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2021-06-14 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 14, 2021 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 994 7542 5724# No Participant ID, Enter # When Prompted Meeting No. 11-21 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. May 24, 2021 City Council Workship Meeting Minutes 2. May 24, 2021 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. 2020 Annual Comprehensive Financial Report — Bergan KDV 4. Maplewood Residential Recycling and Trash Collection Annual Review G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Budgeted Capital Project Transfers for 2021 3. Minnesota Department of Commerce Auto Theft Prevention Grant Funds a. Resolution Accepting Grant Funds b. Auto Theft Investigator Agreement c. Auto Theft Prevention Technology Agreement 4. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, North Fire Station Construction Project 5. Proposal for Special Inspection and Testing Services for North Fire Station Construction Project 6. Resolution Directing Modification of Existing Construction Manager Contract with Kraus - Anderson Construction Company 7. Replacement of Basketball Courts and Tennis Courts at Vista Hills Park 8. Replacement of Damaged Play Equipment at Gethsemane Park 9. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Sterling Street Bridge Replacement, City Project 16-25 10. Resolution Directing Final Payment and Acceptance of Project, Maplewood Building 1902 Roof Replacement, City Project 20-06 H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Abatement of a Public Nuisance and Hazardous Building at 1212 Skillman Avenue East a. Intent to Close Meeting (Minn. Stat. §13D.05, subd. 3 (b)). b. Resolution Ordering the Abatement 2. Purchase Agreement with Real Estate Equities, Inc. for Sale of Property at 2501 Londin Lane East 3. Private Water Main Agreement for 2142 and 2144 Arcade Street K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, May 24, 2021 Held Remotely via Conference Call A. CALL TO ORDER E1 A meeting of the City Council was held remotely via conference call and was called to order at 6:00 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. General Fund Surplus Discussion Finance Director Paulseth addressed the council to give the staff report. City Manager Coleman provided additional information. 2. American Rescue Plan Funding Overview Finance Director Paulseth addressed the council to give the staff report. City Manager Coleman provided additional information. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:03 p.m. May 24, 2021 City Council Workshop Minutes 1 Council Packet Page Number 1 of 489 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 24, 2021 Held Remotely Via Conference Call Meeting No. 10-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:13 p.m. by Mayor Abrams. Mayor Abrams reported on attending an in-person event at the Philippine Center and gave an update on the return of in-person meetings and city services in July. City Attorney Batty explained state statute regarding remote meeting attendance which take effect in July. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Award Councilmember Knutson moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. May 10, 2021 City Council Workshop Meeting Minutes Councilmember Cave moved to approve the May 10, 2021 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 2. May 10, 2021 City Council Meeting Minutes May 24, 2021 City Council Meeting Minutes 1 Council Packet Page Number 2 of 489 E2 E2 Councilmember Cave moved to approve the May 10, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Award Councilmember Juenemann announced the city was receiving the Global Electronics Council Award for our efforts with electronics within the city. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1 -G7. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 2. Financial Report for the Month Ended April 30, 2021 No action required. 3. Resolution Adopting State Performance Measures May 24, 2021 City Council Meeting Minutes 2 Council Packet Page Number 3 of 489 E2 Councilmember Juenemann moved to approve the resolution to adopt the State Performance Measures for 2021. Resolution 21-05-1948 RESOLUTION ADOPTING STATE PERFORMANCE MEASURES WHEREAS, Benefits to the City of Maplewood for participation in the Minnesota Council on Local Results and Innovation's comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city or county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of Maplewood has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Maplewood will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of Maplewood will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city/county. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 4. Release of a Request for Proposal — Code Compliance Abatement for Lawn Mowing Councilmember Juenemann moved to approve the proposal for a lawn mowing services provider for code compliance abatement. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 5. Local Lawful Gambling Permit for Associated General Contractors of Minnesota at Keller Golf Course, 2166 Maplewood Drive Councilmember Juenemann moved to approve the Local Lawful Gambling Permit for Associated General Contractors of Minnesota on August 6, 2021 at Keller Golf Course, 2166 Maplewood Drive. May 24, 2021 City Council Meeting Minutes 3 Council Packet Page Number 4 of 489 E2 Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 6. On -Sale Intoxicating Liquor and Sunday Sales License for Compass Group USA Inc d/b/a Eurest Dining Services at 3M Innovation Center, 2350 Minnehaha Ave, Building 278 Councilmember Juenemann moved to approve the On -Sale Intoxicating Liquor and Sunday Sales license for Compass Group USA Inc. d/b/a Eurest Dining Services at 3M Innovation Center, 2350 Minnehaha Ave, Building 278. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. 7. 2021 Collective Bargaining Agreement with MSA Councilmember Juenemann moved to approve the 2021 Collective Bargaining Agreement between the City of Maplewood and the MSA Union; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Massage Center License for LivActive Therapy, 2785 White Bear Avenue N, Ste 107 City Clerk Sindt gave the staff report. Rebecca Edwards addressed the council and provided further comments. Councilmember Cave moved to approve the Massage Center license for LivActive Therapv. located at 2785 White Bear Avenue N. Ste 107. Seconded by Councilmember Juenemann Ayes The motion passed. May 24, 2021 City Council Meeting Minutes 4 — All, via roll call Council Packet Page Number 5 of 489 2. Climate Adaptation Plan Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the Climate Adaptation Plan. Seconded by Councilmember Cave Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember was given the opportunity to share additional thoughts. Mayor Abrams adjourned the meeting at 7:46 p.m. May 24, 2021 City Council Meeting Minutes 5 Council Packet Page Number 6 of 489 E2 Fla CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: June 28 Council Meeting: Administrative Hearing Process Ordinance Workshop: Continue Discussion of ARP Allocations; Washington County Highway 36 Corridor Transit Study July 12 Council Meeting: First Live Meeting in Council Chambers July ? Workshop: City Council / HEDC Joint Meeting (Date to be determined) Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Parking Space Requirement Review (2/8/2021) 2. Administrative Hearing Process for Code Violations (2/26/2021) Council Packet Page Number 7 of 489 Fla Upcoming Community Events: Date Time Event Location July 4, 2021 Dusk Fireworks (no other festivities) Hazelwood Park August 3, 202115 - 9 pm iNational Night Out lVarious locations Council Packet Page Number 8 of 489 F3 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: 2020 Annual Comprehensive Financial Report Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Council will review and consider acceptance of the 2020 Annual Comprehensive Financial Report. The report will be presented by the City's external auditors, BerganKDV. The auditors have provided an unmodified opinion on the report, the highest opinion given. Recommended Action: Motion to accept the Maplewood 2020 Annual Comprehensive Financial Report. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: •� Financial Sustainability Integrated Communication •/ Targeted Redevelopment Operational Effectiveness Community Inclusiveness •/ Infrastructure & Asset Mgmt. Minnesota law requires the City to have an annual external audit. The audit provides reasonable assurance to the City Council and stakeholders that the financial statements are free of material misstatement and that the financial report is complete and reliable. Background The Annual Comprehensive Financial Report (ACFR) of the City is complete for the year -ended December 31, 2020. The report is the City's official annual report prepared by the Finance Department. The certified public accounting firm BerganKDV has audited the information contained in the report. Their unmodified opinion on the fair presentation of the financial statements is included within the report. The report includes the Independent Auditor's Report and the Reports on Compliance with Government Auditing Standards Uniform Grant Guidance. A Council Packet Page Number 9 of 489 F3 Legal Compliance Report and Communications Letter are also included for your review. There were no audit findings. Members of the City Council have received a copy of the Annual Comprehensive Financial Report and supporting documentation. An electronic version will be available on the City's website. Attachments 1. Bergan KDV Communications Letter 2. Bergan KDV Legal Compliance Report 3. Maplewood Annual Comprehensive Financial Report Council Packet Page Number 10 of 489 City of Maplewood Communications Letter December 31, 2020 bergonkdv.com II DO MORE. F3, Attachment 1 berganKDV Council Packet Page Number 11 of 489 City of Maplewood Table of Contents Report on Matters Identified as a Result of the Audit of the Financial Statements Required Communication Financial Analysis Emerging Issue Council Packet Page Number 12 of 489 F3, Attachment 1 7 F3, Attachment 1 Report on Matters Identified as a Result of the Audit of the Financial Statements Honorable Mayor, Members of the City Council, and Management City of Maplewood Maplewood, Minnesota In planning and performing our audit of the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2020, in accordance with auditing standards generally accepted in the United States of America and the standards to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that have not been identified. In addition, because of inherent limitations in internal control, including the possibility of management override of controls, misstatements due to error, or fraud may occur and not be detected by such controls. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control over financial reporting, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A reasonable possibility exists when the likelihood of an event occurring is either reasonably possible or probable as defined as follows: • Reasonably possible. The chance of the future event or events occurring is more than remote but less than likely. • Probable. The future event or events are likely to occur. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. Council Packet Page Number 13 of 489 F3, Attachment 1 The accompanying memorandum also includes financial analysis provided as a basis for discussion. The matters discussed herein were considered by us during our audit and they do not modify the opinion expressed in our Independent Auditor's Report dated May 27, 2021, on such statements. This communication is intended solely for the information and use of the Members of the City Council, management and others within the City, and state oversight agencies and is not intended to be, and should not be, used by anyone other than these specified parties. Minneapolis, Minnesota May 27, 2021 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 2 Council Packet Page Number 14 of 489 F3, Attachment 1 City of Maplewood Required Communication We have audited the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2020. Professional standards require that we advise you of the following matters related to our audit. Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter, our responsibility, as described by professional standards, is to form and express opinions about whether the financial statements prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of its respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgement, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Generally accepted accounting principles provide for certain Required Supplementary Information (RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI, which supplements the basic audited financial statements, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI was not audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we do not express an opinion or provide any assurance on the RSI. Our responsibility for the supplementary information accompanying the financial statements, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole. Our responsibility with respect to the other information in documents containing the audited financial statements and auditor's report does not extend beyond the financial information identified in the report. We have no responsibility for determining whether this other information is properly stated. This other information was not audited and we do not express an opinion or provide any assurance on it. 3 Council Packet Page Number 15 of 489 F3, Attachment 1 City of Maplewood Required Communication Our Responsibility in Relation to Government Auditing Standards As communicated in our engagement letter, part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Our Responsibility in Relation to Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) As communicated in our engagement letter, in accordance with the Uniform Guidance, we examined, on a test basis, evidence about the City's compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Compliance Supplement applicable to each of its major federal programs for the purpose of expressing an opinion on the City's compliance with those requirements. While our audit provided a reasonable basis for our opinion, it did not provide a legal determination on the City's compliance with those requirements. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and our network firms have complied with all relevant ethical requirements regarding independence. Qualitative Aspects of Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in the notes to financial statements. There have been no initial selection of accounting policies and no changes to significant accounting policies or their application during 2020. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. M Council Packet Page Number 16 of 489 F3, Attachment 1 City of Maplewood Required Communication Qualitative Aspects of Significant Accounting Practices (Continued) Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgements. Those judgements are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgements. The most sensitive estimates affecting the financial statements are: Depreciation — The City is currently depreciating its capital assets over their estimated useful lives, as determined by management, using the straight-line method. Total Other Post Employment Benefits (OPEB) Liability, Deferred Outflows of Resources Related to OPEB, and Deferred Inflows of Resources Related to OPEB — These balances are based on an actuarial study using the estimates of future obligations of the City for post employment benefits. Net Pension Liability, Deferred Outflows of Resources Related to Pensions, and Deferred Inflows of Resources Related to Pensions — These balances are based on an allocation by the pension plans using estimates based on contributions. We evaluated the key factors and assumptions used to develop the accounting estimates and determined that they are reasonable in relation to the financial statements taken as a whole and in relation to the applicable opinion units. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The financial statement disclosures are neutral, consistent, and clear. Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. Uncorrected and Corrected Misstatements For the purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effects of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements taken as a whole and each applicable opinion unit. Management did not identify and we did not notify them of any uncorrected financial statement misstatements. 5 Council Packet Page Number 17 of 489 F3, Attachment 1 City of Maplewood Required Communication Uncorrected and Corrected Misstatements (Continued) In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City's financial statements or the auditor's report. No such disagreements arose during the course of our audit. Representations Requested from Management We have requested certain written representations from management, which are included in the management representation letter. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management has informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the City, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditor. Other Information in Documents Containing Audited Financial Statements We applied certain limited procedures to the RSI that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the other information accompanying the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. 101 Council Packet Page Number 18 of 489 F3, Attachment 1 City of Maplewood Financial Analysis The following pages provide graphic representation of select data pertaining to the financial position and operations of the City for the past five years. Our analysis of each graph is presented to provide a basis for discussion of past performance and how implementing certain changes may enhance future performance. We suggest you view each graph and document if our analysis is consistent with yours. A subsequent discussion of this information should be useful for planning purposes. General Fund Revenues The General Fund revenues for the past five years are depicted in the following graph: GeneralFund Revenues .pGJ,VVV,VVV $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 $ 2016 2017 2018 2019 2020 ❑Miscellaneous $106,314 $192,518 $368,208 $61,673 $72,984 ■ Investment Income 42,586 33,686 88,333 311,788 260,862 ■ Fines and Forfeits 193,934 189,861 175,173 163,016 130,099 ■ Charges for Services 2,614,717 1,307,400 1,162,365 1,106,725 1,339,152 e Special Assessments 1,708 4,271 325 101 464 ❑ Intergovernmental 944,311 963,403 1,845,931 1,456,057 1,646,135 11 Licenses and Permits 1,434,651 1,792,168 1,395,228 1,444,503 1,914,037 0 Taxes 13,060,118 14,289,845 14,854,788 15,980,159 17,347,522 General Fund revenues increased $2,187,233, or 10.7% during the year, from $20,524,022 in 2019 to $22,711,255 in 2020. The largest fluctuation was in Taxes which increased $1,367,363 or 8.6%, due to an increase in levy. Charges for Services increased $232,427 or 21.0%, due to an increase in plan check fees from several large school projects during 2020. Licenses and Permits increased $469,534 or 32.5%, due to an increase in building activity, including the previously mentioned school projects. Intergovernmental revenues increased $190,078 or 13.1 % from 2019, primarily due to an increase in LGA, fire aid, and police aid compared to 2019. 7 Council Packet Page Number 19 of 489 F3, Attachment 1 City of Maplewood Financial Analysis General Fund Revenues (Continued) The chart below presents a comparison of budget and actual General Fund revenues by source. The chart shows the City's actual revenues and other financing sources of $26,112,675 were over the budget of $25,919,603 by $193,072, or 0.7%. Licenses and permits revenue was over budget $586,037, due to three large school projects in current year. Charges for services were under budget $490,898 due to programs being delayed due to COVID- 19. Investment income was over budgeted amounts by $173,302. This was due to the City budgeting conservatively. Taxes were under budget $133,478, due to tax petitions and related adjustments. Revenues in all other categories were relativity consistent with budgeted amounts. Total revenue and other financing sources $ 25,919,603 $ 26,112,675 $ 193,072 0.7% Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following page. General Fund revenues by source changed slightly from 2019 to 2020 as a result of the changes in tax revenue, charges for services, licenses and permits, and intergovernmental revenues as discussed on the previous page. Overall, taxes accounted for 76.4% and 77.9% of General Fund revenue in 2020 and 2019, respectively. Council Packet Page Number 20 of 489 Over/(Under) 4"$17,481,000 Actual Budget Percent Taxes $ 17,347,522 $ (133,478) -0.8% Licenses and permits 1,328,000 1,914,037 586,037 44.1% Intergovernmental 1,557,110 1,646,135 89,025 5.7% Special assessments - 464 464 100.0% Charges for services 1,830,050 1,339,152 (490,898) -26.8% Fines and forfeits 166,000 130,099 (35,901) -21.6% Investment income 87,560 260,862 173,302 197.9% Miscellaneous 76,670 72,984 (3,686) -4.8% Transfers and other sources 3,393,213 3,401,420 8,207 0.2% Total revenue and other financing sources $ 25,919,603 $ 26,112,675 $ 193,072 0.7% Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following page. General Fund revenues by source changed slightly from 2019 to 2020 as a result of the changes in tax revenue, charges for services, licenses and permits, and intergovernmental revenues as discussed on the previous page. Overall, taxes accounted for 76.4% and 77.9% of General Fund revenue in 2020 and 2019, respectively. Council Packet Page Number 20 of 489 General Fund Revenues (Continued) Miscellaneous 0.3% Investment 1.11, City of Maplewood Financial Analysis 2020 General Fund Revenues Taxes 76.4% Charges for Services V 6.7% 2019 General Fund Revenues Taxes 77.9% r' Miscellaneous 0.3% Investment Income 1.5% F3, Attachment 1 Licenses and Permits 8.4% I I'\—Licenses and Permits Fines and Forfeits Intergovernmental 7.0% 0.8% 7.1% Charges for Services 5.4% I Council Packet Page Number 21 of 489 F3, Attachment 1 City of Maplewood Financial Analysis General Fund Expenditures The General Fund expenditures for the past five years are depicted in the following graph. General Fund Expenditures $22,soo,00a $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 $- 2016 2017 2018 2019 2020 ■ Capital Outlay $21,219 $2,935 $8,015 $- $61,169 ■ Investment Management Fees 23,270 - - - - ■ Public Works 3,695,679 3,719,605 3,881,240 3,997,573 4,101,554 ■ Police 8,385,169 8,790,265 9,121,873 9,282,587 9,682,542 ■ Parks and Recreation 513,210 478,550 502,877 524,297 807,151 ■ Legislative 154,963 162,932 146,020 149,140 152,358 ■ Fire 1,922,854 2,009,977 2,172,095 2,259,575 2,751,888 ■ Finance 634,440 647,189 1,206,265 1,276,949 1,416,973 ■ Administration 1,064,370 1,206,564 1,895,853 1,700,712 1,821,405 ■ Community Development 1,085,160 1,272,504 1,316,752 1,317,755 1,415,921 ■ Citizen Services 1,287,686 1,077,951 - - - General fund expenditures increased 8.3%, from $20,508,588 in 2019 to $22,210,961 in 2020. The largest increases were in Fire and Police, which increased $492,313 and $399,955, respectively. The increase in Fire expenditures was a result due to wage increases and expenses in response to COVID-19. Police expenditures increased as a result wage increases, an increase in FTE, and expenditures related to an auto theft grant. There was also an increase in Parks and Recreation of $282,854 and Finance increase of $140,024. Parks and Recreation increase was due to activity formerly in the Recreation Fund being moved to the General Fund in 2020. Finance increase was partially due to a grant to assist with COVID-19 response that resulted in additional DMV employees. All other categories were relatively consistent with the prior year. 10 Council Packet Page Number 22 of 489 F3, Attachment 1 City of Maplewood Financial Analysis General Fund Expenditures (Continued) The chart below presents a comparison of budget and actual General Fund expenditures by function. The Fund's actual expenditures and transfers out of $22,567,032 were under the budget of $23,316,390 by $749,358 or 3.2%. Police expenditures had the largest variance as expenditures were under budget by $556,078 or 5.4%, primarily due to temporary vacancies replaced with entry level staff. Parks and Recreation expenditures were under budget $506,899 or 38.6% due to programs being delayed by COVID-19. Fire expenditures were over budget $265,838 or 10.7% due to expenses in response to COVID. Public Works expenditures were under budget $271,176, or 6.2%. This was due to conservative budgeting. Expenditures in all other categories were all under budget and relatively consistent with budgeted amounts. Community Development Administration Finance Fire Legislative Parks and Recreation Police Public Works Transfers to other funds Total expenditures Budget $ 1,481,840 1,889,880 1,375,520 2,486,050 157,700 1,314,050 10,238,620 4,372,730 Actual $ 1,415,921 1,821,405 1,416,973 2,751,888 152,358 807,151 9,682,542 4,101,554 356,071 $ 23,316,390 $ 22,567,032 Budget Percent i $ (65,919) (68,475) 41,453 265,838 (5,342) (506,899) (556,078) (271,176) 356,071 $ (749,358) -4.4% -3.6% 3.0% 10.7% -3.4% -38.6% -5.4% -6.2% 100.0% -3.2% Expenditures by function as a percentage of total expenditures are depicted in the graphs on the following page. Police expenditures are the largest component within the General Fund, accounting for 43.6% of the total, followed by public works with 18.5% of total expenditures. 11 Council Packet Page Number 23 of 489 City of Maplewood Financial Analysis General Fund Expenditures (Continued) Parks a Legi 0. 2020 General Fund Expenditures Police Parks and 2.1 Legislativ 0.7% b.4% Administration Development 8.2% 6.4% 2019 General Fund Expenditures Police 45.3% F3, Attachment 1 Public Works 18.5% Outlay 6.2% Administration "" ... 8.3% 6.4/0 Council Packet Page Number 24 of 489 Public Works 19.5% 12 F3, Attachment 1 City of Maplewood Financial Analysis General Fund Operations As illustrated in the following graph, revenues exceeded expenditures for the second time in the five years presented in 2020, while expenditures were under revenues each year prior to that. Revenues exceeded expenditures in 2020 by $500,294. After taking into consideration transfers and proceeds from the sale of capital assets, fund balance increased $3,545,643 or 52.7% from 2019 to 2020. The unassigned fund balance of $10,900,301 as of December 31, 2020, represents 48.0% of the current year's revenue. The unassigned fund balance also represents 49.0% of the current year's expenditures which is in line with the city policy of a minimum of 40% and a desired level of 50%. The bar chart below highlights General Fund results for the last five years. General Fund Operations $25,000,000 $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 13 Council Packet Page Number 25 of 489 2016 2017 2018 2019 2020 Revenues $18,398,339 $18,773,152 $19,890,351 $20,524,022 $22,711,255 Expenditures 18,788,020 19,368,472 20,250,990 20,508,588 22,210,961 Unassigned Fund Balance 7,500,075 8,449,546 8,797,353 10,133,911 10,900,301 Fund Balance as a Percent of the Year's Revenues 40.8% 45.0% 44.2% 49.4% 48.0% 13 Council Packet Page Number 25 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Tax Capacity, Levy, And Rates The chart below graphs the tax capacity, certified tax levy, and City tax rate for 2015 through 2019. The tax capacity is based on total tax capacity, prior to adjustments for captured Tax Increment Financing (TIF) and fiscal disparities. The certified tax levy amount is also prior to fiscal disparity adjustments. With increasing market values, the City's tax capacity increased from 2019 to 2020 by $2,559,792, or 6.0%. With an increasing tax capacity and 5.7% increase in the levy, the City's tax rate decreased to 44.65%. $55,000,000 - $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Tax Capacity, Levy, and Rates $52,994,762 $50,434,970 OWE $47,507,159 $44,720,455 $42,412,493 48�-%/. V7.25 45.91% 44.69% 44.65% $19,435,208 $20,738,833 $21,465,600 $22,109,600 $23,217,300 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% 2016 2017 2018 2019 2020 Notal Tax Capacity —Certified Tax Levy —Tax Capacity Rate * Property tax data was obtained from Ramsey County Department of Property Records and Revenue. 14 Council Packet Page Number 26 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Ambulance Service Funds The Ambulance Service Fund accounts for service charges that are used to finance emergency medical services. The Ambulance Service Fund experienced operating loss for 2020 totaling $332,651. Operating revenues decreased $627,087 due to ambulance runs being down significantly from the impacts of COVID-19. Operating expenses increased $233,850 due to a 3% cost of living increase plus steps increases. The fund also receives property taxes and intergovernmental grants classified as nonoperating revenue. The net position decreased from $3,924,504 in 2019 to 3,896,913 in 2020. The cash balance of the fund at December 31, 2020, was $1,166,033, which was a decrease of $38,132. Although the City has responded to the health of the Ambulance Service Fund by adding a tax levy in 2012 and removing administrative charges in the fund beginning in 2017, it should continue to monitor the fund and make necessary changes to improve performance if necessary. $3,700,000 $3,200,000 $2,700,000 $2,200,000 $1,700,000 $1,200,000 $700,000 $200,000 $(300,000) $(800,000) Ambulance Service Fund 2016 2017 2018 2019 2020 ■ Operating Revenues ■ Operating Expenses ■ Operating Income(Loss) ■ Operating Income Excluding Depreciation 15 Council Packet Page Number 27 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Environmental Utility Fund The Environmental Utility Fund accounts for revenues and expenses related to the administration, planning, implementation, and maintenance of the storm water management program. Operating revenues increased by $7,586, or 0.2%, in 2020 due to an increase in connections. Operating expenses increased $5,430 from 2019 due to an increase in repairs and maintenance costs. In 2020, this fund contributed $160,000 to the General Fund for administrative fees, and $2,555,165 to various Capital Improvement Funds and Debt Service Funds. The cash balance of the fund at December 31, 2020, was $1,104,342, a decrease of $865,251. $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Environmental Utility Fund 2016 2017 2018 2019 2020 ■ Operating Revenues ■ Operating Expenses ■ Operating Income ■ Operating Income Excluding Depreciation 16 Council Packet Page Number 28 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Recycling Program Fund The Recycling Program Fund accounts for recycling charges that are levied to cover cart fees, finance recycling costs, and public education on solid waste reduction and recycling. Operating revenues increased $244,856, compared with the prior year, while operating expenses increased $286,157. Operating revenues increased as a result of the City increasing recycling rates along with increased connections compared to prior year. Operating expenses increased due to an increase in trash haulers fee from the prior year. After factoring transfers out of the fund, the net position increased in 2020 by $42,742. The cash balance of the fund at December 31, 2020, was $274,686, an increase of $64,639. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $(200,000) Recycling Project Fund $708,235 $740,698 $659,408 $692,451 $978,608 E E r $15,784 $(13os46) $(7,620) $(2ss17) $(46,151) 2016 2017 2018 2019 2020 ■ Operating Revenues ■ Operating Expenses ■ Operating Income (Loss) 17 Council Packet Page Number 29 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Sanitary Sewer Fund The Sanitary Sewer Fund accounts for customer sewer charges which are used to finance sewer system operating expenses. Operating revenues increased $45,231 or 0.9% from 2019. Operating expenses increased $121,875 due to an increase in wastewater treatment costs. In 2020, this fund contributed $380,000 to the General Fund for administrative fees and $856,882 to various Capital Improvement Funds and Debt Service Funds. The cash balance of the fund at December 31, 2020, was $2,292,650, a decrease of $534,341. $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Sanitary Sewer Fund X016 2017 2018 2019 2020 ■ Operating Revenues ■ Operating Expenses IN Council Packet Page Number 30 of 489 F3, Attachment 1 City of Maplewood Financial Analysis Street Light Utility Fund The Street Light Utility Fund accounts for electric franchise fee revenues that are used to finance street light expenses. Operating revenues decreased $702 from 2019, while operating expenses increased $29,602 due to the purchase of new asset management software, resulting in an operating income of $235,066. The cash balance of the fund at December 31, 2020, was $933,854, an increase of $232,288. $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 S- Street Light Utility Fund 2016 2017 2018 2019 2020 ■ Operating Revenues ■ Operating Expenses ■ Operating Income 19 Council Packet Page Number 31 of 489 F3, Attachment 1 City of Maplewood Emerging Issue Executive Summary The following is an executive summary of financial and business related updates to assist you in staying current on emerging issues in accounting and finance. This summary will give you a preview of the new standards that have been recently issued and what is on the horizon for the near future. The most recent and significant update includes: • Accounting Standard Update — GASB Statement No. 87 — Leases — GASB has issued GASB Statement No. 87 relating to accounting and financial reporting for leases. This new statement establishes a single model for lease accounting based on the principle that leases are financing of the right to use an underlying asset. The following are extensive summaries of each of the current updates. As your continued business partner, we are committed to keeping you informed of new and emerging issues. We are happy to discuss this issue with you further and their applicability to your city. Accounting Standard Update — GASB Statement No. 87 — Leases The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This Statement increases the usefulness of governments' financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right -to -use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments' leasing activities. A lease is defined as a contract that conveys control of the right to use another entity's nonfinancial asset (the underlying asset) as specified in the contract for a period of time in an exchange or exchange -like transaction. Examples of nonfinancial assets include buildings, land, vehicles, and equipment. Any contract that meets this definition should be accounted for under the leases guidance, unless specifically excluded in this Statement. A short-term lease is defined as a lease that, at the commencement of the lease term, has a maximum possible term under the lease contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. Lessees and lessors should recognize short-term lease payments as outflows of resources or inflows of resources, respectively, based on the payment provisions of the lease contract. Rol Council Packet Page Number 32 of 489 F3, Attachment 1 City of Maplewood Emerging Issue Accounting Standard Update — GASB Statement No. 87 — Leases (Continued) A lessee should recognize a lease liability and a lease asset at the commencement of the lease term, unless the lease is a short-term lease or it transfers ownership of the underlying asset. The lease liability should be measured at the present value of payments expected to be made during the lease term (less any lease incentives). The lease asset should be measured at the amount of the initial measurement of the lease liability, plus any payments made to the lessor at or before the commencement of the lease term and certain direct costs. A lessee should reduce the lease liability as payments are made and recognize an outflow of resources (for example, expense) for interest on the liability. The lessee should amortize the lease asset in a systematic and rational manner over the shorter of the lease term or the useful life of the underlying asset. The notes to financial statements should include a description of leasing arrangements, the amount of lease assets recognized, and a schedule of future lease payments to be made. A lessor should recognize a lease receivable and a deferred inflow of resources at the commencement of the lease term, with certain exceptions for leases of assets held as investments, certain regulated leases, short-term leases, and leases that transfer ownership of the underlying asset. A lessor should not derecognize the asset underlying the lease. The lease receivable should be measured at the present value of lease payments expected to be received during the lease term. The deferred inflow of resources should be measured at the value of the lease receivable plus any payments received at or before the commencement of the lease term that relate to future periods. A lessor should recognize interest revenue on the lease receivable and an inflow of resources (for example, revenue) from the deferred inflows of resources in a systematic and rational manner over the term of the lease. The notes to financial statements should include a description of leasing arrangements and the total amount of inflows of resources recognized from leases. GASB Statement No. 87 is effective for reporting periods beginning after June 15, 2021. Information provided above was obtained from www.gasb.org. 21 Council Packet Page Number 33 of 489 City of Maplewood Ramsey County, Minnesota Schedule of Expenditures of Federal Awards and Reports on Compliance with Government Auditing Standards, Uniform Guidance, and Minnesota Legal Compliance December 31, 2020 bergonkdv.com II DO MORE. Council Packet Page Number 34 of 489 F3, Attachment 2 berganKDV F3, Attachment 2 City of Maplewood Table of Contents Schedule of Expenditures of Federal Awards Notes to the Schedule of Expenditures of Federal Awards 2 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 3 Report on Compliance for each Major Federal Program and on Internal Control over Compliance Required by the Uniform Guidance 5 Schedule of Findings and Questioned Costs Minnesota Legal Compliance 10 Council Packet Page Number 35 of 489 City of Maplewood Schedule of Expenditures of Federal Awards Year Ended December 31, 2020 Federal Agency/Pass Through Agency/Program Title Department of Treasury Passed through Minnesota Management and Budget: COVID - Coronavirus Relief Fund Passed through Ramsey County: COVID - Coronavirus Relief Fund U.S. Department of Transportation Passed Through Ramsey County State and Community Highway Safety U.S. Department of Justice Passed Through Minnesota Department of Public Safety Bulletproof Vest Partnership COVID - Emergency Supplemental Funding Public Safety Partnership and Community Policing F3, Attachment 2 CFDA Number Expenditures 21.019 $ 3,067,102 21.019 20,553 20.600 4,237 16.607 2,014 16.034 25,591 16.710 24,391 Total Federal Expenditures $ 3,143,888 See note to schedule of expenditures of federal awards. 1 Council Packet Page Number 36 of 489 F3, Attachment 2 City of Maplewood Notes to Schedule of Expenditures of Federal Awards NOTE 1 — BASIS OF PRESENTATION The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Maplewood, Minnesota and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in, the preparation of the modified accrual regulatory basis financial statements. NOTE 2 — PASS-THROUGH GRANT NUMBERS All pass-through entities listed above use the same CFDA numbers as the federal grantors to identify these grants and have not assigned any additional identifying numbers. NOTE 3 — INDIRECT COST RATE The City did not elect to use the 10 percent de minimis indirect cost rate, as allowed under the Uniform Guidance. 2 Council Packet Page Number 37 of 489 A Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota F3, Attachment 2 We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2020, and the related notes to financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated May 27, 2021. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses, or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that were not identified. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 3 Council Packet Page Number 38 of 489 F3, Attachment 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on financial statement. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. �,& . rnv it,d Minneapolis, Minnesota May 27, 2021 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 4 Council Packet Page Number 39 of 489 F3, Attachment 2 Isllk berganKDv Report on Compliance for each Major Federal Program and on Internal Control over Compliance In Accordance With the Uniform Guidance Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota Report on Compliance for Each Major Federal Program We have audited the City's compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on the City's major federal program for the year ended December 31, 2020. The City's major federal program is identified in the summary of auditor's results section of the accompanying Schedule of Findings and Questioned Costs. Management's Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for the City's major federal program based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. Council Packet Page Number 40 of 489 5 F3, Attachment 2 Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal program for the year ended December 31, 2020. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 6 Council Packet Page Number 41 of 489 F3, Attachment 2 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota as of and for the year ended December 31, 2020, and the related notes to financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated May 27, 2021, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and is also not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal Awards is fairly stated, in all material respects, in relation to the basic financial statements as a whole. �,-o V 2Z4 Minneapolis, Minnesota May 27, 2021 I ULx�„ ,KDV.COM I DO MORE. 7 Council Packet Page Number 42 of 489 City of Maplewood Schedule of Findings and Questioned Costs SECTION I — SUMMARY OF AUDITOR'S RESULTS Financial Statements Type of auditor's report issued: Internal control over financial reporting: • Material weakness(es) identified? • Significant deficiency(ies) identified that are not considered to be material weakness(es)? Noncompliance material to financial statements noted? Federal Awards Type of auditor's report issued on compliance for major programs: Internal control over major programs: • Material weakness(es) identified? • Significant deficiency(ies) identified that are not considered to be material weakness(es)? Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a) Identification of Major Programs CFDA No.: Name of Federal Program or Cluster: Dollar threshold used to distinguish between type A and type B programs: Auditee qualified as low risk auditee? F3, Attachment 2 We issued an unmodified opinion on the fair presentation of the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information in accordance with accounting principles generally accepted in the United States of America (GAAP). No No No Unmodified No No No 21,019 COVID — Coronavirus Relief Fund $750,000 LM M Council Packet Page Number 43 of 489 F3, Attachment 2 City of Maplewood Schedule of Findings and Questioned Costs SECTION II — FINANCIAL STATEMENT FINDINGS None SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS None SECTION IV — PRIOR YEAR FINDINGS AND QUESTIONED COSTS None Council Packet Page Number 44 of 489 I F3, Attachment 2 berganKDV Minnesota Legal Compliance Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2020, and the related notes to financial statements which collectively comprise the City's basic financial statements, and have issued our report thereon dated May 27, 2021. In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of the contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minn. Stat. § 6.65, insofar as they relate to accounting matters. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City's noncompliance with the above referenced provisions, insofar as they relate to accounting matters. The purpose of this report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. I � � �a) V 2� rA Minneapolis, Minnesota May 27. 2021 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 10 Council Packet Page Number 45 of 489 F3, Attachment 3 Maplewood IrtJ Comprehensive Annual Financial Report for the year ended December 31, 2020 City of Maplewood, Minnesota Council Packet Page Number 46 of 489 F3, Attachment 3 Maplewood M I N N E 5 0 i q jrq� Council Packet Page Number 47 of 489 COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA Year Ended December 31, 2020 Melinda Coleman, City Manager PREPARED BY: THE FINANCE DEPARTMENT Council Packet Page Number 48 of 489 F3, Attachment 3 F3, Attachment 3 Maplewood M I N N E 5 0 i q jrq� Council Packet Page Number 49 of 489 F3, Attachment 3 City of Maplewood Table of Contents Introductory Section Elected Officials and Administration Organizational Chart Location of City Letter of Transmittal Certificate of Achievement for Excellence in Financial Reporting Financial Section Independent Auditor's Report Management's Discussion and Analysis Basic Financial Statements Government -Wide Financial Statements Statement of Net Position Statement of Activities Fund Financial Statements Balance Sheet — Governmental Funds Reconciliation of the Balance Sheet to the Statement of Net Position — Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances — Governmental Funds Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities — Governmental Funds Statement of Net Position — Proprietary Funds Statement of Revenues, Expenses, and Changes in Fund Net Position — Proprietary Funds Statement of Cash Flows — Proprietary Funds Notes to Financial Statements Required Supplementary Information Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — General Fund Schedule of Changes in Net OPEB Liability and Related Ratios Schedule of City's Proportionate Share of Net Pension Liability — General Employees Retirement Fund Schedule of City's Proportionate Share of Net Pension Liability — Police and Fire Retirement Fund Schedule of City Contributions — General Employees Retirement Fund Schedule of City Contributions — Police and Fire Retirement Fund Notes to Required Supplementary Information Supplementary Information Combining and Individual Fund Statements and Schedules Nonmajor Governmental Funds Combining Balance Sheet — Nonmaj or Governmental Funds Combining Statement of Revenues, Expenditures, and Changes in Fund Balances — Nonmajor Governmental Funds Council Packet Page Number 50 of 489 Page 1 2 3 5 9 29 30 RIN SPAN U19A 35 36 38 40 45 90 92 93 93 94 94 95 103 104 105 F3, Attachment 3 City of Maplewood Table of Contents Financial Section (Continued) Page Supplementary Information Combining and Individual Fund Statements and Schedules (Continued) Nonmajor Special Revenue Funds 107 Combining Balance Sheet — Nonmajor Special Revenue Funds 108 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances — Nonmajor Special Revenue Funds 110 Nonmajor Capital Projects Funds 113 Combining Balance Sheet—Nonmajor Capital Projects Funds 116 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances — Nonmajor Capital Projects Funds 122 Schedules of Revenues, Expenditures, and Changes in Fund Balance — Budget and Actual Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Charitable Gambling Tax 128 Schedule of Revenues, Expenditures, and Changes in Fund Balance — Budget and Actual — Special Revenue Fund — Maplewood Area EDA 129 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Police Services 130 Schedule of Revenues, Expenditures, and Changes in Fund Balance — Budget and Actual — Special Revenue Fund — Recreation Programs 131 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Tree Preservation 132 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Federal Grants 133 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Cable Television 134 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Special Revenue Fund — Fire Training Facility — Operations 135 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Debt Service Fund 136 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Public Improvement Projects Fund 137 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund— General Building Replacement Fund 138 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund— Community Center Building Improvements 139 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund— Capital Improvement Proj ects 140 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund - Police Vehicles and Equipment 141 Council Packet Page Number 51 of 489 F3, Attachment 3 City of Maplewood Table of Contents Financial Section (Continued) Page Schedules of Revenues, Expenditures, and Changes in Fund Balance — Budget and Actual (Continued) Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Fire Station Fund 142 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Park Development 143 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund— Public Safety Training Facility Fund 144 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Street Use Revitalization Fund 145 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund— Right -of -Way 146 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund —Tax Increment Economic Development District 1-11 147 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Economic Development District 1-12 148 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-4 149 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-5 150 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-6 151 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-7 152 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-8 153 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-10 154 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Tax Increment Housing 1-13 155 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Water Availability Charge North St. Paul District 156 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Capital Projects Fund — Water Availability Charge St. Paul District 157 Internal Service Funds 159 Statement of Net Position — Internal Service Funds 160 Statement of Revenues, Expenses, and Changes in Fund Net Position — Internal Service Funds 162 Statement of Cash Flows — Internal Service Funds 164 Council Packet Page Number 52 of 489 City of Maplewood Table of Contents Financial Section (Continued) F3, Attachment 3 Combining Balance Sheet — Debt Service Funds Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances — Debt Service Funds Statistical Section Net Position by Component Changes in Net Position Fund Balances of Governmental Funds Changes in Fund Balances of Governmental Funds Tax Capacity, Estimated Market Value, and Indicated Market Value Direct and Overlapping Property Tax Rates Principal Property Taxpayers Property Tax Levies and Collections Ratios of Outstanding Debt by Type Ratios of General Bonded Debt Outstanding and Legal Debt Margin Direct and Overlapping Governmental Activities Debt Legal Debt Margin Information Pledged Revenue Coverage Demographic and Economic Statistics Principal Employers Full -Time Budgeted City Government Employees by Function/Program Operating Indicators by Function/Program Capital Asset Statistics by Function Miscellaneous Statistical Facts Page 172 Table Page 1 180 2 182 3 186 4 188 5 190 6 191 7 192 8 193 9 194 10 196 11 197 12 198 13 200 14 201 15 203 16 204 17 206 18 208 19 210 Council Packet Page Number 53 of 489 F3, Attachment 3 Maplewood M I N N E 5 0 T q Council Packet Page Number 54 of 489 F3, Attachment 3 City of Maplewood Elected Officials and Administration December 31, 2020 Elected Officials Position Term Expires Marylee Abrams Mayor January 1, 2021 Kathleen Juenemann Council Member January 1, 2023 Sylvia Neblett Council Member January 1, 2021 Bryan Smith Council Member January 1, 2021 Bill Knutson Council Member January 1, 2021 Administration Melinda Coleman City Manager Mike Sable Assistant City Manager / Human Resources Director Ellen Paulseth Finance Director Scott Nadeau Director of Public Safety Steve Lukin Fire Chief Steve Love Director of Public Works Michael Mondor Emergency Medical Services Chief Mychal Fowlds Information Technology Director 1 Council Packet Page Number 55 of 489 F3, Attachment 3 City of Maplewood Organizational Chart December 31, 2020 EOCity of Maplewood rganizational Chart 11 Citizens Maplewood��"'!J Council Packet Page Number 56 of 489 Minnesota } F3, Attachment 3 City of Maplewood Location of City December 31, 2020 Council Packet Page Number 57 of 489 F3, Attachment 3 M a p I ewood M I N N E 5 0 T A Council Packet Page Number 58 of 489 F3, Attachment 3 Maplewood ��'7J June 14, 2021 To the Honorable Mayor, City Council, and Citizens of the City of Maplewood: State law requires the chief financial officer in cities with a population of more than 2,500 to submit to the state auditor audited financial statements within 180 days after the close of each fiscal year. State law also requires that these statements be submitted to the Mayor and council members within 210 days after the close of each fiscal year. Pursuant to that requirement, the Comprehensive Annual Financial Report of the City of Maplewood for the fiscal year ended December 31, 2020, is submitted herewith. This report consists of management's representations concerning the finances of the City of Maplewood. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the financial statements in conformity with Generally Accepted Accounting Principles (GAAP). Because the cost of internal controls should not outweigh their benefits, the comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The financial statements in this report have been audited by BerganKDV, Ltd., a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City of Maplewood for the fiscal year ended December 31, 2020, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the City of Maplewood's financial statements for the fiscal year ended December 31, 2020, are fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The MD&A can be found immediately following the report of the independent auditors. Profile of the Government The City of Maplewood, incorporated in 1957, is located in Ramsey County, Minnesota, adjacent to the City of St. Paul. The City is comprised of an area of 19.13 square miles. The population of the City according to the 2010 U.S. Census Bureau is 38,018, which is an 8.8% increase over the 2000 Census count of 34,947. The City of Maplewood is empowered to levy a property tax on real estate properties located within its boundaries. 5 Council Packet Page Number 59 of 489 F3, Attachment 3 Profile of the Government (Continued) The City of Maplewood has operated under the council-manager form of government since 1974. Policy-making and legislative authority are vested in a governing council consisting of the mayor and four other members. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring the city manager. The city manager is responsible for carrying out the policies and ordinances of the governing council, for overseeing the day- to-day operations of the government, and for appointing the heads of the various departments. The council is elected on a non-partisan basis. Council members serve four-year staggered terms and are elected at large. The City of Maplewood provides a full range of services, including police and fire protection; the construction and maintenance of streets and other infrastructure; and recreational activities. The annual budget serves as the foundation for the City of Maplewood's financial planning and control. Budget -to -actual comparisons are provided in this report for each individual governmental fund for which an appropriated annual budget has been adopted. For the General Fund, this comparison is presented on page 88 as part of the required supplementary information for the governmental funds. For governmental funds, other than the General Fund, with appropriated annual budgets, these comparisons are presented in the governmental fund subsection of this report, starting on page 123. Factors Affecting Financial Condition The information presented in the financial statements is best understood when it is considered from the broader perspective of the specific environment within which the City of Maplewood operates. Local economy: The City of Maplewood, along with the rest of the nation, ended 2020 with uncertainties regarding the economy. The region has a varied tax base that adds to the relative stability of the unemployment rate. Local and national unemployment rates have increased over this past year as evidenced by the non -seasonally adjusted unemployment rates listed in the following graph. Since the 3M Company accounts for nearly 8% of the City's tax base and has more than 10,000 employees at its headquarters complex in Maplewood, its operations have a major effect on the economic climate of the area. 3M will continue to invest in its Maplewood campus and maintain its strong presence in the City. 3M is a diversified manufacturing and technology company that is the largest employer in Minnesota and has operations in more than 60 countries. It is one of 30 stocks that make up the Dow Jones Industrial Average. 0 Council Packet Page Number 60 of 489 F3, Attachment 3 Factors Affecting Financial Condition (Continued) Long-term Financial Planning: The 2021-2025 Capital Improvement Plan (CIP) for the City of Maplewood will coordinate the financing and timing of major equipment purchases and construction projects. The CIP was adopted by the City Council in December of 2020. The Capital Improvement Plan is updated each year, focusing on City needs and goals. Many of the projects scheduled for 2021-2025 will result in the accomplishment of several City goals that are as follows: 1. Redevelopment efforts are reflected by the inclusion of the following projects in the 2021-2025 CIP Plan: 1) Housing Replacement Program; and 2) Gladstone Area Redevelopment (phase III). 2. An analysis of all Maplewood City buildings was recently completed which calls for investment in the city's facilities. The City will utilize local government aid and tax levies over the next five years to complete the items listed in the CIP. 3. Revenues in the Park Development Fund are expected to trend up as the housing market and commercial development recover. Maplewood is nearly fully developed. Park projects in this plan will proceed as Park Availability Charge (PAC) revenue is available. 4. A Parks System Master Plan was completed in 2014, which called for major investment in Maplewood's existing parks. The City will issue Tax Abatement bonds to complete some of items in the plan. 5. The City's ash trees are infected with the Emerald Ash Borer. The City is levying a tax in the amount of $100,000 per year to for the next five years to remove and replace infected ash trees. 6. Annual expenditures of approximately $600,000 are proposed for the planning period for replacement of vehicles and equipment in the Fleet Management Fund. This investment is necessary to keep maintenance costs to a minimum. 7. A Public Safety Equipment Fund accounts for vehicle and equipment purchases for the Police and Fire Departments. An ongoing levy of over $1,000,000 per year will be needed for years 2021-2025. 8. Ten major street projects and one bridge replacement are proposed for years 2021-2025, along with several smaller projects. The costs of these projects total more than $45 million. The City will finance the smaller pavement projects with gas franchise fees and the larger projects with general obligation debt. 9. Five ambulances will be replaced over the five-year planning period. A fire station project was moved from 2020 to 2021, at a cost of $13,100,000. 10. Financial software will be updated and other technology improvements are planned for the CIP period. 7 Council Packet Page Number 61 of 489 F3, Attachment 3 Relevant Financial Policies The City has established a comprehensive set of financial policies for use as a guideline during the budget process. One of the policies deals with unpredictable revenues. The City uses a conservative approach in making ongoing revenue assumptions by utilizing growth patterns and knowledge of the developing areas. Changes in state tax law over the years have resulted in funding changes for both schools and local governments. Large cuts in both local government aid and the market value homestead credit programs resulted in revenue losses to the City. Due to the uncertainty in receiving the aid from the state, the state aid revenues are no longer included in the General Fund budget. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (G.F.O.A.) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Maplewood for its comprehensive annual financial report for the fiscal year ended December 31, 2019. In order to be awarded a Certificate of Achievement, a governmental unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such reports must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe our current report continues to conform to Certificate of Achievement program requirements, and we will submit it to G.F.O.A. to determine its eligibility for another certificate. We would like to express our appreciation and thanks to all City personnel who supported or assisted in the preparation of essential information for this report. Special thanks go to the Finance Department staff whose dedicated service enabled this report. Also, we would like to express our appreciation and thanks to the staff of BerganKDV, Ltd. who have provided advice and assistance in the preparation of this report. Respectfully submitted, vV'�eftiv� �- Melinda Coleman City Manager Council Packet Page Number 62 of 489 Gover nt Finance Officers Association Certificate of hievement for Excetlence 111 Financial Reporting Presented to Cite of Maplewood Minnesota For its CopprehensiVe Anuual Financial Report For the Fiscal Year Ended December 31, 2019 Executive Director/CEO F3, Attachment 3 0 Council Packet Page Number 63 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 64 of 489 10 Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota F F3, Attachment 3 Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business - type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2020, and the related notes to financial statements, which collectively comprise the City's basic financial statements as listed in the Table of Contents. Management's Responsibility for the Financial Statements The City of Maplewood's management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the City's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 11 Council Packet Page Number 65 of 489 F3, Attachment 3 Opinions In our opinion, the financial statements referred to in the first paragraph present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of December 31, 2020, and the respective changes in financial position and, where applicable, cash flows thereof, for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis, which follows this report letter, and Required Supplementary Information as listed in the Table of Contents, including the General Fund budgetary comparison information, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB), who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the Required Supplementary Information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Maplewood's basic financial statements. The introductory section, combining and individual fund statements and schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund statements and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 12 Council Packet Page Number 66 of 489 F3, Attachment 3 Other Matters (Continued) Other Information (Continued) The introductory section and statistical section have not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated May 27, 2021, on our consideration of the City of Maplewood's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Maplewood's internal control over financial reporting and compliance. Minneapolis, Minnesota May 27, 2021 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 13 Council Packet Page Number 67 of 489 F3, Attachment 3 Maplewood M I N N E S O T A Council Packet Page Number 68 of 489 14 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis As management of the City of Maplewood, we offer readers of the City of Maplewood's financial statements this narrative overview and analysis of the financial activities of the City of Maplewood for the fiscal year ended December 31, 2020. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, located on pages 5-8 of this report. Financial Highlights • The assets and deferred outflows of resources of the City of Maplewood exceeded its liabilities and deferred inflows of resources at the close of the most recent fiscal year by $171,838,937 (net position). Of this amount, $12,899,473 (unrestricted net position) is available to meet the government's ongoing obligations to citizens and creditors in accordance with the City's fund designations and fiscal policies. • The City's total net position increased in the current year by $14,489,046. • As of the close of the current fiscal year, the City of Maplewood's governmental funds reported combined ending fund balances of $40,902,680. • At the end of the current fiscal year, unassigned fund balance for the General Fund was $10,900,301, or 48% percent of total General Fund revenues. • The City of Maplewood's long-term liabilities for governmental and business -type activities decreased by $4,850,458 during the current fiscal year. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to the City of Maplewood's basic financial statements. The City of Maplewood's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the City of Maplewood's finances, in a manner similar to a private -sector business. The statement of net position presents information on all of the City of Maplewood's assets, deferred outflows of resources, liabilities, and deferred inflow of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City of Maplewood is improving or deteriorating. The statement of activities presents information showing how the City's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g. uncollected taxes and earned but unused vacation leave). 15 Council Packet Page Number 69 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Government -wide financial statements (Continued) Both of the government -wide financial statements distinguish functions of the City of Maplewood that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of Maplewood include general government, public safety, public works, parks and recreation, citizen services, and environmental and economic development. The business -type activities of the City of Maplewood include ambulance service, street light utility, and sanitary sewer, environmental utility, and recycling program. The government -wide financial statements are located on pages 29-30 of this report. Fund financial statements. A fund is a grouping of related accounts used to maintain control over resources that have been segregated for specific activities or objectives. The City of Maplewood, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. City of Maplewood funds are divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental funds. Governmental funds account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government - wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statement. By doing so, readers may better understand the long-term impact of the City's near term financial decisions. Both the governmental fund balance sheet and governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of Maplewood maintains three individual major governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, Debt Service Fund and Public Improvement Projects Fund, all of which are considered to be major funds. Data from the other governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. The City of Maplewood adopts an annual appropriated budget for its general, special revenue, debt service, and capital project funds. A budgetary comparison statement is provided for those funds to demonstrate compliance with this budget. The basic governmental financial statements is located on pages 31-35 of this report. 16 Council Packet Page Number 70 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Proprietary funds. The City of Maplewood maintains two different types of proprietary funds. Enterprise funds report the same functions presented as business -type activities in the government -wide financial statements. The City of Maplewood uses enterprise funds to account for its ambulance service, environmental utility, recycling program, sanitary sewer, and street light utility operations. Internal service funds are accounting devices used to accumulate and allocate costs internally among the City of Maplewood's various functions. The City of Maplewood uses internal service funds to account for its information technology, employee benefits, fleet management, and risk management. Because these services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the ambulance service, environmental utility, recycling program, sanitary sewer, and street light utility operations. All are major funds of the City of Maplewood. Conversely, all internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report. The basic proprietary fund financial statements are located on pages 36-43 of this report. Fiduciary funds. Fiduciary funds account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City of Maplewood's own program. The accounting used for fiduciary funds is similar to that used for proprietary funds. There are no basic fiduciary fund financial statements included in this report. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government—wide and fund financial statements. The notes to the financial statements are located on pages 45-87 of this report. Other information. The combining statements referred to earlier in connection with non -major governmental funds and internal service funds are presented following the Required Supplementary Information. Combining and individual fund statements and schedules are located on pages 101-175 of this report. Government -wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government's financial position. In the case of the City of Maplewood, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $171,838,937 at the close of the most recent fiscal year. 17 Council Packet Page Number 71 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Government -wide Financial Analysis (Continued) By far the largest portion of the City of Maplewood's net position, 79.5%, reflects its net investment in capital assets (e.g., infrastructure, land, buildings, vehicles, and equipment) less any related debt used to acquire those assets that is still outstanding. The City of Maplewood uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of Maplewood's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of Maplewood's Net Position Deferred inflows of resources Governmental Business -Type 128,538 253,115 6,875,020 Activities Net position Activities Total 2020 2019 2020 2019 2020 2019 Current assets/other $ 55,523,362 $ 42,285,647 $ 11,435,806 $ 12,444,160 $ 66,959,168 $ 54,729,807 Capital assets 158,250,473 152,410,983 36,291,035 35,498,305 194,541,508 187,909,288 Total assets 213,773,835 194,696,630 47,726,841 47,942,465 261,500,676 242,639,095 Deferred outflow of 8,642,910 Total net position $ 125,723,930 $ 111,023,708 $ 46,115,007 $ 46,326,183 resources 5,955,676 8,361,369 176,402 134,216 6,132,078 8,495,585 Current liabilities 17,318,460 11,832,363 367,060 327,506 17,685,520 12,159,869 Noncurrent liabilities 69,940,639 67,975,221 1,292,638 1,169,877 71,233,277 69,145,098 Total liabilities 87,259,099 79,807,584 1,659,698 1,497,383 88,918,797 81,304,967 Deferred inflows of resources 6,746,482 12,226,707 128,538 253,115 6,875,020 12,479,822 Net position Net Investment in Capital Assets 102,075,171 95,621,886 36,291,035 35,352,375 136,656,206 129,109,261 Restricted 22,283,258 19,597,720 - - 22,283,258 19,597,720 Unrestricted 1,365,501 (4,195,898) 9,823,972 10,973,808 12,899,473 8,642,910 Total net position $ 125,723,930 $ 111,023,708 $ 46,115,007 $ 46,326,183 $ 171,838,937 $ 157,349,891 A portion of the City of Maplewood's net position represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position, $12,899,473, is available to meet the City's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of Maplewood is able to report positive balances in all categories of net position for the government as a whole. However, unrestricted net position in governmental activities was $1,365,501, due to the GASB 68 and GASB 71 requirement to report a total net pension liability of $14,666,960 and the GASB 75 requirements to report a total OPEB liability of $2,212,853. The City of Maplewood's net position increased by $14,489,046 in 2020, compared to an increase of $9,148,784 in 2019. Governmental activities increased the City's net position by $14,700,222, accounting for 100.0% of the total growth in net position. Business -type activities contributed ($211,176) to the increase. Key elements of this net increase are noted on the following page: V. Council Packet Page Number 72 of 489 City of Maplewood Management's Discussion and Analysis City of Maplewood's Changes in Position Governmental Activities Business -Type Activities F3, Attachment 3 Total 19 Council Packet Page Number 73 of 489 2020 2019 2020 2019 2020 2019 Revenues Program revenues Charges for services $ 4,164,426 $ 7,798,848 $ 12,715,261 $ 13,046,127 $ 16,879,687 $ 20,844,975 Operating grants and contributions 4,305,911 1,594,674 388,020 121,499 4,693,931 1,716,173 Capital grants and contributions 6,820,354 5,289,455 1,864,436 383,362 8,684,790 5,672,817 General revenues General property taxes 23,063,064 21,887,327 - 10,897 23,063,064 21,898,224 Miscellaneous taxes 1,850,359 - - 1,850,359 - Tax increment collections 1,967,850 1,798,193 1,967,850 1,798,193 Grants and contributions not restricted to specific programs 1,273,111 990,930 - - 1,273,111 990,930 Unrestricted investment earnings 751,462 983,360 116,935 263,662 868,397 1,247,022 Other - (1,809,088) - - - (1,809,088) Gain on disposal of capital assets 131,428 - 10,000 - 141,428 - Total revenues 44,327,965 38,533,699 15,094,652 13,825,547 59,422,617 52,359,246 Expenses General government 4,614,903 6,416,641 - - 4,614,903 6,416,641 Public safety 13,345,320 12,233,054 13,345,320 12,233,054 Public works 9,509,158 7,256,983 9,509,158 7,256,983 Parks & recreation 1,565,865 2,162,684 1,565,865 2,162,684 Community development 3,704,072 2,856,009 3,704,072 2,856,009 Interest and fiscal charges 920,472 1,599,878 920,472 1,599,878 Sewer - - 4,987,568 4,882,550 4,987,568 4,882,550 Environmental utility 1,779,350 1,792,145 1,779,350 1,792,145 Recycling program 979,141 694,261 979,141 694,261 Ambulance service 3,317,440 3,099,247 3,317,440 3,099,247 Street light utility - - 210,282 181,010 210,282 181,010 Total expenses 33,659,790 32,525,249 11,273,781 10,649,213 44,933,571 43,174,462 Increase (decrease) in net position before transfers 10,668,175 6,008,450 3,820,871 3,176,334 14,489,046 9,184,784 Transfers 4,032,047 3,281,019 (4,032,047) (3,281,019) - - Increase(decrease)innetposition 14,700,222 9,289,469 (211,176) (104,685) 14,489,046 9,184,784 Net position on January 1 111,023,708 101,732,977 46,326,183 46,430,868 157,349,891 148,163,845 Change in accounting principle - 1,262 - - - 1,262 Net position on January 1- restated 111,023,708 101,734,239 46,326,183 46,430,868 157,349,891 148,165,107 Net position on December 31 $ 125,723,930 $ 111,023,708 $ 46,115,007 $ 46,326,183 $ 171,838,937 $ 157,349,891 19 Council Packet Page Number 73 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Governmental activities. Overall, governmental revenues increased 15.0%, or $5,794,266, due to several factors. Property tax revenues increased 5.4%, or $1,175,737. Operating grants increased 170.0%, or $2,711,237, primarily due to the receipt of federal CARES Act funding in 2020. Capital grants increased 28.9%, or $1,530,899, due to an extra street project in 2020. Charges for services decreased 46.6%, or $3,634,422, due to a reclassification of franchise taxes in 2020 and a large contribution for project expenses in the prior year. The reclassification of franchise taxes resulted in an increase in miscellaneous taxes of $1,850,359. Expenses for governmental activities increased 3.4%, or $1,134,541 in 2020, mostly due to inflationary increases. The graphs below provide comparisons of the governmental activities program revenues and expenses. Expenses and Program Revenues Governmental Activities $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- General Public Safety Government Investment Earnings, 2%_ Other Grants _ 3% Tax inc 4 - Public Works Parks & Recreation ■ Expense ■ Revenue Gam on Sale of Asset Charges for I1% services � 9% 1 Community Interest & Fiscal Development Charges Operating grants and contributions 10% 56% Council Packet Page Number 74 of 489 its and io ns 20 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Business -type activities. Revenues for business -type activities increased 9.2%, or $1,269,105 overall, primarily due to increases in capital contributions. Charges for services decreased 2.5%, or $330,866, primarily due to a decrease in ambulance runs during the Covid-19 crisis. Capital grants and contributions increased 386%, or $1,481,074, due to an increase in capital contributions to the utility funds. The graphs below show the business -type activities revenue and expense comparisons. Expenses and Program Revenues Business -Type Activities $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Sewer Environmental Recycling utility program ■ Expense ■ Revenue ME �M Ambulance Street light utility service Revenue Sources Business -Type Activities Nononerating Revenues 96% Operating Revenues • Nonoperating Revenues 21 Council Packet Page Number 75 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Financial Analysis of the Government's Funds Governmental funds. The focus of the City of Maplewood's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of Maplewood's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. At the end of the current fiscal year, the City of Maplewood's governmental funds reported combined ending fund balances of $40,902,680. Approximately 25.3% of this total, or $10,342,663, constitutes unassigned fund balance. The remainder of the total fund balance, $30,560,017, is not available for new spending because it is either A) nonspendable $231,926 B) restricted $21,085,427, C) committed, 3,807,304, or D) assigned, $5,435,360, for other purposes. The fund balance in the General Fund increased by $3,545,643 in 2020, compared to the 2019 increase of $1,342,847. From 2019 to 2020, total revenues of the general fund increased 10.7% while total expenditures increased 8.3%. The most significant increase General Fund revenues occurred in property taxes due to an increase in levy. In 2020, General Fund expenditures exceeded revenues by $500,294 before transfers. Overall, revenues came in at 100.8% of the final budget, primarily due to building permit collections. Expenditures were 95.3% of the final budget, primarily due to cost savings related to temporary vacancies in the police department. The General Fund balance at year-end is $13,694,727. The fund balance in the Debt Service Funds increased by $5,790,005, primarily due to an advance refunding bank placement escrow in the amount of $5,440,000. The fund balance in the Public Improvement Projects Fund increased in 2020 by $1,690,842, due primarily to advance collection of revenues related to projects not yet completed. Proprietary funds. The City of Maplewood's financial statements for proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The unrestricted net position in the six proprietary funds totals $9,163,646. All proprietary funds ended the year with positive unrestricted net position. The Ambulance Service Fund accounts for customer service charges which are used to finance the operating expenses for ambulance services. Operating revenues and expenses in fiscal year 2020 were $2,956,113 and $3,288,764, respectively. In addition there were net non-operating revenues of $305,060 which, after transfers in, resulted in a decrease in net position of $27,591. 22 Council Packet Page Number 76 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis The Environmental Utili . Fund is used to account for the City's storm water management program and projects. These activities are financed by an environmental utility charge that began in October 2003. Financial data for 20199 and 2020 is as follows: Environmental Utility Fund Operating revenues Operating expenses Operating income Add back depreciation Operating income before depreciation 2020 $ 3,116,993 (1,784,679) 1,332,314 2019 $ 3,109,407 (1,779,249) 1,330,158 590,956 592,113 $ 1,923,270 $ 1,922,271 Environmental utility charges were increased 3.8% effective January 1, 2014, 3% effective January 1, 2015, 3% effective January 1, 2016, 9% effective January 1, 2017, 5.0% effective January 1, 2018, and 3.8% effective January 1, 2019, to finance higher operating expenses and to build a reserve for storm water system improvements. The Recycling Program Fund accounts for the use of recycling charges that are levied to finance recycling costs and public education on solid waste reduction and recycling. Operating revenues and expenses for 20199 and 2020 are as follows: Recycling Fund 2020 2019 Operating revenues $ 953,091 $ 708,235 Operating expenses (978,608) (692,451) Operating loss/income (25,517) 15,784 The Sanitary Sewer Fund accounts for financing (by user charges) the cost of sewage treatment, system maintenance, and administrative operations. Annually, most of the sewer operating expenses is attributable to sewage treatment services provided by the Metropolitan Council. These charges were $3,568,922.64 in 2020 and $3,506,649.96 in 2019. Consequently, the City's sewer utility rates are, in a large part, determined by the Metropolitan Council sewage treatment charges. Financial data for 2019 and 2020 is shown below: Sewer Fund Operating revenues Operating expenses Operating income Add back depreci ati on Operating income before depreciation 2020 2019 $ 5,243,659 (4,989,965) 253,694 374,645 $ 5,198,428 (4,868,090) 330,338 409,259 $ 628,339 $ 739,597 23 Council Packet Page Number 77 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis The Sanitary Sewer Fund (Continued) - Sewer rates were unchanged in 2016 - 2017, but increased 2.0% in 2018, 5% in 2019, and 3% in 2020. The Street Light Utilily Fund accounts for electric franchise fee revenues used to finance the street light expenses. In fiscal year 2020, operating revenues and expenses in the Street Light Utility Fund were $445,405 and $210,339, respectively. Budgetary Highlights General Fund Most general municipal services are accounted for in the City's General Fund. The following is a summary of the transactions: General Fund Budget Report Amended Budget Actual Variance Favorable (Unfavorable) Revenues $ 22,526,390 $ 22,711,255 $ 184,865 Expenditures (23,316,390) (22,210,961) 1,105,429 Other financing sources (uses) 3,393,213 3,045,349 (347,864) Net change $ 2,603,213 $ 3,545,643 $ 942,430 Fund balances: January 1, 2020 10,149,084 December 31, 2020 $ 13,694,727 General Fund revenues were 100.8% of the final budget, due to higher -than -average building permit collections. Expenditures were 95.3% of the budget, due to savings in all departments. The largest savings occurred in the police department due to temporary position vacancies. The December 31, 2020, fund balance amount exceeded the amount anticipated in the final 2020 budget by $942,430. At the end of 2020, the unassigned fund balance for the General Fund was $10,900,301 or 48% percent of General Fund operating revenues. There were amendments to the original budget for the General Fund in 2020. The revenue and expenditure budgets were not increased. The other financing sources (uses) budget increased by $2,153,213 to total $3,393,213, because of the transfer in of the CARES Act funding from the Special Revenue Grant Fund. Net changes to the budget resulted in a planned budgeted surplus of $2,603,213. The actual surplus was $3,545,643. 24 Council Packet Page Number 78 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Capital Asset and Debt Administration Capital assets. The City of Maplewood's net investment in capital assets for its governmental and business -type activities, as of December 31, 2020, is $136,656,206 (net of accumulated depreciation). This net investment in capital assets includes land, buildings and structures, infrastructure, construction in progress, equipment, vehicles, and other improvements. Major capital asset events during the current fiscal year included the following: • Overall decrease to construction in progress of $2,223,239. • Increase in infrastructure, buildings, equipment, vehicles and other improvements totaling $12,667,420 before depreciation. City of Maplewood's Capital Assets (Net Of Depreciation) Infrastructure Land Buildings and structures Equipment Vehicles Other improvements Construction in progress Total Governmental Business -Type Activities Activities Total $ 92,190,171 $ - $ 92,190,171 14,954,964 11,624 14,966,588 27,504,940 387,273 27,892,213 3,623,384 452,388 4,075,772 3,950,480 519,111 4,469,591 738,311 34,920,639 35,658,950 15,288,223 - 15,288,223 $ 158,250,473 $ 36,291,035 $ 194,541,508 Additional information on the City of Maplewood's capital assets is located in Note 4 on pages 60-62 of this report. Long-term liabilities. The City of Maplewood's long-term liabilities for governmental and business - type activities outstanding on December 31, 2020, were $65,407,187. The majority of this amount, $62,472,022, consists of outstanding general obligation (G.O.) bonds and related premiums. The outstanding principal on G.O. bonds increased $4,893,074 during 2020 due to scheduled payments of $7,410,373 and new issuances totaling $12,303,447. Capital leases for governmental and business -type activities payable at year-end totaled $939,802. In addition, the City has long-term liabilities in the amount of $1,995,363 for employee benefits. The City of Maplewood maintains an AA+ credit rating from Standard & Poor's Ratings Services. State statutes limit the amount of general obligation debt a Minnesota city may issue to 3% of total estimated market value. The current debt limitation for the City of Maplewood is $131,760,690. Only $6,300,000 of the City's outstanding debt is included in the statutory limitation as the other debt is either wholly or partially financed by revenues other than a general tax levy. 25 Council Packet Page Number 79 of 489 F3, Attachment 3 City of Maplewood Management's Discussion and Analysis Long-term liabilities. (Continued) Additional information on the City of Maplewood's long-term debt is located in Notes 6 and 7 on pages 62-65 of this report. Economic Factors and Next Year's Budget and Rates • Maplewood had an average annual unemployment rate at the end of 2020 of 5.2%. This compares with unemployment rates of 4.7% for Ramsey County, 4.9 percent for the State of Minnesota and 6.5 percent for the United States. • The City's local tax capacity will increase by 6.5% for property taxes payable in 2021. • City population is expected to increase 2.5% in 2021. Many factors were considered in preparing the City's budget for the 2021 fiscal year. The City's adopted 2021 budget includes a property tax levy of $23,217,300, which is 0.0% greater than the 2020 levy. Requests for information. This financial report is designed to provide a general overview of the City of Maplewood's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Finance Director, 1830 County Road B East, Maplewood, MN 55109. 26 Council Packet Page Number 80 of 489 BASIC FINANCIAL STATEMENTS F3, Attachment 3 27 Council Packet Page Number 81 of 489 F3, Attachment 3 M a p I ew M I N N E 5 0 T A rq is, Council Packet Page Number 82 of 489 City of Maplewood Statement of Net Position December 31, 2020 Assets Cash and investments (including cash equivalents) Receivables Accounts receivable Interest receivable Taxes receivable Special assessments receivable Notes receivable Internal balances Due from other governments Inventory Prepaid items Assets held for resale Capital assets not being depreciated Land Construction in progress Capital assets net of accumulated depreciation Vehicles Buildings and structures Furniture and equipment Improvements other than buildings Infrastructure Total assets Deferred Outflows of Resources Deferred outflows of resources related to city pensions Deferred outflows of resources related to OPEB Total deferred outflows of resources Total assets and deferred outflows of resources Liabilities Accounts and contracts payable Interest payable Salaries and benefits payable Due to other governments Deposits payable Unearned revenue Bonds payable, net Payable within one year Payable after one year Capital lease payable Payable within one year Payable after one year Compensated absences payable Payable within one year Payable after one year Net pension liability Payable after one year Total OPEB liability Payable after one year Total liabilities Deferred Inflows of Resources Deferred inflows of resources related to city pensions Deferred inflows of resources related to OPEB Total deferred inflows of resources Net Position Net investment in capital assets Restricted for Economic development Debt service Tax increment Park development Capital projects Unrestricted Total net position Total liabilities, deferred inflows of resources, and net position See notes to financial statements. F3, Attachment 3 Governmental Business -Type Activities Activities Total $ 45,423,457 $ 5,771,565 $ 51,195,022 545,501 2,487,139 3,032,640 84,249 11,455 95,704 878,401 1,151 879,552 7,793,279 - 7,793,279 100,000 - 100,000 (1,564,798) 1,564,798 - 156,425 1,294,243 1,450,668 129,691 - 129,691 501,010 305,455 806,465 1,476,147 - 1,476,147 14,954,964 11,624 14,966,588 15,288,223 - 15,288,223 3,950,480 519,111 4,469,591 27,504,940 387,273 27,892,213 3,623,384 452,388 4,075,772 738,311 34,920,639 35,658,950 92,190,171 1,365,501 92,190,171 213,773,835 47,726,841 261,500,676 5,499,309 70,800 5,570,109 456,367 105,602 561,969 5,955,676 176,402 6,132,078 $ 219,729,511 $ 47.903,243 $ 267,632,754 $ 2,397,764 $ 180,774 $ 2,578,538 694,236 423 694,659 751,143 123,617 874,760 134,102 15,724 149,826 952,143 - 952,143 89,233 89,233 12,019,354 12,019,354 50,452,668 50,452,668 186,002 46,522 232,524 707,278 - 707,278 94,483 94,483 1,900,880 - 1,900,880 14,666,960 780,592 15,447,552 2,212,853 512,046 2,724,899 87,259,099 1,659,698 88,918,797 6,407,298 51,893 6,459,191 331,225 76,645 407,870 6,746,482 128,538 6,875,020 102,075,171 36,291,035 136,656,206 189,717 - 189,717 15,318,576 15,318,576 1,572,168 1,572,168 1,655,218 1,655,218 3,547,579 - 3,547,579 1,365,501 9,823,972 12,899,473 125,723,930 46,115,007 171,838,937 $ 219,729,511 $ 47.903,243 $ 267,632,754 29 Council Packet Page Number 83 of 489 W� U by � U A U U N k. W M 00 h ( M N G rN l0 CN N C� W) r r 00 C� N O C C V C� 01 l0 01 00 M 69 69 M 00 r �O M N 1 r N l0 CN C [� 00 C� N O C� 110 r G 110 C l0 C 00 M 69 O O N M N M C) ON [� 00 fA N C, _ O N 1p ~ V [� 00 C�, 00 CN CN O\ Oro N V kn 110 kn N fA N I't M O 00Vl n N N O O N l0 r r � O\ M 00 O V r V vi � vn V O Q, V O In O N 1n �O M Vl r � 1.0 V M p1 — M I M M Council Packet Page Number 84 of 489 �N. M N M C r C, N F O 00 kn M CNO CN W) M C� l0 00 N l0 N M N M CN r - rn Cp l00 00 N lip N M 00 ' 00 O ov'o vri V N 1p 00 000 OOi � OMi I= O ON O 00 � O O1 1p r. 00 N OMO m MF �n CN o, o w --� C O l0 V N C CN N V r N M Vi N V OV 1.0 00100 N n0 M r C� C� N N M lzl- I '� I F3, Attachment 3 00 O M � CN O= r � � 1p l0 kn kn �--� CN N O V CN r M O M 00 � M V N O 00 O\ W) M O r M 00 C1 01 00 r l0 n l0 r l0 V O 00 V M �O O 00 01 N 00 CL 00 M --� --� --� O\ V r U 4� � N 69 O 'O C CM .r yy o on � � U 69 N O O O M 00 V O M N r C CN M O h M �--� �--� N C O M M l0 �O Wn l0 r 7n W) M � O N N M O 00 C N r r 00 ~ ~ ~kn N M N O r 00 00 00 6s M C M 6s r- 00 r 00 6s r V 69 04 0 CL U 4� N O 'O yy on � � U N O F3, Attachment 3 City of Maplewood Balance Sheet - Governmental Funds December 31, 2020 See notes to financial statements. 