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Home My WebLink About2021-11-10 HPC Agenda AGENDA CITY OF MAPLEWOOD HERITAGE PRESERVATION COMMISSION 7:00 P.M. Wednesday, November 10, 2021 MaplewoodCityHall 1830 CountyRoadB East Maplewood,MN 55109 A.ROLL CALL B. APPROVAL OF AGENDA C. APPROVAL OF MINUTES 1. October 10, 2021 D. NEW BUSINESS 1. Swearing in new commission members E. UNFINISHED BUSINESS 1. Grant Options 2. 2022 Goal Setting F. VISITOR PRESENTATIONS 1. Maplewood Area Historical Society Update G. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Followingarerules ofcivility theCity ofMaplewoodexpects ofeveryoneappearingatCommissionMeetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: • Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. • Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. • Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. • Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. AGENDA CITY OF MAPLEWOOD HERITAGEPRESERVATIONCOMMISSION 7:00P.MThursday,October 14,2021 MaplewoodCityHall 1830CountyRoadBEast Maplewood,MN55109 A.ROLL CALL Vice Chair Richard CurriePresent Commissioner Bob CardinalPresent Commissioner M. FettPresent Commissioner J. DeMoePresent Commissioner John GasparPresent Councilmember Nikki VillavicencioAbsent Staff Joe Sheeran, Communications MgrPresent B.APPROVALOFAGENDA nd R. Currie Motion to approve, Fett 2, pass on voice vote C.APPROVALOFMINUTESfor September 9,2021 nd J. DeMoe Motion to approve, J. Gaspar2, pass on voice vote D.NEWBUSINESS 1.Sheeran discussed Goal Settingfor 2022 2.Heritage Preservation Grants–B. Cardinal to appointsR. Currie to study the possibility of grant funding. No objections. E.UNFINISHED BUSINESS 1.HeritagePreservationAward–Short discussion. B. Cardinal motions to award Janice Quick for the 2020 award. J. DeMoeSecond, passed on voice vote. 2.HPC candidate interviews–J. Sheeran discusses the four candidates before council applying for th the two open HPC seats. Announcement will be made by Thursday, October 20. F.VISITORPRESENTATIONS 1.MaplewoodAreaHistoricalSocietyUpdate–Tj Mileskee newly appointed ED introduces himself and background G.ADJOURNMENT R. Currie motions to adjourn HERITAGE PRESERVATION COMMISSION STAFF REPORT Meeting Date November 10, 2021 Bob Cardinal, HPC Chair REPORT TO: Joe Sheeran, HPC Staff Liaison REPORT FROM: Joe Sheeran, HPC Staff Liaison PRESENTER: Grant Options AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Heritage Preservation Commission is seeking grant options that would help fund a potential future project. Grant options should align with 2022’s Commission goals. Recommended Action: Click here to enter recommendation or enter for discussion purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is TBD Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of ReservesOther: Click here to enter other source or n/a. Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Click here to enter strategic plan relevance. Background: The Minnesota Historical Society has three grant options the could work for the HPC: Heritage Partnership Program, awarded annually, with a January 21 preliminary deadline What Can Be funded: Shared Services Partners may individually provide similar services to the public or contract with service providers to accomplish common goals. Streamlining services for greater efficiency will allow for a more comprehensive public benefit. The application must thoroughly demonstrate the partners and their customers will benefit from the shared service and that the partners can sustain the results of the shared services beyond the grant period. Examples Contracting with a training provider to present skills seminars among multiple constituencies. Developing a regional or community-based team to streamline disaster response efforts for historic properties, public records, museum collections, or archives. Contracting with an interpretive specialist to create integrated heritage tourism or exhibits programs. Developing a plan to combine services for collections held among the partners, including digitization, storage, inventory, care, and access. Shared Resources Partners may individually manage similar resources on behalf of the public. Streamlining management of those resources for greater efficiency will allow for a more comprehensive public benefit. The application must thoroughly demonstrate the partners and their customers will benefit from the compilation and sharing of resources. The partners must be able to sustain the results of the shared resources beyond the grant period. Examples Develop a regional disaster response and recovery supply cache as part of a regional disaster team program (e.g., develop and purchase supplies for disaster kits). Plan, develop, and implement digital solutions for uniting historic resources to promote better public and student access to Minnesota history. Developing cooperative agreements and procedures to manage historic properties, public records, museum collections, or archives. Standardizing resources among partners, such as business forms, fee schedules, etc. OTHER GRANT OPPORTUNITIES: General Small Grants (<$10K) on a quarterly basis. (Applications are due on the second Friday of January, April, July, and October. These grants primarily fund projects that can be completed within 12 months. st Large Grants (>$10K) annually, January 21deadline What Can Be Funded: Oral History Grants in this category are intended to assist with recording, transcribing, and preserving oral history interviews—focused conversations between a trained interviewer and one or more narrators, capturing information about historical events that can be preserved and made broadly accessible. Eligibleprojectsincludebutarenotlimitedto: Outreach to recent immigrants Military experiences of community members Local controversies Business developments Natural disasters Community life Civic accomplishments Work for the public good Language preservation Example Oral History Application Research and Writing Grants in this category provide funding to conduct the research necessary for historical discovery and interpretation. Solid research is the basis for