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2022-01-24 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 24, 2022 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 865 2830 2744# No Participant ID, Enter # When Prompted Meeting No. 02-22 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1. January 10, 2022 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution Declaring a Climate Emergency G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Preliminary Financial Report for Month Ended December 31, 2021 3. Allocation of ARPA Funding 4. Allocation of General Fund Surplus 5. Transfers and Budget Adjustments 6. Resolution Directing Modification of Existing Construction Contract, Change Order No. 17, and No. 18, North Fire Station Construction Project 7. Purchase of a New Ladder Truck 8. Purchase Furniture for North Fire Station 9. Resolution Approving 2022 Pay Rates for Temporary/Seasonal and Casual Part- time Employees 10. Metro CERTs Seed Grant for the Clean Energy for All Project 11. Purchase of Three 2022 Marked Police Vehicles and Three 2022 Unmarked Police Vehicles 12. Resolution Directing Final Payment and Acceptance of Project, Dennis-McClelland Area Street Improvements, City Project 19-10 13. Fiber Optic Agreement for North Fire Station H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1. Administrative Hearing – Tobacco Compliance Check Failure, Fleming’s Auto Service, 2271 White Bear Ave N 2. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Cope Avenue Improvements, City Project 21-06 3. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Gervais Area Pavement Rehabilitation, City Project 21-07 K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 10, 2022 Held Remotely Via Conference Call Meeting No.01-22 A.CALL TO ORDER A meeting of the City Council was held remotely viaconference calland was called to order at 7:05p.m. by Mayor Abrams. Mayor Abrams reported onattending the special meeting of the Regional Council of Mayors regarding the increased criminal activityand accountabilityin the community and metro area. Chief Bierdeman also reflected on the crime rate and the court’s component. Chief Bierdeman thenshared an update on the Best Buy lootingincidentin November. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: St. John’s Hospital Interview CouncilmemberJuenemannmoved to approve the agenda as amended. Seconded by CouncilmemberKnutsonAyes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.December 13, 2021 City Council Meeting Minutes CouncilmemberJuenemannmoved to approve the December 13, 2021 City CouncilMeeting Minutes assubmitted. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 2.December 20, 2021 City Council Special Meeting Minutes CouncilmemberJuenemannmoved to approve the December 20, 2021 City CouncilSpecial January 10, 2022 City Council Meeting Minutes 1 Council Packet Page Number 1 of 371 E1 MeetingMinutes assubmitted. Seconded by CouncilmemberVillavicencioAyes – All, via roll call The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations St. John’s Hospital Interview Councilmember Knutsongave an update on the St. Paul Chamber interview withthe Site Administer ofSt. John’s Hospital. The focus of the interviewwason workforce, Covid, ambulance services and future development in becoming a regional hospital. 3.Resolution for Commissioner Reappointments City Manager Coleman gave the staff report. CouncilmemberKnutsonmoved to approve the resolution for Commissioner Reappointments. Resolution22-01-2024 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be reappointed to the following commission: Planning Commission John Eads Term expires 12/31/2024 Allan Ige Term expires 12/31/2024 Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 4.2022 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. CouncilmemberJuenemannmoved to approve the 2022 City Council appointments to boards, commissions and miscellaneous groups. January 10, 2022 City Council Meeting Minutes 2 Council Packet Page Number 2 of 371 E1 Acting Mayor* Councilmember Cave *Rotation of acting mayors: 2015 Abrams, 2016 Xiong, 2017 Juenemann, 2018 Smith, 2019 Juenemann (normal rotation interrupted by appointments),2020 Knutson, 2021 Juenemann Acting Mayor Pro Tem Councilmember Villavicencio Auditor Contact Mayor Abrams Councilmember Juenemann Community Design Review Board Councilmember Knutson Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Andrea Sindt City Personnel Officer Terrie Rameaux City Law Enforcement Officer Brian Bierdeman Development Committee** Mayor Abrams Councilmember Juenemann **Rotate councilmember to join mayor to work with City Manager on annual performance evaluation: 2016 Abrams,2017 Juenemann, 2018 Xiong, 2019 Smith, 2020 Knutson, 2021 Knutson Environment & Natural Resources Councilmember Juenemann Commission Shann Finwall (Staff Liaison) Gold Line Partners - CMC Councilmember Cave (fka GatewayCorridor Commission)Mayor Abrams(Alternate) Gold Line BRT – PAC Councilmember Cave Steve Love (Alternate) Heading Home Ramsey Mayor Abrams (through RCLLG) Councilmember Juenemann (Alternate) Heritage Preservation Commission Councilmember Villavicencio JoeSheeran(Staff Liaison) Housing & Economic Development Councilmember Knutson Commission Mike Martin (Staff Liaison) Maplewood Communications Mayor Abrams Councilmember Knutson (Alternate) Maplewood Green Team Councilmember Juenemann Shann Finwall (Staff Liaison) Official Newspaper Pioneer Press Parks & Recreation Commission Councilmember Villavicencio Audra Robbins (Staff Liaison) Planning Commission Councilmember Knutson Mike Martin (Staff Liaison) January 10, 2022 City Council Meeting Minutes 3 Council Packet Page Number 3 of 371 E1 Purple Line Corridor - CMC Councilmember Villavicencio Councilmember Cave (Alternate) Ramsey County Dispatch Councilmember Juenemann Policy Committee Mayor Abrams (Alternate) Ramsey County League of Mayor Abrams of Local Governments Councilmember Villavicencio (Alternate) Regional Mayors Mayor Abrams Rice/Larpenteur Project Mayor Abrams Councilmember Cave(Alternate) Shann Finwall (Staff Liaison) Rush Line Corridor Mayor Abrams Councilmember Cave (Alternate) Melinda Coleman (Staff Liaison) St. Paul Regional Water Services Mayor Abrams Board of Water Commissioners Melinda Coleman (Alternate) Suburban Area Chamber of Commerce Melinda Coleman Mayor Abrams (Representative) Councilmember Knutson (Representative) Suburban Rate Authority Steve Love Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 5.Fix It Launch Update Public Works Director Love gave the presentation. No Action Required. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4, G5, G6, & G9 were highlighted. CouncilmemberCavemoved to approve agenda items G1-G9. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. January 10, 2022 City Council Meeting Minutes 4 Council Packet Page Number 4 of 371 E1 1.Approval of Claims CouncilmemberCave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 683,927.92Checks # 108351 thru # 108386 dated 12/21/21 $ 705,834.43Checks # 108387 thru # 108423 dated 12/28/21 $ 66,041.71Checks # 108424 thru # 108438 dated 01/04/22 $ 1,355,794.05Disbursements via debits to checking account dated 12/13/21 thru 01/02/22 $ 2,811,598.11Total Accounts Payable PAYROLL $ 638,288.74Payroll Checks and Direct Deposits dated 12/24/21 $ 638,288.74Total Payroll $ 3,449,886.85GRAND TOTAL Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. 2.Financial Report for Month Ended November 30, 2021 No Action Required. 3.Resolution Designating Depositories for City Funds CouncilmemberCavemoved to approve the resolution designating depositories for city funds. Resolution22-01-2025 DESIGNATING DEPOSITORIES FOR CITY FUNDS BE IT RESOLVED, that the following be and hereby are selected as depositories for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC Oppenheimer January 10, 2022 City Council Meeting Minutes 5 Council Packet Page Number 5 of 371 E1 TD Ameritrade BE IT FURTHER RESOLVEDthat the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that anyfunds inthe above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVEDthat these depository designations are effective until December 31, 2022. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. 4.Agreement with Axon Enterprise for Axon FLEET Squad Camera Installation and Use on Police Vehicles CouncilmemberCavemoved to approve the agreement with Axon Enterprise for Axon FLEET Squad Camera installation and use on police vehicles. Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. 5.Massage Center License for Guilin Massage, LLC d/b/a Guilin Massage, 1690 McKnight Road N, Suite E CouncilmemberCavemoved to approvethe Massage Center license for Guilin Massage, LLC d/b/a Guilin Massage, located at 1690 McKnight Road N, Ste E. Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. 6.Resolution Directing Final Payment and Acceptance of Project, Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09 CouncilmemberCavemoved to approve the resolution Directing Final Payment and Acceptance of Project for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09. Resolution22-01-2026 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT SOUTHCREST-FERNDALE AREA PAVEMENT REHABILITATION, CITY PROJECT 20-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, and has let a construction contract, and January 10, 2022 City Council Meeting Minutes 6 Council Packet Page Number 6 of 371 E1 WHEREAS, the City Engineer for the City of Maplewood has determined that the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 20-09 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $1,394,850.74. Final payment to Northwest Asphalt, Inc. and the release of any retainage or escrow is hereby authorized. Seconded byCouncilmemberJuenemannAyes – All, via roll call The motion passed. 7.Audio/Visual Agreement for North Fire Station CouncilmemberCavemoved to approve the agreement with AVI Systems Inc. for the installation and configuration of audio/video systems within the North Fire Station. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. 8.Resolution Directing Modification of Existing Construction Contract, Change Order No. 8, No. 11, No. 13, and No. 15, North Fire Station Construction Project CouncilmemberCavemoved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 8, No. 11, No. 13 and Change Order No. 15, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 8, No. 11, No. 13, and Change Order No. 15. Resolution22-01-2027 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 8, NO. 11, NO. 13 AND CHANGE ORDER NO. 15 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 8, No. 11, No. 13 and Change Order No. 15. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 8 which is an increase of $875. January 10, 2022 City Council Meeting Minutes 7 Council Packet Page Number 7 of 371 E1 The revised contract amount for Work Scope 08-A Twin Cities Hardware is $123,650. 2.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 11 which is an increase of $3,585.75. The revised contract amount for Work Scope 03-M Ebert Inc. is $896,441.61. 3.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 13 which is an increase of $7,393. The revised contract amount for Work Scope 26A-Electrical Production Services is $905,650. 4.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 15 which is an increase of $2986. The revised contract amount for Work Scope 22-A-Northern Air Corporation is $475,666. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. 9.Resolution to Accept Donation from Schmelz Countryside Volkswagen CouncilmemberCavemoved to approve resolution accepting the donation made by Schmelz Countryside Volkswagen. Resolution22-01-2028 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $2,000.00; and WHEREAS, this donation is intended for the purpose to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz, Jennifer Schmelz, and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and January 10, 2022 City Council Meeting Minutes 8 Council Packet Page Number 8 of 371 E1 2.The donation will be appropriated for the PublicSafety Department as designated; and 3.The appropriate budget adjustments be made. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. TheMayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.MnDOT Cooperative Construction Agreement, Trunk Highway 36 Improvements, City Project 20-17 Public Works Director Love gave the staff report. CouncilmemberJuenemannmoved to approve the Cooperative Construction Agreement, MnDOT Contract No: 1048553, with MnDOT and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. 2.Metropolitan Council Joint Powers and Cooperative Construction Agreement for the Gold Line Bus Rapid Transit Project, City Project 14-05 Public Works Director Love gave the staff report. CouncilmemberJuenemannmoved to approve the Joint Powers and Cooperative Construction Agreement, Metropolitan Council No: 21I056, with the Metropolitan Council and direct the Mayor and City Managerto sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. 3.Erskine Wood Floors, 2728 Geranium Avenue East, Conditional Use Permit Amendment Resolution Community Development Director Thomson gave the staff report. Todd Erskine, of Erskine Wood Floors Inc., addressed the council and provided additional information. January 10, 2022 City Council Meeting Minutes 9 Council Packet Page Number 9 of 371 E1 CouncilmemberJuenemannmoved to approve a conditional use permit amendment resolution to allow indoor storage and outdoor storage in a BC (business commercial) zoning district, located at 2728 Geranium Avenue East. Resolution22-01-2029 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Todd Erskine, of Erskine Wood Floors, has requested approval of a conditional use permit amendment. 1.02The property is located at 2728 Geranium Avenue East and is legally described as: Lots 10, 11, 12, 13, and 14, Block 5, Midvale Acres No. 2, according to the plat on file in the Office of the County Recorder, Ramsey County, Minnesota; EXCEPT: That part of Lots 12, 13, and 14, Block 5, Midvale Acres No.2, according to the plat on filein the office of the County Recorder, Ramsey County, Minnesota, described as follows: Commencing at the northeast corner of said Block 5, thence South 00 degrees 04 minutes 14 seconds West, assumed bearing, along the east line of said Block 5 a distance of 226.80 feet to the point of beginning; thence North 89 degrees 55 minutes 46 seconds West 134.67 feet; thence South 48 degrees 10 minutes 15 seconds West 94.63 feet to the southwesterly line of said Lot 14; thence South 33 degrees 56 minutes 06 seconds East along said southwesterly line 145.00 feet to the southwesterly comer of said Lot 14; thence North 56 degrees 03 minutes 54 seconds East along the southeasterly line of said Block 5 a distance of 149.59 feet (recorded as 150 feet) to the southeasterly corner of said Block 5; thence North 00 degrees 04 minutes 14 seconds East along said east line of Block 5 a distance of 99.74 feet to the point of beginning. Section 2. Standards. 2.01General Conditional Use Permit Standards. City Ordinance Section44-1097(a) states that the City Council must base approval of a conditional use permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. January 10, 2022 City Council Meeting Minutes 10 Council Packet Page Number 10 of 371 E1 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures,water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. 1.On December 21, 2021, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On January 10, 2022, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and City staff. Section 5.City Council 5.01The City Council hereby approvesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The Council may extend this deadline for one year. January 10, 2022 City Council Meeting Minutes 11 Council Packet Page Number 11 of 371 E1 2.The City Council shall review this permit in one year. 3.The applicant shall submit a 15-day minor construction review application for the conversion of the north garage to a two-bay loading dock. 4.The applicant shall submit to the City for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. 5.The applicant shall comply with the requirements of the City’s Building Official, Assistant Fire Chief and City Engineer. 6.At least seven arborvitaes trees shall be planted between the parking lot and the shared property line with 2700 Geranium Avenue East while also preserving the existing trees in this area. 7.All areas of the parking lot that have deteriorated shall be fixed in order to meet the city’s hard surface parking requirements. 8.All outside activity shall adhere to the City’s noise ordinance requirements Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. 4.Ridge Periodontics, 3033 Hazelwood Street North a.Conditional Use Permit Resolution b.Design Review Resolution Community Development Thomson gave the staff report. Bob Shaffer with Foundation Architects addressed the council and provided further information. CouncilmemberJuenemannmoved to approve the conditional use permit resolution for a proposed dental clinic at 3033 Hazelwood Street North, subject to certain conditions of approval. Resolution22-01-2030 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Foundation Architects, on behalf of the Ridge Periodontics and Dental Implants, has requested approval of a conditional use permit to operate a dental clinic on the property. 1.02The property is located at 3033 Hazelwood Street North and is legally described as:Lot 1, Block 1, Maekloth Addition, Ramsey County, Minnesota January 10, 2022 City Council Meeting Minutes 12 Council Packet Page Number 12 of 371 E1 PIN: 032922210119 1.03City Ordinance Section 44-637(a) (b) requires a Conditional Use Permit for any building erected, altered or conducted within 350 feet of a residential district. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process. 4.01The City conducted the following review when considering this conditional use permit request. January 10, 2022 City Council Meeting Minutes 13 Council Packet Page Number 13 of 371 E1 1.On December 21, 2021, the Planning Commission held a public hearing. City staff published a hearing notice in the PioneerPress and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approvesthis resolution. 2.On January 10, 2022, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5.City Council. 5.01The City Council hereby approvesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 2.The city council shall review this permit in one year. 3.The applicant shall meet the conditions outlined in the design review resolution. 4.All work shall follow the approved plans. City staff may approve minor changes. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. CouncilmemberJuenemannmoved to approve the design review resolution for a proposed dental clinic to be constructed at 3033 Hazelwood Street North, subject to certain conditions of approval. Resolution22-01-2031 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Foundation Architects, on behalf of the Ridge Periodontics and Dental Implants, has requested design review approval to construct a dental clinic on the property. 1.02The property is located at 3033 Hazelwood Street North and is legally described as:Lot 1, Block 1, Maekloth Addition, Ramsey County, Minnesota PIN: 032922210119 January 10, 2022 City Council Meeting Minutes 14 Council Packet Page Number 14 of 371 E1 1.03On December 21, 2021, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Standards. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. Findings. 3.01The proposal meets the specific findings for design review approval. Section 4. City Council. 4.01The City Council hereby approvesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.Repeat this review again in two years if thecityhas not issued a building permit. 2.The applicant shall meet the requirements set forth in the report by the Assistant City Engineer, Jon Jarosch, dated December 2, 2021. 3.The applicant shall meet the requirements set forth in the report by the Environmental Planner, Shann Finwall, and the Natural Resources Coordinator, Carole Gernes, dated December 10, 2021. The applicant shall work with staff to replace some of the landscaping details on the landscape plan, per staff’s recommendations. 4.All requirements of the Fire Code and Building Code must be achieved. January 10, 2022 City Council Meeting Minutes 15 Council Packet Page Number 15 of 371 E1 5.All mechanical equipment and trash receptacles shall be screened from view of all nearby residential properties, per city ordinance standards. 6.The applicant shall provide additional screening along the southern edge of the parking lot. The screening can consist of fencing or landscaping. Given the existing easements, the applicant will work with the pipeline and power company to determine the best type of screening at this location. The applicant will provide a plan to the city for review detailing the proposed screening. The plan may be approved by staff. 7.The applicant shall restore any public right-of-way, adjacent property or property irons disturbed by the construction. 8.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 9.Written documentation from all easement holders affecting this site indicating approval of the plans for the planned improvements. 10.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 11.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12.The proposed building is permitted to be built within 50 feet of the existing pipeline on the site. The site has unique characteristics and challenges that justify approval of a revised pipeline setback. 13.Comply with all city ordinance requirements for signage, trash enclosures and parking. 14.All work shall follow the approved plans. City staff may approve minor changes. 15.The applicant shall submit color and building material samples to staff for approval prior to any permits being issued. Seconded by CouncilmemberCaveAyes – All, via roll call January 10, 2022 City Council Meeting Minutes 16 Council Packet Page Number 16 of 371 E1 The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abramsadjourned the meeting at9:08 p.m. January 10, 2022 City Council Meeting Minutes 17 Council Packet Page Number 17 of 371 F1a Council Packet Page Number 18 of 371 F3 Council Packet Page Number 19 of 371 F3 Council Packet Page Number 20 of 371 F3, Attachment 1 Council Packet Page Number 21 of 371 F3, Attachment 1 Council Packet Page Number 22 of 371 G1 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 REPORT TO:Melinda Coleman, City Manager Ellen Paulseth, Finance Director REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Approval of Claims AGENDA ITEM: Action Requested: MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/Agreement Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,055,339.66 Checks # 108439 thru # 108459 dated 01/11/22 $ 484,303.09 Checks # 108460 thru # 108500 dated 01/18/22 $ 839,305.89 Disbursements via debits to checking account dated 01/03/22 thru 01/16/22 $ 2,378,948.64 Total Accounts Payable PAYROLL $ 646,179.64 Payroll Checks and Direct Deposits dated 01/07/22 $ 646,179.64 Total Payroll $ 3,025,128.28 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1.Listing of Paid Bills Council Packet Page Number 23 of 371 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10843901/11/202205114BOLTON & MENK, INC.GENERAL GIS ASSISTANCE510.00 10844001/11/202206078BOND TRUST SRVS CORP2020B DEBT SVC PMT REF 336632411,450.00 01/11/202206078BOND TRUST SRVS CORP2019A DEBT SVC PMT REF 333364309,212.50 01/11/202206078BOND TRUST SRVS CORP2021A DEBT SVC PMT REF 339339171,179.62 01/11/202206078BOND TRUST SRVS CORPPAYING AGENT FEE REF 68782-PA475.00 01/11/202206078BOND TRUST SRVS CORPPAYING AGENT FEE REF 68783-PA475.00 01/11/202206078BOND TRUST SRVS CORPPAYING AGENT FEE REF 68784-PA475.00 10844101/11/202203759HOTSY MINNESOTAPOWER WASHER SYS IN PD GARAGE5,296.15 10844201/11/202205598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - DECEMBER16,250.00 10844301/11/202201202NYSTROM PUBLISHING CO INCMAPLEWOOD LIVING - JANUARY7,777.61 10844401/11/202201337RAMSEY COUNTY-PROP REC & REVMULCH FOR RAINGARDENS1,410.00 10844501/11/202204845TENNIS SANITATION LLCRECYCLING FEE - DECEMBER66,406.17 10844601/11/202205972BHE COMMUNITY SOLAR, LLCCOMMUNITY SOLAR AGREEMENT-NOV5,014.85 10844701/11/202205514COIT COMMERCIAL SERVICESVINYL TILE CLEANING - 19023,156.00 10844801/11/202203874COMMERCIAL FURNITURE SERVICESPARTS FOR WORK STATIONS AT MNC270.80 10844901/11/202200464EMERGENCY AUTOMOTIVE TECH, INCLIGHT BARS FOR ARROW BOARD TRUCK3,206.00 10845001/11/202205313GRAPHIC DESIGN, INC.BUSINESS CARDS143.61 10845101/11/202200891M A M AMEMBERSHIP DUES 2020 - M DARROW45.00 10845201/11/202206289MERITAN HEALTHREPAYMENT OF OVERPD RHS INS689.78 10845301/11/202200001ONE TIME VENDORPETERSEN - ALCOHOL COMPLIANCE CK40.00 10845401/11/202201510PIONEER PRESSPIONEER PRESS FOR 52/WK 1902 BLDG731.00 10845501/11/202201363RETROFIT COMPANIES, INC.RECYCLING OF ILLEGAL DUMPING708.28 10845601/11/202200198ST PAUL REGIONAL WATER SRVSAUTO FIRE BASE CHARGE - 2022800.00 10845701/11/202201522STATE OF MINNESOTADATA PRACTICES CLASS - A COLEMAN125.00 01/11/202201522STATE OF MINNESOTADATA PRACTICES - G KUCHENMEISTER125.00 10845801/11/202200449TYLER TECHNOLOGIES INCEDEN SYS SUPPORT CONTRACT 202248,867.29 10845901/11/202202464US BANKPAYING AGENT & ACCEPTANCE FEE500.00 1,055,339.66 Checks in this report. 21 Council Packet Page Number 24 of 371 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10846001/11/202206222BAKER TILLY US, LLPCONSULTING FEES-ORG REVIEW ENG6,000.00 10846101/11/202203818MEDICAMONTHLY PREMIUM - JANUARY191,127.33 10846201/18/202200211BRAUN INTERTEC CORP.NORTH FIRE STATION CONST PROJ3,628.00 10846301/18/202206270CREATING HEALTHIER COMMUNITIESRECEPIENT #130765254 - PLEDGES536.00 10846401/18/202200348CRYSTEEL TRUCK EQUIP INCPARTS FOR UNIT #650 SNOWPLOW170.81 10846501/18/202200519FLEXIBLE PIPE TOOL CO.PROOFER FOR JETTING SEWER LINES317.00 10846601/18/202200585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - DECEMBER166.05 10846701/18/202206084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - DECEMBER8,322.34 10846801/18/202200875LOFFLER COMPANIES, INC.CANON COPIER USAGE FEES - DEC1,386.50 01/18/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES137.00 10846901/18/202204192TRANS-MEDICEMS BILLING - DECEMBER8,417.13 10847001/18/202205013YALE MECHANICAL LLCSEASONAL HVAC MAINT-PUBLIC WORKS3,400.50 10847101/18/202205761YMCAEMPLOYEE MEMBERSHIPS - DEC996.00 01/18/202205761YMCAEMPLOYEE MEMBERSHIPS - NOV963.00 01/18/202205761YMCAEMPLOYEE MEMBERSHIPS - OCT930.00 10847201/18/202206163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE- JAN357.00 10847301/18/202205974BODY KNOWLEDGE LLCBODY KNOWLEDGE WEBINAR-WELLNESS250.00 10847401/18/202205823CENTURYLINKANALOG LINE FOR POLICE FAX MACHINE71.17 10847501/18/202204155CIVICPLUSCIVICREC INITIAL SUB & IMPLEMENTATION7,838.00 10847601/18/202205786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-DEC285.02 10847701/18/202202789COMCAST CABLE COMM INCFIBER OPTIC LEASE FOR FS#3413.00 10847801/18/202206235COMMON SENSECONSULTANT FEE6,800.00 10847901/18/202206290RANDOLPH LEE HEADBIRD IIIRELEASED CASH TAKEN - FORFEITURE700.00 10848001/18/202205533KIRVIDA FIREREPAIRS TO T325761.61 01/18/202205533KIRVIDA FIREREPAIRS TO E324233.19 10848101/18/202200134METRO CITIESMEMBERSHIP DUES 202211,225.00 10848201/18/202205838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM381.03 10848301/18/202205173MN ENVIRONMENTAL FUNDANNUAL PLEDGES - 2021410.00 10848401/18/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE229.00 10848501/18/202206272NESCO, LLCUTILITY TRUCK BODY AND CRANE69,268.00 10848601/18/202204507NORTHERN TECHNOLOGIES, LLCPROJ 21-06 COPE AVE IMPROVEMENTS15,800.00 10848701/18/202204092NORTHWEST ASPHALT, INC.PROJ 20-09 SOUTHCREST-FERNDALE69,742.54 10848801/18/202200001ONE TIME VENDORREFUND R BINGMAN - TRANS MEDIC2,696.50 01/18/202200001ONE TIME VENDORREFUND R BINGMAN - TRANS MEDIC2,149.25 10848901/18/202200396MN DEPT OF PUBLIC SAFETYCJDN ACCESS FEE - 4TH QTR OCT-DEC1,920.00 10849001/18/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE458.00 10849101/18/202206014REHDER FORESTRY CONSULTINGTREE INSPECTION SRVS - DECEMBER134.00 10849201/18/202205879ROADKILL ANIMAL CONTROLDEER REMOVAL - DECEMBER119.00 10849301/18/202202001CITY OF ROSEVILLE1920 RICE ST LIGHT-SHARED XCEL BILL59.11 10849401/18/202206291STARCHASE LLCSTARCHASE VEH LAUNCHER SYSTEMS34,790.29 10849501/18/202201578T R F SUPPLY CO.SHOP TOWELS96.40 10849601/18/202206107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - DECEMBER18,246.32 10849701/18/202205663TRANS UNION LLCCREDIT REPORTING SERVICE - DEC60.00 10849801/18/202205842MIKE TURNBULLFIRE MARSHAL SERVICES 12/14 - 12/30996.00 01/18/202205842MIKE TURNBULLFIRE MARSHAL SERVICES 11/17 - 12/08936.00 10849901/18/202201698GREATER TWIN CITIES UNITED WAYANNUAL PLEDGE - 2021380.00 10850001/18/202202464US BANKFUNDS FOR CITY HALL ATM10,000.00 484,303.09 Checks in this report. 41 Council Packet Page Number 25 of 371 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/3/2022Accela Credit Card BillingCredit Card Billing Fee30.30 1/4/2022MN Dept of RevenueFuel Tax2,404.61 1/5/2022Delta DentalDental Premium1,613.28 1/5/2022MN State TreasurerDrivers License/Deputy Registrar122,726.17 1/6/2022MN State TreasurerDrivers License/Deputy Registrar31,577.18 1/7/2022ICMA (Vantagepointe)Deferred Compensation7,786.00 1/7/2022ICMA (Vantagepointe)Retiree Health Savings13,102.45 1/7/2022Labor UnionsUnion Dues4,726.04 1/7/2022MidAmericaHRA Flex Plan - AUL15,072.95 1/7/2022MN Dept of Natural ResourcesDNR electronic licenses1,338.50 1/7/2022MN State TreasurerDrivers License/Deputy Registrar40,574.54 1/7/2022MN State TreasurerState Payroll Tax27,251.47 1/7/2022Optum HealthDCRP & Flex plan payments1,625.03 1/7/2022P.E.R.A.P.E.R.A.137,254.29 1/7/2022U.S. TreasurerFederal Payroll Tax114,177.10 1/7/2022US Bank VISA One Card*Purchasing Card Items57,573.41 1/10/2022Delta DentalDental Premium2,532.48 1/10/2022Empower - State PlanDeferred Compensation26,933.00 1/10/2022MN State TreasurerDrivers License/Deputy Registrar48,655.37 1/11/2022MN State TreasurerDrivers License/Deputy Registrar13,357.29 1/12/2022MN State TreasurerDrivers License/Deputy Registrar77,896.94 1/13/2022MN State TreasurerDrivers License/Deputy Registrar32,433.99 1/14/2022MN Dept of Natural ResourcesDNR electronic licenses808.40 1/14/2022MN State TreasurerDrivers License/Deputy Registrar50,585.50 1/14/2022Optum HealthDCRP & Flex plan payments7,269.60 839,305.89 *Detailed listing of VISA purchases is attached. Council Packet Page Number 26 of 371 G1, Attachments Transaction Posting Transaction DateDateMerchant NameAmountName ACME TOOLS PLYMOUTHDAVE ADAMS 12/21/202112/22/2021$213.97 FLEET FARM 2700DAVE ADAMS 12/21/202112/22/2021$229.93 SPSWORKSREGAN BEGGS 12/30/202112/31/2021$98.41 CANVA* I03273-21989306ASHLEY BERGERON 12/18/202112/20/2021$12.99 AMZN MKTP US*JQ0ID4RE3ASHLEY BERGERON 12/29/202112/30/2021$59.98 AMZN MKTP US*ML5MO2JQ3ASHLEY BERGERON 12/30/202112/30/2021$86.40 AMZN MKTP US*RU04R5XK3ASHLEY BERGERON 12/31/202112/31/2021$36.97 PERRLA LLCBRIAN BIERDEMAN 12/18/202112/20/2021$49.95 MINNESOTA CHIEFS OF POLICBRIAN BIERDEMAN 12/21/202112/22/2021$446.00 THE HOME DEPOT #2801NEIL BRENEMAN 12/27/202112/29/2021$45.26 RED WING SHOE #727BRENT BUCKLEY 12/20/202112/21/2021$299.48 FLEET FARM 2700BRENT BUCKLEY 12/22/202112/23/2021$219.99 MINNESOTA CHIEFS OF POLICDANIEL BUSACK 12/18/202112/20/2021$180.00 MINNESOTA CHIEFS OF POLICDANIEL BUSACK 12/21/202112/22/2021$510.00 SUN BADGE COMPANYDANIEL BUSACK 12/21/202112/22/2021$5,246.20 IN *BRODIN STUDIOS, INC.DANIEL BUSACK 12/23/202112/24/2021$129.48 HARDWIRE, LLCDANIEL BUSACK 12/30/202112/31/2021$7,023.48 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 12/16/202112/20/2021$30.00 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 12/16/202112/20/2021$40.00 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 12/16/202112/20/2021$30.00 TWIN CITY FILTER SERVICESCOTT CHRISTENSON 12/17/202112/24/2021$320.72 OAKDALE 1237SCOTT CHRISTENSON 12/20/202112/21/2021$394.98 VIKING ELECTRIC-CREDIT DESCOTT CHRISTENSON 12/20/202112/21/2021$55.90 JOHNSTONE SUPPLY BLOOMINGSCOTT CHRISTENSON 12/26/202112/28/2021$362.98 NEW YORK MAGAZINEMELINDA COLEMAN 12/19/202112/20/2021$3.00 THE HOME DEPOT 2801THOMAS DABRUZZI 12/21/202112/23/2021$85.18 MINNESOTA STATE FIRE CHIEBRAD DAVISON 12/16/202112/20/2021$60.00 EDEN K9 CONSULTINGJOSEPH DEMULLING 12/17/202112/20/2021$174.00 USPCAJOSEPH DEMULLING 12/19/202112/21/2021$50.00 MINNESOTA CHIEFS OF POLICMICHAEL DUGAS 12/21/202112/22/2021$446.00 MINNESOTA CHIEFS OF POLICMICHAEL DUGAS 12/21/202112/22/2021$510.00 BROWNELLS INCMICHAEL DUGAS 12/21/202112/22/2021$4,790.80 MINNESOTA CHIEFS OF POLICMICHAEL DUGAS 12/22/202112/23/2021($266.00) NU CPS REGISTRATIONMICHAEL DUGAS 12/22/202112/23/2021$4,000.00 NORTH AMERICAN RESCUE LLMICHAEL DUGAS 12/29/202112/30/2021$138.73 OFFICE DEPOT #1090CHRISTINE EVANS 12/23/202112/27/2021$367.48 ZOOM.US 888-799-9666MYCHAL FOWLDS 12/17/202112/20/2021$489.82 THE HOME DEPOT #2801MYCHAL FOWLDS 12/22/202112/24/2021$24.37 COMCAST CABLE COMMMYCHAL FOWLDS 12/23/202112/23/2021$144.71 EXCLAIMERMYCHAL FOWLDS 12/27/202112/28/2021$2,763.60 CITY OF MAPLEWOODMYCHAL FOWLDS 12/29/202112/30/2021$2.00 CITY OF MAPLEWOOD CC FEEMYCHAL FOWLDS 12/29/202112/30/2021$0.05 MIDWEST SECURITY PRODUCTMYCHAL FOWLDS 12/29/202112/31/2021$2,038.00 AMZN MKTP US*QW04Z2043NICK FRANZEN 12/18/202112/20/2021$10.99 MICROSOFT#G007006348NICK FRANZEN 12/19/202112/20/2021$2.29 AMZN MKTP US*EQ8KS97T3NICK FRANZEN 12/19/202112/20/2021$133.94 WWW COSTCO COMNICK FRANZEN 12/29/202112/30/2021$644.23 THE HOME DEPOT #2801MARK HAAG 12/21/202112/23/2021$5.35 SUAREZ INTERNATIONAL USATIMOTHY HAWKINSON 12/23/202112/24/2021$104.80 MENARDS OAKDALE MNTAMARA HAYS 12/20/202112/22/2021$32.75 MENARDS OAKDALE MNTAMARA HAYS 12/21/202112/23/2021$69.32 DAIRY QUEEN #11239MICHAEL HOEMKE 12/17/202112/20/2021$32.85 CARIBOU COFFEE CO #1197MICHAEL HOEMKE 12/17/202112/20/2021$34.55 Council Packet Page Number 27 of 371 G1, Attachments STORM TRAINING GROUP,MICHAEL HOEMKE 12/21/202112/22/2021$943.95 STORM TRAINING GROUP,MICHAEL HOEMKE 12/22/202112/23/2021$943.95 GLOCK PROFESSIONAL INCMICHAEL HOEMKE 12/22/202112/23/2021$250.00 GLOCK PROFESSIONAL INCMICHAEL HOEMKE 12/22/202112/23/2021$250.00 GLOCK PROFESSIONAL INCMICHAEL HOEMKE 12/22/202112/23/2021$250.00 GLOCK PROFESSIONAL INCMICHAEL HOEMKE 12/22/202112/23/2021$250.00 GLOCK PROFESSIONAL INCMICHAEL HOEMKE 12/22/202112/23/2021$250.00 IN *TALLEN AND BAERTSCHIMICHAEL HOEMKE 12/23/202112/24/2021$170.00 GARMONT NORTH AMERICAMICHAEL HOEMKE 12/27/202112/28/2021$160.99 STORM TRAINING GROUP,MICHAEL HOEMKE 12/30/202112/31/2021$943.95 DALCO ENTERPRISESDAVID JAHN 12/17/202112/20/2021$594.00 AMZN MKTP US*QN1TV2DH3MEGHAN JANASZAK 12/17/202112/20/2021$88.32 AMAZON.COM*375A28GX3MEGHAN JANASZAK 12/22/202112/22/2021$59.94 HY-TEST SAFETY SHOES - MIJOE JENSEN 12/30/202112/31/2021$264.97 U OF M CONTLEARNINGRANDY JOHNSON 12/29/202112/30/2021$435.00 INT'L CODE COUNCIL INCRANDY JOHNSON 12/30/202112/30/2021$300.00 MN IAAIERIC KUBAT 12/21/202112/23/2021$25.00 IAAIERIC KUBAT 12/28/202112/30/2021$90.00 PEAVEY CORP.JASON KUCHENMEISTER 12/20/202112/21/2021$75.11 TARGET 00011858JASON KUCHENMEISTER 12/22/202112/23/2021$13.99 THE BIG BLUE BOXJASON KUCHENMEISTER 12/23/202112/24/2021$190.00 AMZN MKTP US*OY2EQ7QT3JASON KUCHENMEISTER 12/28/202112/29/2021$19.99 SQ *TWIN CITIES TRANSPORTJASON KUCHENMEISTER 12/28/202112/29/2021$350.00 SQ *TWIN CITIES TRANSPORTJASON KUCHENMEISTER 12/28/202112/29/2021$350.00 AMZN MKTP US*HS7CA3JZ3JASON KUCHENMEISTER 12/30/202112/30/2021$29.58 EB 2022 MAHCO MEMBERSMIKE MARTIN 12/23/202112/23/2021$125.00 RED WING SHOE #727BRENT MEISSNER 12/29/202112/30/2021$289.92 RED WING SHOE #727JASON MLODZIK 12/22/202112/23/2021$300.00 KWIK TRIP 11100001115MICHAEL MONDOR 12/18/202112/20/2021$10.00 ASPEN MILLSMICHAEL MONDOR 12/21/202112/22/2021$111.60 AIRGAS USA, LLCMICHAEL MONDOR 12/21/202112/22/2021$354.19 KWIK TRIP 41500004150MICHAEL MONDOR 12/27/202112/29/2021$11.00 CLIAWAIVED INCMICHAEL MONDOR 12/29/202112/30/2021$1,950.00 MACYS .COMBRYAN NAGEL 12/17/202112/20/2021$94.00 CINTAS CORPBRYAN NAGEL 12/18/202112/20/2021$315.48 CINTAS CORPBRYAN NAGEL 12/18/202112/20/2021$90.71 CINTAS CORPBRYAN NAGEL 12/18/202112/20/2021$32.97 MACYS .COMBRYAN NAGEL 12/19/202112/20/2021$94.00 CINTAS CORPBRYAN NAGEL 12/22/202112/23/2021$107.89 CINTAS CORPBRYAN NAGEL 12/22/202112/23/2021$106.37 CINTAS CORPBRYAN NAGEL 12/22/202112/23/2021$32.44 CINTAS CORPBRYAN NAGEL 12/22/202112/23/2021$38.87 CINTAS CORPBRYAN NAGEL 12/22/202112/23/2021$12.75 CINTAS CORPBRYAN NAGEL 12/24/202112/27/2021$70.75 CINTAS CORPBRYAN NAGEL 12/29/202112/30/2021$30.79 CINTAS CORPBRYAN NAGEL 12/29/202112/30/2021$34.39 CINTAS CORPBRYAN NAGEL 12/29/202112/30/2021$152.49 CINTAS CORPBRYAN NAGEL 12/29/202112/30/2021$15.05 CINTAS CORPBRYAN NAGEL 12/29/202112/30/2021$125.57 MERRELL.COMJOHN NAUGHTON 12/17/202112/20/2021$325.00 FRATTALLONES - WOODBURYJOHN NAUGHTON 12/23/202112/24/2021$123.15 MENARDS OAKDALE MNJOHN NAUGHTON 12/23/202112/27/2021$33.48 ALLIED PARKING HPR SMKEN NIELSEN 12/17/202112/20/2021$12.00 ALLIED PARKING HPR SMKEN NIELSEN 12/23/202112/27/2021$12.00 ALLIED PARKING HPR SMKEN NIELSEN 12/27/202112/29/2021$12.00 Council Packet Page Number 28 of 371 G1, Attachments HY-TEST SAFETY SHOES - MIERICK OSWALD 12/27/202112/28/2021$199.97 GOVERNMENT FINANCE OFFICELLEN PAULSETH 12/17/202112/20/2021$575.00 DRI*GALLUPELLEN PAULSETH 12/31/202112/31/2021$2,535.00 THE HOME DEPOT #2810KENNETH POWERS 12/26/202112/28/2021$54.76 0391-AUTOPLUSSTEVEN PRIEM 12/17/202112/20/2021$29.37 TRI-STATE BOBCATSTEVEN PRIEM 12/20/202112/21/2021$208.57 TOWMASTERSTEVEN PRIEM 12/21/202112/22/2021$122.42 POMP S TIRE #021STEVEN PRIEM 12/21/202112/22/2021$1,426.74 AN FORD WHITE BEAR LAKSTEVEN PRIEM 12/22/202112/24/2021$21.34 WHEELCO NEWPORTSTEVEN PRIEM 12/23/202112/24/2021$449.36 0391-AUTOPLUSSTEVEN PRIEM 12/23/202112/24/2021$40.26 WHEELCO NEWPORTSTEVEN PRIEM 12/28/202112/29/2021$20.67 FRONTIER AG HASTINGSSTEVEN PRIEM 12/28/202112/29/2021$337.64 FACTORY MTR PTS #19STEVEN PRIEM 12/28/202112/29/2021$119.62 FACTORY MTR PTS #19STEVEN PRIEM 12/28/202112/29/2021$11.79 FACTORY MTR PTS #19STEVEN PRIEM 12/29/202112/30/2021($26.13) TRI-STATE BOBCATSTEVEN PRIEM 12/30/202112/31/2021$58.30 AMZN MKTP US*6A48W1AW3MICHAEL RENNER 12/17/202112/20/2021$29.98 AMZN MKTP US*F79SD6HF3MICHAEL RENNER 12/21/202112/22/2021$149.19 ON SITE SANITATION INCAUDRA ROBBINS 12/27/202112/29/2021$800.00 CINTAS CORPAUDRA ROBBINS 12/29/202112/30/2021$72.86 SAFE-FAST(MW)ROBERT RUNNING 12/28/202112/29/2021$104.35 IN *ENVUE TELEMATICS LLCSTEPHANIE SHEA 12/18/202112/20/2021$703.00 OFFICE DEPOT #1090STEPHANIE SHEA 12/21/202112/23/2021$103.12 CINTAS CORPSTEPHANIE SHEA 12/22/202112/23/2021$61.50 MINNESOTA CHIEFS OF POLICSTEPHANIE SHEA 12/23/202112/24/2021$180.00 FEDERAL PROCESSING REGISTSTEPHANIE SHEA 12/23/202112/27/2021$999.00 THOMSON WEST*TCDSTEPHANIE SHEA 12/27/202112/28/2021$611.10 CINTAS CORPSTEPHANIE SHEA 12/29/202112/30/2021$53.82 MINNESOTA COUNTY ATTORNEYSTEPHANIE SHEA 12/30/202112/31/2021$55.00 AMAZON PRIME*132P98VK3ANDREA SINDT 12/17/202112/20/2021$13.95 PAYPAL *IAATIJOSEPH STEINER 12/27/202112/28/2021$55.00 THE UPS STORE 2171JOSEPH STEINER 12/28/202112/29/2021$17.35 RED WING SHOE #727KAL STOKES 12/30/202112/31/2021$237.99 HY-TEST SAFETY SHOES - MITODD TEVLIN 12/20/202112/21/2021$198.00 SOL*SNAP-ON INDUSTRIALJEFF WILBER 12/23/202112/24/2021$286.07 SOL*SNAP-ON INDUSTRIALJEFF WILBER 12/23/202112/24/2021$51.22 SOL*SNAP-ON INDUSTRIALJEFF WILBER 12/23/202112/24/2021$109.25 SOL*SNAP-ON INDUSTRIALJEFF WILBER 12/27/202112/28/2021$78.00 HY-TEST SAFETY SHOES - MIJEFF WILBER 12/30/202112/31/2021$194.99 SOL*SNAP-ON INDUSTRIALJEFF WILBER 12/30/202112/31/2021$20.84 LIFE ASSIST INCERIC ZAPPA 12/22/202112/23/2021$84.00 BOUND TREE MEDICAL LLCERIC ZAPPA 12/22/202112/24/2021$354.30 BOUND TREE MEDICAL LLCERIC ZAPPA 12/28/202112/30/2021$104.50 BOUND TREE MEDICAL LLCERIC ZAPPA 12/28/202112/30/2021$45.33 BOUND TREE MEDICAL LLCERIC ZAPPA 12/28/202112/30/2021$276.54 $57,573.41 Council Packet Page Number 29 of 371 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 01/07/22ABRAMS, MARYLEE560.80 01/07/22CAVE, REBECCA493.60 01/07/22JUENEMANN, KATHLEEN493.60 01/07/22KNUTSON, WILLIAM493.60 01/07/22VILLAVICENCIO, NICHOLE493.60 01/07/22COLEMAN, MELINDA6,835.20 01/07/22DARROW, MICHAEL5,165.19 01/07/22KNUTSON, LOIS3,410.706.75 01/07/22CHRISTENSON, SCOTT2,393.85 01/07/22DOUGLASS, TOM2,582.76 01/07/22JAHN, DAVID2,693.78 01/07/22HERZOG, LINDSAY2,902.83 01/07/22RAMEAUX, THERESE3,766.81 01/07/22DEBILZAN, JUDY2,590.49 01/07/22PAULSETH, ELLEN5,912.55 01/07/22RACETTE, THOMAS2,601.07 01/07/22RUEB, JOSEPH4,646.49 01/07/22STANLEY, JENNIFER3,507.39 01/07/22ARNOLD, AJLA2,293.82 01/07/22CROSS, JULIA1,950.40 01/07/22EVANS, CHRISTINE2,439.21 01/07/22LARSON, MICHELLE2,316.89 01/07/22SINDT, ANDREA3,941.09 01/07/22ABRAHAM, JOSHUA2,849.602,849.60 01/07/22HANSON, MELISSA2,001.85 01/07/22HOCKBEIN, JUDY1,276.61 01/07/22KRAMER, PATRICIA1,423.64 01/07/22MOY, PAMELA2,254.8958.80 01/07/22OSTER, ANDREA2,334.41 01/07/22SCHORR, JENNIFER1,392.93 01/07/22VITT, JULIANNE1,380.23 01/07/22WEAVER, KRISTINE3,499.78 01/07/22ALDRIDGE, MARK15,860.2212,182.45 01/07/22BAKKE, LONN3,754.47 01/07/22BELDE, STANLEY4,172.76 01/07/22BENJAMIN, MARKESE3,852.76 01/07/22BERGERON, ASHLEY3,413.86 01/07/22BIERDEMAN, BRIAN5,720.88 01/07/22BROWN, RAE6,100.04 01/07/22BURT-MCGREGOR, EMILY3,633.80 01/07/22BUSACK, DANIEL5,411.95 01/07/22COLEMAN, ALEXANDRA2,004.55 01/07/22CONDON, MITCHELL5,254.42 01/07/22CRUZ, TREANA2,502.37 01/07/22DEMULLING, JOSEPH4,419.70 01/07/22DUGAS, MICHAEL4,765.19 01/07/22FORSYTHE, MARCUS3,515.90 01/07/22FRITZE, DEREK4,076.88 01/07/22GABRIEL, ANTHONY4,480.36 01/07/22GEISELHART, BENJAMIN3,846.92 01/07/22HAWKINSON JR, TIMOTHY4,075.15 01/07/22HENDRICKS, JENNIFER2,182.40 01/07/22HER, PHENG3,919.00 Council Packet Page Number 30 of 371 G1, Attachments 01/07/22HER, TERRELL2,407.61 01/07/22HOADLEY, JOSHUA1,892.99 01/07/22HOEMKE, MICHAEL4,765.20 01/07/22JOHNSON, JEREMY2,287.87 01/07/22KANDA, MADELINE2,670.11 01/07/22KIM, WINSTON3,650.51 01/07/22KONG, TOMMY3,686.38 01/07/22KROLL, BRETT3,882.48 01/07/22KUCHENMEISTER, GINA2,259.20 01/07/22KUCHENMEISTER, JASON2,265.78 01/07/22LENERTZ, NICHOLAS3,506.00 01/07/22LYNCH, KATHERINE3,986.57 01/07/22MARINO, JASON4,244.52 01/07/22MATTHEIS, TAWNY2,287.87 01/07/22MURRAY, RACHEL4,626.43 01/07/22NYE, MICHAEL4,486.57 01/07/22OLSON, JULIE3,957.48 01/07/22PARKER, JAMES4,129.84 01/07/22PASDO, JOSEPH2,287.87 01/07/22PEREZ, GUSTAVO2,996.95 01/07/22PETERS, DANIEL3,323.78 01/07/22SALCHOW, CONNOR4,068.63 01/07/22SANCHEZ, ISABEL3,306.89 01/07/22SHEA, STEPHANIE2,612.64 01/07/22SPARKS, NICOLLE11,736.819,654.70 01/07/22STARKEY, ROBERT4,119.19 01/07/22STEINER, JOSEPH4,765.19 01/07/22STOCK, AUBREY3,370.21 01/07/22SWETALA, NOAH3,794.57 01/07/22TAUZELL, BRIAN4,376.72 01/07/22WENZEL, JAY3,686.38 01/07/22WIETHORN, AMANDA4,716.29 01/07/22XIONG, KAO3,686.38 01/07/22XIONG, TUOYER3,438.19 01/07/22ZAPPA, ANDREW4,064.38 01/07/22BARRETTE, CHARLES3,624.50 01/07/22BAUMAN, ANDREW4,726.21 01/07/22BEITLER, NATHAN3,701.18 01/07/22CAMPBELL, MACLANE4,226.47 01/07/22CONWAY, SHAWN4,471.96 01/07/22CRAWFORD JR, RAYMOND3,993.06 01/07/22CRUMMY, CHARLES4,737.02 01/07/22DABRUZZI, THOMAS5,376.12 01/07/22DANLEY, NICHOLAS4,026.94 01/07/22DAVISON, BRADLEY7,852.22 01/07/22DAWSON, RICHARD4,085.02 01/07/22HAGEN, MICHAEL3,624.50 01/07/22HALWEG, JODI4,188.66 01/07/22HANG, RYAN471.25 01/07/22HAWTHORNE, ROCHELLE3,328.63 01/07/22KUBAT, ERIC6,000.11 01/07/22LANDER, CHARLES4,656.74 01/07/22LANIK, JAKE3,362.33 01/07/22LO, CHING570.00 01/07/22LUKIN, STEVEN1,880.00 01/07/22MALESKI, MICHAEL4,047.85 01/07/22MCGEE, BRADLEY4,528.67 01/07/22MERKATORIS, BRETT5,817.90 01/07/22MONDOR, MICHAEL5,474.97 01/07/22NEILY, STEVEN4,458.14 01/07/22NIELSEN, KENNETH4,079.66 Council Packet Page Number 31 of 371 G1, Attachments 01/07/22NOVAK, JEROME6,175.70 01/07/22POWERS, KENNETH5,548.83 01/07/22SEDLACEK, JEFFREY5,327.16 01/07/22STREFF, MICHAEL3,495.17 01/07/22WARDELL, JORDAN3,624.50 01/07/22WILLIAMSON, MICHAEL4,541.77 01/07/22WILSON, DAMARI416.88 01/07/22ZAPPA, ERIC3,624.50 01/07/22CORTESI, LUANNE2,316.89 01/07/22JANASZAK, MEGHAN3,175.14 01/07/22BRINK, TROY3,952.07 01/07/22BUCKLEY, BRENT4,227.35 01/07/22EDGE, DOUGLAS3,416.23 01/07/22JONES, DONALD3,429.92 01/07/22MEISSNER, BRENT3,103.18 01/07/22MLODZIK, JASON2,846.69 01/07/22NAGEL, BRYAN4,631.80 01/07/22OSWALD, ERICK3,462.23 01/07/22RUNNING, ROBERT3,866.49109.99 01/07/22TEVLIN, TODD3,444.92 01/07/22ZAHNOW, LANCE2,717.99 01/07/22BURLINGAME, NATHAN3,278.40 01/07/22DUCHARME, JOHN3,343.02 01/07/22ENGSTROM, ANDREW3,338.40 01/07/22JAROSCH, JONATHAN4,508.31 01/07/22LINDBLOM, RANDAL3,343.02 01/07/22LOVE, STEVEN6,091.22 01/07/22STRONG, TYLER3,181.61 01/07/22GERNES, CAROLE1,990.75 01/07/22FRIBERG, DAVID2,162.07 01/07/22HAYS, TAMARA3,392.07 01/07/22HINNENKAMP, GARY3,197.42 01/07/22NAUGHTON, JOHN3,453.93 01/07/22ORE, JORDAN2,690.73 01/07/22STOKES, KAL2,709.18 01/07/22BEGGS, REGAN2,455.39 01/07/22HAMMOND, ELIZABETH3,013.31 01/07/22JOHNSON, ELIZABETH2,409.79 01/07/22JOHNSON, RANDY4,462.88 01/07/22KROLL, LISA2,329.51 01/07/22THOMSON, JEFFREY5,366.87 01/07/22FINWALL, SHANN3,974.61 01/07/22MARTIN, MICHAEL4,221.93 01/07/22DREWRY, SAMANTHA2,970.59 01/07/22LENTZ, DANIEL3,290.82 01/07/22THIENES, PAUL3,067.03 01/07/22WESTLUND, RONALD2,845.23 01/07/22WELLENS, MOLLY2,492.06 01/07/22BJORK, BRANDON60.00 01/07/22BRENEMAN, NEIL3,272.61 01/07/22CAMPBELL, KEVIN66.00 01/07/22JORGENSON, TARA60.00 01/07/22LO, SATHAE112.00 01/07/22ROBBINS, AUDRA4,817.58 01/07/22BERGO, CHAD3,787.41 01/07/22SCHMITZ, KEVIN2,578.72 01/07/22SHEERAN JR, JOSEPH4,274.79 01/07/22ADAMS, DAVID2,762.38 01/07/22HAAG, MARK3,585.21 01/07/22JENSEN, JOSEPH2,598.18 01/07/22SCHULTZ, SCOTT4,601.89 Council Packet Page Number 32 of 371 G1, Attachments 01/07/22WILBER, JEFFREY2,800.27 01/07/22PRIEM, STEVEN3,021.84 01/07/22WOEHRLE, MATTHEW3,712.69 01/07/22XIONG, BOON2,646.49 01/07/22FOWLDS, MYCHAL5,181.02 01/07/22FRANZEN, NICHOLAS3,936.9481.76 01/07/22GERONSIN, ALEXANDER3,320.83 01/07/22RENNER, MICHAEL3,539.40 646,179.6424,944.05 Council Packet Page Number 33 of 371 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Preliminary Financial Report for the Month Ended December 31, 2021 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council receives monthly financial reports at Council meetings, in addition to the emailed reports to provide greater transparency for taxpayers and interested parties. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Financial reports are primarily about communication and transparency; however, the budget covers all areas of the strategic plan. Background Council members receive an emailed financial report on a monthly basis, in addition to the council meeting report. The council meeting report allows greater access of the information to the public. This report includes the monthly investment and General Fund budget report for the month ended December 31, 2021. Notes to the financial report precede the report. Attachments 1.Financial Report for the Month Ended December 31, 2021 Council Packet Page Number 34 of 371 Notes to Preliminary Financial Report for Month Ended December 31, 2021 Investments The investment portfolio meets investment policy parameters for diversification by security sector and maturity range. Total portfolio yield to maturity is .59%, down from the previous month of .58%. This is due to the changing market stabilizing. Interest earnings are near budget year-to-date expectations at 98.89%. Despite that , interest earnings in the General Ledger will be negative for the year. This is due to fluctuations in the market value of investments. While the fluctuations are on paper only, GASB requires an adjustment to market value. This adjustment happens at year-end. General Fund Budget Revenues The County settles property taxes in two main installments, July and December. There is one small year-end settlement yet to post. We should receive this by the end of January. Licenses and Permits exceed budget expectations for the year at 129.2%, due to continued robust building permit activity. Charges for services are 98% collected, year-to-date. DMV charges are at 77.56%. This should increase slightly by the end of the year; however, we expect this account to be below budget for the year. This is due primarily to the pandemic, and the resulting delay in new car purchases due to supply chain issues. Most intergovernmental revenue arrives in the second half of the year. Year to date, 112.5% of the intergovernmental revenue has been collected, with some outstanding grants left to book. Investment earnings are negative due to an annual reversing entry to convert the investment portfolio from market value back to book value on January 1. This is due to a volatile market. Adjustments will be booked at the end of the year. At this point, we expect interest earnings to be under budget, or even negative, for the year with a positive market value adjustment. This is because the prior year adjustment was much larger, over $550K. Total revenues are 99.2% collected, prior to the addition of year-end accruals. Revenue collections are as expected for the year and we expect to be at 100% after accruals. Expenditures Departmental expenditures are at or below expected levels for the year. We expect expenditures to be below budget, even after the addition of year-end accruals. DMV wages (reflected in Finance) are above normal because a federal ARPA grant is offsetting expenses for two additional lobby employees. Total expenditures are at 96.9% for the year, but will be around 98% after year-end accruals are booked. Transfers In/Out om Enterprise Funds are complete for the year. We will record Budgeted Transfers in fr additional transfers from the ARPA grant to reimburse the General Fund for activities related to the pandemic. Council Packet Page Number 35 of 371 G2, Attachment 1 Monthly Financial Report Ȩ´ ´£¨³¤£ȩ Month Ending December 31, 2021 Prepared By: Approved By: Finance Director City Manager Council Packet Page Number 36 of 371 G2, Attachment 1 Month 1 51.63% 0 Months 0.92% 3 1 Years 0.39% 10 5 Months 1.62% Range 6 3 Years 5 6.34% 4 Maturity Months 2.63% 9 6 Months 3.90% 12 Years 9 4 7.23% Years Years 3 2 11.00% 3 1 14.35% 2 Diversification and Bonds 29.96% Municipal 13.16% Agencies Treasury US Petty and Cash 0.11% Sector Cash of Security 29.71% Deposit by Certificate Local Market Pool 19.48% 4M 7.58% Diversification Government Money Council Packet Page Number 37 of 371 G2, Attachment 1 City of Maplewood, Minnesota General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance December 31, 2021 20212020 PercentPercent YTD AmendedAmended Of ActualOf Actual YTD Actual BudgetBudget To BudgetTo Budget Actual Revenues: TAXES$17,324,330$16,748,941%96.7$17,481,000$17,347,522%99.2 SPECIAL ASSESSMENTS0143%0.00464%0.0 LICENSES AND PERMITS1,316,0001,699,982%129.21,328,0001,750,786131.8% FINES AND FORFEITS160,000108,844%68.0166,000117,624%70.9 INTERGOVERNMENTAL1,243,1001,398,212%112.51,557,1101,570,595%100.9 CHARGES FOR SERVICES1,337,5001,310,12498.0%1,780,0001,468,78282.5% INVESTMENT EARNINGS50,000)(75,921%(151.8)87,56077,393%88.4 MISCELLANEOUS52,840118,456%224.2126,72087,654%69.2 Total revenues21,483,77021,308,780%99.222,526,39022,420,821%99.5 Expenditures: COMMUNITY DEVELOPMENT1,550,6301,559,690%100.61,481,8401,386,731%93.6 ADMINISTRATION1,863,1901,588,270%85.21,889,8801,790,103%94.7 FINANCE1,436,1501,600,389%111.41,375,5201,384,621%100.7 FIRE2,422,8502,487,027%102.62,486,0502,720,432109.4% LEGISLATIVE155,010155,959%100.6157,700150,347%95.3 PARKS1,458,0001,438,939%98.71,314,050799,566%60.8 POLICE10,413,7509,915,120%95.210,238,6209,499,133%92.8 PUBLIC WORKS3,374,1903,235,517%95.94,372,7304,090,978%93.6 Total expenditures22,673,77021,980,911%96.923,316,39021,821,911%93.6 Excess (deficit) of revenues over expenditures(1,190,000)(672,131%)56.5(790,000)598,910%)(75.8 Other financing sources (uses): TRANSFERS IN1,290,0001,315,000%101.93,393,2133,396,137100.1% TRANSFERS OUT00%0.00)(356,071%0.0 Total other financing sources (uses)1,290,0001,315,000%101.93,393,2133,040,065%89.6 Excess (deficit) of revenues over expenditures and other financing sources (uses)100,000642,869%642.92,603,2133,638,975139.8% Fund balance - beginning013,694,729%0.0010,149,083%0.0 g$100,000$14,337,598%4,337.6$2,603,213$13,788,059%529.7 Fund balance - endin Norm = 100.0 % Council Packet Page Number 38 of 371 G2, Attachment 1 t 1 1 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 535.0096.18 -992.240.00-142.960.00-388.000.00-605.00115.13 3,650.0093.36 -3,496.730.00-4,760.00147.60-1,250.00141.67 13,266.090.00 -22,211.50115.64 -40,469.770.00-12,636.25106.65 Balance 483,038.9497.21124,042.450.00 0.000.000.000.000.000.000.00 992.24142.96388.00 3,496.734,250.004,605.00 40,469.7714,760.0051,350.0013,465.00 -13,266.09 164,211.50 202,636.25 -124,042.45 Revenues 16,841,291.06 Year-to-date 0.000.000.000.000.000.000.00 992.24142.96388.00 3,496.734,250.004,605.00 40,469.7714,760.0051,350.0013,465.00 -13,266.09 164,211.50 202,636.25 -124,042.45 Revenues 16,841,291.06 12/31/2021 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 3,000.004,000.00 10,000.0055,000.0014,000.00 190,000.00142,000.00 Estimate Ad 17,324,330.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 000-3011 TAXES - CURRENT000-3012 TAXES - DELINQUENT000-3014 TAXES-FORFTD TAX SALE APP000-3016 TAXES-MOBILE HOMES000-3017 TAXES-INTEREST000-3018 TAXES - OTHER000-3019 TAXES - EXCESS TIF000-3031 CABLE TV FRANCHISE TAXES000-3110 SPECIAL ASSESSMENTS CURRENT000-3130 SPECIAL ASSESSMENTS DELINQUENT000-3140 SPECIAL ASSESSMENTS DEFERRED000-3160 SP. ASSESS.-PENALTIES/INTEREST000-3170 SP/A FORFTD TAX SALE APRT000-3190 SP/A DEFERRED - COUNTY000-3201 LIQUOR000-3203 CIGARETTE000-3204 ENTERTAINMENT-AMUSEMENTS000-3205 GENERAL BUSINESS000-3207 CONTRACTOR000-3208 GARBAGE & RUBBISH REMOVAL000-3209 SERVICE & REPAIR STATIONS000-3210 BUSINESS REGISTRATION FEE Council Packet Page Number 39 of 371 G2, Attachment 1 t 2 2 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.00100.00 2,127.0090.75 -4,640.000.00-4,240.00142.40 25,407.7185.8813,914.9082.6138,714.6767.7412,441.0068.9077,373.5344.73 -57,944.45205.35-49,463.80264.88-20,196.460.00-26,250.07113.46-52,972.22112.18-51,873.90151.87-74,874.871035.94 Balance -275,717.63152.02 0.000.000.000.000.000.00 4,640.00 20,873.0066,085.1079,463.8081,285.3327,559.0062,626.4720,196.4682,874.8714,240.00 112,944.45 805,717.63154,592.29221,250.07487,972.22275,000.00151,873.90 Revenues Year-to-date 0.000.000.000.000.000.00 4,640.00 20,873.0066,085.1079,463.8081,285.3327,559.0062,626.4720,196.4682,874.8714,240.00 112,944.45 805,717.63 154,592.29221,250.07487,972.22275,000.00151,873.90 Revenues 12/31/2021 d 0.000.000.000.000.000.000.000.00 through uste j 8,000.00 23,000.0055,000.0080,000.0030,000.0040,000.0010,000.00 530,000.00180,000.00 120,000.00140,000.00195,000.00435,000.00275,000.00100,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 000-3219 MISCELLANEOUS000-3301 BUILDING000-3302 ELECTRIC PERMIT FEES000-3303 HEATING000-3304 PLUMBING000-3306 ANIMAL000-3319 MISCELLANEOUS000-3321 MISC LIC/PERMITS - TASTE OF MAPLEWOOD000-3401 FINES000-3402 PENALTIES000-3512 FEDERAL DISASTER AID000-3513 FEDERAL EMERGENCY MGMT ASSISTANCE000-3516 FEDERAL POLICE GRANTS000-3517 MISC FEDERAL GRANTS000-3520 STATE FIRE AID000-3521 STATE LOCAL GOVT. AID000-3522 STATE MN DOT GRANTS000-3523 STATE HOMESTEAD CREDIT000-3524 STATE POLICE AID000-3526 STATE ST. MTNCE. AID000-3527 STATE POLICE GRANTS000-3528 STATE FIRE/PARAMEDIC GRANTS000-3530 MISC. STATE AID/GRANTS Council Packet Page Number 40 of 371 G2, Attachment 1 t 3 3 d Prc Rcv Page:Page: 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -49.11149.11 -56.000.00 177.6411.18367.0093.88132.0473.59 -192.00103.37 1,700.000.00 1,300.0048.00 -2,125.890.00 -1,460.00102.01-5,170.01114.77 25,000.000.0020,000.000.00 -33,893.66125.11 Balance 123,888.0277.56 0.000.00 0.000.000.000.000.000.000.000.000.00 22.3656.00 149.11 367.96 2,125.895,633.00 5,892.001,200.00 74,160.0040,170.01 428,111.98 168,893.66 Revenues Year-to-date 0.000.00 0.000.000.000.000.000.000.000.000.00 22.3656.00 149.11 367.96 2,125.895,633.00 5,892.001,200.00 74,160.0040,170.01 428,111.98 168,893.66 Revenues 12/31/2021 d 0.000.000.000.000.00 0.000.000.000.000.00 through 200.00100.00500.00 uste j 1,700.006,000.00 5,700.002,500.00 72,700.0025,000.0035,000.0020,000.00 552,000.00 135,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 000-3531 COUNTY ROAD BRIDGE AID000-3532 STATE LOCAL PERFORMANCE AID000-3534 COUNTY - OTHER GRANTS/AID000-3541 OTHER GOVT SCHL LIAS OFF PROG000-3542 OTHER GOVT JPA000-3544 OTHER GOVT-MISC. GRANTS000-3610 ELECTION SERVICES000-3611 GENERAL GOVT.-TAXABLE000-3612 GENERAL GOVT. NON TAXABLE000-3613 GENERAL-MOTOR VEHICLE FEES000-3614 GENERAL GOVT. DRIVERS LIC FEES000-3615 DNR FILING FEES000-3616 GENERAL GOVT ADMIN. CH/SWR FND000-3617 PASSPORT FEES000-3618 INVESTMENT MGMT. FEES REVENUE000-3619 GEN.GOVT.-ADMIN CHRG-PIP FUNDS000-3620 ADMINISTRATIVE CHARGES -T.I.F000-3624 PUBLIC SAFETY MISCELLANEOUS000-3625 D.A.R.E. PROGRAM000-3626 PAWNBROKER TRANSACTION FEES000-3627 TOW/IMPOUND FEES000-3628 PUBLIC WORKS ABATEMENT PROPERTY CHARGE000-3629 ADMIN. FEE ABATEMENT PROPERTIES Council Packet Page Number 41 of 371 G2, Attachment 1 t 4 4 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 112.1695.51 132.0073.60150.0025.00207.9158.42616.1738.38 -120.00108.00-838.550.00 6,429.360.00 3,027.3993.25 -7,163.301532.66-2,829.220.00 16,650.0093.83 -19,105.95134.74 Balance 125,921.36-151.84 -101,411.65143.15 0.000.000.000.000.000.000.000.00 50.00 368.00838.55292.09383.83 7,663.301,620.002,829.222,387.84 -6,429.36 74,105.9541,812.61 -75,921.36 336,411.65 253,350.00 Revenues Year-to-date 0.000.000.000.000.000.000.000.00 50.00 838.55 368.00292.09383.83 7,663.301,620.002,829.222,387.84 -6,429.36 74,105.9541,812.61 -75,921.36 336,411.65 253,350.00 Revenues 12/31/2021 d 0.00 0.000.000.000.000.000.000.000.000.000.00 through 500.00500.00200.00500.00 uste j 1,000.00 1,500.002,500.00 55,000.0050,000.0044,840.00 235,000.00270,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 000-3631 PUBLIC WORKS ENG CH/SP FUND000-3632 PUBLIC WORKS COUNTOUR MAPS000-3633 PUBLIC WORKS MISC.000-3641 RECREATION PROGRAM FEES000-3643 REC. - NATURE CTR. FEES000-3681 COMM DEV-PLAN CHECK FEES000-3682 COMM DEV-MISCELLANEOUS000-3683 COMM/DEV CNTY RECORD FEES000-3685 COMM DEV-RENTAL LICENSING000-3691 SUPPRESSION SERVICES000-3692 FIRE DEPT. MISC. CHARGES000-3693 LIFE SAFETY INSPECTION FEE000-3694 EXTRICATION FEES000-3801 INTEREST ON INVESTMENTS000-3802 RENT000-3803 DONATIONS & CONTRIBUTIONS000-38 04 SALE OF PROPERTY000-3806 SURTAX RETAINER000-3807 S.A.C. RETAINER000-3809 OTHER000-3810 DRUG & ALCOHOL AWARENESS PROGRAMS000-3811 ADVERTISING FEES000-3812 REVENUE BOND FEES Council Packet Page Number 42 of 371 G2, Attachment 1 t 5 5 d 0.000.000.000.000.000.000.000.00 Prc Rcv Page:Page: 0.000.000.000.000.000.00 -5.590.00 2,000.0020.00 -67,785.780.00 Balance 0.000.005.590.00 500.00 67,785.78 Revenues Year-to-date 0.000.005.590.00 500.00 67,785.78 Revenues 12/31/2021 d 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 2,500.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' BIRTHDAY PARTIESCOMMUNITY GROUPSCONCESSIONSPUBLIC PROGRAMSMAILING LISTDAYCARE/PRESCHOOLSCHOOLSRENTAL EQUIPMENT Total Total Total Total Total Total Total Total ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 000-3814 ADVERTISING FEES - TASTE OF MAPLEWOOD000-3816 OTHER - TASTE OF MAPLEWOOD000-3823 NATURE CENTER - DONATIONS000-3872 RENTALS-ROOM000-3873 RECREATION CONCESSIONS101-3643 REC.- NATURE CTR. FEES102-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00103-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00104-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00105-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00106-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00107-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00108-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00 Council Packet Page Number 43 of 371 G2, Attachment 1 t 6 6 d 0.00 Prc 99.19 Rcv Page:Page: 0.000.00 Balance 0.00 Revenues Year-to-date 0.00 Revenues 12/31/2021 d 0.000.000.000.000.00 through uste j Estimate Ad 21,483,770.0021,308,780.2221,308,780.22174,989.78 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g 12:38PM GENERAL FUND' CONSULTING & TRAINING' Total Total ccount Number Periods: 0 throu revstat.rpt01/18/2022101000 A 109-3643 REC.- NATURE CTR. FEES Council Packet Page Number 44 of 371 G2, Attachment 1 t 7 7 d Prc 99.34 101.94 Rcv Page:Page: -25,000.00101.94 Balance 149,989.78149,989.7899.34 1,315,000.00 Revenues 22,623,780.2222,623,780.22 Year-to-date 1,315,000.00 Revenues 22,623,780.2222,623,780.22 12/31/2021 d through uste j Estimate Ad 1,290,000.001,290,000.001,315,000.001,315,000.00-25,000.00 22,773,770.0022,773,770.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 12 g Grand Total 12:38PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu revstat.rpt01/18/2022101999 A 000-3999 TRANSFERS IN Council Packet Page Number 45 of 371 G2, Attachment 1 t 1 1 d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.9848.0665.8953.2118.7970.87 104.86100.00322.89100.03101.30100.00 Use Page: Page: 0.000.000.000.000.030.000.000.000.000.000.000.03 -0.14 129.84250.00561.45200.00200.00 -222.89-583.00-948.96100.61 1,705.573,248.253,495.62 -3,068.72-6,865.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 129.97120.16638.55322.89500.14751.75 7,980.008,504.386,865.00 3,294.43 66,168.7245,583.0015,099.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 129.97120.16638.55322.89500.14751.75 7,980.003,294.438,504.386,865.00 15,099.97 66,168.7245,583.00 155,958.96155,958.96 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 130.00250.00250.00100.00500.00200.00200.00 uste j 7,980.005,000.001,200.004,000.00 63,100.0045,000.0012,000.0015,100.00 CITY OF MAPLEWOOD 155,010.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDCITY COUNCIL CITY COUNCIL Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101101 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4580 INTERNAL I. T. CHARGES Council Packet Page Number 46 of 371 G2, Attachment 1 t 2 2 d 0.000.000.002.200.000.000.000.000.000.000.000.000.00 Prc 98.6173.1590.0885.1216.1091.6733.8050.99 113.41112.60117.20 100.00100.00100.00100.00100.00 Use Page: Page: 0.000.000.000.000.000.030.000.000.000.000.000.000.000.00 -0.02 44.65 -67.06-20.07 500.00489.01208.41200.00 -503.88-258.06 4,298.061,208.458,390.434,965.001,715.20 21,170.1595.43 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.020.000.000.000.000.00 10.9920.07 567.06255.35 4,320.001,784.80 4,959.973,291.551,891.594,503.881,609.572,200.001,758.062,535.00 48,240.0038,760.0020,700.00 Year-to-date Expenditures 0.000.000.000.000.000.020.000.000.000.000.00 10.9920.07 567.06255.35 4,320.004,959.973,291.551,891.594,503.881,609.572,200.001,758.062,535.001,784.80 48,240.0038,760.0020,700.00 304,201.94304,201.94441,609.85441,609.85 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00500.00500.00300.00 uste j 4,320.004,960.002,400.001,500.007,500.003,500.00 4,500.002,100.004,000.00 48,240.0038,760.0010,000.0020,700.00 CITY OF MAPLEWOOD 308,500.00462,780.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDADMINISTRATION ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101102 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 47 of 371 G2, Attachment 1 t 3 3 d 0.000.000.000.000.000.000.000.000.000.00 Prc 95.7468.67 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 21.32 46,999.3647,020.6868.76 Balance 0.00 0.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 478.68 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 478.68 103,000.64103,000.64103,479.32103,479.32 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 500.00 uste j CITY OF MAPLEWOOD 150,000.00150,500.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDLEGAL SERVICES LEGAL SERVICES Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101103 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4970 JUDGEMENTS & LOSSES000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 48 of 371 G2, Attachment 1 t d 10 10 0.000.000.000.000.000.000.00 Prc 103.99 Use Page: Page: 0.000.000.000.000.000.00 601.0394.54 -398.97 1,000.00 Balance 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 10,398.9710,398.97 Year-to-date Expenditures 0.000.000.000.000.000.000.00 10,398.97 10,398.97 Expenditures d 0.000.000.000.000.000.00 uste j 1,000.00 11,000.00 10,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g Y 12:40PM GENERAL FUNDSAFETY SAFET Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101114 A 000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4550 DUPLICATING COSTS Council Packet Page Number 49 of 371 G2, Attachment 1 t d 11 11 0.000.000.000.000.000.000.009.700.000.000.000.006.000.000.000.00 64.11 Prc 99.9678.9091.3241.0493.4190.5177.69 104.52180.88100.02100.01100.00650.08100.00109.99 Use Page: Page: 0.001.000.000.000.000.000.000.000.030.00 -5.00-2.00-0.03 400.00589.62902.97125.13470.00100.00 3,000.003,375.292,170.931,000.007,000.009,391.811,000.009,689.108,030.52 -7,913.44-8,330.93-5,500.78-6,995.23 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 97.0330.00 410.38 6,500.781,774.87 2,449.00 18,630.9333,215.0035,592.0018,680.0312,624.7122,829.0789,608.1912,999.9776,995.2317,310.9027,969.48 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 97.0330.00 410.38 2,449.006,500.781,774.87 76,995.2317,310.90 18,630.9333,215.0035,592.0018,680.0312,624.7122,829.0789,608.1912,999.9727,969.48 182,953.44182,953.44 Expenditures d 0.000.000.000.000.000.000.000.00 400.00500.00100.00 uste j 2,450.001,000.001,000.007,000.001,900.001,000.00 3,000.001,000.001,000.00 10,300.0033,210.0035,590.0018,680.0016,000.0025,000.0099,000.0013,000.0070,000.0027,000.0036,000.00 CITY OF MAPLEWOOD 175,040.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDBUILDING OPERATIONS ccount Number Periods: 0 throu expstat.rpt01/18/2022101115 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4325 SOLAR SYSTEM000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE Council Packet Page Number 50 of 371 G2, Attachment 1 t d 12 12 0.000.000.000.000.000.000.000.000.00 Prc 100.00 Use Page: Page: 0.000.000.000.000.000.000.000.00 12,000.0035,000.0065,498.9989.61 Balance 0.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 4,500.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 4,500.00 565,171.01565,171.01 Expenditures d 0.000.000.000.000.000.000.00 uste j 4,500.00 12,000.0035,000.00 CITY OF MAPLEWOOD 630,670.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDBUILDING OPERATIONS BUILDING OPERATIONS Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101115 A 000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4590 MISC. CONTRACTUAL SERVICES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 51 of 371 G2, Attachment 1 t d 13 13 0.000.000.000.000.000.000.00 1.650.000.000.00 Prc 11.67 28.5732.0886.3115.2557.0689.8068.7426.72 126.26100.00100.00100.00100.00133.35 Use 237.21550.00100.00 Page: Page: 0.000.000.030.000.000.000.000.00 0.000.030.00 -2.00 342.35678.00214.69250.00 -533.57 1,000.001,018.731,325.007,376.001,099.26 -9,000.00 41,577.6310,000.0012,000.0015,631.4621,573.8295.44 -47,682.79-13,721.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 481.27122.00285.31175.00124.00400.74 3,360.003,819.972,157.652,133.572,200.00 11,000.00 16,632.3745,132.0022,680.0023,721.0034,368.5453,199.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 0.000.00 481.27122.00285.31175.00124.00 400.74 3,360.003,819.972,157.652,133.572,200.00 11,000.00 16,632.3745,132.0022,680.0023,721.0034,368.5453,199.97 229,282.79229,282.79451,276.18451,276.18 Expenditures d 0.000.000.000.000.000.000.00 800.00500.00 uste j 1,000.00 3,360.003,820.001,500.002,500.001,600.001,500.007,500.002,450.002,000.001,500.00 58,210.0010,000.0045,130.0022,680.0010,000.0012,000.0050,000.0053,200.00 CITY OF MAPLEWOOD 181,600.00 472,850.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDHUMAN RESOURCES ADMINISTRATION HUMAN RESOURCES ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101116 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 52 of 371 G2, Attachment 1 t d 15 15 0.000.000.000.000.008.660.000.000.000.000.00 0.000.000.000.00 Prc 99.9834.9128.9797.9785.3964.3830.7243.39 114.17 103.46100.00100.00100.00100.00 Use 103.05100.00 Page: Page: 0.001.000.000.000.000.000.000.030.000.000.00 0.000.000.000.00 -2.00-0.37 52.89 173.55321.38200.00 285.00 -418.80 -368.48 1,627.291,065.443,810.162,151.26 -1,090.65-1,981.77 -16,144.18-10,318.25101.31 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.37 16.45 418.80872.71434.56515.00 2,547.11 1,090.656,529.006,870.001,878.623,999.971,689.842,968.481,648.74 83,760.0072,852.0066,981.7762,100.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.37 0.000.000.00 16.45 418.80872.71434.56515.00 2,547.11 1,090.656,529.006,870.001,878.623,999.971,689.842,968.481,648.74 83,760.0072,852.0066,981.7762,100.00 482,234.18482,234.18799,408.25799,408.25 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 190.00200.00800.00 uste j 6,530.006,870.002,500.001,500.002,600.002,200.004,000.005,500.002,600.003,800.00 83,760.0072,850.0065,000.0062,100.00 CITY OF MAPLEWOOD 466,090.00 789,090.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDFINANCE FINANCE Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101201 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4901 LATE PAYMENT PENALTIES000-4940 CASH OVER & SHORT Council Packet Page Number 53 of 371 G2, Attachment 1 t d 16 16 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 72.7058.1269.5280.1482.2380.0020.8367.7638.3386.24 117.56113.04 100.09100.00100.01100.00100.00 Use 184.37100.00 Page: Page: 3.000.000.000.030.000.000.000.000.030.000.000.00 -5.00-5.00-0.03 96.72 -11.09 -58.51 400.00794.58140.00185.00990.52 -391.20 1,675.262,133.931,599.292,375.00 -6,212.13-3,106.80 -12,655.59 Balance 100,831.09 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 11.09 58.51 115.00 999.97560.00625.00203.28 3,106.805,675.005,720.032,324.744,866.073,205.427,400.713,391.206,209.48 41,592.1373,177.0063,275.0027,655.5938,799.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 11.09 58.51 115.00 999.97560.00625.00203.28 3,106.805,675.005,720.032,324.744,866.073,205.427,400.713,391.206,209.48 41,592.1373,177.0063,275.0027,655.5938,799.97 268,498.91268,498.91 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 400.00700.00300.00300.00 uste j 5,670.005,720.004,000.007,000.004,000.009,000.003,000.001,000.003,000.007,200.00 35,380.0073,180.0063,270.0015,000.0038,800.00 CITY OF MAPLEWOOD 369,330.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDCITY CLERK ccount Number Periods: 0 throu expstat.rpt01/18/2022101301 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 54 of 371 G2, Attachment 1 t d 17 17 0.000.00 Prc Use Page: Page: 0.00 -43.73 88,735.3786.27 Balance 0.000.000.00 Year-to-date Encumbrances 0.00 43.73 Year-to-date Expenditures 0.00 43.73 557,514.63557,514.63 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD 646,250.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDCITY CLERK CITY CLERK Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101301 A 000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 55 of 371 G2, Attachment 1 t d 18 18 0.000.000.000.000.000.000.00 Prc 41.2087.9299.9889.0386.6089.8082.25 115.04 165.99100.00100.00100.00173.04165.00136.60 Use 100.00 Page: Page: 0.001.003.000.000.000.030.000.00 -3.00-0.03 21.9471.40 587.99603.19200.00144.29 -270.66-520.00-219.57 1,206.86 -1,314.76 20,531.36 Balance 0.00-174,963.890.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00-153,920.85123.79 Year-to-date Encumbrances 0.000.000.000.000.000.00 412.01178.06628.60819.57 -144.29 3,114.76 5,989.005,720.032,070.663,896.811,320.005,593.14 78,937.0064,043.0038,799.97 Year-to-date Expenditures 0.000.000.000.000.000.00 412.01178.06628.60819.57 -144.29 3,114.76 5,989.005,720.032,070.663,896.811,320.005,593.14 78,937.0064,043.0038,799.97 440,113.89440,113.89 149,488.64149,488.64800,980.85800,980.85 Expenditures d 0.000.000.000.000.000.00 200.00800.00200.00700.00600.00 uste j 1,000.005,990.005,720.001,800.001,800.004,500.006,800.00 78,940.0064,040.0038,800.00 CITY OF MAPLEWOOD 265,150.00 170,020.00647,060.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDDEPUTY REGISTRAR DEPUTY REGISTRAR Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101303 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 56 of 371 G2, Attachment 1 t d 19 19 0.000.000.000.002.850.000.000.008.680.000.000.000.000.000.000.00 Prc 99.9999.8763.79 142.50 Use Page: Page: 0.000.001.000.000.000.000.000.00 20.14 800.00300.00108.62 -127.50 5,500.001,068.621,400.001,400.002,648.242,000.00 80,700.0095,819.1220.02 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 251.76427.50191.38 7,009.00 16,079.8623,990.88 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 251.76427.50191.38 7,009.00 16,079.8623,990.88 Expenditures d 0.000.000.000.000.000.000.00 800.00300.00300.00300.00 uste j 5,500.007,010.001,100.001,400.001,400.002,900.002,000.00 80,700.0016,100.00 CITY OF MAPLEWOOD 119,810.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDELECTIONS ELECTIONS Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101304 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 57 of 371 G2, Attachment 1 t d 20 20 0.000.000.000.000.00 Prc 92.6725.7882.1536.6026.1254.5510.8687.6460.8119.1689.1674.7198.48 117.28119.62 100.00100.00100.00100.00254.82245.10123.84154.87 Use 130.37100.00487.18135.30 Page: Page: 1.000.000.030.000.000.00 -3.00-5.00 -500.67-210.56 2,141.758,368.922,290.235,687.253,000.00 -2,853.44-1,963.50 47,191.0942,726.6524,603.0240,402.0720,210.3839,607.2980,380.66 -67,399.21-48,305.10-18,760.87-22,200.00-20,710.72-23,618.08-21,249.79 Balance 405,935.41 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 809.77210.56 9,858.254,831.082,996.982,600.674,789.628,053.441,963.50 16,388.9178,383.0079,505.1037,500.0051,273.3588,910.7240,312.7572,999.9729,718.0881,449.7962,697.93 Year-to-date Expenditures 0.000.000.00 809.77210.56 9,858.254,831.082,996.982,600.674,789.628,053.441,963.50 16,388.9178,383.0079,505.1037,500.0051,273.3588,910.7240,312.7572,999.9729,718.0881,449.7962,697.93 114,360.87114,360.87 457,399.21457,399.21848,375.00848,375.00415,260.00415,260.00325,892.71325,892.71237,419.34237,419.34195,000.00195,000.00 5,129,334.595,129,334.591,223,389.001,223,389.00 Expenditures d 0.000.000.000.000.00 uste j 3,100.002,100.006,100.005,200.00 63,580.0012,000.0078,380.0013,200.0031,200.0095,600.0015,300.0094,000.0068,200.0027,600.0046,000.0073,000.0060,200.0025,000.00 CITY OF MAPLEWOOD 390,000.00 848,370.00415,260.00103,100.00365,500.00317,800.00198,000.00 Ad 5,535,270.001,223,390.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPOLICE ccount Number Periods: 0 throu expstat.rpt01/18/2022101401 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4482 PROSECUTION FEES000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS Council Packet Page Number 58 of 371 G2, Attachment 1 t d 21 21 0.000.000.000.000.000.00 Prc 65.81 100.00 Use Page: Page: 0.000.030.000.000.000.000.00 3,863.78 Balance 498,629.6295.21 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 7,436.22 Year-to-date Expenditures 0.000.000.000.000.000.00 7,436.22 285,999.97285,999.97 9,915,120.389,915,120.38 Expenditures d 0.000.000.000.000.000.00 uste j 11,300.00 CITY OF MAPLEWOOD 286,000.00 Ad 10,413,750.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPOLICE POLICE Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101401 A 000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 59 of 371 G2, Attachment 1 t d 22 22 0.000.000.000.000.000.00 0.000.000.00 Prc 99.9555.4470.7421.8136.8182.4562.5990.7062.51 111.81 110.29117.51108.11 174.39191.24100.00100.00100.00100.00104.71105.20 Use 100.00296.83 Page: Page: 0.003.001.000.000.000.000.000.000.000.000.000.00 0.00 516.79585.12390.96175.55187.47 -471.36-226.30-318.94-572.39 2,228.077,482.252,789.05 -6,130.02-1,947.00-6,889.14-5,508.87 36,648.37 -25,518.71 Balance 0.000.00-104,140.710.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 109.04824.45318.94312.53 2,771.931,414.882,426.30 11,572.39 53,488.7115,060.0010,471.3621,351.6341,130.0212,517.7525,947.0027,210.9521,300.0010,389.1452,158.87 Year-to-date Expenditures 0.000.000.000.000.000.000.00 0.00 109.04824.45318.94312.53 2,771.931,414.882,426.30 11,572.39 53,488.7115,060.0010,471.3621,351.6341,130.0212,517.7525,947.0027,210.9521,300.0010,389.1452,158.87 116,640.00116,640.00 244,140.71244,140.71258,217.00258,217.00172,069.00172,069.00 1,047,273.211,047,273.21 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00500.00 uste j 5,000.002,000.002,200.00 1,000.003,500.00 11,000.00 27,970.0015,060.0010,000.0058,000.0035,000.0020,000.0024,000.0030,000.0021,300.0046,650.00 CITY OF MAPLEWOOD 116,640.00 140,000.00258,220.00172,070.00 Ad 1,047,790.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDFIRE ccount Number Periods: 0 throu expstat.rpt01/18/2022101404 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4060 FIREFIGHTERS PENSION BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE Council Packet Page Number 60 of 371 G2, Attachment 1 t d 23 23 0.000.000.000.000.00 Prc 54.3740.9489.1740.9953.09 120.61129.21805.34 Use 100.00 Page: Page: 0.000.000.000.000.00 -0.03 2,362.497,794.321,876.441,848.6999.92 -2,116.03 -3,091.32-3,213.28 33,537.7865,414.13 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 1,637.512,416.032,123.56 18,091.3239,962.2214,213.2864,205.6845,435.8774,000.03 Year-to-date Expenditures 0.000.000.000.000.00 1,637.512,416.032,123.56 18,091.3239,962.2214,213.2864,205.6845,435.8774,000.03 2,411,201.312,411,201.31 Expenditures d 0.000.000.000.000.00 300.00 uste j 4,000.004,000.00 11,000.00 15,000.0073,500.0072,000.0074,000.00 CITY OF MAPLEWOOD 110,850.00 Ad 2,413,050.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDFIRE FIRE Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101404 A 000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 61 of 371 G2, Attachment 1 t d 25 25 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 90.2095.79 100.01 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -1.41-0.03 58.80 400.00300.00500.00315.87 -183.82-434.68 -37,673.15 -29,307.07-66,025.49773.73 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68541.20500.03 7,184.13 29,307.0737,673.1575,825.49 Year-to-date Expenditures 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68541.20500.03 7,184.13 37,673.1575,825.49 29,307.07 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00600.00500.00300.00500.00 uste j 7,500.009,800.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDEMERGENCY MANAGEMENT EMERGENCY MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101413 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 62 of 371 G2, Attachment 1 t d 26 26 0.000.000.000.009.620.000.000.000.000.003.750.000.000.000.000.000.000.000.000.00 Prc 99.9999.9977.3277.4167.1096.7975.64 102.77100.12104.00100.00 Use 1,164.38 Page: Page: 0.000.003.003.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -2.00-0.03 45.19 -50.83-20.00 680.27102.68 2,711.44 1,645.133,850.001,000.006,000.001,559.20 -3,229.73 -48,961.43 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.83 288.56154.81150.00520.00 4,840.80 1,632.002,319.733,354.873,097.32 21,097.0021,517.0053,561.43 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.83 288.56154.81150.00520.00 1,632.002,319.733,354.873,097.324,840.80 53,561.43 21,097.0021,517.00 119,729.73119,729.73 124,700.03124,700.03 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 200.00500.00 uste j 1,630.004,600.006,000.006,400.00 3,000.003,000.005,000.003,200.004,000.001,000.00 21,100.0021,520.00 CITY OF MAPLEWOOD 116,500.00 124,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION ccount Number Periods: 0 throu expstat.rpt01/18/2022101501 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4210 FUEL & OIL000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4940 CASH OVER & SHORT Council Packet Page Number 63 of 371 G2, Attachment 1 t d 27 27 0.00 Prc Use Page: Page: 0.00 -34,664.11110.75 Balance 0.000.00 Year-to-date Encumbrances 0.00 Year-to-date Expenditures 0.00 357,014.11357,014.11 Expenditures d 0.00 uste j CITY OF MAPLEWOOD 322,350.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION PUBLIC WORKS ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101501 A 000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 64 of 371 G2, Attachment 1 t d 28 28 0.000.000.000.000.000.000.000.004.000.000.000.000.000.000.00 Prc 96.2177.6561.6378.3597.4768.0471.94 114.98 166.01100.07100.00100.00100.00100.36146.59100.00100.00 Use Page: Page: 0.000.000.000.000.000.000.030.000.000.000.00 -3.00-2.00-3.00-0.03 894.20108.26252.76100.00 -899.00-363.21 7,200.001,000.003,356.032,880.001,000.009,822.423,000.00 -3,300.26-4,659.43 12,071.2510,743.79 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74120.00 8,300.264,463.003,105.806,899.009,747.247,143.97 57,732.0067,223.0017,256.2114,659.4324,999.9725,177.58 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74120.00 8,300.264,463.003,105.806,899.009,747.247,143.97 57,732.0067,223.0017,256.2114,659.4324,999.9725,177.58 306,538.75306,538.75103,980.00103,980.00100,363.21100,363.21170,000.03170,000.03 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00100.00 uste j 5,000.007,200.004,460.001,000.004,000.006,000.003,000.001,000.003,000.00 57,730.0067,220.0028,000.0010,000.0010,000.0010,500.0025,000.0035,000.00 CITY OF MAPLEWOOD 318,610.00 103,980.00100,000.00170,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDSTREET MAINTAINANCE ccount Number Periods: 0 throu expstat.rpt01/18/2022101502 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 65 of 371 G2, Attachment 1 t d 29 29 0.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.00 43,198.8195.55 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.000.00 928,101.19928,101.19 Expenditures d 0.000.000.000.000.000.00 uste j CITY OF MAPLEWOOD 971,300.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDSTREET MAINTAINANCE STREET MAINTAINANCE Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101502 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 66 of 371 G2, Attachment 1 t d 30 30 3.710.000.000.004.500.000.000.000.000.000.000.000.000.00 Prc 40.6499.9421.5245.4175.3557.6051.2425.0022.0322.00 102.43100.00100.01260.00100.00 Use Page: Page: 0.003.001.000.000.000.000.000.000.000.000.000.000.000.00 -5.00 954.97545.87212.00 -320.00 1,177.212,000.001,232.301,950.256,000.009,356.509,360.36 -9,449.68 11,872.00 58,963.3991.01 24,072.61 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 927.39322.79454.13288.00520.00 2,049.752,000.002,643.502,639.64 8,128.005,437.003,767.70 72,169.0067,775.0030,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 927.39322.79454.13288.00520.00 8,128.005,437.003,767.702,049.752,000.002,643.502,639.64 30,000.00 72,169.0067,775.00 397,719.68397,719.68596,886.61596,886.61 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00200.00 uste j 5,440.001,500.001,000.001,000.005,000.004,000.008,000.00 2,000.00 25,000.0020,000.0072,170.0067,770.0012,000.0012,000.0030,000.00 CITY OF MAPLEWOOD 388,270.00655,850.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDENGINEERING ENGINEERING Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101503 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4761 LEGAL & FISCAL Council Packet Page Number 67 of 371 G2, Attachment 1 t d 31 31 0.000.000.000.006.770.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 73.6199.8570.2284.0022.31 111.62 100.02100.01344.92100.00 Use Page: Page: 0.000.003.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -5.00-3.00-0.03 -22.99 400.00400.00 -734.75 7,915.814,661.402,330.71 26,801.68 -16,760.35 Balance 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 22.99 338.60669.29 1,034.752,100.00 2,017.00 22,084.1929,975.0031,883.0063,198.32 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 22.99 338.60669.29 2,017.001,034.752,100.00 22,084.1929,975.0031,883.0063,198.32 161,010.35161,010.35200,000.03200,000.03 Expenditures d 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00300.00 uste j 2,020.005,000.002,500.003,000.00 30,000.0029,970.0031,880.0090,000.00 CITY OF MAPLEWOOD 144,250.00200,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDSNOW AND ICE CONTROL ccount Number Periods: 0 throu expstat.rpt01/18/2022101514 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER Council Packet Page Number 68 of 371 G2, Attachment 1 t d 32 32 0.000.000.00 Prc Use Page: Page: 0.000.000.00 24,986.4895.37 Balance 0.