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HomeMy WebLinkAbout2021-12-21 PC Packet Meeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday,December21, 2021 7:00 P.M. Held Remotely Via Conference Call Dial 1-888-788-0099or 1-312-626-6799 When Prompted Enter Meeting ID: 830 1963 2981# No Participant ID, Enter # When Prompted A.Call to Order B.Roll Call C.Approval of Agenda D.Approval of Minutes 1.October 19,2021 E.Public Hearing 1.Conditional Use Permit Resolution, Ridge Periodontics, 3033 Hazelwood Street North 2.Conditional Use Permit Amendment Resolution, Erskine WoodFloors,2728 Geranium Avenue East F.New Business 1.2021Planning Commission Annual Report G.Unfinished Business H.Visitor Presentations I.Commission Presentations J.Staff Presentations K.Adjournment WELCOME TO THIS MEETING OF THE PLANNING COMMISSION This outline has been prepared to help you understand the public meeting process. The review of an item usually takes the following form: 1.The chairperson of the meeting will announce the item to be reviewed and ask for the staff report on the subject. 2.Staff presents their report on the matter. 3.The Commission will then ask City staff questions about the proposal. 4.The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. 5.This is the time for the public to make comments or ask questions about the proposal. Please step up to the podium and speak clearly. Give your name and address first and then your comments. 6.After everyone in the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 7.The Commission will then discuss the proposal. No further public comments are allowed. 8.The Commission will then make itsrecommendation or decision. 9.All decisions by the Planning Commission are recommendations to the City Council. The City Council makes the final decision. “Welcome to the meeting of the Maplewood Planning Commission. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the Planning Commission, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. At the podium please state your name and address clearly for the record.” Revised:02/18 D1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 19, 2021 7:00 P.M. A.CALL TO ORDER A meeting of the Commission was held and called to order at 7:02 p.m. by Chairperson Arbuckle. B.ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Vice Chairperson Present John Eads, Commissioner Absent Allan Ige, Commissioner Present Sheryl Sukolsky, Commissioner Present Lue Yang, Commissioner Present Staff Present: Michael Martin, Assistant Community Development Director C.APPROVAL OF AGENDA Commissioner Ige moved to approve the agenda as presented. Seconded by Vice Chairperson Desai. Ayes – All The motion passed. D.APPROVAL OF MINUTES Commissioner Sukolsky moved to approve the September 21, 2021, PC minutes as submitted. Seconded by Vice Chairperson Desai. Ayes – Arbuckle, Desai, Ige, Sukolsky Abstain – Dahm, Yang The motion passed. E.PUBLIC HEARING 1.1091 County Road C, Wetland Buffer Variance for a New Single Family House a.Assistant Community Development Director, Michael Martin gave the report on 1091 County Road C E for a Wetland Buffer Variance for a New Single Family House. b.Applicants, Justin Haynes and Katie Schurrer, 1091 County Road C Maplewood addressed and answered questions of the commission. c.Architect, Will Spencer, Assoc AIA of Will Spencer Studio LLC, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. October 19, 2021 1 Planning Commission Meeting Minutes PC Packet Page Number 1 of 40 D1 Nathan Meredith, 1101 County Road C E Maplewood, addressed the commission in favor of the wetland buffer variance and project. Chairperson Arbuckle closed the public hearing. Vice Chairperson Desai made a motion to approve the resolution for the Wetland Buffer Variance for a New Single Family House at 1091 County Road C. Seconded by Commissioner Ige. Ayes – Arbuckle, Dahm, Desai, Ige Yang Abstain – Sukolsky Commissioner Sukolsky abstained due to being a neighbor to the project site. The motion passed. This item will go to the city council on October 25, 2021. 2. North End Zoning District a. Adoption of Zoning District b. Adoption of Design Guidelines c. Zoning Map Amendment Ordinance Assistant Community Development Director, Michael Martin introduced the report on the North End Zoning District and turned the discussion over to Rita Tripp from HKGi. Rita Trapp, HKGi addressed and answered questions of the commission regarding the North End Zoning District, the Adoption of Zoning District, Adoption of Design Guidelines and the Zoning Map Amendment Ordinance. Chairperson Arbuckle opened the public hearing. Todd Phillips, addressed the commission about the North End Zoning District. Lisa Diehl, Commercial Real Estate Broker representing three property owners addressed the commission. Chairperson Arbuckle closed the public hearing. Vice Chairperson Desai moved to recommend approval of the proposed NE North End District ordinance, the proposed rezonings to the NE North End District, and NE North End District Design Guidelines with the recommended changes related to street lighting, window signage and trail connections as discussed by the planning commission members being taken into consideration as the city council considers final adoption. Seconded by Commissioner Ige. Ayes – All The motion passed. Staff thanked the planning commission for their hard work, input and dedication to this process. October 19, 2021 2 Planning Commission Meeting Minutes PC Packet Page Number 2 of 40 D1 F. NEW BUSINESS None. G. UNFINISHED BUSINESS None. H. VISITOR PRESENTATIONS None. I. COMMISSION PRESENTATIONS None. J. STAFF PRESENTATIONS None. K. