HomeMy WebLinkAbout2021-05-10 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, May 10, 2021
Held Remotely Via Conference Call
Dial 1-312-626-6799 or 1-888-788-0099
When Prompted Enter Meeting ID: 9881410 1986#
No Participant ID, Enter # When Prompted
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Multicultural Advisory Committee and Maplewood Organization for Racial Equity
(MORE) Team Update
2.Climate Adaptation Plan
F.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected
officials, staff and citizens. It ishoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens -unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt ortalk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date May 10, 2021
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Police Lieutenant
Mike Sable, Assistant City Manager/Human Resources Director
Michael Mondor, Fire and EMS Chief
PRESENTER:Brian Bierdeman, Police Lieutenant
Mike Sable, Assistant City Manager/Human Resources Director
Michael Mondor, Fire and EMS Chief
AGENDA ITEM:Multicultural Advisory Committee and Maplewood Organization for Racial
Equity (MORE) Team Updates
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The City of Maplewood is committed to furthering diversity, equity and inclusion in the community. The
City has committed staff in two primary areas to address community inclusiveness and staff would like
to provide an update.
The Multicultural Advisory Committee (MAC) is comprised of diverse citizens who work, worship, live or
have a connection to Maplewood.
The Maplewood Organization for Racial Equity (MORE) team is comprised of staff from the
administration, public works, public safety and community development departments.
Recommended Action:
No action is needed. Presentation only.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
One of the City’s strategic priorities is community inclusiveness. The initiative strives to create a
community that is engaged, tolerant and compassionate about everyone. Moreover, the initiative
attempts to further build a community that embraces and respects diversity, and that uses different
perspectives and experiences to build an inclusive and equitable city for all.
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Background
The Multicultural Advisory Committee(MAC)was established in 2020. The mission of the MAC is to
enhance communication and understanding between law enforcement officers and our multicultural
residents. Building trust and opening lines of communication will ultimately improve the safety and
livability of our community. MAC committee members and the Maplewood Police Department work
collaboratively to enhance and strengthen relationships between the police and the community,
specifically with immigrants, people of color, indigenous people, and the faith communities.
Building off the successes of the use of force workgroup, the Police Advisory Commission (PAC), and a
lengthy proposal that included best practices, the decision was made to form the MAC. Recruitment for
the MAC started in early 2020, and the MAC was formed in March. Due to COVID-19, the MAC was
initially postponed; however, with the death of George Floyd, it became necessary to have these
difficult conversations despite the pandemic. The first meeting took place in July of 2020, followed by
several more in-person meetings, at which point the meetings went virtual.
Over the past year, despite the extensive challenges of virtual meetings, the MAC’s accomplishments
include:
meeting with officers and engaging the community with public safety at community events,
providing guidance on our embedded social worker position as well as our strategic plan,
sharing about their culture with the group on what is called the “cultural spotlight,”
sitting in our interview panels for both officer and sergeant hiring, and meeting every new officer,
providing thoughts and ideas on how we can better reach out to their communities for hiring,
participating in ride-alongs and forging relationships with individual officers,
and in April, hosting a public forum on human trafficking, which allowed the community to be
informed by experts in the field such as the BCA and learn of victim services from Tubman
Family Alliance.
One MAC member was also recruited as a community service officer and hopes to pursue a career in
law enforcement.
The Maplewood Organization for Racial Equity (MORE) team was established in 2017. At the time, the
City partnered with other cities in the region to advance equity in the community through the
Government Alliance on Race and Equity (GARE). The committee seeks to recommend policies and
actions to move the city towards better representing and serving the community. The MORE team has
focused on three primary areas:
Community Engagement
Employee Training and Engagement
Human Resources and Hiring Practices
In 2021 the team is focusing on the following initiatives and measures:
80% of benefit earning employees will participate in City sponsored community events annually
80% of benefit earning employees will participate in cultural awareness/diversity training
annually
Increase the percentage of employees of color among City staff 2% each year
Each City department or division will evaluate two existing programs and/or essential
operations, through the lens of equity, to ensure that delivery of public services are fair and
equitable
The team has worked to identify gaps and hopes to increase effort and attention on initiatives, increase
overall organizational participation while furthering our connection with the community.
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The MORE team is currently working on engaging subject matter experts to:
Review, assess, evaluate and recommend key strategic action steps for the MORE Team
Advise and recommend outreach strategies to engage key stakeholders to ensure the strategies
outlined are targeted, intentional and have maximum impact
Strengthen staff’s cultural understanding and cultural agility in working with residents,
businesses, and stakeholders
Provide expertise to build staff capacity and support efforts to embed a racial equity lens within
day-to-day work
Attachments
1.Multicultural Advisory Committee Update Presentation
2.Maplewood Organization for Racial Equity (MORE) Team Update Presentation
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date May 10, 2021
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Shann Finwall, AICP, Environmental Planner
PRESENTER:
Shann Finwall, AICP, Environmental Planner
AGENDA ITEM: Climate Adaptation Plan
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In June 2018, paleBLUEdot and the City of Maplewood jointly secured a grant from the Minnesota
Pollution Control Agency (MPCA) to develop a Climate Adaptation Plan. The plan is based on
Maplewood’s 2018 Vulnerability Assessment and fulfills the climate adaptation portion of the City’s
2040 Comprehensive Plan Sustainability Chapter. The plan is the result of that grant as well as an
in-kind donation from the consultant team and City staff, and outlines goals and actions to guide the
City towards a more resilient, climate change-ready condition.
