Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2020-10-26 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 26, 2020 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 928 3212 6141 # No Participant ID, Enter # When Prompted Meeting No. 20-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 12, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution of Appreciation for HEDC Commissioner Brian Finley 4. Small Business Saturday Proclamation G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution to Commit Fund Balance in the General Fund 3. 2021 SCORE Funding Grant Application 4. Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton Road East 5. Conditional Use Permit Review, Elim Care Senior Housing Facility, 1534 County Road C East 6. Resolution to Participate in Metropolitan Council's Livable Communities Act Programs from 2021-2030 7. Nature Center Trail Improvements 8. Resolution of Support for the Bruce Vento Trail Master Plan Amendment 9. Resolution Accepting the Labor -Management Committee's Recommendation for 2021 Employee Insurance Benefits 10. Farrell -Ferndale Area Improvements, City Project 17-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b. Resolution Directing Final Payment and Acceptance of Project 11. Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Resolution Directing Final Payment and Acceptance of Project H. PUBLIC HEARINGS If you are here for a Public Hearing please familiarize yourself with the rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Gold Line Bus Rapid Transit Project, City Project 14-05 a. Municipal Consent Public Hearing, 7:00 p.m. b. Resolution Approving Municipal Consent of Gold Line BRT Project UNFINISHED BUSINESS 1. Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22 J. NEW BUSINESS 1. Update on Strategic Priorities for Third Quarter of 2020 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A. B C 0 E E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 12, 2020 Held Remotely Via Conference Call Meeting No. 19-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams informed residents of the winter coat drive by Maplewood's MORE Team that is taking place during the month of October -and Maplewood has been selected to receive a truckload of boxed produce, berry items and meats from the Farmer's to Family's Program to be distributed to families on Thursdays during the month of October. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Agenda item F3 was removed from the agenda. The following items were added to Council Presentations: Follow-up to Shred -It Event Ramsey County League of Local Governments Meeting Report Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. September 28, 2020 City Council Workshop Minutes Councilmember Juenemann moved to approve the September 28, 2020 City Council Workshop Minutes as submitted. Seconded by Councilmember Neblett Ayes — All, via roll call October 12, 2020 City Council Meeting Minutes 1 Packet Page Number 1 of 235 E1 The motion passed. 2. September 28, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the September 28, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes - All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Assistant City Manager Sable gave an update to the council calendar -reviewed other topics of concern or interest requested by councilmembers-and gave an overview of upcoming events in the community. 2. Council Presentations Follow-up to Shred -It Event Councilmember Juenemann reported on the successful Shred -It Event that took place on October 10, 2020. She then reminded residents of the bulky item pick up during the month of October. Ramsey County League of Local Governments Meeting Report Mayor Abrams reported on the RCLLG meeting she attended about mental health in our community. 3. Commissioner Interviews This item was removed from the agenda. 4. Resolution for Commissioner Appointments Assistant City Manager Sable gave the staff report. Councilmember Juenemann moved to postpone the approval of the resolution until after the consent aaenda. Seconded by Councilmember Neblett Ayes - All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution to appoint the candidates to the commissions with the removal of Lu Aurelius. Resolution 20-10-1865 October 12, 2020 2 City Council Meeting Minutes Packet Page Number 2 of 235 E1 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Motion to approve the attached resolution to appoint the candidates to the commissions as indicated below: Environmental & Natural Resources Commission (two openings) Stephen Todey Kayla Dosser term expires September 30, 2023 term expires September 30, 2021 Heritage Preservation Commission (two openings) Jason DeMoe term expires April 30, 2023 Housing & Economic Development Commission (two openings) Sarah Burdash Bao Vang Planning Commission (one opening) Sheryl Sukolsky Seconded by Councilmember Neblett The motion passed. term expires September 30, 2023 term expires September 30, 2023 term expires December 31, 2020 Ayes — All, via roll call G. CONSENT AGENDA - Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 and G5 were highlighted. Councilmember Juenemann moved to approve agenda items G1 -G7. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. October 12, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 235 E1 ACCOUNTS PAYABLE: $ 3,115,023.05 Checks #106413 thru #106443 dated 09/22/20 thru 09/29/20 $ 330,452.17 Disbursements via debits to checking account dated 09/21/20 thru 09/25/20 $ 718,312.34 Checks #106444 thru #106462 dated 09/29/20 thru 10/06/20 $ 673,000.10 Disbursements via debits to checking account dated 09/28/20 thru 10/02/20 $ 4,836,787.66 Total Accounts Payable $ 583,492.29 Payroll Checks and Direct Deposits dated 10/02/20 $ 1,421.00 Payroll Deduction check # 99104334 thru # 99104335 dated 10/02/20 $ 584,913.29 Total Payroll $ 5,421,700.95 GRAND TOTAL Seconded by Councilmember Knutson The motion passed. Ayes — All, via roll call 2. Conditional Use Permit Review, TGK Automotive Service, 2545 Conway Avenue East Councilmember Juenemann moved to approve the CUP review for TGK Automotive Service's building expansion at 2545 Conway Avenue East for one year. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. 2020-2021 School Resource Officer Agreement with Independent School District 622 Councilmember Juenemann moved to approve the 2020 — 2021 School Resource Officer Agreement with Independent School District 622. Seconded by Councilmember Knutson Ayes— All, via roll call The motion passed. October 12, 2020 City Council Meeting Minutes Packet Page Number 4 of 235 11 E1 4. Agreement with City of St. Paul and Acceptance of Department of Public Safety Grant Money Councilmember Juenemann moved to approve the agreement with City of St. Paul and accept the Department of Public Safety grant money. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. S. Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC Councilmember Juenemann moved to approve the mayor and city manager to execute the Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 6. Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota Fixed Price Fuel Program for 2021 Councilmember Juenemann moved to approve the Mayor and City Manager to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2021 fuel purchases. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 7. Call for Special Meeting to Canvass 2020 General Election Results Councilmember Juenemann moved to call a special meeting of the city council for Thursday, November 12, 2020 at 4:30 p.m. at Maplewood City Hall and via teleconference for the purpose of canvassing the November 3, 2020 General Election municipal results. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS - If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Dennis -McClelland Area Street Improvements, City Project 19-10 October 12, 2020 5 City Council Meeting Minutes Packet Page Number 5 of 235 E1 a. Public Hearing b. Resolution Adopting Assessment Roll Public Works Director Love gave the background and process of the public hearing. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Julie Carlson, 2476 Schaller Drive Roxanne Dmytruk, 22 Farrell Street Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the Dennis -McClelland Area Street Improvements, City Prosect 19-10. Resolution 20-10-1866 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Dennis -McClelland Area Street Improvements, City Project 19-10 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Dennis -McClelland Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. October 12, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 235 E1 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 2. Schaller Area Pavement Rehabilitation, City Project 19-11 a. Public Hearing b. Resolution Adopting Assessment Roll Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Steve Hebl, 2371 Dahl Avenue E Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 20-10-1867 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Schaller Area Pavement Rehabilitation, City Project 19-11 was presented in a Public Hearing, pursuant to October 12, 2020 7 City Council Meeting Minutes Packet Page Number 7 of 235 E1 Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Schaller Area Pavement Rehabilitation as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of October 12, 2020 8 City Council Meeting Minutes Packet Page Number 8 of 235 E1 the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. County Road B & Arcade Street Improvements, City Project 19-22 c. Public Hearing d. Resolution Adopting Assessment Roll Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Charles Mick, 730 County Road B E Carol Grant, 2134 Arcade Street & 0 Arcade Street Polly Nemec, 850 Burke Court Mary Schmidtz, 840 Burke Court Tammie Rhodes, 2150 Edgerton Street Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the County Road B & Arcade Street Improvements, City Prosect 19-22 with the exclusion and exceptions. Resolution 20-10-1868 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429. Their objections and staff recommendations are summarized as follows: a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Staff recommendation is to table the decision on this revision request until the October 26, 2020 City Council Meeting. b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed that the property be assessed for $6,600. Ms. Grant is requesting a cancellation or revision of assessment or an undeveloped property deferral. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. Staff recommends granting an undeveloped property deferral upon completion of October 12, 2020 9 City Council Meeting Minutes Packet Page Number 9 of 235 E1 the necessary paperwork. c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. Simonson is requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this undeveloped property is too small to develop, and remove the assessment from the final roll. d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this property contains a private road only and doesn't benefit from the improvements, and remove the assessment from the final roll. e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Nelson is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Nemec are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Amenrud is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is currently proposed that the property be assessed for $13,200. Mr. and Mrs. White object to their assessment and request that the City consider raising property taxes instead of assessing for improvement projects. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. & Mrs. Mick are requesting a cancellation or revision of assessment. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY October 12, 2020 10 City Council Meeting Minutes Packet Page Number 10 of 235 E1 OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the County Road B and Arcade Street Improvements, City Project 19-22: a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Staff recommendation is to table the decision on this revision request until the October 26, 2020 City Council Meeting. b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed that the property be assessed for $6,600. Ms. Grant is requesting a cancellation or revision of assessment or an undeveloped property deferral. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. Staff recommends granting an undeveloped property deferral upon completion of the necessary paperwork. c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. Simonson is requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this undeveloped property is too small to develop, and remove the assessment from the final roll. d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this property contains a private road only and doesn't benefit from the improvements, and remove the assessment from the final roll. e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Nelson is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Nemec are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Amenrud is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke Court East. It is currently proposed that the property be assessed for $6,600. October 12, 2020 11 City Council Meeting Minutes Packet Page Number 11 of 235 E1 Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is currently proposed that the property be assessed for $13,200. Mr. and Mrs. White object to their assessment and request that the City consider raising property taxes instead of assessing for improvement projects. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. I - is currently proposed that the property be assessed for $6,600. Mr. & Mrs. Mick are requesting a cancellation or revision of assessment. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. 2. Such proposed assessments as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. That the City Engineer and City Clerk have reviewed the objections received, made recommendations to Council, and will report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments on those objections tabled above. 4. The assessment roll for the County Road B & Arcade Street Improvements as amended, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 5. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 6. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. October 12, 2020 12 City Council Meeting Minutes Packet Page Number 12 of 235 E1 7. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. I. UNFINISHED BUSINESS Woodspring Suites, 1744 County Road D East a. Conditional Use Permit for a Planned Unit Development Amendment Resolution b. Design Review and Comprehensive Sign Plan Resolution Community Development Director Thomson gave the presentation. Dave Link with SOTA Partners LLC addressed the council to give additional information. Chip Johnson with Turnstone Group gave further clarification on parking space size. Pete Moreau, civil engineer with Sambatek, answered site access entry questions. Councilmember Neblett moved to approve the resolution for a conditional use permit for a planned unit development amendment which approves a four-story, 126 -room hotel building to be constructed at 1744 County Road D East. Resolution 20-10-1869 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of a conditional use permit for a planned unit development amendment. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional October 12, 2020 13 City Council Meeting Minutes Packet Page Number 13 of 235 E1 Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. On August 18, 2020, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On October 12, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning October 12, 2020 14 City Council Meeting Minutes Packet Page Number 14 of 235 E1 commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. The retail/commercial site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met. 2. The building(s) on the retail/commercial site shall be set back as shown on the site plan approved by the city council, approximately 68 feet, from the north lot line. 3. The applicant shall submit a comprehensive sign plan. One criterion to be established, however, is that pylon signs shall not be allowed. Monument signs may be allowed, but shall not exceed 12 feet in height. 4. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings if present. 5. Access to the site shall be from the side streets. 6. All ground -mounted and roof -mounted mechanical equipment shall be screened according to the ordinance. 7. Overstory trees must be planted along the south side of the extension of Street B (Village Trail) at an average of 30 feet - 40 feet on center. 8. Adequate separation, buffering and screening must be provided for the multi -family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building. 9. Parking stalls with a width of 9 feet are permitted on this site. 10. A parking lot setback of 10 feet is permitted from County Road D East. 11. Sidewalks along Flandrau Street and Village Trail shall be dedicated for public use but the applicant is responsible for all maintenance including snow clearing. 12. The hotel shall be staffed 24 hours a day. 13. Prior to a certificate of occupancy being issued, hotel management shall meet with the city's Public Safety Department to go over October 12, 2020 15 City Council Meeting Minutes Packet Page Number 15 of 235 E1 requirements from both police and fire. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review and comprehensive sign plan for a four-story, 126 -room hotel building to be constructed at 1744 County Road D East. Resolution 20-10-1870 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 0329221 1 0005 — Lot 3, Block 2, Legacy Village of Maplewood 1.03 On August 18, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its October 12, 2020 City Council Meeting Minutes Packet Page Number 16 of 235 16 E1 neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for planned unit developments. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan date-stamped September 2, 2020, and design plans date-stamped July 28, 2020. Approval is subject to the applicant doing the following: Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated August 7, 2020. 4. The applicant shall obtain all required permits from the Ramsey - Washington Metro Watershed District. 5. Rooftop vents and equipment shall be located out of view from residential properties to the south and west. 6. A comprehensive sign plan is approved for this site per the following conditions. a. A maximum of two monument signs are approved for this site. A monument sign on the Bittersweet Lane side of the site may be up 140 -square -feet in size. A monument sign on the Flandrau Street side of the site may be up to 80 -square -feet in size. Monument signs shall not exceed 12 feet in height. October 12, 2020 17 City Council Meeting Minutes Packet Page Number 17 of 235 E1 b. Two wall signs are permitted. One wall sign on the north elevation and one wall sign on the east elevation. Wall signs shall not exceed 100 square feet or 20 percent of wall face to which it is attached, whichever is less. c. All signs require permits. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Revised site plan showing a parking lot front yard setback of 10 feet, the addition of a sidewalk along the south property line (Village Trail), and a connection of the sidewalk west of the building to sidewalks along County Road D East and Village Trail. b. Revised landscaping plan showing at least nine trees being planted along Village Trail as required per this site's planned unit development. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. October 12, 2020 18 City Council Meeting Minutes Packet Page Number 18 of 235 E1 11. The applicant shall add brick to center bays on north and south elevation and on stair towers on north elevation. Brick shall extend to roof line. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. J. NEW BUSINESS 1. Off -Sale Intoxicating Liquor License for Hy -Vee Inc. d/b/a Hy -Vee Wine & Spirits, 2515 White Bear Avenue, Suite A17 & A18 City Clerk Sindt gave the report. Keith Harnack with HyVee Wine & Spirits addressed the council with comments. Councilmember Smith moved to approve the Off -Sale Intoxicating Liquor license for Hy - Vee Inc., d/b/a Hy -Vee Wine & Spirits located at 2515 White Bear Avenue North, Suite A17 & A18. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Resolution Ordering Preparation of Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Prosect 20-08 Resolution 20-10-1871 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Montana -Nebraska neighborhood area streets, which are depicted on the attached project location map, and are hereby called the Montana -Nebraska Area Pavement Rehabilitation, City Project 20- 08. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed October 12, 2020 19 City Council Meeting Minutes Packet Page Number 19 of 235 E1 improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. Resolution Ordering Preparation of Feasibility Study for Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for South crest -Ferndale Area Pavement Rehabilitation, City Project 20-09 Resolution 20-10-1872 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Southcrest-Ferndale neighborhood area streets, which are depicted on the attached project location map, and are hereby called the South crest -Ferndale Area Pavement Rehabilitation, City Project 20-09. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None October 12, 2020 20 City Council Meeting Minutes Packet Page Number 20 of 235 E1 L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 10:03 p.m. October 12, 2020 21 City Council Meeting Minutes Packet Page Number 21 of 235 Fla CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: Nov. 9 Council Meeting: First Hybrid Council Meeting Nov. 12 Special Council Meeting at 4:30 pm: Canvass Election Results Nov. 23 Council Meeting: Possible Oath of Office for Prevailing Special Election Candidates Dec. 14 Council Meeting: Adoption of 2020 Budget and Capital Improvement Plan Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Packet Page Number 22 of 235 F3 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Resolution of Appreciation for HEDC Commissioner Brian Finley Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: When commissioners end their time and service on a board or commission, the city considers a resolution of appreciation recognizing the individual for their service to the City of Maplewood. Recommended Action: Motion to adopt the Resolution of Appreciation for Brian Finley. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City of Maplewood appreciates its citizen volunteers who serve on the City's boards and commissions and works to provide recognition for members upon resignation. Background Brian Finley's term on the Housing and Economic Development Commission ended on September 30, 2020, and Mr. Finley decided not to apply for reappointment to the commission. Mr. Finley served on the commission since January 2016. HEDC reviewed the resolution at its meeting on October 151h and unanimously recommended its adoption. Affnr hman4c 1. Resolution of Appreciation Packet Page Number 23 of 235 F3, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Brian Finley has been a member of the Maplewood Housing and Economic Development Commission for 5 years, serving from January 2016 to September 2020; and WHEREAS, the Housing and Economic Development Commission and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Finley has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Finley has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefits of the City; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Brian Finley is hereby extended our gratitude and appreciation for his dedicated service Adopted by the Maplewood City Council on October 26, 2020 Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 24 of 235 F4 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Proclamation for Small Business Saturday Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ✓ Proclamation Policy Issue: The City of Maplewood proclaims Saturday, November 28th as Small Business Saturday. Recommended Action: Motion to approve the Proclamation for Small Business Saturday on Saturday, November 28tH Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness V Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Supporting Small Business Saturday demonstrates a commitment to the communities in which we live, creates goodwill within the communities, and when we support small businesses, jobs are created and local communities preserve their unique culture. Background Since its inception in 2010, Small Business Saturday has illuminated the significance of supporting small independently owned businesses across the country. Falling between Black Friday and Cyber Monday, It's a day dedicated to supporting the diverse range of local businesses that help create jobs, boost the economy, and keep communities thriving around the country. Supporting Small Business Saturday demonstrates a commitment to the communities in which we live, creates goodwill within the communities, and when we support small businesses, we help create jobs and local communities preserve their unique culture. Offnnhmanfc 1. Proclamation 2. Small Business Saturday Fact Sheet Packet Page Number 25 of 235 F4, Attachment 1 Small Business Saturday Proclamation Whereas, the government of Maplewood, Minnesota celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are 30.7 million small businesses in the United States, they represent 99.7% of all firms with paid employees in the United States, are responsible for 64.9% of net new jobs created from 2000 to 2018; and Whereas, small businesses employ 47.3% of the employees in the private sector in the United States, 62% of U.S. small businesses reported that they need to see consumer spending return to pre-COVID levels by the end of 2020 in order to stay in business, 65% of U.S. small business owners said it would be most helpful to their business to have their "regulars" return and start making purchases again, and three-quarters of U.S. consumers are currently looking for ways to Shop Small® and support their community; and Whereas, 96% of consumers who shopped on Small Business Saturday® agree that shopping at small, independently -owned businesses supports their commitment to making purchases that have a positive social, economic, and environmental impact and 97% of consumers who shopped on Small Business Saturday agree that small businesses are essential to their community; and Whereas, 95% of consumers who shopped on Small Business Saturday reported the day makes them want to shop or eat at small, independently -owned businesses all year long, not just during the holiday season; and Whereas, Maplewood, Minnesota supports our local businesses that create jobs, boost our local economy, and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, the