31 Council Packet Page Number 85 of 489 Debt Service Capital Projects Public Nonmajor Total Debt Service Improvement Governmental Governmental General Funds Projects Fund Funds Funds Assets Cash and investments $ 14,477,647 $ 13,914,632 $ 4,147,750 $ 10,014,857 $ 42,554,886 Accrued interest receivable 31,825 16,910 9,510 19,834 78,079 Due from other governments 88,587 - - 54,140 142,727 Accounts receivable 76,257 - - 469,244 545,501 Notes recievable - - - 100,000 100,000 Due from other funds - - - 456,335 456,335 Property taxes receivable 658,050 178,389 - 41,962 878,401 Special assessments receivable 396 7,388,136 - 404,747 7,793,279 Prepaid items 205,180 - - 26,746 231,926 Assets held for resale - - - 1,476,147 1,476,147 Totalassets $ 15,537,942 $ 21,498,067 $ 4,157,260 $ 13,064,012 $ 54,257,281 Liabilities Accounts payable $ 353,060 $ 822 $ 214,169 $ 1,106,027 $ 1,674,078 Contracts payable - - 672,151 15,000 687,151 Deposits payable 624,340 - - 327,803 952,143 Due to other governments 100,328 4,433 - 2,115 106,876 Salaries and benefits payable 439,965 - - 11,505 451,470 Due to other funds - - - 456,335 456,335 Advance payable - - - 904,472 904,472 Unearned revenues 89,233 - - - 89,233 Total liabilities 1,606,926 5,255 886,320 2,823,257 5,321,758 Deferred Inflows of Resources Unavailable revenue - taxes and assessments 236,289 7,372,067 - 424,487 8,032,843 Fund Balances Nonspendable 205,180 - - 26,746 231,926 Restricted - 14,120,745 3,270,940 3,693,742 21,085,427 Committed 2,589,246 - - 1,218,058 3,807,304 Assigned - - - 5,435,360 5,435,360 Unassigned 10,900,301 - - (557,638) 10,342,663 Total fund balances 13,694,727 14,120,745 3,270,940 9,816,268 40,902,680 Total liabilities, deferred inflows of resources, and fund balances $ 15,537,942 $ 21,498,067 $ 4,157,260 $ 13,064,012 $ 54,257,281 See notes to financial statements. 31 Council Packet Page Number 85 of 489 F3, Attachment 3 City of Maplewood Reconciliation of the Balance Sheet to the Statement of Net Position - Governmental Funds December 31, 2020 Total fund balances - governmental funds $ 40,902,680 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets used in governmental activities are not current financial resources and, therefore, are not reported as assets in governmental funds. are not reported as assets in governmental funds. Cost of capital assets 229,037,422 Less accumulated depreciation (73,524,642) Long-term liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reported as liabilities in the funds. Long-term liabilities at year-end consist of: Bonds payable (60,657,165) Unamortized bond premium and discount (1,814,857) Capital lease payable (893,280) Total OPEB liability (2,212,853) Net pension liability (14,666,960) Delinquent receivables will be collected in subsequent years, but are not available soon enough to pay for the current period's expenditures and, therefore, are deferred in the funds. Taxes 317,007 Special assessments 39,251 Deferred outflows of resources and deferred inflows of resources are created as a result of various differences related to pensions that are not recognized in the governmental funds. Deferred inflows of resources related to city pensions (6,407,298) Deferred inflows of resources related to OPEB (331,225) Deferred outflows of resources related to city pensions 5,499,309 Deferred outflows of resources related to OPEB 456,367 Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. Deferred special assessments 7,668,626 Governmental funds do not report a liability for accrued interest due and payable. (694,236) Internal Service Funds are used by management to charge the costs of insurance and capital equipment to individual funds. The assets and liabilities of the Internal Service Funds are included in governmental activities in the Statement of Net Position. 3,005,784 Total net position - governmental activities $ 125,723,930 See notes to financial statements. 32 Council Packet Page Number 86 of 489 F3, Attachment 3 City of Maplewood Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds Year Ended December 31, 2020 Expenditures Current Community development 1,415,921 Debt Service Capital Projects 968,543 2,384,464 Administration 1,821,405 - Public Nonmajor Total Finance 1,416,973 Debt Service Improvement Governmental Governmental Fire General Funds Projects Fund Funds Funds Revenues 152,358 15,558 167,916 General property taxes $ 17,325,338 $ 4,636,727 $ $ 1,041,104 $ 23,003,169 Tax increment collections - - 1,967,850 1,967,850 Miscellaneous taxes 22,184 - 1,828,175 1,850,359 Licenses and permits 1,914,037 - 19,947 1,933,984 Intergovernmental 1,646,135 885,310 861,486 4,181,058 7,573,989 Special assessments 464 2,116,726 - 384,396 2,501,586 Charges for services 1,339,152 - 487,934 1,827,086 Fines and forfeitures 130,099 - - 26,827 156,926 Investment income 260,862 107,707 136,174 192,257 697,000 Miscellaneous - 484,641 484,641 Contributions and donations 4,625 - - 4,000 8,625 Rent 1,665 - 91,033 92,698 Other 66,694 1,800,133 37,691 1,904,518 Total revenues 22,711,255 7,746,470 2,797,793 10,262,272 43,517,790 Expenditures Current Community development 1,415,921 968,543 2,384,464 Administration 1,821,405 - 568,670 2,390,075 Finance 1,416,973 15,520 - 1,432,493 Fire 2,751,888 - 231,093 2,982,981 Legislative 152,358 15,558 167,916 Parks and recreation 807,151 7,001 814,152 Police 9,682,542 6,524 9,689,066 Public works 4,101,554 - 221,850 4,323,404 Debt service Principal retirement - 6,749,899 - 6,749,899 TIF developer payments - 1,351,343 1,351,343 Interest and other charges 1,810,195 - 1,810,195 Capital outlay Administration - 545,033 545,033 Police - 484,641 484,641 Fire 13,451 - 13,451 Parks and recreation 15,886 - 138,929 154,815 Public works 31,832 12,027,712 - 12,059,544 Total expenditures 22,210,961 8,575,614 12,027,712 4,539,185 47,353,472 Excess of revenues over (under) expenditures 500,294 (829,144) (9,229,919) 5,723,087 (3,835,682) Other Financing Sources (Uses) Issuance of bonds - 6,202,225 - 6,202,225 Issuance of refunding bonds 5,477,775 5,477,775 Premium on debt issued - 623,447 - - 623,447 Transfers in 3,396,137 1,035,979 11,958,390 2,343,589 18,734,095 Transfers out (356,071) (6,720,277) (1,037,629) (6,588,071) (14,702,048) Proceeds from sale of capital asset 5,283 - 35,830 41,113 Total other financing sources (uses) 3,045,349 6,619,149 10,920,761 (4,208,652) 16,376,607 Net change in fund balances 3,545,643 5,790,005 1,690,842 1,514,435 12,540,925 Fund Balances Beginning of year 10,149,084 8,330,740 1,580,098 8,301,833 28,361,755 End of year $ 13,694,727 $ 14,120,745 $ 3,270,940 $ 9,816,268 $ 40,902,680 See notes to financial statements. 33 Council Packet Page Number 87 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 88 of 489 34 F3, Attachment 3 City of Maplewood Reconciliation of the Statement of Revenues. Expenditures, and Changes in Fund Balances to the Statement of Activities - Governmental Funds Year Ended December 31, 2020 Net change in fund balances - governmental funds $ 12,540,925 Amounts reported for governmental activities in the Statement of Activities are different because: Capital outlays are reported in governmental funds as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over the estimated useful lives as depreciation expense. Capital outlays 10,479,315 Depreciation expense (4,614,136) Loss on disposal (677) Unfunded OPEB obligations are recognized as paid in the governmental funds but recognized as the expense is incurred in the Statement of Activities. (117,116) Governmental funds recognize pension contributions as expenditures at the time of payment in the funds whereas the Statement of Activities factors in items related to pensions on a full accrual perspective. Pension expense 629,192 Principal payments on long-term debt are recognized as expenditures in the governmental funds but have no impact on net position in the Statement of Activities. Bonds payable 6,568,030 Capital lease payable 181,869 Governmental funds report the effects of bond premiums and discounts when debt is fust issued, whereas these amounts are deferred and amortized in the Statement of Activities. 218,896 Interest on long-term debt in the Statement of Activities differs from the amount reported in the governmental funds because interest is recognized as an expenditure in the funds when it is due and, thus, requires use of current financial resources. In the Statement of Activities, however, interest expense is recognized as the interest accrues, regardless of when it is due. 47,380 Proceeds from long-term debt are recognized as an other financing source in the governmental funds but have no impact on net position in the Statement of Activities. (11,680,000) Certain receivables will be collected in subsequent years, but are not available soon enough to pay for the current period's expenditures and, therefore, are deferred in the funds. Property taxes delinquent 39,727 Special assessments delinquent (7,856) Special assessments deferred 444,252 Internal Service Funds are used by management to charge the costs of insurance and capital equipment to individual funds. The net revenue of certain activities of Internal Service Funds is reported with governmental activities in the government -wide financial statements. (29,579) Change in net position - governmental activities $ 14,700,222 See notes to financial statements. 35 Council Packet Page Number 89 of 489 F3, Attachment 3 City of Maplewood Statement of Net Position - Proprietary Funds December 31, 2020 Liabilities Current liabilities Accounts payable Business -Type Activities $ 2,111 Enterprise Funds 13,070 606 604 423 Ambulance Environmental 83,874 Service Utility Assets - Capital lease payable - current portion Current assets Total current liabilities Cash and cash equivalents $ 1,166,033 $ 1,104,342 Accrued interest receivable 2,402 1,996 Due from other governments - 405,384 Accounts receivable - net 2,331,844 686 Advance due from other funds - - Property taxes receivable 1,151 Total noncurrent liabilities Inventory - Total liabilities Prepaid items - - Total current assets 3,501,430 1,512,408 Noncurrent assets 14,372 Deferred inflows ofresources related to pensions Capital assets 22,037 Total deferred inflows ofresources Structures, vehicles, and equipment 1,913,640 36,558,910 Less: allowance for depreciation (1,054,044) (12,593,608) Net capital assets 859,596 23,965,302 Total assets 4,361,026 25,477,710 Deferred Outflows of Resources 25,042,405 Total liabilities, deferred inflows ofresources, Deferred outflows ofresources related to OPEB 65,709 19,802 Deferred outflows ofresources related to pensions - 30,066 Total deferred outflows of resources 65,709 49,868 Total assets and deferred outflows of resources $ 4,426,735 $ 25,527,578 Liabilities Current liabilities Accounts payable $ 19,627 $ 2,111 Due to other governments 13,070 - Interest payable 423 - Salaries payable 83,874 19,155 Employee benefits payable - current portion - - Capital lease payable - current portion 46,522 Total current liabilities 163,516 21,266 Noncurrent liabilities Employee benefits payable - noncurrent portion - - Total other post employment benefits (OPEB) liability 318,615 96,015 Net pension liability - 331,483 Less amount due within one year - - Total noncurrent liabilities 318,615 427,498 Total liabilities 482,131 448,764 Deferred Inflows of Resources Deferred inflows ofresources related to OPEB 47,691 14,372 Deferred inflows ofresources related to pensions - 22,037 Total deferred inflows ofresources 47,691 36,409 Net Position Net investment in capital assets 859,596 23,965,302 Unrestricted 3,037,317 1,077,103 Total net position 3,896,913 25,042,405 Total liabilities, deferred inflows ofresources, and net position $ 4,426,735 $ 25,527,578 See notes to financial statements. 36 Council Packet Page Number 90 of 489 Business -Type Activities Enterprise Funds 605 Recycling 601 Sanitary 607 Street Program Sewer Light Utility Governmental Activities - Internal Total Service Funds $ 274,686 $ 2,292,650 $ 933,854 $ 5,771,565 $ 2,868,571 524 4,562 1,971 11,455 6,170 236,869 651,203 787 1,294,243 13,698 43,789 192 110,628 2,487,139 - - 904,472 - 904,472 - 1,151 - - - 129,691 305,455 305,455 269,084 555,868 4,158,534 1,047,240 10,775,480 3,287,214 - 24,668,592 6,255 63,147,397 7,253,611 (13,207,772) (938) (26,856,362) (4,515,918) 11,460,820 5,317 36,291,035 2,737,693 555,868 15,619,354 1,052,557 47,066,515 6,024,907 2,129 17,962 - 105,602 - 3,790 36,944 70,800 5,919 54,906 176,402 - $ 561,787 $ 15,674,260 $ 1,052,557 $ 47,242,917 $ 6,024,907 $ 141,603 $ 1,802 $ 15,631 $ 180,774 $ 36,535 341 - 2,313 15,724 27,226 - - - 423 - 2,613 17,975 123,617 299,673 - - - 94,483 46,522 - 144,557 19,777 17,944 367,060 457,917 - - - - 1,995,363 10,323 87,093 512,046 - 41,788 407,321 780,592 - - - (94,483) 52,111 494,414 1,292,638 1,900,880 196,668 514,191 17,944 1,659,698 2,358,797 1,546 13,036 - 76,645 - 2,778 27,078 51,893 4,324 40,114 128,538 - - 11,460,820 5,317 36,291,035 2,737,693 360,795 3,659,135 1,029,296 9,163,646 928,417 360,795 15,119,955 1,034,613 45,454,681 3,666,110 $ 561,787 $ 15,674,260 $ 1,052,557 $ 47,242,917 S 6,024,907 Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds 660,326 Net position of business -type activities $ 46,115,007 F3, Attachment 3 37 Council Packet Page Number 91 of 489 City of Maplewood Statement of Revenues, Expenses, and Changes in Fund Net Position - Proprietary Funds Year Ended December 31, 2020 Operating Revenues Utility/recycling/ambulance billings Franchise tax Other sales and services Total operating revenues Operating Expenses Personnel services Materials and supplies Contractual services Depreciation Total operating expenses Operating income (loss) Nonoperating Revenues (Expenses) Investment income Intergovernmental General property taxes Gain (loss) on disposal of capital assets Interest expense Total nonoperating revenues (expenses) Income (loss) before contributions and transfers Capital Contributions Transfers out Change in net position Net Position Beginning of year End of year See notes to financial statements. Council Packet Page Number 92 of 489 F3, Attachment 3 Business -Type Activities Enterprise Funds 606 604 Ambulance Environmental Service Utility $ 2,956,113 $ 3,116,993 2,956,113 3,116,993 2,494,499 673,905 147,907 15,977 437,763 503,841 208,595 590,956 3,288,764 1,784,679 (332,651) 1,332,314 28,267 17,794 269,080 890 10,000 - (2,287) - 305,060 18,684 (27,591) 1,350,998 - 1,262,858 - (2,715,165) (27,591) (101,309) 3,924,504 25,143,714 $ 3,896,913 $ 25,042,405 W. Business -Type Activities Enterprise Funds Governmental Activities - 605 Recycling 601 Sanitary 607 Street Internal Program Sewer Light Utility Total Service Funds $ 953,091 $ 5,209,748 $ - $ 12,235,945 $ - - - 445,405 445,405 - 95,232 722,781 - 3,986,417 7,516,573 64,605 36,818 - 265,307 457,709 818,771 3,855,721 210,027 5,826,123 567,425 - 374,645 312 1,174,508 420,142 978,608 4,989,965 210,339 11,252,355 8,961,849 (25,517) 253,694 235,066 1,462,906 (230,204) 6,302 44,240 20,332 116,935 54,462 116,957 1,093 - 388,020 13,698 - - - 10,000 113,326 - - - (2,287) - 123,259 45,333 20,332 512,668 181,486 97,742 299,027 255,398 1,975,574 (48,718) - 601,578 - 1,864,436 - (55,000) (1,236,882) (25,000) (4,032,047) - 42,742 (336,277) 230,398 (192,037) (48,718) 318,053 15,456,232 804,215 45,646,718 3,714,828 $ 360,795 $ 15,119,955 $ 1,034,613 $ 45,454,681 $ 3,666,110 Change in net position reported above $ (192,037) adjustment to reflect the consolidation of internal service fund activities Fund activities related to enterprise funds (19,139) Change in net position of business -type activities $ (211,176) F3, Attachment 3 39 Council Packet Page Number 93 of 489 City of Maplewood Statement of Cash Flows - Proprietary Funds Year Ended December 31, 2020 F3, Attachment 3 Business -Type Activities - Enterprise Funds Cash Flows - Noncapital Financing Activities Property taxes 370 - Intergovernmental receipts 269,080 890 Transfer to other funds - (1,266,182) Net cash flows - noncapital financing activities 269,450 (1,265,292) Cash Flows - Capital and Related 606 604 Financing Activities Ambulance Environmental Principal paid on debt Service Utility Cash Flows - Operating Activities (2,889) - Receipts from customers $ 2,841,606 $ 3,105,552 Interfund services provided and used - (216,000) Payments to suppliers for goods and services (592,188) (304,839) Payments to employees for services (2,418,879) (757,108) Other operating revenues - (1,448,983) Net cash flows - operating activities (169,461) 1,827,605 Cash Flows - Noncapital Financing Activities Property taxes 370 - Intergovernmental receipts 269,080 890 Transfer to other funds - (1,266,182) Net cash flows - noncapital financing activities 269,450 (1,265,292) Cash Flows - Capital and Related Financing Activities Principal paid on debt (99,408) - Interest paid on debt (2,889) - Acquisition of capital assets (75,125) - Transfertootherfunds - (1,448,983) Proceeds from disposal of capital assets 10,000 Net cash flows - capital and related financing activities (167,422) (1,448,983) Cash Flows - Investing Activities Investment income 29,301 21,419 Net change in cash and cash equivalents (38,132) (865,251) Cash and Cash Equivalents January 1 1,204,165 1,969,593 December 31 $ 1,166,033 $ 1,104,342 See notes to financial statements. 40 Council Packet Page Number 94 of 489 Business -Type Activities - Enternrise Funds - - - 370 - 113,063 1,093 - 384,126 13,698 (55,000) (800,265) (25,000) (2,146,447) - 58,063 (799,172) (25,000) (1,761,951) 13,698 - - - (99,408) - - - - (2,889) - - (27,677) - (102,802) (818,354) - (436,617) - (1,885,600) - - - - 10,000 122,556 - (464,294) - (2,080,699) (695,798) 6,377 47,745 20,363 125,205 57,122 64,639 (534,341) 232,288 (1,140,797) (226,440) 210,047 2,826,991 701,566 6,912,362 3,095,011 $ 274,686 $ 2,292,650 $ 933,854 $ 5,771,565 $ 2,868,571 F3, Attachment 3 41 Council Packet Page Number 95 of 489 Governmental Activities - 605 Recycling 601 Sanitary 607 Street Internal Program Sewer Light Utility Total Service Funds $ 929,051 $ 5,211,855 $ 445,003 $ 12,533,067 $ - - (126,000) - (342,000) 8,683,730 (839,127) (3,774,360) (208,078) (5,718,592) (1,097,162) (89,725) (664,026) - (3,929,738) (7,231,863) - 33,911 - 33,911 43,833 199 681,380 236,925 2,576,648 398,538 - - - 370 - 113,063 1,093 - 384,126 13,698 (55,000) (800,265) (25,000) (2,146,447) - 58,063 (799,172) (25,000) (1,761,951) 13,698 - - - (99,408) - - - - (2,889) - - (27,677) - (102,802) (818,354) - (436,617) - (1,885,600) - - - - 10,000 122,556 - (464,294) - (2,080,699) (695,798) 6,377 47,745 20,363 125,205 57,122 64,639 (534,341) 232,288 (1,140,797) (226,440) 210,047 2,826,991 701,566 6,912,362 3,095,011 $ 274,686 $ 2,292,650 $ 933,854 $ 5,771,565 $ 2,868,571 F3, Attachment 3 41 Council Packet Page Number 95 of 489 City of Maplewood Statement of Cash Flows - Proprietary Funds Year Ended December 31, 2020 F3, Attachment 3 Business -Type Activities - Enterprise Funds See notes to financial statements. 42 Council Packet Page Number 96 of 489 606 604 Ambulance Environmental Service Utility Reconciliation of Operating Income (Loss) to Net Cash Flows - Operating Activities Operating income (loss) $ (332,651) $ 1,332,314 Adjustments to reconcile operating income (loss) to net cash flows - operating activities Depreciation 208,595 590,956 Pension expense - (85,114) Accounts receivable (114,946) 189 Due from other governments 439 (11,630) Prepaid items - - Inventory - - Accounts payable (4,751) (1,018) Salaries payable 34,183 8,769 Due to other governments (1,767) (3) OPEB expense 41,437 (6,858) Employee benefits payable - - Total adjustments 163,190 495,291 Net cash flows - operating activities $ (169,461) $ 1,827,605 Noncash Capital and Related Financing Activities Capital contributions $ - $ 1,262,858 See notes to financial statements. 42 Council Packet Page Number 96 of 489 F3, Attachment 3 (Continued) 43 Council Packet Page Number 97 of 489 Business -Type Activities - Enterprise Funds Governmental Activities - 605 Recycling 601 Sanitary 607 Street Internal Program Sewer Light Utility Total Service Funds $ (25,517) $ 253,694 $ 235,066 $ 1,462,906 $ (230,204) - 374,645 312 1,174,508 420,142 3,428 43,674 - (38,012) - 4,406 7 (8) (110,352) - (28,446) 2,100 (394) (37,931) (4,082) - (8,045) - (8,045) (36,342) - - - - (23,548) 44,498 224 2,486 41,439 4,062 1,709 9,498 - 54,159 171,944 (249) - (537) (2,556) (42,687) 370 5,583 - 40,532 - - - - - 139,253 25,716 427,686 1,859 1,113,742 628,742 $ 199 $ 681,380 $ 236,925 $ 2,576,648 $ 398,538 $ - $ 601,578 $ - $ 1,864,436 $ - F3, Attachment 3 (Continued) 43 Council Packet Page Number 97 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 98 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of Maplewood, Minnesota have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental units by GASB. The following is a summary of the significant accounting policies. A. Financial Reporting Entity The criteria used to determine the financial reporting entity were in conformity with GASB Statement No. 14, The Financial Reporting Entity. In accordance with Statement No. 14 for financial reporting purposes, the City's financial statements include all funds, departments, agencies, boards, commissions, and other organizations over which the City is considered to be financially accountable. The City is financially accountable if: 1. It appoints a voting majority of an organization's body and is able to impose its will on that organization or the potential for the organization to provide specific financial benefits to, or impose specific financial burdens, on the City; or, 2. An organization is fiscally dependent on the City. As a result of applying the criteria of Statement No. 14 the City has one blended component unit. Blended Component Unit During 2009, the City adopted Ordinance No. 891 establishing the Maplewood Area Economic Development Authority, an entity legally separate from the City. Although legally separate, the EDA is reported as if it were part of the primary government because it provides services exclusively for the City. In addition, the Authority consists of the Mayor and members of the City Council. The City Manager acts as Director and ex -officio member. Separate financial statements for the Authority are not prepared and the City has operational responsibility for the EDA. The following provide an advisory function and have been included as part of the primary government: • Heritage Preservation Commission • Police Civil Service Commission • Community Design Review Board • Planning Commission • Parks and Recreation Commission • Environmental and Natural Resources Commission • Housing and Economic Development Commission • Human Rights Commission The above commissions, board, and authority were created by the City to carry out specific advisory functions with members appointed by the City Council. All funding for these advisory bodies is derived from the City. M Council Packet Page Number 99 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) B. Government -Wide and Fund Financial Statements The government -wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all activities of the primary government and its component unit. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or business -type activity are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or business -type activity. Interest on general long-term debt is considered an indirect expense and is reported separately in the Statement of Activities. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or business -type activity and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or business -type activity. Taxes and other items not included among program revenues are reported instead as general revenues. Internally dedicated revenues are reported as general revenues rather than program revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers all revenues, except reimbursement grants, to be available if they are collected within 60 days of the end of the current fiscal period. Reimbursement grants are considered available if they are collected within one year of the end of the current period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. ►,o Council Packet Page Number 100 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Property taxes, licenses, special assessments, intergovernmental revenues, charges for services, and interest associated with the current period are all considered to be susceptible to accrual and so have been recognized as revenues of the current period. Only the portion of special assessments receivable due within the current period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the City. Property Tax Revenue Recognition The City Council annually adopts a tax levy and certifies it to the County in December (levy/assessment date) of each year for collection in the following year. The County is responsible for billing and collecting all property taxes for itself, the City, the local School District, and other taxing authorities. Such taxes become a lien on January 1 and are recorded as receivables by the City at that date. Real property taxes are payable (by property owners) on May 15 and October 15 of each calendar year. Personal property taxes are payable by taxpayers on February 28 and June 30 of each year. These taxes are collected by the County and remitted to the City on or before July 7 and December 2 of the same year. Delinquent collections for November and December are received the following January. The City has no ability to enforce payment of property taxes by property owners. The County possesses this authority. Government -Wide Financial Statements The City recognizes property tax revenue in the period for which the taxes were levied. Uncollectible property taxes are not material and have not been reported. Governmental Fund Financial Statements The City recognizes property tax revenue when it becomes both measurable and available to finance expenditures of the current period. In practice, current and delinquent taxes and State credits received by the City in July, December, and January are recognized as revenue for the current year. Taxes collected by the County by December 31 (remitted to the City the following January) and taxes and credits not received at year end are classified as delinquent and due from County taxes receivable. The portion of delinquent taxes not collected by the City in January are fully offset by deferred inflows because they are not available to finance current expenditures. Special Assessment Revenue Recognition Special assessments are levied against benefited properties for the cost or a portion of the cost of special assessment improvement projects in accordance with State Statutes. These assessments are collectible by the City over a term of years usually consistent with the term of the related bond issue. Collection of annual installments (including interest) is handled by the County auditor in the same manner as property taxes. Property owners are allowed to (and often do) prepay future installments without interest or prepayment penalties. 47 Council Packet Page Number 101 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Special Assessment Revenue Recognition (Continued) Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that property until full payment is made or the amount is determined to be excessive by the City Council or court action. If special assessments are allowed to go delinquent, the property is subject to tax forfeit sale. Proceeds of sales from tax forfeit properties are remitted to the City in payment of delinquent special assessments. Pursuant to State Statutes, a property shall be subject to a tax forfeit sale after three years unless it is homesteaded, agricultural, or seasonal recreational land in which event the property is subject to such sale after five years. Government -Wide Financial Statements The City recognizes special assessment revenue in the period that the assessment roll was adopted by the City Council. Uncollectible special assessments are not material and have not been reported. Governmental Fund Financial Statements Revenue from special assessments is recognized by the City when it becomes measurable and available to finance expenditures of the current fiscal period. In practice, current and delinquent special assessments received by the City are recognized as revenue for the current year. All remaining delinquent and deferred assessments receivable in governmental funds are offset by deferred inflows. Description of Funds: Major Governmental Funds: General Fund — This fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Debt Service Fund — This fund accounts for the accumulation of resources for, and the payment of, general and special assessment long-term debt principal, interest, and fiscal agents' fees. Public Improvement Projects Fund— This fund accounts for financial resources to be used to finance public works construction projects that are financed wholly or partially by special assessments levied against properties that benefit from the public improvements. Major Proprietary Funds: Ambulance Service Fund — This fund accounts for customer service charges that are used to finance emergency medical services. Environmental Utility Fund — This fund accounts for revenues and expenses related to the administration, planning, implementation, and maintenance of the storm water management program. W. Council Packet Page Number 102 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Description of Funds (Continued): Major Proprietary Funds (Continued): Recycling Program Fund — This fund accounts for recycling charges that are levied to finance recycling costs and public education on solid waste reduction and recycling. Sanitary Sewer Fund — This fund accounts for customer sewer charges which are used to finance sewer system operating expenses. Street Light Utility Fund — This fund accounts for water surcharges on St. Paul water utility bills that will be used to finance future water system improvements that cannot be financed by special assessments. Additional Fund Types: Special Revenue Funds Used to account for the proceeds of specific revenue sources (other than major capital resources) that are restricted to expenditures for specified purposes. Capital Projects Funds — Used to account for financial resources to be used for the acquisition or construction of major capital facilities or major purchases of equipment (other than those financed by Proprietary Funds). Internal Service Funds — Used to account for information technology, employee benefits, dental insurance, risk management, and fleet management services provided by one department to other departments of the City. As a general rule the effect of interfund activity has been eliminated from the government -wide financial statements. Exceptions to this general rule are transactions that would be treated as revenues, expenditures, or expenses if they involved external organizations, such as buying goods and services or payments in lieu of taxes, are similarly treated when they involve other funds of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Council Packet Page Number 103 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. When both restricted and unrestricted resources are available for an allowable use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity 1. Deposits and Investments Cash and investments include balances from all funds that are combined and invested to the extent available in various securities as authorized by state law. Earnings from the pooled investments are allocated to the individual funds based on the average of month-end cash and investment balances. The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short- term investments with original maturities of three months or less from the date of acquisition. Minnesota Statutes authorize the City to invest in obligations of the U.S. Treasury, agencies and instrumentalities, shares of investment companies whose only investments are in the aforementioned securities, obligations of the State of Minnesota or its municipalities, bankers' acceptances, future contracts, repurchase and reverse repurchase agreements, and commercial paper of the highest quality with a maturity of no longer than 270 days and in the Minnesota Municipal Investment Pool. Certain investments for the City are reported at fair value as disclosed in Note 3. The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The Hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. In accordance with GASB Statement No. 79, the Minnesota Municipal Investment Pool securities are valued at amortized cost, which approximates fair value. There are no restrictions or limitations on withdrawals from the 4M Liquid Asset Fund. Investments in the 4M Plus must be deposited for a minimum of 14 calendar days. Withdrawals prior to the 14 -day restriction period will be subject to a penalty equal to seven days interest on the amount withdrawn. 7 days' notice of redemption is required for withdrawals of investments in the 4M Term Series withdrawn prior to the maturity date of that series. A penalty could be assessed as necessary to recoup the Series for any charges, losses, and other costs attributable to the early redemption. 50 Council Packet Page Number 104 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 2. Receivables and Payables All trade and property tax receivables are shown net of an allowance for uncollectibles. At December 31, 2020, an allowance of $360,000 was recorded in the Ambulance Service Fund. Special deferred assessments are not currently collectible due to the City's policy of granting temporary deferments of assessments for trunk sewer and water lines until laterals permit connection. Special deferred assessments also include temporary deferments granted under Minnesota Statutes for senior citizens and green acres. The amount due from the County represents special assessments collected by the County but not yet transmitted to the City. During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance sheet and are expected to be eliminated in 2020. Long-term interfund loans, if any, are classified as "advances to/from other funds." Any residual balances outstanding between the governmental activities and business -type activities are reported in the government -wide financial statements as "internal balances." 3. Inventory, Land Held for Resale, and Prepaid Items Inventory of materials and supplies has been valued at cost using the first -in, first -out (FIFO) method. Inventory maintained by the City is in its Internal Service Fund for the fleet maintenance. Land was acquired by the City for subsequent resale for redevelopment purposes. Land held for resale is reported as an asset at lower of cost or estimated realizable value in the fund that acquired it. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Prepaid items are reported using the consumption method and recorded as expenditures/expenses at the time of consumption. 51 Council Packet Page Number 105 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 4. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business -type activities columns in the government -wide financial statements. Capital assets are defined by the City as assets with an estimated useful life of at least two years and an initial individual cost meeting the following thresholds: Assets Threshold Land and land improvements Always capitalize Easements $50,000 Building and building improvements $50,000 Construction in progress Always capitalize Infrastructure $100,000 Machinery and Equipment $10,000 Intangible Assets $50,000 Capital Leases $10,000 Capital assets may also include groups of assets which were acquired at the same time for one location, where individual asset items are less than the capitalization limit, but when all assets of that group are added together the dollar amount far exceeds the capitalization limit (i.e., furniture and MCC equipment). Assets are valued at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are valued at acquisition value at the date of donation. The construction of sewer mains is generally financed by the Capital Project Funds. When construction has been completed and special assessments levied, these sewer mains are capitalized in the Enterprise Fund. The City implemented GASB 51, Accounting and Financial Reporting for Intangible Assets effective January 1, 2010, which required the City to capitalize and amortize intangible assets. Pursuant to GASB Statement 51, in the case of initial capitalization of intangible assets, the City chose not to retroactively report permanent easements. The City had already accounted for temporary easements and computer software at historical cost and therefore retroactive reporting was not necessary. The amounts of these assets are not material to the financial statements and therefore, have not been reported separately from other capital assets. The City acquired no intangible assets for the year ending December 31, 2020. 52 Council Packet Page Number 106 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 4. Capital Assets (Continued) Depreciation has been charged on assets using the straight-line method over the estimated useful lives of the various assets as follows: Assets Building and building improvements Infrastructure including easements Equipment and vehicles Years 15-30 25-50 3-30 No depreciation is taken in the year of acquisition and a full year of depreciation is taken in the year of retirement. 5. Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until that time. The City has two items that qualify for reporting in this category. The City presents deferred outflows of resources on the Statement of Net Position for deferred outflows of resources related to pensions and OPEB for various estimate differences that will be amortized and recognized over future years. In addition to liabilities, the statement of financial position and fund financial statements will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City has two items that qualify for reporting in this category. The City presents deferred inflows of resources on the Governmental Fund Balance Sheet as unavailable revenue. The governmental funds report unavailable revenues from two sources: property taxes and special assessments. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. The City presents deferred inflows of resources on the Statement of Net Position for deferred inflows of resources related to pensions and OPEB for various estimate differences that will be amortized and recognized over future years. 6. Compensated Absences All employee benefits including compensated absences are recorded in the Employee Benefits (Internal Service) Fund. The cost of employee benefits is charged to all governmental and proprietary funds as they are accrued. Consequently, the liability for compensated absences is recorded in the Employee Benefits (Internal Service) Fund. See Note 5 for further information on employee benefits. 53 Council Packet Page Number 107 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 7. Pensions For purposes of measuring the net pension liability, deferred outflows/inflows of resources, and pension expense, information about the fiduciary net position of the Public Employees Retirement Association (PERA) and the relief association and additions to/deductions from PERA's and the relief association's fiduciary net position have been determined on the same basis as they are reported by PERA and the relief association except that PERA's fiscal year end is June 30. For this purpose, plan contributions are recognized as of employer payroll paid dates and benefit payments and refunds are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 8. Long -Term Obligations In the government -wide financial statements and proprietary fund types in the fund financial statements, long-term debt, and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type Statement of Net Position. Bond premiums and discounts are deferred and amortized over the life of the bond. Bonds payable are reported net of the applicable bond premium or discount. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. 9. Fund Equity a. Classification In the fund financial statements, fund balance is divided into five classifications based primarily on the extent to which the City is bound to observe constraints imposed upon the use of resources reported in governmental funds. These classifications are as follows: Nonspendable Fund Balance — These are amounts that cannot be spent because they are not in spendable form. Restricted Fund Balance — These are amounts that consist of amounts related to externally imposed constraints established by creditors, grantors, or contributors; or constraints imposed by state statutory provisions. 54 Council Packet Page Number 108 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 9. Fund Equity (Continued) a. Classification (Continued) • Committed Fund Balance — These are amounts that are constrained for specific purposes that are internally imposed by formal action (resolution) of the City Council. Those committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking the same type of action it employed to previously commit those amounts. Assigned Fund Balance — These are amounts intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. In governmental funds other than the General Fund, assigned fund balance represents the remaining amount that is not restricted or committed. In the General Fund, assigned amounts represent intended uses established by the governing body itself or by an official to which the governing body delegates the authority. Pursuant to City Council Resolution, the City's Finance Manager/Director, Asst. City Manager and/or City Manager is authorized to establish assignments of fund balance. • Unassigned Fund Balance — These are residual amounts in the General Fund not reported in any other classification. The General Fund is the only fund that can report a positive unassigned fund balance. Other funds would report a negative unassigned fund balance should the total of nonspendable, restricted, and committed fund balances exceed the total net resources of that fund. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. When unrestricted resources are available for use it is the City's policy to use resources in the following order: committed, assigned, and unassigned. b. Minimum Fund Balance The City's unassigned fund balance in the General Fund shall be maintained at a minimum level of 40%, with a desired level of 50%, of annual General Fund operating expenditures. 10. Net Position In the government -wide financial statements, net position represents the difference between assets and deferred outflows of resources; and liabilities and deferred inflows of resources. Net position is displayed in three components: 55 Council Packet Page Number 109 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) D. Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position or Equity (Continued) 10. Net Position (Continued) Net Investment in Capital Assets — Consists of capital assets, net of accumulated depreciation, reduced by any outstanding debt attributable to acquire the capital assets. Restricted Net Position — Consists of net position restricted when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, laws, or regulations of other governments. Unrestricted Net Position — All other net position that do not meet the definition of "restricted" or "net investment in capital assets". There is a reclassification of $1,865,000 between net investment in capital assets and unrestricted net position on the total column in the Statement of Net Position to recognize the portion of debt attributable to capital assets donated from governmental activities to business -type activities. 11. Interfund Transactions Interfund services provided and used are accounted for as revenues, expenditures, or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported as transfers. E. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements. Estimates also affect the reported amounts of revenue and expenditures/expense during the reporting period. Actual results could differ from those estimates. F. Budgetary Information The City legally adopts annual budgets for the General Fund. The City also adopts annual budgets for the Special Revenue, Debt Service, and Capital Projects Funds which are prepared on the modified accrual basis of accounting, except for the Legacy Village Park Development, and Tax Increment Economic Development District 1-14. Budgets were not adopted for these funds in 2020, and therefore, individual budget schedules are not presented. The budgets adopted for the Special Revenue and Capital Projects Funds indicate the amount that can be expended by fund based upon detailed budget estimates for individual expenditure accounts. The General Fund budget is by department and the budget for Debt Service Fund is adopted as totals for all bond issues. Budgets are also adopted as needed to calculate user charges for the Enterprise and Internal Service Funds and to determine debt service tax levies. 56 Council Packet Page Number 110 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) F. Budgetary Information (Continued) The City Manager may approve the transfer of budget amounts between accounts within a department's budget. City Council approval is required for any increase in a department's budget. Therefore, the legal level of budgetary control is at the department level in funds that have a budget. NOTE 2 — STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY A. Deficit Fund Equity At December 31, 2020, individual funds with deficit fund balances are as follows: Fund Fund Balance Capital Projects Funds Public Safety Training Facility Fund $ (251,137) Tax Increment Economic Development District 1-11 (127,870) Tax Inrement District 1-13 (162,292) Tax Increment District 1-14 (16,339) Internal Service Fund Employee Benefits (584,719) NOTE 3 — DEPOSITS AND INVESTMENTS Cash balances of the City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota Statutes. Each fund's portion of this pool (or pools) is displayed in the financial statements as "cash and cash equivalents" or "investments". For purposes of identifying risk of investing public funds, the balances and related restrictions are summarized as follows. A. Deposits Custodial Credit Risk — Deposits: This is the risk that in the event of a bank failure, the City's deposits may not be returned to it. The City has a policy that requires the City's deposits be collateralized as required by Minnesota Statutes for an amount exceeding FDIC, SAIF, BIF, or FCUA coverage. As of December 31, 2020, the City's bank balance was $0 and not exposed to custodial credit risk. The book balance as of December 31, 2020, was $0 for deposits. 57 Council Packet Page Number 111 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 3 — DEPOSITS AND INVESTMENTS (CONTINUED) B. Investments Concentration of Credit Risk: The City's investment policy states the City will diversify its investment portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific issuer, or a specific class of maturities. As of December 31, 2020, the City's investments follow the guidelines stated in its investment policy. Credit Risk: The City's investment policy limits investments to those specified in the above statutes. As of December 31, 2020, the FFCB and FHLMC bonds were rated AA+ by Standard and Poor's (S&P) and Aaa by Moody's Investors Services, while municipal bonds were rated A to AAA by S&P and Al to Aaa by Moody's Investors Services. Brokered certificates of deposit, money market mutual funds, and U.S. Treasury notes and bonds are unrated. Interest Rate Risk: This is the risk that market values of securities in a portfolio would decrease due to changes in market value interest rates. The City's objective relating to interest rate risk is to mitigate declines in market value of investments due to changes in interest rates. The policy states the "prudent investor" standard of judgment should be used by those making investment decisions. The policy calls for diversity in type and maturity in order to achieve market rate of return and prevent loss. Custodial Credit Risk — Investments: For an investment, this is the risk in the event of the failure of the counterparty the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's policy states all investments must be fully insured and registered in the name of the City. Some City Securities held by the City's broker-dealer are not registered to the City, but are held in an insured account. The account is insured up to $500,000 SIPC insurance and the broker-dealer provides an additional aggregate insurance policy for all of its customers as a group, not individually. It is unknown what portion of this policy is applicable to the City's portfolio. Council Packet Page Number 112 of 489 Investment Maturities (In Years) Fair Less Pooled Investment Type Value Than 1 1 - 5 6-10 External Investment Pool - 4M Fund $ 18,985,814 $ 18,985,814 - Brokered Money Market Funds 5,882,579 5,882,579 - - Long-term bonds 13,227,810 2,906,831 9,906,995 413,984 U.S. Agencies 800,132 - 800,132 - Brokered certificates of deposit 12,066,003 5,239,598 6,544,099 282,306 Total $ 50,962,338 $ 33,014,822 $ 17,251,226 $ 696,290 Investment Maturities (In Years) Fair Less Non -Pooled Investment Type Value Than 1 1 - 5 6-10 Brokered Money Market Funds $ 204,031 $ 204,031 Concentration of Credit Risk: The City's investment policy states the City will diversify its investment portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific issuer, or a specific class of maturities. As of December 31, 2020, the City's investments follow the guidelines stated in its investment policy. Credit Risk: The City's investment policy limits investments to those specified in the above statutes. As of December 31, 2020, the FFCB and FHLMC bonds were rated AA+ by Standard and Poor's (S&P) and Aaa by Moody's Investors Services, while municipal bonds were rated A to AAA by S&P and Al to Aaa by Moody's Investors Services. Brokered certificates of deposit, money market mutual funds, and U.S. Treasury notes and bonds are unrated. Interest Rate Risk: This is the risk that market values of securities in a portfolio would decrease due to changes in market value interest rates. The City's objective relating to interest rate risk is to mitigate declines in market value of investments due to changes in interest rates. The policy states the "prudent investor" standard of judgment should be used by those making investment decisions. The policy calls for diversity in type and maturity in order to achieve market rate of return and prevent loss. Custodial Credit Risk — Investments: For an investment, this is the risk in the event of the failure of the counterparty the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's policy states all investments must be fully insured and registered in the name of the City. Some City Securities held by the City's broker-dealer are not registered to the City, but are held in an insured account. The account is insured up to $500,000 SIPC insurance and the broker-dealer provides an additional aggregate insurance policy for all of its customers as a group, not individually. It is unknown what portion of this policy is applicable to the City's portfolio. Council Packet Page Number 112 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 3 — DEPOSITS AND INVESTMENTS (CONTINUED) B. Investments (Continued) The City has the following recurring fair value measurements as of December 31, 2020: • $6,086,610 of investments are valued using a quoted market prices (Level 1 inputs) • $26,093,945 of investments are valued using a matrix pricing model (Level 2 inputs) Summary of cash deposits and investments as of December 31, 2020, were as follows: Petty cash and other cash on hand Investments (Note 3.B.) Total deposits and investments $ 28,653 51,166,369 $ 51,195,022 Deposits and investments are presented in the December 31, 2020, basic financial statements as follows: Statement of Net Position Cash and investments $ 51,195,022 59 Council Packet Page Number 113 of 489 City of Maplewood Notes to Financial Statements NOTE 4 — CAPITAL ASSETS Capital asset activity for the year ended December 31, 2020, was as follows: Governmental activities Capital assets, not being depreciated Land Construction in progress Total capital assets, not being depreciated Capital assets, being depreciated Buildings Equipment Vehicles Other improvements Infrastructure Total capital assets, being depreciated Less accumulated depreciation for Buildings Equipment Vehicles Other improvements Infrastructure Total accumulated depreciation Total capital assets being depreciated - net Governmental activities capital assets - net Council Packet Page Number 114 of 489 Beginning Balance Increases Decreases $ 14,954,964 $ 17,511,462 12,652,159 F3, Attachment 3 (14,875,398) 32,466,426 12,652,159 (14,875,398) Ending Balance $ 14,954,964 15,288,223 30,243,187 40,890,003 1,965,556 - 42,855,559 8,803,944 482,338 (37,388) 9,248,894 8,318,815 435,994 (402,106) 8,352,703 1,397,812 - - 1,397,812 133,969,852 10,223,026 - 144,192,878 193,380,426 13,106,914 (439,494) 206,047,846 14,436,190 914,429 - 15,350,619 5,112,097 550,124 (36,711) 5,625,510 4,164,070 631,029 (392,876) 4,402,223 619,570 39,931 - 659,501 49,103,942 2,898,765 - 52,002,707 73,435,869 5,034,278 (429,587) 78,040,560 119,944,557 8,072,636 (9,907) 128,007,286 $ 152,410,983 $ 20,724,795 $ (14,885,305) $ 158,250,473 •1 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 4 — CAPITAL ASSETS (CONTINUED) Depreciation expense was charged to functions/programs of the City as follows Governmental activities Beginning General government Ending Public safety Balance Increases Decreases Balance Parks and recreation Businesss-type activities Citizen services 21,933 Community development Capital assets, not being depreciated Information technology 50,675 Fleet management Land $ 11,624 $ - $ - $ 11,624 Capital assets, being depreciated Buildings 601,949 - - 601,949 Improvements other than buildings 58,373,370 1,864,436 - 60,237,806 Equipment 1,026,481 102,802 - 1,129,283 Vehicles 1,166,735 - - 1,166,735 Total capital assets, being depreciated 61,168,535 1,967,238 - 63,135,773 Less accumulated depreciation for Buildings 205,015 9,661 - 214,676 Improvements other than buildings 24,372,177 944,990 - 25,317,167 Equipment 594,207 82,688 - 676,895 Vehicles 510,455 137,169 - 647,624 Total accumulated depreciation 25,681,854 1,174,508 - 26,856,362 Total capital assets being depreciated - net 35,486,681 792,730 - 36,279,411 Business -type activities capital assets - net $ 35,498,305 $ 792,730 $ - $ 36,291,035 Depreciation expense was charged to functions/programs of the City as follows Governmental activities General government $ 634,287 Public safety 607,058 Public works 2,723,257 Parks and recreation 626,110 Citizen services 21,933 Community development 1,491 Information technology 50,675 Fleet management 369,467 Total depreciation expense - governmental activities $ 5,034,278 61 Council Packet Page Number 115 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 4 — CAPITAL ASSETS (CONTINUED) Business -type activities Ambulance services $ 208,595 Environmental utility 590,956 Sanitary sewer 374,645 Street light utility 312 Total depreciation expense - business -type activities $ 1,174,508 NOTE 5 — EMPLOYEE BENEFITS PAYABLE The Employee Benefits (Internal Service) Fund accounts for employee fringe benefit expenses and provides a reserve to finance accumulated leave benefits and severance pay. The liabilities included in this report are the portion of accrued vacation, annual leave, sick leave, and compensatory time off hours that are payable as severance pay. These employee benefits were as listed below. Vacation and annual leave $ 1,644,126 Sick leave 209,605 Compensatory time off 80,544 Accrued taxes and benefits 61,088 Total $ 1,995,363 Vacation, annual leave, and compensatory time off are payable when used or upon termination of employment. Sick leave is payable when used and in some cases upon termination of employment. Also, in some cases, sick leave can be converted to deferred compensation or vacation. For sworn police officers, sick leave is payable upon retirement or termination under satisfactory conditions after at least ten years of service at a rate of 50% times accumulated sick leave up to 300 days. Employees hired after May 19, 1978, receive no severance pay if their position is covered by the A.F.S.C.M.E. or Metro Supervisory Association union contracts. All other employees are eligible to receive severance pay for sick leave upon termination at a rate of 50% times accumulated sick leave with a maximum allowance of 50 days' pay. NOTE 6 — LONG-TERM DEBT A. Governmental Activities During 2020, the amount of the City's long-terin liabilities changed as follows 62 Council Packet Page Number 116 of 489 Balance Balance Due Within 12/31/19 Additions Deductions 12/31/20 One Year G.O. Bonds $ 55,545,195 $ 11,680,000 $ (6,568,030) $ 60,657,165 $ 12,019,354 Premium 2,033,753 623,447 (842,343) 1,814,857 - Capital leases payable 1,075,149 - (181,869) 893,280 186,002 Employee benefits 1,856,110 439,486 (300,233) 1,995,363 94,483 Total governmental activities $ 60,510,207 $ 12,742,933 $ (7,892,475) $ 65,360,665 $ 12,299,839 62 Council Packet Page Number 116 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 6 — LONG-TERM DEBT (CONTINUED) A. Governmental Activities (Continued) Principal and interest payments on the general obligation bonds are financed by the Debt Service Fund. The bonds are payable from special assessments, to be levied and collected for local improvement, from general property taxes, and from state street aid. The general credit of the City is obligated only to the extent that liens foreclosed against properties involved in special assessment districts are insufficient to retire outstanding bonds. Employee benefits payable will be financed by an internal service fund. It is not practicable to determine the specific year for payment of employee benefits payable. In November 2020, the City issued $5,480,000 G.O. Improvement Refunding Bonds, Series 2020A for the refunding of G.O. Improvement Bonds 2011A. The refunding was done to take advantage of lower interest rates. The refunding resulted in a decrease in future debt service payments of $442,239. The net present value cash flow savings from the transaction was $442,239. The refunding transaction will occur on February 1, 2021. A summary of outstanding G.O. Bonds at December 31, 2020, is as follows: Average Interest Year Year of Payable Rates Issued Maturity Original Issue 12/31/20 Tax increment 5.68 % 1999 2023 $ 692,297 $ 97,165 Improvement 3.50 2011 2032 10,000,000 5,950,000 Improvement 2.13 2012 2028 5,780,000 1,650,000 State aid street refunding 2.08 2012 2024 2,505,000 1,045,000 Improvement, CIP, and refunding 2.76 2013 2031 6,180,000 3,705,000 Refunding 2.21 2013 2024 3,700,000 1,025,000 Improvement, CIP, TIF, equipment certification 3.28 2014 2035 7,745,000 5,840,000 Refunding 2.63 2015 2026 3,790,000 2,000,000 Tax abatement refunding 2.62 2015 2031 1,215,000 870,000 Refunding 2.54 2015 2027 7,990,000 3,865,000 Improvement, CIP, equipment certification 2.09 2016 2032 3,765,000 2,905,000 Refunding 3.00 2016 2024 5,775,000 3,460,000 Improvement, tax abatement 3.00 2017 2033 3,850,000 3,310,000 Improvement refunding 2.00 2017 2025 3,145,000 2,195,000 Improvement 3.40 2018 2034 4,375,000 4,150,000 Improvement, tax abatement 3.40 2018 2034 2,565,000 2,435,000 Improvement 2.83 2019 2035 4,475,000 4,475,000 Refunding 1.95 2020 2032 5,480,000 5,480,000 Improvement 3.00 2020 2036 6,200,000 6,200,000 Total bonds payable $ 89,227,297 $ 60,657,165 63 Council Packet Page Number 117 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 6 — LONG-TERM DEBT (CONTINUED) A. Governmental Activities (Continued) All long-term bonded indebtedness outstanding at December 31, 2020, is backed by the full faith and credit of the City, including special assessments and water revenue bond issues. Delinquent assessments receivable at December 31, 2020, were $39,251. Long-term bonded indebtedness listed above were issued to finance acquisition and construction of capital facilities/equipment or to refinance (refund) previous bond issues. The scheduled annual principal and interest payments on the City's indebtedness as of December 31, 2020, are the following: Year Ending December 31, 2021 2022 2023 2024 2025 2026-2030 2031-2035 2036 Total Council Packet Page Number 118 of 489 Bonds Governmental Activities Principal Interest $ 12,019,354 6,309,724 6,078,087 5,330,000 4,290,000 16,840,000 9,300,000 490,000 $ 1,636,036 1,357,416 1,183,327 941,275 800,599 2,361,723 544,079 4,900 Total $ 13,655,390 7,667,140 7,261,414 6,271,275 5,090,599 19,201,723 9,844,079 494,900 $ 60,657,165 $ 8,829,355 $ 69,486,520 M.i City of Maplewood Notes to Financial Statements NOTE 6 - LONG-TERM DEBT (CONTINUED) A. Governmental Activities (Continued) Future revenue pledged for the payment of long-term debt is as follows: Bond Issue 1999B Tax increment 2011A Improvement 2012A Improvement 2012B Refunding 2013A Improvement 2013B Refunding 2014A Improvement/TIF 2014B Refunding 2015A Refunding 2015B Improvement/TIF 2015C Refunding 2016A Improvement 2016B Refunding 2017A Improvement 2017B Advance Refunding 2018A Improvement/Abate 2019A Improvement 2020A Refunding 2020B Improvement Total Revenue Pledged Percent of Debt service Remaining Use of Total as % of Term of Principal Proceeds Type Debt Service net revenues Pledge and Interest F3, Attachment 3 Current Year Principal Pledged and Interest Revenue Paid Received TIF district financing Tax increment 100% n/a 2012-2022 $ 340,001 $ 149,997 Infrastructure improvements Special assessments 41 n/a 2011-2030 6,052,356 717,287 Infrastructure improvements Special assessments 28 n/a 2013-2027 1,774,562 657,537 Infrastructure improvements State -aid 100 n/a 2015-2023 1,089,975 304,975 Infrastructure improvements Special assessments 37 n/a 2014-2031 4,282,206 548,538 Infrastructure improvements Special assessments 13 n/a 2014-2024 1,080,125 464,225 Infrastructure improvements Special assessments 17 n/a 2016-2030 7,023,044 652,937 Tax increment 16 n/a 2016-2030 - - Tax abatement Tax abatement 0 n/a 2016-2020 - 229,500 Infrastructure improvements Special assessments 9 n/a 2016-2026 2,185,050 440,550 Infrastructure improvements Tax increment 75 n/a 2016-2031 991,700 113,300 Infrastructure improvements Special assessments 30 n/a 2016-2027 4,219,186 768,662 Infrastructure improvements Special assessments 30 n/a 2016-2027 3,264,169 362,938 Infrastructure improvements Special assessments 30 n/a 2016-2027 3,649,600 1,078,200 Infrastructure improvements Special assessments 40 n/a 2018-2025 3,881,650 378,425 Infrastructure improvements Special assessments 13 n/a 2018-2025 2291,200 631,800 Infrastructure improvements Special assessments 26 n/a 2018-2025 8,151,225 582,275 Infrastructure improvements Special assessments 36 n/a 2019-2028 5,443,212 130,317 Infrastructure improvements Special assessments 39 n/a 2020-2028 6,120,367 - Infrastructure improvements Special assessments 36 n/a 2020-2029 7,646,892 $ 150,500 461,375 78,617 282,762 87,970 26,080 45,720 116,908 962 81,951 67,400 289,131 58,663 665,205 113,694 170,863 133,101 195,361 1,011,050 $ 69,486,520 $ 8,211,463 $ 4,037,313 B. Business -Type Activities During 2020, the amount of the City's long-term liabilities changed as follows: Balance Balance Due Within 12/31/19 Additions Deductions 12/31/20 One Year Capital leases payable $ 145,930 $ - $ (99,408) $ 46,522 $ 46,522 NOTE 7 - CAPITAL LEASE OBLIGATIONS Governmental Activities On March 15, 2017, the City entered into a lease purchase agreement for one fire pumper truck. The capital lease obligation totaled $657,177. The capital lease includes annual principal and interest payments totaling $93,883 through March 15, 2023. The book value of the pumper truck was $443,974 at December 31, 2020. On October 30, 2019, the City entered into a lease purchase agreement for one fire pumper truck. The capital lease obligation totaled $786,993. The capital lease includes annual principal and interest payments totaling $112,428 through October 20, 2026. The book value of the pumper truck was $611,924 at December 31, 2020. 65 Council Packet Page Number 119 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 7 — CAPITAL LEASE OBLIGATIONS (CONTINUED) Governmental Activities (Continued) The future minimum lease obligations and the net present value of these minimum lease payments are listed below. Year Ending December 31, 2021 2022 2023 2024 2025 2026 Total minimum lease payments Less amount representing interest Present value of net minimum lease payments Total $ 206,310 206,310 206,310 112,428 112,427 112,427 956,212 (62,932) $ 893,280 Business -Type Activities On October 14, 2016, the City entered into a lease purchase agreement for ambulance equipment. The capital lease obligation totaled $271,631. The capital lease includes annual principal and interest payments totaling $107,356 on October 14, 2017, and $54,758 on October 14, 2018, 2019, and 2020. The book value of the ambulance equipment was $148,092 at December 31, 2020. On July 31, 2017, the City entered into a lease purchase agreement for one ambulance. The capital lease obligation totaled $237,692. The capital lease includes annual principal and interest payments totaling $47,538 through July 31, 2021. The book value of the ambulance was $113,916 at December 31, 2020. Year Ending December 31, Total 2021 $ 47,538 Less amount representing interest (1,016) Present value of net minimum lease payments $ 46,522 •• Council Packet Page Number 120 of 489 City of Maplewood Notes to Financial Statements NOTE 8 — TAX INCREMENT DISTRICTS The City is the administering authority for the following Tax Increment Districts. The following table reflects values as of December 31, 2020: Year established Duration of district Tax capacity Original Current Captured - retained Year established Duration of district Tax capacity F3, Attachment 3 Housing Housing Housing Housing District 1-4 District 1-5 District 1-6 District 1-7 1994 1994 1995 2005 12/31/2020 12/31/2020 12/31/2023 12/31/2031 $ 455 $ 340 $ 9,025 $ 1,314 44,155 44,292 145,140 20,437 $ 43,700 $ 43,952 $ 136,115 $ 19,123 Economic Housing Housing Development 2005 2011 2011 12/31/2030 12/31/2038 12/31/2021 Original $ 9,697 $ 20,000 $ 2,409,372 Current 92,734 186,834 1,986,563 Captured - retained $ 83,037 $ 166,834 $ (422,809) The City issued tax increment bonds in the amount of $5,185,000 in 2002, $692,297 in 1999, $8,190,000 in 1993, $1,735,000 in 1989, and $2,490,000 in 1986 for the above tax increment financing districts. These bonds were not allocated among the above districts. 67 Council Packet Page Number 121 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 9 — FUND BALANCE DETAIL At December 31, 2020, a summary of the governmental fund balance classifications are as follows: Public Nonmajor General Debt Improvement Governmental Fund Service Projects Fund Funds Total Nonspendable Prepaid items $ 205,180 $ - $ $ 26,746 $ 231,926 Restricted for Debt service - 14,120,745 - 14,120,745 Economic development - 189,717 189,717 TIF districts 1,572,168 1,572,168 Park development 1,655,218 1,655,218 Community center improvements 276,639 276,639 Public improvement projects - 3,270,940 - 3,270,940 Total restricted 14,120,745 3,270,940 3,693,742 21,085,427 Committed to Charitable gambling - - 33,260 33,260 Public safety 2,589,246 - 2,589,246 Police services - 55,011 55,011 Tree preservation 79,510 79,510 Cable television 1,008,427 1,008,427 Fire training facility - operations - 41,850 41,850 Total committed 2,589,246 1,218,058 31807,304 Assigned to Building replacement - 34,344 34,344 Capital projects 190,726 190,726 Fire stations 1,942,527 1,942,527 Police vehicles and equipment 110,438 110,438 Right-of-way 113,137 113,137 Streets 2,431,709 2,431,709 WAC districts 612,479 612,479 Total assigned - 5,435,360 5,435,360 Unassigned 10,900,301 - (557,638) 10,342,663 Total fund balance $ 13,694,727 $ 14,120,745 $ 3,270,940 $ 9,816,268 $ 40,902,680 •: Council Packet Page Number 122 of 489 City of Maplewood Notes to Financial Statements NOTE 10 — INTERFUND ASSETS/LIABILITIES The City has the following due to/from other fund balances at December 31, 2020: Due From Other Funds Major Funds Nonmajor Governmental Funds F3, Attachment 3 Due To Other Funds $ 456,335 $ 456,335 Due to/from other funds represent temporary balances due to reclassifications of funds with internally reported negative cash balances which will be eliminated with a combination of tax levies, bond proceeds, and other operating revenues. There is also an advance due to the Sanitary Sewer Fund from Nonmajor Governmental Funds which represents an interfund loan related to the purchase of land. The amount of the advance is $904,472 and carries an interest rate of 3.0% until the loan is satisfied. NOTE 11 —TRANSFERS All transfers of assets between funds require city council approval. A summary of transfers by fund type is as follows: 69 Council Packet Page Number 123 of 489 Transfers In Public Nonmajor Debt Improvement Governmental General Service Projects Fund Funds Total Transfers out General $ - $ - $ - $ 356,071 $ 356,071 Debt Service - - 6,720,277 - 6,720,277 Public Improvement Projects - - - 1,037,629 1,037,629 Nonmajor Governmental Funds 2,776,137 515,433 2,346,612 949,889 6,588,071 Environmental Utility 160,000 384,528 2,170,637 - 2,715,165 Sanitary Sewer 380,000 136,018 720,864 - 1,236,882 Recycling 55,000 - - - 55,000 Street Light Utility 25,000 - - - 25,000 Total $ 3,396,137 $ 1,035,979 $ 11,958,390 $ 2,343,589 $ 18,734,095 69 Council Packet Page Number 123 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 11 — TRANSFERS (CONTINUED) Interfund transfers allow the City to allocate financial resources to the funds that receive benefit from services provided by another fund, or to establish or close out funds. All of the City's 2020 transfers fell under that category and are considered routine and consistent with previous practice. Transfers from Debt Service Funds, into the Public Improvement Projects Fund were planned as part of the capital project financing and PIP budgets. Nonmajor governmental funds transferred to the General Fund and Nonmajor Governmental Funds to cover CARES grant eligible expenditures. NOTE 12 — RISK MANAGEMENT The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; employment practices; injuries to employees; auto liability and physical damage; land use claims; and natural disasters. Workers compensation coverage is provided through a pooled self-insurance program through the League of Minnesota Cities Insurance Trust (LMCIT). The City pays an annual premium to LMCIT based on estimated payroll and is subject to audit for the actual payroll during the policy term. The LMCIT reinsures its workers' compensation through the Workers Compensation Reinsurance Association (WCRA) as required by law. The City can select from a number of deductible options per occurrence to lower its premium costs. An experience modification factor is applied to the policy based on loss experience from the prior three years of each policy term. The premium is adjusted either up or down based on the experience modification factor. The LMCIT may also apply a premium discount to the policy which is subjective. The amount of premium adjustment, if any, is considered immaterial and not recorded until received or paid. Property and casualty insurance coverage is provided through a pooled self-insurance program through the LMCIT. The City pays an annual premium to the LMCIT based on reported exposures for the new policy term. The policy has a package modification factor based on claims experience from the past three years prior to the policy term, and the City receives a premium adjustment for its deductible and aggregate choices. The LMCIT uses various reinsurers for excess liability coverage needs and higher limit requirements based on contractual agreements. The City is subject to supplemental assessments if deemed necessary by the LMCIT. For property and casualty coverage, each occurrence deductible is $50,000 with an annual aggregate deductible of $200,000 (if the aggregate is reached, the deductible is $1,000 per loss). Settlements have not exceeded coverages for each of the past three years. The City carries commercial insurance for all other risks of loss, including life, employee health, and accident insurance. 70 Council Packet Page Number 124 of 489 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS F3, Attachment 3 The City participates in various pension plans. Total pension expense for the year ended December 31, 2020, was $1,764,972. The components of pension expense are noted in the following plan summaries The General Fund and Environmental Utility, Recycling Program, and Sanitary Sewer Funds typically liquidate the liability related to pensions. Public Employees' Retirement Association A. Plan Description The City participates in the following cost-sharing multiple -employer defined benefit pension plans administered by PERA. PERA's defined benefit pension plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERA's defined benefit pension plans are tax qualified plans under Section 401(a) of the Internal Revenue Code. General Employees Retirement Plan All full-time and certain part-time employees of the City are covered by the General Employees Plan. General Employees Plan members belong to the Coordinated Plan. Coordinated Plan members are covered by Social Security. Public Employees Police and Fire Plan The Police and Fire Plan, originally established for police officers and firefighters not covered by a local relief association, now covers all police officers and firefighters hired since 1980. Effective July 1, 1999, the Police and Fire Plan also covers police officers and firefighters belonging to a local relief association that elected to merge with and transfer assets and administration to PERA. B. Benefits Provided PERA provides retirement, disability, and death benefits. Benefit provisions are established by state statute and can only be modified by the state Legislature. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. General Employees Plan Benefits General Employees Plan benefits are based on a member's highest average salary for any 5 successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERA's Coordinated Plan members. Members hired prior to July 1, 1989, receive the higher of Method 1 or Method 2 formulas. Only Method 2 is used for members hired after June 30, 1989. Under Method 1, the accrual rate for Coordinated members is 1.2% for each of the first 10 years of service and 1.7% for each additional year. Under Method 2, the accrual rate for Coordinated members is 1.7% for all years of service. For members hired prior to July 1, 1989, a full annuity is available when age plus years of service equal 90 and normal retirement age is 65. For members hired on or after July 1, 1989, normal retirement age is the age for unreduced Social Security benefits capped at 66. 71 Council Packet Page Number 125 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) B. Benefits Provided (Continued) General Employees Plan Benefits (Continued) Benefit increases are provided to benefit recipients each January. Beginning in 2019, the postretirement increase is equal to 50% of the cost -of -living adjustment (COLA) announced by the SSA, with a minimum increase of at least 1% and a maximum of 1.5%. Recipients that have been receiving the annuity or benefit for at least a full year as of the June 30 before the effective date of the increase will receive the full increase. For recipients receiving the annuity or benefit for at least one month but less than a full year as of the June 30 before the effective date of the increase will receive a reduced prorated increase. For members retiring on January 1, 2024, or later, the increase will be delayed until normal retirement age (age 65 if hired prior to July 1, 1989, or age 66 for individuals hired on or after July 1, 1989). Members retiring under Rule of 90 are exempt from the delay to normal retirement. Police and Fire Plan Benefits Benefits for the Police and Fire Plan members first hired after June 30, 2010, but before July 1, 2014, vest on a prorated basis from 50% after five years up to 100% after 10 years of credited service. Benefits for Police and Fire Plan members first hired after June 30, 2014, vest on a prorated basis from 50% after 10 years up to 100% after 20 years of credited service. The annuity accrual rate is 3% of average salary for each year of service. For Police and Fire Plan members who were first hired prior to July 1, 1989, a full annuity is available when age plus years of service equal at least 90. Benefit increases are provided to benefit recipients each January. Beginning in 2019, the postretirement increase was fixed at 1%. Recipients that have been receiving the annuity or benefit for at least 36 months as of the June 30 before the effective date of the increase will receive the full increase. For recipients receiving the annuity or benefit for at least 25 months but less than 36 months as of the June 30 before the effective date of the increase will receive a reduced prorated increase. C. Contributions Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. Contribution rates can only be modified by the state Legislature. General Employees Fund Contributions Coordinated Plan members were required to contribute 6.5% of their annual covered salary in fiscal year 2020 and the City was required to contribute 7.5% for Coordinated Plan members. The City's contributions to the General Employees Fund for the year ended December 31, 2020, were $557,727. The City's contributions were equal to the required contributions as set by state statute. 72 Council Packet Page Number 126 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) C. Contributions (Continued) Police and Fire Fund Contributions Police and Fire member's contribution rates increased from 11.3% of pay to 11.8% and employer rates increased from 16.95% to 17.7% on January 1, 2020. The City's contributions to the Police and Fire Fund for the year ended December 31, 2020, were $1,414,302. The City's contributions were equal to the required contributions as set by state statute. D. Pension Costs General Employees Fund Pension Costs At December 31, 2020, the City reported a liability of $5,977,471 for its proportionate share of the General Employees Fund's net pension liability. The City's net pension liability reflected a reduction due to the State of Minnesota's contribution of $16 million. The State of Minnesota is considered a non - employer contributing entity and the State's contribution meets the definition of a special funding situation. The State of Minnesota's proportionate share of the net pension liability associated with the City totaled $184,370. The net pension liability was measured as of June 30, 2020, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City's proportionate share of the net pension liability was based on the City's contributions received by PERA during the measurement period for employer payroll paid dates from July 1, 2019, through June 30, 2020, relative to the total employer contributions received from all of PERA's participating employers. The City's proportionate share was 0.0997% at the end of the measurement period and 0.0968% for the beginning of the period. City's proportionate share of the net pension liability $ 5,977,471 State of Minnesota's proportionate share of the net pension liability associated with the City 184,370 Total $ 6,161,841 For the year ended December 31, 2020, the City recognized pension expense of $146,543 for its proportionate share of General Employees Plan's pension expense. Included in this amount, the City recognized $16,046 as pension expense (and grant revenue) for its proportionate share of the State of Minnesota's contribution of $16 million to the General Employees Fund. 73 Council Packet Page Number 127 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) D. Pension Costs (Continued) General Employees Fund Pension Costs (Continued) At December 31, 2020, the City reported its proportionate share of the General Employees Plan's deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Differences between expected and actual economic experience Changes in actuarial assumptions Net collective difference between projected and actual investment earnings Changes in proportion Contributions paid to PERA subsequent to the measurement date Total Deferred Outflows of Resources Deferred Inflows of Resources $ 52,951 $ 22,615 - 219,078 90,093 - 120,252 155,681 278,864 $ 542,160 $ 397,374 The $278,864 reported as deferred outflows of resources related to pensions resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2021. Other amounts reported as deferred outflows and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Pension Year Ending Expense December 31, Amount 2021 $ (444,130) 2022 12,163 2023 153,471 2024 144,418 Total $ (134,078) 74 Council Packet Page Number 128 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) D. Pension Costs (Continued) Police and Fire Fund Pension Costs At December 31, 2020, the City reported a liability of $9,470,081 for its proportionate share of the Police and Fire Fund's net pension liability. The net pension liability was measured as of June 30, 2020, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City's proportionate share of the net pension liability was based on the City's contributions received by PERA during the measurement period for employer payroll paid dates from July 1, 2019, through June 30, 2020, relative to the total employer contributions received from all of PERA's participating employers. At June 30, 2020, the City's proportionate share was 0.7234% at the end of the measurement period and 0.7310% for the beginning of the period. The State of Minnesota also contributed $13.5 million to the Police and Fire Fund in the plan fiscal year ended June 30, 2020. The contribution consisted of $4.5 million in direct state aid that does meet the definition of a special funding situation and $9 million in fire state aid that does not meet the definition of a special funding situation. The $4.5 million direct state aid was paid on October 1, 2019. Thereafter, by October I of each year, the State will pay $9 million to the Police and Fire Fund until full funding is reached or July 1, 2048, whichever is earlier. The $9 million in fire state aid will continue until the fund is 90% funded, or until the State Patrol Plan (administered by the Minnesota State Retirement System) is 90% funded, whichever occurs later. As a result, the State of Minnesota is included as a non -employer contributing entity in the Police and Fire Retirement Plan Schedule of Employer Allocations and Schedule of Pension Amounts by Employer, Current Reporting Period Only (pension allocation schedules) for the $4.5 million in direct state aid. Police and Fire Plan employers need to recognize their proportionate share of the State of Minnesota's pension expense (and grant revenue) under GASB 68 special funding situation accounting and financial reporting requirements. For the year ended December 31, 2020, the City recognized pension expense of $1,308,527 for its proportionate share of the Police and Fire Plan's pension expense. Included in this amount, the City recognized $69,106 as pension expense (and grant revenue) for its proportionate share of the State of Minnesota's contribution of $4.5 million to the Police and Fire Fund. The State of Minnesota is not included as a non -employer contributing entity in the Police and Fire Pension Plan pension allocation schedules for the $9 million in fire state aid. The City also recognized $224,619 for the year ended December 31, 2020, as revenue and an offsetting reduction of the net pension liability for its proportionate share of the State of Minnesota's on -behalf contributions to the Police and Fire Fund. 75 Council Packet Page Number 129 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) D. Pension Costs (Continued) Police and Fire Fund Pension Costs (Continued) At December 31, 2020, the City reported its proportionate share of the Police and Fire Plan's deferred outflows of resources and deferred inflows of resources related to pensions from the following sources. Differences between expected and actual economic experience Changes in actuarial assumptions Net collective difference between projected and actual investment earnings Changes in proportion Contributions paid to PERA subsequent to the measurement date Total Deferred Deferred Outflows of Inflows of Resources Resources $ 410,463 $ 411,243 2,902,133 5,543,382 389,499 - 618,703 107,193 707,151 - $ 5,027,949 $ 6,061,818 The $707,151 reported as deferred outflows of resources related to pensions resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2021. Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as follows: Pension Year Ending Expense December 31, Amount 2021 $ (504,548) 2022 (2,235,918) 2023 507,900 2024 498,317 2025 (6,771) Total $ (1,741,020) 76 Council Packet Page Number 130 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) E. Actuarial Assumptions The total pension liability in the June 30, 2020, actuarial valuation was determined using an individual entry -age normal actuarial cost method and the following actuarial assumptions: Inflation Salary increase Investment rate of return General Employees Fund 2.25 % Per year 3.00 % Per year 7.50 % Police and Fire Fund 2.50 % Per year 3.25 % Per year 7.50% Salary increases were based on a service -related table. Mortality rates for active members, retirees, survivors, and disabilitants for all plans were based on RP 2014 tables for males or females, as appropriate, with slight adjustments to fit PERA's experience. Cost of living benefit increases after retirement for retirees are assumed to be 1.25% per year for the General Employees Plan and 1.0% per year for the Police and Fire Plan. Actuarial assumptions used in the June 30, 2020, valuation were based on the results of actuarial experience studies. The most recent four-year experience study in the General Employees Plan was completed in 2019. The assumption changes were adopted by the Board and became effective with the July 1, 2020, actuarial valuation. The most recent four-year experience study for Police and Fire Plan was completed in 2020. The recommended assumptions for that plan was adopted by the Board and will be effective with the July 1, 2021, actual valuation if approved by the Legislature. The following changes in actuarial assumptions occurred in 2020: General Employees Fund Changes in Actuarial Assumptions: • The price inflation assumption was decreased from 2.5% to 2.25%. • The payroll growth assumption was decreased from 3.25% to 3.0%. • Assumed salary increase rates were changed as recommended in the June 30, 2019, experience study. The net effect is assumed rates that average 0.25% less than previous rates. • Assumed rates of retirement were changed as recommended in the June 30, 2019, experience study. The changes result in more unreduced (normal) retirements and slightly fewer Rule of 90 and early retirements. • Assumed rates of termination were changed as recommended in the June 30, 2019, experience study. The new rates are based on service and are generally lower than the previous rates for years 2-5 and slightly higher thereafter. • Assumed rates of disability were changed as recommended in the June 30, 2019, experience study. The change results in fewer predicted disability retirements for males and females. 77 Council Packet Page Number 131 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) E. Actuarial Assumptions (Continued) Changes in Actuarial Assumptions: (Continued) • The base mortality table for healthy annuitants and employees was changed from the RP -2014 table to the Pub -2010 General Mortality table, with adjustments. The base mortality table for disabled annuitants was changed from the RP -2014 disabled annuitant mortality table to the Pub -2010 General/Teacher disabled annuitant mortality table, with adjustments. • The mortality improvement scale was changed from Scale MP -2018 to Scale MP -2019. • The assumed spouse age difference was changed from two years older for females to one year older. • The assumed number of married male new retirees electing the 100% Joint and Survivor option changed from 35% to 45%. The assumed number of married female new retirees electing the 100% Joint and Survivor option changed from 15% to 30%. The corresponding number of married new retirees electing the Life annuity option was adjusted accordingly. Changes in Plan Provisions: Augmentation for current privatized members was reduced to 2.0% for the period July 1, 2020 through December 31, 2023, and 0.0% thereafter. Augmentation was eliminated for privatizations occurring after June 30, 2020. Police and Fire Fund Changes in Actuarial Assumptions: • The mortality projection scale was changed from MP -2018 to MP -2019. Changes in Plan Provisions: • There have been no changes since the prior valuation. 