 2, 3, 4, and 5, Block 12, Gladstone, together with that part of the vacated alley adjacent thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota. \[SUBJECT TO VERIFICATION\] PIDs: 15-29-22-23-0023 15-29-22-23-0024 15-29-22-23-0094 15-29-22-32-0028 Abstract Property Council Packet Page Number 277 of 303 J2, Attachment 2 EXHIBIT B Legal Description of the Exchange Property Lot 26, 27, 28, 29 and 30, Block 12, Gladstone, together with the entire vacated alley adjacent to Lots 26, 27, 28, 29 and 30, Block 12, Gladstone, and Lot 4 except the North 14.25 feet thereof, also all of Lot 5, 6, 7, 8 and 9, Lunn’s Rearrangement of Lots 7 to 12, inclusive, Block 11, Gladstone, together with that portion of vacated alley in Block 11, Gladstone, accruing thereto, all according to the plat thereof on file and of record in the Office of the County Recorder, in and for Ramsey County, Minnesota. PIDs: 15-29-22-23-0087 15-29-22-32-0038 Abstract Property Council Packet Page Number 278 of 303 K1 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Resolution Receiving Bids and Awarding Construction Contract, Cope Avenue Improvements, City Project 21-06 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Plans and specifications for the Cope Avenue Improvements, City Project 21-06 were approved by Council on March 14, 2022. The plans and specifications were subsequently advertised for bids and a bid opening was held on April 12, 2022. These bids have been tabulated and checked for accuracy, with Park Construction Company submitting the lowest responsible bid. The City Council will consider approving a resolution to receive bids and award a construction contract to Park Construction Company for the Cope Avenue Improvements, City Project 21-06. Receiving bids and awarding a contract is one of the last steps in the public improvement process prior to starting construction on a street improvement project. Recommended Action: Motion to approve the resolution receiving bids and awarding a construction contract for Cope Avenue Improvements, City Project 21-06, to Park Construction Company for the base bid only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,746,006.48 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Construction Contract Strategic Plan Relevance: Community Inclusiveness Financial and Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Cope Avenue is an important part of the City’s infrastructure serving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses. Cope Avenue has Council Packet Page Number 279 of 303 K1 deteriorated beyond the point of regular annual maintenance and is in need of replacement. The project will provide a multi-modal corridor between English Street and White Bear Avenue along Cope Avenue. Likewise, the design will reduce impervious areas by approximately ½ acre, reducing stormwater runoff volumes and improving water quality. Background The Cope Avenue Improvement project includes the full depth reclamation of the project streets, replacement of the concrete curb and gutter, replacement of the water mains, minor improvements to the sanitary sewer system, replacement of portions of the storm sewer system, and installation of new street pavement. The project also includes a reconfiguration of the street to better-fit traffic demands, improve pedestrian and bicyclist access and safety, reduce unnecessary impervious surfaces, and slow and improve traffic safety along the corridor. A bituminous fog seal of past neighborhood improvement project streets has been included with this project to increase the longevity of those streets along with the lining of portions of the sanitary sewer system that is prone to groundwater infiltration and root intrusion. Bid Alternate 1 was included with this project at the request of Saint Paul Regional Water Services to provide an option to utilize poly-vinyl chloride (PVC) water main material in lieu of the standard ductile-iron pipe (DIP) to allow for potential supply-chain shortages. From the information received from contractors, the PVC material would not be available during the project timeframe and as such staff is not recommending award of Bid alternate 1. Three valid bids were received for this project. A summary of the base bids are shown below in Table 1. The bids have been checked and tabulated for accuracy. The Engineer’s Estimate for project construction cost was $3,470,095.95. As seen in Table 1, the lowest bid from Park Construction of $3,746,006.48 is approximately $275,900 (7%) higher than the Engineer’s Estimate. The majority of the higher than estimated costs are associated with water main improvements ($160,000 over estimate) and sanitary sewer improvements ($130,000 over estimate). These increased costs are likely attributed to current world events and material supply shortages. Base Bid Tabulation - Table 1 BidderBids