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HomeMy WebLinkAbout2022-04-11 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 11, 2022 City Hall, Council Chambers Meeting No. 09-22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. March 21, 2022 City Council Special Meeting Minutes 2. March 28, 2022 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Presentation of Citizen and Police Officer Lifesaving Awards 4. Resolution Proclaiming Arbor Day 2022 5. Maplewood Residential Recycling and Trash Collection Annual Review G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution for a Lawful Gambling Premises Permit for Tartan Area Youth Hockey at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135 3. Resolution Directing Modification of Existing Construction Contract, Change Order, No. 34, 36, 37, 38, 39 and No. 40, North Fire Station Construction Project 4. 2021 Collective Bargaining Agreement with IAFF Firefighters 5. Resolution to Accept Donation from Mr. Donald M. Johnson 6. Animal Impound Agreement with the Animal Humane Society of Woodbury 7. Animal Control Services Agreement Contract with Companion Animal Control LLC 8. Purchase of a Toolcat Work Machine H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution of Support for Tubman to Allow City as Fiscal Agent for State Bonding Proposal 2. Home Occupation License Resolution, Exquisite Hair Studio, 3027 Lake Street North K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL SPECIAL MEETING 5:30 P.M. Monday, March 21, 2022 Held Remotely Via Conference Call A. CALL TO ORDER A special meeting of the City Council was held remotely via conference call and was called to order at 5:30 p.m. by Mayor Abrams. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. E. NEW BUSINESS 1. Intent to Close Meeting (Minn. Stat. Section 13D.05 subd. 3(c)) to Discuss the Purchase of The Ponds at Battle Creek and the 77-acre Undeveloped Parcel North of the Ramsey County Correctional Facility. City Manager Coleman gave the staff report. Mayor Abrams moved to close the meeting and go into a closed session to discuss the Purchase of The Ponds at Battle Creek and the 77-acre Undeveloped Parcel North of the Ramsey County Correctional Facility, Pursuant to Minn. Stat. Section 13D.05 subd. 3(c). Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. Mayor Abrams closed the meeting at 5:40 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Darrow, City Attorney Batty, Finance Director Paulseth, Community Development Director Thomson, and IT Director Fowlds. March 21, 2022 City Council Special Meeting Minutes 1 Council Packet Page Number 1 of 246 E1 Mayor Abrams called the meeting back to order at 6:19 p.m. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:19 p.m. March 21, 2022 City Council Special Meeting Minutes 2 Council Packet Page Number 2 of 246 E2 A. A C n E MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 28, 2022 City Hall, Council Chambers Meeting No. 08-22 CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams showed a wood eagle, carved by renowned artist and Maplewood resident Donald Johnson, which will be displayed in the council chambers. Mayor Abrams also welcomed Assistant City Manager/HR Director Darrow and Deputy Chief Busack to the meeting. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Absent Nikki Villavicencio, Councilmember Present APPROVAL OF AGENDA The following items were added to Council Presentations: Oklahoma Newspaper Recognition of Deb Pedro, Owner of Perkins, 1829 North St Paul Rd E Spring Clean -Up Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes — All The motion passed. APPROVAL OF MINUTES 1. March 14, 2022 City Council Meeting Minutes Councilmember Cave moved to approve the March 14, 2022 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. March 28, 2022 City Council Meeting Minutes 1 Council Packet Page Number 3 of 246 E2 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Oklahoma Newspaper Mayor Abrams shared the Johnston County Sentinel newspaper in Tishomingo OK sent a copy of their paper featuring an article about a quilt given to veteran Delbert Taylor, made by the Grain Bin Quilters, as one of the quilters who participated was a Maplewood resident. Recognition of Deb Pedro, Owner of Perkins, 1829 North St Paul Rd E Mayor Abrams thanked Deb Pedro for her 42 years of service at the Maplewood Perkins and congratulated her on her retirement. Mayor Abrams also noted Perkins is closed and current Maplewood restaurant, Unison Restaurant & Banquet has purchased the building. Spring Clean -Up Councilmember Juenemann announced this year's spring clean-up will take place May 21, 2022. 3. Resolution of Support for Emma's Place Ramsey County Community Development Block Grant (CDBG) Applications for Youth Support Services and Community Investments Assistant City Manager/HR Director Darrow gave the staff report. Tonya Brownlow, Executive Director with Emma Norton Services, addressed council, provided further information, and answered questions of the council. Councilmember Cave moved to approve the resolution supporting Emma Norton Services' Community Development Block Grant Applications for Youth Support Services and Community Investments. Resolution 22-03-2063 RESOLUTION OF SUPPORT FOR EMMA NORTON SERVICES RAMSEY COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS FOR YOUTH SUPPORT SERVICES AND COMMUNITY INVESTMENTS WHEREAS, non-profit Emma Norton Services is requesting the support of the Maplewood City Council regarding two applications in response to Ramsey County Community Development Block Grant (CDBG) Program Year 2022 Solicitation for Public Infrastructure and Other Non -Residential Construction Projects, WHEREAS, Emma Norton Services is requesting $199,930 to address rising maintenance and property management costs and bring much needed upgrades to the Emma's Place Community Center, located in Maplewood, that align with intentional trauma - March 28, 2022 City Council Meeting Minutes 2 Council Packet Page Number 4 of 246 E2 informed design features to support the physical and mental well-being of residents. WHEREAS, with a significant increase in teenage residents at Emma's Place over the past year and a half, Emma Norton Services is requesting $82,125 in Support Service funds to expand the Youth Team by creating a new Youth Case Manager position (1.0 FTE) that will provide targeted services to teenage residents, and a portion of the Program Manager (.25 FTE) and Program Assistant (25 FTE) positions to support this new role. WHEREAS, Emma Norton is committed to the mental and physical health of all of their residents, and are diligent to interweave that focus throughout all of their programming, including the physical spaces residents reside and access on the premises. WHEREAS, this resolution supports Emma Norton Services in their request for Community Development Block Grant Funding, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council, by resolution, supports Emma Norton Services request for CDBG funds for Youth Service Support and Community Investments. Seconded by Councilmember Villavicencio Ayes — All The motion passed. 4. Ramsey County HRA Update Community Development Director Thomson introduced the item. Ramsey County Commissioner Reinhardt addressed council and provided an overview and Kari Collins, Community & Economic Development Director gave the presentation. No action required. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G3 & G7 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G7. Seconded by Councilmember Cave Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: March 28, 2022 City Council Meeting Minutes 3 Council Packet Page Number 5 of 246 E2 $ 942,971.33 $ 448,094.68 $ 914,589.11 $ 2,305,655.12 PAYROLL $ 581,585.13 $ 581,585.13 Checks # 108713 thru # 108744 dated 03/15/22 Checks # 108745 thru # 108770 dated 03/22/22 Disbursements via debits to checking account dated 03/07/22 thru 03/20/22 Total Accounts Payable Payroll Checks and Direct Deposits dated 03/18/22 Total Payroll $ 2,887,240.25 GRAND TOTAL Seconded by Councilmember Cave Ayes — All The motion passed. 2. Financial Report for the Month Ended February 28, 2022 No Action Required. 3. Resolution Accepting Friends of the Mississippi River Memorandum of Understanding (MOU) for Pollinator Habitat Restoration at Applewood and Carver Preserves Councilmember Juenemann moved to approve the Resolution Accepting the Friends of the Mississippi River Memorandum of Understanding for Pollinator Habitat Restoration at Applewood and Carver Preserves and to authorize the Mayor and City Manager to enter into the MOU with Friends of the Mississippi River. Resolution 22-03-2064 RESOLUTION ACCEPTING FRIENDS OF THE MISSISSIPPI RIVER MEMORANDUM OF UNDERSTANDING FOR POLLINATOR HABITAT RESTORATION AT APPLEWOOD AND CARVER PRESERVES WHEREAS, non-profit Friends of the Mississippi River (FMR) submitted a grant application to the Minnesota Environment and Natural Resources Trust Fund, entitled Urban Pollinator and Native American Cultural Site Restoration; and WHEREAS, City staff drafted a letter of support for FMR's grant application, in April 2020, expressing interest in open space restoration for pollinators, stating that FMR's proposal is important for expanding native habitat along the river in the metro area, creating or linking natural habitat corridors, and involving the public in restoration; and March 28, 2022 City Council Meeting Minutes 4 Council Packet Page Number 6 of 246 E2 WHEREAS, The City of Maplewood proposed a partnership with Friends of the Mississippi River (FMR) to develop an ecological management plan and restore specified areas of Applewood and Carver Preserves to native plant communities, benefitting imperiled native pollinators, water quality, soil health, and community engagement in Maplewood; and WHEREAS, FMR was awarded the grant, (M.L. 2021, First Special Session, Chp. 6, Art. 6, Sec. 2, Subd. 081) dedicating $135,000 for restoring and enhancing the natural communities within Maplewood's Applewood and Carver Neighborhood Preserves which are surrounded by a heavily populated urban area; and WHEREAS, these public open spaces offer the opportunity to inform visitors about the value of restoring habitat, providing for pollinators and other wildlife, creating climate change resilient natural areas and the significance of native plants/wildlife to Native American culture; and WHEREAS, The City seeks to enter into a Memorandum of Understanding with FMR for the purpose of support of the Friends of the Mississippi River Memorandum of Understanding for Pollinator Habitat Restoration at Applewood and Carver Preserves, with FMR contributing funds from the above appropriations; and WHEREAS, Friends of the Mississippi River agrees to contribute $135,000 and the city agrees to contribute $9,600 of in -kind staff time toward the project; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood to accept this Memorandum of Understanding. Seconded by Councilmember Cave Ayes — All The motion passed. 4. AXON Body Worn Camera (BWC) and Taser Contract Renewal with Associated User Fees Councilmember Juenemann moved to approve the Axon Body Worn Camera and Taser contract renewal with associated user fees. Seconded by Councilmember Cave Ayes — All The motion passed. 5. Purchase of Road Salt for 2022-2023 Winter Season Councilmember Juenemann moved to authorize the Street Superintendent to purchase de- icina salt under a State contract for the 2022-2023 winter season in an estimated amount of $102,650.00. Seconded by Councilmember Cave Ayes — All The motion passed. 6. Ramsey County Public Works to Perform 2022 Street Striping March 28, 2022 City Council Meeting Minutes 5 Council Packet Page Number 7 of 246 E2 Councilmember Juenemann moved to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $30,000. Seconded by Councilmember Cave Ayes — All The motion passed. 7. Professional Services to Complete 2022 LED Upgrade Project Councilmember Juenemann moved to authorize Protek Lighting Solutions to complete the approved LED Upgrade Project in an amount of $102,426.08. Seconded by Councilmember Cave Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Ordinance Amending City Code Chapter 10, Article X of the Maplewood City Code Pertaining to Goats And Sheep Community Development Director Thomson gave the staff report. Councilmember Cave moved to adopt the ordinance amending Maplewood City Code Chapter 10, Article X pertaining to Goats and Sheep. Ordinance 1029 AN ORDINANCE AMENDING CHAPTER 10, ARTICLE X OF THE MAPLEWOOD CITY CODE PERTAINING TO GOATS AND SHEEP THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Section 10-492 of the Maplewood City Code is hereby amended to read as follows: Sec. 10-492. — Findings; purpose. Pursuant to the authority contained in Minnesota Statutes, section 412.221, subd. 21 and 23, and in furtherance of the health, safety, and welfare of the city and its residents, the city council deems it necessary to regulate the keeping of goats and sheep and to prevent public nuisances. It is the purpose of this article to provide a permitting program for the keeping and March 28, 2022 City Council Meeting Minutes 6 Council Packet Page Number 8 of 246 E2 maintenance of goats and sheep brought into the city temporarily for the purpose of vegetation management. It is also the purpose of this article to limit the extent to which goats and sheep may otherwise be kept in the city. Section 2. The Maplewood City Code is hereby amended to add a new section 10-502 as follows: Sec. 10-502. - Exception to general prohibition. The general prohibition for keeping goats and sheep contained in section 10-495 above shall not apply to goats and sheep that are kept entirely within an indoor animal exhibit, provided, however, that said indoor animal exhibit satisfies all laws and rules, including permitting requirements, of the State of Minnesota's Board of Animal Health and any other public agency with regulatory jurisdiction. The limitations contained in section 10-497(a) through (c) and section 10-499 do not apply to indoor animal exhibits that are excepted under this section. Section 3. Effective Date. This Ordinance shall be effective following its adoption and publication. Seconded by Councilmember Juenemann Ayes — All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:29 p.m. March 28, 2022 City Council Meeting Minutes 7 Council Packet Page Number 9 of 246 Fla CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: April 11 Council: Discuss Timing of Next Community -wide Survey April 25 Council: Crime Presentation with Ramsey County Attorney John Choi May 9 Workshop: Presentation from Humphrey School on Scattered Site Housing Program May 21 Spring Clean UP: Aldrich Arena 8 am — 1 pm Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Parking Space Requirement Review (2/8/21) Reviewed reduced parking requirements in North End with Comp Plan Adoption 2. Report on Pervious Surface Use — in FYI 4/l/22 Council Schedule for Maplewood Living through January 2023: May 2022 Rebecca Cave 15 June 2022 —April Kathleen Juenemann 16 July 2022 _May Bill Knutson June 15 August 2022 Nikki Villavicencio uly 15 September 2022 Rebecca Cave u ust 17 October 2022 Candidate Profiles Se tember 9 — EARLY deadline November 2022 TBD ctober 17 December 2022 City Manager Coleman November 17 Jan 2023 he Mayor I December 16 Council Packet Page Number 10 of 246 F3 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Presentation of Citizen and Police Officer Lifesaving Awards Action Requested: ❑ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Public Safety Department would like to recognize two citizens for their heroic actions by presenting them with the Citizen Award. Staff would also like to recognize three police officers for their heroic actions by presenting them with Police Officer Lifesaving Awards. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment Recognizing and celebrating community actions. Background: On October 24, 2021, officers responded to a suicide in progress on the English Street bridge at Highway 36 in which a juvenile female was attempting to take her life. When officers arrived, they found the female on the opposite side of the guard rail and they saw two civilian bystanders attempting to pull the female over the barrier. Officers rushed to assist these civilians and working together, they were able to pull the female over the barrier to safety, where she was safely escorted off the bridge to be treated by medics. Without the quick thinking and intervention of these civilians, this situation could have ended very differently. Attachments: None Council Packet Page Number 11 of 246 F4 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Natural Resources Manager Carole Gernes, Natural Resources Coordinator PRESENTER: Carole Gernes, Natural Resources Coordinator AGENDA ITEM: Resolution Proclaiming Arbor Day 2022 Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Arbor Day is observed throughout the United States and the world as a day to celebrate trees. Staff requests that the City Council proclaim May 14, 2022, as Arbor Day in Maplewood. Recommended Action: Motion to approve 2022 Arbor Day Proclamation. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: Community Inclusiveness ❑ Financial & Asset Mgmt ✓ Environmental Stewardship ❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment Trees are an essential component of the City's green infrastructure and help mitigate the effects of climate change. This proclamation calls attention to trees and engages the community to celebrate the value of trees. Background: National Arbor Day is the last Friday of April, but each state and community vary the date to coincide with planting times. In Minnesota, the month of May is typically designated Arbor Month. Minnesota communities observing Arbor Day usually schedule celebrations in late April or in May. Trees provide numerous benefits to individuals and to the community. They reduce erosion, provide shade, reduce heating and cooling costs, moderate temperature, clean the air, produce oxygen, Council Packet Page Number 12 of 246 F4 provide habitat for wildlife, and provide wood and paper products. Trees increase property values and enhance the beauty of our community. City Council will consider proclaiming Saturday, May 14, 2022 as Arbor Day in Maplewood. An Arbor Day proclamation supports the City's sustainability initiatives and encourages residents to value, plant, and care for trees. A proclamation is also one of the requirements for being designated a Tree City USA. Maplewood has been designated a Tree City each year since 2011 and will continue to reapply annually. Attachments: 1. Resolution Proclaiming Arbor Day 2022 Council Packet Page Number 13 of 246 F4, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. PROCLAIMING ARBOR DAY 2022 WHEREAS, climate change is a complex problem that impacts all Minnesotans and our ability to thrive, and WHEREAS, The health and longevity of Minnesota's trees are being affected by changing temperatures and precipitation, more extreme weather events, and increasing pressure from pests, diseases, and invasive species, and WHEREAS, Minnesota is at risk to lose over one billion ash trees due to emerald ash borer, which would impact carbon storage, habitat, water movement and water quality, and WHEREAS, trees capture carbon from the atmosphere and store it in their trunks, roots, and the surrounding soil thereby offsetting greenhouse gas emissions, and WHEREAS, a healthy tree canopy decreases temperatures along streets providing cooler spaces in the summertime, and WHEREAS, trees reduce stormwater runoff and act as a filter, preventing sediments and pollutants from washing into waterways, and WHEREAS, Minnesotans can help build resilient communities and reduce the negative impacts of climate change by planting and caring for trees One Tree at a Time. NOW, THEREFORE, BE IT RESOLVED THAT May 14, 2022, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Adopted this 11th day of April, 2022. Council Packet Page Number 14 of 246 F5 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Natural Resources Manager Shann Finwall, AICP, Environmental Planner PRESENTER: Shann Finwall, AICP, Environmental Planner AGENDA ITEM: Maplewood Residential Recycling and Trash Collection Annual Report Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City's contract with Tennis Sanitation and Republic Services requires that the City hold an annual review for residential recycling and trash services. Recommended Action: Motion to approve the 2021 Residential Recycling and Trash Collection Year -End Reports and 2022 Recycling and Trash Collection Work Plans. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ✓ Environmental Stewardship ❑ Integrated Communication V Operational Effectiveness ❑ Targeted Redevelopment The City's residential recycling and trash collection programs create operational effectiveness by protecting public health and safety and promoting city cleanliness and livability. It is also an important component of the City's environmental stewardship and green assets by using best management practices to reduce waste and protect air quality, water quality, and natural resources. Background: Residential Recycling and Trash Contracts The residential recycling and trash contracts with Tennis Sanitation and Republic Services began on January 1, 2020, and end on June 30, 2025. The contracts require an annual review by the City Council Packet Page Number 15 of 246 F5 to include review of the contractors' annual reports, contractors' performance, and recommendations for service improvements as outlined in a yearly work plan. Tennis Sanitation Annual Review Tennis Sanitation 2021 Annual Report The Recycling Collection Year -End Report (Attachment 2) summarizes the City's recycling program and outlines implementation strategies taken by Tennis Sanitation and the City to improve service: • multi -family recycling education • customer service satisfaction • collection of linens and shoes • City facility recycling program • promotion of small business and church recycling • recycling composite study • environmental impact analysis • market data • residual comparisons • truck weights • recycling service fee • storage of extra recycling material • educational tags The report also summarizes the materials collected and other data points. A comparison of a sampling of the data from 2020 to 2021 is as follows: Average pounds of recycling collected per month 2020 2021 Single family 46.13 Ibs 43.74 Ibs Multi -family 10.39lbs 10.14lbs Annual net tons of recycling collected 2020 2021 Single-family 3137.35 tons 2974.80 tons Multi -family 265.29 tons 259.04 tons Businesses/Churches 20.58 tons 21.39 tons Tennis Sanitation 2022 Work Plan The 2022 Recycling Collection Work Plan (Attachment 3) includes recommendations for improvements to the City's recycling collection program including: • updates to yearly reports, multi -family and City facility recycling letters, education tags • outreach to nonparticipating multi -family properties • audit of City facility recycling collection • educational campaign to reduce residuals • recycling cart label audit • roll out of recycling carts to households with no carts or personal carts • 2022 SCORE Agreement Work Plan Council Packet Page Number 16 of 246 F5 Republic Services Annual Review Republic Services 2021 Annual Report The Trash and Yard Waste Year -End Report (Attachment 4) summarizes implementation strategies taken by Republic Services and the City to improve service: • trash cart warranties • yard waste collection outreach • spring clean-up • fall clean-up campaign • City facilities trash and organic collection • billing • townhome and manufactured homes opt in • net promoter score and improvements The report also summarizes the materials collected and other data points. A comparison of a sampling of the data from 2020 to 2021 follows: Data Point 2020 2021 Trash Collected 8,871.61 tons 8,972.03 tons Bulky Items 1,891.00 tons 1,343.00 units (new measurement) Yard Waste Collected 648.30 tons 528.84 tons Single -Family Accounts 8,924 accounts 8,924 accounts Townhome/manufactured home accounts 209 accounts 99 accounts Permanent exemptions 162 exemptions 145 exemptions service 66 walk ups 77 walk ups -Walk-up Yard waste accounts 1,333 accounts 1,386 accounts Republic Services 2022 Work Plan The 2022 Trash and Yard Waste Collection Work Plan (Attachment 5) includes recommendations for improvements to the City's trash and yard waste collection program including: • preparations for the County's curbside organics collection program • trash hauling audits for households, opt outs, opt ins, and walk ups • townhome and manufactured home outreach • improvements to yearly reports • City facility trash and organic collection assessment • billing changes • net promoter score and customer service improvements Attachments: 1. Power Point Presentation 2. 2021 Recycling Collection Year -End Report 3. 2022 Recycling Collection Work Plan 4. 2021 Trash and Yard Waste Collection Year -End Report 5, 2022 Trash and Yard Waste Collection Work Plan Council Packet Page Number 17 of 246 F5, Attachment 1 M I Ig 'u U U N 0 N Council Packet Page Number 18 of 246 F5, Attachment 1 I N U �, O ' � V a) j Q Q 4-j W j U C%) E _ N U Q -� N > Ln 0 cn U O V Q.) 4- v , (� u Lon Q Ln Q N O U U CO 2-0 C >_ � V Ln O N aN 0� wC�E Ln ca 0� Q _ O Q n W � Q E V 0 U � .�, O � U Q Q � W Ln�_ LZ In • • • 0 ua 4 1-- ton Council Packet Page Number 19 of 246 F5, Attachment 1 Un 4—j V C u 0 cn N E O .E a) cn v cn N E O .E Council Packet Page Number 20 of 246 F5, Attachment 1 cn U •(6 = Q a--+ V V `1 T (6 N 0 U a--+ � Q = O V p L E V (6 j = Ln � Q �, (/) cn • a--' - �, +-j • � O Council Packet Page Number 21 of 246 F5, Attachment 1 CV O CV O m a) O 4-j O CV O � � N 4- j V c� 4—j O O O • U Ln 4-' � O C Q N N C E a) 0 CT O O • tj Wft 04 co C� Q UJ W cc 11d;4 R Council Packet Page Number 22 of 246 F5, Attachment 1 - C\I O C\I +-+ U L Ln Ln (6 4-j o ° o U ND U Ln p E �mkDo-) = CO o CONE U CV � M 00 � U 00 O (1) _ Qr- cn +-+ C- N E Q) O Q i� U Ln U Ln cn �Ln N Q N �Ln U O O U +-+ OFF Council Packet Page Number 23 of 246 F5, Attachment 1 M 4—j M r) N N C/) M NT C/) CDCV T- N N �Z rn0 ~ LO M0N0 N Z ~ �?Z ~ C/) C/) CD m m LO 04 04 CM d� O (n NZ (n (n N M N ~Z LOz c� o T-O COOo0 CMS N N� Z 00 C� N Z J w U= J w J U U z J � < Q LL 0 Q LL Q _ U) O w J F- (/) CD w 00 Z � Jz (n � 2 J� 0 H ~ W Z 0 z 0 w J Q C� CO Z w a a Council Packet Page Number 24 of 246 F5, Attachment 1 M Ln 0 it O � ^^ I) C\I C\I O C\I �r m a 0) L O :F3 m Rr ❑ 12 �i; nvc cy ��'yyLn oa3 T ��E s n x E R h s �i 9 :0 f0 Bp T C 4 m E; U U G O LLa >opnoo�000000�000aobodQ rn Ln E O Q c6 +J cn Q) Q - O Q Q) — V >, V Q) � —_ V v E `~ +J Q V �, O O = V j O Q) Q O Q O V O — U, Q) j V V O Q — cn Q) U O C E c� v O +� U � �� — �, O, C — V Ln -0 — O Q) 0 0 4 V v Q) O O — o°c cn V _ L Q) Q O n U ° 0 +J Q) Q) Q W O lJ N CV CD Council Packet Page Number 25 of 246 F5, Attachment 1 _N N C— cis 0 0- cn T— C\I O C\I Council Packet Page Number 26 of 246 F5, Attachment 1 w cn V) cn Z z Z Z Z Z O w Z D z O D f 2 O O D a O O O DLU U OU L J U N O X Oq Q U w Q Q �j O Q N M �mLu nrn rn `n Como 4--j m 00 ri r) W cn cn H Z H 4-j Z Z Z Z z O a Z oo pO O H O J U O Q0 O 0 U U Q U cV ri Q Q X Q LU 0�0 0�0 Q00 N 0O N l�0 m 0o ri O1 00 N (� p w LU u O p LU p J w OLU v U O � 0 > Q Z p w (A a H� v H w o � aLLZoaZZPaa a= J LJL p Z>> Q a Y � a�J pro (� a M a Z u0 a u W X a a p H CIO � in Q H Q a w >; Council Packet Page Number 27 of 246 F5, Attachment 1 12 r\�^ ", Ln 0 N 0 .O CAI CAI Q) O C\I 0 Ln Q c� E m Q) y E a m= vi G W _ �% '' T Q) > O O Ln Q V Q) E Q) O N Q) eV 4-j i-j U v� W� 2 w U O O O W °a ^ , '4-1 Q) 11 N VJ vi �� V m � Q)� O = = O E Q) —0 V O cn Q) V N y i �N O a 4-j Ln V 6 V 4" O O = A Ln Q) ^ V i i/ R! �V W, O V N N N or° 0 Q) u� a . `p ' >, O U C � 8 E N E 0 � /1 = dE O V, U U O a� ` 1 Council Packet Page Number 28 of 246 F5, Attachment 1 on Council Packet Page Number 29 of 246 F5, Attachment 2 Maplewood =o,a Council Packet Page Number 30 of 246 F5, Attachment 2 Sustainable 4PW MAPLEWOOD Index of Recycling Report Letter of Purpose............................................................................. Page 2 Recycling Data Summary.............................................................. Page 3 Recycling Data (Single Family) .................................................... Page 4 Recycling Data (Multi-family)........................................................ Page 5 Multi -family individual summary letter ...................................... Page 6 Inquiries, Linens, Cardboard, & Parks Summary ..................... Page 7 CompositeStudy............................................................................ Page 8 Environmental Impact Analysis .................................................... Page 9 Glass Recycling Processor............................................................. Page 10 Market Report - the end markets ................................................. Page 11 Additional Items................................................................ Page 12 Summary of Year-end Recycling Report .................................... Page 13 Appendix of Recycling Report Recycling Report Summary (ALL) .............................................. Recycling Report (Multi -family) .................................................. Monthly Recycling Report Letter (Example) ............................ Monthly Multi -family Report Data (Example) .......................... Monthly Single Family Report Data (Example) ........................ Educational Tags and Appendix A Appendix B Appendix C Appendix D Appendix E Complaints/Compliments Log Report Educational Tags............................................................... Appendix F Compliments/Complaints.................................................... Appendix G Council Packet Page Number 31 of 246 F5, Attachment 2 January 31, 2022 City of Maplewood Maplewood, MN 55109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, Sustainable `W MAPLEWOOD This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi -family dwellings. Including but not limited to: inquiries, composite study information, environmental impact report, fun facts and a market report, along with a report summary. Also included is ten years of comparison data to help measure the success of the recycling program. The data in this report has been utilized over the years to assist us in understanding past, present and future progress of the recycling program as well as helping us develop future strategies to enhance the recycling programs already in place. Sincerely, Greg and Willie Tennis Tennis Sanitation 1, LP �+ , r titiy�,,WW�lfffiii rrJJJAAA+++.. Maplewood recycling year-end report 2021 page 2 Council Packet Page Number 32 of 246 F5, Attachment 2 RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi -family dwellings. This data includes: • Net tonnage of all residential and multi -family dwellings combined • Break-out of single family tonnage and set -out rates Jrdrigej • Break-out of multi -family tonnage • Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) • Break-out of single family recycling materials by type and weight and Multi -family • Break-out of combined tonnages • Inquiries tracked per month (bottom of APPENDIX A) • Also business volume, parks and cardboard are included The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compiled over a month's period of time. Weights are broken out based on a composite ratio of the entire load. � a { EN�too§ 651 459.1 ��I RECYGLl 1 • ' � � � �'7 � . � � '`�{ a '`mot ,��°'� +'�jx, ' .r Maplewood recycling year-end report 2021 page 3 Council Packet Page Number 33 of 246 F5, Attachment 2 RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A was compiled from the single family homes after taking out the multi -family weights. From this data we are able to illustrate the weight per home (in lbs.) per month. We also have tracked the number of residents ("Not -outs") that do not place their recycling out on a weekly basis. In analyzing the single family data, we are able to provide the following observations: • 2021 Average lbs. per unit per month = 43.74 lbs. per month 2011 = 38.91 lbs. per month 2012 = 41.95 lbs. per month 2013 = 43.78 lbs. per month 2014 = 53.48 lbs. per month 2015 = 53.48 lbs. per month 2016 = 54.59 lbs. per month 2017 = 53.99 lbs. per month 2018 = 54.01 lbs. per month 2019 = 53.69 lbs. per month 2020 = 46.13 lbs. per month • 2021 Annual Net total tons collected for single-family was 2,974.80 tons 2011 = 2,146.06 tons 2012 = 2,313.61 tons 2013 = 2,414.62 toi 2014 = 2,949.92 tons 2015 = 2,949.94 tons 2016 = 3,011.02 toi 2017 = 2,978.13 tons 2018 = 2,979.18 tons 2019 = 2,961.30 toi 2020 = 3,137.35 tons Total Participation Percentage YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG 2021 96% 95% 97% 96% 97% 99% 97% 97% 97% 97% 96% 96% 97% 2013 Avg. 84% 2014 Avg. 91% 2015 Avg. 92% 2016 Avg. 92% 2017 Avg. 93% 2018 Avg. 93% 2019 Avg. 95% 2020 Avg. 96% Maplewood recycling year-end report 2021 page 4 Council Packet Page Number 34 of 246 F5, Attachment 2 RECYCLING DATA (MULTI -FAMILY) The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after factoring out the multi -family weights. From this data we are able to illustrate the weight per unit (in lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi -family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi -family data, we are able to provide the following observations: • 2021 Average lbs. per unit per month was 10.14 lbs. per month 2011 was 12.96 lbs. per month 2012 was 11.47 lbs. per month 2013 was 13.24 lbs. per month 2014 was 12.95 lbs. per month 2015 was 13.04 lbs. per month 2016 was 13.08 lbs. per month 2017 was 11.03 lbs. per month 2018 was 12.95 lbs. per month 2019 was 9.92 lbs. per month 2020 was 10.39 lbs. per month • 2021 Annual Net total tons collected for multi -family was 259.04 tons 2011 was 312.73 tons 2012 was 276.88 tons 2013 was 319.56 tons 2014 was 312.64 tons 2015 was 314.66 tons 2016 was 315.79 tons 2017 was 268.69 tons 2018 was 305.32 tons 2019 was 239.36 tons 2020 was 265.29 tons How are the weights determined for the multi -family data? On a quarterly basis we use one truck to collect all multi -family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into a multi -family spreadsheet. See APPENDIX D for an example of this report. ■■■ ■ ' ,. - II ICI . � � � 1 ■ ' III MEN . , ■;MEN �r Maplewood recycling year-end report 2021 page 5 Council Packet Page Number 35 of 246 F5, Attachment 2 MULTI -FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi -family property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. Propany 7ENNG :SANr ATION Conifi-ir Ridge Dear Property Manager, ESFIMATED TOTAL TONS RECYCLED: 21.50 Belowisarecap- ofynurriryclingEffortsforthelastyear. Please notice theamountofrecydingmaterials you r ten nants recycled and the estimated resources you saved from eadi category. Also, please contact us if you would like further information on ways to enhance pour recycling. You can contact us BI 651459-1887. Awesome job on re -yd ing!! Thankyou for recWliM Greg & Willie Tennis 2021 Sinzzerely, Greg and Willie Tennis Remmm Tons Unlits Sawd Paper 14.36 tons Trees Rew iton =17Trees 17 244M trees Raper 14.36 tons Electricity iton =601KwHour5 601 3,623 Kwhuursofelertrity Raper 14.36 tons Oil iton =1.7barrels ofni1 1.7 24.41) barrelsofoil AJumirwm 0.37 tons One iton =4tons -of ore 4 1.49 tonsofore Aluminum 0.37 tons Electricity iton r14,00UKwHours 14,000 5,M Kw hDu rs of electrity Alumirwm 0,37 tons Oil iton -4Ubarrels ofoil 40 14,94 berreIsofoil Tinfbi-meal 0.95 tons Ore iton =IA9tuns ofore 1 1.41 tons of ore Tin bi-meta1 0.95 tons E lectrir o 1 ton = 642 Kw Hou r5 642 6M Kw hou r5 of elertrity Tin i-metal 0.95 tons oil iton =l.9barrels ofoi1 1.3 1.71 berreIsofol Plastics 1.60 tons Oil iton =6.3barrels ofoi1 63 10.09 barreIsofoil Plastics 1.60 tons E left ric 0 1 ton = 5,7 74 Kw Hau r5 4 6 Kw hrru r5 of elettrity Plastics 1.60 tons Natural C,as 1 ton=98,0DD,0W btv's 98,000,00D 156,990,214 BTU's offuel Class 3.90 tons Sand iton =1,330tons ofsand 1,330 5,192 tonsofsand Class 3.90 tons Electricity i ton =42 Kw Hours 42 164 Kw hDursi f electrity Class 3.90 tons oil iton =.12gal Ions ofoil 0,12 D,47 barreIsofol Class 3.90 tons Natural -Gas 1 ton=714,000 FFu's 714,000 2,721,601 BTUs offuel Environmental Impact Summary Resumes Amounts Unit Ss,r=_d Treessaved 244 Trees5aved EIectridtysaved 14,634 Kw Hours saved Oi I sawed 52 Barrels of of saved Nadu ra I Cos sawed i49,731,596 BTU's of natural gas saved _ k_ _: T- =:n ry E- numbers r_ry----t_}".:_'_ }ref}-- -__=t` 3. 3 nd re_y_ hr{3 r'a rkst:. The;s nur' bgs 3rE- °_ ___ _=_:R%ed. Allc3'�__ 3t ra 3 a 3 _ _ __ _t3 t7•,sfr]r- M3p1=•, ooJNn31 Rs=y_Ifrg Report. Maplewood recycling year-end report 2021 page 6 Council Packet Page Number 36 of 246 F5, Attachment 2 INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. This year the most common calls were comprised of what additional items they could recycle, and questions about the holiday schedule. We are confident that our Customer Service Representatives resolved all inquiries to the resident's satisfaction. 2021 Total Inquiries JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 40 39 49 25 32 45 27 36 45 29 17 14 398 2011 = 344 2012 = 260 2013 = 233 2014 = 1,552 2015 = 422 2016 = 662 2017 = 255 2018 = 165 2019 = 334 2020 = 370 LINENS AND SHOES SUMMARY We started a new partnership with Simple Recycling for our linen recycling as of March 2017. The 2020 year brought us many challenges, and linen recycling was one of them. Simple Recycling was shut down for multiple months due to the pandemic and not able to pick up linens from our location during that time. When Simple Recycling opened back up they had new regulations that they were able to the collect the bagged material but not able to collect it divided by City. 2019 = 9,882 lbs. 2016 = 1,577 lbs. 2013 = 8,641 lbs. CARDBOARD SUMMARY 2018 = 8,989 lbs. 2015 = 5,917 lbs. 2012 = 3,692 lbs. 2017 = 35,687 lbs. 2014 = 6,270 lbs. 2011 = 6,217 lbs. Cardboard collected for 2021 from city facilities and buildings totaled 85,830 lbs. 2020 = 74,490 lbs. 2019 = 89,120 lbs. 2018 = 102,356 lbs. 2017 = 88,337 lbs. 2016 = 104,498 lbs. 2015 = 125,020 lbs. 2014 = 131,346 lbs. 2013 = 140,650 lbs. 2012 = 92,850 lbs. 2011 = 105,615 lbs. BUSINESS and PARKS WEIGHTS 2021 BUSINESSES: 42,7731bs 2020 BUSINESSES: 41,161lbs. 2019 BUSINESSES: 49,386lbs. 2018 BUSINESSES: 71,529lbs. 2017 BUSINESSES: 62,460lbs. 2016 BUSINESSES: 60,771lbs. 2015 BUSINESSES: 45,885lbs. 2014 BUSINESSES: 30,157lbs. 2013 BUSINESSES: 2,855lbs. CITY PARKS: 840 Ibs. CITY PARKS: 3,220 lbs. CITY PARKS: 5,650 lbs CITY PARKS: 6,650 lbs. CITY PARKS: 8,080 lbs. CITY PARKS: 7,920 lbs. CITY PARKS: 8,350 lbs. CITY PARKS: 11,180 lbs. CITY PARKS: 9,140 lbs. Maplewood recycling year-end report 2021 page 7 Council Packet Page Number 37 of 246 F5, Attachment 2 RECYCLING COMPOSITE STUDY Over the years of the contract we have done extensive recycling composite studies. We did this by keeping all loads from an entire week from the City of Maplewood and process it though our MRF (Material Recovery Facility). Once the material is unloaded from the trucks it is sorted into each category, as listed below. Each of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly reports in which you receive monthly. As of 2018, we have taken a look at all of the past data that we have collected and have tested a single load of material from the City of Maplewood. The single load of material has consistent ratios which are comparable to the weeks' worth of material previously processed. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting the recycling program to fit the needs of the Residents. With ongoing changes in the economy, cultural and even changes in the home, we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Tennis Sanitation, L.L.C. 651-4591-1887 "Recycling is Everyone's Future RE: COMPOSITE BREAK-OUT PERCENTAGE 11/30/2021 Tennis Sanitation is pleased to provide the following composite sample break out detailing the percentage ratios of each type of recycling category. Card boa Ind : 213 11% Includes ah cardboard boxes.. Paper. 31.37% Includes cardboard, paper, newspaper and junk mail Scrap Metal: 2.26% Metal pans and mist metal Large Plastic- 0 92% Toys, patiofurniture and large containers Z-Bale Plastic° 3.42% Food and beverage containers PET Plastic-- 4.49% Fond and beverage contarers Tin: 1.57% Includes all bimetal and tin scans NiHot Glass: 18,7G% Inrludesall clear, brown and green colors Aluminum: 2.57% includes all aluminum cans Linens 0.09% Reusable clothing and shoes Milk Cartons: 019% Beverage cartons Residuals (Trash): 5.771.,,; Includes all residuals and trash 100.00% Net total recyclingforthe month Sincerely, City Liaison, Commodity Sales & Reports Tennis Sanitation PO Box 62 720V 3t 3t. Paul Park, bIN 55071 D:651-313-5200 W:651-459-1887 F:651-459-7412 Maplewood recycling year-end report 2021 page 8 Council Packet Page Number 38 of 246 F5, Attachment 2 ENVIRONMENTAL IMPACT ANALYSIS Using the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the types of recycling materials into resources saved. ENVIRONMENTAL IMPACT ANALYSIS CITY OF MAPLEWOOD RECYCLING 2021 Recycling Typ�e Tons Units Saved Paper 2,100 tons Trees Resource 1ton =17Trees Resources 35,707 trees Paper 2,100 tons EleetrlcKy 1 ton = 601 Kw Hours 1,262, i Kw hours of eladrlty Paper 2,100 tons On 1 ton =1.7 barrels of olI 3,571 barrels of on Aluminum 49 tons Ore 1 ton =4 tons of ore 195 tons of ore Aluminum 49 tons Electricity 1 ton = 14,0W Kw Hours 683,34D Kw hours of elamlty Aluminum 49 tons on 1 ton=40 barrels of oll 1,952 barrals of on Tlnfbl-rnetal 89 tons Ore 1 ton= 1.49 tons of ore 132 tons of ore Tlnfbl-metal 89 tons Elactrlclty 1 ton = 642 Kw Hours 56,920 Kw hours of alartrlty Tlnfbl-metal 89 tons on 1 ton =1.8 barrels of ol1 180 barrals of on Plastics 200 tons On 1 ton =5.a barrels of ol1 1,259 barrels of on Plastics 200 tons Elactrlclty 1 ton = 5,774 Kw Hours 8W Kw hours of elamlty Plastics 200 tons Natural Gas 1ton =98,0WOMbtu's 1%589,220,0M BTU's offual Glass 4a6 tons Sand 1ton =1,330tons ofsand 5W,452 tons of sand Glass 4a6 tons Elactrlclty 1 ton = 42 Kw Hours 18,33d Kw hours of alactrlty Glass 4a6 tons on 1 ton = .12 gallons of on 52 barrals ofon Glass 435 tons Natural Gas 1 ton = 714,0W btu's 311,511,020 BTU's offual Environmental Impact Summary Rascr.r -2s Amounts Ur, its Savaj. Trees saved S5,707 Trees saved El wtrwry s av e'd 2,021,735 Kw Hours &ived :. 09 saved 4994 B ar rals of o l l saved Natural Gas saved is_quuasi,czo BTU's of natural g as s avad ""Disclaimer: The ab-wenurn bersrepresentronversinnsfromindustrial and Fecydingmarkets. These numhersare ESTIMATED resources saved. A11 calrulationsare taken from annual total tons from Maplommdl Final Reryding Report Maplewood recycling year-end report 2021 page 9 Council Packet Page Number 39 of 246 F5, Attachment 2 MARKET REPORT The 2021 markets have seen their ups and downs but mostly up this past year. We continue seeing changes with regulations that have been influenced by China's markets even though we keep all of our recyclable materials in the United States, mostly in the Midwest. There is definitely a change in the materials that are getting recycled, less paper, more cardboard, with schools always on the ready for distance learning, more offices working from home and a whole lot more home deliveries. The metal markets have slowly been working their way back to where pricing was back in 2018. The paper and cardboard markets are back in a comfortable place but always room to grow. Plastic markets hit their rock bottom last year but, with the cost of crude oil is increasing, we are hopeful that the plastic market will follow suit. Lastly, the glass market, with only one processor in the area, the commodity has been at a plateau again this year. With the Ni-Hot machine, we installed a few years back; we can capture more glass than in previous years which helps get more material to the processor. The processor can reclaim at least 90% of the broken glass to be made into new food and beverage containers. The outlook for 2022 Markets are stabilizing but will continue with the strict regulations on contaminates and clean material. With co -mingle curb side recycling it makes it easier to recycle but it is important to clean out your food containers, and make sure you are only placing items listed in your recycling brochure loosely into the recycling cart. Maplewood recycling year-end report 2021 page 10 Council Packet Page Number 40 of 246 F5, Attachment 2 ADDITIONAL ITEMS RESIDUALS: Residuals consisted of items such as Styrofoam, foam, shoes, diapers and general garbage. 