78 Council Packet Page Number 132 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) E. Actuarial Assumptions (Continued) The State Board of Investment, which manages the investments of PERA, prepares an analysis of the reasonableness on a regular basis of the long-term expected rate of return using a building-block method in which best -estimate ranges of expected future rates of return are developed for each major asset class. These ranges are combined to produce an expected long-term rate of return by weighting the expected future rates of return by the target asset allocation percentages. The target allocation and best estimates of geometric real rates of return for each major asset class are summarized in the following table: Asset Class Domestic stocks International stocks Bonds (fixed income) Alternative assets (private markets) Cash Total F. Discount Rate Target Allocation 35.5 % 17.5 20.0 25.0 2.0 100% Long -Term Expected Real Rate of Return 5.10% 5.30 0.75 5.90 0.00 The discount rate used to measure the total pension liability in 2020 was 7.5%. The projection of cash flows used to determine the discount rate assumed that contributions from Plan members and employers will be made at rates set in Minnesota Statutes. Based on these assumptions, the fiduciary net positions of the General Employees Fund and the Police and Fire Fund were projected to be available to make all projected future benefit payments of current Plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 79 Council Packet Page Number 133 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 13 — PENSION PLANS (CONTINUED) Public Employees' Retirement Association (Continued) G. Pension Liability Sensitivity The following presents the City's proportionate share of the net pension liability for all plans it participates in, calculated using the discount rate disclosed in the preceding paragraph, as well as what the City's proportionate share of the net pension liability would be if it were calculated using a discount rate 1 percentage point lower or 1 percentage point higher than the current discount rate: City's proportionate share of the General Employees Fund net pension liability City's proportionate share of the Police and Fire Fund net pension liability (asset) 1% Decrease in 1% Increase in Discount Rate Discount Rate Discount Rate (6.5%) (7.5%) (8.5%) $ 9,579,812 1% Decrease in Discount Rate 5,977,471 Discount Rate $ 3,005,828 1% Increase in Discount Rate (6.5%) (7.5%) (8.5%) $ 18,939,893 $ 9,470,081 $ 1,635,471 H. Pension Plan Fiduciary Net Position Detailed information about each pension plan's fiduciary net position is available in a separately -issued PERA financial report that includes financial statements and required supplementary information. That report may be obtained on the Internet at www.mnpera.org. Deferred Compensation The majority of City employees during 2020 received supplemental pension benefits, which consist of City contributions to a deferred compensation plan. The City's contribution rates during 2020 were 6% of regular gross pay for the City Manager, 3% to 4% of regular gross pay for supervisory employees and $110 to $200 per month for all other employees. The cost of these supplemental pension benefits in 2020 was $306,496. NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN A. Plan Description The City's defined benefit OPEB plan provides a single -employer defined benefit health care plan to eligible retirees. The plan offers medical and dental coverage. Medical coverage is administered by Medica. Dental coverage is administered by Delta Dental. It is the City's policy to periodically review its medical and dental coverage and to obtain requests for proposals in order to provide the most favorable benefits and premiums for City employees and retirees. No assets are accumulated in a trust. .F Council Packet Page Number 134 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN (CONTINUED) B. Benefits Provided The City is required by State Statute to allow retirees to continue participation in the City's group health insurance plan if the individual terminates service with the City through service retirement or disability retirement. Eligibility for benefits is the earlier of age 50 and 3 years of service for firefighter and police, age 55 and 3 years of service for other activities, or age 65. All health care coverage is provided through the City's group health insurance plans. The retiree is required to pay 100% of their premium cost for the City -sponsored group health insurance plan in which they participate. The premium is a blended rate determined on the entire active and retiree population. Since the projected claims costs for retirees exceed the blended premium paid by retirees, the retirees are receiving an implicit rate subsidy (benefit). The coverage levels are the same as those afforded to active employees. Upon a retiree reaching age 65 years of age, Medicare becomes the primary insurer and the City's plan becomes secondary. C. Contributions Retirees contribute to the health care plan at the same rate as City employees. This results in the retirees receiving an implicit rate subsidy. Contribution requirements are established by the City, based on the contract terms with Medica and Delta Dental. The required contributions are based on projected pay-as- you-go financing requirements. For the year 2020, the City contributed $0 to the plan. D. Members As of January 1, 2019, the following were covered by the benefit terms: Inactive employees or beneficiaries currently receiving benefits Active employees Total 4 150 154 81 Council Packet Page Number 135 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN (CONTINUED) E. Actuarial Assumptions The total OPEB liability was determined by an actuarial valuation as of January 1, 2019, using the following actuarial assumptions, applied to all periods included in the measurement, unless otherwise specified: Key Methods and Assumptions Used in Valuation of Total OPEB Liability Salary increases Inflation Healthcare cost trend increases Mortality assumption 3.00%, including inflation 2.50% 6.25% initially, in 2020 grading to 5.00% over 5 years RP -2014 Mortality Tables (Blue Collar for Public Safety, White Collar for Others) with MP -2018 Generational Improvement Scale The actuarial assumptions used in the January 1, 2019, valuation was based on the results of an actuarial experience study for the period January 1, 2018 — December 31, 2018. The discount rate used to measure the total OPEB liability was 2.9% based on the estimated yield of 20 - year municipal bonds. M. Council Packet Page Number 136 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN (CONTINUED) F. Total OPEB Liability The City's total OPEB liability of $2,724,899 was measured as of January 1, 2020, and was determined by an actuarial valuation as of January 1, 2019. Changes in the total OPEB liability are as follows: Total OPEB Liability Balances at January 1, 2020 $ 2,397,358 Changes for the year Service cost 144,214 Interest 95,006 Assumption changes 171,925 Benefit payments (83,604) Net changes 327,541 Balances at December 31, 2020 $ 2,724,899 Changes of assumptions and other inputs reflect a change in the discount rate from 3.8% in 2019 to 2.9% in 2020. The General Fund, and Ambulance Service, Environmental Utility, Recycling Program, and Sanitary Sewer business -type activities enterprise funds typically liquidate the liability related to OPEB. 83 Council Packet Page Number 137 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN (CONTINUED) G. OPEB Liability Sensitivity The following presents the City's total OPEB liability calculated using the discount rate of 2.9% as well as the liability measured using 1 percentage lower and 1percentage higher than the current discount rate. Total OPEB Liability 1% decrease Current 1% increase (1.9%) (2.9%) (3.9%) $ 2,957,813 $ 2,724,899 $ 2,509,657 The following presents the total OPEB liability of the City, as well as what the City's total OPEB liability would be if it were calculated using healthcare cost trend rates that are 1 percentage lower and 1 percentage higher than the current healthcare cost trend rates. 1% decrease (5.25% decreasing to 4.0%) Total OPEB Liability Current (6.25% decreasing to 5.0%) 1% increase (7.25% decreasing to 6.0%) $ 2,415,607 $ 2,724,899 $ 3,090,008 H. OPEB Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to OPEB For the year ended December 31, 2020, the City recognized OPEB expense of $157,648. At December 31, 2020, the City reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Assumption changes Liability losses Employer contributions made after the measurement date Total Council Packet Page Number 138 of 489 Deferred Deferred Outflows of Inflows of Resources Resources $ 218,536 253,349 $ 407,870 $ 561,969 $ 407,870 84 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 14 — POST EMPLOYMENT HEALTH CARE PLAN (CONTINUED) H. OPEB Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to OPEB (Continued) The $90,084 reported as deferred outflows of resources related to pensions resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2021. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Year Ending December 31, Total 2021 $ 8,512 2022 8,512 2023 8,512 2024 8,512 2025 8,512 Therafter 21,455 Total $ 64,015 NOTE 15 — CONTRACT COMMITMENTS The City has entered into numerous construction contracts with outstanding commitments of $1,297,082 as of December 31, 2020. NOTE 16 — CONTINGENCIES A. Litigation The City is a defendant in various lawsuits. The likelihood of loss is unknown, however, losses up to $1,000,000 will be covered by the City's insurance carrier, less a $50,000 deductible. The resolution of these matters should not have a material adverse effect on the financial condition of the City. B. Federal and State Funds The City receives financial assistance from federal and state governmental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance with the terms and conditions specified in the grant agreements and is subject to audit by the grantor agencies. Any disallowed claims resulting from such audits could become a liability of the applicable fund. However, in the opinion of management, any such disallowed claims will not have a material effect on any of the financial statements of the individual fund types included herein or on the overall financial position of the City at December 31, 2020. 85 Council Packet Page Number 139 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 16 — CONTINGENCIES (CONTINUED) C. Tax Increment Districts The City's tax increment districts are subject to review by the State of Minnesota Office of the State Auditor (OSA). Any disallowed claims or misuse of tax increments could become a liability of the applicable fund. Management has indicated that they are not aware of any instances of noncompliance which would have a material effect on the financial statements. D. Other Contingencies On March 13, 2020, a national emergency was declared for the COVID-19 outbreak in the United States of America. This event affects the economy and financial markets. The extent of the impact on the City may be both direct and indirect and will vary based on the duration of the outbreak and various other factors. An estimate of the financial effect on the City's financial statements at December 31, 2019, cannot be determined at this time. NOTE 17 — COMMERCIAL DEVELOPMENT REVENUE NOTES/BONDS From time to time, the City has issued Commercial Development Revenue Notes/Bonds in accordance with the Minnesota Municipal Industrial Development Act. These obligations are issued to provide financial assistance to private -sector entities for the acquisition and construction of industrial and commercial facilities deemed to be in the public interest. The obligations are secured by the property financed and are payable solely from payments received on the underlying mortgage loans. Upon repayment of the obligations, ownership of the acquired facilities transfers to the private -sector entity served by the debt issuance. Neither the City, the State nor any political subdivision is obligated in any manner for repayment of the obligations. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. There were 17 series of notes/bonds outstanding, with an aggregate principal amount payable of $43,425,175 on December 31, 2020. NOTE 18 — DEFERRED AD VALOREM TAX LEVIES — BONDED DEBT General obligation bond issues sold by the City are financed by ad valorem tax levies and special assessment bond issues in addition to special assessments levied against the benefiting properties. When a bond issue to be financed partially or completely by ad valorem tax levies is sold, specific annual amounts of such tax levies are stated in the bond resolution and the County Auditor is notified and instructed to levy these taxes over the appropriate years. The future tax levies are subject to cancellation when and if the City has provided alternative sources of financing. The City Council is required to levy any additional taxes found necessary for full payment of principal and interest. These future scheduled tax levies are not shown as assets in the accompanying financial statements at December 31, 2020. :• Council Packet Page Number 140 of 489 F3, Attachment 3 City of Maplewood Notes to Financial Statements NOTE 19 — NEW STANDARDS ISSUED BUT NOT YET IMPLEMENTED GASB Statement No. 87, Leases establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right -to -use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments' leasing activities. This Statement will be effective for the year ending December 31, 2022. GASB Statement No. 89, Accounting for Interest Cost Incurred Before the End of a Construction Period enhances the relevance and comparability of information about capital assets and the cost of borrowing for a reporting period and simplifies accounting for interest cost incurred before the end of a construction period. This statement will be effective for the year ending December 31, 2021. 87 Council Packet Page Number 141 of 489 F3, Attachment 3 Maplewood M I N N E S O T A Council Packet Page Number 142 of 489 F3, Attachment 3 REQUIRED SUPPLEMENTARY INFORMATION • UG Council Packet Page Number 143 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - General Fund Year Ended December 31, 2020 Revenues General property taxes Miscellaneous taxes Licenses and permits Special assessments Intergovernmental Local government aid Fire aid Police aid Federal grants Other grants and aids Total intergovernmental revenue Charges for services General government Public safety Public works Parks and recreation Community development Total charges for services Fines and forfeits Investment income Miscellaneous Contributions and donations Rent Other Total miscellaneous Total revenues Expenditures General government Administration Finance Legislative Total general government Public safety Police Fire Fire capital outlay Total public safety See notes to required supplementary information Council Packet Page Number 144 of 489 F3, Attachment 3 Budgeted Amounts Variance with Actual Final Budget - Original Final Amounts Over (Under) $ 17,481,000 $ 17,481,000 $ 17,325,338 $ (155,662) - - 22,184 22,184 WTVJMTMT ILIQRWITITI�1011[lrfk l vWrikWA drd drd 209,920 209,920 209,920 - 201,000 201,000 211,785 10,785 585,100 585,100 622,597 37,497 40,000 40,000 76,788 36,788 521,090 521,090 525,045 3,955 1,557,110 1,557,110 1,646,135 89,025 265,838 754,900 754,900 498,318 (256,582) 56,800 56,800 22,041 (34,759) 5,500 5,500 563 (4,937) 397,550 397,550 108,938 (288,612) 615,300 345,300 709,292 363,992 1,830,050 1,560,050 1,339,152 (220,898) 166,000 166,000 130,099 (35,901) 87,560 87,560 260,862 173,302 - - 4,625 4,625 1,400 1,400 1,665 265 75,270 75,270 66,694 (8,576) 76,670 76,670 72,984 (3,686) 77 57F '100 77 57F '100 77 711 755 1 Rd RFS 1,889,880 1,889,880 1,821,405 (68,475) 1,375,520 1,375,520 1,416,973 41,453 157,730 157,700 152,358 (5,342) 3,423,130 3,423,100 3,390,736 (32,364) 10,238,620 10,238,620 9,682,542 (556,078) 2,486,050 2,486,050 2,751,888 265,838 - - 13,451 13,451 12,724,670 12,724,670 12,447,881 (276,789) U1 Expenditures (Continued) Public works Administration Streets and alleys Engineering Snow and ice removal Transit operations Building operations Building operations capital outlay Total public works Parks and recreation Park administration Park maintenance Park maintenance capital outlay Recreation program Total parks and recreation Community development Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Proceeds from sale of capital asset Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - General Fund Year Ended December 31, 2020 Budgeted Amounts Variance with Actual Final Budget - Origival Final Amounts Over (Under) $ 321,180 $ 321,180 $ 333,241 $ 12,061 938,920 938,920 901,124 (37,796) 652,810 652,810 635,386 (17,424) 800,650 800,650 685,371 (115,279) 1,033,800 1,033,800 981,578 (52,222) 625,370 625,370 564,854 (60,516) - - 31,832 31,832 4,372,730 4,372,730 4,133,386 (239,344) 292,570 292,600 189,488 (103,112) 292,840 292,840 185,791 (107,049) - - 15,886 15,886 728,610 728,610 431,872 (296,738) 1,314,020 1,314,050 823,037 (491,013) 1,481,840 1,481,840 1,415,921 (65,919) 23,316,390 23,316,390 22,210,961 (1,105,429) (790,000) (790,000) 500,294 1,290,294 1,240,000 3,393,213 3,396,137 2,924 - - (356,071) (356,071) - - 5,283 5,283 1,240,000 3,393,213 3,045,349 (347,864) $ 450,000 $ 2,603,213 3,545,643 $ 942,430 10,149,084 $ 13,694,727 91 Council Packet Page Number 145 of 489 City of Maplewood Schedule of Changes in Total OPEB Liability and Related Ratios Total OPEB Liability Service cost Interest Differences between expected and actual experience Changes of assumptions Benefit payments Net change in total OPEB liability Beginning of year End of year Covered payroll Total OPEB liability as a percentage of covered payroll F3, Attachment 3 12/31/17 12/31/18 12/31/19 12/31/20 $ 143,525 $ 161,353 $ 118,889 $ 144,214 80,865 87,160 83,798 95,006 - - 316,687 - - 95,706 (509,838) 171,925 (105,010) (47,549) (64,744) (83,604) 119,380 296,670 (55,208) 327,541 2,036,516 2,155,896 2,452,566 2,397,358 $ 2,155,896 $ 2,452,566 $ 2,397,358 $ 2,724,899 $ 11,439,056 $ 11,782,228 $ 12,260,663 $ 12,628,483 18.85% 20.82% 19.55% 21.58% Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. Council Packet Page Number 146 of 489 92 F3, Attachment 3 City of Maplewood Schedule of City's Proportionate Share of Net Pension Liability General Employees Retirement Fund Last Ten Years Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. Schedule of City's Proportionate Share of Net Pension Liability Public Employees Police and Fire Retirement Fund Last Ten Years City's Proportionate Share of the State's Net Pension City's City's City's Proportionate Liability and Proportionate Proportionate Proportionate Share the State's Share of the Plan Share Share (Amount) of Proportionate Net Pension Fiduciary Net (Percentage) (Amount) of the Net Share of the Liability Position as a of the Net the Net Pension Net Pension (Asset) as a Percentage of Pension Pension Liability Liability City's Percentage of the Total For Fiscal Year Liability Liability Associated Associated Covered its Covered Pension Ended June 30, (Asset) (Asset) with the City with the City Payroll Payroll Liability 2015 0.1134% $ 5,876,977 $ - $ 5,876,977 $ 6,552,187 89.69% 78.19% 2016 0.1067% 8,663,511 113,115 8,776,626 6,618,947 130.89% 68.91% 2017 0.1053% 6,722,283 84,525 6,806,808 6,783,507 99.10% 75.90% 2018 0.0985% 5,464,376 179,363 5,643,739 6,622,947 82.51% 79.53% 2019 0.0968% 5,351,855 166,326 5,518,181 6,849,787 78.13% 80.23% 2020 0.0997% 5,977,471 184,370 6,161,841 7,108,613 84.09% 79.06% Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. Schedule of City's Proportionate Share of Net Pension Liability Public Employees Police and Fire Retirement Fund Last Ten Years Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. 93 Council Packet Page Number 147 of 489 City's Proportionate Share of the State's Net Pension City's Proportionate Liablility and Proportionate Share the State's Share of the Plan City's City's (Amount) of Proportionate Net Pension Fiduciary Net Proportion of Proportionate the Net Share of the Liability Position as a the Net Share of the Pension Net Pension (Asset) as a Percentage of Pension Net Pension Liability Liablility City's Percentage of the Total For Fiscal Year Liability Liability Associated Associated Covered its Covered Pension Ended June 30, (Asset) (Asset) with the City with the City Payroll Payroll Liability 2015 0.6780% $ 7,703,667 N/A $ 7,703,667 $ 6,041,580 127.51% 86.61% 2016 0.6570% 26,366,553 N/A 26,366,553 6,329,895 416.54% 63.88% 2017 0.6720% 9,012,320 N/A 9,012,320 6,902,148 130.57% 85.43% 2018 0.6754% 7,138,282 N/A 7,138,282 7,118,302 100.28% 88.84% 2019 0.7310% 7,683,549 N/A 7,683,549 7,710,896 99.65% 89.26% 2020 0.7234% 9,470,081 224,619 9,694,700 8,163,365 118.76% 87.19% Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. 93 Council Packet Page Number 147 of 489 City of Maplewood Schedule of City Contributions General Employees Retirement Fund Last Ten Years Contributions in Relation to Fiscal Year Statutorily the Statutorily Ending Required Required December 31, Contribution Contributions 2015 $ 491,414 $ 491,414 2016 504,776 504,776 2017 481,830 481,830 2018 511,996 511,996 2019 520,443 520,443 2020 557,727 557,727 F3, Attachment 3 Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. Schedule of City Contributions Public Employees Police and Fire Retirement Fund Last Ten Years Contributions Contribution as a Percentage Deficiency City's Covered of Covered (Excess) Payroll Payroll $ - $ 6,552,187 7.5% - 6,730,347 7.5% - 6,424,400 7.5% - 6,826,613 7.5% - 6,939,240 7.5% - 7,436,360 7.5% Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. Schedule of City Contributions Public Employees Police and Fire Retirement Fund Last Ten Years Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. Council Packet Page Number 148 of 489 M Contributions Contributions as a Percentage Deficiency City's Covered in Relation to Fiscal Year Statutorily the Statutorily Ending Required Required December 31, Contribution Contributions 2015 $ 978,736 $ 978,736 2016 1,051, 846 1,051, 846 2017 1,113, 654 1,113, 654 2018 1,191,914 1,191,914 2019 1,357,690 1,357,690 2020 1,414,302 1,414,302 Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. Council Packet Page Number 148 of 489 M Contributions Contribution as a Percentage Deficiency City's Covered of Covered (Excess) Payroll Payroll $ - $ 6,041,580 16.20% - 6,492,877 16.20% - 6,874,407 16.20% - 7,357,494 16.20% - 8,009,971 16.95% - 7,990,407 17.70% Note: Schedule is intended to show ten year trend. Additional years will be reported as they become available. See notes to required supplementary information. Council Packet Page Number 148 of 489 M City of Maplewood Notes to Required Supplementary Information BUDGETS F3, Attachment 3 The General Fund and Special Revenue Fund budgets are legally adopted on a basis consistent with accounting principles generally accepted in the United States of America. The legal level of budgetary control is at the department level for all funds. GENERAL EMPLOYEES FUND 2020 Changes Changes in Actuarial Assumptions • The price inflation assumption was decreased from 2.5% to 2.25%. • The payroll growth assumption was decreased from 3.25% to 3.0%. • Assumed salary increase rates were changed as recommended in the June 30, 2019, experience study. The net effect is assumed rates that average 0.25% less than previous rates. • Assumed rates of retirement were changed as recommended in the June 30, 2019, experience study. The changes result in more unreduced (normal) retirements and slightly fewer Rule of 90 and early retirements. • Assumed rates of termination were changed as recommended in the June 30, 2019, experience study. The new rates are based on service and are generally lower than the previous rates for years 2-5 and slightly higher thereafter. • Assumed rates of disability were changed as recommended in the June 30, 2019, experience study. The change results in fewer predicted disability retirements for males and females. • The base mortality table for healthy annuitants and employees was changed from the RP -2014 table to the Pub -2010 General Mortality table, with adjustments. The base mortality table for disabled annuitants was changed from the RP -2014 disabled annuitant mortality table to the Pub -2010 General/Teacher disabled annuitant mortality table, with adjustments. • The mortality improvement scale was changed from Scale MP -2018 to Scale MP -2019. • The assumed spouse age difference was changed from two years older for females to one year older. • The assumed number of married male new retirees electing the 100% Joint and Survivor option changed from 35% to 45%. The assumed number of married female new retires electing the 100% Joint and Survivor option changed from 15% to 30%. The corresponding number of married new retirees electing the Life annuity option was adjusted accordingly. Changes in Plan Provisions • Augmentation for current privatized members was reduced to 2.0% for the period July 1, 2020 through December 31, 2023, and 0.0% thereafter. Augmentation was eliminated for privatizations occurring after June 30, 2020. 2019 Changes Changes in Actuarial Assumptions • The mortality projection scale was changed from MP -2017 to MP -2018. Changes in Plan Provisions • The employer supplemental contribution was changed prospectively, decreasing from $31.0 million to $21.0 million per year. The State's special funding contribution was changed prospectively, requiring $16.0 million due per year through 2031. 95 Council Packet Page Number 149 of 489 F3, Attachment 3 City of Maplewood Notes to Required Supplementary Information GENERAL EMPLOYEES FUND (CONTINUED) 2018 Changes Changes in Actuarial Assumptions • The mortality projection scale was changed from MP -2015 to MP -2017. • The assumed benefit increase was changed from 1.0% per year through 2044 and 2.5% per year thereafter to 1.25% per year. Changes in Plan Provisions • The augmentation adjustment in early retirement factors is eliminated over a five-year period starting July 1, 2019, resulting in actuarial equivalence after June 30, 2024. • Interest credited on member contributions decreased from 4.00% to 3.00%, beginning July 1, 2018. • Deferred augmentation was changed to 0.00%, effective January 1, 2019. Augmentation that has already accrued for deferred members will still apply. • Contribution stabilizer provisions were repealed. • Postretirement benefit increases were changed from 1.00% per year with a provision to increase to 2.50% upon attainment of 90.00% funding ratio to 50.00% of the Social Security Cost of Living Adjustment, not less than 1.00% and not more than 1.50%, beginning January 1, 2019. • For retirements on or after January 1, 2024, the first benefit increase is delayed until the retiree reaches normal retirement age; does not apply to Rule of 90 retirees, disability benefit recipients, or survivors. • Actuarial equivalent factors were updated to reflect revised mortality and interest assumptions. 2017 Changes Changes in Actuarial Assumptions • The CSA loads were changed from 0.8% for active members and 60% for vested and non -vested deferred members. The revised CSA loads are now 0.0% for active member liability, 15% for vested deferred member liability and 3% for non -vested deferred member liability. • The assumed post-retirement benefit increase rate was changed from 1.0% per year for all years to 1.0% per year through 2044 and 2.5% per year thereafter. Changes in Plan Provisions • The State's contribution for the Minneapolis Employees Retirement Fund equals $16,000,000 in 2017 and 2018, and $6,000,000 thereafter. • The Employer Supplemental Contribution for the Minneapolis Employees Retirement Fund changed from $21,000,000 to $31,000,000 in calendar years 2019 to 2031. The State's contribution changed from $16,000,000 to $6,000,000 in calendar years 2019 to 2031. 2016 Changes Changes in Actuarial Assumptions • The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2035 and 2.5% per year thereafter to 1.0% per year for all future years. • The assumed investment return was changed from 7.9% to 7.5%. The single discount rate was changed from 7.9% to 7.5%. we Council Packet Page Number 150 of 489 F3, Attachment 3 City of Maplewood Notes to Required Supplementary Information GENERAL EMPLOYEES FUND (CONTINUED) 2016 Changes (Continued) Changes in Actuarial Assumptions (Continued) • Other assumptions were changed pursuant to the experience study dated June 30, 2015. The assumed future salary increases, payroll growth, the inflation was decreased by 0.25% to 3.25% for payroll growth and 2.50% for inflation. Changes in Plan Provisions There have been no changes since the prior valuation. 2015 Changes Changes in Actuarial Assumptions • The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2030 and 2.5% per year thereafter to 1.0% per year through 2035 and 2.5% per year thereafter. Changes in Plan Provisions • On January 1, 2015, the Minneapolis Employees Retirement Fund was merged into the General Employees Fund, which increased the total pension liability by $1.1 billion and increased the fiduciary plan net position by $892 million. Upon consolidation, state and employer contributions were revised; the State's contribution of $6.0 million, which meets the special funding situation definition, was due September 2015. 97 Council Packet Page Number 151 of 489 F3, Attachment 3 City of Maplewood Notes to Required Supplementary Information POLICE AND FIRE FUND 2020 Changes Changes in Actuarial Assumptions • The mortality projection scale was changed from MP -2018 to MP -2019. Changes in Plan Provisions • There have been no changes since the prior valuation. 2019 Changes Changes in Actuarial Assumptions • The mortality projection scale was changed from MP -2017 to MP -2018. Changes in Plan Provisions • There have been no changes since the prior valuation. 2018 Changes Changes in Actuarial Assumptions • The mortality projection scale was changed from MP -2016 to MP -2017. Changes in Plan Provisions • Postretirement benefit increases were changed to 1.00% for all years, with no trigger. • An end date of July 1, 2048, was added to the existing $9.0 million state contribution. • New annual state aid will equal $4.5 million in fiscal years 2019 and 2020, and $9.0 million thereafter until the plan reaches 100% funding, or July 1, 2048, if earlier. • Member contributions were changed from 10.80% to 11.30% of pay, effective January 1, 2019, and 11.80% of pay, effective January 1, 2020. • Employer contributions were changed from 16.20% to 16.95% of pay, effective January 1, 2019, and 17.70% of pay, effective January 1, 2020. • Interest credited on member contributions decreased from 4.00% to 3.00%, beginning July 1, 2018. • Deferred augmentation was changed to 0.00%, effective January 1, 2019. Augmentation that has already accrued for deferred members will still apply. • Actuarial equivalent factors were updated to reflect revised mortality and interest assumptions. 2017 Changes Changes in Actuarial Assumptions • Assumed salary increases were changed as recommended in the June 30, 2016, experience study. The net effect is proposed rates that average 0.34% lower than the previous rates. • Assumed rates of retirement were changed, resulting in fewer retirements. • The CSA load was 30% for vested and non -vested deferred members. The CSA has been changed to 33% for vested members and 2% for non -vested members. • The base mortality table for healthy annuitants was changed from the RP -2000 fully generational table to the RP -2014 fully generational table (with a base year of 2006), with male rates adjusted by a factor of 0.96. The mortality improvement scale was changed from Scale AA to Scale MP - 2016. The base mortality table for disabled annuitants was changed from the RP -2000 disabled mortality table to the mortality tables assumed for healthy retirees. W. Council Packet Page Number 152 of 489 F3, Attachment 3 City of Maplewood Notes to Required Supplementary Information POLICE AND FIRE FUND (CONTINUED) 2017 Changes (Continued) Changes in Actuarial Assumptions (Continued) • Assumed termination rates were decreased to 3% for the first three years of service. Rates beyond the select period of three years were adjusted, resulting in more expected terminations overall. • Assumed percentage of married female members was decreased from 65% to 60%. • Assumed age difference was changed from separate assumptions for male members (wives assumed to be three years younger) and female members (husbands assumed to be four years older) to the assumption that males are two years older than females. • The assumed percentage of female members electing Joint and Survivor annuities was increased. • The assumed post-retirement benefit increase rate was changed from 1% for all years to 1% per year through 2064 and 2.5% thereafter. • The single discount rate was changed from 5.6% per annum to 7.5% per annum. Changes in Plan Provisions There have been no changes since the prior valuation. 2016 Changes Changes in Actuarial Assumptions • The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2037 and 2.5% thereafter to 1.0% per year for all future years. The assumed investment return was changed from 7.9% to 7.5%. The single discount rate changed from 7.9% to 5.6%. The single discount rate changed from 7.90% to 5.60%. • The assumed future salary increases, payroll growth, and inflation were decreased by 0.25% to 3.25% for payroll growth and 2.50% for inflation. Changes in Plan Provisions • There have been no changes since the prior valuation. 2015 Changes Changes in Actuarial Assumptions • The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2030 and 2.5% per year thereafter to 1.0% per year through 2037 and 2.5% per year thereafter. Changes in Plan Provisions The post-retirement benefit increase to be paid after attainment of the 90% funding threshold was changed, from inflation up to 2.5%, to a fixed rate of 2.5%. Council Packet Page Number 153 of 489 F3, Attachment 3 City of Maplewood Notes to Required Supplementary Information POST EMPLOYMENT HEALTHCARE PLAN 2020 Changes Changes in Actuarial Assumptions • The discount rate was changed from 3.80% to 2.9% at January 1, 2020. 2019 Changes Changes in Actuarial Assumptions • The discount rate was changes from 3.30% to 3.80% at January 1, 2019. • The retiree plan participation percentage was changed from 75% to 60%. • The retirement and withdrawal tables for Police and Fire Personnel were updated. • The health care trend rates were changed to better anticipate short term and long term medical increases. • The mortality tables were updated from the RP -2014 White Collar Mortality Tables with MP - 2016 Generational Improvement Scale (with Blue Collar adjustment for Police and Fire Personnel) to the RP -2014 White Collar Mortality Tables with MP -2018 Generational Improvement Scale (with Blue Collar adjustment for Police and Fire Personnel). 2018 Changes Changes in Actuarial Assumptions • The discount rate was changed from 3.80% to 3.30% at January 1, 2018. 100 Council Packet Page Number 154 of 489 SUPPLEMENTARY INFORMATION F3, Attachment 3 101 Council Packet Page Number 155 of 489 F3, Attachment 3 Maplewood M I N N E S O T A Council Packet Page Number 156 of 489 102 F3, Attachment 3 City of Maplewood Nonmajor Governmental Funds Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted or committed to expenditures for specified purposes. Capital Projects Funds The Capital Project Funds account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). 103 Council Packet Page Number 157 of 489 Assets Cash and investments Accrued interest receivable Due from other governments Accounts receivable Due from other funds Property taxes receivable Delinquent Due from Ramsey County Special assessments receivable Delinquent Special deferred - county Due from Ramsey County Notes receivable Prepaid items Land held for resale Total assets Liabilities Accounts payable Due to other governments Contracts payable Deposits payable Salaries and benefits payable Due to other funds Advance payable Total liabilities Deferred Inflows of Resources Unavailable revenue - taxes and assessments Fund Balances Nonspendable Restricted Committed Assigned Unassigned Total fund balances Total liabilities, deferred inflows of resources, and fund balances Council Packet Page Number 158 of 489 City of Maplewood Combining Balance Sheet - Nonmajor Governmental Funds December 31, 2020 F3, Attachment 3 Total Nonmajor Special Capital Governmental Revenue Projects Funds $ 1,264,040 $ 8,750,817 $ 10,014,857 2,404 17,430 19,834 5,857 48,283 54,140 150,379 318,865 469,244 - 456,335 456,335 1,552 12,415 13,967 2,785 25,210 27,995 1,011,137 11 11 403,509 403,509 - 1,227 1,227 - 100,000 100,000 26,746 - 26,746 1,000,447 475,700 1,476,147 $ 2,454,210 $ 10,609,802 $ 13,064,012 $ 3,622 $ 1,102,405 $ 1,106,027 1,774 341 2,115 - 15,000 15,000 92,129 235,674 327,803 9,140 2,365 11,505 - 456,335 456,335 904,472 - 904,472 1,011,137 1,812,120 2,823,257 8,552 415,935 424,487 26,746 - 26,746 189,717 3,504,025 3,693,742 1,218,058 - 1,218,058 - 5,435,360 5,435,360 - (557,638) (557,638) 1,434,521 8,381,747 9,816,268 $ 2,454,210 $ 10,609,802 $ 13,064,012 104 City of Maplewood Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Governmental Funds Year Ended December 31, 2020 Revenues General property taxes Tax increment collections Miscellaneous taxes Licenses and permits Intergovernmental Special assessments Charges for services Fines and forfeitures Investment income Miscellaneous Contributions and donations Rent Other Total revenues Expenditures Current Community development Administration Fire Legislative Parks and recreation Police Public works Debt service TIF developer payments Capital outlay Administration Parks and recreation Police Total expenditures Excess of revenues over expenditures Other Financing Sources (Uses) Proceeds from sale of capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year F3, Attachment 3 105 Council Packet Page Number 159 of 489 Total Nonmajor Special Governmental Revenue Capital Projects Funds $ 118,486 $ 922,618 $ 1,041,104 - 1,967,850 1,967,850 597,084 1,231,091 1,828,175 - 19,947 19,947 3,097,067 1,083,991 4,181,058 - 384,396 384,396 2,200 485,734 487,934 26,827 - 26,827 24,375 167,882 192,257 - 4,000 4,000 83,074 7,959 91,033 16,373 21,318 37,691 3,965,486 6,296,786 10,262,272 956,639 11,904 968,543 520,782 47,888 568,670 48,611 182,482 231,093 15,558 - 15,558 1 7,000 7,001 - 6,524 6,524 14,760 207,090 221,850 - 1,351,343 1,351,343 - 545,033 545,033 - 138,929 138,929 8,405 476,236 484,641 1,564,756 2,974,429 4,539,185 2,400,730 3,322,357 5,723,087 - 35,830 35,830 1,269,961 1,073,628 2,343,589 (3,106,026) (3,482,045) (6,588,071) (1,836,065) (2,372,587) (4,208,652) 564,665 949,770 1,514,435 869,856 7,431,977 8,301,833 $ 1,434,521 $ 8,381,747 $ 9,816,268 105 Council Packet Page Number 159 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 160 of 489 F3, Attachment 3 City of Maplewood Nonmajor Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are restricted to expenditures for specific purposes. The City of Maplewood had the following Special Revenue Funds: Charitable Gambling Tax Fund Accounts for the use of charitable gambling tax revenue. This tax became effective September 10, 1990, and is assessed at a rate of 10% of the net receipts that charitable organizations receive from lawful gambling. The tax revenue cannot be expended for general municipal purposes but must be earmarked for charitable purposes. Maplewood Area EDA Fund Accounts for funds to be used for development within the City. Police Services Fund Accounts for money that is legally restricted for police services. Most of the fund revenues are from confiscated money that is split between the City, County, and State. Recreation Programs Fund Accounts for revenues and expenditures related to recreation programs. Tree Preservation Fund Accounts for the accumulation of funds charged to developers to be used to plant trees within the City. Federal Grants Fund Accounts for revenues and expenditures related to grants awarded through the Federal government. Cable Television Fund Accounts for Cable TV franchise fees and related expenditures. Fire Training Facility - Operations Accounts for revenue and expenditures related to fire training facility operations. 107 Council Packet Page Number 161 of 489 Assets Cash and investments Accrued interest receivable Due from other governments Accounts receivable Property taxes receivable Delinquent Due from Ramsey County Prepaid items Land held for resale Total assets Liabilities Accounts payable Deposits payable Due to other governments Salaries payable Advance payable Total liabilities Deferred Inflows of Resources Unavailable revenue - taxes and assessments Fund Balances Nonspendable Restricted Committed Total fund balances Total liabilities, deferred inflows of resources, and fund balances Council Packet Page Number 162 of 489 City of Maplewood Combining Balance Sheet - Nonmajor Special Revenue Funds December 31, 2020 Special Revenue F3, Attachment 3 $ 2,270 $ - $ - $ - - - 92,129 - - 245 168 - - 904,472 - - 2,270 904,717 92,297 - - 1,552 - - - 189,717 - - 33,260 - 55,011 79,510 33,260 189,717 55,011 79,510 $ 35,530 $ 1,095,986 $ 147,308 $ 79,510 1: 280 219 Tree 205 Charitable Maplewood 208 Police Preservation Gambling Tax Area EDA Services Fund $ 35,530 $ 91,202 $ 147,040 $ 79,343 - - 268 167 - 1,552 - - - 2,785 - - - 1,000,447 - - $ 35,530 $ 1,095,986 $ 147,308 $ 79,510 $ 2,270 $ - $ - $ - - - 92,129 - - 245 168 - - 904,472 - - 2,270 904,717 92,297 - - 1,552 - - - 189,717 - - 33,260 - 55,011 79,510 33,260 189,717 55,011 79,510 $ 35,530 $ 1,095,986 $ 147,308 $ 79,510 1: Special Revenue - - 1,552 - - 2,785 20,748 5,998 26,746 - - 1,000,447 $ 1,046,513 $ 49,363 $ 2,454,210 $ 1,198 $ 154 $ 3,622 - - 92,129 - 1,361 1,774 9,140 - 9,140 7,000 8,552 20,748 5,998 26,746 - - 189,717 1,008,427 41,850 1,218,058 1,029,175 47,848 1,434,521 $ 1,046,513 $ 49,363 $ 2,454,210 F3, Attachment 3 109 Council Packet Page Number 163 of 489 211 Fire Training 222 Cable Facility - Television Operations Total $ 877,724 $ 33,201 $ 1,264,040 1,913 56 2,404 - 5,857 5,857 146,128 4,251 150,379 - - 1,552 - - 2,785 20,748 5,998 26,746 - - 1,000,447 $ 1,046,513 $ 49,363 $ 2,454,210 $ 1,198 $ 154 $ 3,622 - - 92,129 - 1,361 1,774 9,140 - 9,140 7,000 8,552 20,748 5,998 26,746 - - 189,717 1,008,427 41,850 1,218,058 1,029,175 47,848 1,434,521 $ 1,046,513 $ 49,363 $ 2,454,210 F3, Attachment 3 109 Council Packet Page Number 163 of 489 F3, Attachment 3 City of Maplewood Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Special Revenue Funds Year Ended December 31, 2020 Revenues Taxes General property taxes Miscellaneous taxes Intergovernmental Charges for services Fines and forfeitures Investment income Miscellaneous Rent Other Total revenues Expenditures Current Admininstration Community development Fire Legislative Parks and recreation Public works Capital outlay Police Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 164 of 489 Special Revenue 280 205 Charitable Maplewood 208 Police 206 Recreation Gambling Tax Area EDA Services Programs $ - $ 118,486 $ - $ - 27,018 - - - - 29,965 - - - - 26,827 - - - 2,754 - - 400 - - 27,018 148,851 29,581 - - 956,639 - - 15,558 - - - - - - 1 - - 8,405 - 15,558 956,639 8,405 1 11,460 (807,788) 21,176 (1) - 913,889 - 356,071 - - - (2,924) - 913,889 - 353,147 11,460 106,101 21,176 353,146 21,800 83,616 33,835 (353,146) $ 33,260 $ 189,717 $ 55,011 $ - 110 Special Revenue 211 Fire 219 Tree Training Preservation 299 Federal 222 Cable Facility - Fund Grants Television Operations Total - $ - $ 118,486 - - 570,066 - 597,084 - 3,067,102 - - 3,097,067 - - 2,200 - 2,200 - - - - 26,827 1,790 - 19,598 233 24,375 - - - 83,074 83,074 15,680 - 225 68 16,373 17,470 3,067,102 592,089 83,375 3,965,486 - - 520,782 - 520,782 - - - - 956,639 - - - 48,611 48,611 - - - - 15,558 - - - - 1 14,760 - - - 14,760 - - - - 8,405 14,760 - 520,782 48,611 1,564,756 2,710 3,067,102 - (3,067,102) - (3,067,102) 2,710 - 71,307 34,764 2,400,730 1 - 1,269,961 - (36,000) (3,106,026) 1 (36,000) (1,836,065) 71,308 (1,236) 564,665 76,800 - 957,867 49,084 869,856 $ 79,510 $ - $ 1,029,175 $ 47,848 $ 1,434,521 F3, Attachment 3 111 Council Packet Page Number 165 of 489 F3, Attachment 3 M aplewood � 112 Council Packet Page Number 166 of 489 F3, Attachment 3 City of Maplewood Nonmajor Capital Projects Funds The Capital Projects Funds account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds. The City of Maplewood had the following Capital Project Funds: General Building Replacement Fund Established to account for expenditures for building replacement. Community Center Building Improvements Fund Established to account for expenditures related to the maintenance and capital needs of the Community Center. Capital Improvement Projects Fund Established to finance major capital outlay expenditures that individually cost in excess of $50,000 and that cannot be easily financed by alternative sources. Property taxes are levied periodically for this fund. Police Vehicles and Equipment Fund Established to account for expenditures for police vehicles and equipment. Fire Station Fund Established in 2011 to account for revenues and expenditures related to maintaining and/or constructing buildings related to fire. Legacy Village Park Development Fund Established in 2004 with the issuance of tax abatement bonds. The fund will be used to account for park development costs in the Legacy Village development. Park Development Fund Accounts for the use of park availability charges, grants, and tax revenues which are dedicated for the acquisition and improvement of City parks. Park availability charges are levied against all new building constructed. Public Safety Training Facility Fund Established in 2010 to account for the costs associated with a future Fire Training Facility for the east metro. Street Use Revitalization Fund Accounts for revenues from gas utility franchise fees that have been set aside by the City Council to fund mill -and -overlay and street reclamation projects. Right -of -Way Fund Accounts for the accumulation of funds received for degradation of City streets and right-of-ways. The funds are used for repairs. 113 Council Packet Page Number 167 of 489 F3, Attachment 3 M aplewood � 114 Council Packet Page Number 168 of 489 F3, Attachment 3 City of Maplewood Nonmajor Capital Projects Funds Tax Increment Funds Accounts for the expenditures financed by the tax increment revenue from ten tax increment districts. Water Availability Charge Fund — North St. Paul District Accounts for the receipt of water availability charge revenues collected in the North St. Paul Water Service District. Disbursements are made from this fund to finance unassessed water system improvements. Water Availability Charge Fund — St. Paul District Accounts for the receipt of water availability charge revenues collected in the St. Paul Water Service District. Disbursements are made from this fund to finance unassessed water system improvements. 115 Council Packet Page Number 169 of 489 Assets Cash and investments Accounts receivable Interest receivable Due from other governments Due from other funds Property taxes receivable Delinquent Due from Ramsey County Special assessments receivable Delinquent Special deferred - county Due from Ramsey County Notes receivable Assets held for resale Total assets Liabilities Due to other funds Accounts payable Due to other governments Contracts payable Salaries and benefits payable Deposits payable Total liabilities Deferred Inflows of Resources Unavailable revenue - taxes and assessments Fund Balances Restricted Assigned Unassigned Total fund balances Total liabilities, deferred inflows of resources, and fund balances Council Packet Page Number 170 of 489 City of Maplewood Combining Balance Sheet - Nonmajor Capital Projects Funds December 31, 2020 Capital Projects F3, Attachment 3 1,892 402 3,052 4,383 401 General Community 4,745 7,522 Building Center 405 Capital 406 Police Replacement Building Improvement Vehicles and Fund Improvements Projects Equipment $ 334,801 $ 271,033 $ 414,684 $ 94,138 - - - 8,579 705 569 871 199 1,892 3,110 3,052 4,383 4,196 5,037 4,745 7,522 279,749 $ $ 341,594 $ 423,352 $ 114,821 290,358 - - - 15,000 - - - - - 229,574 - 305,358 - 229,574 - 1,892 3,110 3,052 4,383 - 276,639 - - 34,344 - 190,726 110,438 34,344 276,639 190,726 110,438 $ 341,594 $ 279,749 $ 423,352 $ 114,821 116 Capital Projects - - (22) - 403,520 - 5,917 1,649,301 - - - 1,942,527 - - - 2,431,709 113,137 - - - (251,137) - - 1,942,527 5,917 1,649,301 (251,137) 2,431,709 113,137 $ 2,057,950 $ 12,017 $ 1,689,046 $ - $ 2,835,570 $ 113,137 F3, Attachment 3 117 Council Packet Page Number 171 of 489 433 Legacy 440 Public 499 Street Use 432 Fire Village Park 403 Park Safety Training Revitalization 409 Right -of - Station Fund Development Development Facility Fund Fund Way $ 2,053,637 $ 11,992 $ 1,685,522 $ - $ 1,188,344 $ 111,380 - - - - 308,963 1,323 4,313 25 3,540 - 1,481 234 - - - - - 200 - - - - 456,335 - - - (22) - - - - - 6 - - - - - - - 11 - - - - - 403,509 - - - - - 1,227 - - - - - 475,700 - $ 2,057,950 $ 12,017 $ 1,689,046 $ - $ 2,835,570 $ 113,137 $ - $ - $ - $ 251,137 $ - $ - 115,423 - 39,767 - - - - - - - 341 - - 6,100 - - - - 115,423 6,100 39,767 251,137 341 - - - (22) - 403,520 - 5,917 1,649,301 - - - 1,942,527 - - - 2,431,709 113,137 - - - (251,137) - - 1,942,527 5,917 1,649,301 (251,137) 2,431,709 113,137 $ 2,057,950 $ 12,017 $ 1,689,046 $ - $ 2,835,570 $ 113,137 F3, Attachment 3 117 Council Packet Page Number 171 of 489 F3, Attachment 3 City of Maplewood Combining Balance Sheet - Nonmajor Capital Projects Funds December 31, 2020 118 Council Packet Page Number 172 of 489 Capital Projects 443 Tax 448 Tax Increment Increment Economic Econ. 416 Tax 417 Tax Development Development Increment Increment District 1-11 District 1-12 Housing 1-4 Housing 1-5 Assets Cash and investments $ - $ 901,541 $ 128,629 $ 197,536 Accounts receivable - - - - Interest receivable - 1,893 383 421 Due from other governments - - - - Due from other funds - - - - Property taxes receivable Delinquent - - - - Due from Ramsey County - - - - Special assessments receivable Delinquent - - - - Special deferred - county - - - - Due from Ramsey County - - - - Notes receivable - - 100,000 - Assets held for resale - - - - Total assets $ - $ 903,434 $ 229,012 $ 197,957 Liabilities Due to other funds $ 127,870 $ - $ - $ - Accounts payable - 401,192 1,356 1,356 Due to other governments - - - - Contracts payable - - Salaries and benefits payable - - Deposits payable - - - Total liabilities 127,870 401,192 1,356 1,356 Deferred Inflows of Resources Unavailable revenue - taxes and assessments - - - - Fund Balances Restricted - 502,242 227,656 196,601 Assigned - - - - Unassigned (127,870) - - - Total fund balances (127,870) 502,242 227,656 196,601 Total liabilities, deferred inflows of resources, and fund balances $ - $ 903,434 $ 229,012 $ 197,957 118 Council Packet Page Number 172 of 489 F3, Attachment 3 (Continued) 119 Council Packet Page Number 173 of 489 Capital Projects 408 Water 418 Tax 428 Tax 429 Tax 441 Tax 449 Tax Availability Increment Increment Increment Increment Increment Charge North Housing 1-6 Housing 1-7 Housing 1-8 Housing 1-10 District 1-13 St. Paul District $ 518,747 $ 15,617 $ 137,152 $ 120,435 $ - $ 40,292 1,090 111 210 253 - 84 - - - - - 1,715 - - - 3,704 - - $ 42,091 $ 15,728 $ - $ 519,837 $ 137,362 $ 124,392 $ - $ - $ - $ - $ 61,509 $ - - 10,433 43,378 97,839 100,783 - - 10,433 97,839 - 43,378 162,292 519,837 5,295 93,984 26,553 - - - - - - - 42,091 - - - - (162,292) - 519,837 5,295 93,984 26,553 (162,292) 42,091 $ 519,837 $ 15,728 $ 137,362 $ 124,392 $ - $ 42,091 119 Council Packet Page Number 173 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 174 of 489 120 F3, Attachment 3 City of Maplewood Combining Balance Sheet - Nonmajor Capital Projects Funds December 31, 2020 (Continued) Capital Projects 451 Tax 407 Water Increment Availability Econ. Charge St. Development Assets Cash and investments $ 525,337 $ - $ 8,750,817 Accounts receivable - - 318,865 Interest receivable 1,048 - 17,430 Due from other governments 46,368 - 48,283 Due from other funds - - 456,335 Property taxes receivable Delinquent - - 12,415 Due from Ramsey County - - 25,210 Special assessments receivable Delinquent - - 11 Special deferred - county - - 403,509 Due from Ramsey County - - 1,227 Notes receivable - - 100,000 Assets held for resale - - 475,700 Total assets $ 572,753 $ - $ 10,609,802 Liabilities Due to other funds $ - $ 15,819 $ 456,335 Accounts payable - 520 1,102,405 Due to other governments - - 341 Contracts payable - - 15,000 Salaries and benefits payable 2,365 - 2,365 Deposits payable - - 235,674 Total liabilities 2,365 16,339 1,812,120 Deferred Inflows of Resources Unavailable revenue - taxes and assessments - - 415,935 Fund Balances Restricted - - 3,504,025 Assigned 570,388 - 5,435,360 Unassigned - (16,339) (557,638) Total fund balances 570,388 (16,339) 8,381,747 Total liabilities, deferred inflows of resources, and fund balances $ 572,753 $ - $ 10,609,802 121 Council Packet Page Number 175 of 489 F3, Attachment 3 City of Maplewood Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Capital Projects Funds Year Ended December 31, 2020 Revenues General property taxes Tax increment collections Miscellaneous taxes Intergovernmental Special assessments Licenses and permits Charges for services Park availability charges Water availability charges Connection charges Investment income Miscellaneous Contributions and donations Rent Other Total revenues Expenditures Current Community development Administration Fire Parks and recreation Police Public works Debt service TIF developer payments Capital outlay Administration Parks and recreation Police Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of capital asset Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 176 of 489 Capital Projects 401 General Building 402 Community 405 Capital 406 Police Replacement Center Building Improvement Vehicles & Fund Improvements Projects Equipment $ 194,578 $ 201,212 $ 201,528 $ 325,289 6,529 4,359 9,249 1,665 - - - 4,000 - 1,550 - 3,756 201,107 207,121 210,777 334,710 7,000 - - 6,524 545,033 - - - 24,748 84,989 - - - - 476,236 545,033 31,748 84,989 482,760 (343,926) 175,373 125,788 (148,050) 35,830 (93,882) - - (58,052) (343,926) 175,373 125,788 (206,102) 378,270 101,266 64,938 316,540 $ 34,344 $ 276,639 $ 190,726 $ 110,438 122 F3, Attachment 3 Capital Projects 182,482 90,528 29,192 182,482 29,192 90,528 - - (136,932) 264 63,620 2,619,864 22,422 2,379 36,000 1,037,628 - (2,069,284) - - 36,000 (1,031,656) - (136,932) 264 63,620 36,000 1,588,208 22,422 2,379 2,079,459 5,653 1,585,681 (287,137) 843,501 90,715 (130,249) $ 1,942,527 $ 5,917 $ 1,649,301 $ (251,137) $ 2,431,709 $ 113,137 $ (127,870) 123 Council Packet Page Number 177 of 489 443 Tax 440 Public Increment 433 Legacy Safety 499 Street Use Economic 432 Fire Village Park 403 Park Training Revitalization 409 Right -of- Development Station Fund Development Development Facility Fund Fund Way District 1-11 $ $ $ 11 $ $ $ $ - 2,379 1,231,091 - 1,083,991 384,396 - - 19,947 31,860 - 45,550 264 36,970 10,914 2,475 7,959 - - 16,012 - - - 45,550 264 92,812 2,710,392 22,422 2,379 182,482 90,528 29,192 182,482 29,192 90,528 - - (136,932) 264 63,620 2,619,864 22,422 2,379 36,000 1,037,628 - (2,069,284) - - 36,000 (1,031,656) - (136,932) 264 63,620 36,000 1,588,208 22,422 2,379 2,079,459 5,653 1,585,681 (287,137) 843,501 90,715 (130,249) $ 1,942,527 $ 5,917 $ 1,649,301 $ (251,137) $ 2,431,709 $ 113,137 $ (127,870) 123 Council Packet Page Number 177 of 489 F3, Attachment 3 City of Maplewood Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Capital Projects Funds Year Ended December 31, 2020 Revenues General property taxes Tax increment collections Miscellaneous taxes Intergovernmental Special assessments Licenses and permits Charges for services Park availability charges Water availability charges Connection charges Investment income Miscellaneous Contributions and donations Rent Other Total revenues Expenditures Current Community development Administration Fire Parks and recreation Police Public works Debt service TIF developer payments Capital outlay Administration Parks and recreation Police Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of capital asset Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 178 of 489 Capital Projects 448 Tax 51,477 53,397 191,512 Increment (23,478) (19,114) (107,909) Econ. 416 Tax 417 Tax 418 Tax Development Increment Increment Increment District 1-12 Housing 1-4 Housing 1-5 Housing 1-6 $ 502,242 $ 227,656 $ 196,601 $ 519,837 1,002,980 58,319 58,657 183,867 15,517 4,176 4,143 10,311 11,904 - - - - 11,018 9,403 2,666 802,384 204,209 51,477 53,397 191,512 (100,225) (23,478) (19,114) (107,909) (100,225) (23,478) (19,114) (107,909) 103,984 27,999 34,283 83,603 398,258 199,657 162,318 436,234 $ 502,242 $ 227,656 $ 196,601 $ 519,837 124 F3, Attachment 3 Capital Projects 22,959 98,532 219,058 325,634 12,627 452,472 263 1,150 2,571 4,478 16,339 - - - - 1,476 115,086 20,867 86,756 195,678 245,658 - - 1,829 10,626 20,809 75,498 11,151 337,386 (16,339) (60,000) (67,400) (940,753) - (60,000) (67,400) - (940,753) 1,829 10,626 (39,191) 8,098 11,151 (603,367) (16,339) 3,466 83,358 65,744 (170,390) 30,940 1,173,755 $ 5,295 $ 93,984 $ 26,553 $ (162,292) $ 42,091 $ 570,388 $ (16,339) (Continued) 125 Council Packet Page Number 179 of 489 451 Tax 408 Water 407 Water Increment 428 Tax 429 Tax 441 Tax 449 Tax Availability Availability Econ. Increment Increment Increment Increment Charge North Charge St. Development Housing 1-7 Housing 1-8 Housing 1-10 District 1-13 St. Paul District Paul District District 1-14 22,199 96,395 217,420 325,634 11,757 407,632 - - - - 34,485 760 2,137 1,638 870 10,355 22,959 98,532 219,058 325,634 12,627 452,472 263 1,150 2,571 4,478 16,339 - - - - 1,476 115,086 20,867 86,756 195,678 245,658 - - 1,829 10,626 20,809 75,498 11,151 337,386 (16,339) (60,000) (67,400) (940,753) - (60,000) (67,400) - (940,753) 1,829 10,626 (39,191) 8,098 11,151 (603,367) (16,339) 3,466 83,358 65,744 (170,390) 30,940 1,173,755 $ 5,295 $ 93,984 $ 26,553 $ (162,292) $ 42,091 $ 570,388 $ (16,339) (Continued) 125 Council Packet Page Number 179 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 180 of 489 126 City of Maplewood Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Capital Projects Funds Year Ended December 31, 2020 (Continued) F3, Attachment 3 Capital Projects Expenditures Current Community development Total Revenues 47,888 General property taxes $ 922,618 Tax increment collections 1,967,850 Miscellaneous taxes 1,231,091 Intergovernmental 1,083,991 Special assessments 384,396 Licenses and permits 19,947 Charges for services Park availability charges 31,860 Water availability charges 419,389 Connection charges 34,485 Investment income 167,882 Miscellaneous Contributions and donations 4,000 Rent 7,959 Other 21,318 Total revenues 6,296,786 Expenditures Current Community development 11,904 Administration 47,888 Fire 182,482 Parks and recreation 7,000 Police 6,524 Public works 207,090 Debt service TIF developer payments 1,351,343 Capital outlay Administration 545,033 Parks and recreation 138,929 Police 476,236 Total expenditures 2,974,429 Excess of revenues over (under) expenditures 3,322,357 Other Financing Sources (Uses) Proceeds from sale of capital asset 35,830 Transfers in 1,073,628 Transfers out (3,482,045) Total other financing sources (uses) (2,372,587) Net change in fund balances 949,770 Fund Balances Beginning of year 7,431,977 End of year $ 8,381,747 127 Council Packet Page Number 181 of 489 Revenues Charitable gambling taxes Expenditures Current Legislative Excess of revenues over (under) expenditures Fund Balances Beginning of year End of year Council Packet Page Number 182 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Charitable Gambling Tax Year Ended December 31, 2020 2020 F3, Attachment 3 Variance with Actual Final Budget - Original Budget Final Budget Amounts Over (Under) $ 25,000 $ 25,000 $ 27,018 $ 2,018 25,000 25,000 15,558 (9,442) $ - $ - 11,460 $ 11,460 21,800 $ 33,260 128 Revenues Property taxes Intergovernmental Other Total revenues Expenditures Current Community Development Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Net change in fund balances Fund Balances Beginning of year End of year F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Maplewood Area EDA Year Ended December 31, 2020 2020 Original Budget Final Budget Actual $ 120,000 $ 120,000 $ 118,486 - - 29,965 - - 400 12 0, 000 120,000 148,851 Variance with Final Budget - Over (Under) $ (1,514) 29,965 400 28,851 38,500 952,389 956,639 4,250 81,500 (832,389) (807,788) 24,601 - 913,889 913,889 - $ 81,500 $ 81,500 106,101 $ 24,601 83,616 $ 189,717 129 Council Packet Page Number 183 of 489 Revenues Fines and forfeitures Investment income Total revenues Expenditures Current Police Capital outlay Police Total expenditures Excess of revenues over expenditures Fund Balances Beginning of year End of year Council Packet Page Number 184 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Police Services Year Ended December 31, 2020 2020 F3, Attachment 3 10,000 10,000 - (10,000) - - 8,405 8,405 10,000 10,000 8,405 (1,595) $ 5,500 $ 5,500 21,176 $ 15,676 $ 55,011 130 Variance With Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 15,000 $ 15,000 $ 26,827 $ 11,827 500 500 2,754 2,254 15,500 15,500 29,581 14,081 10,000 10,000 - (10,000) - - 8,405 8,405 10,000 10,000 8,405 (1,595) $ 5,500 $ 5,500 21,176 $ 15,676 $ 55,011 130 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Recreation Programs Year Ended December 31, 2020 131 Council Packet Page Number 185 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) Expenditures Current Parks and recreation Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in 400,000 400,000 356,071 (43,929) Transfers out - - (2,924) (2,924) Total other financing sources (uses) 400,000 400,000 353,147 (46,853) Net Change in Fund Balances $ 400,000 $ 400,000 353,146 $ (46,854) Fund Balances Beginning of year (353,146) End of year $ - 131 Council Packet Page Number 185 of 489 Revenues Investment income Miscellaneous Total revenues Expenditures Current Public works Excess of revenues over (under) expenditures Fund Balances Beginning of year End of year Council Packet Page Number 186 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Tree Preservation Year Ended December 31, 2020 2020 F3, Attachment 3 15,000 15,000 14,760 (240) $ (9,000) $ (9,000) 2,710 $ 11,710 $ 79,510 132 Variance with Actual Final Budget - Original Budget Final Budget Amounts Over (Under) $ 1,000 $ 1,000 $ 1,790 $ 790 5,000 5,000 15,680 10,680 6,000 6,000 17,470 11,470 15,000 15,000 14,760 (240) $ (9,000) $ (9,000) 2,710 $ 11,710 $ 79,510 132 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Federal Grants Year Ended December 31, 2020 133 Council Packet Page Number 187 of 489 2020 Variance with Actual Final Budget - Original Budget Final Budget Amounts Over (Under) Revenues Intergovernmental $ - $ 3,067,102 $ 3,067,102 - Excess of revenues over expenditures $ - $ 3,067,102 3,067,102 $ - Other Financing Sources (Uses) Transfers out - (3,067,102) (3,067,102) - Net Change in Fund Balances $ - $ - - $ - Fund Balances Beginning of year - End of year $ - 133 Council Packet Page Number 187 of 489 Revenues Miscellaneous taxes Charges for services Investment income Miscellaneous Total revenues Expenditures Current Administration Excess of revenues over expenditures Other Financing Sources (Uses) Transfers In Net Change in Fund Balances Fund Balances Beginning of year End of year Council Packet Page Number 188 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Cable Television Year Ended December 31, 2020 2020 F3, Attachment 3 655,560 655,560 11,440 11,440 $ 11,440 $ 11,440 520,782 (134,778) 71,307 59,867 1 1 71,308 $ 59,868 957,867 $ 1,029,175 134 Variance with Actual Final Budget - Original Budget Final Budget Amounts Over (Under) $ 650,000 $ 650,000 $ 570,066 $ (79,934) 10,000 10,000 2,200 (7,800) 5,000 5,000 19,598 14,598 2,000 2,000 225 (1,775) 667,000 667,000 592,089 (74,911) 655,560 655,560 11,440 11,440 $ 11,440 $ 11,440 520,782 (134,778) 71,307 59,867 1 1 71,308 $ 59,868 957,867 $ 1,029,175 134 Revenues Investment income Rent Miscellaneous Total revenues Expenditures Current Fire Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers out Net change in fund balances Fund Balances Beginning of year End of year F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Special Revenue Fund - Fire Training Facility - Operations Year Ended December 31, 2020 2020 78,280 78,280 (2,280) (2,280) 48,611 (29,669) 34,764 37,044 (36,000) (36,000) (36,000) - $ (38,280) $ (38,280) (1,236) $ 37,044 49,084 $ 47,848 135 Council Packet Page Number 189 of 489 Variance with Actual Final Budget - Original Budget Final Budget Amounts Over (Under) $ 1,000 $ 1,000 $ 233 $ (767) 74,000 74,000 83,074 9,074 1,000 1,000 68 (932) 76,000 76,000 83,375 7,375 78,280 78,280 (2,280) (2,280) 48,611 (29,669) 34,764 37,044 (36,000) (36,000) (36,000) - $ (38,280) $ (38,280) (1,236) $ 37,044 49,084 $ 47,848 135 Council Packet Page Number 189 of 489 Revenues General property taxes Special assessments Intergovernmental Investment income Total revenues Expenditures Current Finance Debt service Principal retirement Interest and other charges Total expenditures Excess of revenues (under) expenditures Other Financing Sources (Uses) Issuance of debt Issuance of refunding debt Premium on debt issued Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 190 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Debt Service Fund Year Ended December 31, 2020 2020 F3, Attachment 3 - - 15,520 15,520 6,651,946 6,651,946 6,749,902 Variance with Original 1,661,847 Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 4,682,300 $ 4,682,300 $ 4,636,727 $ (45,573) 1,564,090 1,564,090 2,495,526 931,436 904,450 904,450 885,310 (19,140) 58,090 58,090 107,707 49,617 - - 15,520 15,520 6,651,946 6,651,946 6,749,902 97,956 1,661,847 1,661,847 1,810,192 148,345 8,313,793 8,313,793 8,575,614 261,821 (1,104,863) (1,104,863) (450,344) 654,519 8,562,000 8,562,000 6,202,225 (2,359,775) - - 5,477,775 5,477,775 - - 623,447 623,447 975,979 975,979 1,035,979 60,000 (8,562,000) (8,562,000) (6,720,277) 1,841,723 975,979 975,979 6,619,149 5,643,170 $ (128,884) $ (128,884) 6,168,805 $ 6,297,689 8,330,740 $ 14,499,545 136 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Public Improvement Projects Fund Year Ended December 31, 2020 137 Council Packet Page Number 191 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) Revenues Intergovernmental $ 2,795,160 $ 5,151,785 $ 861,486 $ (4,290,299) Investment income - - 136,174 136,174 Miscellaneous - - 1,800,133 1,800,133 Total revenues 2,795,160 5,151,785 2,797,793 (2,353,992) Expenditures Capital outlay Public works 13,297,500 16,928,900 12,027,712 (4,901,188) Excess of revenues over (under) expenditures (10,502,340) (11,777,115) (9,229,919) 2,547,196 Other Financing Sources (Uses) Issuance of debt - - - - Transfers in 11,110,440 12,385,215 11,958,390 (426,825) Transfers out - - (1,037,629) (1,037,629) Total other financing sources (uses) 11,110,440 12,385,215 10,920,761 (1,464,454) Net change in fund balances $ 608,100 $ 608,100 1,690,842 $ 1,082,742 Fund Balances Beginning of year 1,580,098 End of year $ 3,270,940 137 Council Packet Page Number 191 of 489 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - General Building Replacement Fund Year Ended December 31, 2020 Revenues General property taxes Intergovernmental Investment income Total revenues Expenditures Capital outlay Administration Excess of revenues (under) expenditures Fund Balances Beginning of year End of year Council Packet Page Number 192 of 489 2020 410,000 410,000 545,033 135,033 $ (208,500) $ (208,500) (343,926) $ (135,426) 378,270 $ 34,344 138 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 200,000 $ 200,000 $ 194,578 $ (5,422) 1,500 1,500 6,529 5,029 201,500 201,500 201,107 (393) 410,000 410,000 545,033 135,033 $ (208,500) $ (208,500) (343,926) $ (135,426) 378,270 $ 34,344 138 Revenues General property taxes Investment income Other Total revenues Expenditures Current Park and recreation Capital outlay Park and recreation Total expenditures Excess of revenues over expenditures Fund Balances Beginning of year End of year F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Community Center Building Improvements Year Ended December 31, 2020 2020 7,000 7,000 7,000 - 204,000 204,000 24,748 (179,252) 211,000 211,000 31,748 (179,252) $ 3,000 $ 3,000 175,373 $ 172,373 101,266 $ 276,639 139 Council Packet Page Number 193 of 489 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 204,000 $ 204,000 $ 201,212 $ (2,788) 10,000 10,000 4,359 (5,641) - - 1,550 1,550 214,000 214,000 207,121 (6,879) 7,000 7,000 7,000 - 204,000 204,000 24,748 (179,252) 211,000 211,000 31,748 (179,252) $ 3,000 $ 3,000 175,373 $ 172,373 101,266 $ 276,639 139 Council Packet Page Number 193 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Capital Improvement Projects Year Ended December 31, 2020 Revenues General property taxes Investment income Total revenues Expenditures Capital outlay Parks and recreation Excess of revenues over expenditures Fund Balances Beginning of year, as previously stated End of year Council Packet Page Number 194 of 489 F3, Attachment 3 2020 201,500 201,500 84,989 (116,511) $ 3,500 $ 3,500 125,788 $ 122,288 64,938 $ 190,726 140 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 200,000 $ 200,000 $ 201,528 $ 1,528 5,000 5,000 9,249 4,249 205,000 205,000 210,777 5,777 201,500 201,500 84,989 (116,511) $ 3,500 $ 3,500 125,788 $ 122,288 64,938 $ 190,726 140 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Police Vehicles and Equipment Year Ended December 31, 2020 Expenditures Current Police Capital outlay Police Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of capital asset Transfers out Total other financing sources Net change in fund balances Fund Balances Beginning of year End of year - - 6,524 6,524 230,000 230,000 476,236 246,236 230,000 230,000 482,760 252,760 100,000 100,000 (148,050) (248,050) - - 35,830 35,830 (93,880) (93,880) (93,882) (2) (93,880) (93,880) (58,052) 35,828 $ 6,120 $ 6,120 (206,102) $ (212,222) 316,540 $ 110,438 141 Council Packet Page Number 195 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) Revenues Property taxes $ 330,000 $ 330,000 $ 325,289 $ (4,711) Investment income - - 1,665 1,665 Contributions and donations - - 4,000 4,000 Miscellaneous - - 3,756 3,756 Total revenues 330,000 330,000 334,710 4,710 Expenditures Current Police Capital outlay Police Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of capital asset Transfers out Total other financing sources Net change in fund balances Fund Balances Beginning of year End of year - - 6,524 6,524 230,000 230,000 476,236 246,236 230,000 230,000 482,760 252,760 100,000 100,000 (148,050) (248,050) - - 35,830 35,830 (93,880) (93,880) (93,882) (2) (93,880) (93,880) (58,052) 35,828 $ 6,120 $ 6,120 (206,102) $ (212,222) 316,540 $ 110,438 141 Council Packet Page Number 195 of 489 Revenues Investment income Expenditures Current Fire Capital outlay Fire Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers In Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 196 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Fire Station Fund Year Ended December 31, 2020 2020 Original Budget Final Budget $ 35,000 $ 35,000 $ F3, Attachment 3 Variance with Actual Final Budget - Amounts Over (Under) 45,550 $ 10,550 - - 182,482 182,482 1,700,000 1,700,000 - (1,700,000) 1,700,000 1,700,000 182,482 (1,517,518) (1,665,000) (1,665,000) (136,932) 1,528,068 1,700,000 1,700,000 - (1,700,000) $ 35,000 $ 35,000 (136,932) $ (171,932) 2,079,459 $ 1,942,527 142 Revenues General property taxes Charges for services Park availability charges Investment income Miscellaneous Total revenues Expenditures Capital outlay Parks and recreation Total expenditures Excess of revenues over (under) expenditures Fund Balances Beginning of year End of year City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Park Development Year Ended December 31, 2020 2020 F3, Attachment 3 1,200,000 1,200,000 29,192 (1,170,808) 1,200,000 1,200,000 29,192 (1,170,808) $ (953,000) $ (953,000) 63,620 $ 1,016,620 1,585,681 $ 1,649,301 143 Council Packet Page Number 197 of 489 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) 205,000 205,000 31,860 (173,140) 40,000 40,000 36,970 (3,030) 2,000 2,000 23,971 21,971 247,000 247,000 92,812 (154,188) 1,200,000 1,200,000 29,192 (1,170,808) 1,200,000 1,200,000 29,192 (1,170,808) $ (953,000) $ (953,000) 63,620 $ 1,016,620 1,585,681 $ 1,649,301 143 Council Packet Page Number 197 of 489 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Public Safety Training Facility Fund Year Ended December 31, 2020 Other Financing Sources (Uses) Transfers in Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 198 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) 36,000 36,000 36,000 - $ 36,000 $ 36,000 36,000 $ - (287,137) $ (251,137) 144 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Street Use Revitalization Fund Year Ended December 31, 2020 Revenues Miscellaneous taxes Special assessments Intergovernmental Investment income Total revenues Expenditures Current Public Works Excess of revenues over expenditures Other Financing Sources (Uses) Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year F3, Attachment 3 2020 80,000 80,000 90,528 10,528 1,907,850 1,907,850 2,619,864 712,014 - - 1,037,628 1,037,628 (2,036,300) (2,036,300) (2,069,284) (32,984) (2,036,300) (2,036,300) (1,031,656) 1,004,644 $ (128,450) $ (128,450) 1,588,208 $ 1,716,658 843,501 $ 2,431,709 145 Council Packet Page Number 199 of 489 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 1,080,000 $ 1,080,000 $ 1,231,091 $ 151,091 - - 384,396 384,396 892,850 892,850 1,083,991 191,141 15,000 15,000 10,914 (4,086) 1,987,850 1,987,850 2,710,392 722,542 80,000 80,000 90,528 10,528 1,907,850 1,907,850 2,619,864 712,014 - - 1,037,628 1,037,628 (2,036,300) (2,036,300) (2,069,284) (32,984) (2,036,300) (2,036,300) (1,031,656) 1,004,644 $ (128,450) $ (128,450) 1,588,208 $ 1,716,658 843,501 $ 2,431,709 145 Council Packet Page Number 199 of 489 Revenues Investment income Licenses and permits Total revenues Fund Balances Beginning of year End of year Council Packet Page Number 200 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Right -of -Way Year Ended December 31, 2020 2020 F3, Attachment 3 90,715 $ 113,137 146 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 1,000 $ 1,000 $ 2,475 $ 1,475 12,000 12,000 19,947 7,947 $ 13,000 $ 13,000 22,422 $ 9,422 90,715 $ 113,137 146 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Economic Development District 1-11 Year Ended December 31, 2020 Revenues Tax increments Expenditures Current Administration Net change in fund balances Fund Balances Beginning of year End of year 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 30,000 $ 30,000 $ 2,379 $ (27,621) 500 500 $ 29,500 $ 29,500 - (500) 2,379 $ (27,121) (130,249) $ (127,870) 147 Council Packet Page Number 201 of 489 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Economic Development District 1-12 Year Ended December 31, 2020 Revenues Tax increments Investment income Total revenues Expenditures Current Administration Community development Debt service TIF developer payments Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers out Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 202 of 489 2020 5,000 5,000 - (5,000) - - 11,904 11,904 800,000 800,000 802,384 2,384 805,000 805,000 814,288 9,288 215,000 215,000 204,209 (10,791) (100,230) (100,230) (100,225) 5 $ 114,770 $ 114,770 103,984 $ (10,786) $ 502,242 HM Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 1,000,000 $ 1,000,000 $ 1,002,980 $ 2,980 20,000 20,000 15,517 (4,483) 1,020,000 1,020,000 1,018,497 (1,503) 5,000 5,000 - (5,000) - - 11,904 11,904 800,000 800,000 802,384 2,384 805,000 805,000 814,288 9,288 215,000 215,000 204,209 (10,791) (100,230) (100,230) (100,225) 5 $ 114,770 $ 114,770 103,984 $ (10,786) $ 502,242 HM F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-4 Year Ended December 31, 2020 Fund Balances Beginning of year 199,657 End of year $ 227,656 149 Council Packet Page Number 203 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) Revenues Tax increments $ 90,000 $ 90,000 $ 58,319 $ (31,681) Investment income 2,000 2,000 4,176 2,176 Total revenues 92,000 92,000 62,495 (29,505) Expenditures Current Administration 5,000 5,000 11,018 6,018 Excess of revenues over (under) expenditures 87,000 87,000 51,477 (35,523) Other Financing Sources (Uses) Transfers out (23,480) (23,480) (23,478) 2 Net change in fund balances $ 63,520 $ 63,520 27,999 $ (35,521) Fund Balances Beginning of year 199,657 End of year $ 227,656 149 Council Packet Page Number 203 of 489 Revenues Tax increments Investment income Total revenues Expenditures Current Administration Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers out Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 204 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-5 Year Ended December 31, 2020 2020 F3, Attachment 3 5,000 5,000 9,403 4,403 66,000 66,000 53,397 (12,603) (19,110) (19,110) (19,114) (4) $ 46,890 $ 46,890 34,283 $ (12,607) 162,318 $ 196,601 150 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 70,000 $ 70,000 $ 58,657 $ (11,343) 1,000 1,000 4,143 3,143 71,000 71,000 62,800 (8,200) 5,000 5,000 9,403 4,403 66,000 66,000 53,397 (12,603) (19,110) (19,110) (19,114) (4) $ 46,890 $ 46,890 34,283 $ (12,607) 162,318 $ 196,601 150 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes In Fund Balances - Budget And Actual - Capital Projects Fund - Tax Increment Housing 1-6 Year Ended December 31, 2020 Fund Balances Beginning of year 436,234 End of year $ 519,837 151 Council Packet Page Number 205 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) Revenues Tax increments $ 175,000 $ 175,000 $ 183,867 $ 8,867 Investment income 4,000 4,000 10,311 6,311 Total revenues 179,000 179,000 194,178 15,178 Expenditures Current Administration 5,000 5,000 2,666 (2,334) Excess of revenues over expenditures 174,000 174,000 191,512 17,512 Other Financing Sources (Uses) Transfers out (107,910) (107,910) (107,909) 1 Net change in fund balances $ 66,090 $ 66,090 83,603 $ 17,513 Fund Balances Beginning of year 436,234 End of year $ 519,837 151 Council Packet Page Number 205 of 489 Revenues Tax increments Investment income Total revenues Expenditures Current Administration Debt service TIF developer payments Total expenditures Excess of revenues over (under) expenditures Fund Balances Beginning of year End of year Council Packet Page Number 206 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-7 Year Ended December 31, 2020 2020 F3, Attachment 3 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 26,000 $ 26,000 $ 22,199 $ (3,801) 100 100 760 660 26,100 26,100 22,959 (3,141) 1,000 1,000 263 (737) 21,000 21,000 20,867 (133) 22,000 22,000 21,130 (870) $ 4,100 $ 4,100 1,829 $ (2,271) 3,466 $ 5,295 152 Revenues Tax increments Investment income Total revenues Expenditures Current Administration Debt service TIF developer payments Total expenditures Excess of revenues over expenditures Fund Balances Beginning of year End of year City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-8 Year Ended December 31, 2020 2020 F3, Attachment 3 2,500 2,500 1,150 Variance with Original 84,000 Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 90,000 $ 90,000 $ 96,395 $ 6,395 2,000 2,000 2,137 137 92,000 92,000 98,532 6,532 2,500 2,500 1,150 (1,350) 84,000 84,000 86,756 2,756 86,500 86,500 87,906 1,406 $ 5,500 $ 5,500 10,626 $ 5,126 83,358 $ 93,984 153 Council Packet Page Number 207 of 489 Revenues Tax increments Investment income Total revenues Expenditures Current Administration Debt service TIF developer payments Total expenditures Excess of revenues over expenditures Other Financing Sources (Uses) Transfers Out Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 208 of 489 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-10 Year Ended December 31, 2020 2020 F3, Attachment 3 5,000 5,000 2,571 Variance with Original 195,000 Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 200,000 $ 200,000 $ 217,420 $ 17,420 2,000 2,000 1,638 (362) 202,000 202,000 219,058 17,058 5,000 5,000 2,571 (2,429) 195,000 195,000 195,678 678 200,000 200,000 198,249 (1,751) $ 2,000 $ 2,000 20,809 $ 18,809 - - (60,000) (60,000) $ 2,000 $ 2,000 (39,191) $ (41,191) 65,744 $ 26,553 154 Revenues Tax increments Expenditures Current Administration Debt service TIF developer payments Total expenditures Excess of revenues over expenditures Other Financing Uses Transfers out Net change in fund balances Fund Balances Beginning of year End of year City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Tax Increment Housing 1-13 Year Ended December 31, 2020 2020 F3, Attachment 3 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 115,000 $ 115,000 $ 325,634 $ 210,634 500 500 4,478 3,978 92,000 92,000 245,658 153,658 92,500 92,500 250,136 157,636 22,500 22,500 75,498 52,998 (67,400) (67,400) (67,400) - $ (44,900) $ (44,900) 8,098 $ 52,998 (170,390) $ (162,292) 155 Council Packet Page Number 209 of 489 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Water Availability Charge North St. Paul District Year Ended December 31, 2020 Revenues Investment income Utility billings Total revenues Expenditures Current Public works Excess of revenues over expenditures Fund Balances Beginning of year End of year Council Packet Page Number 210 of 489 2020 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ - $ - $ 870 $ 870 12,000 12,000 11,757 (243) 12,000 12,000 12,627 627 1,600 1,600 1,476 (124) $ 10,400 $ 10,400 11,151 $ 751 30,940 $ 42,091 156 F3, Attachment 3 City of Maplewood Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - Capital Projects Fund - Water Availability Charge St. Paul District Year Ended December 31, 2020 Revenues Charges for services Utility billings Connection charges Investment income Total revenues Expenditures Current Public works Excess of revenues over expenditures Other Financing Uses Transfers out Net change in fund balances Fund Balances Beginning of year End of year 2020 108,620 108,620 115,086 6,466 336,380 336,380 337,386 1,006 (459,840) (459,840) (940,753) (480,913) $ (123,460) $ (123,460) (603,367) $ (479,907) 1,173,755 $ 570,388 157 Council Packet Page Number 211 of 489 Variance with Original Actual Final Budget - Budget Final Budget Amounts Over (Under) $ 410,000 $ 410,000 $ 407,632 $ (2,368) 15,000 15,000 34,485 19,485 20,000 20,000 10,355 (9,645) 445,000 445,000 452,472 7,472 108,620 108,620 115,086 6,466 336,380 336,380 337,386 1,006 (459,840) (459,840) (940,753) (480,913) $ (123,460) $ (123,460) (603,367) $ (479,907) 1,173,755 $ 570,388 157 Council Packet Page Number 211 of 489 F3, Attachment 3 M aplewood � Council Packet Page Number 212 of 489 158 F3, Attachment 3 City of Maplewood Internal Service Funds An Internal Service Fund is defined as a fund to account for the financing of goods or services provided by one department to other departments of the City, or to other governmental units, on a cost - reimbursement basis. The City of Maplewood had the following Internal Service Funds: Information Technology Fund Accounts for the maintenance, repairs, and operation of the City's computer hardware and software. These operating expenses are used as a basis to charge departments for the use of the data processing system. Employee Benefits Fund Accounts for employee fringe benefit expenses and provides a reserve to finance accumulated leave benefits and severance pay. These operating expenses are used as a basis to determine amounts to be charged to departments for leave, retirement, and insurance benefits. The charges are levied as a percentage of employees' gross pay. Dental Insurance Fund Accounts for employee dental benefit expenses. These operating expenses are used as a basis to determine amounts to be charged to departments for insurance benefits. The charges are levied as a percentage of employees' gross pay. Fleet Management Fund Accounts for the operating expenses of all City vehicles and major pieces of equipment (except for public safety vehicles). These operating expenses are used as a basis to establish rental rates that are charged to the departments using the vehicles. Risk Management Fund Accounts for the general insurance and risk management expenses and provides a reserve to finance premiums, claims, and deductibles. These operating expenses are used as a basis to determine amounts to be charged to departments for general insurance and risk management. The charges are levied as a percentage of the departments' cost for annual insurance premiums. 