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 Year-to-date Expenditures 0.000.000.00 514,333.52514,333.52 Expenditures d 0.000.000.00 uste j CITY OF MAPLEWOOD 539,320.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDSNOW AND ICE CONTROL SNOW AND ICE CONTROL Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101514 A 000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 69 of 371 G2, Attachment 1 t d 34 34 0.000.000.000.000.000.000.000.000.00 Prc 115.00 104.34100.21100.00100.00139.50259.50121.40 Use Page: Page: 0.000.000.000.000.000.000.000.00 -3.00 -790.08-300.00-159.50 1,300.008,000.00 -4,350.87-1,603.70 -21,403.81 -19,310.96107.58 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 259.50 1,603.701,403.002,790.082,300.00 17,760.0021,900.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 259.50 1,603.701,403.002,790.082,300.00 17,760.0021,900.00 104,590.87104,590.87121,403.81121,403.81274,010.96274,010.96 Expenditures d 0.000.000.000.000.000.000.00 100.00 uste j 1,300.008,000.00 1,400.002,000.002,000.00 17,760.0021,900.00 CITY OF MAPLEWOOD 100,240.00100,000.00254,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation Y h 13 g 12:40PM GENERAL FUNDFORESTRY FORESTR Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101516 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4420 REPAIR & MAINT/VEHICLE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 70 of 371 G2, Attachment 1 t d 35 35 0.000.000.009.740.000.000.000.000.00 0.00 Prc 28.0368.9512.5027.9319.0133.42 100.11 102.17184.62100.00100.00100.00588.64170.68101.00124.70 Use 520.00100.00 Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -3.00-0.03 -10.00 776.28875.00 688.4999.81 -666.92 5,000.001,799.274,512.941,081.002,267.636,658.452,000.00 -4,308.46-1,465.93-1,342.99-2,100.00 -14,384.75 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 700.73487.06125.00419.00532.37 2,783.001,723.721,765.933,242.991,010.002,600.003,341.553,366.92 31,384.7539,900.0024,000.0015,770.0320,700.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 0.00 700.73487.06125.00419.00 532.37 2,783.001,723.721,765.933,242.991,010.002,600.003,341.553,366.92 31,384.7539,900.0024,000.0015,770.0320,700.00 203,068.46203,068.46356,921.51356,921.51 Expenditures d 0.000.000.000.000.000.000.00 300.00500.00 uste j 2,780.002,500.00 5,000.002,500.001,900.005,000.001,000.001,000.001,500.002,800.002,000.002,700.00 17,000.0039,900.0024,000.0015,770.0010,000.0020,700.00 CITY OF MAPLEWOOD 198,760.00 357,610.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPARKS & REC. ADMINISTRATION PARKS & REC. ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101601 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 71 of 371 G2, Attachment 1 t d 36 36 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.6774.8899.9490.0471.8155.8798.70 110.24119.67 103.30100.00100.00100.00104.27120.86100.00126.70127.37100.00 Use Page: Page: 3.000.030.000.000.000.000.000.000.000.000.00 -2.00-2.00-0.03 42.93 220.65 -263.60-251.48-614.24-590.00-400.00-502.94-410.56 1,230.005,024.001,493.785,638.785,000.00 -4,069.90-1,708.68 -12,096.02-13,081.56 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 251.48279.35400.00502.94 8,263.605,257.004,069.906,614.243,257.073,590.001,910.56 14,976.0068,832.0079,032.0023,649.9713,506.2241,708.6814,361.2270,096.0223,000.0362,081.56 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 251.48279.35400.00502.94 8,263.605,257.004,069.906,614.243,257.073,590.001,910.56 14,976.0068,832.0079,032.0023,649.9713,506.2241,708.6814,361.2270,096.0223,000.0362,081.56 374,610.00374,610.00198,000.00198,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 500.00 uste j 8,000.005,260.001,500.00 6,000.003,300.003,000.005,000.00 20,000.0068,830.0079,030.0023,650.0015,000.0040,000.0020,000.0058,000.0023,000.0049,000.00 CITY OF MAPLEWOOD 375,840.00 198,000.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPARK MAINTENANCE ccount Number Periods: 0 throu expstat.rpt01/18/2022101602 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4 430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 72 of 371 G2, Attachment 1 t d 37 37 0.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.00 -15,339.84101.53 Balance 0.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.00 1,018,249.841,018,249.84 Expenditures d 0.000.000.000.000.00 uste j CITY OF MAPLEWOOD Ad 1,002,910.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDPARK MAINTENANCE PARK MAINTENANCE Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101602 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4970 JUDGEMENTS & LOSSES Council Packet Page Number 73 of 371 G2, Attachment 1 t d 39 39 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 222.45100.00 Use Page: Page: 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -342.04 -1,116.84 -2,081.68 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 342.04 1,116.84 3,781.686,000.00 Year-to-date Expenditures 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 342.04 1,116.84 3,781.686,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 uste j 1,700.006,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDNATURE CENTER ccount Number Periods: 0 throu 000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE expstat.rpt01/18/2022101604 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS Council Packet Page Number 74 of 371 G2, Attachment 1 t d 40 40 0.000.000.000.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.000.000.00 -1,221.69-4,762.25161.85 Balance 0.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 1,221.69 12,462.25 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 1,221.69 12,462.25 Expenditures d 0.000.000.000.000.000.000.000.000.00 uste j 7,700.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDNATURE CENTER NATURE CENTER Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101604 A 000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 75 of 371 G2, Attachment 1 t d 41 41 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.9714.6627.0315.4350.0018.70 109.26101.85100.15 Use Page: Page: 0.000.001.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -5.00-5.00 500.00512.02583.73100.00300.00200.00250.00700.00 7,000.001,691.36 -1,762.28 12,194.8922,260.7258.94 Balance 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 87.98 275.00216.27308.64250.00 2,805.11 3,889.00 3,335.00 20,792.2831,959.28 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 87.98 275.00216.27308.64250.00 2,805.11 3,889.003,335.00 31,959.28 20,792.28 Expenditures d 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 270.00500.00600.00800.00100.00300.00200.00500.00700.00 uste j 7,000.003,890.003,330.00 2,000.00 19,030.0015,000.0054,220.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDOPEN SPACE MANAGEMENT OPEN SPACE MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101605 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4690 CONSTRUCTION - OTHER000-4720 LAND IMPROVEMENT Council Packet Page Number 76 of 371 G2, Attachment 1 t d 43 43 0.000.000.00 Prc 40.1581.07 100.01 Use Page: Page: -0.03 897.82 -360.00 2,500.004,176.009,000.00 16,213.7954.40 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 360.00602.18500.03 17,884.0019,346.21 Year-to-date Expenditures 0.000.00 360.00602.18500.03 17,884.0019,346.21 Expenditures d 0.00 500.00 uste j 1,500.002,500.009,000.00 22,060.0035,560.00 CITY OF MAPLEWOOD Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDLIGHT IT UP MAPLEWOOD LIGHT IT UP MAPLEWOOD Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101622 A 000-4025 WAGES/TEMPORARY000-4120 PROGRAM SUPPLIES000-4360 PUBLISHING000-4370 INSURANCE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 77 of 371 G2, Attachment 1 t d 44 44 0.000.000.000.000.000.000.000.003.210.000.000.000.000.000.00 Prc 99.9684.9510.1337.1686.9847.42 115.82 105.67103.93100.00100.00100.00136.10100.00108.33239.20100.00 Use Page: Page: 3.000.030.000.000.000.000.000.000.000.000.000.00 -3.00-2.00-0.03 451.62 -791.12-200.00-133.99 2,000.001,500.002,695.961,000.003,141.896,001.003,255.563,364.91 -6,217.34-1,913.95-1,191.14 -24,778.06 -24,593.71-36,410.37104.37 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 304.04199.00133.99 1,858.11 4,491.145,791.122,600.003,035.09 6,217.346,757.006,489.972,548.38 50,633.9587,743.0083,712.0024,000.0042,578.0621,744.4460,800.03 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 304.04199.00133.99 1,858.11 6,217.346,757.006,489.972,548.384,491.145,791.122,600.003,035.09 24,000.0042,578.0621,744.4460,800.03 50,633.9587,743.0083,712.00 458,703.71458,703.71870,340.37870,340.37 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 uste j 6,760.006,490.003,000.003,300.005,000.001,000.005,000.006,200.002,400.006,400.00 2,000.003,000.001,500.00 48,720.0087,740.0083,710.0024,000.0017,800.0025,000.0060,800.00 CITY OF MAPLEWOOD 434,110.00 833,930.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDCOMMUNITY DEVELOPMENT ADMIN. COMMUNITY DEVELOPMENT ADMIN. Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101701 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 78 of 371 G2, Attachment 1 t d 46 46 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 82.2751.5333.8660.7942.7343.00 130.60100.05100.01100.01100.00127.06168.03100.00 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.00 -3.00-5.00-3.00 -50.64 969.50509.67859.00750.00 -676.52 1,984.192,850.00 -8,527.81 69,214.6921,000.0027,350.4996.18 -17,370.13-44,150.46 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 50.64 790.33641.00 8,527.816,263.006,840.001,030.501,015.813,176.522,150.00 79,115.00 74,130.1355,883.0019,500.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 50.64 790.33641.00 8,527.816,263.006,840.001,030.501,015.813,176.522,150.00 79,115.00 74,130.1355,883.0019,500.00 321,185.31321,185.31109,050.46109,050.46689,349.51689,349.51 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 750.00 uste j 6,260.006,840.002,000.003,000.001,300.002,500.001,500.005,000.00 79,110.00 56,760.0021,000.0055,880.0064,900.0019,500.00 CITY OF MAPLEWOOD 390,400.00716,700.00 Ad 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g 12:40PM GENERAL FUNDBUILDING INSPECTIONS BUILDING INSPECTIONS Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101703 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT Council Packet Page Number 79 of 371 G2, Attachment 1 t d 49 49 0.00 Prc 96.94 Use Page: Page: 0.000.000.00 Balance 692,858.5696.94692,858.56 0.000.000.000.00 Year-to-date Encumbrances 0.000.00 Year-to-date Expenditures 0.000.00 21,980,911.4421,980,911.4421,980,911.4421,980,911.44 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD Ad 22,673,770.0022,673,770.00 1/1/2021through12/31/2021 Expenditure Status Report Appropriation h 13 g Grand Total 12:40PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu expstat.rpt01/18/2022101999 A 000-4999 TRANSFERS OUT Council Packet Page Number 80 of 371 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Allocation of ARPA Funding Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City received a total of $2,234,002.14 of its total allocation of $4,468,004.28 in federal American Rescue Plan Act aid in 2021. The federal government will distribute the second half of the funding in 2022. The U.S. Treasury issued the final guidance relating to the use of the funds on January 6, 2022. The City has until December 31, 2024 to spend the funds in accordance with the guidance. The first reporting deadline for the expenditure of funds is April 30, 2022. The City Council has already allocated $390,000 to the EDA for aid to impacted industries and non-profit organizations. At this time, the City Council will consider the remaining 2021 allocation of $1,844,002.14 in ARPA funding for eligible expenditures. Recommended Action: Motion to adopt the Resolution Allocating American Rescue Plan Act (ARPA) Funds. The motion provides for the allocation of $1,844,002.14 as described below. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,844,002.14 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The resolution potentially affects all areas of the strategic plan and establishes spending policy. Background In 2021, the City Council allocated $390,000 in ARPA funds to the EDA. This funding provides $40,000 for Maplewood Mall Security and $350,000 for the YMCA. Council Packet Page Number 81 of 371 The City incurred additional expenditures in 2021 related to Covid-19 that are reimbursable by the ARPA grant for eligible expenses and the provision of government services. The Council will consider allocating the remaining $1,844,002.14 in ARPA funds to cover those expenditures. The attached resolution allocates the funds for eligible expenses and the provision of government services as follows: City of Maplewood for Covid-19 Response Personnel$ 255,594.38 City of Maplewood for Covid-19 Response PPE$ 39,840.75 City of Maplewood for Covid-19 Response Covid-19 Leave$ 40,402.03 City of Maplewood for Premium Pay for Essential Workers$ 245,972.08 City of Maplewood for Provision of Ambulance Services$ 750,000.00 City of Maplewood for Provision of Public Safety Services$ 512,192.90 $1,844,002.14 The Covid-19 Response Personnel allocation of $255,594.38 reimburses the General Fund for budgeted personnel costs for workers with duties substantially redirected to responding to the pandemic. These positions totaled 2.61 FTEÓs, or 1.48% of the CityÓs total workforce. The Covid-19 Response PPE allocation of $39,840.75 reimburses the General Fund for unbudgeted costs for personal protective equipment, testing, technology, and other costs related to the pandemic. The Covid-19 Response Covid-19 Leave allocation of $40,402.03 reimburses the General Fund for budgeted personnel costs related to the mandatory leave and quarantine of City employees who contracted or experienced exposure to Covid-19. The Premium Pay for Essential Workers allocation of $245,972.08 reimburses the appropriate City funds for the unbudgeted lump-sum payouts granted to workers in 2021. Workers who belong to groups that have not yet settled their contracts will receive their Premium Pay after the contracts settle in 2022. The Provision of Public Safety Ambulance Services allocation of $750,000 e Ambulance Fund for he cost of public health services in 202. The Provision of Public Safety Services allocation of $512,192.90 reimburses the City for public safety costs in 202, which are eligible for reimbursement through the grant . The City Council will consider the allocation of the 2022 tranche of grant funding of $2,234,002.14 in 2022. Staff is proposing to expend the 2022 grant for the provision of public safety services. The American Rescue Plan Act is over 600 pages in length. The U.S. Treasury Guidance for the Act exceeds 400 pages. Therefore, attached is the 44-page Overview of the Final Rule. This overview covers all ARPA grant expenditures under consideration by the Council. Attachments 1.Resolution Allocating American Rescue Plan Act (ARPA) of 2021 Funds 2.CSLFRF: Overview of the Final Rule Council Packet Page Number 82 of 371 CITY OF MAPLEWOOD RESOLUTION NO. xxxxxx RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT (ARPA) OF 2021 FUNDS WHEREAS, the American Rescue Plan Act (ARPA) was passed by Congress on March 10, 2021 and signed into law on March 11, 2021; and WHEREAS, ARPA provides $350 billion in emergency funding for eligible state, local, territorial, and Tribal governments to respond to the Covid-19 emergency and restore jobs; and WHEREAS, the City of Maplewood has received $2,234,002.14 of its total allocation of $4,468,004.28 in ARP Act Funding; and WHEREAS, the ARP Act allows local governmental units to utilize the funding for the following purposes: a.Response to the COVID-19 public health emergency; b.Provide premium pay to essential workers; c.Provide governmental services to the extent of reduction in revenue; d.Make necessary investments in water, sewer, or broadband infrastructure. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $1,844,002.14 in ARPA Funds to the City of Maplewood to reimburse the City for the following eligible costs: 2021 Response to Covid-19 Personnel, $255,594.38; 2021 Response to Covid-19 PPE, 39,840.75; 2021 Response to Covid-19 Leave Pay, $40,402.03; 2021 Premium Pay for Essential Workers, $245,972.08; 2021 Revenue Loss 202 Provision of Public Safety Ambulance Services, $750,000; 202 Provision of Public Safety Services, $512,190.90. BE IT FURTHER RESOLVED that the Council will consider further allocations of ARPA funding at future meetings. Council Packet Page Number 83 of 371 G3, Attachment 2 #®±® µ¨±´² 3³ ³¤ lj ,®¢ « &¨²¢ « 2¤¢®µ¤±¸ &´£²Ȁ /µ¤±µ¨¤¶ ®¥ ³§¤ &¨ « 2´«¤ U.S. DEPARTMENT OF THE TREASURY January 2022 Council Packet Page Number 84 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY The Overview of the Final Ruleprovidesa summary of major provisions of the final rulefor informational purposesand is intended as a brief, simplified user guide to the final ruleprovisions. The descriptions provided in this document summarize key provisions of the final rule but are non-exhaustive, do not describe all terms and conditions associated with the use of SLFRF, and do not describe all requirements that may apply to this funding. Any SLFRF funds received are also subject to the terms and conditions of the agreement entered into byTreasury and the respective jurisdiction, which incorporate the provisions of the final ruleand the guidance that implements this program. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 2 Council Packet Page Number 85 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Contents Introduction..................................................................................................................................................4 Overview of the Program..............................................................................................................................6 Replacing Lost Public Sector Revenue..........................................................................................................9 Responding to Public Health and Economic Impacts of COVID-19.............................................................12 Responding to the Public Health Emergency..........................................................................................14 Responding to Negative Economic Impacts............................................................................................16 Assistance to Households...................................................................................................................17 Assistance to Small Businesses...........................................................................................................21 Assistance to Nonprofits.....................................................................................................................23 Aid to Impacted Industries..................................................................................................................24 Public Sector Capacity.............................................................................................................................26 Public Safety, Public Health, and Human Services Staff.....................................................................26 Government Employment and Rehiring Public Sector Staff...............................................................27 Effective Service Delivery....................................................................................................................28 Capital Expenditures...............................................................................................................................30 Framework for Eligible Uses Beyond those Enumerated.......................................................................32 Premium Pay...............................................................................................................................................35 Water & Sewer Infrastructure....................................................................................................................37 Broadband Infrastructure...........................................................................................................................39 Restrictions on Use.....................................................................................................................................41 Program Administration.............................................................................................................................43 /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 3 Council Packet Page Number 86 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Introduction The Coronavirus State and Local Fiscal Recovery Funds (SLFRF), a part of the American Rescue Plan, delivers $350 billion to state, local, and Tribal governments across the country to support their response to and recovery from the COVID-19 public health emergency. The program ensures that governments have the resources needed to: Fightthe pandemic and support families and businesses struggling with its public health and economic impacts, Maintain vital public services, even amid declines in revenue, and Build a strong, resilient,and equitable recovery by making investments that support long-term growth and opportunity. EARLY PROGRAM IMPLEMENTATION In May 2021, Treasury published the Interim final rule(IFR) describing eligible and ineligible uses of funds(as well as other program provisions),sought feedback from the public on these program rules, and began to distribute funds.The IFR went immediately into effectin May, and since then, governments have used SLFRF funds to meet their immediate pandemic response needsand begin building a strong and equitable recovery, such as through providing vaccine incentives, development of affordable housing,and construction of infrastructure to deliver safe and reliablewater. As governments began to deploy this funding in their communities, Treasury carefully consideredthe feedback provided through its public comment processand other forums. Treasury received over 1,500 comments,participated in hundreds of meetings, and received correspondence from a wide range of governments and other stakeholders. KEYCHANGES AND CLARIFICATIONS INTHE FINAL RULE The final ruledelivers broader flexibility and greater simplicityin the program, responsive to feedback in the comment process. Among other clarifications and changes, the final ruleprovides the features below. Replacing Lost Public Sector Revenue The final rule offersa standard allowancefor revenue loss of $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. Recipients that select the standard allowancemay use that amountin many cases their full awardfor government services, with streamlined reporting requirements. Public Health and Economic Impacts In addition to programs and services, the final rule clarifiesthat recipients can use funds for capital expenditures that support an eligible COVID-19 public health or economic response. For example, recipients maybuild certain affordable housing, childcare facilities, schools, hospitals, and other projects consistent with final rule requirements. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 4 Council Packet Page Number 87 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY In addition, the final rule provides an expanded set ofhouseholds and communities that are presumed by the pandemic, thereby allowing recipients to provide responses to a broad set of households and entities without requiring additional analysis. Further, the final rule provides a broader set of uses available for these communities as part of COVID- 19 public health and economic response, including making affordable housing, childcare, early learning, and services to address learning loss during thepandemiceligible in all impacted communities and makingcertain community development and neighborhood revitalization activities eligible for disproportionately impacted communities. Further, the final rule allows for a broaderset of uses to restore and support government employment, -pandemic baseline, providing funds to employees that experienced pay cuts or furloughs, avoiding layoffs, and providing retention incentives. Premium Pay The final rule delivers morestreamlined options to provide premium pay, by broadening the share of eligibleworkers who can receive premium pay without a written justificationwhile maintaining a focus on lower-income and frontline workersperforming essential work. Water, Sewer & Broadband Infrastructure The final rule significantlybroadens eligible broadband infrastructure investmentsto address challenges with broadband access, affordability, and reliability, and adds additional eligible water and sewer infrastructure investments, including a broaderrange of lead remediation and stormwater management projects. FINAL RULE EFFECTIVE DATE The final rule takes effect on April 1, 2022. Until that time, the interim final rule remains in effect; funds used consistently with the IFR while it is in effect are in compliance with the SLFRF program. , even ahead of the effective date.Treasury will not take action to enforce the interim final rule to the extent that a use of funds is consistent with the terms of the final rule, regardless of when the SLFRF funds were used. Recipients may consult the {ƷğƷĻƒĻƓƷ wĻŭğƩķźƓŭ /ƚƒƦƌźğƓĭĻ ǞźƷŷ ƷŷĻ /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ğƓķ \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭ LƓƷĻƩźƒ CźƓğƌ wǒƌĻ ğƓķ CźƓğƌ wǒƌĻ website,for more information on compliance with the interim final rule and the final rule. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 5 Council Packet Page Number 88 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Overview®¥ ³§¤ 0±®¦± ¬ The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program providessubstantial flexibility for each jurisdiction to meet local needs within the four separate eligible use categories. This Overview of the Final Rule addresses the four eligible use categories ordered from the broadest and most flexible to the most specific. Recipients may use SLFRF funds to: Replace lost public sector revenue, using this funding to provide government services up to the amount of revenue loss due to the pandemic. Recipients may determinetheir revenue loss by choosing between two options: A standard allowanceofup to $10 million in aggregate, not to exceed their award amount,during the program; each year formula, which compares actual revenue to a counterfactual trend. Recipients may use funds up to the amount of revenue loss for government services; generally, services traditionally provided by recipient governments are government services, unless Treasury has stated otherwise. Support the COVID-19 public health and economic response by addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector. Recipientscanusefundsforprograms,services,orcapitalexpendituresthatrespondto thepublichealthandnegativeeconomicimpactsofthepandemic. Toprovidesimpleandcleareligibleusesoffunds,Treasuryprovidesalistof enumeratedusesthatrecipientscanprovidetohouseholds,populations,orclasses(i.e., groups)thatexperiencedpandemicimpacts. PublichealtheligibleusesincludeCOVID-19mitigationandprevention,medical expenses,behavioralhealthcare,andpreventingandrespondingtoviolence. Eligibleusestorespondtonegativeeconomicimpactsareorganizedbythetypeof beneficiary:assistancetohouseholds,smallbusinesses,andnonprofits. Eachcategoryincludesassistanceforand classes:impactedclassesexperiencedthegeneral,broad-based impactsofthepandemic,whiledisproportionatelyimpactedclassesfaced meaningfullymoresevereimpacts,oftenduetopreexistingdisparities. Tosimplifyadministration,thefinalrulepresumesthatsomepopulationsand groupswereimpactedordisproportionatelyimpactedandareeligiblefor responsiveservices. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 6 Council Packet Page Number 89 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Eligibleusesforassistancetoimpactedhouseholdsincludeaidforre- employment,jobtraining,food,rent,mortgages,utilities,affordablehousing development,childcare,earlyeducation,addressinglearningloss,andmany moreuses. Eligibleusesforassistancetoimpactedsmallbusinessesornonprofitsinclude loansorgrantstomitigatefinancialhardship,technicalassistanceforsmall businesses,andmanymoreuses. Recipientscanalsoprovideassistancetoimpactedindustriesliketravel,tourism,and hospitalitythatfacedsubstantialpandemicimpacts,oraddressimpactstothepublic sector,forexamplebyre-hiringpublicsectorworkerscutduringthecrisis. Recipientsprovidingfundsforenumeratedusestopopulationsandgroupsthat Treasuryhaspresumedeligibleareclearlyoperatingconsistentlywiththefinalrule. Recipientscanalsoidentify(1)otherpopulationsorgroups,beyondthosepresumed eligible,thatexperiencedpandemicimpactsordisproportionateimpactsand(2)other programs,services,orcapitalexpenditures,beyondthoseenumerated,torespondto thoseimpacts. Provide premium pay for eligible workersperforming essential work, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors. Recipients may provide premium pay to eligibleworkers generally those working in- person in key economic sectors who are below awage threshold or non-exempt from the Fair Labor Standards Act overtime provisions, or if the recipient submits justification that the premium pay is responsive to workers performing essential work. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure, and to expand affordable access to broadband internet. Recipients mayfund a broad range of water and sewer projects, including thoseeligible under theClean Water State Revolving Fund, Drinking Water State Revolving Fund, and certain additional projects, including a wideset of lead remediation, stormwaterinfrastructure,and aid for private wells and septic units. Recipients may fund high-speedbroadband infrastructure in areas of need that the recipient identifies,such as areas without access to adequate speeds, affordable options, or where connections are inconsistent or unreliable; completed projects must participate in alow-income subsidy program. While recipients have considerable flexibility to use funds to address the diverse needs of their communities, some restrictions on use apply across all eligible use categories. These include: For states and territories: No offsets of a reduction in net tax revenueresulting from a change in state or territory law. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 7 Council Packet Page Number 90 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY For all recipients except for Tribal governments: No extraordinary contributions to a pension fund for the purpose of reducing an accrued, unfunded liability. For all recipients:No payments for debt service and replenishments of rainy day funds;no satisfaction of settlements and judgments; no uses that contravene or violate the American Rescue Plan Act, Uniform Guidanceconflicts of interest requirements, and other federal, state, and local laws and regulations. Under the SLFRFprogram, funds must be used for costs incurred on or after March 3, 2021. Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period, during which recipients In addition to SLFRF, the American Rescue Plan includes othersources of funding for state and local governments, including the Coronavirus Capital Projects Fundto fund critical capital investments including broadband infrastructure; the Homeowner Assistance Fund most vulnerable homeowners; the Emergency Rental Assistance Programto assist households that are unable to pay rent or utilities; and the State Small Business Credit Initiativeto fund small business credit expansion initiatives. Eligible recipients are encouraged to visit the Treasury website for more information. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 8 Council Packet Page Number 91 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 2¤¯« ¢¨¦ ,®²³ 0´¡«¨¢ 3¤¢³®± 2¤µ¤´¤ The Coronavirus State and Local Fiscal Recovery Funds provide needed fiscal relief for recipients that have experienced revenue lossdue to the onset of the COVID-19 public health emergency. Specifically, SLFRF funding may be used to pay for government servicesin an amount equal to the revenue loss experienced by the recipient due to the COVID-19 public health emergency. Government services generally include any service traditionally provided by a government, including construction of roads and other infrastructure, provision of public safety and other services, and health and educational services. Funds spent under government services are subject to streamlined reporting and compliance requirements. In order to use funds under government services, recipients should first determine revenue loss. They may, then,spend up to that amount on general government services. DETERMINING REVENUE LOSS Recipients have two options forhow to determine their amount of revenue loss. Recipients must choose one of the two optionsandcannot switch between these approachesafter an election is made. 1.standard allowance$10 million to spend on government services through the period of performance. Under this option, which is newly offered in the final rule Treasury presumes that up to $10 million in revenue has been lost due to the public health emergency and recipients are permitted to use that amount (not to exceed the award amount)to The standard allowanceprovides an estimate of revenue loss that is based on an extensive analysis of average revenue loss across states and localities, and offers a simple, convenient way to determine revenue loss All recipients may elect to use this standard allowanceinstead of calculating lost revenue using the formula below, including those with total allocations of $10 million or less.Electing the standard allowancedoes not increasetotal allocation. 2.Recipients may calculate their actual revenue loss according to the formulaarticulated in the final rule. Under this option, recipients calculate revenue loss at four distinct points in time,either at the end of each calendar year (e.g., December 31 for years 2020, 2021, 2022,and 2023) or the end of each fiscal yearof the recipient. Under the flexibility provided in the final rule, recipients can choose whether to use calendar or fiscal year datesbut must be consistent throughout the period of performance.Treasury has also provided several adjustments to the definition of general revenue in the final rule. To calculate revenue loss at each of these dates, recipientsmustfollow a four-step process: /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 9 Council Packet Page Number 92 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY a.Calculate revenues collected in the most recent full fiscal year prior to the public health emergency (i.e., last full fiscal year before January 27, 2020), called the ĬğƭĻ ǤĻğƩ ƩĻǝĻƓǒĻ͵ b.Estimate ĭƚǒƓƷĻƩŅğĭƷǒğƌ ƩĻǝĻƓǒĻ, which is equal tothe following formula, where Ɠ is the number of months elapsed since the end of the base year to the calculation date: The ŭƩƚǞƷŷ ğķƆǒƭƷƒĻƓƷ is thegreater of either a standard growth rate5.2 percentor average annual revenue growth in thelastfull three fiscal years prior to the COVID-19 public health emergency. c.Identify ğĭƷǒğƌ ƩĻǝĻƓǒĻ, which equals revenues collected over the twelve months immediately preceding the calculation date. Under the final rule, recipients must adjust actual revenue totals for the effect of tax cutsand tax increases that are adopted after the date of adoption of the final rule (January6, 2022). Specifically, the estimated fiscal impact of tax cuts and tax increases adopted after January 6, 2022, must be addedor subtractedto the calculation of actual revenue for purposes of calculation dates that occur on or after April 1, 2022. Recipients may subtract from their calculation of actual revenue the effect of tax increases enacted prior to the adoption of the final rule. Note that recipients that elect to remove the effect of tax increases enacted before the adoptionof the final rule must also remove the effect of tax decreases enacted before the adoption of the final rule, such that they are accurately removing the effect of tax policy changes onrevenue. d.Revenue loss for the calculation date is equal to ĭƚǒƓƷĻƩŅğĭƷǒğƌ ƩĻǝĻƓǒĻ minus ğĭƷǒğƌ ƩĻǝĻƓǒĻ(adjusted for tax changes)for the twelve-month period. If actual revenue exceeds counterfactual revenue, the loss is set to zero for that twelve-month period. Revenue loss for the period of performance is the sum of the revenue loss on for each calculation date. The supplementaryinformation inthe final ruleprovides an example of this calculation, which recipients may find helpful, in the Revenue Loss section. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 10 Council Packet Page Number 93 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY SPENDING ON GOVERNMENT SERVICES Recipients can use SLFRF funds on government services up to the revenue loss amount, whether that be the standard allowanceamount or the amount calculatedusing the above approach. Government services generallyinclude ğƓǤ ƭĻƩǝźĭĻ traditionally provided by a government, unless Treasury has stated otherwise.Here are some common examples, although this list is not exhaustive: Construction of schools and hospitalsEnvironmental remediation Road building and maintenance, and Provision of police, fire, and other public other infrastructuresafety services(includingpurchase of Health servicesfire trucks and police vehicles) General government administration, staff, and administrative facilities Government services is the most flexible eligible use category under the SLFRF program, and funds are subject to streamlined reporting and compliance requirements. Recipients should be mindful that certain restrictions, which are detailed further in the Restrictions on Use section and apply to all uses of funds, apply to government services as well. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 11 Council Packet Page Number 94 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 2¤²¯®£¨¦ ³®0´¡«¨¢ (¤ «³§ £ %¢®®¬¨¢ )¬¯ ¢³² ®¥ #/6)$-19 The Coronavirus State and Local Fiscal Recovery Funds provide resources for governments to meet the public health and economic needs of those impacted by the pandemicin their communities, as well as address longstanding healthand economicdisparities, which amplified the impact of the pandemicin disproportionately impacted communities, resulting in more severe pandemic impacts. The eligible use category to respond topublic health and negative economic impacts isorganized around the types of assistance a recipient may provideand includes several sub-categories: public health, assistance to households, assistance to small businesses, assistance to nonprofits, aid to impacted industries, and public sector capacity. In general, to identify eligible usesof funds in this category, recipients should (1) identify a COVID-19 public health or economic impact on an individual or class (i.e., a group) and (2) design a program that respondsto that impact. Responses should be related and reasonably proportional to the harm identified and reasonably designed to benefit those impacted. To provide simple, clear eligible uses of fundsthat meet this standard, Treasury provides a non- exhaustive list of enumerated uses that respond to pandemic impacts. Treasury also presumes that some populationsexperienced pandemic impacts and are eligible for responsive services. In other words, recipients providingenumerated uses of funds to populations presumed eligibleare clearly 1 operating consistentlywith the final rule. Recipients also have broad flexibility to (1) identify and respond to other pandemic impacts and (2) serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligiblepopulations.Recipients can also identifygroupsor of beneficiariesthat experienced pandemic impacts and provide services to those classes. 1 However, please note that use of funds for enumerated uses may not be grossly disproportionate to the harm.Further, recipients shouldconsult the Capital Expenditures section for more information about pursuing a capital expenditure; please note that enumerated capital expenditures are not presumed to be reasonably proportional responses to an identified harm except as provided in the Capital Expenditures section. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 12 Council Packet Page Number 95 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Step1. Identify COVID-19 public health or 2. Design a response that addresses or economic impactresponds to the impact Analysis Types of responses can include a Can identify impact to a specific program, service, or capital household, business or nonprofit or expenditure to a class of households, businesses, Response should be related and or nonprofits (i.e., group) reasonably proportional to the harm Can also identify disproportionate Response should also be reasonably impacts, or more severe impacts, to designed to benefit impacted a specific beneficiary or to a class individual or class Simplifying Final Rule provides non-exhaustive Final Rule presumes certain Presumptions list of enumerated eligible uses that populations and classes are impacted respond to pandemic impacts and and disproportionately impacted disproportionate impacts To assess eligibility of uses of funds, recipients should first determine the sub-category where their use of funds may fit (e.g., public health, assistance to households, assistance to small businesses), based on 2 the entity that experienced the health or economicimpact.Then, recipients shouldrefer to the relevant section for more details on each sub-category. While the same overall eligibility standard applies to all uses of funds to respond to the public health and negative economic impacts of the pandemic, each sub-category has specific nuances on its application. In addition: Recipients interested in using funds for capital expenditures (i.e., investments in property, facilities, or equipment) should review the Capital Expenditures section in addition to the eligible use sub-category. Recipients interested in other uses of funds, beyond the enumerated uses, should refer to the section onFramework for 2 For example, a recipient interested in providing aid to unemployed individuals is addressing a negative economic impact experienced by a household and should refer to the sectionon assistance to households. Recipients shouldalso be aware of the - receive assistance based on impacts of the pandemic that they experienced. On the other hand, sub-recipients are organizations that carry out eligible uses on behalf of a government, often through grants or contracts. Sub-recipients do not need to have experienced a negative economic impact of the pandemic;rather, they are providing services to beneficiaries that experienced an impact. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 13 Council Packet Page Number 96 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY RESPONDING TO THE PUBLIC HEALTH EMERGENCY While the country has made tremendous progress in the fight against COVID-19, including a historic Providing state, local, and Tribal governments the resources needed to fightthe COVID-19 pandemic is a core goal of the Coronavirus State and Local Fiscal Recovery Funds, as well as addressing the other ways that the pandemic has impacted public health. Treasury has identified severalpublic health impacts of the pandemic and enumerated uses of funds to respondto impacted populations. COVID-19 mitigation and prevention. Thepandemic has broadly impacted Americans and recipients can provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industriesin general. Enumerated eligible uses include: Vaccination programs, including vaccine Support for prevention, mitigation, or incentivesand vaccine sitesother services in congregate living facilities, public facilities, and schools Testing programs, equipmentand sites Support for prevention andmitigation Monitoring, contact tracing& public strategies in small businesses, nonprofits, health surveillance (e.g., monitoring for and impacted industries variants) Medical facilities generally dedicated to Public communication efforts COVID-19 treatment and mitigation (e.g., Public health data systems ICUs, emergency rooms) COVID-19 prevention and treatment Temporary medical facilities and other equipment, such as ventilators and measures to increase COVID-19 treatment ambulances capacity Medical andPPE/protective supplies Emergency operations centers & Support for isolation or quarantine emergency response equipment(e.g., Ventilation systeminstallation and emergency response radio systems) improvement Public telemedicinecapabilities for COVID- Technical assistance on mitigation of 19 related treatment COVID-19 threats to public health and safety Transportation to reach vaccination or testing sites, or other prevention and mitigation services for vulnerable populations /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 14 Council Packet Page Number 97 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Medical expenses. Funds may be used for expenses to households, medical providers, or others that incurred medical costs due to the pandemic, including: Unreimbursed expenses for medical care Emergency medical response expenses for COVID-19 testing or treatment, such Treatment of long-term symptoms or effects as uncompensated care costs for of COVID-19 medical providers or out-of-pocket costs for individuals Paid family and medical leave for public employees to enable compliance with COVID-19 public health precautions Behavioral health care,such as mental health treatment, substance use treatment, and other behavioral health services. behavioral health and recipients can provide these services to thegeneral public to respond. Enumerated eligible uses include: Prevention, outpatient treatment, Support for equitable access to reduce inpatient treatment, crisis care, disparities in access to high-quality diversion programs, outreach to treatment individuals not yet engaged in Peer support groups, costs for residence in treatment, harm reduction & long-term supportive housing or recovery housing, and recovery supportthe 988 National Suicide Prevention Lifeline Enhanced behavioral health services in or other hotline services schoolsExpansion of access to evidence-based Services for pregnant women or infants services for opioid use disorder prevention, born with neonatal abstinence treatment, harm reduction, and recovery syndromeBehavioral health facilities & equipment Preventing and responding to violence. Recognizing that violence and especially gun violence has increased in some communities due to the pandemic, recipients may use funds to respond in these communities through: Referrals to trauma recovery services for In communities experiencing increased victims of crime gun violence due to the pandemic: Community violence intervention Law enforcement officersfocused programs, including: on advancing community policing Evidence-based practices like Enforcement efforts to reduce gun focused deterrence, with violence, including prosecution wraparound services such as Technology & equipment to support behavioral therapy, trauma law enforcement response recovery, job training, education, housing and relocation services, and financial assistance /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 15 Council Packet Page Number 98 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY RESPONDING TONEGATIVE ECONOMIC IMPACTS Thepandemiccausedsevereeconomicdamageand,whiletheeconomyisontracktoastrongrecovery, muchworkremainstocontinuebuildingarobust,resilient,andequitableeconomyinthewakeofthe crisisandtoensurethatthebenefitsofthisrecoveryreachallAmericans.Whilethepandemicimpacted millionsofAmericanhouseholdsandbusinesses,someofitsmostsevereimpactsfellonlow-income andunderservedcommunities,wherepre-existingdisparitiesamplifiedtheimpactofthepandemicand wherethemostworkremainstoreachafullrecovery. Thefinalrulerecognizesthatthepandemiccausedbroad-basedimpactsthataffectedmany communities,households,andsmallbusinessesacrossthecountry;forexample,manyworkersfaced unemploymentandmanysmallbusinessessawdeclinesinrevenue.Thefinalruledescribestheseas households,communities,smallbusinesses,andnonprofits. Atthesametime,thepandemiccauseddisproportionateimpacts,ormoresevereimpacts,incertain communities.Forexample,low-incomeandunderservedcommunitieshavefacedmoreseverehealth andeconomicoutcomeslikehigherratesofCOVID-19mortalityandunemployment,oftenbecausepre- existingdisparitiesexacerbatedtheimpactofthepandemic.Thefinalruledescribestheseas yhouseholds,communities,smallbusinesses,andnonprofits. Tosimplifyadministrationoftheprogram,thefinalrulepresumesthatcertainpopulationswere andbythepandemic;thesepopulationsarepresumedtobe eligibleforservicesthatrespondtotheimpacttheyexperienced.Thefinalrulealsoenumeratesanon- exhaustivelistofeligibleusesthatarerecognizedasresponsivetotheimpactsordisproportionate impactsofCOVID-19.Recipientsprovidingenumeratedusestopopulationspresumedeligibleareclearly operatingconsistentlywiththefinalrule. AsdiscussedfurtherinthesectionFrameworkforEligibleUsesBeyondThoseEnumerated,recipients canalsoidentifyotherpandemicimpacts,impactedordisproportionatelyimpactedpopulationsor classes,andresponses. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 16 Council Packet Page Number 99 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY AssistancetoHouseholds LƒƦğĭƷĻķIƚǒƭĻŷƚƌķƭğƓķ/ƚƒƒǒƓźƷźĻƭ Treasurypresumesthefollowinghouseholdsandcommunitiesareimpactedbythepandemic: Low-or-moderate income households or ŷĻƓ ƦƩƚǝźķźƓŭ ğŅŅƚƩķğĬƌĻ ŷƚǒƭźƓŭƦƩƚŭƩğƒƭ: communitieshouseholds that qualify forthe National Housing Trust Fund and Home Investment Partnerships Households that experienced Program unemployment ŷĻƓ ƦƩƚǝźķźƓŭ ƭĻƩǝźĭĻƭ Ʒƚ ğķķƩĻƭƭ ƌƚƭƷ Households that experienced increased źƓƭƷƩǒĭƷźƚƓğƌ ƷźƒĻ źƓ YΏЊЋ ƭĭŷƚƚƌƭ: any student food or housing insecurity that lost access to in-person instruction for a significant period of time Health Insurance Program, Childcare Subsidies through the Child Care Development Fund (CCDF) Program, or Medicaid Low-ormoderate-incomehouseholdsandcommunitiesarethosewith(i)incomeatorbelow300 percentoftheFederalPovertyGuidelinesforthesizeofthehouseholdbasedonthemostrecently publishedpovertyguidelinesor(ii)incomeatorbelow65percentoftheareamedianincomeforthe countyandsizeofhouseholdbasedonthemostrecentlypublisheddata.Forthevastmajorityof communities,theFederalPovertyGuidelinesarehigherthantheareamedianincomeandusingthe FederalPovertyGuidelineswouldresultinmorehouseholdsandcommunitiesbeingpresumedeligible. Treasuryhasprovidedaneasy-to-usespreadsheetwithFederalPovertyGuidelinesandareamedian incomelevelsonitswebsite. Recipientscanmeasureincomeforaspecifichouseholdorthemedianincomeforthecommunity, dependingonwhethertheresponsetheyplantoprovideservesspecifichouseholdsorthegeneral community.Theincomethresholdsvarybyhouseholdsize;recipientsshouldgenerallyuseincome thresholdsfortheappropriatehouseholdsizebutcanuseadefaulthouseholdsizeofthreewheneasier foradministrationorwhenmeasuringincomeforageneralcommunity. The income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $65,880 3 peryear.In other words, recipients can always presume that a household earning below this level, or a community with median income below this level,is impacted by the pandemic and eligible for services to respond. Additionally, by following the steps detailed in the section Framework for Eligible Uses Beyond Those Enumerated, recipients may designate additionalhouseholds as impactedor disproportionately impactedbeyond these presumptions, and may also pursue projects not listed below in response to these impacts. 3 For recipients in Alaska, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $82,350 per year. For recipients in Hawaii, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $75,780 per year. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 17 Council Packet Page Number 100 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Treasuryrecognizestheenumeratedprojectsbelow,whichhavebeenexpandedunderthefinalrule,as eligibletorespondtoimpactsofthepandemiconhouseholdsandcommunities: Food assistance & food banksBurials, home repair & home weatherization Emergency housing assistance: rental Programs, devices & equipment for internet assistance, mortgage assistance, utility access and digital literacy, including subsidies assistance, assistance paying delinquent for costs of access property taxes, counseling and legal aid to Cash assistance prevent eviction and homelessness & Paid sick, medical, and family leave programs emergency programs or services for homeless Assistance in accessing and applying for individuals, including temporary residences public benefits or services for people experiencing homelessness Childcare and early learning services, home Health insurance coverage expansion visitingprograms, services for child welfare- Benefits for surviving family members of involved families and foster youth & childcare individuals who have died from COVID-19 facilities Assistance to individuals who want and are Assistance to address the impact of learning available for work, including job training, lossfor K-12 students (e.g., high-quality public jobs programs and fairs, support for tutoring, differentiated instruction) childcare and transportation to and from a Programs or services to support long-term jobsite or interview, incentives for newly- housing security: including development of employed workers, subsidized employment, affordable housing and permanent grants to hire underserved workers, supportive housing assistance to unemployed individuals to start Certain contributions to anUnemployment small businesses & development of job and 4 Insurance Trust Fund workforce training centers Financial services for the unbanked and underbanked 4 Recipients may only use SLFRF funds for contributions to unemployment insurance trust funds and repayment of the principal amount due on advances received under Title XII of the Social Security Act up to an amount equal to (i) the difference between May 17, 2021, plus (ii) the principal amount outstanding as of May 17, 2021 on any advances received under Title XII of the Social Security Act between January 27, 2020 and May 17, 2021. Further, recipients may use SLFRF funds for the payment of any interest due on such Title XII advances. Additionally, a recipient that deposits SLFRF funds into its unemployment insurance trust fund to fully restore the pre-pandemic balance may not draw down that balance and deposit more SLFRF funds, back up to the pre-pandemic balance.Recipients that deposit SLFRF funds into an unemployment insurance trust fund, or use SLFRF funds to repay principal on Title XII advances, may not take action to reduce benefits available to unemployed workers by changing the computation method governing regular unemployment compensation in a way that results in a reduction of average weekly benefit amounts or the number of weeks of benefits payable (i.e., maximum benefit entitlement). /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 18 Council Packet Page Number 101 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 5źƭƦƩƚƦƚƩƷźƚƓğƷĻƌǤLƒƦğĭƷĻķIƚǒƭĻŷƚƌķƭğƓķ/ƚƒƒǒƓźƷźĻƭ Treasurypresumesthefollowinghouseholdsandcommunitiesaredisproportionatelyimpactedbythe pandemic: Low-incomehouseholdsandcommunitiesHouseholdsreceivingservicesprovidedby Tribalgovernments HouseholdsresidinginQualifiedCensus TractsHouseholdsresidingintheU.S.territoriesor receivingservicesfromthesegovernments Householdsthatqualifyforcertainfederal 5 benefits Low-incomehouseholdsandcommunitiesarethosewith(i)incomeatorbelow185percentofthe FederalPovertyGuidelinesforthesizeofitshouseholdbasedonthemostrecentlypublishedpoverty guidelinesor(ii)incomeatorbelow40percentofareamedianincomeforitscountyandsizeof householdbasedonthemostrecentlypublisheddata.Forthevastmajorityofcommunities,theFederal PovertyGuidelineslevelishigherthantheareamedianincomelevelandusingthislevelwouldresultin morehouseholdsandcommunitiesbeingpresumedeligible.Treasuryhasprovidedaneasy-to-use spreadsheetwithFederalPovertyGuidelinesandareamedianincomelevelsonitswebsite. Recipientscanmeasureincomeforaspecifichouseholdorthemedianincomeforthecommunity, dependingonwhethertheservicetheyplantoprovideservesspecifichouseholdsorthegeneral community.Theincomethresholdsvarybyhouseholdsize;recipientsshouldgenerallyuseincome thresholdsfortheappropriatehouseholdsizebutcanuseadefaulthouseholdsizeofthreewheneasier foradministrationorwhenmeasuringincomeforageneralcommunity. Theincomelimitfor185percentoftheFederalPovertyGuidelinesforahouseholdofthreeis$40,626 6 peryear.Inotherwords,recipientscanalwayspresumethatahouseholdearningbelowthislevel,ora communitywithmedianincomebelowthislevel,isdisproportionatelyimpactedbythepandemicand eligibleforservicestorespond. 5 These programs are Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Free-and Reduced-Price Lunch (NSLP) and/or School Breakfast (SBP) programs, Medicare Part D Low-Income Subsidies, Supplemental Security Income (SSI), Head Startand/or Early Head Start, Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), Section8 Vouchers, Low-Income Home Energy Assistance Program (LIHEAP), and Pell Grants. For services to address educational disparities, Treasury will recognize Title I eligible schools as disproportionately impacted and responsive services that support the school generally or support the whole schoolas eligible. 6 For recipients in Alaska, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $50,783 per year. For recipients in Hawaii, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $46,731 per year /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 19 Council Packet Page Number 102 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Treasuryrecognizestheenumeratedprojectsbelow,whichhavebeenexpandedunderthefinalrule,as eligibletorespondtodisproportionateimpactsofthepandemiconhouseholdsandcommunities: Pay for community health workers to help Improvements to vacant and abandoned households access health & social servicesproperties, including rehabilitation or maintenance, renovation, removal and Remediation of lead paint or other lead remediation of environmental contaminants, hazards demolition or deconstruction, greening/vacant lot Primary care clinics, hospitals, integration of 7 cleanup & conversion to affordable housing health services into other settings, and other Services to address educational disparities, investments in medical equipment & facilities including assistance to high-poverty school designed to address health disparities districts & educational and evidence-based Housing vouchers & assistance relocating to services to address student academic, social, neighborhoods with higher economic emotional, and mental health needs opportunity Schools and other educational equipment & Investments in neighborhoods to promote facilities improved health outcomes 7 Please seethe final rule for further details and conditions applicable to this eligible use.This includes Treasury thatdemolition of vacant or abandoned residential properties that results in a net reduction in occupiable housing units for low-and moderate-income individuals in an area where the availability of such housing is lower than the need for such housing is ineligiblefor support with SLFRF funds. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 20 Council Packet Page Number 103 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY AssistancetoSmallBusinesses Smallbusinesseshavefacedwidespreadchallengesduetothepandemic,includingperiodsof shutdown,declinesinrevenue,orincreasedcosts.Thefinalruleprovidesmanytoolsforrecipientsto respondtotheimpactsofthepandemiconsmallbusinesses,ordisproportionateimpactsonbusinesses wherepre-existingdisparitieslikelackofaccesstocapitalcompoundedtheeffects. Smallbusinesseseligibleforassistancearethosethatexperiencednegativeeconomicimpactsor disproportionateimpactsofthepandemicandmeetthedefinitionofspecifically: 1.Have no more than 500 employees, or if applicable, the size standard in number of employees establishedby the Administrator of the Small Business Administration for the industry inwhich the business concern or organization operates, and 8 2.Are a small business concern as defined in section 3 of the Small Business Act(which includes, among other requirements, that thebusiness is independently owned and operated and is not dominant in its field of operation). LƒƦğĭƷĻķ{ƒğƌƌ.ǒƭźƓĻƭƭĻƭ Recipients can identify small businesses impacted by the pandemic, and measuresto respond, in many ways; for example, recipients could consider: DecreasedrevenueorgrossreceiptsCapacitytoweatherfinancialhardship Challengescoveringpayroll,rentor Financialinsecurity mortgage,andotheroperatingcosts Increasedcosts Assistance to small businesses that experienced negative economic impacts includes the following enumerated uses: Loansorgrantstomitigatefinancial Technicalassistance,counseling,orother hardship,suchasbysupportingpayrollservicestosupportbusinessplanning andbenefits,coststoretainemployees, andmortgage,rent,utility,andother operatingcosts 5źƭƦƩƚƦƚƩƷźƚƓğƷĻƌǤLƒƦğĭƷĻķ{ƒğƌƌ.ǒƭźƓĻƭƭĻƭ Treasurypresumesthatthefollowingsmallbusinessesaredisproportionatelyimpactedbythe pandemic: 8 15 U.S.C. 632. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 21 Council Packet Page Number 104 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY SmallbusinessesoperatinginQualifiedSmallbusinessesoperatingintheU.S. territories CensusTracts SmallbusinessesoperatedbyTribal governmentsoronTriballands Assistance to disproportionately impacted small businesses includes the following enumerated uses, which have been expanded under the final rule: Rehabilitationofcommercialproperties,Supportformicrobusinesses,including financial,childcare,andtransportationcosts storefrontimprovements&façade improvements Technicalassistance,businessincubators& grantsforstart-uporexpansioncostsfor smallbusinesses /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 22 Council Packet Page Number 105 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY AssistancetoNonprofits Nonprofitshavefacedsignificantchallengesduetotheincreaseddemandforservicesand changingoperationalneeds,aswellasdeclinesinrevenuesourcessuchasdonationsandfees. Nonprofitseligibleforassistancearethosethatexperiencednegativeeconomicimpactsor disproportionateimpactsofthepandemicandmeetthedefinitionofspecificallythose thatare501(c)(3)or501(c)(19)tax-exemptorganizations. LƒƦğĭƷĻķ bƚƓƦƩƚŅźƷƭ Recipients can identify nonprofits impacted by the pandemic, and measuresto respond, in many ways; for example, recipients could consider: Decreased revenue (e.g., from donations Capacity to weather financial hardship and fees) Challenges covering payroll, rent or Financial insecuritymortgage, and other operating costs Increased costs(e.g., uncompensated increases in service need) Assistance to nonprofitsthat experienced negative economic impacts includes the following enumerated uses: Loans or grants to mitigate financial Technical or in-kind assistance or other hardship services that mitigate negative economic impacts of the pandemic 5źƭƦƩƚƦƚƩƷźƚƓğƷĻƌǤLƒƦğĭƷĻķbƚƓƦƩƚŅźƷƭ Treasurypresumesthatthefollowingnonprofitsaredisproportionatelyimpactedbythepandemic: Nonprofits operating in Qualified Census Nonprofits operating in the U.S. territories Tracts Nonprofits operated by Tribal governments or on Tribal lands Recipientsmayidentifyappropriateresponsesthatarerelatedandreasonablyproportionalto addressingthesedisproportionateimpacts. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 23 Council Packet Page Number 106 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY AidtoImpactedIndustries Recipients may use SLFRF funding to provide aid to industriesimpacted by the COVID-19 pandemic. Recipients should first designate an impacted industry and then provide aid to address theimpacted negative economic impact. Thissub-categoryofeligibleusesdoesnotseparatelyidentifydisproportionateimpactsand correspondingresponsiveservices. 1.Designating an impacted industry. There are two main ways an industry can be designated as 1.If the industry is in the travel, tourism, or hospitality sectors(including Tribal development districts),the industry is impacted. 2.If the industry is outside the travel, tourism, or hospitality sectors, the industry is impacted if: a.The industry experienced at least 8percent employment loss from pre-pandemic 9 levels,or b.The industry is experiencing comparable or worse economic impacts as the national tourism, travel, and hospitality industriesas of the date of the final rule, based on the totality of economic indicators or qualitative data (if quantitative data is unavailable), and if the impacts were generally due to the COVID-19 public health emergency. Recipients have flexibility to define industries broadly or narrowly, but Treasury encourages recipients to define narrow and discrete industries eligible for aid. State and territory recipients also have flexibility to define the industries with greater geographic precision; for example, a state may identify a particular industry in a certain region of a state as impacted. 2.Providing eligible aid to the impacted industry. Aid may only be provided to support businesses, attractions, and Tribal development districts operating prior to the pandemic and affected by required closures and other efforts to contain the pandemic. Further, aid should be generally broadly available toall businesses within the impacted industry to avoid potential conflicts of interest, and Treasury encourages aid to be first used for operational expenses, such as payroll, before being used on other types of costs. 9 and the national Leisure & Hospitality sector in the three months before the pandemican(a straight three-month average of seasonally-adjusted employment data from December 2019, January 2020, and February 2020) with the latest data as of the final rule (a straight three-month average of seasonally-adjusted employment data from September 2021, October 2021, and November 2021). For parity and simplicity, smaller recipients without employment data that measure industries in their specific jurisdiction may use data available for a broader unit of government for this calculation (e.g.,a countymay use data from the state in which it is located; a city may use data for the county, if available, or state in which it is located) solely for purposes of determining whether a particular industry is an impacted industry. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 24 Council Packet Page Number 107 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Treasury recognizes the enumerated projects below as eligibleresponses to impacted industries. Aid to mitigate financial hardship, such Technical assistance, counseling, or as supporting payroll costs, lost pay and other services to support business benefits for returning employees, planning support of operations and maintenance COVID-19 mitigation and infection of existing equipment and facilities prevention measures (see section Public Health) As with all eligible uses, recipients may pursue a project not listed aboveby undergoing the steps outlined in the section Framework for Eligible Uses Beyond Those Enumerated. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 25 Council Packet Page Number 108 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY PUBLIC SECTOR CAPACITY Recipients may use SLFRF funding to restore and bolster public sector capacity, which supports -19 services. There are three main categories of eligible usesto bolster public sector capacity and workforce: Public Safety, Public Health, and Human Services Staff; Government Employment and Rehiring Public Sector Staff; and Effective Service Delivery. PublicSafety,PublicHealth,andHumanServicesStaff SLFRF funding may be used for payroll and covered benefits for public safety, public health, health care, time spent responding to COVID-19. Recipients should follow the steps below. 1.Identify eligible public safety, public health, and human services staff. Public safety staff include: Police officers (including state police Correctional and detention officers officers)Dispatchers and supervisor personnel Sheriffs and deputy sheriffsthat directly support public safety staff Firefighters Emergency medical responders Public health staff include: Employees involved in providing medical Employees of public health and other physical or mental health departments directly engaged in services to patients and supervisory public health matters and related personnel, including medical staff supervisory personnel assigned to schools, prisons, and other such institutions Laboratory technicians, medical examiners, morgue staff, and other support services essential for patient care Human services staff include: Employees providing or administering Child, elder, or family care employees social services and public benefits Child welfare services employees 2.Assess portion of time spent on COVID-19 response for eligible staff. to COVID-19, including using reasonable estimatessuch as estimating the share of timebased on discussions with staff and applying that share to all employees in that position. For administrative convenience, recipients can consider public health and safety employees entirely devoted to responding to COVID-19 (and their payroll and benefits fully covered by SLFRF) if the /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 26 Council Packet Page Number 109 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY - dedicated to responding to COVID-19. Recipients must periodically reassess their determination and maintain records to support their assessment, although recipients do not need to track staff hours. 3.Use SLFRF funding for payroll and covered benefits for the portion of eligible stafftime spent on COVID-19 response. SLFRF funding may be used for payroll and covered benefits for the portion of spent on COVID-19 response, as calculated above, through the period of performance. GovernmentEmploymentandRehiringPublicSectorStaff Under the increased flexibility of the final rule, SLFRF funding may be used to support a broaderset of uses to restore and support public sector employment. Eligible uses include hiring up to a pre-pandemic baseline that is adjusted for historic underinvestment in the public sector, providing additional funds for employees who experienced pay cuts or were furloughed, avoiding layoffs, providing worker retention incentives, and paying for ancillary administrative costs related to hiring, support, and retention. Restoring pre-pandemic employment. Recipients have two options to restore pre-pandemic LŅ ƷŷĻ ƩĻĭźƦźĻƓƷ ƭźƒƦƌǤ ǞğƓƷƭ Ʒƚ ŷźƩĻ ĬğĭƉ ĻƒƦƌƚǤĻĻƭ ŅƚƩ ƦƩĻΏƦğƓķĻƒźĭ ƦƚƭźƷźƚƓƭʹ Recipients may use SLFRF funds to hire employees for the same positionsthat existed on January 27, 2020 but that were unfilled or eliminated as of March 3, 2021. Recipients may use SLFRF funds to cover payroll and covered benefits for such positionsthrough the period of performance. LŅ ƷŷĻ ƩĻĭźƦźĻƓƷ ǞğƓƷƭ Ʒƚ ŷźƩĻ ğĬƚǝĻ ƷŷĻ ƦƩĻΏƦğƓķĻƒźĭ ĬğƭĻƌźƓĻ ğƓķΉƚƩ Ǟƚǒƌķ ƌźƉĻ Ʒƚ ŷğǝĻ ŅƌĻǣźĬźƌźƷǤ źƓ ƦƚƭźƷźƚƓƭʹ Recipients may use SLFRF funds to pay for payroll and covered benefits associated with the recipient increasing its number of budgeted FTEs up to 7.5 percent above its pre-pandemic baseline. Specifically, recipients should undergo the following steps: a.Identify the d FTE level on January 27, 2020. This includes all budgeted positions, filled and unfilled. This is called the ƦƩĻΏƦğƓķĻƒźĭ ĬğƭĻƌźƓĻ. b.Multiply the pre-pandemic baseline by 1.075. This is called the ğķƆǒƭƷĻķ ƦƩĻΏ ƦğƓķĻƒźĭ ĬğƭĻƌźƓĻ. c.Identify the udgeted FTE level on March 3, 2021, which is the beginning of the period of performancefor SLFRF funds. Recipients may, but are not required to, exclude the number of FTEsdedicated to responding to the COVID-19 public health emergency. This is called the ğĭƷǒğƌ ƓǒƒĬĻƩ ƚŅ C9ƭ. d.Subtract the ğĭƷǒğƌ ƓǒƒĬĻƩ ƚŅ C9ƭ from the ğķƆǒƭƷĻķ ƦƩĻΏƦğƓķĻƒźĭ ĬğƭĻƌźƓĻ to calculate the number of FTEs that can be covered by SLFRF funds. Recipients do not have to hire for the same roles that existed pre-pandemic. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 27 Council Packet Page Number 110 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Recipients may use SLFRF funds to cover payroll and covered benefits through the period of performance; these employees must have begun their employment on or after March 3, 2021. Recipients may only use SLFRF funds for additional FTEs hiredover the March 3, 2021 level (i.e., the ğĭƷǒğƌ ƓǒƒĬĻƩ ƚŅ C9ƭ). Supporting and retaining public sector workers.Recipients can also use funds in other ways 10 that support the public sector workforce.These include: o Providing additional funding for employees who experienced pay reductions or were furloughed taking into account unemployment benefits received. o Maintaining current compensationlevels to prevent layoffs. SLFRF funds may be used to maintain current compensation levels, with adjustments for inflation, in order to prevent layoffs that would otherwise be necessary. o Providing worker retention incentives, including reasonable increases in compensation to persuade employees to remain with the employer as compared to other employment options. Retention incentives must be entirely additive to an incentivestraditionally offered by the recipient or compensation that alternative employers may offer to compete for the employees. Treasury presumes that retention incentives that are less than 25 percent of the rate of base pay for an individual employee or 10 percent for a group or category of employees are reasonably proportional to the need to retain employees, as long as other requirements are met. Covering administrative costs associated with administering the hiring, support, and retention programs above. EffectiveServiceDelivery SLFRF funding may be used to improve the efficacy of public health and economic programs through tools like program evaluation, data, and outreach,as well as to address administrative needs caused or exacerbated by the pandemic. Eligible uses include: Supporting program evaluation, data, and outreach through: 10 Recipients should be able tosubstantiate that these uses of funds are substantially due to the public health emergency or its negative economic impacts (e.g., fiscal pressures on state and local budgets) and respond to its impacts. See the final rule for details on these uses. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 28 Council Packet Page Number 111 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY Program evaluation and evidence Community outreach and engagement resourcesactivities Data analysis resources to gather, Capacity building resources to support assess, share,and use data using data and evidence, including Technology infrastructure to improve hiring staff, consultants, or technical access to and the user experience of assistance support government IT systems, as well as technology improvements to increase public access and delivery of government programs and services Addressingadministrative needs, including: Administrative costs for programs Address administrative needs caused responding to the public health or exacerbated by the pandemic, emergency and its economic impacts, including addressing backlogs caused including non-SLFRF and non-federally by shutdowns, increased repair or funded programs maintenance needs, and technology infrastructure to adapt government operations to the pandemic (e.g., video-conferencing software, data and case management systems) /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 29 Council Packet Page Number 112 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY CAPITAL EXPENDITURES As described above, the final rule clarifies that recipients may use funds for programs, services, and capital expenditures that respond to the public health and negative economic impacts of the pandemic. Any use of funds in this category for a capital expenditure must comply with the capital expenditure requirements, in addition to other standards for uses of funds. Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the ;specifically,they must be related andreasonably proportional to the pandemic impact identified and reasonably designed to benefit the impacted population or class. For ease of administration, the final ruleidentifies enumerated types of capital expenditures that Treasury has identified as rthe applicablesub- category of eligible uses (e.g., public health, assistance to households, etc.). Recipients may also identify other responsive capital expenditures.Similar to other eligible uses in the SLFRF program, no pre- approval is required for capital expenditures. (with the exception of Tribal governments)must complete and meet the requirements of a written justification for capital expenditures equal to or greater than$1 million. For large-scale capital expenditures, which have high costs and may require an extended length of time to complete, as well as mostcapital expenditures for non-enumerated uses of funds, Treasury requires recipients to submit their written justification as part of regular reporting. Specifically: If aproject has and the use is enumerated by Treasury and the use is beyond those total capital as eligible, then enumerated by Treasury as eligible, expenditures then of Less than $1 No Written Justification requiredNo Written Justification required million Greater than or equal to $1 Written Justification required but million, but recipients are not required to submit as less than $10 part of regular reporting to Treasury Written Justification required and million recipients must submit as part of regular reporting to Treasury Written Justification required and $10 million or recipients must submit as part of regular more reporting to Treasury A Written Justification includes: 5ĻƭĭƩźƦƷźƚƓ ƚŅ ƷŷĻ ŷğƩƒ ƚƩ ƓĻĻķ Ʒƚ ĬĻ ğķķƩĻƭƭĻķ͵ Recipients shouldprovide a description of the specific harm or need to be addressed and why the harm was exacerbated or caused by the public health emergency. Recipients may provide quantitative information onthe extent and the type of harm, such as the number of individuals or entities affected. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 30 Council Packet Page Number 113 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 9ǣƦƌğƓğƷźƚƓ ƚŅ ǞŷǤ ğ ĭğƦźƷğƌ ĻǣƦĻƓķźƷǒƩĻźƭ ğƦƦƩƚƦƩźğƷĻ͵ For example, recipients should include an explanation of why existing equipment and facilities, or policy changes or additional funding to pertinent programs or services, would be inadequate. /ƚƒƦğƩźƭƚƓ ƚŅ ƦƩƚƦƚƭĻķ ĭğƦźƷğƌ ƦƩƚƆĻĭƷ ğŭğźƓƭƷ ğƷ ƌĻğƭƷ ƷǞƚ ğƌƷĻƩƓğƷźǝĻ ĭğƦźƷğƌ ĻǣƦĻƓķźƷǒƩĻƭğƓķ ķĻƒƚƓƭƷƩğƷźƚƓ ƚŅ ǞŷǤ ƷŷĻ ƦƩƚƦƚƭĻķ ĭğƦźƷğƌ ĻǣƦĻƓķźƷǒƩĻ źƭ ƭǒƦĻƩźƚƩ͵ Recipients should consider the effectiveness of the capital expenditurein addressing the harm identified and the expected total cost (including pre-development costs) against at least two alternativecapital expenditures. Where relevant, recipients should consider the alternatives of improving existing capital assets already owned or leasing other capital assets. Treasury presumes that the following capital projects are generally ineligible: Construction of new correctional Construction of convention centers, facilities as a response to an increase in stadiums, or other large capital projects rate of crime intended for general economic Construction of new congregate development or to aid impacted facilities to decrease spread of COVID-19 industries in the facility In undertaking capital expenditures, Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 31 Council Packet Page Number 114 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY FRAMEWORK FOR ELIGIBLE USES BEYOND THOSE ENUMERATED As described above, recipients have broad flexibility to identify and respond to other pandemic impacts and serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligible populations. Recipients should undergo the following steps to decide whether their project is eligible: Step1. Identify COVID-19 public health or 2. Design a response that addresses or economic impactresponds to the impact Analysis Types of responses can include a Can identify impact to a specific program, service, or capital household, business or nonprofit or to expenditure a class of households, businesses or Response should be related and nonprofits(i.e., group) reasonably proportional to the harm Can also identify disproportionate Response should also be reasonably impacts, or more severe impacts, to a designed to benefit impacted specific beneficiary or to a class individual or class 1.Identify a COVID-19 public health or negative economic impact on an individual or a class. -19 public health emergency or its negative economic impacts as well as the specific impact itself. consequences of the economic disruptions resulting from or exacerbated by the COVID- 19 public health emergency. For example, an individual who lost their job or a small business that saw lower revenue during a period of closure would both have experienced impacts of the pandemic. public health or economic outcomes from the pandemic; Treasury recognizes that pre- existing disparities,in many cases,amplified the impacts of the pandemic, causing more severe impacts in underserved communities. For example, a household living in a neighborhood with limited access to medical careand healthy foods may have faced health disparities before the pandemic, like a higher rate of chronic health conditions, that contributed to more severe health outcomes during the COVID-19 pandemic. The recipient may choose to identify these impacts at either the individual level or at a class level. If the recipient is identifying impacts at the individual level, they should retain documentation supporting the impact the individual experienced(e.g.,documentation of lost revenuesfrom a small business). Such documentation can be streamlined in many cases (e.g., self-attestation that a household requires food assistance). Recipients also have broad flexibility to identify a classor a group of households, small businesses, or nonprofits that experienced an impact. In these cases, the recipients should /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 32 Council Packet Page Number 115 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY first identify theclassand the impact that it faced. Then, recipients only need to document that the individuals served fall within that class; recipients do not need to document a specific impact to each individual served. For example, a recipient could identify that restaurants in the downtown area faced substantial declines in revenue due to decreased foot traffic from workers; the recipient could develop a program to respond to the impact on that class and only needs to document that the businesses being served are restaurants in the downtown area. Recipients shouldkeep the following considerations in mind when designating a class: There should be a relationship between the definition of the class and the proposed response.Larger and less-specific classes are less likely to have experienced similar harms, which maymake it more difficult to design a response that appropriately responds to those harms. Classes may be determined on a population basis or on a geographic basis, and the response should be appropriatelymatched. For example, a response might be designed to provide childcare to single parents, regardless of which neighborhood they live in, or a response might provide a parkto improve the health of a disproportionately impacted neighborhood. Recipients may designate classes that experienced disproportionate impact, by assessing the impacts of the pandemic and finding that some populations experienced meaningfully more severe impacts than the general public. To determine these disproportionate impacts, recipients: o May designate classes based on academic research or government research publications (such as the citations provided in the supplementary information in the final rule), through analysis of their own data, or through analysis of other existing data sources. o May also consider qualitative research and sources to augment their analysis, or when quantitative data is not readily available. Such sources might include resident interviews or feedback from relevant state and local agencies, such as public health departments or social services departments. o Should considerthe quality of the research, data, and applicability of analysis to their determination in all cases. Some of the enumerated uses may also be appropriate responses to the impacts experienced by other classes of beneficiaries. It is permissible for recipients to provide these services to other classes, so long as the recipient determinesthat the response is also appropriate for those groups. Recipients may designate a class based on income level, including at levels higher than the final rule definition of "low-and moderate-income." For example, a recipient may identify that households in their community with incomes above the final rule threshold for low-income nevertheless experienced disproportionate impacts from the pandemic and provide responsive services. 