2021: Residuals are down to 114.83 tons from last year 2020: Residuals are up to 131.71 tons from last year 2019: Residuals are down to 60.49 tons from last year 2018: Residuals are up to 62.54 tons from last year 2017: Residuals are up to 61.69 tons from last year 2016: Residuals are up to 38.59 tons from last year 2015: Residuals are down to 29.38 tons from last year 2014: Residuals are down to 29.36 tons from last year 2013: Residuals are down to 49.30 tons from last year 2012: Residuals are down to 55.55 tons from last year 2011: Residuals are 26.88 tons TRUCK WEIGHTS: During the 2021 Calendar year, none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $4.50 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2021 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets with the exception of milk cartons and "rare type" plastics. Milk cartons are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare type" plastics are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2021 page 11 Council Packet Page Number 41 of 246 F5, Attachment 2 SUMMARY OF YEAR-END RECYCLING REPORT The 2021 Maplewood Year-end Recycling Report provides up-to-date information from the City's recycling activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute in meeting our combined goals. In the report we have illustrated the composition of recyclables and itemized volumes of recyclables from both single family and multi -family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. This year, Maplewood's participation rate was 96% participation rate. Both single family tonnages as well as multi -family recycling volumes have remained steady and consistent with other Municipalities In 2022, we will maintain the comprehensive recycling program we offer with the additional types of plastics, metals and linens. Together with the support of The City of Maplewood we will maintain these high standards of recycling for the single family and multi -family dwellings. tell ENNIS rw asp. A Maplewood recycling year-end report 2021 page 12 Council Packet Page Number 42 of 246 F5, Attachment 2 APPENDIX A - 2021 RECYCLING DATA SUMMARY APPENDIX A - RECYCLING DATA 5Uia'lNIARY 2021 VA--2,i X1D tiI.A JArA ]AN FEB 1`0AR APR ONF,S NIAY UNITS J UN E UNRIS J LPLY AU(3 UMS ,SEPT UNITS OCT UiWTS NOV U1rf17S DEC VNn TOTAL UWFFS TYPE VWITHLY DATAORT Single a ami P. •. • . .. ..• . 1_-s 10oa Torn Torte Toro TONS Tan Tans Taos Tons Tons Torts Cardkmrd: r 335-1 H.64 943E 93 -9 1 95:E2 90PJ? 94.19 93.S3 86.43 91A6 96.91 1111.19 Tans Paper: a=.:'. 7393 748 83A5 8432 BA fi6 73.75 8339 82.78 76.67 81J4 85.9.1 983Afi Tara 3_•JpMeWI: 396 355 4.07 4-02 40S 4A7 313 AM 3-98 3.69 391 4.13 47.30 Tans _ P:slit: 137 123 IA1 139 1A1 1A1 133 129 L38 1.28 1.3I 1A3 1G.38 Tuns _... % Jstk: 5.73 5-1 5-89 5A11 591 5.29 Sy° 5SO 5.x 5.33 s.. 5-97 G8.44 Tans Jslic: 9313 7A-- 8S3 8.41 855 352 8A3 SAO 8.34 7.72 8.19 8A4 9107 Tons Tin: 3A6 311 356 351 357 356 325 351 3.48 3.22 3.-2 3IS ALM Tans .;.::• S Jss: -4M4 32.A-: 3756 37.36 37.67 3756 35A 31699 31G.72 =3GA3 Tons L....r .•e-r: 4A9 3-67 420 4._14 421 420 39E 4.14 4.11 3.81C 426 48.81 Tans �'rc'U 0.15 0.13 0-15 0.15 0.15 4a15 4.14 0.15 0.15 0.JA 13.16 1.77 Tons MiiK Carton:: OA 71 OA2 GAS OAZI OA91 GAS GAG OAI 0.48 0.44 -3Ag 536 Tons .:s :JJ _ 3.-' €:_._. Toro TOTALTONS 2AR11 22355 256A6 252-63 256.78 256-01 240A6 252.18 250,34 231.84 245.95 25G.-a 297&SO Tom o zrHDhlIS ON 11,3E 11-335 11,333 11,335 11,335 11,335 11335 11335 11,335 11,335 11,335 11-35 43.95 33.A4 45.18 44.58 4531 45.17 42M 44.50 44.17 40.91 43AG 45.79 MulesF.3milr Peceg akeaJro.rt Tons Torn Tart: Tom Tom Tor* Tom TOM Tans Tans Tons Tans CardbaJ-::: 7145 5.3: 921 8.09 813E 8A5 7.30 8.58 a.47 7.-51 - gG. 7S Tara Pa_ 6 O 5.5 8.15 7.17 7.14 7A4 G.4? 7M 7.90 5.74 :7 85.72 Tans SerapMdAi: 032 O27 :.39 O34 034 038 031 O37 13.3G 0.32 .236 4.12 Tons Large Plash---: O.li - 0.12 0.12 O13 OA1 0.13 0.12 13.11 -112 ? J-42 Tons i-8a1e'Pla:lip: OAG O30 OS0 054 0A5 0.53 0.52 0.47 0.52 597 Tans PIT PIML•r•--: OrGg -332 0.72 (02 0..79 O.GS 0.76 0.75 O.GB 0.?5 .2.75 8G1 Tons Tin: 028 30 030 (133 O27 O32 0.32 0.28 31 359 Tons •jGlas:: 2.93 :' A3 3.17 3A8 2A7 337 3.33 2.99 3803 Tara .35 ^-35 039 032 O38 C. 0.33 7 425 Tons :.01 441 OAi OA1 0.31 3.1 :: :.12 Tors I .. _..•: yn:: OPJ4 ..15 1 -41 A 0M @-w I aim I 1 3.-y- UM 3 Toro TOTALTONS 19-96 1629 2158 IM MEM 2264 20.37 2251 22. 259.04 f MF UNITS ON 8 of 4,256 4,256 A�G 4-25G A,25G 4,256 V69 4,256 4,256 4,256 4,256 4,2 r5 mmwx; ion:r mom, 23S 794 1158 10.18 10.14 1114 RAS 1OA0 10.G4 9.57 10.58 10.59 Torn TOM Tons Tons Tara Tans Tons Tans Tons Tons Tool Tans :.xjA: IOOA9 89A1 L-AA5 102A5 L3.97 ELl,.47 2737 1-.2.77 l.l.g7 94.20 10027 L.J.JJ 120797 Tons Paper: 8898 79M S2A3 90.72 92:=2 9250 8622 M.% 90.28 83.41 88.79 9323 106958 Tora S+_•aa M+-ta1: 429 3A2 4A6 436 -,.-,2 4-45 4.14 432 4.34 AM 427 4A9 51_42 Tons _. .... 1.A8 132 155 151 153 154 1A4 152 1.50 1.39 1A7 155 17.80 Tons 2-1Sj a - JSIc: 9.19 5." 6A6 931 641 6A3 GAO 1633 G.28 SAO G.18 G-49 74.41 Tans PC-'r'' zdc: 896 _. 935 9.13 927 931 :9AS 9AIE 9.09 8.40 8.9- 939 167-68 Tars Tin: 174 33= 396 3-81 3-97 3,19 3M 3A3 3.50 3-50 392 44.95 Tans C'r __ A q-.lam: 39A7 3528 4119 4024 40.34 41A4 3825 403E 40.O5 37.00 393-1 4137 474AC Tars A.Jminu-n: 4A2 395 4jGO 4SO 456 459 4A 4.52 4A8 4.13 4.4, 4.63 53.06 Tars Miik CarLy.,: 13S1 OAS 054 0.52 053 056 020 0 S2 3.-9 0.48 -350 5.79 Tans 124.83 7=am 1039 928 10.8.31 10.59 10.74 10.791 10a I iOM 1 J.-I54 9.74 b;.35 I 1OA9 TOTAL TON 5 2 S8.91 J-:n 240 -K FeE 2.30 55 Mar 274.14 ALpt 278-201 h 279.55 June 26026 Jh* 1 275 A0 � 1 272.82 252.0E Sept Oct 2G830 Dior 281 86 LS 44 r •. ;.123 1.34:9 -I'm 7,-% C.650 7,910 WAS 6'SOG 9,200 C'm54 £ 450 9J00 85 830 LP 3� 49 2; 32 45 27 36 45 29 17 14 398 ;.-'r e _. 32C=3 2.1," 42P0 3,292 4831 3,G08 3281 3,745 3fi44 3,409E 3,920 4125 42,?73 L6s 0 30.0 190 50 100 0 4 me 0 0 4 840 L[55 -. an 9flo 35° - .... 9F:'a 9?9& 97516 97516 96516 9fi916 9?° If. .°r5 ti.]anTSN 3Z3 - e4? 199 - 2i 2% 229 217 307 M9 2?o i+.•Jn. Council Packet Page Number 43 of 246 F5, Attachment 2 APPENDIX B - Yearly Recycling Report Mulit-Family APPENDIX 6 RECY{LING DATA SUMMARY [MULTI-FAM I LY1 Ans4sd4Yydit.CAFF@'CAT I-W F b.W FLnm Ap1l MW I- ft .1--. fms..hr Ni1F v •A .. e LL•444 Y'11 • r� s-16 —rr. ,.3v.r r ~ v�W s M•13 _. .. _ is _ •-%E •4-9 .rW Wtr v -... +46fi ` .. i 111011 apd C1116—a1 H— 42 482 1.3 � 11 5M ME - - 30 9 11 - 11 5477 4trc543m2 1 22S 22a 22S 22S 334 M4 M4� M4 7-4 279 2- 264 254 3M = 20203� -- '}5 3349 1r'J Fort Apasdl 51 M ZM 4 u :7 279 5 330 7 254 5 30 4 6 254 S0 37 9 2r9 3ffi 3nuY115Gd bum % 1572 1fi 1394 15 120 13 113E 12 1724 IS 913 Ell 913 311 1=24 - 31114 11 1014 11 11 710 7 14W I] Ft..b T—bnURCcslty 1 011 3131 89 S9 L77 227 1131 3131 177 177 TS 76 Mi 1011 127 1I7 352 152 L77 127 352 0 0 L338 .ul Lawk and F.fasv is 4 i ]4 4❑6 33 5ffi 32 431 24 SIIT M 4S2 27 496 M 634 35 32 634 35 38 4� 25 6Sl 3 F.t Mfft. TeTriBpF.OLT 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p C 19W Tsai AFUW-ICi 40 179 7 304 8 MEI 10 zm 6 M(I 10 334 E 304 8 330 30 354 6 354 6 355 9 3❑4 E 3❑2fi 44apoemd ApRsrcflts IM =M S 25E6 11 = 11 2759 12 3346 14 14Q lY ZGQ 11 36M i9 2M6 11 bpi ]0 3194 13 .1 12 33641 F.bp¢P®dH-- ICE W7 3 W7 3 634 4 507 3 Q4 4 0 0 507 3 444 4 507 3 456 3 22S 1 3311 1 5222 NOO—dCpnmFMC4" 1 51 51 ❑ ❑ ZZE IID 51 51 127 327 76 7fi 1)7 177 177 177 177 177 lit ].51 330 33❑ M ]Sz le M1 Lpp —d ClyKA 1 779 279 ns 3.93 3n = 496 mfi 456 436 304 304 .7- 254 456 456 406 409 3MMG 4% 456 330 330 4W L4Wkwo9d RM N171E 1 E4 z54 304 304 48z 4zz M(3 3ffi1 5ffi 583 177 1' 243 "3:'47]6 40fi 202❑3 310 20i Z54 MA 203 33I3 3 i 2 9A E—Race 13 51 4 76 111❑1 11 766 -11 6 51 4 2.2E 311 51 4 al 4 25 1 M6 301 S 90 ii nslksadatl�4ao—d Q lsx z 127 x ns 6 152 z MA 4 127 x 279 s 2M 3 2M 3 177 3 S4 4 Mx xM MLta—A 37 W7 14 4.% 31 film 16 48z 13 532 14 45fi 12 507 14 5B6 15 507 14 355 10 an 16 Fffi 578Z04 MINA —'Ca AO4W—U 72 ex 10 sm S -Mi 11 5M T TEfi 11 Go S 455 r Tsi 11 593 S No 7Sfi 11 E.9 9 7 9 Fred & s0 4DG S 254 s Z" s 22E s 2M 5 3S4 s 203 4 t-s4 5 177 4 350 - 1'IB S 203 4 3DO 1426 FMt7vmelc 7 152 22 2113 29 2S4 35 203 29 264 -16 Z21 29 Mzd Z-4 3fi 1a2 z2 ]x 254 M177 25 . rt Ohms 1 1 77 77 77 77 3@ 1112 102 I@ 51 sl L79 37E 77 77 77 77 sl 51 128 IO2 102 'E'— iUM —G—tApet-1v 74 6L5 S 564 S 467 7 491 6 41L1 5 532 7 31U 4 IM 6 351 5 30.1 - - 6 3117 4 !iZU 9ene1esll Ot3WxPk�road 4,;� is 717 36 M19 717 16 692 is E71 19 = 7 M7 . � l5 CAI . M is 3712 4iaTJR'_ 1 ❑ 0 ❑ 0 ❑ ❑ ❑ ❑ 16 26 ❑ 0 ❑ 0 0 0 0 0 179 ❑ 0 0 zes ai 9M/s �s 1Sfi 15U 11 zM 12 =18 is= 12 255 12 >SIS 15 Ifi i 9 27fi7 15 ME 3❑ IeK 35 2155 12 2731.1 l4 1a41wCont , 9S l2s 1 = 1 179 2 102 1 102 1 L78 1 77 1 11E 1 I= 1 410 1 l= 1 1741 F4nd*—Apelppenp 1Ea 164cl 9 1640 9 199E 11 14ic 9 160 9 2093 11 11@ 5 19E6 11 = E 125E 7 33 160 9 MIEN E—C-AC8ld- 4F3 12.3❑ zi 1230 21 14M z4 13z7 19 1153 19 MW 26 9m 35 MOT ze IM4 M 133z zz 3. 26 = 20 154" xl Y.TLIn ]sure Grrvir73ll}Vawl 1S 4T4 M 366 20 593 33 474 25 474 26 5A3 33 474 zfi 474 26 � 33 64❑ 31 4M ZE 55C3 33 6212 2] rYr6rKe Szrr Cvu�.]Sii Get n 12 1-13 16 142 12 = 20 ISO is ]� Ifi 237 20 M 16 ISO lfi 237 M 261 22 7M 1fi 237 10 Z491 free Svare�vrvt(Iiyc�n 11 284 24 213 ]8 36fi 3❑ 21M 14 224 84 356 Ill 284 Zt 2"I 21 rafi dfil a �4 2R 326 30 3112 15 TaLTI is17 C—W L47 h4C F a— P�1 LM E53 64❑ - 1❑6T 9 853 7 S53 7 Iw 9 E53 7 MCI 7 IM7 9 711 6 853 7 1❑6T 9 14714 r C.d.-Ip.— ME 474 4 284 3 474 4 337 3 379 4 474 4 = 3 1&4 3 474 4 49S 5 423 4 474 4 41ffi C—da Ric I50 366 24 2M Is 460. 31 MIS 2s mm 24 4M 29 33R z2 3', Tag ZI 433E 29 ?-M Zi 3Q7 24 MM 411416 23 5ea75 fL:aT 0.lapt_•l4potl 150 ME - 5fi9 4 S43 fi 75S 5 74 5 9a 5 75S 5 758 5 94S fi Sa3 r T-M - 948 6 97fi2 5 N`FARTCAparcmcrcls sn 521 30 56 11 17 IS %9 11 6a 13 M17 &E 33 s93 12 T3.; 1s -%S 11 197 14 711 14 7941 L4apl--R3*[ekpartnlenT: 1CI3 75S S 90 6 9411 9 664 7 73Z S � 9 75S S 722 S 972 Ll 34i TM S 94S 9 94� seh L^y C—Apartmc Ms go569 7 so 7 237 3 0 0 0 0 0 0 131E 3M 6 319 6 474 11 379 6 379 6 47411 Hv�d1�+AA..-ngW.Vtu ]I So 379 C. M4 5 474 2: 3M6 319 fi 474 S 4Mon We�In 60 133 1A 60 11 100 17 S53 14 133 14 l04 ]E M3 14 6Q 11 H%7 18 711 12 833 14 1130 17 109M Cmoudh Aens in l3'37 11 995 E 100 13 = 11 13'ST 11 14.P 33 Ss3 7 33°.87 11 1446 12 12I79 10 I3'S7 11 1659 33 163LT Sh—.d49m % 4M 4 LUX 14 134 3 249 3 5® 6 IN 2 49S 5 3343 Hn Wad Apahnnits 60 761 4 213 4 332 6 z37 4 237 4 me 6 1043 17 21, 5 M, 4 Ml 4 3M5 4M 1141Ti C.d—um'z. E4 3271 13 z4fi5 11 4148 16 331E 13 3318 13 4143 1390 1 333E 13 414E 16 Mfia 10 3z71 33 4114 lfi 32ZM 4J Ld"—A�nev4s 75 11319 14 722 10 1517 20 1114 15 113E is I375 19 1043 14 1161 15 ME 19 1541 21 1019 1E 1351 19 14M Fie MA-43 1 % % 71 71 24 24 71 71 47 47 11 ❑ 71 71 ❑ 0 ❑ 0 M4 M4 47 47 ❑ ❑ 710 5 LlWk—s11t]•w A.— 31 213 7 95 3 165 5 19❑ 6 213 7 ❑ ❑ a❑fi z6 ❑ ❑ 95 3 0 0 47 2 ❑ ❑ I= ] A—deApnhnuts 27 223 10 137 7 20 Ill 309 17 246 9 2fi3 10 20 111 Ziff 9 3M 14 20 M 3W 9 3121 12 320 '7 FMMOlIII12E1lMUZY l 713 4fi0 7 345 5 4M 7 575 S 4441 7 460 7 SIG S 5@ 7 4® 7 4" fi 40 7 sw S 571E IS62LG1A 119Sb.A 12 0 0 M 17 197 is 246 71 197 lfi I97 lfi 24fi 21 197 16 337 16 M16 L97 lE 246 21 ffi Il F41 -SGFA 1❑9 ICA 2 66 1 ICA 2 214 2 321 1 % 1 ICA 2 0 11S2 1 164 2 131 1 Z% 2 1592 lV�l F M s% Ill MN 7 s26 Ill 614 12 493 9 3T3 7 S42 III do 9 4m 9 433 9 s26 1n 07 22 6112 --G-tApedrslerate 74 321 4 Ml 4 152 3 3 1 4 344 5 29T 4 298 4 29E 4 252 3 •A6 5 31ETO aYerA eats 196 .1 7 16T2 9 lids 6 31M 7 1429 8 1214 7 916 - 1ISP 7 IM 6 1499 8 12od - __F.4asri 2 103 152 310 1% 363 3S3 573 3117 435 2El 344 11 41i8 229 4aS 129 Pffi 119 45S 229 3S9 3.9E 4x6 221 SIM fendsy 15 6ffi 9 411 5 s49 7 ®6 9 411 s 549 7 B63 9 503 7 916 12 686 9 5❑3 7 6E6 9 7249 Cnnicslcal % ism 17 9M 313 13 162E 17 11. 3s 1-1M 13 160E 17 1290 13 36fi 4 19M 17 140 35 1fi00 17 1602 Ca4FK 1 % IE29 19 imz 11 14111 15 1829 19 I= 13 1417 35 IM 19 14W 15 549 6 1783 ]9 1280 33 1�9 19 ME7 t] Lic'XT411rT'Bvrrtlroms ]90 37LH lfi 203Y 11 2743 14 3383 lE 2T43 14 ZZ I5 31� lfi 2743 14 1250 7 3429 ]S ZF57 14 3383 18 33957 LC�'r'a ]6adms 32 0 0 69 2 33 11 0 0 0 0 209 6 69 2 0 0 1250 40 2 0 0 0 0 ZQ®fi 6sa�TdAp{d414�nus� Im 0 Ill 5117 3 ❑ 634 4 SM 6 507 3 5E 04 51 4 166E l5 21M 39 17M 161 25 1m:1 is 14M 23 l4wl l3 I%= 34 L4aplp.dF1®les{4xL14]Frpr.1 168 0 SID 5 lim 7 E® 5 480 3 7® 4 8® 5 9❑❑ 5 7= Cenlss 3050 50 lfi SO4 Cnn4tx Fldde3090 so !m Sa 6pp COM9WFaVn31❑5 W fi - 12 GEM AkM 191301Ii54" 39TSffi 3' 4;052 V,iei {}y6 M�5 ,f li 4L35S 44Ltii 4yNd 4;dCi 4"�' Council Packet Page Number 44 of 246 F5, Attachment 2 APPENDIX C - MONTHLY RECYCLING REPORT LETTER Tennis Sanit don, L.L.C. 1459-1887 RECYCLING REPORT December 2021 Dear City of M aplevvmod Recycling Coordinator, "Recycling is Everyone's Future" Tennis Sanitation is pleased to providethefollowing monthly recycling report detaiIirb the materials that were collected, processed and delivered to recycling markets from both sirtgle family and multifamily dwellings. The Communitvof M.anlvwnM Rervded: Single Family MuRFFamily NET TYPE L4eifht (tans} L"leight (tons} TotalL4gt UNIT DESCRIPTIDN Cardboard: 37.353e. 36.32 8.44 105.35 tons Box=-s Paper: 33.,2735 85.81 7.47 93.22 tans Paper, newspaper, cereal hares, junk mail Scrap Metal: 1.59% 4.13 03fi 4.45 tans Househdd scrap metal - Puts & pans Large Plastic: 0.5595 2.43 0.12 1.55 tans T-Dys and parts Z-Bale Plastic: 2.M96 537 052 1-3.49 tans MilkJugs- Laundry detergent PET Plastic: 3.33% 8.64 -D.75 9.39 tons Variety of drink bottles Tin: 1.39% 3.61 -D.31 3.92 tans b �m etal a rid ti n cans Chipped 43lass: 14.671A 38.-26 3.32 4138 tans &ottlesand Jars Aluminum: S.fiA% 4.26 0.37 4.E3 tans al uminumcans Linen 0.0696 -D.15 .3.01 -3.17 tans ReusahleTexdWsand shoes Milk Cartons: tnns Mvurag a&soup cartons Residual 3.8fi% 1.3.02 037 2023 Non Re:y able items Total Tags: W(I.00%1 259.47 1 22.59 1 271.17 Tons Net total recyc li ng for the month Single Family Muki�Family NET TY PE W ght (Ibs) '45Fet ht (Ibs} Ca I:s. Units: 22568 4256 1532A Units.olle.ted perweek ehzime: 44.86 10.61 27.74 Ibs Averagepnurrdsperunit.o11eztedpermonth �:4sra_2 ?t of str,icec accc•Lrts iSF'i 85�1. Average �6 of participation (SF) 56.43=_ Tris Lr, yr;ot oLn"per[eirrweveyreryrir..ogroi7ortiorrwere 3D9 resider?ts -c•taI Ir -CL 1112 S fc-r tl• i s r-, c-rth were: 14 IBusinessvolumeofrecycling (in lbs) 4,125 PARK '`WEIGHTS Nams Ibs per month Harvest Park 0 Ibs V-)akefidd Park 0 Ibs Goodrich Park 0 Ibs Summaryofreport: This month illustrates resident's recyclingefforts for both SF and MF Dwellings and businesses. -he above percentage break-out of recycling material was basedonasingle load of material from the Cityof Maplawaoe. -F.2 single load of material has consistent ratios which are comparableto the weeks' worth of material previoLis N processed. Greatjob on your recycling efforts. Sincerely, City Liaisors, CDmmoditySales & Reports Tennis Sanitation PC} Box ,M 720 4^ 9t St. Pau l Pak, MN 55071 Council Packet Page Number 45 of 246 F5, Attachment 2 APPENDIX D - MONTHLY MULTI -FAMILY REPORT oilNEW"" 7 fir 11111W11111 e � m e m �eaoamo� nnn�oo� Council Packet Page Number 46 of 246 F5, Attachment 2 APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA }inl�a ®11 OII ®Il Qi Ow VA"ilf A Council Packet Page Number 47 of 246 F5, Attachment 2 APPENDIX F — Educational Tags JANUARY 2021 ADDRESS ROUTE DAY REASON DATE Friday Frozen 1/1/2021 Monday Styrofoam 1/4/2021 Wednesday Trash 1/6/2021 Wednesday 3 Garbage Bags 1/6/2021 Thursday Styrofoam 1/7/2021 Monday 6 Carts Trash/Clothing 1/11/2021 Monday 1700 Microwave 1/11/2021 Wednesday Styrofoam 1/13/2021 Wednesday Florescent Lights 1/13/2021 Wednesday Tagged For Space 1/13/2021 Wednesday Tagged Bigger Cart 1/13/2021 Thursday Blocked Furniture & Trash 1/14/2021 Friday Styrofoam 1/15/2021 Friday Trash 1/15/2021 Monday Trash 1/18/2021 Monday Trash/Clothing Etc 1/18/2021 Monday Styrofoam 1/18/2021 Tuesday Tagged Space Carts 1/19/2021 Tuesday Styrofoam 1/19/2021 Tuesday Wood/Stryo 1/19/2021 Wednesday N/O 1/20/2021 Wednesday Styrofoam 1/20/2021 Wednesday Door Broken 1/20/2021 Wednesday Foam Pad 112012021 Thursday Box Styrofoam 112112021 Friday Trash 1/22/2021 Monday Trash 1/25/2021 Monday Recycle Frozen 1/25/2021 Monday Styrofoam 1/25/2021 Monday Wood 1/25/2021 Monday Mirror 1/25/2021 Monday At Garage 1/25/2021 Tuesday Box Styrofoam 1/26/2021 Wednesday Trash 112712021 Thursday TV Box Styrofoam 1/28/2021 Thursday Tagged Space Carts 1/28/2021 FEBRUARY 2021 ADDRESS ROUTE DAY REASON DATE Monday Styrofoam 2/1/2021 Monday At Garage 2/1/2021 Monday Styrofoam 2/1/2021 Tuesday Styrofoam 2/2/2021 Council Packet Page Number 48 of 246 Wednesday Light Bulbs 2/3/2021 Wednesday Food In Bags 2/3/2021 Wednesday Wood & Drywall 2/3/2021 Thursday Left Boxes Trash 2/4/2021 Thursday Styrofoam 2/4/2021 Thursday Styrofoam 2/4/2021 265 Wood 2/4/2021 Friday Couldn't Get Pup Monday 2/5/2021 Friday Trash 2/5/2021 Monday Styrofoam 2/8/2021 Monday Rug 2/8/2021 Monday At Garage 2/8/2021 Tuesday 1 Trash 2/9/2021 Tuesday Box Styrofoam 2/9/2021 Wednesday Styrofoam 2/10/2021 Thursday Tied Shut 2/11/2021 Thursday Styrofoam 2/11/2021 Thursday Set Next To Mailbox Multilple Bags 2/11/2021 Friday Trash & Food 2/12/2021 Friday Styrofoam 2/12/2021 Friday Trash 2/12/2021 Monday Styrofoam 2/15/2021 Monday trash/Blankets pillows 2/15/2021 Monday Vases & Black Bags 2/15/2021 Tuesday Styrofoam 2/16/2021 Tuesday Box Styrofoam 2/16/2021 Wednesday Stryo & Wood 2/17/2021 Wednesday Wood Cabinet 2/17/2021 Wednesday Carts By Garage 2 Carts 2/17/2021 Thursday To Close To Mailbox Tagged 2/18/2021 Friday Box Styrofoam 2/19/2021 Friday Stryo 2/19/2021 Friday Box Trash 2/19/2021 Friday Box Styrofoam 2/19/2021 Friday Styrofoam 2/19/2021 Friday Couch In Way 2/19/2021 Friday Trash 2/19/2021 Monday Styrofoam 2/22/2021 Monday Styrofoam 2/22/2021 Monday Box Styrofoam 2/22/2021 Tuesday Box Styrofoam 2/23/2021 Tuesday Box Styrofoam 2/23/2021 Tuesday Box Styrofoam 2/23/2021 Tuesday Tagged Recycle On Ground 2/23/2021 Tuesday Styrofoam 2/23/2021 Wednesday Styrofoam 2/24/2021 ounce ace aaE F5, Attachment 2 Number 49 of 246 Wednesday Styrofoam 2/24/2021 Thursday Food & Trash 2/25/2021 Thursday Styrofoam 2/25/2021 Thursday Styrofoam 2/25/2021 Thursday Tagged Next To Mailbox 2/25/2021 Friday 3 Carts Frozen In Ice 2/26/2021 _ Friday Carts In Garage Door Open 2/26/2021 MARCH 2O21 ADDRESS ROUTE DAY REASON DATE Monday Trash 3/1/2021 Monday Styrofoam 3/1/2021 Monday Trash 3/1/2021 Monday Wood/Styrofoam 3/1/2021 Monday Boxes Styrofoam 3/1/2021 Monday By Garage 8:46am 3/1/2021 Monday Styrofoam 3/1/2021 Monday Styrofoam 3/1/2021 Tuesday 1 Cart Styrofoam 3/2/2021 Tuesday Styrofoam 3/2/2021 Wednesday Styrofoam 3/3/2021 Wednesday Treadmill With Wood Base 3/3/2021 Wednesday 1 Cart At Garage Not Walk up 3/3/2021 Wednesday Tagged No Space X Times 3/3/2021 Thursday Trash 3/4/2021 Friday 3 Trash 3/5/2021 Monday Cars Blocking Carts 3/8/2021 Tuesday N/O 6:05 Am 3/9/2021 Tuesday Trash In Cart 3/9/2021 Wednesday 3 Carts Trash/Food 3/10/2021 Wednesday Boxes Styrofoam 3/10/2021 Wednesday At Garage Left 3/10/2021 Thursday CartN/O 3/11/2021 Thursday Yard Waste 3/11/2021 Monday 5 Trash/Food 3/15/2021 Monday Trash 3/15/2021 Monday Styrofoam 3/15/2021 Monday Tagged For Space 3/15/2021 Tuesday Not Ou 6:00 3/16/2021 Wednesday Food/Trash 3/17/2021 Wednesday By Garage 3/17/2021 Wednesday Styrofoam 3/17/2021 Thursday Yard Waste 3/18/2021 Thursday Styrofoam 3/18/2021 F5, Attachment 2 Council Packet Page Number 50 of 246 Thursday Leaves 3/18/2021 Thursday Drywall 3/18/2021 Friday Styrofoam 3/19/2021 Friday Styrofoam 3/19/2021 Friday Trash 3/19/2021 Monday Styrofoam 3/22/2021 Monday Food/Trash 3/22/2021 Tuesday Styrofoam 3/23/2021 Tuesday N/O 6:05AM 3/23/2021 Tuesday 1 Cart Trash 3/23/2021 Wednesday Trash & Food 3/24/2021 Wednesday Wood Post 3/24/2021 Thursday Trash/Styrofoam 3/25/2021 Thursday Yard Waste 3/25/2021 Friday Trash 3/26/2021 Friday Trash 3/26/2021 Friday Styrofoam 3/26/2021 Monday Styrofoam 3/29/2021 Monday Trash 3/29/2021 Monday Wood Shelf 3/29/2021 Monday Cart In Ditch 3/29/2021 Monday Styrofoam, Wood Trash 3/29/2021 Tuesday Wood 3/30/2021 Tuesday Cart Knocked Over In Ditch 3/30/2021 Wednesday Trash 3/31/2021 APRIL 2021 ADDRESS ROUTE DAY REASON DATE Thursday Yard Waste 4/1/2021 Thursday Tras/Food 4/1/2021 Thursday Wood/Yard Waste 4/1/2021 Friday Styrofoam 4/2/2021 Friday Food 4/2/2021 Friday Garbage Bags of Recycle 4/2/2021 Friday Trash 4/2/2021 Monday N/O 6:45 4/5/2021 Monday Wood 4/5/2021 Tuesday Trash On Ground 9:15am 4/6/2021 Tuesday N/O At 6:OOam 4/6/2021 Wednesday Styrofoam 4/7/2021 Wednesday Trash & Food 4/7/2021 Wednesday Compost 4/7/2021 Wednesday Plants,Wood Styro 4/7/2021 Wednesday Drywall 4/7/2021 Thursday Trash 4/8/2021 Thursday Light Bulbs Tagged 4/8/2021 Thursday Styrofoam 4/8/2021 F5, Attachment 2 Council Packet Page Number 51 of 246 Friday Styrofoam 4/9/2021 Friday Styrofoam 4/9/2021 Friday Styrofoam 4/9/2021 Friday Trash 4/9/2021 Friday Trash 4/9/2021 Friday Styrofoam 4/9/2021 Friday Cart Spacing Tagged 4/9/2021 Friday Styrofoam 4/9/2021 Friday Styrofoam 4/9/2021 Monday Bike Tires 4/12/2021 Monday Carpet 4/12/2021 Monday 2 Carts Trash 4/12/2021 Tuesday N/O At 6:00am 4/13/2021 Tuesday 1 Cart Trash 4/13/2021 Thursday 2 Boxes Styrofoam 4/15/2021 Thursday Trash On Ground 4/15/2021 Friday Trash 4/16/2021 Friday Luggage,Trash & Misc 4/16/2021 Friday Left Black Garbage Bags 4/16/2021 Friday Tagged 4/16/2021 Friday Styrofoam 4/16/2021 Friday Compost 4/16/2021 Monday Above Ground Pool 4/19/2021 Monday Styrofoam 4/19/2021 Monday Styrofoam 4/19/2021 Tuesday Tagged Space 4/20/2021 Tuesday 1 Cart Trash 4/20/2021 Tuesday Styrofoam 4/20/2021 Tuesday Not Out 6AM 4/20/2021 Wednesday Food & Trash 4/21/2021 Wednesday Light Fixtures 4/21/2021 Wednesday 1/2 Way Up Yard 4/21/2021 Wednesday Yard Waste 4/21/2021 Wednesday Damaged Vehicle Bumper Not Us 4/21/2021 Wednesday N/O 4/21/2021 Wednesday Styrofoam 4/21/2021 Thursday Wood 4/22/2021 Thursday Styrofoam 4/22/2021 Friday Drywall 4/23/2021 Friday Trash 4/23/2021 Friday Wood 4/23/2021 Monday Leaves 4/26/2021 Monday At Garage 8:21AM 4/26/2021 Monday 3 Carts Trash 4/26/2021 Monday Food,Trash & Styrofoam 4/26/2021 Monday Vinyl & Wood Blinds 4/26/2021 Monday Styrofoam 4/26/2021 F5, Attachment 2 Council Packet Page Number 52 of 246 Tuesday Not Out 6AM 4/27/2021 Tuesday 1 Cart Trash 4/27/2021 Wednesday 1 Cart Styrofoam 4/28/2021 Wednesday Food & Trash 4/28/2021 Wednesday Styrofoam 4/28/2021 Wednesday Trash 4/28/2021 Wednesday Wood 4/28/2021 Thursday Yard Waste 4/29/2021 Thursday Wood Trim 4/29/2021 Thursday Carpet 4/29/2021 Thursday Styrofoam 4/29/2021 Thursday Cart Tied Shut 4/29/2021 Friday Trash 4/30/2021 Friday MAY 2021 Wood 4/30/2021 ADDRESS ROUTE DAY REASON DATE Monday Wood 5/3/2021 Monday Bath Tub 5/3/2021 Monday Trash 5/3/2021 Monday 8:33AM At Garage 5/3/2021 Monday 6 Trash 5/3/2021 Monday Dirt,Yard Waste & Trash 5/3/2021 Monday Tagged Space 5/3/2021 Tuesday Styrofoam 5/4/2021 Tuesday N/O 6:OOAM 5/4/2021 Wednesday Food/Trash 5/5/2021 Wednesday Styrofoam 5/5/2021 Wednesday 1 Trash 5/5/2021 Thursday 1 Trash 5/6/2021 Thursday Tagged Space 5/6/2021 Thursday Carpet 5/6/2021 Friday Trash 5/7/2021 Monday Trash 5/10/2021 Monday Trash 5/10/2021 Monday Trash 5/10/2021 Tuesday Rugs 5/11/2021 Tuesday N/O 6:OOAM 5/11/2021 Tuesday 1 Cart Trash 5/11/2021 Wednesday Trash & Food 5/12/2021 Wednesday Boxes With Trim 5/12/2021 Wednesday Flo Bulbs Tagged 5/12/2021 Thursday Cart Knocked Over 5/13/2021 Thursday Plastic Bags With Trash 5/13/2021 Thursday Microwave 5/13/2021 Friday Bags Foam Padding 5/14/2021 Friday Yard Waste 5/14/2021 Friday Trash 5/14/2021 Monday Mirror 5/17/2021 F5, Attachment 2 Council Packet Page Number 53 of 246 Monday Styrofoam 5/17/2021 Monday Trash 5/17/2021 Tuesday Styrofoam 5/18/2021 Tuesday Trash 5/18/2021 Wednesday Trash 5/19/2021 Thursday Trash 5/20/2021 Thursday Wood Panel 5/20/2021 Friday Styrofoam 5/21/2021 Friday Trash 5/21/2021 Friday Trash 5/21/2021 Friday Styrofoam 5/21/2021 Monday Trash 5/24/2021 Monday Trash 5/24/2021 Monday At Garage 814am 5/24/2021 Monday Trash & Food 5/24/2021 Monday Trash 5/24/2021 Monday Sent Pic To Angela 5/24/2021 Tuesday 6:OOam Not Out 5/25/2021 Tuesday 1 Trash 5/25/2021 Tuesday Trash 5/25/2021 Wednesday 1 Cart Wood 5/26/2021 Wednesday Trash 5/26/2021 Wednesday Trash 5/26/2021 Wednesday Wood Styrofoam Box 5/26/2021 Thursday Metal Bin With Trash 5/27/2021 Thursday Yard Waste 5/27/2021 Thursday Trash 5/27/2021 Friday Left Lawn Mower Oil 5/28/2021 Friday Styrofoam 5/28/2021 Friday Trash 5/28/2021 Monday Trash 5/31/2021 Monday Glass Table Deer Stand Brake Down 5/31/2021 Monday At Garage 8:28AM 5/31/2021 Monday Trash 5/31/2021 Monday Sticks 5/31/2021 JUNE 2021 ADDRESS ROUTE DAY REASON DATE Tuesday Styrofoam 6/1/2021 Tuesday Cart Spaced 6/1/2021 Tuesday Styrofoam 6/1/2021 Tuesday Trash 6/1/2021 Wednesday Styrofoam 6/2/2021 Wednesday Trash 6/2/2021 Thursday Left Open Linen Bags 6/3/2021 Thursday Trash 6/3/2021 Thursday Styrofoam 6/3/2021 Friday I Trash 6/4/2021 Monday 1 4 Trash 6/7/2021 F5, Attachment 2 Council ace age Number 54 of 246 Monday Cars Blocking Monday Trash Tuesday Trash Wednesday Left Plant Wednesday Styrofoam Friday Wooden Charger Friday Tyard Waste Friday Wood Pallet Friday Wood Friday Left 6 Trash Bags Recycle Friday Trash Monday Paint Monday Carpet Monday Styrofoam Wednesday Styrofoam Thursday Trash Thursday Trash & Carpet Friday Styrofoam Friday Trash Friday Styrofoam Friday Styrofoam Friday Styrofoam Friday Hard Wood Flooring Friday Styrofoam Monday Trash Tuesday N/O 6AM Tuesday Tagged Vehicles Blocked Cart Tuesday Box Styrofoam Wednesday Trash Wednesday Sketchy Homeless G Wednesday Trash Thursday Wood Thursday Trash &Food Friday Brush Friday Styrofoam Monday Styrofoam Monday Trash/Leaves Monday Cans Knocked Down Wednesday Boxes Styrofoam J U LY 2021 ADDRESS ROUTE DAY REASON Thursday Food 2 Carts Thursday Yard Waste Friday Trash Monday Insulation Monday Fireworks Mondav 11 Carts Trash 6/7/2021 6/7/2021 6/8/2021 6/9/2021 6/9/2021 6/11/2021 6/11/2021 6/11/2021 6/11/2021 6/11/2021 6/11/2021 6/14/2021 6/14/2021 6/14/2021 6/16/2021 6/17/2021 6/17/2021 6/18/2021 6/18/2021 6/18/2021 6/18/2021 6/18/2021 6/18/2021 6/18/2021 6/21/2021 6/22/2021 6/22/2021 6/22/2021 6/23/2021 6/23/2021 6/23/2021 6/24/2021 6/24/2021 6/25/2021 6/25/2021 6/28/2021 6/28/2021 6/28/2021 6/30/2021 DATE 7/1/2021 7/1/2021 7/2/2021 7/5/2021 7/5/2021 7/5/2021 F5, Attachment 2 Council Packet Page Number 55 of 246 Monday Left Plastic Bags 7/5/2021 Monday 1 Cart Flor Bulbs 7/5/2021 Tuesday Styrofoam 7/6/2021 Tuesday Styrofoam 7/6/2021 Wednesday Tagged For Space 7/7/2021 Wednesday Styrofoam 7/7/2021 Thursday Yard Waste 7/8/2021 Thursday Styrofoam 7/8/2021 Friday Yard Waste 7/9/2021 Monday TV 7/12/2021 Monday Styrofoam 7/12/2021 Monday Styrofoam 7/12/2021 Monday Flor Bulbs 7/12/2021 Tuesday Flor Bulbs 7/13/2021 Tuesday Trash 7/13/2021 Wednesday Trash 7/14/2021 Wednesday Trash 7/14/2021 Wednesday Trash Bags 7/14/2021 Thursday Tagged For Space 7/15/2021 Friday Brush 7/16/2021 Friday Leaves 7/16/2021 Monday Carpet 7/19/2021 Monday Flor Bulbs 7/19/2021 Monday Wood Chair 7/19/2021 Tuesday Not Reachable With Arm 7/20/2021 Tuesday Food & Trash 7/20/2021 Wednesday Carpet 7/21/2021 Wednesday Styrofoam 7/21/2021 Wednesday Space Tagged 7/21/2021 Thursday Carts Missing 7/22/2021 Thursday Tagged Trash 7/22/2021 Friday Trash 7/23/2021 Friday Food 7/30/2021 Friday Trash 7/30/2021 Friday Placement 7/30/2021 Friday Cat Litter 7/30/2021 Friday Wood 7/30/2021 AUGUST 2021 ADDRESS ROUTE DAY REASON DATE Monday Trash & TV's 8/2/2021 Monday Light Bulbs 8/2/2021 Monday 1 Cart 8/2/2021 Monday Flo Bulbs/ styrofoam 8/2/2021 Monday Styrofoam & Wood 8/2/2021 Monday Flo Bulbs 8/2/2021 Tuesday Wood Trim 8/3/2021 Tuesday Food & Trash 8/3/2021 Wednesday Yard Waste 8/4/2021 F5, Attachment 2 Councu r,wKei rage r4umoer 5M 246 Wednesday Trash All Over Ground 8/4/2021 Thursaday Bee Hive Under Lid 8/5/2021 Friday Trash 8/6/2021 Friday Left Plastic Bags 8/6/2021 Friday Trash 8/6/2021 Monday Styrofoam 8/9/2021 Monday Trash 8/9/2021 Monday Compost & Trash 8/9/2021 Monday Trash 8/9/2021 Tuesday Trash 8/10/2021 Tuesday Foam Padding & Wood Trim 8/10/2021 Wednesday No Pup's Black Topped 8/11/2021 Thursaday Trash 8/12/2021 Thursaday Tagged Placement 8/12/2021 Thursaday Bee Hive Under Lid 8/12/2021 Friday Plastic Bubble Wrap 8/13/2021 Friday Trash 8/13/2021 Friday Trash 8/13/2021 Friday Styrofoam 8/13/2021 Monday Trash 8/16/2021 Monday Styrofoam 8/16/2021 Monday Bulbs & Styrofoam 8/16/2021 Monday Close To Mailbox 8/16/2021 Monday Trash cart Infront Tagged 8/16/2021 Tuesday Trash 8/17/2021 Thursday Trash 8/19/2021 Thursday Trash 8/19/2021 Thursday Yard Waste 8/19/2021 Thursday Active Wasp Hives 8/19/2021 Friday No Linen Bags Out 8/20/2021 Friday Trash 8/20/2021 Monday Pulled 2 Bags Trash Out 8/23/2021 Monday Bulbs & Styrofoam 8/23/2021 Tuesday Tagged Multiple Cart Space 8/24/2021 Wednesday Styrofoam 8/25/2021 Wednesday Againist Truck Tagged Mult Times 8/25/2021 Thursday Trash 8/26/2021 Thursday Tagged Placement 8/26/2021 Thursday Wasp Hives 8/26/2021 Thursday Tagged Placement 8/26/2021 Friday Pillows 8/27/2021 Friday Styrofoam 8/27/2021 Friday Trash 8/27/2021 Monday Trash 8/30/2021 Monday Styrofoam 8/30/2021 Monday Styrofoam 8 30 2021 F5, Attachment 2 Number — of 246 SEPTEMBER Monday Flo Bulbs 8/30/2021 Monday Compost 8/30/2021 Monday Compost 8/30/2021 Tuesday Tagged Space 8/31/2021 2021 ADDRESS ROUTE DAY REASON DATE Wednesday Styrofoam 9/1/2021 Wednesday Key Fab Wouldn't Work 9/1/2021 Wednesday Trash Only 9/1/2021 Wednesday Carts In Garage 9/1/2021 Wednesday Trash Only 9/1/2021 Wednesday Wood & Plants 9/1/2021 Wednesday Trash 9/1/2021 Thursday All Trash 9/2/2021 Thursday Styrofoam 9/2/2021 Thursday Bee Hives 9/2/2021 Thursday Wood Sticks & Carpet 9/2/2021 Friday Styrofoam 9/3/2021 Monday Styrofoam 9/7/2021 Monday Left Pile Not Sure 9/7/2021 Monday Styrofoam 9/7/2021 Monday Styrofoam 9/7/2021 Monday Trash 9/7/2021 Monday Trash 9/7/2021 Monday Mostly Branches 9/7/2021 Monday Tagged To Close To Truck 9/7/2021 Monday Touching Mailbox Tagged 9/7/2021 Tuesday 2 Trash 9/8/2021 Wednesday Brush 9/9/2021 Thursday Carpet & Stuffed Animals 9/10/2021 Thursday Trash 9/10/2021 Friday Fish Tank 9/11/2021 Friday That Was Trash Driver 9/11/2021 Friday Left Box Foam 9/11/2021 Friday Had To Leave 2 Black top 9/11/2021 Monday Electroncs 9/13/2021 Monday Styrofoam 9/13/2021 Monday Trash 9/13/2021 Monday Car Blocking Lot 9/13/2021 Tuesday Trash Mixed 9/14/2021 Tuesday Left Site Tarring 9/14/2021 Wednesday Left 2 Bins Trash 9/15/2021 Wednesday Construction Couldn't Get 9/15/2021 Thursday Bee Hives 9/16/2021 Friday Branches 9/17/2021 Council ace age Number bb ot 246 F5, Attachment 2 Friday Monday Monday Monday Tuesday Tuesday Thursday Thursday Friday Friday Friday Friday Friday Friday Monday Monday Monday Monday Monday Thursday 1 Cart Tied Shut 9/17/2021 Light Bulbs 9/20/2021 Styrofoam 9/20/2021 Wood 9/20/2021 Recycling On Ground 9/21/2021 Styrofoam 9/21/2021 Trash 9/23/2021 Bee Hives 9/23/2021 Food & Trash 9/24/2021 Styrofoam 9/24/2021 Foam 9/24/2021 Grass 9/24/2021 Yard waste 9/24/2021 Trash 9/24/2021 Bike Tires 9/27/2021 Trash 9/27/2021 Styrofoam 9/27/2021 Styrofoam 9/27/2021 1 Cart Wood 9/27/2021 All Foam 9/30/2021 OCTOBER 2021 ADDRESS ROUTE DAY REASON DATE Friday Carpet & Pad 10/1/2021 Monday Styrofoam 10/4/2021 Monday Trash & Electronics 10/4/2021 Monday Styrofoam 10/4/2021 Monday Trash 10/4/2021 Monday Ti re 10/4/2021 Wednesday Only 1 Cart Out 10/6/2021 Wednesday Only 1 Cart Out 10/6/2021 Wednesday Trash Every Where 10/6/2021 Thursday Tagged For Space 10/7/2021 Thursday Bee Hives 10/7/2021 Friday Leaves 10/8/2021 Friday Trash 10/8/2021 Friday Styrofoam 10/8/2021 Friday Styrofoam 10/8/2021 Friday Wood & Sawdust 10/8/2021 Friday Trash 10/8/2021 Monday Styrofoam 10/11/2021 Monday 1 Bag Trash 10/11/2021 Monday Styrofoam 10/11/2021 Friday Trash In Recy Cart 10/15/2021 Monday Yard Waste 10/18/2021 Monday Styrofoam 10/18/2021 Monday Styrofoam 10/18/2021 Monday Yard Waste 10/18/2021 Tuesday Gas In Mower 10/19/2021 Tuesday Flo Bulbs 10/19/2021 F5, Attachment 2 Number 59 of 246 Wednesday Equipment Blocking Carts 10/20/2021 Wednesday 1 Cart Trash 10/20/2021 Wednesday Engine Oil In Cart 10/20/2021 Thursday By Garage 10/21/2021 Friday Light Bulbs 10/22/2021 Friday Light Bulbs 10/22/2021 Friday Trash Tagged 10/22/2021 Friday Styrofoam 10/22/2021 Friday Yard Waste 10/22/2021 Friday Trash 10/22/2021 819 Dorlan Window,Glass & Wood 10/25/2021 Monday Toilet 10/25/2021 Monday Huge Mess Mixed 10/25/2021 Monday Leaves 10/25/2021 Monday Yard Waste 10/25/2021 Tuesday Throw Recy On Ground 10/26/2021 Tuesday Nitti Picked Up Recy Not Trash 10/26/2021 Tuesday Trash 10/26/2021 Wednesday Blocking Roofers 10/27/2021 Thursday Yard Waste 10/28/2021 Friday Trash 10/29/2021 Friday Trash & Food 10/29/2021 Friday Yard Waste 10/29/2021 NOVEMBER Friday Tagged Blocked Carts 10/29/2021 2021 ADDRESS ROUTE DAY REASON DATE Monday Styrofoam 11/1/2021 Monday 5 Carts Trash 11/1/2021 Monday Microwave 11/1/2021 Thursday Tagged Blocked Cart 11/4/2021 Friday Potted Plants 11/5/2021 Friday Styrofoam 11/5/2021 Friday Pumpkins 11/5/2021 Friday Trash 11/5/2021 Monday Styrofoam 11/8/2021 Monday Trash 11/8/2021 Monday N/O Mpwld Bins 11/8/2021 Wednesday Box Trash & Food 11/10/2021 Thursday 1 Cart Trash 11/11/2021 Thursday Tagged Blocked Cart 11/11/2021 Friday All Empty 11/12/2021 Friday Yard Waste 11/12/2021 Friday Trash 11/12/2021 Monday Styrofoam 11/15/2021 Monday Styrofoam 11/15/2021 Monday at Garage 10:17 11/15/2021 Monday 3 Carts Trash 11/15/2021 F5, Attachment 2 Council Packet Page Number 60 of 246 Monday Wood Panels 11/15/2021 Tuesday Trash/Box 11/16/2021 Wednesday Trash/Food 11/17/2021 Thursday Ytrash 11/18/2021 Friday Yard Waste 11/19/2021 Friday Trash 11/19/2021 Monday Styrofoam 11/22/2021 Monday Leaves 11/22/2021 Monday Yard Waste 11/22/2021 Tuesday Mower Gas In 11/23/2021 Tuesday Yard Waste 11/23/2021 Wednesday Styrofoam 11/24/2021 Thursday Trash 11/26/2021 Monday Styrofoam 11/29/2021 Monday Plants 11/29/2021 Monday Styrofoam 11/29/2021 Monday Wood Panels 11/29/2021 Monday Pillows 11/29/2021 DECEMBER Monday Styrofoam 11/29/2021 Monday Yard Waste 11/29/2021 Tuesday Food & Trash 11/30/2021 2021 ADDRESS ROUTE DAY REASON DATE Wednesday Trash Left Oil On Roads 12/1/2021 Wednesday Yard Waste 12/1/2021 Thursday Blocked 12/2/2021 Friday Styrofoam 12/3/2021 Friday Recy In Trash Bags 12/3/2021 Friday Trash 12/3/2021 Monday Styrofoam 12/6/2021 Monday Trash 12/6/2021 Monday Cart Placement Clise To BB Hoop 12/6/2021 Monday Styrofoam 12/6/2021 Monday Wood 12/6/2021 Wednesday Styrofoam 12/8/2021 Wednesday Yard Waste 12/8/2021 Wednesday Carpet & Rugs 12/8/2021 Thursday At Garage 12/9/2021 Friday Styrofoam 12/10/2021 Friday Leaves 12/10/2021 Monday Styrofoam 12/13/2021 Monday Not Able Due To Snow 12/13/2021 Monday Bed Pads & Hoses 12/13/2021 Monday Left Oven & Microwave 12/13/2021 Tuesday Box & Bag Trash 12/14/2021 Wednesday Mailbox Knocked Down Not Marcus 12/15/2021 Wednesday Left Trash Bags Recycle 12/15/2021 F5, Attachment 2 Council Packet Page Number 61 of 246 Friday Trash 12/17/2021 Friday Wood 12/17/2021 Friday Recycle In Trash Bags 12/17/2021 Friday Trash 12/17/2021 Monday Styrofoam 12/20/2021 Tuesday 2 Carts Trash 12/21/2021 Wednesday Carpet 12/22/2021 Thursday Cart Blocked 12/23/2021 Thursday Cart Next To Mailbox 12/23/2021 Friday Trash 12/24/2021 Monday Trash 12/27/2021 Monday Wood 12/27/2021 Monday Trash 12/27/2021 Tuesday Trash & Oil 12/28/2021 Thursday Trash 12/30/2021 Appendix G — Complaints and Compliments City of Maplewood Complaints/Compliment 2021 F5, Attachment 2 Date Caller Name Addres s City Notes My recycle was only half emptied and I was able to stop him and he was so cheerful and 9/13/21 Al's wife Maplewood nice about it. Did not complain to have to empty it again for me. Thank you for coming back for me. Council Packet Page Number 62 of 246 F5, Attachment 2 I I --I ,,vi I���J 2022 Recycling Collection Work Plan r,r,,111 Maplewood Tennis Sanitation submits an annual work plan outlining key priorities for residential recycling system improvements, including improvements outlined in the City's Ramsey County SCORE recycling work plan (attached as an addendum to the work plan). The work plan is incorporated into the recycling contract by reference once it is approved by the City Council. Yearly Reports: Update yearly reports to include the following items: a. Log of resident addresses that consistently do not set out recyclables. b. Summary of how the nonparticipating household percentage is determined. C. Number and size of curbside recycling carts in use. d. Net quantities of recyclable materials marketed, by material type (in tons). e. Gallons of fuel or mileage of vehicles traveled per route for the City's greenhouse gas assessment. f. Relative change in type of materials found in the yearly composition study compared to the previous year's study. g. Recycling weights from each City facility. h. Summary of how the previous year's work plan items were addressed. Individual Summary Letter to Multi -Family Properties and City Facilities: Update yearly summary letters to include the following: Do not send individual summary letters for each City facility. Instead, add City facility recycling weights to the annual report. b. Send a copy of all letters to the City in pdf format. C. Add Ramsey County BizRecycling details. d. Add information on the opportunity for multi -family properties to convert their recycling collection to the recycling dumpsters. e. Add the City of Maplewood contact and website information. 3. Nonparticipating Multi -Family Properties: The most recent household audit reflects there are three multi -family properties that do not have recycling. Tennis Sanitation will work with the City and Ramsey County's BizRecycling program to ensure these properties offer recycling and have recycling resources available for their tenants. 4. City Facilities: Tennis Sanitation collects recycling at City facilities at no cost as part of the residential recycling contract. Tennis and the City will identify the number and size of existing recycling containers at City facilities. This list will be used to right -size the number and size of containers to ensure adequate collection of recycling at City facilities. Council Packet Page Number 63 of 246 F5, Attachment 2 5. Residuals: Work with the City on an educational campaign to decrease residuals in the recycling stream including Styrofoam, foam, shoes, diapers, and general garbage. 6. Recycling Cart Label Audit: Conduct an audit of all recycling carts in use in Maplewood to ensure recycling labels are in good condition and have the correct information. 7. No Cart or Personal Cart: The 2021 cart audit discovered there are several households without a recycling cart or are using their own personal carts. Work with the City to ensure Tennis Sanitation carts are rolled out to all of these households. 8. 2022 SCORE Agreement Work Plan: Assist the City in addressing items listed on the 2022 SCORE Agreement (attached as an addendum to the work plan). Council Packet Page Number 64 of 246 F5, Attachment 2 Maplewood 2022 Recycling Performance Work Plan Minimum Requirements 1. Complete all 2022 SCORE requirements, including reporting on time and submitting a mid -year status report. 2. Provide outreach to all residents about the municipality's recycling program and submit copies of materials to Ramsey County. 3. Use Ramsey County materials and information when and where appropriate to promote increased recycling, reuse and repair (e.g., Fix -it Clinics), medicine collection, household hazardous waste, organic waste and yard waste participation. a. Send materials to Ramsey County for review prior to distribution. b. Include county contact information on materials: i. 24/7 Recycling & Disposal Hotline: 651-633-EASY (3279) ii. RamseyRecycles.com c. Provide links to the Ramsey County web pages on municipality website. 4. Use hauler data to identify those not recycling and target educational materials. 5. Ensure all multi -unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. 6. Increase opportunities for recycling in public spaces. a. All recycling bins must be paired with a trash bin and in good condition. b. Labels must be readable. c. Promote Ramsey County's event container lending program and green event planning tips. 7. Implement a "Green" purchasing procurement policy for city functions and facilities to use reusable, recyclable or compostable packaging. 8. Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi- unit dwellings through special collection or drop-off. 9. Enforce recycling contracts, including the assessment of penalties for non-compliance. a. Audit reporting by obtaining hauler weight tickets. b. Have labels replaced if not readable. 10. Attend County Recycling Coordinator meetings and attend a yearly composition study. Additional Incentive Activities Approved: 1. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. 2. Promote Multi -unit Recycling Improvements. Actively work with and promote free resources and grants to multi -unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi -unit dwellings. Council Packet Page Number 65 of 246 F5, Attachment 3 I m 15NM Maplewood 2022 Recycling Collection Work Plan Tennis Sanitation submits an annual work plan outlining key priorities for residential recycling system improvements, including improvements outlined in the City's Ramsey County SCORE recycling work plan (Exhibit 1). The work plan is incorporated into the recycling contract by reference once it is approved by the City Council. Update Reports, Letters, Education Tags as Follows: a. Yearly Reports: 1) Log of resident addresses that consistently do not set out recyclables. 2) Summary of how the nonparticipating household percentage is determined. 3) Number and size of curbside recycling carts in use. 4) Net quantities of recyclable materials marketed, by material type (in tons). 5) Gallons of fuel or mileage of vehicles traveled per route for the City's greenhouse gas assessment. 6) Relative change in type of materials found in the yearly composition study compared to the previous year's study. 7) Recycling weights from each City facility. 8) Summary of how the previous year's work plan items were addressed. b. Multi -Family and City Facility Recycling Letters: 1) Do not send individual summary letters for each City facility. Instead, add City facility recycling weights to the annual report. 2) Send a copy of all summary letters to the City in pdf format. 3) Add Ramsey County BizRecycling details. 4) Add information on the opportunity for multi -family properties to convert their recycling collection to recycling dumpsters. 5) Add the City of Maplewood contact and website information. C. Education Tags: Review education tags left on recycling carts to ensure correct information is being distributed to Maplewood residents. 2. Nonparticipating Multi -Family Properties: The most recent household audit reflects there are three multi -family properties that do not have recycling. Tennis Sanitation will Council Packet Page Number 66 of 246 F5, Attachment 3 work with the City and Ramsey County's BizRecycling program to ensure these properties offer recycling and have recycling resources available for their tenants. 3. City Facilities: Tennis Sanitation collects recycling at City facilities at no cost as part of the residential recycling contract. Tennis and the City will identify the number, size, and frequency of collection of existing recycling containers at City facilities. This information will be used to right size the number, size, and frequency of collection to ensure adequate recycling at City facilities. 4. Residuals: Work with the City on an educational campaign to decrease residuals in the recycling stream including Styrofoam, foam, shoes, diapers, and general garbage. 5. Recycling Cart Label Audit: Conduct an audit of all recycling carts in use in Maplewood to ensure recycling labels are in good condition and have the correct information. 6. No Cart or Personal Cart: The 2021 cart audit discovered there are several households without a recycling cart or are using their own personal carts. Work with the City to ensure Tennis Sanitation carts are rolled out to all of these households. 7. 2022 SCORE Agreement Work Plan: Assist the City in addressing items listed on the 2022 SCORE Agreement (Exhibit 1). Council Packet Page Number 67 of 246 F5, Attachment 3 Exhibit 1 Maplewood 2022 Recycling Performance Work Plan Minimum Requirements 1. Complete all 2022 SCORE requirements, including reporting on time and submitting a mid -year status report. 2. Provide outreach to all residents about the municipality's recycling program and submit copies of materials to Ramsey County. 