Engineering Estimate$3,470,095.95 Park Construction$3,746,006.48 T.A. Schifsky & Sons$3,756,375.03 Geislinger & Sons$4,214,702.74 The City has worked successfully with Park Construction Company as a prime contractor in the past, most recently during the Londin-Highpoint Area Pavement Rehabilitation in 2018. Staff feels the bid is competitive and recommends awarding the base bid contract to Park Construction Company. Budget Impact: The currently approved funding plan, established at the feasibility stage of the project, is $3,927,500. The new total estimated project cost (including indirect costs and a 10% contingency) is $4,615,000, roughly $687,500 above the current financing plan. As was noted above, this increase in costs over earlier estimates is mostly attributed to current world events and material shortages that were not present during the feasibility stage of the project. Council Packet Page Number 280 of 303 K1 The majority of the increased costs are proposed to be accommodated by increased funding from Saint Paul Regional Water Services and the Sanitary Sewer Fund, with smaller increases seen in the remaining sources of funding. Although an increase in G.O. Improvement bonding is proposed versus the current funding plan, it should be noted that bonding levels are estimated to remain approximately $129,000 below the level of bonding estimated in the CIP. Estimated Project Cost Recovery RevenuesCurrent Funding PlanProposed Funding Plan Special Assessments$ 441,000.00$ 441,000.00 G.O. Improvement Bonds$ 1,688,000.00$ 1,724,550.00 Sanitary Sewer Fund$ 209,900.00$ 395,600.00 Environmental Utility Fund$ 429,100.00$ 455,600.00 St. Paul Regional Water $ 1,004,500.00$ 1,443,250.00 W.A.C. Fund$ 155,000.00$ 155,000.00 Total Funding$ 3,927,500.00 $ 4,615,000.00 The estimated project costs and proposed funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. It is recommended to adjust the current project budget as shown above. Proposed Schedule: Project MilestoneDate Order Preparation of Feasibility Study 8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022 Authorize Preparation of Assessment Roll Bid Opening4/13/2022 Award Contract4/25/2022 Begin Construction May 2022 Accept Assessment Roll & Order Assessment Hearings 8/8/2022 Assessment Hearing 9/12/2022 Adopt Assessment Roll 9/12/2022 Complete Construction Oct./Nov.2022 Assessments Certified to Ramsey County November 2022 Attachments 1. Resolution Receiving Bids and Awarding Construction Contract 2. Project Location Map 3. Award of Contract Presentation Council Packet Page Number 281 of 303 K1, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022, approving plans and specifications and advertising for bids for Cope Avenue Improvements, City Project 21-06, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 12, 2022 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the base bid of Park Construction Company in the amount of $3,470,095.95 is the lowest responsible bid for the construction of Cope Avenue Improvements, City Project 21-06, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract for the base bid only with said bidder for and on behalf of the City. The budget for the Cope Avenue Improvements is hereby modified to the amounts shown below. Project Cost Recovery RevenuesFinancing Plan Special Assessments$ 441,000.00 G.O. Improvement Bonds$ 1,724,550.00 Sanitary Sewer Fund$ 395,600.00 Environmental Utility Fund$ 455,600.00 St. Paul Regional Water $ 1,443,250.00 W.A.C. Fund$ 155,000.00 Total Funding$ 4,615,000.00 The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. th Approved this 25 day of April 2022. Council Packet Page Number 282 of 303 K1, Attachment 2 Council Packet Page Number 283 of 303 K1, Attachment City Project 21-06 Assistant City Engineer Council Packet Page Number 284 of 303 K1, Attachment Council Packet Page Number 285 of 303 K1, Attachment Council Packet Page Number 286 of 303 K1, Attachment Council Packet Page Number 287 of 303 K2 CITY COUNCILSTAFF REPORT Meeting Date April 25, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Gervais Area Pavement Rehabilitation, City Project 21-07 a. Resolution Receiving Bids and Awarding Construction Contract b. Joint-Powers Agreement with City of North Saint Paul Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Plans and specifications for the Gervais Area Pavement Rehabilitation, City Project 21-07 were approved by Council on March 14, 2022. The plans and specifications were subsequently advertised for bids and a bid opening was held on April 13, 2022. These bids have been tabulated and checked for accuracy with T.A. Schifsky and Sons, Inc. submitting the lowest responsible bid. The City Council will consider approving a resolution to receive bids and award a construction contract to T.A. Schifsky & Sons for the base bid plus bid alternate 2 for the Gervais Area Pavement