Maplewood City Council does hereby proclaim, November 28, 2020, as SMALL BUSINESS SATURDAY And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. Packet Page Number 26 of 235 ENCOURAGE YOUR COMMUNITY TO SHARE JOY AND U10P ak�4iAwrLL =HOP QM irs ALL SEASON LONG WHAT IS SMALL BUSINESS SATURDAYe7 Since its inception in 2010, Small Business Saturday, proudly backed by American Express, has illuminated the significance of supporting small, independently owned businesses across the country - Falling between Black Friday and Cyber Monday, it's a day dedicated to supporting the diverse range of local businesses that help create jobs, boost the economy, and keep communities thriving across the country. WHY SUPPORT SMALL BUSINESS SATURDAY? • Demonstrates a conscious commitmentto the communities in which we live_ • Creates goodwill within the communities. ■ When we support small businesses, we help create jobs and local communities preserve their unique culture. 2019 SMALL BUSINESS SATURDAY FACTS ■ In 2019, U.S. consumers reported spending a record high total of an estimated $19.6 billion at independent retailers and restaurants on Small Business Saturday-' • On average for every dollar spent at local small businesses 67 cents stays in the local co'm m unity.s ■ Elected officials in all 50 states, Washington, D.C., Puerto Rico, and other U.S. territories championed Small Business Saturday. ='fine 2019 Smc,; Eys,ncssSa-um ap Cars�rno,' insghtsSurvvy was conducted byTeneo on behalf of American Express and the National Federation of Irec pendent business {NFlb I. The study is a nationally representative sample of 2287 U -S. adults 1S yearn of ase or older, The same&e was col ected using an email invitation and an amine survey. The study gathered self-reported data and does not reflect actual receipts or saes. 1- .k a: cond;rc:ed anonymously on December 1, 2019. The survey has an overall margin of error of ./- 2.0%, at the 95% level of coryfiiderce. Proiecrions a -e hosed on the curren- U_S_ Census estimates of the U.S. adult popUlatton, age 18 years and over. r The 2019 5ma l S"siness Ecorom:c Impact Stacy was conducted by Ecansuit solutions. Inc. SEMI on behalf of American Express. ESI calculated the share of national Gros: Domestic Product :GOP i, emoloymerrt and employee compensation that small businesses witF L -ver 100 employees provide to the economy based on an aal rsi: used by the U.S. Small Business Administration. ESI also estimatec -Q- Tuch breach dollar spent at the averagc small business remains in iheor local community and used input-output anatysis across 100 represer.;t.ve US. counties to calculate the atditional imaact that .s generated locally as the result of the spending ofempiayees and the spend -Ing, of the small business with Iocal suppliers and service pr—id— Packet Page Number 27 of 235 • 802 local governments issued proclamations in support of Small Business Saturday covering all 50 states and Washington, D.C. • American Express enlisted the support of nearly 100 large companies, known as Corporate Supporters, to help drive excitement for and promote Small Business Saturday. • The Small Business Saturday Coalition, comprised of national, state and local associations that help coordinate activities for Small Business Saturday with small business owners and consumers, had 627 organizations help spread the Shap Smalls message. 0 According to the 2019 Small Business Saturday Consumer Insights Survey, 95% of consumers who shopped on Small Business Saturday reported the day makes them wantto shop or eat at small, independently -awned businesses all year long, not just during the holiday season.' JOIN THE COALITION: Building on the success of previous years, the Coalition of supporters are more committed than ever. This includes support from advocacy organizations that join the initiative to motivate constituents through incentives and offers to not only Shop Small on November 28, 2020 but Shop Small all year long. The coalition will be led by Women Impacting Public Policy, a business advocacy organization. representing small businesses_ Join Us! Contact Info: Small! Business Saturday Program Women Impacting Public Policy Phone: (415) 434-4314 1 Email: sbscaalitiion@wipp.org 3 The 2019Sma17Business -Saturday Consumer o,r Te.-.eo o ae Fo'',.4.r.e•ic:, E•a-essand the National Federation of Independent Business (NFIBI- The study is a natianally . a ;m •r F• e or 2 U @dui::: 13 •pears of age or alder. The SWMP4 was caliected using an emai; invitatian and an o4ne survey. The .-u -e w- - c -cc : 1=- oc Ycc data and daes not refiect actual receipts or sales. It was conducted anonymously on December 1, 2019- The su^,e,: -as a1 cr.e•a I Malrgin 0 e-rar of #/- ZAN, at the 95% level of confidence- Projections are based on the current U.5- Census estimate: or t -e U.5- adult population, ase 18 years and over. Packet Page Number 28 of 235 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: October 20, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 723,945.36 Checks #106463 thru #106512 dated 10/13/20 $ 314,031.70 Disbursements via debits to checking account dated 10/05/20 thru 10/09/20 $ 135,844.97 Checks #106515 thru #106538 dated 10/20/20 $ 591,306.54 Disbursements via debits to checking account dated 10/13/20 thru 10/16/20 $ 1,765,128.57 Total Accounts Payable PAYROLL $ 649,158.34 Payroll Checks and Direct Deposits dated 10/16/20 $ 