3. Use Ramsey County materials and information when and where appropriate to promote increased recycling, reuse and repair (e.g., Fix -it Clinics), medicine collection, household hazardous waste, organic waste and yard waste participation. a. Send materials to Ramsey County for review prior to distribution. b. Include county contact information on materials: i. 24/7 Recycling & Disposal Hotline: 651-633-EASY (3279) ii. RamseyRecycles.com c. Provide links to the Ramsey County web pages on municipality website. 4. Use hauler data to identify those not recycling and target educational materials. 5. Ensure all multi -unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. 6. Increase opportunities for recycling in public spaces. a. All recycling bins must be paired with a trash bin and in good condition. b. Labels must be readable. c. Promote Ramsey County's event container lending program and green event planning tips. 7. Implement a "Green" purchasing procurement policy for city functions and facilities to use reusable, recyclable or compostable packaging. 8. Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi- unit dwellings through special collection or drop-off. 9. Enforce recycling contracts, including the assessment of penalties for non-compliance. a. Audit reporting by obtaining hauler weight tickets. b. Have labels replaced if not readable. 10. Attend County Recycling Coordinator meetings and attend a yearly composition study. Additional Incentive Activities Approved: 1. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. 2. Promote Multi -unit Recycling Improvements. Actively work with and promote free resources and grants to multi -unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi -unit dwellings. Council Packet Page Number 68 of 246 F5, Attachment 4 City of Maplewood and Republic Services 2021 Trash and Yard Waste Collection Year End Report Prepared by: Beverly Mathiasen Samahra Hallada Council Packet Page Number 69 of 246 F5, Attachment 4 City of Maplewood and Republic Services 2021 Trash and Yard Waste Collection Year End Report Dear City of Maplewood, We are excited to provide the City of Maplewood and Republic Services 2021 Trash and Yard Waste Collection Year End Report. In this report you will find material on Republic Services' commitment to sustainable and environmental solutions throughout 2021 and beyond, along with all the required and necessary reports for the City of Maplewood's trash and yard waste collection. The report includes the approved 2021 Work Plan Priorities and the progress made on each initiative. We look forward to building relationships with the community while living up to our brand promise to provide simple solutions, service reliability, and environmental responsibility in everything we do. Thank you for your time and the opportunity to service the great residents of the City of Maplewood. Warm wishes, Beverly Mathiasen Samahra Hallada Inver Grove Heights, MN 11380 Courthouse Blvd Inver Grove Heights, MN 55077 Council Packet Page Number 70 of 246 F5, Attachment 4 Review of Republic Services 2021 Environmental Solutions and Sustainability Goals Environmental Solutions As a leader in environmental services, Republic Services partners with customers to provide sustainable solutions across their operations. We are proud to make a positive impact on people and the planet. With 75 renewable energy projects across the organization, we are actively investing in our communities. In Minnesota the Pine Bend Landfill in Inver Grove Heights is approved to build a new renewable natural gas (RNG) plant. • The renewable gas to energy (RNG) plant will be the first of its kind in the state of Minnesota. • Once operational, it will treat biogas collected from the landfill and send it into the Xcel Energy pipeline. • Future plans include using the compressed natural gas to fuel a fleet of trucks at Pine Bend. The gas plant will capture the equivalent of more than $2 million metric tons of CO2 annually, which is the equivalent of taking about 435,000 passenger cars off the road 2030 Sustainability Goals Republic Services published their 2030 sustainability goals and have committed to work together with our communities, our customers, and our team to meet these goals. With Safety always being our top priority and goal, we are excited to work with the Maplewood community on working towards a sustainable and environmentally conscious future. To learn more about Republic Services' 2030 goals and how we are demonstrating Sustainability in Action, visit RepublicServices.com/sustainability. The 2020 Sustainability Report is downloadable from the website. Council Packet Page Number 71 of 246 F5, Attachment 4 Committed to Serve Republic Services is committed to partnering with small businesses that strengthen the community. Republic Services' local employees in the Twin Cities participated in a National Neighborhood Promise Event for the Rondo Neighborhood in St. Paul on June 18t" and 19t" of 2021. Together with Rebuilding Together Twin Cities we created a community garden at the Rondo Commemorative Plaza. In May of 2021, Republic Services Twin Cities employees volunteered in the Minneapolis community to build a handicap ramp for a local Veteran. Republic Services is committed to serve our communities across the country, helping ensure the highest quality customer service & employee safety. We look forward to the 2022 opportunities to be involved in our Minnesota communities. Maplewood Community Neighborhood Promise Republic Services participated in the Maplewood Touch -a -Truck event in September 2021. Bev, Samahra, and our driver, Dave, spent the afternoon showcasing one of our new trash trucks to be used in Maplewood. Republic takes pride in the communities we serve. Council Packet Page Number 72 of 246 F5, Attachment 4 2021 Year -End Trash Services Report The 2021 Year -End Trash Services Report attached as an addendum to this report summarizes the service levels for the City of Maplewood residential trash and yard waste collection program including- 1 . Collection service levels. 2. Account information. 3. Trash carts in use. 4. Trash cart inventory. 5. Trash carts to be purchased. 6. Trash cart parts to be purchased. 7. Trash cart warranty issues. 8. Trash cart activity. 9. Customer service phone calls. 10. Disposal information in tons. 11. Delinquent accounts. 2021 Year -End Trash Roll Up 12. Types of educational call/tag. 13. Customer complaints/compliments 14. Type of safety and accidents. 15. Approximate lifts per route per day. 16. Customer Service Improvement Based on Republic Services Net Promoter Score 17. Fall Clean -Up Campaign 18. Approximate lifts per route per day 19. Gasoline Used Per Vehicle Item 2019 2020 2021 Trash Collected (tons) 8,146.44 8,871.61 8,972.03 Bulky Items (tons) 1,069.00 1,891.00 1,343.00 Yard Waste Collected (tons) 785.27 648.30 528.84 Single-family Accounts 8,924 8,924 8,924 Town home/Ma nufactured Home Accounts 144 209 99 Permanent Exemptions 264 162 145 Walk-up Service 59 66 77 Yard Waste Accounts 1,297 1,333 1,386 Council Packet Page Number 73 of 246 F5, Attachment 4 Summary of 2021 Work Plan Priorities 1. Trash cart warranty report Number of carts submitted for warranty and reviewed: 222 carts Note: There was another warranty submitted on 1/4/22 for 159 carts. Cart's Submitted: Type of Damage Submitted: Size # Submitted for Warranty 30 34 60 103 90 85 Credits received for each size cart: Handle 4 Body 45 Cart Body Back 73 Lid 47 Axle 11 Wheel 17 Bottom 25 Carts Submitted Carts Credited RS Maplewood Date Received 30ga I 60ga I 90ga I Total Submitted 30ga I 60ga I 90ga I Total Credited ET-0008- 2021 2/25/2021 10 20 20 50 0 0 0 0 WT-0111- 2021 10/28/2021 24 83 65 172 0 61 19 80 222 80 Council Packet Page Number 74 of 246 F5, Attachment 4 2. Yard Waste Collection Subscription Outreach In December of 2021, Republic Services worked with Environmental Planner, Shann Finwall, on a bill insert that included the PAYT (Pay as You Throw) pricing and the 2021-2022 Yard Waste pricing. This insert was included on February invoices of 2022 and was emailed to auto -pay residents. YARD WASTE: Residents can subscribe to the City's yard waste collection. If you had a yard waste subscription in 2021, your February/March bill includes a charge for the 2022 yard waste season. Contact Republic Services at 651.455.8634 to schedule a new yard waste subscription. 2021 $124.80 2022 $129.80 In addition to the bill insert, garbage and yard waste tags were customized for the City of Maplewood. The tags are utilized by drivers to provide education to residents should they have an unacceptable item in their cart or curbside, as well as information on Maplewood's subscription yard waste program. Snapshot of the Maplewood Garbage and Yard Waste Tag: City of Maplewood Trash Collection Information Tag for Maplewood Residents Please place your trash items at the curb by 6 am. El Please place your trash cart at least 5 feet away from all other objects: mailboxes, recycling carts, cars, etc. Your yard waste subscription allowsyou 5 extra bags outside of the container. Todayyou had: extra bags outside the cart. Please see reverse side for pricing per bag. If you need to schedule a one-time yard waste pick up or you world like to learn more about weekly yard waste collection, please call our Customer Service Team. Council Packet Page Number 75 of 246 F5, Attachment 4 3. Spring Clean -Up Republic Services participated in the Maplewood Spring Clean Up on Saturday, April 17, 2021, from 8 am to 1 pm at Aldrich Arena (1850 White Bear Avenue). It was a very successful event that provided residents the opportunity to safely dispose of larger items they no longer had a use for. The following tons of trash and total number of bulk items were collected at this event: 37 Tons of General Trash 8.5 Tons of Metals 249 Tires 126 Appliances 224 TVs and Computers 216 Mattresses 73 Lawn Mowers, Snow Blowers 207 HHW Drop Offs In addition to the Spring Clean -Up, Republics Services participated in the: Fall Clean -Up Campaign Republic Services assisted the city with its ninth annual Fall Clean -Up Campaign in October 2021. The Campaign offered reduced price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. In 2021, 288 bulk items were collected during the Campaign. An additional 1,343 bulky items were picked up throughout 2021. Council Packet Page Number 76 of 246 F5, Attachment 4 4. City Facilities As part of the trash and yard waste collection contract, Republic Services collects trash and organics at City facilities at no cost. Below are the locations of service, type of service, container size, and frequency of pick-up Republic provides to the City's municipal buildings. Location Service (TR/Organics)/Cart or Frequency Container Size City Hall — 1830 County Road Trash: 1-6-yard container Twice a week -Monday and B East. Organics-1-90-gal cart Thursday Once a week -Friday Public Works Building — 1902 Trash: 1-6-yard container Twice a week -Monday and County Road B East. Organics-1-90-gal cart Thursday Once a week -Friday Fire Station Two — 1955 Trash: 3-90-gal carts Once a week -Monday Clarence Street. Fire Station Three — 1530 Trash: 2-90-gal carts Once a week -Wednesday County Road C. Fire Training Facility — 1881 Trash: 1-90-gal cart Once a week -Tuesday Century Avenue North. Maplewood Community Trash: 3-4-yard containers Twice a week -Monday and Center — 2100 White Bear Organics: 1-4 -yard container Thursday Avenue. Once a week -Tuesday Maplewood Nature Center — Trash: 1-30-gal cart Once a week -Tuesday 2659 7th Street East. Organics:1-90-gal cart Once a week -Friday Council Packet Page Number 77 of 246 F5, Attachment 4 5. Billing: Republic Services continues to review the logistics and costs associated with City's bi- monthly trash hauling billing to begin in January, rather than February of each new year. In the best interest of the residents and to avoid any further confusion, the Republic Services' Finance and IT teams are working together to create a thorough process and plan to implement this change in the summer of 2022. REPUBLIC- 1144 seavrces rvql Maplewood The Maplewood Bill Insert that was enclosed on the February bill detailed the annual increase to decrease any confusion while Republic works with Maplewood on the large-scale billing update. 6. Townhomes and manufactured home opt -in: Townhomes and manufactured homes can opt -in to the trash and yard waste program with Republic Services. Republic continues to work with the City of Maplewood on outreach notifying the townhomes and manufactured homes of their eligibility to opt -in and the current pricing. Information on the program is on the City of Maplewood's website and included on the annual solid waste guide. HOAs currently opted -in: o Linwood Heights: 82 accounts o Beaver Lake #3: 17 Accounts Council Packet Page Number 78 of 246 F5, Attachment 4 7. Net promoter score report and improvements: The Contractor manages customer service through a national call center for the City's trash hauling system. To ensure the City's residents receive accurate information and good customer service, the contract requires that the Contractor supply the City with details on the number of calls, speed to answer, call abandonment, average call handle time, and net promoter score. Net promoter scores are the percentage of customers rating their likelihood to recommend a company to a friend or colleague as 9 or 10 (promoters) minus the percentage rating that is at 6 or below (detractors) on a scale from 0 to 10. It is a management tool used as a measure of customer loyalty. The score represents the municipal customers serviced out of the Republic Services' Inver Grove Heights hauling division. About the score: Our Annual Net Promoter Scores have significantly increased year over year since 2010. Those scores include: 2019: 8 2020: 22 (1/1/2020 — 12/31/2020 data; 175% increase over 2019) 2021: 35 (59% increase to date over 2020) Calls Offered 41,379 Average Speed to 00:06:25* Answer Average Handle 00.04:49 Time Oct 21 Nov 21 Dj �® *Note- Average Speed to Answer has significantly decreased in Q3 of 2021. Average is higher due to a few months of high hold times from labor shortages. Real examples of surveys responses from Maplewood residents: • 10/ 1Q Likelihood to Recommend Explanation Open -End v We are both handicapped and have a very long driveway. Your drivers come all the way up the drive and dump our trash and recycling. They do an excellent job. Kudos and many thanks to the drivers and your company for providing this service. If you would like to share any additional feedback, please feel free to note it here: We have been extremely satisfied with your services and would recommend them to friends and neighbors. Thanks again for great service. Council Packet Page Number 79 of 246 F5, Attachment 4 Improvements: Based on the Survey feedback the customer service improvements Republic Services made year over year and will continue to implement include: 1. Knowledge Management Tool Updates 2. Auditing of Call Recordings 3. Monthly Meetings 4. Residential Education 5. Communication Mechanisms At the end of 2021 and into 2022, our Customer Service Center restructured to better serve the residents. They focused on hiring in Minnesota to have agents that understand the unique intricacies of the State's trash and recycling laws. In addition to focusing hiring efforts, the Call Center created team structures to service specific areas. There are now 108 agents (remote US) that are on the Midwest Pod. The calls are first routed to the agents that receive additional training on municipalities and state laws and as a backup they will go into the pool of calls in Indianapolis. This will further decrease hold times, improve first call resolution, and overall, positively increase the customer experience. Council Packet Page Number 80 of 246 F% A me meG4 I-TI z z z 2 1 III };§:( §4[)\`=§@@G §§[)\`=§@@G] G... '}}}'}'°'»»§2=7I Nm \}\\ > > > > > > > > > > > ; 27��� �!{{{{ lffff}}}}}} \\\\ \ •\\\\\\\\\\\ } .}\\\\\\\\\\\\ \}\' '\oL- Council Packet Page Number 81 «28 F5, Attachment 4 Council Packet Page Number 82 of 246 F5, Attachment 4 Council Packet Page Number 83 of 246 F5, Attachment 5 RTI REPUBLIC SERVICES Maplewood 2022 Trash and Yard Waste Collection Work Plan Republic Services submits an annual work plan outlining key priorities for residential trash and yard waste system improvements, including customer service improvements based on the net promoter scores, household audits (as needed), and proposed improvements to the Spring Clean -Up and Fall Clean -Up Campaigns. The work plan is incorporated into the trash and yard waste contract by reference once it is approved by the City Council. Curbside Organics Collection: Ramsey and Washington Counties are rolling out curbside organics (food scraps) collection in late 2022/early 2023. Food scraps will be collected from residents using durable compostable bags (food scraps bags) that will be co -collected with trash. Bags and program participation will be free to residents in single and multi -family homes in both counties. Robotic sorting technology will be used to separate the bags from the trash at the Ramsey/Washington Recycling and Energy Center. Maplewood's trash collection will remain the same when the new program begins. However, there may be some logistical arrangements that need to made by Republic Services in preparation of the curbside organics collection. Republic Services shall work with City and County staff in 2022 to create a plan to roll out the program to Maplewood residents. 2. Trash Hauling Audit: Republic Services will conduct an audit of the following trash hauling numbers: a. Households: A household audit was complete for the City's recycling program in 2021. The City will share the household audit with Republic Services for comparison to the trash program household count. b. Opt Outs: Review and report on the number of households that have permanently opted out of the City's trash program. The opt outs must have been approved by the City, with verification the residents are disposing of their trash in an environmentally responsible manner per City code. This number will be compared to the City's list of opt outs. C. Walk Ups: Review and report on the number of walk ups serviced in the City. This number will be compared to the City's list of walk ups. d. Opt Ins: Review and report on the number of townhomes or manufactured homes that have opted into the City's trash program. This number will be compared to the City's list of opt ins. Council Packet Page Number 84 of 246 F5, Attachment 5 DRAFT 3-17-22 3. Townhome and Manufactured Home Opt Ins: Work with the City to conduct outreach to all townhomes and manufactured homes that have not opted into the City's trash program. Outreach to include information on opting into the City's trash program. 4. Yearly Reports: Update yearly reports to include the following items: a. Summary of how the previous years' work plan items were addressed. b. Size of carts submitted for warranty. C. Reason for warranty submittal. d. Credits received in dollar amount for each size cart. 5. City Facilities: As part of the new trash and yard waste collection contract, Republic Services collects trash and organics at City facilities at no cost. Republic Services and the City will identify the number and size of existing trash and organics containers at City facilities. This list will be used to right -size the number and size of containers to ensure adequate collection of trash and organics at City facilities. 6. Billing: By the end of 2022, Republic Services will transition the City's bi-monthly trash program billing cycle to begin at the first of the year. This will allow the yearly trash rate changes to be on the January/February bill, rather than both year's rates on the December/January bill. This has historically caused customer confusion and generates calls to the City and Republic Services. 7. Net Promoter Score/Customer Service Improvements: Republic Services manages the City's customer service for the trash program through a national call center. To ensure residents receive accurate information and good customer service, the contract requires Republic Services supply details on the number of calls, speed to answer, call abandonment, average call handle time, and net promoter score (index ranging from -100 to 100 that measures the willingness of customers to recommend a company). The 2021 Year -End Report shows Republic Services' net promoter at 35. This is an increase over the 2020 net promotor score of 19.2, and is a difference of 23.3 from the 2019 benchmark of 11.7. While this shows customer service improvement, the Customer Service Phone Call section of the Year End Trash Service Report reflects improvements needed in hold times. Republic Services handles an average of 3,448 Maplewood trash program calls monthly. Hold times range from 23 seconds up to 10 minutes 43 seconds with call abandonments ranging from 209 to 2,208. Republic Services shall submit a report to the City showing how the customer service experience can be improved with reduced hold times. Council Packet Page Number 85 of 246 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 86 of 246 G1 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Approval of Claims Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE $ 723,099.00 Checks # 108771 thru # 108804 dated 03/29/22 $ 1,124,505.56 Checks # 108805 thru # 108850 dated 04/05/22 $ 2,298,764.63 Disbursements via debits to checking account dated 03/21/22 thru 04/03/22 $ 4,146,369.19 Total Accounts Payable PAYROLL $ 691,418.90 Payroll Checks and Direct Deposits dated 04/01/22 $ Total Payroll 691,418.90 $ 4,837,788.09 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1. Listing of Paid Bills Council Packet Page Number 87 of 246 G1, Attachments Check Register City of Maplewood Check Date Vendor Description Amount 108771 03/29/2022 05114 BOLTON & MENK, INC. GENERAL GIS ASSISTANCE 5,190.00 108772 03/29/2022 00399 DIAMOND VOGEL INC. PAINT/BEADS FOR MESSAGE PAINTING 1,497.40 108773 03/29/2022 00985 METROPOLITAN COUNCIL WASTEWATER -APRIL 349,548.19 108774 03/29/2022 01933 MUNICODE ONLINE CODE HOSTING 3/01/22-2/28/23 800.00 108775 03/29/2022 02696 MUSKA ELECTRIC CO ELECTRICAL INSTALL - PD GARAGE 3,395.25 108776 03/29/2022 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - FEBRUARY 37,724.13 03/29/2022 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - FEBRUARY 6,253.46 03/29/2022 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - FEBRUARY 542.88 108777 03/29/2022 04192 TRANS -MEDIC EMS BILLING - FEBRUARY 7,154.38 108778 03/29/2022 01819 WINDSTREAM LOCAL PHONE SERVICE 02/15 - 03/14 164.31 108779 03/29/2022 05013 YALE MECHANICAL LLC BLOWER MOTOR REPLACE - CENTRAL FS 346.50 108780 03/29/2022 00100 ANCOM BATTERIES, HAND MICS & HOLSTERS 4,670.10 108781 03/29/2022 04848 AVESIS MONTHLY PREMIUM - APRIL 463.44 108782 03/29/2022 06007 AWT, LLC ALUMINUM BLANK HYDRO -STRIPPING 670.50 108783 03/29/2022 05823 CENTURYLINK ANALOG LINE FOR LIFT STATIONS 65.65 108784 03/29/2022 03109 CLIA LABORATORY PROGRAM CERTIFICATE FEE 9/1/22 - 8/31/24 180.00 108785 03/29/2022 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-MAR 328.44 108786 03/29/2022 03874 COMMERCIAL FURNITURE SERVICES NATURE CENTER -WORK STATION ITEMS 286.25 108787 03/29/2022 02909 COMPASS MINERALS AMERICA INC. ROAD SALT 12,161.49 03/29/2022 02909 COMPASS MINERALS AMERICA INC. ROAD SALT 3,453.85 108788 03/29/2022 00464 EMERGENCY AUTOMOTIVE TECH, INC PARTS FOR BUILD VEH#901 V#9127 2,972.24 03/29/2022 00464 EMERGENCY AUTOMOTIVE TECH, INC PARTS FOR BUILD VEH#902 V#7755 2,698.79 108789 03/29/2022 03330 HOISINGTON KOEGLER GROUP INC ZONING ORDINANCE UPDATE 4,227.50 108790 03/29/2022 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES - JANUARY 9,952.00 108791 03/29/2022 06310 MANTIS TRAINING EQUIP FOR OFFICERS 5,624.78 108792 03/29/2022 03818 MEDICA MONTHLY PREMIUM - APRIL 185,300.32 108793 03/29/2022 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - APRIL 608.00 108794 03/29/2022 00001 ONE TIME VENDOR REIMB VERDAN - OVERPD TITLE REG 1,156.18 108795 03/29/2022 00001 ONE TIME VENDOR REIMB KA VANG - FOOD SRVS DENIED 55.00 108796 03/29/2022 05103 PERFORMANCE PLUS LLC RESPIRATOR QUALIFICATIONS 1,175.00 108797 03/29/2022 06111 QUADIENT FINANCE USA, INC. POSTAGE - CITY HALL POSTAGE MACHINE 1,500.00 108798 03/29/2022 01345 RAMSEY COUNTY HAZARDOUS WASTE LIC 5/2022-4/2023 92.00 108799 03/29/2022 01340 REGIONS HOSPITAL MEDICAL DIRECTION FEE 2022 15,393.00 108800 03/29/2022 02001 CITY OF ROSEVILLE PHONE & IT SUPPORT SRVS - MARCH 7,992.01 108801 03/29/2022 04256 SHI INTERNATIONAL CORP MICROSOFT SOFTWARE ASSURNACE 1,355.00 108802 03/29/2022 01645 STATE OF MINNESOTA TREASURER MNDOT COMMERCIAL APPLICATION LIC 30.00 108803 03/29/2022 06293 TRITECH SOFTWARE SYSTEMS ZUERCHER SUITE SOFTWARE MAINT 21 47,098.96 108804 03/29/2022 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 01/27- 02/08 972.00 723.099.00 34 Checks in this report. Council Packet Page Number 88 of 246 G1, Attachments Check 108805 108806 108807 108808 108809 108810 108811 108812 108813 108814 108815 108816 108817 108818 108819 108820 108821 108822 108823 108824 108825 108826 108827 108828 108829 108830 108831 108832 108833 108834 108835 108836 108837 108838 108839 108840 Date 03/29/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 04/05/2022 Vendor 05834 02411 05114 05114 00283 00283 00283 00283 00283 00283 00875 00875 00875 05353 02043 05670 01190 01190 01190 01190 01190 01190 01190 00100 00089 06042 06042 02789 02909 02909 03463 03463 06255 06254 05493 05493 06311 06260 05322 02137 05533 01897 00827 00827 00896 00917 06262 05637 01061 06252 01182 00001 05121 04350 03879 Check Register City of Maplewood US BANCORP GOV'T LEASING & FINANCE ALEX AIR APPARATUS INC BOLTON & MENK, INC. BOLTON & MENK, INC. CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE LOFFLER COMPANIES, INC. LOFFLER COMPANIES, INC. LOFFLER COMPANIES, INC. MANSFIELD OIL CO OVERHEAD DOOR COMPANY PETERSON COUNSELING/CONSULTING XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY ANCOM APWA MEMBERSHIP CLEAR GOV INC. CLEAR GOV INC. COMCAST CABLE COMM INC COMPASS MINERALS AMERICA INC. COMPASS MINERALS AMERICA INC. EBERT CONSTRUCTION EBERT CONSTRUCTION ELECTRICAL PRODUCTION SERVICES GENERAL SHEET METAL CO. LLC HANDTEVY HANDTEVY HEIMAN INC JACKSON & ASSOCIATES LLC KARLSTORZ KENNEDY & GRAVEN CHARTERED KIRVIDA FIRE KRAUS-ANDERSON CONSTRUCTION CO L M C I T L M C I T MCMA MACQUEEN EMERGENCY MINNEAPOLIS GLASS CO MINNESOTA PETROLEUM SERVICE MN STATE FIRE DEPT ASSOC MULCAHY NICKOLAUS LLC NORTHERN AIR CORP ONE TIME VENDOR OTTO ENVIRONMENTAL SYS NA INC RIGHT -WAY CAULKING, INC. SANSIO Description FIRE TRUCK LEASE PMT 077-0020196-002 MOVE COMPRESSOR STATION 3 TO 1 PROJ 21-02 MCMENEMY STREET IMP PROJ 16-25 STERLING ST BRIDGE FIRE TRAINING COURSES FIRE TRAINING COURSES FIRE TRAINING COURSES FIRE TRAINING COURSES FIRE TRAINING COURSE - BOOKS FIRE TRAINING COURSES 4 HP PRINTERS PRINTER CARTRIDGES PRINTER CARTRIDGES CONTRACT GASOLINE - MARCH REPAIR GARAGE DOORS STATION #2 CONSULTING SERVICES - MARCH ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC UTILITY ELECTRIC & GAS UTILITY GAS UTILITY GAS UTILITY ELECTRIC UTILITY APX6000 CARRY HOLSTER - STD ANNUAL MEMBERSHIP 5/1/22 TO 4/30/23 2022 SUBSCRIPTION FINANCIAL SUITE 2022 SUBSCRIPTION TRANSPARENCY FIBER OPTIC LEASE FOR NFS ROAD SALT ROAD SALT NORTH FIRE STATION CONST PROJ NORTH FIRE STATION CONST PROJ NORTH FIRE STATION CONST PROJ NORTH FIRE STATION CONST PROJ MEDICATION MGMT ANNUAL RENEWAL PEDIATRIC PROVIDER COURSE ONLINE PERSONAL PROTECTIVE EQUIP -HELMETS NORTH FIRE STATION CONST PROJ MAC #4 BLADE -VIDEO LARYNGOSCOPE ATTORNEY FEES-FEBRUARY REPAIRS TO E313 NORTH FIRE STATION CONST PROJ WC CLAIM #00466056 WC CLAIM #00464467 MEMBERSHIP FEE - M DARROW EQUIPMENT REPAIR - SCBA NORTH FIRE STATION CONST PROJ REMOVE WATER -DIESEL SUMPS/TANK MEMBERSHIP DUES NORTH FIRE STATION CONST PROJ NORTH FIRE STATION CONST PROJ REFUND R WILLIAMS - DOG REGISTER TRASH CARTS - SOLID WASTE PROG NORTH FIRE STATION CONST PROJ PT CARE REPORTING SOFTWARE-JAN Amount 93, 882.43 325.00 63, 934.50 741.00 3,710.00 1,071.00 495.00 495.00 230.00 119.00 1,720.00 78.00 52.00 5,913.06 3,641.18 1,988.82 16, 592.19 10, 741.37 910.22 541.53 285.21 43.48 19.89 256.00 1,387.50 22,390.00 7,500.00 413.00 3,532.85 3,500.40 48,441.91 26, 996.34 111,473.00 104, 310.00 631.06 620.00 1,131.65 10, 004.57 4,365.97 14,275.35 2,636.17 77, 759.50 363.79 144.53 150.00 287.46 14,848.50 850.75 495.00 89,264.85 70, 376.95 100.00 31, 383.30 2,776.85 882.00 Council Packet Page Number 89 of 246 G1, Attachments 04/05/2022 03879 SANSIO PT CARE REPORTING SOFTWARE-FEB 882.00 108841 04/05/2022 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 2,171.77 108842 04/05/2022 04207 STRYKER SALES CORP. AMBULANCE STRETCHERS 17,656.74 04/05/2022 04207 STRYKER SALES CORP. PREVENTATIVE MAINT AMB STRETCHERS 1,743.00 108843 04/05/2022 06253 SUMMIT FIRE PROTECTION CO. NORTH FIRE STATION CONST PROJ 21,159.63 108844 04/05/2022 06250 SUPERIOR PAINTING & DECORATING NORTH FIRE STATION CONST PROJ 18,476.55 108845 04/05/2022 06264 SUPERSET TILE & STONE NORTH FIRE STATION CONST PROJ 52,250.00 108846 04/05/2022 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 02/22-03/01 780.00 108847 04/05/2022 01888 TWIN CITY ACOUSTICS INC NORTH FIRE STATION CONST PROJ 17,970.20 108848 04/05/2022 01665 TWIN CITY HARDWARE NORTH FIRE STATION CONST PROJ 49,895.64 108849 04/05/2022 06299 US DIGITAL DESIGNS US DIGITAL STATION ALERTING SYSTEM 78,440.90 108850 04/05/2022 01876 WHAT WORKS INC LEAD ACADEMY PRESENTATION 2,000.00 46 Checks in this report. 1.124.505.56 Council Packet Page Number 90 of 246 G1, Attachments Settlement Date Payee 3/21 /2022 3/21 /2022 3/21 /2022 3/21 /2022 3/22/2022 3/22/2022 3/23/2022 3/24/2022 3/25/2022 3/25/2022 3/25/2022 3/28/2022 3/28/2022 3/29/2022 3/30/2022 3/30/2022 3/31 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 4/1 /2022 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Empower - State Plan MN Dept of Revenue MN Dept of Revenue MN State Treasurer Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources MN State Treasurer Optum Health MN State Treasurer Delta Dental MN State Treasurer MN State Treasurer US Bank MN State Treasurer Accela Credit Card Billing ICMA (Vantagepointe) ICMA (Vantagepointe) Labor Unions MiclAmerica MN Dept of Natural Resources MN State Treasurer Optum Health P.E. R.A. U.S. Treasurer US Bank VISA One Card* Description PR - Deferred Compensation Fuel Tax Sales Tax Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Drivers License/Deputy Registrar DCRP & Flex plan payments Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Debt Service Payments Drivers License/Deputy Registrar Credit Card Billing Fee PR - Deferred Compensation PR - Retiree Health Savings PR - Union Dues PR - HRA Flex Plan - AUL DNR electronic licenses Drivers License/Deputy Registrar DCRP & Flex plan payments PR - P.E.R.A. PR - Federal Payroll Tax Purchasing Card Items *Detailed listing of VISA purchases is attached. AT :T."". 26,032.00 528.11 522.00 45,813.01 3,174.42 76,361.09 98,320.12 32,973.78 815.20 80,398.81 763.38 47,234.42 4,431.61 35,448.64 72,211.15 1,285, 987.50 60,365.86 30.00 8,082.00 1,160.70 4,797.11 15,810.44 383.30 61,080.39 1,703.61 155,661.91 123,653.32 55,020.75 2,298,764.63 Council Packet Page Number 91 of 246 G1, Attachments Purchasing Card Items Transaction Date Posting Date Merchant Name 03/21/2022 03/22/2022 STREET FLEET 03/10/2022 03/14/2022 OTC BRANDS INC 03/15/2022 03/16/2022 VISTAPRINT 03/18/2022 03/21/2022 CANVA" I03363-33157434 03/21/2022 03/22/2022 MINNESOTA ASSOC OF GOVERN 03/03/2022 03/15/2022 SITEONE LANDSCAPE SUPPLY, 03/22/2022 03/23/2022 NAPA STORE 3279016 03/11/2022 03/14/2022 GRAFIX SHOPPE 03/17/2022 03/17/2022 PERRLA LLC 03/17/2022 03/18/2022 GRAPHIC DESIGN INC 03/24/2022 03/25/2022 GRAFIX SHOPPE 03/11/2022 03/14/2022 OVERHEAD DOOR COMPANY OF 03/11/2022 03/14/2022 JOHNSTONE SUPPLY BLOOMING 03/11/2022 03/14/2022 BREDEMUS HARDWARE COMPAN 03/11/2022 03/14/2022 BREDEMUS HARDWARE COMPAN 03/17/2022 03/18/2022 THE TRANE COMPANY 03/17/2022 03/18/2022 THE TRANE COMPANY 03/18/2022 03/21/2022 THE HOME DEPOT#2801 03/22/2022 03/23/2022 CARROLL PARTS 03/23/2022 03/24/2022 NARDINI FIRE EQUIPMENT 03/23/2022 03/24/2022 NARDINI FIRE EQUIPMENT 03/19/2022 03/21/2022 NEW YORK MAGAZINE 03/23/2022 03/24/2022 LEAGUE OF MINNESOTA CITI 03/15/2022 03/17/2022 THE HOME DEPOT #2801 03/18/2022 03/23/2022 DIVE RESCUE INTERNATIONAL 03/20/2022 03/22/2022 PIER B RESORT 03/15/2022 03/16/2022 CANON SOLUTIONS AMER INC 03/11/2022 03/14/2022 SQ *NATIONAL TACTICAL OFF 03/19/2022 03/21/2022 NATIONAL REGISTRY EMT 03/21/2022 03/23/2022 OFFICE DEPOT#1090 03/17/2022 03/18/2022 CKO"DASHLANE 03/17/2022 03/18/2022 CAN*CANONFINANCIAL CFS 03/17/2022 03/18/2022 CAN*CANONFINANCIAL CFS 03/17/2022 03/18/2022 CAN*CANONFINANCIAL CFS 03/17/2022 03/18/2022 CKO"DASHLANE 03/22/2022 03/22/2022 AMZN MKTP US'1 N5V34TY2 03/23/2022 03/24/2022 QUADIENT LEASING USA P 03/24/2022 03/24/2022 PITNEY BOWES PI 03/24/2022 03/24/2022 COMCAST ST. PAUL 03/24/2022 03/24/2022 COMCAST ST. PAUL 03/24/2022 03/25/2022 ZOOM.US 888-799-9666 03/18/2022 03/21/2022 MICROSOFT#G008766728 03/22/2022 03/22/2022 AMZN MKTP US*1 N7X04TN2 03/22/2022 03/23/2022 MICROSOFT*STORE 03/22/2022 03/23/2022 ADOBE INC 03/22/2022 03/23/2022 AMZN MKTP US*1N1796AA2 03/11/2022 03/14/2022 SQ "NATIONAL TACTICAL OFF 03/22/2022 03/23/2022 INSIDE THE TAPE 03/11/2022 03/14/2022 MINNESOTA CHIEFS OF POLIC 03/11/2022 03/14/2022 MINNESOTA CHIEFS OF POLIC 03/23/2022 03/25/2022 MENARDS OAKDALE MN 03/23/2022 03/25/2022 OFFICEMAX/DEPOT 6164 03/21/2022 03/22/2022 THE STAR TRIBUNE ONLINE 03/15/2022 03/16/2022 FLEET FARM 2700 03/22/2022 03/23/2022 MINNESOTA STATE COLLEGES 03/21/2022 03/22/2022 DALCO ENTERPRISES 03/23/2022 03/24/2022 DALCO ENTERPRISES 03/23/2022 03/24/2022 DALCO ENTERPRISES Transaction Amount Name $29.80 REGAN BEGGS $415.68 ASHLEY BERGERON $82.81 ASHLEY BERGERON $12.99 ASHLEY BERGERON $85.00 CHAD BERGO $3,863.92 NEIL BRENEMAN $310.90 BRENT BUCKLEY $55.00 DANIEL BUSACK $49.95 DANIEL BUSACK $154.49 DANIEL BUSACK $55.00 DANIEL BUSACK $593.90 SCOTT CHRISTENSON $323.64 SCOTT CHRISTENSON $62.50 SCOTT CHRISTENSON $62.50 SCOTT CHRISTENSON $510.17 SCOTT CHRISTENSON $1,725.62 SCOTT CHRISTENSON $1.84 SCOTT CHRISTENSON $31.80 SCOTT CHRISTENSON $523.50 SCOTT CHRISTENSON $699.50 SCOTT CHRISTENSON $8.00 MELINDA COLEMAN $575.00 MELINDA COLEMAN $18.21 THOMAS DABRUZZI $48.95 BRAD DAVISON $181.98 BRAD DAVISON $542.24 JOHN DUCHARME $765.00 MICHAEL DUGAS $32.00 MICHAEL DUGAS $122.89 CHRISTINE EVANS ($59.99) MYCHAL FOWLDS $1,270.57 MYCHAL FOWLDS $486.30 MYCHAL FOWLDS $316.84 MYCHAL FOWLDS $59.99 MYCHAL FOWLDS $71.92 MYCHAL FOWLDS $818.10 MYCHAL FOWLDS $150.00 MYCHAL FOWLDS $146.32 MYCHAL FOWLDS $9.16 MYCHAL FOWLDS $489.82 MYCHAL FOWLDS $2.14 NICK FRANZEN $238.00 NICK FRANZEN $7.50 NICK FRANZEN $26.83 NICK FRANZEN $76.76 NICK FRANZEN $765.00 DEREK FRITZE $105.00 DEREK FRITZE $180.00 TIMOTHY HAWKINSON $510.00 TIMOTHY HAWKINSON $16.95 TAMARA HAYS $128.36 TAMARA HAYS $500.00 LINDSAY HERZOG $94.45 GARY HINNENKAMP $499.00 MICHAEL HOEMKE $73.05 DAVID JAHN $106.40 DAVID JAHN $877.40 DAVID JAHN Council Packet Page Number 92 of 246 G1, Attachments 03/24/2022 03/25/2022 EASYKEYSCOM INC $28.68 DAVID JAHN 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $45.00 RANDY JOHNSON 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $45.00 RANDY JOHNSON 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $25.00 RANDY JOHNSON 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $25.00 RANDY JOHNSON 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $25.00 RANDY JOHNSON 03/22/2022 03/23/2022 DEPARTMENT OF LABOR AND I $25.00 RANDY JOHNSON 03/22/2022 03/24/2022 THE HOME DEPOT #2801 $7.32 DON JONES 03/14/2022 03/15/2022 AMZN MKTP US*1Z3CX7QS0 $21.45 LOIS KNUTSON 03/23/2022 03/25/2022 WHITE BEAR AREA CHAMBER $45.00 LOIS KNUTSON 03/17/2022 03/21/2022 THE WEBSTAURANT STORE INC ($105.66) ERIC KUBAT 03/23/2022 03/24/2022 DREAMSEATS LLC $361.00 ERIC KUBAT 03/17/2022 03/17/2022 AMZN MKTP US'1N9GS7091 $37.30 JASON KUCHENMEISTER 03/25/2022 03/25/2022 ULINE *SHIP SUPPLIES $389.21 JASON KUCHENMEISTER 03/17/2022 03/18/2022 DALCO ENTERPRISES $141.87 CHING LO 03/15/2022 03/16/2022 ASPEN MILLS $4,907.97 MICHAEL MONDOR 03/18/2022 03/21/2022 PAPA JOHN'S #1838 $124.02 MICHAEL MONDOR 03/20/2022 03/21/2022 STILLWATER ACE HARDWARE $22.30 MICHAEL MONDOR 03/24/2022 03/25/2022 ASPEN MILLS $47.95 MICHAEL MONDOR 03/24/2022 03/25/2022 HENRY SCHEIN* $5,302.48 MICHAEL MONDOR 03/18/2022 03/21/2022 BCA TRAINING EDUCATION $250.00 RACHEL MURRAY 03/19/2022 03/21/2022 IN *MINNESOTA CIT OFFICER $1,800.00 RACHEL MURRAY 03/12/2022 03/14/2022 CINTAS CORP $200.21 BRYAN NAGEL 03/12/2022 03/14/2022 CINTAS CORP $19.96 BRYAN NAGEL 03/12/2022 03/14/2022 CINTAS CORP $110.50 BRYAN NAGEL 03/16/2022 03/17/2022 CINTAS CORP $12.75 BRYAN NAGEL 03/16/2022 03/17/2022 CINTAS CORP $127.93 BRYAN NAGEL 03/16/2022 03/17/2022 CINTAS CORP $38.87 BRYAN NAGEL 03/16/2022 03/17/2022 CINTAS CORP $106.37 BRYAN NAGEL 03/16/2022 03/17/2022 CINTAS CORP $32.73 BRYAN NAGEL 03/19/2022 03/21/2022 KOHL'S #0054 $99.99 BRYAN NAGEL 03/23/2022 03/24/2022 CINTAS CORP $125.57 BRYAN NAGEL 03/23/2022 03/24/2022 CINTAS CORP $109.89 BRYAN NAGEL 03/23/2022 03/24/2022 CINTAS CORP $30.79 BRYAN NAGEL 03/23/2022 03/24/2022 CINTAS CORP $15.05 BRYAN NAGEL 03/23/2022 03/24/2022 CINTAS CORP $30.77 BRYAN NAGEL 03/11/2022 03/14/2022 CORNERSTONE PARKING10019 $8.00 KEN NIELSEN 03/17/2022 03/18/2022 INSIDE THE TAPE $105.00 MICHAEL NYE 03/10/2022 03/14/2022 THE HOME DEPOT 2801 $219.88 JORDAN ORE 03/11/2022 03/14/2022 LIFE ASSIST INC $26.35 KENNETH POWERS 03/14/2022 03/15/2022 LIFE ASSIST INC $888.93 KENNETH POWERS 03/16/2022 03/17/2022 LIFE ASSIST INC $198.00 KENNETH POWERS 03/11/2022 03/14/2022 FACTORY MTR PTS #19 $139.58 STEVEN PRIEM 03/11/2022 03/14/2022 I -STATE TRUCK CENTER AR $215.10 STEVEN PRIEM 03/14/2022 03/15/2022 0391-AUTOPLUS $82.17 STEVEN PRIEM 03/15/2022 03/16/2022 BOYER FORD TRUCKS $113.73 STEVEN PRIEM 03/15/2022 03/16/2022 BOYER FORD TRUCKS $238.17 STEVEN PRIEM 03/15/2022 03/16/2022 POMP S TIRE #021 $207.10 STEVEN PRIEM 03/15/2022 03/16/2022 AN FORD WHITE BEAR LAK $17.55 STEVEN PRIEM 03/15/2022 03/17/2022 RDO VER BUR 030170 $920.42 STEVEN PRIEM 03/16/2022 03/17/2022 0391-AUTOPLUS $270.68 STEVEN PRIEM 03/16/2022 03/17/2022 0391-AUTOPLUS $333.21 STEVEN PRIEM 03/16/2022 03/17/2022 AN FORD WHITE BEAR LAK $5.77 STEVEN PRIEM 03/17/2022 03/18/2022 0391-AUTOPLUS ($60.00) STEVEN PRIEM 03/17/2022 03/18/2022 AN FORD WHITE BEAR LAK $14.84 STEVEN PRIEM 03/17/2022 03/21/2022 NORTHERN TOOL+EQUIP $115.10 STEVEN PRIEM 03/18/2022 03/21/2022 0391-AUTOPLUS ($95.70) STEVEN PRIEM 03/18/2022 03/21/2022 0391-AUTOPLUS $87.48 STEVEN PRIEM 03/18/2022 03/21/2022 0391-AUTOPLUS $95.70 STEVEN PRIEM 03/18/2022 03/21/2022 0391-AUTOPLUS $158.78 STEVEN PRIEM 03/18/2022 03/21/2022 AN FORD WHITE BEAR LAK $18.49 STEVEN PRIEM Council Packet Page Number 93 of 246 G1, Attachments 03/21/2022 03/22/2022 WALSER POLAR CHEVROLET $64.73 STEVEN PRIEM 03/21/2022 03/23/2022 AN FORD WHITE BEAR LAK $222.31 STEVEN PRIEM 03/22/2022 03/23/2022 POMP S TIRE #021 $948.00 STEVEN PRIEM 03/22/2022 03/23/2022 FACTORY MTR PTS #19 $23.92 STEVEN PRIEM 03/22/2022 03/23/2022 FACTORY MTR PTS #19 $47.84 STEVEN PRIEM 03/22/2022 03/23/2022 0391-AUTOPLUS $83.57 STEVEN PRIEM 03/22/2022 03/24/2022 STEPP MANUFACTURING CO IN $105.00 STEVEN PRIEM 03/23/2022 03/24/2022 WHEELCO NEWPORT $45.28 STEVEN PRIEM 03/23/2022 03/24/2022 BORGEN RADIATOR CO $329.40 STEVEN PRIEM 03/23/2022 03/24/2022 COMOLUBE AND SUPPLIES INC $76.03 STEVEN PRIEM 03/24/2022 03/25/2022 0391-AUTOPLUS $44.46 STEVEN PRIEM 03/17/2022 03/17/2022 PANERA BREAD #601305 O $92.73 TERRIE RAMEAUX 03/16/2022 03/16/2022 AMZN MKTP US'1Z4MH6000 $47.06 MICHAEL RENNER 03/22/2022 03/23/2022 AMZN MKTP US*165TG1C71 $373.68 MICHAEL RENNER 03/03/2022 03/15/2022 SITEONE LANDSCAPE SUPPLY, $3,800.00 AUDRA ROBBINS 03/16/2022 03/17/2022 CINTAS CORP $72.86 AUDRA ROBBINS 03/21/2022 03/23/2022 ON SITE SANITATION INC $800.00 AUDRA ROBBINS 03/15/2022 03/17/2022 DELTAAIR 0062305993117 $402.20 JOSEPH RUEB 03/15/2022 03/17/2022 DELTAAIR 0062305993116 $402.20 JOSEPH RUEB 03/17/2022 03/18/2022 PAYPAL "MILLELACSCO $549.00 JOSEPH RUEB 03/21/2022 03/22/2022 SAFE-FAST(MW) $74.15 ROBERT RUNNING 03/11/2022 03/14/2022 OFFICE DEPOT#1090 $103.81 STEPHANIE SHEA 03/11/2022 03/14/2022 STREICHER'S MO $3,465.55 STEPHANIE SHEA 03/16/2022 03/17/2022 ELECTRO WATCHMAN INC $25.00 STEPHANIE SHEA 03/17/2022 03/18/2022 GALLS $913.05 STEPHANIE SHEA 03/17/2022 03/18/2022 CINTAS CORP $53.82 STEPHANIE SHEA 03/18/2022 03/21/2022 IN *ENVUE TELEMATICS LLC $624.00 STEPHANIE SHEA 03/23/2022 03/24/2022 SQ *HOTSY MINNESOTA $382.80 STEPHANIE SHEA 03/24/2022 03/25/2022 THOMSON WEST"TCD $635.54 STEPHANIE SHEA 03/24/2022 03/25/2022 CINTAS CORP $53.82 STEPHANIE SHEA 03/22/2022 03/23/2022 AIR DOWN THERE SCUBA $16.50 JOSEPH STEINER 03/14/2022 03/16/2022 THE HOME DEPOT #2801 $28.26 KAL STOKES 03/18/2022 03/21/2022 GRUBER'S POWER EQUIPMENT $2.96 TODD TEVLIN 03/22/2022 03/23/2022 FRATTALLONES-MAHTOMEDI $12.78 TODD TEVLIN 03/10/2022 03/14/2022 NORTHERN TOOL+EQUIP $51.24 JEFF WILBER 03/11/2022 03/14/2022 SPORTSMANS WAREHOUSE 193 $207.76 JEFF WILBER 03/15/2022 03/16/2022 COREMARK METALS -MN $573.46 JEFF WILBER 03/16/2022 03/17/2022 BOYER FORD TRUCKS $108.88 JEFF WILBER 03/24/2022 03/25/2022 SOL'SNAP-ON INDUSTRIAL $273.95 JEFF WILBER 03/11/2022 03/14/2022 BOUND TREE MEDICAL LLC $15.90 ERIC ZAPPA $55,020.75 Council Packet Page Number 94 of 246 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME Exp Reimb, Severance, Conversion AMOUNT ind in Amount 04/01/22 ABRAMS, MARYLEE 602.85 04/01/22 CAVE, REBECCA 530.61 04/01/22 JUENEMANN, KATHLEEN 530.61 04/01/22 KNUTSON, WILLIAM 530.61 04/01/22 VILLAVICENCIO, NICHOLE 530.61 04/01/22 COLEMAN, MELINDA 7,040.00 04/01/22 DARROW, MICHAEL 5,165.19 04/01/22 KNUTSON, LOIS 3,403.97 04/01/22 CHRISTENSON, SCOTT 2,428.41 04/01/22 DOUGLASS, TOM 2,582.76 04/01/22 JAHN, DAVID 2,569.88 04/01/22 HERZOG, LINDSAY 2,902.84 04/01/22 RAMEAUX, THERESE 3,994.05 04/01/22 DEBILZAN, JUDY 2,590.49 04/01/22 PAULSETH, ELLEN 5,912.55 04/01/22 RACETTE, THOMAS 2,601.07 04/01/22 RUEB, JOSEPH 4,646.49 04/01/22 STANLEY, JENNIFER 3,507.40 04/01/22 ARNOLD, AJLA 2,293.82 04/01/22 CROSS, JULIA 1,950.40 04/01/22 EVANS, CHRISTINE 2,439.22 04/01/22 LARSON, MICHELLE 1,888.54 04/01/22 SCHORR, JENNIFER 1,824.19 04/01/22 SINDT, ANDREA 3,941.09 04/01/22 ABRAHAM, JOSHUA 2,849.60 04/01/22 HANSON, MELISSA 2,190.75 04/01/22 HOCKBEIN, JUDY 1,080.11 04/01/22 KRAMER, PATRICIA 1,423.64 04/01/22 MOY, PAMELA 1,884.33 04/01/22 OSTER, ANDREA 2,323.82 04/01/22 REGINO, ANITA 1,479.93 04/01/22 VITT, JULIANNE 1,508.24 04/01/22 WEAVER, KRISTINE 3,499.79 04/01/22 XIONG, KANGBAO 1,113.60 04/01/22 BAKKE, LONN 5,686.38 04/01/22 BELDE, STANLEY 5,957.48 04/01/22 BENJAMIN, MARKESE 5,670.82 04/01/22 BERGERON, ASHLEY 5,413.86 04/01/22 BIERDEMAN, BRIAN 5,720.88 04/01/22 BROWN, RAE 4,761.78 04/01/22 BURT-MCGREGOR, EMILY 6,331.95 04/01/22 BUSACK, DANIEL 5,411.95 04/01/22 COLEMAN, ALEXANDRA 3,628.83 04/01/22 CONDON, MITCHELL 6,825.95 04/01/22 CRUZ, TREANA 4,444.86 04/01/22 DEMULLING, JOSEPH 6,759.17 04/01/22 DUGAS, MICHAEL 7,085.96 04/01/22 FORSYTHE, MARCUS 6,036.99 04/01/22 FRITZE, DEREK 6,809.05 04/01/22 GABRIEL, ANTHONY 7,232.14 04/01/22 GEISELHART, BENJAMIN 4,768.15 04/01/22 HAWKINSON JR, TIMOTHY 6,281.88 23.49 2,849.60 366.33 309.24 Council Packet Page Number 95 of 246 G1, Attachments 04/01/22 HENDRICKS, JENNIFER 2,182.40 04/01/22 HER, PHENG 5,587.80 04/01/22 HER, TERRELL 3,993.02 04/01/22 HOADLEY, JOSHUA 1,953.27 04/01/22 HOEMKE, MICHAEL 6,802.00 04/01/22 JOHNSON, JEREMY 3,136.64 04/01/22 KANDA, MADELINE 5,548.50 04/01/22 KIM, WINSTON 4,638.45 04/01/22 KONG, TOMMY 5,703.63 04/01/22 KROLL, BRETT 5,882.48 04/01/22 KUCHENMEISTER, GINA 2,259.20 04/01/22 KUCHENMEISTER, JASON 2,651.25 04/01/22 LANGNER, TODD 300.00 04/01/22 LENERTZ, NICHOLAS 5,444.25 04/01/22 LYNCH, KATHERINE 5,613.24 04/01/22 MARINO, JASON 6,388.04 04/01/22 MATTHEIS, TAWNY 3,385.41 04/01/22 METRY, ALESIA 430.00 04/01/22 MURRAY, RACHEL 6,729.80 04/01/22 NYE, MICHAEL 6,728.15 04/01/22 OLSON, JULIE 5,957.48 04/01/22 PARKER, JAMES 5,787.01 04/01/22 PASDO, JOSEPH 2,877.77 04/01/22 PEREZ, GUSTAVO 4,996.95 04/01/22 PETERS, DANIEL 6,825.39 04/01/22 QUIRK, JAMES 1,315.52 04/01/22 SALCHOW, CONNOR 5,910.96 04/01/22 SANCHEZ, ISABEL 5,297.56 04/01/22 SHEA, STEPHANIE 2,612.64 04/01/22 STARKEY, ROBERT 6,530.08 04/01/22 STEINER, JOSEPH 7,120.42 04/01/22 STOCK, AUBREY 6,657.30 04/01/22 SWETALA, NOAH 5,402.91 04/01/22 TAUZELL, BRIAN 6,652.20 04/01/22 WENZEL, JAY 5,686.38 04/01/22 WIETHORN, AMANDA 5,844.75 04/01/22 WILKINSON, LELAND 3,268.39 04/01/22 XIONG, KAO 5,686.38 04/01/22 