Rehabilitation, City Project 21-07. Receiving bids and awarding a construction contract is one of the last steps in the public improvement process prior to starting construction on a street improvement project. Ariel Street is a border street with the City of North Saint Paul. A joint-powers agreement is necessary to establish responsibilities of each City related to the improvement project. Recommended Action: a. Motion to approve the resolution receiving bids and awarding a construction contract for the base bid plus bid alternate 2 for the Gervais Area Pavement Rehabilitation, City Project 21- 07, to T.A. Schifsky & Sons. b. Motion to enter into joint-powers agreement with City of North Saint Paul and further authorize the Mayor and City Manager to sign the attached joint-powers agreement. Minor revisions as approved by the City Attorney are authorized as needed. Council Packet Page Number 288 of 303 K2 Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,804,660.21 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Construction Contract Strategic Plan Relevance: Community Inclusiveness Financial and Asset Mgmt Environmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The Gervais Area Neighborhood is an important part of the City’s infrastructure serving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses. The streets in this area have deteriorated beyond the point of regular annual maintenance and are th in need of replacement. The addition of a sidewalk along the north side of 11Avenue from White Bear Avenue to Ariel Street will aid in connectivity from residential areas to the east to the White Bear Avenue corridor, as well as the numerous bus stops in the area. This project includes pavement reclamation, a process in which onsite materials are recycled and utilized in the final product, reducing the need to import new materials. Likewise, the new asphalt pavement contains recycled asphalt materials to reduce the need for raw materials. Background The Gervais Area Pavement Rehabilitation project includes the full-depth reclamation of the project streets, the spot replacement of severely deteriorated concrete curb and gutter, the replacement of large sections of the water main system, the replacement of select storm sewer structures, the installation of new bituminous pavement, and the installation of a sidewalk along the north side of th 11Avenue from White Bear Avenue to Ariel Street. The rehabilitation of Ariel Street from County Road C to Highway 36, a border street with the City of North Saint Paul, was also included with this project in coordination with North Saint Paul. This portion of the project was included as two separate bid alternates. Bid alternate 1 includes the rehabilitation of Ariel Street along with the replacement of portions of the water main system and spot replacements to the curb and gutter. Bid alternate 2 includes the same items as Bid alternate 1, but also includes the addition of a sidewalk along the east-side (North Saint Paul side) of Ariel th Street from County Road C to 9 Avenue. The City of North Saint Paul recommended the award of Bid Alternate 2 Ariel Street rehabilitation with sidewalk addition) at their April 19, 2022 City Council meeting. It should be noted that all costs associated with the installation of the sidewalk on the east side of Ariel Street would be covered by North Saint Paul. Maplewood staff recommend awarding Bid Alternate 2 as well. Bid alternate 3 was included with this project to provide an option for utilizing poly-vinyl chloride (PVC) water main pipe as an optional material in lieu of ductile-iron pipe (DIP) in case of supply- chain shortages. Staff are not recommending award of Bid alternate 3 due to the PVC material not being available during the project timeframe and DIP being the preferred pipe material by Saint Paul Regional Water Services. Two valid bids were received and tabulated. A summary of the bids are shown below in Table 1. The bids have been checked and tabulated for accuracy. The Engineer’s Estimate for project construction cost for the Base Bid + Bid Alternate 2 was $3,004,513.15. Council Packet Page Number 289 of 303 K2 As seen in Table 1, the lowest bid from T.A. Schifsky & Sons Inc. for the Base Bid + Bid Alternate 2 of $3,804,660.21 is approximately $13,000 higher than the Engineer’s Estimate. Bid Tabulation - Table 1 BidderBase Bid + Bid Alternate 2 Engineering Estimate$3,791,879.15 T.A. Schifsky & Sons $3,804,660.21 Park Construction$4,120,144.15 The City has worked successfully with T.A. Schifsky & Sons as a prime contractor in the past, most recently during the Montana-Nebraska Area Pavement Rehabilitation in 2021. Staff feels the bid is competitive and recommends awarding the contract for the Base Bid plus Bid Alternate 2 to T.A. Schifsky & Sons Budget Impact: The currently approved financing