2,208.55 Payroll Deduction check # 99104347 thru # 99104349 dated 10/16/20 $ 651,366.89 Total Payroll $ 2,416,495.46 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 29 of 235 10/08/2020 Check 106463 106464 106465 106466 106467 106468 106469 106470 106471 106472 106473 106474 106475 106476 106477 106478 106479 106480 106481 106482 106483 106484 106485 106486 106487 106488 106489 106490 106491 106492 106493 106494 106495 106496 106497 106498 106499 106500 106501 106502 106503 106504 106505 106506 106507 106508 106509 106510 106511 106512 Date 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 10/13/2020 Vendor 02411 05114 00687 05598 02728 00393 06084 02043 04845 04845 05013 05013 06163 06160 06044 05807 03280 05937 00464 05618 00477 04834 00643 02137 05533 04584 00917 00532 05222 05838 03838 01136 06033 00001 00001 00001 00001 01311 00396 06111 03271 05888 06014 04256 04256 00198 00198 01836 06107 05528 05663 05842 06123 01730 Packet Page Number 30 of 235 Check Register City of Maplewood ALEX AIR APPARATUS INC BOLTON & MENK, INC. HUGO'S TREE CARE INC KELLY & LEMMONS, P.A. KIMLEY-HORN & ASSOCIATES INC MN DEPT OF LABOR & INDUSTRY LINCOLN FINANCIAL GROUP OVERHEAD DOOR COMPANY TENNIS SANITATION LLC TENNIS SANITATION LLC YALE MECHANICAL LLC YALE MECHANICAL LLC AL TECHNOLOGIES, LLC AWARDS NETWORK CARDINAL INVESTIGATIONS COMMUNITY HEALTH CHARITIES DIVERSIFIED INSPECTIONS/ DOCUSIGN INC. EMERGENCY AUTOMOTIVE TECH, INC ENTERPRISE FM TRUST ESS BROTHERS & SONS INC FERGUSON WATERWORKS #2518 HEALTHEAST ST JOHNS HOSPITAL KENNEDY & GRAVEN CHARTERED KIRVIDA FIRE LEXIPOL LLC MACQUEEN EMERGENCY MADDEN GALANTER HANSEN, LLP MARTIN-MCALLISTER MINNESOTA BENEFIT ASSOCIATION MN FIAM BOOK SALES NARDINI FIRE EQUIP CO INC NORTHWEST LASERS & INSTRUMENTS ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PERA MN DEPT OF PUBLIC SAFETY QUADIENT FINANCE USA, INC. R J MARCO CONSTRUCTION INC RAPP STRATEGIES, INC. RENDER FORESTRY CONSULTING SHI INTERNATIONAL CORP SHI INTERNATIONAL CORP ST PAUL REGIONAL WATER SRVS ST PAUL REGIONAL WATER SRVS ST PAUL, CITY OF TOKLE INSPECTIONS, INC. TOSHIBA FINANCIAL SERVICES (2) TRANS UNION LLC MIKE TURNBULL VALLEY PAVING, INC. W W GOETSCH ASSOCIATES, INC. G1, Attachments Description SCBA COMPRESSOR SRVS STATION 3 GENERAL GIS ASSISTANCE TREE/STUMP REMOVAL SKILLMAN/MARY PROSECUTION SERVICES - SEPTEMBER PROJ 18-04 WAKEFIELD CONST MONTHLY SURTAX - SEPT 1230352020 MONTHLY PREMIUM - OCTOBER PD GARAGE #2 REPLACE OPENER RECYCLING FEE - AUGUST RECYCLING FEE - SEPTEMBER REPLACE CO/NO2 SENSORS PW GARAGE DAMPER REPLACEMENT - CITY HALL ONLINE BENEFITS ADMIN FEE- OCT EMPLOYEE RECOGNITION AWARDS 2020 EMPLOYMENT BACKGROUND CHECK RECEPIENT #130765254 - PLEDGES SAFETY INSPECTION -LADDER SUBSCRIPTION 08/01/2020 - 07/31/2021 LIGHTING FOR L325 LEASE CHARGES FIRE & PD VEHICLES MANHOLE ADJUSTING RINGS POLY MANHOLE ADJUSTING RINGS RESIDUAL CARES FUNDS ATTORNEYFEES- AUGUST REPAIRS TO ENGINE #325 ANNUAL PD POLICY MANUAL SUB SRVS TURNOUT GEAR HR ATTORNEY FEE LABOR REL -AUG PUBLIC SAFETY ASSESSEMENT MONTHLY PREMIUM BOOKS FOR FIRE TRAINING INSPECTION OF FM200/ALARM SYSTEMS PRISM FOR STREET SURVEYING REFUND D RODRIGUEZ - TRANS MEDIC REFUND A MALARK- TRANS MEDIC REFUND J CARBONE - TRANS MEDIC REFUND R BRZINSKI - TRANS MEDIC OMITTED DEDUCTIONS - PERA CJDN ACCESS FEE - 3RD QTR JULY -SEPT POSTAGE - 1902 POSTAGE MACHINE 6297 RECEPTION COUNTER/GLASS PARTITION HR CONSULTANT FEES -SEPTEMBER TREE INSPECTION SRVS - SEPTEMBER GETAC TABLETS - MOBILE UNITS - FIRE NETWORKING EQUIP -CORE SWITCHES WATER UTILITY WATER UTILITY RADIO MAINT & SRVS - JULY ELECTRICAL INSPECTIONS - SEPTEMBER CONTRACT 7950665-013 PRE-EMPOLYMENT CREDIT CK SRVS FIRE MARSHAL SERVICES 05/27 - 06/23 PROJ 19-22 CO RD B & ARCADE PMT#5 FLANGES - PUMPS LIFT STATION 8 & 17 Amount 411.70 3,237.50 4,000.00 16,250.00 3,619.91 4,719.92 8,041.32 1,923.15 62,556.00 62,556.00 7,355.00 5,625.00 858.75 75.00 630.00 312.00 1,619.50 3,522.75 1,306.16 2,622.35 1,458.60 297.28 86,000.00 17,674.00 2,298.67 4,972.00 3,035.84 272.00 1,650.00 319.93 384.00 478.50 1,650.00 507.73 300.00 93.87 83.36 2,628.85 1,920.00 1,000.00 9,971.00 406.25 1,088.26 19,995.00 15,598.00 5,799.63 671.95 382.50 5,799.28 218.12 66.10 612.00 343,350.63 1,720.00 723.945.36 ao unecKs in oris report. G1, Attachments Packet Page Number 31 of 235 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 10/5/2020 MN State Treasurer 10/5/2020 Delta Dental 10/5/2020 Empower - State Plan 10/6/2020 MN State Treasurer 10/7/2020 MN State Treasurer 10/8/2020 MN State Treasurer 10/9/2020 MN State Treasurer 10/9/2020 MN Dept of Natural Resources 10/9/2020 Optum Health Packet Page Number 32 of 235 Description Drivers License/Deputy Registrar Dental Premium Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 80,818.05 2,626.57 28,907.00 57,197.93 73,013.88 37,425.69 33,435.22 270.10 337.26 314,031.70 Check Register City of Maplewood 10/15/2020 G1, Attachments Check Date Vendor Description 106515 10/20/2020 01409 S E H NEW FIRE STATION 106516 10/20/2020 05013 YALE MECHANICAL LLC INSTALL BI -POLAR IONIZATION SYS 106517 10/20/2020 05972 BHE COMMUNITY SOLAR, LLC COMMUNITY SOLAR GARDEN -AUGUST 106518 10/20/2020 06030 CENTENNIAL FLOORING FLOORING INSTALL PD OFFICE #329/330 106519 10/20/2020 00372 DALCO ENTERPRISES INC. DISINFECTING SPRAYERS & SOLUTION 106520 10/20/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #955 10/20/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #958 