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 8:32 p.m. October 19, 2021 3 Planning Commission Meeting Minutes PC Packet Page Number 3 of 40 THIS PAGE IS INTENTIONALLY LEFT BLANK PC Packet Page Number 4 of 40 E1 PLANNING COMMISSIONSTAFF REPORT Meeting Date December 21, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: Conditional Use Permit, Ridge Periodontics, 3033 Hazelwood Street North Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Foundation Architects, on behalf of Ridge Periodontics and Dental Implants, has applied for a conditional use permit and design review to allow for the construction of a specialty dental clinic at 3033 Hazelwood Street North. The proposed single story building is 4,052 sq. ft., and would be positioned on the north end of the subject property near County Road D and Hazelwood Street. The applicant submitted design plans for review and consideration by the board. A conditional use permit is required in the light manufacturing zoning district for the construction of any building within 350 feet of a residential district. Recommended Action: Motion to approve the conditional use permit resolution for a proposed dental clinic at 3033 Hazelwood Street North, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The city deemed the applicant’s application complete on November 30, 2021. The initial 60-day review deadline for a decision is January 29, 2022. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. PC Packet Page Number 5 of 40 E1 Background Project Overview Ridge Periodontics and Dental Implantscurrently operates a clinic in Maplewood at 2480 White Bear Avenue and has outgrown their space, which they are currently leasing. The clinic is purchasing the property at 3033 Hazelwood Street North in order to construct their own building on the site, which will meet their need for additional space. The property is currently vacant and owned by the Maplewood Moose Lodge. There are pipeline and power easements that run through the property and elevation changes that limit the buildable area on the property. Given the existing power and pipeline easements, the building will be situated on the north end of the property. Both transmission towers will remain in place. The applicant is proposing to install landscaping surrounding the base of the north tower, which is adjacent to and located on the north end the proposed parking lot. City code section 12-400 requires that “All buildings subject to this article and all newly created lots shall be designed to accommodate a setback of at least 100 feet from a pipeline.” The code goes on to allow some flexibility for development near a pipeline, stating “The city council may approve a reduced setback where the applicant can prove that there is a unique hardship to the property that prevents the reasonable and practicable development of the property.” The proposed building location is outside of the pipeline easement, and approximately 50 feet from the north line and boundary of the pipeline easement. Staff believes the proposed building location is reasonable given the unique shape of the parcel and the fact that the easements on the site limit the buildable area on the property. The proposed building will have access provided off Hazelwood Street and the existing sidewalks surrounding the site will remain in place. The drive aisle to the parking lot is shown at 24 feet in width, which meets code requirements, with a stop sign to be installed at the exit from the property. City code requires one parking stall for each 200 square feet of floor area. Based on the building floor area of 4,052 sq. ft. the property is required to have 21 stalls for the clinic. The proposed parking lot layout provides 26 parking stalls for the clinic customers, exceeding this requirement. The parking area meets setback requirements from the street right-of-way and the parking stalls are shown to be 9.5 feet in width by 18 feet in length, achieving the code standards for parking stall size. The proposed one story building is attractive, meets setback requirements and is shown to be 16 feet in height. There are six (6) patient rooms along with clinic offices, bathrooms and a reception and patient waiting area. In addition to the clinic space, a small seminar room that can accommodate 24 people will be used as a break room and for training sessions. Finally, the applicant is proposing to plant a combination of trees and perennials throughout the site which will complement the building design. Commission and City Council Review Design Review The Community Design Review Board will review the project details on December 21, 2021. Conditional Use Permit The proposed use requires a conditional use permit given the proximity to adjacent residentially zoned property. The subject property is located in the light manufacturing zoning district. City code