communicating history accurately, fairly, and honestly to the public. A number of grant project categories require the research to be completed before the implementation phase of the project. Interpretive Programs and Public Education, Heritage Tourism, Publications, and Historic Preservation pre-development and development projects need research to be substantially completed and vetted before applying for the implementation phase. For Historic Preservation projects, see guidelines for HP research and writing. Interpretive Programs and Public Education Interpretation and public education grants make Minnesota history accessible through a variety of mediums, including technology. They are the cornerstones in building awareness and documenting Minnesota history for the benefit of future generations. Interpretive Programs & Public Education projects often have two phases—research and implementation. Research projects should begin in the Research category. Interpretation is the meaningful communication of a story that adds context to historical chronologies and objects. It is distinguished from research in that research attempts to gather all relevant information, and interpretation is a public representation of a portion of the results of research. This is necessary to ensure that what is communicated to the public is fair, honest, accurate, and accessible. By dividing an interpretive initiative into two phases—research and implementation—the project can be evaluated by independent-but-knowledgeable reviewers. For additional information, consult the Research category. Eligible projects include but are not limited to: Exhibits: Interpretive exhibits telling compelling stories from the community Vignettes (e.g., a historical family room) Local collections (local art, dolls, etc.) Films: Writing and editing the script Production and post-production Distribution Historical markers: Single markers or marker systems in a variety of materials. More than simple labels, markers must communicate a story Public Education: Hosting or planning a new Minnesota history–based conference, program, or workshop Public education kit/curriculum for a community, school, or organization Web Development: Website and/or web capabilities to enhance Minnesota history Online indexes/databases of government records, city directories, cemetery records, etc. Mobile/web apps Interactive Technology: Kiosks/touch screens Augmented reality technology Game-based learning development Heritage Tourism: Heritage Tourism plans Wayfinding for historic resources Signage program for a historic district Walking and mobile tours, docent training, and related podcast Geocaching Alternate formats: Make your existing interpretive programs ADA compliant by providing content through multiple sensory channels Publications Publication of research increases accessibility to the information and makes accessible the information uncovered by research. Grants in this category are intended to assist the publication of research in books, articles, guides, and related forms. Web-based publications, as well as certain types of presentations of findings, also fall into this category. For all projects where history will be communicated to the public, applications must provide two reassurances to reviewers. First, all applications for publications must include an assurance that the publication will carry the standard disclaimer: This publication was made possible in part by the people of Minnesota through a grant funded by an appropriation to the Minnesota Historical Society from the Minnesota Arts & Cultural Heritage Fund. Any views, findings, opinions, conclusions or recommendations expressed in this publication are those of the authors and do not necessarily represent those of the State of Minnesota, the Minnesota Historical Society, or the Minnesota Historic Resources Advisory Committee. Second, the application must provide two thoughtful analyses of the historical quality of the proposed work. These critical reviews are not letters of support that merely endorse publication, but rather statements evaluating (not simply asserting) the interpretation contained in the work for fairness, honesty, and accuracy. The responsibility for having draft manuscripts evaluated rests on the applicant and publication proposals lacking two reviews will be considered incomplete. Eligible projects include but are not limited to: books articles general histories historic site guides Collections Care and Management This category supports projects that develop, store, and/or preserve objects for public access in museum and historic house collections. Many historical organizations also preserve and interpret state and local history through the collection of archival and library materials, such as manuscripts, government records, moving images, photographs, and sound recordings; those projects fall under this category as well. Eligible organizations pursuing history projects that organize, develop, and conserve objects, archives, and related materials should look at this category. Eligibleprojectsincludebutarenotlimitedto: Establishing an archive Archives collection development, including documentation strategies, surveys of archival materials not currently in repositories, appraisal projects, reappraisal, documentation of groups or subject areas underrepresented in your collection, fieldwork, and other collecting activities Processing collections Collections inventory and cataloging Creating MARC records Creating EAD finding aids Developing a records management program Archives policy development Purchase and/or installation of Collections Management Software or Archives Management Software Purchase and/or installation of Digital Asset Management Software relating to collections Migration of collections data Projects addressing new and evolving media such as born-digital records and photographs, databases, and social media Archaeological Collections Assessment For more details about eligible projects, visit: https://www.mnhs.org/preservation/legacy-grants/funded-projects For more details about grants, visit: https://www.mnhs.org/preservation/legacy-grants Attachments: None