159 Council Packet Page Number 213 of 489 City of Maplewood Statement of Net Position - Internal Service Funds December 31, 2020 Assets Current assets Cash and cash equivalents Accrued interest receivable Due from other governments Inventory Prepaid items Total current assets Noncurrent assets Capital assets Structures, vehicles, and equipment Less accumulated depreciation Net capital assets Total assets Liabilities Current liabilities Accounts payable Due to other governments Salaries payable Employee benefits payable - current portion Total current liabilities Noncurrent liabilities Employee benefits payable - noncurrent portion Total liabilities Net Position Net investment in capital assets Unrestricted Total net position Total liabilities and net position Council Packet Page Number 214 of 489 F3, Attachment 3 703 Information 701 Employee 704 Dental Technology Benefits Insurance $ 244,212 $ 1,488,787 $ 109,695 490 3,266 230 - 13,698 - 4,001 202,291 - 248,703 1,708,042 109,925 882,311 - - (804,515) - - 77,796 - - $ 326,499 $ 1,708,042 $ 109,925 $ 3,002 $ 2,490 $ - 9,355 15,091 - 10,373 279,817 - - 94,483 - 22,730 391,881 - - 1,900,880 - 22,730 2,292,761 - 77,796 - - 225,973 (584,719) 109,925 303,769 (584,719) 109,925 $ 326,499 $ 1,708,042 $ 109,925 160 702 Fleet 705 Risk Management Management Total $ 226,996 $ 798,881 $ 2,868,571 550 1,634 6,170 - - 13,698 129,691 - 129,691 - 62,792 269,084 357,237 863,307 3,287,214 6,371,300 - 7,253,611 (3,711,403) - (4,515,918) 2,659,897 - 2,737,693 $ 3,017,134 $ 863,307 $ 6,024,907 $ 31,043 $ - $ 36,535 2,780 - 27,226 9,483 - 299,673 - - 94,483 43,306 - 457,917 - - 1,900,880 43,306 - 2,358,797 2,659,897 - 2,737,693 313,931 863,307 928,417 n n-» ono Oce nAn n c i in $ 3,017,134 $ 863,307 $ 6,024,907 F3, Attachment 3 161 Council Packet Page Number 215 of 489 City of Maplewood Statement of Revenues, Expenses, and Changes in Fund Net Position - Internal Service Funds Year Ended December 31, 2020 Operating Expenses Personnel services Materials and supplies Contractual services Depreciation Total operating expenses Operating loss Nonoperating Revenues Investment income Intergovernmental Gain (loss) on disposal of capital assets Total nonoperating revenues Change in net position Net Position Beginning of year End of year Council Packet Page Number 216 of 489 F3, Attachment 3 701 Employee 704 Dental $ 6,372,308 $ 123,724 6,372,308 123,724 431,062 703 118,085 Information - Technology Operating Revenues 46,434 Charges for services $ 954,000 Other sales and services 2,356 Total operating revenues 956,356 Operating Expenses Personnel services Materials and supplies Contractual services Depreciation Total operating expenses Operating loss Nonoperating Revenues Investment income Intergovernmental Gain (loss) on disposal of capital assets Total nonoperating revenues Change in net position Net Position Beginning of year End of year Council Packet Page Number 216 of 489 F3, Attachment 3 701 Employee 704 Dental $ 6,372,308 $ 123,724 6,372,308 123,724 431,062 6,617,247 118,085 38,897 - - 357,012 46,434 - 50,675 - - 877,646 6,663,681 118,085 78,710 (291,373) 5,639 3,586 29,407 2,421 - 13,698 - 1,596 - - 5,182 43,105 2,421 83,892 (248,268) 8,060 219,877 (336,451) 101,865 $ 303,769 $ (584,719) $ 109,925 162 702 Fleet 705 Risk Management Management Total $ 976,000 $ 261,780 $ 8,687,812 19,948 21,529 43,833 995,948 283,309 8,731,645 350,179 - 7,516,573 162,055 256,757 457,709 163,979 - 567,425 369,467 - 420,142 1,045,680 256,757 8,961,849 (49,732) 26,552 (230,204) 1,301 17,747 54,462 - - 13,698 111,730 - 113,326 113,031 17,747 181,486 63,299 44,299 (48,718) 2,910,529 819,008 3,714,828 $ 2,973,828 $ 863,307 $ 3,666,110 F3, Attachment 3 163 Council Packet Page Number 217 of 489 City of Maplewood Statement of Cash Flows - Internal Service Funds Year Ended December 31, 2020 Cash Flows - Operating Activities Interfund services provided and used Payments to suppliers for goods and services Payments to employees for services Other operating revenues Net cash flows - operating activities Cash Flows - Noncapital Financing Activities Intergovernmental receipts Cash Flows - Capital and Related Financing Activities Acquisition of capital assets Proceeds from sale of capital assets Net cash flows - capital and related financing activities Cash Flows - Investing Activities Investment income Net change in cash and cash equivalents Cash and Cash Equivalents Beginning of year End of year Council Packet Page Number 218 of 489 F3, Attachment 3 Internal Service Funds 703 Information 701 Employee Technology Benefits $ 954,000 $ 6,368,187 (470,440) (38,534) (426,049) (6,342,341) 2,356 - 59,867 (12,688) - 13,698 1,596 - 3,607 30,300 65,070 31,310 179,142 1,457,477 $ 244,212 $ 1,488,787 164 Internal Service Funds 704 Dental 702 Fleet 705 Risk Insurance Management Management Total $ 123,724 $ 976,039 $ 261,780 $ 8,683,730 - (325,577) (262,611) (1,097,162) (118,085) (345,388) - (7,231,863) - 19,948 21,529 43,833 5,639 325,022 20,698 398,538 - - - 13,698 - (818,354) - (818,354) - (697,394) - (695,798) 2,480 2,454 18,281 57,122 8,119 (369,918) 38,979 (226,440) 101,576 596,914 759,902 3,095,011 $ 109,695 $ 226,996 $ 798,881 $ 2,868,571 F3, Attachment 3 165 Council Packet Page Number 219 of 489 City of Maplewood Statement of Cash Flows - Internal Service Funds Year Ended December 31, 2020 Reconciliation of Operating Loss to Net Cash Flows - Operating Activities Operating loss Adjustments to reconcile operating loss to net cash flows - operating activities Depreciation Due from other governments Prepaid items Inventory Accounts payable Salaries payable Due to other governments Employee benefits payable Total adjustments Net cash flows - operating activities Council Packet Page Number 220 of 489 F3, Attachment 3 Internal Service Funds 703 Information 701 Employee Technology Benefits $ 78,710 $ (291,373) 50,675 - - (4,121) (4,001) (26,487) (20,747) 15 5,013 162,140 (49,783) 7,885 - 139,253 (18,843) 278,685 $ 59,867 $ (12,688) 166 Internal Service Funds 704 Dental 702 Fleet 705 Risk Insurance Management Management Total $ 5,639 $ (49,732) $ 26,552 $ (230,204) - 369,467 - 420,142 - 39 - (4,082) - - (5,854) (36,342) - (23,548) - (23,548) - 24,794 - 4,062 - 4,791 - 171,944 - (789) - (42,687) - - - 139,253 - 374,754 (5,854) 628,742 $ 5,639 $ 325,022 $ 20,698 $ 398,538 F3, Attachment 3 (Continued) 167 Council Packet Page Number 221 of 489 Assets Cash and investments Accrued interest receivable Due from other funds Property taxes receivable Delinquent Due from Ramsey County Special assessment receivable Delinquent Deferred Due from Ramsey County Total assets Liabilities Due to other funds Accounts payable Due to other governments Total liabilities Deferred Inflows of Resources Unavailable revenue - taxes and assessments Fund Balances Restricted Unassigned Total fund balances Total liabilities, deferred inflows of resources, and fund balances Council Packet Page Number 222 of 489 City of Maplewood Combining Balance Sheet - Debt Service Funds December 31, 2020 Debt Service F3, Attachment 3 366 G.O. State 336 G.O. Tax 364 G.O. 365 G.O. Aid Street Increment Refunding Improvement Refunding Bonds 1999B Bonds 2011A Bonds 2012A Bonds 2012B $ 22,599 $ 6,005,506 $ 29,847 $ 124,966 48 12,613 64 262 3,856 851 6,519 1,928 1,497 4,301 1,894,154 204,837 2,304 696 - $ 22,647 $ 7,926,449 $ 242,524 $ 125,228 341 341 341 341 - 1,898,474 209,989 - 22,647 6,027,634 32,194 125,228 22,647 6,027,634 32,194 125,228 $ 22,647 $ 7,926,449 $ 242,524 $ 125,228 F3, Attachment 3 Debt Service $ - $ 28,003 $ $ 6,724 $ 354/371 G.O. $ $ 500 322 369 G.O. - Improvement 367 G.O. 341 Improvement/C 370 G.O. Talc Bonds 2006A 372 G.O. 373 G.O. Improvement 368 G.O. IP/TIF/Equip Abatement and G.O. Improve/TIF/E Improve Refunding Refunding Certificate Refunding Refunding quip Bonds Refund Bonds Bonds 2013A Bonds 2013B Bonds 2014A Bonds 2014B Bonds 2015A 2015B 2015C $ 184,622 $ $ 561,971 $ $ 415,433 $ 115,768 $ 437,778 697 431,528 1,180 459,973 884 243 919 147,155 - - - - - - 6,123 6,163 7,629 887 5,954 365 6,755 10,395 6,825 12,228 1,108 9,536 397 11,242 - 3,229 418 - 2,134 - 11,662 154,973 24,659 207,847 72,236 513,746 - 163 574 - 4,964 - 3,198 $ 503,965 $ 41,039 $ 791,847 $ 1,995 $ 511,141 $ 116,773 $ 985,300 $ - $ 28,003 $ $ 6,724 $ $ $ 500 322 - 341 341 341 - 341 341 841 28,666 341 6,724 341 - 341 161,096 34,050 207,758 887 79,272 365 524,986 342,028 - 583,748 (5,616) 431,528 116,408 459,973 - (21,677) - - - - 342,028 (21,677) 583,748 (5,616) 431,528 116,408 459,973 $ 503,965 $ 41,039 $ 791,847 $ 1,995 $ 511,141 $ 116,773 $ 985,300 169 Council Packet Page Number 223 of 489 Assets Cash and investments Accrued interest receivable Due from other funds Property taxes receivable Delinquent Due from Ramsey County Special assessment receivable Delinquent Deferred Due from Ramsey County Total assets Liabilities Due to other funds Accounts payable Due to other governments Total liabilities Deferred Inflows of Resources Unavailable revenue - taxes and assessments Fund Balances Restricted Unassigned Total fund balances Total liabilities, deferred inflows of resources, and fund balances Council Packet Page Number 224 of 489 City of Maplewood Combining Balance Sheet - Debt Service Funds December 31, 2020 Debt Service F3, Attachment 3 170 375 G.O. 377 Lease 374 G.O. Improvement Purchase- 378 G.O. Improvement Refunding Pumper Truck - Improvement Bonds - 2016A Bonds - 2016B 2017 Bonds - 2017A $ 975,292 $ 884,645 $ 375,583 $ 634,165 3,856 5,511 3,117 6,703 8,807 5,892 - 4,179 2,295 216,661 368,101 558,839 54 3,620 - 676 $ 1,202,566 $ 1,274,863 $ 375,583 $ 1,204,984 341 341 341 341 341 341 216,970 377,191 - 550,640 985,255 897,331 375,583 654,003 985,255 897,331 375,583 654,003 $ 1,202,566 $ 1,274,863 $ 375,583 $ 1,204,984 170 F3, Attachment 3 (Continued) Debt Service 171 Council Packet Page Number 225 of 489 381 Capital Reconciliation 379 G.O. 380 G.O. Lease Purchase 382 G.O. 383 G.O. 384 G.O. to the Basic Refunding Improvement 2019 Fire Improvement Refunding Improvement Financial Bonds - 2017B Bonds 2018A Truck Bonds 2019A Bonds 2020A Bonds 2020B Statements Total $ 572,175 $ 1,095,961 $ $ 841,299 $ 1,957 $ 635,065 $ $ 13,914,632 - - - - - 16,910 - - - 147,155 8,862 5,409 2,370 67,708 13,642 10,126 5,333 110,681 5,506 2,708 1,311 - 39,240 206,121 696,468 838,468 1,371,450 7,328,560 1,195 1,048 1,844 - - 20,336 $ 807,501 $ 1,811,720 $ $ 1,690,625 $ 1,957 $ 2,006,515 $ $ 21,645,222 $ $ $ 112,428 $ $ $ $ $ 147,155 - - - 822 341 341 - 341 4,433 341 341 112,428 341 - 152,410 217,693 695,287 - 825,959 - 1,371,450 7,372,067 589,467 1,116,092 864,325 1,957 635,065 (134,105) 14,120,745 - - (112,428) - - 134,105 - 589,467 1,116,092 (112,428) 864,325 1,957 635,065 - 14,120,745 $ 807,501 $ 1,811,720 $ $ 1,690,625 $ 1,957 $ 2,006,515 $ $ 21,645,222 171 Council Packet Page Number 225 of 489 City of Maplewood Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances - Debt Service Funds Year Ended December 31, 2020 Revenues Taxes Current Delinquent Special assessments Current collections Delinquent collections Prepayments on deferred Penalties Intergovernmental Investment income Total revenues Expenditures Current Contractual services Debt service Principal retirement Interest and other charges Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Issuance of debt Premium on debt issued Issuance of refunding bonds Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund Balances Beginning of year End of year Council Packet Page Number 226 of 489 F3, Attachment 3 Debt Service 366 G.O. State 336 G.O. Tax 364 G.O. 365 G.O. Aid Street Increment Refunding Improvement Refunding $ - $ 280,240 $ 87,851 $ - - (3,713) (126) - - 251,747 70,805 - - 2,143 1,645 - - 7,353 5,693 - - 732 473 - - - 281,060 304,975 385 80,799 (1,235) 2,762 385 619,301 446,166 307,737 268 6,078 578 506 48,030 505,000 615,000 280,000 102,420 245,063 43,038 25,475 150,718 756,141 658,616 305,981 (150,333) (136,840) (212,450) 1,756 - 5,477,775 - - 150,501 199,400 - - 150,501 5,677,175 - - 168 5,540,335 (212,450) 1,756 22,479 487,299 244,644 123,472 $ 22,647 $ 6,027,634 $ 32,194 $ 125,228 172 F3, Attachment 3 Debt Service $ 441,820 354/371 G.O. 369 G.O. Improvement 367 G.O. Improvement/C 370 G.O. Tax Bonds 2006A 372 G.O. 373 G.O. Improvement 368 G.O. IP/TIF/Equip Abatement and G.O. Improve/TIF/E Improve Refunding Refunding Certificate Refunding Refunding quip Bonds Refund Bonds $ 441,820 $ 286,193 $ 523,972 $ 5,312 $ 404,205 $ 9,529 $ 481,182 (6,519) (7,174) (8,093) (5,368) (6,255) (1,282) (7,109) 87,948 20,722 34,147 - 72,811 - 124,318 22 2,916 13 - 6,048 - 23 - - 11,512 - 1,052 - 34,023 - 2,441 48 - 2,040 - 164 2,677 853 6,425 1,018 8,112 2,089 3,822 525,948 305,951 568,024 962 488,013 10,336 636,423 846 578 846 238 846 506 846 440,000 430,000 445,000 225,000 365,000 90,000 655,000 109,038 34,725 208,438 4,500 76,050 23,800 114,161 549,884 465,303 654,284 229,738 441,896 114,306 770,007 (23,936) (159,352) (86,260) (228,776) 46,117 (103,970) (133,584) - - 116,908 - - 67,400 130,604 - - - (16,683) - - - - - 116,908 (16,683) - 67,400 130,604 (23,936) (159,352) 30,648 (245,459) 46,117 (36,570) (2,980) 365,964 137,675 553,100 239,843 385,411 152,978 462,953 $ 342,028 $ (21,677) $ 583,748 $ (5,616) $ 431,528 $ 116,408 $ 459,973 173 Council Packet Page Number 227 of 489 F3, Attachment 3 City of Maplewood Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances - Debt Service Funds Year Ended December 31, 2020 Expenditures Current Contractual services 846 846 Debt Service 846 846 Debt service 375 G.O. 377 Lease Principal retirement 374 G.O. Improvement Purchase- 378 G.O. 379 G.O. Interest and other charges Improvement Refunding Pumper Truck - Improvement Refunding Total expenditures Bonds - 2016A Bonds - 2016B 2017 Bonds - 2017A Bonds - 2017B Revenues Taxes (20,336) (260,178) (93,883) 2,488 (12,785) Current $ 289,482 $ 364,979 $ - $ 269,935 $ 551,538 Delinquent (4,246) (7,140) - (1,420) (11,847) Special assessments - - - - - Current collections 55,103 147,360 - 71,559 69,818 Delinquent collections - 4,610 - 109 3,062 Prepayments on deferred 3,547 8,171 - 41,853 6,806 Penalties 12 2,063 - 173 934 Intergovernmental - 299,275 - - - Investment income - - - - - Total revenues 343,898 819,318 - 382,209 620,311 Expenditures Current Contractual services 846 846 - 846 846 Debt service Principal retirement 300,000 960,000 85,821 275,000 580,000 Interest and other charges 63,388 118,650 8,062 103,875 52,250 Total expenditures 364,234 1,079,496 93,883 379,721 633,096 Excess of revenues over (20,336) (260,178) (93,883) 2,488 (12,785) Other Financing Sources (Uses) Issuance of debt - - - - - Premium on debt issued - - - - - Issuance of refunding bonds - - - - - Transfers in - 203,726 93,882 1,460 90,241 Transfers out - (1) - - (1,459) Total other financing sources (uses) - 203,725 93,882 1,460 88,782 Net change in fund balances (20,336) (56,453) (1) 3,948 75,997 Fund Balances Beginning of year 1,005,591 953,784 375,584 650,055 513,470 End of year $ 985,255 $ 897,331 $ 375,583 $ 654,003 $ 589,467 174 Council Packet Page Number 228 of 489 Debt Service - 381 Capital - - - 380 G.O. Lease Purchase 382 G.O. 383 G.O. 384 G.O. - Improvement - 2019 Fire Improvement Refunding Improvement 131,638 Bonds 2018A Truck Bonds 2019A Bonds 2020A Bonds 2020B Total $ 465,773 $ - $ 247,319 $ - $ - $ 4,709,330 (2,311) - - - - (72,603) 95,125 - 136,686 - - 1,238,149 1,896 - - - - 22,487 35,550 - 58,515 - 632,250 846,325 525 - 160 - - 9,765 - - - - - 885,310 - - - - - 107,707 596,558 - 442,680 - 632,250 7,746,470 - - - - - 15,520 355,000 96,048 - - - 6,749,899 228,621 16,380 131,638 268 100,355 1,810,195 583,621 112,428 131,638 268 100,355 8,575,614 12,937 (112,428) 311,042 (268) 531,895 (829,144) - - - 2,225 6,200,000 6,202,225 - - - - 623,447 623,447 - - - - - 5,477,775 - - - - - 1,054,122 - - - - (6,720,277) (6,738,420) - - - 2,225 103,170 6,619,149 12,937 (112,428) 311,042 1,957 635,065 5,790,005 1,103,155 - 553,283 - - 8,330,740 $ 1,116,092 $ (112,428) $ 864,325 $ 1,957 $ 635,065 $ 14,120,745 F3, Attachment 3 (Continued) 175 Council Packet Page Number 229 of 489 F3, Attachment 3 Maplewood M I N N E 5 0 i A 176 Council Packet Page Number 230 of 489 STATISTICAL SECTION F3, Attachment 3 177 Council Packet Page Number 231 of 489 F3, Attachment 3 Maplewood M I N N E 5 0 i A Council Packet Page Number 232 of 489 178 F3, Attachment 3 STATISTICAL SECTION (UNAUDITED) This part of the City of Maplewood, Minnesota's Comprehensive Annual Financial Report presents details information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City of Maplewood, Minnesota's overall financial health. Contents Pages Financial Trends 180 These tables contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. Revenue Capacity 190 These tables present information to help the reader assess the City's most significant local revenue source, the property tax. Debt Capacity 194 These tables present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. Demographic and Economic Information 201 These tables offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. Operation Information 204 These tables contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and activities in preforms. Sources: Unless otherwise noted, the information in these tables in derived from the comprehensive financial reports for the relevant year. 179 Council Packet Page Number 233 of 489 City of Maplewood, Minnesota Net Position by Component Last Ten Fiscal Years (Accrual Basis of Accounting) Fiscal Year F3, Attachment 3 Council Packet Page Number 234 of 489 2011 2012 2013 2014 Governmental activities Net investment in capital assets $ 48,376,801 $ 59,121,245 $ 57,935,219 $ 59,682,937 Restricted 24,747,537 24,401,299 21,122,360 21,015,047 Unrestricted 2,522,583 1,381,528 2,388,297 (1,356,678) Total governmental activities net position $ 75,646,921 $ 84,904,072 $ 81,445,876 $ 79,341,306 Business -type activities Net investment in capital assets $ 40,934,738 $ 39,976,984 $ 43,822,751 $ 45,758,367 Unrestricted 425,332 1,592,345 3,326,459 5,141,952 Total business -type activities net position $ 41,360,070 $ 41,569,329 $ 47,149,210 $ 50,900,319 Primary government Net investment in capital assets $ 83,696,539 $ 93,758,229 $ 96,767,970 $ 100,811,304 Restricted 24,747,537 24,401,299 21,122,360 21,015,047 Unrestricted 8,562,915 8,313,873 10,704,756 8,415,274 Totalprimary government net position $ 117,006,991 $ 126,473,401 $ 128,595,086 $ 130,241,625 Council Packet Page Number 234 of 489 F3, Attachment 3 Fiscal Year 2015 2016 2017 2018 2019 2020 $ 69,155,245 $ 71,120,862 $ 76,463,530 $ 86,064,525 $ 95,621,886 $ 102,075,171 5,037,370 18,349,850 17,694,840 20,244,517 19,597,720 22,283,258 (530,832) (10,274,362) (9,151,812) (4,576,065) (4,195,898) 1,365,501 $ 73,661,783 $ 79,196,350 $ 85,006,558 $ 101,732,977 $ 111,023,708 $ 125,723,930 $ 45,499,281 $ 44,578,697 $ 44,324,509 $ 35,867,590 $ 35,352,375 $ 36,291,035 4,683,477 6,223,906 9,254,757 10,563,278 10,973,808 9,823,972 $ 50,182,758 $ 50,802,603 $ 53,579,266 $ 46,430,868 $ 46,326,183 $ 46,115,007 $ 109,679,526 $ 111,844,559 $ 117,568,039 $ 119,822,115 $ 129,109,261 $ 136,656,206 5,037,370 18,349,850 17,694,840 20,244,517 19,597,720 22,283,258 9,127,645 (195,456) 3,322,945 8,097,213 8,642,910 12,899,473 $ 123,844,541 $ 129,998,953 $ 138,585,824 $ 148,163,845 $ 157,349,891 $ 171,838,937 Table 1 181 Council Packet Page Number 235 of 489 F3, Attachment 3 City of Maplewood, Minnesota Changes in Net Position Last Ten Fiscal Years (Accrual Basis of Accounting) 182 Council Packet Page Number 236 of 489 Fiscal Year Expenses 2011 2012 2013 2014 Governmental activities General government $ 3,348,454 $ 2,619,335 $ 2,805,854 $ 2,216,431 Public safety 9,792,541 9,971,417 10,294,181 10,380,553 Public works 7,720,329 5,837,544 26,348,211 16,216,181 Parks and recreation 1,378,457 1,436,386 1,195,210 1,641,752 Recreation programs - - - - Community development - - - - Citizen services 1,069,692 1,104,431 1,468,430 1,171,431 Environmental & economic development 1,066,702 1,566,092 1,161,999 1,263,695 Interest and fiscal charges 2,971,999 2,971,255 2,738,110 2,798,638 Total governmental activities expenses 27,348,174 25,506,460 46,011,995 35,688,681 Business -type activities Ambulance service 2,439,483 2,235,505 2,332,824 2,425,360 Community center 2,891,063 2,543,136 2,559,714 2,567,293 Environmental utility 1,621,375 1,885,520 1,726,072 1,993,197 Recycling program 599,504 556,491 518,474 631,456 Sewer 4,260,740 3,876,021 4,087,877 4,275,888 Street light utility 195,375 209,349 225,637 224,197 Total business -type activities expenses 12,007,540 11,306,022 11,450,598 12,117,391 Total primary government expenses $ 39,355,714 $ 36,812,482 $ 57,462,593 $ 47,806,072 Program revenues Governmental activities Charges for services General government $ 93,150 $ 178,770 $ 247,580 $ 165,136 Public safety 761,444 830,745 720,820 638,449 Public works 2,683,681 2,519,442 2,862,765 2,633,305 Parks and recreation 527,215 526,111 494,839 469,708 Recreation programs - - - - Community development - - - - Citizen services 517,949 593,771 602,814 674,687 Environmental & economic development 1,388,142 1,903,873 1,632,615 2,963,129 Operating grants and contributions 986,174 1,287,082 1,051,021 829,858 Capital grants and contributions 8,708,066 6,944,561 23,014,332 8,024,056 Total governmental activities program revenues 15,665,821 14,784,355 30,626,786 16,398,328 Business -type activities Charges for services Ambulance service 1,727,410 2,170,536 2,384,187 2,456,823 Community center 1,810,973 1,874,655 1,920,051 1,860,417 Environmental utility 1,899,393 2,103,052 2,328,676 2,447,669 Recycling program 414,197 439,860 559,177 549,248 Sewer 4,805,156 5,075,864 5,260,764 5,206,275 Street light utility 286,356 287,636 294,811 476,269 Operating grants and contributions 207,291 208,393 213,779 238,297 Capital grants and contributions 134,809 - - - Total business -type activities program revenues 11,285,585 12,159,996 12,961,445 13,234,998 182 Council Packet Page Number 236 of 489 F3, Attachment 3 Fiscal Year 2015 2016 2017 2018 2019 2020 $ 2,476,916 $ 2,787,584 $ 3,696,095 $ 5,245,458 $ 7,767,984 $ 4,614,903 10,838, 819 14,3 89,434 12,444,730 11,391,362 12,233,054 13,345,320 5,962,367 3,672,745 6,325,400 8,592,649 7,256,983 9,509,158 1,479,241 2,007,174 2,281,269 2,198,359 2,162,684 1,565,865 - - - 1,688,293 1,504,666 3,704,072 1,289,895 1,597,922 1,096,973 - - - 6,268,576 3,781,490 1,039,583 - - - 2,558,937 1,613,231 1,865,179 1,790,963 1,599,878 920,472 'IA 4'7n '7c1 IO Ono con 74'7no 770 IA OA7 non 2I GIG Ino 22 Aco'7on 2,573,218 2,550,560 2,486,837 2,674,876 3,099,247 3,317,440 2,549,454 2,080,570 196,618 - - - 1,969,010 1,864,754 1,765,436 1,526,303 1,792,145 1,779,350 652,324 739,817 661,133 660,454 694,261 979,141 4,489,336 4,640,308 4,470,104 4,537,601 4,882,550 4,987,568 205,881 337,746 224,334 212,664 181,010 210,282 12,439,223 12,213,755 9,804,462 9,611,898 10,649,213 11,273,781 $ 43,313,974 $ 42,063,335 $ 38,553,691 $ 40,518,982 $ 43,174,462 $ 44,933,571 $ 150,918 $ 140,661 $ 234,964 $ 1,916,415 $ 1,910,171 $ 593,928 656,632 604,913 581,474 1,374,074 597,172 687,836 2,361,759 3,033,816 1,804,608 1,363,278 3,263,348 525,549 498,563 490,245 367,067 415,938 402,684 113,999 - - - 1,612,771 1,625,473 2,243,114 741,839 1,570,086 1,655,854 - - - 1,727,939 1,604,304 2,158,563 - - - 1,514,593 1,341,166 1,149,787 1,460,949 1,594,674 4,305,911 7,152,580 4,715,259 4,348,448 3,685,861 5,289,455 6,820,354 14,804, 823 13,500,450 12,300,765 11,829,286 14,682,977 15,290,691 2,572,825 2,545,412 3,026,132 3,140,966 3,583,950 2,956,113 1,844,842 1,446,054 5,398 - - - 2,521,597 2,606,625 2,831,795 2,993,926 3,109,407 3,116,993 566,002 609,852 613,826 651,788 708,235 953,091 5,029,707 4,924,559 5,020,996 5,069,584 5,198,428 5,243,659 477,280 496,562 517,643 507,812 446,107 445,405 287,307 245,679 238,069 380,197 121,499 388,020 - - 88,633 1,375,527 383,362 1,864,436 13,299,560 12,874,743 12,342,492 14,119,800 13,550,988 14,967,717 Table 2 183 Council Packet Page Number 237 of 489 F3, Attachment 3 City of Maplewood, Minnesota Changes in Net Position Last Ten Fiscal Years (Accrual Basis of Accounting) General revenues and other changes in net position Governmental activities General property taxes 16,249,875 Fiscal Year 17,241,967 17,165,842 2011 2012 2013 2014 Net (expense) revenue - Tax increment collections 572,160 Governmental activities $ (11,682,353) $ (10,722,105) $ (15,385,209) $ (19,290,353) Business -type activities (721,955) 853,974 1,510,847 1,117,607 Total primary government net 62,931 86,446 34,675 (expense) revenue (12,404,308) (9,868,131) (13,874,362) (18,172,746) General revenues and other changes in net position Governmental activities General property taxes 16,249,875 17,004,421 17,241,967 17,165,842 Miscellaneous taxes - - - - Tax increment collections 572,160 656,910 623,512 964,327 Unrestricted grants and contributions 17,487 5,259 5,697 536,167 Investment earnings 62,931 86,446 34,675 81,451 Miscellaneous 39,065 18,767 18,893 5,078 Gain (loss) on disposal of capital assets - 607,000 - - Transfers (2,543,558) 1,600,453 (3,052,497) (1,666,318) Special Items - - - - Total governmental activities 14,397,960 19,979,256 14,872,247 17,086,547 Business -type activities Property taxes 329,570 798,945 897,433 958,516 Unrestricted grants and contributions - - - - Investment earnings (2,447) (1,066) 1,812 8,668 Miscellaneous - - - - Gain (loss) on disposal of capital assets - - - - Transfers 2,543,558 (1,600,453) 3,052,497 1,666,318 Total business -type activities 2,870,681 (802,574) 3,951,742 2,633,502 Totalprimary government $ 17,268,641 $ 19,176,682 $ 18,823,989 $ 19,720,049 Change in net position Governmental activities $ 2,715,607 $ 9,257,151 $ (512,962) $ (2,203,806) Business -type activities 2,148,726 51,400 5,462,589 3,751,109 Total primary government $ 4,864,333 $ 9,308,551 $ 4,949,627 $ 1,547,303 Council Packet Page Number 238 of 489 F3, Attachment 3 Fiscal Year 2015 2016 2017 2018 2019 2020 $ (16,069,928) $ (16,349,130) $ (16,448,464) $ (19,077,798) $ (17,842,272) $ (18,369,099) 860,337 660,988 2,538,030 4,507,902 2,901,775 3,693,936 (15,209,591) (15,688,142) (13,910,434) (14,569,896) (14,940,497) (14,675,163) 17,986,130 18,756,112 19,717,481 20,545,229 21,887,327 23,063,064 - - - - - 1,850,359 876,656 1,455,687 1,598,300 1,783,732 1,798,193 1,967,850 632,576 692,501 737,219 977,656 990,930 1,273,111 110,747 98,467 211,797 415,772 983,360 751,462 - - - 27,099 - 131,428 1,182,518 880,930 542,301 2,790,983 3,281,019 4,032,047 - - - - (1,809,088) - 20,788,627 21,883,697 22,807,098 26,540,471 27,131,741 33,069,321 824,147 799,409 788,751 288,755 10,897 - 22,836 40,378 37,862 109,674 263,662 116,935 - - - - - 10,000 (1,182,518) (880,930) (542,301) (2,790,983) (3,281,019) (4,032,047) (334,011) (41,143) 284,312 (2,392,554) (3,006,460) (3,905,112) $ 20,454,616 $ 21,842,554 $ 23,091,410 $ 24,147,917 $ 24,125,281 $ 29,164,209 $ 4,718,699 $ 5,534,567 $ 6,358,634 $ 7,462,673 $ 9,289,469 $ 14,700,222 526,326 619,845 2,822,342 2,115,348 (104,685) (211,176) $ 5,245,025 $ 6,154,412 $ 9,180,976 $ 9,578,021 $ 9,184,784 $ 14,489,046 Table 2 Continued 185 Council Packet Page Number 239 of 489 F3, Attachment 3 City of Maplewood, Minnesota Fund Balances - Governmental Funds Last Ten Fiscal Years (Modified Accrual Basis of Accounting) Council Packet Page Number 240 of 489 Fiscal Year 2011 2012 2013 2014 2015 General Fund Nonspendable $ 248 $ - $ - $ - $ - Committed - - - - - Assigned 435,950 983,590 344,985 101,720 84,230 Unassigned 7,509,129 7,447,826 7,682,259 8,262,602 7,622,299 Total general fund $ 7,945,327 $ 8,431,416 $ 8,027,244 $ 8,364,322 $ 7,706,529 All other governmental funds Nonspendable $ 10 $ 607,000 $ 860,400 $ 703,200 $ 703,200 Restricted 10,308,689 12,390,120 15,203,036 16,518,571 11,126,639 Committed 222,211 189,108 173,901 155,212 117,398 Assigned 3,324,969 4,651,496 5,975,685 3,625,784 4,395,394 Unassigned (1,386,433) 3,209,393 (6,448,228) (8,918,312) (9,193,276) Total all other governmental funds $ 12,469,446 $ 21,047,117 $ 15,764,794 $ 12,084,455 $ 7,149,355 Council Packet Page Number 240 of 489 Fiscal Year 2016 2017 2018 2019 2020 $ 1,187 $ - $ 8,884 $ 15,173 $ 205,180 - - - - 2,589,246 102,808 - - - - 7,500,075 8,449,546 8,797,353 10,133,911 10,900,301 $ 7,604,070 $ 8,449,546 $ 8,806,237 $ 10,149,084 $ 13,694,727 $ 703,200 $ - $ - $ - $ 26,746 15,191,347 19,286,084 15,668,837 13,036,089 21,085,427 499,729 669,444 610,363 1,139,386 1,218,058 6,307,795 4,829,927 4,830,173 4,978,118 5,435,360 (5,929,822) (3,853,849) (1,416,151) (940,922) (557,638) $ 16,772,249 $ 20,931,606 $ 19,693,222 $ 18,212,671 $ 27,207,953 F3, Attachment 3 Table 3 187 Council Packet Page Number 241 of 489 F3, Attachment 3 City of Maplewood, Minnesota Changes in Fund Balances - Governmental Funds Last Ten Fiscal Years Council Packet Page Number 242 of 489 Fiscal Year 2011 2012 2013 2014 Revenues General property taxes $ 16,695,875 $ 17,046,634 $ 17,270,276 $ 17,275,364 Tax increment collections 572,160 656,910 323,512 1,264,327 Miscellaneous taxes - - - - Special assessments 3,066,915 3,242,514 2,870,138 2,932,609 Licenses and permits 1,162,478 1,503,225 1,257,544 2,275,634 Intergovernmental 5,392,865 5,581,871 23,137,092 7,312,565 Charges for services 4,479,130 4,546,296 4,711,257 4,854,962 Fines and forfeits 276,427 281,439 298,427 297,444 Investment earnings 57,390 77,263 30,728 69,903 Miscellaneous 386,780 573,572 373,260 301,384 Total revenues 32,090,020 33,509,724 50,272,234 36,584,192 Expenditures Current General government 2,237,591 2,323,128 2,554,781 1,780,621 Public safety 9,400,032 9,579,622 9,915,491 9,967,363 Public works 3,149,545 2,983,788 3,130,872 3,841,444 Parks and recreation 1,108,069 1,176,513 1,156,241 1,317,243 Citizen services 1,052,495 1,089,961 1,155,443 1,169,665 Environmental & economic development 1,067,328 1,573,404 1,194,907 1,254,968 Community development - - - - Miscellaneous 100,981 80,696 84,294 77,015 Capital outlay 15,477,220 14,763,101 27,355,504 18,446,159 Debt service Principal 10,955,000 6,825,000 7,552,458 9,674,672 Interest 2,926,357 2,898,433 2,997,047 2,789,308 TIF developer payments 205,738 170,422 61,193 248,456 Other 104,680 167,509 184,923 178,290 Total expenditures 47,785,036 43,631,577 57,343,154 50,745,204 Revenues over (under) expenditures (15,695,016) (10,121,853) (7,070,920) (14,161,012) Other financing sources (uses) Transfers in 2,764,422 4,798,961 3,470,350 6,788,976 Transfers out (1,751,581) (3,233,698) (1,816,125) (5,351,412) Issuance of bonds 10,000,000 8,285,000 5,775,000 7,745,000 Issuance of refunding bonds - - 4,105,000 1,255,000 Premium (discount) on bonds issued 301,355 246,761 283,323 369,279 Proceeds from capital leases - - - - Sale of capital assets 59,822 657,173 444,451 10,908 Total other financing sources (uses) 11,374,018 10,754,197 12,261,999 10,817,751 Net change in fund balance $ (4,320,998) $ 632,344 $ 5,191,079 $ (3,343,261) Debt service as a percentage of noncapital expenditures 29.0% 33.1% 24.6% 36.5% Debt service as percentage of total expenditures 29,0% 22.3% 18.4% 24.6% Council Packet Page Number 242 of 489 F3, Attachment 3 Fiscal Year $ 17,949,228 $ 18,761,397 $ 19,711,663 $ 20,464,816 $ 21,869,106 $ 23,003,169 876,656 1,455,687 1,598,300 1,783,732 1,798,193 1,967,850 - 1,332,887 1,412,757 1,340,277 1,925,320 1,850,359 2,393,168 2,848,898 2,603,358 2,404,276 2,235,687 2,501,586 1,366,702 1,445, 812 1,808,463 1,424,391 1,456,694 1,933,984 8,607,607 5,347,424 4,213,838 4,098,579 5,972,768 7,573,989 4,113,823 4,253,229 2,963,286 2,177,370 2,119,956 1,827,086 239,430 199,872 210,218 178,651 171,169 156,926 91,356 67,509 195,037 368,959 871,023 697,000 614,148 301,486 373,966 1,496,051 2,066,394 2,005,841 u 1)c) 11 Q u nin'MI zc non QQA zc '7z'7 IA) nn AQA zin nz cis ion 2,051,546 2,061,127 2,281,406 4,110,980 3,778,021 3,990,484 10,162,774 10,354,728 10,917,454 11,367,167 11,646,708 12,672,047 3,574,148 3,730,286 3,751,303 3,922,439 4,228,135 4,323,404 1,328,339 1,419,805 1,588,382 1,334,112 1,242,347 814,152 1,202,870 1,451,480 1,726,419 - - - 1,113,658 1,135,791 1,337,244 - - - - - - 1,900,829 1,500,951 2,384,464 71,612 78,748 - - - - 12,725,904 3,880,696 4,430,577 9,378,460 13,331,018 13,257,484 23,855,537 11,186,101 10,261,702 12,956,279 8,530,204 6,749,899 2,810,928 2,170,212 2,248,924 1,978,648 1,857,978 1,810,195 84,516 82,876 115,276 367,298 3,245,988 1,351,343 197,294 161,366 - - - - 59,179,126 37,713,216 38,658,687 47,316,212 49,361,350 47,353,472 (22,927,008) (1,699,015) (3,567,801) (11,579,110) (8,875,040) (3,835,682) 18,970,264 10,037,437 6,936,790 11,928,497 10,778,125 18,734,095 (16,757,403) (9,043,044) (6,394,489) (9,137,514) (7,497,106) (14,702,048) 1,215,000 3,765,000 3,850,000 6,940,000 4,475,000 6,202,225 11,780,000 5,775,000 3,145,000 - - 5,477,775 324,377 619,378 298,464 211,601 204,444 623,447 - - 615,000 - 720,000 - 1,801,877 65,679 121,869 72,290 55,611 41,113 17,334,115 11,219,450 8,572,634 10,014,874 8,736,074 16,376,607 $ (5,592,893) $ 9,520,435 $ 5,004,833 $ (1,564,236) $ (138,966) $ 12,540,925 86.0% 44.6% 37.0% 37.0% 28.4% 23.2% 45.1% 35.4% 32.4% 31.6% 21.0% 18.1% Table 4 189 Council Packet Page Number 243 of 489 F3, Attachment 3 01 00 00 l— l0 N M M M M N N N N N H � Council Packet Page Number 244 of 489 O O O O O O O O O O O n 00 O M r- � M l— In l— O oo N 00 l0 O v'7 01 M N N 00 01 N 69 iC i C� 00 y � � M 00 00 l0 00 ll- In I i s i t` N O OO O v'7 �O �O iU M ONO D1 D1 O In OOO 000 S O M In 00 M M M V'1 CO H 69 00 01 01 M O M 00 On - S y U 01 M 01 I�t M N y .0 LL � OOo ,O I O, O 001 N In O, kn oo -4 i H U i I 69 i Oc M Inrq kn Ol ! O(V In O M 01 O M 01 U 6 --� M M 00 N 7� M v'7 a, V'7 V'7 OO O 00 M 00 00 O �/'� 10 01 t` V"7 1p U U � U S�. O 69 a 4-y O 0—C 0 vN'7 l� 001 ONO N OO, O M In 001 001 � � - T� l� O 00 l— M M o0 00 � � � � � iN Q 69 O U .-y cC N �"� N_ M_ V'1 l0 � 00 Ol O UN N N N N N N N N N U U U U Q O VO Council Packet Page Number 244 of 489 00 110 O Vn M l- N N 1:71 In 00 00 O V1 00 N 10 01 01 N 1, O 00 M F U Vl --i 10 V'1 10 M 10 00 V'1 00 V'1 V1 V'1 M V'1 N N V'1 V'1 U D N ,si is r- rq 01 N O U U N ^� N N N O 10 10 vl N O N 10 10 M N l— 00 Q+ U Q N 00 00 1.0 1.0 M M 1O 16 Un Q Un N N N N N N N N N M i. U OOc U N 'n COV� O '0 V1 N 000 --� 01 001 00 001r- M �O �O U Q r` V1 1p l- O 00 .4 O Vi Q CA y F y a CO U NCNV) C11 IJ O y 00 M M, VV) Vi v 'M Oc 10 Vi ONO In 0010 M O 00 N Vl Vl M O D1 N a CL � 6� Vi 4 C N N M M M M M M N M �I a� y O Q a a+ O 1O 01 V) 00 r-- M � O 00 � M 10 a, � 1D M M V1 N D1 10 10 U OOO N 01 _ l� _ V1 O � U 00 M M �--� 1O O V) V) Q Q VO 06 N O O 00 U .U. U0f V r- M M � N 10 M N 10 M V� 01 M M M M M M M M M M M M V1 lO ll- 00 01 O F3, Attachment 3 Council Packet Page Number 245 of 489 City of Maplewood, Minnesota Principal Property Taxpayers Current Year and Ten Years Ago Total $ 8,764,014 Total All Property $ 52,994,762 Source: Official Statement for 2011 and 2021 bond issues. Council Packet Page Number 246 of 489 2020 Rank 1 2 3 4 5 6 7 8 9 10 Percentage Net Tax Taxpayer Capacity Net Tax Net Tax 3M Company $ 3,687,201 Maplewood Mall Associates 1,412,686 Xcel Energy 1,276,196 Birch Run LLC 532,902 Hazelwood Medical Building 392,834 Costco Wholesale Corp 318,698 Regent at Maplewood LLC 296,899 TCA Real Estate LLC 294,336 Maplewood 2007 LLC 279,250 JNT Edgerton LLC 273,012 WB Exchange Point LLC - The May Dept Stores Co. - St. Paul Business Center Investor - Menard Inc & Corporate Acct - Wells Fargo Properties Inc. - Total $ 8,764,014 Total All Property $ 52,994,762 Source: Official Statement for 2011 and 2021 bond issues. Council Packet Page Number 246 of 489 2020 Rank 1 2 3 4 5 6 7 8 9 10 Percentage Percentage of Total City of Total City Net Tax Net Tax Capacity Capacity 6.96% $ 4,543,435 2.67% 1,713,472 2.41% 772,616 1.01% 537,850 0.74% 0.00% 0.60% 376,102 0.56% 0.00% 0.56% 0.00% 0.53% 284,318 0.52% 0.00% 0.00% 309,250 0.00% 197,250 0.00% 266,250 0.00% 199,250 0.00% 0.00% 16.56% $ 9,199,793 $ 48,069,755 F3, Attachment 3 Table 7 2010 19.12% 192 Percentage of Total City Net Tax Rank Capacity 1 9.45% 2 3.56% 3 1.61% 4 1.12% 0.00% 5 0.78% 0.00% 0.00% 7 0.59% 0.00% 6 0.64% 10 0.41% 8 0.55% 9 0.41% 0.00% 19.12% 192 City of Maplewood, Minnesota Property Tax Levies and Collections Last Ten Fiscal Years Fiscal Taxes Collected Within The Year Levied Fiscal Year of the Levy Ended For The Percentage December 31, Fiscal Year Amount of Levy 2011 $17,503,454 $16,589,003 94.78% 2012 17,853,523 17,607,859 98.62% 2013 18,528,400 18,257,828 98.54% 2014 18,528,400 18,412,262 99.37% 2015 18,991,610 18,820,864 99.10% 2016 19,751,270 19,626,614 99.37% 2017 20,738,833 20,616,481 99.41% 2018 21,465,600 21,275,676 99.12% 2019 22,109,600 21,930,184 99.19% 2020 23,217,300 23,001,136 99.07% Sources: Ramsey County Department of Property Records and Revenue Collections and Cancellations in Subsequent Years $ 914,451 245,664 270,572 116,138 160,545 113,937 107,063 163,960 127,125 F3, Attachment 3 Table 8 Total Collections to Date Amount $17,503,454 17,853,523 18,528,400 18,528,400 18,981,409 19,740,551 20,723,544 21,439,635 22,057,309 23,001,136 Percentage of Levy 100.00% 100.00% 100.00% 100.00% 99.95% 99.95% 99.93% 99.88% 99.76% 99.07% 193 Council Packet Page Number 247 of 489 F3, Attachment 3 City of Maplewood, Minnesota Ratios of Outstanding Debt by Type Last Ten Fiscal Years Note: Personal income data is not available, therefore total debt outstanding as a percentage of personal income cannot be presented. Instead, outstanding debt as a percentage of tax capacity and outstanding debt per capita data is presented. 194 Council Packet Page Number 248 of 489 Government and Business -Type Activities General G.O. G.O. Tax G.O. Tax Utility/State Fiscal Obligation Improvement Increment Abatement Aid Revenue Year Debt Bonds Bonds Bonds Bonds 2011 $ 3,940,000 $ 55,606,209 $ 2,082,297 $ 3,465,000 $13,445,000 2012 3,355,000 57,250,090 1,767,297 3,080,000 14,745,000 2013 8,240,000 56,288,795 1,244,839 2,695,000 14,275,000 2014 9,245,000 54,374,316 1,885,167 3,565,000 13,285,000 2015 8,430,000 50,433,908 1,439,631 1,255,000 10,250,000 2016 9,580,000 52,439,929 1,378,529 980,000 6,185,000 2017 10,081,609 49,973,018 1,315,691 715,000 5,381,843 2018 8,873,286 45,323,197 1,260,037 4,260,000 1,831,580 2019 8,577,248 42,333,063 1,207,320 4,110,000 1,351,317 2020 6,170,000 50,324,857 952,165 3,980,000 1,045,000 Note: Personal income data is not available, therefore total debt outstanding as a percentage of personal income cannot be presented. Instead, outstanding debt as a percentage of tax capacity and outstanding debt per capita data is presented. 194 Council Packet Page Number 248 of 489 Government and Business -Type Activities F3, Attachment 3 Table 9 195 Council Packet Page Number 249 of 489 Total Percentage Total Notes Capital Governmental of Tax Primary Per Payable Leases Activities Capacity Government Capita $ 1,011,689 $ - $ 79,550,195 175.78% $ 79,550,195 $ 2,073 1,011,689 - 81,209,076 195.91% 81,209,076 2,078.82 567,078 - 83,310,712 215.25% 83,310,712 2,138.91 467,842 - 82,822,325 212.17% 82,822,325 2,109.32 368,606 - 72,177,145 171.46% 72,177,145 1,816.14 - - 70,563,458 166.37% 70,563,458 1,753.43 - 860,387 68,327,548 152.79% 68,327,548 1,704.61 - 682,566 62,230,666 130.99% 62,230,666 1,528.63 - 1,221,080 58,800,028 116.59% 58,800,028 1,408.79 - 939,802 63,411,824 119.66% 63,411,824 1,519.28 F3, Attachment 3 Table 9 195 Council Packet Page Number 249 of 489 F3, Attachment 3 City of Maplewood, Minnesota Ratios of General Bonded Debt Outstanding Last Ten Fiscal Years Table 10 Source: Metropolitan Council, Census Bureau and Ramsey County Department otProperty Records and Revenue 196 Council Packet Page Number 250 of 489 General Percentage Fiscal Obligation of Estimated Per Year Debt Market Value Capita 2011 $ 3,940,000 0.11% $ 103 2012 3,355,000 0.10% 85.88 2013 8,240,000 0.26% 211.55 2014 9,245,000 0.29% 235.45 2015 8,430,000 0.24% 212.12 2016 9,580,000 0.27% 238.05 2017 10,081,609 0.27% 251.51 2018 8,873,286 0.23% 217.96 2019 8,577,248 0.21% 205.50 2020 6,170,000 0.14% 147.83 Source: Metropolitan Council, Census Bureau and Ramsey County Department otProperty Records and Revenue 196 Council Packet Page Number 250 of 489 City of Maplewood, Minnesota Direct and Overlapping Governmental Activities Debt December 31, 2020 Governmental Unit Debt repaid with property taxes Ramsey County School Districts: Maplewood -No. St. Paul School District #622 Roseville School District #623 White Bear Lake School District #624 Other Debt Metropolitan Council Subtotal - overlapping debt City direct debt* Total direct and overlapping debt Source: Ramsey County F3, Attachment 3 Table 11 Estimated Gross Estimated City Share of Debt Percentage Overlapping Outstanding Applicable Debt $ 117,010,000 7.7440% $ 9,061,254 355,625,000 40.1937% 142,938,846 166,005,000 8.6704% 14,393,298 298,760,000 0.9677% 2,891,101 226,485,000 1.1228% 2,542,974 171,827,473 62,472,022 100.0000% 62,472,022 $ 234,299,495 Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt, of each overlapping government. * Includes amortized premiums and discounts, does not include capital leases 197 Council Packet Page Number 251 of 489 City of Maplewood, Minnesota Legal Debt Margin Information Last Ten Fiscal Years Legal Debt Margin Calculation for Fiscal Year 2020 Estimated market value of taxable property $ 4,392,023,000 Debt limit (3% of market value) 131,760,690 Less amount of debt applicable to debt limit (6,300,000) Legal debt margin $ 125,460,690 Debt limit Total net debt applicable to limit Legal debt margin Total net debt applicable to the limit as a percentage of debt limit Source: Ramsey County and 2021A Official Statement Council Packet Page Number 252 of 489 2011 2012 2013 F3, Attachment 3 2014 $ 105,526,407 $ 95,043,204 $ 87,252,963 $ 88,022,253 3,940,000 3,355,000 8,690,000 9,635,000 $ 101,586,407 $ 91,688,204 $ 78,562,963 $ 78,387,253 3.88% 3.66% 11.06% 12.29% F3, Attachment 3 2015 2016 2017 2018 2019 2020 $ 97,272,366 $ 98,905,329 $ 110,644,980 $ 117,193,629 $ 124,514,316 $ 131,760,690 9,970,000 11,180,000 10,415,000 9,705,000 8,410,000 6,300,000 $ 87,302,366 $ 87,725,329 $ 100,229,980 $ 107,488,629 $ 116,104,316 $ 125,460,690 11.42% 12.74% 10.39% 9.03% 7.24% 5.02% Table 12 199 Council Packet Page Number 253 of 489 F3, Attachment 3 H U U U CA U r:� � � � � kn O� � � - 00 UU O O N 01 r` r` r` r` U O U 01 On 01 N 00 01 Ln 01 M 01 O N 00 l0 01 N 00 N N M M 69 O O In r` M O rq N 00 OM O O Itt � O In 00 N N N D1 V'114) 00 00 N N � 00 69 O_ r`Ln Ln oo O M O a, lr M �O OM o O o0 UO r- Ln N r- Ln 01 00 01 Ln 00 kn 00 r - U �O M N 00 Vl l- l- 01 U 6%3 U .U. U CA U r:� 00 00 O� 0 U 01 t-kn - � kn O O 00 O l� 00 01 N l� V'1 M 00 N N 01 O M r -i 01 01 00 l0 01 U N �O 0� 0� 00 00 0� �O O O O 0, o0 0o t� � - O 69 O O O O O O O O O O O O O O O O O O O O 01 69 rq �., 00 � M N N ONi � � N O �n N M 00 U O N O N 00 U O N OO, 00 M ONO 1p N kr U N N N N N N vi O Q U 69 N M zt 'n lO l-- 00 01 O .U. U - - - - - - - - - N O O O O O O O O O O Council Packet Page Number 254 of 489 F3, Attachment 3 City of Maplewood, Minnesota Demographic and Economic Statistics Last Ten Fiscal Years Table 14 201 Council Packet Page Number 255 of 489 Per Median Capita Fiscal Household Personal Unemployment Year Population Income Income Rate 2011 38,374 $ 54,065 $ 28,932 5.70% 2012 39,065 56,430 28,834 2.40% 2013 38,950 59,141 29,350 4.30% 2014 39,265 60,323 29,864 3.70% 2015 39,742 62,527 30,137 3.50% 2016 40,243 63,367 31,520 3.80% 2017 40,084 63,941 32,687 3.10% 2018 40,710 66,758 33,392 2.90% 2019 41,738 70,484 33,849 3.40% 2020 42,200 70,500 33,850 5.20% Sources: Population and income estimates provided by the Metropolitan Council and City. Unemployment data provided by the Minnesota Department of Employment and Economic Development. Note: Unemployment rate information is as of December 31 of each year. Table 14 201 Council Packet Page Number 255 of 489 F3, Attachment 3 M a p I e M I H N E S O t A�` 202 Council Packet Page Number 256 of 489 F3, Attachment 3 M O N Council Packet Page Number 257 of 489 o 0 0 0 0 0 0 0 o O O O O O O O O O O O O O O O O O o 0 U y N 00 M O O 00 O M O l� 00 S M O 01 O O x ON ll- 00 O O O O O N O— —— � A U U 0 rq �U O W Q °'r U U U o U o U U 'AU U o � l— 00 Old ° M U O O O O O kn O kn O O O 7� U M r- M z w U U U U > CA H W 0 0 0 0 0 0 k 0 0 0 0 0 0 0 0 l= 00 � � �O O O O O M U y 00 In �� O oo O oo v-� N O a, O O O O � 01 In N N— —— — 0 0 0 0 0 00 U U �U O W O rq --i N M V'1 1p l— 00 O\ O M O O O O O O �O ' ' ' 00 r` In O In O H O 00 N U O 00 O\ kn � M M N N — N — O l� W F3, Attachment 3 M O N Council Packet Page Number 257 of 489 U O O x o A rq Q °'r U U U o ° U o U U 'AU U o � o Old ° M U 7� U M z w U U U U > CA H F3, Attachment 3 M O N Council Packet Page Number 257 of 489 F3, Attachment 3 City Of Maplewood, Minnesota Full-time Budgeted City Government Employees By Function/program Last Ten Fiscal Years Source: City Budget 204 Council Packet Page Number 258 of 489 Full -Time Budgeted Employees as of December 31, Function/Program 2011 2012 2013 2014 General government: Administration 3.40 3.40 3.50 3.50 Finance 5.00 5.00 5.00 4.50 Information technology 5.50 6.50 6.70 5.70 Citizen services 6.90 7.00 7.00 7.00 Public Safety: Fire 20.00 18.80 18.30 18.55 Police 59.00 57.20 56.70 57.70 Community development and parks 23.55 24.70 25.70 24.70 Community development 0.00 0.00 0.00 0.00 Parks and recreation 0.00 0.00 0.00 0.00 Public works 38.65 34.40 33.10 33.10 Total 162.00 157.00 156.00 154.75 Source: City Budget 204 Council Packet Page Number 258 of 489 Full -Time Budgeted Employees as of December 31, 2015 2016 2017 2018 2019 2020 4.10 4.60 6.60 12.00 12.00 12.00 4.42 4.00 4.00 8.00 7.00 7.00 3.00 3.00 3.00 3.00 3.00 3.00 7.00 7.00 8.00 0.00 0.00 0.00 18.00 20.00 21.00 21.00 30.00 31.70 55.33 57.40 58.00 60.00 60.00 61.10 22.65 20.75 21.75 15.75 0.00 0.00 0.00 0.00 0.00 0.00 10.45 12.45 0.00 0.00 0.00 0.00 5.30 5.30 36.25 36.25 36.25 36.25 36.25 36.25 15 0.7 5 153.00 158.60 156.00 164.00 168.80 F3, Attachment 3 Table 16 205 Council Packet Page Number 259 of 489 F3, Attachment 3 City of Maplewood, Minnesota Operating Indicators by Function/Program Last Ten Fiscal Years Sources: Various City departments. Note: Indicators are not available for the general government function N/A: Information not available. 206 Council Packet Page Number 260 of 489 Fiscal Year Function/Program 2011 2012 2013 2014 Police Physical arrests 1,820 1,880 2,510 2,642 Parking violations 1,404 1,103 442 603 Traffic violations 6,866 8,202 5,292 5,396 Felony offenses 2,310 2,593 2,895 2,462 Gross misdemeanor offenses 1,459 1,982 1,762 1,814 Minor miscellaneous offenses - - - - Fire Emergency responses 4,083 4,184 4,631 4,858 Fires extinguished 83 52 67 69 Inspections 365 400 625 669 Building inspection Residential permits 2,564 2,174 2,204 2,353 New residential permits n/a n/a n/a n/a Commercial permits 525 639 672 764 New commercial permits n/a n/a n/a n/a Other permits n/a n/a n/a n/a Total permits 3,089 2,813 2,876 3,117 Other public works Street resurfacing/reconstruction (miles) 3.8 6.9 5.0 2.2 Potholes repaired (tons of material used) 734 645 590 560 Spot paving (tons of materials used) n/a n/a n/a n/a Parks and recreation Number of games (field rentals) 214 235 219 208 Community center admissions 328,500 259,146 271,000 256,442 Water: (Maintained by St. Paul Regional Water Services) New connections n/a n/a n/a n/a Water mains breaks n/a n/a n/a n/a Average daily consumption (thousands of gallons) n/a n/a n/a n/a Peak daily consumption (thousands of gallons) n/a n/a n/a n/a Wastewater. (Maintained by Met Council Environmental Services) Average daily sewage treatment (thousands of gallons) n/a n/a n/a n/a Sources: Various City departments. Note: Indicators are not available for the general government function N/A: Information not available. 206 Council Packet Page Number 260 of 489 Fiscal Year 2015 2016 2017 2018 2019 2020 1,076 919 1,393 887 2,395 1,920 675 577 210 427 2,821 5,065 5,077 5,351 96 98 777 650 2,212 2,352 n/a n/a 663 632 n/a n/a n/a n/a 2,875 2,984 0.8 3.1 603 1,460 n/a n/a 214 211 240,648 235,023 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 630 904 682 868 1,207 1,196 666 n/a 417 n/a 4,520 n/a 5,940 6,032 91 101 666 430 2,448 n/a n/a 9 776 n/a n/a 3 n/a 3,234 3,224 3,246 3.4 4.0 1,875 1,402 n/a n/a 644 669 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 822 553 568 260 1,512 607 n/a n/a n/a n/a n/a n/a 6,183 6,503 101 109 500 n/a n/a n/a 7 13 n/a n/a 2 4 3,091 3,086 3,100 3,103 5.6 5.8 2,422 812 n/a 1,465 651 - n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a F3, Attachment 3 Table 17 207 Council Packet Page Number 261 of 489 City of Maplewood, Minnesota Capital Asset Statistics by Function/Program Last Ten Fiscal Years Function/Program Police stations Fire stations Public works Streets (miles) - State Streets (miles) - County Streets (miles) - City Streets (miles) - Total Streetlights (Maintained by Excel Energy effective 2000) Traffic signals (Maintained by Ramsey County) Parks and recreation Acreage (not including Open Space) Playgrounds Baseball/softball diamonds Soccer/football fields Community centers Water: (Maintained by St. Paul Regional Water Services) Water mains (miles) Fire hydrants Storage capacity (thousands of gallons) Wastewater Sanitary sewers (miles) Storm sewers (miles) - (Met. Council Environmental Services) Treatment capacity (thousands of gallons) (Met. Co. Env. Srvcs.) F3, Attachment 3 Fiscal Year 2011 2012 2013 2014 1 1 1 1 5 5 5 3 13.2 13.2 13.2 13.2 31.8 31.8 31.8 31.8 134.9 135.1 135.1 135.0 179.9 180.1 180.1 180.0 n/a n/a n/a n/a n/a n/a n/a n/a 450 552 552 552 37 36 37 37 32 32 32 32 8 8 8 8 1 1 1 1 Sources: Various City departments. Note: No capital asset indicators are available for the general government function. Council Packet Page Number 262 of 489 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 154.8 154.8 155.0 155.0 n/a n/a n/a n/a n/a n/a n/a n/a Fiscal Year 2015 2016 2017 2018 2019 2020 1 1 1 1 1 1 3 3 3 3 3 3 13.2 13.2 13.2 13.2 13.2 13.2 31.8 31.8 31.8 31.8 31.8 31.8 135.0 135.0 135.0 135.0 135.0 135.0 179.9 179.9 179.9 18.0 179.9 179.9 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 552 552 552 552 552 552 38 38 38 38 38 38 32 32 28 28 28 28 8 8 8 8 8 8 1 1 1 1 1 1 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 155.0 155.0 155.0 155.0 155.0 157.9 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a F3, Attachment 3 Table 18 209 Council Packet Page Number 263 of 489 City of Maplewood, Minnesota Miscellaneous Statistical Facts Last Ten Fiscal Years Date of Incorporation February 26, 1957 Date council-manager form of government adopted June 18, 1968 Area of city 19.13 square miles Sewer system Lift stations Miles of sewer mains Fire protection Number of stations Number of paid -per -call employees Number of full-time employees Police protection Number of stations Number of full-time police officers Number of part-time police officers Number of volunteers Recreation Parks (developed - acres) Number of parks and playgrounds Open space (acres) Number of open space sites Employees Full time (including fire and police protection) Part time and temporary (including fire protection) Sources: Various City departments. Council Packet Page Number 264 of 489 F3, Attachment 3 Fiscal Year 2011 2012 2013 2014 9 9 9 9 154.8 154.8 155.0 155.0 5 5 5 3 47 42 41 42 17 18 18 18 1 1 1 1 53 50 52 52 48 47 46 49 450 552 552 552 37 36 37 37 308 308 378 378 14 14 15 15 151 156 150 151 224 209 207 216 210 Fiscal Year 2015 2016 2017 2018 2019 2020 9 9 9 9 9 9 155.0 155.0 155.0 155.0 155.0 155.0 3 3 3 3 3 3 39 22 26 0 0 0 18 21 18 30 27 31 1 1 1 1 1 1 51 52 52 54 56 56 30 30 27 27 27 27 552 552 552 552 552 552 38 38 38 38 38 38 378 378 347 347 347 347 14 14 14 14 14 14 150 151 152 156 159 169 176 176 90 14 14 11 F3, Attachment 3 Table 19 211 Council Packet Page Number 265 of 489 City of Maplewo kudit and Financial Stater Presentation June 14, 2021 nKDV Independent Auditor's Report • Independent Auditor's Report "unmodified" or "clean" opinion. • Government Auditing Standards — no significant deficiencies or material weaknesses in internal control • Single Audit Uniform Guidance - no compliance or internal control findings over major federal program (CARES) • Independent Auditor's Report on Minnesota Legal Compliance - no compliance findings ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com 2 m 3 _ m D3 Q m Q� a 0 0 D F 3 °' m v D =5 m v � � � m 3 N n O O O N Q D cn CD C CL v General Taxes Licenses and permits Intergovernmental Special assessments Charges for services Fines and forfeits Investment income Miscellaneous Transfers and other sources Total revenue and other financing sources ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com Budget $ 17,481,000 1,328,000 1,557,110 1,830,050 166,000 87,560 76,670 3,393,213 464 1,339,152 130,099 260,862 72,984 3,401,420 Over/(Under) Budget $ (133,478) 586,037 89,025 464 (490,898) (35,901) 173,302 (3,686) 8,207 $ 25,919,603 $ 26,112,675 $ 193,072 m 3 m D 3 n m 0 0 D F 3 °' m v D =5 m v � � � m 3 N n O O O N Q Genera Fines and Forfeits 0.6% ®PRCFESSIONAL SERVICES THE MIDWEST WAY bergankdvmm I W6@bergwd dv com Charges for Services 6.7% ]ntcrgovernmental 7.2% Licenses and Pemuts 8.4% 3 _ m D3 Q 9' m Q� a 0 0 D v 3 °' m v D m v � � � m 3 N n O O O N Q Genera ®PPCFESSIONAI. SERVICES THE MIDWEST WAY hergankdvxam I info@bergankdv.tom Charges for Services 5A% D cn m C CL v m 3 _ m D 3 Q m Q� a 0 0 D v 3 °' m v D =5 m v � n � � m 3N c) O O O N Q General Fund 944�,VV,VVV $20.000.000 $17,500,000 $15,000,000 $U,500,000 $10,000,000 $7,500,000 85.000.000 $2.500,000 S- 2016 2017 2020 2018 2019 toCapital Outlay $21.219 $2,935 $8.015 $- $61,169 ■ Investment MangementFees 23,270 - - - tilPubhc Warks 3,695,679 3,719,605 3,883,240 3,997,573 4,101,554 ■Police 8,385,169 $,790,265 9,121,873 9,782,587 9,682,542 11Parks and Recreation 513,210 478,550 502,877 524,297 807,151 M Legislative 154,963 162,932 146.020 149,140 152,358 spite 1,922,854 21009,977 2,172,095 2459,575 2,751,888 nFivance 534,440 647,189 1,206,265 1,276,949 1,416,973 ■ Administration 1,064,370 1,206,564 1,895,853 1,700.712 1,821,405 ■ Conuuuuify Development ■ Citi7.en Services 1,085,160 1,287,686 1,272,504 1,316,752 1,317,755 1,415,921 1,077,951 - - - ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com cnn CD C CL v w K o' m D 3 m Q� a 0 D � v 3 ° m v D =5 m v � n � � m 3N c) O O O N i? General Fund Community Development Administration Finance Fire Legislative Parks and Recreation Police Public Works Transfers to other funds Total expenditures ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com Over/(Under) Budgeter Actual Budget Percent $ 1,481,840 $ 1,415,921 $ (65,919) -4.4% 1,889,880 1,821,405 (68,475) -3.6% 1,375,520 1,416,973 41,453 3.0% 2,486,050 2,751,888 265,838 10.7% 157,700 152,358 (5,342) -3.4% 1,314,050 807,151 (506,899) -38.6% 10,238,620 9,682,542 (556,078) -5.4% 4,372,730 4,101,554 (271,176) -6.2% - 356,071 356,071 100.0% $ 23,316,390 $ 22,567,032 $ (749,358) -3.2% s m 3 m D 3 n m 0 0 D F 3 °' m v D =5 m v � � � m 3 N n O O O N Q Genera ®PRCFESSIONAL SEPACES THE MIDWEST WAY he[gankdr oom I info@liagdnkdv.cam D cn m C CL v m 3 W � � _ (D D 3 n m n� a o Q D D F 3 °' (D v D m v � � � m 3c) O O O N Q Genera ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv com I hfo@berWk& com 10 D cn m C CL v m 3 _ m D 3 Q m Q� a o 0 D v 3 °' (D v D m v � n � � m 3N c) O O O N Q Genera ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com IE D cn m n v m B _ m D 3 Q m Q� a 0 0 D F 3 2' m v D =5 m v � n � � m BN c) O O O N Q 2616 2017 201a 2019 2020 �Revcmtcs $18,398,339 $18,773,152 $19,890,351 $20,524,022 $22,711,255 i Expenditures � Unassipired Fuad Balance 182788,030 7,500,075 19,368,472 20,250,990 20,508,588 22,210,961 8.449.546 8,797,353 10,333511 10,900.301 fFuud Balance as a Percent of the Yves Revenims 40.8% 45.0% 44,2% 49.4% 48.0% ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com IE D cn m n v m B _ m D 3 Q m Q� a 0 0 D F 3 2' m v D =5 m v � n � � m BN c) O O O N Q Tax Capacity, Levy, and Rates $55,000.000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000.000 $25,000,000 520,000,000 $15,000,000 $10.000.000 $5,000,000 552,994,742 559,434,970 547,507,159 541,720,455 542,412,493 4851°%Ems 522,109,600 523,217,340 519,435,2IF8 3x0,738,833 521,465.011 2016 2017 2018 2019 2020 t"1'nlat Tax Cavamly Cedifled Tax [.evy rax Ca)mcily Hate ®PROFESSIONAL SERVICES THE MIDWEST WAY hergenkdv.ccm I info@bergonkdv.com 80.00% 70.00°/ 60.00% 50.00°x° 40.00% 30.00% 20.00% 10.00% 0-00% 12 D 0 m C CL N m 3 m D 3 0- m Q� a o Q D D v 3 2 (D v D m v � n � � m 3N c) O O O N Q Ambulance Service Fund 1-i $3,700,000 $3,200,000 $2,700,000 $2,200,000 $1,700,000 $1,200,000 E700,000 $200,000 S(30o,000) $(sw000) 2016 2017 2018 2019 2020 r Operating Revenues ■ Operating Expenses ■ Operating, Iucome Loss MO eralinQ lucome ExxIticiirrg i]e ecialion ®PRCEESSIONAL SERVICES THE MIDWEST WAY hergankdv.com I into o@bMankdv com 13 D cn m C CL v m 3 _ m D 3 Q m Q� a o 0 D v 3 2 m v D =5 m v � n � � m 3N c) O O O N Q Environments 2016 2017 2018 2019 2020 m0perating Revemies HOperatiug Expenses ■ Operating Income ■Operating Income Excluding Delxecialion ®PRCEESSIONAL SERVICES THE MIDWEST WAY hergankdv.wm I info@beMankdv.com 14 D cn m C CL v m 3 _ m D3 Q m Q� a o 0 D v 3 2 m v D =5 m v � � � m 3N c) O O O N Q Recyclin $1.200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 s- $(200000) -$(200ova) 20I6 2017 2018 2014 2020 r Operating Revetntes ■ Opemting Expenses ■ Operating Income (Loss) ®PRCEESSIONAL SERVICES THE MIDWEST WAY hergankdv.wm I into o@bMankdv com 15 D cn m C CL v m 3 _ m D 3 0- m Q� a o 0 D v 3 2 m v D =5 m v � n � � m 3N c) O O O N Q Sewer ®ilpera ing Hevenll" ■Operatrug f`.zpenses ■O eralin , lucoiue 0Opera Ii 1ncoiue Evultidng De ecialion ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.com I info@bergankdv.com m 3 _ m D 3 Q m Q� a o 0 D F 3 °' m v D =5 m v � n � � m 3N c) O O O N Q Street Li Fund $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 7016 7017 2019 2019 2020 ®Operatiug Revenues ■Operating Expenses ■Operating I[kc onle ®PROFESSIONAL SERVICES THE MIDWEST WAY 6ergankdv.00m I info@bergankdv.com 17 D cn m C CL v m 3 _ m D 3 0- m Q� a o 0 D F 3 2' m v D =5 m v � n � � m 3N c) O O O N Q Questions Matthew Mayer 952-563-6873 Matt.Mayer@berganKDV.com ®PROFESSIONAL SERVICES THE MIDWEST WAY bergankdv.cam I info@hefgankdv.com 46i 3 m D 3 n m 0 0 � v � v � n s m 3 N n O O O D m CD C CL v wE o' (D D 3 m n m � E D m v 3 D D v rn m s ? m 3 o fD O Q LL -J US a m 3 _ m D 3 0_ m o Q D D v 3 °' m v D m v � � � m 3N c) O O O N Q BerganKDVis a leading professional services firm with a contagious culture; where growth is fostered and making a difference means something. Our values drive our decisions, and our passion is empowering people and creating a wow experience for our clients. We are powered by people who do business the Midwest way delivering comprehensive business, financial and technology solutions including business planning and consulting, tax, assurance and accounting, technology, wealth management and turnaround management services. From tax reform to technology, we go beyond so you can... DO MORE. :1 go 106 111 1krr4q I F4 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Shann Finwall, AICP, Environmental Planner AGENDA ITEM: Maplewood Residential Recycling and Trash Collection Annual Review Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City's contract with Tennis Sanitation and Republic Services requires that the City hold an annual review for the residential recycling and trash services. Recommended Action: Motion to approve the 2020 Recycling and Trash Collection Year -End Reports and 2021 Recycling and Trash Collection Work Plans. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The City's residential recycling and trash programs create operational effectiveness by protecting public health and safety and promoting city cleanliness and livability. It is also an important component of the City's green infrastructure by using best management practices to reduce waste and protect air quality, water quality, and natural resources. Background Residential Recycling and Trash Contracts The residential recycling and trash contracts began on January 1, 2020, and end on June 30, 2025. The Contracts require an annual review by the City to include: • Review Contractor's annual report. Council Packet Page Number 266 of 489 F4 • Efforts the Contractor has made to expand recyclable materials markets. • Review Contractor's performance based on feedback from residents to the City's Environmental and Natural Resources Commission, City Council, and City staff. • Review Contractor's recommendations for improvement in the City's Recycling and Trash program, including enhanced public education and other opportunities as contained within the annual work plan for the upcoming year. • Discuss the Pay as You Throw (PAYT) pricing schedule, including a careful review of the actual number of Trash carts by size from the previous Agreement year, Trash cart switches by Trash cart size, and agree upon the details of PAYT price increments for the next Agreement year. (Note: The City and the Contractor will meet annually in August to create a PAYT price schedule for each subsequent year.) Year End Reports The Contract outlines requirements of the year-end reports as follows: Recycling - • Total quantities of Recyclable Materials collected, by material type (in tons). • Net quantities of Recyclable Materials marketed, by material type (in tons). • Log of all resident addresses where education tags were left because of non -targeted materials set out for Recycling. • Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor's response; and the date and time of the response. • Log of resident addresses that consistently do not set out Recyclables. • Gallons of fuel or mileage of vehicles traveled for the City's greenhouse gas assessment. Trash and Yard Waste - • Trash cart size / Collection service level, including weekly and every other week (EOW). • Total quantities of Trash collected (in tons). • Total quantities of Yard Waste collected (in tons). • Total quantities of Bulky Items collected (in tons or item counts) separated into regular Bulky Item collection and Fall Clean -Up Campaign collection of Bulky Items. • Revisions to any counts of eligible households served. • Number of Trash cart switches, repairs, replacements, and trash cart purchases needed. • Service log of all resident addresses where education tags were left because of prohibited materials set out for Trash Collection or other forms of non-compliance. • Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor's response; and the date and time of the response. • National call center details including number of calls, speed to answer, call abandonment, average call handle time. • Safety and accident reports. • Residents with walk-up service. • Total number of households served by: o Single -Family Dwellings. o Dwellings within homeowners' associations (e.g., townhomes, manufactured homes, or other planned unit developments). o Route by day. Council Packet Page Number 267 of 489 F4 • Customer service improvements based on the net promoter scores. • Gallons of fuel or mileage of vehicles traveled for the City's greenhouse gas assessment. Yearly Work Plan The Contract states that the Contractor shall submit an annual work plan proposal no later than November 1 for the upcoming calendar year to outline key priorities for system improvements. Public education tools shall be itemized and approximate timelines described. Other service improvements may also be included in the work plan. The City shall review and approve the work plan. The annual work plan shall be incorporated by reference as an amendment to the Contract. Tennis Sanitation Yearly Review Recycling Collection 2020 Year -End Report The Recycling Collection Year -End Report (Attachment 1) summarizes the City's recycling program and outlines implementation strategies taken by Tennis Sanitation and the City to improve service: • multi -family recycling education; • customer service satisfaction; • collection of linens and shoes; • City facility recycling program; • promotion of small business and church recycling; • recycling composite study; • environmental impact analysis; • market data; • residual comparisons; • truck weights; • recycling service fee; • storage of extra recycling material; and • educational tags. The report also summarizes the materials collected. A comparison of a sampling of the data from 2019 to 2020 is as follows: Average pounds of recycling collected per month 2019 2020 Single-family 43.54 lbs 46.13 lbs Multi -family 9.92 lbs 10.39 lbs Annual net tons of recycling collected Single-family 2961.30 tons 3137.35 tons Multi -family 239.36 tons 265.29 tons Businesses/Churches 24.69 tons 20.58 tons Recycling Collection Draft 2021 Work Plan The 2021 Draft Recycling Collection Work Plan (Attachment 2) includes recommendations for improvements to the City's recycling collection program including household count audit, recycling Council Packet Page Number 268 of 489 F4 cart audit, participation audit, education to reduce residuals, and multi -family and business recycling improvements. Republic Services Annual Review 2020 Trash and Yard Waste Collection Year -End Report The Trash and Yard Waste Year -End Report (Attachment 3) summarizes implementation strategies taken by Republic Services and the City in 2020 to improve service. These strategies include: • Sustainable cart management plan • Roll out of 95 gallon yard waste carts • Fall Clean -Up Campaign • Pay as You Throw schedule The report also summarizes the 2020 data of materials collected, household counts, cart sizes, etc. A comparison of a sampling of the data from 2019 to 2020 follows: Trash and Yard Waste Collection Draft 2021 Work Plan The 2021 Draft Trash and Yard Waste Collection Work Plan (Attachment 4) includes recommendations for improvements to the City's trash and yard waste collection program including trash warranty report, yard waste subscription outreach, Spring Clean Up coverage, City facilities assessment and improvements, billing change report, townhome and manufactured home opt -in outreach, and net promoter score report and customer service improvements. Attachments 1. Power Point Presentation 2. 2020 Recycling Collection Year -End Report 3. 2021 Recycling Collection Work Plan 4. 2020 Trash and Yard Waste Collection Year -End Report 5. 2021 Trash and Yard Waste Collection Work Plan Council Packet Page Number 269 of 489 2019 2020 • Trash collected 8,146.44 tons 8,871.61 tons • Bulky items 1,069.00 tons 1,891.00 tons • Yard waste collected 785.27 tons 648.30 tons • Single-family accounts 8,924 8,924 • Town home/man ufactu red home accounts 144 209 • Permanent exemptions 264 162 • Walk-up service 59 66 • Yard waste accounts 1,297 1,333 Trash and Yard Waste Collection Draft 2021 Work Plan The 2021 Draft Trash and Yard Waste Collection Work Plan (Attachment 4) includes recommendations for improvements to the City's trash and yard waste collection program including trash warranty report, yard waste subscription outreach, Spring Clean Up coverage, City facilities assessment and improvements, billing change report, townhome and manufactured home opt -in outreach, and net promoter score report and customer service improvements. Attachments 1. Power Point Presentation 2. 2020 Recycling Collection Year -End Report 3. 2021 Recycling Collection Work Plan 4. 2020 Trash and Yard Waste Collection Year -End Report 5. 2021 Trash and Yard Waste Collection Work Plan Council Packet Page Number 269 of 489 Maplewood 171, Maplewood Residential Recycling and Trash Collection Annual Review June 14, 2021, City Council Meeting I —ha A.. 7 Recycling — Tennis Sanitation Single and Multi -Family Recycling Recycling contractor since 2011 Current contract: 5-1/2 year contract from January 1, 2020 to June 30, 2025 Contract requires an annual review Recycling Report Recycling Work Plan 2020 Recycling Report - Services Multi -family recycling education Customer service satisfaction Collection of linens and shoes City facility recycling program Promotion of small business and church recycling Recycling composite study Environmental impact analysis Market data Residual comparison Truck weights • Recycling service fee Storage of extra recycling material Education tags FL_mL7 2020 Recycling Report - Data AVERAGE POUNDS OF RECYCLING 2019 2020 COLLECTED PER MONTH SINGLE FAMILY 43.54 LBS 46.13 LBS MULTI -FAMILY 9.92 LBS 10.39 LBS ANNUAL NET TONS OF RECYCLING 2020 COLLECTED SINGLE-FAMILY 2961.30 3137.35 TONS TONS MULTI -FAMILY 239.36 265.29 TONS TONS BUSINESSES/CHURCHES 24.69 20.58 TONS TONS 2021 Recycling Work Plan Household count audit Recycling cart audit Participation audit Education to reduce residuals Multi -family and business recycling improvements r ■ D v n s 3 CD y Trash/Yard Waste — Republic Services Single Family Trash and Yard Waste Collection _.:.F Trash and Yard Waste Contractor since 2012 k:='*'' _ Current contract: 5-1/2 year contract from January 1, 2020 to June 30, 2025 Contract requires an annual review Trash and yard waste report Trash and yard waste work plan }t .� 2020 Trash/Yard Waste Report - Services • Sustainable cart management plan • Roll out of 95 gallon yard waste carts • Fall Clean -Up Campaign • Pay as You Throw schedule a 2020 Trash/Yard Waste Report - Data • Trash collected tons • Bulky items • Yard waste collected • Single-family accounts • Town home/man ufactu red • Permanent exemptions • Walk-up service • Yard waste accounts 2019 8,146.44 tons 1,069.00 tons 785.27 tons 8,924.00 144.00 264.00 59.00 1,297.00 *Adjusted based on review of 2020 records 2020 8,871.61 tons 1,891.00 tons 648.30 tons 8,924.00 209.00* 162.00* 66.00* 1,333.00 D v n 3 CD { j 2021 Trash/Yard Waste Work Plan 17 I _hM A.. 7 - Trash warranty report • Tard waste subscription outreach • Spring Clean Up coverage • City facilities assessment and improvements Billing change report Townhome and manufactured home opt -in outreach Net promotor score report and customer service improvements Tennis Sanitation • Willie Tennis, Owner • Angela Hamann, City Liaison, Commodity Sales & Reports Republic Services • Beverly Mathiasen, Municipal Services Manager F4, Attachment 2 2020 Maplewood Recycling Report 'I I Irmo 41ILvi, TLOI 101 [*A 140PI, 10" Greg & Willie Tennis Tennis Sanitation LLC. 1/31/2021 Prepared by: Angela Hamann WMNIs F4, Attachment 2 Sustainable .IkMAPLEWOO❑ Index of Recycling Report Letter of Purpose............................................................................. Page 2 Recycling Data Summary.............................................................. Page 3 Recycling Data (Single Family) .................................................... Page 4 Recycling Data (Multi-family)........................................................ Page 5 Multi -family individual summary letter ...................................... Page 6 Inquiries, Linens, Cardboard, & Parks Summary ..................... Page 7 CompositeStudy............................................................................ Page 8 Environmental Impact Analysis .................................................... Page 9 Glass Recycling Processor............................................................. Page 10 Market Report - the end markets ................................................. Page 11 Additional Items................................................................ Page 12 Summary of Year-end Recycling Report .................................... Page 13 Appendix of Recycling Report Recycling Report Summary (ALL) .............................................. Recycling Report (Multi -family) .................................................. Monthly Recycling Report Letter (Example) ............................ Monthly Multi -family Report Data (Example) .......................... Monthly Single Family Report Data (Example) ........................ Educational Tags and Appendix A Appendix B Appendix C Appendix D Appendix E Complaints/Compliments Log Report Educational Tags............................................................... Appendix F Compliments/Complaints.................................................... Appendix G Council Packet Page Number 281 of 489 January 31, 2021 City of Maplewood Maplewood, MN 55109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, F4, Attachment 2 17EE N Nis Sustainable ,#W MAPLEWOOD This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi -family dwellings. Including but not limited to: inquiries, composite study information, environmental impact report, fun facts and a market report, along with a report summary. Also included is nine years of comparison data to help measure the success of the recycling program. The data in this report has been utilized over the years to assist us in understanding past, present and future progress of the recycling program as well as helping us develop future strategies to enhance the recycling programs already in place. Sincerely, �-eg CPL' AM& / c-��is Greg and Willie Tennis Tennis Sanitation Council Packet Page Number 282 of 489 — r ENNIS SANITATION L G. 1 65114451W 451W X887 0 ffJ19 71," CONAVENCIAL www.tenrtiss9nikafion.conl sue Maplewood recycling year-end report 2020 page 2 F4, Attachment 2 RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi -family dwellings. This data includes: • Net tonnage of all residential and multi -family dwellings combined • Break-out of single family tonnage and set -out rates orange) • Break-out of multi -family tonnage (blue) • Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) • Break-out of single family recycling materials by type and weight and Multi -family (blue) • Break-out of combined tonnages • Inquiries tracked per month (bottom of APPENDIX A) • Also business volume, parks and cardboard are included The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compiled over a month's period of time. Weights are broken out based on a composite ratio of the entire load. Maplewood recycling year-end report 2020 page 3 Council Packet Page Number 283 of 489 F4, Attachment 2 RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A was compiled from the single family homes after taking out the multi -family weights. From this data we are able to illustrate the weight per home (in lbs.) per month. We also have tracked the number of residents ("Not -outs") that do not place their recycling out on a weekly basis. In analyzing the single family data, we are able to provide the following observations: • 2020 Average lbs. per unit per month = 46.13 lbs. per month 2011= 38.91 lbs. per month 2012 = 41.95 lbs. per month 2013 = 43.78 lbs. per month 2014 = 53.48 lbs. per month 2015 = 53.48 lbs. per month 2016 = 54.59 lbs. per month 2017 = 53.99 lbs. per month 2018 = 54.01 lbs. per month 2019 = 53.69 lbs. per month • 2020 Annual Net total tons collected for single-family was 3,137.35 tons 2011= 2,146.06 tons 2012 = 2,313.61 tons 2013 = 2,414.62 tons,' 2014 = 2,949.92 tons 2015 = 2,949.94 tons 2016 = 3,011.02 tons 2017 = 2,978.13 tons 2018 = 2,979.18 tons 2019 = 2,961.30 tons r Total Participation Percentage — YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG 2020 95% 95% 96% 96% 97% 97% 96% 96% 96% 96% 96% 95% 96% 2013 Avg. 84% 2016 Avg. 92% 2019 Avg. 95% 2014 Avg. 91% 2017 Avg. 93% 2015 Avg. 92% 2018 Avg. 93% Maplewood recycling year-end report 2020 page 4 Council Packet Page Number 284 of 489 F4, Attachment 2 RECYCLING DATA (MULTI -FAMILY) The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after factoring out the multi -family weights. From this data we are able to illustrate the weight per unit (in lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi -family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi -family data, we are able to provide the following observations: • 2020 Average lbs. per unit per month was 10.39 lbs. per month 2011 was 12.96 lbs. per month 2012 was 11.47 lbs. per month 2013 was 13.24 lbs. per month 2014 was 12.95 lbs. per month 2015 was 13.04 lbs. per month 2016 was 13.08 lbs. per month 2017 was 11.03 lbs. per month 2018 was 12.95 lbs. per month 2019 was 9.92 lbs. per month • 2020 Annual Net total tons collected for multi -family was 265.29 tons 2011 was 312.73 tons 2012 was 276.88 tons 2013 was 319.56 tons 2014 was 312.64 tons 2015 was 314.66 tons 2016 was 315.79 tons 2017 was 268.69 tons 2018 was 305.32 tons 2019 was 239.36 tons How are the weights determined for the multi -family data? On a quarterly basis we use one truck to collect all multi -family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into a multi -family spreadsheet. See APPENDIX D for an example of this report. Maplewood recycling year-end report 2020 page 5 Council Packet Page Number 285 of 489 F4, Attachment 2 MULTI -FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi -family property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. ENVIRONMENTAL.1 ANALYSIS TENNIS SANT TA TION Dear Property M an ager, ESTI M AT ED TOTA L TO NS RECYCLED: 25.05 Mow is arecapofyou rrerydingeffortsfor thelastyea r. PIe ase notice theamountDfreryrlingmaterialsyour tennants recycled and the estimated resourcesyou saved from each category. Also,pleasecontact usifyou wouIt! likefurtherinformationon ways toenhanceyou rrecyding. You cancontact us at651-459-18.87. Awesomejob -on recycling!! Th a n k you for recycli ng, Greg &Willie Tennis 2020 Sincerely, Greg and Willie Tenri= ReEyd ing Type Tons Units Saved paper 1&66 tons Trees Resource iton=17Trees un it Saved 17 253,2 TYPL trees pa per 1&66 tons Electricity 1 ton = 641 Kw Hours 641 10,014 Kw hours of electrity paper 1&66 tons Oil iton=1.7barrelsofDi1 1.7 28,32 barrels of oil Aluminum 4,43 tons Ore iton=4tons of are 4 1,73 to n5 of Ore Aluminum 4,43 tons Electricity iton =14,000 Kw Hours 14000 6b467 Kw hours cif Nectrity Aluminum 4,43 tons Oil iton =40 barrels ofDi1 44 17.34 barreIscif oil Tinfbi-metal L10 tons Ore iton=1.49tonsofone 1 1,54 to ns of ore Tin/bi-metal L10 tons Electricity iton=642 Kw Hours 642 706 Kw hours of electrity Tin/bi-metal L14 tons Oil iton=1.8barreIsofDiI 1.8 1.95 barrels of oil Plastics 186 tons Oil iton =6.3 barrelsof Di1 6.3 11.71 barrels of oil Plastics 186 tons Electricity 1 tan = 5,774 Kw Hours A 7 Kw hours of electrity Plastics 186 tons Natural Gas 1 ton = 98,080,080 Btu's 95,481480 182,164,A87 BTU's of fuel Gess A.52 tons Sand iton =1,330tDnsofsand 11334 E014 1D ns of sand G kass 4.52 tons Electricity 1ton=42 Kw Hours 42 190 Kw hours of electrity G ess 452 tons Oil i ton = .12:p l Ions of o it 4.12 054 barrels of oil G las5l 4.52 JtDns Natural Gas iton =7M,080btu's 714000 3,22$552 6TU'soffuel Environmental Impact Summary Re=ources Amounts Units Sawed Trees saved 2S3 Trees saved Elettricity saved 16,955 Kw Hou rssaved Oil saved 60 BarrelsofoiIsaved Natural Gas saved 155}3930 BT U's of na to ra I gas sav ed **D' -;ca mer: The above numbers re present aamrersionsfrorn ind List rialand recyding markets. Thaw num be, - e•=ESTIMATED ESTI MATEDresouraessaired. AN cal€vlatiarks are taken frornannLia I total tons from Maplewood rr== : a-rgding Rac_ -. Maplewood recycling year-end report 2020 page 6 Council Packet Page Number 286 of 489 F4, Attachment 2 INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. This year the most common calls were comprised of what additional items they could recycle, and questions about the holiday schedule. We are confident that our Customer Service Representatives resolved all inquiries to the resident's satisfaction. 2020 Total Inquiries JAN FEB MAR 35 11 16 2017 Total Inquiries 255 2016 Total Inquiries 662 2013 Total Inquiries 233 APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 11 35 35 51 26 38 36 40 36 370 2018 Total Inauiries 165 2015 Total Inquiries 422 2012 Total Inauiries LINENS AND SHOES SUMMARY 4.0 2019 Total Inauiries 334 2014 Total Inquiries 1,552 2011 Total Inauiries 344 We started a new partnership with Simple Recycling for our linen recycling as of March 2017. The 2020 year brought us many challenges, and linen recycling was one of them. Simple Recycling was shut down for multiple months due to the pandemic and not able to pick up linens from our location during that time. When Simple Recycling opened back up they had new regulations that they were able to the collect the bagged material but not able to collect it divided by City. So, for 2020 we have a total weight that Tennis collected as a whole, which was 29,880 pounds. We are working with Simple Recycling to get back to being able to get separated weights per City for 2021. 2019 = 9,882 lbs. 2018 = 8,989 lbs. 2017 = 35,687 lbs. 2016 = 1,577 lbs. 2015 = 5,917 lbs. 2014 = 6,270 lbs. 2013 = 8,641 lbs. 2012 = 3,692 lbs. 2011 = 6,217 lbs. CARDBOARD SUMMARY Cardboard collected for 2020 from city facilities and buildings totaled 74,490 lbs. 2019 = 89,120 lbs. 2018 = 102,356 lbs. 2017 = 88,337 lbs. 2016 = 104,498 lbs. 2015 = 125,020 lbs. 2014 = 131,346 lbs. 2013 = 140,650 lbs. 2012 = 92,850 lbs. 2011 = 105,615 lbs. BUSINESS and PARKS WEIGHTS BUSINESSES: 41,161 Ibs. BUSINESSES: 49,386 Ibs. BUSINESSES: 71,529 Ibs. BUSINESSES: 62,460 Ibs. BUSINESSES: 60,771 Ibs. BUSINESSES: 45,885 Ibs. BUSINESSES: 30,157 Ibs. BUSINESSES: 2,855 Ibs. CITY PARKS: 3,220 Ibs. CITY PARKS: 2019 17 6,650 Ibs. 2018 8,080 Ibs. [, �Lqy�-Ilitli 2017 CITY PARKS: 8,350 Ibs. 2016 11,180 Ibs. CITY PARKS: 2015 2014 2013 BUSINESSES: 41,161 Ibs. BUSINESSES: 49,386 Ibs. BUSINESSES: 71,529 Ibs. BUSINESSES: 62,460 Ibs. BUSINESSES: 60,771 Ibs. BUSINESSES: 45,885 Ibs. BUSINESSES: 30,157 Ibs. BUSINESSES: 2,855 Ibs. CITY PARKS: 3,220 Ibs. CITY PARKS: 5,650 Ibs CITY PARKS: 6,650 Ibs. CITY PARKS: 8,080 Ibs. CITY PARKS: 7,920 Ibs. CITY PARKS: 8,350 Ibs. CITY PARKS: 11,180 Ibs. CITY PARKS: 9,140 Ibs. Maplewood recycling year-end report 2020 page 7 Council Packet Page Number 287 of 489 RECYCLING COMPOSITE STUDY F4, Attachment 2 Over the years of the contract we have done extensive recycling composite studies. We did this by keeping all loads from an entire week from the City of Maplewood and process it though our MRF (Material Recovery Facility). Once the material is unloaded from the trucks it is sorted into each category, as listed below. Each of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly reports in which you receive monthly. As of 2018, we have taken a look at all of the past data that we have collected and have tested a single load of material from the City of Maplewood. The single load of material has consistent ratios which are comparable to the weeks' worth of material previously processed. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting the recycling program to fit the needs of the Residents. With ongoing changes in the economy, cultural and even changes in the home, we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Tennis Sanitation, L.L.C. 651-459-1887 RE: COMPOSITE BREAK-OUT PERCENTAGE "Recycling is everyone's Future" 11/2,5/2020 Tennis Sanitation is pleased to provide the following composite sample break-out detailingthe percentage ratios of each type of recycling category. Cardboard: 38.58% 36.35% Includes all card hoard boxes. Paper: 29.0496 32.07% Includes cardboard, paper, newspaper and junk mail Scrap Metal: 0.63% 1.59% Metal pans and rn isc metal Large Plastic: 2.19% 0.55% Toys, pat! afumit ure and large containers Z -Bale Plastic: 2.49% 2.33% Food and beverage containers PET Plastic: 4.52% 3.34% Food and beverage containers Tin: 1.89% 1.39% Includes all bi-m etaJ and tin cans N!Hot Glass: 13.20% 14.67% Includes all clear, brown and green colors Aluminum: 1.81% 1.64% Includes all aluminum cans Linens 1.29% 0.06% Reusable clothing andshoes Milk Cartons: 0.47% 0.19% Beverage cartons Residuals (Trash): 3.933 5.82% Includes a residuals and trash 100.00% •^rrr,1 NettotalrecuclinEforthemonth Sincerely, e& aatd4w City Liaison, Commodity Sales & Reports Tennis Sanitation PO Bax 62 7204 St St. Paul Park, MN 55071 x:551-313-5208 -°f:651-459-1887 F:651-459-7412 SEP? n -- Council Packet Page Number 288 of 489 Maplewood recycling year-end report 2020 page 8 F4, Attachment 2 ENVIRONMENTAL IMPACT ANALYSIS Using the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the types of recycling materials into resources saved. ENVIRONMENTAL I MPA CT ANALYSIS CITY OF MAP LE WOOD RECYCLING 2020 totalMW •urce Recycl 1 ng Type Tons Units Saved Paper 4208 tats Trees Calc/ Re5curce 1ton =17 Trees Total Resources 37,532 trees Pa per 2,20B tarts EI ect ric ity i tan = 661 Kw Hours 1,32ET975 Kw h ours of electrity Paper 2,208 tans Oil iton= L7 bamels ofoil 3,753 barrels of ail Aluminum 52 tans Ore iton =4tons afore 269 tans of are Aluminum 52 tans Electricity iton =14,000 Kw Hours 727,626 Kwhoursofelectrity Aluminum 52 tons flit iton=46 harrels of oil 2,077 barrels of ail Tin/bi-metal 92 tans Ore iton =L49torsofore 139 tons of are Tin/bi-metal 92 tats Electricity iton=642 Kw Hours 59,327 Kw hours ofelectrity Tinjbi-metal 92 tans Oil 1ton= 1-8 barrels of oil 165 barrels of ail Plastics 219 tons flit IL ton= 6.3 barrels of oil 1,374 barrels of oil Plastics 219 tans Electricity iton= 5,774 Kw Hours 875 KwhoursofelectHty Plastics 219 tons Not uraIiias 1ton =9B;060yMbtu's 21?W,266y666 BTU's of fuel Glass 457 tons Sard 1ton = 1,330 tons of sand 667,656 tons of sard Glass 457 tons Electricity iton =42 Kw Hours 14,184 Kw hours ofelectrity Glass 457 tons Oil 1ton =A2 gallons of oil 55 barrels of ail Glass 457 tams Natural Gas Itcc=714,000btu's 32%2W26 BTU's of fuel Environmental Impact Summary 'r w Resources Amounts Units Saved r** •� Treessaved 37,532 Trees saved Erectricitysaved 2,133,287 Kw Hours saved K I oil saved 7,436 Barrelsofail saved Natural Gas saved 2L. 775.47 Z,izD BTU's of natural gas saved ••Disclaimer: Th e above numbers representconversbrisfrom industrial and recycling markets. These num bers are ESTIMATED resourcessaved. All calculations are taken from annual total tons from M aplewood Final Reryding Report. Maplewood recycling year-end report 2020 page 9 Council Packet Page Number 289 of 489 F4, Attachment 2 MARKET REPORT The 2020 markets have seen their ups and downs. We continue seeing changes with regulations that have been influenced by China's markets even though we keep all of our recyclable materials in the United States, mostly in the Midwest. We saw higher residential recycling volumes this year because many families were newly homebound due to Covid-19. The metal markets have slowly been working their way back to where pricing was back in 2018 but are still significantly low. The paper and cardboard markets are back in a comfortable place but again have room for growth. Plastic markets hit their rock bottom this year but, with the cost of crude oil projecting an increasing 2021, we are hopeful that the plastic market will follow suit. Lastly, the glass market, with only one processor in the area, the commodity has been at a plateau for the last few years. With the Ni -Hot machine, we installed a few years back; we can capture more glass than in previous years which helps get more material to the processor. The processor is able to reclaim at least 90% of the broken glass to be made into new food and beverage containers. The outlook for 2021 Markets are starting to stabilize, but will continue with the strict regulations on contaminates and clean material. With co -mingle curb side recycling it makes it easier to recycle but it is important to clean out your food containers, and make sure you are only placing items listed in your recycling brochure loosely into the recycling cart. Maplewood recycling year-end report 2020 page 10 Council Packet Page Number 290 of 489 ADDITIONAL ITEMS RESIDUALS: Residuals consisted of items such as Styrofoam, foam, shoes, diapers and general garbage. 2020: Residuals are up to 131.71 tons from last year 2019: Residuals are down to 60.49 tons from last year 2018: Residuals are up to 62.54 tons from last year 2017: Residuals are up to 61.69 tons from last year 2016: Residuals are up to 38.59 tons from last year 2015: Residuals are down to 29.38 tons from last year 2014: Residuals are down to 29.36 tons from last year 2013: Residuals are down to 49.30 tons from last year 2012: Residuals are down to 55.55 tons from last year 2011: Residuals are 26.88 tons F4, Attachment 2 TRUCK WEIGHTS: During the 2020 Calendar year, none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $4.25 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2020 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets with the exception of milk cartons and "rare type" plastics. Milk cartons are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare type" plastics are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2020 page 11 Council Packet Page Number 291 of 489 F4, Attachment 2 SUMMARY OF YEAR-END RECYCLING REPORT The 2020 Maplewood Year-end Recycling Report provides up-to-date information from the City's recycling activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute in meeting our combined goals. In the report we have illustrated the composition of recyclables and itemized volumes of recyclables from both single family and multi -family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. This year, Maplewood's participation rate was 96% participation rate. Both single family tonnages as well as multi -family recycling volumes have remained steady and consistent with other Municipalities. In 2021, we will maintain the comprehensive recycling program we offer with the additional types of plastics, metals and linens. Together with the support of The City of Maplewood we will maintain these high standards of recycling for the single family and multi -family dwellings. Maplewood recycling year-end report 2020 page 12 Council Packet Page Number 292 of 489 F4, Attachment 2 APPENDIX A - 2020 RECYCLING DATA SUMMARY APPENDIX A - RECYCLING DATA SUMMARY 2M MAPLEWOOD RECY12LETONNAGEDATA JAN UNITS FEB I UNITS I MAR UNITS APR UNITS MAY UNITS JUNE UNITS JULY umn's AUG UN ns SEPT UNr15 OCT MRS NOV UNITS DEC UNITS TOTAL UN 115 TYPE MONTHLY ❑ATAJRTE Single Family PercentageBreak-out Tons I Tons Tans Tons Tons Tons Tons Tans Ton€ Tans Tons Tarts Cardboard, 94.55 70.59 83.47 121.13 104.01 103.96 109.37 97.11 94.14 94.62 99.85 100.30 1173.10 Tons Paper_ 83.72 62.50 73.94 107.25 92,09 92.05 96.84 85,98 83.36 86.44 75.05 88.80 1027.98 Tans $crap Metal: 4.03 3.01 3.55 5.16 4.43 4.43 4.Cd.- 4.13 4.01 4.16 1.63 4.27 47.47 Tons Large Plastic 1.39 1.04 1.23 1.78 1.53 1.53 1.!'1 1.43 1.39 1.44 5.67 1.48 21.52 Ton, Z Bale Plastic: 5.82 4.35 5.14 7.46 6.40 6.40 6. /� 5.98 5.80 6.01 6.44 6.18 72.71 Tons PET Plastic: 8.43 5.29 7.44 10.80 9.27 9.27 9.7', 8.66 8.39 8.70 11.70 8.94 107.64 Tons Tin: 3.52 2.63 3.11 4.51 3.87 3.87 4.07 3.61 3.50 3.63 4.89 3.73 44.94 Tons Chipped Glass: 37.14 27.73 32.78 47.58 44.85 40.83 42.96 38.14 36.98 M.34 34,16 39.39 456.88 Tons Aluminum: 4.15 3.10 3.67 5.32 4.57 4.56 4.80 4.26 4.13 4.29 4.68 4.40 51.93 Tons Llnens 0.15 0.11 4.13 0.19 0.17 4.17 0.18 0.16 0.15 4.16 3.34 0.16 5.07 Tans Milk Cartorts-1 0.481 0.361 0.421 0.621 0.531 0.531 0.561 0.491 0.481 0.501 1.221 0.51 6.70 Tons Residual 9.78 7.29 9.54 12.50 10.75 10.75 11.29 10.06 9.73 10.08 10.17 10.37 121.41 Tons TOTALTONS 253.16 189.00 223.48 324.30 278.47 278,35 MM 260.01 252.05 258.37 258,80 268.53 3137.35 Tans #cfHOMESONROLITE 11,335 11.335 11,335 11,335 11,335 11,335 11,335 11,335 11,335 11,335 11,335 11,335 €,-AG:3i!CW!j N04ri 44.67 33.35 39.43 57.22 49.13 49.11 51.67 46.88 44.47 45.59 45.66 47.38 Multi- Family Percentage Break-Dut Tons I Tans Tons Tons Tons Tons Tons Tons Tons Tont; Cardboard, 8.54 7.49 8.57 9.35 8.03 8.52 8.43 8.03 8.45 7.74 7.74 8.49 99.34 Tons Paper, 7.56 6.63 7.59 8.28 7.11 7.54 7.47 7.11 7.48 6.85 5.79 7.52 86.93 Tons $crap Metal, 0.36 0.32 0.36 0.40 0.34 0.36 0.36 0.34 0,36 0.33 0.13 0.36 4.02 Tons Large Plastic: 0.13 0.11 0.13 0.14 0.12 0.13 0.12 0.12 0.12 0.11 0.44 0.12 1.79 Tons 2 Bale Plastic: 0.53 0.46 0.53 0.58 0.49 0.52 0.52 0.49 0.52 0.48 0.50 0.52 6.14 Tans PET Plastic: 0.76 0.67 0.76 0.83 0.72 0.76 0.75 0.72 0.75 0.e9 0.90 0.76 9.07 Tons Tin: 0.32 4.28 o.32 0.35 4.30 0.32 o.31 0.30 0,31 o,29 0.36 a32 3.80 Tons Chipped Glass: 3.35 2.44 3.37 3.67 3.15 3.35 3.31 3.15 3,32 3.04 2.63 3.33 38.61 Tons Aluminum: 0.37 0.33 0.38 0.41 0.35 0.37 0.37 0.35 0.37 0.34 0.36 0.37 4.37 Tons LirMM 0.01 0.01 0.01 0.02 0.01 0.01 4.01 0.01 0.01 0.01 0.26 0.41 0.38 Tons Milk Cartons:, 0.04 4.04 0.44 0.05 0.04 0.04 0.04 0.04 0.041 0.041 0.49 4.04 9.54 Tars 14e0r-'-kfl 0.89 0.77 0.89 4.95 0.83 0.88 0.89 0.83 0.90 0.80 0.78 0.89 1.0.30 Tors TOTALTONS 22.86 20.05 22.95 25.03 21.49 22.80 22.58 21.49 22.63 20.72 19.96 22.73 265.29 Tons # of MF UNITS ON 4,256 4,256 4,256 4,25.6 4,256 4,25'5 4,256 4,256 4,256 4,256 4,256 4,256 - s,? tri?twvey 10.74 9.42 10.78 11.76 10.10 10.71 1.0.61 10.10 10.63 9.74 9.38 10.68 r Tans Tons Tons Tans Tans Tans Tons Tans Tans Tans Tans Tang Cardboard, 103.09 78.08 92.04 130.48 112.04 112.48 117.80 145.14 102.59 102.36 107.55 108.79 1272.44 Tons Paper, 91.28 69.13 81.49 115.53 99.20 99.59 104.31 93.09 90.84 93.29 80.84 96.32 1114.91 Tons Scrap Metal, 4.39 3.33 3.91 5.56 4.77 4.79 5.02 4.47 4.37 4.49 1.76 4.63 51.49 Tons Large Plastle, 1.52 1.15 1.36 1.92 1.65 1.66 1.73 1.55 1.51 1.55 6.11 1.60 23.31 Tors 2•Bale Plastle, 6.35 4.81 5.67 8.04 6.89 6.92 7.25 6.47 6.32 6.49 6.94 6.70 78.85 Tors PET Plastl-C: 9.19 6.96 8.24 11.63 9.99 10.03 10.50 9.38 9.14 9.39 12.64 9.70 116.71 Tors Tin, 3.84 2.91 3.43 4.86 4.17 4.19 4.38 3.91 3.81 3.92 5.27 4.45 48.74 Tons Chipped Glass, 40.49 30.67 36.15 51.25 44.00 44.18 46.27 41.29 40.30 41.38 36.79 42.72 495.49 Tons Aluminum: 4.52 3.43 4.05 5.73 4.92 4.93 5.17 4.61 4.50 4.63 5.04 4.77 56.30 Tons Milk Cartons: 0.52 0.40 0.46 0.67 0.57 0.57 0.60 0.53 0.52 0.54 1.31 0.55 7.24 Tons Residual 10.67 8.06 9.53 13.45 11.58 11.63 12.18 10.89 10.63 10.88 10.95 11.26 131.71 Toms TOTAL TONS 275.86 203.93 246.29 349.12 299.78 300.97 315.21 281.33 274.53 278.92 275.16 291.09 Un Feb Mar Apr May kine July Aug Sept Oct Nov Dec CARDBOARD 7,440 6,W 61580 7,360 5,2x0 5,100 6,540 5,720 5,130 6,40) 4,940 7,500 74,490 LBS LINENS 740 367 1,107 LBS TOTAL INQUIRIE5 35 1 11 L6 LL 36 35 51 26 1 38 36 40 36 370 Business Volume lbs 4,213 3,614 3,769 2,324 2,632 2,941 3,919 3,438 1 3,873 3,539 3,594 3,305 41,1'51 LBS Parks Volume lbs $60 $60 880 180 0 160 1 0 0 100 1 100 so 0 3,220 LBS Parkipat ion% 95,24% 94.66% 9644% 9£54% 95,7?% 95.89% 1 96,457E 95.92'1x. 96.167E 1 96.30% 96.147E 95.51% 96.09% JAM.7E NonpartklpantS+0 413 419 282 283 297 269 1 322 384 394 1 334 354 441 341 JAVG.. 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z v g s63 c.i «p� v 4 c— E E LE ja�i1 5`I ¢' ~ r_ 4 u x s3i� E z a 77 d '- $`o u a 73 V mr a .. _. _ .. _ ., w r�1� 4'. w A r n n ry N ry n A 7i ry n ry ry .1 m m m A m�i n %n +i 3 w i i i W a V 3 i 0 11 1� N1� N di m in m b Council Packet Page Number 294 of 489 F4, Attachment 2 APPENDIX C - MONTHLY RECYCLING REPORT LETTER Tennis Sanitation, L.L. 651-459-1887 RECYCLING REPORT December 2020 Dear City of Maplewood Recycling Coordinator, "Recycling is Everyone's Future" Tennis Sanitation is pleased to provide the following monthly recycling report detailing the materials that were collected, processed and delivered to recycling markets from both singlef3milyand multi -family dwellings_ The Comm unity of Maplewood Recycled: TYPE Single Family Weight (lbs) Single Family Multi -Family NET Units: 9255 TYPE 13140 WL-ightttons) Weight(tom) TotalWgt UNrr DESCRIPTION Cardboard: 3735% 100.34 8.49 108.79 tons Boxes Paper: 33j07% 88.813 7.52 9632 tans Paperr newspaperr cereal baxesr junk mail Scrap Metal: 1.59% 4.27 436 4.63 tans Household strap metal- Pats & pans Large Plastic 0.55% 1.4S 4.12 1.60 tons Toys and parts Z -Bale Plastic: 23094 5.18 0.52 5.76 tons Milk Jugs - Laundry deterffent PET Plastic: 33394 8.94 0.76 9.70 tons Variety of drink battles Tin: 1.39% 3.73 0.32 4.05 'tans bi-meta l and tin cans Chipped Glass: 14.5746 3939 333 42.73 tons Bottles and Jars Aluminum: 1.64% 4.40 037 4.78 tons aluminum cans Linen 0.0596 0.16 0.01 0.17 tons Reusable Textiles and shoes Milk Cartons: 0.1996 0.51 0.04 4.55 tans Bevera ge & soup €artons Residual 3.8594 1037 0.88 11.24 Mon Re. €ableitems Total Tans: 100.00% 258.53 22.73 280.82 Tons Net total recycling far the month TYPE Single Family Weight (lbs) Multi -Family Weight (lbs} NET Calcs_ Wakefield Park 0 lbs Units: 9255 3885 13140 Units collected per week Wgtfhome: 58.43 11.70 34.86 lbs Average pounds per unit collected per morrth Linens: Combined Combined 0.00 Ibs I ndude s a 11 clathi ng, garments a n d *the r I ine ns Cardboard: Combined I Combined 1 7508.00 1 L Indudesa11atcauntsthathave dumpsterservice Average %of serviced accounts (SF) 81% Average% of participation (SF) 95.51% This month's homes that did not paricipate in weeMy recycling cofiect'on were 401 residents Total i nqu i ries for this month were: 36 Businessvolume ofrecycling (In lbs) = �� PARK WEIGHTS Name lbs per month Harvest Park 0 lbs Wakefield Park 0 lbs Goodrich Park 0 lbs Summary of report: This month illustrates resident's recycli ng efforts fo r both SFand M1F Dwellings and businesses. The above percentage break-out of recycling material was based on a single load of material from the City of Maplewood. The single load of material has consistent ratios which are comparable to the weeks' worth of material previously processed_ Great job on your recycling efforts_ Sincerely, } City Liaison, Commodity Sales & Departs Tennis 5anitatlen PO Box 652 721) 4St St Paul Park, MN 55071 Council Packet Page Number 295 of 489 F4, Attachment 2 APPENDIX D - MONTHLY MULTI -FAMILY REPORT Council Packet Page Number 296 of 489 CdA 'AsXN.." ���k9NM1"wIG"!'I !wi�wl$S$S$:'I vpp pp s IC 2p .• N 4i N ,o0 M M •+ •M�+I .moi T q pM prt q GQ p •+ h h W h oh yT� pM q pMp oP •+ •� q p h 4 h qM shy yWN� h Pi h rt 4• 9y] xq� yq rRr� qM �h p 9] yYy�II M YI "pp 4ryryi •QQ+.� q 4 •+ ROOi I�Ip➢p ryWry rt M •pryp 4 0ry n 0 �I�p ty T rr� N m pppp rrryry N M rrryry rr�.� n .� n N T,TTRTT ]1" ❑ 0 4 0 4 0 r �/ ` R q % N R � 9] R � 9] R � q 9] 04 � R OG � R 9] � R 9] � q � 04 R � 9] u n �'4 . • "7 .P "7 � •D "7 � �P ^1 ^Y �C �P "7 � �P "7 � •D ^1 � ^Y �C �P � "7 �P � "7 •D � "1 �C � R R Q• i• of q R .� of � � ry .M1 N .ry M1 D �P nn w �n V �P �D �P W �n V �P �D �P W �P w nn .M1 ..} - .P •D W �P �➢ nn �n �P �D •D �a nn w �n V �P �a •D W �n �M1 •M1 •M1 N •7 �M1 � w �n �D •D �D O 09 O 09 g 09 q 09 q 09 g 0 q 0 q 0q q 0q R 0 Do R❑ q 0q R 0 R 0 R 0q q 0q D R R q 0q q 0 4 0q 4 0 4 0 4 0q g Rq q q 0q R 0q O 0q 0 0 00 W ff Y q (7 LJ 4 Y 4 Y (5 q LJ ❑� 4� 4 q q C M7 0� 4� ❑ .J R q R�� q YI q R M P• � r� �� q N% q 17 44 V R� M� 6" q C R i R 4 C R q YI O q C 4� 4 4 •v h N � N � O N � � � M1I O M N O N N � � � O N _T' N � h O � � T +M1 � rt M1 � Pi � +M1 +M1 :J � :J T Pi � M k M ry� ."p 44 +4 � rt � .a 4 � � � T :J +M1 � •D 4 � r ? 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R rt .. .. .. m •; �.. .. ;,. ;� " 4i W . .� 'n .9 N � M RIS ,P f ,P � •n " m p P +I a a N p :n fy�� m zW � d r, 4mm- � y 4i � ,. b �' "y � ❑ 8 .n w 8 N p❑ �_ 2I� q u � C _ W ° � � d o � n pAppya�yng2A� A �nE G .2} O r2`�'ad 2 vd da � } dd ❑ O 8 HAA �} ❑ g �am2�Eflgs $GI%7p:$ffiwl�'$m$Si$Fi�dd�$�':°iR$:�:�°•`z8:":�$�.�i,ryF�$$2R:$��Fer�fdoSl$f+l"m�o,q�6ra��m;���;i 5� !I 5�P�iA.". p :,I 4 � �58� ��5 q `�� $ a � t r�� � � a gyE�,�� � e t £ � � � � � z� � � A � � t � � g r m��'�� � Fns~• n n i yEy ee p� s� yy H L ., � � E {�_� II A II a 4 € � w o d � i _ ■ 2a�a`n3�1 121�£ a$9a9�533d1su1ms9���39 Ip ��pIp9 �1 1999pIN1,111; [ s° i ss ss ss° , s i 5si 54OJAIIp Council Packet Page Number 296 of 489 CdA APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA F4, Attachment 2 Maplewood 2020 December MON RTE#1 Wak1 Wak2 Wak3 Wako -5 Tans-Loatl2 Olq 000 Olq Olq 000 NetT I TOTAL Tans 5b1 5.18 5.92 8.64 0.00 rHtlpa[ion 813 MON RTE #2 weeks Week2 Week3 Week4 weeks Tons -Loads 4.51 442 4.45 4.11 0.00 T NNINDAY ROUTE SUMMARY FOR De[ember 2020 MONDAY weeks Wre1,2 Week3 weeea weeks TOTAL Tans 451 442 495 01. 000 Stops %ot Partin-pah n 62;5 711 9.;5 7.1 100%I verages TDTALTons 15.52 14.1] 15.11 1338 000 Stops ;6 of 4etouts 89;6 80;6 81% ]6;5 100% erages &1% kI Wak2 -11 -14 Weeks 11 E0pIL81ops 1039 1030 1039 1030 1030 Not outs 142 162 159 260 0 rtitlpa[ion Averages 1'5 TUERTE#1 Weeks Wee1,2 Week3 Week4 Week5 Tons-Loatl1 4.61 440 5.16 4.63 5.82 Tans-LOatl 2 0.00 000 0.00 0.00 0.00 -T- et Total -I TOTAL Tons 4.61 440 5.16 9.63 5.82 Stops verages % of Pa-ipakn Ell E1% ES% E9% 8E% E. 15 TUE RTE 92 re ee eeee ee 1. Tons-Loatl2 000 000 000 000 000 -T-1 TUESDAY ROUTE SUMMARY FOR December 2020 TUESDAY weeks Week2 wree3 wree9 weeks Net Total TOTAL Tons 9.19 4.88 451 495 500 kal5mps 466 465 965 965 466 11 11 rtitlp ation Averages 71 TDTALTons 11 9.06 9.1 11 10.62 kal Stops 1215 U. U. U. U.11 of puts l0I 21 Averages WED RYE #1 -1. Week2 Week3 Wako Week5 Tons -Loads 5.14 498 432 465 529 TTOTAL Tans 514 498 432 465 529 Slaps erages % W Participation E1% E"-% °e% E2% 731 BS% WEDRFE#2 re ee ee ee ee Tons -Load] 4.8]1 4.522 4.303 4.926 4.)95 T 22 WEDNESDAY ROUTE SUMMARY FOR December 2020 WEDNESDAY -12Week3 Week• Week5 TOTAL Tons 9.87 4.12 4.30492 4]9 p of btaps ]19 719 719 ]19 ]19 11 11 - 111 11 % of Participation B2% 86% 83% 85% ]9% Averages 114 69% TDTALTons 1950. 15.50 14.49 14.P1t 15.64 9oi3rops -I -I -I 198fi 198fi Averages %oi Set -outs 62% �% 64% 62% ]9% &i% WED RYE #3 -1. Wak2 Week3 Week4 WakS T11, - L111 1 149 11 111 111 111 Tans-Loatl2 000 000 000 000 000 Net Total Tp of Slaps ]6i ]6i ]6i ]6i ]63 Not puts 156 142 146 165 152 %o/partieip,1- EO% Ell E13 E.