PC Packet Page Number 6 of 40 E1 section 44-637 (b) requires that “No building or exterior use, except parking, may be erected, altered or conducted within 350 feet of a residential district without a conditional use permit.” The conditional use permit and project details will be reviewed by the Planning Commission on December 21, 2021. The City Council will review the project and make the final determination on the conditional use permit on January 10, 2022. Department Comments Engineering Department, Jon Jarosch Please see the engineering report, dated December 2, 2021, attached to this report. Environmental Planner, Shann Finwall and Natural Resource Coordinator, Carole Gernes Please see the environmental report, dated December 10, 2021, attached to this report. Citizen Comments Staff surveyed the surrounding properties. A public hearing notice and project details were sent to the properties within 500 feet of the subject property. Staff received one phone call regarding the proposal from a neighboring resident, with general questions about the project. Reference Information Site Description Site Size: 1.86 Acres Existing Land Use: Vacant Land Surrounding Land Uses North: County Road D East and Bruce Vento Trail South: Cardinal Point – Senior Cooperative Housing East: Conifer Ridge Apartments West: County Road D East and Excel Energy Substation Planning Existing Land Use: Utility Existing Zoning: Light Manufacturing Attachments 1.Conditional Use Permit Resolution 2.Overview Map 3.Land Use Map 4.Zoning Map 5.Applicant’s Narrative 6.Engineering Report, dated December 2, 2021 7.Environmental Report, dated December 10, 2021 8.Applicant’s Plans, Date-Stamped November 30, 2021 (separate attachments) PC Packet Page Number 7 of 40 Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01Foundation Architects, on behalf of the Ridge Periodontics and Dental Implants, has requested approval of a conditional use permit to operate a dental clinicon the property. 1.02The property is located at3033 Hazelwood Street North and is legally described as: Lot 1, Block 1, Maekloth Addition, Ramsey County, Minnesota PIN:032922210119 1.03City Ordinance Section 44-637(a) (b) requires a Conditional Use Permit for any building erected, altered or conducted within 350 feet of a residential district. Section 2.Standards. 2.01General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. PC Packet Page Number 8 of 40 Attachment 1 9.The use would cause minimal adverse environmental effects. Section 3.Findings. 3.01The proposal meets the specific Conditional Use Permit standards. Section 4.City Review Process 4.01The City conducted the following review when considering this conditional use permit request. 1.On December 21, 2021, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council ________ this resolution. 2.On January 10, 2022, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5.City Council 5.01The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.Repeat this review again in two years if the city has not issued a building permit. 2.The applicant shall meet the requirements set forth in the report by the Assistant City Engineer, Jon Jarosch, dated December 2, 2021. 3.The applicant shall meet the requirements set forth in the report by the Environmental Planner, Shann Finwall, and the Natural Resources Coordinator, Carole Gernes, dated December 10, 2021. The applicant shall work with staff to replace some of the landscaping details on the landscape plan, per staff’s recommendations. 4.All requirements of the Fire Code and Building Code must be achieved. 5.All mechanical equipment and trash receptacles shall be screened from view of all nearby residential properties, per city ordinance standards. 6.The applicant shall provide additional screening along the southern edge of the parking lot. Thescreening can consist of fencing or landscaping. Given the existing easements, the applicant will work with the pipeline and power PC Packet Page Number 9 of 40 Attachment 1 company to determine the best type of screening at this location. The applicant will provide a plan to the city for review detailing the proposed screening. The plan may be approved by staff. 7.The applicant shall restore any public right-of-way, adjacent property or property irons disturbed by the construction. 8.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 9.Written documentation from all easement holders affecting this site indicating approvalof the plans for the planned improvements. 10.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for alllandscaped areas. 11.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood forall required exterior improvements. The owner or contractor shall complete anyunfinished exterior improvements by June 1 of the following year if occupancy of thebuilding is in the fall or winter or within six weeks of occupancy of the building ifoccupancy is in the spring or summer. 12.The proposed building is permitted to be built within 50 feet of the existing pipeline on the site. The site has unique characteristics and challenges that justify approval of a revised pipeline setback. 13.Comply with all city ordinance requirements for signage, trash enclosures and parking. 