plan, established at the feasibility stage of the project, is $4,113,300. The new total estimated project cost (including indirect costs and a 10% contingency) is $4,687,300, approximately $574,000 below the current financing plan. The current approved financing plan is shown on the following page for reference. The majority of the increased costs when comparing the current financing plan (feasibility stage) to the proposed financing plan are attributed to additional improvements that were added to the North Saint Paul side of Ariel Street during the bid phase as compared to the feasibility stage. Likewise, current world events and material shortages that were not present during the feasibility stage of the project also contributed to these increased costs. These costs will be recovered by contributions from North Saint Paul and Saint Paul Regional Water Services. Estimated Project Cost Recovery Funding Source Current Financing Proposed Plan Financing Plan Special Benefit Assessments $1,097,000 $1,097,000 G.O. Improvement Bonds $194,928 $116,228 Environmental Utility Fund $171,200 $218,500 Sanitary Sewer Fund$89,300 $76,100 Street Revitalization Fund $1,202,272 $1,202,272 W.A.C. Fund $156,900 $156,900 Saint Paul Regional Water Services $648,400 $922,900 City of North Saint Paul $553,300 $897,400 Total Estimated Project Funding: $4,113,300 $4,687,300 The estimated project costs and proposed funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. It is recommended to adjust the current project budget as shown above. Council Packet Page Number 290 of 303 K2 Proposed Schedule: Project MilestoneDate Order Preparation of Feasibility Study 8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022 Authorize Preparation of Assessment Roll Bid Opening4/13/2022 Award Contract 4/25/2022 Begin ConstructionMay2022 Accept Assessment Roll & Order Assessment Hearings 8/8/2022 Assessment Hearing 9/12/2022 Adopt Assessment Roll 9/12/2022 Complete Construction Oct./Nov.2022 Assessments Certified to Ramsey County November 2022 Attachments 1.Resolution Receiving Bids and Awarding Construction Contract 2.Project Location Map 3.Joint-Powers Agreement 4.Award of Contract Presentation Council Packet Page Number 291 of 303 K2, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022, approving plans and specifications and advertising for bids for Gervais Area Pavement Rehabilitation, City Project 21-07, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 13, 2022 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of T.A. Schifsky and Sons, Inc. for the Base Bid plus Bid Alternate 2 in the amount of $3,804,660.21 is the lowest responsible bid for the construction of Gervais Area Pavement Rehabilitation, City Project 21-07, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract, for the Base Bid plus Bid Alternate 2, with said bidder for and on behalf of the City. The budget for the Gervais Area Pavement Rehabilitation, City Project 21-07, is hereby modified to the amounts shown below. Project Cost Recovery Funding Source Financing Plan Special Benefit Assessments$1,097,000 G.O. Improvement Bonds $116,228 Environmental Utility Fund$218,500 Sanitary Sewer Fund $76,100 Street Revitalization Fund $1,202,272 W.A.C. Fund $156,900 Saint Paul Regional Water Services $922,900 City of North Saint Paul $897,400 Total Project Funding:$4,687,300 The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. th Approved this 25 day of April 2022. Council Packet Page Number 292 of 303 K2, Attachment 2 Council Packet Page Number 293 of 303 K2, Attachment 3 JOINTPOWERS AGREEMENT City of North St. Paul/City of Maplewood 2022 Gervais Area Pavement Rehabilitation Project including Ariel Street Improvements between th the cul de sac (approximately 550 feet south of 9 Avenue East) and th 17 Avenue East (Ramsey County Road C) City of Maplewood Project No. 21-07 and City of North St. Paul Project No. 22-03 THIS JOINTPOWERS AGREEMENT (the “Agreement”) is made and entered on this day of , 2022, by and between the City of North St. Paul, a Minnesota municipal corporation (“North St. Paul), and the City of Maplewood, a Minnesota municipal corporation (“Maplewood”). North St. Paul and Maplewood are each referred to herein as a Party and, collectively, as the Parties. WHEREAS, North St. Paul and Maplewood, pursuant to the provision of Minnesota Statutes, section 471.59, are authorized to enter into agreements to exercise jointly the governmental powers and functions each has individually; and WHEREAS, Maplewood has initiated its 2022 Gervais Area Pavement Rehabilitation Project, Maplewood City Project No. 21-07 (the “Project”); and WHEREAS, as a portion of the Project, Maplewood is proposing to conduct roadway reclamation and associated improvements on Ariel Street between the cul de sac approximately thth 550 feet south of 9 Avenue East and 17 Avenue East, Ramsey