2.Design a response that addresses or responds to the impact. Programs, services, and other interventions must be reasonably designed to benefit the individual or class that experienced /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 33 Council Packet Page Number 116 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY the impact. They must also be related and reasonably proportional to the extent and type of impact experienced. For example, uses that bear no relation or are grossly disproportionate to the type or extent of the impact would not be eligible. harm, as well as the targeting of the response to beneficiaries compared to the amount of harm they experienced; for example, it may not be reasonably proportional for a cash assistance program to provide a very small amount of aid to a group that experienced severe harm and a much larger amountto a group that experienced relatively little harm. Recipients should consider relevant factors about the harm identified and theresponse to evaluate whether the response is reasonably proportional. For example, recipients may consider the size of the population impacted and the severity, type, and duration of the impact. Recipients may also consider the efficacy, cost, cost-effectiveness, and time to delivery of the response. For disproportionately impacted communities, recipients may design interventions that address broader pre-existing disparitiesthat contributed to more severehealth and economic outcomes during the pandemic, such as disproportionate gaps in access to health careor pre-existing disparities in educational outcomes that have been exacerbated by the pandemic. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 34 Council Packet Page Number 117 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 0±¤¬¨´¬ 0 ¸ The Coronavirus State and Local Fiscal Recovery Fundsmay be used to provide premium pay to eligible workers performing essential work during the pandemic. Premium pay may be awardedto eligible workersup to $13 per hour. Premium pay must bein addition to wages or remuneration (i.e., compensation) the eligible worker otherwise receives. Premium paymay not exceed $25,000 for any single worker during the program. Recipients should undergo the following steps to provide premium pay to eligibleworkers. 1.Identify an eligibleworker. Eligible workers include eligible: Health careState, local, or Tribal government Emergency responseworkforce Sanitation, disinfection & cleaningWorkers providing vital services to MaintenanceTribes Grocery stores, restaurants, food Educational, school nutrition, and other production, and food deliverywork required to operate a school Pharmacy facility Biomedical researchLaundry Behavioral health Elections Medical testing and diagnosticsSolid waste or hazardous materials Home and community-based health care management, response, and cleanup or assistance with activities of daily livingWork requiring physical interaction with Family or child care patients Social services Dental care Public health Transportation and warehousing MortuaryHotel and commercial lodging facilities Critical clinical research, development, that are used for COVID-19 mitigation and testing necessary for COVID-19 and containment response Beyond this list, the chief executive (or equivalent) of a recipient government may designate additional non-public sectors as critical so long as doing so is necessary to protecting the health and wellbeing of the residents of such jurisdictions. 2.Verify that the eligible worker performs essential work,meaningwork that: Is not performed while teleworking from a residence; and Involves either: a.regular, in-person interactions with patients, the public, or coworkers of the individual that is performing the work; or b.regular physical handling of items that were handled by, or are to be handled by, patients, the public, or coworkers of the individual that is performing the work. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 35 Council Packet Page Number 118 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 3. COVID-19 public health emergency. Under the final rule, whichbroadenedthe share of eligible workers who can receive premium pay without a written justification,recipients may meet this requirement in one of three ways: Eligible worker receiving premium pay isearning (with the premium included) at or below defined by the Bureau of Labor StatisticsOccupational Employment and Wage Statistics, whichever is higher, on an annual basis; or Eligible worker receiving premium pay is not exempt from the Fair Labor Standards Act overtime provisions; or If a worker doesnot meet either of the above requirements, the recipient must submit written justification to Treasury detailing how the premium pay is otherwise responsive to workers performing essential work during the public health emergency.This may include a description of the essential workers duties, health, or financial risks faced due to COVID-19, and why the recipient determined that the premium pay was responsive. Treasury anticipates that recipients will easily be able to satisfy the justification requirement for front-line workers, like nurses and hospital staff. Premium pay may be awarded in installments or lump sums (e.g., monthly, quarterly, etc.) and may be awarded to hourly, part-time, or salaried or non-hourly workers. Premium pay must be paid in addition to wages already received and may be paid retrospectively. A recipient may not use SLFRF to merely reimburse itself for premium pay or hazard pay already received by the worker, and premium pay may not be paid to volunteers. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 36 Council Packet Page Number 119 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 7 ³¤± lj 3¤¶¤± Infrastructure The Coronavirus State and Local Fiscal Recovery Fundsmay be used to make necessary investments in water and sewer infrastructure. State, local, and Tribal governments have a tremendous need to addressthe consequences of deferred maintenance in drinking water systemsand removal, management, and treatment of sewage and stormwater, along withadditional resiliency measures needed to adapt to climate change. Recipients mayundertake the eligible projects below: PROJECTS ELIGIBLE UNDER Eligible projects under the CWSRF, and the final rule, include: Construction of publicly owned Development and implementation of a treatment worksconservation and management plan Projects pursuant to implementation under the CWA of a nonpoint source pollution Watershed projects meeting the management program establishedcriteria set forth in the CWA under the Clean Water Act (CWA)Energy consumption reduction for Decentralized wastewater treatment publicly owned treatment works systems that treat municipal Reuse or recycling of wastewater, wastewater or domestic sewagestormwater, orsubsurface drainage Management and treatment of water stormwater or subsurface drainage Security of publicly owned treatment waterworks Water conservation, efficiency, or reusemeasures Treasury encourages recipients to review the EPA handbook for the CWSRFfor a full list of eligibilities. Eligible drinking water projects under the DWSRF, and the final rule, include: Facilities to improve drinking water Green infrastructure, including green qualityroofs, rainwater harvesting collection, Transmission and distribution, permeable pavement including improvements of water Storage of drinking water, such as to pressure or prevention of prevent contaminants or equalize contamination in infrastructure and water demands lead service line replacementsPurchase of water systems and New sources to replace contaminated interconnection of systems drinking water or increase drought New community water systems resilience, including aquifer storage and recovery system for water storage Treasury encourages recipients to review the EPA handbook for the DWSRFfor a full list of eligibilities. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 37 Council Packet Page Number 120 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY ADDITIONAL ELIGIBLE PROJECTS Withbroadened eligibility under the final rule, SLFRF funds may be used to fundadditional types of projectssuch as additional stormwater infrastructure, residential wells, lead remediation, and certain rehabilitations of dams and reservoirs beyond the CWSRF and DWSRF, if they are found to be final ruleand outlined below. Culvert repair, resizing, and removal, Broad set of lead remediation projects replacement of storm sewers, and eligible under EPA grant programs additional types of stormwater authorized by the Water infrastructureInfrastructure Improvements for the Infrastructure to improve access to Nation (WIIN)Act, such as lead safe drinking water for individual testing, installation of corrosion served by residential wells, including control treatment, lead service line testing initiatives, and replacement, as well as water quality treatment/remediation strategies that testing, compliance monitoring,and address contaminationremediation activities, including Dam and reservoir rehabilitation if replacement of internal plumbing and primary purpose of dam or reservoir is faucets and fixtures in schools and for drinking water supply and project childcare facilities is necessary for provision of drinking water (1)responsive to an identified need to achieve or maintain an adequate minimum level of service, which may include a reasonable projection of increased need, whether due to population growth or otherwise, (2)a cost-effective means for meeting that need, taking into account available alternatives, and (3)for investments in infrastructure that supply drinking water in order to meet projected population growth, projected to be sustainable over its estimated useful life. Please notethat DWSRF and CWSRF-eligible projects are generally presumed to be necessary investments. Additional eligible projects generally must be responsive to an identified need to achieve or maintain an adequate minimum level of service. Recipients are only required to assess cost- effectiveness of projects for the creation of new drinking water systems, dam and reservoir rehabilitation projects, or projects for the extension of drinking water service to meet population growth needs. Recipients should review the supplementary information to the final rule for more details on requirements applicable to each type of investment. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong laborstandards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with highlabor standards andto prioritize employers without recent violations of federal and state labor and employment laws. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 38 Council Packet Page Number 121 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY "±® £¡ £ )¥± ²³±´¢³´±¤ The Coronavirus State and Local Fiscal Recovery Fundsmay be used to make necessary investments in broadband infrastructure, which has been shown to be critical for work, education, healthcare, and civic participation during the public health emergency. The final rule broadens the set of eligible broadband infrastructure investmentsthat recipients may undertake. Recipients may pursue investments in broadband infrastructure meeting technical standards detailed below, as well as an expanded set of cybersecurity investments. BROADBAND INFRASTRUCTURE INVESTMENTS Recipients should adhere to the following requirements when designing a broadband infrastructure project: 1.Identify an eligible area for investment. Recipients areencouraged to prioritize projects that are designed to serve locations without access to reliable wireline 100/20 Mbps broadband service (meaning service that reliably provides 100 Mbps download speed and 20 Mbps upload speed through a wireline connection), but are broadly able to invest in projects designed to provide service to locations with an identified need for additional broadband investment. Recipients have broad flexibility to define need in their community. Examples of need could include: Lack ofaccess to a reliable high-speed Lack of affordable broadband broadband connectionLack of reliable service If recipients are considering deploying broadband to locations where there are existing and enforceable federal or state funding commitments for reliableservice of at least 100/20 Mbps, recipients must ensure that SLFRF funds are designed to address an identified need for additional broadband investment that is not met by existing federal or state funding commitments. Recipients must also ensure that SLFRF funds will not be used for costs that will be reimbursed by the other federal or state funding streams. 2.Design project to meet high-speed technical standards. Recipients are required to design projects to, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds. In cases where it is not practicable, because of the excessive cost of the project or geography or topography of the area to be served by the project, eligible projects may be designed to reliably meet or exceed 100/20Mbps and be scalable to a minimum of symmetrical 100 Mbps download and upload speeds. Treasury encourages recipients to prioritize investments in fiber-optic infrastructure wherever feasible and to focus on projects that will achieve last-mile connections. Further, Treasury encourages recipients to prioritize support for broadband networks owned, operated by, or affiliated with local governments, nonprofits, and co-operatives. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 39 Council Packet Page Number 122 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 3.Require enrollment in a low-income subsidy program. Recipients must require the service provider for a broadband project that providesservice to households to either: Affordable Provide access to a broad-based Connectivity Program (ACP)affordability program to low-income consumers that provides benefits commensurate to ACP Treasury encourages broadband services to also include at least one low-cost option offered without data usage caps at speeds sufficient for a household with multiple users to simultaneously telework and engage in remote learning. Recipients are also encouraged to consult with the community on affordability needs. CYBERSECURITY INVESTMENTS SLFRF may be used for modernization of cybersecurity for existing and new broadband infrastructure, regardless of their speed delivery standards.This includes modernization of hardware and software. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 40 Council Packet Page Number 123 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 2¤²³±¨¢³¨®² ® 5²¤ While recipients have considerable flexibility to use Coronavirus State and Local Fiscal Recovery Fundsto address the diverse needs of their communities, some restrictions on use of funds apply. OFFSET A REDUCTION IN NET TAX REVENUE States and territories may not use this funding to directly or indirectly offset a reduction in net tax revenue resulting froma change in law, regulation, or administrative interpretation beginning onMarch 3, 2021,through the last day of the fiscal year in which the funds provided have been spent. If a state or territory cutstaxes during this period, itmust demonstrate how it paid for the tax cuts from sources other than SLFRF, such as by enacting policies to raise other sources of revenue, by cutting spending, or through higher revenue due to economic growth. If the funds provided have been used to offset tax cuts, the amount used for this purpose must be repaidto the Treasury. DEPOSITSINTO PENSION FUNDS No recipientsexcept Tribal governments may use this funding to make a deposit to a pension fund. purpose of reducing an accrued, unfunded liability. While pension deposits are prohibited, recipients may use funds for routine payroll contributionsconnected to an eligible use of funds (e.g., for public health and safety staff).Examples of extraordinary paymentsincludeones that: Reduce a liability incurred prior to the Occur at the regular time for pension start of the COVID-19 public health contributions but is larger than a regular emergency and occur outside the payment would have been recipient's regular timing for making the payment ADDITIONAL RESTRICTIONS AND REQUIREMENTS Additional restrictions and requirements that apply across all eligible use categories include: No debt service or replenishing financial reserves. Since SLFRF funds are intended to be used prospectively, recipients may not use SLFRF funds for debt service or replenishing financial reserves (e.g., rainy day funds). No satisfaction of settlements and judgments. Satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or judicially confirmed debt restructuring in a judicial, administrative, or regulatory proceeding is itself not an eligible use. However, if asettlement requiresthe recipient to provide services or incur other costs that are aneligible use of SLFRF funds, SLFRF may be used for those costs. Additional general restrictions. SLFRF funds may not be used for a project that conflicts with or contravenes the purpose of the American Rescue Plan Actstatute(e.g., uses of funds that /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 41 Council Packet Page Number 124 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY undermine COVID-19 mitigation practices in line with CDC guidance and recommendations) and may not be used in violation of the Award Terms and Conditions or conflict of interest requirements under the Uniform Guidance. Other applicablelaws and regulations, outside of SLFRF program requirements, may also apply (e.g., laws around procurement, contracting, conflicts-of-interest, environmentalstandards,orcivil rights). /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 42 Council Packet Page Number 125 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY 0±®¦± ¬ !£¬¨¨²³± ³¨® The Coronavirus State and Local Fiscal Recovery Funds final rule details a number of administrative processes and requirements, including ondistribution of funds, timeline for use of funds, transfer of funds, treatment of loans, use of funds to meet non-federal match or cost-share requirements, administrative expenses, reporting on use of funds, and remediation and recoupment of funds used for ineligible purposes. This section provides a summary for the most frequently asked questions. TIMELINE FOR USE OF FUNDS Under the SLFRF, funds must be used forcosts incurred on or after March 3, 2021. Further, costs must be obligated by December 31, 2024, and expended by December 31, 2026. TRANSFERS Recipients may undertake projects on their own or through subrecipients, which carry out eligible uses on behalf of a recipient, including pooling funds with other recipients or blending and braiding SLFRF funds with other sources of funds. Localities may also transfer their funds to the state through section 603(c)(4), which will decrease the localitaward and increase the state award amounts. LOANS Recipients may generally use SLFRF funds to provide loans for uses that are otherwise eligible, although there are special rules about how recipients should track program income depending on the length of the loan. Recipients should consult the final ruleif they seek to utilize these provisions. NON-FEDERAL MATCH OR COST-SHARE REQUIREMENTS Frevenue losssections 602(c)(1)(C) and 603(c)(1)(C) of the Social Security Act) generally may be used to meet the non-federal cost-share or matching requirements of other federal programs. However, note that SLFRF funds may not be used as the non- and Budget has approved a waiver as requested by the Centers for Medicare & Medicaid Services pursuant to 2 CFR 200.102 of the Uniform Guidanceand related regulations. SLFRF funds beyond those that are available under the revenue loss eligible use category may not be used to meet the non-federal match or cost-share requirements of other federal programs,other than as specifically provided for by statute. As an example,the Infrastructure Investmentand Jobs Act provides that SLFRF funds may be used to meet the non-federal match requirements of authorized Bureau of Reclamation projectsand certain broadband deployment projects. Recipients should consult the final rule for further details if they seek to utilize SLFRF funds as a match forthese projects. ADMINISTRATIVE EXPENSES SLFRF funds may be used for direct and indirect administrative expenses involved in administering the program. For details on permissible direct and indirect administrative costs, recipients should refer to Compliance and Reporting Guidance. Costs incurred for the same purpose in like circumstances must be treated consistently as either direct or indirect costs. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 43 Council Packet Page Number 126 of 371 G3, Attachment 2 U.S. DEPARTMENT OF THE TREASURY REPORTING, COMPLIANCE & RECOUPMENT Compliance and Reporting Guidance, which includes submitting mandatory periodic reports to Treasury. Funds used in violation of the final ruleare subject to remediation and recoupment. As outlined in the final rule, Treasury may identify funds used in violation through reporting or other sources. Recipients will be provided with an initial written notice of recoupment with an opportunity to submit arequest for reconsideration before Treasury provides a final noticeof recoupment. If the recipient receives an initial notice of recoupment and does not submit a request for reconsideration, the initial notice will be deemed the final notice. Treasury may pursue other forms of remediation and monitoring in conjunction with, or as an alternative to, recoupment. /ƚƩƚƓğǝźƩǒƭ {ƷğƷĻ ε \[ƚĭğƌ Cźƭĭğƌ wĻĭƚǝĻƩǤ CǒƓķƭʹ hǝĻƩǝźĻǞ ƚŅ ƷŷĻ CźƓğƌ wǒƌĻ ͵{͵ 5ĻƦğƩƷƒĻƓƷ ƚŅ ƷŷĻ ƩĻğƭǒƩǤ 44 Council Packet Page Number 127 of 371 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Allocation of General Fund Surplus Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Currently, the General Fund has over $2.5M in reserves not designated for cash flow. The reserves were a carryover from fiscal year 2020, and will not be required as a potential funding source for the new fire station. The City Council has discretion over these funds and can allocate the excess fund balance, as deemed appropriate. Fund balance requirements increase with inflation over time; therefore, it is prudent to consider allocating less than the amount available. Recommended Action: Motion to adopt the Resolution Allocating $1.5M in General Fund Surplus. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The surplus allocations will affect most areas of the strategic plan, especially asset management. Background Staff submitted list of General Fund allocation recommendations for consideration by the City Council on May 24, 2021. This report reflects slight modifications since that time. The recommendations are based on areas of need from a long-term financial perspective. The next page includes extensive detail of the recommendations. The City Council and staff will evaluate the General Fund surplus again after closing of the books in April of 2022. Council Packet Page Number 128 of 371 Recommendations for Allocations 1.Employee Benefits Fund $400,000 The Employee Benefits Fund accrues resources to fund employee severance and PTO leave payments. At 12/31/2021, the fund had approximately $1.7M in assets and $2.2M in liabilities. Adding additional employees and severance payments resulting from early retirement incentives have recently put pressure on the fund. It is currently around $500K underfunded. There is no legal requirement to fully fund leave payments, but the liabilities are monitored closely by rating agencies. A one-time allocation of $400,000, coupled with additional measures adopted internally, will bring the fund into balance again. This funding is available due to several years of police department vacancies. 2. Building Fund $250,000 The City levies $200,000 per year in property taxes for the Building Fund to finance repair and maintenance projects for existing buildings. We have plans to increase the levy to $250,000 - $300,000 per year, because existing funding makes it difficult to maintain the building at an appropriate level. This is especially true in years where a large roofing project is required. However, recent economic conditions have made it difficult to increase the levy. A one-time allocation of $250,000 to this fund will provide some flexibility and allow for completion of deferred projects. The five-year CIP includes $1M in projects, or $200,000 per year. However, this leaves no consideration for contingencies. 3. Public Safety Equipment Fund $250,000 For fiscal year 2022, the City levied $425,000 for the Public Safety Equipment Fund. This covers police and fire vehicles and equipment. The annual requirement to fund the public safety fleet is approximately $600,000 per year. This does not include the ladder truck, scheduled for replacement in 2022, at a cost of $1,250,000. Other fire equipment is also up for replacement during the CIP period. An allocation of $250,000 will provide funding for equipment until the increased levy is affordable for the community. In the alternative, the City can purchase fire equipment through a tax-exempt lease agreement. 4. Fleet Fund $250,000 The Fleet Fund accounts for the purchase of public works vehicles and equipment. Funding for the equipment purchases comes from internal services charges from the General Fund and the Utility Funds, supported by a tax levy and utility revenues. The annual funding requirement is approximately $600,000 for overall fleet replacement. Due to continually rising equipment costs, it can be difficult to maintain adequate cash flow requirements. An increase of 5% per year in service charges is required for the entire 2022-2026 CIP period to fund the necessary purchases. This one-time allocation of $250,000 will mitigate the need for increases to the tax levy and keep the fund balance from going negative. 5. EDA Fund $350,000 The EDA consistently needs funding sources for economic development activities. This one-time allocation, coupled with other allocations over the next couple of years, will give the EDA some capital to fund economic development and housing projects. TOTAL ALLOCATIONS $1,500,000 Attachments 1.Resolution Allocating $1,500,000 of General Fund Surplus Council Packet Page Number 129 of 371 CITY OF MAPLEWOOD RESOLUTION NO. xxxxx RESOLUTION ALLOCATING $1,500,000 OF GENERAL FUND SURPLUS WHEREAS, the City of Maplewood has a comprehensive set of financial policies, including a Reserves Policy; and WHEREAS, the purpose of the Reserves Policy is to provide financial stability through the maintenance of reserve funds for unanticipated expenditures or unforeseen emergencies, and to provide adequate working capital for current operating needs to avoid short-term borrowing; and WHEREAS, in establishing an appropriate fund balance (reserves), the City needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit ratings, and long-term fiscal health; and WHEREAS, the CityÓs Reserves Policy requires an unassigned fund balance in the General Fund at a minimum of 41.67%, with a desired level of 50%, of annual General Fund operating expenditures; and WHEREAS, the CityÓs General Fund unassigned reserves exceed the 50% desired level of operating expenditures; and WHEREAS, the City Council committed $2,589,246 of General Fund reserves, in excess of the desired 50% level of unassigned reserves, as a possible funding source for construction of the North Fire Station; and WHEREAS, the North Fire Station project is now fully funded through other revenue sources; and WHEREAS, City staff have reviewed other areas of need from a long-term financial management perspective. THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $1,500,000 in General Fund surplus unassigned reserves as follows: Employee Benefits Fund $ 400,000 Building Fund $ 250,000 Public Safety Equipment Fund $ 250,000 Fleet Fund $ 250,000 EDA Fund $ 350,000 Total Allocation $1,500,000 BE IT FURTHER RESOLVED that authorization be given to the Finance Director to make the accounting entries necessary to transfer the funds. Council Packet Page Number 130 of 371 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Transfers and Budget Adjustments Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Transfers between funds and budget adjustments are made periodically and must be approved by the City Council. The transfers on the attached list relate to the 2021 allocation of ARPA funds and the 2022 allocation of General Fund surplus. The budget adjustments on the list relate to the surplus allocation and modify the 2022 budget accordingly. Recommended Action: Motion to approve the transfers and budget adjustments dated 1/24/2022 and authorize the Finance Director to make the necessary accounting entries. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The transfers are a component of the CityÓs annual budget or for the restructuring of accounts. They provide for operational effectiveness. Background The transfers for the ARPA funding allocation by the City Council reimburse the City for expenses related to the pandemic and provide funding for the provision of governmental services. The transfers and budget adjustments for the General Fund surplus provide for the reallocation of surplus funds. Attachments 1.List of Transfers and Budget Adjustments Dated January 24, 2022 Council Packet Page Number 131 of 371 Transfer From: Transfer To: Effective: Amount: Transfers Dated 12/31/2021 Federal Grant Fund 299 General Fund 101 12/31/2021 530,169.33 Federal Grant Fund 299 Communications Fund 222 12/31/2021 7,148.95 Federal Grant Fund 299 WAC Fund 407 12/31/2021 1,495.86 Federal Grant Fund 299 Sewer Fund 601 12/31/2021 14,371.46 Federal Grant Fund 299 EUF Fund 604 12/31/2021 10,738.99 Federal Grant Fund 299 Recycling Fund 605 12/31/2021 940.96 Federal Grant Fund 299 Ambulance Fund 606 12/31/2021 1,555.90 Federal Grant Fund 299 Fleet Fund 702 12/31/2021 7,989.36 Federal Grant Fund 299 IT Fund 703 12/31/2021 7,398.43 Federal Grant Fund 299 Ambulance Fund 606 12/31/2021 750,000.00 Federal Grant Fund 299 Public Safety Equip Fund 406 12/31/2021 512,192.90 TOTAL 2021 TRANSFERS 1,844,002.14 Transfers Dated 1/24/2022 General Fund 101 Employee Benefits Fund 701 01/24/2022 400,000.00 General Fund 101 Building Fund 401 01/24/2022 250,000.00 General Fund 101 Public Safety Equipment Fund 01/24/2022 250,000.00 406 General Fund 101 Fleet Fund 702 01/24/2022 250,000.00 General Fund 101 EDA Fund 280 01/24/2022 350,000.00 TOTAL 2022 TRANSFERS 1,500,000.00 BUDGET ADJUSTMENTS Effective: 2022 Budget Adjustments Account Amount: General Fund 101 Transfers Out 01/24/2022 1,500,000.00 Employee Benefits Fund 701 Transfers In 01/24/2022 400,000.00 Building Fund 401 Transfers In 01/24/2022 250,000.00 Public Safety Equip Fund 406 Transfers In 01/24/2022 250,000.00 Fleet Fund 702 Transfers In 01/24/2022 250,000.00 EDA Fund 280 Transfers In 01/24/2022 350,000.00 Council Packet Page Number 132 of 371 G6 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 17 and No. 18, North Fire Station Construction Project Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 17 and Change Order No. 18 for the North Fire Station Construction Project. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 17 and Change Order No. 18, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 17, and Change Order No. 18. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $6,999 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fire Facility Fund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Approval of Change Order No. 17 will increase the project construction amount by $5,179 Work Scope 05-A-Thornberg Steel $5,179, for added material and design costs which will change the contract amount from $537,747 to $542,926. Approval of Change Order No. 18 will increase the project construction amount by $1,820 Work Scope 09-C-Twin City Acoustics $1,820 to change construction materials for baffles for sound dampening in the training room. This will change the contract amount from $50,795 to $52,615. The revised contract amounts fall within the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Council Packet Page Number 133 of 371 G6 Background The City Council awarded construction contracts to Thornberg Steel and Twin City Acoustics as part of the North Fire Station Construction Project. Change Order No. 17 proposes to increase the construction contract by $5,179 associated with increased materials and design costs for the elevator landing. Change Order No. 18 proposes to increase the construction contract by $1,820 to switch to intended noise baffles which is an increase in material costs. The changes requested fall within the budgeted construction contingency costs and no changes to the project budget are required at this time. The current construction contingency balance including executed and pending change orders is $315,322. The project currently has $821,112 in additional contingency funds at the time of this report. Attachments 1.Change Order No. 17 2. Change Order No. 18 3. Resolution Directing Modification of the Existing Construction Contract, Change Order No. 17 and Change Order No. 18 for the North Fire Station Construction Project Council Packet Page Number 134 of 371 G6, Attachment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ouncil Packet Page Number 135 of 371 G6, Attachment 1 Council Packet Page Number 136 of 371 G6, Attachment 1 Council Packet Page Number 137 of 371 G6, Attachment 2 !"#$%&'#&$(#)*#+, -&./#0,1$$;**++-;<+; '*=>++ %($2 !"#$$%'($617'896"':1 19$0 *)-+'.$/012'3$ %'.'4 51 *;?;,?;+;* 3 ,#1 !"#$$%&' (''))*+, .912'FG' !"#$$%@6 /5<A0%"65$0'.$0516/B19$0'.$C 02 4.1$%5!#&6&.71$ *=-+'4 51'.$/012'3$ %'H)+*':$/17'49E717':16""1' !"#$$%&' (''))*+, 900" $!95&' ('))D+D !"!!!!!!!!##!$!% &'!()*+,-!+.!+-/!*0+/01/1!23445/6 9,#7$23#+0&:;,:.!<#!'.&87.*!, K#90'.912'AB$/519B5&'L0B> '''''''''*:#91B7'1$'17"'901"0%"%'J GG!"5I*&=;+>++' =>?@ABCBB$ 4., D$6.&$ !"#$%&'#& .912'FG' !"#$$% 8;;&.G#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF @6 /5<A0%"65$0'.$0516/B19$0'.$C 02 E*J7:,,#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF :7$61<4!!9$11<M"0%69BN5$0&'L0B$6 $6 1"% 800#;,#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF Council Packet Page Number 138 of 371 G6, Attachment 2 TWIN CITY ACOUSTICS, INC. 9449 SCIENCE CENTER DRIVE NEW HOPE, MN 55428 P)763.535.6697 F)763.535.5309 www.tcacoustics.com Commercial and Residential An Equal Opportunity Employer TO: Kraus Anderson Construction DATE: December 29, 2021 501 S. Eighth Street Minneapolis, MN 55404 PROJECT:Maplewood Fire Station Attention: Dale Sonnichsen LOCATION: ADDENDUM: ============================================================================================= We propose to furnish and install the following materials for the above referenced project in accordance with the terms and conditions listed below and in accordance with the projectplans andspecifications unless noted. Labor,materials and equipment necessary for the installation is included unless specifically stated to the contrary. ADDITIONAL COST TO CHANGE PRODUCT FROM ORIGINALSPECIFICATION TOTAL MATERIAL ADD: $1,820.00 NOTE: Dumpsters. sweeping & final cleaningto be furnished by General Contractor at no cost to Twin City Acoustics, Inc. No seismic bracing or compression strutsfigured. Material, labor and sales tax included in ourquote. This proposalisvalid for 30 days from date of issue. TERMS: Net cash for 90% of value of materials delivered on the job andlaborfor installing materials for the th job during the previous 30 day period; shall be due the 10of the followingmonth, balance net cash after 30 days after completion. All taxes now or hereafterlevied by any Federal, State or local authority,upon sale of foregoing materials are not included in the price and shall be paidby the purchaser unless specifically stated otherwise in this proposal. Accepted by: ____________________________________ TWIN CITY ACOUSTICS, INC. Company: ______________________________________ By: ______Jaina Brinker______________ Date: __________________ Order No.__________________ jaina@tcacoustics.com Council Packet Page Number 139 of 371 G6, Attachment 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 17 AND CHANGE ORDER NO. 18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 17, and Change Order No. 18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 17 which is an increase of $5,179. The revised contract amount for Work Scope 05-A Thornberg Steel is $542,926. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 18 which is an increase of $1,820 The revised contract amount for Work Scope 09-C Twin City Acoustics is $52,615. th Adopted by the Maplewood City Council on this 24 day of January 2022. Council Packet Page Number 140 of 371 G CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Purchase of a New Ladder Truck Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider approving the purchase of a new ladder truck. Recommended Action: Motion to approve the purchase of a new ladder truck from Rosenbauer Minnesota, LLC. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,282,937 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fire Facility Fund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The 2022-2026 CIP identified the replacement of the department’s ladder truck. Reference Project FD22.03. City Council approval is required prior to purchase. This truck will replace a 95’ ladder truck that is currently 22 years old and has passed its useful life. Background The fire department has planned to purchase a new ladder truck as part of the Capital Improvement Planning Process (Project Detail FD 22.03). The department’s current ladder truck is 22 years old and has passed its useful life. The National Fire Protection Association establishes recommended fire department standards and suggests that ladder trucks that are greater than 15 years old be placed in reserve status. In brief, ladder trucks serve the community in the following ways: rescue operations, reach greater than the height or length of ground ladders, elevated master streams for limited access fires, horizontal access where obstacles are present, limited road access or challenging terrain creating barriers for efficient operations. Additionally, these apparatus are configured to carry specialized equipment not found on standard fire engines such as: 10'-12’ pike poles, 24’-36’ extension ladders, additional extrication Council Packet Page Number 141 of 371 G equipment, ventilation fans, and salvage and overhaul supplies to protectcitizen property (tarps, smoke tube, debris buckets). The attributes of these trucks are designed and deployed to positively and rapidly affect incident mitigation. The fire department’s truck committee researched options, completed factory and apparatus tours and ultimately solicited quotes from two vendors. Rosenbauer Minnesota, LLC provided the most competitive bid, they are the recommended vendor. ARPA funds have provided a funding opportunity to avoid the need to bond for the purchase of this equipment. The truck will be purchased via a competitive purchasing cooperative. Budget: Quote Price: $1,304,423 Chassis Payment Credit: ($14,735) Aerial Mount Payment Credit: ($6,751) Total: $1,282,937 Attachments 1.Purchase Agreement Council Packet Page Number 142 of 371 G7, Attachment 1 Council Packet Page Number 143 of 371 G7, Attachment 1 Council Packet Page Number 144 of 371 G8 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Purchase Furniture for North Fire Station Action Requested:MotionDiscussion Public Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider approving the furniture quotation for the North Fire Station Construction Project. Recommended Action: Motion to approve the furniture quotation from Atmosphere Commercial Interiors for the North Fire Station Construction Project. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $248,738.52 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fire Facility Fund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The fire department will occupy the new North Fire Station in June of 2022. Staff have been working with months. If approved, this purchase will ensure that the fire station is adequately furnished. Background The North Fire Station is currently under construction and it is anticipated that the department will occupy the new station in June 2022. The department has been working on interior design and furnishings for the past several months. Due to supply chain challenges associated with COVID-19, the department is recommending that we purchase furniture in January of 2022 to ensure that the building can be adequately furnished upon building completion. All furniture will be purchased via the NASPO Value Point Contract which is a shared purchasing cooperative. The quotation includes furnishings for offices, conference rooms, the training room, bedrooms and living areas and incorporates art work for the new station. Council Packet Page Number 145 of 371 G8 This purchase is within the furniture and contingency allowance that has been budgeted in association with the project. Attachments 1.Furniture Quotation Council Packet Page Number 146 of 371 G8, Attachment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ouncil Packet Page Number 147 of 371 G8, Attachment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`8-@SZaPT\]-QZ\]b8-.`Ya8-:STR\\a ,-"?-%%";"5-5845C;#C J;:LBS->D&&-@3.20+A6-6(2.330) >QBAAS-?%>&-@3.20+A6-'*30, E6QA>9;RS-4CD?-+.KM TAG/B>S-^*@2F:30,(' .>4J9.TA/S-'*/2-:30,(' '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 +XP*FP-E-6X_\\W-'PXXS8-@SZaPT\]-QZ\]b8-+X-Z`Ya8-:STR\\a X-4-5#&;5#-"84>?;4# J;:LBS->D&&-@3.20+A6-6(2.330) >QBAAS-?%>&-@3.20+A6-'*30, E6QA>9;RS-4CD?-+.KM TAG/B>S-^*@2F:30,(' Council Packet Page Number 148 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$'$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- X .>4J9.TA/S-'*/2-:30,(' '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 0E>94L.9:HAB-E-)A'2*6-2.=3( FP-"-"%8455;55-"%8455;55 1()3.06(,-7902(-*.B-7102(-*1-.1(3-2.=3( "?CH3-D%7-G-5#9 /0+0'9('-2*-6.2)9-.'0.+-+0:92' 27*-@0()(-2*@ A1=.+-(K*3&&& 0;0/FNQJ>-E-)`\\R\\\[cZ-";4-9TUV-/dSS-'PX`ZU\\ FF-"-?D";&C-?D";&C /-<$?S-"C;CD4## Z&5$?S-D%;##### >$#3%I-.0#'\]&I"3%$&#'S-*e\\\[$3ZP\\`ZS-/TS\\ Q%'5-5'-11S-3\\fP-9Z\[R :<<@&8%$&#'S-/dSS 9#<S-7TPV-2Xe Z#3^1"3\]%8-.9?&8^'-11S-";"%4## 0%1-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J Q-%51-$.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J 9#<.>"3\]%8-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J B5I-.J&'&1?S-@SZaPT\]-E-@:"-?D"#-E-'2*16-+*)( 6"@@.4<$&#'S-3\\RU\\ 6"@@.J&'&1?S-'YXXPV-6\\PZSST\]->D&&-E-@3.20+A6-6(2.330) A#8^.J&'&1?S-@XSTaV\\R-)V`XY\\-&%#"-E-@*30'9(,-)91*6( \\-D1S-B\\g-@SdU '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 0;0/FNQJ>-E-)`\\R\\\[cZ-";4-9TUV-/dSS-'PX`ZU\\ FK-"-?D";&C-?D";&C /-<$?S-"C;CD4## Z&5$?S-D%;##### >$#3%I-.0#'\]&I"3%$&#'S-*e\\\[$3ZP\\`ZS-/TS\\ Q%'5-5'-11S-1TUVP-9Z\[R :<<@&8%$&#'S-/dSS 9#<S-7TPV-2Xe Z#3^1"3\]%8-.9?&8^'-11S-";"%4## 0%1-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J Q-%51-$.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J 9#<.>"3\]%8-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J Council Packet Page Number 149 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$0$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- FK B5I-.J&'&1?S-@SZaPT\]-E-@:"-?D"#-E-'2*16-+*)( 6"@@.4<$&#'S-3\\RU\\ 6"@@.J&'&1?S-'YXXPV-6\\PZSST\]->D&&-E-@3.20+A6-6(2.330) A#8^.J&'&1?S-@XSTaV\\R-)V`XY\\-&%#"-E-@*30'9(,-)91*6( \\-D1S-B\\g-@SdU '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 0;4;-E-C-%D$5%H-9-*`UZ\[Tc\\` F)-"-5"&;""-5"&;"" Z&5$?S-5?;##### 0%1-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J >$#3%I-S-@\\`aX\[ZS :$$%8?2-'$.H3%8^-$1S-7ZSS-6Xd\[P-=`Z\]b\\Pa '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 0;4;-E-C-%D$5%H-9-*`UZ\[Tc\\` F+-"-5>D;C"-5>D;C" Z&5$?S->C;##### 0%1-.J&'&1?S-7XXRU`ZT\[-3@3-%3'+-E-'2*16-+*)(-I3@3J >$#3%I-S-@\\`aX\[ZS :$$%8?2-'$.H3%8^-$1S-7ZSS-6Xd\[P-=`Z\]b\\Pa '2((3).'(&&& B02)9(+-%#>-N-,.M-1**6'-%#? 9%I.J#3 -558>%C;D& >"V.9#$%@ 60++('*2.-E-2.G-(G(6@2-#;## .))W+K,Y*X 9#$%@ +61-1**6 9>)F+PX-E-h\\\[\[gW-)VZT`E1Xd\[R FN-"-D5?;&&-D5?;&& E6QA>9;RS-4&&&-60')-/.=10) -----.1)902()2A1.3-2(G203('-A'.8-0+ -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-@0'. -----)XSX`F-/*+2.+.-E/*+2.+. -----,T`\\\]PTX\[F-K(120).3 ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-'2,F.3A60+A6-3(:' '2((3).'(&&& +61-1**6 9%I.J#3 J:H;G0-E-.1)902(G-/.=10) F(->-"##;##->##;## @.22(1+F-@0'. Council Packet Page Number 150 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$1$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- )*3*1F-/*+2.+. 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J;:LBS->D&&-@3.20+A6-6(2.330) >QBAAS-?%>&-@3.20+A6-'*30, E6QA>9;RS-4&,(-:1.,(,-0+-@1;-:1@;-4 -----,('0:+2(G-0+); -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-9.'92.:-E5??% -----)XSX`F-=3A(=(11M-E>#% -----,T`\\\]PTX\[F-K(120).3 Council Packet Page Number 152 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$3$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- KX TAG/B>S-^*@2F:30,(' .Q:;/.TA/S-'2,F9.1,-:30,(' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+PF-E-h\\\[\[gW-)VZT`8-+X-Z`Ya )P-"-?%5;#%-?%5;#% E6QA>9;RS-4&&&-60')-/.=10) -----.1)902()2A1.3-2(G203('-A'.8-0+ -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-2A''.1 -----)XSX`F-'3.2(-E'3.2( -----,T`\\\]PTX\[F-K(120).3 ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-.3A60+A6-3(:' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+P)-E-h\\\[\[gW-)VZT`8-.`Y-`TUVP-a\\ZP\\R )F-"-?44;"#-?44;"# E6QA>9;RS-4&&&-60')-/.=10) -----.1)902()2A1.3-2(G203('-A'.8-0+ -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-2A''.1 -----)XSX`F-'3.2(-E'3.2( -----,T`\\\]PTX\[F-K(120).3 ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-.3A60+A6-3(:' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+P+-E-h\\\[\[gW-)VZT`8-.`Y-S\\fP-a\\ZP\\R )K-"-?44;"#-?44;"# E6QA>9;RS-4&&&-60')-/.=10) -----.1)902()2A1.3-2(G203('-A'.8-0+ -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-2A''.1 -----)XSX`F-'3.2(-E'3.2( -----,T`\\\]PTX\[F-K(120).3 ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-.3A60+A6-3(:' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+P*-E-h\\\[\[gW-)VZT`E)SdQ ))-"-C#&;4&-C#&;4& E6QA>9;RS-4&,:-:1.,(,-0+-@1;-:1@;-D -----,('0:+2(G-0+); -----@d`\]VZa\\`F-K(+,*1 -----@ZPP\\`\[F-)9A+BM-27((,-E5"D% Council Packet Page Number 153 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$4$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- -----)XSX`F-0+,0:*-E>#> )) -----,T`\\\]PTX\[F-K(120).3 ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-.3A60+A6-3(:' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+FP-E-BTPE:Z\[UT\[U )+-%-"5;4"-%D;#% H:>G0S-#C54-=3.)B '2((3).'(&&& '2A,M-1**6' 9%I.J#3 9>)F+F(Q-E-h\\\[\[gW-2ZQS\\E)Xff\\\\8-9TUV-e`\\aad`\\-SZYT\[ZP\\ )N-"-%C>;#D-%C>;#D H:>G0S-%3'+-'2*16-+*)(-I3@3J B/TBS-?D"#-'2*16-+*)( 946O>E;JS-%9'+-'2*16-+*)(-I9@3J ABT.469S-^*@2F3(:-*@20*+' .:AELGUELS-.3A60+A6-3(:' '2((3).'(&&& '2A,M-1**6' 9%I.J#3 HJ;;)(*K-E-2ZQS\\E1\\\]PZ\[US\\8-5?,-i-D%7 )(-"-%4%;??-%4%;?? 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Number 160 of 371 G8, Attachment 1 !"#$%$&#' ()(*+, !"#$61$&$'% ()*+,-./ /-183&<$&#'!"%'$&$DE'&$.63&8-BC$-'5-5.63&8- (K B5I-.9D<-S-566-@SZaPT\]-(RU\\ B5I-.J&'&1?S-@SZaPT\]-E-@:"-?D#5-E-.'9-7(+:( H%1-.J&'&1?S-'YXXPV-@ZT\[P->">"-E-@3.20+A6-6.22( Z&3-e%D.J&'&1?S-'YXXPV-@ZT\[P->">"-E-@3.20+A6-6.22( H%D.4<$&#'S-2kX-=Zga H%D.J&'&1?S-'YXXPV-@ZT\[P->D>4-E-+0)B(3-60).-I/#"J Z&3&'I.>8?-2%$&8S-5-n-#-7T`\\kZg G'\]--5S-@SdU G'\]--5.A#8%$&#'S-(\[R-=Za\\-@Xk\\`-0\[f\\\\R >-8$&#'-5.9#<S-7TPV-'\\\]PTX\[\\R-2Xe )*.3(''(&&& )*+/(1(+)(-16-"#4 9%I.J#3 +(N:PPP-E-2VT\[bW-)VZT`8-AeVXSaP\\`\\R-QZ\]b ()-"#-?5?;>C-?85?>;C# J3%2-.J&'&1?S-'YXXPV-6\\PZSST\]->D&&-E-@3.20+A6-6(2.330) E<?#@1$-3D.0#@#3.>8?-2-S-+X\[E)X\[P`ZaPT\[U H%8^.J&'&1?S-=`TaZ-=1%D-E-'2*16M >-e'.E<?#@1$-3D.9D<-S-'\\k\[ >-%$.J&'&1?S-=`TaZ-=1%D-E-'2*16M Q-%53-1$.4<$&#'S-+X-9\\ZR`\\aP 0#%$.Q%'I-3S-+X-)XZP-9Z\[U\\` :32.9D<-S-9\\TUVP87TRPV8@T_XP8,\\ePV-.`Y A"2V%3.4<$&#'S-.RjdaPZQS\\-3dYQZ` 0D@&'5-3.9D<-S-'PZ\[RZ`R-1Z\[U\\ H%1-.9D<-S-@SZaPT\]-=Za\\ 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AND CITY OF MAPLEWOOD Date:1/7/22 This Contract ("Contract"), is made andentered intoas ofJanuary7th, 2022 by and between the Great Plains Institute for Sustainable Development, Inc. (GPI), a Minnesota based not-for-profit corporation having its principal place of business at 2801 21st Avenue South,Suite 220,Minneapolis, MN 55407 (the "Client") andthe City of Maplewood, a municipal government, having its place of business at 1830 County Road B East, Maplewood, MN 55109,the ("Contractor"). GPI and Contractorare hereinafter also referred to collectivelyas the "Parties" and individually as a"Party". RECITALS The Contractor will assist GPI with implementing a Metro CERT Seed Grant Project. NOW, THEREFORE, in consideration of the agreements set forth herein, the receipt and sufficiency of which is acknowledged, the parties agree as follows: AGREEMENTS Term: The term ofthis Agreement will commence on 1/7/22and will expire on1/6/23, unless earlier terminated pursuant to the Termination section. Termination: GPI may terminate this Agreement at any time for good cause. For purposes of this Agreement, "good cause" includes, but is not limited to, the Contractor's willful misconduct, gross negligence or dishonesty in relation to the business and affairs of GPI or any other material breach of this Agreement by Contractor. Upon termination by either party, the Contractor will promptly provide the Client with all materials (in written, electronic or other form), developed for the Maplewood Clean Energy for All!. Upon such early termination, funds shall be transferred back to GPI or GPI will pay for any uncompensated work performed by the Contractor in a manner pro-rated to the percentage of the deliverables project completed. WORK PLAN The Clean Energy for All study seeks to identify program opportunities to reduce energy burden for Council Packet Page Number 184 of 371 G10, Attachment 1 historically underserved populations living at manufactured home parks. The study will research and outline creative ways to reduce energy use, create clean energy opportunities, and outline actions and next steps. The Clean Energy for Allstudy will help guide an Energy Burden Outreach project. The outreach project will focus on 800 households at three manufactured home parks in Maplewood and include actions for immediate reduction of energy use and review of solar benefits. Program Details: Conduct a Clean Energy for All study to research creative ideas and a next-step action plan to reduce energy use and energy poverty, and advance solar benefits, for historically underserved populations. Energy burden outreach will engage residents of Maplewood manufactured home parks through an energy efficiency and clean energy community outreach and education campaign. 1)Clean Energy for All Study: Undertake a study for residents of historically underserved populations that will: a) survey and review ideas to reduce energy use and energy poverty, and solar benefits; b) identify approaches and program options for Maplewood; c) establish an action plan identifying City policy modifications and next steps; and d) provide a replicable model for other communities. 2) Energy Burden Outreach: Develop a program to reduce the energy burden at three Maplewood manufactured home park communities with over 800 households. The program will include energy efficiency resources and content to be used for a community education and outreach campaign with the following components: a) Home Energy Squad visits with project partner Center for Energy and Environment. b) Energy bill clinic/consultations with project partner Citizens Utility Board of Minnesota. Program Schedule: 1) Spring 2022: DraftClean Energy for All Study. Analyze Study for Action and Create Energy Burden Outreach Plan. 2) Summer/Fall: Conduct Energy Burden Outreach at Three Manufactured Home Parks 3) Winter: Finalize Clean Energy for All Study with Outreach Results 4) January 2023: Submit Final Clean Energy for All Study Council Packet Page Number 185 of 371 G10, Attachment 1 Relationship: Contractorwill at all times be an independent contractor and not an employee of GPI. Nothing contained herein or done in furtherance of this Agreement will cause either Party to be the agent of the other Party for any purpose whatsoever. GPI may contract with other parties for services which may or may not be similar to the services to be provided by Contractor hereunder. As an independent contractor, Contractor will not be included in or be a part of any of GPI's employee benefits plans, nor will Contractor be covered by GPI's insurance coverage (including, without limitation, professional liability insurance). GPI will not deduct from the fees paid to Contractor any federal, state or local income, disability insurance, social security or other payroll taxes, payments for unemployment compensation or any other type of withholding and the reporting and payment of such taxes is the sole responsibility of Contractor. All payments made to Contractor by GPI pursuant to this Agreement may be reported to the Internal Revenue Service on Form 1099. Contractor is also solely responsible for the payment of all taxes, including, without limitation, self-employment taxes and payroll taxes, for payments from Contractor to its employees (if any) for work performed by Contractor pursuant to this Agreement. Insurance: Contractor will provide a Certificate of Insurance to GPI prior to executing this Agreement, evidencing that Contractor has commercial general liabi Insurance shall name GPI as a certificate holder. Subcontractors: The manner in which Contractor will render services to GPI will be within Contractor's sole control and discretion, subject to the terms of this Agreement. In rendering services for GPI, Contractor may, in its sole discretion, decide to use the services of its own employees or subcontractors, provided that Contractor will remain primarily responsible for the performanceof its obligations under this Agreement. Contractor will notify all of its employees and subcontractors performing services pursuant to this Agreement of the Contractor's obligations hereunder and will cause all such employees and subcontractors to complywith such obligations.GPI will not supervise or instruct any employees or subcontractors whom Contractor decides to retain,and Contractor will have the sole right to discipline or reassign any employees or subcontractors whom it elects to hire. Intellectual Property: All rights and intellectual property rights (including copyrights), in any work, including, without limitation, all plans, research results, publications, developments, reports, processes, programs, analyses, website content and other materials ("Works"),created or developed by or on behalf of Contractor pursuant to this Agreement will be owned exclusively by GPI as "works made for hire." To the extent any such Works are deemed not to be works made for hire, Contractor hereby assigns all rights and intellectual property rights therein to GPI. GPI will provide full credit for authorship to Contractor as appropriate. GPI reserves the right (but not the obligation),to publicize Contractor's services. Lobbying Activities: In performing its obligations under this Agreement, Contractor will not engage in any federal, state or local lobbying activity as defined in Section 4911 of the Internal Revenue Code (or any similar state or Council Packet Page Number 186 of 371 G10, Attachment 1 local statute or regulation),and will not engage in any activity that would constitute participation in, or intervention in (including through the publishing or distribution of any statement), any political campaign on behalf of (or in opposition to),any candidate for public office within the meaning of Section 501(c)(3) of the Internal Revenue Code. Limitation of Liability: GPI will not be liable to Contractor for any incidental, indirect, special or consequential damages of any kind arising out of this Agreement or the relationship between GPI and Contractor, including, without limitation, loss of profit. The provisions of this section will survive the expiration or earlier termination of this Agreement. Assignment: Neither Party may assign this Agreement or any of its rights, interests or obligations hereunder, in whole or in part, without the prior written consent of the other Party. Any purported assignment in violation of the foregoing will be null and void ab initio and of no force or effect. This Agreement will be binding upon, and will inure to the benefit of, Contractor and GPI and their respective heirs, estate, legatees, personal and legal representatives and permitted successors and assigns. Compliance with Law: Each Party agrees that it will comply with all applicable laws, regulations, treaties and conventions and, to theextent applicable, the United States Foreign Corrupt Practices Act. Governing Law: This Agreement will be governed by and construed in accordance with the laws of the State of Minnesota without regard to its conflict of laws principles. Any dispute between the parties relating to this Agreement will be resolved solely in the state or federal courts located in Minnesota. Complete Agreement and Amendment: This Agreement constitutes the complete and exclusive statement of the agreement between GPI and Contractor and supersedes all prior proposals (oral or written),and all other communications between GPI and Contractor relating to the subject matter of this Agreement. This Agreement may only be amended, or any provision waived, by written agreement executed by each Party. Notices: All notices and other communications pursuant to this Agreement are preferred by email. Otherwise, if sent in writing, notices addressed to the Parties at the applicable address set forth in the introductory paragraph to this Agreement (or such other address as a Party may from time to time specifically designate in writing), can be sent by a nationally recognized overnight courier and will be deemed given on the date delivery is first accepted or refused. Reporting: The Contractor will file an Interimand Final Report via email in conjunction with invoices to the project administrator and contract coordinator as listed below. The Contractor will provide an Interim Report to GPI before 4:00pm CST on June 1, 2022. The Contractor may submit an interim invoice with the Interim Report for eligible expenses up to fifty percent of the full project award in conjunction with the InterimReport. If the Contractor has yet to Council Packet Page Number 187 of 371 G10, Attachment 1 begin project activities by June 1, 2022, as demonstrated by its Interim Report, project funding will be revoked. The Contractor will provide a Final Report to GPI before 4:00pm CST on January6, 2023. The Contractor must submit an invoice with the final report for eligible expenses, up to the remainder of the full project award. Funds for any month thereafter will be released AFTER receipt of the Final Report due January6,2023. Additionally, Contractor agrees to assist GPI by responding in a timely way to any requests for reports from the Minnesota Department of Commerce and by responding to any questions raised by the Minnesota Department of Commerce withrespect to the funds dispersed under this Agreement. Finally, Contractor agrees to participate in any calls and meetings with a GPI representative about the use of funds disbursed under this Agreement. Council Packet Page Number 188 of 371 G10, Attachment 1 Payment for Services: All invoices shall reference this contract. Total fees for this effort are not to exceed $1000. Invoices will be paid contingent on submission and acceptance of the Interim and Final Report as detailed above under Reporting. The Contractor will supply GPI with completed IRS Form W-9. GPI Project Administrator: Diana McKeown Great Plains Institute for Sustainable Development 2801 21stAve. South, Suite 220 Minneapolis, MN 55407 dmckeown@gpisd.net Office: 612-278-7158 GPI Contract Coordinator: Klara Droessler Great Plains Institute for Sustainable Development 2801 21stAve. South, Suite 220 Minneapolis, MN 55407 kdroessler@gpisd.net Office: 612-400-6293 Fax: 612-278-7151 Contractor Contact Information: Shann Finwall City of Maplewood 1830 County Road B East Maplewood, MN, 55109 651-249-2304 shann.finwall@maplewoodmn.gov Council Packet Page Number 189 of 371 G10, Attachment 1 To Be Completed by CONTRACTOR: Company Name: City of Maplewood Tax I.D. #: ___________________ Make checks payable to:City of Maplewood Submit Payment to: City of Maplewood 1830 County Road B East Maplewood, MN, 55109 Under penalties of perjury, contractor certifiesthe following: 1.Certify that the Tax ID# you are giving is correct, 2.Certify that you are not subject to backup withholding, or 3.Claim exemption from backup withholding if you are a U.S. exempt payee. IN WITNESS WHEREOF, the parties hereto have made and entered into this Contract as of the last date written below. CLIENT: THE GREAT PLAINS INSTITUTE FOR SUSTAINABLE DEVELOPMENT, INC. By:___________________________________ Name:Rolf Nordstrom Its:Chief Executive Officer Date:__________________________________ CONTRACTOR: By:___________________________________ Name: Its: Date:___________________________________ Council Packet Page Number 190 of 371 G11 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER:Brian Bierdeman, Public Safety Director AGENDA ITEM: Purchase of Three 2022 Marked Police Vehicles and Three 2022 Unmarked Police Vehicles Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council approval is requested to approve the purchase of three 2022 marked police vehicles and three 2022 unmarked police vehicles. All six squads will be direct replacements into our current fleet. Due to the pandemic, auto manufacturers have reduced or eliminated vehicles available for state contract pricing, which has greatly reduced vehicle selection and availability and increased pricing. Delivery times are currently expected to be two to four months after orders are placed. Recommended Action: Motion to approve the purchase of three 2022 marked Dodge Durango AWD squad cars (SUV), and three 2022 unmarked police vehicles: a Dodge Ram 1500 SSV (Truck), a Chevrolet Tahoe (SUV), and a Ford Explorer (SUV). Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $226,883.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The 2021-2025 CIP identified the replacement of 6 vehicles. Reference Project PD21.010. City Council approval is required to approve the purchase of new vehicles. Background Minnesota police departments are able to place orders for squad cars in conjunction with the State of Minnesota and many other municipal departments from a state bid awarded to Tenvoorde Ford, Inc in St Cloud, MN and Dodge of Burnsville in Burnsville, MN. By utilizing the state bid process, the City of Maplewood can purchase the Dodge and Ford vehicles at a reduced price. Due to the pandemic, the state bid awarded to North Country Chevrolet in Hibbing was unable to be utilized. Council Packet Page Number 191 of 371 G11 It is recommended that authorization be given to purchase three new 2022 Dodge Durango AWD squad cars (SUV), one new 2022 Dodge Ram 1500 SSV (truck) , one new 2022 Chevrolet Tahoe (SUV), and one new 2022 Ford Explorer (SUV): The 2022 Dodge Durango AWD Pursuit (SUV) price is $31,339.00. The 2022 Dodge Ram 1500 SSV Crew Cab (Truck) price is $32,056.00. The 2022 Chevrolet Tahoe LT (SUV) price is $57,245.00. The 2022 Ford Explorer XLT (SUV) price is $43,565.00. Attachments 1.2022 Dodge Durango AWD squad purchase specification worksheet 2.2022 Dodge Ram 1500 squad purchase specification worksheet. 3.2022 Chevrolet Tahoe SUV purchase specification worksheet. 4.2022 Ford Explorer SUV purchase specification worksheet. Council Packet Page Number 192 of 371 G11, Attachment 1 Dodge of Burnsville Date 12/03/2021 Purchaser 12101 Hwy 35W South Todd Prissel tprissel@dodgeofburnsveille.com State Contract # 184131 952-767-2702 Allow 22-28 weeks for delivery from order date Order Cutoff 12-20-22 2022 Durango Pursuit AWD Note: Please select options Options V6 WDEE75 2BZ Package Base Vehicle Contract Price30,566.00$ Extra OEM Key From DealerEDK$215 $- Functional Packages:Copy and Paste Price to add options Technology GroupADG2,156.00$ Skid Plate GroupADL266.00$ Trailer Tow Group IVAHX760.00$ 18X8.0 Painted Aluminum WheelsWP1313.00$ Additional Features Floor CarpetCKD$ 113.00 Full Length Floor ConsoleCUF$ 266.00 Police Floor ConsoleCUG$ 755.00 Deactivate Rear Doors/WindowsCW6$ 68.00$ 68.00 Door/Window Activation KitCW7$ 90.00 Entire Fleet Alike Key (FREQ 2)GXA$ 125.00 Entire Fleet Alike Key (FREQ 3)GXE$ 125.00 Entire Fleet Alike Key (FREQ 1)GXF$ 125.00$ 125.00 Entire Fleet Alike Key (FREQ 4)GXG$ 125.00 Power LiftgateJRC$ 356.00 Black Right LED Spot LampLNA$ 463.00 Black Left LED Spot LampLNF$ 490.00$ 490.00 Security AlarmLSA$ 136.00 Delete Liftgate BadgeMT8$ -$ - Uconnect 5 Nav w 10.1" Display (USA)UBN$ 896.00 4 Additional Key FobsXCS$ 90.00$ 90.00 Passenger Side Ballistic Door PanelXDG2,093.00$ Driver Side Ballistic Door PanelXDV2,183.00$ Front & Rear Wire HarnessXPW1,287.00$ Seat Options Cloth Bucket Seats W/Rear Vinyl/BlackA7X9$ 108.00 Cloth Bucket Seats w/ Shift Insert/BlackC5X9$ -$ - Color Options DB Black Clear CoatPXJ$ -$ - Destroyer Grey Clear CoatPDN$ 356.00 F8 Green Clear CoatPFQ$ - Redline 2 Pearl CoatPRM$ - Council Packet Page Number 193 of 371 G11, Attachment 1 Dodge of Burnsville Date 12/03/2021 Purchaser 12101 Hwy 35W South Todd Prissel Octane Red Pearl CoatPRV$ 356.00 tprissel@dodgeofburnsveille.com White Knuckle Clear CoatPW7$ - 952-767-2702 Dealer Installed Options Engine Block HeaterDBH$ 282.00 3 Lock Remote Start DRS$ 600.00 Total Delivered Price with options Per Contract$ 31,339.00 Dodge Of Burnsville 12101 Hwy 35W South Burnsville MN 55337 Todd Prissel tprissel2dodgeofburnsville.co 952-767-2702 Council Packet Page Number 194 of 371 Date12/03/21 G11, Attachment 2 Purchaser StateContract#184131 DodgeofBurnsville Allow1620weeksfordeliveryfromorderdate12101Hwy35WSouth OrderCutoff722ToddPrissel tprissel@dodgeofburnsville.com Direct#9527672702 2022Ram1500SSVCrewCab57Box 4x4V8DS6T9826DPackage BaseVehicleContractPrice$31,043.00 ExtraOEMKeyFromDealerEDK$215 Options:CopyandPastePricetoaddoptions ProtectionGroupADB$364.00 ChromeAppearanceGroupAED$640.00$640.00 RemoteStart&SecurityAlarmGroupAJB$364.00 3.92AxelRatioDMH$88.00 PowerBlackTrailerTowMirrorsGPG$165.00 265/70R17EBSWA/TTiresTTB$231.00 LockingLugNutsXJC$56.00 AdditionalEquipmentGroups SiriusXMSatelliteRadioRSD$180.00 AdditionalFeatures CarpetFloorCoveringCKE$101.00$101.00 TriFoldTonneauCoverN/AWRamBoxCS7$548.00 AntiSpinDifferentialRearAxelDSA$456.00 RearWindowDefrosterGFA$180.00$180.00 DaytimeRunningHeadlapmsLowBeamLM1$36.00 FrontLicensePlateBracketMDA$$ 32GallonFuelTankNFX$409.00 EngineBlockHeaterNHK$88.00 PowerAdjustablePedalsXAP$115.00 RamBoxCargoManagementSystemXB9$1,192.00 DeleteClassIVReceiverHitchXF8$(51.00) TrailerBrakeControlXHC$272.00 DeleteSprayinBedlinerXM9$(184.00) SeatOptions ClothFrontBench/VinylRearBlack/GreyD7/X8$41.00 FrontClothBucketsnocenter/VinylRear D5/X8$$ ColorOptions BilletSilverMetallicPSC$184.00 Council Packet Page Number 195 of 371 Date12/03/21 G11, Attachment 2 BrightWhitePW7$ CaseIHRedP61$415.00 HarvestSunrisePEC$ NewHollandBlueP72$415.00 DiamondBlackCrystalPXJ$92.00 GraniteCrystalMetallicPAU$184.00 FlameRedPR4$ HydroBluePearlPBJ$92.00 DelmonicoRedPearlPRV$92.00 MaximumSteelMetallicPAR$184.00 PatriotBluePearlPPX$92.00$92.00 RepublicBlueClearCoatP49$415.00 OliveGreenPearlCoatPFP$92.00 DealerInstalledOptions SpotLightDSL$900.00 TotalDeliveredPricewithoptionsPerContract$32,056.00 DodgeOfBurnsville 12101Hwy35WSouth BurnsvilleMN55337 ToddPrissel tprissel2dodgeofburnsville.co 9527672702 Council Packet Page Number 196 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet $63,740 Net Price 2022 TAHOE 4WD LT VEHICLE DETAILS Tuboebse!Wfijdmf!Qsjdf%69-711 Tfmfdufe!Dpmpst%1 Jet Black, Leather-Appointed seating Dark Ash Metallic (G6M)(H0Y)surfaces 1st and 2nd row %1 %1 Tfmfdufe!Qbdlbhft!)3*%3-636 LUXURY PACKAGE $2,525 Ijhimjhiut!Jodmvef; (UKC)Lane Change Alert with Side Blind Zone Alert(UET)Smart Trailer Integration Indicator (UFG)Rear Cross Trac Alert(UV2)HD Surround Vision (UKK)Rear Pedestrian Alert(A45)Memory settings Body-color heated, driver-side auto-dimming (DXR)(N38)Power tilt and telescoping steering column power outside mirrors Power-release second row 60/40 split-folding (KA6)Heated second row outboard seats(ATT) bench seat (AS8)Power60/40split-foldingthirdrowbenchseat https://www.chevrolet.com/suvs/tahoe/build-and-price/summary1/10 Council Packet Page Number 197 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet (AS8)Power 60/40 splitfolding third row bench seat DRIVER ALERT PACKAGE $0 Ijhimjhiut!Jodmvef; (UKC)Lane Change Alert with Side Blind Zone Alert(UFG)Rear Cross Trac Alert Tfmfdufe!Pqujpot!)9*%:81 5.3L V8 engine10-speed automatic transmission (L84)(MHS) TuboebseTuboebse 20" painted aluminum machined face wheels with Argent Metallic20" all-season blackwall tires (RD4)(XCI) pockets%1 %911 Not Equipped with Heated Steering WheelFront bucket seats (00G)(A50) )%36*Tuboebse 10.2" diagonal Chevrolet Infotainment 3 Premium Console-Mounted Safe (IOK)System with Google built-in(S1O) %2:6 Tuboebse Upubm!Wfijdmf!boe!Pqujpot%73-156 Destination Freight Charge$1,695 Upubm!Wfijdmf!Qsjdf%74-851 Ofu!Qsjdf %74-851! Tuboebse!Gfbuvsft MechanicalInteriorExteriorSafety Nfdibojdbm Premium Smooth Ride suspension ³Designed to offer passengers a more comfortable ride by isolating the interior cabin from rough pavement 5.3L V8 engine ³355 hp @ 5600 rpm ³383 lb-ft of torque @ 4100 rpm ³Dynamic Fuel Management technology ³Aluminum block ³Direct injection https://www.chevrolet.com/suvs/tahoe/build-and-price/summary2/10 Council Packet Page Number 198 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet ³Variable Valve Timing ³Paired with a 10-speed automatic transmission 10-speed automatic transmission ³Electronically controlled with overdrive ³Includes Traction Select System including tow/haul 3.23 rear axle ratio 7,500 lbs. GVWR ³When properly equipped; includes weight of vehicle, passengers, cargo and equipment Automatic Stop/Start ³At complete stops, when drivers keep their foot on the brake pedal, and under certain conditions, the engine shuts off ³When drivers remove their foot from the brake, the engine automatically restarts ³Includes disable button with each engine cycle ³Vehicles built with a V8 engine will have Not Equipped with Automatic Stop/Start, which removes Automatic Stop/Start, Engine control stop/start disable button and its content. Contact a dealer for details on a specic vehicle ³Vehicles not equipped with Automatic Stop/Start will be less fuel ecient Automatic Stop/Start disable button ³Vehicles built with a V8 engine will have Not Equipped with Automatic Stop/Start, which removes Automatic Stop/Start, Engine control stop/start disable button and its content. Contact a dealer for details on a specic vehicle ³Vehicles not equipped with Automatic Stop/Start will be less fuel ecient Engine air ltration monitor Fuel, gasoline, E15 (Standard with (L84) 5.3L EcoTec3 V8 engine only.) ® Autotrac single-speed transfer case ³Single speed 4WD transfer case ³The system is designed to detect wheel slippage and transfer torque to the front wheels for enhanced traction ³As conditions warrant, the vehicle will return automatically to 2WD ³Manually engage 4WD on a full-time basis Mechanical limited-slip rear differential ³When the differential senses a signicant difference in wheel speed, it locks to turn both rear wheels in unison for added traction ³Redistributes power to the drive wheels, providing you with more control ³Helps your vehicle power through the tough terrain by keeping the rear wheels moving together 4-wheel drive External engine oil cooler ³Heavy-duty air-to-oil cooler ³Helps the engine generate peak performance eciently ³Helps prevent possible engine oil breakdown during high-performance driving or under loads External auxiliary transmission oil cooler ³Heavy-duty air-to-oil cooler ³Helps prevent transmission overheating ³Helps provides optimal transmission performance even when operating under a heavy load or towing a trailer Heavy-duty 800 cold-cranking amps battery ³Maintenance-free with rundown protection and retained accessory power 220-amp alternator Trailering equipment ³Trailering hitch platform ³2" trailering receiver ³7-wire electrical harness and 7-pin connector for connecting your trailer's lights and brakes to your vehicle Trailer sway control ³Helps prevent trailer sway by monitoring driver steering input and then automatically applying the trailer brakes Hitch Guidance 1 ³Uses the Rear Vision Camera display to provide you with a guideline to help align your vehicle with a trailer ³Provides a camera view to briey check the trailer when driving 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Suspension, front coil-over-shock with stabilizer bar Suspension, rear multi-link with coil springs Steering, power 4-wheel antilock disc brakes https://www.chevrolet.com/suvs/tahoe/build-and-price/summary3/10 Council Packet Page Number 199 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet ³Help reduce wheel lockup and maintain steering control during hard braking on most slippery surfaces Single-outlet exhaust ³May require additional optional equipment Mechanical jack with tools Joufsjps 10.2" diagonal Chevrolet Infotainment 3 Premium System with Google built-in ³10.2" diagonal Chevrolet Infotainment 3 Premium System with Google built-in, includes multi-touch display, 1 AM/FM/SiriusXM radio capable ®2 ³Bluetooth streaming audio for music and select phones 3 ³Xjsfmftt!Bqqmf!DbsQmbzÁ!dbqbcjmjuz!gps!dpnqbujcmf!qipoft Á5 ³Wireless Android Auto capability for compatible phones ³Customize and manage entertainment and vehicle feature settings through the 10.2" diagonal touch-screen display ³Use, control and manage select smartphone apps through the Infotainment system ³Voice-activated technology for phone 1 If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then-current rates. Fees and taxes apply. To cancel you must call SiriusXM at 1-866- 635-2349. See the SiriusXM Customer Agreement for complete terms at www.siriusxm.com (http://www.siriusxm.com). All fees and programming subject to change. ©2021 Sirius XM Radio Inc. Sirius, XM, SiriusXM and all related marks and logos are trademarks of Sirius XM Radio Inc. All rights reserved. 2 Go to www.mychevrolet.com/learn (http://www.my.chevrolet.com/learn) to nd out which phones are compatible with the vehicle. 3 Vehicle user interface is a product of Apple and its terms and privacy statements apply. Requires compatible iPhone and data plan rates apply. Apple CarPlay is a trademark of Apple Inc. Siri, iPhone and iTunes are trademarks for Apple Inc, registered in the U.S. and other countries. 4 Vehicle user interface is a product of Google and its terms and privacy statements apply. Requires the Android Auto app on Google Play and bo!Boespje!dpnqbujcmf!tnbsuqipof!svoojoh!BoespjeÁ!6/1!ps!ijhifs/!Ebub!qmbo!sbuft!bqqmz/!Boespje!Bvup!jt!b!usbefnbsl!pg!Hpphmf!MLC. ® Bose 9-speaker audio system ® ³Bose is renowned for expert sound engineering and high-quality audio and with speakers positioned throughout the cabin, you'll get rich, concert-like sound 10.2" diagonal multicolor recongurable Infotainment screen ® SiriusXM with 360L 3-month Trial Subscription 1 ³Enjoy a 3-month Platinum Trial Subscription and enjoy the full SiriusXM with 360L experience ³This vehicle is equipped with SiriusXM with 360L. This advanced in-car technology will guide you to the most SiriusXM channels, shows and exclusive content for a ride that's uniquely you, with personalization features to make discovering your perfect soundtrack easier than ever before ³For the full SiriusXM with 360L experience, a Platinum Plan is required. If you subscribe to a lower package, certain features of 360L will not be available ³With the Platinum Plan you can listen when outside of your vehicle on the SXM App 1 If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then-current rates. Fees and taxes apply. See the SiriusXM Customer Agreement at www.siriusxm.com (http://www.siriusxm.com) for complete terms and how to cancel. All fees, content, features, and availability are subject to change. ©2021 Sirius XM Radio Inc. SiriusXM, Automatic, Pandora and all related logos are trademarks of SiriusXM Radio Inc. and its respective subsidiaries. ® Bluetooth 1 ³Pair your compatible mobile phone to your vehicle's infotainment system 1 Go to Owner's Center (https://my.gm.ca/chevrolet/en/how-to-support/entertainment-connections/bluetooth-smartphones-wi/bluetooth) to nd out which phones are compatible with the vehicle. Wireless Apple CarPlay/Wireless Android Auto capability for compatible phones ³Apple CarPlay vehicle user interface is a product of Apple and its terms and privacy statements apply. Requires compatible iPhone and data plan rates apply. Apple CarPlay is a trademark of Apple Inc. Siri, iPhone and Apple Music are trademarks for Apple Inc, registered in the U.S. and other countries. ³Android Auto vehicle user interface is a product of Google and its terms and privacy statements apply. Requires the Android Auto app on Google Play and a compatible Android smartphone. Data plan rates apply. You can check which smartphones are compatible at g.co/androidauto/requirements (https://support.google.com/androidauto/answer/6348019?hl=en&ref_topic=6106969). Android, Google Play and Android Auto are trademarks of Google LLC. ® Wi-Fi hotspot capable ³Terms and limitations apply. See onstar.com (http://onstar.com) or dealer for details. Front bucket seats https://www.chevrolet.com/suvs/tahoe/build-and-price/summary4/10 Council Packet Page Number 200 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet Keyless Start ³Uses an integrated key fob sensor instead of a traditional key ³Keep your keys in your purse or pocket to start your vehicle ³With the vehicle in Park or Neutral, press the brake pedal and then press the engine start/stop button to start the engine; the green indicator on the button will illuminate ³Shift to Park and press the engine start/stop button to turn off the engine Seat trim, leather-appointed front seats 10-way power driver and front passenger seats ³Beginning with production starting on November 1, 2021, Premier and High Country models will also be equipped with 2-way driver and front passenger power lumbar. See dealer for details. ³Includes 8-way power driver and front passenger seats with 2-way power lumbar Heated driver and front passenger seats ³At the touch of a button you can warm the cushions and seatbacks with multilevel temperature control ³Individually controlled Manual-folding second row 60/40 split-bench seats ³Includes a manual release that lets you conveniently fold one or both of the second row seatbacks Manual 60/40 split-folding third row bench seat ³Lets you conveniently fold one or both of the third row seatbacks ³Adds cargo- and passenger-carrying versatility to your vehicle ³Folds at Front center console ³Keep valuables and smaller items secure ³Storage area, cup holders and auxiliary power outlet ³Removable organizer tray 1 ³USB ports 1 Not compatible with all devices. Carpeted oor covering ³Color-keyed Carpeted oor mats ³Removable color-keyed oor mats for rst and second rows Electronic Precision Shift ³An advanced button and switch based transmission interface Manual tilt and telescoping steering column ³Allows the driver to adjust the steering wheel up or down, and the steering column forward or back ³Provides extra comfort when entering or exiting the vehicle Leather-wrapped steering wheel Steering-wheel mounted controls 1 ³Allow the driver to easily operate the Driver Information Center, cruise control, Forward Collision Alert following gap button and heated steering wheel (when equipped) 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. Read the vehicle's owner's manual for important feature limitations and information. 