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Home My WebLink About2020-08-19 PRC PacketAGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM August 19, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 985 2765 7488 # No Participant ID, Enter # When Prompted Meeting is also available on Comcast Ch.16 and streaming via maplewoodmn.gov A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.May 20, 2020 E.NEW BUSINESS 1.Appoint Commission Member and Alternate to the Parks and Recreation Programing Task Force 2.Natural Resources Update F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.ST AFF PRESENTATIONS 1.Recreation Updates J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., May 20, 2020 Held Remotely via Conference Call Wednesday, May 20, 2020 Parks and Recreation Commission Meeting Minutes A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held remotely via Zoom and called to order by Vice Chair Roman at 6:01 p.m. B.ROLL CALL Commissioners Craig Brannon , Commissioner Present Terri Mallet, Commissioner Present Dorothy Molstad, Chair Absent Karen Poppa, Commissioner Present Kimii Porter, Commissioner Absent Bruce Roman, Vice Chair Present Nikki Villavicencio, Commissioner Present Staff Audra Robbins, Parks and Recreation Manager Present C.APPROVAL OF THE AGENDA Commissioner Mallet made a motion to approve the agenda. Seconded by Commissioner Poppa Ayes – All The motion passed. D.APPROVAL OF MINUTES 1.February 19, 2020 Commissioner Villavicencio made a motion to approve the February 19 , 2020 Parks and Recreation Commission minutes. Seconded by Commissioner Brannon Ayes – All E.NEW BUSINESS F.UNFINISHED BUSINESS 1.Harvest Park Master Plan Commissioner Villavicencio made a motion to approve the Harvest Park Plan as presented, with strong convictions against the park and ride parking and reduction of the current parking lot. D1 W ednesday, May 20, 2020 Parks and Recreation Commission Meeting Minutes Seconded by Commissioner Brannon Ayes – All The motion passed. G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Nature Center/Recreation Updates Audra Robbins, Parks and Recreation Manager, gave an update on upcoming Nature Center and recreation programming J.ADJOURNMENT Commissioner Mallet made a motion to adjourn the meeting. Seconded by Commissioner Roman Ayes – All The motion passed. The meeting was adjourned at 7:35 p.m. Next meeting is July 15, 2020 D1 CITY COUNCIL STAFF REPORT Meeting Date July 13, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Sable, Assistant City Manager / HR Director PRESENTER: Melinda Coleman, City Manager Michael Sable, Assistant City Manager / HR Director AGENDA ITEM: Resolution Approving Formation of Parks & Recreation Programming Task Force and Nature Center Task Force Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action:  Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: The COVID-19 pandemic has led to significant shifts in the city’s service model for Parks and Recreation and Nature Center programming and their financial sustainability moving forward. Task Forces comprised of residents, stakeholders, public agencies, partners and staff will engage in a comprehensive review of the future of Parks and Recreation and Nature Center programs and services in the City of Maplewood. Recommended Action: Motion to approve the resolution for Formation of the Parks and Recreation Programming Task Force and Nature Center Task Force. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0.00 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves ☐ Other: N/A Strategic Plan Relevance:  Financial Sustainability ☐ Integrated Communication ☐ Targeted Redevelopment ☐ Operational Effectiveness  Community Inclusiveness ☐ Infrastructure & Asset Mgmt. Staff was directed to develop two Task Forces of residents, stakeholders, and other parties to help develop a new model of service for both the Nature Center and for Parks and Recreation in the City of Maplewood. Background Beginning March 13, 2020, all in-person programs and services offered by Parks and Recreation and the Nature Center were closed due to COVID-19 concerns. Since that time, the City continued E1 to evaluate its COVID-19 response and forecast possible budgetary impacts in 2020 and 2021. As the pandemic continued, the City saw significant revenue loss in direct programming fees in these areas. In early June 2020, the decision was made to close the Nature Center and Parks and Recreation programs, which resulted in lay-offs of staff in those areas. With increasing uncertainty about impacts of COVID-19 and a