14.All work shall follow the approved plans. City staff may approve minor changes. __________ by the City Council of the City of Maplewood, Minnesota, on January 10,2022. PC Packet Page Number 10 of 40 Attachment 2 Overview Map - 3033 Hazelwood St. November 24, 2021 City of Maplewood Legend ! I 0390 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 11 of 40 Attachment 3 Future Land Use Map - 3033 Hazelwood Street North December 13, 2021 City of Maplewood Legend ! I Future Land Use - 2040 High Density Residential Mixed-Use - Community Commercial Employment Utility Open Space Park 0490 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 12 of 40 Attachment 4 Zoning Map - 3033 Hazelwood Street North December 13, 2021 City of Maplewood Legend ! I Zoning Multiple Dwelling (r3) Planned Unit Development (pud) Light Manufacturing (m1) Business Commercial (bc) 0490 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 13 of 40 Attachment 5 Community Design Review Board Application Project: Ridge Periodontics Project No.: 21-21 To: City of Maplewood Building Inspector From: Robert Shaffer, AIA, CID, LEED AP - Foundation Architects Date:11/23/21 Please see the attached drawing set and requested materials for the City of Maplewood Community Design Review. Written narrative: This application is for a proposed 4,052 square foot single story, SIPs shell, slab on grade periodontal dental clinic to be built at 3033 Hazelwood St. North. This clinic will serve as a new location for Dr. Hemmerich and colleagues at Ridge Periodontal and Dental Implants. Her current dental clinic in Maplewood is too small and can’t feasibly be updated; so the doctor is excited about having her clinic stay in Maplewood in her own building. A small seminar space does double duty in this building acting as a seminar space for about 24 people (other doctors for training sessions) and also as a staff meeting and breakroom. The clinic will be a 6 chair dental clinic specializing in periodontics and dental implants. The structure of the main clinic is to be a single-sloped roof structure with the seminar room forming a taller “tower” form with a sloped roof to match. It will be clad in wide lap siding with larger panels between tall windows over SIPS (structural insulation panel system) providing a very energy efficient enclosure and tight building. The site currently houses two large transmission towers and has pipeline and power easements limiting where the structure could be built. It is on a hill which slopes downward towards the County Road D and Hazelwood St intersection. We’ve situated the building towards the intersection as it is the only buildable area that avoids the existing easements and will provide a view to and from both streets. We have included a filtration basin between the building and the property line on the north to catch any runoff from the building. The parking lot sits beneath the power and within the pipeline easement leaving the south portion of the site left in a more natural state. Page 1 of 2 901 North Third St, Suite 135, Minneapolis, Minnesota 55401 | foundationarch.com | 612.340.5430 PC Packet Page Number 14 of 40 Attachment 5 Application checklist Survey – included in drawing set Exterior elevations and renderings – included in drawing set Landscape plan – included in drawing set Grading and Drainage plan – included in drawing set Wetlands delineation plan – not required as stated by city official Utility plan – included in drawing set Erosion control plan – included in drawing set Run-off calculations – included in drawing set Site is not in a shoreland area – shoreland calculations not required Existing tree plan - not required as stated by city official as there are no trees currently on site. Landscape plan includes types, sizes, and proposed locations of new trees to be planted. Site and architectural plans showing proposed lighting fixtures – included in drawing set Cut sheets of proposed fixtures – attached Photometric plan – included in drawing set Written narrative – attached A list of property owners and their addresses for your site and for all properties within 500feet. The City can provide this list upon request. Application fees – check included in package Page 2 of 2 901 North Third St, Suite 135, Minneapolis, Minnesota 55401 | foundationarch.com | 612.340.5430 PC Packet Page Number 15 of 40 Attachment 6 Engineering Plan Review PROJECT: Ridge Periodontics 3033 Hazelwood Street PROJECT NO: 21-27 COMMENTS BY: Jon Jarosch, P.E. – Assistant CityEngineer DATE: 12/2/2021 PLAN SET: Engineering plans dated 11-23-2021 REPORTS: Stormwatermanagement plan dated 11-23-2021 The applicant is proposing to construct a dental clinic and associated site amenities at 3033 Hazelwood Street North. The applicant is requesting a reviewof the current design. The amount of disturbance on this site is greater than ½acre. As such,the applicantis required to meet the City’s stormwater quality, rate control, and other stormwater management requirements.The applicant is proposing to meet these requirements via the use of afiltration basin at the north end of the property. From the information submitted, it appears that the proposed design meets the standard Cityand Watershed Districtstormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documentsfor final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed filtration basin, infiltration basins,pretreatment devices,and underground detentionsystem.The Owner shall submit a signedcopy of the joint storm- watermaintenance agreementwith the RWMWDto the City. 3)Storm manhole #4 shall include a minimum 3-foot deep sump to provide pre-treatment of runoff before discharge into the filtration basin. 