12" diagonal color Driver Information Center ³Includes driver personalization, warning messages and vehicle information ³Allows drivers to personalize vehicle features, including warning messages and vehicle information Rear Seat Reminder 1 ³Helps to remind the driver to check the back seat(s) before leaving the vehicle ³Activates when rear doors are opened and closed up to 10 minutes before or anytime while your vehicle is on ³Under certain conditions, once the vehicle is switched off, designed to sound 5 audible chimes and display a visual message within the Driver Information Center ³Activates only once each time the vehicle is turned on and off, and would require re-activation on a second trip 1 Does not detect people or items. Always check rear seat before exiting. Power door locks ³Programmable ³Allows you to lock and unlock doors easily whether it's from the driver or front passenger seat or from outside using the key fob ³Lockout protection helps you avoid locking your key fob in the vehicle Keyless Open ³With the key fob in your possession, locks and unlocks your vehicle's doors without having to use the key fob, increasing convenience https://www.chevrolet.com/suvs/tahoe/build-and-price/summary5/10 Council Packet Page Number 201 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet ³Lockout protection helps you avoid locking keys in the vehicle Remote Start ³Start your vehicle remotely and step into a comfortably warmed or cooled vehicle, depending on the weather and your preset preferences ³Locks doors and turns on parking lamps while the engine is running ³If equipped, the heated seats may also be activated, depending on certain weather conditions Cruise control ³Maintains a selected speed while driving ³Automatically disengages when the vehicle's traction control system needs to limit wheelspin on slippery surfaces or ® when the StabiliTrak stability control system detects an oncoming skid ³Set and resume speed functions Universal Home Remote ³3-channel programmable ³Conveniently activate compatible devices such as garage door openers, security systems, and home automation devices from inside your vehicle Electrical theft-deterrent system ³Helps deter unauthorized entry, helping to protect your vehicle and its contents ³Immobilizes the engine to help prevent theft ³Sounds the horn and ashes the turn signals when someone attempts to open the vehicle without the proper key or remote transmitter Wireless Charging 1 ³Uses induction technology for portable electronic devices ³Convenient charging location within lower bin directly beneath the Infotainment screen 1 The system wirelessly charges one compatible mobile device. Some phones have built-in wireless charging technology and others require a special adapter/back cover. For a list of GM wireless charging-compatible mobile devices see my.chevrolet.com/learnAbout/wireless- charging (https://my.chevrolet.com/learnAbout/wireless-charging). If your device is not on this list, please consult your carrier. USB data ports 1 ³Includes 2 USB ports (one type-A and one type-C) and located in the lower bin of instrument panel 1 Not compatible with all devices. USB ports for rear passengers 1 ³2 on the rear of the center console (both type C and charge only); change to charge and data when Rear Seat Media is ordered 1 ³2 in third row (both type C and charge only) 1 Not compatible with all devices. Power windows with driver express-up/down ³Quickly raises the window or lowers it with the touch of a button ³If an obstruction is detected, the anti-pinch feature will auto-reverse Power windows with front passenger express-down ³Quickly lowers the window with the touch of a button ³If an obstruction is detected, the anti-pinch feature will auto-reverse Power windows with rear express-down ³Quickly lowers the window with the touch of a button ³If an obstruction is detected, the anti-pinch feature will auto-reverse Driver memory ³Recalls 2 driver presets for 8-way power driver seat ³Press memory button 1 or 2 to program and recall preferences Tri-zone automatic climate control ³Automatically maintains the selected temperatures for the driver, front passenger and rear seat passengers Rear air conditioning Rear window defogger ³Helps to keep your rear view clear of fog or frost ³Utilizes a warming grid to help remove fog or frost from the rear window 120-volt power outlets ³Two outlets, located in the rear of the center console and cargo area 12-volt power outlet ³Located in the center stack of the instrument panel Bright sill plates ³Front and rear doors Inside rearview auto-dimming mirror https://www.chevrolet.com/suvs/tahoe/build-and-price/summary6/10 Council Packet Page Number 202 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet ³Automatically dims the inside rearview mirror when it senses bright light from behind ³When headlamp glare is no longer detected, the mirror returns to its normal state Driver and front passenger visors with illuminated mirrors ³Include covered mirrors Overhead assist handles ³Driver and front passenger, located in headliner Assist handles ³Front passenger A-pillar and second row outboard B-pillar Interior lighting ³Driver- and passenger-side door switch with delayed entry feature ³Dome light ³Map lights in front and second row seat positions ³Cargo light, door handle or Remote Keyless Entry-activated illuminated entry Cargo Management System ³Organizes the items in the rear cargo hold to help keep it neat ³Allows you to secure cargo to help prevent items from shifting while you're driving ³Includes movable dividers that adjust the size of the storage areas Chevrolet Connected Access capable ³Subject to terms. See onstar.com (http://onstar.com) or dealer for details. Fyufsjps 18" Bright Silver painted aluminum wheels ³Paired with all-season blackwall tires 18" all-season blackwall tires ³P265/65R18 17" full-size spare steel wheel 17" all-season blackwall spare tire ³P265/70R17 Spare tire carrier ³Lockable winch-type, located under frame in rear Upper active aero shutters ³Shutters automatically close at high speeds to help enhance aerodynamics ³Shutters reopen at lower speeds or when needed to help cool the engine compartment ³Located in the front fascia Front fascia Bright roof-mounted side rails ³Enhances the appearance of your vehicle Black assist steps ³Textured step pads help provide secure footing ³Extend from wheel well to wheel well ³Includes chrome accent strip LED headlamps ³Provide a bright, intense beam of light to illuminate the road ahead ³Help improve down-the-road visibility in low-light conditions IntelliBeam ³Can automatically turn the vehicle's high-beam headlamps on and off according to surrounding trac conditions LED tail lamps ³Help improve visibility in low-light conditions Body-color heated power outside mirrors ³Both mirrors are heated and are activated when the rear defogger is engaged, helping to clear them of ice, snow and frost to help improve visibility ³Power adjustments allow you to move both side mirrors with the touch of a button ³Manual-folding feature lets you fold the mirrors in Body-color mirror caps Deep-tinted glass ³Tint on rear side windows and rear liftgate window Acoustic laminated glass ³Helps keep out trac and road noises ³Dampens sounds from the outside to help give you a quiet ride https://www.chevrolet.com/suvs/tahoe/build-and-price/summary7/10 Council Packet Page Number 203 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet Glass, windshield shade band Rainsense automatic wipers ³Turn on automatically when sensors detect varying degrees of precipitation on the windshield ³The intermittent feature adjusts the speed of the wipers to help keep the windshield clear in a variety of conditions Rear intermittent wiper ³Variable-speed ³Keeps your rear window clear to help enhance visibility Body-color door handles Hands-Free power liftgate with emblem projection ³Opens liftgate when the system senses the key fob and the driver places their foot under the rear bumper ³Memory height function allows you to program how high the gate opens to suit you ³You can also press the liftgate open button on the key fob or use the exterior release button Tbgfuz Automatic Emergency Braking ³Works with Forward Collision Alert to help you avoid or reduce the severity of a front-end collision with a detected 1 vehicle you're following ³Camera technology is used to automatically provide hard emergency braking or enhance the driver's hard braking ³This feature works at speeds below 50 mph 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Hill Start Assist ³When you are stopped on an incline, this feature keeps the brakes engaged for a split second as you transition from brake pedal to gas pedal ³Automatically releases once you press down on the accelerator ³Prevent vehicle roll-back while the driver moves his/her foot from the brake to the accelerator pedal StabiliTrak, electronic stability control system with traction control ³Automatically helps enhance control, particularly during emergency maneuvers, by adjusting the brakes and engine torque to help you stay on your intended path ³Activates when vehicle sensors detect a difference between the driver's intended path and the direction the vehicle is actually travelling ³Includes Traction Control that detects wheel slippage and applies brake pressure and/or reduces engine power to help the driver maintain control when accelerating on wet or snow-covered roads ³Includes Brake Assist that senses how hard and fast a driver hits the brake pedal and gives extra braking assistance, if required LED Daytime Running Lamps ³Illuminate when your vehicle is running and headlamps are off ³Include automatic exterior lamp control Teen Driver ³This congurable feature lets you activate customizable vehicle settings associated with a key fob to help encourage better driving behavior ³It can limit certain vehicle features, and automatically turns on certain safety systems if vehicle is equipped ³An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver 7 airbags (requires front bucket seats) 1 ³Frontal airbags for driver and front outboard passenger 1 ³Seat-mounted side-impact airbags for driver and front outboard passenger 1 ³Driver inboard seat-mounted side-impact airbag (requires bucket seats) 1 ³Head-curtain airbags for front and rear outboard seating positions ³Includes front outboard Passenger Sensing System for frontal passenger airbag and illuminates a status light that 1 indicates whether the airbag is on or off 1 Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information. Front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) ® OnStar & Chevrolet Connected Services capable ³Terms and limitations apply. See onstar.com (http://onstar.com) or dealer for details. Chevy Safety Assist 1 https://www.chevrolet.com/suvs/tahoe/build-and-price/summary8/10 Council Packet Page Number 204 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet 1 ³Automatic Emergency Braking 1 ³Forward Collision Alert 1 ³Front Pedestrian Braking 1 ³Following Distance Indicator 1 ³Lane Keep Assist with Lane Departure Warning ³IntelliBeam 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. Read the vehicle's owner's manual for important feature limitations and information. Front and Rear Park Assist ³Can provide distance alerts to nearby detected objects in front of or behind your vehicle to help you park and avoid 1 collisions at low speeds 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Following Distance Indicator 1 ³Displays the gap time in seconds between your vehicle and a detected vehicle you're following ³This can help you decide if you're following much too closely 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. HD Rear Vision Camera ³Shows you a high-resolution digital image of the area directly behind your vehicle when you're in Reverse at low 1 speeds ³This may help you park and avoid nearby objects 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Front Pedestrian Braking 1 ³Can help you avoid or reduce the severity of a front-end collision with a pedestrian it detects directly ahead of you ³It provides pedestrian alerts and can even automatically provide hard emergency braking or enhance the driver's hard braking ³The system works at speeds below 50 mph during the daytime ³It has limited nighttime and low visibility performance 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Lane Keep Assist with Lane Departure Warning ³Uses a brief, gentle steering wheel turn to alert you when you may be unintentionally drifting out of detected lane lines, 1 so you can steer to stay safely in your lane ³If needed, you may receive additional Lane Departure Warning alerts ³System alerts do not occur if you're using your turn signal or it detects you may be intentionally leaving your lane 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Forward Collision Alert 1 ³Can warn you if it detects a potential front-end collision with a vehicle you're following so you can quickly take action ³It can also provide a tailgating alert if you're following a vehicle much too closely 1 Safety or driver assistance features are no substitute for the driver's responsibility to operate the vehicle in a safe manner. The driver should remain attentive to trac, surroundings and road conditions at all times. Visibility, weather, and road conditions may affect feature performance. Read the vehicle's owner's manual for more important feature limitations and information. Buckle to Drive ³Prevents the vehicle from being shifted out of Park until the driver seat belt is fastened ³Encourages seat belt use ³Times out after 20 seconds and can be turned on/off in Settings or Teen Driver menu Rear child security door locks ³When activated, prevents passengers from opening the rear doors from inside the vehicle ³Allow rear doors to open from outside of the vehicle only LATCH System https://www.chevrolet.com/suvs/tahoe/build-and-price/summary9/10 Council Packet Page Number 205 of 371 G11, Attachment 3 1/14/22, 4:55 PMTahoe for Sale: 2022 Tahoe Pricing | Chevrolet ³Lower Anchors and Tethers for CHildren system helps make it easy to install and secure a compatible child restraint seat Tire Pressure Monitoring System 1 ³Monitors the pressure in each tire and alerts you if there is a low-pressure condition in one or more of the tires 1 ³Includes Tire Fill Alert 1 Does not monitor spare tire. Warning tones ³Include headlamp on, driver and right-front passenger seat belt unfasten and turn signal on NTSQ!fydmveft!uby-!ujumf-!mjdfotf!boe!efbmfs!gfft/ NTSQ!fydmvejoh!jotubmmbujpo-!ubyft!boe!xiffm!dpnqpofout!)jg!bqqmjdbcmf*/!Efbmfs!qsjdft!nbz!wbsz/ Tpnf!bddfttpsjft!nbz!sfrvjsf!qvsdibtf!pg!beejujpobm!frvjqnfou!boe0ps!tfswjdft/!Tff!efbmfs!gps efubjmt/ NTSQ!fydmveft!uby-!ujumf-!mjdfotf-!efbmfs!gfft!boe!pqujpobm!frvjqnfou/!Tff!efbmfs!gps!efubjmt/ https://www.chevrolet.com/suvs/tahoe/build-and-price/summary10/10 Council Packet Page Number 206 of 371 G11, Attachment 3 Council Packet Page Number 207 of 371 G11, Attachment 4 Council Packet Page Number 208 of 371 G11, Attachment 4 Council Packet Page Number 209 of 371 G11, Attachment 4 Council Packet Page Number 210 of 371 G12 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Director of Public Works / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:StevenLove AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Dennis- McClelland Area Street Improvements, City Project 19-10 Action Requested:MotionDiscussion Public Hearing Form of Action:Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The contractor, Veit & Company, Inc., has completed the project improvements for the Dennis- McClelland Area Street Improvements, City Project 19-10. City staff have reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. City Council direction for staff to process final payment and to accept the project is done by resolution. Recommended Action: Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for the Dennis-McClelland Area Street Improvements, City Project 19-10. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $6,174,362.33 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: The final contract amount, including indirect costs, falls within the approved budget of $8,388,000. No adjustments to the approved budget are needed. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This infrastructure improvement project was previously identified in the City’s Capital Improvement Plan and included the replacement of the severely deteriorated pavement and utilities in the Dennis-McClelland neighborhood. Council Packet Page Number 211 of 371 G12 Background The City Council previously awarded a construction contract to Veit & Company, Inc. for the Dennis-McClelland Area Improvements, City Project 19-10, in the amount of $6,582,236.23. The project improvements include full reconstruction of area streets, the replacement of the watermain system, repairs to the sanitary sewer system, and major upgrades and expansions of the storm sewer system. Change Order No. 1 increased the construction contract by $119,514.75 to cover costs associated with watermain installation procedure changes that became necessary due to the Covid-19 pandemic. This change order raised the construction contract to $6,701,750.98. The final construction cost of $6,174,362.33 came in under the final contract amount by roughly $527,000 due to savings realized in unneeded subgrade corrections and reduced watermain installation costs. No changes to the approved budget are recommended at this time. A warranty walk-through will be performed in the spring of 2022 to identify any items needing correction under warranty. Attachments 1. Final Payment Application 2. Resolution Directing Final Payment and Acceptance of Project, Dennis-McClelland Area Improvements, City Project 19-10 Council Packet Page Number 212 of 371 G12, Attachment 1 Council Packet Page Number 213 of 371 G12, Attachment 1 Council Packet Page Number 214 of 371 G12, Attachment 1 Council Packet Page Number 215 of 371 G12, Attachment 1 Council Packet Page Number 216 of 371 G12, Attachment 1 Council Packet Page Number 217 of 371 G12, Attachment 1 Council Packet Page Number 218 of 371 G12, Attachment 2 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT DENNIS-MCCLELLAND AREA STREET IMPROVEMENTSCITY PROJECT 19-10 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Dennis-McClelland Area Street Improvements, City Project 19-10, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Dennis-McClelland Area Street Improvements, City Project 19-10, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-10 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $6,174,362.33. Final payment Veit & Company, Inc. and the release of any retainage or escrow is hereby authorized. th Adopted by the Maplewood City Council on this 24 day of January 2022. Council Packet Page Number 219 of 371 G13 CITY COUNCIL STAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Fiber Optic Agreement for North Fire Station Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood utilizes fiber optics to connect all remote sites back to our data centers. The approval of this agreement with Arvig will provide connectivity to the North Fire Station. Recommended Action: Motion to approve the fiber optic agreement with Arvig to connect the North Fire Station. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $151,437.50. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. As stated above, fiber optics is the preferred infrastructure for all remote sites to communicate back to City Hall. Fiber optics are scalable which means they are future proof and can essentially accommodate any data needs the City may need for the future. Background Staff has built our systems around the connectivity and capacity that is provided via fiber optic infrastructure and wherever possible look to connect remote site back to city hall via fiber optics. The security systems, video surveillance systems and phones all operate over the network and with the bandwidth provided by fiber optics the sky is the limit as to what the City can utilize them for. Fiber optics at remote sites allow anyone working at those sites the same abilities as if they were located at the main campus. With fiber optic connectivity we have the most reliable, scalable solution available. The fiber approved with this agreement will connect the North Fire Station back to City Hall. Council Packet Page Number 220 of 371 G13 This agreement establishes a joint fiber build with Arvig. This means that the City of Maplewood will own 12 strands of fiber optics within a much larger capacity cable that will be owned by Arvig. The largest benefits to the City from this shared installation agreement is that the installation costs are lower than other proposals and there are no ongoing yearly locate fees for the fiber that the City is responsible for. In the event the fiber optics ever need to be relocated due to road construction, etc. these costs are also split with Arvig, saving the City additional funds. Attachments 1.Fiber installation and maintenance agreement Council Packet Page Number 221 of 371 G13, Attachment 1 Fiber Installation and Maintenance Agreement This Fiber Installation and Maintenance Agreement (“Agreement”) is between the City of Maplewood, a municipality located at 1830 County Road B E, Maplewood MN 55109 (“City”), and Arvig Enterprises, Inc., a Minnesota Corporation located at 150 Second Avenue SW, Perham, MN 56573 (“Arvig”), collectively referred to herein as the “Parties.” 1.General Purpose and Responsibilities. The Parties have agreed to a joint fiber build of transport facilities (the “Mutual Fiber”) for the term of the Agreement. 1.1 The location and fiber route of this Mutual Fiber build is displayed on Exhibit A of this Agreement. 1.2 Arvig will construct the Mutual Fiber in accordance with all agreed-upon plans and specifications on or before June 3, 2022, and the City shall thereafter own 12 fiber strands in the sheath. All work done in constructing the Mutual Fiber shall be done in a workmanlike manner and consistent with all industry standards. 1.3 Upon satisfactory completion of installation, the City will pay Arvig $151,437.50 for the Mutual Fiber build and its ownership of the aforementioned 12 fiber strands contained therein. 1.4 After this Agreement is executed, the Parties shall coordinate to meet and discuss and shall in good faith complete final design, access points, and utilization of Parties’ transport facilities, and establish mutually agreed upon timelines for the installation of the Mutual Fiber. Final plans and specifications shall be agreed to, in writing, by both Parties prior to installation. In the event that the Parties are not able to agree upon mutually acceptable design and installation specifications for the Mutual Fiber, this Agreement shall automatically terminate upon written notice by one party to the other, and no money or other consideration shall be owed hereunder. 2.Effective Date of the Agreement. This Agreement shall be effective upon the date of final execution by both parties. 3.Additional Requirements of Parties: 3.1 Ownership and Access by the City. Arvig will and hereby does grant to the City ownership of the identified 12 fibers within the Mutual Fiber and will provide any necessary access to said fibers to the City. Arvig will own remaining fiber strands and sheath and conduit. 3.2 Locates and Maintenance. Arvig will throughout the duration of this Agreement remain responsible to pay all the costs to Gopher State One Call for locating services related to the Mutual Fiber, as well as costs associated with design map requests and all incurred operating expenses associated with the Mutual Fiber, including all ongoing and 1 MA745-1-772941.v2 Council Packet Page Number 222 of 371 G13, Attachment 1 necessary maintenance and repairs to ensure its operability. In the event of any necessary relocations of the Mutual Fiber that may occur in the future, regardless of the reason, the Parties agree to split the relocation costs as follows: 75% (Arvig) and 25% (City). 3.3 Splicing Performance and Rates. Arvig will perform all subsequent splicing for City facilities, at the request of the City, at the rate of $100.00 per hour. 3.4 Adjustment of Splicing Rates. At five-year intervals starting from the execution date of this Agreement, the Parties may negotiate new splicing rates upon request of one party. New rates must be mutually agreed upon and executed as an amendment to this Agreement, per section 7.2 below. 4.Payment. The City shall pay the agreed upon build costs to Arvig ($151,437.50) upon satisfactory completion of construction and installation of the Mutual Fiber. Except for splicing rates, as provided above, no other compensation shall be owed by the City to Arvig under this Agreement. 5.Network Development, Design, Operation and Management. The Parties will design their own internal networks and install and manage the necessary electronic devices needed to make their own networks operational. Arvig shall use all reasonable efforts to maintain the Mutual Fiber, consistent with its obligations in section 3.2 above, to enable and ensure that the network remains fully functional. 6.Liaisons. To assist the parties in the day-to-day performance of this Agreement and to ensure compliance with the specifications and provide ongoing consultation, liaisons shall be designated by the Parties. The Parties shall inform the others, in writing, of any change in the designated liaison. Any notices, certificates, or other communications hereunder shall be given either by United States mail or personal delivery to the other party’s liaison. At the time of execution of this Agreement the following persons are the designated liaisons: 6.1 City of Maplewood liaison is: Mychal Fowlds Director of IT 1830 Cty Rd B E, Maplewood, MN 55109 Email: mychal.fowlds@maplewoodmn.gov Phone: 651.249.2923 6.2 Arvig’s liaison is: Brett Christiansen Engineering Manager nd 150 2Street SW Perham, MN 56573 2 MA745-1-772941.v2 Council Packet Page Number 223 of 371 G13, Attachment 1 Email: brett.christiansen@arvig.com Phone: 218.346.8138 7. Assignment, Amendments, Waiver and Contract Complete. 7.1 Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent, not unreasonably withheld or delayed by the other Party and a fully executed Assignment Agreement, executed, and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. The newly agreed upon provision or amendment must be approved by the governing body of each Party. 7.3 Waiver. If any Party fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Contract Complete. This Agreement contains all negotiations and agreements between the Parties. No other understanding regarding this Agreement, whether written or oral, may be used to bind any party. 8. Liability. Each party to this Agreement shall be liable for its own acts or omissions and those of its own employees and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its agents, or employees. It is understood and agreed that liability and damages arising from City’s acts and omissions are governed by the provisions of Minnesota Statutes, chapter 466, as applicable, and other applicable laws. Each party agrees to maintain general liability insurance against claims for bodily injury, death, or property damage arising out of their general business activities in the minimum amount of $1,500,000 per occurrence. Upon request of one party, the other party shall provide certificates of insurance showing evidence of any required insurance coverage. This Agreement shall not be construed as and does not constitute a waiver by any Party of any conditions, exclusions or limitations on the City’s liability limits contained in Minnesota Statutes, chapter 466, or other applicable law. This clause will not be construed to bar any legal remedies that each party may have for another’s failure to fulfill its obligations under this Agreement. This paragraph shall survive termination of this Agreement. 9. Termination. This Agreement may be terminated by either party for any reason or for no reason at all, provided, however, that the terminating party shall first provide the other party with 90 days’ written notice of termination. In the event of termination of this Agreement by either party in accordance with this paragraph, the non-terminating party shall have the option to purchase the terminating party’s respective share of the Mutual Fiber for the price of $1.00, and the exercise of said option shall be communicated to the terminating party prior to the effective 3 MA745-1-772941.v2 Council Packet Page Number 224 of 371 G13, Attachment 1 date of termination, provided, however, that the terminating party provided due notice to the non-terminating party in accordance with this paragraph. 10. Independent Contractor. All services provided pursuant to this Agreement shall be provided by Arvig as an independent contractor and not as an employee of the City for any purpose. Any and all officers, employees, subcontractors, and agents of Arvig, or any other person engaged by Arvig in the performance of work or services pursuant to this Agreement, shall not be considered employees of the City. Any and all actions which arise as a consequence of any act or omission on the part of Arvig, its officers, employees, subcontractors, or agents, or other persons engaged by Arvig in the performance of work or services pursuant to this Agreement, shall not be the obligation or responsibility of the City. Arvig, its officers, employees, subcontractors, or agents shall not be entitled to any of the rights, privileges, or benefits of the City’s employees, except as otherwise stated herein. 11. Miscellaneous Provisions: 11.1 Should any provision of this Agreement be found unlawful, the other provisions of this Agreement shall remain in full force and effect if by doing so the purposes of this Agreement, taken as a whole, can be made operative. Should any such provision or article be found unlawful, representatives of the Parties shall meet for the purpose of arriving at an agreement on a lawful provision to replace the unlawful provision or article. 11.2 The Parties to this Agreement do not intend to confer on any third party any rights under this Agreement. 11.3 The Parties or their successors listed here grant each other mutual continuing licenses for access to their respective property as reasonably needed from time to time, for the installation, maintenance, and repair of their respective networks, which licenses shall remain in effect for the duration of this Agreement. To the extent practicable, advance notice will be given and mutually convenient arrangements for such access shall be made, and all relevant safety and security policies and procedures of the party to whose property access is being granted shall be followed by the party, or the party’s employees or agents, being granted access. Nothing contained herein shall be interpreted to provide any permits or approvals from government jurisdictions that are otherwise required to access the parties’ property, as may otherwise be required pursuant to state or local laws. For the sake of clarification, this Agreement does not eliminate the need for Arvig to obtain any permits or other government approvals necessary to perform the installation or maintenance of the Mutual Fiber. 11.4 The Parties shall abide by all Federal, State, and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement and to the facilities, programs and staff for which each party is responsible. 4 MA745-1-772941.v2 Council Packet Page Number 225 of 371 G13, Attachment 1 11.5 This Agreement shall be governed by and construed in accordance with the laws of Minnesota. Any disputes, controversies, or claims arising under this Agreement shall be heard in the state or federal courts of Minnesota and the parties waive any objections to jurisdiction. 11.6 Data provided, produced or obtained under this Agreement shall be administered in accordance with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Arvig will immediately report to City any requests from third parties for information relating to this Agreement. Arvig agrees to promptly respond to inquiries from City concerning data requests. 11.7 Pursuant to state law, Arvig must allow the City, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to Arvig’s books, records, documents, and accounting procedures and practices that are pertinent to the performance of this Agreement for a minimum of six years from the termination of this Agreement. 11.8 This Agreement shall constitute the entire agreement between the Parties, and supersedes any other written or oral agreements between the Parties. IN WITNESS WHEREOF, the undersigned Parties have caused this Agreement to be executed by its duly authorized officers. ARVIG ENTERPRISES, INC. City of Maplewood By___________________________ By_______________________________ Title__________________________ Title: Mayor Date__________________________ Date_____________________________ By_______________________________ Title: City Manager Date_____________________________ 5 MA745-1-772941.v2 Council Packet Page Number 226 of 371 G13, Attachment 1 Exhibit A A-1 MA745-1-772941.v2 Council Packet Page Number 227 of 371 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 228 of 371 J1 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Andrea Sindt AGENDA ITEM: Administrative Hearing –Tobacco Compliance Check Failure, Fleming’s Auto Service, 2271 White Bear Ave N Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: All tobacco licensees are subject to compliance checks for sale of tobacco to an underage person. The Maplewood Police Department conducted such checks in October for 2021. All businesses which failed were issued penalties according to state statute and city code. Fleming’s Auto Service received such a penalty and has requested a hearing with the city council. This hearing is to consider the alleged violation and to determine if indeed a violation occurred. Recommended Action: Hold the administrative hearing to hear licensee’s appeal. If council concludes a violation did occur: Motion to require Fleming’s Auto Service, 2271 White Bear Ave N, to pay the mandatory fine of $600 within 30 days due to a tobacco compliance check failure on October 22, 2021. If council concludes a violation did not occur: Motion to strike the tobacco compliance check failure record of October 22, 2021 and remove the fine of $600 from Fleming’s Auto Service, 2271 White Bear Ave N. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Per Minn. Stat. 461.12 subd. 2. and city code 14-1378(b)(1), an opportunity for a hearing before the city council must be provided when an alleged violation has occurred. A request has been made for the city council to determine if a violation, sale to an underage person in this case, has occurred. Council Packet Page Number 229 of 371 J1 Background: As the licensing authority for tobacco sales and per Minn. Stat. 461.12 subd. 5 and city code 14- 1377, the city of Maplewood must conduct unannounced compliance checks at least once each calendar year of all the businesses licensed to sell tobacco products. The Maplewood Police Department conducts the mandatory annual compliance checks of the Maplewood businesses which hold a tobacco license. The penalties for failure of a compliance check are set out in Minn. Stat. 461.12 subd. 2 and mirrored in city code 14-1378 (b)(1) along with the process for a licensee to appeal the alleged violation. On October 22, 2021, the Maplewood Police Department conducted such a compliance check at Fleming’s Auto Service at 2271 White Bear Ave N. The report shows the result of the check was a sale of cigarettes to an underage person using their own ID. The specifics of the transaction can be found in the attached incident report. As this was a second violation within 36 months at this location, the city assessed the business a penalty of $600 in accordance with state statute and city code. The licensee, Katie Fleming, has not paid this penalty and rather has requested a hearing before the council. The city council is to hear the licensee’s appeal, consider the incident report and decide if a violation occurred. The city council cannot adjust the penalty amount if the decision is that a violation did occur. The licensee was provided an opportunity to submit a statement for inclusion with this report. Attachments: 1. Police Report 2. State statute and city code excerpts Council Packet Page Number 230 of 371 J1, Attachment 1 Council Packet Page Number 231 of 371 J1, Attachment 1 Council Packet Page Number 232 of 371 J1, Attachment 1 Council Packet Page Number 233 of 371 J1, Attachment 2 461.12 MUNICIPAL LICENSE OF TOBACCO, TOBACCO-RELATED DEVICES, AND SIMILAR PRODUCTS. Subd. 2.Administrative penalties for sales and furnishing; licensees. If a licensee or employee of a licensee sells, gives, or otherwise furnishes tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products to a person under the age of 21 years, or violates any other provision of this chapter, the licensee shall be charged an administrative penalty of $300 for the first violation. An administrative penalty of $600 must be imposed for a second violation at the same location within 36 months after the initial violation. For a third or any subsequent violation at the same location within 36 months after the initial violation, an administrative penalty of $1,000 must be imposed, and the licensee's authority to sell tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products at that location must be suspended for not less than seven days and may be revoked. No suspension, revocation, or other penalty may take effect until the licensee has received notice, served personally or by mail, of the alleged violation and an opportunity for a hearing before a person authorized by the licensing authority to conduct the hearing. A decision that a violation has occurred must be in writing. Subd. 5.Compliance checks. A licensing authority shall conduct unannounced compliance checks at least once each calendar year at each location where tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products are sold to test compliance with sections 609.685 and 609.6855. Compliance checks conducted under this subdivision must involve persons at least 17 years of age, but under the age of 21, who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to purchase tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products under the direct supervision of a law enforcement officer or an employee of the licensing authority. The age requirements for persons participating in compliance checks under this subdivision shall not affect the age requirements in federal law for persons participating in federally required compliance checks of these locations. CITY CODE CHAPTER 14 ARTICLE XVIII TOBACCO-RELATED PRODUCTS Sec. 14-1377. - Compliance checks and inspections. All licensed premises shall be open to inspection by the city police or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging with persons of at least 17 years of age but less than 21 years of age to enter the licensed premise to attempt to purchase licensed products. Prior written consent of a parent or guardian is required for any minor to participate in a compliance check. Persons participating in compliance checks shall be supervised by designated law enforcement officers or other designated city personnel. Persons conducting compliance checks shall be exempt from any applicable restriction on possession of licensed products when those items are obtained as a part of the compliance check. No person conducting compliance checks shall attempt to use a false identification misrepresenting their age, and all persons lawfully engaged in a compliance check shall answer all questions about their age asked by the licensee or their employees and shall produce any identification, if any exists, upon request. Sec. 14-1378. - Violations and penalty. (b)Administrative penalties. (1)Licensees. If a licensee or employee of a licensee sells, gives, or otherwise furnishes licensed products to a person under the age of 21 years, or violates any other provision of this chapter, the licensee shall be charged an administrative penalty of $300.00 for the first violation. An administrative penalty of $600.00 must be imposed for a second violation at the same location within 36 months after the initial violation. For a third or any subsequent violation at the same location within 36 months after the initial violation, an administrative penalty of $1,000.00 must be imposed, and the licensee's authority to sell licensed products at that location must be suspended for not less than seven days and may be revoked. No suspension, revocation, or other penalty may take effect until the licensee has received notice, served personally or by mail, of the alleged violation and an opportunity for a hearing before the city council. A subsequent decision by the city council that a violation has occurred must be in writing. Council Packet Page Number 234 of 371 J2 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Jon Jarosch AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Cope Avenue Improvements, City Project 21-06 Action Requested:MotionDiscussion Public Hearing Form of Action:Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood Engineering Department prepares a feasibility report prior to project design for municipal public street improvement projects in accordance with State Statute 429. The feasibility report is an essential element in the public improvement project process as it provides detailed information on the existing site conditions, the proposed improvements, resident input, special assessments, project costs, project financing, a tentative schedule, and recommendations on the feasibility of the improvements. Accepting the feasibility report and ordering the public hearing is one of the first steps in the public improvement process. Recommended Action: Motion to approve a Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 14, 2022 for the Cope Avenue Improvements, City Project 21-06. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,927,500 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed funding plan includes a combination of Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, G.O. Improvement Bonds, and the W.