% Averages 152 80% MUR7#1 -1 Wak2 Wak3 Wako WakS .ons -Loatl 1 5 3. .... . _2 ...,., T TOT0.L Tans 5.39 4&1 5.09 3.82 1.00EM Stops % rticviPtanon erage=_ 751 R RlE U22 THURSDAY Wrekl Wrek2 Wrek3 Tons - Loads 1.411 6.32 1.3]3 4.12 5.00 T 7% TOT0.L Tans 1.41 6.32 59] 4.12 5.00 Stops 115 122 1. Partinpati- 96;6 E76 E6;6 ?0;5 Ea;f verages B2% TDTALTons 10. E0 11.1E 104E 7.94 10.00 Stops erages 11 Ill %of Set outs .11 95;6 .1 "1 23, ]9% FRI RTE AS re re re Tons-Loatl 2 0.00 I. 000 0.00 0.00 Net Total T11IL T11, 11 111 411 Stops erages rticvip- n 1 FRIDAY ROUTf SUMMARY FOR December 2020 FRI RTE#2 WakL wak2 wak3 Wako -5 FRIDAY Wald Wak2 Wak3 Wako Week5 Tons-Loatl1 4.01 4.62 4.19 552 0.00 Tans-Loatl2 0.00 I. 000 0.00 0.00 Net-cta ja-Net Total TDTALTons 401 462 4.19 552 600 TOTAL Torr. 1311 1400 1293 152% 000 Stops verages o Stops erages % of Particvipari-23% Ell ]9% IDG% 55% % of 5e[ --outs .1 5. E. 72% 100% 75% Tk al Stops RZ 1069 1Obl 1061 1064 Averages 10 00cr Reryclirg MNerlals: l.AI -1 - - - flet-cta' D 14H a ar artlllbs Total Linens llbs 0 0 0 0 0 Council Packet Page Number 297 of 489 F4, Attachment 2 APPENDIX F — Educational Tags JANUARY 2020 ADDRESS ROUTE DAY REASON DATE Friday Wood Shelves 1/3/2020 Friday Cars In Way 1/3/2020 Friday Mirror 1/3/2020 Friday Stryofoam 1/3/2020 Friday Stryofoam 1/3/2020 Friday Stryofoam 1/3/2020 Friday Stryofoam 1/3/2020 Monday Trash 1/6/2020 Monday Glassware 1/6/2020 Monday Trash 1/6/2020 Monday Dirty Diapers 1/6/2020 Tuesday Frozen 1/7/2020 ! Tuesday Mess On Ground Republic 1/7/2020 Tuesday Stryofoam 1/7/2020 Tuesday Stryofoam 1/7/2020 Tuesday Stryofoam 1/7/2020 Tuesday Cushions 1/7/2020 Tuesday Stryofoam 1/7/2020 I Wednesday Changed Locks? 1/8/2020 Wednesday Paint Cans 1/8/2020 Wednesday Stryofoam 1/8/2020 Thursday Stryrofoam 1/9/2020 Thursday Tagged Placement Space 1/9/2020 Friday Glassware,Window & Bulb 1/10/2020 Friday Trash 1/10/2020 Friday Stryrofoam 1/10/2020 I Monday Trash 1/13/2020 Monday Trash 1/13/2020 i Monday 3 Bags Trash 1/13/2020 Monday Stryofaom 1/13/2020 I Tuesday No Misses N/O 1/14/2020 Tuesday Trash In Yard 1/14/2020 Wednesday TV Box Stryofoam 1/15/2020 Wednesday Box Stryofoam 1/15/2020 I Wednesday No Misses N/O 1/15/2020 1 Friday Stryofoam 1/17/2020 Monday By Garage 1/20/2020 Monday Leaves 1/20/2020 Monday Trash 1/20/2020 Monday Trash 1/20/2020 Monday Stryfoam 1/20/2020 Monday Car Parked Infront 1/20/2020 Council Packet Page Number 298 of 489 F4, Attachment 2 Council Packet Page Number 299 of 489 Monday Cart Placement 1/20/2020 Wednesday Stryofaom 1/22/2020 Friday Cars Iparked In Way 1/24/2020 Friday Stryofoam 1/24/2020 Friday Stryofoam 1/24/2020 Friday Trash 1/24/2020 Monday Trash 1/27/2020 Monday Trash 1/27/2020 Monday Stryfoam 1/27/2020 Tuesday Stryfoam 1/28/2020 Tuesday Wood Panels 1/28/2020 Wednesday Stryofoam 1/29/2020 Wednesday Wood 1/29/2020 Friday Stryofoam 1/31/2020 Friday Trash 1/31/2020 Friday Electrical Cords 1/31/2020 Friday Wood 1/31/2020 FEBRUARY 2020 ADDRESS ROUTE DAY REASON DATE ` s i Monday Stryofoam 2/3/2020 Monday Stryofoam 2/3/2020 Monday Stryofoam 2/3/2020 Monday Trash 2/3/2020 Monday Trash 2/3/2020 Monday Trash 2/3/2020 Monday Wood 2/3/2020 Tuesday Empty 2/4/2020 Wednesday Full Of Ice 1 Cart 2/5/2020 Thursday Wood 2/6/2020 Friday Car In No Parking Zone No Pup 2/7/2020 Monday Not Out 2/10/2020 Monday 1 Cart Trash 2/10/2020 Monday Stryofoam 2/10/2020 Monday Light Bulbs 2/10/2020 Monday Wood 2/10/2020 Tuesday Particle Board 2/11/2020 Tuesday Stryofoam 2/11/2020 Wednesday Stryofoam 2/12/2020 Friday Empty 2/14/2020 Friday Stryofoam 2/14/2020 Friday Stryofoam 2/14/2020 Monday Carpet 2/17/2020 Wednesday Wood 2/19/2020 Wednesday Stryofoam 2/19/2020 Monday Stryofoam 2/24/2020 Monday Stryofoam 2/24/2020 Monday Wood 2/24/2020 Monday Trash 2/24/2020 Monday Trash 2/24/2020 Council Packet Page Number 299 of 489 MARCH ADDRESS Wednesday Friday 2020 ROUTE DAY -yoroam Trash REASON F4, Attachment 2/28/2020 DATE Monday Stryofoam 3/2/2020 Monday Stryofoam 3/2/2020 Monday Carpet & Wood 3/2/2020 Wednesday Stryofoam 3/4/2020 Wednesday Stryofoam 3/4/2020 Wednesday Trash,Wood & Drywall 3/4/2020 Friday Stryofoam & Wood 3/6/2020 Friday Trash 3/6/2020 Friday Stryofoam 3/6/2020 Monday Stryofaom & Fake Tree 3/9/2020 Monday Trash 3/9/2020 Monday Stryofoam 3/9/2020 Monday Stryofoam 3/9/2020 Tuesday Stryofoam 3/10/2020 Wednesday Florescent Bulbs 3/11/2020 Wednesday Stryofoam 3/11/2020 Wednesday Stryofoam 3/11/2020 Wednesday Box Trash 3/11/2020 Thursday Gas Weed Whip 3/12/2020 Friday Not Reachable 3/13/2020 Friday Stryofoam 3/13/2020 Friday Trash & Drywall 3/13/2020 Monday Stryofoam 3/16/2020 Monday Trash 3/16/2020 Monday Trash 3/16/2020 Monday Late Set 3/16/2020 Tuesday Air Mattress/Electric ? 3/17/2020 Wednesday Stryofoam 3/18/2020 Wednesday Stryofoam 3/18/2020 Wednesday Stryofoam 3/18/2020 Wednesday Box Trash 3/18/2020 Thursday Stryofoam 3/19/2020 Friday Stryofoam Cooler 3/20/2020 Monday N/O 3/23/2020 Tuesday Stryofoam 3/24/2020 Wednesday Grass 3/25/2020 Wednesday Trash 3/25/2020 Wednesday Wood 3/25/2020 Wednesday Trash 3/25/2020 Wednesday Stryofoam 3/25/2020 Thursday Dirty Diapers 3/26/2020 Friday/Monday Wood & Vinyl Trim 3/27/3030 Monday No Cardboard Per Driver 3/30/2020 APRIL 2020 ADDRESS ROUTE DAY REASON DATE Council Packet Page Number 300 of 489 F4, Attachment 2 ! _ _ _ _ _ _ _ _ _ _ _ Friday Door 4/3/2020 Friday Bedding 4/3/2020 Monday Light Bulbs 4/6/2020 Monday Trash 4/6/2020 Monday Trash 4/6/2020 Monday Stryofoam 4/6/2020 Monday Stryofoam 4/6/2020 Monday Yard Waste Tagged 4/6/2020 Tuesday Stryofoam 4/7/2020 Tuesday Wood/Electronics 4/7/2020 Tuesday Stryofoam 4/7/2020 Wednesday Stryofoam 4/8/2020 Wednesday Stryofoam 4/8/2020 Wednesday Trash 4/8/2020 Thursday Stryofoam 4/9/2020 Thursday Cart Placement Tagged 4/9/2020 Thursday Foam Padding 4/9/2020 Thursday Stryofoam 4/9/2020 Friday Trash 4/10/2020 Friday Diapers 4/10/2020 Friday Stryofoam 4/10/2020 Friday Foam Chair 4/10/2020 Monday Stryofoam 4/13/2020 Monday Trash 4/13/2020 Monday Window Glass 4/13/2020 Monday Diapers 4/13/2020 Monday Mirror 4/13/2020 Wednesday Stryofoam 4/15/2020 Wednesday Microwave 4/15/2020 Wednesday Cars Blocking 4/15/2020 Thursday Yard Waste Tagged 4/16/2020 Thursday Cart Knocked Over 2 Weeks 4/16/2020 Thursday Food & Wood 4/16/2020 Friday Pillows 4/17/2020 Friday Pillows 4/17/2020 Friday Trash 4/17/2020 Friday Stryofoam 4/17/2020 Monday Particle Board 4/20/2020 Monday Stryofoam 4/20/2020 Monday Computer 4/20/2020 Monday By Garage 4/20/2020 Monday Trash 4/20/2020 Monday Trash 4/20/2020 Monday Trash 4/20/2020 Monday Stryofoam 4/20/2020 Monday Stryofoam 4/20/2020 Monday Stryofoam 4/20/2020 Monday Snowblower/gas in it 4/20/2020 Monday Stryofoam 4/20/2020 Council Packet Page Number 301 of 489 F4, Attachment 2 f Monday Trash 4/20/2020 Stryofoam Tuesday Stryofoam 4/21/2020 5/1/2020 Tuesday Stryofoam 4/21/2020 Monday Tuesday Wood Pallet In CartAfter Dumped 4/21/2020 Trash Wednesday Stryofoam 4/22/2020 5/4/2020 Wednesday Stryofoam 4/22/2020 Monday Wednesday Trash 4/22/2020 Code Not Working Wednesday Mirror 4/22/2020 5/4/2020 Thursday Wood 4/23/2020 Monday Thursday Foam Padding 4/23/2020 Stryofoam Thursday Foam Padding 4/23/2020 ( Friday Stryofoam 4/24/2020 Wednesday Monday Up @ House 4/27/2020 Stryofoam Monday Trash 4/27/2020 5/7/2020 Monday Wood 4/27/2020 Thursday Monday Trash 4/27/2020 Monday Coax Cable & Electrial Cords 4/27/2020 Monday Stryofoam 4/27/2020 Tuesday Yard Waste 4/28/2020 Tuesday Wood 4/28/2020 Wednesday Stryofoam 4/29/2020 Wednesday Stryofoam 4/29/2020 Thursday Trash 4/30/2020 Thursday Lid Tied Shut 4/30/2020 Thursday Trash 4/30/2020 E Thursday Not @ Curb 4/30/2020 MAY 2020 ADDRESS ROUTE DAY REASON DATE Friday Stryofoam 5/1/2020 Friday Stryofoam 5/1/2020 Friday Saw Dust & Wood 5/1/2020 Friday Box Stryofoam 5/1/2020 Monday Stryofoam 5/4/2020 Monday Trash 5/4/2020 Monday Stryofoam 5/4/2020 Monday Multiple Items Non Recyclable 5/4/2020 Monday Stryofoam 5/4/2020 1 Monday Code Not Working 5/4/2020 1 Monday Trash/Food 5/4/2020 1 Monday Stryofoam 5/4/2020 Monday Stryofoam 5/4/2020 Tuesday Stryofoam 5/5/2020 Tuesday Stryofoam 5/5/2020 Wednesday Trash 5/6/2020 Wednesday Stryofoam 5/6/2020 Wednesday Stryofoam 5/6/2020 Thursday Stryofoam 5/7/2020 Thursday Stryofoam 5/7/2020 Thursday Foam 5/7/2020 Council Packet Page Number 302 of 489 F4, Attachment 2 Council Packet Page Number 303 of 489 Thursday Trash 5/7/2020 Thursday Trash/Wood 5/7/2020 Thursday Dishware/Glass 5/7/2020 Thursday Stryofoam 5/7/2020 Friday Stryofoam 5/8/2020 Friday Yard Waste 5/8/2020 Friday Stryofoam 5/8/2020 Monday Trash 5/11/2020 Monday Trash 5/11/2020 Monday Clothes Not Bagged/Left Bags 5/11/2020 Monday Stryofoam 5/11/2020 Monday Stryofoam 5/11/2020 Monday Wood/Yard Waste 5/11/2020 Tuesday Stryofoam 5/12/2020 Tuesday Stryofoam 5/12/2020 Wednesday Trash 5/13/2020 Wednesday Stryofoam 5/13/2020 Thursday Stryofoam 5/14/2020 Friday Stryofoam 5/15/2020 Monday Stryofoam 5/18/2020 Monday 1 Trash 5/18/2020 Monday Trash 5/18/2020 Monday Stryofoam 5/18/2020 Monday Trash 5/18/2020 Wednesday Stryofoam 5/20/2020 Wednesday Stryofoam 5/20/2020 Thursday Yard Waste 5/21/2020 Thursday Stryofoam 5/21/2020 Thursday Stryofoam 5/21/2020 Thursday Wood 5/21/2020 Friday Yard Waste 5/22/2020 Friday Stryofoam 5/22/2020 Friday Food/Trash 5/22/2020 Friday Stryofoam 5/22/2020 Friday Stryofoam 5/22/2020 Friday Stryofoam 5/22/2020 Monday Stryofoam 5/26/2020 Monday Stryofoam 5/26/2020 Monday Trash 5/26/2020 Monday Blinds 5/26/2020 Monday Trash/Food 5/26/2020 Monday Stryofoam 5/26/2020 Monday Trash 5/26/2020 Tuesday 3 Carts Trash & Diapers 5/27/2020 Wednesday Food/Trash/Foam 5/28/2020 Wednesday Stryofoam 5/28/2020 Thursday Road Construction 5/29/2020 Thursday Road Construction 5/29/2020 Thursday Wood Desk 5/29/2020 Council Packet Page Number 303 of 489 F4, Attachment 2 Friday Grass 5/30/2020 Friday Stryofoam 5/30/2020 Friday Stryofoam 5/30/2020 Friday Stryofoam 5/30/2020 JUNE 2020 Stryofoam 6/1/2020 ADDRESS ROUTE DAY REASON DATE Monday Florescent Bulbs 6/1/2020 Monday Yard Waste 6/1/2020 Monday Stryofoam 6/1/2020 Monday Stryofoam 6/1/2020 Monday Hose 6/1/2020 1 Monday Trash 6/1/2020 Monday Foam 6/1/2020 Monday Hose 6/1/2020 Monday Trash 6/1/2020 1 Tuesday Stryofoam 6/2/2020 Wednesday Stryofoam 6/3/2020 Thursday TV Box Stryofoam 6/4/2020 Thursday Box Stryofoam 6/4/2020 Thursday Stryofoam 6/4/2020 Thursday Stryofoam 6/4/2020 Thursday Wood 6/4/2020 Thursday Wood/Trash 6/4/2020 Friday Stryofoam 6/5/2020 Friday Stryofoam 6/5/2020 Friday Plastic Wrap 6/5/2020 Monday Trash 6/8/2020 Monday Cart Placement 6/8/2020 Monday Clothes Unbagged 6/8/2020 Monday Stryofoam 6/8/2020 Monday Wood 6/8/2020 Monday Trash 6/8/2020 1 Monday Food & Trash In Carts Still 6/8/2020 Wednesday Box Stryofoam 6/10/2020 Wednesday Box Stryofoam 6/10/2020 Wednesday Stryofoam 6/10/2020 Thursday Trash Mixed 6/11/2020 Thursday Stryofoam 6/11/2020 1 Friday Trash 6/12/2020 Monday Box Stryofoam 6/15/2020 Monday Trash 6/15/2020 Tuesday Stryofoam 6/16/2020 Tuesday Stryofoam 6/16/2020 Wednesday Yard Waste 6/17/2020 Friday Stryofoam 6/19/2020 Friday Stryofoam 6/19/2020 1 Friday Trash & Food 6/19/2020 Monday Stryofoam 6/22/2020 Monday Tiles & Stryofoam 6/22/2020 Council Packet Page Number 304 of 489 F4, Attachment2 JULY 2020 ADDRESS ROUTE DAY REASON DATE Council Packet Page Number 305 of 489 Wednesday Styrofoam/Box 7/1/2020 Friday Hose 7/3/2020 Friday Food & Trash 7/3/2020 Friday Yard Waste 7/3/2020 Friday Carpet 7/3/2020 Friday Stryofoam 7/3/2020 Monday Wood 7/6/2020 Monday Wood 7/6/2020 Monday Stryofoam 7/6/2020 Monday Florescent Bulbs 7/6/2020 Monday Food & Trash 7/6/2020 Monday Stryofoam 7/6/2020 Monday Stryofoam 7/6/2020 Monday 4 Carts Burnt 7/6/2020 Monday Windows& Food 7/6/2020 Monday Trash 7/6/2020 Monday Stryofoam 7/6/2020 Monday Wasps 7/6/2020 Monday Grass 7/6/2020 Tuesday Foam 7/7/2020 Wednesday Styrofoam/Wood 7/8/2020 Thursday Styrofoam 7/9/2020 Thursday Stryofoam 7/9/2020 Friday Dry Wall 7/10/2020 Friday Trash 7/10/2020 Friday Yard Waste 7/10/2020 Council Packet Page Number 305 of 489 F4, Attachment 2 Monday Stryofoam 7/13/2020 Monday Wood Cabinets 7/13/2020 Monday Ceiling Tile & Foam 7/13/2020 Monday 1 Trash 7/13/2020 Monday Carts N/O 7/13/2020 Monday Wood, Ceramic & Sticks 7/13/2020 Monday Up At Garage 7/13/2020 Tuesday Food & Trash 7/14/2020 Tuesday Stryofoam 7/14/2020 Wednesday Car 7/15/2020 Wednesday Brush 7/15/2020 Wednesday Can't Find Cart 7/15/2020 Wednesday Tagged Placement 7/15/2020 Wednesday Food & Trash 7/15/2020 Thursday Wood 7/16/2020 Friday Trash 7/17/2020 Friday Lawn Mower/Gas 7/17/2020 Friday Stryofoam 7/17/2020 Friday Trash 7/17/2020 Monday Cabinets 7/20/2020 Monday Trash 7/20/2020 Monday Stryofoam 7/20/2020 Monday Trash 7/20/2020 Tuesday Food 7/21/2020 Wednesday Stryofoam 7/22/2020 Friday Stryofoam 7/24/2020 Friday Stryofoam 7/24/2020 Friday Yard Waste 7/24/2020 Monday Wood Cabinets 7/27/2020 Monday Trash 7/27/2020 Monday Gift Wrap 7/27/2020 Monday Wood 7/27/2020 Monday Mower Gas In It 7/27/2020 Tuesday Tras & Food 2 Carts 7/28/2020 Wednesday Box Stryofoam 7/29/2020 Wednesday Parking Lot Closed Seal Coating 7/29/2020 Thursday Wood Cabinets & Oven 7/30/2020 Friday Window 7/31/2020 Friday No Carts Out( Shopping) 7/31/2020 Friday Wood (2x4's) 7/31/2020 Friday Trash 7/31/2020 Friday Box Stryofoam 7/31/2020 Friday Trash 7/31/2020 AUGUST 2020 ADDRESS ROUTE DAY REASON DATE 1-"- Monday Luggage,Pillow & Carpet 8/3/2020 I Monday Trash & Hornets 8/3/2020 Monday Stryo,Carpet Mixed Linnens 8/3/2020 Monday Rugs 8/3/2020 Council Packet Page Number 306 of 489 F4, Attachment 2 Monday Wood Cabinets 8/3/2020 Tuesday Stryofoam 8/4/2020 Tuesday 1 Trash 8/4/2020 Wednesday Stryofoam 8/5/2020 Thursday TV 8/6/2020 Thursday Bag Sticks 8/6/2020 Friday Trash 8/7/2020 Friday Stryofoam 8/7/2020 Friday Stryofoam 8/7/2020 Monday Wood 8/10/2020 Monday Yard Waste 8/10/2020 Monday Lawn Mower Gas& Oil 8/10/2020 Monday Food & Trash 8/10/2020 Monday Wood Cabinets 8/10/2020 Monday Stryofoam 8/10/2020 Monday Stryofoam 8/10/2020 Monday Paint & Stryofoam & Misc 8/10/2020 Monday Dirty Diapers & Food 8/10/2020 Monday at Garage 6:58AM 8/10/2020 Wednesday Trash 8/12/2020 Wednesday Glass On Ground Not Us 8/12/2020 Thursday Yard Waste 8/13/2020 Thursday Stryofoam 8/13/2020 Thursday Trash In Cart 8/13/2020 Friday Stryofoam 8/14/2020 Friday Stryofoam 8/14/2020 Friday Stryofoam 8/14/2020 Monday Wood Chair 8/17/2020 Monday Stryofoam & Paint 8/17/2020 Monday Wood Cabinets 8/17/2020 Monday Box Stryofoam 8/17/2020 Tuesday Yard Waste 8/18/2020 Wednesday Box Stryofoam 8/19/2020 Thursday Box Stryofoam 8/20/2020 Thursday Yard Waste 8/20/2020 Friday Trash 8/21/2020 Friday Box Stryofoam 8/21/2020 Monday Wood 8/24/2020 Monday Stryofoam 8/24/2020 Monday Grass 8/24/2020 Monday Food & Trash 8/24/2020 Monday Wood Cabinets 8/24/2020 Tuesday Stryofoam 8/25/2020 Wednesday Stryofoam 8/26/2020 Thursday Wood 8/27/2020 Thursday Refilled Cart Per Aaron 8/27/2020 Thursday Stryofoam 8/27/2020 Thursday Drywall 8/27/2020 Friday Stryofoam 8/28/2020 Council Packet Page Number 307 of 489 Monday Wood Monday Yardwaste SEPTEMBER 2020 F4, Attachment 2 8/31/2020 8/31/2020 ADDRESS ROUTE DAY REASON DATE 2" Thursday Construction Material 9/3/2020 Thursday Compost 9/3/2020 t Thursday Stryofoam 9/3/2020 Thursday Compost 9/3/2020 2 Friday Weed Control Fabric 9/4/2020 p Monday Food & Trash 9/8/2020 2 Monday Stryofoam 9/8/2020 Monday Stryofoam 9/8/2020 Monday Stryofoam 9/8/2020 Monday Rugs & Wood 9/8/2020 2 Tuesday Stryofoam 9/9/2020 Wednesday Stryofoam 9/10/2020 2 Wednesday Garbage 9/10/2020 p Thursday Stryofoam 9/11/2020 Thursday Motor Oil 9/11/2020 2 Friday Mirror & Light Bulbs 9/12/2020 Monday Clothes 9/14/2020 Monday Rugs 9/14/2020 Monday Mower Gas 9/14/2020 Thursday Mirror 9/17/2020 2 Friday Electronics 9/18/2020 Monday Mower Gas 9/21/2020 Monday Stryofoam 9/21/2020 Monday Free Stuff Mixed Trash 9/21/2020 Monday Stryofoam 9/21/2020 2 Monday Yard Waste 9/21/2020 Monday Stryofoam 9/21/2020 Monday Yard Waste 9/21/2020 Monday Rugs,Wood & Trash 9/21/2020 C Tuesday Left Contractor Bags 9/22/2020 2 Wednesday Mattress & Wood 9/23/2020 Wednesday Stryofoam 9/23/2020 2 Wednesday Wood 9/23/2020 Thursday Tagged Cart Placement 9/24/2020 2 Thursday Food & Maggots 9/24/2020 2 Thursday Paint 9/24/2020 Thursday Stryofoam 9/24/2020 Thursday Stryofoam 9/24/2020 7 Friday Water Cooler 9/25/2020 F Friday Stryofoam 9/25/2020 Monday Drywall 9/28/2020 Monday Wood 9/28/2020 2 Monday Hose 9/28/2020 Monday Wood 9/28/2020 2 Monday Cat Liter 9/28/2020 Council Packet Page Number 308 of 489 F4, Attachment 2 Monday Trash 9/28/2020 Monday Stryofoam 9/28/2020 Monday Mirror 9/28/2020 Monday Rugs 9/28/2020 Monday Trash 9/28/2020 ---- ...,.. Wednesday 1 cart By Garage 9/30/2020 OCTOBER 2020 ADDRESS ROUTE DAY REASON DATE __ _ _ ..._..._.._. Thursday Yard Waste 10/1/2020 Friday Styrofoam 10/2/2020 Friday Styrofoam 10/2/2020 Monday Styrofoam 10/5/2020 Monday Carpet 10/5/2020 Monday Styrofoam In Boxes 10/5/2020 Monday Rugs & Trash 10/5/2020 Monday At Garage 10/5/2020 Tuesday Air Conditioner 10/6/2020 Wednesday Tagged Placement 10/7/2020 Thursday Tagged Blocked 10/8/2020 Thursday Yard Waste 10/8/2020 Thursday Parking Lot Construction 10/8/2020 Friday Trash 10/9/2020 Monday Hose 10/12/2020 Monday Rugs & Wood 10/12/2020 Monday Styrofoam 10/12/2020 Tuesday Garbage 10/13/2020 Wednesday Box Styrofoam 10/14/2020 Wednesday Carpet Padding 10/14/2020 Wednesday Pile Of Junk 10/14/2020 Thursday Trash 10/15/2020 Friday Stryofoam 10/16/2020 Friday Stryofoam 10/16/2020 Monday Stryofoam 10/19/2020 Monday Rugs & Wood 10/19/2020 Wednesday Againist Truck 10/21/2020 Wednesday 1 Trash 10/21/2020 Wednesday Mailbox By Plow 10/21/2020 Thursday Cart Blocked Tagged In Past 10/22/2020 Thursday Yard Waste 10/22/2020 Monday Stryofoam 10/26/2020 Thursday Yard Waste 10/29/2020 Thursday Stryofoam 10/29/2020 Thursday Tied Shut 10/29/2020 Thursday Styrofoam 10/29/2020 Friday Garden Hose 10/30/2020 Friday Box Styrofoam 10/30/2020 NOVEMBER 2020 Monday I Styrofoam 1 11/2/2020 Council Packet Page Number 309 of 489 F4, Attachment 2 Monday Mirror 11/2/2020 Monday Rugs 11/2/2020 Tuesday Yard Waste 11/3/2020 Wednesday Grass & Wood 11/4/2020 Wednesday Light Bulbs 11/4/2020 Thursday Yard Waste 11/5/2020 Thursday Yard Waste 11/5/2020 Thursday Trash In Cart 11/5/2020 Friday Styrofoam 11/6/2020 Friday Trash In Cart 11/6/2020 Friday Styrofoam 11/6/2020 Monday Leaves 11/9/2020 Monday Bag With Pillow 11/9/2020 Monday Trash In Cart 11/9/2020 Monday Food& Stryofoam 11/9/2020 Monday Wood 11/9/2020 Monday Leaves 11/9/2020 Monday Vacuum 11/9/2020 Tuesday Box Styrofoam 11/10/2020 Tuesday Box Styrofoam 11/10/2020 Wednesday Yard Waste 11/11/2020 Thursday Yard Waste 3 weeks 11/12/2020 Friday Mostly Empty Frozen 11/13/2020 Friday Aquarium 11/13/2020 Monday Yard Waste 11/16/2020 Wednesday Yard Waste 11/18/2020 Wednesday Box Styrofoam 11/18/2020 Thursday Trash In Cart 11/19/2020 Monday Lamps 11/23/2020 Wednesday Wood / Stryo 11/25/2020 Wednesday Stryofoam 11/25/2020 Thursday Stryofoam 11/27/2020 Friday Full Wood 11/28/2020 Friday Stryofoam 11/28/2020 Monday Carpet 11/30/2020 DECEMBER 2020 ADDRESS ROUTE DAY REASON DATE Wednesday Trash 12/2/2020 Wednesday Stryofoam 12/2/2020 Wednesday Left Black Bag W/ Recycle 12/2/2020 Thursday Garbage 12/3/2020 Friday Cart Blocked 12/4/2020 Friday Stryofoam 12/4/2020 Friday Stryofoam 12/4/2020 Monday Light Bulbs 12/7/2020 Monday Stryofoam 12/7/2020 Monday Leaves 12/7/2020 Monday 2 Mowers Filled With Gas 12/7/2020 Monday Stryofoam 12/7/2020 Council Packet Page Number 310 of 489 �,UU „ea« F4, Attachment 2 Monday Stryofoam 12/7/2020 Tuesday Stryofoam 12/8/2020 Tuesday Box W/ Stryofoam 12/8/2020 Thursday Stryofoam 12/10/2020 Thursday Stryofoam 12/10/2020 Friday Carpet 12/11/2020 Friday Trash 12/11/2020 Friday Stryofoam 12/11/2020 Friday Stryofoam 12/11/2020 Friday Sticks & Branches 12/11/2020 Friday Stryofoam 12/11/2020 Tuesday Wood 12/15/2020 Tuesday Stryofoam 12/15/2020 Wednesday Stryofoam 12/16/2020 Thursday Vacuum 12/17/2020 Friday Stryofoam 12/18/2020 Friday Wood 12/18/2020 Friday Stryofoam 12/18/2020 Friday Boxes Of Trash 12/18/2020 Friday Trash 12/18/2020 Monday Trash 12/21/2020 Monday Stryofoam 12/21/2020 Tuesday Carpet 12/22/2020 Tuesday Wood Trim 12/22/2020 Tuesday Box W/ Stryofoam 12/22/2020 Wednesday Stryofoam Food Containers 12/23/2020 Thursday Wood Boards 12/24/2020 Friday Black Bag Wrapping Paper 12/25/2020 Friday Tagged Blocked Carts 12/25/2020 Friday Garbage Bag Wrapping Paper 12/25/2020 Friday Trash 12/25/2020 Monday Stryofoam 12/28/2020 Tuesday Stryofoam 12/29/2020 Tuesday Stryofoam & Trash 12/29/2020 Tuesday Trash Bag Wrapping Paper 12/29/2020 Wednesday Foam Pad 12/30/2020 Wednesday Plowed In 12/30/2020 Wednesday Blinds 12/30/2020 Thursday Trash Tagged 12/31/2020 Council Packet Page Number 311 of 489 F4, Attachment 2 Appendix G — Complaints and Compliments Date Resident Name Address Compliment 3/23/20 Christina --- - - - Thank you. And thank your team for continuing to Mastro provide an essential service. 4/15/20 Karla Recycle drive does an amazing job with grabbing all extra recycle around the neighborhood and always make sure its cleaned up nicely. We truly appreciate him as our driver. 5/18/20 Shayla Walker I just want to say thank you for still being out and about making sure we are all taken care of. Our recycling guy today dropped a bottle from our recycling can when he dumped it, our can was a bit full so not his fault I'm the least. Bottle shattered all over the bottom of our driveway, he stopped and got out, picked up all of the glass and made sure it was all taken care of. I really appreciate it, I run my dogs and I have two small children that could have gotten hurt on it so thank you all again for doing a greatjob! 7/3/20 Micki Tschida I want to recognize the effort of the driver in our neighborhood. The roads are horrible and even though the truck was stuck in a bad spot, he continued on while backing up streets and making sure he got everyone's recycling. With the weather and terrible roads he kept going and was positive in his demeanor. I have seen him over this construction time and he is great. There have been times when our garbage was missed but never our recycling. Great Work!! Please let him know he is appreciated. Thankyou 9/14/20 John "That driver is a great guy" customer didn't have his cart at the curb and the driver went up and got it and emptied it Council Packet Page Number 312 of 489 L-7 S 61, Q::� 2021 Recycling Collection Work Plan F4, Attachment 3 rVi"(11 Maplewood The recycling contract with Tennis Sanitation outlines that the Contractor shall submit an annual work plan proposal no later than November 1 for the upcoming calendar year. The work plan will outline key priorities for system improvements, including improvements outlined in the City's SCORE recycling work plan from Ramsey County. The City shall review and approve the work plan, which shall then be incorporated by reference as an amendment to the recycling contract. Following are service improvements proposed for the City's recycling program in 2021: 1. Household count audit: The City has an agreement with St. Paul Regional Water Services to add the recycling fee onto single and multi -family residential water bills. The Contractor bills the City monthly for the collection of recycling from these properties. Therefore, conducting annual household audits will ensure correct billing by the Contractor. In 2021, the City and the Contractor will update the list of residential dwelling units eligible for recycling collection. This will be accomplished by reviewing addresses associated with the Solid Waste Guide mailing list, trash hauling and water billing, and new building permits. The updated list of residential dwelling units eligible for recycling collection will be used for billing purposes. 2. Single-family recycling improvements: a. Curbside recycling cart and participation audit: The Contractor supplies the recycling carts to residential dwelling units. The initial 2014 rollout of carts included 65 -gallon recycling carts supplied to single-family homes, and 35 -gallon recycling carts supplied to townhomes. The Contractor now offers recycling carts in three sizes, including 35, 65, and 95 gallon carts. The Contractor shall conduct a recycling cart and participation audit for all eligible residential curbside -recycling participants. The audit will include identification of the size, number, and condition of educational recycling labels on the carts; as well as residents that have not placed carts out for collection. Residuals: Work with the City on an educational campaign to decrease residuals in the recycling stream. In particular, education on how to properly dispose of Styrofoam. 3. Multi -family recycling improvements: a. Recycling dumpsters: Work with the City to identify multi -family properties that would benefit from the collection of recyclables in dumpsters. Ramsey County resources: Work with the City to promote Ramsey County's free resources and grant opportunities available to property owners and managers to help engage tenants in recycling. Council Packet Page Number 313 of 489 F4, Attachment 3 4. Small business and church recycling improvements: a. Small business and church opt -in: Work with the City to promote the opportunity for small businesses and churches to opt into the City's residential recycling program. Recycling dumpsters: Work with the City to promote the collection of recycling in recycling dumpsters to small businesses and churches. Ramsey County resources: Work with the City to promote Ramsey County's free resources and grant opportunities available to small businesses and churches to create or improve recycling programs. Council Packet Page Number 314 of 489 F4, Attachment 4 CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2020 TRASH AND YARD WASTE COLLECTION YEAR-END REPORT tf� REPUBLIC SERVICES Maplewood Council Packet Page Number 315 of 489 F4, Attachment 4 CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2020 TRASH AND YARD WASTE COLLECTION YEAR-END REPORT Annual Review The contract with Republic Services for single-family residential trash and yard waste collection began on January 1, 2020, and will end on June 30, 2025. The City of Maplewood supplies the trash carts in four sizes (20, 32, 65, and 95 gallons). Republic Services manages the trash carts. The trash is collected at the curb weekly on one of five day -certain trash routes. Republic Services offers yard waste collection on a subscription basis and bulky item collection on a per -item fee basis. The contract requires that services provided by Republic Services be reviewed annually by the Environmental and Natural Resources Commission. The objectives of the annual review are to: • Review Contractor's annual report. • Review Contractor's performance based on feedback from residents to the City's Environmental and Natural Resources Commission, City Council, and City staff. • Review Contractor's recommendations for improvement in the City's trash and yard waste collection program, including enhanced public education and other opportunities as contained within the annual work plan for the upcoming year. • Review City staff recommendations for Contractor's service improvements. • Discuss the Pay as You Throw (PAYT) pricing schedule, including careful review of the actual number of Trash carts by size from the previous Agreement year, Trash cart switches by Trash cart size, and agree upon the details of PAYT price increments for the next Agreement year. (Note: The City and the Contractor will meet annually in August to create a PAYT price schedule for each subsequent year.) • Discuss other opportunities for improvement with the remaining years under the current Agreement. Yard Waste Carts Sustainable Cart Management The City purchases trash carts for the residential trash collection program. Republic Services manages the carts. In 2020, Republic Services and the City agreed upon a cart purchase timeline. Republic Services will notify the City twice a year of required cart purchases. The City will then have adequate time to purchase the exact number and size of trash carts needed to ensure adequate inventory. Republic Services conducted a yard waste cart audit to determine the number and size of yard waste carts in use. Residents with 65 gallon yard waste carts were given the opportunity to switch to a 95 gallon yard waste cart per the new trash and yard waste collection contract. Council Packet Page Number 316 of 489 F4, Attachment 4 Fall Clean -Up Campaign Republic Services assisted the City with its eighth annual Fall Clean -Up Campaign in October 2020. The Campaign offered reduced price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. In 2020, 690 bulky items were collected during the Campaign. Pay as You Throw In 2020 Republic Services and the City agreed upon a Pay As You Throw pricing schedule (PAYT) to begin with the rate adjustment in 2021. The 2021 PAYT price adjustments added more of the disposal fee to the larger cart sizes (65 and 96 gallons). This created an increased price increment for those carts, encouraging residents to reduce the size of their trash cart. This will help the City achieve its goal of reducing waste and increasing recycling. 2020 Year -End Trash Services Report 26, wide 45 41 tall tall 11 1 35 Gallon 65 Gallon 95 Gallon The 2020 Year -End Trash Services Report attached as an addendum to this report summarizes the service levels for the City of Maplewood residential trash and yard waste collection program including: 1. Collection service levels. 2. Account information. 3. Trash carts in use. 4. Trash cart inventory. 5. Trash carts to be purchased. 6. Trash cart parts to be purchased. 7. Trash cart warranty issues. 8. Trash cart activity. 9. Customer service phone calls. 10. Disposal information in tons. 11. Delinquent accounts. 12. Types of educational call/tag. 13. Customer complaints/compliments 14. Type of safety and accidents. 15. Approximate lifts per route per day. 16. Customer Service Improvement Based on Republic Services Net Promoter Score 17. Fall Clean -Up Campaign 18. Approximate lifts per route per day 19. Gasoline Used Per Vehicle Council Packet Page Number 317 of 489 2020 Maplewood Year -End Trash Services Report - Submitted by Republic Services 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 8,924 18,924 Townhome/Manufactured Home Accounts 209 209 209 209 209 209 209 20 Gallon EOW 140 137 132 131 126 126 126 127 124 123 125 126 126 162 20 Gallon Weekly 301 300 300 300 300 300 300 300 300 300 300 300 300 66 32 Gallon Weekly 1025 1043 1047 1041 1042 1048 1046 1036 1039 1033 1074 1067 1067 1351 65 Gallon Weekly 3428 3443 3434 3429 3402 3391 3402 3413 3414 3434 3428 3420 3420 4 95 Gallon Weekly 3873 3841 3845 3855 3881 3886 3877 3913 3909 3882 3850 3861 3861 18 2/32 Gallon Weekly 4 4 4 4 4 4 4 4 4 4 4 4 4 1 180 2/65 Gallon Weekly 18 18 18 18 18 18 18 18 18 18 18 18 18 4/95 Gallon Weekly 2/95 Gallon Weekly 180 180 180 180 1 180180 40 180 180 180 180 180 180 180 55 3/95 Gallon Weekly 48 48 48 48 48 48 48 48 48 48 48 48 48 9109 4/95 Gallon Weekly 40 40 40 40 40 40 40 40 40 40 40 40 40 5/95 Gallon Weeklv 55 55 55 55 55 55 55 55 55 55 55 55 55 Single Family Accounts 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 1 8,924 8,924 18,924 Townhome/Manufactured Home Accounts 209 209 209 209 209 209 209 209 209 209 209 209 209 Permanent Exemptions 162 162 162 162 162 162 162 162 162 162 162 162 162 Walk-up Services 66 66 66 1 66 66 66 66 66 66 66 66 66 66 Yard waste Accounts 1290 1283 1309 1331 1350 1364 1375 1371 1363 1351 1337 1333 1,333 2/32 Gallon Weekly 0=0116 4 4 4 4 4 4 4 4 4 4 ,- 4 20 Gallon EOW 140 137 132 131 126 126 126 127 124 123 125 126 126 20 Gallon Weekly 301 300 300 300 300 300 300 300 300 300 300 300 300 32 Gallon Weekly 1025 1043 1047 1041 1042 1048 1046 1036 1039 1033 1074 1067 1,067 65 Gallon Weekly 3428 3443 3434 3429 3402 3391 3402 3413 3414 3434 3428 3420 3,420 95 Gallon Weekly 3873 3841 3845 3855 3881 3886 3877 3913 3909 3882 3850 3861 3,861 2/32 Gallon Weekly 4 4 4 4 4 4 4 4 4 4 4 4 4 2/65 Gallon Weekly 18 18 18 18 18 18 18 18 18 18 18 18 18 2/95 Gallon Weekly 180 180 180 180 180 180 180 180 180 180 180 180 1 180 3/95 Gallon Weekly 48 48 48 48 48 48 48 48 48 48 48 48 1 48 4/95 Gallon Weekly 40 40 40 40 40 40 40 40 40 40 40 40 40 5/95 Gallon Weekly 55 55 55 55 55 55 55 55 55 55 55 55 55 Trash carts in use 9112 9109 9103 9101 9096 9096 9096 9134 9131 9117 9122 9119 9,119 N O N O (D v m 7 DS v t" 0 (D zT < E3 (. m `D �0 0 r -r (D Customer Service Phone Calls = Feb Mar Apr May Jun Jul Aug Sept 7� Nov 745.87 Dec Number of Phone Calls Volume Switches 62 37 30 40 30 20 16 26 10 28 19 34 352 Replacement/Repair 33 145 63 104 87 156 67 74 54 73 33 153 1042 Removal 102 68 59 65 67 64 70 71 57 91 88 93 895 Delivery 117 57 69 73 75 70 86 97 101 92 88 94 1019 Remove Yard waste 5 4 7 23 28 6 5 4 13 12 15 17 139 Add Yard waste 0 0 5 65 22 28 12 13 5 4 1 0 155 Total Activity 319 311 233 370 1 309 344 256 285 240 300 244 391 3602 Customer Service Phone Calls = Feb Mar Apr May Jun Jul Aug Sept 7� Nov 745.87 Dec Number of Phone Calls 4704 2065 2799 4320 3369 3533 1 3724 2704 1 2663 3430 3724 3107 Speed to Answer :28 :06 :13 :12 :23 2:07 2:13 2:09 2:53 1:44 2:51 2:24 Call Abandonment 434 109 182 192 247 602 752 567 648 631 757 629 Handle Time Average 3:47 4:00 3:46 4:07 4:04 4:35 4:27 4:13 4:37 4:36 4:06 4:05 *These numbers are not Maplewood specific and are an average for our office Disposal Information in Tons ���n (trash) Collected 622.24 Feb 503.60 Mar 650.68 Apr 773.39 May 823.92 Jun 831.22 Jul 844.70 Aug 795.57 Sept 800.93 Oct 763.83 Nov 745.87 Dec 715.66 Annual Total j 8871.61 Yard waste Collected 0 0 0 73.58 87.22 105.17 72.21 71.63 75 91.56 71.93 0 648.30 Bulk Items Collected 51 27 92 80 126 214 142 153 129 690 122 65 1891.00 City Clean-up Bulk Items N/A N/A N/A N/A N/A N/A N/A N/A N/A 690 N/A N/A 690 Tipping Fee Per Ton RRT Newport $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 82.00 $ 84.00 $82-$84 .- Oct111111116 Dec Total for Yearl Accounts Past Due 1,914 1,201 2,464 2,519 1,337 2,192 1,206 2,407 1,335 2,243 1,194 2,234 N77- 30 days past due $984.50 $30.00 $4,171.37 $80,704.57 $2,959.96 $57,116.86 $4,173.08 $73,927.35 $3,392.36 $67,895.88 $4,346.49 $70,953.17 N/A 60 days past due $30,429.33 $270.11 $32,426.07 $19,064.57 $32,728.07 $1,062.33 $26,503.87 $2,149.56 $35,953.51 $1,430.37 $34,729.01 $2,013.31 N/A 90 days past due $2,166.42 $18,076.60 $2,909.52 $0.00 $207.19 $20,098.52 $588.67 $17,503.00 $1,618.58 $23,666.25 $1,014.99 $24,088.69 N/A 120 days past due $10,962.89 $1,853.08 $13,854.32 $107.15 $14,393.87 $9,867.90 $13,838.34 $374.91 $14,293.80 $1,036.40 $16,583.80 $902.52 N/A 150 days past due $9,904.22 $9,738.41 $362.23 $11,718.17 $78.13 $0.00 $24.80 $10,742.51 $324.31 $9,739.67 $872.75 $14,185.32 N/A 180 days past due $13,950.92 $22,739.33 $12,558.07 $27,675.02 $32,730.63 $24,431.45 $30,926.36 $28,017.54 $34,824.62 $26,966.12 $33,797.79 $7,382.53 N/A Total Past Due Dollars 1 $68,398.281 $52,707.53 1 $66,281.58 1 $139,269.48 1 $83,097.85 1 $112,577.06 1 $76,055.12 1 $132,714.87 1 $90,407.18 1 $130,734.69 1 $91,344.83 1 $119,525.54 N/A Written off Accounts N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 118 Written off Funds N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $29,538.48 Type of Educational Call/Tag Jan Feb Mar Apr ��7Jun Jul Aug Sept Oct � Bulk Items out not scheduled 0 0 0 0 0 0 0 0 0 0 0 0 0 Cart Placement 3 5 2 0 1 1 2 3 0 1 0 2 20 Increase Service Level 0 0 0 0 1 1 1 0 0 0 0 0 3 Using Personal Can/Plastic Bags 0 0 0 0 0 0 0 0 0 0 0 0 0 Cart too heavy 0 0 0 0 0 0 1 0 0 0 0 0 1 Oversized Item 0 0 0 0 0 0 0 0 0 0 0 0 0 Prohibited Item in Trash 0 10 0 10 0 0 10 0 0 10 0 0 0 Yard waste in plastic bags/cart instruction 0 0 0 0 2 0 0 4 4 0 0 0 10 Yard waste in Trash Cart 0 0 0 0 0 0 0 0 0 0 0 0 0 Yard waste out but not on program 0 0 0 0 2 2 2 2 0 0 0 0 8 Clear Snow 3 0 0 0 0 0 0 0 0 0 1 1 5 Set Out Time 2 3 0 5 0 2 3 4 0 1 0 0 20 Christmas Tree Issue 7 0 0 0 0 0 0 0 0 0 0 0 7 General Education 0 0 2 0 0 2 10 0 0 12 0 0 16 Trash in YW Cart 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 15 8 4 6 8 9 13 4 4 1 3 80 General Inquiry -Complaint 2 2 0 0 2 2 1 2 1 1 0 16 General Inquiry -Compliment 0 1 1 0 0 0 0 2 0 I 2 1 12 vim 117.1 F4 Elm IMP-MITAMENNIF 0 0 0 0 0 0 0 0 0 0 0 0 0 101 Service (problems, complaints, consistency, experience, etc.) 13.0 1 26.1 1 14.3 ** 25.0 30.7 9.1 11.5 12.0 17.1 30.1 30.7 19.2 "Benchmark is based on 2019 xxNPSwas natmllected in Apr112020dueto Cold -19 11.7 7.5 City Wide Clean Up Oc Tons/QTY Total Bulk Collections (Electronics/Appliance & Home Bulks) 690 Electronics 51 Homes Bulks Serviced 589 Homes Appliance 50 Gallons per Miles per Trash Trucks (All year round) week week Compost Trucks (April through Gallons per November) week Miles per week D v n E3 m D 114 F4, Attachment 5 RT REPUBLIC 4#4 SERVICES Maplewood 2021 Trash and Yard Waste Collection Work Plan The trash and yard waste collection contract with Republic Services outlines that the Contractor shall submit an annual work plan proposal no later than November 1 for the upcoming calendar year. The work plan will outline key priorities for system improvements, including customer service improvements based on the net promoter scores, household audits (as needed), and proposed improvements to the Spring Clean -Up and Fall Clean -Up Campaigns. The City shall review and approve the work plan, which shall then be incorporated by reference as an amendment to the trash and yard waste collection contract. Following are service improvements proposed for the City's trash and yard waste collection program in 2021: 1. Trash cart warranty report: The City owns the trash carts used in the residential trash hauling system. The Contractor manages the carts including cart delivery and pick up for new and closed accounts, minor cart repair, submittal of cart warranties, monitoring cart inventory including notifying the City when new carts need to be purchased. The trash carts carry a ten- year warranty. Warranty credits are issued to the City, which can be used to reimburse the cost of purchasing new carts. To ensure the City is aware of all outstanding warranties and can account for those credits in its cart budgeting, the Contractor shall submit a quarterly cart warranty report that outlines: a. Number of carts submitted for warranty. b. Size of carts submitted for warranty. C. Reason for warranty submittal. d. Credits received for each size cart. 2. Yard waste collection subscription outreach: Work with the City on the creation and distribution of a seasonal yard waste subscription article, mailing, or billing notice. The outreach material will include the cost of the seasonal subscription, collection dates, size of yard waste cart offered, and additional yard waste collected weekly outside of the cart. 3. Spring Clean -Up: The Contractor will assist the City with its annual Spring Clean Up scheduled for Saturday, April 17, 2021, from 8 am to 1 pm at Aldrich Arena (1850 White Bear Avenue). The Contractor will collect and dispose of mixed municipal solid waste and bulky items collected and help coordinate the collection of payments during the event. 4. City Facilities: As part of the new trash and yard waste collection contract, Republic Services collects trash and organics at City facilities at no cost. Republic Services and the City will identify the number and size of existing trash and organics containers at City facilities. This list will be used to right -size the number and size of containers to ensure adequate collection of trash and organics at City facilities. 5. Billing: The Contractor will review the logistics and costs associated with converting the City's bi-monthly trash hauling billing to begin in January, rather than February of each new year. This Council Packet Page Number 321 of 489 F4, Attachment 5 will allow the yearly trash rate increases to be displayed on the January/February bill, rather than the December/January bill which causes confusion. 6. Townhomes and manufactured home opt -in: All single-family properties with up to four units are included in the City's trash hauling system. Townhomes and manufactured homes can opt into the trash hauling system. There are approximately 2,000 townhomes and manufactured homes that have not opted in. The Contractor will work with the City on the creation and distribution of outreach notifying the townhomes and manufactured homes of their eligibility to opt -in and the current pricing. 7. Net promoter score report and improvements: The Contractor manages customer service through a national call center for the City's trash hauling system. To ensure the City's residents receive accurate information and good customer service, the contract requires that the Contractor supply the City with details on the number of calls, speed to answer, call abandonment, average call handle time, and net promoter score. Net promoter scores are the percentage of customers rating their likelihood to recommend a company to a friend or colleague as 9 or 10 (promoters) minus the percentage rating that is at 6 or below (detractors) on a scale from 0 to 10. It is a management tool used as a measure of customer loyalty. The 2020 Year -End Report details a benchmark net promoter score for Republic Services' customer service of 11.5, and the difference of 7.5. Contractor shall supply a report on customer service improvements proposed based on the score. Council Packet Page Number 322 of 489 G1 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Approval of Claims Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE $ 536,828.03 Checks # 107475 thru # 107512 dated 05/25/21 $ 126,276.40 Checks # 107513 thru # 107539 dated 06/01/21 $ 432,382.05 Checks # 107540 thru # 107558 dated 06/08/21 $ 1,367,360.58 Disbursements via debits to checking account dated 05/17/21 thru 06/06/2021 $ 2,462,847.06 Total Accounts Payable PAYROLL $ 605,794.04 Payroll Checks and Direct Deposits dated 05/28/21 $ 605,794.04 Total Payroll $ 3,068,641.10 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1. Listing of Paid Bills Council Packet Page Number 323 of 489 Check Register G1, Attachments City of Maplewood Check Date Vendor Description Amount 107475 05/25/2021 05114 BOLTON & MENK, INC. GENERAL GIS ASSISTANCE 4,420.00 107476 05/25/2021 03725 FINANCE AND COMMERCE, INC. PROJ 20-09 BID PUBLICATION 440.25 05/25/2021 03725 FINANCE AND COMMERCE, INC. PROJ 20-08 BID PUBLICATION 420.42 107477 05/25/2021 00519 FLEXIBLE PIPE TOOL CO. COUNTER ASSEMBLY CCTV TRUCK#623 402.50 05/25/2021 00519 FLEXIBLE PIPE TOOL CO. REPLACEMENT ROOTSAW CHAINS 359.70 05/25/2021 00519 FLEXIBLE PIPE TOOL CO. GENERAL PUMP GREASE UNIT 616 138.15 107478 05/25/2021 00687 HUGO'S TREE CARE INC 5 - EAB REMOVALS 6,072.25 107479 05/25/2021 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 18-04 WAKEFIELD CONST 4,815.88 107480 05/25/2021 06084 LINCOLN FINANCIAL GROUP MONTHLY PREMIUM - APRIL 8,469.73 107481 05/25/2021 00875 LOFFLER COMPANIES, INC. CANON COPIER USAGE FEES -APRIL 1,623.31 05/25/2021 00875 LOFFLER COMPANIES, INC. PRINTER CARTRIDGES 94.00 107482 05/25/2021 00985 METROPOLITAN COUNCIL WASTEWATER - JUNE 303,460.53 107483 05/25/2021 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - MAY 6,385.48 05/25/2021 01202 NYSTROM PUBLISHING CO INC SPRING CLEAN UP - 2 -PART FORMS 266.60 107484 05/25/2021 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES -APRIL 38,891.45 05/25/2021 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - APRIL 5,327.37 05/25/2021 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - APRIL 720.72 107485 05/25/2021 01574 TA SCHIFSKY& SONS, INC BITUMINOUS MATERIALS 2,389.71 05/25/2021 01574 TA SCHIFSKY& SONS, INC BITUMINOUS MATERIALS 2,387.63 107486 05/25/2021 01819 WINDSTREAM LOCAL PHONE SERVICE 04/15 - 05/14 597.62 107487 05/25/2021 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 4,356.20 05/25/2021 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,005.62 05/25/2021 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 289.58 05/25/2021 01190 XCEL ENERGY FIRE SIRENS 51.89 107488 05/25/2021 06245 AIRFRESH INDUSTRIES, INC. SPRING CLEAN UP -PORTABLE RESTROOM 224.96 107489 05/25/2021 06243 ATOMIC ARCHITECTURAL ROOF REPAIRS - CITY HALL 475.00 107490 05/25/2021 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-MAR 300.70 05/25/2021 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-APR 300.70 107491 05/25/2021 02789 COMCAST CABLE COMM INC FIBER OPTIC LEASE FOR FS#3 509.37 107492 05/25/2021 06221 COMPUTER INTEGRATION TECH INC 0365 MIGRATION ASSISTANCE 13.50 107493 05/25/2021 05239 DAKOTA WOOD - GRINDING INC. SCREENER RENTAL & TRANSPORT 3,375.00 107494 05/25/2021 00453 EHLERS, INC. LONDIN LANE REDEVELOPMENT 337.50 107495 05/25/2021 04779 EMERGE ENTERPRISES INC. SPRING CLEAN UP -MATTRESS RECYCLE 5,940.00 107496 05/25/2021 05275 FIRST STATE TIRE RECYCLING TIRE DISPOSAL - PUBLIC WORKS 1,019.86 05/25/2021 05275 FIRST STATE TIRE RECYCLING SPRING CLEAN UP - TIRE DISPOSAL 598.00 107497 05/25/2021 04310 MCFOA MEMBERSHIP FEES - A SINDT 45.00 05/25/2021 04310 MCFOA MEMBERSHIP FEES - C EVANS 45.00 107498 05/25/2021 04318 MILLER EXCAVATING, INC. DISPOSAL OF SCREENED SWEEPINGS 936.00 107499 05/25/2021 06246 MN BOARDWALKS, LLC NATURE CENTER IMPROVEMENT PROJ 48,075.00 107500 05/25/2021 00392 MN DEPARTMENT OF COMMERCE UNCLAIMED PROPERTY AP/PAYROLL 2020 1,175.07 107501 05/25/2021 01111 MOTOROLA SOLUTIONS, INC. RADIOS 41,381.10 05/25/2021 01111 MOTOROLA SOLUTIONS, INC. RADIOS 9,143.30 107502 05/25/2021 01136 NARDINI FIRE EQUIP CO INC INSPECTION OF FM200/ALARM SYSTEMS 479.50 107503 05/25/2021 06133 NO WAIT INSIDE, LLC NOWAITINSIDE SERVICE 936.05 107504 05/25/2021 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES -APRIL 2,849.64 107505 05/25/2021 05667 PROTEK LIGHTING SOLUTIONS LLC HALLWAY LIGHT FOR PASSPORTS 125.00 107506 05/25/2021 06111 QUADIENT FINANCE USA, INC. POSTAGE - 1902 POSTAGE MACHINE 6297 945.65 107507 05/25/2021 01363 RETROFIT COMPANIES, INC. SPRING CLEAN UP DISPOSALS 6,065.00 05/25/2021 01363 RETROFIT COMPANIES, INC. DISPOSALS - PUBLIC WORKS 600.00 107508 05/25/2021 02001 CITY OF ROSEVILLE PHONE & IT SUPPORT SRVS - MAY 5,750.50 107509 05/25/2021 01397 RYAN PLUMBING & HEATING CO. EDGERTON PARK REPAIR/TEST VALVES 4,875.00 107510 05/25/2021 05914 SHRED -N -GO, INC. SPRING CLEAN UP SHREDDING 4,000.00 107511 05/25/2021 05265 SKB ENVIRONMENTAL DISPOSAL OF DIRTY SWEEPINGS 1,883.73 107512 05/25/2021 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-013 36.31 536.828.03 38 Checks in this report. Council Packet Page Number 324 of 489 Check 107513 107514 107515 107516 107517 107518 107519 107520 107521 107522 107523 107524 107525 107526 107527 107529 107530 107531 107532 107533 107534 107535 107536 107537 107538 107539 Date 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 06/01/2021 Vendor 05114 00519 00875 05647 01190 01190 01190 01190 01190 01190 06114 05823 03645 03280 04067 04067 04067 05572 04982 03330 05533 00917 00917 00917 04783 04783 04783 04783 04318 06017 04319 06111 01340 01340 01340 05976 04256 01836 04207 05931 05842 Check Register City of Maplewood BOLTON & MENK, INC. FLEXIBLE PIPE TOOL CO. LOFFLER COMPANIES, INC. OPG -3, INC. XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY ACROSS THE STREET PRODUCTIONS CENTURYLINK CUMMINS SALES AND SERVICE DIVERSIFIED INSPECTIONS/ ESCAPE FIRE ESCAPE FIRE ESCAPE FIRE NEOGOV GOVERNMENTJOBS.COM,INC. HILDI, INC. HOISINGTON KOEGLER GROUP INC KIRVIDA FIRE MACQUEEN EMERGENCY MACQUEEN EMERGENCY MACQUEEN EMERGENCY MHSRC/RANGE MHSRC/RANGE MHSRC/RANGE MHSRC/RANGE MILLER EXCAVATING, INC. NOW MICRO INC PRO HYDRO -TESTING QUADIENT FINANCE USA, INC. REGIONS HOSPITAL REGIONS HOSPITAL REGIONS HOSPITAL SAFE -FAST, INC. SHI INTERNATIONAL CORP ST PAUL, CITY OF STRYKER SALES CORP. TRUGREEN PROCESSING CENTER MIKE TURNBULL 27 Checks in this report. G1, Attachments Description GENERAL GIS ASSISTANCE REPAIR ROOTSAW PRINTER CARTRIDGES LASERFICHE SUPPORT & SUBSCRIPTION ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC UTILITY GAS UTILITY GAS UTILITY ELECTRIC UTILITY BLUE CARD ON-LINE TRAINING ANALOG LINE FOR POLICE FAX MACHINE GENSET FUEL SAMPLING LADDER TESTING T325 FIRE SPRINKLER INSPECTION - PW FIRE SPRINKLER INSPECTION -CITY HALL FIRE SPRINKLER INSPECTION-PARK&REC NEOGOV SUBSCRIPTION 7-1-21 TO 6-30-22 ACTUARIAL SERVICES GASB 75 ZONING ORDINANCE UPDATE REPAIRS TO ENGINE #313 SETS TURNOUT GEAR A FOAM SPECTACLE KIT EMERGENCY VEHICLE OP TRAINING EMERGENCY VEHICLE OP TRAINING EMERGENCY VEHICLE OP TRAINING EMERGENCY VEHICLE OP TRAINING DISPOSAL OF SCREENED SWEEPINGS DELL PC's OFF STATE OF MN CONTRACT CASCADE/AIR BOTTLE TESTING POSTAGE - CITY HALL POSTAGE MACHINE MEDICAL SUPPLIES MEDICAL SUPPLIES MEDICAL SUPPLIES MARKING PAINT FOR LOCATES CISCO SWITCH STACKING CABLE LIGHTING LOCATES COMMUNITY PARAMEDIC SOFTWARE -JUN LAWN SERVICE STATION 1, 2 & 3 FIRE MARSHAL SERVICES 01 /27 - 02/15 Amount 2,890.00 820.15 144.00 24,143.00 13,497.94 1,182.36 347.22 97.41 68.22 17.94 1,039.50 65.57 298.88 1,614.38 295.00 280.00 245.00 14,082.60 2,250.00 1,972.50 828.05 35,358.50 190.00 162.51 4,400.00 400.00 400.00 400.00 981.00 8,540.00 1,092.00 3,000.00 1,547.13 785.50 72.04 51.00 270.00 272.00 882.00 309.00 984.00 126.276.40 Council Packet Page Number 325 of 489 Check Register G1, Attachments City of Maplewood Check Date Vendor Description Amount 107540 06/08/2021 05114 BOLTON & MENK, INC. PROJ 16-25 STERLING ST BRIDGE 10,071.50 06/08/2021 05114 BOLTON & MENK, INC. PROJ 19-22 CO RD B & ARCADE 7,559.12 06/08/2021 05114 BOLTON & MENK, INC. PROF SRVS SEPTIC SYS -2554 HALLER 700.00 107541 06/08/2021 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - MAY 792.45 107542 06/08/2021 05598 KELLY & LEMMONS, P.A. PROSECUTION SERVICES - MAY 16,250.00 107543 06/08/2021 05353 MANSFIELD OIL CO CONTRACT GASOLINE - MAY 8,856.36 06/08/2021 05353 MANSFIELD OIL CO CONTRACT DIESEL - MAY 5,792.89 107544 06/03/2021 04848 AVESIS MONTHLY PREMIUM - JUNE 432.27 107545 06/03/2021 03818 MEDICA MONTHLY PREMIUM - JUNE 177,233.43 107546 06/03/2021 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - JUNE 528.00 107547 06/08/2021 03645 CUMMINS SALES AND SERVICE PROJ-21-11-1830 CH/PD GENERATOR 3,694.62 107548 06/08/2021 04024 DEPT OF HUMAN SERVICES NON -FED SHARE/AMB SUPPLEMENT PMT 168,669.00 107549 06/08/2021 04067 ESCAPE FIRE SPRINKLER INSPECTION WAKEFIELD 400.00 06/08/2021 04067 ESCAPE FIRE FIRE SPRINKLER ADDITION - FD#2 395.00 06/08/2021 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - FD#2 370.00 06/08/2021 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - FD#1 270.00 06/08/2021 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - NC 220.00 107550 06/08/2021 06247 FROGGY'S FOG LLC CLASS B SMOKE FLUID 1,049.99 107551 06/08/2021 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES - APRIL 16,405.00 107552 06/08/2021 05533 KIRVIDA FIRE WATER PUMP REPAIRS TO ENGINE #333 573.19 06/08/2021 05533 KIRVIDA FIRE WATER PUMP REPAIRS TO ENGINE #333 232.93 107553 06/08/2021 05356 NORTH SUBURBAN ACCESS CORP PRODUCTION SERVICES -APRIL 1,477.00 107554 06/08/2021 05918 PERKINS + WILL INC. PONDS AT BATTLE CREEK PLAN 1,767.90 107555 06/08/2021 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 4,241.40 107556 06/08/2021 01578 T R F SUPPLY CO. MAINTENANCE SUPPLIES FOR THE SHOP 650.00 06/08/2021 01578 T R F SUPPLY CO. SHOP TOWELS 190.00 107557 06/08/2021 06016 VALBRIDGE PROPERTY ADVISORS REAL ESTATE APPRAISAL REPORT 3,200.00 107558 06/08/2021 01717 VIKING AUTOMATIC SPRINKLER CO. FIRE PROTECTION SYS MAINTENANCE 360.00 432.382.05 19 Checks in this report. Council Packet Page Number 326 of 489 Settlement Date Payee 5/17/2021 5/17/2021 5/18/2021 5/18/2021 5/18/2021 5/18/2021 5/18/2021 5/18/2021 5/18/2021 5/19/2021 5/19/2021 5/20/2021 5/21/2021 5/21/2021 5/21/2021 5/21/2021 5/24/2021 5/24/2021 5/25/2021 5/26/2021 5/27/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 5/28/2021 6/1/2021 6/1/2021 6/1/2021 6/2/2021 6/3/2021 6/4/2021 6/4/2021 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Delta Dental MN State Treasurer MN State Treasurer MN Dept of Revenue MN Dept of Revenue ICMA (Vantagepointe) Labor Unions ICMA (Vantagepointe) MidAmerica Empower - State Plan MN State Treasurer MN State Treasurer Delta Dental MN Dept of Natural Resources MN State Treasurer Optum Health Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources MN State Treasurer MN State Treasurer Optum Health P.E.R.A. U.S. Treasurer US Bank VISA One Card* ICMA (Vantagepointe) Labor Unions ICMA (Vantagepointe) MidAmerica Delta Dental Empower - State Plan MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer Optum Health Description Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Sales Tax Fuel Tax Deferred Compensation Union Dues Retiree Health Savings HRA Flex Plan - AUL Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Dental Premium DNR electronic licenses Drivers License/Deputy Registrar DCRP & Flex plan payments Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Drivers License/Deputy Registrar State Payroll Tax DCRP & Flex plan payments P.E.R.A. Federal Payroll Tax Purchasing card items Deferred Compensation Union Dues Retiree Health Savings HRA Flex Plan - AUL Dental Premium Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. G1, Attachments Amount 3,143.80 64,397.97 44,466.43 645.00 261.63 8,495.00 4,012.90 900.00 16,150.24 26,720.00 66,720.96 56,545.47 920.00 2,403.07 68,679.64 120.00 1,464.03 77,726.08 46,925.34 50,118.36 44,301.98 928.94 62,744.24 25,014.24 1,473.06 132,840.07 107,098.75 50,211.14 8,500.00 2,742.40 900.00 16,237.75 2,904.20 26,720.00 111,085.07 39,456.40 138,874.42 53,596.47 915.53 1,367,360.58 Council Packet Page Number 327 of 489 G1, Attachments Purchasing Card Transactions Transaction Date Posting Date Merchant Name Transaction Amount Name 05/18/2021 05/21/2021 OFFICE DEPOT #1090 $193.20 REGAN BEGGS 05/14/2021 05/17/2021 IACP $370.00 BRIAN BIERDEMAN 05/19/2021 05/20/2021 TRI-STATE BOBCAT $956.25 TROY BRINK 05/20/2021 05/21/2021 SITEONE LANDSCAPE SUPPLY, $67.96 BRENT BUCKLEY 05/14/2021 05/17/2021 FSP'SCHULER SHOES ROSEVIL $219.90 NATHAN BURLINGAME 05/13/2021 05/14/2021 CUB FOODS #1599 $17.96 EMILY BURT-MCGREGOR 05/13/2021 05/17/2021 THE HOME DEPOT #2801 $53.66 EMILY BURT-MCGREGOR 05/10/2021 05/11/2021 CULVERS OF ST CLOUD $12.93 DANIEL BUSACK 05/14/2021 05/17/2021 MINNESOTA STATE COLLEGES $750.00 DANIEL BUSACK 05/14/2021 05/17/2021 IN *MINNESOTA CIT OFFICER $750.00 DANIEL BUSACK 05/06/2021 05/10/2021 TWIN CITY FILTER SERVICE ($118.44) SCOTT CHRISTENSON 05/06/2021 05/10/2021 TWIN CITY FILTER SERVICE $118.44 SCOTT CHRISTENSON 05/07/2021 05/10/2021 MENARDS OAKDALE MN $142.56 SCOTT CHRISTENSON 05/07/2021 05/10/2021 FLEET FARM 2700 $18.36 SCOTT CHRISTENSON 05/19/2021 05/21/2021 RED WING SHOE #727 $131.74 SCOTT CHRISTENSON 05/11/2021 05/12/2021 BRUCE NELSON PLUMBING $164.00 SHAWN CONWAY 05/13/2021 05/14/2021 BARNETT WHITE BEAR CHRYSL $399.99 SHAWN CONWAY 05/13/2021 05/17/2021 MINN FIRE SVC CERT BOARD $370.00 SHAWN CONWAY 05/14/2021 05/17/2021 BARNETT WHITE BEAR CHRYSL $1,443.88 SHAWN CONWAY 05/14/2021 05/17/2021 MENARDS OAKDALE MN $11.25 SHAWN CONWAY 05/17/2021 05/18/2021 CVS/PHARMACY #01751 $93.96 SHAWN CONWAY 05/11/2021 05/13/2021 GREAT RIVER OFFICE PRODUC $4,823.00 KERRY CROTTY 05/20/2021 05/21/2021 IN'ENVUE TELEMATICS LLC $598.00 KERRY CROTTY 05/19/2021 05/20/2021 ROGUE $1,551.57 THOMAS DABRUZZI 05/19/2021 05/21/2021 OFFICEMAX/DEPOT 6164 $44.55 THOMAS DABRUZZI 05/20/2021 05/21/2021 ROGUE ($106.57) THOMAS DABRUZZI 05/20/2021 05/21/2021 CVS/PHARMACY #01751 $14.81 RICHARD DAWSON 05/07/2021 05/10/2021 USPCA $120.00 JOSEPH DEMULLING 05/13/2021 05/14/2021 CINTAS CORP $49.99 CASSIE FISHER 05/20/2021 05/21/2021 CINTAS CORP $49.99 CASSIE FISHER 05/10/2021 05/11/2021 AT&T'BILL PAYMENT $31.25 MYCHAL FOWLDS 05/12/2021 05/13/2021 FEDEX 787042818549 $11.55 MYCHAL FOWLDS 05/13/2021 05/14/2021 ALLSTREAM $62.03 MYCHAL FOWLDS 05/13/2021 05/17/2021 ZOOM. US 888-799-9666 ($50.89) MYCHAL FOWLDS 05/14/2021 05/17/2021 ALLSTREAM $62.19 MYCHAL FOWLDS 05/17/2021 05/18/2021 ZOOM. US 888-799-9666 $689.82 MYCHAL FOWLDS 05/17/2021 05/18/2021 COMCAST CABLE COMM $4.56 MYCHAL FOWLDS 05/19/2021 05/20/2021 VISION33 INC $2,450.00 MYCHAL FOWLDS 05/19/2021 05/20/2021 VISION33 INC $2,730.00 MYCHAL FOWLDS 05/19/2021 05/20/2021 CAN'CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 05/19/2021 05/20/2021 CAN'CANONFINANCIAL CFS $102.57 MYCHAL FOWLDS 05/19/2021 05/20/2021 CAN'CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 05/19/2021 05/20/2021 CAN'CANONFINANCIAL CFS $316.84 MYCHAL FOWLDS 05/14/2021 05/17/2021 ZOHO CORPORATION $3,347.00 NICK FRANZEN 05/16/2021 05/17/2021 AMZN MKTP US'21-56C37130 $50.97 NICK FRANZEN 05/18/2021 05/19/2021 MICROSOFT#G004084214 $0.04 NICK FRANZEN 05/18/2021 05/20/2021 SHI INTERNATIONAL CORP $270.00 NICK FRANZEN 05/19/2021 05/20/2021 FRATTALLONES WOODBURY AC $63.98 CAROLE GERNES 05/12/2021 05/13/2021 SITEONE LANDSCAPE SUPPLY, $318.20 TAMARA HAYS 05/20/2021 05/21/2021 KEEN INC ($160.00) TAMARA HAYS 05/18/2021 05/19/2021 TARGET.COM ' $60.00 LINDSAY HERZOG 05/06/2021 05/10/2021 THE HOME DEPOT #2801 $32.94 GARY HINNENKAMP 05/10/2021 05/11/2021 SITEONE LANDSCAPE SUPPLY, $30.67 GARY HINNENKAMP 05/10/2021 05/12/2021 THE HOME DEPOT #2801 $124.89 GARY HINNENKAMP 05/10/2021 05/12/2021 THE HOME DEPOT #2801 $14.46 GARY HINNENKAMP 05/12/2021 05/14/2021 THE HOME DEPOT #2801 $6.82 GARY HINNENKAMP 05/13/2021 05/14/2021 SITEONE LANDSCAPE SUPPLY, $2.07 GARY HINNENKAMP 05/13/2021 05/17/2021 THE HOME DEPOT #2801 $4.98 GARY HINNENKAMP 05/17/2021 05/18/2021 SITEONE LANDSCAPE SUPPLY, $115.67 GARY HINNENKAMP 05/17/2021 05/19/2021 THE HOME DEPOT #2801 $59.94 GARY HINNENKAMP 05/20/2021 05/21/2021 LTG POWER EQUIPMENT $104.85 GARY HINNENKAMP 05/12/2021 05/13/2021 DALCO ENTERPRISES $755.40 DAVID JAHN 05/11/2021 05/14/2021 OFFICE DEPOT #1090 $54.84 MEGHAN JANASZAK 05/12/2021 05/17/2021 OFFICE DEPOT #1090 $54.84 ELIZABETH JOHNSON 05/19/2021 05/20/2021 INT'L CODE COUNCIL INC $680.89 RANDY JOHNSON Council Packet Page Number 328 of 489 G1, Attachments 05/14/2021 05/17/2021 LEAGUE OF MINNESOTA CITI $99.00 LOIS KNUTSON 05/12/2021 05/14/2021 MENARDS MAPLEWOOD MN $54.37 ERIC KUBAT 05/18/2021 05/19/2021 BEST BUY MHT 00000109 $19.98 ERIC KUBAT 05/11/2021 05/17/2021 SIRCHIE FINGER PRINT LABO $59.92 JASON KUCHENMEISTER 05/12/2021 05/14/2021 IN *ARROWHEAD SCIENTIFIC $208.17 JASON KUCHENMEISTER 05/13/2021 05/14/2021 TRITECH FORENSICS $272.50 JASON KUCHENMEISTER 05/13/2021 05/14/2021 AMZN MKTP US'2L7M318J0 $4.99 JASON KUCHENMEISTER 05/13/2021 05/14/2021 AMZN MKTP US'21-1 EF6X42 $38.27 JASON KUCHENMEISTER 05/12/2021 05/13/2021 DALCO ENTERPRISES $367.11 CHING LO 05/18/2021 05/19/2021 ASPEN MILLS $266.98 MICHAEL MONDOR 05/18/2021 05/19/2021 ASPEN MILLS $44.00 MICHAEL MONDOR 05/18/2021 05/19/2021 ASPEN MILLS $223.50 MICHAEL MONDOR 05/07/2021 05/10/2021 CINTAS CORP $99.99 BRYAN NAGEL 05/07/2021 05/10/2021 CINTAS CORP $168.91 BRYAN NAGEL 05/07/2021 05/10/2021 CINTAS CORP $32.18 BRYAN NAGEL 05/12/2021 05/13/2021 CINTAS CORP $142.58 BRYAN NAGEL 05/12/2021 05/13/2021 CINTAS CORP $104.37 BRYAN NAGEL 05/12/2021 05/13/2021 CINTAS CORP $59.17 BRYAN NAGEL 05/12/2021 05/13/2021 CINTAS CORP $12.75 BRYAN NAGEL 05/12/2021 05/13/2021 CINTAS CORP $64.60 BRYAN NAGEL 05/19/2021 05/20/2021 CINTAS CORP $151.10 BRYAN NAGEL 05/19/2021 05/20/2021 CINTAS CORP $123.57 BRYAN NAGEL 05/19/2021 05/20/2021 CINTAS CORP $16.35 BRYAN NAGEL 05/19/2021 05/20/2021 CINTAS CORP $35.35 BRYAN NAGEL 05/19/2021 05/20/2021 CINTAS CORP $12.75 BRYAN NAGEL 05/20/2021 05/21/2021 CINTAS CORP $73.95 BRYAN NAGEL 05/16/2021 05/18/2021 NORTHERN TOOL EQUIP -MN $388.00 JOHN NAUGHTON 05/06/2021 05/10/2021 AN FORD WHITE BEAR LAK $61.57 STEVEN PRIEM 05/07/2021 05/10/2021 AN FORD WHITE BEAR LAK $67.10 STEVEN PRIEM 05/10/2021 05/11/2021 ZIEGLER INC COLUMBUS $479.67 STEVEN PRIEM 05/10/2021 05/11/2021 TRI-STATE BOBCAT $309.27 STEVEN PRIEM 05/10/2021 05/12/2021 NORTHERN TOOL+EQUIP $43.98 STEVEN PRIEM 05/11/2021 05/12/2021 0391-AUTOPLUS $157.88 STEVEN PRIEM 05/11/2021 05/12/2021 TRI-STATE BOBCAT $67.62 STEVEN PRIEM 05/12/2021 05/13/2021 POMP S TIRE #021 $456.12 STEVEN PRIEM 05/12/2021 05/13/2021 0391-AUTOPLUS $538.75 STEVEN PRIEM 05/12/2021 05/13/2021 MTI $960.78 STEVEN PRIEM 05/12/2021 05/14/2021 STEPP MANUFACTURING CO IN $388.00 STEVEN PRIEM 05/12/2021 05/14/2021 METRO PRODUCTS INC $157.77 STEVEN PRIEM 05/13/2021 05/14/2021 0391-AUTOPLUS $185.90 STEVEN PRIEM 05/13/2021 05/14/2021 PERFORMANCE TRANSMISSION $170.15 STEVEN PRIEM 05/14/2021 05/17/2021 STEPP MANUFACTURING CO IN $527.85 STEVEN PRIEM 05/17/2021 05/18/2021 COMOLUBE AND SUPPLIES INC $76.03 STEVEN PRIEM 05/17/2021 05/18/2021 0391-AUTOPLUS $85.83 STEVEN PRIEM 05/18/2021 05/19/2021 EMERGENCY AUTOMOTIVE TE $64.75 STEVEN PRIEM 05/18/2021 05/20/2021 ZARNOTH BRUSH WORKS INC $1,388.50 STEVEN PRIEM 05/19/2021 05/20/2021 OXYGEN SERVICE COMPANY, $335.70 STEVEN PRIEM 05/19/2021 05/20/2021 WHEELCO NEWPORT $114.96 STEVEN PRIEM 05/19/2021 05/20/2021 0391-AUTOPLUS $10.90 STEVEN PRIEM 05/20/2021 05/21/2021 WHEELCO NEWPORT $30.92 STEVEN PRIEM 05/20/2021 05/21/2021 WHEELCO NEWPORT $199.38 STEVEN PRIEM 05/20/2021 05/21/2021 TRUCK UTILITIES INC ST PA $208.32 STEVEN PRIEM 05/13/2021 05/14/2021 AMAZON. COM'2L3GU1WX1 $149.97 MICHAEL RENNER 05/15/2021 05/17/2021 AMZN MKTP US'2L9S56SB0 $65.94 MICHAEL RENNER 05/07/2021 05/10/2021 TENNIS ROLL OFF LLC $570.00 AUDRA ROBBINS 05/07/2021 05/10/2021 ON SITE SANITATION INC $22.00 AUDRA ROBBINS 05/12/2021 05/13/2021 CINTAS CORP $35.00 AUDRA ROBBINS 05/17/2021 05/18/2021 AMZN MKTP US'2L27H7UD0 $132.06 AUDRA ROBBINS 05/17/2021 05/19/2021 ON SITE SANITATION INC $2,480.86 AUDRA ROBBINS 05/17/2021 05/19/2021 THE HOME DEPOT #2801 $45.95 AUDRA ROBBINS 05/18/2021 05/19/2021 NRPA OPERATING $217.98 AUDRA ROBBINS 05/18/2021 05/19/2021 AMZN MKTP US'2L2NG4KF2 $39.72 AUDRA ROBBINS 05/19/2021 05/20/2021 AMAZON. COM'2R4YH1CYO AMZN $11.79 AUDRA ROBBINS 05/19/2021 05/20/2021 CINTAS CORP $69.02 AUDRA ROBBINS 05/19/2021 05/20/2021 SITEONE LANDSCAPE SUPPLY, $220.74 ROBERT RUNNING 05/19/2021 05/21/2021 THE HOME DEPOT #2801 $23.97 ROBERT RUNNING 05/19/2021 05/21/2021 MENARDS OAKDALE MN $11.99 JASON SAKRY Council Packet Page Number 329 of 489 G1, Attachments 05/06/2021 05/10/2021 FIREHOUSE SUBS 0605 ECOMM $77.96 MICHAEL SHORTREED 05/07/2021 05/10/2021 BLINDS.COM #2150 $514.60 MICHAEL SHORTREED 05/10/2021 05/12/2021 SUN BADGE COMPANY $108.75 MICHAEL SHORTREED 05/11/2021 05/12/2021 SCSU DRIVING RANGE $445.00 MICHAEL SHORTREED 05/12/2021 05/13/2021 SCSU DRIVING RANGE $445.00 MICHAEL SHORTREED 05/12/2021 05/13/2021 FOREST PRODUCTS SUPPLY $995.00 MICHAEL SHORTREED 05/14/2021 05/17/2021 EMERGENCY AUTOMOTIVE TE $3,415.84 MICHAEL SHORTREED 05/19/2021 05/20/2021 PIONEER PRESS ADV $1,026.45 ANDREA SINDT 05/20/2021 05/21/2021 PIONEER PRESS ADV $476.10 ANDREA SINDT 05/10/2021 05/13/2021 DIVISION STREET FUELS ARC $63.89 TODD TEVLIN 05/14/2021 05/17/2021 BOUND TREE MEDICAL LLC $348.28 ERIC ZAPPA 05/14/2021 05/17/2021 LIFE ASSIST INC $201.04 ERIC ZAPPA 05/19/2021 05/20/2021 LIFE ASSIST INC $330.00 ERIC ZAPPA 05/19/2021 05/20/2021 LIFE ASSIST INC $115.68 ERIC ZAPPA $50,211.14 Council Packet Page Number 330 of 489 G1, Attachments Council Packet Page Number 331 of 489 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 05/28/21 ABRAMS, MARYLEE 560.80 05/28/21 CAVE, REBECCA 493.60 05/28/21 JUENEMANN, KATHLEEN 493.60 05/28/21 KNUTSON, WILLIAM 493.60 05/28/21 VILLAVICENCIO, NICHOLE 493.60 05/28/21 COLEMAN, MELINDA 6,835.20 05/28/21 KNUTSON, LOIS 3,403.95 05/28/21 SABLE, MICHAEL 5,156.13 05/28/21 CHRISTENSON, SCOTT 2,554.84 05/28/21 DOUGLASS, TOM 2,582.76 05/28/21 JAHN, DAVID 2,514.82 05/28/21 HERZOG, LINDSAY 2,902.81 05/28/21 RAMEAUX, THERESE 3,766.81 05/28/21 DEBILZAN, JUDY 2,590.49 05/28/21 PAULSETH, ELLEN 5,712.55 05/28/21 RACETTE, THOMAS 2,601.08 05/28/21 RUEB, JOSEPH 4,596.11 05/28/21 STANLEY, JENNIFER 3,507.39 05/28/21 ARNOLD, AJLA 1,841.98 05/28/21 BEGGS, REGAN 2,314.59 05/28/21 DAHL, LOLA 855.00 05/28/21 EVANS, CHRISTINE 2,439.20 05/28/21 LARSON, MICHELLE 2,316.89 05/28/21 SINDT, ANDREA 3,941.09 05/28/21 ABRAHAM, JOSHUA 2,685.79 05/28/21 AMAH-CLARKE, ALFREDA 1,916.80 05/28/21 HANSON, MELISSA 2,107.20 05/28/21 HOCKBEIN, JUDY 1,170.24 05/28/21 KRAMER, PATRICIA 1,304.15 05/28/21 MOY, PAMELA 1,855.36 05/28/21 OLSON, THOMAS 1,856.00 05/28/21 OSTER, ANDREA 2,323.82 05/28/21 VITT, JULIANNE 1,203.47 05/28/21 WEAVER, KRISTINE 3,499.81 05/28/21 WINKELMAN, JULIA 1,136.80 05/28/21 ALDRIDGE, MARK 3,822.55 05/28/21 BAKKE, LONN 3,882.48 05/28/21 BARTZ, PAUL 318.75 05/28/21 BELDE, STANLEY 4,406.22 05/28/21 BENJAMIN, MARKESE 3,587.80 05/28/21 BERGERON, ASHLEY 3,541.36 05/28/21 BIERDEMAN, BRIAN 4,893.22 05/28/21 BROWN, RAE 2,287.87 05/28/21 BURT-MCGREGOR, EMILY 3,958.62 05/28/21 BUSACK, DANIEL 4,893.22 05/28/21 COLEMAN, ALEXANDRA 1,035.93 05/28/21 CONDON, MITCHELL 3,046.95 05/28/21 CRUZ, TREANA 2,287.87 05/28/21 DEMULLING, JOSEPH 4,557.52 05/28/21 DUGAS, MICHAEL 4,446.87 Council Packet Page Number 331 of 489 G1, Attachments 05/28/21 FISHER, CASSANDRA 2,782.59 05/28/21 FORSYTHE, MARCUS 4,126.44 05/28/21 FRITZE, DEREK 4,830.93 05/28/21 GABRIEL, ANTHONY 3,720.28 05/28/21 GEISELHART, BENJAMIN 2,525.73 05/28/21 HAWKINSON JR, TIMOTHY 1,556.66 05/28/21 HELLE, KERRY 4,839.20 05/28/21 HENDRICKS, JENNIFER 2,119.20 05/28/21 HER, PHENG 3,852.76 05/28/21 HOADLEY, JOSHUA 246.50 05/28/21 HOEMKE, MICHAEL 387.05 05/28/21 KANDA, MADELINE 2,694.62 05/28/21 KHAREL, RAM 224.75 05/28/21 KIM, WINSTON 2,719.13 05/28/21 KONG, TOMMY 3,686.38 05/28/21 KORAN, MARIE 2,103.39 05/28/21 KROLL, BRETT 4,075.88 05/28/21 KUCHENMEISTER, JASON 1,986.40 05/28/21 LANGNER, TODD 4,051.48 05/28/21 LENERTZ, NICHOLAS 3,732.25 05/28/21 LYNCH, KATHERINE 3,515.90 05/28/21 MARINO, JASON 4,173.63 05/28/21 MCCARTY, GLEN 3,849.62 05/28/21 METRY, ALESIA 87.50 05/28/21 MICHELETTI, BRIAN 3,476.02 05/28/21 MURRAY, RACHEL 4,006.23 05/28/21 NADEAU, SCOTT 5,992.05 05/28/21 NYE, MICHAEL 4,378.49 05/28/21 OLSON, JULIE 3,957.48 05/28/21 PARKER, JAMES 4,010.08 05/28/21 PASDO, JOSEPH 261.00 05/28/21 PEREZ, GUSTAVO 2,952.14 05/28/21 PETERS, DANIEL 3,323.78 05/28/21 SALCHOW, CONNOR 2,927.63 05/28/21 SANCHEZ, ISABEL 2,287.87 05/28/21 SAW, JEFFRY 116.00 05/28/21 SHEA, STEPHANIE 2,225.80 05/28/21 SHORTREED, MICHAEL 5,157.79 05/28/21 SPARKS, NICOLLE 3,010.92 05/28/21 STARKEY, ROBERT 3,494.25 05/28/21 STEINER, JOSEPH 5,511.84 05/28/21 STOCK, AUBREY 3,546.06 05/28/21 SWETALA, NOAH 3,534.90 05/28/21 TAUZELL, BRIAN 4,785.51 05/28/21 THIENES, PAUL 4,804.33 05/28/21 WENZEL, JAY 3,686.38 05/28/21 WIETHORN, AMANDA 21996.95 05/28/21 XIONG, KAO 3,653.52 05/28/21 XIONG, TUOYER 3,755.52 05/28/21 ZAPPA, ANDREW 3,494.25 05/28/21 BARRETTE, CHARLES 4,542.71 05/28/21 BAUMAN, ANDREW 3,452.30 05/28/21 BEITLER, NATHAN 3,671.30 05/28/21 CAMPBELL, MACLANE 3,156.76 05/28/21 CONWAY, SHAWN 4,471.96 05/28/21 CRAWFORD JR, RAYMOND 4,750.75 05/28/21 CRUMMY, CHARLES 4,169.30 05/28/21 DABRUZZI, THOMAS 4,083.05 05/28/21 DANLEY, NICHOLAS 4,037.44 Council Packet Page Number 332 of 489 G1, Attachments 05/28/21 DAVISON, BRADLEY 3,527.22 05/28/21 DAWSON, RICHARD 4,314.45 05/28/21 HAGEN, MICHAEL 3,770.90 05/28/21 HALWEG, JODI 3,780.21 05/28/21 HAWTHORNE, ROCHELLE 4,387.14 05/28/21 KUBAT, ERIC 4,362.75 05/28/21 LANDER, CHARLES 3,516.99 05/28/21 LANIK, JAKE 3,489.20 05/28/21 LO, CHING 1,480.84 05/28/21 LUKIN, STEVEN 1,880.00 05/28/21 MALESKI, MICHAEL 3,409.90 05/28/21 MCGEE, BRADLEY 3,807.47 05/28/21 MERKATORIS, BRETT 4,850.32 05/28/21 MONDOR, MICHAEL 5,474.97 05/28/21 NEILY, STEVEN 4,916.30 05/28/21 NIELSEN, KENNETH 4,109.54 05/28/21 NOVAK, JEROME 4,112.94 05/28/21 POWERS, KENNETH 3,409.48 05/28/21 SEDLACEK, JEFFREY 3,920.32 05/28/21 STREFF, MICHAEL 3,776.31 05/28/21 WARDELL, JORDAN 4,861.07 05/28/21 WILLIAMSON, MICHAEL 3,377.95 05/28/21 ZAPPA, ERIC 3,807.32 05/28/21 CORTESI, LUANNE 2,316.89 05/28/21 JANASZAK, MEGHAN 3,175.14 05/28/21 BRINK, TROY 2,917.50 05/28/21 BUCKLEY, BRENT 2,635.99 05/28/21 EDGE, DOUGLAS 2,642.92 05/28/21 JONES, DONALD 2,666.61 05/28/21 MEISSNER, BRENT 2,635.99 05/28/21 MEODZIK, JASON 2,182.09 05/28/21 NAGEL, BRYAN 4,631.80 05/28/21 OSWALD, ERICK 2,665.92 05/28/21 RUNNING, ROBERT 2,903.50 05/28/21 TEVLIN, TODD 2,648.30 05/28/21 ZAHNOW, LANCE 2,158.59 05/28/21 BURLINGAME, NATHAN 3,278.40 05/28/21 DUCHARME, JOHN 3,343.02 05/28/21 ENGSTROM, ANDREW 3,338.40 05/28/21 JAROSCH, JONATHAN 4,508.31 05/28/21 LINDBLOM, RANDAL 3,343.02 05/28/21 LOVE, STEVEN 5,891.22 05/28/21 STRONG, TYLER 3,032.00 05/28/21 ZIEMAN, SCOTT 472.00 05/28/21 GERNES, CAROLE 2,767.39 05/28/21 CARDINAL, GUY 520.00 05/28/21 HAYS, TAMARA 2,505.65 05/28/21 HINNENKAMP, GARY 2,880.62 05/28/21 NAUGHTON, JOHN 2,640.61 05/28/21 ORE, JORDAN 2,633.69 05/28/21 QUIGGLE, CHRISTOPHER 520.00 05/28/21 SAKRY, JASON 2,428.49 05/28/21 STOKES, KAL 2,130.70 05/28/21 HAMMOND, ELIZABETH 1,980.59 05/28/21 JOHNSON, ELIZABETH 2,340.99 05/28/21 JOHNSON, RANDY 4,462.88 05/28/21 KROLL, LISA 2,325.20 05/28/21 KUCHENMEISTER, GINA 2,285.60 05/28/21 THOMSON, JEFFREY 4,945.50 Council Packet Page Number 333 of 489 G1, Attachments 05/28/21 FINWALL, SHANN 3,974.61 05/28/21 MARTIN, MICHAEL 4,221.93 05/28/21 DREWRY, SAMANTHA 3,004.51 05/28/21 LENTZ, DANIEL 2,708.07 05/28/21 WESTLUND, RONALD 2,557.89 05/28/21 WELLENS, MOLLY 3,328.46 05/28/21 REININGER, RUSSELL 2,750.60 05/28/21 BJORK, BRANDON 189.00 05/28/21 BRENEMAN, NEIL 3,272.61 05/28/21 LO, SATHAE 288.75 05/28/21 ROBBINS, AUDRA 4,617.58 05/28/21 BERGO, CHAD 3,787.41 05/28/21 SCHMITZ, KEVIN 2,384.49 05/28/21 SHEERAN JR, JOSEPH 4,274.79 05/28/21 ADAMS, DAVID 2,588.30 05/28/21 HAAG, MARK 2,905.81 05/28/21 JENSEN, JOSEPH 2,990.14 05/28/21 SCHULTZ, SCOTT 4,601.89 05/28/21 WILBER, JEFFREY 2,757.05 05/28/21 COUNTRYMAN, BRENDA 1,661.00 05/28/21 SMITH, CATHERINE 1,520.00 05/28/21 PRIEM, STEVEN 2,965.41 05/28/21 WOEHRLE, MATTHEW 2,720.38 05/28/21 XIONG, BOON 2,605.53 05/28/21 FOWLDS, MYCHAL 4,700.18 05/28/21 FRANZEN, NICHOLAS 4,063.71 05/28/21 GERONSIN, ALEXANDER 3,234.24 05/28/21 RENNER, MICHAEL 3,454.40 605,794.04 0.00 Council Packet Page Number 334 of 489 G2 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Budgeted Capital Project Transfers for 2021 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Transfers between funds are made at appropriate times during the year and are approved by the City Council. The transfers on the attached list represent budgeted capital project transfers related to capital project financing. The original budget amounts were amended after the bid opening. Recommended Action: Motion to approve the budgeted capital project transfers dated 6/14/2021 and authorize the Finance Director to make the necessary accounting entries and budget adjustments. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness •/ Infrastructure & Asset Mgmt. The transfers are a component of the City's annual budget. Necessary transfers provide operational effectiveness. Background Transfers are part of the City's budget and long-term financial plan and do not have a fiscal impact because they represent activity between funds. The debt service transfers are part of the approved financing plan and typically represent contributions from the utility funds to finance the utility component of a capital project. A44arhman44z 1. List of Budgeted Capital Project Transfers Dated June 14, 2021 Council Packet Page Number 335 of 489 G2, Attachment 1 BUDGETED CAPITAL PROJECT TRANSFERS DATED JUNE 14, 2021 Transfer From Fund: Transfer To Fund: Reason: 601 Sewer 119,100 544 Montana/Nebraska 119,100 Capital Project Financing Plan 604 EUF 310,900 544 Montana/Nebraska 310,900 Capital Project Financing Plan 407 St. Paul WAC 90,100 544 Montana/Nebraska 90,100 Capital Project Financing Plan 499 Street SRF 886,643 544 Montana/Nebraska 886,643 Capital Project Financing Plan 499 Street SRF Asm 921,657 544 Montana/Nebraska 921,657 Capital Project Financing Plan 601 Sewer 106,000 535 Southcrest/Ferndal( 106,000 Capital Project Financing Plan 604 EUF 154,000 535 Southcrest/Ferndal( 154,000 Capital Project Financing Plan 407 St. Paul WAC 78,800 535 Southcrest/Ferndal( 78,800 Capital Project Financing Plan 499 Street SRF 1,005,450 535 Southcrest/Ferndal( 1,005,450 Capital Project Financing Plan 499 Street SRF Asm 727,950 535 Southcrest/Ferndal( 727,950 Capital Project Financing Plan 4,4UU,bUU Council Packet Page Number 336 of 489 4,4UU,bUU G3 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER: Scott Nadeau, Public Safety Director AGENDA ITEM: Minnesota Department of Commerce Auto Theft Prevention Grant Funds a. Resolution Accepting Grant Funds b. Auto Theft Investigator Agreement c. Auto Theft Prevention Technology Agreement Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the two grant contracts with the Minnesota Department of Commerce and accept the grant money offered to fund an Auto Theft Investigator and purchase Auto Theft Prevention Technology. Recommended Action: a. Motion to approve the resolution authorizing the acceptance of two auto theft prevention grants from the Minnesota Department of Commerce by the City of Maplewood, Maplewood Police Department. b. Motion to accept grant money in the amount of $203,905.00 by entering into the Auto Theft Investigator Agreement with the Minnesota Department of Commerce for an Auto Theft Investigator and related training and travel expenses; and authorize the Mayor and City Manager to execute the contract on behalf of the City. c. Motion to accept grant money in the amount of $34,685.64 by entering into the Auto Theft Prevention Technology Agreement for the purchase of equipment to be used for auto theft and auto theft related investigations; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $238,590.64 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ✓ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Targeting criminal activities relating to auto theft, theft from auto, and other related offenses. Council Packet Page Number 337 of 489 G3 Background The Maplewood Police Department recognizes that it has a high rate of automobile related theft compared to state-wide statistics. The department saw an opportunity with a grant to significantly improve the needed prevention and investigative efforts relating to thefts of and from automobiles. In 2019, the department was awarded grant funds for an Auto Theft Investigator from the MN Department of Commerce. With those funds, the department was afforded the ability to dedicate an officer to focus on decreasing the rate of auto -related thefts in the City of Maplewood. Despite the issue of automobile related theft having increased in Maplewood and other jurisdictions over the past two years, the department has increased the clearance rate of automobile theft cases from 14% in 2019 to 16% in 2020. The success of our efforts during this last two-year grant period has undoubtedly assisted the department with securing an extension of this grant into the next funding cycle. This extension will allow our department to continue focused prevention and investigation of automobile related theft at a time when the problem as well as the public's request for solutions intensifies. The MN Department of Commerce has additionally awarded the department grant funds allowing for the purchase of auto theft prevention equipment, which will only increase our capacity to further reduce the incidence of auto -related thefts in Maplewood with an emphasis on community safety. The department has plans to purchase and deploy technology that will reduce the risks involved with police pursuits while increasing the rate of stolen vehicle recovery and offender apprehension. Attachments 1. Auto Theft Investigator Grant Application 2. Auto Theft Prevention Technology Grant Application 3. Resolution 4. Auto Theft Investigator Grant Contract 5. Auto Theft Prevention Technology Grant Contract Council Packet Page Number 338 of 489 G3, Attachment 1 �o SUE COMMERCE FRAUD BUREAU ���: oPC¢kt"Au Automobile Theft Prevention Grant Dedicated Auto Theft Investigator Application SPE.C,IAI, NCOT Project Information Sheet 100 - (Form 1) 1.AGENCY Legal Name: Maplewood Police Department Phone: 651-249-2600 Address: 1830 County Road B East Fax: 651-249-2699 City/ZIP: Maplewood, MN 55109 2. AUTHORIZED REPRESENTATIVE Name/Title: Michael Nye / Police Sergeant Phone: 651-755-6727 Address: 1830 County Road B East Fax: 651-249-2699 City/ZIP: Maplewood, MN 55109 E-mail: michael.nyegmaplewoodmn.gov 3. UPLKA11NU AULNUY (11+' DIVI+EKLN 1 IVKUN1 #1) Legal Name: Phone: Address: Fax: City/ZIP: E-mail: 4. PROGRAM CONTACT Name/Title: Michael Nye / Police Sergeant Phone: 651-755-6727 Address: 1830 County Road B East Fax: 651-249-2699 City/ZIP: Maplewood, MN 55109 E-mail: michael.nyegmaplewoodmn.gov 5. V INUA1, UUN 1 AU I (OWerent from Program and Auttzorzzea xepresentatzve C ontactJ Name/Tide: Joe Rube, Assistant Finance Director Phone: 651-249-2903 Address: 1830 County Road B East Fax: 651-249-2909 City/ZIP: Maplewood, MN 55109 E-mail: joe.rubegmaplewoodmn.gov 6. PROJECT INFORMATION ❑ New Proiect 0 Existing Proiect Is this a Multi -Agency Project? ❑ Yes 0 No (If yes, list all participating agencies and include a letter of commitment for each agency agreeing to participate if the project is approved. Proposals without letters of commitment will not be considered.) Service Area: Match Provided? No Maplewood, Minnesota Minnesota Tax ID # 8836897 Federal ID # 41-600-8920 Dedicated Auto Theft Investigator Application Page 1 of 5 Council Packet Page Number 339 of 489 G3, Attachment 1 �o � COMMERCE FRAUD BUREAU nv OFFggAU� Dedicated Auto Theft Investigator Application (Form lc) 100 1. What is the population of the service area: 40,825 2. Statistics: Year Auto Rate per Auto Stolen Rate per Car Rate per Car Jackings Thefts 100,000 Theft Vehicles 100,000 Jackings 100,000 Clearance Clearance Recovered Rate Rate in Service Area 2019 189 466 14% 149 367 2 4.9 50% 2020 1 259 1 634 1 16% 1 186 1 455 1 10 1 24.4 40% How many of the vehicles stolen since January 1, 2019 have not been recovered? 54 If any of the above numbers are estimate, please provide an explanation: The clearance rate covers from July 1st, 2019 onward, then extrapolated, as the first half of the years accurate clearance data wasn't tracked. (Text boxes will expand as you type. Use 12 -point font, single-spaced. Do not exceed 3 pages total.) 3. Do you have any indications auto thefts in your community are being committed by organized groups, permanent thefts, or repeat offenders? Please explain. Concerning repeat offenders, the Maplewood Police Department has several "known" auto theft suspects. As is common among most crimes the repeat offenders change over time. An offender will become active and tied to several vehicle thefts. As soon as one is arrested, another repeat offender surfaces to take their place. We have several suspects who occasionally disappear while serving jail time but resurface and continue once released. Of these offenders, none are currently known to be part of an organized group. The Maplewood Auto theft detective arrested one such offender four times in a month. The Maplewood Chief of police appeared in a Minneapolis Star and Tribune news article on bail reform using this offender as an example (see link below) https://www.startribune.com/suburban-police-chief-sawpublic-safety-needs-to-be-part-of-bail- reform-debate/572824122/ The Maplewood Police Department has been swabbing the steering wheel of all recovered stolen vehicles for DNA since September of 2019. This practice has identified suspects (repeat offenders) in several instances where no other suspect information is available. These offenders would not have been identified any other way in many cases. In many of these cases, we find the same individual's DNA on multiple recovered stolen vehicles, thus identifying repeat offenders. Dedicated Auto Theft Investigator Application Page 2 of 5 Council Packet Page Number 340 of 489 G3, Attachment 1 Not every positive identification from DNA has resulted in the suspect's charging, but information on who the repeat offenders are has been gained. With regard to organized groups, The Maplewood Police auto theft detective, in cooperation with the Maplewood Police street crimes unit, discovered a group of individuals running an illegitimate business auto repair shop in 2019. The mechanics would steal a vehicle that was the same as their customer's damaged vehicle removing the needed parts. The stolen cars were then dumped minus the parts required for repair. The St Paul street gang EBK (Everybody Killer) has been highly active in recent months concerning car acking vehicles. The vehicles are stolen as part of a robbery and then used in additional crimes. The group is an organized street gang, but our intelligence thus far does not show the vehicles are being re -sold or chopped for parts. The vehicles are used to commit other crimes and then abandoned. Another unorganized group of drug users and homeless individuals exists across the metro area. This group has several flophouses that they tend to rotate through. The group members will steal a vehicle and then sell it as a "steamer" (known stolen vehicle) for drugs or a small amount of cash (around $50.00). The purchaser knows the vehicle is stolen and has license plates stolen from a different vehicle attached in almost every case. A stolen vehicle is used as currency and can change hands several times before it is recovered. 4. Please explain the extent and how auto theft affects your community. Many stolen cars are used to commit other crimes, so the community impact is pretty significant. Higher crime rates often results in fear and alienation among residents. Businesses don't tend to stick around in areas considered to have high crime rates. At least one Maplewood auto dealership (The Car Buying Center 1955 County Road D) has closed its doors and moved to a different city in the past year, citing Maplewood's high automotive crime rate as the reason. The total value of vehicles stolen in 2020 was $1,737,000. Even though many of the vehicles were recovered and returned to the owner, the majority were damaged somehow. Even with auto insurance, there is a cost to the victim. As many of these victims are moderate to low income, this can significantly impact their lives and quality of life. For many others, the vehicle was their only transportation affecting employment, child care, health care, etc. As auto theft is connected to many other crimes, the overall crime rate has been affected. Maplewood has the second-highest auto theft rate per capita in the state of Minnesota. This directly impacts the community, police resources, safety, and security of its residents. 5. Please explain the need for the positions your agency is applying for: As stated above, Maplewood has the 2nd highest auto theft rate per capita in Minnesota. Maplewood has a population of 40,000 people with a police department staff of 55 sworn Dedicated Auto Theft Investigator Application Page 3 of 5 Council Packet Page Number 341 of 489 G3, Attachment 1 officers. The primary need is economics. Having the Minnesota Auto Theft Prevention Program Grant has allowed the department to add an auto theft detective officer. The auto theft detective spends 100% of his/her time addressing auto theft cases. Without these funds, auto theft cases would be referred back to general investigations and deemed a property crime and low priority. The auto theft issue in Maplewood has only increased since the auto theft detective's addition in 2019. That statement sounds as if the grant funds have not been adequate. This, of course, is not the case as the increase in auto theft crime can be attributed to the Covid-19 pandemic, new social norms, and police practices based on the public outcry of systemic racism and police brutality. Over the past year, we have experienced unprecedented changes within society and police practices as a whole. This is translating to an increased need for a specialized detective to address auto theft -related crimes. The Minnesota Auto Theft Prevention Program grant will allow the Maplewood Police Department to staff a full-time detective. 6. How and to what extent are auto thefts currently investigated in your city? The Auto Theft Detective investigated all auto thefts and recovered automobile cases. The auto theft detective utilizes social media sites, CLEAR, jail call monitoring, and all other investigative avenues available to follow up on leads in all cases. The extent of the investigation is determined by evidence, facts, and additional information of each case. In 2019, The Maplewood Police Department adopted a policy of swabbing the steering wheel of all recovered stolen vehicles. All the DNA swabs are submitted to the BCA for analysis to obtain a DNA profile. In this respect, there is at least some type of follow-up performed for every case. Additionally, the Maplewood police department attempted to process all stolen vehicles from Maplewood and recovered them in other jurisdictions. Should the auto theft detective be off duty, a patrol officer is assigned (if available according to calls for service) to respond to neighboring jurisdictions to process the vehicle. Multiple warrants have been executed to obtain available DNA samples from suspects to compare the DNA from the steering wheels of stolen vehicles. Maplewood officers are encouraged to seize the cellular telephones of auto theft suspects when possible so that a warrant can be obtained to gain information related to auto theft. Additionally, warrants for social media sites have been utilized to obtain evidence for the successful prosecution of suspects. In cases related to repeat offenders and organized groups, the Maplewood street crimes unit is also utilized for surveillance, warrant execution, and active hot spot patrol. 7. From a staffing and assignment function, describe the current way auto theft investigations are assigned. All auto theft -related cases are assigned to the Maplewood Auto Theft Detective. This includes burglaries, robberies, and any other instance where a vehicle is stolen as part of the crime. All recovered stolen vehicles are also processed and assigned to the Maplewood auto theft detective for investigation. Dedicated Auto Theft Investigator Application Page 4 of 5 Council Packet Page Number 342 of 489 G3, Attachment 1 8. Please describe how this function will change if awarded position(s) with grant funds. (If this is a multiagency request, explain how the assignment will be coordinated.) How will you determine what cases are assigned if there are more cases then can be investigated by the funded position(s)? The Maplewood Police Department auto theft detective position was created when awarded the grant in 2019. The awarded position will continue as it was created in 2019, with all auto theft and auto theft -related cases being assigned to the detective. 9. How do you anticipate auto theft investigations will benefit from receiving the requested positions? Before July of 2019, the Maplewood Police Department did not have a dedicated auto theft detective. Auto theft cases were investigated by general investigations and, due to caseload, were classified as low priority. Very few cases were investigated, and only instances in which a suspect was taken into custody while in a stolen vehicle were charged. The clearance rate was an average of 6% of all auto theft. In the first grant period, the Maplewood auto theft detective has increased the clearance rate to 16%. We anticipate this percentage will continue to grow as the position evolves. 10. Please explain the number and type of positions you are applying for. (If your agency qualifies for full-time investigator positions but is only seeking part-time positions, please provide an explanation and be sure the above explain how cases will be assigned in the above questions.) Maplewood is applying for one full-time auto theft investigator position. As stated above, the Maplewood auto theft detective is a specialized position dedicating 100% of his/her time to auto theft. Please acknowledge these requirements: 11. If awarded this grant, the recipient will need to provide statistical data related to auto theft as well as the results of auto theft investigators activities? See sample spreadsheet. ®Yes El No 12. If your service area includes multiple agencies for an investigator position the other agencies agreed to participating in a joint powers agreement such that one investigator can follow up on all auto theft cases in the service area? ❑Yes ® N/A 13. We understand the funded investigators will need to attend the majority of quarterly intelligence/training meetings (a virtual option will be available) as set by the state's program manager? ®Yes ❑No Name of Authorized Representative: Sergeant Michael Nye Agreed to on: 04/06/21 (name) (date) Dedicated Auto Theft Investigator Application Page 5 of 5 Council Packet Page Number 343 of 489 G3, Attachment 2 VoRUkE COMMERCE FRAUD BUREAU °F °g% Automobile Theft Prevention Grant Project Information Sheet srE�iar. ,�cFrT 100 (Form 1) L AGENCY Legal Name: Maplewood Police Department Phone: 651-249-2600 Address: 1830 County Road B East Fax: 651-249-2699 City/ZIP: Maplewood, MN 55109 2. AUTHORIZED REPRESENTATIVE Name/Title: Michael Nye / Police Sergeant Phone: 651-755-6727 Address: 1830 County Road B East Fax: 651.249-2699 E-mail: michaelmyeAmaplewoodmn.gov City/ZIP: Maplewood, MN 55109 3. OPERATING AGENCY 1F DIFFERENT FROM #1 Legal Name: N/A Phone: Address: Fax: E-mail: City/ZIP: 4. PROGRAM CONTACT Name/Title: Michael Nye / Police Sergeant Phone: 651-755-6727 Address: 1830 County Road B East Fax: 651-249-2699 E-mail:michael.nye gmaplewoodmn. gov City/ZIP: Maplewood, MN 55109 5. FISCAL CONTACT (Different from Program and Authorized Representative Contact) Name/Title: Joe Rube, Assistant Finance Director Phone: 651-249-2699 Address: 1830 County Road B East Fax: 651-249-2909 E-mail: joe.rubegmaplewoodmn.gov City/ZIP: Maplewood, MN 55109 6. PROJECT INFORMATION ❑x New Project ❑ Existing Project Project Name: Satellite Tracking And Recovery System — (STARS) Project Funds Requested $67,461.04 Project Start Date: 07/01/2021 Project End Date: 06/30/2023 Is this a Multi -Agency Project? ❑ Yes ❑x No (If yes list all participating agencies and include a letter of commitment for each agency agreeing to participate if the project is approved. Proposals without letters of commitment will not be considered.) Service Area: Judicial District: Match Provided? No Maplewood, Minnesota 2nd Minnesota Tax ID # 8836897 Federal ID # 41-600-8920 MN Auto Theft Prevention Program RFP Council Packet Page Number 344 of 489 Page 7 of 10 G3, Attachment 2 "01)B°REAUCOMMERCE FRAUD BUREAU Automobile Theft Prevention Grant Project Overview R11Fo7Ar, NrOT 100 (Form la) Provide a description of the project to be implemented. How does this project relate to the auto theft problem in the service area and why do you think it will lead to the expected results? Describe the roles that each of the collaborative partners will play (if applicable). Limit your response to 2 pages, single spaced, 12 -point font. As a progressive and professional police department, Maplewood has adopted a rigid and restrictive vehicle pursuit policy, as have many other regional departments. This change reflects the importance of the public's physical safety over apprehending property crime and other low-level offenders. As time moved forward and with more agencies adopting similar policies, we began to see a sharp rise in the number of vehicles fleeing when an officer attempts a traffic stop. In 2020 Maplewood saw an over 400% increase in the number of fleeing vehicles over 2019 Vehicle pursuits may be necessary to apprehend dangerous criminals who evade police in an attempt to escape. However, vehicle pursuits are inherently dangerous, and Maplewood policy attempts to lower or eliminate such risks. Maplewood Police are seeking a way to keep risk to the public low and increase the rate of offender apprehension and recovery of stolen vehicles. Our proposed solution blends technology with traditional police work to improve services while effectively combating crime. Pursuit Mitigation Trackers use Global Positioning Satellite (GPS) tracking technology to offer officers a technology alternative to vehicle pursuits. Pursuit Mitigation trackers provide solutions for apprehending individuals involved in serious crimes or who purposely evade lawful commands to stop while mitigating many of the risks inherent to police vehicle pursuits. The GPS Tag and Track Launcher System are comprised of a dual -barrel GPS launcher that contains two GPS Tags (1 per barrel) mounted in the vehicle grille or on a push bumper. The launcher is equipped with compressed air and an eye -safe laser for assisting with targeting before launching the GPS Tag. If awarded grant funding Maplewood Police would move quickly to acquire, install, and deploy this technology. Although in use by dozens of agencies worldwide, Maplewood would be the first agency in Minnesota to deploy pursuit mitigation trackers putting us in an ideal position to test and advise other departments on the system's effectiveness. Historically, northern US agencies have shied away from the technology due to lower performance in snowy and icy conditions. After a decade of improvements, StarChase is now on its fourth-generation model. Significant upgrades have led to a unit with more robust weather resistance, lighter trackers, and better adhesive resulting in a current recovery rate of 86% of tagged vehicles. MN Auto Theft Prevention Program RFP Page 2 of 10 Council Packet Page Number 345 of 489 G3, Attachment 2 (This page is for continuation of form la) The City of Maplewood is 18 square miles and 40,000+ residents. Most notably, it is the home of 3M world headquarters as well as St. John's Hospital and the Maplewood Mall. The Police Department divides the city into four separate patrol districts with officers assigned to specific shifts. There are generally two officers in separate patrol cars to each district. To provide a sizable and accurate evaluation of the StarChase system, we're requesting to acquire eight units total. Our patrol fleet consists of 18 patrol cars. Still, with eight units, we could outfit enough vehicles to provide each patrol district with two units per day, increasing the likelihood of deployment opportunities. A case study performed by the International Association of Chiefs of Police (IACP) found that the studied departments had an average of almost a 50% increase in the recovery of fleeing vehicles once the agency deployed the StarChase system. The American Civil Liberty Union, which has been one of the harshest critics of Police vehicle pursuits, has published the opinion that: "This (StarChase system) has the potential to obviate the need for high-speed pursuits by police cars through cities and towns, which are very dangerous and kill hundreds each year, with a third or more of those fatalities being innocent bystanders. " We believe that the StarChase system has demonstrated for more than a decade the technology is viable, safe, and proven effective in reducing the risks involved with police pursuits and increasing the rate of stolen vehicle recovery and offender apprehension. Implementing Maplewood's Satellite Tracking And Recovery System (STARS) program gives other departments opportunities to better evaluate the system's effectiveness for themselves. We request to partner with the MN Department of Commerce in bringing this effective and lifesaving technology to the streets and highways of Minnesota. MN Auto Theft Prevention Program RFP Page 3 of 10 Council Packet Page Number 346 of 489 G3, Attachment 2 uoBUR,Au COMMERCE FRAUD BUREAU F o F Q. Project Needs Assessment/Planning Process/Demonstrated Results 100 -' (Form lb) 1. AUTOMOBILE THEFT IN THE SERVICE AREA Year Population Total Rate Per Number of Rate Per Stolen Vehicles Rate Per Auto 100,000 Carjacking's 100,000 Recovered in 100,000 Thefts Service Area 2019 40,545 189 466 2 4.9 149 209 2020 1 40,825 259 634 10 1 24.4 186 262 How many automobiles stolen since January 1st 2019 have not been recovered? What is your clearance rate for auto thefts for 2019? 