County Road C; and WHEREAS, the above segment of Ariel Street is located along the boundary between North St. Paul and Maplewood and the Parties, by previous agreement, jointly own and maintain Ariel Street; and WHEREAS, the eastern portion of Ariel Street is within the city limits of North Saint Paul (“East Ariel”) and the western portion of Ariel Street is within the city limits of Maplewood (“West Ariel”); and WHEREAS, Maplewood wishes to improve its roadway system by performing pavement reclamation and associated improvements within West Ariel as part of the Project; and WHEREAS, North St. Paul wishes to improve its roadway system by co-ordinating with Maplewood’s Project by including pavement reclamation and associated improvements within East Ariel; and WHEREAS, North St. Paul wishes to improve its drinking water system by performing watermain pipe bursting, reconstruction, and associated improvements within East Ariel; and WHEREAS, North St. Paul wishes to add a sidewalk along East Ariel; and WHEREAS, Maplewood agrees to include the East Ariel work listed above, consistent with the feasibility study and design plans, as a part of its Project as bid alternatives; and 1 MA745-2-789403.v2 Council Packet Page Number 294 of 303 K2, Attachment 3 WHEREAS, Bid Alternative #1 will include performing pavement reclamation, associated improvements, and drinking water system improvements within East Ariel; and WHEREAS, Bid Alternative #2 will include all items in Bid Alternative #1 and sidewalk improvements within East Ariel; and WHEREAS, Maplewood has prepared a feasibility report and final plans and specifications for the Project, including the work within East Ariel and West Ariel; and WHEREAS, North St. Paul has contracted with a consulting engineer, WSB & Associates, Inc., to prepare final plans and specifications for said improvements withinEast Ariel; and WHEREAS, Maplewood will solicit competitive bids for the construction of the Project, including Bid Alternatives #1 and #2. NOW, THEREFORE, it is hereby agreed by and between the Parties as follows: 1. Maplewood shall advertise the Project, receive bids, and award the contract. North St. Paul shall have the right to review and determine if Bid Alternative #1 or Bid Alternative # 2 should be awarded with the Project prior to the award of a contract by Maplewood. North St. Paul shall have the right to review the bid alternatives for the Ariel Street improvements prior to the award of the contract by Maplewood if the apparent low bid of Bid Alternate #1 or Bid Alternate #2 exceeds the engineer’s estimated cost of the improvements to Ariel Street, as specified below. 2. Maplewood and North St. Paul grant the right to use each other’s portion of Ariel Street and immediately adjacent streets, public rights of way and easements for purposes of constructing the Project. Maplewood and North St. Paul agree to cooperate in the completion of the Project. 3. If Bid Alternative #1 is awarded: a. Maplewood shall be responsible for the cost of roadway reclamation and associated improvements for the Ariel West portion. Based upon the completed design engineering estimate, the estimated total cost of the West Ariel portion of Bid Alternative #1 is $303,806.20. This includes the estimated construction costs and a 24% allowance for engineering, inspection, and administrative costs. Actual Maplewood cost participation for the awarded Ariel Street improvements shall be based on final construction quantities of the items indicated in the Statement of Estimated Quantities tabulation included in the final plans. b. North St. Paul shall be responsible for the cost of roadway reclamation, associated improvements, and drinking water supply improvements for the East Ariel portion. Based upon the completed design engineering estimate, the estimated total cost of the East Ariel portion of Bid Alternative #1 is $714,630.60. This includes the estimated construction costs and a 24% allowance for engineering, inspection, and administrative costs. Actual North St. Paul cost participation for the awarded Ariel Street improvements shall be based on final construction quantities of the items indicated in the Statement of Estimated Quantities tabulation included in the final plans. 