XIONG, TUOYER 5,612.90 04/01/22 ZAPPA, ANDREW 5,581.79 04/01/22 BARRETTE, CHARLES 4,914.85 04/01/22 BAUMAN, ANDREW 3,784.62 04/01/22 BEITLER, NATHAN 3,063.74 04/01/22 BERG, TERESA 560.00 04/01/22 CAMPBELL, MACLANE 2,530.68 04/01/22 CONWAY, SHAWN 8,527.59 6,361.99 04/01/22 CRAWFORD JR, RAYMOND 4,911.21 04/01/22 CRUMMY, CHARLES 3,541.82 04/01/22 DABRUZZI, THOMAS 4,070.73 04/01/22 DANLEY, NICHOLAS 3,398.74 04/01/22 DAVISON, BRADLEY 5,485.47 04/01/22 DAWSON, RICHARD 3,698.62 04/01/22 HAGEN, MICHAEL 3,517.02 04/01/22 HALWEG, JODI 4,190.15 04/01/22 HANG, RYAN 203.00 04/01/22 HAWTHORNE, ROCHELLE 4,376.23 04/01/22 KUBAT, ERIC 4,066.31 04/01/22 LANDER, CHARLES 3,280.46 04/01/22 LANIK, JAKE 3,459.62 Council Packet Page Number 96 of 246 G1, Attachments 04/01/22 LO, CHING 622.50 04/01/22 LUKIN, STEVEN 1,880.00 04/01/22 MALESKI, MICHAEL 4,601.87 04/01/22 MCGEE, BRADLEY 3,567.08 04/01/22 MERKATORIS, BRETT 3,732.07 04/01/22 MONDOR, MICHAEL 5,474.97 04/01/22 NEILY, STEVEN 4,478.06 04/01/22 NIELSEN, KENNETH 3,322.70 04/01/22 NOVAK, JEROME 3,951.65 04/01/22 POWERS, KENNETH 4,409.47 04/01/22 SEDLACEK, JEFFREY 4,817.61 04/01/22 SPANDE, KAYLA 1,997.28 04/01/22 STREFF, MICHAEL 4,409.79 04/01/22 WARDELL, JORDAN 5,409.46 04/01/22 WILLIAMSON, MICHAEL 2,801.00 04/01/22 WILSON, DAMARI 319.00 04/01/22 ZAPPA, ERIC 3,280.46 04/01/22 CORTESI, LUANNE 2,319.20 04/01/22 JANASZAK, MEGHAN 3,175.14 04/01/22 BRINK, TROY 2,919.81 04/01/22 BUCKLEY, BRENT 2,654.30 04/01/22 EDGE, DOUGLAS 2,674.92 04/01/22 JONES, DONALD 2,688.61 04/01/22 MEISSNER, BRENT 2,651.99 04/01/22 MEODZIK, JASON 2,296.89 04/01/22 NAGEL, BRYAN 4,631.80 04/01/22 OSWALD, ERICK 2,690.93 04/01/22 RUNNING, ROBERT 2,919.50 04/01/22 TEVLIN, TODD 2,648.61 04/01/22 ZAHNOW, LANCE 2,263.39 04/01/22 BURLINGAME, NATHAN 3,493.56 04/01/22 DUCHARME, JOHN 3,343.02 04/01/22 ENGSTROM, ANDREW 3,522.82 04/01/22 JAROSCH, JONATHAN 4,508.31 04/01/22 LINDBLOM, RANDAL 3,343.02 04/01/22 LOVE, STEVEN 6,189.75 04/01/22 STRONG, TYLER 3,181.60 04/01/22 GERNES, CAROLE 2,820.19 04/01/22 FRIBERG, DAVID 2,086.89 04/01/22 HAYS, TAMARA 928.71 04/01/22 HfNNENKAMP, GARY 2,880.62 04/01/22 NAUGHTON, JOHN 2,640.61 04/01/22 ORE, JORDAN 2,635.99 04/01/22 STOKES, KAL 2,235.50 04/01/22 BEGGS, REGAN 2,455.39 04/01/22 HAMMOND, ELIZABETH 2,516.63 04/01/22 JOHNSON, ELIZABETH 2,409.79 04/01/22 JOHNSON, RANDY 4,462.88 04/01/22 KROLL, LISA 2,321.51 04/01/22 THOMSON, JEFFREY 5,366.87 04/01/22 FINWALL, SHANN 3,974.61 04/01/22 MARTIN, MICHAEL 4,221.93 04/01/22 DREWRY, SAMANTHA 2,970.59 04/01/22 LENTZ, DANIEL 2,915.41 04/01/22 THIENES, PAUL 3,067.03 04/01/22 WESTLUND, RONALD 2,650.59 04/01/22 WELLENS, MOLLY 2,742.98 04/01/22 BJORK, BRANDON 227.50 04/01/22 BRENEMAN, NEIL 3,272.61 Council Packet Page Number 97 of 246 G1, Attachments 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 04/01/22 CAMPBELL, KEVIN 94.25 GORACKI, GERALD 68.25 LO, SATHAE 338.00 ROBBINS, AUDRA 4,817.58 BERGO, CHAD 3,787.41 SCHMITZ, KEVIN 2,384.49 SHEERAN JR, JOSEPH 4,274.79 ADAMS, DAVID 3,148.30 JENSEN, JOSEPH 2,838.57 SCHULTZ, SCOTT 4,601.89 WILBER, JEFFREY 2,809.34 PRIEM, STEVEN 2,967.72 WOEHRLE, MATTHEW 2,711.74 XIONG, BOON 2,646.49 FOWLDS, MYCHAL 5,181.02 FRANZEN, NICHOLAS 3,855.18 GERONSIN, ALEXANDER 3,289.80 RENNER, MICHAEL 3,454.40 691,418.90 9,910.65 Council Packet Page Number 98 of 246 G2 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Resolution for a Lawful Gambling Premises Permit for Tartan Area Youth Hockey at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: A request for a Lawful Gambling Premises permit has been submitted by Tartan Area Youth Hockey. Approval of the request would allow lawful gambling activity (pull -tabs, bar bingo, tip - boards and paddlewheel) to be conducted at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135, on an ongoing basis. Recommended Action: Motion to approve the resolution for a lawful gambling premises permit for Tartan Area Youth Hockey to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board; however, before the Board will review an application, Council approval of the activity is required per MN §349.213 subd. 2. Background: Tartan Area Youth Hockey was established with the goals to develop skilled hockey players, stress good sportsmanship and fair play, teach each participant to accept both victory and defeat graciously, and to give each player the opportunity to participate to the best of his/her ability. The Council Packet Page Number 99 of 246 G2 organization currently conducts lawful gambling at Buffalo Wild Wings, 3085 White Bear Avenue in Maplewood. For the purposes of this application, a background investigation has been conducted on the organization's designated gambling manager: John Maslowski. Attachments: 1. Resolution for a Lawful Gambling Premises Permit Council Packet Page Number 100 of 246 G2, Attachment 1 RESOLUTION _ LAWFUL GAMBLING PREMISES PERMIT FOR TARTAN AREA YOUTH HOCKEY AT JOHNNY KITCHEN & BAR INC. WHEREAS, Tartan Area Youth Hockey has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board's issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for Tartan Area Youth Hockey to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E, Suite 135, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Approved by Maplewood City Council this 11th day of April, 2022. Council Packet Page Number 101 of 246 G3 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order, No. 34, 36, 37, 38, 39 and No. 40, North Fire Station Construction Project Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: A Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $33,392.75 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Fire Facility Fund Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment Approval of Change Order No. 34 will increase the project construction amount by $9,389.90. This change order is due to adding cord reels for electrical drops in the apparatus bays. • Work Scope 26-A-Electrical Production Services, Inc., $9,389.90 increase for increased work scope, materials and equipment. This will change the contract amount from $912,224.61 to $921,614.51. Council Packet Page Number 102 of 246 G3 Approval of Change Order No. 36 will increase the project construction amount by $2,712.41. This change order is due to adding cord reels for electrical drops in the support/command garage bays. • Work Scope 26-A-Electrical Production Services, Inc., $2,712.41 increase for increased work scope, materials and equipment. This will change the contract amount from $921,614.51 to $924,326.92. Approval of Change Order No. 37 will increase the project construction amount by $7,708.55. This change order is to add an enclosed ceiling in the North stair and hallway. • Work Scope 09-C-Twin Cities Acoustics, Inc., $369.60 increase for increased work scope and materials. This will change the contract amount from $52,615 to $52,984.60. • Work Scope 09-K-Superior Painting & Decorating, Inc., $1,030.70 increase for increased work scope and materials. This will change the contract amount from $76,154.00 to $77,184.70. • Work Scope 26-A-Electrical Production Services, Inc., $439.25 increase for increased work scope, and materials. This will change the contract amount from $924,326.92 to $924,766.17. • Work Scope 21-A-Summit Companies, Inc., $919 increase for increased work scope and materials. This will change the contract amount from $72,450 to $73,459. • Work Scope 09-A-Mulcahy Nickolaus, LLC., $4,950 increase for increased work scope, materials and equipment. This will change the contract amount from $332,349.50 to $337,299.50. Approval of Change Order No. 38 will increase the project construction amount by $2,289. This change order is for drywall, mechanical and electrical changes to ensure that the dryer vents operated effectively. • Work Scope 09-A-Mulcahy Nickolaus, LLC., $880 increase for increased work scope. This will change the contract amount from $337,299.50 to $338,179.50. • Work Scope 23-A-General Sheet Metal, LLC., $873 increase for increased work scope and materials. This will change the contract amount from $$1,017,919 to $1,018,792. • Work Scope 26-A-Electrical Production Services, Inc., $536 increase for increased work scope. This will change the contract amount from $924,766.17 to $925,302.17. Approval of Change Order No. 39 will increase the project construction amount by $6,239.23. This change order is due to an increase in the prevailing wage rate for the electrical trades. • Work Scope 26-A-Electrical Production Services, Inc., $6,239.23 increase for to account for an increase in the prevailing wage rate. This will change the contract amount from $925,302.17to $931,541.40. Approval of Change Order No. 40 will increase the project construction amount by $5,053.66. This change order is to add an enclosed ceiling in the EMS supply and storage area. • Work Scope 09-C-Twin Cities Acoustics, Inc., $1,984 increase for increased work scope and materials. This will change the contract amount from $52,984.60 to $54,968.60. • Work Scope 21-A-Summit Companies, Inc., $585.75 increase for increased work scope and materials. This will change the contract amount from $73,459 to $74,044.75. • Work Scope 23-A-General Sheet Metal, LLC., $930 increase for increased work scope and materials. This will change the contract amount from $1,018,792 to $1,019,722. • Work Scope 26-A-Electrical Production Services, Inc., $1,553.91 increase for increased work scope, and materials. This will change the contract amount from $931,541.40 to $933,095.31. Council Packet Page Number 103 of 246 G3 The revised contract amounts fall within the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Background: The City Council awarded construction contracts to Electrical Production Services, Twin Cities Acoustics, Superior Painting and Decorating, Summit Companies, Mulcahy Nicholas and General Sheet Metal, as part of the North Fire Station Construction Project. Change Order No. 34 proposes to increase the construction contract by $9,389 associated with increased materials and labor and equipment to install cord reels for the electrical drops in the apparatus bay. Static drops were bid as part of the construction project and the department needs cord reels to keep electrical cords out of the way when not in operation. Change Order No. 36 proposes to increase the construction contract by $2,712.41 associated with increased materials and labor and equipment to install cord reels for the electrical drops in the support/command garage bays. Static drops were bid as part of the construction project and the department needs cord reels to keep electrical cords out of the way when not in operation. Change Order No. 37 proposes to increase the construction contract by $7,708.55 associated with increased work scope and materials. The plans previously called for an open ceiling in the north stairwell area, near the watch room and stairs to the second level. The open plan led to exposed pipes, bulkhead, concrete and metal. This change order allows for the proper finishing, drywall, paint and drop ceiling for this area. Change Order No. 38 proposes to increase the construction contract by $2,289 associated with drywall, electrical and electrical changes to ensure that the dryer vents in the laundry room were properly vented. Change Order No. 39 proposes to increase the construction contract by $6,239.23 associated with a prevailing wage increase that affected electrical trades in 2022. Change Order No. 40 proposes to increase the construction contract by $5,053.66 associated with increased materials, and work scope to add a drop ceiling in the EMS storage area. The initial plans called for an open ceiling. Given the need to protect and preserve EMS supplies and equipment and to ensure a clean area for EMS operations it was recommended to add a drop ceiling to cover exposed piping, duct work and wiring. The changes requested fall within the budgeted construction contingency costs and no changes to the project budget are required at this time. The current construction contingency balance including executed and pending change orders is $300,746.34. Attachments: 1. Change Order No. 34 2. Change Order No. 36 3. Change Order No. 37 4. Change Order No. 38 5. Change Order No. 39 6. Change Order No. 40 7. Resolution Directing Modification of the Existing Construction Contract, Change Order No. 34, 36, 37, 38, 39 and Change Order No. 40 for the North Fire Station Construction Project Council Packet Page Number 104 of 246 G3, Attachment 1 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 77 - SEH PR 17: Cord Reels Item # Description 1 Cord reels Approved By: City Of Maplewood Change Order Request COR # 34.00 Date: 3/22/2022 Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount Electrical Production Services, Inc. $9,389.90 Total For Change Order $9,389.90 Date: Date: Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 105 of 246 G3, Attachment 1 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/22/22 Contact Info and Address PCO #: PCO 77 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 2,681.91 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 5,488.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 412.00 «< Provide Sales/Use Tax Total Self Performed Subtotal $ 8,169.91 10% Overhead and Profit $ 816.99 (10% is the max fee allowed on CO's) Self Performed Total is 8,986.90 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 9,398.90 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Provide and install Cord reels Qty Unit 14 Unit Cost Total Cost $ 255.42 $ 3,575.88 Deduct Static Cord drops -7 $ 127.71 $ (893.97) Sub -Total Materials - $ 2,681.91 Provide and install Cord reels 14 442 $ 6,188.00 Deduct Static Cord drops -7 100 $ (700.00) $ $ Sub -Total Proposals- $ 5,488.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 106 of 246 G3, Attachment 1 KRAUS-ANDERSONO Construction Company 501 South Eighth Street Minneapolis, MN 55404 Request For Proposal Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Dale Sonnichsen, Kraus -Anderson Construction Company Jake Walton, Kraus -Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short -Elliott -Hendrickson, Incorporated Jason Sherman, Electrical Production Services, Inc. PCO #: 77 Date: 03/16/2022 Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed. All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 17: Cord Reels. Attachments: SEH PR 17 Dated 3/15/22 ❑ We have reviewed the PCO and acknowledge that it is a "no change" item and does not affect our completion date. Signed By: Date: Company Name: Council Packet Page Number 107 of 246 G3, Attachment 1 AIA Document G709- - 2018 Proposal Request PROJECT: (name and address) Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 OWNER: (name and address) City of Maplewood 1902 County Road B East Maplewood, MN 55109 CONTRACT INFORMATION: Contract For: General Construction Date: ARCHITECT: (name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 Architect's Project Number: MAPLE 155598 Proposal Request Number:017 Proposal Request Date: 3.15.2022 CONTRACTOR: (name and address) Kraus -Anderson 501 South Eighth Street Minneapolis, MN 55404 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits) Submit cost for labor and materials to provide (14 )-retractable electrical cord reels mounted to the ceiling of the Apparatus Bay (see attached cut sheet or provide approved equal). Provide credit for (7)-static cord reels noted on Drawing E101 (keynote #1). THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE AIA Document G709- - 2018. Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/1012021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3139ADA4C) Council Packet Page Number 108 of 246 G3, Attachment 1 Product Summary This Reelcraft Cord Reel with Outlet is compact and sturdily built to deliver long-lasting performance in a wide range of applications. What's Included • (1) Retractable cord reel with outlet Features + Benefits • Declutching arbor virtually eliminates the possibility of spring damage due to reverse winding • Robotically welded steel base offers maximum strength and consistent quality • 2-position adjustable guide arm • All -steel construction with a powder -coat finish • Heavy-duty collector ring provides maximum conductivity current flow Key Specs Item# 75422 Brand Reelcraft Manufacturer's Warranty 2 year commercial limited Ship Weight 25.0 lbs Length (ft.) 50 Cord Size 16/3 Amps 13 Automatic Rewind Spring -driven Outlets (qty.) 1 Color Red UL Listed Yes Overall Dimensions L x W x H (in.) 12.63 x 9.38 x 13.25 Product Weight (tbs.) 25 Council Packet Page Number 109 of 246 G3, Attachment 2 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 78 - EPS: Cord Reels in Command Garage Item # Description 1 Cord Reels in Command Garage Approved By: City Of Maplewood Change Order Request COR # 36.00 Date: 3/28/2022 Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount Electrical Production Services, Inc. $2,712.41 Total For Change Order $2,712.41 Date: Date: Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 110 of 246 G3, Attachment 2 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/28/22 Contact Info and Address PCO #: Command Doors Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 638.55 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 1,710.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 129.00 cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 2,348.55 10% Overhead and Profit $ 234.86 (10% is the max fee allowed on CO's) Self Performed Total is 2,583.41 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 2,712.41 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Provide and install Cord reels Qty Unit 5 Unit Cost Total Cost $ 255.42 $ 1,277.10 Deduct Static Cord drops -5 $ 127.71 $ (638.55) Sub -Total Materials and Equipment By Task Qty Unit $ 638.55 Unit Cost Total Cost Provide and install Cord reels 5 442 $ 2,210.00 Deduct Static Cord drops -5 100 $ (500.00) $ Sub -Total Proposals- $ 1,710.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 111 of 246 G3, Attachment 3 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 67 - SEH PR 15: Ceiling Changes Item # Description 1 Acoustical changes 2 Painting changes 3 Electrical changes 4 Sprinkler changes 5 Past due - no cost change 6 Drywall changes Approved By: City Of Maplewood Change Order Request COR # 37.00 Date: 3/30/2022 Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount Twin City Acoustics, Inc. Superior Painting & Decorating, Inc. Electrical Production Services, Inc. Summit Companies General Sheet Metal Company, LLC Mulcahy Nickolaus, LLC Total For Change Order Date: Date: $369.60 $1,030.70 $439.25 $919.00 $0.00 $4,950.00 $7,708.55 Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 112 of 246 G3, Attachment 3 Maplewood North Fire Station COMPANY NAME & LOGO Twin City Acoustics, Inc. Date: 2/15/2 Contact Into and Address 9449 Science Center Drive New Hope, MN 55428 PCO #: #067 Project Manager: Dale Sonnichsen PR/SI # 15 Labor Total $ 206.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 130.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - <<< Provide Sales/Use Tax Total Self Performed Subtotal $ 336.00 10% Overhead and Profit $ 33.60 (10% is the max fee allowed on CO's) Self Performed Total $ 369.60 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total I $ - TOTAL COST OF CHANGE $ 369.60 Signature; Contractor acknowledges no other 4418 assciated with this POO, acoustical the and grid- room 113 -2 hrs 1 $ 103.00 $ (206.00) acoustical tile and grid- stairwell area 127 4 hrs $ 103.00 $ 412.00 Sub -Total $ 206.00 Materials - Oty Unit Unit �:,o sIt! Total Cost acoustical tile and grid- room 113 -100 sf 2.5 $ (250.00) acoustical tiie and grid- stairwell area 127 152 sf 2.5 $ 380.00 $ - $ _ Sub -Total $ 130.00 ProposalsDescription Sub -Total (Aftach Sub-ConfractorProposals) $ - Council Packet Page Number 113 of 246 G3, Attachment 3 TWIN CITY ACOUSTICS, INC. 9449 SCIENCE CENTER DRIVE NEW HOPE, MN 55428 P)763.535.6697 • F)763.535.5309 www.tcacoustics.com Commercial and Residentiai Air Equal Opportunity Employer TO: Kraus Anderson Construction DATE: February 15, 2022 501 S. Eighth Street Minneapolis, MN 55404 PROJECT: Maplewood Fire Station Attention: Dale Sonnichsen LILDI!L111[11811A ADDENDUM: We propose to furnish and install the following materials for (lie above referenced project in accordance with the terms and conditions listed below and in accordance with the project plans and specifications unless noted. Labor, materials and equipment necessary for the installation is included unless specifically stated to the contrary. PCO 067 PR 15 ELIMINATE ACOUSTICAL CEILINGS IN ROOM #113 AND ADD ACOUSTICAL CEILINGS IN STAIR #127 TOTAL ADD: 369.00 NOTE: Dumpsters. sweeping & final cleaning to be furnished by General Contractor at no cost to Twin City Acoustics, Inc. No seismic bracing or compression struts figured. Material, labor and sales tax included in our quote. This proposal is valid for 30 days from date of issue. TERMS: Net cash for 90% of value of materials delivered on the job and labor for installing materials for the job during the previous 30 day period; shall be due the 10" of the following month, balance net cash after 30 days after completion. All taxes now or hereafter levied by any Federal, State or local authority, upon sale of foregoing materials are not included in the price and shall be paid by the purchaser unless specifically stated otherwise in this proposal. Accepted by: Company: Date Order No. TWIN CITY ACOUSTICS, INC. By: Jaina Brinker. jaina ,teacoustics.com Council Packet Page Number 114 of 246 G3, Attachment 3 Maplewood North Fire Station Superior Painting & Decorating Date : March 1 2022 3543 88th Avenue NE Circle Pines, MN 55014 PCO #: $67 Project Manager: Dale Sonnichsen PR/SI # Robert Wymore COST SUMMAR Description Cost Notes/Attachments Labor Total $ 712.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 225.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - <<< Provide Sales/Use Tax Total Self Performed Subtotal $ 937.00 10% Overhead and Profit $ 93.70 (10% is the max fee allowed on CO's) Self Performed Total $ 1,030.70 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total $ - TOTAL COST OF CHANGE $ 1,030.70 Signature: Contractor acknowledges no other Costs assciated with this PCO. PROVIDE DETAIL BREAKD LO LaborQty Unit Unit Cost Total Prime and Paint Bulkheads 8 hrs $ 89.00 $ 712.00 Sub -Total Materials - Qty Unit $ 712.00 Unit Cost Total Primer 5 gal 21 $ 105.00 Finish 5 gal 24 $ 120.00 Sub -Total $ 225.00 Proposals- Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 115 of 246 G3, Attachment 3 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/1 /22 Contact Info and Address PCO #: PCO 067 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 187.50 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 200.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 13.00 cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 387.50 10% Overhead and Profit $ 38.75 (10% is the max fee allowed on CO's) Self Performed Total is 426.25 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 439.25 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Provide and install 2x4 troffer Qty Unit 1.5 Unit Cost Total Cost $ 125.00 $ 187.50 0 $ $ Sub -Total Materials - Qty Unit $ 187.50 Unit Cost Total Cost Provide and install 2x4 troffer 1 200 $ 200.00 $ Sub -Total Proposals- $ 200.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 116 of 246 G3, Attachment 3 Summit Fire Protection 575 Minnehaha Ave W. St. Paul, MN 55102 Phone (651) 251-1880 Fax (651) 251-1879 PCO #67 Change order #1 SEH PR#15 TO: Kraus Anderson Construction 501 South Eighth Street Mpls., MN. 55404 ATTN: Dale Sonnichsen � % Y SUMMIT COMPANIES FIRE.UFC SAFE --CONS uLTIN-MCC HANICAL SUMMIT JOB # 1-1030-00775 I CHANGE ORDER Maplewood Fire Station DATE February 17, 2022 CONTRACT FOR Fire Protection This change order includes all material, labor, equipment and applicable salestuse tax necessary to complete work CONTRACT CHANGE ORDER DESCRIPTION Provide labor and material for ceiling changes on first floor IT Room and Stair #127. iviateriavLaoor Add: 6 hrs. field labor @ $95.00/hr. Add 3 new pendent sprinklers and 1 upright sprinkler 1 hrs. design @$65/hr. Overhead and Profit (10%): TOTAL AMOUNT OF THIS CHANGE ORDER Original Contract Amount Net Change by Previous Change Orders Contract Amount Prior to this Change Order Amount of this Change Order $77,540.00 $0.00 $77,540.00 $919.00 New Contract Amount Including this Change Order $78,459.00 The work covered by this change order shall be performed under the same terms and conditions as specified in the original contract, unless otherwise stipulated. Please acknowledge acceptance and return one copy to this office within five (5) working days. This work is being completed now as approved by This work will be completed upon your signature COMPANY NAME BY DATE X $570.00 $200.00 $65.00 $84.00 $919.00 SUMMIT FIRE PROTECTION BY James Schauer Council Packet Page Number 117 of 246 G3, Attachment 3 Maplewood North Fire Station COMPANY NAME & LOGO Mulcahy Nickolaus LLC Date : 2/17/22 Contact Info and Address 2980 Granada Ln Oakdale MN 55128 PCO #: 67 Project Manager: Dale Sonnichsen PR/SI # 15 Description Cost Notes/Attachments Labor Total $ 3,650.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 850.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - <<< Provide Sales/Use Tax Total Self Performed Subtotal $ 4,500.00 10% Overhead and Profit $ 450.00 (10% is the max fee allowed on CO's) Self Performed Total Is 4,950.00 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total Is - TOTAL COST OF CHANGE 1 $ 4,950.00 Signature: Contractor acknowledges no other Costs associated with this PCO. Additional Framing Labor By Task Qty Unit 16 hours EA Unit Cost Total Cost $100.00 $ 1,600.00 Additional Drywall 6 Hours EA $100.00 $ 600.00 Additional Taping 14.5 Hours Ea $ 100.00 $ 1,450.00 Materials Sub -Total • • Equipment By TaskQty Unit $ 3,650.00 Unit Cost• •Cost Additional Framing 560 LF $ 680.00 Additional Drywall 10 EA $ 120.00 Additional Taping 2 EA $ 50.00 Sub -Total $ 850.00 Proposals- Sub -Total Attach Sub -Contractor Proposals) $ Council Packet Page Number 118 of 246 G3, Attachment 3 KRAUS-ANDERSONO Construction Company 501 South Eighth Street Minneapolis, MN 55404 Request For Proposal Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Dale Sonnichsen, Kraus -Anderson Construction Company Jake Walton, Kraus -Anderson Construction Company Michael Mondor, City Of Maplewood Jim Schauer, Summit Companies Robert Wymore, Superior Painting & Decorating, Inc. Jaina Brinker, Twin City Acoustics, Inc. Brian Bergstrom, Short -Elliott -Hendrickson, Incorporated Tony Clemons, General Sheet Metal Company, LLC Jason Sherman, Electrical Production Services, Inc. PCO #: 67 Date: 02/11 /2022 Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed. All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 15: Ceiing Changes. Attachments: SEH PR 15 Dated 2/11/22 ❑ We have reviewed the PCO and acknowledge that it is a "no change" item and does not affect our completion date. Signed By: Date: Company Name: Council Packet Page Number 119 of 246 G3, Attachment 3 AIA Document G709- - 2018 Proposal Request PROJECT: (name and address) Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 OWNER: (name and address) City of Maplewood 1902 County Road B East Maplewood, MN 55109 CONTRACT INFORMATION: Contract For: General Construction Date: ARCHITECT: (name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 Architect's Project Number: MAPLE 155598 Proposal Request Number:015 Proposal Request Date: 2.11.22 CONTRACTOR: (name and address) Kraus -Anderson 501 South Eighth Street Minneapolis, MN 55404 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits) Eliminate suspended ceiling and grid in IT Room #13. Install (I) -Type E light fixture in lieu of Type A fixture (install Type A fixture in room #127). Add gypsum board bulkheads and suspended acoustical ceiling in Stair #127 as shown on attached revised drawing A106. Keep bulkheads and ceilings as high as possible. Provide (2)-Type A laying light fixtures in lieu of Type E fixtures (install Type E fixture in room #113). THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE AIA Document G709- - 2018. Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/1012021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3139ADA4C) Council Packet Page Number 120 of 246 G3, Attachment 4 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 74 - KA RFI 072: Dryer Vents in 209 Item # Description 1 Drywall changes 2 Mechanical work 3 Relocate laundry room circuits Approved By: City Of Maplewood Change Order Request COR # 38.00 Date: 3/30/2022 Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount Mulcahy Nickolaus, LLC General Sheet Metal Company, LLC Electrical Production Services, Inc. Total For Change Order Date: Date: $880.00 $873.00 $536.00 $2,289.00 Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 121 of 246 G3, Attachment 4 Maplewood North Fire Station COMPANY NAME & LOGO Mulcahy Nickolaus LLC Date: 2/17/22 Contact Info and Address 2980 Granada Ln Oakdale MN 55128 PCO #: 74 Project Manager: Dale Sonnichsen PR/SI # 72 Description Cost Notes/Attachments Labor Total $ 800.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 800.00 10% Overhead and Profit $ 80.00 (10% is the max fee allowed on CO's) Self Performed Total is 880.00 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 880.00 Signature: Contractor acknowledges no other Costs associated with this PCO. Labor By Task Rehang Drywall Qty Unit 8 Hours EA Unit Cost Total Cost $100.00 $ 800.00 EA $100.00 Ea $ 100.00 Sub -Total Materials - Qty Unit $ 800.00 Unit Cost Total Cost LF EA EA $ Sub -Total Proposals- $ Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 122 of 246 G3, Attachment 4 Maplewood North Fire Station General Sheet Metal Company, LLC Date: 2/28/22 Jim Krenik Jkrenik@gsm-hvac.com PCO #: 74 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 655.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 131.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 8.00 <<< Provide Sales/Use Tax Total Self Performed Subtotal $ 794.00 10% Overhead and Profit $ 79.00 (10% is the max fee allowed on CO's) Self Performed Total is 873.00 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 873.00 Signature: Jim Krenik Contractor acknowledges no other Costs assciated with this PCO. Labor. QtY U nit Unit Cost Total Cost Sub -Total Materials - QtY Unit $ Unit Cost Total Cost $ Sub -Total Proposals- $ Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 123 of 246 G3, Attachment 4 EXTRA WORK VOUCHER OL General Shut Metal 2UO LOUISIANA AVE. NORTH Compad►, �ILC PHONE 73�54�-�87 7�FAX 7��283. 4 ny, 4�658fl VOUCH ER 6�p.— »Ll _ —_ _ _ JOBNAME ia,z5 ,,-j BILL TO CONTRACT NO J08/PHASE.--�-- REQUESTED BY J 414C W-4 4'0A t tS 4- i.. CA-W^6oft NATURE U - r W7 -- - — OF C0 �. r4" d ,� it - DNS ( 9 WORK—A4j44,iurq 4- iGLc MATERIAL AMOUNT QUANTITY �2 clrq cr Veart "s 4 4 6se l %f! E - 101-141 21- 1 SUBTOTAL SALES TAX TOTAt MATERIAL p O EQUIPMENT RENTAL VOUCHER RECAP Total Cast Material 60 Total Cost Equipment Total Cost Labor TOTAL 19 W Add % Overhead TOTAL COST 4- al% Add % Profit V71 TOTAL BILLING 6-'7 AUTHOR EYD B NCOMPAY f,•fll AEiORHAS BEEN SkJPPLfFG odi Mani Now mom TRUCKING Wow 0110 WORK COMPLETE NO DATE,--j!!R -0 -Z Z, GENERAL SHEET METAL COMPANY, LLC WHITE—anlo.Copy YELLOW—Cuatom•,Cop, PINK--MI-Ce" O Lp,N�gp.ww�r Council Packet Page Number 124 of 246 G3, Attachment 4 CA C M SUPPLY CO., INC. Air Control Essentials Ship -to: TEMP GENERAL SHEET METAL 2330 LOUISIANA AVENUE NORTH GOLDEN VALLEY, MN 55427 CORPORATE OFFICES & WAREHOUSE 7640 Commerce Way Eden Prairie, MN 55344-2002 Phone: (952) 929-1618 Fax. (952) 929-9716 Ace Supply - Moundsview Branch 4749 Old Hwy 8, Suite 100 Mounds View, MN 55112-1504 ORDER ACKNOWLEDGEMENT Bill -to: 7070 GENERAL SHEET METAL 2330 LOUISIANA AVENUE NORTH GOLDEN VALLEY, MN 55427 Customer P.O.# Date Tax Code Slsp 101749-213251 02/15/2022 MN RAMSE 30 Item Description 101122 105 05"x5' 30GA GALV PIPE 10pcBX 101203 #3 5" 30GA GALV 90 DEG ELBOW 911640 MC4ZW 4" METAL GEAR CLAMP REPLACES 107089 ALTC 4" 102439 DRYER BOX 8" x 12" - 4" D 2X4 Terms Wh 2% 1Oth N 301h 02 Ordered Commit 4 4 4 4 4 4 2 2 Number 844093 Date 02/15/2022 Page I Freight Ship Via 'RE/ADD --KWIK PIK Back U Price U Extension 0 PC 9.785 PC 39.14 0 EA 4.382 EA 17.53 0 EA 1.594 EA 6.38 0 EA 19.132 ,EAI 38.26 � Returns are subject to a20%restocking charge. Total less tax & freight 101.31 Special order item are not returnable. You must obtain a Return Code Authorization to return product. No returns accepted beyond 90 days from original invoice. . ... Last Page Council Packet Page Number 125 of 246 G3, Attachment 4 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/1 /22 Contact Info and Address PCO #: PCO #074 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 375.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 105.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 8.00 cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 480.00 10% Overhead and Profit $ 48.00 (10% is the max fee allowed on CO's) Self Performed Total is 528.00 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 536.00 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Relocate 4 laundry room circuits Qty Unit 3 Unit Cost Total Cost $ 125.00 $ 375.00 $ Sub -Total Materials - Qty Unit $ 375.00 Unit Cost Total Cost Relocate 4 laundry room circuits 1 105 $ 105.00 $ Sub -Total Proposals- $ 105.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 126 of 246 G3, Attachment 4 KRAUS-ANDERSON,,, Construction Company 501 South Eighth Street Minneapolis, MN 55404 Supplementary Instructions Project: 2110032-02 PCO #: 74 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 Date: 02/25/2022 To: Dale Sonnichsen, Kraus -Anderson Construction Company Jake Walton, Kraus -Anderson Construction Company Michael Mondor, City Of Maplewood Dan Rygwalski, Mulcahy Nickolaus, LLC Brian Bergstrom, Short -Elliott -Hendrickson, Incorporated Jim Krenik, General Sheet Metal Company, LLC Jason Sherman, Electrical Production Services, Inc. Pursuant to General and Supplementary Conditions of the Contract, the following instructions are included in the work. All responses are required within seven (7) days. DESCRIPTION OF THE WORK: Please incorporate the following revisions/changes per the attached KA RFI 072 response regarding: Dryer Vents in 209. Attachments: RFI 072 Response dated 2/24/22 ❑ We have reviewed the PCO and acknowledge that it is a "no change" item and does not affect our completion date. Signed By: Date: Company Name: Council Packet Page Number 127 of 246 G3, Attachment 4 V nscDREQUEST F O R INFORMATION Cootrution Company Kraus -Anderson 2110032-02 - Maplewood North Fire Station TO: Brian Bergstrom SEH Design/Build, Inc. PHONE: (651) 490-2031 EMAIL: bbergstrom@sehinc.com CC: Silvia Magana, Dale Sonnichsen DUE BY: 2/17/2022 UTC SUBJECT: Dryer vents in 209 QUESTION DATE: 2/11/2022 UTC RFI #: 072 FROM: Jake Walton Kraus -Anderson Construction Company PHONE: (612) 669-8695 EMAIL: jake.walton@krausanderson.com DRAWING REFERENCE: SPEC SECTION: The mechanical plan shows the vent pipes for the dryers in room 209 to be exposed in the room until they get above ceiling. The architectural plan shows upper cabinets above these dryers. There is not enough room in the wall to conceal these vent pipes. Should these cabinets be modified to accommodate the vent pipes? SUGGESTION: DRAWINGS RESPONSES DATE FROM (FIRM) February 24, 2022 at SEH Design/Build, Inc. 5:32 PM UTC It is acceptable to place the vent in the wall. FROM (CONTACT) Brian Bergstrom Council Packet Page Number 128 of 246 Page 1 of 7 G3, Attachment 4 V nscDREQUEST F O R INFORMATION Cootrution Company Kraus -Anderson 2110032-02 - Maplewood North Fire Station DATE: 2/11/2022 UTC RFI #: 072 Page 2 of 7 Council Packet Page Number 129 of 246 G3, Attachment 4 PLASTIC LAMiNETE WALL CABIENTS, SEE 9/A506 � )NTERTOP 'LASH Q Im Y-w Y-qw Y-qw - F I PAN 12" D 12" 12" D. 12" D. ti 1_ w 2' Z+ 610 2'-6" 2 F13 13 cfl c� 000 0C]0 :Q PLASTIC LAMINATE BASE CABINETS, SEE 2/A503 PLASTIC LAMINATE CASEWORK 26 LAUNDRY - 209 A403 J ! /4H i 1 0_011 EQ Council Packet Page Number 130 of 246 Page 3 of 7 G3, Attachment 4 Page 4 of 7 Council Packet Page Number 131 of 246 G3, Attachment 4 PLASTIC LAMiNETE WALL CABIENTS, SEE 9/A506 � )NTERTOP 'LASH Q Im Y-w Y-qw Y-qw - F I PAN 12" D 12" 12" D. 12" D. ti 1_ w 2' Z+ 610 2'-6" 2 F13 13 cfl c� 000 0C]0 :Q PLASTIC LAMINATE BASE CABINETS, SEE 2/A503 PLASTIC LAMINATE CASEWORK 26 LAUNDRY - 209 A403 J ! /4H i 1 0_011 EQ Council Packet Page Number 132 of 246 Page 5 of 7 G3, Attachment 4 s Page 6 of 7 Council Packet Page Number 133 of 246 G3, Attachment 4 Kraus -Anderson 2110032-02 - Maplewood North Fire Station Comments Brian Bergstrom (SEH Design/Build, Inc.) February 24, 2022 at 5:32 PM UTC ANSWERED: It is acceptable to place the vent in the wall. Jake Walton (Kraus -Anderson Construction Company) February 23, 2022 at 7:18 PM UTC VKRAUS-ANDERSON Construction Company GSM, EPS, & Mulcahy will have field work orders for modifications made to place these dryer vents in the wall. Jake Walton (Kraus -Anderson Construction Company) February 23, 2022 at 2:19 PM UTC GSM, EPS, & Mulcahy will have field work orders for modifications made to place these dryer vents in the wall. Jake Walton (Kraus -Anderson Construction Company) February 17, 2022 at 12:44 PM UTC I worked with the GSM, EPS, & Mulcahy to install the dryer vents in the wall cavity, see attached picture. Is this acceptable? Page 7 of 7 Council Packet Page Number 134 of 246 G3, Attachment 5 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 76 - EPS: Prevailing Wage Increase Item # Description 1 Prevailing Wage Increase Approved By: City Of Maplewood Change Order Request COR # 39.00 Date: 3/30/2022 Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount Electrical Production Services, Inc. $6,239.23 Total For Change Order $6,239.23 Date: Date: Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 135 of 246 G3, Attachment 5 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/11/22 Contact Info and Address PCO #: Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 5,672.03 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ - (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 5,672.03 10% Overhead and Profit $ 567.20 (10% is the max fee allowed on CO's) Self Performed Total is 6,239.23 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 6,239.23 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Qty Unit 2093 Unit Cost Total Cost $ 2.71 $ 5,672.03 $ Sub -Total Materials - Qty Unit $ 5,672.03 Unit Cost Total Cost $ Sub -Total Proposals- $ Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 136 of 246 G3, Attachment 6 KRAUS-ANDERSON® Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 Change Order Request COR # 40.00 Date: 3/30/2022 PCO # 75 - SEH PR 16: Add Ceiling -Change Light Fixtures in EMS Storage Item # Description Vendor 1 Ceiling changes 2 Fire sprinkler changes 3 Mechanical work 4 Light fixtures Approved By: City Of Maplewood Signed: Submitted By: Kraus -Anderson Construction Company Signed: From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Twin City Acoustics, Inc. Summit Companies General Sheet Metal Company, LLC Electrical Production Services, Inc. Total For Change Order Date: Date: Amount $1,984.00 $585.75 $930.00 $1,553.91 $5,053.66 Accepted By: Short -Elliott -Hendrickson, Incorporated Signed: Date: Council Packet Page Number 137 of 246 G3, Attachment 6 TWIN CITY ACOUSTICS, INC. 9449 SCIENCE CENTER DRIVE NEW HOLE, MN 55428 P)763.535.6697 • F)763.535.5309 www.tcacoustics.cotn Commercial and Residenlial ,,fn F,qual Opporluniiy Employer TO: Kraus Anderson Construction DATE: March 7, 2022 501 S. Eighth Street Minneapolis, MN 55404 PROJECT: Maplewood Fire Station Attention: Dale Sonnichsen LOCATION: ADDENDUM: We propose to furnish and install the following materials for the above referenced project in accordance with the terms and conditions listed below and in accordance with the project plans and specifications unless noted. Labor, materials and equipment necessary for the installation is included unless specifically stated to the contrary ADD ACOUSTICAL CEILINGS TO STORAGE ROOM #132 TOTAL ADD: 1 984.00 NOTE: Dumpsters. sweeping & final cleaning to be furnished by General Contractor at no cost to Twin City Acoustics, Inc. No seismic bracing or compression struts figured. Material, labor and sales tax included in our quote. This proposal is valid for 30 days from date of issue. TERMS: Net cash for 90% of value of materials delivered on the job and labor for installing materials for the job during the previous 30 day period, shall be due the 10" of the following month, balance net cash after 30 days after completion. All taxes now or hereafter levied by any Federal, State or local authority, upon sale of foregoing materials are not included in the price and shall be paid by the purchaser unless specifically stated otherwise in this proposal. Accepted by: Company: Date: Order No. TWIN CITY ACOUSTICS, INC. By: Jaina Brinker j aina@teacousties.com Council Packet Page Number 138 of 246 G3, Attachment 6 Maplewood North Fire Station COMPANY NAME & LOGO Twin City Acoustics, Inc. Date : 3/7/22 Contact Info and Address 9449 Science Center Drive New Hope, MN 55428 PCO #: #075 Project Manager: Dale Sonnichsen PR/SI # #16 Description Cost- - Labor Total $ 824.00 (Auto Pill from Sub -Total Below) Materials and Equipment Total $ 980.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ - <<< provide SaleslUse Tax Total Self Performed Subtotal $ 1,804.00 10%4 Overhead and Profit $ 180.40 (10% is the max fee allowed on CO's) Self Performed Total $ 1,984.40 Subcontractors $ - Auto Pill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total $ - TOTAL COST OF CHANGE $ 1,984.40 ft Signature: r � ---- i Contractor acknowledges no other Costs asscia#ed with lhls PCO. Labor• Total acoustical tile and grid storage room #132 8 hrs 1$ 103.00 $ 824.00 Sub -Total $ 824.00 Materials and Equipment By Task Qty Unit Unit tdif; Total Cost acoustical the and grid storage room #132 392 sf 2.5 $ 98a.ao $ $ Sub -Total $ 980.00 Sub -Contractor Proposals Description of Work Sub -Total (Attach Sub -Contractor Propo� $ - Council Packet Page Number 139 of 246 G3, Attachment 6 Maplewood North Fire Station Summit Fire Protection Date: 3/8/22 575 Minnehaha Ave W, St. Paul, MN. 55103 Jim Schauer 612-364-4869 PCO #: #75 Project Manager: Dale Sonnichsen PR/SI # 16 COST SUMMAR Description Cost Notes/Attachments Labor Total $ 445.00 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 82.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 6.05 «< Provide Sales/Use Tax Total Self Performed Subtotal $ 527.00 10% Overhead and Profit $ 52.70 (10% is the max fee allowed on CO's) Self Performed Total is 579.70 Subcontractors $ - Auto Fill from Sub -Total Below 5%Overhead and Profit on Subs $ (5%is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 585.75 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Laborto change 4 uprights to Pendent heads QtY U nit 4 Unit Cost Total Cost $ 95.00 $ 380.00 Design -Plan change 1 $ 65.00 $ 65.00 Sub -Total Materials and Equipment By Task QtY U nit $ 445.00 Unit Cost Total Cost 11,90 8 2.3 $ 18.40 1X1/2 Reducers 4 1.9 $ 7.60 Pendent Sprinklers 4 9.5 $ 38.00 1" Sch. 40 Black Pipe 10 1.8 $ 18.00 Sub -Total Proposals- $ 82.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 140 of 246 G3, Attachment 6 Maplewood North Fire Station COMPANY NAME & LOGO �L.�4 ,, �M� 1w► :�.. Date: 3 �� Contact Info and Address '�'33D �,'S€A�,.►rA— 17 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ ►*� (Auto Fill from Sub -Total Below) Materials and Equipment Total $ Zg4+S' (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ Self Performed Subtotal $ 7 10% Overhead and Profit $ - (10% is the max fee allowed on CO's) Self Performed Total $ - Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ - (5% is the max allowed on subcontractors) Subcontractor Total $ - TOTAL COST OF CHANGE $ - i Signature: Contractor acknowledge¢ n o er Costs assciated with this PCO. Labor By Task Qty Unit Unit Cost Total Cost $ _ - $F`Y - Sub -Total $ - Materials and Qty Unit Equipment Unit Cost Total �� L$ $ - IV - 1 $ S- $ - �. .. 