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council Packet Page Number 235 of 371 J2 Cope Avenue is an important part of the City’s infrastructure serving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses. Cope Avenue has deteriorated beyond the point of regular annual maintenance and is in need of replacement. Background The Feasibility Study for the Cope Avenue Improvements, City Project 21-06, is complete and available in the office of the City Engineer. A copy of the Feasibility Report has been included as an attachment to this report. The study includes information on the existing site conditions, proposed improvements, anticipated schedule, costs, financing and recommendations. Cope Avenue, within the project limits, has a total length of approximately 1.09 miles and has an average Pavement Condition Index (PCI) rating of 41/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The neighborhood area is generally bounded by Highway 36 to the north, English Street to the west, County Road B to the south, and White Bear Avenue to the east (as depicted on the attached Project Location Map). This project is a part of the current 2022 – 2026 Capital Improvement Plan (CIP). Should the project be approved, construction would begin in June of 2022. The aging and deteriorating condition of the road presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing street also represents a decreased level of service for the residents of Maplewood, with the City receiving complaints from area residents about substandard street conditions. This project would include the full depth reclamation of Cope Avenue, the replacement of the concrete curb and gutter, and the installation of a new pavement section. The City of Maplewood Sanitary Sewer Department performed televising and manhole inspections in 2021 of the City’s sewer system lying under Cope Avenue. Based on the results of the reports, staff are not recommending upgrades or repairs to the sanitary sewer main, structures or services as a part of this project. Saint Paul Regional Water Services (SPRWS) has identified approximately 5,200 lineal feet of water main which needs to be removed and replaced as a part of the project. The water main work would be done under the proposed project contract and the costs associated with this work would be reimbursed to the City by SPRWS. There are a few storm sewer structures on the project which have a history of structural failures. As a part of this project, the outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures. Additionally, there are several storm sewer structures which are proposed to be replaced to align with the proposed curb-line locations. Neighborhood Correspondence The feasibility report was ordered to be prepared at the August 9, 2021 City Council meeting. Subsequently a letter was mailed to the residents on August 27, 2021 to provide information on the Council’s action and to notify them preliminary engineering activities would begin within the neighborhood during the fall of 2021. Staff mailed initial informational packets to impacted residents on November 12, 2021. The packet includes a street construction frequently asked questions (FAQ) handout, informational assessment handout and Neighborhood Meeting Invite #1. Council Packet Page Number 236 of 371 J2 The first informational neighborhood meeting was held virtually on November 22, 2021. Staff mailed out the invitation to 76 property owners. Approximately 10 property owners attended the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, the potential for street layout reconfigurations, and an estimated project timeline. The majority of the conversation revolved around the proposed sidewalk on the north side of Cope Avenue, what happens to the existing trees, lighting concerns, property access during construction, roadway layout, speeding issues, pavement conditions, future parking concerns, the construction process, and assessment questions. The majority of residents in attendance were generally in favor of the project. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Proposed Roadway Layout Reconfigurations As a part of the feasibility process, staff looked into options for reconfiguring the roadway to better fit traffic demands, improve pedestrian and bicyclist access and safety, reduce unnecessary impervious surfaces, and slow and improve traffic safety along the corridor. City staff consulted with traffic engineers at SRF Consulting Group to analyze the corridor and seek ways to achieve these goals. Staff also referenced our guiding documents of the Living Streets Policy, the Comprehensive Plan, and the Parks and Trails Master Plans to guide the process. This analysis showed there is an opportunity to reduce street widths, reducing impervious surfaces, lessening runoff, provide space for pedestrians and bicyclists, and making the corridor feel more constricted to aid in speed reductions. This revised street layout would also result in an estimated $100,000 reduced project cost and an overall reduction in costs throughout the life-cycle of the roadway, due to less pavement to maintain. Given the numerous commercial businesses, banks, medical and dental facilities, convenience stores, restaurants, and residential properties in the area; providing a multi-modal transportation corridor was a key requirement of the final roadway layout. Likewise, this corridor intersects with the current Bruce-Vento Trail, which is slated to become the Purple Line Bus Rapid Transit (BRT) around 2026. Providing a multi-modal system along Cope Avenue will better connect area residents with the BRT system, as well as provide a connection from the BRT system to area businesses. The changes from the current layout are described below and can be further visualized in the included attachment. Cope Avenue from English Street to Birmingham Street This section of Cope Avenue is currently 37 feet wide, accommodating one lane of traffic in each direction along with a parking area on the north side. No changes to the layout in this area are recommended due to the commercial uses on the north side of Cope Avenue, such as MG McGrath, requiring space for semi-trucks to turn in and out of their facilities onto Cope Avenue. Cope Avenue from Birmingham Streetto Hazelwood Street This section of Cope Avenue is currently 37 feet wide, accommodating one lane of traffic in each direction along with a parking lane on the north side. This section of Cope Avenue is proposed to be reduced to 32-feet in width. This road width would still accommodate a lane of traffic in each direction along with a parking lane on the north side (a priority for area residents). The lane widths Council Packet Page Number 237 of 371 J2 would be striped at 11-feet wide, making the lanes feel more constricted, which aids in reducing vehicle speeds. The 5-foot reduction in overall street width would come entirely off of the north side, reducing the impacts of the proposed 5-foot sidewalk along the north side of Cope Avenue. Cope Avenue from Hazelwood Street to the east-end of Knucklehead Lake This section of Cope Avenue is currently 52 feet wide, accommodating two lanes of traffic in each direction. This section of Cope Avenue is proposed to be reduced to 32-feet in width. The proposed configuration would include a single 11-foot lane of traffic in each direction along with a 5-foot wide shared-use shoulder on both sides of the roadway to accommodate bicyclists, scooters, and other uses. This street-width reduction would also allow for space to accommodate the proposed 5-foot wide sidewalk along the north side of Cope Avenue. Cope Avenue from Knucklehead Lake to White Bear Avenue This section of Cope Avenue is currently 52 feet wide, accommodating two lanes of traffic in each direction. This section of Cope Avenue is proposed to be reduced to 44-feet in width. The proposed configuration would include a single 11-foot lane of traffic in each direction, a center 12-foot wide continuous left turn lane, and a 5-foot wide shared-use shoulder on both sides of the roadway to accommodate bicyclists, scooters, and other uses. Converting from 4-lanes wide to 3 lanes has a number of benefits including reductions in crashes, a smoother flow of traffic, fewer lanes for pedestrians to cross, simplifies left turns from the numerous driveway entrances onto Cope Avenue, provides space for shared-use shoulders, space for the sidewalk along the north side of Cope Avenue, and greatly reduces impervious surfaces. Assessments An independent appraisal firm has been hired to provide an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to determine the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized at this time to generate a preliminary assessment roll. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit Commercial Unit, Pavement Rehabilitation Rate = $69.00/front-foot The assessment hearing is currently proposed to be held September of 2022. Council Packet Page Number 238 of 371 J2 Estimated Project Cost The total estimated project cost is $3,927,500and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$2,129,000 54% Drainage Improvements $429,100 11% Sanitary Sewer Improvements $209,900 5% Water System Improvements $1,159,500 30% Total Estimated Project Cost:$3,927,500100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. The feasibility estimate is approximately $177,000 above the CIP estimated project cost. This increase reflects additional water system improvements identified during the preparation of the feasibility report. Funding for these increased costs would be covered by SPRWS. The attached feasibility report provides a more detailed construction and project cost estimate. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul Regional Water, and the W.A.C. Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $429,100 11% G.O. Bonds Improvement $1,688,000 43% Sanitary Sewer Fund $209,900 5% Special Benefit Assessment $441,000 11% St. Paul Regional Water $1,004,500 26% W.A.C. Fund $155,000 4% Total Estimated Project Funding:$3,927,500100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Council Packet Page Number 239 of 371 J2 Project Schedule The following isa tentative schedule for City Project 21-06 should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study 8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 2/28/2022 Authorize Preparation of AssessmentRoll Bid Opening3/25/2022 Award Contract 4/11/2022 Begin Construction June 2022 Accept Assessment Roll & Order Assessment Hearings8/8/2022 Assessment Hearing 9/12/2022 Adopt Assessment Roll 9/12/2022 Complete Construction October 2022 Assessments Certified to Ramsey County November 2022 Attachments 1. Resolution Accepting Feasibility Study 2. Project Location Map 3. Feasibility Report 4. Presentation 5. Proposed Cope Avenue Layout Reconfigurations Council Packet Page Number 240 of 371 J2, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted August 9, 2021, a report hasbeen prepared by the City Engineering Division with reference to the improvement of the Cope Avenue th Improvements, City Project 21-06, and this report was received by the council on January 24 , 2022. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Cope Avenue Improvements, City Project 21-06 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $3,927,500. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,927,500 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $429,100 11% G.O. Bonds Improvement $1,688,000 43% Sanitary Sewer Fund $209,900 5% Special Benefit Assessment $441,00011% St. Paul Regional Water $1,004,500 26% WAC Fund $155,000 4% Total Estimated Project Funding:$3,927,500100% th 4. A public hearing shall be held on such proposed improvement on the 14day of February, 2022 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 24day of January, 2022 Council Packet Page Number 241 of 371 J2, Attachment 2 Council Packet Page Number 242 of 371 J2, Attachment 3 Cope Avenue I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: ____________________________ Jonathon E. Jarosch, P.E. Date: _______________________ License No. 49105 Document Prepared by:Tyler M. Strong, E.I.T. Council Packet Page Number 243 of 371 J2, Attachment 3 Council Packet Page Number 244 of 371 J2, Attachment 3 Council Packet Page Number 245 of 371 J2, Attachment 3 Cope Avenue Council Packet Page Number 246 of 371 J2, Attachment 3 Council Packet Page Number 247 of 371 J2, Attachment 3 Council Packet Page Number 248 of 371 J2, Attachment 3 Cope Avenue Council Packet Page Number 249 of 371 J2, Attachment 3 Council Packet Page Number 250 of 371 J2, Attachment 3 Council Packet Page Number 251 of 371 J2, Attachment 3 FIGURE 1: Photos of Pavement Deterioration on Cope Avenue Council Packet Page Number 252 of 371 J2, Attachment 3 FIGURE 2: Photos of Pavement Deterioration on Cope Avenue Council Packet Page Number 253 of 371 J2, Attachment 3 2.31 Subgrade Soil Characteristics 2.32 Existing Pavement Section 2.33 Geotechnical Conclusions Council Packet Page Number 254 of 371 J2, Attachment 3 2.51 Sanitary Sewer 2.52 Water Main 2.53 Storm Sewer and Drainage Council Packet Page Number 255 of 371 J2, Attachment 3 o o o o o o Council Packet Page Number 256 of 371 J2, Attachment 3 Cope Avenue from English Street to Birmingham Street Cope Avenue from Birmingham Street to Hazelwood Street Cope Avenue from Hazelwood Street to the east-end of Knucklehead Lake Cope Avenue from Knucklehead Lake to White Bear Avenue Council Packet Page Number 257 of 371 J2, Attachment 3 o o o o o o o o Council Packet Page Number 258 of 371 J2, Attachment 3 Council Packet Page Number 259 of 371 J2, Attachment 3 3.91 Neighborhood Fog Seal 3.92 Sanitary Sewer Lining Council Packet Page Number 260 of 371 J2, Attachment 3 Council Packet Page Number 261 of 371 J2, Attachment 3 o o Council Packet Page Number 262 of 371 J2, Attachment 3 Council Packet Page Number 263 of 371 J2, Attachment 3 Council Packet Page Number 264 of 371 J2, Attachment 3 Council Packet Page Number 265 of 371 J2, Attachment 3 Council Packet Page Number 266 of 371 J2, Attachment 3 Council Packet Page Number 267 of 371 J2, Attachment 3 Council Packet Page Number 268 of 371 J2, Attachment 3 Council Packet Page Number 269 of 371 J2, Attachment 3 Council Packet Page Number 270 of 371 J2, Attachment 3 Council Packet Page Number 271 of 371 J2, Attachment 3 Council Packet Page Number 272 of 371 J2, Attachment 3 Number Council Packet Page 273 of 371 J2, Attachment 3 Council Packet Page Number 274 of 371 J2, Attachment 3 Council Packet Page Number 275 of 371 J2, Attachment 3 Council Packet Page Number 276 of 371 J2, Attachment 3 Council Packet Page Number 277 of 371 J2, Attachment 3 Council Packet Page Number 278 of 371 J2, Attachment 3 Council Packet Page Number 279 of 371 J2, Attachment 3 Council Packet Page Number 280 of 371 J2, Attachment 3 Council Packet Page Number 281 of 371 J2, Attachment 3 Council Packet Page Number 282 of 371 J2, Attachment 3 Council Packet Page Number 283 of 371 J2, Attachment 3 Council Packet Page Number 284 of 371 J2, Attachment 3 Council Packet Page Number 285 of 371 J2, Attachment 3 Council Packet Page Number 286 of 371 J2, Attachment 3 Council Packet Page Number 28 of 371 J2, Attachment 3 Council Packet Page Number 288 of 371 J2, Attachment 3 Council Packet Page Number 289 of 371 J2, Attachment 3 PreliminaryAssessmentRoll CopeAvenueImprovements CityProject2106 ParcelIDSiteAddressPropertyTypeUnits/FrontFootageAssessment 1029224301031642COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301051638COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301041640COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301001648COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301021644COPEAVEEResidential,MultiFamilyUnit1$933.92 Residential,MultiFamilyUnit1$933.92 1029224300981652COPEAVEE 1029224301081624COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301101620COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301011646COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301061636COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224300991650COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301111618COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224300961656COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301071634 COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301091622COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224300971654COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301121632COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301141628COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301131630COPEAVEEResidential,MultiFamilyUnit1$933.92 1029224301151626COPEAVE EResidential,MultiFamilyUnit1$933.92 1029223400061494COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400011528COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400021526COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400051506COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400041510COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1$3,450.00 1029223400031516COPEAVEEResidential,SingleFamilyUnit 1029223400071486COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400621452COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400641428COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400631444COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400611458COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400601460COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223400591474COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1129223200061797COPEAVEECommercial263.00$18,147.00 1029223200101387COPEAVEECommercial301.89$20,830.41 1029223200141357COPEAVEECommercial332.50$22,942.50 1029224100121745COPEAVEECommercial62.00$4,278.00 1029224100131751COPEAVEECommercial99.16$6,842.04 1029224100081701COPEAVEECommercial331.86$22,898.34 1029224100100COPEAVEECommercial146.50$10,108.50 1029224100111737COPEAVEECommercial85.00$5,865.00 1029224100151691COPEAVEECommercial150.00$10,350.00 1029224200401659COPEAVEECommercial400.00$27,600.00 1029223300541362COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029224100161681COPEAVEECommercial184.00$12,696.00 Council Packet Page Number 290 of 371 J2, Attachment 3 1029223300831358COPEAVEEResidential,Duplex1$1,955.00 1029223300841356COPEAVEEResidential,Duplex1$1,955.00 1029223300521346COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223300511340COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223300901410COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223300891404COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223300881392COPEAVEEResidential,SingleFamilyUnit1$3,450.00 Residential,SingleFamilyUnit1$3,450.00 1029223300871384COPEAVEE 1029223300861378COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1129223200072303WHITEBEARAVENCommercial156.00$10,764.00 1129223300012271WHITEBEARAVENCommercial277.00$19,113.00 1029223100751473COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100711443COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100771487COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100761479COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100741465COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100781493COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100731459COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100721451COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100791501COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029224100141766VIKINGDRECommercial271.50$18,733.50 Commercial255.00$17,595.00 1029224400991774COPEAVEE 1029224400371714COPEAVEECommercial226.89$15,655.41 1029223100871525COPEAVEResidential,SingleFamilyUnit1$3,450.00 1029223100841515COPEAVEEResidential,SingleFamilyUnit1$3,450.00 1029224400030COPEAVEECommercial163.59$11,287.71 1029224400980COPEAVEECommercial40.00$2,760.00 1029224400940COPEAVEECommercial225.00$15,525.00 1029224401001668COPEAVEECommercial210.00$14,490.00 1$3,450.00 1029223100801509COPEAVEEResidential,SingleFamilyUnit 1029223200271400VIKINGDRECommercial233.30$16,097.70 $441,017.51 ResidentialPavementRehabilitationRate/Unit$3,450.00 CommercialPavementRehabilitationRate/FrontFoot$69.00 ResidentialDuplex's AverageDuplexFrontFootagePerUnit=42.5 ResidentialPavementRehabilitationRateperUnit=$3,450.00 TypicalFrontFootageforSingleUnitResidential=75 AssessmentRatePerUnit=$1,955.00 MapleParkShoresTownhomes TotalTownhomeFrontFootage=270.7 ResidentialPavementRehabilitationRateperfrontfoot=$69.00 TotalTownhomeAssessment=$18,678.30 TotalNumberofTownhomeUnits=20 AssessmentRatePerUnit=$933.92 Council Packet Page Number 291 of 371 J2, Attachment 4 Council Packet Page Number 292 of 371 J2, Attachment 4 Council Packet Page Number 293 of 371 J2, Attachment 4 Council Packet Page Number 294 of 371 J2, Attachment 4 Council Packet Page Number 295 of 371 J2, Attachment 4 Council Packet Page Number 296 of 371 J2, Attachment 4 Council Packet Page Number 297 of 371 J2, Attachment 4 Council Packet Page Number 298 of 371 J2, Attachment 4 Council Packet Page Number 299 of 371 J2, Attachment 4 Council Packet Page Number 300 of 371 J2, Attachment 4 Council Packet Page Number 301 of 371 J2, Attachment 5 Council Packet Page Number 302 of 371 J2, Attachment 5 Council Packet Page Number 303 of 371 J2, Attachment 5 Council Packet Page Number 304 of 371 J2, Attachment 5 Council Packet Page Number 305 of 371 J2, Attachment 5 Council Packet Page Number 306 of 371 J3 CITY COUNCILSTAFF REPORT Meeting Date January 24, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Jon Jarosch AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Gervais Area Pavement Rehabilitation, City Project 21-07 Action Requested:MotionDiscussion Public Hearing Form of Action:Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood Engineering Department prepares a feasibility report prior to project design for municipal public street improvement projects in accordance with State Statute 429. The feasibility report is an essential element in the public improvement project process as it provides detailed information on the existing site conditions, the proposed improvements, resident input, special assessments, project costs, project financing, a tentative schedule, and recommendations on the feasibility of the improvements. Accepting the feasibility report and ordering the public hearing is one of the first steps in the public improvement process. Recommended Action: Motion to approve a Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 14, 2022 for the Gervais Area Pavement Rehabilitation, City Project 21-07. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $4,113,300 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed funding plan includes a combination of the Street Revitalization Fund (SRF), Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, the City of North St. Paul, G.O. Improvement Bonds, and the W.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council Packet Page Number 307 of 371 J3 The Gervais area neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated beyond the point of regular annual maintenance and are in need of replacement. Background The Feasibility Study for the Gervais Area Pavement Rehabilitation, City Project 21-07, is complete and available in the office of the City Engineer. A copy of the Feasibility Report has been included as an attachment to this report. The study includes information on the existing site conditions, proposed improvements, anticipated schedule, costs, financing and recommendations. The Gervais neighborhood streets total approximately 2.48 miles in length and have an average Pavement Condition Index (PCI) rating of 33/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The neighborhood area is generally bounded by County Road C to the north, Barclay Street to the west, Highway 36 to the south, and Ariel Street to the east (as depicted on the attached Project Location Map). This project is a part of the current 2022 – 2026 Capital Improvement Plan (CIP). Should the project be approved, construction would begin in June of 2022. The aging and deteriorating condition of roads shown on the location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The City of Maplewood Sanitary Sewer Department performed televising and manhole inspections in 2021 of the City’s sewer system lying under the project area streets. Based on the results of the reports, staff are not recommending upgrades or repairs to the sanitary sewer main, structures or services as a part of this project. However, there are some outdated sanitary sewer castings which are recommended to be replaced as a part of the project. Replacement of these castings with the new standard will reduce storm water inflow and infiltration into the sanitary sewer system. Reducing storm water inflow and infiltration into the sanitary sewer system reduces the amount of water conveyed to the Metropolitan Council Wastewater treatment plant, a top priority of the City and Metropolitan Council. Saint Paul Regional Water Services (SPRWS) and North St. Paul (NSTP) have identified approximately 3,250 lineal feet of water main which needs to be removed and replaced as a part of the project. The water main work would be done under the proposed project contract and the costs associated with this work would be reimbursed to the City by SPRWS and NSTP. The goal of this project is to rehabilitate the pavement surface and therefore does not include any major utility upgrades or repairs outside of the water main replacements. Outdated and broken storm sewer castings are proposed to be replaced along with the adjustment of all manholes to the final pavement surface elevation. There are a few storm sewer structures on the project which have a history of structural failures. The outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures. Best Management Practices (BMP’s), such as sump manholes, will be installed where possible to improve the water quality of runoff flowing to adjacent wetlands and lakes. These BMP’s will be designed to meet Watershed requirements, as well as City of Maplewood standards. Council Packet Page Number 308 of 371 J3 Ariel Street is a border street with the City of NSTP with both cities being responsible for maintenance of half of the road. Staff has coordinated with NSTP staff on the timing of the improvements and the type improvements needed. Should the project proceed, an agreement between the cities would be drafted and submitted to the City Council for approval before the awarding a construction contract. In previous projects with NSTP, the Cities have agreed to split street replacement costs with 50% being covered by each City. This method of funding the cost of improvement for Ariel Street is anticipated to be utilized for this project. Neighborhood Correspondence The feasibility report was ordered to be prepared at the August 9, 2021 City Council meeting. Subsequently a letter was mailed to the residents on August 27, 2021 to provide information on the council’s action and to notify them preliminary engineering activities would begin within the neighborhood during the fall of 2021. Staff mailed initial informational packets to impacted residents on November 12, 2021. The packet informs and requests input from the resident about a number of topics including street construction frequently asked questions (FAQ) handout, informational assessment handout and Neighborhood Meeting Invite #1. The first informational neighborhood meeting was held virtually on November 23, 2021. Staff mailed out the invitation to 121 property owners. Approximately 8 property owners attended the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around property access during construction, current pavement conditions, the construction processes, and assessments. The majority of residents in attendance were generally in favor of the project. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Assessments An independent appraisal firm has been hired to provide an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to determine the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized at this time to generate a preliminary assessment roll. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. Council Packet Page Number 309 of 371 J3 For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit Commercial Unit, Pavement Rehabilitation Rate = $69.00/front-foot The assessment hearing is currently proposed to be held September of 2022. Estimated Project Cost The total estimated project cost is $4,113,300and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$2,732,100 67% Drainage Improvements $171,200 4% Sanitary Sewer Improvements$89,3002% Water System Improvements $1,120,700 27% Total Estimated Project Cost:$4,113,300100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. The feasibility estimate is approximately $33,000 above the CIP estimated project cost. This increase reflects the additional water system improvements identified during the preparation of the feasibility report. Funding for these increased costs would be covered by SPRWS and NSTP. The attached feasibility report provides a more detailed construction and project cost estimate. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, SRF Special Assessment, Saint Paul Regional Water, North St. Paul, Street Revitalization Fund and the Water Area Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Special Benefit Assessments $1,097,000 26% G.O. Improvement Bonds $194,928 5% Environmental Utility Fund $171,200 4% Sanitary Sewer Fund $89,300 2% Street Revitalization Fund $1,202,272 29% W.A.C. Fund $156,900 4% Saint Paul Regional Water Services $648,400 16% City of North Saint Paul $553,300 14% Total Estimated Project Funding:$4,113,300100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Council Packet Page Number 310 of 371 J3 Project Schedule The following is a tentative schedule for City Project 21-07 should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study 8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 2/28/2022 Authorize Preparation of Assessment Roll Bid Opening3/25/2022 Award Contract4/11/2022 Begin Construction June 2022 Accept Assessment Roll & Order Assessment Hearings 8/8/2022 Assessment Hearing 9/12/2022 Adopt Assessment Roll 9/12/2022 Complete Construction October 2022 Assessments Certified to Ramsey County November 2022 Attachments 1.Resolution Accepting Feasibility Study 2.Project Location Map 3.Feasibility Report 4.Presentation Council Packet Page Number 311 of 371 J3, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted August 9, 2021, a report hasbeen prepared by the City Engineering Division with reference to the improvement of Gervais Area Pavement Rehabilitation, City Project 21-07, and this report was received by the council on January th 24, 2022. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Gervais Area Pavement Rehabilitation, City Project 21-07 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $4,113,300. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $4,113,300 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Special Benefit Assessments $1,097,00026% G.O. Improvement Bonds $194,928 5% Environmental Utility Fund $171,200 4% Sanitary Sewer Fund $89,300 2% Street Revitalization Fund $1,202,272 29% W.A.C. Fund $156,900 4% Saint Paul Regional Water Services$648,40016% City of North Saint Paul$553,300 14% Total Estimated Project Funding:$4,113,300100% th 4. A public hearing shall be held on such proposed improvement on the 14day of February, 2022 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 24day of January, 2022 Council Packet Page Number 312 of 371 J3, Attachment 2 Council Packet Page Number 313 of 371 J3, Attachment 3 th 11 Avenue, Ariel Street, Barclay Street, Gervais Avenue, Gervais Court, Flandrau Street, Sextant Avenue I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: ____________________________ Jonathon E. Jarosch, P.E. Date: _______________________ License No. 49105 Document Prepared by: Tyler M. Strong, E.I.T. Council Packet Page Number 314 of 371 J3, Attachment 3 Council Packet Page Number 315 of 371 J3, Attachment 3 Council Packet Page Number 316 of 371 J3, Attachment 3 th 11 Avenue, Ariel Street, Barclay Street, Gervais Avenue, Gervais Court, Flandrau Street, Sextant Avenue Council Packet Page Number 317 of 371 J3, Attachment 3 Council Packet Page Number 318 of 371 J3, Attachment 3 Council Packet Page Number 319 of 371 J3, Attachment 3 th 11 Avenue, Ariel Street, Barclay Street, Gervais Avenue, Gervais Court, Flandrau Street, Sextant Avenue Council Packet Page Number 320 of 371 J3, Attachment 3 Council Packet Page Number 321 of 371 J3, Attachment 3 Council Packet Page Number 322 of 371 J3, Attachment 3 Council Packet Page Number 323 of 371 J3, Attachment 3 FIGURE 1: Photos of Pavement Deterioration in the Gervais Neighborhood Council Packet Page Number 324 of 371 J3, Attachment 3 FIGURE 2: Photos of Pavement Deterioration in the Gervais Neighborhood Council Packet Page Number 325 of 371 J3, Attachment 3 2.31 Subgrade Soil Characteristics 2.32 Existing Pavement Section 2.33 Geotechnical Conclusions Council Packet Page Number 326 of 371 J3, Attachment 3 2.51 Sanitary Sewer 2.52 Water Main Council Packet Page Number 327 of 371 J3, Attachment 3 2.53 Storm Sewer and Drainage Council Packet Page Number 328 of 371 J3, Attachment 3 Council Packet Page Number 329 of 371 J3, Attachment 3 Council Packet Page Number 330 of 371 J3, Attachment 3 o o Council Packet Page Number 331 of 371 J3, Attachment 3 Council Packet Page Number 332 of 371 J3, Attachment 3 Council Packet Page Number 333 of 371 J3, Attachment 3 Council Packet Page Number 334 of 371 J3, Attachment 3 Council Packet Page Number 335 of 371 J3, Attachment 3 Council Packet Page Number 336 of 371 J3, Attachment 3 Number Council Packet Page 337 of 371 J3, Attachment 3 Council Packet Page Number 338 of 371 J3, Attachment 3 Council Packet Page Number 339 of 371 J3, Attachment 3 Council Packet Page Number 340 of 371 J3, Attachment 3 Council Packet Page Number 341 of 371 J3, Attachment 3 Council Packet Page Number 342 of 371 J3, Attachment 3 Council Packet Page Number 343 of 371 J3, Attachment 3 Council Packet Page Number 344 of 371 J3, Attachment 3 Council Packet Page Number 345 of 371 J3, Attachment 3 Council Packet Page Number 346 of 371 J3, Attachment 3 Council Packet Page Number 347 of 371 J3, Attachment 3 Council Packet Page Number 348 of 371 J3, Attachment 3 Council Packet Page Number 349 of 371 J3, Attachment 3 Council Packet Page Number 350 of 371 J3, Attachment 3 Council Packet Page Number 351 of 371 J3, Attachment 3 Council Packet Page Number 352 of 371 J3, Attachment 3 Council Packet Page Number 353 of 371 J3, Attachment 3 Council Packet Page Number 354 of 371 J3, Attachment 3 Council Packet Page Number 355 of 371 J3, Attachment 3 Council Packet Page Number 356 of 371 J3, Attachment 3 Council Packet Page Number 357 of 371 J3, Attachment 3 PreliminaryAssessmentRoll GervaisAreaPavementRehabilitation CityProject2107 ParcelIDSiteAddressPropertyTypeUnits/FrontFootageAssessment 1029224200011616GERVAISAVEECommercial,Office/Warehouse633.3$43,697.70 1029222400411480SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400432430BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029221400481747GERVAISAVEECommercial,Apartments280.22$19,335.18 1029222400422438BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029221400580GERVAISAVEECommercial,Apartments65.4$4,512.60 1029222400722463BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400712467BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400532415BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400311495SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400261531SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400301503SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400321487SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400281515SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400291509SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400331481SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400271523SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400482451BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400472459BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400401486SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400391492SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400381498SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400442424BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400601505GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400591499GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400581491GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400611513GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400371508SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400561479GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400571485GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400662408BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400772416BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400522421BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400542409BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400492443BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400512427BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029222400502433BARCLAYSTNResidential,SingleFamilyUnit1$3,450.00 1029221400402497FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400212424FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400372465FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400362473FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400232440FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400242448FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400252456FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400272472FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400422457FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400192408FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400781725GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221400182400FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400202416FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400292488FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 Council Packet Page Number 358 of 371 J3, Attachment 3 1029221400302496FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400412489FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400312504FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400322503FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400262464FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400282480FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400462449FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400352481FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400222432FLANDRAUSTNResidential,SingleFamilyUnit1$3,450.00 1029221400771747GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221400751733GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221400761729GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200021596GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200071556GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200061564GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200051572GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200031588GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224200041580GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1129222300071807GERVAISCTECommercial,Apartments1276.46$88,075.74 1029224100181777HIGHWAY36ECommercial,Retail82.91$5,720.79 1129222400252440WHITEBEARAVENCommercial,BK(Area)33.79$2,331.51 1129222400262420WHITEBEARAVENCommercial,Autozone(Area)36.77$2,537.13 1129222100252599ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129222100512595ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129222100502607ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129222100462611ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129222100442621ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129222400302451ARIELSTNCommercial,MultiFamilyRental784.36$54,120.84 1129223100632345ARIELSTNCommercial,Office845.18$58,317.42 1129222100522589ARIELSTNResidential,SingleFamilyUnit1$3,450.00 112922240029011THAVEECommercial,Vacant124.7$8,604.30 1129222400242390WHITEBEARAVENCommercial,Cub(Area)339.53$23,427.57 1129223200051890GERVAISCTECommercial,CenturyLink376.2$25,957.80 1129222300082501WHITEBEARAVENCommercial,Hyvee594.79$41,040.51 1129223200121810GERVAISCTECommercial,Storage132$9,108.00 1129223200041832GERVAISCTECommercial,Office100.78$6,953.82 1129223200131818GERVAISCTECommercial,Church226.33$15,616.77 1129222300102425WHITEBEARAVENCommercial,Church1182.7$81,606.30 112922240028197511THAVEECommercial,Medical97.11$6,700.59 112922240033196511THAVEECommercial,Medical199.93$13,795.17 1129222300061801GERVAISAVEECommercial,Apartments961.99$66,377.31 1029222400341530SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400361514SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1029222400351522SEXTANTAVEEResidential,SingleFamilyUnit1$3,450.00 1129222400342480WHITEBEARAVENCommercial,Medical307.3$21,203.70 1129222400082499ARIELSTNResidential,SingleFamilyUnit1$3,450.00 1129223200171790GERVAISCTECommercial,AutoService173.1$11,943.90 1029221300501555GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300461585GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300491563GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300481571GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300421623GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300411631GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300401639GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221400471701GERVAISAVEECommercial,Church625.05$43,128.45 1029224100041700GERVAISAVEECommercial,Warehouse331.65$22,883.85 1029224100031730GERVAISAVEECommercial,Office/Warehourse497.48$34,326.12 Council Packet Page Number 359 of 371 J3, Attachment 3 1029224100051686GERVAISAVEECommercial,Warehouse300$20,700.00 1029223100061494GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100041508GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100091470GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100081478GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100071486GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100051500GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100021524GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029223100031516GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029224100171770GERVAISAVEECommercial,Warehourse82.91$5,720.79 1029221300471579GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300391645GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1029221300431615GERVAISAVEEResidential,SingleFamilyUnit1$3,450.00 1129223100562360WHITEBEARAVENCommercial,HomeDepot(Area)415.38$28,661.22 1129223100572370WHITEBEARAVENCommercial,Petsmart(Area)96.72$6,673.68 $1,097,378.76 Residential,SingleFamilyUnitPavementRehabilitationRate/Unit$3,450.00 CommercialPavementRehabilitationRate/FrontFoot$69.00 Council Packet Page Number 360 of 371 J3, Attachment 3 Council Packet Page Number 361 of 371 J3, Attachment 3 Council Packet Page Number 362 of 371 J3, Attachment 3 Council Packet Page Number 363 of 371 J3, Attachment 3 Council Packet Page Number 364 of 371 J3, Attachment 4 Council Packet Page Number 365 of 371 J3, Attachment 4 Council Packet Page Number 366 of 371 J3, Attachment 4 Council Packet Page Number 367 of 371 J3, Attachment 4 Council Packet Page Number 368 of 371 J3, Attachment 4 Council Packet Page Number 369 of 371 J3, Attachment 4 Council Packet Page Number 370 of 371 J3, Attachment 4 Council Packet Page Number 371 of 371