2 MA745-2-789403.v2 Council Packet Page Number 295 of 303 K2, Attachment 3 4. If Bid Alternative #2 is awarded: a.Maplewood shall be responsible for the cost of roadway reclamation and associated improvements for the West Ariel portion. Based upon the completed design engineering estimate, the estimated total cost of the West Ariel portion of Bid Alternative #2 is $306,428.80. This includes the estimated construction costs and a 24% allowance for engineering, inspection, and administrative costs. Actual Maplewood cost participation for the awarded Ariel Street improvements shall be based on final construction quantities of the items indicated in the Statement of Estimated Quantities tabulation included in the final plans. b. North St. Paul shall be responsible for the cost of roadway reclamation, associated improvements, drinking water supply improvements, and sidewalk improvements for the East Ariel portion. Based upon the completed design engineering estimate, the estimated total cost of the East Ariel portion of Bid Alternative #2 is $1,030,483.40. This includes the estimated construction costs and a 24% allowance for engineering, inspection, and administrative costs. Actual North St. Paul cost participation for the awarded Ariel Street improvements shall be based on final construction quantities of the items indicated in the Statement of Estimated Quantities tabulation included in the final plans. 5. Upon the completion of the construction of the Project, Maplewood shall invoice North St. Paul for the actual cost of said participating improvements based upon the actual bid prices and final quantities plus a 24% allowance for engineering and administrative costs. Maplewood anticipates 24% for engineering and administrative costs but depending on final indirect costs Maplewood shall have the authority to utilize an allowance of up to a maximum of 26.5% for engineering and administrative costs. North St. Paul shall pay Maplewood within 30 days of receipt of the invoice. 6. North St. Paul and Maplewood agree to indemnify each other and hold each other harmless from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and expenses, including, but not limited to, interest involved therein and attorneys’ fees and costs and expenses connected therewith, arising out of or resulting from the failure of either Party to satisfy the provisions of this Agreement or for damages caused to other parties as a result of the manner in which North St. Paul or Maplewood perform or fail to perform duties imposed on each Party by the terms of this Agreement. Under no circumstance, however, shall either Party be required to pay on behalf of itself and the other Party any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466. The limits of liabilities for the Parties may not be added together to determine the maximum amount of liability for either Party. 7. This Agreement shall remain in full force and effect until terminated by mutual agreement of North St. Paul and Maplewood or upon completion of the Project and expiration of any applicable warranty periods, whichever occurs first. 3 MA745-2-789403.v2 Council Packet Page Number 296 of 303 K2, Attachment 3 8. It is agreed that, except as specifically provided herein, neither Party, by the execution of this Agreement, relinquishes any rights or powers possessed by it and neither Party is relieved of any responsibility, duty or obligation imposed on it by law or regulation. 9. The Parties agree to comply with the Minnesota Government Data Practices Act and all other state and federal laws relating to data privacy or confidentiality. The Parties will immediately report to each other any requests from third parties for information relating to this Agreement or the Project and agree to promptly respond to each other’s inquiries concerning data requests. 10. It is understood and agreed that the entire agreement of the Parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the Parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the Parties regarding the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the Parties. 11. For purposed of deliver of any notice required by this Agreement, the notice shall be effective if delivered by certified or registered U.S. mail, postage prepaid, or hand delivered to: a. As to North St. Paul: City of North St. Paul 2400 Margaret Street North North St. Paul, MN 55109-3020 Attn: City Manager 12. As to Maplewood: City of Maplewood 1830 County Road B E Maplewood, MN 55109-2702 Attn: City Manager 13. This Agreement shall be interpreted under the laws of Minnesota. 14. This Agreement may be executed in any number of counterparts, each of which shall be considered one and the same instrument. \[signature pages follow\] 4 MA745-2-789403.v2 Council Packet Page Number 297 of 303 K2, Attachment 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized representatives. Dated CITY OF NORTH ST. PAUL By Its Mayor By Its City Manager 5 MA745-2-789403.v2 Council Packet Page Number 298 of 303 K2, Attachment 3 Dated CITY OF MAPLEWOOD By Its Mayor By Its City Manager This Agreement was drafted Jointly by the cities of North St. Paul and Maplewood. 6 MA745-2-789403.v2 Council Packet Page Number 299 of 303 K2, Attachment 4 City Project 21-07 Assistant City Engineer Council Packet Page Number 300 of 303 K2, Attachment 4 Council Packet Page Number 301 of 303 K2, Attachment 4 Council Packet Page Number 302 of 303 K2, Attachment 4 Council Packet Page Number 303 of 303