14% 2020? 16% If any of the above numbers are an estimate, please provide an explanation: The clearance rate covers from July 1st, 2019 onward, then extrapolated, as the first half of the years accurate clearance data wasn't tracked. (Text boxes will expand as you type, limit your response to 2 pages, 12 point font, single spaced.) 2. Do you have any indications auto thefts in your community are being committed by organized groups, permanent thefts, or repeat offenders? Please explain. Concerning repeat offenders, the Maplewood Police Department has several "known" auto theft suspects. As is common among most crimes the repeat offenders change over time. An offender will become active and tied to several vehicle thefts. As soon as one is arrested, another repeat offender surfaces to take their place. We have several suspects who occasionally disappear while serving jail time but resurface and continue once released. Of these offenders, none are currently known to be part of an organized group. The Maplewood Auto theft detective arrested one such offender four times in a month. The Maplewood Chief of police appeared in a Minneapolis Star and Tribune news article on bail reform using this offender as an example (see link below) https://www.startribune.com/suburban-police-chief-sawpublic-safety-needs-to-be-part-of-bail- reform-debate/572824122/ The Maplewood Police Department has been swabbing the steering wheel of all recovered stolen vehicles for DNA since September of 2019. This practice has identified suspects (repeat offenders) in several instances where no other suspect information is available. These offenders would not have been identified any other way in many cases. In many of these cases, we find the same individual's DNA on multiple recovered stolen vehicles, thus identifying repeat offenders. Not every positive identification from DNA has resulted in the suspect's charging, but information on who the repeat offenders have been gained. Concerning organized groups, The Maplewood Police auto theft detective, in cooperation with the Maplewood Police street crimes unit, discovered a group of individuals running an illegitimate MN Auto Theft Prevention Program RFP Page 4 of 10 Council Packet Page Number 347 of 489 G3, Attachment 2 business auto repair shop in 2019. The mechanics would steal a vehicle that was the same as their customer's damaged vehicle removing the needed parts. The stolen cars were then dumped minus the parts required for repair. The St Paul street gang EBK (Everybody Killer) has been highly active in recent months concerning cai jacking vehicles. The vehicles are stolen as part of a robbery and then used in additional crimes. The group is an organized street gang, but our intelligence thus far does not show the vehicles are being re -sold or chopped for parts. The vehicles are used to commit other crimes and then abandoned. Another unorganized group of drug users and homeless individuals exists across the metro area. This group has several flophouses that they tend to rotate through. The group members will steal a vehicle and then sell it as a steamer (known stolen vehicle) for drugs or a small amount of cash (around $50.00). The purchaser knows the vehicle is stolen and has license plates stolen from a different vehicle attached in almost every case. A stolen vehicle is used as currency and can change hands several times before it is recovered. 3. Please explain how automobile theft affects your community. Many stolen cars are used to commit other crimes, so the community impact is pretty significant. Higher crime rates often results in fear and alienation among the residents. Businesses don't tend to stick around in areas considered to have high crime rates. At least one Maplewood auto dealership (The Car Buying Center 1955 County Road D) has closed its doors and moved to a different city in the past year, citing Maplewood's high automotive crime rate as the reason. The total value of vehicles stolen in 2020 was $1,737,000. Even though many of the vehicles were recovered and returned to the owner, most were damaged somehow. Even with auto insurance, there is a cost to the victim. As many of these victims are moderate to low income, this can significantly impact their lives and quality of life. For many others, the vehicle was their only transportation affecting employment, child care, health care, etc. As auto theft is connected to many other crimes, the overall crime rate has been affected. Maplewood has the second-highest auto theft rate per capita in the state of Minnesota. This directly impacts the community, police resources, safety, and security of its residents. 4. Describe the planning process used to develop this initiative, including an analysis of the current response to the problem (what is working, what is not working, identify gaps, etc.). As a progressive and professional police department, Maplewood has adopted a rigid and restrictive vehicle pursuit policy, as have many other regional departments. This change reflects the importance of the public's physical safety vs. apprehending property crime and other low-level offenders. As time moved forward and with more agencies adopting similar policies, we began to see a sharp rise in the number of vehicles fleeing when an officer attempts a traffic stop. 2020 saw an over 400% increase in the number of fleeing vehicles over 2019. Prior to this influx, Maplewood Police have fielded two main pursuit intervention techniques: Training its officers in the execution of the "PIT maneuver" and the deployment of stop stick MN Auto Theft Prevention Program RFP Page 5 of 10 Council Packet Page Number 348 of 489 G3, Attachment 2 technologies. We have learned that the inability to inmate a pursuit in virtually all incidents outside of violent felony crime completely negates the ability to execute a PIT maneuver. Also, not having a location or directional data once the vehicle has left the officer's line of sight significantly impaired our ability to successfully deploy stop sticks as the fleeing vehicle's location cannot be determined. These facts have led to the determination that our current pursuit intervention techniques were utterly ineffective. This realization was the catalyst to investigate alternative techniques to overcome an officer's limited ability to initiate a pursuit. Upon commencing research in this area, we discovered a distinctive alternative to traditional pursuits. As previously described, the "StarChase" remote GPS tracking system allows officers to avoid dangerous pursuits while allowing for the apprehension of the offenders and the recovery of fleeing vehicles. This technology addresses and closes the current gap between preserving public safety and apprehending criminal offenders. 5. Address your need for grant funds based upon automobile theft issues and trends in your proposed project service area. Having a sizeable population and explosive auto theft rate combined with our inability to apprehend offenders and recover stolen vehicles, Maplewood is in great need of alternative pursuit intervention tactics. Without awarded grant funds, Maplewood does not have the financial ability to acquire such systems. With auto theft, carjacking, and fleeing vehicles on the rise, the gap will only widen and deteriorate our ability to combat these crimes in our city adequately. MN Auto Theft Prevention Program RFP Page 6 of 10 Council Packet Page Number 349 of 489 G3, Attachment 2 �o�tikAu COMMERCE FRAUD BUREAU CI OF � F Work Plan S11RC'rA1. X(,,oT (Form 2) 1.00 _ Use a separate page for each Objective MN Auto Theft Prevention Program RFP Council Packet Page Number 350 of 489 Page 7 of 10 What Do You Intend To Achieve? (The immediate or direct effects your program intends to achieve Objective Number — if your proposal includes the purchase of equipment you must include details on how you will measure/evaluate the effectiveness of the equipment) 1 We intend to achieve a higher recovery rate of stolen vehicles and an increase in offender apprehension and prosecution, thereby lowering the number of vehicles stolen in the metropolitan area. How Will You Achieve It? (List your strategies to achieve your Frequency of me Frame TiF Person or Position objective, including steps, activities, and tasks you will use) Activity Responsible -Maplewood will order the designated number of StarChase Once August 2021 M. Nye units -Maplewood will install units, train officers, then deploy units Once August 2021 M. Nye -Maplewood Police patrol staff will deploy trackers onto Ongoing 2 years Patrol Officers vehicles fleeing from a traffic stop whenever possible -Maplewood Police patrol staff will remotely track the fleeing Ongoing 2 years Patrol Officers vehicles, and move in to recover the vehicle, and arrest the offender once it has become stationary If Successful, What Results Will You Achieve? How Will You Know If You Are Successful? (Describe what you will use to measure your success, for (As a result of your programming what will be different?) example a comparison to the same period in a previous year.) Higher percentage of recovered stolen vehicles Comparison of crime and clearance rates before program Higher clearance rate of auto theft cases implementation and after two years of the program running. Lower percentage of vehicles fleeing a traffic stop Lower number of auto thefts in the city Person Responsible For Evaluation (name, title, organization) Glen McCarty, Detective, Maplewood Police MN Auto Theft Prevention Program RFP Council Packet Page Number 350 of 489 Page 7 of 10 G3, Attachment 2 ti[)BUR,Au COMMERCE FRAUD BUREAU Yo W. Detailed Budget Worksheet "h'CIAr. NOV""' 100 -' (Form 3) Organization: Program: Budget Period Maplewood Police Department from 07/01/2021 through 06/30/2023 Personnel For staff supported by this grant request, list the position tale(s). Show the annual salary rate and the percentage of time devoted to the program for the grant period. Example: Coordinator $30,000/yr. x .8 FTE x 2 years = $48,000 Line Item Detail Grant Funds Grant Funds Grant Funds FY21 FY22 FY22 $0 $0 N/A 12 Months Unlimited Subscription GPS Live Tracking, Projectiles, Mapping, Data and User TOTAL $0 $0 Payroll Taxes & Fringe Include fringe benefits should he based on actual employer costs for the personnel listed in the Personnel' category and only for the FTE budgeted to the project. Explain what is included in the fringe category and the total percentage you are estimating. Example: R Smith ealth/life insurance, UC, WC, pension, FICA 28.5% of salary = $6,840 Line Item Detail Grant Funds Grant Funds Grant Funds FY21 FY22 FY22 $0 $0 N/A 12 Months Unlimited Subscription GPS Live Tracking, Projectiles, Mapping, Data and User TOTAL $0 $0 Contract Services If professional or technical consultants or suhcontractors are required, include the name of the consultant, services provided, hourly or daily fees, expenses, and estimated time on the program. Examples of consultants may include evaluators, trainers, or strategic planners. Examples of contracted services may include vehicle lease, maintenance agreements, security services, translation services, or suhcontracts with outside agencies. Line Item Detail Grant Funds Grant Funds FY21 FY22 $20,000 $0 12 Months Unlimited Subscription GPS Live Tracking, Projectiles, Mapping, Data and User Access provided by StarChase. $1,250 per unit per year. TOTAL $20,000 $0 MN Auto Theft Prevention Program RFP Page 8 of 10 Council Packet Page Number 351 of 489 G3, Attachment 2 Travel Itemize travel expenses for program personnel and program participants by purpose (e.g., participant field trip costs, staff mileage between sites, participant cab are, etc.. Mileage reimbursement may not exceed $.56 per mile 2021 ILLS rate . Line Item Detail Grant Funds Grant Funds $0 FY21 FY22 N/A $0 $0 TOTAL $0 $0 Training Itemize training planned for staff, volunteers, and program participants. Estimate the nature of the training, location, registration fee, travel, and subsistence or the trainee(s). Line Item Detail Grant Funds Grant Funds $0 FY21 FY22 On site classroom and operator Train the Trainer module, 1 time cost $1,800 $0 TOTAL $1,800 $0 Office Expenses If the program requires the set up of an additional site or needs office supplies, office equipment, or services not already paid for by the agency, estimate the expenses below. Examples include postage, telephone service, Internet service subscription, or cop ing. Line Item Detail Grant Funds Grant Funds $0 FY21 FY22 N/A $0 $0 TOTAL $0 $0 Program Expenses Examples of program expenses include the purchase of materials such as books, software, curriculum; computers, publicity, costs of convening community meetings; activity fees, etc. Line Item Detail Grant Funds Grant Funds $0 FY21 FY22 StarChase Pursuit Mitigation System: $4,750 per unit, x 8 units, 1 time cost $38,000 $0 LE AppTrac-365 Command Control Suite, Tracking SAAS Program, $179.40 per unit per year $2,870.40 $0 TOTAL $40,870.40 $0 Equipment over $5,000 per unit Include only items that have an acquisition cost of $5, 000 or more per unit and have a useful life of one-year or longer. Purchases under $5, 000 per unit should be included in either the Program Expenses or Office Expenses line items. Examples: ALPR, Pole Camera, etc. Line Item Detail Grant Funds Grant Funds $0 FY21 FY22 N/A $0 $0 TOTAL $0 $0 Other Expenses (itemize) Itemize other program costs that do notfit into bud et line items abave such as overhead, building o upancy costs, rent, con entialfunds, etc. Line Item Detail Grant Funds FY21 Grant Funds FY22 Product shipping, one-time fee of $110.64 $110.64 $0 Vehicle instillation per unit, one-time fee of $585 x 8 units $4,680 $0 TOTAL $4,790.64 $0 Total Grant Funds PROPOSED $67,461.04 MN Auto Theft Prevention Program RFP Page 9 of 10 Council Packet Page Number 352 of 489 G3, Attachment 2 Explanation for budget items: Contract Services: 12 Months Unlimited Subscription GPS Live Tracking, Projectiles, Mapping, Data and User Access provided by StarChase. $1,250 per unit per year. This cost is for the tracking services itself, which uses GPS positional data and active cellular devices to transmit that data back to the StarChase server, which the end user can access. Each license per unit is $1,250 per year per unit. 2 years of service are billed at the time of purchase. Training: - On-site classroom and operator Train the Trainer module, one time cost StarChase sends out a trainer directly to the purchasing agency and provides "train the trainer" lessons on the use of the StarChase system and how to train others. Program Expenses: - StarChase Pursuit Mitigation System: $4,750 per unit, x 8 units, 1 time cost The MN state contract site for each StarChase unit. This is the physical device itself, including the launching tubes, two GPS trackers, compressor, and the control head. - LE AppTrac-365 Command Control Suite, Tracking SAAS Program, $179.40 per unit per year This provides access to StarChase's propriety mobile phone app and website access which provides the tracking information for the GPS units and historical data and reports. 2 years of service is billed at the time of purchase. Other Expenses: - Product shipping, one-time fee of $110.64 - Vehicle installation per unit, one-time fee of $585 x 8 units StarChase technical staff respond to the purchasing and install each unit on site. The unit itself can be installed in various ways, including into the grill of the vehicle or mounting to the push bumper. MN Auto Theft Prevention Program RFP Page 10 of 10 Council Packet Page Number 353 of 489 G3, Attachment 3 CIYT OF MAPLEWOOD, MINNESOTA Resolution: (NUMBER) A RESOLUTION AUTHORIZING THE ACCEPTANCE OF MINNESOTA DEPARTMENT OF COMMERCE FRIJfell IIII aaak]Ilky/11 LIN I1910[e1RWINa1111111►101.1 WHEREAS, automobile thefts have been increasing in the State of Minnesota and the City of Maplewood in past years; and WHEREAS, automobile thefts are often committed by organized groups and repeat offenders who drive recklessly, damage property and cause injuries, cross jurisdictional boundaries and frequently use stolen vehicles to facilitate other crimes; and WHEREAS, the technology needed to locate stolen vehicles and investigate these offenses frequently involves specialized equipment, training, and resources; and WHEREAS, the Minnesota Automobile Theft Prevention Grant has offered a grant to provide Maplewood and the Maplewood Police Department's investigations of stolen vehicle offenses will benefit by receiving said grant. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The proper city officials are hereby authorized to accept a grant from the Minnesota Department of Commerce in the amount of $203,905.00, and such funds are to be used for an Auto Theft Investigator with the Maplewood Police Department. 2. The proper city officials are hereby authorized to accept a grant from the Minnesota Department of Commerce in the amount of $34,685.64, and such funds are to be used for the purchase of auto theft prevention equipment by the Maplewood Police Department. Passed by the City Council of Maplewood, Minnesota this 14th day of June, 2021. Mayor Attested: City Clerk Council Packet Page Number 354 of 489 COMMERCE DEPARTMENT G3, Attachment 4 Grant Contract State of Minnesota SWIFT Contract No. 194031 This grant contract is between the State of Minnesota, acting through its Commissioner of Commerce ("State") and Maplewood Police Department 1830 CR B East, Maplewood, MN 55109 ("Grantee"). Recitals 1. Under Minn. Stat. § 65B.84, the State is empowered to enter into this grant. 2. The State is in need of projects to reduce the incidence of automobile theft and automobile theft related crirme. Grant awards pursuant to its Request for Proposals have been made for that purpose. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98 Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1 Term of Grant Contract 1.1 Effective date: July 1, 2021, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2023, or until all obligations have been satisfactorily fulfilled, whichever occurs first. The contract may be extended for up to an additional 3 years in increments as determined by the State, through a duly executed amendment. 3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 Grantee's Duties 2.1 Activities. The Grantee, who is not a state employee, will perform project activities in accordance with the specified tasks and line -item budget approved by the State, which is attached and incorporated into this contract as Exhibit A, and will comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97, Subd. 4(a)(1). 2.2 Reporting Requirements. Grantee shall report to the State as specified in the Grant Manual of the Office of Justice Program, which is posted online at https://dps.mn.gov/divisions/ojp/grants/Documents/grant-manual.pdf and is incorporated by reference into this grant contract. (1) Financial Reporting. Grantee shall submit a financial reporting form to the State's Authorized Representative utilizing the format identified by the State within 30 days after the end of the reporting period. (2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing progress achieved towards the accomplishment of the program goals and objectives within 30 days after the Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 355 of 489 G3, Attachment 4 end of the reporting period. (3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall reasonably request. (4) Evaluation. The State shall have the authority, during the course of this grant period, to conduct evaluations of the performance of the Grantee. (5) Requirement Changes. The State may modify or change all reporting forms at its discretion during the grant period. (6) Special Requirements. The State reserves the right to include in the grant, at any time during the term of the grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation of the program. The State will notify the Grantee in writing of any special administrative requirements. 2.3 Equipment (1) Definitions. Equipment and materials include items and supplies purchased with grant funds. This may include, but is not limited to, GPS trackers, cameras, computer software, ALPR's, and bait cars. Capital equipment is defined as a single item purchased with a value of $5,000 or more. (2) Purpose. All equipment and materials purchased with grant funds shall be used primarily for the purpose of the grant for the entire duration of the term of the agreement. (3) Inventory. The Grantee shall place all equipment and materials having a value of over $100 purchased with grants funds on a grant property inventory form. The inventory form must be submitted with quarterly reports. The Grantee shall provide a copy of the grant inventory to the State's Authorized Representative. (4) Inspection. The Grantee shall make all equipment and materials purchased with grants funds available for inspection by the State's Authorized Representative. (5) Replacement. The Grantee is responsible for replacing or repairing property which is lost, stolen, damaged or destroyed. Any loss, damage or theft of equipment must be investigated and fully documented and made part of the official grant contract records. Stolen property must be reported promptly to the appropriate law enforcement agency and a copy of the report retained in the program files. (6) Discontinuation of Use During Grant Term. If the Grantee ceases using equipment (including capital equipment) or materials for the intended purpose during the term of the agreement, the Grantee shall contact the State's Authorized Representative for disposition of property instructions. Disposition may include sale, transfer to the State, or transfer to another grantee. (7) Discontinuation of Use of Capital Equipment. Capital equipment must be retained in inventory for a five-year period or when the value of the equipment has depreciated to less than $5,000, whichever comes first. If the Grantee ceases using capital equipment for the intended purpose during this time, the Grantee shall contact the State's Authorized Representative for disposition of property instructions. Disposition may include sale, transfer to the State, or transfer to another grantee. 2.3 Personnel If the grant provides funding for personnel, the funded personnel shall work on grant activities. Full- time funded positions must work exclusively on grant activities, excluding ancillary duties such as training, meetings, covering a court calendar, assisting others on a short-term project. Part-time or Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 356 of 489 G3, Attachment 4 overtime funding positions must keep a record of their hours spent on grant activities. The Grantee shall inform the State's Authorized Representative of the staff names who are assigned to and funded by the grant. If staff are reassigned or discontinued for more than 14 days, the grantee shall promptly notify the State's Authorized Representative. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be reimbursed for activities and budget amounts according to the line -item budget approved by the State in Exhibit A: (1) $100,125.00 is available for fiscal year 2022 (2) $103,780.00 is available for fiscal year 2023 Grant funds available for fiscal year 2022 are permitted to be carried forward into fiscal year 2023 only upon written request and with written approval in advance by the State's Authorized Representative. (b) Line -item Changes. Expenditures specified in Exhibit A may not be moved from one line -item to another unless in accordance with the requirements listed below: (1) Any changes to the line -item budget must advance the purpose of the Automobile Theft Prevention Grant Program and must remain within the total dollar amount available for each fiscal year. (2) Any fund transfers must be approved in advance in writing by the State's Authorized Representative and will not be effective until an amendment to this Agreement has been executed. (3) The State may refer approval requests for line -item transfer(s) to the Automobile Theft Prevention Advisory Board to review for reasonableness. (c) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed the amount identified and approved for travel in Exhibit A; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (d) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $ 203,905.00. 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the costs actually performed and the State's Authorized Representative accepts the invoiced services. Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 357 of 489 G3, Attachment 4 Invoices must be submitted timely upon completion of services, but not more often than monthly. The state fiscal year is July 1 to June 30 of each year. Amounts submitted on each invoice must reflect goods ordered and services rendered prior to June 30 of each fiscal year. The final invoice pertaining to each state fiscal year of this grant contract must be received by the close of business on July 31 following the end of the fiscal year (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements. Per Minn. Stat. $471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. $$177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Joseph Boche, Grant Manager, 85-7t" Place E, St. Paul, MN, 651-539-1605, or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Michael Nye 1830 CR B East, Maplewood, MN 55109. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 358 of 489 G3, Attachment 4 claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. §166.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property 10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2. Intellectual Property Rights. Grantee represents and warrants that materials produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. Grantee shall indemnify and defend the State, at Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the materials infringe upon the intellectual property rights of another. Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to reasonable attorneys' fees arising out of this grant contract, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in Grantee's or the State's opinion is likely to arise, Grantee shall, at the State's discretion, either procure for the State the right or license to continue using the materials at issue or replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 359 of 489 G3, Attachment 4 respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro -rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: a) It does not obtain funding from the Minnesota Legislature; or b) If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro -rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Other Provisions 16 Activities Requiring Prior Written Approval The following require prior written approval: (1) Material program modifications: a. Expanding your geographic area. b. Changing organizations involved in activities (expansion, contraction or revision) c. Revising activities and timelines. Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 360 of 489 G3, Attachment 4 d. Amending the number of activities or number of individuals you proposed to serve. e. Revising your target population. (2) Purchase of capital equipment. (3) Purchase of equipment not specified within the grant agreement. (4) Reallocation of funds from one line item to another. (5) Contracts of $5,000 or more. (6) Out of state travel when grant funds are used. (7) Disposal of equipment purchased with grant funds during the term of the grant. (8) Disposal of capital equipment at any time during the during the term of the grant, and for 5 years from the date of purchase of the equipment or when the equipment has a value less than $5,000, whichever comes first. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. Signed Date SWIFT Contract/PO No(s). 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: Phone: Email: Automobile Theft Prevention Grant Program FY 22-23 3. STATE AGENCY By: (with delegated authority) Title: Date: 7 Council Packet Page Number 361 of 489 G3, Attachment 4 Exhibit A - Full -Time Investigator (Metro MN) Award FY 2022 FY 2023* Total Full Time Investigator $ 100,000.00 $ 100,000.00 $ 200,000.00 IAATI 1 Year Registration $ 55.00 $ 55.00 IAATI Certified Investigator Training & Registration $ 125.00 $ 125.00 IAATI 2022 Conference Registration - Chicago, IL $ 475.00 $ 475.00 IAATI 2022 Conference Travel (air, hotel, per diem, incidental) - Chicago, IL $ 3,000.00 $ 3,000.00 IAATI 2023 Conference Registration - Bloomington, M N $ 250.00 $ 250.00 TOTALS $ 100,125.00 $ 103,780.00 $ 203,905.00 • Salary and benefits will be paid 25% per quarter. • *Pending approval of satisfactory performance as determined by State's Authorized Representative by April, 2022. Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 362 of 489 COMMERCE DEPARTMENT G3, Attachment 5 Grant Contract State of Minnesota SWIFT Contract No. 194133 This grant contract is between the State of Minnesota, acting through its Commissioner of Commerce ("State") and Maplewood Police Department 1830 CR B East, Maplewood, MN 55109 ("Grantee"). Recitals 1. Under Minn. Stat. § 65B.84, the State is empowered to enter into this grant. 2. The State is in need of projects to reduce the incidence of automobile theft and automobile theft related crirme. Grant awards pursuant to its Request for Proposals have been made for that purpose. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98 Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1 Term of Grant Contract 1.1 Effective date: July 1, 2021, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2023, or until all obligations have been satisfactorily fulfilled, whichever occurs first. The contract may be extended for up to an additional 3 years in increments as determined by the State, through a duly executed amendment. 3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 Grantee's Duties 2.1 Activities. The Grantee, who is not a state employee, will perform project activities in accordance with the specified tasks and line -item budget approved by the State, which is attached and incorporated into this contract as Exhibit A, and will comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97, Subd. 4(a)(1). 2.2 Reporting Requirements. Grantee shall report to the State as specified in the Grant Manual of the Office of Justice Program, which is posted online at https://dps.mn.gov/divisions/ojp/grants/Documents/grant-manual.pdf and is incorporated by reference into this grant contract. (1) Financial Reporting. Grantee shall submit a financial reporting form to the State's Authorized Representative utilizing the format identified by the State within 30 days after the end of the reporting period. (2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing progress achieved towards the accomplishment of the program goals and objectives within 30 days after the Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 363 of 489 G3, Attachment 5 end of the reporting period. (3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall reasonably request. (4) Evaluation. The State shall have the authority, during the course of this grant period, to conduct evaluations of the performance of the Grantee. (5) Requirement Changes. The State may modify or change all reporting forms at its discretion during the grant period. (6) Special Requirements. The State reserves the right to include in the grant, at any time during the term of the grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation of the program. The State will notify the Grantee in writing of any special administrative requirements. 2.3 Equipment (1) Definitions. Equipment and materials include items and supplies purchased with grant funds. This may include, but is not limited to, GPS trackers, cameras, computer software, ALPR's, and bait cars. Capital equipment is defined as a single item purchased with a value of $5,000 or more. (2) Purpose. All equipment and materials purchased with grant funds shall be used primarily for the purpose of the grant for the entire duration of the term of the agreement. (3) Inventory. The Grantee shall place all equipment and materials having a value of over $100 purchased with grants funds on a grant property inventory form. The inventory form must be submitted with quarterly reports. The Grantee shall provide a copy of the grant inventory to the State's Authorized Representative. (4) Inspection. The Grantee shall make all equipment and materials purchased with grants funds available for inspection by the State's Authorized Representative. (5) Replacement. The Grantee is responsible for replacing or repairing property which is lost, stolen, damaged or destroyed. Any loss, damage or theft of equipment must be investigated and fully documented and made part of the official grant contract records. Stolen property must be reported promptly to the appropriate law enforcement agency and a copy of the report retained in the program files. (6) Discontinuation of Use During Grant Term. If the Grantee ceases using equipment (including capital equipment) or materials for the intended purpose during the term of the agreement, the Grantee shall contact the State's Authorized Representative for disposition of property instructions. Disposition may include sale, transfer to the State, or transfer to another grantee. (7) Discontinuation of Use of Capital Equipment. Capital equipment must be retained in inventory for a five-year period or when the value of the equipment has depreciated to less than $5,000, whichever comes first. If the Grantee ceases using capital equipment for the intended purpose during this time, the Grantee shall contact the State's Authorized Representative for disposition of property instructions. Disposition may include sale, transfer to the State, or transfer to another grantee. 2.3 Personnel If the grant provides funding for personnel, the funded personnel shall work on grant activities. Full- time funded positions must work exclusively on grant activities, excluding ancillary duties such as training, meetings, covering a court calendar, assisting others on a short-term project. Part-time or Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 364 of 489 G3, Attachment 5 overtime funding positions must keep a record of their hours spent on grant activities. The Grantee shall inform the State's Authorized Representative of the staff names who are assigned to and funded by the grant. If staff are reassigned or discontinued for more than 14 days, the grantee shall promptly notify the State's Authorized Representative. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be reimbursed for activities and budget amounts according to the line -item budget approved by the State in Exhibit A: (1) $34,685.64 is available for fiscal year 2022 (2) $0.00 is available for fiscal year 2023 Grant funds available for fiscal year 2022 are permitted to be carried forward into fiscal year 2023 only upon written request and with written approval in advance by the State's Authorized Representative. (b) Line -item Changes. Expenditures specified in Exhibit A may not be moved from one line -item to another unless in accordance with the requirements listed below: (1) Any changes to the line -item budget must advance the purpose of the Automobile Theft Prevention Grant Program and must remain within the total dollar amount available for each fiscal year. (2) Any fund transfers must be approved in advance in writing by the State's Authorized Representative and will not be effective until an amendment to this Agreement has been executed. (3) The State may refer approval requests for line -item transfer(s) to the Automobile Theft Prevention Advisory Board to review for reasonableness. (c) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed the amount identified and approved for travel in Exhibit A; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (d) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $34,685.64. 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the costs actually performed and the State's Authorized Representative accepts the invoiced services. Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 365 of 489 G3, Attachment 5 Invoices must be submitted timely upon completion of services, but not more often than monthly. The state fiscal year is July 1 to June 30 of each year. Amounts submitted on each invoice must reflect goods ordered and services rendered prior to June 30 of each fiscal year. The final invoice pertaining to each state fiscal year of this grant contract must be received by the close of business on July 31 following the end of the fiscal year (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements. Per Minn. Stat. $471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. $$177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Joseph Boche, Grant Manager, 85-7t" Place E, St. Paul, MN, 651-539-1605, or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Michael Nye 1830 CR B East, Maplewood, MN 55109. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 366 of 489 G3, Attachment 5 claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. §166.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property 10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2. Intellectual Property Rights. Grantee represents and warrants that materials produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. Grantee shall indemnify and defend the State, at Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the materials infringe upon the intellectual property rights of another. Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to reasonable attorneys' fees arising out of this grant contract, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in Grantee's or the State's opinion is likely to arise, Grantee shall, at the State's discretion, either procure for the State the right or license to continue using the materials at issue or replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 367 of 489 G3, Attachment 5 respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro -rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: a) It does not obtain funding from the Minnesota Legislature; or b) If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro -rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Other Provisions 16 Activities Requiring Prior Written Approval The following require prior written approval: (1) Material program modifications: a. Expanding your geographic area. b. Changing organizations involved in activities (expansion, contraction or revision) c. Revising activities and timelines. Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 368 of 489 G3, Attachment 5 d. Amending the number of activities or number of individuals you proposed to serve. e. Revising your target population. (2) Purchase of capital equipment. (3) Purchase of equipment not specified within the grant agreement. (4) Reallocation of funds from one line item to another. (5) Contracts of $5,000 or more. (6) Out of state travel when grant funds are used. (7) Disposal of equipment purchased with grant funds during the term of the grant. (8) Disposal of capital equipment at any time during the during the term of the grant, and for 5 years from the date of purchase of the equipment or when the equipment has a value less than $5,000, whichever comes first. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. Signed Date SWIFT Contract/PO No(s). 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: Phone: Email: Automobile Theft Prevention Grant Program FY 22-23 3. STATE AGENCY By: (with delegated authority) Title: Date: 7 Council Packet Page Number 369 of 489 G3, Attachment 5 Exhibit A — Maplewood Maplewood Police Department Approved Total 2022 2023 Contract Services StarChase Tracking service 2 year subscription $ 10,000.00 $ 10,000.00 StarChase Training $ 1,800.00 $ 1,800.00 Program Expenses StarChase - 4 units $ 19,000.00 $ 19,000.00 StarChase control system $ 1,435.00 $ 1,435.00 Shipping $ 110.64 $ 110.64 Installation $ 2,340.00 $ 2,340.00 Total $34,685.64 $34,685.64 Automobile Theft Prevention Grant Program FY 22-23 Council Packet Page Number 370 of 489 G4 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, North Fire Station Construction Project Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution, Directing Modification of the Existing Construction Contract, Change Order No. 1, North Fire Station Construction Project. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, North Fire Station Construction Project, and authorize the Mayor and City Manager to sign Change Order No. 1. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $4,681 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Fire Facility Fund Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Approval of Change Order No. 1 will increase the project construction amount by $4,681 from $468,000 to $472,681. The revised contract amount falls within the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Background The City Council awarded a construction contract to Northern Air Corporation (NAC), Inc. as part of the North Fire Station Construction Project in the amount of $468,000. Change Order No. 1 proposes to increase the construction contract by $4,681 to cover costs associated with roof drain changes. There was a need to redesign some of the roof structure due to supply shortages, which would have negatively impacted the project timeline. Council Packet Page Number 371 of 489 G4 Change Order No. 1 raises the construction contract to $472,681. No changes to the project budget are required at this time. Attachments 1. Change Order No. 1 2. Resolution Directing Modification of Existing Construction Contract, Change Order No.1 Council Packet Page Number 372 of 489 G4, Attachment 1 DocuSign Envelope ID: C6ECOF38-437D-424D-BA1 B-1 D6F573C20DD MWA KRAUS-ANDERSON@ ' Construction Company Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Owner City Of Maplewood 1830 East County Road B Maplewood, MN 55109 PCO # 1 - SEH PR 01: Roof Drains Item # Description Change Order Request COR# 1.00 Date: 5/25/2021 From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 Vendor Amount 1 Roof drains changes Northern Air Corporation Total For Change Order Approved By: City Of Maplewood Signed: Cd QocuSigned bSubmitted By: Kraus -Anderson Construction Company Sign6db❑1F73F95q.t�5ngB.. I DocuSigneddbAccepted By: Short -Elliott -Hendrickson, Incorporated Signetom- Lt.��t rbW1 o�staQcea� same... $4,681 00 $4,681.00 Date: 5/28/2021 1 12:39 PM C[ Date: 6/1/2021 1 5:54 AM CDT Date: Council Packet Page Number 373 of 489 DocuSign Envelope ID: C6EC0F38-437D-424D-BA1 B-1 D6F573C20DD G4, Attachment 1 � � �Mechanical & Electrical Services A1001 Labore Industrial Court, Suite B Vadnais Heights, MN 55110 P: 651-490-9868 F: 651-490-1636 CHANGE ORDER REQUEST #1 General Contractor Kraus Anderson DATE: 05/25/21 ATTN: Dale Sonnichsen EMAIL: dafesi]nnichSenL krausanderson.corn NAC JOB #: A3254MBJ PHONE: 612-332-7281 PROJECT NAME: Maplewood Fire Station North RFI #: REQUEST DESCRIPTION: PR -1 Plumbing Roof Drain Changes ASI #: REQUEST DUE TO: Change in Scope PR #: Labor Tool Replacement @ La bor/Material/Mark-up Breakout 4.00% Subtotals $ Totals Material: Engineering $ 1,421.66. $ Equipment: $ Purchasing Expendables: $ $ Permits and Fees Material and Equipment: $ $ 1,421.66 $ Sales Tax @ 8.025% Special Instructions $ 114.09 $ $ 96.10 Overhead @ 5.00% Overhead @ $ 71.08 $ 4.80 Margin @ 5.00% Margin @ S.00% $ 71.08 Total Materials Total Tool Replacement $ 1,677.91 Field Labor (ST) 21 Manhours @ $ 110.00 per hour $ 2,310.00 Subcontractors: Field Labor (OT) 0 Manhours @ per hour $ - Insulation Pipe Field Labor (DT) 0 Manhours @ $ - per hour $ Temp Controls Shop Labor 0 Manhours @ $ 120.00 per hour S Test & Balance Labor Insurance and Taxes @ " $ $ Drayage 2.00% of Labor $ 46.20 $ Test and Cleanup @ 2.00% of Labor $ 46.20 $ 4.58 Parking - Travel - Subsistence $ $ 2,402.40 Change Order Subtotal Costs: Overhead @ 5.00% $ 4,618.41 $ 120.12 Credits: Margin @ 5.00% $ 120.12 Labor Tool Replacement @ 4.00% of Labvr $ 96.10 Engineering $ Drafting Purchasing $ Permits and Fees $ Other Indirect Costs $ Special Instructions $ $ 96.10 Overhead @ S.00% $ 4.80 Margin @ S.00% $ 4.80 Total Tool Replacement $ 105.71 Equipment Rental: $ Subcontractors: Insulation Duct $ - Insulation Pipe $ 183.00 Temp Controls $ - Test & Balance $ " Ansul work $ $ 183.00 Overhead @ 2.50% $ 4.58 Margin @ 2.50% $ 4.58 Total Equipment Rental & Subs $ 192.15 Change Order Subtotal Costs: $ 4,618.41 Time Extension Required Credits: 0 days Bond: $ 62.35 Interest on Retainage: TOTAL PRICE OF CHANGE $ 4,681.00 This proposal may be withdrawn by us if not acceptable within days Cost if this change order is not accepted Council Packet Page Number 374 of 489 DocuSign Envelope ID: C6ECOF38-437D-424D-BA1B-1D6F573C20DD %pniot0a MECHRNICRL INSULRTI❑N RN❑ ENERGY SOLUTIONS 10730 Briggs Drive, Suite B Inver Grove Heights, MN 55077 0:651-457-4069 . F:651-457-4925 PROJECT PROPOSAL: Maplewood Fire Station PR1 DATE: 5/21/2021 PLAN DATE - FROM: 4/12/2021 NYCO, Matt DeMarchi PHONE: (612) 499-3974 PRICES FOR MECHANICAL INSULATION: 1) Plumbing Insulation DESCRIPTION OF WORK: Net add for additonal footage and upsize of material on Rain Water Leader OUR PROPOSAL EXCLUDES THE FOLLOWING ITEMS: G4, Attachment 1 Material Labor Price $ 98.00 I S 85.00 1 $ 183.00 X SCOPE NOT SHOWN ON MECHANICAL DRAWINGS X PAINTING, COATINGS, FIRESEALING, AND LABELING X THERMAL PIPE SUPPORTS, HIGH DENSITY INSULATION INSERTS, 360 DEGREE SHIELDS AND BANDS X PRE -FORMED FITTINGS OR MITERED FITTINGS X SCAFFOLDING, BOSEN CHAIR, SPECIALITY ACCESS EQUIPMENT, INACCESSIBLE PIPING OR DUCT X PREMIUM OR OVERTIME LABOR X WORK INSIDE ROOF TOP UNITS, GALLERIES, VESTIBULES, OR DOG HOUSES X REPAIR OF DAMAGED INSULATION, DEMOLITION, ABATED AND EXISTING PIPING OR DUCT X EQUIPMENT INSULATION X CLEAN UP OTHER THAN OUR OWN X LIQUIDATED DAMAGES X WASTE, VENT, SANITARY DRAIN, UNDERFLOOR, AND UNDERGROUND PIPING X GROOVED, AQUATHERM, OR PEX PIPING PROJECT MUST BE AWARDED WITHIN 30 DAYS TO MAINTAIN VALIDITY OF PROPOSED PRICE. NYCO REPRESENTATIVE Matt DeMarchi PROPOSAL IS VALID FOR 30 DAYS. PAYMENT TERMS ARE 30 DAYS. JOBS OF LESS THAN $10,000.00 ARE NOT SUBJECT TO RETAINAGE. A FINANCE CHARGE OF 1.5% PER MONTH/ANNUAL RATE OF 18% MAY BE CHARGED ON LATE PAYMENTS. PROJECT IS OFFERED IN IT'S ENTIRETY NOT TO BE AWARDED BY INDIVIDUAL SYSTEM. SYSTEMS ARE BROKEN OUT FOR PROPOSAL REVIEW PURPOSES ONLY. Page 1 Council Packet Page Number 375 of 489 G4, Attachment 1 1. Section Breakout Report DocuSign Envelope ID: C6ECOF38-437D-424D-BA1 B-1 D6F573C20DD :hanical & Electrical PRINTED 5/12/2021 8:02:52 AM ESTIMATE 1 CH 0262021: Maplewood North... 1001 Labore Ind Court DATA SET 4 NAC STANDARD -3/28/18 Suite B Revised Layout PRI Vadnais Hghts, Mn 55110 651-490-9869 / 651-490-1636 chuberty@nac-hvac.com Category Size I Item Desc IQtYjUOMj MatUnitl MatAdjj Mat Extj Fid Unitj Fid Adjj Fid Ext PVC SCH 40--DWV 4" PIPE-SCH 40 PVC DWV 6.00 ' 2.17 1.00 1302 0.0800 0.7000 0-3360 PVC SCH 40--DWV 4" 1/8 BEND -- HxH-321 2.00 ea 53.00 0.17 18.02 0.8100 0.7000 1.1340 PVC SCH 40--DWV Unsized EXCAVATION 6.00 ' 15.00 90.00 0.1700 1.0000 1.0200 PVC SCH 40--DWV 4" JOINTS 7.00 ea Skip 1.00 0.00 Skip 1.0000 00000 PVC SCH 40--DWV Unsized CEMENT--PVC--QTS. 1.00 ea 16.50 1.00 16-50 Skip 1.0000 0.0000 PVC SCH 40--DWV Unsized CLEANER--PVC--QTS. 1.00 ea 15.09 1.00 15.09 Skip 1.0000 0.0000 PVC SCH 40--DWV 4" LONG SWEEP 1/4 BEN... 1.00 ea 78.55 0.17 13.35 0.8100 0.7000 0.5670 PVC SCH 40--DWV 4" COUPLING -- HxH 1.00 ea 26.63 0.17 4.53 0.8100 0.7000 0.5670 C.I. SOIL NO HUB --STD.... 4" PIPE--C.I. NO HUB PER ... 6.00 ' 24.85 0.28 4175 0.0800 0.8000 0-3840 C.I. SOIL NO HUB --- STD. ... 6" PIPE--C.I. NO HUB PER ... 38.00 ' 42.71 0.28 454.43 0.1000 0.8000 3.0400 C.I. SOIL NO HUB --- STD. ... 6" WYE-NH20 1.00 ea 161.90 0.42 68.00 1.5000 0.8000 1 2000 C.I. SOIL NO HUB --- STD. ... 4" N.H. JOINT COUNT 8.00 ea > Skip <i1.00 > 0.00 <• 1.0000 > 0.0000 < C.I. SOIL NO HUB --STD.... 6" N.H. JOINT COUNT 23.00 ea > Skip <11.00 > 0.00 < > Skii• 1.0000 > 0.0000 < C.I. SOIL NO HUB --- STD. ... 8" N.H. JOINT COUNT 5.00 ea > Skip < 1.00 > 0.00 < > Skii• 1.0000 > 0.0000 < C.I. SOIL NO HUB --STD.... 10" N.H. JOINT COUNT 2.00 ea > Skip <1 1.00 > 0.00 < > Ski1.0000 > 0.0000 < C.I. SOIL NO HUB --- STD. ... 4" SHORT SWEEP 1/4 BEN... 4.00 ea 69.50 0.42 11676 0.8000 0.8000 2.5600 C.I. SOIL NO HUB --- STD. ... 6" SHORT SWEEP 1/4 BEN... 8.00 ea 127.90 0.42 429 74 1.0000 0.8000 6.4000 C.I. SOIL NO HUB --- STD. ... 4" N.H. COUPLING -1\11-11 9.00 ea 27.30 0.12 29-48 0.0560 1.1500 0.5796 C.I. SOIL NO HUB --- STD. ... 6" N.H. COUPLING-NH1 27.00 ea 69.10 0.12 223.88 0.0500 1.1500 1-5525 C.I. SOIL NO HUB --- STD. ... 8" N.H. COUPLING -NI -11 5.00 ea 130.60 0.12 78.36 0.0500 1.1500 0.2875 C.I. SOIL NO HUB --- STD. ... 10" N.H. COUPLING-NH1 2.00 ea 172.40 0.12 41.38 0.0500 1.1500 0.1150 C.I. SOIL NO HUB --- STD. ... 8" x6" REDUCED WYE-NH20 2.00 ea 287.50 0.42 241-50 2.4000 0.8000 3-8400 C.I. SOIL NO HUB --- STD. ... 10" x6" REDUCED WYE-NH20 1.00 ea 646.30 0.42 271 45 2.7000 0.8000 2.1600 C.I. SOIL NO HUB --- STD. ... 8" x6" REDUCER--SHORT-NH... 1.00 ea 108.20 0.42 4544 1.6000 0.8000 1.2800 C.I. SOIL NO HUB --- STD. ... 6" BLIND PLUG-NH50 1.00 ea 44.80 0.42 1882 0.5000 0.8000 0.4000 C.I. SOIL NO HUB --- STD. ... 6" RISER CLAMPS 26.00 ea 31.12 0.27 21846 0.6000 0.9000 14.0400 QUOTED DRAINS & C.O.... 4" ROOF DRAIN -1 2.00 ea Quote 1.00 000 1.5000 1.2960 3.8880 QUOTED DRAINS & C.O.... 6" ROOF DRAIN -1 4.00 ea Quote 1.00 0.00 1.5000 1.2960 7.7760 QUOTED DRAINS & C.O.... 4" OVERFLOW ROOF DRA... 2.00 ea Quote 1.00 0.00 1.5000 1.2960 3.8880 QUOTED DRAINS & C.O.... 6" OVERFLOW ROOF DRA... 4.00 ea Quote 1.00 0.00 1.5000 1.2960 7.7760 HANGERS & CLAMPS ETC 6" #260 ADJ. CLEVIS HNG. 2.00 ea 18.73 0.27 10.11 0.8000 0.9000 1.4400 HANGERS & CLAMPS ETC 8" #260 ADJ. CLEVIS HNG. 8.00 ea 29.02 0.27 62.68 1.0000 0.9000 7.2000 HANGERS & CLAMPS ETC 5/8" #86 C-CLAMP/w LOCK ... 2.00 ea 13.06 0.27 7.05 0.2000 0.9000 0.3600 HANGERS & CLAMPS ETC 3/4" #86 C-CLAMP/w LOCK ... 8.00 ea 17.08 0.27 3689 0.2000 0.9000 1.4400 HANGERS & CLAMPS ETC 5/8" #146 ALL THREAD ROD... 8.00 ' 4.11 0.28 9-21 Skip 0.9000 0-0000 HANGERS & CLAMPS ETC 3/4" #146 ALL THREAD ROD... 32.00 ' 6.01 0.28 53 85 Skip 0.9000 0.0000 HANGER-R.CLAMP-ETC. 5/8" FIG.165H-HEX NUTS 6.00 ea 1.30 0.06 047 Skip 0.9000 0.0000 HANGER-R.CLAMP-ETC. 3/4" FIG.165H-HEX NUTS 24.00 ea 2.19 0.06 3 15 Skip 0.9000 00000 HANGER-R.CLAM P -ETC. 5/8" FIG.103-WASHER-FLAT... 6.00 ea 2.63 0.06 0.95 Skip 0.9000 0.0000 HANGER-R.CLAMP-ETC. 3/4" FIG.103-WASHER--FLAT... 24.00 ea 3.78 0.06 5.44 Skip 0.9000 00000 HANGER-R.CLAMP-ETC. 8A INSULATION SHIELD 2.00 spec 23.00 0.15 6-90 0.0850 0.5000 0.0850 HANGER-R.CLAMP-ETC. 10B INSULATION SHIELD 8.00 spec 42.20 0.15 50.64 0.0800 0.5000 03200 PIPE MARKERS A STD. PIPE MARKER 3.00 spec 0.75 1.00 225 0.0700 1.0000 02100 Grand Totals 2,699.57 75.8456 Page 1 of 1 Council Packet Page Number 376 of 489 G4, Attachment 1 1. Section Breakout Report DocuSign Envelope ID: C6ECOF38-437D-424D-BA1 B-1 D6F573C20DD tical & Electrical PRINTED 5/12/2021 8:01:31 AM ESTIMATE 1 CH 0262021: Maplewood No... 1001 Labore Ind Court DATA SET 4 NAC STANDARD -3/28/18 Suite B Vadnais Hghts, Mn 55110 Bid Day 651-490-9869 / 651-490-1636 chuberty@nac-hvac.com NOTES Category Size Item Desc I QtyjUOMj MatUnitj MatAdjj Mat Extj Fid Unitl Fid Adj I Fid Ext PVC SCH 40--DWV 2" PIPE-SCH 40 PVC DWV 2.00 ' 0.79 1.00 1.58 0.0400 0.7000 0.0560 PVC SCH 40--DWV 4" P-TRAP--HxH-706x 1.00 ea 256.54 0.17 43.61 0.8100 0.7000 0.5670 PVC SCH 40--DWV 2" JOINTS 2.00 ea Skip 1.00 0.00 Skip 1.0000 0.0000 PVC SCH 40--DWV 4" JOINTS 4.00 ea Skip 1.00 000 Skip 1.0000 0.0000 PVC SCH 40--DWV Unsized CEMENT--PVC--QTS. 1.00 ea 16.50 1.00 16.50 Skip 1.0000 0.0000 PVC SCH 40--DWV Unsized CLEANER--PVC--QTS. 1.00 ea 15.09 1.00 15.09 Skip 1.0000 0.0000 PVC SCH 40--DWV 4" x2" RED SAN TEE -ALL HU... 1.00 ea 74.15 0.17 1261 1.2200 0.7000 08540 PVC SCH 40--DWV 2" COUPLING -- HxH 1.00 ea 4.50 0.17 0.77 0.4100 0.7000 0.2870 C.I. SOIL NO HUB --- STD... 3" PIPE--C.I. NO HUB PE... 6.00 ' 19.14 0.28 32 16 0.0700 0.8000 0.3360 C.I. SOIL NO HUB --- STD... 4" PIPE--C.I. NO HUB PE... 38.00 ' 24.85 0.28 264.40 0.0800 0.8000 24320 C.I. SOIL NO HUB --- STD... 4" WYE-NH20 1.00 ea 60.80 0.42 25.54 1.2000 0.8000 0.9600 C.I. SOIL NO HUB --- STD ... 3" N.H. JOINT COUNT 8.00 ea > Skip < 1.00 > 0.00 < > Skip < 1.0000 > 0.0000 < C.I. SOIL NO HUB --- STD ... 4" N.H. JOINT COUNT 23.00 ea > Skip < 1.00 > 0.00 < > Skip < 1.0000 > 0.0000 < C.I. SOIL NO HUB --STD... 8" N.H. JOINT COUNT 5.00 ea > Skip < 1.00 > 0.00 < > Skip < 1.0000 > 0.0000 < C.I. SOIL NO HUB --STD... 10" N.H. JOINT COUNT 2.00 ea > Skip < 1.00 > 0.00 < > Skip < 1.0000 > 0.0000 < C.I. SOIL NO HUB --- STD ... 3" SHORT SWEEP 1/4 BE... 4.00 ea 39.20 0.42 65.86 0.7000 0.8000 2.2400 C.I. SOIL NO HUB --- STD... 4" SHORT SWEEP 1/4 BE... 8.00 ea 69.50 0.42 1-33.52 0.8000 0.8000 5.1200 C.I. SOIL NO HUB --- STD... 3" N.H. COUPLING-NH1 9.00 ea 23.10 0.12 24.95 0.0500 1.1500 0.5175 C.I. SOIL NO HUB --- STD... 4" N.H. COUPLING-NH1 27.00 ea 27.30 0.12 88.45 0.0560 1.1500 1.7388 C.I. SOIL NO HUB --- STD... 8" N.H. COUPLING-NH1 5.00 ea 130.60 0.12 78.36 0.0500 1.1500 0.2875 C.I. SOIL NO HUB --- STD ... 10" N.H. COUPLING-NH1 2.00 ea 172.40 0.12 41.38 0.0500 1.1500 0.1150 C.I. SOIL NO HUB --- STD ... 8" x4" REDUCED WYE-NH20 2.00 ea 222.00 0.42 86.48 2.4000 0.8000 3.8400 C.I. SOIL NO HUB --- STD... 10" x4" REDUCED WYE-NH20 1.00 ea 586.60 0.42 246.37 2.7000 0.8000 2,1600 C.I. SOIL NO HUB --- STD... 8" x4" REDUCER--SHORT-NH... 1.00 ea 92.30 0.42 3877 1.6000 0.8000 1.2800 C.I. SOIL NO HUB --- STD... 4" BLIND PLUG-NH50 1.00 ea 23.40 0.42 9.83 0.4000 0.8000 0.3200 QUOTED DRAINS & C.... 3" ROOF DRAIN -1 2.00 ea Quote' 1.00 0-00 1.5000 1.2960 3,8880 QUOTED DRAINS & C.... 4" ROOF DRAIN -1 4.00 ea Quote 1.00 0 00 1.5000 1.2960 7.7760 QUOTED DRAINS & C.... 3" OVERFLOW ROOF DR... 2.00 ea Quote 1.00 000 1.5000 1.2960 3.8880 QUOTED DRAINS & C.... 4" OVERFLOW ROOF DR... 4.00 ea Quote 1.00 0.00 1.5000 1.2000 7.2000 HANGERS & CLAMPS E... 5" #260 ADJ. CLEVIS HNG. 2.00 ea 14.00 0.27 7 56 0.7000 0.9000 1.2600 HANGERS & CLAMPS E... 6" #260 ADJ. CLEVIS HNG. 8.00 ea 18.73 0.27 40.46 0.8000 0.9000 5.7600 HANGERS & CLAMPS E... 1/2" #86 C-CLAMP/w LOCK ... 2.00 ea 9.72 0.27 5.25 0.2000 0.9000 0.3600 HANGERS & CLAMPS E... 5/8" #86 C-CLAMP/w LOCK ... 8.00 ea 13.06 0.27 28.21 0.2000 0.9000 1.4400 HANGERS & CLAMPS E... 1/2" #146ALLTHREAD RO... 8.00 ' 2.33 0.28 522 Skip 0.9000 0.0000 HANGERS & CLAMPS E... 5/8" #146 ALL THREAD RO... 32.00 ' 4.11 0.28 36.83 Skip 0.9000 0 0000 HANGER-R.CLAMP-ETC. 1/2" FIG.165H-HEX NUTS 6.00 ea 0.82 0.06 0 30 Skip 0.9000 00000 HANGER-R.CLAMP-ETC. 5/8" FIG.165H-HEX NUTS 24.00 ea 1.30 0.06 1.87 Skip 0.9000 0.0000 HANGER-R.CLAMP-ETC. 1/2" FIGA03-WASHER--FLA... 6.00 ea 1.23 0.06 0.44 Skip 0.9000 0 0000 HANGER-R.CLAMP-ETC. 5/8" FIG.103-WASHER--FLA... 24.00 ea 2.63 0.06 3.79 Skip 0.9000 0.0000 HANGER-R.CLAM P -ETC. 7A INSULATION SHIELD 2.00 spec 21.57 0.15 6.47 0.0850 0.5000 0.0850 HANG ER -R. CLAM P -ETC. 8A INSULATION SHIELD 8.00 spec 23.00 0.15 27.60 0.0850 0.5000 0.3400 PIPE MARKERS A STD. PIPE MARKER 3.00 spec 0.75 1.00 2.25 0.0700 1.0000 0.2100 Grand Totals 1,592.44 55.3178 Page 1 of 1 Council Packet Page Number 377 of 489 DocuSign Envelope ID: C6EC0F38-437D-424D-BA1 B-1 D6F573C20DD KRAUS-ANDERSON® Construction Company 501 South Eighth Street Minneapolis, MN 55404 Request For Proposal Project: 2110032-02 Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 To: Dale Sonnichsen, Kraus -Anderson Construction Company Jake Walton, Kraus -Anderson Construction Company Michael Mondor, City Of Maplewood Mike Bjokne, Northern Air Corporation G4, Attachment 1 PCO #: 1 Date: 05/07/2021 Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed. All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 01: Roof Drains, Attachments: SEH PR 01 Dated 5/7/21 ❑ We have reviewed the PCO and acknowledge that it is a "no change" item and does not affect our completion date. Signed By: Company Name: Council Packet Page Number 378 of 489 Date: DocuSign Envelope ID: C6EC0F38-437D-424D-BA1 B-1 D6F573C20DD (IIAIA Document G709'-2018 Proposal Request PROJECT: (name and address) Maplewood North Fire Station 1530 County Road C East Maplewood, MN 55109 OWNER: (name and address) City of Maplewood 1902 County Road B East Maplewood, MN 55109 CONTRACT INFORMATION: Contract For: General Construction Date: ARCHITECT: (name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 G4, Attachment 1 Architect's Project Number: MAPLE 155598 Proposal Request Number: 01 Proposal Request Date: 5.7.2021 CONTRACTOR: (name and address) Kraus -Anderson 501 South Eighth Street Minneapolis, MN 55404 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit cost for labor and materials to revise plumbing as noted on attached drawing sheets MEP200, P100, P101, P102 and P103. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA. Prniect Manager PRINTED NAME AND TITLE AIA Document G709" - 2018. Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3139ADA4C) Council Packet Page Number 379 of 489 G4, Attachment 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $4,681. The revised contract amount is $472,681. Adopted by the Maplewood City Council on this 141h day of June 2021. Council Packet Page Number 380 of 489 G5 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Proposal for Special Inspection and Testing Services for the North Fire Station Construction Project. Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached proposal for Special Inspection and Testing Services for the North Fire Station Construction Project. Recommended Action: Motion to approve the proposal for Special Inspection and Testing Services with Braun Intertec for the North Fire Station Construction Project. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $54,651 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Fire Facility Fund Strategic Plan Relevance: ✓ Financial Sustainability ✓ Operational Effectiveness ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. As the North Fire Station Construction Project begins, the City should retain a firm to conduct Special Inspections and Testing to ensure compliance with code and the approved construction documents to ensure that our investments in this project meet stringent quality assurance programs. Background The City Council adopted a Resolution receiving bids and awarding construction contracts on April 12, 2021. The project is scheduled to commence on July 1, 2021. As the project begins, it is important that the City hires a Special Inspection and Testing contractor to ensure the enforcement of special inspection requirements of the International Building Code are met throughout the project. The scope of this proposal includes special inspection and testing of soil, concrete, structural masonry, structural steel, precast concrete, firestop review, paving and building enclosure observation, along with engineering consulting, project communication and reporting. Council Packet Page Number 381 of 489 G5 The project's Construction Manager, Kraus -Anderson Construction Company solicited quotations and received two proposals. Braun Intertec represents the lowest cost for these services. Staff recommends that City Council approves Braun Intertec's proposal for Special Inspection and Testing Services for the North Fire Station Construction Project. The cost for Special Inspection and Testing is included in the overall project budget. Attachments 1. Proposal for Special Inspection and Testing Services -Braun Intertec 2. Proposal for Special Inspection and Testing Services -American Engineering Testing, Inc. Council Packet Page Number 382 of 489 Special Inspection and Testing Proposal Summary BRAUN INTERTEC Description Amount Phase 1 $48,846 Phase 2 $5,805 Total: $54,651 AMERICAN ENGINEERING AND TESTING Description Amount Phase 1 $51,953.50 Phase 2 $9,040 Total: $60,993.50 Attachments 1. Proposal for Special Inspection and Testing Services -Braun Intertec 2. Proposal for Special Inspection and Testing Services -American Engineering Testing, Inc. Council Packet Page Number 382 of 489 BRAUN I (TETE The 96an€e You Build On. April 28, 2021 Mr. Dale Sonnichen Kraus -Anderson Construction Company 501 South 8th Street Minneapolis, MN 55404 Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Re: Proposal for Special Inspection and Testing Services Maplewood Fire Station 1530 County Road CE Maplewood, Minnesota Dear Mr. Sonnichen: G5, Attachment 1 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com Proposal QTB134870 Braun Intertec Corporation is pleased to submit this proposal to provide special inspections and testing services for the Maplewood Fire Station in Maplewood, Minnesota. We have completed the geotechnical evaluation, so we have a unique understanding of the site and construction challenges. We can aid the construction team by applying this experience and transferring our knowledge developed during the design phase which will provide professional continuity to the construction. Our work on the project to date gives us familiarity with the project team and design development which allows us to understand some of the considerations used when developing the projects design. Since our inception in 1957, we have grown into one of the largest employee owned engineering firms in the nation. With around 1,000 employee owners, retaining our firm gives you access to a diverse range of services and professionals you can consult with if the unforeseen occurs. The size of our company also allows us to respond quickly when schedule constraints occur. Our Understanding of Project We understand this project will include the construction of a new building, parking lots and drive lanes, underground utilities, stormwater basins, and limited site retaining walls. The foundation for the building will consist of concrete spread footings, concrete foundation walls to grade, and a slab on grade. There will be masonry foundation walls in certain locations and the walls for the first floor will be masonry walls as well. The exterior walls consist of precast concrete planks. Available Information This proposal was prepared using the following documents and information: ■ Project plans and specifications prepared by SEH, Inc., dated February 26, 2021. ■ A Geotechnical Evaluation Report prepared by Braun Intertec, dated January 6, 2021. Council Packet Page Number 383 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 2 Project Approach and Staff Qualifications Special Inspections Braun Intertec has adopted the International Code Council (ICC) Model Program for Special Inspection to develop the guiding principles for our special inspection program. This model was selected because it was designed by the ICC to assist owners, contractors and building officials in the understanding, administration, and enforcement of the special inspection requirements of the International Building Code (IBC). Currently, there are ICC certifications for soils, reinforced concrete, structural masonry, pre- tension/post-tension (pre -stressed) concrete, spray -applied fireproofing, structural steel and bolting, and structural welding. Qualifications and Experience ICC certified special inspectors will provide special inspections. An ICC certified special inspector is one who has successfully demonstrated their ability to understand the IBC, construction practices, and how to read and understand construction documents. Through experience and examination, our ICC certified special inspectors have demonstrated their ability to provide special inspection services. Inspections and Reporting Our special inspectors summarize the nature, extent, and results of special inspection activities at the time they are performed on Special Inspection Daily Report forms submitted electronically to the general contractor's on-site personnel for review and records. These records can also be transmitted electronically to others who may want to review these documents on an agreed upon schedule. When unresolved discrepancies are noted, we will document the issues and work with the design and construction team to bring them to resolution. Special inspection final reports will be prepared and submitted upon completion as required by the requirements of the IBC. Communications Braun Intertec special inspectors will communicate the results of their inspections to the contractor and our supervising engineer each day special inspections are performed. We strive to have our special inspectors develop a working relationship with the project's structural engineer -of -record. We may attempt contact with the structural engineering consultant periodically to review the work being performed and to request clarifications and direction on any item that may require it. Construction Materials Testing Qualified technicians working under the direction of a professional engineer will provide the services. Experience and certification information is available upon request once we are provided with schedule information. Concrete technicians assigned to the project are ACI Concrete Field Testing Technician — Grade I certified to conduct the required concrete testing. Soil technicians are certified to use a nuclear gauge for soil density testing, so test results can be determined on site and evaluated once the required laboratory testing is completed. Field test results will be verbally reported daily to the general contractor on site, with written field and laboratory reports distributed shortly after. BRAUN INTERTEC Council Packet Page Number 384 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 3 Scope of Services Services are performed under the direction of a licensed professional engineer, either on a full-time or periodic basis, depending on the construction schedule and when they are requested by the general contractor. After reviewing available information, we understand our scope of services for the project will be limited to the tasks defined below. Soil Related Services ■ Observe and evaluate the soils exposed in excavations to determine if the soils are similar to those encountered with the geotechnical evaluation and suitable for support of fill, foundations, or pavements. Our engineer can provide consultation for conditions that appear to differ from the geotechnical evaluation. ■ Perform laboratory mechanical analyses (gradations) of prospective fill materials. ■ Perform laboratory Proctor tests to determine the maximum Proctor dry densities and optimum moisture contents of prospective fill materials. ■ Observe the placement and compaction of fill. ■ Test compacted fill placed below building footprints and oversizing areas, below slabs and/or pavements, adjacent to walls, and in utility trenches, to determine if the relative compaction was achieved. ■ Provide test -roll observations of the pavement subgrade soils and/or aggregate base layer to determine if the materials tested are capable of supporting bituminous or concrete pavement. ■ Engineering oversight and review of the services provided. Concrete Related Services ■ Observe concrete reinforcement placement. ■ Observe the general placement of bolts and other embeds in the plastic concrete. ■ Sample and test the plastic concrete for slump, air content, temperature, and prepare test cylinders for laboratory compressive strength testing with ACI level 1 field technicians. We will perform concrete testing on structural items as required by the IBC. Though not required by the IBC, we have included testing for the interior slab on grade, exterior sidewalks, curb and gutter, and pavement, as requested. ■ Observe the concrete placement and test sample preparation. ■ Perform laboratory compressive strength testing of the concrete samples. ■ Observe the installation of post -installed anchors on a periodic basis. Structural Masonry Related Services ■ Observe the structural masonry construction and grouting operation on a periodic basis. ■ Observe the preparation of grout prism samples. ■ Perform structural masonry grout prism testing. Structural Steel and Precast Concrete Related Services ■ Observe and test the structural steel welded and bolted connections in the field. ■ Observe and test the metal decking connections for orientation, sidelap fasteners, the hold down connections, and the placement of shear studs. ■ Observe and document the installation of the base plate anchor bolts. ■ Observe the installation of post -installed anchors. BRAUN INTERTEC Council Packet Page Number 385 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 4 Paving Related Services ■ Observe test rolls of the pavement subgrade soils and/or aggregate base layer to determine if the materials tested are capable of supporting bituminous or concrete pavement. Engineering Consulting and Project Communication and Reporting Services ■ Provide engineering consulting services, review test results and observations reports, and prepare required final reports. ■ Management, including scheduling of our field personnel and communication with the contractor, owner, building official, and design team. ■ Transmit results to the project team on weekly basis to the contractor, owner, building official, fabricators, and design team. Firestopping Observation Services This project requires firestopping special inspection of through -penetration firestopping and fire -resistive joint systems under the State Building Code and adopted 2020 Minnesota State Building Code, Section 1705.16 and Table 1604.5. Under 2020 Minnesota State Building Code, Chapter 16, Table 1604.5 —this project falls into a High -Rise Hazard, Risk Category III Hazard, or Risk Category IV Hazard, or the project specifications require the inspection service. Chapter 1705.16 requires inspection of installed firestopping system by a qualified independent testing agency. Our inspectors meet the requirements outlined in ASTM E2174, ASTM E2393, and ASTM E3038 for On - Site Inspection of Installed Fire Stops and have a minimum of 2 years of construction inspection experience. Our firestop inspectors are certified by the International Firestopping Council (IFC) testing requirements, Factory Mutual (FM) according to their FM 4991 Designated Responsible Individual (DRI) testing requirement, or Underwriters Laboratory's (UL) Designated Responsible Individual (DRI) testing requirement and having completed coursework and training on proper procedures for inspection of firestop systems by our internal Firestop Inspection training program. Our special inspectors summarize the nature, extent and results of their special inspection activities, at the time they are performed, on Daily Inspection Forms that are submitted to the Authorizing Authority, installer and general contractor's on-site personnel for their review and records. Inspection forms will be sequentially numbered and will contain information about one type of firestop system. If multiple firestop systems are inspected in one day, then separate inspection forms will be prepared for each firestop system. The daily special inspection reports will become the basis for our final written report which will be reviewed and signed by a Registered Architect. Firestop Review and Project Communication and Reporting Services ■ Provide Firestop review of test results and observations reports and prepare required final report. Management, including scheduling of our field personnel and communication with the contractor, owner, building official, fabricator and design team. Transmit results on a weekly basis to the project team; the contractor, owner, building official, and design team. BRAUN INTERTEC Council Packet Page Number 386 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 5 Firestopping Observation Assumptions ■ Pre -construction meeting with General Contractor and Sub-Contractor(s) ■ Review of drawings, submittals, and materials prior to installation. ■ Coordination with the firestopping installer(s). ■ Safe access to locations of firestopping installation. No special site-specific training or gear is required to complete our scope of services. ■ We have assumed 6 trips to inspect installed firestop systems as noted in the construction documents for the project. Firestop inspection trips include coordination time, travel, construction meetings (as requested), pre -installation meeting, and preparation of daily written reports for each inspected firestop system. Actual installation phasing and sequencing may modify the number of visits. ■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time. Less than 24 hours' notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. ■ Inspection guidelines will be based on IBC code required ASTM E2174 and ASTM E2393 inspection standards. ■ Re -inspection or follow-up inspections will be charged on an hourly and/or unit pricing basis at the billing rates included. Final report when firestopping is completed. Final report will be reviewed and signed by a Registered Architect. Alternate: Building Enclosure Observations Scope of Services Building Enclosure Observation and Testing Services are provided by the Braun Intertec Building and Structure Sciences Group. The Building and Structure Sciences Group is a team of Registered Architects, Professional Engineers, Consultants, and Field Technicians with certifications as Registered Waterproofing Consultant (RWC), Registered Roof Consultant (RRC), Registered Roof Observer (RRO), Registered Exterior Wall Observer (REWO), Certified EIFS Inspectors (CEI), Fenestration Master Professional (FMPC) and Certified Infrared Thermographers (CIT). Building Enclosure Observations and Testing Assumptions ■ Safe access to the locations requiring observations and testing to be provided by the General Contractor. ■ Approved submittal packages should be submitted for review prior to a minimum of 72 hours' prior to our arrival on site. ■ We require a minimum of 48 hours' notice for scheduling observations for a specific time. Shorter than 48 hours' notice may impact our ability to perform the requested services. ■ Our Observation Daily Reports will document observations made at the time of each site visit and will be submitted within 48 hours. If deficiencies are observed, they will be discussed with the Contractor prior to departing the site. ■ As deficiencies are observed and documented, it is the responsibility of others to make necessary correction(s) of the deficiencies. At subsequent visits, we will document corrected deficiencies if not covered or hidden from view. If hidden from view, we will note as such. ■ Where Unit Rates are listed, it includes labor, materials and equipment unless otherwise noted. BRAUN INTERTEC Council Packet Page Number 387 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 6 ■ Re -inspection or additional testing due to nonconformance will be provided upon written request at the Unit Rates in the attached tabulation plus 10 percent for additional Project Management and Reporting time. Window Testing according to AAMA 501.2 ■ Provide labor, materials, and equipment to complete the fenestration testing according to AAMA 501.2, "Quality Assurance and Diagnostic Water Leakage Field Check of Installed Storefronts, Curtain Walls, and Sloped Glazing Systems." ■ The AAMA 501.2 water spray test is utilized to test the installed non-operable fenestration for water tightness. A calibrated nozzle is used to delivery water spray at a uniform pressure while slowly wetting the surface of the fenestration system. The spray test focuses on the installed sealants and gaskets. ■ Each test is comprised of a minimum 100 -square foot representative section as outlined in the AAMA 501.2 standard. ■ We have included three tests on two site visits. Window Testing Specific Assumptions ■ We require a minimum of 2 week notice for scheduling window testing. This duration is also the minimum length of time required for sealant cure prior to testing. ■ We will test windows before the interior finishes are in place as this allows us to observe the rough opening for water penetration. Any caulking or foam that obscures the rough opening will need to be removed by others prior to testing to allow us to observe the entire rough opening, except that required by the window manufacturer's installation instructions. ■ Power and water access of sufficient pressure within 200 feet of the test specimen is assumed provided by the Contractor. If additional water supply provisions required, additional costs may be incurred. ■ We assume testing at grade level, roofs, and/or terraces. We do not include costs for aerial lift equipment or scaffolding that may be required if the window head is greater than 12 feet above the adjacent horizontal surface. It is most economical to utilize aerial lift equipment already on site. ■ The proposal does not include temporary enclosures or heat if the project schedule necessitates testing during winter or adverse weather conditions and is assumed provided by the Contractor. ■ Re -tests or additional testing due to nonconformance will be provided upon written request at the Unit Rates in the attached tabulation plus 10 percent for additional Project Management and Reporting time. Project Management and Reporting Services ■ Review test results and observation reports, transmit results to the project team following completion of observation and/or testing activities, and prepare required final reports. ■ Management, including scheduling of our field personnel and communication with the contractor, owner, and design team. Time has also been included for internal project management and quality control review of the report. BRAUN INTERTEC Council Packet Page Number 388 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 7 Basis of Scope of Work The costs associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include: ■ This project will begin in fall of 2021 and will be substantially complete by about fall of 2022. ■ Assumptions regarding the number of trips for special inspections and testing are outlined in the attached cost estimate table. As the contractor's schedule becomes available and designs are finalized, please review this proposed scope of work to determine if the project's needs and budget will be met. ■ The earthwork phase of the project will be substantially complete in three weeks. We have assumed that periodic earthwork observation and testing will be required. ■ Concrete placements for the structure will be observed throughout the duration by our technician as required by the IBC and project documents. ■ The inspection of the reinforcement associated with structural concrete will be performed immediately prior to testing of the concrete with no additional trips or time incurred. ■ The masonry construction will require inspections to be completed every time grout is placed. Grout will be placed with high lift grout techniques. ■ We assume the structural steel fabricator will be AISC certified and review of quality control manual or inspections of the fabrication shop are not required. If this assumption is not correct, please call us and we will provide a cost estimate for the fabrication shop inspections. ■ No special site specific training or gear is required to complete our scope of services. ■ Parking will be available on site for our vehicles. ■ You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work. ■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time. Shorter than 24 hours' notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. Fees We will furnish the services described in this proposal for an estimated fee of $48,846, alternate fees of $5,805. A tabulation showing hourly and unit rates associated with our proposed scope of services is attached. The actual cost of our services will be based on the actual units or hours expended to meet the requirements of the project documents. This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor's construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the BRAUN INTERTEC Council Packet Page Number 389 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 8 listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal (including the attached General Conditions). The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. BRAUN INTERTEC Council Packet Page Number 390 of 489 G5, Attachment 1 Kraus -Anderson Construction Company Proposal QTB134870 April 28, 2021 Page 9 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Mark Flynn at 612.271.7991 (mflynn@braunintertec.com) or Josh Van Abel at 612.369.7513 (jvanabel@braunintertec.com). Sincerely, BRAUUNNNIINTTERTEC CORPORATION Mark E. Flynn Account Leader, Senior Project Manager Steven B. Martin, PE Senior Engineer Attachments: Cost Estimate Table General Conditions — CMT (1/1/18) c: Jason Rentmeester, Kraus -Anderson Construction Company The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed - Please check the appropriate box(es) of services needed: ❑ Base Scope $48,846 ❑ Alternate Scope $5,805 Authorizer's Firm Authorizer's Signature Authorizer's Name (please print or type) Authorizer's Title Date BRAUN INTERTEC Council Packet Page Number 391 of 489 BRAUN Project Proposal I N T E RT E C QTB 134870 The science You Build On. Maplewood Fire Station Client: Kraus -Anderson Construction Company Dale Sonnichsen 501 South 8th Street Minneapolis, MN 55404 Work Site Address: 1530 County Rd C E Maplewood, MN 55109 G5, Attachment 1 Service Description: Construction Materials Testing and Special Inspections Description Quantity Units Unit Price Extension Phase 1 Construction and Materials Testing Activity 1.1 Soil Observations and Testing 206 Excavation Observations Work Activity Detail Qty Units Site Grading 4.00 Trips 207 Compaction Testing - Nuclear Work Activity Detail Qty Units Site Grading 8.00 Trips Foundation/Wall Backfill 10.00 Trips Utilities, Storm, Sanitary, Water Main 10.00 Trips 1308 Nuclear moisture -density meter charge, per hour 1861 CMT Trip Charge 128 Senior Engineer 1318 Moisture Density Relationship (Standard), per sample Activity 1.2 Concrete Observations and Testing 260 Concrete Observations Work Activity Detail Qty Units Dowels 2.00 Trips Footings 8.00 Trips Foundation Walls 12.00 Trips 261 Concrete Testing Work Activity Detail Qty Units Footings 8.00 Trips Foundation Walls 12.00 Trips Slab On Grade 6.00 Trips Precast Topping Slab 3.00 Trips Curb & Gutter 1.00 Trips Exterior Concrete & Driveway Aprons 6.00 Trips 278 Concrete Cylinder Pick up 1861 CMT Trip Charge 1364 Compressive strength of concrete cylinders (ASTM C 39),per specimen Work Activity Detail Qty Units Footings 8.00 Set Foundation Walls 12.00 Set Slab On Grade 16.00 Set Precast Topping Slab 5.00 Set Curb & Gutter 2.00 Set Exterior Concrete & Driveway Aprons 16.00 Set Activity 1.3 Masonry Observations and Testing 203 Masonry Observations Work Activity Detail Qty Units Walls 5.00 Trips 04/28/2021 05:01 PM Council Packet Page Number 392 of 489 8.00 Hour Hrs/Unit 2.00 84.00 Hour Hrs/Unit 3.00 3.00 3.00 84.00 Each 36.00 Each 2.00 Hour 2.00 Each 26.00 Hour Hrs/Unit 3.00 1.00 1.00 88.00 Hour Hrs/Unit 2.00 2.00 3.00 3.00 3.00 3.00 36.00 Hour 70.00 Each 295.00 Each Hrs/Unit 5.00 5.00 5.00 5.00 5.00 5.00 10.00 Hour Hrs/Unit 2.00 hmmd 90.00 Extension 8.00 80.00 Extension 24.00 30.00 30.00 20.00 9.00 180.00 170.00 $10,144.00 $720.00 $6,720.00 $1,680.00 $324.00 $360.00 $340.00 $21,150.00 90.00 $2,340.00 Extension 6.00 8.00 12.00 80.00 Extension 16.00 24.00 18.00 9.00 3.00 18.00 80.00 9.00 28.00 Extension 40.00 60.00 80.00 25.00 10.00 80.00 90.00 Extension 10.00 $7,040.00 $2,880.00 $630.00 $8,260.00 $1,220.00 $900.00 Page 1 of 2 G5, Attachment 1 BRAUN Project Proposal I N T E RT E C QTB 134870 The science You Build On. Maplewood Fire Station Building Enclosure Observation and Testing Services 1861 CMT Trip Charge 5.00 Each 9.00 $45.00 213 Masonry Sample Pick up 1.00 Hour 80.00 $80.00 1412 Compressive strength of grout (ASTM C 1019), per specimen 3.00 Each 65.00 $195.00 Activity 1.4 Structural Steel Observations 5511 Translucent Roof/Wall Assembly -AAMA 501.2 Window Test (Ea) $1,745.00 605 ICC Structural Steel Technician 17.00 Hour 100.00 $1,700.00 1,500.00 Work Activity Detail Qty Units Hrs/Unit Extension Welding, Framing, Bolting 4.00 Trips 3.00 12.00 1.00 Each 675.00 Precast Concrete Connections 1.00 Trips 3.00 3.00 Phase 2 Total: NDE Final Report 1.00 Each 2.00 2.00 1664 NDE Trip charge 5.00 Each 9.00 $45.00 Activity 1.5 Pavement Observations & Testing $3,441.00 211 Proofroll Observations 12.00 Hour 100.00 $1,200.00 Work Activity Detail Qty Units Hrs/Unit Extension Roadways/Parking 6.00 Trips 2.00 12.00 1861 CMT Trip Charge 7.00 Each 9.00 $63.00 1530 Asphalt Content, per sample 2.00 Each 167.00 $334.00 1532 Extracted Aggregate Gradation, per sample 2.00 Each 117.00 $234.00 1528 Rice Specific Gravity, per sample 2.00 Each 90.00 $180.00 1542 Thickness and Density of Bituminous Core 10.00 Each 59.00 $590.00 252 Bituminous Coring 3.00 Hour 180.00 _ $540.00 1555 Bit wear and patch material, per core 10.00 Each 30.00 $300.00 Activity 1.6 Firestopping Special Inspections $5,486.00 51 516 - Pre -Con Meeting/Submittal Review 1.00 Each 1,170.00 _ $1,170.00 5519 Firestopping Inspection 6.00 Each 603.00 $3,618.00 5522 Firestopping Final Report 1.00 Each 698.00 $698.00 654 Firestopping Consultant (If Needed) Hour 196.00 $.00 Activity 1.7 Project Management and Engineering Review $5,660.00 238 Project Assistant 8.00 Hour 80.00 $640.00 226 Project Manager 28.00 Hour 160.00 $4,480.00 128 Senior Engineer 3.00 Hour 180.00 $540.00 Phase 1 Total: $48,846.00 Phase Building Enclosure Observation and Testing Services CA Activity 2.1 Field Fenestration Testing $5,130.00 5533 Pre -Test Conference 1.00 Each 630.00 $630.00 5510 Aluminum -Framed Storefront - AAMA 501.2 Window Test (Ea) 2.00 Each 1,500.00 $3,000.00 5511 Translucent Roof/Wall Assembly -AAMA 501.2 Window Test (Ea) 1.00 Each 1,500.00 $1,500.00 5538 RETEST/ADD'L - AAMA 501.2 Each 1,500.00 $.00 Activity 2.2 Project Management and Reporting $675.00 5514 Management and Final Report 1.00 Each 675.00 $675.00 Phase 2 Total: $5,805.00 Proposal Total: 1 $54,651.00 04/28/2021 05:01 PM Page 2 of 2 Council Packet Page Number 393 of 489 Section 1: Agreement 1.1 Our agreement with you consists of these General Conditions and the accompanying written proposal or authorization ("Agreement'). This Agreement is the entire agreement between you and us. It supersedes prior agreements. It may be modified only in a writing signed by us, making specific reference to the provision modified. 1.2 The words "you," "we," "us," and "our" include officers, employees, and subcontractors. 1.3 In the event you use a purchase order or other documentation to authorize our scope of work ("Services"), any conflicting or additional terms are not part of this Agreement. Directing us to start work prior to execution of this Agreement constitutes your acceptance. If, however, mutually acceptable terms cannot be established, we have the right to terminate this Agreement without liability to you or others, and you will compensate us for fees earned and expenses incurred up to the time of termination. Section 2: Our Responsibilities 2.1 We will provide Services specifically described in this Agreement. You agree that we are not responsible for services that are not expressly included in this Agreement. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 2.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. If during the one year period following completion of Services it is determined that the above standards have not been met and you have promptly notified us in writing of such failure, we will perform, at our cost, such corrective services as may be necessary, within the original scope in this Agreement, to remedy such deficiency. Remedies set forth in this section constitute your sole and exclusive recourse with respect to the performance or quality of Services. 2.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and Council Packet Page Number 394 of 489 further that site conditions may vary over distance or change over time. 2.4 Our duties do not include supervising or directing your representatives or contractors or commenting on, overseeing, or providing the means and methods of their services unless expressly set forth in this Agreement. We will not be responsible for the failure of your contractors, and the providing of Services will not relieve others of their responsibilities to you or to others. 2.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, owner, project, or site health or safety. 2.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 2.7 Unless a fixed fee is indicated, our price is an estimate of our project costs and expenses based on information available to us and our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 3: Your Responsibilities 3.1 You will provide us with prior environmental, geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed Services. 3.2 You will provide access to the site. In the performance of Services some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of damage in the estimated charges. 3.3 If we notify you that radiographic or gamma ray equipment or other nuclear testing or measuring device will be used, you will be responsible for the cooperation of your employees and your contractors in observing all radiation safety standards. 3.