4 $ $ - Sub -Total $ - Sub -Contractor Proposals Description of Work Total Cost Sub -Total 'Attach Sub -Contractor Pro osals $ - Council Packet Page Number 141 of 246 G3, Attachment 6 Maplewood North Fire Station COMPANY NAME & LOGO Date: 3/17/22 Contact Info and Address PCO #: $75 Project Manager: Dale Sonnichsen PR/SI # Description Cost Notes/Attachments Labor Total $ 638.55 (Auto Fill from Sub -Total Below) Materials and Equipment Total $ 725.00 (Auto Fill from Sub -Total Below) Tax on Materials and Equipment Only $ 54.00 cc< Provide Sales/Use Tax Total Self Performed Subtotal $ 1,363.55 10% Overhead and Profit $ 136.36 (10% is the max fee allowed on CO's) Self Performed Total is 1,499.91 Subcontractors $ - Auto Fill from Sub -Total Below 5% Overhead and Profit on Subs $ (5% is the max allowed on subcontractors) Subcontractor Total is - TOTAL COST OF CHANGE 1 $ 1,553.91 Signature: Contractor acknowledges no other Costs assciated with this PCO. Labor By Task Type A Light Qty Unit 5 Unit Cost Total Cost $ 127.71 $ 638.55 $ Sub -Total Materials and Equipment By Task Qty Unit $ 638.55 Unit Cost Total Cost Type A Light Fixtures 5 145 $ 725.00 $ Sub -Total Proposals- $ 725.00 Sub -Total (Attach Sub -Contractor Proposals) $ Council Packet Page Number 142 of 246 G3, Attachment 6 KRAUS-ANDERSONO Construction Company 501 South Eighth Street Minneapolis, MN 55404 Request For Proposal Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Dale Sonnichsen, Kraus -Anderson Construction Company Jake Walton, Kraus -Anderson Construction Company Michael Mondor, City Of Maplewood Jim Schauer, Summit Companies Jaina Brinker, Twin City Acoustics, Inc. Brian Bergstrom, Short -Elliott -Hendrickson, Incorporated Tony Clemons, General Sheet Metal Company, LLC Jason Sherman, Electrical Production Services, Inc. PCO #: 75 Date: 03/04/2022 Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed. All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 16: Add Ceiling and Change Light Fixtures in EMS Storage #132. Attachments: SEH PR 16 Dated 3/3/22 ❑ We have reviewed the PCO and acknowledge that it is a "no change" item and does not affect our completion date. Signed By: Date: Company Name: Council Packet Page Number 143 of 246 G3, Attachment 6 AIA Document G709- - 2018 Proposal Request PROJECT: (name and address) Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 OWNER: (name and address) City of Maplewood 1902 County Road B East Maplewood, MN 55109 CONTRACT INFORMATION: Contract For: General Construction Date: ARCHITECT: (name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 Architect's Project Number: MAPLE 155598 Proposal Request Number:16 Proposal Request Date: 3.3.2022 CONTRACTOR: (name and address) Kraus -Anderson 501 South Eighth Street Minneapolis, MN 55404 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits) Submit cost for labor and materials to provide suspended ceiling and grid in EMS Storage Room #132. Also include revision of five (5) type E light fixtures to five (5) type A fixtures in room #132. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE AIA Document G709- - 2018. Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/1012021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3139ADA4C) Council Packet Page Number 144 of 246 G3, Attachment 7 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 34736, 37, 38, 39 AND CHANGE ORDER NO. 40 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 34, 36, 37, 38, 39, and Change Order No. 40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 34 which will increase the project amount by $9,389. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $921,614.51. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 36 which will increase the project amount by $2,712.41. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $924,326.92. 3. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 37 which will increase the project amount by $7,708.55. The revised contract amount for Work Scope 09-C-Twin Cities Acoustics, Inc., is $52,984.60. The revised contract amount for Work Scope 09-K-Superior Painting & Decorating, Inc., is $77,184.70. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $924,766.17. The revised contract amount for Work Scope 21-A-Summit Companies, Inc., is $72,450 to $73,459. The revised contract amount for Work Scope 09-A-Mulcahy Nickolaus, LLC., is $337,299.50. 4. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 38 which will increase the project amount by $2,289. Council Packet Page Number 145 of 246 G3, Attachment 7 The revised contract amount for Work Scope 09-A-Mulcahy Nickolaus, LLC., is $338,179.50. The revised contract amount for Work Scope 09-K- Work Scope 23-A-General Sheet Metal, LLC is $1,018,792. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $925,302.17. 5. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 39 which will increase the project amount by $6,239.23. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $931,541.40. 6. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 40 which will increase the project amount by $5,053.66. The revised contract amount for Work Scope 09-C-Twin Cities Acoustics, Inc., is $54,968.60. The revised contract amount for Work Scope 21-A-Summit Companies, Inc., is $74,044.75. The revised contract amount for Work Scope 23-A-General Sheet Metal, LLC., is $1,019,722. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc., is $933,095.31. Adopted by the Maplewood City Council on this 11t" day of April 2022. Council Packet Page Number 146 of 246 G4 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Darrow, Assistant City Manager / Human Resource Director PRESENTER: Mike Darrow, Assistant City Manager / Human Resource Director AGENDA ITEM: 2021 Collective Bargaining Agreements with IAFF Fire Fighters Local 4470 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The existing union contract IAFF Fire Fighters Local 4470 expired on December 31, 2020; and staff recommends the City Council approve a new one (1) year collective bargaining agreement for 2021. Recommended Action: Motion to approve the 2021 Collective Bargaining Agreement between the City of Maplewood and IAFF Fire Fighters Local 4470; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $59,000 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: na Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment The proposed 2021 contract meets strategic priorities and is consistent with other union contracts approved in 2021. Background: On March 22, 2021, the City Council met in closed session to discuss strategy and to provide direction. Since that time there was a negotiation session with the bargaining group to discuss and negotiate the terms of their contract. The City Council shall discuss the impacts of the proposed contract and whether the contract meets the goals of the City. Council Packet Page Number 147 of 246 G4 • The proposed contract is in alignment with direction given from City Council in previous closed sessions. • Internal equity. Any adjustments to wages should emphasize one-time, non -base pay adjustments and begin to establish an internal compensation pattern. • Employer's ability to pay. Compensation and benefits do not compromise the fiscal health of the City and fit within the parameters of the revenue generated from the City's tax levy; as well as budgeted expenditures approved in the 2021 budget. • Valuing City employees and other economic factors. Compensation and benefits are competitive in the market which has and will continue to favorably position the City to retain and recruit employees. • Compensation/Wages. One-time wage adjustment as follows: ■ The greater of 2% of annual salary, or $2,000 in one-time, lump sum, non - base wage adjustment effective July 1, 2021 Attachments: 1. Redline Draft of 2021 Collective Bargaining Agreement with IAFF Fire Fighters Local 4470 Council Packet Page Number 148 of 246 G4, Attachment 1 COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF MAPLEWOOD, MN F.111 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS - FIRE FIGHTERS LOCAL 4470 - NWINMI ME Council Packet Page Number 149 of 246 G4, Attachment 1 Table of Contents ARTICLE 1: PURPOSE AND INTENT...................................................................... 2-2 ARTICLE 2: RECOGNITION....................................................................................... 2-2 ARTICLE 3: DEFINITIONS.......................................................................................... 2-2 ARTICLE 4: ASSOCIATION SECURITY.................................................................. 44 ARTICLE 5: EMPLOYER AUTHORITY..................................................................... 44 ARTICLE 6: GRIEVANCE PROCEDURE................................................................. 5-5 ARTICLE 7: NON-DISCRIMINATION........................................................................ 7-7 ARTICLE8: SENIORITY............................................................................................. 7-7 ARTICLE 9: ANNUAL LEAVE..................................................................................... 89 ARTICLE 10: INSURANCE..........................................................................................99 ARTICLE 11: CLOTHING AND EQUIPMENT....................................................... 124-2 ARTICLE 12: HOURS............................................................................................... 13-14 ARTICLE 13: HOLIDAYS.......................................................................................... 1545 ARTICLE 14: TUITION REIMBURSEMENT.......................................................... 164-6 ARTICLE 15: DISCIPLINE........................................................................................ 164-6 ARTICLE 16: WAGES............................................................................................... 174-7 ARTICLE 17: INJURY ON DUTY - SALARY CONTINUATION ......................... 184-9 ARTICLE 18: WORKING OUT OF CLASSIFICATION ........................................ 184-9 ARTICLE 19: FIELD TRAINING OFFICER (FTO) PAY ....................................... 1943 ARTICLE 20: FUNERAL/BEREAVEMENT LEAVE .............................................. 1943 ARTICLE 21: WAIVER AND SAVINGS CLAUSE ................................................. 1943 AddendumA ............................................................................................................... 21-24 AddendumB ............................................................................................................... 222-2 Council Packet Page Number 150 of 246 G4, Attachment 1 ARTICLE 1: PURPOSE AND INTENT This Agreement entered into as of January 1, 201 between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called "EMPLOYER" and /or "City", and the International Association of Firefighters Local 4470 hereinafter called the "ASSOCIATION" and/or "Union" and/or "Collective Bargaining Group" and/or "Group." It is the intent and purpose of this agreement to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this agreement's interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highest quality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE 2: RECOGNITION 2.1 The EMPLOYER recognizes the ASSOCIATION as the Exclusive Representative for All Full -Time Fire Fighters employed by the City of Maplewood, Minnesota who are public employees within the meaning of Minnesota Statutes 179A.04, Subdivision 14, excluding supervisory and confidential employees and Fire Officers who are covered by IAFF Local 4470-0. This includes the following classifications: Fire Fighter — EMT Fire Fighter — Paramedic 2.2 In the event the EMPLOYER and the ASSOCIATION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3: DEFINITIONS 3.1 Association: International Association of Fire Fighters, Local 4470. 3.2 Association Member: A Member in good standing of Local 4470, IAFF. 3.3 Bargaining Unit Seniority: Seniority as a Member of this Bargaining Unit. 3.4 Emergency Call Back: Immediate return of an employee to perform assigned duties at the express authorization of the EMPLOYER at a time other than 2 Council Packet Page Number 151 of 246 G4, Attachment 1 regular assigned shift. An extension of, or early report to, a regular assigned shift is not a call back. 3.5 Continuous Service: Unceasing service from last date of hire, including approved paid leaves of absence and unpaid leaves of less than one pay period. 3.6 Days: Unless otherwise indicated, days mean calendar days. 3.7 Employee: A member of the International Association of Fire Fighters, Local 4470, covered by this AGREEMENT. 3.8 Employer: City of Maplewood, Minnesota. 3.9 Immediate Supervisor: The Full -Time Fire Captain 3.10 Job Class Seniority: Employee's length of continuous service in a job class. 3.11 Layoff: Separation from service with the EMPLOYER, necessitated by lack of work, lack of funds, or other reasons without reference to competence, misconduct, or other behavioral considerations. 3.12 Leave of Absence: An approved absence from work duty during a scheduled work period with or without compensation. 3.13 Meal Break: A period during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available in the event activity would dictate their immediate return to duty. 3.14 Probationary Period: The first twelve (12) months of service of a newly hired or rehired Employee. 3.15 Promotion: A change of an Employee from a position in one job classification to a position in another job classification with higher maximum compensation. Assignments are not promotions and are temporary in nature at the discretion of the Fire Chief. 3.16 Rest Break: Periods during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available and in close proximity, in the event activity would dictate their immediate return to duty. 3.17 Scheduled Shift: A consecutive work period including rest breaks and a meal break. 3.18 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow -down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing, or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. Council Packet Page Number 152 of 246 G4, Attachment 1 ARTICLE 4: ASSOCIATION SECURITY 4.1 In recognition of the ASSOCIATION as the certified exclusive representative of the listed classifications of personnel specified in 2.1, the EMPLOYER shall deduct from the wages of employees, such a deduction an amount sufficient to provide payment of dues established by the ASSOCIATION. Such monies shall be divided equally between the first and second pay -period of the month and shall be remitted to the appropriate designated Officer of the ASSOCIATION. Dues appeals or challenges may be filed in accordance with State Statute. 4.2 The ASSOCIATION may designate two employees plus one alternate from the bargaining unit to act as steward and representatives and shall inform the EMPLOYER in writing of such choices within thirty (30) days of such selection. 4.3 The EMPLOYER shall make space available on a bulletin board for posting ASSOCIATION notices and announcements. 4.4 Officers of the ASSOCIATION shall be allowed reasonable time off without pay, with prior approval of their immediate supervisor for the purpose of conducting ASSOCIATION business as provided by State Statute, when such time away from their normal work duties will not unduly interfere with the operation of the department. Officers of the ASSOCIATION shall be allowed leaves of absence without pay, when requested, to fulfill their duties as ASSOCIATION Officers as allowed by State Statute. 4.5 The ASSOCIATION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER in accordance with the provisions of this Article. ARTICLE 5: EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facility and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 The ASSOCIATION agrees that any managerial right not specifically limited by this AGREEMENT shall remain solely within the discretion of the EMPLOYER. 5.3 The ASSOCIATION agrees that during the life of this AGREEMENT that the ASSOCIATION will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of, or interference with the normal functions of the EMPLOYER. Ild Council Packet Page Number 153 of 246 G4, Attachment 1 ARTICLE 6: GRIEVANCE PROCEDURE 6.1 For purpose of this AGREEMENT, the term "grievance" means any dispute between the EMPLOYER and the Employee(s) concerning the interpretation of application of the specific terms and conditions of this AGREEMENT. Both parties recognize that should a provision of this AGREEMENT be specifically in conflict with an Employment Rule, this AGREEMENT shall prevail; any Employment Rule not directly modified or abridged by this AGREEMENT shall remain in full force. The EMPLOYER and the ASSOCIATION agree to the following grievance procedure. Each step of the procedure shall be strictly adhered to or the grievance shall be deemed withdrawn. 6.2 First Step: The Employee, with or without the Steward, shall take up the grievance or dispute with the Employee's immediate supervisor within twenty-one (21) days of the date of the grievance or the Employee's knowledge of its occurrence. The Supervisor shall attempt to resolve the matter and shall respond to the Employee within ten (10) days. 6.3 Second Step: If the grievance is not resolved in the first step, the ASSOCIATION shall present the grievance, in writing, to the Department Head within fourteen (14) days after the Supervisor's response is due. All grievances shall state the facts upon which they are based, when they occurred, the specific provision(s) of the AGREEMENT allegedly violated, the remedy requested, the avenue through which redress is sought, and shall be signed by an Officer of the Local. References to Officer of the Local for the purposes of this Article shall mean; the President, Vice -President or Steward. If such written request is made, the Department Head, or his/her designee, shall meet with the Employee and the Steward within fourteen (14) days after the date of receipt of this request. The Department Head shall give a written answer to the Steward within fourteen (14) days after the meeting. 6.4 Third Step: If the grievance is not resolved in the Second Step, the ASSOCIATION shall notify the City Manager of their desire to appeal the grievance. Said written appeal must be served upon the City Manager within twenty one (21) days after receipt of the Department Head's Second Step response. If such request is made, the grievance shall be reviewed at a meeting between the City Manager, management staff determined by the City Manager as necessary, Association President, and/or Representative, within fifteen (15) days after receipt by the City Manager of the notice of desire to appeal. A written answer shall be given by the City Manager within fifteen (15) days after the date of the Third Step meeting. Any grievance not appealed, in writing, to Step Four by the ASSOCIATION, shall be considered withdrawn. 6.5 Fourth Step: If both parties, having exhausted the grievance steps provided herein, cannot settle the grievance, the ASSOCIATION may submit the issue in dispute to binding arbitration within fifteen (15) days of receipt of the Third Step answer and shall notify the City Manager, in writing, of its intent to do so. The ASSOCIATION will request the Minnesota Bureau of Mediation Services to submit a list of seven (7) names from which the parties shall, within fourteen (14) days after receipt of such list, select the arbitrator by striking alternately one Council Packet Page Number 154 of 246 G4, Attachment 1 name each and the remaining person shall be the arbitrator. A toss of the coin shall determine who shall strike the first name. 6.6 An arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the ASSOCIATION and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force or effect of law. The arbitrator shall submit their decision in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. 6.7 The fees and expenses for the arbitrator's service and proceedings shall be borne equally between the parties, except that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be borne equally for said record. 6.8 If a grievance is not presented within the time limits set forth above, it shall be considered withdrawn. If a grievance is not appealed to the next step within the time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the ASSOCIATION may elect to treat the grievance as denied at that step and may appeal the grievance to the next step. The time limit in each step may be extended only by mutual agreement of the EMPLOYER and the ASSOCIATION in each step. 6.9 Should a grievance involve the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance shall be initiated at Step Three. If appealed to the procedure outlined in Step Three a written appeal must be served on the City Manager within ten (10) days after the Employee's receipt of the notice of suspension, demotion, or discharge. An Employee pursuing a statutory remedy is precluded from also pursuing an appeal under this procedure unless otherwise required by law. Selection of any procedure other than Step three shall terminate the Employee's right to seek redress under this Article. 6.10 It is recognized and accepted by the ASSOCIATION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours, only when consistent with such Employee's duties and responsibilities. The aggrieved Employee and the Steward shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the Employee and the Steward have notified and received the approval of their immediate supervisor who has determined that such absence is reasonable and 311 Council Packet Page Number 155 of 246 G4, Attachment 1 would not be detrimental to the work programs of the EMPLOYER. Meetings held during a steward's non -working hours will not be paid time. ARTICLE 7: NON-DISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE 8: SENIORITY 8.1 Seniority is defined as a regular Employee's length of continuous service with the EMPLOYER since the Employee's last hire date. No time shall be deducted from an Employee's seniority due to approved paid absences, or unpaid absences of less than a full pay period. 8.2 Bargaining Unit Seniority: is defined as the length of continuous service to the Employer within the Bargaining Unit as a full time Employee. Employees with the same hire date shall be given seniority ranking based on the Employee's final accumulative score obtained in the hiring process. 8.3 An Employee's Bargaining Unit seniority shall be terminated: a) If the Employee resigns, retires, is permanently transferred outside the Bargaining Unit for longer than six months, or is discharged. b) If, when recalled to work following a layoff, the Employee fails to return to work within twenty-one (21) days after the EMPLOYER sends a written notice of recall by certified mail to the Employee's last address on record with the EMPLOYER. c) When an Employee has been laid off for a period in excess of twelve (12) consecutive months. 8.4 When it is necessary to reduce the number of Employees, probationary Employees will be laid off first. The EMPLOYER agrees that, in laying off, it will lay off Employees according to seniority (providing the remaining Employees have the ability, or can be trained, to perform the remaining work). Employees shall be recalled following such layoffs in reverse order of layoff. 8.5 Any former Employee of the City may be rehired only under the condition of a new employee and no seniority or prior service will be given, except as expressly provided by this AGREEMENT. 8.6 All Employees will serve an additional probationary period of six months when 7 Council Packet Page Number 156 of 246 G4, Attachment 1 promoted to a rank in which the Employee has not served a probationary period. 8.7 Employees will be permitted to voluntarily switch tours and /or shifts with prior authorization from the Assistant Chief or their designee. All voluntary exchange of Tours of Duty shall be in accordance with 29 CFR 553.31-Substitution — section 7(p)(3). The voluntary switching of shifts shall be between the Employees, once approved, and shall not obligate the EMPLOYER to overtime or callback pay. 8.8 Tours and/or Shifts will be bid annually on a seniority basis, only for Employees who have completed their initial probationary period provided the Employer reserves the right, when faced with unexpected or unplanned need, to assign an Employee without regard to seniority if the need of the department requires it. If the EMPLOYER determines that different staffing levels are needed on any tour and/or shift, tours and/ or shifts may be re -bid as deemed necessary by the EMPLOYER. The Chief will determine the number of each job class to be scheduled on each crew and shift prior to tour and/or shift bidding. The Fire Chief and the Association President may agree to re -bidding earlier than scheduled if situations occur warranting such modification. Employees may select a total of four vacation periods each calendar year. Each quarter, employees may select one vacation period by seniority. During the Quarter 1 vacation bid of each year, employees may select one vacation period in Quarter 1 and one annual vacation period at any time in the following calendar year, understanding that the affected quarters bid will be used in its place. It is understood that annual vacation periods will be processed during the Quarter 1 vacation bid process. For the purposes of vacation approvals, annual vacation periods will be given preference over quarterly vacation bids. A vacation period is defined as one or more consecutive work days per the prescribed tour and/or shift schedule; not to exceed one shift rotation (3 weeks). Requests for more than one consecutive vacation period (greater than 3 weeks) requires Department Head approval. ARTICLE 9: ANNUAL LEAVE 9.1 The EMPLOYER shall provide Annual Leave as described in the City of Maplewood Personnel Policies with the following exceptions: Employees shall accrue the following hours for annual leave: Years of Continuous Service Tour 1 Tour 2 Tour 3 1-4 216 193 185 5-11 288 257 247 12-20 336 300 288 21 + 384 343 329 9.2 Annual Leave shall not accrue during unpaid leaves. Regular Part -Time Council Packet Page Number 157 of 246 G4, Attachment 1 Employees shall accrue Annual Leave on a pro -rated, pay -period basis based on regular hours worked. The maximum annual leave is as follows: Tour 1 Tour 2 Tour 3 Maximum Accrual 694 620 595 Employees can carry over up to their full balance as long as the total balance never exceeds the hour cap. No additional accrual will occur above the cap. Employees working schedules other than the tours defined in this contract shall accrue and bank annual leave on a pro rata basis compared to the 2,080 hour per year schedule accrual. [increased or decreased proportionally] 9.4 Unpaid Leave — Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family Medical Leave, the Employee may retain a balance of fifty (50) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. 9.5 Annual Leave Conversion — Annual Leave will be eligible for conversion to cash or deferred compensation on a one -for -one basis (subject to IRS maximum deferral regulations) annually subject to the following conditions. Up to 40% of the Annual Leave balance, not to exceed one hundred thirty-three (133) hours for Tour 1, one hundred nineteen (119) hours for Tour 2, and one hundred fourteen (114) for Tour 3 may be converted each year provided the Employee has used a minimum of 30% of their Annual Accrual during the current calendar year and has a minimum balance of at least one hundred ninety (190) hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the Employee's current hourly rate on December 1. 9.6 Benefit eligibility is not affected by shift length. When employees are absent from their scheduled shift, they will use the number of hours of accrued annual leave that equal the number of hours absent. 9.7 Annual leave accrual, use, maximums, and conversion allowances and requirements where they differ from the Personnel Policies, will be pro -rated based on the number of scheduled hours per year. 9.8 Approval of City paid hours in lieu of Annual Leave usage for hours spent at approved training that benefits the City will be reasonably considered by the Fire Chief. ARTICLE 10: INSURANCE 2019 Health Care Costs/Contributions 10.1 For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance 011 Council Packet Page Number 158 of 246 G4, Attachment 1 premium for the High Deductible Health Plan (hereafter the "HDHP") for either the Medica Elect/Essential or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i. The term actively participated shall be as determined by the Labor -Management Wellness Committee. b. $1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/Essential Plan or Medica Choice plan. c. $3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/Essential Plan or Medica Choice Plan. d. The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City's contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e. As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor -Management Wellness Committee. At the employee's option the employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee's HRA. 10.2 For all employees hired after January 1, 2013, the following shall apply a. The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the "HDHP") for the Medica Elect/Essential plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such 10 Council Packet Page Number 159 of 246 G4, Attachment 1 contributions. The Employer shall contribute towards the cost for insurance as follows: i. $20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1. The term actively participated shall be as determined by the Labor -Management Wellness Committee. ii. $1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii. $2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be $2,800.00. b. The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor - Management Wellness Committee. At the employee's option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee's HRA. 20219 Health Care Costs/Contributions The Employer and the Employee mutually agreed to Health Care Costs and Contributions in 2021. +n ro_nnon this nnn4ran4 in 2019 4n Aeoetiate 2020 he-alth in r�nno nnc4c /nnn4ri hi i4inn� �ro_nn��- i� nli p 0 4n h�l4h n�ro rn ranvc-vvacan�vrnrr�aRvrr ti-vp vrcT c-cc) i ra-r-vclr� The Employer and the Employee further agrees to actively engage in labor- management discussions and planning with regard to future citywide health insurance offerings. It is the city's expectation that a global agreement will be reached by the city's insurance committee. In the event health insurance provision of this agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation; or cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to negotiate alternative provisions;. If an agreement regarding 2021.9 Health Care Costs/Contributions cannot be reached through a global effort by the city's insurance committee, both parties agree to resolve the dispute through mediation. 10.3 Any changes that are presented at renewal will be discussed through the Insurance Labor — Management Committee process. The EMPLOYER shall pay one hundred percent (100%) of the cost of the employee (single) dental insurance premium. These benefits apply to full-time Employees only. 10.4 Life Insurance — The EMPLOYER shall provide a term life insurance policy with a benefit value of thirty five- thousand dollars ($35,000) for all full-time 11 Council Packet Page Number 160 of 246 G4, Attachment 1 Employees. Full -Time employees may purchase additional coverage at the Employee's own expense under the plan. 10.5 Long -Term Disability Insurance - The EMPLOYER will provide long-term disability insurance with the cost of such being fully paid by the EMPLOYER. Such Long -Term Disability Insurance shall be coordinated with other benefits provided in this AGREEMENT and with other disability payments. Employees are not eligible for Annual Leave Accrual while receiving Long -Term Disability payment except for hours on payroll using accrued leave. In no case will an Employee receive more than 100% of their pre -disability wage while out on disability leave. 10.6 Short -Term Disability Insurance — The EMPLOYER agrees to provide optional short-term disability insurance coverage for all regular employees who work 20 or more hours per week. Employees may elect this optional coverage at the Employee's cost. 10.7 Retiree Health Savings Plan (RHS) . The city agrees to provide a retiree health savings plan with the following plan specifications: 1. Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. 2. Benefits will be limited to insurance premiums (health, dental, long-term care premiums, Medicare Part B, and Medicare supplements) and out-of-pocket expenses described as eligible by the IRS. 3. The RHS plan will be funded by severance pay as follows: 100% of accrued annual leave and personal holidays would be deposited into the RHS plan if the employee's balance is at least eighty (80)ours at the time of separation from service and the employee is at least age forty (40). If under eighty (80) hours or under age forty (40), nothing would go in. 4. The RHS plan will be funded with annual deposits as follows: All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. 5. The RHS plan will be funded with bi-weekly deposits as follows: All employees will have a $30.00 payroll deduction deposited into the RHS plan. ARTICLE 11: CLOTHING AND EQUIPMENT 11.1 The EMPLOYER will provide each new Employee an initial issue of uniforms and equipment as per Addendum B. Thereafter the EMPLOYER will provide each Employee four hundred ($400.00) per year for necessary replacement of uniform items due to normal wear and tear. Clothing and Equipment balances may be carried over from year to year, not to exceed a one year amount. 12 Council Packet Page Number 161 of 246 G4, Attachment 1 11.2 The EMPLOYER will provide each SWAT medic four hundred ($400.00) per year for clothing and equipment. Clothing and Equipment balances may be carried over from year to year, not to exceed a one year amount. Clothing and equipment severely damaged in the line of duty will be replaced by the EMPLOYER at no cost to the Employee. With approval of the Fire Chief, additional items not on the approved list may be considered. A list of uniform allowance items is included in Addendum A. ARTICLE 12: HOURS 12.1 The standard payroll period for the Fire Department is two weeks. Employees shall normally take Meal Breaks and Rest Breaks during each Scheduled Shift as time and circumstances permit while remaining on continual duty. Such meal and rest periods may be interrupted. 12.2 Tour of Duty: A. Tour 1. For a fifty-six hour work week employee. Fire Fighters assigned to a fifty-six (56) hour work week shall work normal shifts that are twenty-four 24 consecutive hours; starting at 7:30 am on one calendar day to 7:30 am on the following calendar day. B. Tour 2. For a fifty (50) hour work week employee. Fire Fighters assigned to a fifty (50) hour work week shall work normal shifts that are ten (10) consecutive hours. Hours will normally be between the hours Monday -Friday 6:00 am to 6:00 pm. C. Tour 3. For a forty-eight (48) hour work week employee. Fire Fighters assigned to a forty-eight (48) hour work week shall work normal shifts that are twelve (12) consecutive hours. Hours will normally be between the hours of 6:00 am to 6:00 pm. 12.3 It is anticipated that further scheduling, hours and shift coverage discussions will have to occur as the needs of the Department change, the parties agree to hold these discussions in good faith. 12.4 Compensation for overtime will not be paid unless the work is performed at the direction, or with the approval of, the Chief or his/her designee. 12.5 EMERGENCY CALLOUT -An Employee called immediately back to work at a time other than the Employee's normal scheduled shift shall receive a minimum of two (2) hours pay at time and a half. Reporting early for a shift or the extension of a shift shall not qualify for the two-hour minimum. To receive the minimum two (2) hours callback pay described in 12.4, Employees must arrive at the station or scene within twenty (20) minutes of the call out and before being cancelled. If an Employee is cancelled prior to arrival at a scene or the station, the Employee will receive two hours of straight time, instead of 13 Council Packet Page Number 162 of 246 G4, Attachment 1 overtime. Employees arriving later than twenty (20) minutes from the time of the call, but before being cancelled, shall be compensated at the rate of time and one-half for only actual hours worked beginning with time of arrival. 12.6 SCHEDULED MEDICAL ONCALL - If authorized by the EMPLOYER for scheduled medic on call, employees will receive'/4 hour for each hour authorized to be on call. 12.7 Overtime. Overtime shall be distributed as equally as practicable and will be calculated to the nearest fifteen (15) minutes. Overtime distribution for paramedics will be determined separately from overtime distribution for non - paramedics. Employees have an obligation to work overtime, and to respond to call backs as ordered, unless circumstances prevent them from doing so. Overtime is calculated at one and one-half (1 Y2) times the employee's regular hourly rate of pay for the following occurances: a. Hours worked in excess of a scheduled shift. b. Training, EMS and/or Fire continuing education classes outside a scheduled shift; and is authorized and required by the city. c. Overtime assigned to maintain minimum staffing levels. d. Additional activities assigned by the city outside a scheduled shift. e. Other overtime provisions defined in the current collective bargaining agreement, including, by not limited to, Articles 12.5, 12.6, and 12.9. 12.8 For purposes of computing overtime, hours will not be pyramided, compounded, or paid twice for the same hours worked. 12.9 EMERGENCY MEDICAL CALLOUT - Fire Department Paramedics shall be issued two-way communications for the purpose of providing emergency medical support. An Employee approved to respond to the medical emergency will receive a minimum of two hours at time and a half. 12.10 When there is a vacancy or an employee in training, schedule changes will be communicated as soon as practicable. When the Fire Department is fully staffed, any permanent schedule changes affecting days off will be communicated as soon as possible but normally with no less than two (2) weeks notice prior to the change. Notice of adjusted starting times on a scheduled day will normally occur at least forty-eight (48) hours in advance of the change when the Employer has at least that much notice of the need for a change. Regular shift overtime available due to vacation time requested semi-annually pursuant to Article 8.8 ("Bid Overtime")will be offered to bargaining unit Employees prior to being offered outside the bargaining unit. Any other vacation or time off that has not been bid through the semi-annual bid process (Non -Bid Overtime) will be filled at the discretion of the Fire Chief who shall reasonably consider Association Members first for such overtime when possible. Any Bid Overtime still remaining available (7) seven days prior to the shift(s) to be so covered shall be offered to any employees in any manner deemed at the sole discretion of the Chief or his designee to be in the best interests of the Fire Department. Paramedic shifts shall only be filled by other paramedics unless otherwise authorized by the Fire Chief, EMT shifts can only be filled by other EMT's unless otherwise authorized by the Fire Chief. 14 Council Packet Page Number 163 of 246 G4, Attachment 1 When off duty Employees are scheduled to attend a meeting which gets cancelled with less than twenty-four (24) hours notice, the Employee will receive two (2) hours of pay. When at least one (1) week notice is given for regular scheduled meetings, the minimum pay shall be one (1) hour rather than two (2) hours. 12.11 The Fire Chief has the authority to change schedules and cancel vacations for previously unscheduled — unanticipated major events, disasters, and emergencies if necessary. ARTICLE 13: HOLIDAYS 13.1 Designated Holidays — All Full -Time Employees shall be entitled to observe the following ten (10) statutory holidays and shall be compensated at their regular rate of pay for these holidays if on paid status at the time of any of the following Holidays (prorated based on annual schedule): 1. New Year's Day 2. Martin Luther King's Birthday 3. President's Day 4. Memorial Day 5. Independence Day 6. Labor Day 7. Veteran's Day 8. Thanksgiving Day 9. Day after Thanksgiving 10. Christmas Day January 1st 3,d Monday in January 3,d Monday in February Last Monday in May July 4th 1st Monday in September November 11th 4th Thursday in November 4th Friday in November December 25th The number of holiday hours for Employees covered by this AGREEMENT will be one hundred twenty (120) hours per year 13.2 Employees who actually work at least half of a shift on either Thanksgiving Day or Christmas Day shall receive double-time for all hours actually worked on these Holidays instead of time and one-half. Those Employees who work on Easter Sunday shall be paid at time and a half for any such hours worked on Easter Sunday. 13.3 If an Employee is not scheduled to work on a holiday and they are eligible for holiday pay, they will receive no more than the hours specified for their annual schedule. If they work an actual holiday, they will receive the prescribed number hours of holiday pay plus time and one-half for all hours worked on the day. If an Employee uses approved leave on a holiday that they were scheduled to work, they will not receive overtime. Time and one-half for working on a holiday, as provided above, shall be for hours worked on the "actual" holiday as opposed to the "observed" holiday. 15 Council Packet Page Number 164 of 246 G4, Attachment 1 13.4 Personal Holidays. In addition to the holidays listed in 13.1, employees shall also receive the following Personal Holiday time per year. The date of such Personal Holiday shall be requested by the Employee and approved by the EMPLOYER. The number of hours received annually for Personal Holidays Tour 1 Tour 2 Tour 3 72 30 36 ARTICLE 14: TUITION REIMBURSEMENT 14.1 Employees who receive city -paid paramedic schooling, will reimburse the Employer for books and tuition if they voluntarily leave employment within two (2) years of completion. ARTICLE 15: DISCIPLINE 15.1 The EMPLOYER will discipline only for just cause. 15.2 Discipline, when administered, will normally be in one or more of the following forms: A. Oral reprimand B. Written Reprimand C. Suspension D. Discharge or disciplinary demotion 15.3 All disciplinary action shall be in written form with copies placed in the Employee's personnel file. 15.4 Disciplinary action which is to become part of an Employee's personnel file shall be read and acknowledged by signature of the Employee. Such signature does not imply an admission of guilt. The ASSOCIATION and the Employee will receive a copy of such disciplinary action and/or notices. 15.5 An Employee who is the subject of an investigation that may result in disciplinary action to that Employee may have a Representative of the ASSOCIATION present during questioning. It will be the responsibility of the Employee to make a request for a Representative and it will be the Employee's responsibility to have the Representative present during questioning. Questioning will be conducted at reasonable times, to be scheduled by the EMPLOYER. 15.6 Employee personnel files shall be subject to the Minnesota Data Practices Act. Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 15.7 The EMPLOYER will remove old disciplinary letters after five (5) years if no further discipline has occurred within that five-year period. At the request of the Employee, oral reprimands shall be removed from the personnel files after one 16 Council Packet Page Number 165 of 246 G4, Attachment 1 year provided the Employee has not been involved in progressive disciplinary action. ARTICLE 16: WAGES 16.1 Employees shall receive the following wage adjustment for 2021. A one-time non -base lump sum payment on January 1, 2021 equal to the greater of 2% of the base salary on January 1, 2021 or $2000. ■R r ■ ■ 1 / 1 ■ 1 1 1! � � B. WAGE SCHEDULE EFFECTIVE JANUARY 1, 20219 FRPARAMEDIC Entry $ 2,555.67 After 1 year $ 2,732.03 After 2 years $ 2,920.23 After 3 years $ 3,121.55 After 4 years $ 3,211.23 After 8 years $ 3,259.40 After 12 years $ 3,308.29 After 16 years $ 3,357.91 After 20 years $ 3,423.82 17 Council Packet Page Number 166 of 246 G4, Attachment 1 16.2 Deferred Compensation. In addition to the rates provided in 13.1 the city will contribute up to one hundred fifty dollars ($150) per month in deferred compensation, provided the Employee agrees to match Employer's contribution of one hundred fifty ($150) dollars per month. The Employer agrees that if the Employee desires to contribute a lesser amount then the Employer shall match that lesser amount as well. The Employee agrees to have the funds deposited in an approved deferred compensation plan. This benefit shall be pro -rated for regular part-time employees. 