4)An emergency overflow for the proposed filtration basin shall be shown on the plans. This emergency overflow shall be designed to protect from scour and erosion during an emergency overflow event. PC Packet Page Number 16 of 40 Attachment 6 Grading and Erosion Control 5)All slopesshall be 3H:1V or flatter. 6)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sedimentor debris. 7)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. 8)All pedestrian facilities shall be ADA compliant. 9)The total grading volume (cut/fill) shall be noted on the plans. 10)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 11)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. 12) Allmodifications to the water system shall be reviewed by Saint Paul regional Water Services.All requirements of SPRWS shall be met. 13)All new sanitary sewer service piping shall be schedule 40 PVCor SDR35or approved equal. Other 14)All construction activity within the right-of-way along Hazelwood Streetrequires a City right-of-way permit. The right-of-way shall be restored per the right-of-way ordinance. 15)This project shall be reviewed by Ramsey County. All requirements of the County shall be met. 16)Soil borings shall be submitted to verify infiltration rates detailed in the Stormwater Management Report. 17)The applicant shall verify that the proposed improvements are allowed within the existing pipeline and powerline easements. Documentation shall be provided to the City verify these allowances. PC Packet Page Number 17 of 40 Attachment 6 Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 18)Right-of-way permit 19)Grading and erosion control permit 20)Storm Sewer Permit 21)Sanitary Sewer Permit - END COMMENTS - PC Packet Page Number 18 of 40 Attachment 7 Environmental Review Project: Ridge Periodontics Dateof Plans: November 23, 2021 Date of Review: December 10, 2021 Location:3033 Hazelwood Drive Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resources Coordinator (651) 249-2416; carole.gernes@maplewoodmn.gov Background: The applicant is proposing to constructa 4,052 square foot single story periodontal dental clinic at 3033 Hazelwood Street. The proposal must comply with the City’s landscaping, tree planting, and stormwater filtration basin planting policies. Overall Landscaping: 1.Euonymus fortunei, winter creeper is an invasive species.Please replace with a Minnesota native shrub species, which supports native pollinators, such as Diervilla lonicera, bush honeysuckle or Ilex verticillata, winterberry cultivar. 2.Spirea japonica is an invasive species. Please replace with a Minnesota native speciessuch as short blueberry cultivar,or aromatic aster, Symphyotrichum oblongifolium. 3.Miscanthus sacchariflorus isan invasive species. Please avoid these and the attached ornamental grasses in your landscape plan. 4.No native herbaceous plants that support native pollinatorshave been proposed. Please replace the Walkers low catmint with Asclepias tuberosa, butterflyweed, Lupinus perennis, wild lupine and/or Geum triflorum, prairie smoke. Trees Plantings: 1. Quaking aspen spreads by root suckering. It will require annual cutting of sprouts. The city recommends replacing with a non-clonal native tree. 2.Japanese tree lilac has become invasive in many areas of Minnesota, including the Twin Cities Metro. Please replace with serviceberry, which will also support our native pollinators. PC Packet Page Number 19 of 40 Attachment 7 3.Tamaracks like to have wet roots and would do better near the stormwater basin. Please make owners aware that tamarack trees lose their needles in the winter and grow new ones in the spring. Property owners have cut them down in the winter because they thought they were dead. 4.Excess soil on top of pot or root ball should be removed until the top of the first lateral root is exposed. Planting depth should be no deeper than the new soil level so the root is not covered with soil. Planting too deep results in encircling, girdling roots. 5.Do not prune treesthe first year after planting except to remove dead or damaged/ diseased branches. Trees may be pruned the second year for other branch issues. Stormwater Filtration Basin Plantings: 1.Large basins will ideally be planted with deep-rooted native plants. The City requires a portion of the basin to be planted rather than seeded. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. If seeding is proposed, the City requires details on how the seed will be managed to ensure establishment. 