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any work site. If we observe or suspect the presence of contaminants not anticipated in this Agreement, we may terminate Services without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 3.5 The time our field personnel spend on the job site depends upon the scheduling of the work we are observing or testing. You agree that any changes in scheduling may result in additional G5, Attachment 1 costs and agree to pay for those services at the rates listed in our cost estimate. 3.6 You agree to include us as an indemnified party in your contracts, if any, for work by others on the project, protecting us to the same degree as you are protected. You agree to list us as an Additional Insured under your liability insurance policies and to require subrogation be waived against us and that we will be added as an Additional Insured on all policies of insurance, including any policies required of your contractors or subcontractors, covering any construction or development activities to be performed on the project site. Section 4: Reports and Records 4.1 Unless you request otherwise, we will provide our report(s) in an electronic format. 4.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property. We hereby grant you a license to use the reports and related information we provide only for the related project and for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval. You agree to indemnify, defend, and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. 4.3 If you do not pay for Services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. 4.4 Electronic data, reports, photographs, samples, and other materials provided by you or others may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. Section 5: Compensation 5.1 You will pay for Services as stated in this Agreement. If such payment references our Schedule of Charges, the invoicing will be based upon the most current schedule. An estimated amount is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 5.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices upon receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 5.3 If you direct us to invoice a third party, we may do so, but you agree to be responsible for our compensation unless the third party is creditworthy (in our sole opinion) and provides written acceptance of all terms of this Agreement. 5.4 Your obligation to pay for Services under this Agreement is not contingent on your ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, your successful completion of any project, receipt of payment from a third party, or any other event. No retainage will be withheld. 5.5 If you do not pay us in accordance with this Agreement, you agree to reimburse all costs and expenses for collection of the moneys invoiced, including but not limited to attorney fees and staff time. 5.6 You agree to compensate us in accordance with our Schedule of Charges if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 5.7 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work changes, or if changed labor conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice, the schedule will be extended for each day of delay, and we will be compensated for costs and expenses incurred in accordance with our Schedule of Charges. 5.8 If you fail to pay us in accordance with this Agreement, we may consider the default a total breach of this Agreement and, at our option, terminate our duties without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 5.9 In consideration of our providing insurance to cover claims made by you, you hereby waive any right to offset fees otherwise due us. Section 6: Disputes, Damage, and Risk Allocation 6.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party's representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 6.2 Notwithstanding anything to the contrary in this Agreement, neither party hereto shall be responsible or held liable to the other for punitive, indirect, incidental, or consequential damages, or liability for loss of use, loss of business opportunity, loss of profit or revenue, loss of product or output or business interruption. 6.3 You and we agree that any action in relation to an alleged breach of our standard of care or this Agreement shall be commenced within one year of the date of the breach or of the date of substantial completion of Services, whichever is earlier, without regard to the date the breach is discovered. Any action not brought within that one year time period shall be barred, without regard to any other limitations period set forth by law or statute. We will not be liable unless you have notified us within 30 days of the date of such breach and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. You agree not to make a claim against us unless you have provided us at least 30 days prior to the institution of any legal proceeding against us with a written certificate executed by an appropriately licensed professional specifying and certifying each and every act or omission that you contend constitutes a violation of the standard of care governing our professional services. Should you fail to meet the conditions above, you agree to fully release us from any liability for such allegation. 6.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability for all claims will not exceed the fee paid for Services or $50,000, whichever is greater. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of this Agreement you provide payment in an amount that will increase our fees by 10% but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 6.5 You agree to indemnify us from all liability to others in excess of the risk allocation stated herein and to insure this obligation. In addition, all indemnities and limitations of liability set forth in this Agreement apply however the same may arise, whether in contract tort statute, equity or other theory of law, including, but not limited to, the breach of any legal duty or the fault negligence, or strict liability of either party. 6.6 This Agreement shall be governed, construed, and enforced in accordance with the laws of the state in which our servicing office is located, without regard to its conflict of laws rules. The laws of the state of our servicing office will govern all disputes, and all claims shall be heard in the state or federal courts for that state. Each of us waives trial by jury. G5, Attachment 1 6.7 No officer or employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not to make a claim against individual officers or employees. Section 7: General Indemnification 7.1 We will indemnify and hold you harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 7.2 To the extent it maybe necessary to indemnify either of us under Section 7.1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. Section 8: Miscellaneous Provisions 8.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our negligence. 8.2 You and we, for ourselves and our insurers, waive all claims and rights of subrogation for losses arising out of causes of loss covered by our respective insurance policies. 8.3 Neither of us will assignor transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 8.4 This Agreement maybe terminated early only in writing. You will compensate us for fees earned for performance completed and expenses incurred up to the time of termination. 8.5 If any provision of this Agreement is held invalid or unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect. 8.6 No waiver of any right or privilege of either party will occur upon such party's failure to insist on performance of any term, condition, or instruction, or failure to exercise any right or privilege or its waiver of any breach. Council Packet Page Number 395 of 489 AMERICAN ENGINEERING TESTING, INC. April 26, 2021 Kraus -Anderson Company 501 South Eighth Street Minneapolis, Minnesota 55404 Attn: Mr. Dale Sonnichsen —Project Manager dale. sonnichsen(cr�,krausanderson.com RE: Special Inspection and Construction Testing Services Proposal City of Maplewood North Fire Station 1530 County Road C East Maplewood, Minnesota AET Proposal No. QU000300518 Dear Mr. Sonnichsen: G5, Attachment 2 CONSULTANTS ENVIRONMENTAL GEOTECHNICAL MATERIALS FORENSICS American Engineering Testing, Inc. (AET) is pleased to offer Special Inspection and Construction Testing Services to Kraus -Anderson Company (hereafter referred to as the Client) for the referenced project. This proposal has been prepared in response to your request on April 21, 2021 and describes our understanding of the project, our anticipated scope of services, our unit rates, and an estimated total fee to perform these services. GEOTECHNICAL INFORMATION A geotechnical exploration and analysis was performed for this project by Braun Intertec (Braun). The results were presented in their Geotechnical Evaluation Report, January 6, 2021 (Braun Project No. B2009918). In the report, the site soil profile is generalized as topsoil fill and fill overlying glacial soil deposits. It was recommended in the report that the proposed building be supported by conventional spread footings after corrective earthwork to remove the topsoil fill and fill to the underlying naturally deposited glacial soil deposits. Refer to that report for more details regarding site conditions and recommendations. PROJECT INFORMATION We understand the proposed construction will include a new fire station building with associated site work. We further understand the building will: • Have one above -grade level with an interior mezzanine level on the east and west sides of the building. • Have a first -floor elevation of about 920.0 feet. • Have approximate overall plan dimensions of 150 feet by 220 feet. • Be supported by conventional spread footings designed using an allowable soil bearing pressure of 4,000 pounds per square foot (psf). • Have bottom -of -footing elevations at conventional frost depths. 550 Cleveland Avenue North I Saint Paul, MN 55774 Phone (651) 659-90011 (800) 972-6364 1 Fax (651) 659-1379 1 www.amengtest.com I AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. Council Packet Page Number 396 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 2 of 10 • Have reinforced cast in-place concrete; precast concrete walls and floors; masonry walls; a steel frame, steel joists, and a metal roof deck. • Be able to tolerate normal amounts of settlement for this type of structure up to 1 -inch total and'/2-inch differential. • Have light-duty pavements on the east side of the structure consisting of 3.5 inches of bituminous over 7 inches of Class 5 aggregate base. • Have concrete pavements on the north and south sides of the structure consisting of 6 inches of concrete over 6 inches of Class 5 aggregate base. AVAILABLE BID INFORMATION Project documents provided to assist us in preparing this proposal included the following: • Project Architectural, Structural, and Civil Plans dated February 26, 2021. • Project Manual dated February 26, 2021. • Addendum 91 dated March 10, 2021. • Addendum 92 dated March 15, 2021. • Addendum 93 dated March 17, 2021. SCOPE OF SERVICES Based on our review of the available plans and specifications, our anticipated scope of services is outlined below. Excavation Observations and Soil Testing During excavation for the building and parking lots, a Staff Engineer from our firm will visit the site on a will -call basis to perform the following services: • Observe the soils in the bottoms of the excavations completed at that time. • Perform shallow hand auger borings in the excavations. • Perform hand cone penetrometer (HCP) probes in the excavations. • Evaluate the suitability of the soils present in the excavations to support the anticipated structural loads. • Document the elevations at various locations at the bottoms of the excavations. • Document that adequate oversizing of the excavations is provided to support lateral loads from the footings through the fill. During placement of fill in the building, pavement, and utility trench excavations, an experienced Engineering Technician II will visit the site on a will -call basis to test the compaction of the fill. The technician will perform the following services: In-place field density tests to evaluate the compaction of the fill soils using the nuclear density gauge method. Council Packet Page Number 397 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 3 of 10 • Standard Proctor tests for each different type of fill encountered at the test locations. • Obtain samples of sand fill materials for sieve analysis tests. We estimate 6 trips will be required by the Staff Engineer to complete the observations. We estimate 20 trips will be required by the Engineering Technician II to perform the compaction testing of the fill soils. Double -Ring Infiltrometer Testing After the infiltration basins are prepared, and the site has been stabilized, AET will perform double -ring infiltrometer testing on the soil subgrade and on the infiltration media after placement. Our testing will be performed by an experienced Staff Engineer I on a will -call basis. With the size of the basins taken into consideration, we assume that 2 double ring infiltrometer tests will be performed to determine the infiltration rates of the basins. Assumptions were made determining the estimated fees of the project. We assumed that AET will: Perform two tests per visit to the site, each test taking two/three hours to complete. Provide our own water supply to the site, limiting trips to refill water tanks. Use a company auxiliary vehicle to supply the equipment and water tanks needed. Reinforcing Steel Observations Prior to placement of concrete AET will observe the mild reinforcing steel placed in the formwork for cast -in-place concrete elements. These observations will be performed on a will -call basis by an Engineering Technician II working under the guidance of ICC certified personnel. While at the site, the AET personnel will perform the following services: • Review the most recent plans and specifications available at the jobsite. • Observe that the correct number, size, alignment, and spacing of the bars are provided for the structural elements observed. • Observe that the reinforcing steel bars are provided with the specified cover from formwork, the ground surface, and any future concrete elements. • Observe that the bars are free of dirt, rust, scale, ice, or other deleterious materials that will reduce adhesion to the concrete. • Observe that anchor bolts are installed in the concrete at the spacing indicated on the project plans. Any discrepancies or deficiencies that are observed will be brought to the attention of the contractor and/or their subcontractor. Daily reports of our observations will be available to the contractor and/or authorized personnel at the site. Council Packet Page Number 398 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QUO00300518 TESTING, INC. April 26, 2021 Page 4 of 10 AET does not provide surveying services, therefore, our observations of the reinforcing steel will be based on the positioning of the formwork by the contractor and/or their subcontractors. We are not responsible for the exact locations of the formwork, structural bolts, or embedded items. Concrete Testing Personnel from AET will perform testing of concrete on a will -call basis when requested by the contractor. These services will be performed by experienced, ACI certified Engineering Technician II at the frequencies required by the project specifications. On site visits when we are observing reinforcing steel, we will have the same Engineering Technician II remain at the site to perform testing of the concrete, thus reducing mobilization charges. Our services will include the following: • Document that the correct mix is delivered to the site by checking the delivery slips. • Test the slump of the plastic concrete delivered to the site. • Test the air content of the plastic concrete delivered to the site. • Measure the temperature of the plastic concrete delivered to the site. • Compare the test results to the requirements of the project specifications. Any discrepancies from the project specifications will be brought to the attention of the contractor and/or their subcontractor. Daily field reports of our observations and testing will be available to the contractor and other authorized personnel at the site. During placement of the concrete, our Engineering Technician II will also cast test cylinders for compressive strength testing. Project specifications require that one set of cylinders be cast for every 150 cubic yards (or fraction thereof) of each type of concrete placed each day. Each set will consist of five cylinders; one which will be tested after 7 days and three which will be tested after 28 days. The fifth cylinder will be held in reserve for future testing, if required. AET will also pick up the cylinders from the site and return them to our laboratory for moist curing and testing. The results of our compressive strength tests will be presented periodically, as they become available. We estimate 35 trips will be required by the Engineering Technician II to complete the reinforcing steel observation and concrete testing services for reinforced concrete portions of the new construction. We estimate 10 trips will be required by an ACI certified Engineering Technician I for testing of non -reinforced concrete including floor slabs, sidewalks, and curb and gutter. Council Packet Page Number 399 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 5 of 10 Masonry Observations and Testing During construction, AET personnel will perform observations during masonry wall construction, as well as testing of mortar and grout. Our observations and testing will be performed by an Engineering Technician II working under the guidance of ICC certified personnel on a will -call basis, and will include the following services: • Observe that the proper size units are used. • Observe that the units are clean, sound and dry when placed. • Observe that the masonry bearing surfaces are clean. • Observe the placement and alignment of vertical reinforcing bars and dowels, and document that the correct sizes of bars are used. • Observe the placement and alignment of horizontal reinforcing bars, and document that the correct sizes of bars are used. • Observe that the correct lengths of bar lap splices are provided. • Observe that the proper clearance is provided between the bars and the masonry units. • Observe the general construction practices, including compliance with proper cold or hot weather protection as required by the project specifications. Any discrepancies from the project specifications will be brought to the attention of the contractor and/or their subcontractor. Daily field reports of our observations and testing will be available to the contractor and other authorized site personnel. We estimate that our Engineering Technician II will make 12 site visits to conduct these observation and testing services. While at the site the Engineering Technician II will also sample the mortar and grout. The grout "prism" specimens will be cast for compressive strength testing according to IBC guidelines. One set of four grout "prisms" will be cast according to the testing frequency required by the project specifications. One of the "prisms" will be tested for compressive strength after 7 days and two will be tested after 28 days. The fourth specimen will be held for future testing, if required. AET personnel will cast 2 -inch by 4 -inch test cylinders of the mortar being used. Each set will consist of four cylinders. One cylinder will be tested after 7 days, and two cylinders will be tested after 28 days. The fourth cylinder will be held for future testing, if required. The project specifications state that compressive strength testing must be conducted on sets of masonry block prisms cast from each size of block used during construction. Each set will include a minimum 3 prisms tested at 28 days, additional prisms will be cast if earlier breaks are required. The prisms will be fabricated at the site and returned to our laboratory for testing. The testing will be performed in accordance with ASTM: C1314. Council Packet Page Number 400 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 6 of 10 Post -Installed Anchor Installation Observations and Testing During placement of the new building foundations and/or walls, that are to be attached to the adjacent existing building foundations, AET will provide an Engineering Technician II to perform observations of the installation of the post -installed anchors. These services will be performed on a will -call basis when requested by the contractor. Our services will include the following: Observe anchor hole depth, diameter, and cleanliness. Observe installation process for epoxy anchors. Observe anchor embedment depth. Any deficiencies or deviations which are observed will be reported to personnel from the contractor and/or their subcontractor. We estimate 4 trips will be required by the Engineering Technician II to complete our observations of the post -installed anchor installation on this project. Daily field reports of our observations and testing will be available to the contractor and other authorized site personnel. Observations of Welded and Bolted Connections During erection of the precast concrete elements, structural steel frame, steel joists, metal decking, and precast concrete elements, AET will provide a Level II Engineering Technician (AWS/ICC Certified Welding Inspector) certified in accordance with ASNT to perform observations of the welded and bolted connections. These services will be performed on a will -call basis when requested by the contractor. Our services will include the following: • Observe bolted connections for compliance with Section 9a of the "Specification for Structural Joints using ASTM: A325 or ASTM: A490 Bolts" approved by the Research Council on Structural Connections. • Observe welded connections for compliance with the requirements of Section 6 (steel frame) of the AWS "Structural Welding Code" D I.1. Fillet welds will be visually observed for length, quality and suitability. Full or partial penetration welds will be tested by ultrasonic or magnetic particle methods. • Observe deck welds for compliance with the requirements of the AWS "Structural Welding Code" D1.3. • Observe deck fasteners to verify that the correct number and spacing is provided in accordance with the project specifications. Any deficiencies or deviations which are observed will be reported to personnel from the contractor and/or their subcontractor. We estimate 8 site visits will be required to complete our observations of the welded and bolted connections on this project. Daily field reports of our observations and testing will be available to the contractor and other authorized site personnel. Council Packet Page Number 401 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 7 of 10 Firestopping Material Observations We will observe the installation of the firestopping materials as they are being installed. These observations will be performed by a Staff Engineer on a will -call basis to perform the following services: • Attend 1 preconstruction meeting with the general contractor and installer. • Review product submittals, drawings and materials prior to installation. • Observe the installation of the firestop materials along the wall/floor joint, and the wall/ceiling j oint. • Observe the installation of the mechanical and electrical penetration firestopping materials. • Compare the products being installed to the details provided by the material supplier. We estimate 6 site visits will be required to complete the firestopping material observations for this project. Any deficiencies or deviations which are observed will be reported to contractor and/or their subcontractor. Bituminous Subgrade Test -Roll Observations and Testing During or after final grading of the pavement subgrade soils, AET personnel will observe test - rolling of the pavement subgrade soils. These observations will be performed by a Staff Engineer I on a will -call basis. Our scope of services will include the following: Observe the reaction/stability of the pavement subgrade soils as they are test -rolled by a loaded, tandem -axle dump truck. Evaluate the subgrade deflections under the wheel loads, and mark areas of excessive deflection. Areas of excessive deflection will be shown to personnel from the contractor and/or their subcontractors. • Provide recommendations for correction of the unstable subgrade soils. After placement of the Class 5 aggregate base, an Engineering Technician II from our firm will test the compaction of these materials using the nuclear density gauge method, or by performing DCP testing. The nuclear density gauge test results will be compared to the Standard Proctor maximum dry density. We estimate 2 trips will be required to complete the test -roll observations of the pavement subgrades and 5 trips will be required for aggregate base compaction testing services. Bituminous Observations and Testing When placement of the bituminous base and wear layers begins, an experienced Engineering Technician II will make site visits on a will -call basis to observe the placement and rolling of the bituminous layers and to perform testing of the bituminous. The technician will perform the following services: Council Packet Page Number 402 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 8 of 10 • Measure the temperature of the bituminous as it is placed and while it is being rolled. • Measure the thickness of the bituminous layer while it is being rolled. • Help to establish a rolling pattern each day by observing the number of passes the roller makes over the bituminous and measuring the density of the bituminous during the rolling to evaluate how many passes are needed to reach the maximum density. • Obtain samples of the bituminous for laboratory testing. We assume the paving will be performed in 2 lifts and assume that 2 trips will be performed by our Engineering Technician for the above referenced observation and sampling services. The samples retrieved from the site will be tested in our laboratory for MnDOT Gyratory properties, including: Gyratory density, Rice specific gravity, Asphalt Film Thickness (AFT), Coarse Aggregate Angularity (CAA), and Fine Aggregate Angularity (FAA). Asphalt extraction and aggregate gradation. After the completion of the paving, we will remove cores from the finished surface when all layers are completed. Project specifications require one core sample be taken for every 20,000 square feet of paved area. We estimate a minimum of 4 core samples be taken. After the cores are removed, they will be returned to our laboratory for testing. This testing will include the following: Measure the thickness of each layer of the core sample. Determine the density of each layer of the core sample. Determine the percentage of the maximum Gmm of each layer of the core sample. Air Barrier Material Observations (Alternate Item) We will observe the application, coverage and thickness of high -build fluid -applied air barrier. Thickness testing will be performed at a rate of I test per 25 square feet of wall surface. These observations will be performed by a Staff Engineer II on a will -call basis. As an additional option, if requested, we could also perform bubble testing in accordance with ASTM E1186 using a depressurizing instrument. We estimate 5 site visits will be required to complete the air barrier material observations. Any deficiencies or deviations which are observed will be reported to contractor and/or their subcontractor. Daily site visit reports will be submitted as they are completed. Window Testing (Alternate Item) After the windows have been installed, AET engineers will visit the site to test the windows for compliance with performance requirements for air infiltration and water penetration following AAMA 502 guidelines. We assume that 2 windows will be required to be tested at the project site. Council Packet Page Number 403 of 489 G5, Attachment 2 Kraus -Anderson Company – City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 9 of 10 REPORTING Reports presenting the results of our observations and testing services will be provided periodically during the various phases of construction. At the completion of construction, we will issue a final report summarizing the results of all observations and testing services. ESTIMATED FEES Our services will be provided on a unit cost basis according to the unit rates provided in the attached Fee Schedule tabulation. Our monthly invoices will be determined by multiplying the number of personnel hours or tests by their respective unit rates. We have also estimated a total cost which we anticipate will be required to complete the previously described observations and testing services. This estimated total cost is based on our experience with similar projects. Our estimated total cost will be $51,953.50. The cost for the alternate testing is estimated at $9,040.00. We refer you to the attached Fee Schedule for an itemization of how we arrived at this estimated cost. We caution that this is only an estimated cost. Often, variations in the overall cost of the services occur due to reasons beyond our control, such as construction change orders, weather delays, changes in the contractor's schedule, unforeseen conditions or retesting of services. These variations will affect the actual invoice totals, either increasing or decreasing our total costs for the project from those estimated in this proposal. If more time or tests are required, additional fees may be needed to complete the project testing services. If less time or tests are needed, a cost savings will be realized. We will not, however, exceed the estimated total cost for the project without first obtaining your authorization. TERMS AND CONDITIONS All AET Services are provided subject to the Terms and Conditions set forth in the enclosed Construction Service Agreement—Terms and Conditions, which, upon acceptance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint ventures and third -party beneficiaries. Please be advised that additional insured status is granted only upon written acceptance of the proposal. ACCEPTANCE AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions: 1) issuing an authorizing purchase order for any of the Services described in this proposal, 2) authorizing AET's presence on site, or 3) written or electronic notification for AET to proceed with any of the Services described in this proposal. Please indicate your acceptance of this proposal by signing below and returning a copy to us. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client. Council Packet Page Number 404 of 489 G5, Attachment 2 Kraus -Anderson Company — City of Maplewood North Fire Station AMERICAN Maplewood, Minnesota ENGINEERING AET Proposal No. QU000300518 TESTING, INC. April 26, 2021 Page 10 of 10 GENERAL REMARKS AET appreciates the opportunity to provide this service for you and looks forward to working with you on this project. If you have any questions or need additional information, please contact me. Sincerely, American Engineering Testing, Inc. Prepared By: Andrew T. Schmid, P.E. (MN, WI, FL, GA) Principal Engineer Phone: 651.523.1274 Email: aschmid e,amengtest.com Attachments: Fee Schedule Tabulation Reviewed By: On 7. Haupt, P.E. (MN) Senior Engineer Email: jhauptkamengtest.com Construction Service Agreement — Terms and Conditions W9 Certificate of Insurance AET PROPOSAL No. QU000300518 ACCEPTANCE AND AUTHORIZATION Signature Date Typed/Printed Name: Company: Council Packet Page Number 405 of 489 FEE SCHEDULE PROJECT TESTING SERVICES CITY OF MAPLEWOOD NORTH FIRE STATION 1530 COUNTY ROAD C EAST MAPLEWOOD, MINNESOTA AET PROPOSAL No. Q0000300518 G5, Attachment 2 AMERICAN ENGINEERING TESTING, INC. SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT Excavation Observations and Compaction Testing 1. Staff Engineering I for observations of building excavations, consultation and reporting (services provided on a will -call basis - assumes 6 trips to the jobsite). 15 hours $125.00 $1,875.00 2. Engineering Technician 11 travel time for soil compaction testing (services provided on a will -call basis - assumes 20 trips to the jobsite). 10 hours $85.00 $850.00 3. Personal or Company vehicle mileage. 780 miles $0.75 $585.00 4. Soil compaction tests (nuclear density gauge). 80 tests $30.00 $2,400.00 5. Standard Proctor tests (Methods A or B). 4 tests $140.00 $560.00 6. Sieve tests of granular fill 2 tests $110.00 $220.00 Double -Ring Infiltrometer Testing 1. Staff Engineer I for double ring infiltrometer testing, consultation, and reporting (services provided on a will -call basis - assumes 2 tests performed during 1 trip to the project site if water is provided for refilling on-site). 10 hours $125.00 $1,250.00 2. Personal or company vehicle mileage. 30 miles $0.75 $22.50 3. Double -ring infiltrometer equipment rental 1 day $500.00 $500.00 Reinforcing Steel Observations and Concrete Testing 1. Engineering Technician 11 for observations of reinforcing steel and testing of concrete (services provided on a will -call basis - assumes 35 trips to the jobsite). 90 hours $85.00 $7,650.00 2. Engineering Technician I for testing of concrete only - NO OBSERVATIONS OF REINFORCING STEEL (services provided on a will -call basis - assumes 10 trips to the jobsite). 20 hours $75.00 $1,500.00 3. Personal or Company vehicle mileage. 1350 miles $0.75 $1,012.50 4. Curing, handling and compressive strength testing of 4" x 8" concrete test cylinders (includes handling of non -tested cylinders). 225 cyls. $35.00 $7,875.00 5. Concrete cylinder pick-up service from jobsite. 25 trips $75.00 $1,875.00 Page 1 of 4 Council Packet Page Number 406 of 489 FEE SCHEDULE PROJECT TESTING SERVICES CITY OF MAPLEWOOD NORTH FIRE STATION 1530 COUNTY ROAD C EAST MAPLEWOOD, MINNESOTA AET PROPOSAL No. QUO00300518 G5, Attachment 2 AMERICAN ENGINEERING TESTING, INC. SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT Masonry, Mortar, and Grout Observations and Testing 1. Engineering Technician II for observations of masonry construction, sampling of mortar and grout, consultation and report preparation (services provided on a will - call basis - assumes 12 trips to the jobsite). 30 hours $85.00 $2,550.00 2. Personal or Company vehicle mileage. 360 miles $0.75 $270.00 3. Curing, handling and compressive strength testing of masonry grout test "prism" specimens (includes handling of non -tested specimens). 48 tests $46.00 $2,208.00 4. Curing, handling and compressive strength testing of 2" x 4" mortar test cylinders (includes handling of non -tested specimens). 48 tests $30.00 $1,440.00 5. Masonry specimen pick-up service from jobsite. 6 trips $75.00 $450.00 6. Compressive strength testing of masonry block prisms per ASTM: C1314 (sets o 3 prisms; 2 blocks high, fully bedded, no corefill). 1 set $450.00 $450.00 7. Testing of masonry block per ASTM: C90 (set of six) 1 set $215.00 $215.00 Post -Installed Anchor Observations 1. Engineering Technician II for observations of post -installed anchors, and reporting (services provided on a will -call basis - assumes 4 trips to the jobsite). 10 hours $85.00 $850.00 2. Personal or Company vehicle mileage. 120 miles $0.75 $90.00 Welded & Bolted Connection Observations 1. NDT Level II ICC/CWI Technician for observations of field welded and bolted connections, consultation and report preparation (services provided on a will -call basis - assumes 8 trips to the jobsite). 28 hours $110.00 $3,080.00 2. Personal or Company vehicle mileage. 240 miles $0.75 $180.00 Page 2 of 4 Council Packet Page Number 407 of 489 FEE SCHEDULE PROJECT TESTING SERVICES CITY OF MAPLEWOOD NORTH FIRE STATION 1530 COUNTY ROAD C EAST MAPLEWOOD, MINNESOTA AET PROPOSAL No. Q0000300518 G5, Attachment 2 AMERICAN ENGINEERING TESTING, INC. SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT Fire Stopping Material Observations 1. Staff Engineer I for attending 1 meeting, consultation and report preparation (services provided on a will -call basis - assumes 1 trip to the jobsite). 3 hours $125.00 $375.00 2. Senior Engineering Technician for observations of fire stopping material installation, consultation and report preparation (services provided on a will -call basis - assumes 6 trips to the jobsite). 20 hours $95.00 $1,900.00 3. Personal or Company vehicle mileage. 210 miles $0.75 $157.50 Bituminous Subgrade/Base Test -Roll Observations and Testing 1. Staff Engineer I for observations of bituminous subgrade test rolls, consultation and reporting (services provided on a on-call basis - assumes 2 trips to the jobsite). 8 hours $125.00 $1,000.00 2. Engineering Technician 11 travel time for soil compaction testing (services provided on a on-call basis - assumes 5 trips to the jobsite). 3 hours $85.00 $255.00 3. Soil compaction tests (nuclear density gauge). 20 tests $30.00 $600.00 4. Personal or company vehicle mileage. 210 miles $0.75 $157.50 5. Standard Proctor tests (Methods A or B). 1 test $140.00 $140.00 6. Sieve tests of Class 5 aggregate base. 1 test $110.00 $110.00 Bituminous Observations and Testing 1. Engineering Technician 11 for observations of bituminous placement, establishing roll pattern, thickness and density testing, and obtaining samples for laboratory testing (services provided on a will -call basis - assumes 2 trips to the jobsite). 6 hours $85.00 $510.00 2. Personal or company vehicle mileage. 90 miles $0.75 $67.50 3. Removal of cores from finished bituminous surface (includes all personnel, equipment rental and patching materials). 4 each $150.00 $600.00 4. Thickness and density tests of bituminous core samples. 8 tests $46.00 $368.00 5. MnDOT Gyratory properties of bituminous; including Asphalt Extraction and Aggregate Gradation tests, Rice Specific Gravity test, and Gyratory Density test. 2 tests $500.00 $1,000.00 Page 3 of 4 Council Packet Page Number 408 of 489 FEE SCHEDULE PROJECT TESTING SERVICES CITY OF MAPLEWOOD NORTH FIRE STATION 1530 COUNTY ROAD C EAST MAPLEWOOD, MINNESOTA AET PROPOSAL No. QUO00300518 SERVICE DESCRIPTION Project Management & Coordination 1. Staff Engineer II/Project Manager for coordination of AET personnel and activities, attending meetings (if requested), consultation and report preparation. 2. Principal Engineer for special consultation and report review. 3. Personal or Company vehicle mileage. ALTERNATE ITEM (Performed only as requested) Air Barrier Material and Installation Observations 1. Staff Engineer II for observations of material installation, thickness testing, consultation and report preparation (services provided on a will -call basis - assumes 8 trips to the jobsite). 2. Personal or Company vehicle mileage. Window Testing 1. Air and water penetration testing, including mobilization, supplies, equipment rental, and report preparation (assumes 1 trip to the project site). G5, Attachment 2 AMERICAN ENGINEERING TESTING, INC. PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT 30 hours $145.00 $4,350. 2 hours $180.00 $360. 60 miles $0.75 $45. ESTIMATED BUDGET $51,953. 28 hours $145.00 240 miles $0.75 2 tests $2,400.00 ESTIMATED BUDGET $1 Page 4 of 4 Council Packet Page Number 409 of 489 G5, Attachment 2 CONSTRUCTION SERVICE AGREEMENT -TERMS AND CONDITIONS Pagel of 4 SECTION 1 - RESPONSIBILITIES 1_1—This Service Agreement —Terms and Conditions ("terms and conditions") is applicable to all services ("Services") provided by American Engineering Testing, Inc. (AET). As used herein "Services" refer to the scope of Services described in the proposal submitted by AET to Client. The proposal, these terms and conditions and any appendices attached hereto shall comprise the agreement ("Agreement") between AET and Client for Services described in the proposal and are binding upon the Client, its successors, assignees, joint ventures and third -party beneficiaries. AET requests written acceptance of the Agreement, but the following actions shall also constitute Client's acceptance of the Agreement: 1) issuing an authorizing purchase order, task order or service order for any of the Services, 2) authorizing AET's presence on site, or 3) written or electronic notification for AET to proceed with any of the Services. Issuance of a purchase order, task order or service order by Client which contains separate terms and conditions will not take precedence or modify the terms and conditions contained in this Service Agreement. 1_2 - Prior to AET performing Services, Client will provide AET with all information that may affect the cost, progress, safety and performance of the Services. This includes, but is not limited to, information on proposed and existing construction, all pertinent sections of contracts between Client and their Client and/or Owner which contain flow -down provisions to AET, if they are included, site safety plans or other documents which may control or affect AET's Services. If new information becomes available or changes are made during AET's Services, Client will provide such information to AET in a timely manner. Earthwork and construction activities are done to support a particular structure (type, size, and shape) or facility at a specific location and elevation. If the type of structure or facility (structural type, size, shape, location, elevation, etc.) changes, the earthwork or construction activities completed may no longer provide suitable structural support or be capable of supporting the intended construction. Additional earthwork or redesign of all or a part ofthe structure or facility may be needed. Failure of Client to timely notify AET of changes to the project including, but not limited to, location, elevation, loading, or configuration of the structure or improvement will constitute a release of any liability of AET. Client will provide a representative for timely answers to project -related questions by AET. 1_3 - AET observes and tests earthwork and other construction operations and materials, and may provide opinions, conclusions and recommendations regarding the same. However, AET's Services do not relieve the contractors of their contractual responsibility to perform their work in accordance with approved plans, specifications and building code requirements. 1_4 - AET personnel do not have authority to accept, reject, direct or otherwise approve the work of the contractor. AET cannot stop work or waive or alter the requirements of the project documents. Any authority given to AET by Client must be in writing prior to the start of Services. 1_5 - AET does not perform construction management, general contracting or surveying services and our involvement with the project does not constitute any assumption ofthose responsibilities. 1_6 - Services performed by AET often include sampling at specific locations. Client acknowledges the limitations inherent in sampling. Variations in conditions occur between and beyond sampled/tested locations. The passage of time, natural occurrences and direct or indirect human activities at the site or distant from it may alter the actual conditions. Client assumes all risks associated with such variations. 1_7 - AET is not responsible for interpretations or modifications of AET's recommendations by other persons. 1_8 - Should change in conditions be alleged, Client agrees to notify AET before evidence of alleged change is no longer accessible for evaluation. 1_9 - Test borings and/or cone penetration test soundings to a proper depth below foundation grade and the base of suitable bearing soils are recommended for projects where supporting soils will be subjected to increased loads to explore the deeper unseen soil and ground water conditions. Judgments made by AET personnel regarding the suitability of materials and ground water conditions below the bottom of an excavation are limited if sufficiently deep test borings/soundings are not provided by the Client prior to our observations and judgments. AET's opinions, conclusions and recommendations are qualified to that extent. 1.10 — Pricing in the proposal assumes use of these terms and conditions. AET reserves the right to amend pricing if Client requests modifications to the Agreement or use of Client's alternate contract format. Any contract amendments made after Client has authorized the Services shall be applicable only to Services performed after the effective date of such amendment. The proposal and these terms and conditions, including terms of payment, shall apply to all Services performed prior to the effective date of such amendment. 1.11—The AET proposal accompanying these terms and conditions is valid for ninety (90) days after the proposal issuance date to the Client. Any attempt to authorize Services after the expiration date is subject to AET's right to revise the proposal as necessary. SECTION 2 — ON CALL SERVICES 2_1 - If AET's Services are performed on an on-call basis at the direction of the Client or its authorized representatives, Client acknowledges the inherent limitations associated with performing engineering judgments and testing Services on an on-call basis, including without limitation, the inability to completely evaluate, document or judge work and conditions not directly observed or tested by AET. AET's opinions, conclusions, and recommendations are qualified to the extent of those limitations. 2_2 - Density tests of fill soils represent conditions only at the locations and elevations tested and do not necessarily represent conditions laterally or below. AET can only provide judgments regarding the engineered fill system to adequately support the design construction loadings by monitoring the filling process on a continuous basis for consistency of soil type, moisture content, lift thickness, and compaction effort. 2_3 —AET requires a minimum of 24 hours' notice of the need for Services. AET will not be liable for claims, damages, or delays related to failure of Client to provide adequate advance notice to AET. SECTION 3 - SITE ACCESS, UNDERGROUND FACILITIES AND CONSTRUCTION STAKING 3_1 - Client will furnish AET safe and legal site access. 3.2 — With the exception of public utilities which AET will contact state "call before you dig" notification centers (e.g. Gopher State One call in Minnesota), Client will mark or cause to be marked the location of all other underground utilities and structures (Facilities) that service or are located on the site. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. 3_3 — Client shall hold harmless, indemnify and defend AET from all claims, damages, losses, fines, penalties and expenses (including attorney's fees) arising out of or related to the following: a) Facilities that are not shown or vary from the locations shown on any plans or drawings, b) Facilities that are not located by or vary from the locations marked by Client, governmental or quasi -governmental locator programs, or private utility locating services, or c) any other Facilities that are not disclosed or vary from locations provided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AET and shall be with independent counsel acceptable to AET. ACS 403C (01/21) AMERICAN ENGINEERING TESTING, INC. Council Packet Page Number 410 of 489 G5, Attachment 2 CONSTRUCTION SERVICE AGREEMENT - TERMS AND CONDITIONS Page 2 of 4 3_4 - The location and elevation of a proposed structure or facility shall be staked (with offsets) and controlled by surveying or GPS equipment by others. AET's measurements are made in relation to that information. The reliability of any opinions, conclusions, and recommendations based on those measurements is strictly dependent on the accuracy of the staking or GPS information provided by others. 3_5 - During construction, observations and testing Services are based on the positioning of the formwork by the contractor or its subcontractor. AET will not be responsible for any errors or damages resulting from improper location or positioning of the formwork. SECTION 4 - SAFETY 4_1 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the site. Client or its authorized representative(s) is responsible for the safety of the jobsite. If, during the course of AET's Services, such materials or conditions are discovered, AET reserves the right to take measures to protect AET personnel and equipment or to immediately terminate Services. Client shall be responsible for payment of such additional protection costs. 4_2 - AET shall only be responsible for safety of AET employees at the site; the safety of all others shall be Client's or other persons' responsibility. SECTION 5 -SAMPLES 5.1 - Client shall inform AET of any known or suspected hazardous materials prior to submittal to AET. All samples obtained by or submitted to AET remain the property of the Client during and after the Services. Any known or suspected hazardous material samples will be returned to the Client at AET's discretion. 5_2 - Non -hazardous samples will be held for thirty (30) days and then discarded unless, within thirty (30) days of the report date, the Client requests in writing that AET store or ship the samples. Storage and shipping costs shall be borne solely by Client. SECTION 6 - PROJECT RECORDS The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a m inimum ofthree years following submission of the report, during which period the project records can be made available to Client at AET's office at reasonable times. SECTION 7 - STANDARD OF CARE AET performs its Services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in this geographic area, under similar budgetary constraints. SECTION 8 - INSURANCE AET maintains insurance with coverage and limits shown below. AET will furnish certificates of insurance to Client upon request. 8.1 — Workers' Compensation Employer's Liability Commercial General Liability Automobile Liability Professional/Pollution Liability Insurance Statutory Limits $100,000 each accident $500,000 disease policy limit $100,000 disease each employee $1,000,000 each occurrence $1,000,000 aggregate $1,000,000 each accident $1,000,000 per claim $1,000,000 aggregate 8_2 - Commercial General Liability insurance will include coverage for Products/Completed Operations extending one (1) year after completion of AET's Services as outlined in our proposal, Property Damage, Personal Injury, and Contractual Liability coverage applicable to AET's indemnity obligations under this Agreement. 8_3 - Automobile Liability insurance shall include coverage for all owned, hired and non -owned automobiles. 8_4 - Professional/Pollution Liability Insurance is written on a claims -made basis and coverage will be maintained for one (1) year after completion of AET's Services as outlined in our proposal. Renewal policies during this period shall maintain the same retroactive date. 8_5 - To the extent permitted by applicable state law, and upon Client's signing of the proposal, which includes these Terms and Conditions, and return of the same to AET, or Client provided forms of acceptance as defined in Section 1.1; Client and Owner shall be named an "additional insured" on AET's Commercial General Liability Policy (Form CG D414, which includes blanket coverage for the Additional Insured on a Primary and Non -Contributory basis). Client and Owner shall also be named an "additional insured" on a Primary and Non-contributory basis on AET's Automobile Liability Policy (Form CA T4 74). Any other endorsement, coverage or policy requirement may result in additional charges. 8_6 - AET will maintain insurance coverage required by this Agreement at its sole expense, provided such insurance is reasonably available, with insurance carriers licensed to do business in the state in which the project is located and having a current A.M. Best rating of no less than A minus (A-). Such insurance shall provide for thirty (30) days prior written notice to Client for notice of cancellation or material limitations for the policy or ten (10) days' notice for non-payment of premium. 8_7 - AET reserves the right to charge Client for AET's costs for additional coverage requirements unknown on the date of the proposal, e.g., coverage limits or policy modification including waiver of subrogation, additional insured endorsements and other project specific requirements. ACS 403C (01/21) AMERICAN ENGINEERING TESTING, INC. Council Packet Page Number 411 of 489 G5, Attachment 2 CONSTRUCTION SERVICE AGREEMENT -TERMS AND CONDITIONS Page 3 of 4 SECTION 9 - DELAYS If delays to AET's Services are caused by Client or Owner, other parties, strikes, natural causes, pandemic, weather, or other items beyond AET's control, a reasonable time extension for performance of the Services shall be granted, and AET shall receive an equitable fee adjustment. SECTION 10 - PAYMENT, INTEREST AND BREACH 10.1 - Invoices are due net thirty (30) days from the date of receipt of an undisputed invoice, but not greater than 45 days from the date of the invoice. Client will inform AET of invoice questions or disagreements within fifteen (15) days of invoice date; unless so informed, invoices are deemed correct. 10.2 — Invoices remaining unpaid for sixty (60) days shall constitute a material breach of this Agreement, permitting AET, in its sole discretion and without limiting any other legal or equitable remedies for such breach, to terminate performance of this Agreement and be relieved of any associated duties to the Client or other persons. Further, AET may withhold from Client data and reports in AET's possession. If Client fails to cure such breach, all reports associated with the unpaid invoices shall immediately upon demand be returned to AET and Client may neither use nor rely upon such reports or the Services. 10.3 — AET reserves the right to pursue any unpaid invoice utilizing available remedies at law. AET explicitly reserves its Mechanic Lien or Bond Claim rights for nonpayment of an undisputed invoice. Client is responsible for paying AET expenses and attorney fees related to collection of past due invoices. SECTION 11 - CHANGE ORDERS AET's proposal associated with this project provides an estimated cost for the work. If the proposal amount is a time and material estimate, or if changes occur affecting the project scope, estimated quantities, project schedule or other unforeseen conditions, AET will communicate with Client if AET's fees are approaching the proposal amount and request a change order. However, nothing in this agreement shall be construed in any way as a waiver of payment by Client to AET for Services authorized under this agreement. Approval of a change order may be in writing or by electronic communication. SECTION 12 - MEDIATION 12_1 - Except for enforcement of AET's rights to payment for Services rendered or to assert and/or enforce its lien rights, including without limitation assertion and enforcement of mechanic's lien rights and foreclosure ofthe same, Client and AET agree that any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party; provided however that if either party fails to respond to a request for mediation within sixty (60) days, the party requesting mediation may without further notice, proceed to arbitration or the institution of legal or equitable proceedings. 12.2 - Mediation shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. Request for mediation shall be in writing and the parties shall share the mediator's fee and any filing fees equally and each party shall pay their own legal fees. The mediator shall be acceptable to both parties and shall have experience in commercial construction matters. SECTION 13 - LITIGATION REIMBURSEMENT Except for matters relating to non-payment offees, which is governed by Section 10 hereof, payment of attorney's fees and costs associated with lawsuits or arbitration of disputes between AETand Client, which are dismissed or arejudged substantially in either party's favor, shall be paid bythe non -prevailing party. Applicable costs include, but are not limited to, attorney and expert witness fees, court costs, and AET costs. SECTION 14 -MUTUAL INDEMNIFICATION 14.1 - Subject to the limitations contained in Sections 14 and 17, AET agrees to indemnify Client from and against damages and costs to the extent caused by AET's intentional acts or negligent performance of the Services. 14.2 - Client agrees to indemnify AET from and against damages and costs to the extent caused by the intentional acts or negligence ofthe Client, Owner, Client's contractors and subcontractors or other third parties. 14.3 - If Client has an indemnity agreement with other persons or entities relating to the project for which AET's Services are performed, the Client shall include AET as an Additional Insured . 14.4 - AET's indemnification to the Client, including any indemnity required or implied by law, is limited solely to losses or damages caused by its failure to meet the standard of care and only to the extent of its negligence . SECTION 15 - NON -SOLICITATION Each party to this Agreement (a "Party') agrees that it will not encourage, induce, or actively solicit any employee of the other party to leave their employment for any reason, provided that neither Party is precluded from (a) hiring any such employee who has been terminated by a Party or its subsidiaries prior to commencement of employment discussions between a Party and such employee, or (b) soliciting any such employee by means of a general advertisement or through an employment agency that does not specifically pursue the employee, or (c) hiring employees or former employees ofthe other Party who contact the Party on its own accord. This Non -Solicitation provision shall be effective and enforceable for six (6) months following termination of this Agreement. SECTION 16- MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES Except as specifically set forth herein and to the extent permitted by applicable law, Client and AET waive against each other, and each other's officers, directors, members, subcontractor, agents, assigns, successors, partners, and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential damages arising out of, resulting from, or in any way related to the Services provided by AET under this Agreement. This mutual waiver of consequential damages includes, but is not limited to, the following: loss of profits; loss of revenue; rental costs/expenses incurred; loss of income; loss of use of property, equipment, materials or services; loss of opportunity; loss of rent; loss of good will; loss of financing; loss of credit; diminution of value; loss of business and reputation; loss of management or employee productivity or the services of such persons; increased financing costs; cost of substitute facilities; cost of substitute goods/property/equipment; cost of substitute services; and/or cost of capital. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination ofthis Agreement in accordance with the provisions of the Agreement and related documents and shall survive any such termination. ACS 403C (01/21) AMERICAN ENGINEERING TESTING, INC. Council Packet Page Number 412 of 489 G5, Attachment 2 CONSTRUCTION SERVICE AGREEMENT - TERMS AND CONDITIONS Page 4 of 4 SECTION 17 - LIMITATION OF LIABILITY To the fullest extent permitted by applicable law, the total aggregate liability of AET and its officers, directors, partners, employees, subcontractors, agents, and sub -consultants, to Client and/or Client's employees, officers, directors, members, agents, assigns, successors, or partners, or anyone claiming through Client, for any and all injuries, damages, claims, losses, or expenses (including attorney's fees and costs) arising out of, resulting from or in any way related to Services provided by AET from any cause or causes, including, but not limited to, its negligence, professional errors and omissions, strict liability, breach of contract, or breach of warranty shall not exceed the total compensation in excess of costs received by AET for Services or $50,000, whichever is greater. The limitation of liability set forth herein does not apply to claims arising solely out of or related to the willful or intentional acts of AET. SECTION 18—UNIONIZATION AET reserves the right to negotiate an appropriate fee increase or to terminate this Agreement on three (3) days written notice to Client without incurring penalties or costs from Client, Owner and their successors, assignees, joint -venturers, contractors and subcontractors, or any other parties involved with the project for claims, liabilities, damages or consequential damages, directly or indirectly related to AET being required to provide unionized personnel on the project. Reservation of this right on the part of AET represents neither approval nor disapproval of unions in general or the use of collective bargaining agreements. SECTION 19 - POSTING OF NOTICES ON EMPLOYEE RIGHTS Effective June 21, 2010, prime contracts with a value of $100,000 or more and signed by federal contractors on projects with any agency of the United States government must comply with 29 CFR Part 471, which requires physical posting of a notice to employees of their rights under Federal labor laws. The required notice may be found at 29 Code o(Eederal Regulations Part471, AppendixA to Subpart A. The regulation also has a "flow -down" requirement for subcontractors under the prime agreement for subcontracts with a value of $10,000 or more. AET requires strict compliance of its subcontractors working on federal contracts subject to this regulation. The regulation has specific requirements for location of posting and language(s) for the poster. SECTION 20 - TERMINATION After 7 days' written notice, either party may elect to terminate work for justifiable reasons. In this event, the Client shall pay AET for all Services performed, including demobilization and reporting costs to complete the file. SECTION 21 - SEVERABILITY Any provisions of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. SECTION 22 - GOVERNING LAW This Agreement shall be construed in accordance with the Laws of the State of Minnesota without regard to its conflicts of law provisions. SECTION 23 - ENTIRE AGREEMENT This Agreement, including these terms and conditions and attached proposal and appendices, is the entire agreement between AET and Client. Regardless of method of acceptance of this Agreement by the Client, this Agreement supersedes any previous written or oral agreements, including purchase/work orders or other Client agreements submitted to AET after the start of our Services. Any modifications to this Agreement must be mutually acceptable to both parties and accepted in writing. No considerations will be given to revisions to AET's terms and conditions or alternate contract format submitted by the Client as a condition for payment of AET's accrued Services. ACS 403C (01/21) AMERICAN ENGINEERING TESTING, INC. Council Packet Page Number 413 of 489 G5, Attachment 2 AMERCON-12 K REYNOLDS1 . 111. L CERTIFICATE OF LIABILITY INSURANCE �� DATE 12/17/202 YY) 12/17/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 20443386 CONTACT Ann Ross NAME: PHONE (AIC,No, ,Ext): (651) 288-0137 jAlac, No):(651) 286-0560 HUB International Mountain States Limited Suite 31 245 E. Roselawn Avenue Suite E-MAIL ADDRESS: ann.ross@hubinternational.com Saint Paul, MN 55117-1940 INSURERS AFFORDING COVERAGE NAIC# INSURERA: The Phoenix Insurance Company 25623 INSURED AMERICAN CONSULTING SERVICES INC INSURER B: The Travelers Indemnity Company of America 25666 INSURER C: Travelers Property Casualty Company of America 25674 AMERICAN ENGINEERING TESTING INC INSURER D: The Travelers Indemnity Company 25658 AMERICAN PETROGRAPHIC SERVICES INC CLEVELAND AVE N ST ST PAUL, MN 55114-1804 INSURER E: Continental Casual Company 20443 MED EXP (Any oneperson) $ 10,000 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE[XIOCCUR P630539K8896PHX21 1/1/2021 1/1/2022 DAMAGE TO RENTED PREMISES Ea occu Hence 1,000,000 $ MED EXP (Any oneperson) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 GEN'L POLICY [X] jE � LOC PRODUCTS - COMP/OP AGG $ 4,000,000 $ OTHER: B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 2,000,000 $ BODILY INJURY Perperson) $ X ANY AUTO 8102L6457122043G 1/1/2021 1/1/2022 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PROPERTY accidenDAMAGE $ AUTOS ONLY AUUTOS ONL� C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 EXCESS LIAB CLAIMS -MADE CUP31<2260092043 1/1/2021 1/1/2022 DED X RETENTION $ 0 $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY OFFICER/MEMBER EXCLUDED? ECUTIVE [N] (Mandatory in NH) NIA UB9H9151012043G 1/1/2021 1/1/2022 X PER OTH- STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE 1,000,000 $ If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ E PROF/POLL LIABILITY ECH254066939 1/1/2021 1/1/2022 EACH CLAIM 10,000,000 E RETRO 7-2-87 ECH254066939 1/1/2021 1/1/2022 AGGREGATE 15,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) RENEWALS: contracts@amengtest.com CERTIFICATE HOLDER CANCELLATION Illustration Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE �� / e+vNT�TIJO ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Council Packet Page Number 414 of 489 G5, Attachment 2 W=9 Request for Taxpayer Give Form to the Form (Rev, October 2018) Identification Number and Certification requester. Do not Departm ant of the Treasury send to the IRS. Internal Revenue Service i' Go to www. irs.go vlForm W9 for €nsiructions and the latest information. 1 Name (as shown on your Income tax return), Name is required on this line; do not leave this line blank. American Engineering Testing, Inc. 2 Business name/disregarded entity name, if different from above 0) 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to 0 following seven boxes. certain entitles, not Indlvlduals; see a o ❑ Individual sole proprietor or ❑ C Corporation 21 S Corporation ❑ Partnership ❑ Trust/estate Instructions on page 3): ti single -member LLC Exempt payee code [f any) G ❑ Limited llabiIity company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) 11 - Note: Note: Check the appropriate box In She Ilne above for the tax classification of the single -member owner, Do not check Exemption from FATCA reporting 'aC LLC If the LLC is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC Is LLC that Is disregarded from coda ( If any) another not the owner for U3. federal tax purposes. Otherwise, a single -member LLC that £ is disregarded from the owner should check the appropriate box for the tax classification of its owner, ❑ Other (see instructions) JP- (Apprf%lo rtC OMM AlalA.mdo fslde the U.S.) N 6 Address (number, street, and apt, or sults no,) Sea Instructions. Requester's name and address (optional) 550 C[eveland Ave. N. U3 6 City, state, and ZIP code St. Paul, MN 55114 T List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid Soclal security number _ m — For individuals, this is generally your a instsecurity number (SS N), However, fora backup with In sole resident ellen, sale proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EI N). If you do not have a number, see How to qet a TIN, later, or Note: if the account is in more than one name, see the instructions for line 1. Also see What Name and Emptoyer Identification number Number To Give the Requester for guidelines on whose number to enter. 771 3IIIt7iIIIDIIIi7IIIVIIII7IIIr7MME lj� Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been not Ifled by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. cltIzen or other U, S. person (defined below); and 4, The FATCA codes) entered on this form (If any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above if you clave been notifled by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of de , tri toutiona to an Individual retlrement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign th _ ert€fic ion, but you must provide your correct TIN. See the instructions for Part 11, later, Sign Signaturei�, Here I U.S. person ■ J� �� r,z, �,, Date ■ General I nstrL(ctions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and Its Instructions, such as legislation enacted after they were published, go to www.irs.govlFormM Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer Identification number ITIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer Identification number (ATIN), or employer identification number (EI N), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not Iimited to, the following, • Form 1099 -INT (interest earned or paid) Cat. No. 10231x • Form 1099 -DIV (dividends, Inot udIng those from stacks or mutual funds) ■ Form 1099-MISC (varlous types of Income, prizes, awards, or gross proceeds) • Form 1099-5 (stack or mutual fund sales and certain other transactions by brokers) • Form 1099-5 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student Ivan interest), 1098-T (it ultIon) • Form 1099-0 (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only If you are a U.S, person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Form w-9 (Rev. 19-2016) Council Packet Page Number 415 of 489 G6 REPORT TO: REPORT FROM: PRESENTER: AGENDA ITEM: Action Requested: Form of Action Policy Issue: CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 Melinda Coleman, City Manager Michael Mondor, Fire and EMS Chief Michael Mondor, Fire and EMS Chief Resolution Directing Modification of Existing Construction Manager Contract with Kraus -Anderson Construction Company ✓ Motion ❑ Discussion ❑ Public Hearing ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation City Council will consider approving the attached resolution Directing Modification of the Existing Construction Manager Contract with Kraus -Anderson Construction Company. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Manager Contract, and authorize the Mayor and City Manager to sign the amended contract. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Approval of the modification of the existing Construction Manager Contract with Kraus -Anderson Construction Company specifies commencement and substantial completion timelines as construction bids have been awarded. Background The City Council awarded a construction manager contract to Kraus -Anderson Construction Companies Inc. as part of the North Fire Station Construction Project on September 14, 2020. At the time of contract execution, the commencement of construction was expected to begin in February 2021, and that the project would be substantially completed 11 months after commencement of construction. As the project has developed, the project team, consisting of Kraus -Anderson (Construction Manager), Short Elliot Hendrickson (SEH) (Architect), and staff all agreed that a July 2021 commencement date was the most fiscally responsible project start date in order to minimize Council Packet Page Number 416 of 489 G6 winter conditions costs and to ensure that spring conditions would allow project site work to be completed prior to occupancy. There are no costs associated with this contract modification. The attached contract amendment specifies the dates with the updated timeline. Attachments 1. Amendment No. 01 to Construction Manager Agreement, City of Maplewood North Fire Station Replacement Project. 2. Resolution Directing Modification of Existing Construction Manager Contract. Council Packet Page Number 417 of 489 DocuSign Envelope ID: E984DF2C-OC72-4AO9-A9FB-6994A1CO663C G6, Attachment 1 AMENDMENT NO. 01 TO CONSTRUCTION MANAGER AGREEMENT City of Maplewood North Fire Station Replacement Project THIS AMENDMENT TO CONSTRUCTION MANAGER AGREEMENT is made this 1St day of May, 2021 by City of Maplewood, Maplewood, MN ("Owner") and Kraus -Anderson Construction Company ("Construction Manager"). WITNESSETH THAT WHEREAS: A. Owner and Construction Manager are parties to that certain C132-2009 Standard Form of Agreement Between Owner and Construction Manager as Adviser dated July 6th, 2020 (the "CM Agreement") with respect to the project identified in the CM Agreement (the "Project"). B. Owner and Construction Manager now desire to amend the CM Agreement. NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby amend the CM Agreement and agree as follows. In Section 1.1.4.2, REPLACE "Phase 2 - Construction: Pending Phase 1 Completion & City Council approval, commencement of construction shall be on or about February 2021. Commencement of construction may be adjusted as mutually agreed upon." WITH "Commencement of construction shall be on or about July 1St, 2021 pending receipt of the building permit." 2. In Section 1.1.4.3, REPLACE "Substantial Completion of Phase 2 — Construction shall be 11 months from the commencement of construction and shall be on or about December 2021. Substantial completion of construction may be adjusted as mutually agreed upon." WITH "Substantial completion shall be 11.0 months after the commencement of construction. For purposes of this amendment, the Owner and Construction Manager agree that substantial completion shall be on or about June 1St, 2022." The Owner and Construction Manager hereby agree to execute future Amendments to the CM Agreement at appropriate intervals to incorporate Preconstruction and Construction Phase fees and costs for the Construction Manager's Basis Services. 4. Except as modified herein, the CM Agreement shall remain in full force according to its terms. This Amendment may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed an original and all of which counterparts, taken together, shall constitute one and the same instrument. Delivery of an executed counterpart of a signature page of this document by facsimile or other generally accepted electronic means shall be effective as delivery of a manually executed counterpart of this document. Amendment No. 01 to CM Agreement - Page 1 of 2 Council Packet Page Number 418 of 489 DocuSign Envelope ID: E984DF2C-OC72-4AO9-A9FB-6994A1CO663C G6, Attachment 1 AMENDMENT NO. 01 TO CONSTRUCTION MANAGER AGREEMENT City of Maplewood North Fire Station Replacement Project IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 01 to Construction Manager Agreement as of the date first set forth above. The undersigned further acknowledges that he or she is authorized to enter into this Amendment on behalf of the party designated below. Dated: Michael Mondor 2020 5/24/2021 1 9:49 AM CDT Dated: 2020 City of Maplewood, Maplewood, MN Its: Kraus Anderson Construction Company DocuSigned by: --72E53B474AAB4B9... By: Terry Hart Its: VP, DOO Amendment No. 01 to CM Agreement - Page 1 of 2 Council Packet Page Number 419 of 489 G6, Attachment 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION MANAGER CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT. WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved a construction manager contract related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Amendment No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS are hereby authorized and directed to modify the existing contract by executing said Amendment No. 01 to Construction Manager Agreement, City of Maplewood North Fire Station Replacement Project. Adopted by the Maplewood City Council on this 14th day of June 2021. Council Packet Page Number 420 of 489 G7 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Replacement of the Basketball Court and Tennis Courts at Vista Hills Park Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: As part of the Parks System Master Plan implementation, staff is proposing to replace the basketball and tennis courts at Vista Hills Park. Many of Maplewood's tennis and sport courts are past the point of surface repairs and need to be removed or replaced. The courts at Vista Hills Park were chosen for replacement based on the goal of trying to maintain a minimum of two courts per service area in Maplewood. This replacement will be funded through the CIP Fund and staff is recommending using ACI Asphalt & Concrete Inc. to complete this project. Recommended Action: Motion to approve the replacement of the Vista Hills Park basketball and tennis courts and to direct the City Manager and Mayor to enter into an agreement with ACI Asphalt & Concrete Inc. for construction services in the amount of $115,524.62. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $115,524.62 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Monies for this project, PM20.01, are available in the 2021 CIP utilizing the CIP Fund. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Parks System Master Plan states that taking care of the existing parks system was found to be Maplewood's highest community priority. This means reinvesting in and upgrading parks and facilities. Council Packet Page Number 421 of 489 G7 Background Upon the adoption of the Parks System Master Plan in early 2015, staff has been working with the Parks and Recreation Commission and the City Council on an implementation plan. Strategic replacement of certain tennis courts and sport courts throughout the parks system aligns with the goals of taking care of what we have and improving our park facilities. Staff obtained written quotes for the replacement of the basketball court and two tennis courts at Vista Hills Park. T.A. Schifsky & Sons Inc. submitted a quote for $110,000 and ACI Asphalt & Concrete Inc. submitted a quote for $102,511.62 for the same work. In addition, ACI Asphalt Inc. submitted add-on quotes for a maintenance service gate, new accessible entrance gate and new basketball goal systems to replace the current ones that are original to the court for a total of $115,524.62. These additions will greatly improve the functionality of the courts for our patrons and our maintenance staff. This project and funds were carried over from the previous year and identify $110,000.00 for the replacement of the basketball and tennis courts at Vista Hills Park. The Finance Director has reviewed the CIP fund balance and there are sufficient funds due to cost savings from other park CIP projects to cover the additional $5,524.62 project cost. Based on these results, staff recommends accepting the quote from ACI Asphalt & Concrete Inc. to replace the basketball and tennis courts at Vista Hills Park. Attachments 1. Quote from ACI Asphalt & Concrete Inc. 2. Quote from T.A.Schifsky & Sons Inc. Council Packet Page Number 422 of 489 10285 89th Ave. North • Maple Grove, MN 55369 Ph. (763) 424-9191 • Fax (763) 424-9190 ASPHALT&CONCRETE, INC. Date: Wednesday, June 2, 2021 /Submitted To: Audra Robbins City of Maplewood 1830 County Road B E Maplewood, MN 55109 Phone: (651) 249-2125 Mobile: E-mail: Audra.Robbins@maplewoodmn.gov Site Description: # S127526 Vista Hills Park 2480 Mailand Road Maplewood, MN 55119 Site Contact: Site Phone: Site Email: G7, Attachment 1 Proposal # 2021-1797 Prepared By: David Johnson Contact Information: Mobile: 763-248-9487 Office: 763-424-9191 E-mail: David.Johnson@aciasphalt c Project Manager: James Flicek Mobile: 612-790-6352 Email: James.Flicek@aciasphalt.com No Soil Corrections, No Restoration, No Class -5 Base Material, No Irrigation Repairs, No Permits, No Payment or Performance Bonds, No Private Utility Locating, No De -watering, and No Testing Fees. L Qty Proposed Service(s) & Description(s) Depth 1 Lump Sum Remove and Replace Fencing Service Description Take down and reinstall 20 feet of tennis court fencing. To allow for equipment access to courts. 20,594 Sq. Ft. Full Depth Milling to Base Material (mill as close to the fence as possible. 3" old pavement under and outside of the fence to remain) Service Description Mill down to depth noted on proposal. 341 Lr. Ft. Saw Cutting Service Description Saw cut asphalt next to fence on three sides 20,594 Sq. Ft. Grading On Site Material Service Description Grade aggregate materials and compact. 20,954 Sq. Ft. Asphalt Base Lift (MNDOT spec. 2360-MVNW35035B Bituminous) 1.5" Service Description Install the new asphalt over specified base and compact. Thickness is specified on proposal and will vary slightly with compaction and contour of area to be paved. www.aciasphalt.com Council Packet Page Number 423 of 489 G7, Attachment 1 20,594 Sq. Ft. Asphalt Wear Lift (MNDOT spec. 2360-MVWE45035B (Virgin no RAP) 1.5" Bituminous) Service Description Before wear lift is installed the area is cleaned and a tack oil (adhesive) is applied to assure bonding (when multiple liRs are done consecutively, tack will not be applied). Asphalt is installed and compacted. The thickness will vary slightly with compaction and contour of area to be paved. 1 Lump Sum Color Coating and Striping (Done by Troy Carlson of Court Surfaces & Repair) Service Description I Basketball court & 2 Tennis Courts. Stripe 2 Pickleball courts 2 Each New Douglas Tennis Posts and Nets Service Description Removal of old net posts and concrete footings, dispose of all materials. Install new Douglas posts with sleeves in new concrete footings. New Douglas nets. Total for reconstruction of 2 tennis courts & 1 basketball court $102,511.62 1 Each 10' Service Gate in SW corner - Add $2,310.00 $2,310.00 1 Each Walk Gate in Existing Opening - Add $975.00 $975.00 2 Each New Goalsetter (MVP 72") Basketball Goals - Add $4,864.00/EACH $9,728.00 Service Description Remove and dispose of old goals and footings. Install new concrete footing and goals per specs PAYMENT TERMS 0 Down, Balance Net 30 Project Total: $115,524.62 SERVICE TERMF Customer will be notified when work scheduled to be performed. Any job/phase canceled by customer within 72 hours prior to scheduled date is subject to 25% cancellation fee on price of job/phase. Any job/phase rescheduled by customer within 72 hours prior to scheduled start date is subject to a 10% rescheduling fee. The customer will be notified when work is to be performed. This proposal may be withdrawn at our option if not accepted within days of Jun 2, 2021 By signing proposal you agree to ACI's full Terms & Conditions and authorizing ACI to proceed with the work identified in this agreement. ACI Sales Consultant Signature David JohnE Contract & Authorization to Proceed - No work will be scheduled without customer signature below & receipt of required down payment. Customer Signature www.aciasphalt.com Council Packet Page Number 424 of 489 Date G7, Attachment 1 ACI Terms and Conditions of Agreement Proposal # 2021-1797 This document, together with the accompanying Proposal # 2021-1797 dated 6/2/2021, is an agreement between ACI Asphalt & Concrete, Inc., and City of Maplewood (the "Customer"). For purposes of this agreement "Customer" will be defined as the Owner or Owner's Representative The individual signing this agreement hereby represents and warrants that she/he is duly authorized to execute and deliver this Agreement on behalf of the Customer and that this Agreement is binding upon the Customer in accordance with its terms. Asphalt Guarantee "ACI" fully guarantees craftsmanship for 1 year for agreed upon proper guidelines. Asphalt is a machine laid surface which has seams that are sometimes noticeable. The surface texture of hand laid areas may not be uniform to machine laid areas, due to hand raking and hand compaction. Guarantee does not cover markings from sharp pointed objects, power steering created tire marks, or drippings from solvents and gas. Sealcoat Guarantee "ACI" fully guarantees craftsmanship for 1 year for agreed upon proper guidelines. This guarantee does not include wearing of sealer and adherence of sealer to oil spots, hydraulic spots, and tree sap. Guarantee does not cover damage caused by acts of third parties. Concrete Guarantee "ACI" fully guarantees craftsmanship for 1 year for agreed upon proper guidelines. This guarantee does not include concrete cracking or surface deterioration of concrete due to salt use. Guarantee & Service Exclusions (All exclusions apply to all above guarantees.) Any request made to "ACI" by the owner, general contractor, or their respective authorized supervisory employees to overlook the standard practices and procedures previously stated in these conditions will automatically negate any guarantee of material or workmanship whether such guarantee is written, implied or orally stated. Guarantee does not cover damage caused by acts of third parties. Guarantee does not cover heaving of asphalt or concrete, sub grade failure, settling or expansion cracks due to freeze thaw weather cycle, tree roots or any other acts of nature. "ACI" shall not be liable for water ponding or retention in surrounding areas of patching or new asphalt/concrete installation due to existing elevations or construction method chosen. "ACI" cannot guarantee drainage or against water ponding on new asphalt without adequate slope. In flat areas, water will not drain unless there is more than 1 1/2" of fall per 10 feet. "ACI shall not be held liable for damage to surrounding areas of driveway or parking lot due to poor sub grade, moisture or other unforeseen circumstance. "ACI" shall not be liable for damage to adjoining concrete flat work by asphalt or concrete installation equipment during standard construction. "ACI" is not responsible for damage to irrigation or electrical systems that have not been appropriately located by private or other authorized locating services. Terms: Terms are as stated on sales proposal. You authorize "ACI" to perform a credit investigation and/or obtain credit report from credit reporting agencies. If payment is not made in accordance with the above terms, the customer agrees to pay any collection, legal fees and interest for any unpaid balances. Interest will accrue at a rate of 1.00% per month from the date of completion. Terms of guarantee are contingent upon receipt of final payment. PRICE is based on specifications and estimates as shown on the "Proposal & Agreement". One mobilization charge is included in price, unless stated on the "Proposal & Agreement". Additional mobilization charges will be at the rate set forth in agreed upon change order which is made part and parcel of these conditions and "Proposal & Agreement". Field measurements may be made when the job is completed and any changes of specifications, areas, tonnage, or gallons will correspondingly change the completed price. ADDITIONAL CHARGES may incur if the project exceeds the specifications and estimates of the as shown on the "Proposal & Agreement". Additional labor, materials & service outside the proposal are subject to a change order. "ACI" reserves the right to refuse adding a change order if it would interfere with advanced scheduling with other customers with whom previous commitments had been extended. Any deviation from this proposal or extra work will be executed only upon owner or owner's agent acceptance of said change order. Unless stated in the proposal, change orders will be required for permit(s), extra equipment time, extra materials, or extra labor necessary to complete the job. Sub grade is not up to acceptable specifications or requirements or if extra services and/or materials are requested in writing by the owner or general contractor of their respective authorized supervisory employees. Additional mobilizations or retention may be charged to customer if site is not free and clear for "ACI" to perform work as scheduled/agreed upon. Conditions: The above prices, specifications and conditions are satisfactory and are hereby accepted. I, the property owner, am to carry fire, tornado, and any other necessary insurance. I understand that it is my, responsibility to make sure the irrigation systems are shut off as to not cause damage to the work performed. You are contracted to do the work as specified and the stated payment terms are acceptable. All material is guaranteed to be as specified. All work is to be completed in accordance with standard construction practices. All agreements are contingent upon delays beyond our control. Notice Of Lien: A) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. B) Under Minnesota Law, you may have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a Lien Waiver signed by persons who supplied any Labor and Material for the improvement and who gave you timely notice. Council Packet Page Number 425 of 489 T. A. Schifsky & Sons, Inc. 2370 Highway 36 East North St. Paul, MN 55109 Phone (651) 777-1313 www.taschifsky.com G7, Attachment 2 T -A- Sc 7 fs� ? ��/1CXTOAp�NG "0_51' PAU4. MN PROPOSAL Bid To: Maplewood Parks & Recreation Attention: Audra Robbins Job: Tennis Court Improvements at Vista Hills Park Address: Location: 2480 Mailand Rd E, Maplewood MN 551519 Phone: 651-249-2125 Addendums: NA Fax: Date: 15.23.2021 Email: I audra.robbins(cDmaplewoodmn.aov We propose the following for the above referencedproject: Tennis Courts Improvements Amount Vista Hills Park Tennis Courts and Basketball Court - 2,300 SY Mobilization Remove the existing asphalt Sawcut edge of blacktop at edge of fence line Tolerancing the existing base aggregate (Add Class as necessary for 3.0" bit) Furnish & Install 1.5" of Bituminous (SPNWB230B) - Virgin Furnish & Install tack oil Furnish & Install 1.5" of Bituminous (SPWEA240B) - Virgin Furnish & Install new net posts and net New Color Coat with the blue/green colors to match existing w/striping Take down Fence for access, Reinstall salvaged fence Traffic Control Vista Hills Park Lump Sum Total: $110,000.00 Notes: Bid is based on SY listed above andprovidedplan. Not included in bid are permits, unforeseen site conditions, subgrade correction or excavation, geotextile fabric, new basketball hoops bases, and testing. No landscaping restoration included in the truck route to the courts. Work to be completed in 2021. Plan on using the existing Class V. Contractor's Guarantee We guarantee all material used in this contract to be as specified above and the entire job to be done in a neat, workmanlike manner. Bid is based on quantities stated. Any variations from the plan or alterations requiring extra labor or material will be performed only upon written order and billed in addition to the sum covered by this contract. Prices are for 2021 unless otherwise specified. Thank you for the opportunity to quote. If you have any questions please do not hesitate to call. T.A. Schifsky & Sons, Inc. (Affirmative Action, Equal Opportunity Employer) By: Date 5.23.2021 Jonathan Hager - Project Manager/Estimator Accepted By: Date (Bid must be signed and returned) Council Packet Page Number 426 of 489 G8 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Replacement of Damaged Play Equipment at Gethsemane Park Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: An act of arson caused extensive damage to the play equipment at Gethsemane Park. Recommended Action: Motion to approve payment of the $50,000 deductible for the replacement of the damaged play equipment at Gethsemane Park and to allow the Mayor and City Manager to sign and execute the playground replacement quote from Northland Recreation LLC. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $50,000 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves V Other: The deductible will be paid from the City's Risk Management Fund, which is adequately funded to cover the loss. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness V Community Inclusiveness V Infrastructure & Asset Mgmt. This play area is one of the most heavily used in our park system. After the fire, many residents reached out and expressed how important it is to the families in their neighborhood. Background: At approximately 11:48 PM on May 7, 2021, Maplewood Public Safety was called to Gethsemane Park, 2401 7th St. E, regarding playground equipment that was on fire. Upon arrival, Maplewood Public Safety personnel found the playground fully engulfed. Maplewood Fire put the fire out and there were no reported injuries, however the fire caused extensive damage to the main play structure. The playground surfacing, benches and swings were damaged as well. Council Packet Page Number 427 of 489 G8 Staff worked with The League of Minnesota Cities and Northland Recreation LLC for replacement of the damaged play area. Northland Recreation LLC was the company that installed the original play equipment and will be able to replace almost everything as it was. The total cost to replace the damaged equipment is $105,790.00. The City's $50,000 deductible will be paid from the City's Risk Management Fund and the remainder is covered through the City's Property and Casualty policy with the League of Minnesota Cities Insurance Trust. Attachments: Gethsemane Park Quote Council Packet Page Number 428 of 489 little tikes Bill to:City of Maplewood 1902 County Road B East Maplewood, MN 55109 Contact Contact Phone:Audra Robbins Contact Email:Audra.Robbins@Maplewoodmn.gov Quote Date: 5/17/21 Valid For: 60 Days PlayPower LT Farmington, Inc. 878 E. US Hwy 60 Monett, MO 65708 1-800-325-8828 Project Name & Location: Gethsemane Park G8, Attachment 1 Northland Recreation LLC 10085 Bridgewater Bay Woodbury, MN 55129 (651) 815-4097 (phone) (414) 395-8538 (fax) Ship To Address: Gethsemane Park 2401 7th St E Part Description Qty Unit Total Number Price 1 Remove and dispose of burnt play structure $7,410.00 and all of woodfiber resilient surfacing off site. 1 Little Tikes Custom Kid Builder Play Structure $73,996.00 Includes: One 6' bench w/ back, 4 swing belt seats and 2 rubber stepping rocks. See Plan for Layout and Components. 