16.3 The EMPLOYER reserves the right to start new Employees who are experienced firefighters or paramedics at any rate up to and including the "after 2 years" step. ARTICLE 17: INJURY ON DUTY -SALARY CONTINUATION 17.1 Leave of absence with pay shall be granted to Employees who become incapacitated as a result of injury or occupational disease incurred through no misconduct of their own while in actual performance of City assigned duties. This shall exclude any injuries sustained while performing any voluntary off -duty services for which payment is made by a contracting party other than the City. 17.2 Such injury leave shall extend for a maximum of one hundred (150) calendar days, unless it is determined sooner by competent medical authority approved by the City Manager, that the Employee can return to any duties for which the Employee may be capable and qualified. At the discretion of the City Manager, the injured Employee may be required to submit to a medical examination at any time by a physician selected by the City. 17.3 During such injury leave, the EMPLOYER shall pay the Employee's full regular pay rate, either as direct payment from salary funds or as Worker's Compensation insurance benefits, or both, but the total amount paid for loss of time from work shall not exceed the full regular rate of pay such Employee would have received for the period. Such injury leave shall not be charged against the Employee's annual leave. All payments made to the Employee will be reduced by the total amount of all other injury related benefits for which the Employee is provided as a result of the injury. The Employee must apply for all benefits for which the Employee is eligible as a result of public employment, as soon as the Employee is eligible. The EMPLOYER reserves the right to refuse injury -on -duty pay if such application is not made. In order to receive injury -on -duty pay, the illness or injury must be eligible under worker's compensation. 17.4 An Employee who is physically incapacitated and who fails to report within eight (8) hours, followed by a written report within twenty-four (24) hours, any injury, however minor, to his/her supervisor and to take such first aid or medical treatment as may be necessary under the circumstances, shall not be eligible for injury leave as outlined above. ARTICLE 18: WORKING OUT OF CLASSIFICATION 10. Council Packet Page Number 167 of 246 G4, Attachment 1 An Employee who is assigned at the sole discretion of the EMPLOYER to perform the work duties and accept the full responsibilities of a higher classification, shall receive an additional $3.00 per hour for all hours worked for the assignment. ARTICLE 19: FIELD TRAINING OFFICER (FTO) PAY Employees assigned by the Employer to perform Field Training Officer duties will be paid $1.50 per hour for the actual hours performing such duties. ARTICLE 20: FUNERAL/BEREAVEMENT LEAVE A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to a regular full-time EMPLOYEE upon the death of a member of the immediate family of said EMPLOYEE or his/her spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers, sisters, brothers-in-law, sisters-in-law, or guardian). Any leave beyond one shift, up to a maximum of three shifts, to be on approval of department head or authorized designee. The actual amount of time off, anc funeral leave approved, will be determined by the department head depending on individual circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral, etc.) ARTICLE 21: WAIVER AND SAVINGS CLAUSE 21.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of the AGREEMENT are hereby superseded. 21.2 The parties acknowledge that during the negotiations that resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this AGREEMENT. 21.3 During the term of this AGREEMENT the EMPLOYER and the ASSOCIATION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT. 21.4 This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision shall be negotiated at the request of either party. ARTICLE 22: DURATION 19 Council Packet Page Number 168 of 246 G4, Attachment 1 22.1 This AGREEMENT shall be effective on the 1st of January 202149 and shall remain in full force and effect through December 31st, 20210. It shall automatically renew from year to year thereafter unless either party shall notify the other in writing in conformance with the Public Employment Labor Relations Act of 1971, et. Seq. that it desires to modify this AGREEMENT. In the event such written notice is given, and a new contract is not signed before the expiration date of the old contact, said contract is to continue in full force and effect until a new contract is signed. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 202249. FOR THE CITY: FOR THE ASSOCIATION: Mayor City Manager Asst. City Manager/HR Director Steward Steward 20 Council Packet Page Number 169 of 246 G4, Attachment 1 Addendum A List For Uniform Allowance Uniform Pants Hats (winter and summer) Uniform Shirts Watch Uniform Socks Small Flashlight (likepolice)* Uniform Footwear Flashlight Holder Uniform Jackets Linens for Bed (examples below) Uniform Pullovers Sheets Uniform T-Shirts Blankets Uniform Jum suit Comforter Uniform Belt SleepingBa Uniform Tie Pillow case Pillow Workout Shirts Workout Shorts Badges Workout Pants Par Tags Workout Socks Patches Workout Shoes Under Apparel i.e. Under Armor * Under apparel includes Aspen Mills inventory * The Fire Chief will determine at what cost the city will replace the small flashlight 21 Council Packet Page Number 170 of 246 G4, Attachment 1 Addendum B Initial Uniform Issuance Item Quantity Item Quantity Long Sleeve Shirt 4 Turnout Coat 1 Short Sleeve Shirt 4 Turnout Pants 1 Pants 4 Suspenders 1 Tie 1 Helmet 1 Summer Jacket 1 Helmet Front 1 Winter Jacket 1 Helmet Shield 1 Belt 1 Turnout Boots 1 Station Boots 1 Nomex Hood 1 Station T-Shirt 4 Firefighting Gloves 1 Stocking Hat 1 SCBA Mask 1 Bade 2 Ear Protection 1 Name Plate 2 Flashlight Fire 1 All Applicable Insignia I N/A I I Yellow Rain Coat I 1 22 Council Packet Page Number 171 of 246 G5 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Darrow, Assistant City Manager / Director of Human Resources PRESENTER: Mike Darrow, Assistant City Manager / Director of Human Resources AGENDA ITEM: Resolution to Accept Donation from Mr. Donald M. Johnson Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is required for the City of Maplewood to accept a wood -carved American eagle donation from Mr. Donald M Johnson. Recommended Action: Motion to approve the resolution accepting the donation made by Mr. Donald M Johnson. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background Mr. Donald M Johnson has graciously gifted the City of Maplewood with a hand -carved American eagle. Attachments 1. Resolution Council Packet Page Number 172 of 246 G5, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE CITY OF MAPLEWOOD WHEREAS, Mr. Donald M. Johnson has presented to the City of Maplewood a hand-crafted American eagle; and WHEREAS, this donation is intended for the purpose to benefit the City; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Mr. Donald M. Johnson for this gift; and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that 1. The donation is accepted and acknowledged with gratitude Approved by the Maplewood City Council this 11th day of April, 2022. Council Packet Page Number 173 of 246 ME CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Animal Impound Agreement with the Animal Humane Society of Woodbury Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: In February, Saint Paul Animal Control notified the City of Maplewood they would be ending our contract with them in May. Saint Paul ended contracts with several other Ramsey County agencies as well. As a result of this termination, the Police Department began to research other options and has identified a fiscally responsible option that provides quality customer service to our community. The process is two -fold. The first contract is with the Animal Humane Society of Woodbury (WHS). Recommended Action: Motion to approve the Animal Impound Agreement with the Animal Humane Society of Woodbury. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is per animal. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment City council approval is required to sign the agreement. Background: Upon learning of the termination of the Saint Paul Animal Control contract, the Police Department found extremely limited options available to us and the two -fold process set forth here is both fiscally responsible and continues to provide quality customer service to our community. The Animal Humane Society of Woodbury (WHS) will be the drop off/holding facility for animals collected by officers in Maplewood. The WHS will then attempt to locate the owner and reunite the animal with their owner. If that is not possible, the animal will be turned over to Companion Animal Control (CAC), which is a non -kill organization who will ensure the animals are well cared for. Council Packet Page Number 174 of 246 The number of animal control services varies by year, however in 2021 the City of Maplewood impounded 27 total animals and the proposed service prices are comparable to those that had been charged by Saint Paul Animal Control. Attachments: 1. Animal Humane Society City Contract and Letter Council Packet Page Number 175 of 246 G6, Attachment 1 3/23/2022 Lieutenant Michael Dugas 1830 County Road B East Maplewood, MN 55109 Dear Municipal Administrator, Animal Humane Society continues to partner with local municipalities to improve the lives and welfare of animals as well as the impact they have on people in our community. We look forward to continuing our partnership with you in 2022. To align our fees with our costs, there is a small 3% increase to our fees. When animals are returned to their owners through our facility, we will charge a $24 admin fee to the municipality. We will charge $208 for dogs and cats that remain in our care through a stray hold and are not returned to their owner. We will charge $48 for critters and other small companion animals. These costs cover their housing, feeding, vaccination, and other veterinary care. I am happy to share that there are no significant changes to the language of the contract. Many of you have had constructive feedback over prior years, and we think the language is in a good place. If you have any questions about the program in general, please feel free to contact me at the email or phone number below. If you have any questions about specific billing issues or animals, please contact Astrid Roed, our site manager in Woodbury. You will receive a contract dig.itally that has already been signed by Janelle Dixon, our CEO. Please digitally sign the contract in PDF format and return to us via the same email address as we sent the contract to you. This is the same email address we will use for billing in 2022. We appreciate your partnership as we seek to serve both the people and animals of our communities. Sincerely, Graham Brayshaw, DVM Director of Animal Services, Animal Humane Society abrayshawO-animalhumanesocietv.ora (763) 489-2224 Animal Humane Society, Woodbury c/o Astrid Roed, Site Manager 9785 Hudson Rd Woodbury, MN 55125 aroed(a)animalhumanesocietv.ora (651) 788-4675 Council Packet Page Number 176 of 246 G6, Attachment 1 Animal Humane Society and City of Maplewood Letter of Understanding for Impound Housing Services 2022 Animal Humane Society (AHS) agrees to provide the following services: a. Housing for stray or abandoned animals that are retrieved or legally seized by your municipality's community service officer (CSO) or animal control officer (ACO), or for stray animals that are brought into the shelter by a citizen and verbal permission is given by your agency via phone for intake. Housing includes kennel space, daily cleaning, food and water. b. AHS is unable to house wildlife or farm animals. i. Exceptions can be made for chickens with prior approval of the site manager at AHS. c. Herd management vaccination following our standard vaccination protocols, as well as medically necessary and/or emergency care for sick or injured animals impounded during regular business hours. d. Euthanasia services as deemed necessary by an AHS veterinarian. These services may be provided at the end of the legally required holding period or in the case of a medical situation that requires immediate euthanasia. e. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. f. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. g. Provide animal rabies quarantine or diagnostic service for stray felines or canines that have bitten a person. h. Hold animal for the legally required stray holding period: 5 days in MN, 4 Days in WI if a live release, 7 days in WI if euthanized or until reclaimed by owner within this holding period. i. AHS will follow internal policy and best practice for unclaimed animals. City of Maplewood may request and view AHS policies at any time. 2. AHS expectations: a. AHS is not responsible for sick or injured animals that are left after hours. Outside treatment must be sought for these animals by the animal control officer or community service officer prior to leaving the animals at the AHS facility when veterinary staff members are not on duty. Council Packet Page Number 177 of 246 G6, Attachment 1 b. ABS has the sole authority to disposition all animals that have not been reclaimed upon the expiration of the legally designated holding period. c. ABS will not accept feral cats seized under municipal authority by your municipality's CSO or ACO. d. ABS is not responsible for collecting any fees from an owner for a municipality. 3. City of Maplewood agrees to: a. Adhere to the drop off procedure set forth by ABS including animal housing at the shelter and paperwork. Drop off procedures and paperwork training for community service or animal control officers will be provided. b. Adhere to state laws and local ordinances that apply to the handling of stray or abandoned animals and the seizure and return of animals to their owners. c. Direct citizens where to take stray animals when not receiving permission for impoundment at ABS. d. Seek care for injured or sick animals prior to drop off in the event that it is after hours and/or ABS veterinary staff is not on duty. e. Pay the designated fees for each animal cared for from your municipality. i. ABS will charge a standard hold fee of $208 per canine or feline and a $48 fee per "other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner. ii. ABS will charge a municipality mandated quarantine fee of $416 per canine or feline that is held for a quarantine or other holding period lasting more than 5 days independent of who claims the animal after that hold. iii. ABS will charge a $24 administrative/processing fee to the municipality for each animal reclaimed by its owner in place of the standard fee. In these instances, ABS will charge the owner the additional reclaim fees. iv. ABS will charge a $24 administrative/processing fee for disposal of any cadavers brought to and ABS facility by a representative of the municipality. v. City of Maplewood is responsible for fees if the owner does not reclaim by the last day of the stray hold. f. Adhere to ABS policy and best practice for unclaimed animals. City of Maplewood may request and view ABS policies at any time. g. Adhere to building access rules and ensure that the service access door is closed and locked after use in an after-hours drop off. h. Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to whether or not to impound an animal. ABS is not responsible for those decisions. i. Be available to members of your community to resolve their concerns related to the actions of your ACO/CSO officers and your municipality's procedures, policies and requirements. 4. Administration 2 Council Packet Page Number 178 of 246 G6, Attachment 1 a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year. Billing will be mailed in the first month following the end of the quarter. Payment is expected within 30 days ofreceipt of billing. b. AHS will assign a contact person who should be contacted in the event of any problems, concerns or to receive feedback regarding the program. c. Any billing disputes must be raised within 10 days of receipt of billing. d. The AHS agrees to maintain all data received from City of Maplewood in the same manner as City of Maplewood as required under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. e. Insurance Requirements. i. Liability. AHS agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products - completed operations, personal injury, advertising injury, and contractually assumed liability. Upon request City of Maplewood shall be named as an additional insured. ii. Automobile Liability. If AHS operates a motor vehicle in performing the services under this agreement, AHS shall maintain commercial automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. In. Workers' Compensation. AHS agrees to comply with all applicable workers' compensation laws in Minnesota. iv. Certificate of Insurance. The AHS shall deliver to City of Maplewood a Certificate of Insurance as evidence that the above coverages are in full force and effect. f. Indemnification: 1. AHS. To the fullest extent permitted by law, AHS agrees to defend and indemnify City of Maplewood, and its officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of AHS, AHS's subcontractor(s), or anyone directly or indirectly employed or hired by AHS, or anyone for whose acts AHS may be liable. AHS agrees this indemnity obligation shall survive the completion or termination of this agreement. ii. City of Maplewood. To the fullest extent permitted by law, City of Maplewood agrees to defend and indemnify AHS, and its officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of City of Maplewood, or anyone directly or indirectly employed or hired by City of Maplewood, or anyone for whose acts City of Maplewood may be liable. City of Maplewood agrees this indemnity obligation shall survive the completion or termination of this agreement. 3 Council Packet Page Number 179 of 246 G6, Attachment 1 This agreement is based on a one year commitment, which is renewed annually from the date your administrator signs the agreement below. Ifthe municipality brings animals to AHS without a signed contract, it will be assumed that the agreement is extended for term of the next contract. The agreement can be ended at any time by either party with a 30 day written notice. This agreement is entered into on the _ day of , 202_ by Digitally signed by Janelle Dixon DN: cn=Janelle Dixon, o, ou, email=j dixon@animalhumaneso ciety.org, c=US Date: 2022.03.24 20:38:26-05'00' Janelle Dixon, President & CEO Animal Humane Society Signed on behalf of Municipal Authority Printed Name and Title Signed on behalf of Municipal Authority Printed Name and Title Council Packet Page Number 180 of 246 0 G7 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Animal Control Services Agreement Contract with Companion Animal Control LLC Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: In February, Saint Paul Animal Control notified the City of Maplewood they would be ending our contract with them in May. Saint Paul ended contracts with several other Ramsey County agencies as well. As a result of this termination, the Police Department began to research other options and has identified a fiscally responsible option that provides quality customer service to our community. The process is two -fold. The first contract is with the Animal Humane Society of Woodbury (WHS). The second contract is with Companion Animal Control LLC. Recommended Action: Motion to approve the Animal Control Services Agreement Contract with Companion Animal Control LLC. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is per animal. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment City council approval is required to sign the agreement. Background: Upon learning of the termination of the Saint Paul Animal Control contract, the Police Department found extremely limited options available to us and the two -fold process set forth here is both fiscally responsible and continues to provide quality customer service to our community. The Animal Humane Society of Woodbury (WHS) will be the drop off/holding facility for animals Council Packet Page Number 181 of 246 G7 collected by officers in Maplewood. The WHS will then attempt to locate the owner and reunite the animal with their owner. If that is not possible, the animal will be turned over to Companion Animal Control (CAC), which is a non -kill organization who will ensure the animals are well cared for. CAC will ensure care for the animals until they can be placed into foster homes and eventually adopted. CAC will also provide support when needed to patrol officers with abnormal situations such as exotic/poisonous animals or animal hoarding situations. The number of animal control services varies by year, however in 2021 the City of Maplewood impounded 27 total animals and the proposed service prices are comparable to those that had been charged by Saint Paul Animal Control. Attachments: 1. 2022 Companion Animal Control Services Agreement Contract Council Packet Page Number 182 of 246 G7, Attachment 1 Animal Control Services Agreement THIS AGREEMENT, made the of day of 20, to be effective on the day of 20 by: Companion Animal Control LLC., PO Box 3, Bayport, MN 55003, hereinafter referred to as "Contractor" or "ACO". And City of Maplewood 1830 County Road B East Maplewood, MN 55109 hereinafter referred to as "Municipality". Whereas, the Municipality is desirous of utilizing an independent contractor to perform animal control services as provided herein. The Municipality has an existing "Animal Impound Agreement" with Animal Humane Society, Woodbury location which is hereinafter referred to as "Impound Facility". WITNESSETH, that the Contractor and the Municipality, for the consideration stated herein, mutually agree as follows: 1. STATEMENT OF WORK: Contractor shall furnish all labor, equipment, and services performed for the duty as Contractor for the Municipality, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Contractor and Municipality shall comply with all federal, state and local laws and ordinances in performing the duties herein. CONTRACTOR EXPECTATIONS: a. Within the jurisdiction, contractor shall upon request of the members of the public, law enforcement and municipality officials complete all reasonable steps to address violation(s) of any Municipality Ordinance or State Statutes pertaining to animals. b. The Contractor shall be required to collect and transport contained dogs and cats only. When requested to respond to other animal species; Contractor shall determine call response necessity on a case by case basis to ensure public safety and cooperation with law enforcement. c. Contractor shall provide all equipment necessary to complete animal control services as outlined within this contract. d. Contractor shall respond to complaints of barking/nuisance animals working in conjunction with County Sheriff's Department to address complaints, issue citations and enforce animal related laws. e. Contractor shall be available for call response at all times, including nights and holidays, and shall primarily respond to urgent/emergency calls during 7:00pm-7:00am as determined on a case by case basis. £ If the rightful owner of an animal is located during a call response and the animal is returned to owner, Contractor shall end call response accordingly while the fee for service shall remain. Contractor is not responsible for securing owner information from finder. Council Packet Page Number 183 of 246 G7, Attachment 1 g. All animal impoundments and holds in accordance with State Statues shall be completed at the contracted Impound Facility listed above. h. All stray/at large animals impounded shall be posted to the www.companionanimalcontrol.com website. i. Contractor may require proof of ownership and compliance with local, state and/or federal statutes pertaining to animal welfare prior to an animal being reclaimed from Impound Facility. Reclaim/boarding fees incurred are responsibility of the owner. Failure to comply and/or reclaim an animal by completion of holding period results in owner abandonment of animal. j. If an animal found at large is delivered to the Impound Facility by a member of the public, Contractor shall confirm the found location of the animal was within Municipality jurisdiction and approve the impoundment so that the Impound Facility may fulfill their contract with the Municipality. k. At the completion of an animal holding period Contractor shall work in conjunction with the Impound Facility, local foster based rescues and animal shelters to ensure a humane outcome when possible for all impounded animals. If Impound Facility is unable to secure a live outcome for the animal the Contractor shall assist in placement with a shelter or rescue. 1. Municipality shall not be held responsible for costs associated with any animal surrendered by an owner, which was not previously at large. in. In the circumstance that the Contractor determines an animal is severely injured so that it would be considered inhumane to impound the animal without immediate veterinary care available, the Contractor shall relinquish the animal to the Animal Emergency & Referral Center of Minnesota in Oakdale, Minnesota. All expenses resulting from care of said animal shall be solely the responsibility of the owner, if located. Recovery of those expenses and return of the animal to said owner shall be the responsibility of the Animal Emergency & Referral Center of Minnesota in Oakdale, Minnesota. Contractor is not responsible for any outcome of the animal, including death or humane euthanasia by the Emergency clinic. n. Contractor shall maintain reasonably adequate books and records of its activities hereunder and make those available to the Municipality upon request. o. Contractor shall assist the Municipality in its preparation and interpretation of all animal -related ordinances or procedures to insure humane animal treatment and public safety. p. Contractor shall send monthly invoices to Municipality via email from companionanimalcontrol&gmail.com. q. Contractor shall include in all monthly invoices a listing of all call responses including: case number, date, time, call location, animal details, mileage, fee details, animal outcome (if hold completed) and relevant case notes. 2 Council Packet Page Number 184 of 246 G7, Attachment 1 3. CONTRACTOR FEES FOR SERVICES: The Municipality shall pay the Contractor for performance of this Contract as detailed in `Contractor Duties', in current funds for the services set forth herein: a. A monthly 24/7 availability retainer of $100 b. Fee schedule: I. Daytime call response 7:00am-7:00pm: $100.00 ii. Overnight call response 7:00pm-7:00am: $145.00 iii. Round trip mileage in accordance with IRS business rate. iv. Multiple (two or more) animal fee: $35/animal (litters under 3 mo. count as one animal) V. Additional fee for call response on holidays: $40.00 (Easter, Memorial Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day, Independence Day, New Year's Eve and New Year's Day) vi. Time spent for enforcement animal control duties at a rate of $35/hour. This includes but is not limited to participation in court hearings, animal welfare checks, kennel inspections, bite/dangerous dog investigations, seizure of animals, cruelty/neglect case processing, and ordinance enforcement, etc. 4. MUNICIPALITY EXPECTATIONS: a. Municipality shall designate a point of contact staff member for communication. b. Municipality shall process invoices and requests for payment in accordance with routine monthly payment schedules. c. Municipality shall provide Contractor notice in a timely manner in the event that any animal related topic is added to a Council Meeting Agenda. d. Municipality shall contact Contractor prior to potentially dangerous or dangerous dog designations or appeal case requests. e. Within 90 days of contract agreement, Municipality agrees to participate in a review of all the current municipal ordinances to ensure Contractor can efficiently perform duties and complete steps to update ordinances accordingly. £ Municipality shall post on their website the Companion Animal Control website link & phone number. g. Municipality shall post on their website Impound Facility phone number. h. Municipality shall provide the following documentation to Contractor, if applicable based on Municipality's current animal ordinances: i. List of existing licenses for animals ii. List of existing kennel permits iii. List of animal ordinance violations within the past year iv. Payment schedule v. Electronic version of animal ordinances 3 Council Packet Page Number 185 of 246 G7, Attachment 1 INSURANCE & INDEMNIFICATION: a. The Contractor shall procure and maintain, at its expense, general liability insurance coverage in the amounts listed below: i. General Aggregate: $2,000,000 ii. Products and Completed Operations $2,000,000 In Each Occurrence: $1,000,000 iv. Personal and Advertising Injury: $1,000,000 V. Damage to Premises: $100,000 vi. Medical Expenses (one person) $5,000 vii. Auto Combined Single Limit $1,000,000 b. To the fullest extent permitted by law, Contractor agrees to defend and indemnify Municipality, and its officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of Contractor, anyone directly or subcontracted or hired by Contractor, or anyone for whose acts Contractor may be liable. Impound agrees this indemnity obligation shall survive the completion or termination of this agreement. c. To the fullest extent permitted by law, Municipality agrees to defend and indemnify Impound, and its officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of Municipality, or anyone directly or indirectly employed or hired by Municipality, or anyone for whose acts Municipality may be liable. Municipality agrees this indemnity obligation shall survive the completion or termination of this agreement. d. All parties shall comply with all other state and federal laws relating to data privacy or confidentiality. All parties will immediately notify the other of any requests from third parties for information. e. Contractor shall not be held liable for any actions or results of actions by any animal; including but not limited to biting, scratching, and destruction of property, injury or death to a person or another animal. f Municipality may, at its option, but with no obligation to do so, obtain insurance covering Contractor against liability to third parties relative to performance of this contract. 6. LEGAL STATUS: a. The parties agree that the Contractor is in full control of the manner in which the work is pursued and the Contractor shall not receive health insurance, worker's compensation insurance, salary, retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the Municipality and shall, in all respects be deemed an Independent Contractor. 7. REPRESENTATION: The Contractor sub -contracts individuals who are properly trained to perform the Contract under Contractor's direction and only when necessary, such as transport of stray animals. Contractor shall be solely responsible for reimbursing these sub -contracts. Additionally, all indemnification and legal status' listed in this agreement apply to all sub -contracts. 4 Council Packet Page Number 186 of 246 G7, Attachment 1 8. TERM: a. This Contract shall become effective upon its execution by both parties and continue annually, subject to termination upon 90-day advance written notification of termination by either party. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the Municipality and the Contractor. All provisions of this contract relating to insurance, indemnity and compliance with the State Data Practices act shall survive termination to the full extent needed for the protection of the Municipality and Contractor. b. If requested by either party at any time a contractual review shall be completed for the purpose of determining the effectiveness of the animal control program, review costs and to implement improvement measures. 9. CONTRACT NOT ASSIGNABLE This Contract shall not be assigned by the Contractor. Any purported assignment or change in membership of Companion Animal Control LLC such that a different person is in control of performing this Contract shall require prior notice to and shall be subject to approval by the Municipality. IN WITNESS THEREOF, the parties have executed this as signed below on the day and year first above written. Contractor Municipality Administrator Attested by: Municipality Clerk Council Packet Page Number 187 of 246 G8 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of a Toolcat Work Machine Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood's 2022-2026 Capital Improvement Plan (CIP) identifies the replacement of a toolcat work machine in 2022. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the purchase of a toolcat work machine and direct the Mayor and City Manager to enter into a contract with Tri-State Bobcat for the purchase under the MN State Contract #T631(727-102) in the amount of $64,927.54. Fiscal Impact: Is There a Fiscal Impact? ❑ No ❑ Yes, the true or estimated cost is $64,927.54 (prior to trade in of old unit) Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed 2022-2026 CIP identifies $45,000.00 for the replacement of the old unit. The cost for this purchase less the trade-in value of the old unit ($12,000.00) is $52,927.54. This is $7,927.54 more than the identified CIP amount. This increase will be absorbed by the fleet fund due to savings on other 2022 fleet CIP purchases. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment The new replacement toolcat will increase work efficiencies and better serve the current and future needs of our public works operations. Council Packet Page Number 188 of 246 G8 Background: Currently the City operates three toolcat work machines. The toolcats are utilized year round in all divisions of Public Works and are the primary pieces of equipment for sidewalk snow removal. The 2015 toolcat machine (Unit 730) is in need of replacement due to high engine hours and use. The machine is continuously in need of repair, which makes it unreliable and no longer cost effective to operate. As part of the City's asset management program, fleet assets use a Vehicle Replacement Rating (VRR) score to reflect the current condition of vehicles and the priority for replacement. The VRR score is based on a scale of 0 to 30 where 0 is a brand new vehicle and 30 is the highest priority for replacement. VRR scores are generated by rating a vehicle in six categories. These categories include the age of the vehicle, usage (distance driven or time used), maintenance and repair costs (not including accident repairs), reliability (frequency the vehicle is in the shop for repairs), type of service the vehicle receives, and condition based on mechanic's inspection. Unit 730 has a VRR score of 20.5 and the heavy wear this machine receives year round make it no longer cost effective to operate. The following is a summary of the cost for the toolcat replacement: 1. Tri-State Bobcat Inc. 2022 Toolcat UW56 and Attachments $64,927.54 Attachments: 1. Quote/Specs from Tri-State Bobcat Council Packet Page Number 189 of 246 G8, Attachment 1 ,*.*, Bobcat, Ship to City of Maplewood 1830 E County Rd B Maplewood, MN 55109 Phone: (651) 249-2430 Fax: (651) 249-2459 Product Quotation Quotation Number: 35937D036093 Date: 2022-03-25 09:16:58 Bobcat Dealer _ Bill To Tri-State Bobcat, Inc,Little Canada,MN 71 MINNESOTA AVE LITTLE CANADA MN 55117 Phone: (651) 407-3727 Fax: (952) 894-5759 Contact: Nick Kentros Phone: 651-407-3727 Fax: 651-330-8953 Cellular: 651-587-7533 E Mail: nickk@tristatebobcat.com Description Bobcat UW56 Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Hydraulics Variable Flow with dual direction detent Beverage Holders Bob-Tach Boom Float Cargo Box Support Cruise Control Speed Management Enclosed Cab with HVAC Dual Port USB charger Lower Engine Guard Limited Slip Transaxle Engine and Hydraulic Monitor with Shutdown Front LED Work Lights Full-time Four -Wheel Drive Horsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE41040 &amp; ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SAE-J1043 &amp; ISO3449, Level I Dome Light Deluxe Road Package Deluxe Road Package includes: Backup Alarm, Turn Signals, Flashers, Tail Lights, Brake Lights, Rear view mirror, Side Mirrors, Horn, Rear work lights, and headlights City of Maplewood 1830 E County Rd B Maplewood, MN 55109 Phone: (651) 249-2430 Fax: (651) 249-2459 Part No Qty Price Ea. Total M1225 1 $55,485.14 $55,485.14 Hydraulic Dump Box Instrumentation: Standard 5" Display with Keyless Start, Engine Temperature and Fuel Gauges, Hour meter, RPM and Warning Indicators. Includes maintenance interval notification, fault display, job codes, quick start, and security lockouts. Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Receiver Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4-wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty M1225-Pot-COI 1 $2,460.75 $2,460.75 High Flow Package M1225-R03-0O2 1 $1,475.60 $1,475.60 29 X 12.5 Turf Tires M1225-R05-005 1 $668.10 $668.10 Heavy Duty Battery M1225-R07-0O2 1 $82.45 $82.45 Attachment Control M 1225-RO8-0O2 1 $200.60 $200.60 Power Bob-Tach M1225-R14-0O3 1 $934.15 $934.15 Radio Option M1225-R15-0O2 1 $453.05 $453.05 Traction Control M1225-R16-0O2 1 $463.25 $463.25 Rearview Camera M1225-R20-Cot 1 $306.00 $306.00 Engine Block Heater M 1225-A01-0O2 1 $110.50 $110.50 Rear Window Guard 7150926 1 $1,000.00 $1,000.00 Council Packet Page Number 190 of 246 G8, Attachment 1 Strobe Light 7424783 1 $300.00 $300.00 68" Standard Duty Bucket 7272771 1 $787.95 $787.95 --- Bolt -On Cutting Edge, 68" 7104508 1 $200.00 $200.00 Total of Items Quoted $64,927.54 Trade In: 2015 Toolcat with Bucket S/N: AHG811983 $12,000.00 Quote Total - US dollars $52,927.00 Notes: All prices subject to change without prior notice or obligation. This price guote su ersedes all preceding price uote�. Customer Acceptance: Authorized Signature: Print: Sign: Purchase Order: Date: Council Packet Page Number 191 of 246 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 192 of 246 J1 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Resolution of Support for Tubman to Allow City as Fiscal Agent for State Bonding Proposal Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Tubman Center East is requesting that the City Council agree to participate as fiscal agent and primary applicant in Tubman's request for a State of Minnesota general obligation bond grant to fund capital improvements at the facility. Recommended Action: Motion to approve the resolution of Support for Tubman to Allow City as Fiscal Agent for State Bonding Proposal. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is NA Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: *This action will not impact the City's bond capacity or rating. Strategic Plan Relevance: Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment For more than 45 years Tubman has worked to advance opportunities for change so every person can experience safety, hope, and healing. As a multi -service organization, they help nearly 25,000 people per year of all ages, genders, and cultural backgrounds who are facing relationship violence, sexual assault, exploitation, homelessness, addiction, mental health challenges, and other forms of trauma. Background: May 14, 2007: The city council approved a PUD (planned unit development) and a preliminary plat for the St. Paul's Monastery property at 2675 Larpenteur Avenue East. The development, as approved by the city council, includes the following uses and housing elements: Council Packet Page Number 193 of 246 J1 • A 40-unit senior -housing apartment building that CommonBond would operate. CommonBond is a developer and manager of affordable housing. • A 50-unit town house development that CommonBond also would build and operate. They would remove the existing 110-car parking lot for the monastery on this site and relocate it to the south of the monastery building. • A change in use of the existing monastery building. The Sisters would sell this building to the Tubman Family Alliance for use as a family -violence shelter/residence. They would use this facility for offices, housing, community support, information and training, childcare and education. The Tubman Family Alliance use of this building would include 37 housing units as follows: six for single women, 18 for mothers with one to two children, six for mothers with three or more children, four for adult males and three for mothers with teenage boys. • A future monastery on the north end of the property. February 11, 2008: The city council moved approval of their support of CommonBond Communities award of LCA funding for the Trails Edge Townhome project by authorizing the Mayor to sign and for the city and CommonBond to execute the "Acknowledgement of Receptivity to an LCA Funding Award" form. September 13, 2013: The city council moved approval of a resolution of support for Tubman in securing state of Minnesota bonding monies for their project and further directing the city manager to develop documents to approve the City as fiscal agent for Tubman in this endeavor. April 27, 2015: The city council approved a request for disbursement from the State of Minnesota who issued the G.O grant to the City for the improvements to the Tubman Facility. Attachments: 1. Resolution 2. Tubman Bond Request Letter 3. Tubman Facility Overview 4. 1.31.22 Financial Statements 5. 2021 Tubman Financial Audit Statement Council Packet Page Number 194 of 246 J 1, Attachment 1 CITY OF MAPLEWOOD RESOLUTION Resolution of Support for Tubman To Allow City as Fiscal Agent for State Bonding Proposal WHEREAS, Tubman operates the Harriet Tubman Center East in Maplewood, a multi- service center including shelter and housing for victims of violence, exploitation, sexual assault, homelessness, addiction, mental health issues and other forms of trauma; and WHEREAS, Tubman is requesting state bonding support through legislation to provide for up to $5,965,000 in capital investment funds for safety and accessibility improvements to the Harriet Tubman Center East, and WHEREAS, the City of Maplewood has previously expressed support for the services provided by Tubman for the citizens of Maplewood and the region, and WHEREAS, the State of Minnesota requires that a local government agency act as the fiscal agent for General Obligation Bond funding for projects such as the one proposed by Tubman. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, as follows: 1. Maplewood expresses its support for Tubman's request for state funding for this important project and improvement and further supports the legislation on behalf of Tubman in the 2022 legislative session. 2. The City Manager is authorized and directed to prepare agreements and other documents to enable the City of Maplewood to act as the fiscal agent for Tubman in receiving financial support from the State of Minnesota. 