2.Sod should not be planted on the slope to the retention pond. Turf grass roots are too short to prevent erosion. Slopes should be planted with long-rooted native plants on slopes and should include plugs, not only seed. 3.Plugs should be planted along the edge/slope, not only in the bottom of the basin. Seeds on slopes tend to wash away with rainfall. Plugs will establish more quickly, holding soil in place and replacing weeds faster than seed only. 4.In the plan, the species list for bottom plugs contains only grass and grass like plants. Flowering dicots such as native iris, Iris versicolor or I. virginica; Swamp red milkweed, Asclepias incarnata; spotted Joe Pye-weed, Eutrochium maculatum; Ironweed, Vernonia fasciculata; New England aster, Symphyotrichum novae-angliae; and beggar-ticks, Bidens ssp are good plug choices that will also support pollinators. PC Packet Page Number 20 of 40 E2 PLANNING COMMISSION STAFF REPORT Meeting Date December 21, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Conditional Use Permit Amendment Resolution, Erskine Wood Floors, 2728 Geranium Avenue East Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Todd Erskine, of Erskine Wood Floors, is requesting approval to purchase the existing warehouse building at 2728 Geranium Avenue and construct a new loading dock on the north end of the west side of the building with the intention of having semi-trailers parked on site. The semi-trailers constitute outside storage and requires a conditional use permit. To move forward with this project, the applicant needs City Council approval of a conditional use permit amendment. Recommended Action: a.Motion to approve a conditional use permit amendment resolution to allow indoor storage and outdoor storage in a BC (business commercial) zoning district, located at 2728 Geranium Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City deemed the applicant’s application complete on December 6, 2021. The initial 60-day review deadline for a decision is February 4, 2024. As stated in Minnesota State Statute 15.99, the City is allowed to take an additional 60 days if necessary to complete the review. PC Packet Page Number 21 of 40 E2 Background: Conditional Use Permit Amendment Prior to 2015, this site was used as a transfer site for Yocum Oil and had a high amount of activity involving semi-trucks coming and leaving the site. In 2015, the building was sold and a conditional use permit was granted for indoor storage for a private collection of collector automobiles within the building. The applicant is requesting to use the warehouse for his flooring business and convert one of the garage door areas to a loading dock for semi-trucks to use. In addition to the loading dock, the applicant is requesting approval to store up to two semi-truck trailers outside to support the function of the business. The conversion of the north garage door to a loading dock will require design approval via the City’s minor construction review process. Screening The residential neighbor to the west – 2700 Geranium Avenue East – expressed concern about noise and activity occurring on this site. The existing vegetation on site does provide some screening between the warehouse and the homes to the west. Given the increased impact and use of the site with the proposed use, staff is recommending a six-foot-tall, solid fence be built between the parking lot and the shared property line with 2700 Geranium Avenue East. This fence should be located to preserve the existing trees in this area. Additional Site Considerations Outside of the loading dock area, the applicant is not proposing any additional alterations or expansions to the existing building or lot. Parking lot: The parking lot will continue to provide parking to the office building to the north of the site. The applicant shall be required to provide a cross access and parking agreement to City staff. There is a section of the parking lot near the middle garage door next to the building where the pavement has deteriorated to the point of now being a gravel surface. This area must be fixed and returned to a hard surface, as required by City ordinance. Trash enclosure: All trash and recycling containers must be stored in the enclosure on-site. Outdoor storage: Outdoor storage shall be limited to the two semi-truck trailers. No flooring materials are permitted to be stored outside. Noise considerations: All outside activity shall comply with the City’s noise ordinance. Department Comments Engineering Applicants shall obtain a grading permit and storm sewer permit for the proposed work. Board and Commission Review December 21, 2021: The Planning Commission will hold a public hearing and review this project. PC Packet Page Number 22 of 40 E2 Citizen Comments Staff surveyed the 37 surrounding property owners within 500 feet of the proposed project area for their opinion about this proposal. Staff received one reply. 1. The main concern that we have is with the store hours on Saturday at 8am to noon, and with loud noise next to 2 bedrooms. The sound from traffic and semi trucks could be greatly reduced by installing sound proof fencing running parallel with the parking lot. That is our greatest concern, the noise from these commercial trucks. We would really appreciate that our concern be addressed to the city of Maplewood. (Jessica Cournoyer, 2700 Geranium Ave East) Reference Information Site Description Site Size: 1.75 acres Existing Land Use: Indoor storage Surrounding Land Uses North: Geranium Avenue and landscaping business East: Century Avenue and Oakdale commercial properties South: Holiday gas station West: Single family home and office building Planning Existing Land Use: Mixed-Use - Neighborhood Existing Zoning: BC (business commercial) Previous Actions January 26, 2015: Approved a CUP for indoor storage to store collector automobiles within the building. Code Requirements Section 44-512 (4) of the BC zoning district states that in a BC District, a conditional use permit is required for interior storage or warehouses and exterior storage. Section 44-1097 (a) requires that the City Council base approval of a CUP on nine findings. Refer to the findings for approval in the attached resolution. Attachments: 1. Conditional Use Permit Amendment Resolution 2. Overview Map 3. 