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Home My WebLink About2021-10-14 HPC Agenda RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: • Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. • Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. • Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. • Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. AGENDA CITY OF MAPLEWOOD HERITAGE PRESERVATION COMMISSION 7:00 P.M Thursday, October 14, 2021 Maplewood City Hall 1830 County Road B East Maplewood, MN 55109 A. ROLL CALL B. APPROVAL OF AGENDA C. APPROVAL OF MINUTES 1. September 9, 2021 D. NEW BUSINESS 1. Goal Setting 2022 2. Heritage Preservation Grants E. UNFINISHED BUSINESS 1. Heritage Preservation Award 2. HPC candidate interviews F. VISITOR PRESENTATIONS 1. Maplewood Area Historical Society Update G. ADJOURNMENT CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date October 11, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Commissioner Interviews Action Requested: ☐ Motion Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐ Contract/Agreement ☐Proclamation Policy Issue: The City Council will be interviewing eight candidates for five commission openings. Currently there are two openings on the Heritage Preservation Commission (four applicants), one opening on the Housing & Economic Development Commission (one applicant) and two openings on the Environmental & Natural Resources Commission (three applicants). Recommended Action: Staff recommends that the Council interview the candidates as indicated in the schedule below. The suggested questions will be submitted under separate cover to the Council. During the interview process, Council Members should score each applicant. Once all of the interviews have concluded, Council Members should rank the candidates for each opening and submit their score sheets to staff by Friday, October 15, 2021. The scores will be tallied and the results and recommendations for appointment will be brought back to the City Council during the meeting on October 25, 2021. Time Candidate Commission 5:30 pm David Hughes Heritage Preservation Commission 5:40 pm Barbara Kearn Heritage Preservation Commission 5:50 pm Kurt Zilley Heritage Preservation Commission 6:00 pm Cathy Seiford Heritage Preservation Commission 6:10 pm Holly Koep Housing & Economic Development Commission 6:20 pm Emma Broadnax Environmental & Natural Resources Commission 6:30 pm Benjamin Guell Environmental & Natural Resources Commission 6:40 pm Duncan Mincks Environmental & Natural Resources Commission E1 Workshop Packet Page Number 1 of 27 Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0.00 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  Other: n/a Strategic Plan Relevance: ☐Financial Sustainability ☐Integrated Communication ☐Targeted Redevelopment ☐Operational Effectiveness Community Inclusiveness ☐Infrastructure & Asset Mgmt. The City’s Commissions and Boards provide an opportunity for citizens to become involved in City government and be a part of the decision making process. Background N/A Attachments 1. Candidate Applications E1 Workshop Packet Page Number 2 of 27 E1, Attachment 1 Workshop Packet Page Number 3 of 27 E1, Attachment 1 Workshop Packet Page Number 4 of 27 E1, Attachment 1 Workshop Packet Page Number 5 of 27 E1, Attachment 1 Workshop Packet Page Number 6 of 27 E1, Attachment 1 Workshop Packet Page Number 7 of 27 E1, Attachment 1 Workshop Packet Page Number 8 of 27 KURT ZILLEY, CAP Summary Certified Administrative Professional (CAP) experienced working in the government administration sector. Skilled in developing and achieving team/department goals; office management; project management; budgeting; performance measurement and analysis; and volunteer management. Public Service Professional Philosophy: ♦Treat people with respect and equity by accepting who they are (individually, their situation, culturally, and socio-economic status) and providing them with excellent service. ♦Be a responsible and thoughtful steward of public resources (monetary, physical, and people). ♦Be a learner and innovator to ensure the best services to residents and staff. Education ♦M.A., Public Administration, Metropolitan State University ♦B.A., Business and Volunteer Administration, Metropolitan State University Key Accomplishments ♦Completed a cost analysis of job tasks and outsourced tasks, resulting in a 15% cost savings and gains in staff utilization, productivity, and efficiency. ♦Partnered with county procurement office and department accounting teams to streamline vendor contracts process, reducing multiple contracts for one vendor into a single contract. ♦Completed first analysis of partnerships evaluating time/cost processing, data reporting accuracy, and financial impact on the unit. Findings included the over-reporting of data from partnerships, cost-savings methods for data entry, and established metrics for future funding. Professional Profile Administrative Secretary, Ramsey County (2004 – present) ♦Coordinate with the Child and Teen Checkups (C&TC) Program Coordinator to develop the annual program budget (approximately $2.25 million). ♦Led and assigned work to administrative staff. ♦Train staff on computer systems and trouble shoot computer issues for staff. ♦Track spending and budgets to make recommendations for cost adjustment measures. ♦Informed of and maintain confidential information regarding department and division strategies, HR plans/reviews, budgets, and client information. ♦Manage and balance credit card with monthly statements. ♦Analyze processes and workflows to ensure effective and efficient customer service. ♦Communicate with diverse customers/clients assisting them with referrals and information for community resources. ♦Project manager for communication/outreach material workgroups. E1, Attachment 1 Workshop Packet Page Number 9 of 27 Director of Volunteer Resources, AccountAbility Minnesota (2002 – 2004) ♦ Coordinated the recruitment, selection, training, scheduling, and recognition of a diverse volunteer base. ♦ Conducted public speaking engagements to professional organizations and college students. ♦ Edited and published the agency newsletter. Webmaster for the agency web site. Director of Volunteer Services, The Salvation Army (1999 – 2002) ♦ Supervised and evaluated three staff: two volunteer coordinators responsible for recruiting, interviewing, and training a varied and diverse group of volunteers; and one administrative support staff person. ♦ Established department goals and developed action plans for success. ♦ Developed and managed a $250K department budget. Software Certification MOS Certified Word MOS Certified Excel Professional/Community Involvement ♦ International Association of Administrative Professionals (IAAP) Branch Director, 2017 – 2019 ♦ Ramsey County Support Staff Conference Planning Committee, 2017 - 2019 ♦ Saint Paul Capital Improvement Budget (CIB) Committee, 2016 – 2018 ♦ District 1 Community Council Land Use Committee, 2016 – 2018 ♦ Ramsey County Capital Improvement Projects Advisory Committee (CIPAC), 2009 – 2011 E1, Attachment 1 Workshop Packet Page Number 10 of 27 E1, Attachment 1 Workshop Packet Page Number 11 of 27 E1, Attachment 1 Workshop Packet Page Number 12 of 27