3. City staff and consultants are authorized and directed to take all other actions necessary or convenient to carry out the intent of this resolution. Dated: April 11, 2022 Council Packet Page Number 195 of 246 J 1, Attachment 2 Get Help: 612.825.0000 To: Mayor Marylee Abrams Give Help: 612.825.3333 Council Member Rebecca Cave tubman.org Council Member Kathleen Juenemann Tubman Chrysalis Center Council Member Bill Knutson 4432 Chicago Ave s Council Member Nikki Villavicencio Minneapolis, MN 55407 Cc: Melinda Coleman, City Manager Harriet Tubman Center East From: Jennifer Polzin, Tubman CEO 1725 Monastery Way Re: Request for Approval to Serve as Fis al Age t r Tubman's State Bonding Maplewood, MN 55109 Proposal I am writing to respectfully request that the Maplewood City Council agree to participate as fiscal agent and be the primary applicant in Tubman's request for a State of Minnesota general obligation bond grant to fund capital improvements at Harriet Tubman Center East. Tubman has requested $5,965,000 in capital investment funds for safety and accessibility improvements to Harriet Tubman Center East. These funds would help us construct a public elevator for universal accessibility and enhanced safety for all users and confidentiality for survivors; upgrade the electrical system to ensure continuity of operations in the case of system failure; renovate the commercial kitchen so it is usable under current code; complete a partial roof replacement; complete additional fire sprinkling; and replace the windows in the 30ARD OF DIRECTORS shelter and housing wing. Additionally, the request includes the cost of adding space for NFICERS akeBlumberg victim -survivors' pets onsite. I understand this portion of the request may seem unusual-hoi, however nearly half of people experiencing domestic violence delay leaving abusive situations onn)ie Brown onn lice Chair &Chair Elect because they fear for the safety of their pets left behind, and animal abuse is one of the key tamona Advani secretary predictors of domestic violence cases that are most likely to end in homicide. )oug Underwood rreasurer enniferJ. Polzin Our request is House File 3191 (authored by Representative Leon Lillie) and Senate File 2971 :hiefExecutive Officer (authored by Senator Karin Housley and co-authored by Senator Chuck Wiger) and has )IRECTORS bipartisan support. It is currently structured as a cash request; however, the Chair of the Marcia Ballinger Senate Capital Investment Committee has strongly urged us to request general obligation ihannon Brooks .atrina Caldwell bonds instead, which requires a local unit of government. He has also indicated that he would acobn yla DDurauran <eyla rather not include nonprofits in the capital investment bill, though he said Tubman may be an iarah Erickson exception since we have been recipients of general obligation bonds in the past through the unita L. Flowers effrey P. Justman City of Maplewood ($2 million in 2012 and $720,000 in 2014, which were later consolidated :hristina Kolles by the State). Aarissa K. Linden (aelie Lund WaryLu If the City Council passes a resolution to support this project, we will get the bill amended to ihareen een Luze :rin Horne McKinney reflect the request is for general obligation bonds rather than cash. .aureen O'Brien ielen O'Malley rracy Olson We anticipate the total campaign (including the above projects in the bonding request) to be ackie K. Ottoson Wax Rosen in the range of$10-12 million, which includes both private and public funding sources. We are iapna Swaroop in the early stages of a multi -year fundraising campaign to secure the matching funds for the )aul Tillman bonding request, which has been well -received by donors participating in feasibility ADVISORY BOARD interviews. iharonSaylesBelton Fammie L. Follett osie R. Johnson :heila C. Morgan I am happy to answer questions and provide any additional information you request, and I )lane Robinson thank you in advance for your past and current partnership, and consideration of this request. ;haron G. Ryan laul Schnell MEETS Q `" STAND DS 202A Council Packet Page Number 196 of 246 Safety. Hope. Healing. WHO WE ARE For more than 45 years Tubman has worked to advance opportunities for change so every person can experience safety, hope, and healing. As a multi -service organization, we help nearly 25,000 people per year of all ages, genders, and cultural backgrounds who are facing relationship violence, sexual assault, exploitation, homelessness, addiction, mental health challenges, and other forms of trauma. CAPITAL REQUEST (HF3191 & SF2971) Tubman is requesting $5,965,000 in capital investment funds for safety and accessibility improvements to our Harriet Tubman Center East location. Crucial updates include: Public elevator Public elevator installation to assure universal accessibility for people with disabilities and confidentiality for all users. Completion of required fire sprinkling Completion of required fire sprinkling for necessary building code compliance. Partial roof replacement Partial roof replacement, without which will result in loss of programming space for youth, adults, and families who are survivors of violence and exploitation. Electrical upgrades with energy efficiency improvements Electrical upgrades with energy efficiency improvements to ensure continuity of operations, including lowering the risk of shelter displacement. Replacement of all windows in shelter and housing wing Replacement of all windows in shelter and housing wing for improved safety and increased ventilation as COVID prevention/mitigation strategy. Construction of onsite pet shelter Nearly half of domestic violence survivors delay leaving an abusive situation because they don't want to abandon their =i pets, and as many as one in four . In rr IF rr 0 n IF survivors have returned to an abusive « « n n IF partner out of concern for their pet. B n IF R 11 nr 0 a Ir n 11 IF 11 p; It n ri It rr Ir n 11 19 Er rl [I R 11 e: g04 Commercial kitchen -_ W .L Tr IF_W IT`' Renovation is essential for social enterprise and partnership opportunities under today's code requirements. Get Help: 612-825-0000 www.tubman.org Give Help: 612-825-3333 Safety. Hope. Healing. ABOUT US Our comprehensive services include safety planning; a 24/7 crisis and resource help line; shelter, transitional housing, and rapid rehousing; legal services including Orders for Protection and attorney representation; mental and chemical health assessment, treatment, and support; parenting education and child care; youth outreach, mobile case management, and in -school violence prevention education; support groups, job readiness and financial education; community education; and professional training for service providers. WHO WE SERVE Tubman serves people of all ages, genders, and cultural backgrounds who have experienced relationship violence, sexual exploitation, homelessness, addiction, mental health challenges, or other trauma. • 65% of clients identify as Black, Indigenous, or people of color: 33% African American, 10% Multi -Ethnic, 10% Latinx, 3% Asian, 3% Indigenous, 3% African, and 3% who identify as other ethnicities. • 37% of our clients are children and youth up to age 24. • 75% of Tubman clients identify as female. SCOPE 2021 SERVICE STATISTICS Support in Crisis: 10,547 people Safety Plans: 8,071 people Shelter: 257 adults and youth, and their 303 children Community -Based Housing: 15 adults and 12 children Youth Housing: 53 youth and their 13 children Legal Services: 4,067 people Mental & Chemical Health Services: 744 people School -Based Prevention: 5,069 students Youth Advocacy: 796 people Meeting Goals for Stability: 994 people Community Education: 1,964 people • Nearly 25,000 people receive Tubman services each year. • 100 full-time and 43 part-time (110 FTEs) work in our two buildings in Minneapolis and Maplewood, and in schools, courthouses, client homes, and other community locations. • 429 individuals and groups contributed 25,915 hours of volunteer service, including 153 interns and 104 pro bono attorneys. • Tubman partners with more than 50 schools and colleges, 20 law enforcement agencies, and scores of community and culturally -specific service organizations. OUR STAFF & BOARD • 42% of Tubman staff and 43% of board members identify as Black, Indigenous, or people of color. • 90% of staff and 65% of board members identify as female. • The majority of staff and 87% of board members have had personal experience with the issues we serve including relationship violence or sexual assault, substance abuse, mental health challenges, homelessness, have been low-income, live with a disability, or have experienced racism and other types of oppression based on their identity. Get Help: 612-825-0000 Council Packet Page Number 198 of 246 www.tubman.org Give Help: 612-825-3333 J 1, Attachment 4 TUBMAN BALANCE SHEET (Unaudited) January 31, 2022 ASSETS Current Assets Cash & Cash Equivalents Cash Designated for Future Use (Net Sale Proceeds) Accounts Receivable, net Pledges, Grants & Other Receivables Prepaid Expenses Total Current Assets Net Property, Plant & Equipment Other Assets St. Paul Foundation Holdings Cash Held for Endowments Closing Costs Capital Project: Cash Pledges Receivable Total Other Assets TOTAL ASSETS LIABILITIES & NET ASSETS Current Liabilities Accounts Payable Accrued Salaries & Benefits Accrued Expenses Deferred Revenue Current Maturities of Debt Total Current Liabilities Long -Term Liabilities Long -Term Debt: Mortgage Note Payable Deferred Loan - due 2041 Solar Project Propel Capacity & Sustainability Loan Deferred Loan (forgivable 2040) Asset Retirement Obligation Total Long -Term Liabilities Total Liabilities NET ASSETS Unrestricted Undesignated Designated for future use (Sale Proceeds) Designated for future depreciation Designated for repair and replacement, cash flow & staff compensation Temporarily Restricted Permanently Restricted (Endowment) Total Net Assets TOTAL LIABILITIES & NET ASSETS 1/31/22 1/31/21 Change $ 3,381,972 $ 2,567,582 $ 814,390 1,178,878 1,354,246 (175,368) 39,403 56,654 (17,251) 1,551,642 1,372,943 178,699 75,178 80,506 (5,328) 6,227,073 5,431,931 795,142 11,170,766 11,627,820 (457,054) 244,604 211,855 32,749 116,545 116,545 - 16,675 17,605 (930) 264,820 264,820 - - --- - - - - ---- 4,570 - - - - - --- - (4,570) - - - - - - - 642,644 --- - - - - ---- 615,395 - - - - - ---- 27,249 - - - - - -- $ 18,040,483 $ 17,675,146 $ 365,337 -- - - - --- - - - - --- - - - - -- - -------------------- $ 187,798 $ 183,671 $ 4,127 286,979 249,837 37,142 183,561 174,394 9,167 - 1,081,900 (1,081,900) 101,402 97,252 4,150 759,740 1,787,054 (1,027,314) 2,096,659 759,740 1,787,054 (1,027,314) 2,096,659 2,179,591 (82,932: 263,046 251,966 11,080 80,495 100,459 (19,964: 300,000 - 300,000 89,297 85,538 3,759 130,000 130,000 - 2,959,497 2,747,554 211,943 ----------------------- 3,719,237 4,534,608 (815,371) --- - - - - ----- - - - - --- - - - - - - - - 2,227,316 926,616 1,300,700 1,178,878 1,354,246 (175,368) 7,187,224 7,552,565 (365,341) 1,634,250 1,280,250 354,000 1,732,429 1,698,461 33,968 361,149 328,400 32,749 14, 321,246 13,140,538 1,180,708 ------------------------ $ 18,040,483 $ 17,675,146 $ 365,337 Note: St. Paul Foundation holdings not included above $ 526,269 $ 455,814 $ 70,455 Council Packet Page Number 199 of 246 J 1, Attachment 4 N O _ N .a N CO � R R � C 7 R Z >7 C C m 2 W z = Z 0 F � O 2 W LLa. F O M O LL ~ Z 7 U C R N 7 OI C 'a C 7 Q M 000000 O N M N o0 0 N N ' N 0) 0o O_ 0 0o r r a 00 CO 0) It1- C (O N M 0)O N M C c 1, N V 06 c 6% 0010 O c (O (O oN0 M M M C- c 00 N I� M_ N M C OM r N It M c - N ER O_ O Corot O (O d) d) U u) d) (O (M N r- O (` M CO CO (O 00 LOa I- It(O O CO Co 1� "r CO N 6% 1 oo D O D O 10O oO o (0 (O N 0) (O to M V r- N M O M 1` 1- (0 (0 (0 00 u) 00 c N N (» CO N 1 0 LO (O c LOI- M c 1- I u) u) Ci 0 (O u (0 r d) M 0) C` M M u) 0 0) c m U) c (O u) 'ItO 0) N r O M O (0 M u N O r- O O M 11 c I (O r 0 It 0 M N 0) r c u) o-I0 0, o, o, 0 (M 0 0 c Co C 0) CO 0M0 r 00 (NO C u) N (M O (O U O (M ' c - 00 N 00 0 O O (O O O N CO o0 0 LO 00 CO CO N( 0- O U C` (O 00 (O O (S O CO 00 0 �rn c1�1�u M u) r O3) (NO O ((O C ,It �ui(ou ,It- 1- � c r � ,It (O ' M M O O N N (C)00 (` CO O (O 00 r 0 N r- u) (0 00 (0 00 (O C O r (M U N N 1- N N 00 00 N N r (O r- M 0 0) N It (O 00 r r C - c N .0 0 0 0 0 0 0 0 0 0 0 L9 000(DLn0(0 N "ro0 "r O-cC C, C\IN N N ' 0 ' (r0 O N 12 V M OM) O d) 0 (M 00 Off) O a u) u N N M N N M CO 0 Co ' Co 0) c ' 0) (O O r C M N o00 (O O O_ 0 r C Co c � 0) 00 d) C 0 N r N Co C 00 0 M0r ro o u QZ r � c 00 u) 0 c C (O N ro (0 18) C c (O C, u) d) (O C 0) 00 0 a N Itc 0 o 0 0, o, o, o, o 0 1- !� c c u) 0 M (D (D N u) c c V o0 O CI) Go N N ItN N C 00 0) O 0) N c (O M O N c- r- u7 N CO �r"r �� M N N N ER N M L O d) O ^ u7 CO c 'ILO- 00 M oo W C\ c_ rn w N n v V V N N W) O N h M � M ER 00 (O (M 00 0 CO 00 (M M u) r 0) u) � M c 0 C' N (O CO u) c O r- N M N (O - p C M (M u) N M r N u7 u7 � M ER e 0 0 0 0 0 0 0 0 'It � (O N O W) C, 0V0 O r 00 u) (O N u) CD,It It It N 04 0) N O N M (O r c C 00 N N OD W) M 44) le (O 00 u) 0) 0) C 10 M c u) r N (O N M 1- (O (O c N r T 0 Do oo1-OMcu 00 d) O N c C r u7 N M M (O c N O N 1- 0) T 00 N O (O 00 1 1 1 I I 1 1 '"II 00 r O c u) c O O c O O O O O O O s O O N_ u7 00 r r 00 u) W) p CO O u) 0) CO N 0 CO O O O O O O O u) O O r � N (0 O u) N O O d) N u) (O O O O O O O O 00 O O 0) 1- CD M 0) u) c O O CO CO O O 1- 00 r CO 1- CO O u) u) O O N O O 00 - LO 00 O LO le C N LO M 0) It O "r0) CO LO N O LO N 1- N r- u7 O It It It- -4 0) N Co (0 (M c LO It N c CO N It CO CO CO u) (M N (M 1- le N N r 00 N r- r r ER � a a w `R � aa) U) H w L w N U m o a w a) 05 CM LL > Li O M- in Q W s LL o o p p O c o� ° w �U CO R E C (7 1) as w C R 2 ._ aa)) U w a) A W °' � .4 � W d o li w w U) Z aNi a) .� CO R (7 ` E coi a) Cp 0 o a) m a in m W in k Q w W CO o w M a O a L > .� .a .S >. a N E r Q (7 E PC W Q. o a) � d aa)) O (7 U> °) vi (7 o m a) 3 m m 2 —>- d' CO w °' (7 6 05 W Z_ w a 5 R C)- a w U `m W a O a 'ts o 0 0 R s a o a ` 0 R w m a w o J m F W > m m o w a) a) > 'E Q .o '� H o M Q Q Z 0 0) a) -o 2CL R Q Q W LU(9 nUUU) 0-0 U �Q7LL00U) U)0Z,M 0 x0- (9M E0 0 a w w O Council Packet Page Number 200 of 246 J 1, Attachment 5 Tubman Financial Statements and Supplementary Information September 30, 2021 and 2020 Council Packet Page Number 201 of 246 Tubman J1, Attachment 5 Table of Contents September 30, 2021 and 2020 Page Independent Auditors' Report 1 Financial Statements Statements of Financial Position 3 Statements of Activities 4 Statements of Functional Expenses 6 Statements of Cash Flows 8 Notes to Financial Statements 9 Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 26 Independent Auditors' Report on Compliance for the Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance 28 Supplementary Information Schedule of Expenditures of Federal Awards 30 Notes to Schedule of Expenditures of Federal Awards 31 Schedule of Findings and Questioned Costs 32 Council Packet Page Number 202 of 246 CC@J1, Attachment 5 bakertitty Independent Auditors' Report To the Board of Directors of Tubman Report on the Financial Statements We have audited the accompanying financial statements of Tubman, which comprise the statements of financial position as of September 30, 2021 and 2020, and the related statements of activities, functional expenses and cash flows for the years then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Tubman as of September 30, 2021 and 2020, and the changes in its net assets and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Council Packet Page Number 203 of 246 J 1, Attachment 5 Other Matters Other Information Our audits were conducted for the purpose of forming an opinion on the financial statements as a whole. The accompanying schedule of expenditures of federal awards, as required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, is presented for purposes of additional analysis and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 9, 2022 on our consideration of Tubman's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of Tubman's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Tubman's internal control over financial reporting and compliance. Minneapolis, Minnesota February 9, 2022 2 Council Packet Page Number 204 of 246 Tubman J1, Attachment 5 Statements of Financial Position September 30, 2021 and 2020 Assets 2021 2020 Current Assets Cash and cash equivalents $ 3,539,133 $ 3,987,438 Accounts receivable, net of allowance 30,901 45,647 Pledges and grants receivable 2,200,908 1,213,329 Prepaid expenses and other receivable 94,062 84,398 Total current assets 5,865,004 5,330,812 Property and Equipment, Net 11,318,321 11,782,570 Other Assets Beneficial interest in assets held by the Saint Paul Minnesota Foundation 235,913 191,512 Pledges and grants receivable for investment in property and equipment - 4,570 Restricted cash held for investment in property and equipment 264,820 264,820 Restricted cash held for endowments 116,545 116,545 Total other assets 617,278 577,447 Total assets $ 17,800,603 $ 17,690,829 Liabilites and Net Assets Current Liabilites Accounts payable $ 446,237 $ 189,070 Accrued salaries and benefits 345,487 335,908 Accrued expenses 178,475 187,202 Current maturities of debt 101,402 97,252 Total current liabilities 1,071,601 809,432 Long -Term Liabilites Long-term debt, net 2,455,820 3,627,277 Asset retirement obligation 130,000 130,000 Deferred loan agreements 88,007 84,302 Total long-term liabilities 2,673,827 3,841,579 Total liabilities 3,745,428 4,651,011 Net Assets Without donor restrictions: Undesignated 2,006,816 926,410 Designated for future depreciation 7,305,282 7,676,200 Designated for repair and replacement, cash flow and staff compensation 2,631,496 2,190,496 Total net assets without donor restrictions 11,943,594 10,793,106 With donor restrictions: Restricted for program use 1,041,453 1,201,895 Restricted for property and equipment and other long-term items 1,070,128 1,044,817 Total net assets with donor restrictions 2,111,581 2,246,712 Total net assets 14,055,175 13,039,818 Total liabilities and net assets $ 17,800,603 $ 17,690,829 See notes to financial statements 3 Council Packet Page Number 205 of 246 Tubman J1, Attachment 5 Statement of Activities Year Ended September 30, 2021 Without Donor Restrictions Board With Donor Undesignated Designated Total Restrictions Total Revenue and Support Revenue: Program service fees $ 947,735 $ $ 947,735 $ $ 947,735 Government contracts and grants 7,542,918 7,542,918 7,542,918 Investment income 20,478 20,478 20,478 Miscellaneous 72,202 72,202 44,401 116,603 Total revenue 8,583,333 8,583,333 44,401 8,627,734 Contributions: United Way 78,582 78,582 156,055 234,637 Individuals 532,767 532,767 294,614 827,381 Corporations 71,070 71,070 60,100 131,170 Foundations 270,111 270,111 355,843 625,954 Civic and faith organizations 45,558 45,558 7,800 53,358 In -kind 467,416 467,416 - 467,416 Special events, net of direct expenses $43,030 119,664 119,664 - 119,664 Total contributions 1,585,168 1,585,168 874,412 2,459,580 Total revenue and support 10,168,501 10,168,501 918,813 11,087,314 Net assets released from restrictions: Satisfaction of program restrictions 1,039,324 1,039,324 (1,039,324) - Satisfaction of time restrictions 14,620 14,620 (14,620) Total net assets released from restrictions 1,053,944 1,053,944 (1,053,944) Releases from Board Designation: Time restriction for depreciation 370,918 (370,918) - Total change in board designation 370,918 (370,918) - - Total revenue and support 11,593,363 (370,918) 11,222,445 (135,131) 11,087,314 Expenses Program services 9,145,384 9,145,384 9,145,384 Administrative and general 1,464,645 1,464,645 1,464,645 Development 543,828 543,828 543,828 Total expenses 11,153,857 11,153,857 11,153,857 Change in Net Assets before Non -Recurring Activities 439,506 (370,918) 68,588 (135,131) (66,543) Non -Recurring Activities Forgiveness of PPP loan 1,081,900 - 1,081,900 1,081,900 Additions to board designated assets (441,000) 441,000 - - Change in Net Assets from Non -Recurring Activities 640,900 441,000 1,081,900 1,081,900 Change in net assets 1,080,406 70,082 1,150,488 (135,131) 1,015,357 Net Assets, Beginning 926,410 9,866,696 10,793,106 2,246,712 13,039,818 Net Assets, Ending $ 2,006,816 $ 9,936,778 $ 11,943,594 $ 2,111,581 $ 14,055,175 See notes to financial statements 4 Council Packet Page Number 206 of 246 Tubman J1, Attachment 5 Statement of Activities Year Ended September 30, 2020 Without Donor Restrictions Board With Donor Undesignated Designated Total Restrictions Total Revenue and Support Revenue: Program service fees $ 1,035,491 $ - $ 1,035,491 $ $ 1,035,491 Government contracts and grants 6,156,284 26,544 6,182,828 6,182,828 Investment income 30,362 - 30,362 30,362 Miscellaneous 90,508 - 90,508 (6,422) 84,086 Total revenue 7,312,645 26,544 7,339,189 (6,422) 7,332,767 Contributions: United Way 36,051 - 36,051 211,398 247,449 Individuals 550,884 550,884 38,786 589,670 Corporations 124,910 124,910 182,803 307,713 Foundations 409,009 409,009 615,685 1,024,694 Civic and faith organizations 26,113 26,113 6,285 32,398 In -kind 548,146 548,146 - 548,146 Special events, net of direct expenses $38,564 117,602 117,602 1,518 119,120 Total contributions 1,812,715 - 1,812,715 1,056,475 2,869,190 Total revenue and support 9,125,360 26,544 9,151,904 1,050,053 10,201,957 Net assets released from restrictions: Satisfaction of program restrictions 429,062 17,066 446,128 (446,128) - Satisfaction of time restrictions 28,666 - 28,666 (28,666) Total net assets released from restrictions 457,728 17,066 474,794 (474,794) Releases from Board Designation: Time restriction for depreciation 458,272 (458,272) - Total change in board designation 458,272 (458,272) - - - Total revenue and support 10,041,360 (414,662) 9,626,698 575,259 10,201,957 Expenses Program services 8,746,539 8,746,539 - 8,746,539 Administrative and general 1,497,996 1,497,996 1,497,996 Development 520,485 520,485 520,485 Total expenses 10,765,020 10,765,020 10,765,020 Change in Net Assets before Non -Recurring Activities (723,660) (414,662) (1,138,322) 575,259 (563,063) Non -Recurring Activities Gain on sale of facility 531,216 531,216 - 531,216 Loss on disposal of property and equipment (100,316) (100,316) (100,316) Forgiveness of accrued interest 172,660 172,660 172,660 Release of board designated assets 564,602 (564,602) - - Change in Net Assets from Non -Recurring Activities 1,168,162 (564,602) 603,560 603,560 Change in net assets 444,502 (979,264) (534,762) 575,259 40,497 Net Assets, Beginning 481,908 10,845,960 11,327,868 1,671,453 12,999,321 Net Assets, Ending $ 926,410 $ 9,866,696 $ 10,793,106 $ 2,246,712 $ 13,039,818 See notes to financial statements 5 Council Packet Page Number 207 of 246 J 1, Attachment 5 v V) OCL w F 7 2 fA (n C t R R U O C Z F a v) C V O y R U 7 U Z aw) y R U J y N M y T CO O) N M O) LC) V V LO n M I� UH N V Ln N O N , M .o� V CO O CO N V UH (O O) O (O Ln co M co N (O O n r (O co UH (O O (O Lo O) CO (O V N O) (O O (O N CO LO Efl O V O CO r W r O V N O) N V N LO O CO V O CO I� r M O �2 N � N M M 0 N O I N O N CO N I� O V M I� CO O O) CO N N O) N (O � V V O) 0 CO CO LO N Ln O) V CO I� O LO LS V I� CO LO (O V co Ln r LO Ln co — co COO co N � I� CO V M ' CO 0 N I� Ln CO O LO CO LO O 0 CO CO N O V ; M M N V M CO CO M M N V ' M 0 V CO I (O CO LO N LO O) LO CO O) V N LO CO V 0 0) CO LO N LO CO V � CO V O CO N CO OM OMOMM CO V LO CO CO LO � (M O N N � co — c N Ln M (o co O Ln O O V O) N Ln co O V N co O) ' N (O ' Ln O (O co V (O (O M co N N V co co 0 0 M V N V� M M CO CO O LO co V V � V (O N o CO Ln 0 T I� CO 0 M N CO (0 CO O O) V CO O ';TT O I� M O) M CO � V V V � O) V N co co N V Ln N CO N V O M I� O Lo co (O N Lo CO O COO O L-DO r V 1�2 r W co M LO M co Ln LM Ln N I� N co Ln O V I� M LO I� (O V O co M (O co co (O O N Ln N Ln M O N V V N co o (O o O r N I� M I� V V O mO) Ln V co O M O V _ N N Ln V N N M N co O I� LO (O V I N M o) LO LO O I� O co N co V N O) V O) 1 CO N CO CO CO CO O V CO O CO CO (O CO O O V CO (O CO CO M LO O N O O M O N (O N (O CO LO O CO LO O O O O O (O CO Ln r N CO (O LO O V (O (O Ln r V N (O V (O co Ln r N co co V (O (O u� u� N co M O V M N V N (O (O M (O V O M O O co M N O N co co V N O O Ln r co V N V N M O O M N N M I� O Ln N O r O) V CO (O co co Ln r O co co O I� N (O N M CO V N N N O M O co V (O co O N N Mo O N co O O co O) N (O co CO N � O CO M M M CO O) V CO co V V O (O co O o V (O O) N V � LO Ln (O N V N V V O V co (O M N co V Ln Ln (O V Ln r (O O (O co O (O co co co co O O o V N (O co O co O co co M co Ln O Ln Ln M N co co co co Efl Efl O co co (O N Ln Ln co O V (O O) M CO O) M N V M O M Ln co co co O_ N I� co V M M (O I� N N co co I� CO I� N (O co MCO V MV V co M LO V M M (O V co M M (O co co O (O O) (O o CO N V V V (O N co M N (O N CO V Ln M co O V V co CO Ln (O N N (O (O CO O N N V V Efl Efl C N E D- o C a a) Mo Q Q O N O Q (6 to -6 .�1• � N G! > W O Q U O E X �- Q WC (6 U p -p to N (xi) N E m C C N N N N C 00 m tWA N Q !6 !6 Q .� -p !6 Q !6 N -O -O N (6 (6 0 !6 C m x N C p X w C O C N p X O X x- Q N O O O R to ~ w U t/1 m in L N ~ w N m O m !6 O N ~ ~O ~ N R U '� Q N Q U R -O .Q � rn , N �, O- p N p C. 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L S 7 Y 7 O _ y R f.1 J y N O O N N M (D N V O) O) (D T M O CO O) N N LO M (O Ln Efl CO N N O LO(00 LO O (H M V V M CO CO O) M N CO (H (O M N CO V N V V LO (H CO O O V (O CO V CO O O I� N O LO co LO V LO LO O (0 O CO N O) M V N O O) co co O T N M �2 N CO N (H CO (0 (V M LOO CO CO O V CO N LO N O rn o rnl M 0) (0 V O 0) O N O CO CO O LO 0)0 I� M M CO V N (O M E I N (0 N LO N I CO O N T O) LO N LO N M 1 0 M O V CO V O) V (O LO co V N (O V O) I Ln r (D V CO co co O) Ln O CO — O T N CO V LO V CO O O M N co- co- co LO CO V N O m O M N LO LO (O O) 0) 0.00 r O) N CO O CO (0 CO LO CNO LV M M N M N I� CO Ln co m (O LO LO N M M O CO V O CO V CO O) V CO CO LO N O CO O LO CO CO M V V (O (O LO CO M LO LO O � (O N � N V (O N V O) ' N M V CO (O CO V V N T V O) O N W N LO (O CO m ' 'Too I V V (0 N LO V N CO V CO O V O) N N V O CO CO O CO I� V � M CO O)CO m. 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M (M 0 N CO N O) LO M M V CO LO LO I� N co O (O (O LO m I� o O O O N W 1� r - co (O LO N O CO LO O) N M� N m M M M LO LO M W CO V CO V O LOO ((00 ((00 CO CO O V r O O LO I CO (O N (0 (0 LO N co co CO O) (O CO ' Ln I (O co O N � (O N M M O O V CO m O CO ' O ' O Ln CO r M N M co O O co V I I I I I U' (O N N O) O) r Ln M (O N N O) O O N (O V (O LO O) V (O LO O) V LO LO V CO co (O O N (O CO CO (O O V O O N LO N T N co I� (0 CO V CO m O) N L LO O LO LO M LO CO N LO CO co N co N V V N CO N N (O V LO co CO CO (O M LO V V V co CO M (O O (O (O O O N co co Efl Efl co N N CO O (O O CO (O LO m O co O) M N V V N CO O LO m V co N (O N O LO CO I (O N N CO O LO co (O Ln M (O co M N O (O (O (O N N LO M O co V O) co O M (O I� V CO CO (O O N O O (O LO V LO co LO LO O LO I� LO V O) O CO LO O N N V M CO O T V LO N co m N N N N M V (fl (fl C N E D- o C N Mo Q Q O N U Q VI (6 N N S6 N t/1 O X U N C O E E x1w X N L to N N C NE m CoMoC C N C N N N N C 00 C N N (�6 N -6 Q -6 Q Q N (P N N N Q (6 (6 Q .� -O Q (6 N -O -O N (6 (6 0 (6 w .� O N (6 C U a) F X a) (D a N a)F F (6 F RR (6 (6 OOoON OC -2CN N w LN ay O(6 DQ f—N OQ CO D a) aD- N > mO U)d W a- wo a:E 000sm6 O- o v1 (L t7 Council Packet Page Number 209 of 246 Tubman J1, Attachment 5 Statements of Cash Flows Years Ended September 30, 2021 and 2020 2021 2020 Cash Flows From Operating Activities Change in net assets $ 1,015,357 $ 40,497 Adjustments to reconcile change in net assets to net cash flows from operating activities: Depreciation 464,249 483,120 Amortization of debt present value discount 14,619 28,666 Amortization of closing costs 931 3,036 Change in allowance for doubtful accounts receivable 3,000 3,000 Forgiveness of PPP loan (1,081,900) - Forgiveness of accrued interest (172,660) Gain on sale of facility (531,216) Loss on disposal of property and equipment 100,316 Change in beneficial interest in assets held by the Saint Paul Minnesota Foundation (44,401) 6,422 Change in assets and liabilities: Accounts receivable 11,746 3,509 Pledges and grants receivable (987,579) 40,073 Prepaid expenses and other receivable (9,664) 2,559 Accounts payable 257,167 17,893 Accrued salaries and benefits 9,579 83,783 Accrued expenses (8,727) 549 Accrued interest 1.750 Net cash flows from operating activities (355,623) 111,297 Cash Flows From Investing Activities Capital expenditures (708,856) Proceeds from sale of fixed assets 2,521,070 Net cash flows from investing activities 1,812,214 Cash Flows From Financing Activities Proceeds from contributions restricted for investment in property and equipment 4,570 1,000 Closing costs paid - (18,615) Proceeds from long-term debt 1,081,900 Principal payments on long-term debt (97,252) (98,559) Net cash flows from financing activities (92,682) 965,726 Net change in cash, cash equivalents, and restricted cash (448,305) 2,889,237 Cash, Cash Equivalents and Restricted Cash, Beginning 4,368,803 1,479,566 Cash, Cash Equivalents and Restricted Cash, Ending $ 3,920,498 $ 4,368,803 Supplemental Disclosure of Cash Flow Information Interest paid $ 100,260 $ 101,666 Noncash Investing and Financing Activities Principal payments on revenue bonds from facility sale proceeds $ $ 1,369,117 See notes to financial statements 8 Council Packet Page Number 210 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 1. Summary of Significant Accounting Policies Nature of Organization Tubman is a multi -service agency with more than 40 years of experience providing crisis and support services, formed from the merger of Chrysalis, A Center for Women; Harriet Tubman Center; Family Violence Network and ElderCare Rights Alliance. Tubman's vision is thriving people, healthy relationships and peaceful communities. Our mission is to advance opportunities for change so that every person can experience safety, hope and healing. Each year, Tubman serves approximately 20,000 people of all ages, genders and cultural backgrounds who are facing violence, exploitation, homelessness, addiction, mental health challenges, or other trauma. Nature of Activities Tubman's services include safety planning; a 24/7 crisis and resource help line; emergency shelter for victims of violence; supportive housing programs; legal services including Orders for Protection and attorney representation; mental and chemical health assessment, treatment and aftercare; parenting education and child care; youth outreach, mobile case management and in -school violence prevention education; support groups; job readiness and financial education; community education; and professional training for service providers. More information can be found at www.tubman.org. The services have been classified in the following divisions: Residential Services Tubman operates one shelter for up to 100 domestic violence victims and their children, located in Maplewood, MN. Families and individuals escaping a violent home receive food and a safe place to live on a short-term basis until they secure more permanent housing. Tubman staff, interns and volunteers assist residents through measurable support services to reach their goals, such as safety planning, housing information and resources, health assessments, counseling, Orders for Protection and other legal services, financial and career information, parenting support, and family activities. Access to cultural and spiritual support, a health clinic, and reparation claims information are also provided. Supportive Housing Services Tubman helps families, youth, and single adults who have experienced relationship violence to find and sustain safe housing in the community. Tubman uses a Rapid ReHousing model and provides comprehensive support services, financial assistance, including rental subsidy, and additional resources as needed. Staff, interns, and volunteers assist clients in finding permanent affordable housing, provide transportation assistance for critical appointments and job interviews, and help address long-term needs. The team helps clients develop customized education, career, and financial goals, as well as provide individual and group support related to family violence, child development, parenting issues, family communication, and problem solving. Youth and young adults who have experienced violence and exploitation, including sex trafficking, have access to onsite transitional housing through the Safe Journeys program, located at Harriet Tubman Center East in Maplewood, MN, and community -based scattered sites. A full array of support services are provided to all young people in our housing programs, including helping youth develop customized educational, personal, social, spiritual, career, financial, and long-term goals. N Council Packet Page Number 211 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 Legal Services J 1, Attachment 5 Critical legal advocacy, representation, and intervention services are provided by legal advocates, staff and volunteer attorneys, and legal interns primarily in Washington, Ramsey and Hennepin counties of Minnesota. Attorneys and advocates help domestic violence victims obtain life-saving Orders for Protection, and advocates provide needed support to victims in criminal court proceedings. In Suburban Ramsey and Washington Counties, law enforcement conducts lethality assessments and contacts Tubman advocates after responding to domestic assault calls so that victims can receive immediate advocacy and support. Attorneys, assisted by law students and paralegal interns, provide legal representation, advice and information primarily in family law matters. Tubman's Safety Program provides pro bono legal representation to low-income victims of domestic violence, sexual assault and stalking who are seeking Orders for Protection and Harassment Restraining Orders in Hennepin, Washington, and Ramsey counties. Tubman partners with several other organizations to reach specific communities, including: the Aurora Center at the University of Minnesota to provide on -campus legal advice and representation to University of Minnesota and Augsburg College students who have experienced dating violence and/or sexual assault; and the Immigrant Law Center of Minnesota and Esperanza United to provide comprehensive legal services to immigrant families experiencing relationship violence. Counseling & Therapy Services Mental health services are provided via a state licensed Rule 29 outpatient community mental health center staffed by licensed professionals and graduate students from a variety of clinical disciplines. Services include individual, couples, family and group therapy. Signature programs include Dialectical Behavior Therapy (DBT) and a culturally -specific DBT program serving the LGBTQ+ community; Co - Occurring Disorders (serving women with a dual diagnosis of mental and chemical health issues), and the Relationship Violence Intervention Program for people who have used violence. Crisis counseling and short-term therapy is also available onsite for shelter residents. In addition, Tubman offers a medication clinic for people participating in our mental or chemical health programs, as well as outside referrals. Drop -in mixed issues therapy groups and peer support groups are also available to people experiencing both mental and chemical health issues. Other therapy groups focus on trauma. With the exception of our Co -Occurring Program, Tubman's clinical services are provided to people of all genders, and individual services are provided for youth and adolescents. Limited childcare is available for parents participating in programming. Chemical dependency treatment is provided through a state licensed 245G Substance Use Disorder outpatient program. Services include Co-occurring Disorders (serving women with a dual diagnosis of chemical dependency and mental illness, recognized as a best practice by the State of Minnesota), case management and state licensed chemical dependency assessments. Chemical health assessment services are also available to men and youth. The Relationship Violence Intervention Program provides therapeutic treatment for self -referred and court -ordered domestic abuse offenders of all genders. Tubman's relationship violence counseling program is designed to help people hold themselves accountable to end their violent behavior and maintain healthy relationships. Services include a 21-week group curriculum led by a master's level therapist and individual counseling, if desired. Clients not able to participate in group also may participate in individual sessions. Couples counseling is available when requested by both parties, after individual treatment has been completed and with ongoing safety assessments. 10 Council Packet Page Number 212 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 Children & Youth Services J 1, Attachment 5 Services for youth in residential programs include: individual support, safety planning, goal planning, age -specific support groups and recreational activities, respite child care, assistance with homework, school transitions and employment goals, dating violence prevention, conflict resolution skills, family activities and resource referral. Community -based programs for children and youth include age -specific support groups for children and teens who have witnessed or experienced violence, grief and loss and other changes in their families are provided for youth living in the community and in shelter. Tubman partners with schools, the juvenile justice system, and other community partners to serve youth of all genders between the ages of 13-24 (sometimes even younger) who are survivors of or at risk for dating violence, domestic violence, sexual assault and exploitation, and stalking, many of whom are homeless or precariously housed. Youth outreach workers meet with clients in home and/or community locations to access resources and develop customized goal plans to meet basic needs and longer term aspirations. Youth workers provide intensive case management services to ensure youth overcome barriers associated with challenges faced. Tubman's Movement for Violence Prevention (MVP) program includes a variety of services and activities to help youth learn skills for healthy relationships and peer leadership opportunities. This includes young people serving as peer advisors and community activists, and using interactive media to shape and deliver teen -generated content to families, schools, and faith communities. Tubman's Voices in Prevention (VIP) program is a school -based violence prevention program for middle and high school students. This culturally relevant and technologically savvy curriculum provides youth with the tools to recognize the signs of abuse and develop healthy dating relationships. Taught by Tubman youth educators, the program serves students in over 40 public, alternative, and private schools in Minneapolis, Saint Paul, throughout suburban Ramsey and Washington Counties and the surrounding metro. NorthStar Youth Outreach Center is a drop -in center based in the community at Maplewood Mall. The center provides advocacy, safety planning and connections to a range of additional community resources, along with counseling, housing, career and educational assistance; a computer lab; supplies, food and clothing and creative art spaces. Workshops & Support Groups Additional support is also provided by Tubman staff, interns and professional volunteers in the community, with a range of opportunities for people seeking to make and sustain changes in their lives. These services are designed to help participants meet their basic needs during crisis, remain self-sufficient during transition, prevent future crises and maintain stability in the face of economic and life challenges. Resource counseling and a 24-hour crisis line provide around -the -clock emotional support, safety planning and connection to resources within the agency or in the community regarding a wide range of issues. Resource Counseling Advocates are available in person or by telephone, with or without an appointment. Support groups offer a forum for people to connect with others experiencing similar challenges and changes in order to find encouragement, share coping strategies and build a support network. Jobs, Education and Finance workshops and one-on-one support are readily available for shelter and housing clients, and are also open to clients participating in other Tubman services. Career workshops offer practical strategies to help participants choose a career path and work toward getting the job or education they want. Financial workshops focus on goal setting and household budgeting, basic banking, credit and credit repair, debt management and building savings. Harriet's Closet provides new or gently -used professional clothing, accessories and shoes to help people of all genders feel confident as they interview and begin employment or attend court proceedings. 11 Council Packet Page Number 213 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 J 1, Attachment 5 An onsite food pantry is available to Tubman clients to meet their short-term or occasional needs for nutritious, culturally specific food. Public Education Services Tubman's community education services include the comprehensive website Tubman.org; participation in community events to raise awareness of issues and services, and trained Tubman Ambassadors to speak to faith, civic and workplace groups. Tubman is regularly called upon to conduct training for professionals, including those in the fields of education, law enforcement and legal services, healthcare, senior programs, business leaders, and other service providers. Topics include relationship violence and safety planning, sexual exploitation and trafficking, trauma -informed service delivery, specialized mental and chemical health therapies, parenting issues and child development. Tubman partners with policy -makers at all levels to collaborate on issues impacting the people who seek services at Tubman, including affordable housing, poverty, community violence, racial disparities and more. This work includes partnerships and collaborations with other nonprofits, advocacy coalitions, government agency representatives, elected official, and community members. Tubman also partners with colleges and universities to provide quality learning opportunities to students in and out of the classroom, serving as a field placement for over 125 students per year from a variety of disciplines. Tubman staff also serve as adjunct faculty, guest lecturers and research committee advisors. Cash, Cash Equivalents and Restricted Cash Tubman defines cash and cash equivalents, except those held for long term investment, as highly liquid, short-term investments with a maturity at the date of acquisition of three months or less. Cash on deposit in excess of federally insured limits are subject to the usual banking risks of funds in excess of those limits. Restricted cash is cash held for investment in property and equipment and for endowments. The following table provides a reconciliation of cash, cash equivalents and restricted cash reported in the statements of financial position to the statements of cash flows as of September 30: 2021 2020 Cash and cash equivalents $ 3,539,133 $ 3,987,438 Restricted cash held for investment in property and equipment 264,820 264,820 Restricted cash held for endowments 116,545 116,545 Total $ 3,920,498 $ 4,368,803 12 Council Packet Page Number 214 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 Accounts Receivable J 1, Attachment 5 Accounts receivable are stated at net realizable value. Tubman reports accounts receivable net of the reserve for uncollectible amounts. Accounts are periodically reviewed and are charged against the reserve when they are deemed uncollectible. At September 30, 2021 and 2020, the allowance for uncollectible accounts receivable was approximately $38,200 and $35,200, respectively. Pledges and Grants Receivable Unconditional promises to give are recorded in the year the pledge is made. Pledges and grants receivable are recorded at cost which approximates fair market value. Pledges receivable are reported net of the reserve for uncollectible amounts and discounted to net present value. Pledges are charged against the reserve when they become uncollectible. At September 30, 2021 and 2020, there was no allowance for uncollectible pledges. Grant receivables are principally from state and federal agencies and are generally unsecured and considered fully collectible. Property and Equipment A key operating principle of Tubman is to own property instead of renting. Over the years, Tubman has received numerous capital grants and/or contributions specifically for facility purchases and improvements. Property and equipment are stated at cost if purchased or fair market value at date of the gift if donated. All acquisitions of property and equipment in excess of $5,000, and all expenditures for betterments that materially prolong the useful lives of assets are capitalized. Maintenance, repairs and minor improvements are expensed as incurred. When assets are retired or otherwise disposed of, their costs and related accumulated depreciation are removed from the accounts and resulting gains or losses are included in income. Property and equipment are depreciated using the straight-line method over their estimated useful lives. Impairment of Long -Lived Assets Tubman reviews its long-lived assets periodically to determine potential impairment by comparing the carrying value of the assets with the net cash flows to be provided by operations and eventual disposition of the asset. Should the sum of the expected future net cash flows be less than the carrying value, Tubman would determine whether an impairment loss should be recognized. An impairment loss would be based on the fair value utilizing a discounted cash flows approach to estimate fair value. In 2021 and 2020, no impairment losses were recorded. Beneficial Interest in Assets Held by Trustee The beneficial interest in assets held by trustee and related contribution revenue are recognized at the date the trust was established for the present value of estimated future payments to be received. Trusts are valued based upon the market value of the assets contributed to the trusts which approximates fair value of the beneficial interest in the trust. Investments Investments are generally recorded at fair value based upon quoted market prices, when available, or estimates of fair value. Donated assets are recorded at fair value at the date of donation, or, if sold immediately after receipt, at the amount of sales proceeds received (which are considered a fair measure of the value at the date of donation). Investment income or loss and realized and unrealized gains or losses are included in the statements of activities as increases or decreases in net assets without donor restriction unless the income or loss is restricted by donor or law. 13 Council Packet Page Number 215 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 Net Assets J 1, Attachment 5 Net assets, revenues, gains and losses are classified based on the existence or absence of donor -imposed restrictions. Accordingly, net assets of Tubman are classified and reported as follows: With Donor Restrictions - Net assets subject to donor -imposed stipulations that will be met by action of Tubman and/or the passage of time or maintained permanently by Tubman. Generally, the donors of these assets permit Tubman to use all or part of the income earned on related investments for general or specific purposes. Without Donor Restrictions - Net assets not subject to donor -imposed stipulations. The Board of Directors has designated funds in two categories: • Designated for future depreciation - gifts received for land, buildings and equipment already placed in service are recorded as board designated for future depreciation and are released to undesignated during the same period as the related depreciation expense. • Designated for repair and replacement, cash flow and staff compensation — assets designated for facility repairs, temporary cash flow and future staff compensation. Revenue and Revenue Recognition Tubman contracts with the State of Minnesota, Office of Justice Programs to provide shelter and other services. It also bills clients, insurance companies, HMOs and other third party payers for services provided in its mental health and chemical health programs. Revenue from these activities and other program service revenues are recognized net of contractual adjustments as the performance obligations are satisfied, which is equivalent to when the services are provided. Tubman recognizes contributions when cash, securities or other assets; an unconditional promise to give; or a notification of a beneficial interest is received. Conditional promises to give — that is, those with a measurable performance or other barrier and a right of return — are not recognized until the conditions on which they depend have been met. Donor -restricted contributions whose restrictions are met in the same reporting period are reported as net assets without donor restriction. Contributions with no purpose or time restrictions defined by the donor are recognized as net assets without donor restriction upon the receipt of the gift. Contributions due in more than one year are discounted using a risk -free rate of return in effect at the date of the gift appropriate for the expected time of the promise to give. A portion of Tubman's revenue is derived from cost -reimbursable federal, state, county and city contracts and grants, which are conditioned upon certain performance requirements and/or the incurrence of allowable qualifying expenses. Amounts received are recognized as revenue when Tubman has incurred expenditures in compliance with specific contract or grant provisions. Amounts received prior to incurring qualifying expenditures are reported as refundable advances in the statements of financial position. Tubman has been awarded cost -reimbursable grants of $1,587,894 that have not been recognized at September 30, 2021 because qualifying expenditures have not been incurred. 