Recommended Action:
Review the Climate Adaptation Plan and offer comments and feedback.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: As part of the grant, Maplewood will offer
approximately $3,150 in-kind for staff time to participate in the planning effort and coordinate and
participate in community engagement. No matching cash funds were required as part of the grant
award.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Climate Adaptation Plan will ensure operational effectiveness by assisting the City in planning
its infrastructure and asset management for impacts of climate change and improving community
resilience. The plan will serve as an example for other communities and accelerate the adoption of
resilience practices in Minnesota. To ensure community inclusiveness, the planning process
included community engagement and outreach with key stakeholders, particularly vulnerable
populations.
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Background
Climate Adaptation Planning Process
The Climate Adaptation Plan (CAP) was developed in collaboration with a 15-person planning
team. The team was made up of community members; representatives from Xcel Energy, Ramsey-
Washington Metro Watershed District, Ramsey County, and the League of Women Voters;
Environmental and Natural Resources Commission and City Council representatives; and City staff.
The plan was developed through a number of planning workshops from May 2020 through April
2021.
In addition to the planning team effort, community engagement and outreach was conducted
through the summer and fall of 2019 and the spring of 2021. Outreach included one-on-one
interviews and discussions with residents at the Waterfest event, Fourth of July celebration,
National Night Out block parties and an online survey in 2019. On March 16, 2021, the City held a
Climate Adaptation Workshop to present the draft plan to the public for review and comment.
Approximately 20 Maplewood residents attended the workshop that was held via Zoom.
Plan Framework
The CAP includes an implementation framework designed to achieve community-wide goals for
climate adaptation and resilience. It is organized around a unifying framework of eight sections: 1)
Health and Safety, 2) Extreme Heat and Weather, 3) Air Quality, 4) Flooding and Water Quality, 5)
Greenspace and Ecosystem Health, 6) Local Food and Agriculture, 7) Climate Economy, and 8)
Adaptation Capacity. Each sector has over-arching strategic goals and detailed actions for
implementation.
Within the framework of the plan, strategies are specific statements of direction that guide decisions
about future public policy, community investment, and actions. The actions included in the plan are
detailed items that should be completed in order to carry out the vision and strategies identified in
the plan.
Final Deliverables
The final deliverables include the CAP report, an implementation and monitoring matrix, as well as
a resource webpage with example municipal policies and ordinances. The implementation and
monitoring matrix includes identification of lead City or County departments for each action as well
as identification of potential supporting partners or advocate resources.
Implementation
The CAP should be seen as a living document. Progress on actions and their effectiveness should
be reviewed at regular intervals through the plan’s implementation. Adjustments should be made to
expand or modify the scope of individual actions and to augment the plan with new actions as
appropriate to respond to ever-changing market and community conditions. The first few years after
plan adoption are critical to its success. The implementation section of the plan outlines strategies
for establishing roles, both internal and external, and identifying funding to ensure the community is
on track to achieve its goals. Implementation of the CAP will also dovetail closely with many related
plans that City, County, and watershed districts are currently implementing including
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City Capital Improvement projects, City/County coordination for Emergency Preparedness, and
watershed district management plans.
As the CAP is completed, the City should consider options for Climate Mitigation planning. A
Climate Mitigation Plan will map out strategies and actions to achieve the City’s greenhouse gas
emissions reduction goals as the supporting and final energy and climate-related planning
component.
Summary
Ted Redmond, co-founder of paleBLUEdot, Environmental and Natural Resources Commissioner,
will be present during the May 10, 2021, City Council workshop to present the CAP and answer
questions of the City Council.
Attachments
1.Maplewood Climate Adaptation Plan
2.Maplewood Climate Adaptation PowerPoint Presentation
Links
1.Maplewood Climate Adaptation Plan:
https://1drv.ms/b/s!AjXEmMthmWPLhvZWbx5OlND-xk1bXw?e=okWNbq
2.Maplewood Climate Adaptation Plan Implementation and Monitoring Matrix:
https://1drv.ms/x/s!AjXEmMthmWPLhvZV2Rw_tv3lMBm9RA?e=crngc2
3.Example Policies and Ordinances:
https://palebluedot.llc/maplewood-cap-policies
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E2 Attachment 2
Lfz!Bdujpot
Tfdups!Tusbufhjft
Workshop Packet Page Number 131 of 137
E2 Attachment 2
Lfz!Bdujpot
Tfdups!Tusbufhjft
Workshop Packet Page Number 132 of 137
E2 Attachment 2
Lfz!Bdujpot
Tfdups!Tusbufhjft
Workshop Packet Page Number 133 of 137
E2 Attachment 2
Jnqmfnfoubujpo!jt!gps!fwfszpof Dpvodjm-!Tubgg-!cvtjofttft-!ipvtfipmet-!boe!joejwjevbmt/Dmjnbufbdujpo!jt!b!kpvsofz!Jnqmfnfoubujpopguifqmbotipvmeboujdjqbufqfsjpesfwjfxpgjnqmfnfoubujpoboesfgjofnfoupgbdu
jpot!cbtfe!po!qsphsftt!boe!pqqpsuvojuz/
Workshop Packet Page Number 134 of 137
E2 Attachment 2
Cvjme!joufsobm!dbqbdjuz!
Workshop Packet Page Number 135 of 137
E2 Attachment 2
Cvjme!fyufsobm!tvqqpsu!Gvoejoh
Workshop Packet Page Number 136 of 137
E2 Attachment 2
Uibol!zpv"
19!R,B
Workshop Packet Page Number 137 of 137