return to “normal” conditions, the future of these services is unknown. At the June 22, 2020 City Council Meeting, direction was given to staff to develop two Task Forces of residents, stakeholders, and other parties to help develop a new model of service for both the Nature Center and for Parks and Recreation in the City of Maplewood. Among the goals of the task forces will be to review existing programming, services, and operating budgets, review possible programming alternatives, and identify possible funding partners to help pay for amenities with a regional focus and/or draw. In addition, the Council identified the inclusion of communities of color and other historically underrepresented population for the task forces. Lastly, the Council identified the goal for broad public input, including the use of surveys or other feedback tools. Staff met to develop a high-level summary of the proposed membership of the Task Forces and a timeline for developing recommendations. NATURE CENTER TASK FORCE: How to reopen the Nature Center to serve the region that is financially sustainable without reliance on Maplewood property tax support? Members: City Council (1 member) Friends of Nature Center (2 members) Volunteers of Nature Center (1-2 members) Environment & Natural Resources Commission (1 member) Local Government or Non-profit Partners (2 members) Schools – Elementary and/or Higher Education (1-2 members) Residents (2-3 members) Staff (2 members - Melinda Coleman, Audra Robbins) Timeline: 6 Meetings (approximately 2.5 hours, every 3 weeks) Begin in mid-August – TBD Community survey with summary findings, resident input and preliminary recommendations in October Final report in early-December - TBD PARKS AND RECREATION PROGRAMMING TASK FORCE: What Parks and Recreation model best serves our community now and into the future? Members: City Council (1 member) Parks and Recreation Commission (1 member) E1 Athletic Associations (1-2 members) Cities, Counties, or Non-profit Partners (3 members) School Districts – (2 members) Residents (3-4 members) Staff (4 members - Melinda Coleman, Audra Robbins, Neil Breneman and Scott Nadeau) Timeline 6 Meetings (approximately 2.5 hours, every 3 weeks) Begin in mid-August – TBD Community survey with summary findings and preliminary recommendations in October Final report in early-December - TBD Member Recruitment City staff will conduct outreach efforts designed to fill-out the Task Forces consistent with best practices, including the “Use of Force” Workgroup as a model. Attachments 1. Resolution E1 CITY OF MAPLEWOOD RESOLUTION FOR THE FORMATION OF TASK FORCES TO REVIEW & MAKE RECOMMENDATIONS FOR CHANGES TO NATURE CENTER AND PARKS AND RECREATION PROGRAMMING Whereas, the COVID-19 pandemic has led to significant shifts in the City’s service model for Parks and Recreation and Nature Center programming and their financial sustainability moving forward. NOW, THEREFORE, BE IT RESOLVED, that to provide effective recreation and nature center programs and services in a financially sustainable way, the City of Maplewood shall establish two Task Forces made up of a diverse group of eight to fourteen Maplewood residents and key stakeholders to engage in a systematic review of the current operations, evaluate future programming possibilities, and establish key partnerships: • The City Manager shall solicit applications from interested stakeholders and Maplewood residents willing and able to serve as a member of the Task Force(s), as soon as practicable; • Following a reasonable application period, the City Manager shall present the Council copies of the applications from all qualified applicants for review and final selection; • That the City Council select a Councilmember to serve as the Council Liaison to the Task Force(s); • The City Manager shall make available members of the City considered subject matter experts or other resources, as may be needed; • The Task Force(s) will establish meeting agendas in cooperation with the membership to provide substantive background information, a review of current practice, and other service models • Upon completion its work, the Task Force(s) shall make recommendations to the City Council for changes to existing practices. The Task Force(s) will also prioritize recommended partnership agreements, if appropriate; • When practical, the City Manager will present the report to the City Council. ADOPTED THIS 13TH DAY OF JULY, 2020. _________________________________ MARYLEE ABRAMS, MAYOR ATTEST: ________________________________ ANDREA SINDT, CITY CLERK E1, Attachment 1