14 Council Packet Page Number 216 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 Donated Materials, Equipment and Services Tubman records donated materials, equipment and services at their estimated fair market value at the date of receipt. Tubman recognized $467,416 and $548,146 of contribution revenue for donated materials, equipment and services for the years ended September 30, 2021 and 2020, respectively. In -kind services received, but not recognized in the financial statements because they do not meet the recognition requirements of current accounting standards, approximated $420,000 and $380,000 for the years ended September 30, 2021 and 2020, respectively. Unemployment Self-insurance Tubman participates in the Unemployment Trust Services Fund for nonprofit organizations for unemployment benefits. Premiums are deposited quarterly with the Trust based on historical/projected activity and claims are paid from the deposited funds as incurred. Expense Allocation The costs of providing the various programs and other activities have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services benefited. Those expenses include professional fees, equipment leases, telephone/internet services, insurance, depreciation and facilities expenses. Depreciation and facilities expenses are allocated based on square footage and all others are allocated based on usage. Tax -Exempt Status The Internal Revenue Service has determined that Tubman is exempt from federal income tax under 501(c)(3) of the U.S. Internal Revenue Code. It is also exempt from state income tax. However, any unrelated business income may be subject to taxation. Tubman follows the accounting standards for contingencies in evaluating uncertain tax positions. This guidance prescribes recognition threshold principles for the financial statement recognition of tax positions taken or expected to be taken on a tax return that are not certain to be realized. No liability has been recognized by Tubman for uncertain tax positions as of September 30, 2021 and 2020. Tubman's tax returns are subject to review and examination by federal and state taxing authorities. Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Advertising Advertising costs are expensed when incurred. 15 Council Packet Page Number 217 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 New Accounting Pronouncements Adopted in Current Year In May 2014, Financial Accounting Standards Board (FASB) issued Accounting Standards Update (ASU) No. 2014-09, Revenue From Contracts With Customers. This accounting guidance outlines a single comprehensive model for entities to use in accounting for revenue from contracts with customers. Tubman adopted ASU No. 2014-09 as of October 1, 2020 and the adoption did not have a material impact on Tubman's financial statements for the year ending September 30, 2021. In August 2018, the FASB issued ASU No. 2018-13, Disclosure Framework- Changes to the Disclosure Requirements for Fair Value Measurement. ASU No. 2018-13 modifies the disclosure requirements for fair value measurements in Topic 820, Fair Value Measurement. The amendments are based on the concepts in the FASB Concepts Statement, Conceptual Framework for Financial Reporting —Chapter 8: Notes to Financial Statements, which the Board finalized on August 28, 2018. ASU No. 2018-13 is effective for fiscal years beginning after December 15, 2019. Tubman has adopted the provisions of this new standard for the year ended September 30, 2021. This standard was retroactively applied. New Accounting Pronouncements Not Yet Effective In February 2016, the FASB issued ASU No. 2016-02, Leases. ASU No. 2016-02 was issued to increase transparency and comparability among entities. Lessees will need to recognize nearly all lease transactions (other than leases that meet the definition of a short-term lease) on the statement of financial position as a lease liability and a right -of -use asset (as defined). Lessor accounting under the new guidance will be similar to the current model. ASU No. 2016-02 is effective for fiscal years beginning after December 15, 2021 (fiscal year 2023 for Tubman). Early application is permitted. Upon adoption, lessees and lessors will be required to recognize and measure leases at the beginning of the earliest period presented using a modified retrospective approach, which includes a number of optional practical expedients that entities may elect to apply. Tubman is assessing the impact this standard will have on its financial statements. In September 2020, the FASB issued ASU No. 2020-07, Not -for -Profit Entities (Topic 958) Presentation and Disclosures by Not -for -Profit Entities for Contributed Nonfinancial Assets. ASU No. 2020-07 improves financial reporting by providing new presentation and disclosure requirements about contributed nonfinancial assets, including additional disclosure requirements for recognized contributed services. The standard will be required to be applied retrospectively for annual periods beginning after June 15, 2021 (fiscal year 2022). The Organization is assessing the impact this standard will have on its financial statements. 2. Liquidity and Availability Tubman regularly monitors liquidity to meet its operating needs and other contractual commitments, while also striving to maximize the investments of its available funds. Cash in excess of daily requirements is typically invested in short-term, liquid securities. As of September 30, 2021 and 2020, the following assets and liquidity resources could be made available within one year to meet general expenditures and other obligations: Cash and cash equivalents Accounts receivable Pledges and grants receivable due in one year for operations Less net assets designated for repair and replacement, cash flow and staff compensation Less net assets restricted for program use Total financial assets available within one year 2021 2020 $ 3,539,133 $ 3,987,438 30,901 45,647 2,200,908 1,213,329 (2,631,496) (2,190,496) (1,041,453) (1,201,895) $ 2,097,993 $ 1,854,023 16 Council Packet Page Number 218 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 J 1, Attachment 5 Tubman also has available a $400,000 line of credit that can be drawn down if needed to cover operating expenses. See Note 7. 3. Pledges and Grants Receivable Pledges and grants receivable include the following at September 30: Pledges due in: Less than one year One to five years Less unamortized discount Net pledges receivable Grants receivable due in: Less than one year One to five years Grants receivable Pledges receivable Total pledges and grants receivable, current Pledges and grants receivable for investment in property 2021 2020 $ 163,280 $ 180,275 163,280 180,275 163,280 180,275 2,037,628 1,037,624 $ 2,200,908 $ 1,217,899 $ 2,037,628 $ 1,037,624 163,280 175,705 2,200,908 1,213,329 and equipment - 4,570 Total pledges and grants receivable $ 2,200,908 $ 1,217,899 Grants receivable are principally due from state and federal agencies. No allowance or discount is considered necessary on this receivable since substantially all were collected subsequent to year end. 17 Council Packet Page Number 219 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 4. Investments and Fair Value of Financial Instruments Tubman follows accounting guidance on fair value measurements. Fair value is defined in the guidance as the exchange price that would be received to sell an asset or paid to transfer a liability (an exit price) in the principal or most advantageous market for the assets or liability in an orderly transaction between market participants at the measurement date. Under this guidance, a three -level hierarchy is used for fair value measurements, which is based on the transparency of information, such as the pricing source, used in the valuation of an asset or liability as of the measurement date. The three levels are defined as follows: Level 1 - Inputs are quoted market prices in active markets for identical assets or liabilities. Level 2 - Inputs that are observable market based or unobservable that are corroborated by market data. Level 3 - Inputs are unobservable and reflect the reporting entity's own assumptions about the assumptions that market participants would use in pricing the instrument developed based on the best information available in the circumstances. A financial instrument's categorization within the valuation hierarchy is based upon the lowest level of input that is significant to the fair value measurement. The following tables present information about Tubman's assets measured at fair value on a recurring basis as of September 30, 2021 and 2020 based upon the three-tier hierarchy: 2021 Total Level Level Level Assets: Beneficial interest in assets held by the Saint Paul Minnesota Foundation $ 235,913 $ - $ - $ 235,913 Cash held for endowments and investment in property and equipment 381,365 381,365 - - Total $ 617,278 $ 381,365 $ - $ 235,913 2020 Total Level Level Level Assets: Beneficial interest in assets held by the Saint Paul Minnesota Foundation $ 191,512 $ - $ - $ 191,512 Cash held for endowments and investment in property and equipment 381,365 381,365 - - Total $ 572,877 $ 381,365 $ - $ 191,512 18 Council Packet Page Number 220 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 J 1, Attachment 5 The following valuations and techniques were used to estimate the fair value for each class of financial instrument measured at fair value. There have been no changes in the techniques and inputs used as of September 30, 2021 and 2020: Beneficial Interest in Assets Held by Saint Paul Minnesota Foundation - The beneficial interest in assets held by the Saint Paul Minnesota Foundation is classified as Level 3 as the fair values are based on a combination of Level 2 inputs (interest rates and yield curves) and significant unobservable inputs (entity specific estimates of cash flows). Since Tubman has an irrevocable right to receive the income earned from the trust's assets, the fair value of Tubman's beneficial interest is estimated to approximate the fair value of the trusts' assets. Cash Held for Endowments and Investment in Property and Equipment - The value of cash held for endowments and investment in property and equipment, consisting primarily of cash and a money market fund, are classified as Level 1 as these funds can be liquidated in the same day and for which closing prices are readily available. While Tubman believes its valuation methods are appropriate and consistent with other market participants, the use of different methodologies or assumptions to determine the fair value of certain financial instruments could result in a different estimate of fair value at the reporting date. There were no purchases, issuances or transfers of Level 3 assets during the years ended September 30, 2021 and 2020. 5. Property and Equipment, Net The major categories of property and equipment at September 30 are summarized as follows: Depreciable Lives 2021 2020 Land n/a $ 2,152,357 $ 2,152,357 Buildings and improvements 5-50 Years 11,606,397 11,606,397 Vehicles 3-5 Years 239,065 239,065 Furniture and equipment 3-10 Years 1,413,936 1,413,936 Total property and equipment 15,411,755 15,411,755 Less accumulated depreciation 4,093,434 3,629,185 Net property and equipment $ 11,318,321 $ 11,782,570 19 Council Packet Page Number 221 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 6. Beneficial Interest in Assets Held by the Saint Paul Minnesota Foundation Certain prior years donations were made directly to Chrysalis as an endowment to support programs of Tubman. The funds were then transferred to the Saint Paul Minnesota Foundation (the Foundation) for investment and handling purposes. As both the resource provider (the transferor of assets to the Foundation) and as the self -named beneficiary, Tubman is required to recognize the funds held by the Foundation as an asset. The Foundation holds these assets in a donor advised fund with the income available for distribution to Tubman subject to the Foundation's Board of Trustees approved spending policies. The market value of such assets at September 30, 2021 and 2020 was $235,913 and $191,512, respectively and is recorded in the statements of financial position as beneficial interest in assets held by the Saint Paul Minnesota Foundation. The change in the value of the beneficial interest is recorded within miscellaneous revenue on the statement of activities and was $44,401 and $(6,422) for the years ended September 30, 2021 and 2020, respectively. The Saint Paul Minnesota Foundation has also received contributions from donors directly of which distributions are generally designated to Tubman. Because the Foundation retains variance power over these investments such amounts are not reflected in Tubman's statements of financial position. The Foundation periodically makes distributions from the funds to Tubman. The distributions have typically approximated 5 percent of the market value of the funds per year. The market value of such assets was approximately $508,000 and $412,000 at September 30, 2021 and 2020, respectively. 7. Line of Credit Tubman has entered into a line of credit financing agreement with Bremer Bank, NA in the amount of $400,000. Interest is payable monthly at the prime rate. The prime rate as of both September 30, 2021 and 2020 was 3.25. The line of credit is secured by Minneapolis property at 4432 Chicago Avenue South and expires May 9, 2022. The carrying value of the property at September 30, 2021 is $2,805,582. There was no balance outstanding on the line of credit at September 30, 2021 and 2020. The line of credit financing agreement includes certain financial and other covenants which include a minimum debt service coverage ratio. 20 Council Packet Page Number 222 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 8. Long -Term Debt, Net The following reflects the discounted values of loans at September 30: Mortgage loan payable to Bremer Bank, NA Promissory note payable to US Small Business Administration under the Paycheck Protection Program (PPP) Promissory note payable to the Port Authority of the City of Saint Paul Mortgage loan payable to the Minnesota Housing Finance Agency Total Less current maturities Less closing costs, net of amortizations Long-term debt 2021 2020 $ 2,205,272 109,693 $ 2,283,683 1,081,900 128,534 259,242 248,328 2,574,207 3,742,445 (101,402) (97,252) (16,985) (17,916) $ 2,455,820 $ 3,627,277 Closing costs are deferred and amortized over the term of the related indebtedness. Bremer Bank, NA issued a mortgage loan payable at face value of $2,340,000 on December 23, 2019. Interest and principal payments of $14,492 are due monthly using a fixed interest rate of 4.19 percent through November 30, 2026. On November 30, 2026 and November 30, 2033, the fixed interest rate adjusts to 2.4 percent in excess of the index used by the bank. All unpaid principal and interest is due on December 23, 2039. The mortgage is secured by a mortgage, assignment of leases and rents, security agreement and fixture financing statement. The Note agreement includes certain financial and other covenants which include a minimum debt service coverage ratio of 1.05. On April 9, 2020, Tubman was awarded a $1,081,900 Paycheck Protection Program Loan. The loan provided for forgiveness as long as the loan proceeds were used to cover payroll costs, and most mortgage interest, rent and utility costs over the twenty-four week period after the loan was made provided that employee and compensation levels are maintained. No collateral was required. The PPP loan was recorded as long-term debt in the September 30, 2020 statement of financial position. On March 1, 2021, Tubman received notification from the Small Business Administration (SBA) that the loan had been fully forgiven. The $1,081,900 was recorded as forgiveness of PPP loan revenue in the September 30, 2021 statement of activities. The SBA reserves the right to audit any PPP loan, regardless of size. These audits may occur after forgiveness has been granted. In accordance with the CARES Act, all borrowers are required to maintain their PPP loan documentation for six years after the PPP loan was forgiven or repaid in full and to provide that documentation to the SBA upon request. 21 Council Packet Page Number 223 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 J 1, Attachment 5 The Port Authority of the City of Saint Paul issued a promissory note payable at face value of $189,000 on May 1, 2016. Interest and principal payments of $11,896 are due semi-annually through assessment agreements with Hennepin (4.0 percent) and Ramsey Counties (4.0 percent). The balance of interest and principle are due December 1, 2026. The Minnesota Housing Finance Agency issued a mortgage loan payable at face value of $600,000 on March 23, 2012. Interest is 0 percent with the entire principal balance due March 23, 2041. As this loan has a below market interest rate, the indebtedness was discounted to reflect the market interest rate and present value of the debt. The effective interest rate at the date of the loan of 4.25 percent was used to discount the debt. Each year interest expense is recorded and the respective debt increased to reflect accretion of the debt payable to its current imputed value. Mortgage loans are secured by the respective properties. The carrying value of the properties at September 30, 2021 is $10,903,711. Notes are secured by a pledge agreement, a mortgage security agreement and an assignment of rents and leases and fixtures financing statement agreement. Principal requirements on long-term debt at September 30, 2021 are as follows: Years ended September 30 2022 $ 101,402 2023 105,730 2024 110,004 2025 114,571 2026 119,477 Thereafter 2,023,023 Total $ 2,574,207 9. Deferred Loan Agreements The following schedule reflects the face and current values of the deferred loans at September 30: 2021 2020 Mortgage loan payable to Ramsey County Housing and Redevelopment Authority, no interest, the loan is forgiven if not in default as of November 1, 2040; must be used for emergency shelter for victims of family violence or eligible activity. Discounted at 4.25%. Face value of loan is $200,000. $ 88,007 $ 84,302 The indebtedness has been discounted to reflect the present value of the debt. The effective interest rate at the date of the loan was used to discount the debt. The loan is secured by the respective property. The carrying value of the property at September 30, 2021 is $8,098,129. Total accreted interest on the deferred loan charged to expense was $3,705 and $3,549 for the years ended September 30, 2021 and 2020, respectively. 22 Council Packet Page Number 224 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 10. Operating Leases J 1, Attachment 5 Tubman leases various equipment under operating leases which required monthly payments of $2,022 during the year. The leases expire at various dates through May 2024. Future minimum equipment operating lease payments as of September 30, 2021 are as follows: 2022 $ 14,943 2023 10,020 2024 6.680 $ 31,643 Expenses for all operating leases totaled $23,048 and $30,046 for the years ended September 30, 2021 and 2020, respectively. 11. Net Assets With Donor Restrictions Net assets with donor restrictions consist of: Program activities Capital campaign Loan amortization Perpetual trusts Endowments Total 12. Retirement Plan 2021 2020 $ 1,041,453 264,920 452,750 235,913 116,545 $ 1,201,895 269,390 467,370 191,512 116,545 $ 2,111,581 $ 2,246,712 Tubman provides a 401(k) retirement plan for eligible employees. Matching contributions up to 4 percent as well as a discretionary contribution if determined by the Board of Directors are made to the 401(k) plan. Expense for the 401(k) retirement plan was approximately $154,000 and $144,000 for the years ended September 30, 2021 and 2020, respectively. 13. Related -Party Transactions Approximately $3,000 and $6,500 of pledges receivable were due from members of the Board of Directors as of September 30, 2021 and 2020, respectively. In addition, approximately $25,000 was donated by members of the Board of Directors during each of the years ended September 30, 2021 and 2020. 23 Council Packet Page Number 225 of 246 Tubman J1, Attachment 5 Notes to Financial Statements September 30, 2021 and 2020 14. Commitments and Contingencies Financial awards from federal, state and local governments in the form of grants are subject to agency audit. Such audits could result in claims against Tubman for disallowed costs or noncompliance with grantor restrictions. No provision has been made for any liabilities that may arise from such audits since the amounts, if any, cannot be determined at this time. Tubman is involved in various claims and legal actions in the ordinary course of business. In the opinion of management, the ultimate disposition of these matters will not have a material adverse effect on Tubman's financial position, results of operations or liquidity. Tubman received General Obligation Grants amounting to $2,720,000 from the State of Minnesota that were distributed through the City of Maplewood. To satisfy the requirements of the G.O. Bond Proceeds, the City of Maplewood must own the Tubman facility, but may enter into a use agreement with Tubman under which Tubman takes full responsibility for operating the facility and programs housed within. In December 2013, Tubman and the City of Maplewood entered into (a) a Ground Lease whereby Tubman leases the property to the City of Maplewood, and (b) a Use Agreement whereby the City of Maplewood leases the project to Tubman. Minnesota law requires that the original term of the Ground Lease is not less than 125 percent of the useful life of the facility, in this case fifty years. The Use Agreement is for fifty years, as well. Tubman must meet all grant requirements through January 31, 2065. It is management's intention to meet the grant requirements and, accordingly, no liability for repayment has been recorded in the financial statements for this grant. 15. Concentrations Tubman contracts with the State of Minnesota to provide shelter and other services. Revenue from these activities and other service revenues are recognized as the services are provided. A significant concentration of operating revenue is received or receivable from the State of Minnesota. A reduction in the level of support, if this were to occur, could have a significant effect on Tubman's programs and activities. 16. Asset Retirement Obligation Tubman owns a building that contains encapsulated asbestos material and has recognized a liability for the reasonably estimated fair value of the conditional asset retirement obligation (ARO). When the liability was initially recorded, the cost of the retirement obligation was capitalized by increasing the carrying value of the related asset. Over time, the liability is accreted to its present value each year and the capitalized cost associated with the retirement obligation is depreciated over the useful life of the related asset. Upon settlement of the obligation, any difference between the cost to settle the asset retirement obligation and the liability recorded will be recognized as a gain or loss in the statements of activities. All of Tubman's asset retirement obligations relate to estimated costs to remove asbestos from a facility. The estimate of the losses that are probable for asbestos removal was calculated using the expected cash flow approach and based on an inventory of Tubman's long-lived assets combined with an estimate of the current market prices to remove the asbestos and using appropriate discount and inflation rates. It is reasonably possible that changes in this estimate could occur in the near term and that actual results could differ from this estimate and could have a material impact on the financial statements. The estimated amount of the asset retirement obligation as of September 30, 2021 and 2020 is $130,000. 24 Council Packet Page Number 226 of 246 Tubman Notes to Financial Statements September 30, 2021 and 2020 17. Subsequent Events J 1, Attachment 5 In preparing these financial statements, Tubman has considered events and transactions for potential disclosure through February 9, 2022 which is the date that the financial statements were available to be issued. 25 Council Packet Page Number 227 of 246 CC@J1, Attachment 5 bakertitty Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards To the Board of Directors of Tubman We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Tubman, which comprise the statement of financial position as of September 30, 2021, and the related statements of activities, cash flows and functional expenses for the year then ended, and the related notes to the financial statements, and have issued our report thereon dated February 9, 2022. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered Tubman's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Tubman's internal control. Accordingly, we do not express an opinion on the effectiveness of Tubman's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether Tubman's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. 26 Council Packet Page Number 228 of 246 J 1, Attachment 5 Purpose of This Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. ��y Minneapolis, Minnesota February 9, 2022 27 Council Packet Page Number 229 of 246 CC@J1, Attachment 5 bakertitty Independent Auditors' Report on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance To the Board of Directors of Tubman Report on Compliance for Each Major Federal Program We have audited Tubman's compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on Tubman's major federal programs for the year ended September 30, 2021. Tubman's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal statutes, regulations and the terms and conditions of its federal awards applicable to its federal programs. Auditors' Responsibility Our responsibility is to express an opinion on compliance for each of Tubman's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Tubman's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of Tubman's compliance. Opinion on Each Major Federal Program In our opinion, Tubman complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended September 30, 2021. Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. 28 Council Packet Page Number 230 of 246 J 1, Attachment 5 Report on Internal Control Over Compliance Management of Tubman is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered Tubman's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Tubman's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Purpose of This Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. 6W4 - G-�- Minneapolis, Minnesota February 9, 2022 29 Council Packet Page Number 231 of 246 J 1, Attachment 5 IL cL N X Lucm » » L C V E O O O U U O U O U O aL+ A al z > > U IL Q N c c v c E T T U T o T o u) u) 0 u) N o O cm O N Z N N (n c N +L• of E E a E ( E r o N ILs w o oLL o °� Y o (6 (6 0 c (6 U o N o o o � � o u) w c al `w co � In c o co rn rn rn rn M co rn v y J Z N N N N O O O O O a C N E 0 O _ N c 0 U 1 W p Of O R LL E u o pLL l O '—� ^' O CF Q R a W M p a >UN0 � U E Q (n O ~ E C W 0 R a C VI MO O O M W E R C S p c 7 $ � (6 al fn E Q � 7 O ~ w 61 N U n W a E42 U R> w p E 7 E U (0,)16 (6 a O Q O > d s — N U N (p O E Q a O O to E CO > nn U C to N F S C C U O c ° in Q (n O a Z.IL 7 N N _ F to C O W 0 d) R .6 O> 7 a IL N to O 0 d) �_ > O a IL N to O 0 d) �_ > O a IL N to 2 O 0 d) > 0 `o C (n 7 O �[ t c N = L C R 46 y t' i R I a l p s rnL 7 E T j U � E a n O O a a fn U M m !6 !6 U) i� !6 Q c (E)O Y E R E rn n U q4tM .4 F0, O In Q U -o LL Z (D(n M a0 (n Q f !6 (DU O D E C O D N 1 0 T O (DS LLD � E (6 (6 C (DH H a E ? � O p a) O a 8 Im > f/) w 7 Council Packet Page Number 232 of 246 Tubman J1, Attachment 5 Notes to Schedule of Expenditures of Federal Awards Year Ended September 30, 2021 1. Basis of Presentation The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of Tubman under programs of the federal government for the year ended September 30, 2021. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Tubman, it is not intended to and does not present the financial position, changes in net position or cash flows of Tubman. 2. Summary of Significant Accounting Policies (modify as appropriate) Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. 3. Indirect Cost Rate Tubman has elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. 4. Pass -Through Entity Identification Numbers Pass -through entity identification numbers are presented where available. 31 Council Packet Page Number 233 of 246 Tubman Schedule of Findings and Questioned Costs Year Ended September 30, 2021 J 1, Attachment 5 Section I - Summary of Auditors' Results Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in Unmodified accordance with GAAP: Internal control over financial reporting: Material weakness (es) identified? yes X no Significant deficiency (ies) identified? yes X none reported Noncompliance material to financial statements noted? yes X no Federal Awards Internal control over major programs: Material weakness (es) identified? yes X no Significant deficiency (ies) identified? yes X none reported Type of auditor's report issued on compliance for major Unmodified programs: Any audit findings disclosed that are required to be reported in accordance with section 2 CFR 200.516(a) of the Uniform Guidance? yes X no Auditee qualified as low -risk auditee? X yes no Identification of major federal programs: Assistance Listing Numbers Name of Federal Program or Cluster 16.575 Crime Victim Assistance 21.019 Coronavirus Relief Fund Dollar threshold used to distinguish between type A and type B programs: $ 750,000 32 Council Packet Page Number 234 of 246 Tubman Schedule of Findings and Questioned Costs Year Ended September 30, 2021 J 1, Attachment 5 Section II - Financial Statement Findings Required to be Reported in Accordance with Government Auditing Standards None. Section III - Federal Awards Findings and Questioned Costs None. Section IV - Summary Schedule of Prior Audit Findings The previous audit of the Federal Award Program was for the year ended September 30, 2020. There were no findings or questioned costs reported in the audit. 33 Council Packet Page Number 235 of 246 J2 CITY COUNCIL STAFF REPORT Meeting Date April 11, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Home Occupation License Resolution, Exquisite Hair Studio, 3027 Lake Street North Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Kelly Pavek of Exquisite Hair Studio is requesting approval to operate a hair salon within the residential home located on the property at 3027 Lake Street North in Maplewood. The proposed hair salon would be operated on the lower level of the home. To move forward with this project, the applicant needs approval of a Home Occupation license. Recommended Action: Motion to approve a home occupation license resolution for Exquisite Hair Studio located at 3027 Lake Street North, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment The city deemed the applicant's application complete on February 24, 2022. The initial 60-day review deadline for a decision is April 25, 2022. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Proiect Overview Kelly Pavek (property owner/applicant), has requested approval of a home occupation license to allow for the operation of a one -chair hair salon on the subject property. The proposed salon would be operated out of the basement within the existing residential home on the property. There would be overall minimal traffic and neighborhood impact, as the owner would have one client visiting the Council Packet Page Number 236 of 246 J2 property at any time. The applicant has been making improvements to the space and hopes to get her business operating in the updated space as soon as possible. Home Occupation License Section 14-56 outlines the licensing for home occupations on residential property if any of the following circumstances would occur on the property more than 30 days each year: Employment of a nonresident in the home occupation. 2. Customers or customers' vehicles on the premises. 3. Manufacture, assembly or processing of products or materials on the premises. 4. More than one vehicle associated with the home occupation which is classified as a light commercial vehicle. 5. A vehicle used in the home occupation and parked on the premises, which exceeds a three -quarter -ton payload capacity. 6. If the home occupation produces any waste that should be treated or regulated. Commission and City Council Review Home Occupation License The home occupation license was reviewed by the Planning Commission on March 15, 2022. The commission voted unanimously to approve the license. The City Council will review the project, and make the final determination on the home occupation license on April 11, 2022. Department Comments Fire Department, Steve Lukin: The inside garage door must be a steel door and have the appropriate automatic closures attached The appropriate smoke detectors and CO detectors must be in place. The stairway going upstairs must be always cleared to the front doorway for emergency exit. A business inspection conducted by the fire department is also required. Citizen Comments Staff surveyed the surrounding properties. A public hearing notice and project details were sent to the properties within 500 feet of the subject property. Staff received three (3) comments. I have no objection to Kelly having a hair salon. I live next door to her and she has been a very good, respectful neighbor. I actually look forward to it - maybe I won't have to drive to get my hair done - just walk next door. Good luck to her. (Anne and Ted Gravelle 3035 Lake Street N) 2. 1 have no objection to this hair salon planned at 3027 Lake St. N. I see no reason to deny her application. She has a large double driveway and good access to the facility, I think it will be a nice addition to the neighborhood with no problems. I may use her services myself. I am sending this because I will be unable to attend the meeting. Thank You for the opportunity to express my opinion. (Joan Gow 3012 Lake Street) Council Packet Page Number 237 of 246 J2 3. Thank you for sending information and notification of the public meeting regarding the Kelly Pavek Exquisite Hair Studio. I won't be able to attend the meeting tonight. However, I wanted to provide a comment to let you know that I am in support of the license for this home business. It doesn't appear that this home business would have any negative effect on the neighborhood. In fact, it might have a positive effect on the neighborhood community. I think it would be great to be able to walk down the street to get my hair done, so I hope to also be a future customer. (Karen Wold 3051 N Lake St.) Reference Information Site Description Site Size: 0.41 Acres Existing Land Use: Residential Surrounding Land Uses North: Single Family Residential South: Single Family Residential East: Single Family Residential West: Single Family Residential Planning Existing Land Use: Low Density Residential Existing Zoning: R1, Single Dwelling Attachments: 1. Home Occupation License Resolution 2. Overview Map 3. Land Use Map 4. Zoning Map 5. Applicant's Narrative 6. Photos Council Packet Page Number 238 of 246 J2, Attachment 1 HOME OCCUPATION LICENSE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Kelly Pavek is proposing a home -based hair salon business. 1.02 The property is located at 3027 Lake Street North and is legally described as: Lot 12, Block 1, Thom and Erickson's Addition, Ramsey County, Minnesota Property Identification Number 012922120014 Section 2. Standards. 2.01 Section 14-56 outlines the licensing requirements for home occupations on residential property. Section 3. Findings. 3.01 The proposal meets the specific home occupation license standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this home occupation license request. 1. On March 15, 2022, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2. On April 11, 2022, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and city staff. Section 5. City Council Action. 5.01 The City Council hereby the resolution. Approval is based on the findings outlined in Section 2 of this resolution. Approval is subject to the applicant doing the following: The applicant must apply to the City Clerk for a business license. This license must be renewed with the City Clerk on an annual basis. 2. Parking shall be provided on the property, in the property owner's driveway. Public streets cannot be used for customer parking. 3. There shall only be one customer visiting the business at any time. by the City Council of the City of Maplewood, Minnesota, on April 11, 2022. Council Packet Page Number 239 of 246 Overview Map - 3027 Lake Street North J2, Attachment 2 W V—'- M City of Maplewood February 22, 2022 Maplewood Council Packet Page Number 240 of 246 Future Land Use Map 3027 Lake Street North J2, Attachment 3 W V—*- M City of Maplewood March 1, 2022 Maplewood Council Packet Page Number 241 of 246 Zoning Map 3027 Lake Street North J2, Attachment 4 K V-, A City of Maplewood Maple.;voo: Legend Zoning 0 Source: Cit of Ai Af Single Dwelling (r1) , Double Dwelling (r2), Y Farm (f) a Open Space/Park.+ r 19o❑Subject Parcel =1 Feet lewood, Ramsey Count.,,,,,�]] March 1, 2022 Council Packet Page Number 242 of 246 J2, Attachment 5 HOME OCCUPATION QUESTIONNAIRE (Attach a separate page if additional space is needed) 1. Describe your home occu ation: SS - LcJIJ S .,)O tv &� i CSS d CAJIL~j rMeWAtE. :C 5eL- 6 LIEiw &C A i r;Y,,C 10H fL A ftt-Ar\6 b r06- CA fL pA UQQ 10 M-1 0?1' f 1 i4Lf 94M - c'Pm . 2. How many nonresident employees would work on -site? 0 How many nonresident employees would work off -site? d How often would off -site employees visit your home? N 3. What percentage of each level of your home's floor area, including the basement, would you use in conducting the home occupation? WO M; C '7f At,: a"1, OF U)L-1 Z L6uE1_ 4. If the business would be in an accessory building, what percentage of that structure's floor area would be used? IV CA 5. Where on the premises would the home occupation be conducted? DWE� _ 6. Describe any changes in the outside appearance of the building or property, other than one wall -mounted sign of not more than two square feet? Mb Gil!iE�F_ C1ERiuC��-S 7. What percentage of gross sales would come from the sale of a product(s) produced off - site? 0 M E IIA- ICJ 2o`C� i 664-WA -r SCu W LE75C -7W `'1,, CF4W70 8. How many customer or employee vehicles would be parked on the premises at any one time? ()PiG 9. Describe the type, payload capacity and number of each type of vehicle to be used in the home occupation and where they would be parked. Nu VI i 1 CLG-5 R6aU l?W fvfz- Ool&6 P v I NErS 10. What would be the average number of customers expected to visit the premises each week? 6-ZC 11 The average number of employee/subcontractor visits to the premises each week? DL What time of day and which days of the week would you expect these visits to oc Mob 1L7 qPM , Wfid AO--Yo f -Tgua !V -4cm . f:--el it)`q&, .S `S AL-rt"T E ' 0A`4s 6-&Vr U.N.iC Ta-r4L of 3- i TDA% PW 066t, Describe any delivery vehicles that will make deliveries or ship products from the Maplewood rq = �a-3fl'Y1 Council Packet Page Number 243 of 246 J2, Attachment 5 12 13. Describe the type of equipment, including ventilation systems, which would be used. Describe how you would keep the use of this equipment unnoticeable to your neighbors. SVW,m?tom Ct AIfL � j HAL9 O_V-4&f- -(P��W) ALL lk�() e< , No yr Ukj J&Xjj)= m4 �-I-u jc) Describe the amount and type of any chemicals, gasoline, hazardous substances or similar material that would be used. Also, describe where these materials will be stored. 14. Describe how you would dispose of any hazardous materials. A -T4i o f c elLu-i saoNS U.�C IFtYSN � 21rc'4 CU N�(--, 5 we & AWA-q UN • �we,,C-0 Qt c j QY—Yl 1 PJ A-C Mut H iqt Vb.SS) ab L& II—oAu5 Maplewood Council Packet Page Number 244 of 246 Google • -`` '�.`� . - f`•;,.1. f U 2022 Goog 1ee fit. ''�,`" � � • �' r• 1. 'r-,' • +ems ` � i s !� •� E�Jy "5<4 It •. r Y ` ' - • 4 .r •�.,bx� t M4 ,�'�i� + of 1 !%.• ,y� J f '�.�j 1 fir+ , • � . �r�� .+• 'h� ■ r s � .�. t"�� d �• Ir NA, �' •- • •• , '• " ~. i •r •.� f �� +!r.••.+L •r tJ -jr.• /r rL.Sti�. Mrr Y. 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