1 Installation of playstructure, bench, rubber $15,432.00 rocks and swing seats. 1 Install 255 cubic yards of new woodfiber $8,952.00 resilient surfacing. Notes: 5/18/2021 Totals: Equipment List: $73,996.00 Products Subtotal: $ Products by Other: $8,952.00 Installation: $ 22,842.00 Estimated Sales Tax*: $ Freight: $ Included Grand Total: $ 105,790.00 Page 1 of 3 Council Packet Page Number 429 of 489 Make Purchase Orders Out To: PlayPower LT Farmington, Inc. Remit Purchase Orders To: PlayPower LT Farmington, Inc. Attention: Sales Administration 878 E US Hwy 60 Monett, Missouri, USA 65708 1-800-325-8828 NOTE G8, Attachment 1 Make Checks Payable To: PlayPower LT Farmington, Inc. Remit Checks To: PlayPower LT Farmington, Inc. P.O. 734155 Dallas, TX 75373-4155 * Applicable sales taxes will be confirmed once order and any tax certificates are received t Denotes drop ship item. Unloading, storage, installation, surfacing and site work are not included unless specifically noted on quotation. Not responsible for filter cloth, irrigation rerouting, grass damage, or checking for underground utilities. If installation is quoted, it is assumed that the site has been prepared and that any grade slope in any direction does not exceed 2%. In the event that unexpected soil conditions, such as subsurface rock, are encountered during installation, additional costs to the customer will be applicable. The acceptance signature below serves as authorization to order the items quoted and indicates acceptance of the prices listed. All terms are subject to credit approval. COMMENTS: This playground contains 96.69% recycled content This playground qualifies for 2 LEED point(s) This Quote shall not become a binding contract until signed and delivered by both Customer and PlayPower LT Farmington Inc ("PPLT"). Sales Representative is not authorized to sign this Quote on behalf of PPLT or Customer, and signed Quotes cannot be accepted from Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to `PPLT Sales Administration" via fax (417)354-2273 or email outdoordes@LTCPS.com. Upon acceptance, PPLT will return a fully -signed copy of the Quote to Customer (with copy to Sales Representative) via fax or a mail. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. PPLT objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes PPLT to ship the Equipment and agrees to pay PPLT the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by PPLT. Payment terms are Net -30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 204713, Dallas, TX 75320-4713, unless notified otherwise by PPLT in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to PPLT, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies and other impositions on the Equipment at its own expense. CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE AND SUBJECT TO FINAL APPROVAL BY PPLT. Submitted By Printed Name and Title Date THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY PLAYPOWER LT FARMINGTON INC. By: 5/18/2021 Council Packet Page Number 430 of 489 Date: Page 2 of 3 G8, Attachment 1 ADDITIONAL TERMS & CONDITIONS OF SALE 1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate safety surfacing under and around the Equipment, in accordance with PPLT's product literature and the most current Consumer Product Safety Commission Handbook for Public Playground Safety. 2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, PPLT shall have all remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code. Customer agrees to assist and cooperate with PPLT to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by PPLT of a remedy will prohibit or waive the exercise of any other remedy. Customer shall pay all reasonable attorneys' fees plus any costs of collection incurred by PPLT in enforcing its rights hereunder. Subject to any limitations under law, Customer shall pay to PPLT as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent in such month and is not received by PPLT within ten (10) days after the date on which due. 3. Limitation of Warranty/ Indemnity. PPLT MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. PPLT SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE PPLT HARMLESS FROM ALL CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMER'S ALTERATION OF THE EQUIPMENT, ITS FAILURE TO MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH PPLT'S INSTALLATION AND OWNER'S MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC PLAYGROUND SAFETY. 4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to any location not specified in this Quote. 5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to PPLT, and PPLT hereby reserves a purchase money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer agrees that PPLT may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the Equipment. 6. Choice of Law and Jurisdiction. All agreements between Customer and PPLT shall be interpreted, and the parties' obligations shall be governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of the state and federal courts located in the city and county of St. Louis, Missouri. 7. Title; Risk of Loss; Insurance. PPLT Retains full title to all Equipment until full payment is received by PPLT. Customer assumes all risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall insure the Equipment against all such losses and casualties. 8. Waiver; Invalidity. PPLT may waive a default hereunder, or under any invoice or other agreement between Customer and PPLT, or cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in writing, signed by PPLT. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of any rights provided to PPLT hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the remaining valid portions hereof. 9. Entire Agreement; Amendment; Binding Nature. This fully -executed Quote, as supplemented by Change Orders and invoices containing exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written instrument signed by the Customer and PPLT stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and their successors and assigns. 10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document, and retransmission of any signed facsimile or other electronic transmission, shall be the same as the transmission of an original. At the request of either party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document. 5/18/2021 Page 3 of 3 Council Packet Page Number 431 of 489 G9 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love, Public Works Director / City Engineer AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Sterling Street Bridge Replacement, City Project 16-25 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, Sterling Street Bridge Replacement, City Project 16-25. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, Sterling Street Bridge Replacement, City Project 16-25 and authorize the Mayor and City Manager to sign Change Order No. 1. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Approval of Change Order No. 1 will revise the substantial completion and final completion dates of the contract. No adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed Sterling Street Bridge replacement continues the City's investment into improving the condition of the infrastructure throughout the City. Background The City Council awarded a construction contract to Northland Grading and Excavating for the Sterling Street Bridge Replacement, City Project 16-25, in the amount of $726,050.40. The project improvements include full reconstruction of the existing wooden Sterling Street Bridge with a concrete box culvert bridge. Council Packet Page Number 432 of 489 G9 Change Order No. 1 proposes to change the substantial and final completion dates as follows: Substantial Completion shall be revised from July 31, 2021 to September 30, 2021 Final Completion shall be revised from August 31, 2021 to October 31, 2021 This request was due to the contractor being notified of raw material shortages by their supplier. These shortages affected the availability of rebar which is needed in the construction of large concrete box culvert. Delivery of the box culvert has been delayed from mid-June to mid- July/August. The contractor has requested a two-month extension to the substantial and final completion dates. Staff recommends approving Change Order #1 for the adjustment of the substantial and final completion dates as listed above. With this contract extension the proposed project will still be completed during the 2021 construction season. There are no additional cost associated with Change Order #1 and no budget adjustments are required at this time. Attachments 1. Change Order No. 1 2. Resolution Directing Modification of Existing Construction Contract, Change Order No.1 Council Packet Page Number 433 of 489 G9, Attachment 1 Maplewood CHANGE ORDER #1 Project Name: Sterling Street Bridge Replacement Change Order No.: #1 Project No.: 16-25 Date: 6/14/2021 Contractor: Northland Grading and Excavating The following changes shall be made to the contract documents: Completion Dates as provided within Section C-520 AGREEMENT BETWEEN THE OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT of the Contract Documents shall be revised as shown: Substantial Completion shall be revised from July 31, 2021 to September 30, 2021. Final Completion shall be revised from August 31, 2021 to October 31, 2021. Description Unit Quantity Total 1. LS 1 $ TOTAL: $0.00 Purpose of Change Order Amend Contract to account for the following: Contractor has been notified of raw material shortages by their supplier. This affects rebar availability needed for concrete products. Due to the shortages, delivery of the box culvert has been delayed from mid-June to a timeframe approximately between mid-July and mid-August. Contractor requests a two-month extension to the substantial and final completion dates set forth in the Project Manual. Basis of Cost: ❑ Actual ® Estimated Original Contract: $726,050.40 Change This Change Order: $ 0.00 Revised (Final) Contract: $726,050.40 Approved Mayor Approved City Manager City of Maplewood Public Works Depairtment 1902 County Road B East Maplewood, MN 55109 Council Packet Page Number 434 of 489 Maplewood ��" Recommended Agreed to by Contractor by Its F-5 -i m 4= City of Maplewood Public Works Department 1902 County Road B East Maplewood, MN 55109 A M- A-��JAIEK Engineer Title G9, Attachment 1 Council Packet Page Number 435 of 489 G9, Attachment 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 16-25, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Sterling Street Bridge Replacement, City Project 16-25, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Sterling Street Bridge Replacement, City Project 16-25, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which change the substantial and final completion dates as follows: • Substantial Completion shall be revised from July 31, 2021 to September 30, 2021 • Final Completion shall be revised from August 31, 2021 to October 31, 2021 Adopted by the Maplewood City Council on this 14th day of June 2021. Council Packet Page Number 436 of 489 G10 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works / City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER: Steven Love, Director of Public Works / City Engineer AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Maplewood Building 1902 Roof Replacement, City Project 20-06 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving final payment and acceptance of project for the Maplewood Building 1902 Roof Replacement Project, City Project 20-06. Recommended Action: Motion to approve the attached resolution for final payment and acceptance of Maplewood Building 1902 Roof Replacement Project, City Project 20-06. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $491,050.00. This includes the final contract amount of $469,300.00 and the council approved amount of $21,750.00 for design, preparation of plans and specifications, and inspections. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Project funds have been established in the approved 2020 CIP Building Maintenance Fund in the amount of $491,050.00. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. In recent years, several leaks have occurred and each leak has been repaired by a contractor. The 1978 roof system is beyond its useful life and in need of replacement to protect the interior of the 1902 building. The roof renewal had been identified in the 2015 Asset Management Study for renewal in 2018. The roof renewal excluded the roofing from the 2005 building addition. Background The City Council awarded a contract to LHB, Inc. in the amount of $21,750.00 for professional design, inspection, and contract administration for the Maplewood Building 1902 Roof Replacement Council Packet Page Number 437 of 489 G10 Project, City Project 20-06. The City Council awarded a construction contract for the Maplewood 1902 Building Roof Replacement to Berwald Roofing Company, Inc. in the amount of $469,300.00 for a project total of $491,050.00. The contractor, Berwald Roofing Company, Inc. has completed the Maplewood 1902 Building Roof Project. LHB, Inc. and City staff have reviewed the work and deemed it acceptable. The contractor has submitted all final documents required for final payment and acceptance of project. No adjustments to the approved budget are needed. Attachments 1. Project Consultant, LHB, letter of Final Completion and Project Acceptance. 2. Resolution Directing Final Payment and Acceptance of Project, Maplewood 1902 Building Roof Replacement, Project 20-06. Council Packet Page Number 438 of 489 G10, Attachment 1 PERFORMANCE DRIVEN DESIGN. LHBcorp.com May 25, 2021 Bryan Nagel Street/Storm/Building Maintenance Superintendent City of Maplewood, Public Works 1902 County Road B East Maplewood, MN 55109 CITY OF MAPLEWOOD PUBLIC WORKS RE -ROOFING PROJECT FINAL COMPLETION To the best of our knowledge and understanding, all work, including punch list items, for the above referenced project has been completed. The roofing manufacture has confirmed the warranty requirements have been meet. LHB recommends final payment and release of retainage. LHB, INC. �6 MARTIN THOMPSON, RCHITECT c: C. Prochnow, Berwald Roofing LHB Project No. 200271 IILHBDLHW241DLHProjects120Proj12002711200 CommunicatioOl-etters1200271 Letter of Completion docx Duluth, MN I Minneapolis, MN I Cambridge, MN Superior. WI Council Packet Page Number 439 of 489 APPLICATION AND cER7114GA i 1UN ruK VATmtN I AIA IJU(,UMblVI U/U6 PAGE ONE OF 2 PAGES TO OWNER CITY OF MAPLEWOOD 1902 COUNTY ROAD B EAST MAPLEWOOD MN 55109 FROM CONTRACTOR: PROJECT: CITY OF MPLWD PUBLIC WORKS BLDG 1902 CTY RD B EAST MAPLEWOOD MN VIA ARCHITECT: LHB INC Berwald Roofing Company, Inc. 2440 North Charles Street North Saint Paul, MN 55109 CONTRACT FOR: ROOFING & SHEET METAL CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line I t 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. 5 %of Completed Work (Column D + E on G703) b. % of Stoned Material (Column F on G703) Total Retainage (Lines 5a + 5b or APPLICATION NO: RETAINAGE PERIOD TO: 5/31/21 PROJECT NOS: CONTRACT DATE 12/15/2020 Distribution to: OWNER ARCHITECT CONTRACTOR The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Pay c S were issued and payments received from the Owner, and that current payment s wn $ 0.00 Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE. (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH. INCLUDING RETAINAGE (Line 3 less Line 6) $ 0.00 $ 469.300.00 $ 445,835.00 $ 23,465.00 $ 0.00 CRANUE ORDER SUMMARY ADDIJIONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 State of: MINNESOTA County of: RAMSEY Subscribed and sN to before me this day of VAPl y Notary Public: My Commission . res: 1/3112023 ARCHITECT'S TE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising the application. the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ........... $ 23,465.00 (Attach explanation if amount certified di_ ers from the amount applied. Initial all figures on this Application and onthe Continuation Sheet that are changed to conform with the amount certified.) ARCHITECT: By. Date: May 24, 2021 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 APPLICATION AND CERTIFICATION FOR PAYMENT 1992 EDITION AIA® 019W THE AMERICAN INSTr LFTE OF ARCHITECTS, 1735 NEW YORK AVE, N W. WASHINGTON, OC 200065292 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee. W n 3 CD -h FCBINSUI,-iKCNEN $ 469,300.00 NCtary PutJc I,' $ 0.00 CONTRACTOR: n'rsc•f A ,' t 1Y 00nmiss')n Expires $ 469.300.0[1 $ 469.300.00 y � f � Jan 21 2022 �i By: .rj Date. IC _07;3 $ 0.00 Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE. (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH. INCLUDING RETAINAGE (Line 3 less Line 6) $ 0.00 $ 469.300.00 $ 445,835.00 $ 23,465.00 $ 0.00 CRANUE ORDER SUMMARY ADDIJIONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 State of: MINNESOTA County of: RAMSEY Subscribed and sN to before me this day of VAPl y Notary Public: My Commission . res: 1/3112023 ARCHITECT'S TE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising the application. the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ........... $ 23,465.00 (Attach explanation if amount certified di_ ers from the amount applied. Initial all figures on this Application and onthe Continuation Sheet that are changed to conform with the amount certified.) ARCHITECT: By. Date: May 24, 2021 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 APPLICATION AND CERTIFICATION FOR PAYMENT 1992 EDITION AIA® 019W THE AMERICAN INSTr LFTE OF ARCHITECTS, 1735 NEW YORK AVE, N W. WASHINGTON, OC 200065292 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee. W n 3 CD CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. In tabulations below. amounts are stated to the nearest dollar. CITY OF MPLWD PUBLIC Use Column 1 on Contracts where variable retainage for line items may apply. WORKS BLDG PAGE 2 OF 2 PAGES APPLICATION NO: RETAINAGE APPLICATION DATE: 05/19/21 PERIOD TO: 05/31/21 ARCHITECTS PROJECT NO: A B C D I E F G H I ITEM DESCRIMION OF WORK SCHEDULED WORK COMPLETED MATERIALS O a/u BALANCE RETAINAGE NO VALUE PRESENTLY COMPLETED (G - C) TO FINISH (IF VARIABLE FROM PREVIOUS THIS PERIOD APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE (G x,05) D OR E) (D+E+F) $0.00 ROOFING $417,700.00 $417,700,00 $417,700.00 100.00% $20,885.00 $0.00 SHEET METAL $51,600.00 $51,600.00 $51,600.00 100.00% $2,580.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0,00 $000 $0,00 $000 $0.00 $000 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 GRAND TOTALS $469300.00 $469,300.00 $0.00 $0.00 $469.300.00 100 000,0 $0.00 $23,465.00 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity AIA DOCUMENT G703 CONTINUATION SHEET FOR G702 1992 EDITION AIA® O 1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N W WASHINGTON D C 200065232 G703-1992 G10, Attachment 2 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAPLEWOOD BUILDING 1902 ROOF PROJECT, CITY PROJECT 20-06 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood Building 1902 Roof Project, City Project 20-06, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined the Maplewood Building 1902 Roof Project, City Project 20-06, is complete and recommends acceptance of project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MINNESOTA, that City Project 20-06 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $491,050.00. Final payment to Berwald Roofing Company, Inc. is hereby authorized. Adopted by the Maplewood City Council on this 14th day of June 2021. Council Packet Page Number 442 of 489 J1 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: David Anderson, Assistant City Attorney Russell Reininger, Neighborhood Preservation Specialist Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director Ron Batty, City Attorney AGENDA ITEM: Abatement of a Public Nuisance and Hazardous Building at 1212 Skillman Avenue East a. Intent to Close Meeting (Minn. Stat. §13D.05, subd. 3 (b)) b. Resolution Ordering the Abatement Action Requested: ✓ Motion Form of Action: ✓ Resolution Policy Issue: ❑ Discussion ❑ Public Hearing ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Since 2008, there have been 14 code enforcement violations at 1212 Skillman Avenue East (the "Property"). These violations have generally been for exterior storage issues and junk vehicles, and, despite staff's longstanding efforts, the Property has only degraded since 2008. To mitigate these violations and restore the Property to a safe, sanitary, and code -compliant condition, staff recommends that the city council approve the attached resolution and order the abatement of the hazardous and nuisance conditions at the Property. The resolution will authorize city staff and the city attorney to initiate legal proceedings against the Property's owner and occupant in an effort to make the Property safe and bring it into compliance with state and local laws. Recommended Action: City staff and the city attorney recommend that the city council hold a closed meeting to discuss the matter. Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. The city attorney recommends that the mayor make the following statement prior to the motion to go into closed session: The city attorney is present to discuss the merits of the case, the proposed resolution, and potential strategies moving forward. The need for confidentiality in discussing the initiation of such legal proceedings outweighs the purposes of the open meeting law because our legal counsel intends to frankly discuss the potential strengths and weaknesses of the proposed action, the city's litigation strategy, and the city's potential options if litigation is initiated. With that, someone can make a motion to go into a closed session. MA745-35-726172.v2 Council Packet Page Number 443 of 489 J1 a. Pursuant to Minnesota Statutes, section 13D.05, subd. 3(b), I hereby motion to close the meeting and go into closed session to discuss a decision to initiate litigation regarding the hazardous and nuisance conditions at 1212 Skillman Avenue East. After conclusion of the closed meeting, the city council should consider the following motion: b. Motion to approve the resolution ordering the abatement of conditions creating a public nuisance and hazardous property existing at 1212 Skillman Avenue East. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is indeterminable and depends on how the proceedings play out. It is worth noting, however, that the statutory and city code provisions authorizing these proceedings allow for the city to recover enforcement costs via special assessments against the Property. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Code enforcement is a key function of city services and the use of abatement is a tool to compel compliance. Background: Since 2008, code enforcement staff have issued citations and assessed fines against the occupant of the Property, the owner's adult son, with little effect. The city's most recent efforts began on September 3, 2019, when staff inspected the Property following a complaint of exterior storage and junk vehicles being stored on the Property. Once on site, it was obvious that the amount of exterior storage was overwhelming, particularly in the back yard and in front of the garage on the driveway. As a result of city inspections, multiple compliance orders were sent to the Property's occupant. Staff attempted to work with both the owner and occupant to gain code compliance with periodic scheduled inspections of the Property and did not achieve desired results. Since the initial inspection on September 3, 2019, two misdemeanor citations have been issued to the occupant and the Property's owner has been billed $775 for excessive consumption of city services. Most recently, on May 10, 2021, code enforcement staff performed an on-site inspection at the Property with the owner's consent and took numerous photos. The following conditions were observed: numerous piles of tires; numerous engine parts and miscellaneous scrap metal; inoperable vehicles and equipment, including cars, trucks, recreational vehicles, and lawn equipment, many with outdated registration; trailers with accumulations of junk and scrap; junk appliances; containers of paint, motor oil, gasoline, propane, and hydrochloric acid; accumulation of scrap building materials; a wooden privacy fence that is structurally compromised and leaning into the neighbor's yard; numerous containers with standing water or other liquids; loose wires; piles of chicken wire; garbage containers that are not fly tight; and a lean-to expansion to the rear of the accessory structure that is not enclosed from the elements. Please see the photos attached to this MA745-35-726172.v2 Council Packet Page Number 444 of 489 J1 report to gain a better understanding of the significant degree of hazardous conditions and code violations. Based on these conditions, staff has determined that the Property is both hazardous and a public nuisance under state law and the city code, and the applicable statutory and code references are further specified in the proposed resolution. Allowing the Property to remain in its current state presents health and safety concerns to not only the occupants of the Property but also others in the community. The city has made numerous attempts to gain code compliance, including criminal prosecution, none of which has been effective. Staff has determined that the only way to effectively abate the unlawful conditions at the Property is to initiate abatement proceedings pursuant to state law and the city code. A resolution has been prepared that (i) finds that the Property is both hazardous and a public nuisance pursuant to state law and the city code; and (ii) authorizes staff and consultants to serve an order on the owner and occupant that will require abatement of the unlawful conditions within 20 days. Should the owner and occupant fail to comply with said order, the city will initiate formal proceedings to request a court order authorizing the city to abate the conditions pursuant to its legal authority to do so. The statutory and city code provisions authorizing abatement proceedings allow the city to recover enforcement costs related to this action via a special assessment against the Property. Depending on the level of cooperation after the order is served, the city may also benefit from entering into an abatement agreement with the owner and occupant that will provide the owner and occupant an opportunity to perform abatement on their own, without formal legal proceedings, but such agreement must also authorize the city to do the work and assess the costs should they fail to comply. Such an agreement would come before the council for approval. If the resolution is adopted, the city attorney's office will work with staff to handle this matter moving forward, with the ultimate goal of abating the conditions that make the Property both hazardous and a public nuisance, including bringing a civil action pursuant to Minnesota Statutes, chapter 463 and Maplewood City Code, chapter 18. It is recommended that the city council hold a closed session pursuant to the attorney-client privilege to discuss this matter during the June 14, 2021, regular meeting. That will allow the city attorney, Ron Batty, to have a candid discussion regarding the merits of the proposed legal proceedings and answer any questions regarding this matter. Attachments: 1. Abatement Order Resolution 2. Overview Map 3. Photos of Property MA745-35-726172.v2 Council Packet Page Number 445 of 489 J1, Attachment 1 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A PUBLIC NUISANCE AND HAZARDOUS PROPERTY EXISTING AT 1212 SKILLMAN AVENUE EAST RECITALS WHEREAS, the property located at 1212 Skillman Avenue East, legally described on Exhibit A attached hereto (the "Subject Property"), contains a single-family dwelling and is located in the city of Maplewood (the "City"); and WHEREAS, the Subject Property is owned by Patricia Marie Hirch (the "Owner") and is currently occupied by the Owner's son, Aaron Hirsch (the "Occupant"); and WHEREAS, staff members of the City have conducted multiple physical inspections of the exterior of the Subject Property, most recently on May 10, 2021; and WHEREAS, during said inspections, the following conditions were observed in the exterior of the Subject Property: numerous piles of tires; numerous engine parts and miscellaneous scrap metal; inoperable vehicles and equipment, including cars, trucks, recreational vehicles, and lawn equipment, many with outdated registration; trailers with accumulations of junk and scrap; junk appliances; containers of paint, motor oil, gasoline, propane, and hydrochloric acid; accumulation of scrap building materials; a wooden privacy fence that is structurally compromised and leaning into the neighbor's yard; numerous containers with standing water or other liquids; loose wires; piles of chicken wire; garbage containers that are not fly tight; and a lean-to expansion to the rear of the accessory structure that is not enclosed from the elements; and WHEREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a "hazardous property" as "any property..., which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health;" and WHEREAS, section 18-31(5) of the Maplewood City Code (the "City Code") deems it a public nuisance to accumulate rubbish debris, and other offensive materials on property; and WHEREAS, section 18-31(6) of the City Code deems it a public nuisance to maintain garbage cans that are not fly tight; and WHEREAS, section 18-31(14) of the City Code deems it a public nuisance to use property in any manner deemed by the city council to be a menace to the health of the inhabitants of the city; and MA745-35-721802.v2 Council Packet Page Number 446 of 489 J1, Attachment 1 WHEREAS, section 18-33(3) of the City Code deems it a public nuisance to store or accumulate explosives, inflammable liquids and other dangerous substances or materials on property; and WHEREAS, section 18-33(6) of the City Code deems it a public nuisance to erect or alter buildings in violation of the City Code, including the Minnesota State Building Code, and other fire ordinances concerning manner and materials of construction; and WHEREAS, section 18-33(9) of the City Code deems it a public nuisance to permit or maintain the outside storage of items such as but not limited to, barrels, vehicle parts, inoperable machinery, equipment parts, household appliances, building materials, scrap metal, junk or similar materials; and WHEREAS, section 18-33(13) of the City Code deems it a public nuisance to maintain dangerous, unguarded machinery, equipment or other property on private property in a manner that may attract minor children; and WHEREAS, section 18-33(23) of the City Code deems it a public nuisance to park or store vehicles in the front yard of a residential property on grass, unimproved areas or areas without a hard surface; and WHEREAS, section 44-170)(4) requires that all vehicles parked or stored outside on residential property in the City have current registration and be operable; and WHEREAS, section 18-70 of the City Code deems it a nuisance to maintain any vehicle in the city that is otherwise in violation of the City Code; and WHEREAS, both Minnesota Statutes, section 609.74 and section 18-30 of the City Code also deem it a public nuisance to maintain or permit a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort, or repose of the public; and WHEREAS, Minnesota Statutes, section 463.161 and section 18-37 of the City Code authorize the city council to order the owners and occupants of any hazardous property or nuisance property within the City to correct or remove said conditions; and WHEREAS, by letters dated and mailed on October 12, 2017 and October 14, 2019, the City notified the Owner and Occupant of the hazardous conditions and other code violations addressed herein, as well as the steps needed to correct the conditions; and WHEREAS, the Occupant was cited for maintaining many of the above-described conditions at the Subject Property as recently as February 5, 2021; and WHEREAS, neither the Owner nor the Occupant have corrected any of the unlawful conditions of the Subject Property and said conditions still exist today; and MA745-35-721802.v2 Council Packet Page Number 447 of 489 J1, Attachment 1 WHEREAS, Minnesota Statutes, section 463.161 et seq. authorizes a city to correct or remove a hazardous condition of any hazardous property if the owner of record fails to do so after a reasonable time and the district court enters a judgment sustaining the city's order; and WHEREAS, also pursuant to section 18-37 of the City Code, the City Council may order the abatement of a nuisance on any premises; and WHEREAS, based on the information presented, the city council has determined that the condition of the Subject Property constitutes a hazard and a nuisance in violation of both state and local law and, therefore, should be abated. RESOLUTION NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood as follows: 1. The city council adopts, as factual findings, all of the Recitals listed above. 2. The city council finds that the condition of the Subject Property is hazardous, as defined by Minnesota Statutes, section 463.15. 3. The city council also finds that the condition of the Subject Property constitutes a public nuisance, as defined by both state and local law, violates the aforementioned sections of the City Code, and is a menace to the health of the inhabitants of the city. 4. The city attorney shall prepare an Abatement Order substantially similar to that attached as Exhibit B attached hereto. 5. The city attorney is authorized to take all necessary legal steps to effectuate service of this Resolution and the corresponding Abatement Order in the manner required by state and/or local law. 6. The city attorney and city staff are authorized to take all necessary legal steps to secure compliance with the Abatement Order and to obtain authority to remove and abate the hazardous conditions on the Subject Property by court order and collect and/or assess the costs thereof against the Subject Property, as otherwise permitted by state and/or local law. Passed and duly adopted this day of city of Maplewood, Minnesota. ATTEST: Melinda Coleman, City Manager MA745-35-721802.v2 Council Packet Page Number 448 of 489 2021, by the city council of the Marylee Abrams, Mayor J1, Attachment 1 EXHIBIT A TO RESOLUTION Legal Description Lot Eight (8), Block Seven (7), HILLS AND DALES, according to the plat thereof on file and of record in the office of the Register of Deeds within and for Ramsey County, Minnesota. Abstract Property. A-1 MA745-35-721802.v2 Council Packet Page Number 449 of 489 V XHIRIT R Abatement Order STATE OF MINNNESOTA COUNTY OF RAMSEY In the Matter of the Hazardous and Nuisance Property Located at 1212 Skillman Ave. E., Maplewood, Minnesota TO: All owners, occupants, and all lienholders of record. J1, Attachment 1 DISTRICT COURT SECOND JUDICIAL DISTRICT Case Type: Other Civil ORDER FOR ABATEMENT OF HAZARDOUS PROPERTY AND PUBLIC NUISANCE The city council of the city of Maplewood, Minnesota hereby orders that within 20 days of service of this Order that you abate the hazardous conditions which exist on the property located at: 1212 Skillman Avenue East, in the city of Maplewood, Ramsey County, which property is legally described on Exhibit A attached hereto. The city of Maplewood, pursuant to Minnesota Statutes, sections 463.15 to 463.261, finds that the condition of the property located at the above -referenced address, specifically the numerous piles of tires; numerous engine parts and miscellaneous scrap metal; inoperable vehicles and equipment, including cars, trucks, recreational vehicles, and lawn equipment, many with outdated registration; trailers with accumulations of junk and scrap; junk appliances; containers of paint, motor oil, gasoline, propane, and hydrochloric acid; accumulation of scrap building materials; a wooden privacy fence that is structurally compromised and leaning into the neighbor's yard; numerous containers with standing water or other liquids; loose wires; piles of chicken wire; garbage containers that are not fly tight; and the unmaintained expansion to an accessory structure In MA745-35-721802.v2 Council Packet Page Number 450 of 489 J1, Attachment 1 that is not enclosed from the elements, constitutes a hazardous property within the meaning of Minnesota Statutes, section 463.15, subdivision 3. The city of Maplewood, pursuant to chapter 18 of the Maplewood City Code, along with Minnesota Statutes, sections 145A.05, subdivision 9 and 609.74, finds that the property located at the above -referenced address also constitutes a public nuisance. Pursuant to the above -referenced statutes and ordinances, it is hereby ORDERED that you abate the hazardous property conditions within 20 days of the date of service of this Order by completing the following: 1. Remove all tires, engine parts, scrap metal, and other miscellaneous vehicle parts from the property; 2. Remove all inoperable or dismantled vehicles, including those on jacks/blocks and other supports, those with flat tires, and those with expired registration; 3. Remove all accumulation of appliances and other scraps from the property; 4. Remove all accumulation of rubbish, loose building materials, chicken wire, containers of paint, gasoline, motor oil, hydrochloric acid, and other potentially dangerous substances from the property and properly dispose of it; 5. Remove all garbage containers or make them fly tight, and remove any and all containers with standing water; 6. Repair or remove the structurally substandard fence that is leaning toward the property of a neighboring landowner; and 7. Repair or remove all portions of the lean-to addition to the accessory structure that MA745-35-721802.v2 was not safely constructed and is vulnerable to the elements. Council Packet Page Number 451 of 489 J1, Attachment 1 All work completed is subject to inspection by staff members of the City to ensure compliance with applicable rules and law. You are further advised that unless such corrective action is taken or an Answer is served on the City and filed with the Ramsey County District Court Administrator within 20 days of the date of service of this Order upon you, a motion for summary enforcement of this Order may be made to the Ramsey County District Court. You are further advised that if you do not comply with this Order and the City is compelled to take any corrective action, all necessary costs incurred by the City in taking the corrective action will be collected and assessed against the property pursuant to Minnesota Statutes, section 463.21 and section 18-37 of the City Code. In connection thereto, the City intends to recover all of its expenses incurred in carrying out this Order, including specifically but not exclusively, filing fees, service fees, publication fees, attorneys' fees, appraisers' fees, witness fees, including expert witness fees and traveling expenses incurred by the City from the time this Order was originally made pursuant to Minnesota Statutes, section 463.22. Dated , 2021 KENNEDY & GRAVEN, CHARTERED David T. Anderson (90393517) Ronald H. Batty (90005356) 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR THE CITY OF MAPLEWOOD MA745-35-721802.v2 Council Packet Page Number 452 of 489 J1, Attachment 1 EXHBIT A TO ABATEMENT ORDER Legal Description Lot Eight (8), Block Seven (7), HILLS AND DALES, according to the plat thereof on file and of record in the office of the Register of Deeds within and for Ramsey County, Minnesota. Abstract Property. MW MA745-35-721802.v2 Council Packet Page Number 453 of 489 1212 Skillman Avenue East Maplewood Overview Map 1200���l231 • �� - 1211 � 048 ,c.:�,� � � • 1218 J I • A 12122 2032 1t20fi � � I '� C • .f;l i.iS t +` Nil �!( J z �C � ' h`' i • qac ti.r{ � �• �� ` •'�+ r ,lrT a e2fl26 _ S 1225 1219 •1211` ��� ` , -��+ fri VJT t Or 1M } 7■r! � � 5 J . J1, Attachment 2 1224 12: r/ u 1226 June 8, 2021 1232 i t 1222 14,1216 2002 i1 1210 Legend Subject Property K7 0 120 Feet Source: City of Maplewood. Ramsey County Council Packet Page Number 454 of 489 September 19th, 2008 October 9th, 2020 J1, Attachment 3 September 3rd, 2019 Council Packet Page Number 455 of 489 oe 41 10, -jF 'OF 'a. 4hr J1, Attachment 3 May 10th, 2021 Council Packet Page Number 457 of 489 W CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director Ron Batty, City Attorney PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Purchase Agreement with Real Estate Equities, Inc. for Sale of Property at 2501 Londin Lane East Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood has received a purchase offer for city -owned property at 2501 Londin Lane East. Recommended Action: Motion to approve the purchase agreement with Real Estate Equities, Inc. for the sale of property at 2501 Londin Lane East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The city would receive $1.75 million for the sale of the property which would be allocated to the Fire Station Fund. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The sale of the property is consistent with the city's strategic plan. The city is selling the property for fair market value which ensures the city is a good steward of its capital assets. The proceeds from the sale will be dedicated to the Fire Station Fund for construction of the new north fire station. Lastly, the redevelopment project proposed by the buyer — 148 units of housing — is consistent with the city's 2040 comprehensive plan policies related to land use and housing. Background The purpose of this agenda item is to consider an offer to purchase city -owned property located at 2501 Londin Lane East. The property has historically been used as a fire station. The fire station Council Packet Page Number 458 of 489 W went dormant several years ago and the building has largely been used for storage. Most recently, the building has been leased for the storage of a mobile dental trailer. Solicitation of Offers In March 2021, the city issued a Solicitation of Offers for the sale of the former Londin Lane fire station property. The solicitation included the following ranked evaluation criteria: 1. Consistency with the city's 2040 Comprehensive Plan. 2. Ability of the developer to perform as demonstrated by outcomes of similar projects, financial feasibility, quality of the proposal, and evidence of the team's abilities. 3. Purchase price 4. Closing date 5. Providing affordable housing that meets the greatest level of affordability that is financially feasible. 6. Proposed amount and length of any Tax Increment Financing. Letter of Intent After review and consideration of the offers received, the city council selected the offer from Real Estate Equities and approved a letter of intent that outlined the general terms for the purchase. City staff and the city attorney have finalized the purchase agreement with Real Estate Equities that is consistent with the terms in the letter of intent. The purchase agreement includes the following terms: • Sale price of $1,750,000 • 120 -day due diligence period • $25,000 in earnest money from the developer to secure commitments in the purchase agreement. The earnest money would be refundable if the developer walks away from the deal based on their review of the property during the 120 -day due diligence period. • There is no extension to the 120 -day due diligence period. • Closing date no later than December 31, 2021. • Allows one 90 -day extension to the closing date at the discretion of the developer. Exercising the extension requires an additional $25,000 in earnest money, which would not be refundable. Next Steps The approval of the purchase agreement by both parties will initiate the 120 -day due diligence period. The developer will be required to submit a development application to the city for any required land use and zoning approvals. The development application will be reviewed by the Community Design Review Board, Planning Commission, and City Council. The developer will also be required to submit a tax increment financing application. A contract for private development will be reviewed at a future EDA meeting which will outline the terms and conditions of the tax increment financing to support the affordable housing units that will be constructed as part of the project. Attachments 1. Purchase Agreement Council Packet Page Number 459 of 489 J2, Attachment 1 DRAFT June 9, 2021 PURCHASE AGREEMENT THIS PURCHASE AGREEMENT (the "Agreement") is made as of this day of , 2021 (the "Effective Date"), by and between the City of Maplewood, a municipal corporation under the laws of Minnesota (the "Seller"), and Real Estate Equities, LLC, a Minnesota limited liability company, or its successors and assigns (the "Buyer"). The Seller and the Buyer are each referred to herein as a "Party" or collectively as the "Parties." The Effective Date written above shall be the date this Agreement is signed by the second Party. Recitals, WHEREAS, the Seller is the owner of that certain real property located at 2501 Londin Lane E., Maplewood, Minnesota in Ramsey County, Minnesota, and consisting of approximately 5.92 acres, which property is legally described on the attached Exhibit A (the "Property"); and WHEREAS, the Seller wishes to sell and the Buyer wishes to purchase the Property under certain terms and conditions as set forth in this Agreement. Terms of the Agreement NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties hereby agree as follows: Recitals. The Recitals set forth above in the preamble to this Agreement and the Exhibit attached to this Agreement are incorporated into this Agreement as if fully set forth herein. 2. Offer/Acceptance for Sale of Property. The Seller hereby agrees to sell the Property to the Buyer and the Buyer hereby agrees to purchase the same, pursuant to the terms and conditions of this Agreement. 3. Purchase Price and Terms. The total purchase price for the Property is One Million Seven Hundred Fifty Thousand Dollars and NO/100 ($1,750,000.00) (the "Purchase Price"). 4. Closing. The closing on the purchase and sale of the Property (the "Closing") shall occur on or before December 31, 2021 (the "Closing Date"), or such earlier date as the Parties may agree upon, at the Seller's office, or at such other location as the Parties may agree. Buyer may extend the Closing Date for one ninety (90) day period (the "Extension"). In order to exercise said Extension, Buyer shall provide Seller written notice of its decision to exercise this option within five (5) days of the Closing Date and shall deposit an additional Twenty -Five Thousand Dollars and No/100 ($25,000) (the "Extension Deposit") with the Title Company as hereinafter defined. The Extension Deposit will be non-refundable to Buyer and shall be applied to the Purchase Price at Closing. 5. Terms. DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 460 of 489 J2, Attachment 1 DRAFT June 9, 2021 a. Earnest Money. Within five business days after the Effective Date, the sum of Twenty -Five Thousand Dollars and NO/100 ($25,000) (the "Earnest Money") shall be paid by the Buyer to the Seller and shall held in escrow by Commercial Partners Title, LLC (the "Title Company") until Closing, to be applied to the Purchase Price on the Closing Date or otherwise disbursed or applied as provided in this Agreement. The Earnest Money shall be fully refundable to Buyer until the expiration of the Due Diligence Period as defined herein. After the expiration of the Due Diligence Period the Earnest Money shall become non-refundable to Buyer except as otherwise provided herein. b. Balance Due Seller. Subj ect to performance by the Seller, the Buyer agrees to pay by cash, check or electronic transfer of funds on the Closing Date, and as extended as provided above, the remaining balance of the Purchase Price, as adjusted by prorations, reductions and credits as provided in this Agreement, due to the Seller according to the terms of this Agreement. C. Deed/Marketable Title. Subject to performance by the Buyer, the Seller agrees to execute and deliver on the Closing Date a quit claim deed conveying title to the Property to the Buyer (the "Deed"), free and clear of all encumbrances, except the Permitted Exceptions (as hereinafter defined). 6. Due Diligence Period. For a period of One -Hundred Twenty (120) days from the Effective Date (the "Due Diligence Period"), the Buyer will have the absolute right to cancel this Agreement by written notice if in the Buyer's sole and absolute discretion: (a) the Buyer is unsatisfied with Buyer's review of the Seller's Property Information (as defined herein) and of the results of any matters disclosed by the Buyer's review, inspection, investigation and testing of the Property (collectively, the "Inspections"), including without limitation, analysis of any conditions affecting the Property, zoning restrictions, governmental approvals and permits, easements and covenants, access and parking, utility availability, connections and access, surveys, engineering inspections, soils, geotechnical, wetland, Phase I and Phase II environmental and other reports, which the Buyer in its sole and absolute discretion deems necessary and appropriate; or (b) the Buyer determines in its sole and absolute discretion that the Property is not suitable or feasible for the Buyer's intended use of the Property; or (c) any of the Buyer's contingencies listed in Section 10(a) herein have not be satisfied. 7. Right of Entry. During the Due Diligence Period, the Seller shall allow the Buyer, and the Buyer's agents, physical access to the Property without charge at all reasonable times and upon not less than 48 hours advance notice to the Seller for the purpose of the Buyer's Inspections. 8. Seller's Property Information. The Seller shall, within fourteen (14) days after the Effective Date, deliver to the Buyer copies of all items in the Seller's possession or control of all surveys, title insurance commitments or policies, property tax statements, environmental reports, zoning information, licenses, permits, governmental approvals, 2 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 461 of 489 J2, Attachment 1 DRAFT June 9, 2021 easements, covenants, restrictions, and any other documents relating to the Property (collectively, the "Seller's Property Information"). 9. Documents. In addition to the Deed required at Section 5(c) above, the following documents shall be in approved form, executed by the Seller's representative(s) either before or at Closing, and delivered by the Seller at Closing: a. A standard form Affidavit of Seller; b. A "bring -down" certificate, certifying that all of the warranties made by the Seller in this Agreement remain true as of the Closing Date; C. A certificate that the Seller is not a foreign national; d. A well disclosure certificate, if required, or, if there is no well on the Property, the Deed given pursuant to Section 5(c) above must include the following statement: "The Seller certifies that the Seller does not know of any wells on the described real property."; e. A Methamphetamine Disclosure Certificate, if required; f. Copies of any written lease or similar agreements affecting the Property, if any, and details of any oral lease agreements affecting the Property, if any, and evidence of the termination of any such agreements; and g. Any other documents reasonably required by the Buyer's title insurance company or attorney to evidence that title to the Property is marketable and that the Seller has complied with the terms of this Agreement. 10. Contingencies. a. The Buyer's obligation to buy the Property from the Seller is contingent upon the following: i. The Buyer's determination of marketable title pursuant to this Agreement; ii. The Buyer's determination that the results of any environmental investigation or inspection of the Property conducted pursuant to this Agreement are satisfactory to the Buyer; iii. The Buyer's determination that the Property may be used for the development for which the Buyer anticipates utilizing the Property, including any land use approvals required from the City of Maplewood, its planning departments, and/or any other governmental agency that must approve the Buyer's proposed use of the Property; 3 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 462 of 489 J2, Attachment 1 DRAFT June 9, 2021 iv. The Buyer's determination, in the Buyer's sole and absolute discretion, on or before the expiration of the Due Diligence Period, that it has obtained financing, on terms acceptable to the Buyer, for the purchase of the Property, including tax -increment financing approval; The Buyer shall have until the expiration of the Due Diligence Period to remove these contingencies. The above contingencies are solely for the benefit of the Buyer and may be waived by the Buyer. If the Buyer or its attorney gives written notice to the Seller that the contingencies are duly satisfied or waived, the Buyer and the Seller shall proceed to close the transaction as contemplated herein. If any contingency has not been satisfied or expressly waived by the Buyer on or before the end of the Due Diligence Period, then the Buyer may at its option terminate this Agreement, without liability, by written notice to the Seller at any time on or before the end of the Due Diligence Period. Upon such termination of this Agreement pursuant to this Section, the Earnest Money shall be refunded to the Buyer within five (5) business days after such termination. If the Buyer fails to notify the Seller in writing before the end of the Due Diligence Period of its option to terminate this Agreement, all contingencies shall be deemed satisfied or waived by Buyer and the Earnest Money shall become nonrefundable. b. The Seller's obligation to sell the Property to the Buyer is contingent on the following: Approval of this Agreement by the Seller's governing body; ii. The Buyer or Buyer's related single purpose entity having entered into a Contract for Private Redevelopment; iii. The approval of the Contract for Private Redevelopment by the Seller's governing body or related entity thereof, and iv. A determination by the Seller's governing body that the provisions of Minnesota Statutes, section 462.356, subdivision 2 are satisfied. These contingencies may not be waived. If one or more of the contingencies is not satisfied, or is not satisfied on time, this Agreement, and the Parties' obligations hereunder, shall thereupon be terminated at no liability to the either Party, and the Earnest Money shall be refunded to the Buyer within five (5) business days after such termination of the Agreement. As a contingent Agreement, the termination of this Agreement is not required pursuant to Minnesota Statutes, Section 559.2 1, et. seq. 11. Title Examination/Curing Title Defects. The Seller shall, at its expense and within 15 business days after the Effective Date, obtain and provide a copy to the Buyer a commitment, and all exception documents referenced in the title commitment for title insurance from the Title Company ("Title Commitment") for the Property insuring title thereto in the full amount of the Purchase Price. The Buyer, upon receipt of the Title DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 463 of 489 J2, Attachment 1 DRAFT June 9, 2021 Commitment, shall commission an ALTA survey from a qualified surveyor ("Survey", and together with the Title Commitment, the "Title Evidence") The Buyer shall have twenty (20) business days after receipt of the Title Evidence to examine the same and to deliver written objections to title, if any, to the Seller. Any matter shown in the Title Evidence to which the Buyer has not made an objection shall be a "Permitted Exception" under this Agreement. Following its receipt of the Buyer's written objections to title, the Seller shall have forty-five (45) days (the "Cure Period") to make commercially reasonable efforts to correct all objections, in its sole discretion, during which period the Closing will be postponed as necessary. The Seller shall have no obligation to cure any defects in the title of the Property, and if any objections are not cured within the Cure Period and the Seller has informed the Buyer that it will undertake no further efforts to cure the objections to title, the Buyer will have the option to do any of the following: (i) terminate this Agreement and receive a full refund of all Earnest Money; (ii) extend the Cure Period so long as the Seller is making a good faith effort for a period mutually agreed upon by the Parties; or (iii) waive the objections and proceed to Closing in which case the Buyer shall be deemed to have accepted the Property subject to any and all uncured objections, and such accepted objections shall be deemed Permitted Exceptions. 12. Seller Representations and Warranties. The Seller hereby represents and warrants to the Buyer now and as of the Closing Date that: a. Title. The Seller has good and marketable fee simple title to the Property, subject only to such encumbrances which are of record or are otherwise specified herein. b. Condemnation. There is no pending or, to the actual knowledge of the Seller, threatened condemnation or similar proceeding affecting the Property or any portion thereof, and the Seller has no actual knowledge that any such action is contemplated. Legal Authority/Capacity. The Seller has full power and authority to enter into and perform this Agreement in accordance with its terms. d. Leases. The Seller represents that there are no third parties in possession of the Property, or any part thereof, and that there are no leases, oral or written, affecting the Property or any part thereof. Foreign Status. The Seller is not a "foreign person" as such term is defined in the Internal Revenue Code. f. Methamphetamine Production. To the best of the Seller's knowledge, methamphetamine production has not occurred on the Property. All such representations and warranties shall be true and correct on and as of the Closing Date with the same force and effect as if made at that time. 5 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 464 of 489 J2, Attachment 1 DRAFT June 9, 2021 13. Property Sold As Is. Except as otherwise set forth in this Agreement, the Seller is selling the Property As Is and makes no representations regarding the environmental conditions or the presence of any Hazardous Substances on the Property or any improvements located thereon. 14. Environmental Investigation. The Seller hereby grants to the Buyer and the Buyer's agents a license to enter and evaluate the Property for the purpose of conducting an environmental assessment, subject to the Buyer providing the Seller at least 48 hours' notice of such inspections. Further, the Buyer or the Buyer's agent shall have the right pursuant to the license to bring persons and equipment onto the Property, make inspections and perform tests and analyses as the Buyer may deem reasonable to determine the presence of Hazardous Substances on the Property. For the purposes of this section, "Hazardous Substances" means any product, substance or waste whose presence, use storage, manufacture, disposal, transportation or release, either by itself or in combination with other materials (i) is potentially injurious to the public health, safety or welfare, or the environment, (ii) is regulated under any Environmental Law or by any government entity, or (iii) is a basis for liability or potential liability to any governmental agency or third party under any Environmental Law. Hazardous Substances include, without limitation, hazardous wastes, solid wastes, demolition materials, petroleum or petroleum products or fractions thereof, asbestos and asbestos -containing materials, polychlorinated biphenyls, toxic molds, pesticides, and other hazardous or toxic substances, pollutants and contaminants. The term "Environmental Law" means all applicable federal, state or local laws, statutes, common law rulings, ordinances, rules, regulations and agency guidance documents relating to pollution, protection of the environment or the generation, manufacture, disposal, treatment, release, use of or exposure to chemical or hazardous substances, as in effect on the date hereof, including without limitation the Minnesota Environmental Response and Liability Act, the federal Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the Clean Water Act, the Toxic Substances Control Act, the Clean Air Act, and Occupational Safety and Health Act, all as amended, and regulations promulgated thereunder. The Buyer shall bear the cost of any such assessment. If the results of any environmental assessment are not to the satisfaction of the Buyer, the Buyer at its sole discretion may cancel this Agreement during the Inspection Period without liability and the Earnest Money, and any and all accrued interest thereon, shall be refunded to the Buyer within five (5) business days after such termination. If the Buyer cancels this Agreement pursuant to this provision, the Buyer shall restore the Property to its original condition or nearly so as is reasonably practicable. The Buyer agrees to indemnify the Seller against any liability, cost or expense incurred by the Seller as a result of the Buyer's actions on the Property, including but not limited to fines, court costs, reasonable attorneys' fees and remedial costs. Regardless of whether the Buyer avails itself of the right to conduct tests and inspections on the Property pursuant to this Agreement, after the Closing the Seller shall have no obligation or liability to the Buyer for any unsuitability with respect to the soil conditions or the presence of Hazardous on DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 465 of 489 J2, Attachment 1 DRAFT June 9, 2021 Substance on the Property. If the Buyer does not notify the Seller that it objects to the results of the environmental inspection or does not perform an environmental inspection within the time specified above, this contingency shall be deemed to have been waived by the Buyer. 15. Real Estate Taxes and Special Assessments; Utilities. The Property is currently exempt from the payment of real estate taxes. Real estate taxes owed through Closing shall be the sole responsibility of the Seller and those owed after Closing shall be the sole responsibility of the Buyer. No later than the Closing Date, the Seller shall pay all real estate taxes payable in previous years, if any, the entire unpaid balance of special assessments, if any, and all installments of special assessments levied, certified for payment, pending, and deferred, including special assessment installments payable after the year of Closing, and all interest thereon. The Seller shall pay all utility charges and fees, including without limitation, water, sanitary sewer, gas, electricity, etc., for all periods through the Closing Date. 16. Possession. Possession. The Seller agrees to deliver possession of the Property not later than the Closing Date and as extended pursuant to Section 4 herein. b. No Encumbrances. The Seller agrees not to place any liens or encumbrances on the Property after the Effective Date. 17. Closing Costs and Related Items. The Seller will pay the following costs: (a) the cost of acquiring the Title Commitment; (b) any deed transfer taxes and conservation fees and recording fees for all instruments required to establish marketable title; and (c) one-half the closing fee charged by the Title Company utilized to close the transaction contemplated by this Agreement. The Buyer shall pay the following costs: (a) recording fees required to enable the Buyer to record its deed from the Seller under this Agreement; (b) the title insurance premium; (c) any other expenses not contained herein and incurred by Buyer in order to adequately inspect the Property during the Due Diligence Period; (d) one-half the closing fee charged by the Title Company utilized to close the transaction contemplated by this Agreement; and (e) any fees related to the Survey. Each Party shall be responsible for its own attorneys' fees and costs. 18. Default. If Buyer defaults under this Agreement, Seller shall have the right to terminate this Agreement by giving written notice to Buyer. If Buyer fails to cure such default within thirty (30) days of the date of such notice, this Agreement shall terminate, and the Earnest Money shall become the sole property of Seller. If Seller defaults under this Agreement, Buyer shall have the right to terminate this Agreement by giving written notice to Seller. If Seller fails to cure such default within thirty (30) days of the date of such notice, Buyer may terminate this Agreement and Seller shall reimburse the Earnest Money to Buyer. Nothing herein shall be construed as a waiver or limitation of the relief or remedies available to any non -defaulting party at law or in equity for the breach of this Agreement, including Buyer's right for specific performance. 7 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 466 of 489 J2, Attachment 1 DRAFT June 9, 2021 19. Notice. Any notice must be in writing, and will be deemed delivered if delivered personally or when deposited in the United States Mail, postage pre -paid, to the following addresses (or such other address as may be designated by either Party in writing): If to Buyer: Real Estate Equities, Inc 579 Shelby Ave St. Paul, MN 55102 w/copy to: Jeffrey S. Drennan Winthrop & Weinstine, P.A. 225 South Sixth Street, Suite 3500 Minneapolis, MN 55402 If to Seller: City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: City Manager w/copy to: Ronald H. Batty Kennedy & Graven, Chartered Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 20. Assignment. The Seller and the Buyer acknowledge and agree that the Buyer may assign the Buyer's interest in this Agreement to a development entity under common control with the Buyer. The Seller agrees that the Buyer may assign its rights under this Agreement to said development entity with advanced notice to, but without the prior written approval of, the Seller. However, the Buyer shall not have the right to assign its rights under this Agreement to an individual or entity that is not under common control with the Buyer without the prior written approval of the Seller. Any assignee shall assume all obligations imposed on the Buyer as if the assignee was the original the Buyer under this Agreement. 21. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral. 22. Modification and Waiver. Except as expressly permitted in Section 20 of this Agreement relating to the assignment of the Buyer's interest in this Agreement to an entity under common control with the Buyer, no purported amendment, modification, or waiver of any provision hereof shall be binding unless set forth in a written document signed by both Parties (in the case of amendments or modifications) or by the Party to be charged thereby (in the case of waivers). Any waiver shall be limited to the circumstance or event specifically referenced in the written waiver document and shall not be deemed a waiver of any other term hereof or of the same circumstance or event upon any recurrence thereof. DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 467 of 489 J2, Attachment 1 DRAFT June 9, 2021 23. Risk of Loss. If there is any loss or damage to the Property between the Effective Date and the Closing, for any reason including, but not limited to, fire, vandalism, flood, earthquake or act of God, the risk of loss shall be on the Seller. If the Property is destroyed or substantially damaged before Closing, this Agreement may become null and void, at the Buyer's option. At the request of the Buyer, the Seller agrees to sign a cancellation of this Agreement under such circumstances. 24. Condemnation. If, on or before the Closing Date, eminent domain proceedings are commenced against all or any part of the Property, the Seller will immediately give notice to the Buyer of such fact, together with a legal description of the property being taken, and the Buyer shall have the right at its option to terminate this Agreement by giving notice to the Seller within thirty (3 0) business days after receiving the Seller's notice or to purchase any remaining portion of the Property that has not been so taken by condemnation or eminent domain, with a reduction in the Purchase Price equal to the amount of the condemnation proceeds actually received by the Seller. Upon termination of this Agreement pursuant to this Section, neither Party will have further obligations under this Agreement, except all Earnest Money and any and all interest accrued thereon will be refunded to the Buyer. If this Agreement is terminated under this Section, any awards from such condemnation or eminent domain proceedings shall belong to the Seller. Before the Closing Date, the Seller will not designate counsel, appear in, or otherwise act with respect to the condemnation proceedings without providing the Buyer with written notice and obtaining the Buyer's consent, which shall not be unreasonably withheld. 25. Attorneys' Fees. If either Party commences an action against the other to enforce any of the terms of this Agreement, or because of the breach by either Party of the terms hereof, the prevailing Party shall be entitled to its costs and expenses, including reasonable attorneys' fees, incurred in connection with the prosecution or defense of such matter. 26. No Broker Involved. The Parties represent and warrant to each other that there is no broker involved in this transaction with whom either has negotiated or to whom either has agreed to pay a broker commission. Buyer agrees to indemnify Seller for any and all claims for brokerage commissions or finders' fees in connection with negotiations for purchase of the Property arising out of any alleged agreement or commitment or negotiation by Buyer, and Seller agrees to indemnify Buyer for any and all claims for brokerage commissions or finders' fees in connection with negotiations for purchase of the Property arising out of any alleged agreement or commitment or negotiation by Seller. 27. Additional Documents. The Buyer and the Seller agree to cooperate with the other and their representatives regarding any reasonable requests made subsequent to the execution of this Agreement to correct any clerical errors in this Agreement and to provide any and all additional documentation deemed necessary by either Party to effectuate the transaction contemplated by this Agreement. z DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 468 of 489 J2, Attachment 1 DRAFT June 9, 2021 28. Execution in Counterparts. This Agreement may be executed in counterparts by the Parties hereto. Facsimile, scanned PDF, or other electronic signatures shall be sufficient for all purposes. 29. Severability. Any provision of this Agreement which is deemed void or unenforceable may be severed from the remaining provisions without affecting the enforceability of the remaining provisions. 30. Choice of Law and Venue; Interpretation. This Agreement shall be governed by, enforced, and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and the Parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. {Remainder of Page Intentionally Left Blank; Signature Pages to Follow} 10 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 469 of 489 J2, Attachment 1 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in their names and on their behalf on or as of the date and year first above written. THE BUYER: REAL ESTATE EQUITIES, LLC By: Name William R. Bisanz Title: President 11 DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 470 of 489 THE SELLER: CITY OF MAPLEWOOD Marylee Abrams, Mayor Un Melinda Coleman, City Manager This Instrument Drafted By: KENNEDY & GRAVEN, CHARTERED Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-9300 12 DOCSOPEN-MA745-33-718318.v5-6/4/21 J2, Attachment 1 DRAFT June 9, 2021 Council Packet Page Number 471 of 489 J2, Attachment 1 EXHIBIT A Legal Description of the Property Part of the Northwest 1/4 of the Northeast 1/4 of Section 12, Township 28, Range 22 lying Southwesterly of New Lower Afton Road and lying Northerly and Northwesterly of Londin Lane, Ramsey County, Minnesota. C DOCSOPEN-MA745-33-718318.v5-6/4/21 Council Packet Page Number 472 of 489 J3 CITY COUNCIL STAFF REPORT Meeting Date June 14, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER: Steven Love AGENDA ITEM: Private Water Main Agreement for 2142 and 2144 Arcade Street Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The property owners of 2142 and 2144 Arcade Street are looking to have access to Saint Paul Regional Water Service's (SPRWS) public water system. The City Council will consider entering into a private water main agreement with SPRWS and the property owners of 2142 and 2144 Arcade Street. Recommended Action: Motion to approve the attached Private Water Main Agreement with Saint Paul Regional Water Service and the property owners of 2142 and 2144 Arcade Street and direct the Mayor and City Manager to sign the agreement pending the approval by the Saint Paul Water Regional Water Service Board. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: All cost accociated with the construction and maintenance of the private water service will be paid by the property owners of 2142 and 2144 Arcade Street. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. This agreement covers the terms and responsiblilties for the construction and maintenance of a private water main to serve the properties of 2132 and 2144 Aracade Street. These properties are currently not connected to the public water system and have private wells. Background The properties of 2144 and 2142 Arcade Street lie northeast of the intersection of Arcade Street and County Road B. Neither properties have direct access to Arcade Street. The City owns the piece of property that lies between Arcade Street and the two properties (see attached location Council Packet Page Number 473 of 489 J3 map). There is an existing private driveway agreement between the City and the two property owners over the City's property to provide connection to Arcade Street. These two properties are currently on private well systems and are looking to connect to SPRWS's public water system. An existing water main lies under Arcade Street and a water service was extended to the east right of way line of Arcade Street at the west end of the City owned property for future connections. A private water main will need to be constructed over the City owned property to connect these two properties to the pubic water system. To accomplish this, a private water main agreement is necessary to establish an easement for the proposed private water main, establish that the two property owners are responsible for all cost associated with the construction and maintenance of a private water main, and define SPRWS's role in providing water to properties of 2132 and 2144 Aracade Street. Staff recommends approving the private water main agreement pending the approval of the agreement by the SPRWS's board. The City will record the agreement once it has been fully signed by all parties. Construction of the private water main is anticipated to begin this summer once the agreement is signed by all parties, all permits are issued, and all fees have been paid. Attachments 1. Location Map 2. Private Water Main Agreement Council Packet Page Number 474 of 489 J3. Attachment 1 2142 and 2144 Arcade Street Private Water Main Agreement Location Map r Main 2161 2150 2155 \1 --------------------------------- 21 44 2153 2142 2140 2147 U 2138 City Owned Land County Road B Arcade Street I� J� oo I r - 000730 00 I z co Z i 860 � 15,D I 2151 _ �000as22 a 2128 1 i Ir 112 � -- E X140 2141 Council Packet Page Number 475 of 489 DRAFTED BY AND RETURN TOk Saint Paul Regional Water Services 1900 Rice Street Saint Paul, Minnesota. 55113 Phone: 651-266-6270 J3, Attachment 2 (space abare this tmrfo r Rerarrder's use only) PRIVATE WATER MAIN AGREEMENT THIS AGREEMENT is made this day of , 2021 by and between Stephanie and Paul K. Zollinger (collectively "Owner F), Scott L. Strobel and Sarah K. Taylor (collectively "Owner 2"), the City of Maplewood, a Minnesota municipal corporation ("City"), and the Board of Water Commissioners, a Minnesota municipal corporation, d/b/a Saint Paul Regional Water Services ("`Board'") - WITNESSETH: WHEREAS, the Board during all times herein mentioned did and does manage, control and operate, pursuant to the Home Rule Charter of the City of Saint Paul, its water works and public water supply system primarily for the purpose of furnishing an adequate supply of water for industrial, commercial and domestic purposes to residents of the City of Saint Paul within its Council Packet Page Number 476 of 489 J3, Attachment 2 corporate limits, and incidentally to residents of the City of Maplewood, for the same or similar purposes;and WHEREAS, Owner I is the fee owner of the property located at 2142 Arcade Street North (Parcel ID 09.29.22.33.0010) in Maplewood and which is legally described in Exhibit A attached hereto ("Lot 1"); and WHEREAS, Owner 2 is the fee otiN ner of the propertylocated at 2144 Arcade Street North (Parcel ID 09.29.22.33.0009) in Maplewood and which is legally described in Exhibit A attached hereto ("Lot 2"); and WHEREAS, the City is the fee owner of the property located at 0 Arcade Street North (Parcel ID 09.29.2233.0008) in Maplewood and which is legally described in Exhibit A attached hereto ("Lot 3"); and WHEREAS, Owner 1 and Owner 2 have made application to the Board for water supply service to be afforded from the public water supply system according to the rates and charges payable therefore by Owner 1, Ohs ner 2, and their sum or assigns, to the Board as the same may be established from time to time; and WHEREAS, a private water main will be constructed in accordance with approved plans and specifications on file with the Board within the boundaries of Lot 3, which is adjacent to Lot I and Lot 2; NOW, THEREFORE, in consideration of the mutual covenants herein contained. the parties, for themselves, their successors and assigns, do hereby mutually agree as follows: 1. The City does hereby convey and grant to the Board a perpetual water main easement in, under, through, and over and across the portions of Lot 3, which is legally described in Exhibit "B", attached hereto and incorporated herein ("Easement Area")_ Said water main Council Packet Page Number 477 of 489 J3, Attachment 2 easement shall be for the purpose of constructing, maintaining, repairing, operating, and replacing the proposed subsurface water main located in the Easement Area to provide service to Lot 1 and Lot 2, and shall not be used for any other purpose without the written consent of the City. 2. Board does hereby grant permission to Owner 1, and Owner 2 (each, a `Permitted User" and collectively, -Permitted Users') to maintain and repair the private water main necessary for the furnishing of water service to Lot l and Lot 2 subject to the terms and conditions contained herein. For the avoidance of doubt. the City is not a "Permitted User" for purposes of this Agreement. 3. All necessary maintenance, repairs, operation and/or replacement of the main and service connections shall be borne by the Permitted Users for that portion of the private water main situated in Lot 3 at their sole cost and expense. in strict accordance with plans and specifications approved and on file with the Board under the supervision and approval of the Board. It is expressly understood that each Permitted User, by entering into this agreement, agrees to pay one half (1/2) of the cost of maintenance and replacement of the private water main and further agree to assume one half (1 /2) of the responsibility and liability arising out of the operation, maintenance, use and repair of the main; however, the Permitted Users will be jointly and severally liable to the Board with regard to all such costs, expenses and liabilities. 4. Board, at the request of the City, or in case of default by Owner 1 and/or Owner 2, in relation to the construction, reconstruction, maintenance, repair or operation of said private main, may enter upon the Easement Area and construct, reconstruct, maintain, repair or operate said private main for the aforesaid purposes of the same and all reasonable cost and expense thus incurred by the Board shall be chargeable by the Board to the Permitted Users and shall become 3 Council Packet Page Number 478 of 489 J3, Attachment 2 due and payable upon presentation of an invoice therefore; and if such charges are not paid kN hen due. they shall become and constitute a lien upon the real property- of the Permitted Users served- In ervedIn the event one Permitted User pays its share and the other does not. said unpaid charges will constitute a lien only upon the property of the Permitted User which has not paid its share. In the event of nonpayment, Board reserves the right to deny service to Lot I or Lot 2, as the case may be. S. Board agrees to supply water service to Lot I and Lot 2 for residential purposes, subject to and in accordance v. ith applicable rates or charges, rules and regulations as they are or shall be established from time to time by the Board. It is understood and agreed, however, that the Board undertakes to supply such water supply only in case the pressure in its mains is sufficient to enable it so to do, and the Board assumes no responsibility for failure to supply water resulting from acts or conditions beyond its control. 6. It is agreed by and between the parties hereto that this Agreement shall be subject to water service rages„ rules and regulations germane to the subject of this Agreement now in force and hereinafter prescribed and promulgated by the Board and further that there shah be and hereby is reserved to the Board the right to change, revise, alter and amend such rates, rules and regulations as their discretion shall direct to that end that such rates, rules and regulations shall be reasonable. The Board reserves the right to shut off the water supply for nonpayment of applicable water charges, and it is expressly agreed that such unpaid water charges and costs incurred by the Board pursuant to this Agreement shall be and constitute a lien upon Lot 1 and/or Lot 2 as the case may be. --7. The Board reserves the right to shut off the water service when necessary for the extension, replacement, repair or cleaning of the private water main or apparatus appurtenant -i Council Packet Page Number 479 of 489 J3, Attachment 2 thereto, and the Board shall not be held liable for any damage occasioned thereby. 8. This Agreement shall be binding upon Owner 1, Owner 2, the City, and their respective successors in title. The parties intend that their rights and obligations under this Agreement shall run with the land, with respect to each of Lot 1, Lot 2, and Lot 3, and shall be binding on all successors to title thereto. Owner I and Owner 2 shall not otherwise assign their rights and obligations hereunder without first obtaining the written consent of the Board, which consent will not be unreasonably withheld by the Board. 9. With the exception of any improvements, landscaping, vegetation, or other objects which may exist within the Easement Area as of the date of this Agreement, and replacements thereof, the City shall neither construct nor install buildings, structures, trees or any temporary structure, material storage, fixture, or any other objects which may prohibit normal access to water facilities for the above stated purposes within Easement Area. The City shalt cause no damage or disturbance to the existing grade within the Easement Area or material change in surfacing within Easement Area without written permission from the Board, which permission shall not be unreasonably withheld. 10.OtiN ner 1, Chi ner 2, and their respective successors and assigns, shall indemnify, defend, and save harmless, the Board, its officers, agents, and employees from all suits, actions or claims including any such claims arising between Owner 1, Owner 2, and/or the City or any combination thereof, which shall arise fi-am any injuries or damage caused by any break or leaf: in any service pipe, private main, other main or connection authorized by this Agreement, except those arising from the negligence of the Board that may occur from the furnishing of a supply of water by the Board to Owner 1, Owner 2, their respective tenants, successors and assigns or other persons, films or corporations served and to be served by this private water main; and 5 Council Packet Page Number 480 of 489 J3, Attachment 2 further, that the City, Owner 1, Owner 2 and their respective successors and assigns, shall indemnify, defend and save harmless the Board against any claim, action or lawsuit, including any such claims arising between Owner 1, Owner 2, and the City, or any combination thereof, brought against the Board, except those arising from the negligence of the Board, in connection with or as a result of the furnishing of such supply of water, by the Board. to 0" ner l or Qu ner 2 by such private water main or service connections. 11. 'A''henever it shall be required or permitted by this Agreement that notice or demand be given or served by any party to or on any other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such mail purposes are as follows, until written notice of change in such address has been given: As to the Board: Board of Water Commissioners of the City of Saint Paul Attn: SPRWS General Manager 1900 Rice Street St. Paul, MN 55113 As to Owner 1: Paul and Stephanie Zollinger 2142 Arcade Street North Maplewood, MN 55109 As to Owner 2: Scott Strobel and Sarah Taylor 2144 Arcade Street North Maplewood, MN 55109 As to the City: City of Maplewood Attn: Public works Director 1902 County Road B East Maplewood, MN 55109 12. The undersigned represent that they have the power and authority to execute this Agreement on behalf of their respective parties. ti Council Packet Page Number 481 of 489 [Remainder ofpage left intentiowfl v blank] Council Packet Page Number 482 of 489 A Attachment 2 J3, Attachment 2 IN WrINESS WHEREOF, the parties hereto have caused this Ajreernent to be executed on the dates Iisted below. Approved as to form: M. Stephen P. Schneider, Geral Manager Saint Paul Regional Water Services Date: Lisa Veith Assistant City Attorney lit Bv: BOARD OF WATER COI UKMIONERS OF THE CITY OF SAINT PAUL Mara Humphrey, President Date: By: Mollie Gagnelius Secretary Date: By: John McCarthy Director, Office of Financial Services Date: Council Packet Page Number 483 of 489 J3, Attachment 2 ACKNOWLEDGEMENTS BOARD OF WATER CO'.VMSSIONERS OF THE CITY OF SAINT PAUL STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2421, by Mara Humphrey, President of the Board of Water Commissioners of the City of Saint Paul, a Minnesota municipal corporation, on behalf of said corporation. Witness my hand and official seal. Notan Public STATE OF MINNESOTA ) ) ss - COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2021, by Mollie Gagnelius, Secretary of the Board of Water Commissioners of the City of Saint Paul, a Minnesota municipal corporation, on behalf of said corporation. Witness my hand and official seal. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2021, by John McCarthy, Finance Director of the City of Saint Paul, a Minnesota municipal corporation, on behalf of said corporation. Witness my hand and official seal. Notary Public 0 Council Packet Page Number 484 of 489 J3, Attachment 2 CITY OF MAPLEWOOD Marylee Abrams, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2021, by Marylee Abrams, Mayor of the City of Maplewood, a Minnesota municipal corporation, on behalf of said corporation. Witness my hand and official seat. Notary Public LOW STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) Melinda Coleman. Cite Manager The foregoing instrument was acknowledged before me this day of , 2021, by Melinda Coleman, City Manager of the City of Maplewood, a Minnesota municipal corporation, on behalf of said corporation. Witness my hand and official seal. Notan Public 10 Council Packet Page Number 485 of 489 A Attachment 2 Zollinger • STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this rp day of �� , 2021, by Stephanie Zollinger of 2142 Arcade Street North, Maplewood, MN, married to Paul K. Zollinger. Witness rn� hand official seal.SUSAN CLAIRE CO Notary Public Cwaiwm Evkw Jan. 31,2= By �rc .J � , Paul K. Zollinger STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of2021, by Paul K. Zollinger of 2142 Arcade Street North, Maplewood, MN, married to Stephanie Zollinger. Witness my hand and official seal. zs Notary Public n s � Council Packet Page Number 486 of 489 II A Attachment 2 OWNE 2 By 'Scott L. Strobel STATE OF I1 WNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this 2 day of , 2021, by Scott L. Strobel of 2144 Arcade Street North, Maple« ood, MN, married to Sarah K. Taylor. Witness my hand and official seal. Notary Pub is STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) E.ted "&�� Samantha Jo M Moore Notary Public - Minnesota ,.: My Commission Ex ires 01/31/2023 p The foregoing instrument was acknowledged before me this _2 day of . 2021, by Sarah K. Taylor of 2144 Arcade Street North, Maplewood, MN, married to Scott L. Strobel. Witness my Notary Public and official seal. „x Samantha to M Moore r ` Notary Public - Minnesota My Commission Expires 01/31/2023 I? Council Packet Page Number 487 of 489 J3, Attachment 2 Exhibit A The following properties are located in Ramsey County, Minnesota. Lot 1 The North 107.95 feet of the South 423.53 feet lying East of the Westerly 422.00 feet of a tract of land described as follows: All that part of the West V2 of the Southwest quarter of Section 9, Township 29, Range 22, described as follows: Commencing at a point on the South line of said Section 9, distant 780 feet East from the Southwest corner of said Section; thence North 21 degrees 58 minutes East 181.85 feet; thence North 2 degrees 19 minutes West 124.6 feet; thence North 23 degrees 32 minutes West 212.5 feet; thence North 25 degrees 9 minutes West 391 feet; thence North 25 degrees 24 minutes West 8.97 feet; thence West to a point on the West line of said Section 9, distant 850 feet North of the Southwest corner of said Section; thence South on said Section line 850 feet to said Southwest corner of said Section; thence East on the South line of said Section 780 feet to the place of beginning. Lot 2 All that part of the Southwest Quarter of Section 9, Township 29, Range 22, Ramsey County, Minnesota, described as follows: Commencing at a point 423.53 feet North of the South line and 525.60 feet East of the West line of said Southwest Quarter, Section 9, Township 29, Range 22, thence East parallel to the South line of said Southwest Quarter 260 feet to Parkway line; thence North 23 degrees 32 minutes West 70.67 feet to a point; thence North 25 degrees 9 minutes West 86.73 feet to a point; thence west parallel to the South line of said Southwest Quarter of Section 9, Township 29, Range 22, 194.76 feet; thence South 143.34 thereof and situate in Ramsey County, Minnesota. Lot 3 The Westerly 525.61 feet of the Northerly 41.44 feet of the Southerly 464.97 feet of that part of the Southwest Quarter lying Westerly of the Parkway in Section 9, Township 29, Range 22, according to the United States Government Survey thereof. 13 Council Packet Page Number 488 of 489 Exhibit B E2,semeet Area: A Attachment 2 The Northerly 30.00 feet and the Easterly 30.00 feet of the following described property: The Westerly 525.61 feet of the Northerly 41.44 feet of the Southerly 464.97 feet of that part of the Southwest Quarter lying Westerly of the Parkway in Section 9, Township 29, Range 22, according to the United States Government Survey thereof 14 Council Packet Page Number 489 of 489