2040 Land Use Map 4. Zoning Map 5. Applicant Narrative 6. Site Plan 7. Applicant’s Plans, Date-Stamped December 6, 2021 (separate attachments) PC Packet Page Number 23 of 40 Attachment 1 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Todd Erskine, of Erskine Wood Floors, has requested approval of a conditional use permit amendment. 1.02 The property is located at 2728 Geranium Avenue East and is legally described as: Lots 10, 11, 12, 13, and 14, Block 5, Midvale Acres No. 2, according to the plat on file in the Office of the County Recorder, Ramsey County, Minnesota; EXCEPT: That part of Lots 12, 13, and 14, Block 5, Midvale Acres No.2, according to the plat on file in the office of the County Recorder, Ramsey County, Minnesota, described as follows: Commencing at the northeast corner of said Block 5, thence South 00 degrees 04 minutes 14 seconds West, assumed bearing, along the east line of said Block 5 a distance of 226.80 feet to the point of beginning; thence North 89 degrees 55 minutes 46 seconds West 134.67 feet; thence South 48 degrees 10 minutes 15 seconds West 94.63 feet to the southwesterly line of said Lot 14; thence South 33 degrees 56 minutes 06 seconds East along said southwesterly line 145.00 feet to the southwesterly comer of said Lot 14; thence North 56 degrees 03 minutes 54 seconds East along the southeasterly line of said Block 5 a distance of 149.59 feet (recorded as 150 feet) to the southeasterly corner of said Block 5; thence North 00 degrees 04 minutes 14 seconds East along said east line of Block 5 a distance of 99.74 feet to the point of beginning. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a conditional use permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, PC Packet Page Number 24 of 40 Attachment 1 smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. 1. On December 21, 2021, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council _______ this resolution. 2. On January 10, 2022, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The Council may extend this deadline for one year. 2. The City Council shall review this permit in one year. 3. If the applicant ever proposed changes to the building or site, plans shall be submitted to the community design review board for approval. The applicant shall submit a 15-day minor construction review application for the conversion of the north garage to a two-bay loading dock. PC Packet Page Number 25 of 40 Attachment 1 4. The applicant shall submit to the City for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. 5. The applicant shall comply with the requirements of the City’s Building Official, Assistant Fire Chief and City Engineer. 6. A six-foot-tall solid fence shall be constructed between the parking lot and the shared property line with 2700 Geranium Avenue East while preserving the existing trees in this area. 7.All areas of the parking lot that have deteriorated shall be fixed in order to meet the city’s hard surface parking requirements. 8. All outside activity shall adhere to the City’s noise ordinance requirements. __________ by the City Council of the City of Maplewood, Minnesota, on January 10, 2022. PC Packet Page Number 26 of 40 Attachment 2 2728 Geranium Avenue East November 24, 2021 City of Maplewood Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 27 of 40 Attachment 3 2728 Geranium Avenue East November 24, 2021 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential Medium Density Residential Mixed Use - Neighborhood 0240 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 28 of 40 Attachment 4 2728 Geranium Avenue East November 24, 2021 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Planned Unit Development (pud) Limited Business Commercial (lbc) Business Commercial (bc) 0240 Feet Source: City of Maplewood, Ramsey County PC Packet Page Number 29 of 40 Attachment 5 PC Packet Page Number 30 of 40 Attachment 5 PC Packet Page Number 31 of 40 Attachment 5 PC Packet Page Number 32 of 40 Attachment 5 PC Packet Page Number 33 of 40 Attachment 5 PC Packet Page Number 34 of 40 Attachment 5 PC Packet Page Number 35 of 40 Attachment 6 PC Packet Page Number 36 of 40 F1 PLANNING COMMISSIONSTAFF REPORT Meeting Date December 21, 2021 REPORT TO: Paul Arbuckle, Planning Commission REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: 2021 Planning Commission Annual Report Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Maplewood City Ordinance requires the Planning Commission to: Review, prepare and make a report to the city council by the second city council meeting in February of each year regarding the commission's activities in the past year and major projects for the new year. Recommended Action: Motion to approve the Planning Commission’s 2021 Annual Report. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A/ Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City of Maplewood’s board and commissions annually report the activities of the past year to the City Council. Background At the December 21, 2021 Planning Commission meeting, staff will present the commission’s 2021 Annual Report. Staff will also request the commission take a photo – via Zoom – for inclusion in the annual report. The Planning Commission’s Annual Report is part of the larger Community Development Annual Report that also includes the annual reports for the Community Design Review Board and Housing and Economic Development Commission. In coordination with staff from the Community PC Packet Page Number 37 of 40 F1 Development Department, many of the projects and initiatives worked on by the City and the department require and rely on feedback and guidance from multiple board and commissions. Attachments 1.2021 Planning Commission Annual Report PC Packet Page Number 38 of 40 Attachment 1 2021 Planning Commission Annual Report 2021 Actions and Activities Over the last year, the Planning Commission’s major accomplishments have been focused on significant updates to the City’s zoning ordinance. Since 2019, the Planning Commission has been working on the creation of the North End Zoning District. This work culminated in the adoption of the new district and the rezoning of several properties. The North End will be a focus area for the City for many years to come, but the Planning Commission’s work over the last few years has set the stage for redevelopment in this part of Maplewood. Other zoning ordinance accomplishments include a retooling of the Planned Unit Development requirements and process, providing more flexibility for the use of dynamic display signs for schools and churches in Maplewood and finally some minor tweaking to the Mississippi River Corridor Critical Area and slopes ordinances. On the land use side, the Planning Commission approved conditional use permits for two projects which will add more than 200 units of housing in Maplewood. The Lower Afton Apartments will be built on the former fire station site on Londin Lane and the American Cooperative on Lake Phalen will be constructed on vacant land near the north shore of Lake Phalen. In commercial development, the Planning Commission reviewed multiple projects where existing businesses found new homes – this includes the Ridge Periodontics, Erskine Wood Floors, Maplewood Moose Lodge and Family Center and White Bear Meadery. A conditional use permit for a new fire station was reviewed and approved, replacing an existing building at the corner of Hazelwood and County Road C. This new fire station combines two existing stations into one and will serve the City for many years to come. Over the course of 2021, the Planning Commission reviewed three variance requests, nine conditional use permit request and four zoning text amendments. The Planning Commission took special care in reviewing these requests to ensure the spirit of the City’s ordinances were still being applied, but allowing property owners the ability to reasonably expand and build new housing in Maplewood. In summary, the Planning Commission met 10 times and reviewed 21 items in 2021, holding consistent with the trend of the past five years. Major Projects Reviewed in 2021 Saint John’s Hospital Expansion, 1575 Beam Avenue East Home Occupation License Resolution, 2328 Montana Avenue East Maplewood Moose Lodge and Family Center, 1832 Gervais Court East White Bear Meadery, 1320 County Road D Circle New North Fire Station, 1530 County Road C East Public Easement Vacation and Lot Combination Resolution, 0 Montana Avenue & 0 Larpenteur Avenue PC Packet Page Number 39 of 40 Attachment 1 Planned Unit Development Ordinance Amendment and Rezoning Capital Improvement Plan 2022-2026 Conditional Use Permit Resolution, 2134 Arcade Street North Variance Resolution, 2010 Edgerton Street North Zoning Code Text Amendment, Dynamic LED Signs Mississippi River Corridor Critical Area and Slopes/Bluffs Ordinances Lower Afton Apartments, 2501 Londin Lane The American Cooperative on Lake Phalen, 1875 East Shore Drive 1091 County Road C, Wetland Buffer Variance North End Zoning District Ridge Periodontics, 3033 Hazelwood Street North Erskine Wood Floors, 2728 Geranium Avenue East Looking Ahead to 2022 Because Maplewood is approximately 95 percent developed with limited remaining vacant sites available, in-fill development, redevelopment and expansion have become the norm for the City. The types of projects Maplewood is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood. In addition to its project review responsibilities, the Planning Commission will be looking at zoning ordinances surrounding the R-3 – multiple dwelling district, site design standards and parking requirements. The Planning Commission will be integral in the updating of these ordinances which will work to ensure Maplewood’s regulations meet the needs of development while also implementing the City’s goals. PC Packet Page Number 40 of 40