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Home My WebLink About2021-05-19 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM May 19, 2021 Held Remotely Via Conference Call Dial 1-888-788-0099 Meeting ID: 956 8955 2573 Passcode: 258513 Meeting is also available on Comcast Ch.16 and streaming via maplewoodmn.gov A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. April 21, 2021 E. NEW BUSINESS 1. Swearing in of New Commission Members 2. Garden in a Box Project at Mississippi Play Area 3. Vista Hills Tennis Court Replacement F. UNFINISHED BUSINESS G. VISITOR PRESENTATIONS H. COMMISSION PRESENTATIONS I. STAFF PRESENTATIONS 1. Parks and Recreation Updates – (No Report) J. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., April 21, 2021 Held Remotely via Conference Call Wednesday, April 21, 2021 Parks and Recreation Commission Meeting Minutes A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held remotely via Zoom and called to order by Chairperson Molstad at 6:00 p.m. B.ROLL CALL Commissioners Craig Brannon, Commissioner Present Terri Mallet, Commissioner Present Dorothy Molstad, Chair Present Karen Poppa, Commissioner Present Kimii Porter, Commissioner Present Bruce Roman, Vice Chair Absent Staff Audra Robbins, Parks and Recreation Manager Present Nikki Villavicencio, City Council Liaison Absent C.APPROVAL OF THE AGENDA Commissioner Mallet made a motion to approve the agenda. Seconded by Commissioner Porter.Ayes – All The motion passed. D.APPROVAL OF MINUTES 1.February 17, 2020 Commissioner Brannon made a motion to approve the February 17, 2021 Parks and Recreation Commission minutes. Seconded by Commissioner Mallet Ayes – All E.NEW BUSINESS D1 Wednesday, April 21, 2021 Parks and Recreation Commission Meeting Minutes F.UNFINISHED BUSINESS 1.2021 Parks and Recreation Commission Goal Setting Audra Robbins, Parks and Recreation Manager, led a discussion on finalizing the goals for 2021. Commissioner Brannon made a motion to accept the 2021 Parks and Recreation Commission Goals. Seconded by Commissioner Mallett Ayes – All G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Parks and Recreation Update Audra Robbins, Parks and Recreation Manager, shared information regarding the two new commissioners who will be joining the commission and that meetings might return to being held in person at some point during the summer. She also gave an update on summer part-time employees and volunteer opportunities. J.ADJOURNMENT Commissioner Porter made a motion to adjourn the meeting. Seconded by Commissioner Mallet Ayes – All The motion passed. The meeting was adjourned at 6:23 p.m. Next meeting is May 19, 2021. D1 State of Minnesota ) County of Ramsey ) SS City of Maplewood ) I, Vickie Lee-Her, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commissioner of the Parks & Recreation Commission in the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. Subscribed and sworn to before me this 19th day of May, 2021 ___________________________________________ __________________________________________ Audra Robbins Vickie Lee-Her Liaison Parks & Recreation Commission E1 State of Minnesota ) County of Ramsey ) SS City of Maplewood ) I, Kristina Koopman, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commissioner of the Parks & Recreation Commission in the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. Subscribed and sworn to before me this 19th day of May, 2021 ___________________________________________ __________________________________________ Audra Robbins Kristina Koopman Liaison Parks & Recreation Commission E1 PARKS & RECREATION COMMISSION STAFF REPORT Meeting Date May 19, 2021 REPORT TO: REPORT FROM: PRESENTER: AGENDA ITEM: Park and Recreation Commission Shann Finwall, Environmental Planner Audra Robbins, Parks and Recreation Manager Mississippi Play Area – Garden in a Box Action Requested: ☐ Motion Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: Mollie Miller, Maplewood resident and Environmental and Natural Resources Commissioner, obtained a grant from the Minnesota State Horticultural Society – Garden in a Box program for raised garden beds for Karen families living in the Mississippi Apartments. Commissioner Miller is seeking approval to place 16 of the raised garden beds at the Mississippi play area. Recommended Action: Review and discuss the proposal to place 16 garden beds at the Mississippi play area. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0.00 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ Other: n/a Strategic Plan Relevance: ☐Financial Sustainability ☐Integrated Communication ☐Targeted Redevelopment ☐Operational Effectiveness Community Inclusiveness ☐Infrastructure & Asset Mgmt. Allowing the 16 raised garden beds to be placed in the Mississippi play area will promote community inclusiveness by reducing food insecurity issues experienced by the Karen families; encouraging the use of the Mississippi play area by the Karen families; and helping to bridge the cultural divide between the families and the City. Background The Maplewood Comprehensive Plan and Park Master Plan encourages and promotes local food, including community gardens. The City Code permits community gardens under one acre in any zoning district as a permitted use. The use of the Mississippi play area for the 16 garden beds will help the City achieve those goals. E2 ENR Commissioner Miller works with the Roseville School District at the Edgerton Elementary School in Maplewood. She helps coordinate resources for the Karen families that live in the Mississippi Apartments as part of her position at the school. Many of the families are new immigrants to the United States from Burma. Commissioner Miller reports that they are experiencing food insecurity including transportation, access, and financial resources to obtain food. The Garden in a Box program is open to nonprofits, community organizations, and schools. The preferred characteristics of grant recipients are youth and low-income families to help them learn about the benefits of growing vegetables and gain easy/affordable access to healthy foods. The grant outlines that the gardens should be in place for three years. The gardens are 3’ in diameter, placed right over the grass and filled with soil and compost. They are temporary and can be removed at any time. Refer to attached picture of the raised garden beds. The grant also covers plants, seeds, and replacement soil/compost for three years. If the grantee does not maintain the gardens, the Minnesota Horticultural Society has volunteers that will do that. ENR Commissioner Miller was originally proposing to place the raised gardens on the Mississippi Apartment property or within the right-of-way. Since the grant approval, those two locations are no longer feasible. The property owners do not want the raised garden beds on their property. The City has concerns about the placement of the raised garden beds over utilities, without the adjacent property owner’s approval. ENR Commissioner Miller is now requesting that the raised garden beds be placed in the Mississippi play area. Refer to the attached map of the proposed location. ENR Commissioner Miller will be present at the May 19 Parks and Recreation Commission to present the Garden in a Box proposal. Attachments 1.Mississippi Play Area – Raised Garden Bed Locations 2.Picture of Raised Garden Beds Link 1.Minnesota Horticultural Society – Garden in a Box Program: https://northerngardener.org/giab/ Attachment 1 ArcGIS Online MapCity of MaplewoodMay 13, 2021Legend!IParcel Points0210FeetSource: City of Maplewood, Ramsey CountyQSPQPTFEMPDBUJPOPGhSPVOEHBSEFOCFETAttachment 2 E2