10/20/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #959 106521 10/20/2020 06009 HEALTHCALL, LLC COMMUNITY PARAMEDIC SOFTWARE -SEP 106522 10/20/2020 03330 HOISINGTON KOEGLER GROUP INC ZONING ORDINANCE UPDATE 106523 10/20/2020 00720 INDEPENDENT SCHOOL DIST #623 ESCROW REL HARAMBEE ELEM 106524 10/20/2020 00986 METROPOLITAN COUNCIL MONTHLY SAC - SEPTEMBER 106525 10/20/2020 01111 MOTOROLA SOLUTIONS, INC. 800 MHZ MOBILE RADIO FOR SQUAD 903 106526 10/20/2020 05804 NM CLEAN 1, LLC VEHICLE WASHES - SEPTEMBER 106527 10/20/2020 00001 ONE TIME VENDOR REFUND M KOETHE - TRANS MEDIC 106528 10/20/2020 00001 ONE TIME VENDOR REFUND R BUNCH - TRANS MEDIC 106529 10/20/2020 00001 ONE TIME VENDOR REIMB K ELMASRY - SPRINKLER SYS 106530 10/20/2020 00001 ONE TIME VENDOR REFUND J MONK - TRANS MEDIC 106531 10/20/2020 05103 PERFORMANCE PLUS LLC MEDICAL EXAM 106532 10/20/2020 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 10/20/2020 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 106533 10/20/2020 02001 CITY OF ROSEVILLE 1920 RICE ST LIGHT -SHARED XCEL BILL 106534 10/20/2020 04256 SHI INTERNATIONAL CORP CISCO SMARTNET/DNA-NEW SWITCHES 106535 10/20/2020 06165 SMITH & WARREN NEW BADGE SET UP 106536 10/20/2020 01836 ST PAUL, CITY OF PROJ 18-01 SPRWS WORK FERNDALE-IVY 10/20/2020 01836 ST PAUL, CITY OF ASPHALT - TA PLANT DOWN 106537 10/20/2020 03826 STERNBERG LANTERS, INC. REPLACEMENT POLE-FROST/E SHORE 106538 10/20/2020 05931 TRUGREEN PROCESSING CENTER LAWN SERVICE STATION 1. 2 & 3 24 Checks in this report. Amount 4,525.00 28,160.00 9,337.37 2,150.00 8,569.15 8,431.17 8,431.17 8,431.17 920.00 2,257.50 15,133.01 4,920.30 5,139.75 51.96 858.00 625.00 285.08 80.00 210.00 989.90 52.58 58.00 3,662.00 3,950.00 10,835.37 769.70 6,680.00 331.79 135,844.97 Packet Page Number 33 of 235 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 10/13/2020 MN State Treasurer 10/14/2020 MN State Treasurer 10/15/2020 MN State Treasurer 10/16/2020 MN State Treasurer 10/16/2020 US Bank VISA One Card* 10/16/2020 P.E.R.A. 10/16/2020 U.S. Treasurer 10/16/2020 MN State Treasurer 10/13/2020 Delta Dental 10/16/2020 Optum Health 10/16/2020 MN Dept of Revenue 10/16/2020 MN Dept of Revenue 10/16/2020 MN Dept of Revenue Description Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Purchasing card items P.E.R.A. Federal Payroll Tax State Payroll Tax Dental Premium DCRP & Flex plan payments Fuel Tax Sales Tax MN Care Tax *Detailed listing of VISA purchases is attached. Packet Page Number 34 of 235 G1, Attachments Omni int 75,001.01 74,848.94 72,014.06 34,473.40 47,654.82 128,100.59 121,450.75 27,137.02 1,369.51 55.00 282.44 159.00 8,760.00 591,306.54 Transaction Date 09/24/2020 10/05/2020 10/05/2020 10/05/2020 10/07/2020 10/07/2020 09/28/2020 09/28/2020 10/06/2020 10/05/2020 10/07/2020 09/29/2020 09/29/2020 10/02/2020 10/02/2020 10/06/2020 10/06/2020 10/07/2020 10/07/2020 09/25/2020 10/01/2020 10/02/2020 09/25/2020 09/30/2020 10/07/2020 09/30/2020 09/24/2020 09/24/2020 09/28/2020 10/03/2020 10/07/2020 10/08/2020 10/06/2020 10/06/2020 10/06/2020 10/09/2020 09/26/2020 09/26/2020 09/26/2020 09/26/2020 09/30/2020 09/30/2020 10/08/2020 10/08/2020 10/01/2020 10/01/2020 09/28/2020 09/28/2020 09/30/2020 10/01/2020 10/06/2020 10/06/2020 10/07/2020 10/07/2020 10/08/2020 10/07/2020 Posting Date 09/28/2020 10/06/2020 10/06/2020 10/07/2020 10/09/2020 10/09/2020 09/29/2020 09/29/2020 10/08/2020 10/06/2020 10/08/2020 09/30/2020 10/01/2020 10/05/2020 10/05/2020 10/07/2020 10/08/2020 10/08/2020 10/09/2020 09/28/2020 10/05/2020 10/05/2020 09/28/2020 10/01/2020 10/09/2020 10/01/2020 09/28/2020 09/28/2020 09/29/2020 10/05/2020 10/08/2020 10/09/2020 10/07/2020 10/07/2020 10/07/2020 10/09/2020 09/28/2020 09/28/2020 09/28/2020 09/28/2020 10/01/2020 10/01/2020 10/09/2020 10/09/2020 10/02/2020 10/02/2020 09/29/2020 09/30/2020 10/02/2020 10/02/2020 10/07/2020 10/08/2020 10/08/2020 10/09/2020 10/09/2020 10/08/2020 Merchant Name OFFICE DEPOT #1090 SPSWORKS SPSWORKS OFFICE DEPOT #1090 OFFICE DEPOT #1090 OFFICE DEPOT #1090 STREICHER'S MO SP * MOBILEPIXELS GREAT RIVER OFFICE PRODUC COSTCO WHSE #1021 POINT EMBLEMS LLC WALTERS CLIMATE THE HOME DEPOT #2801 CVS/PHARMACY #01751 CINTAS CORP VIKING ELECTRIC -DIST CTR MENARDS OAKDALE MN CINTAS CORP TRANE SUPPLY -113506 U OF M CONTLEARNING OS ASSOCIATION OF MINNESO GALLS THE HOME DEPOT #2801 BCA TRAINING EDUCATION CALIBRE PRESS MIKES LP GAS INC STATE OF MN POST BOARD POST BOARD SERVICE FEE THOMSON WEST*TCD CINTAS CORP LANGUAGE LINE CINTAS CORP ALLSTREAM VISION33 INC VZWRLSS*APOCC VISB LOFFLER COMPANIES, INC AMZN MKTP US*M42NW2H20 APPLE.COM/US APPLE.COM/US APPLE.COM/US AMZN MKTP US*MK51 N4ZL1 AMAZON.COM*MK5PK7NE1 TARGET 00011858 CDW GOVT #2567219 BCA TRAINING EDUCATION BCA TRAINING EDUCATION OLSEN CHAIN AND CABLE THE HOME DEPOT #2801 MENARDS OAKDALE MN FASTENAL COMPANY 01 MNT11 SITEONE LANDSCAPE SUPPLY, THE HOME DEPOT #2801 SITEONE LANDSCAPE SUPPLY, THE HOME DEPOT #2801 JUST FOR NETS AMAZON. COM*MK3OJ3XU2 Transaction Amount $5.44 $30.60 $24.20 $20.93 $76.79 $25.95 $254.99 $305.10 $1,250.80 $21.38 $1,290.00 $278.30 $70.84 $6.43 $21.58 $197.55 $8.97 $112.50 $276.18 $250.00 $100.00 $26.75 $5.88 $25.00 $179.00 $40.80 $180.00 $4.48 $587.60 $49.99 $189.28 $49.99 $60.53 $4,080.00 $7,616.93 $120.00 $47.97 $79.00 $19.00 $1,199.00 $50.99 $44.99 $8.58 $658.89 $25.00 $25.00 $268.81 $75.45 $176.21 $75.01 $225.62 $21.85 $334.21 $19.00 $295.04 $107.36 G1, Attachments Name REGAN BEGGS REGAN BEGGS REGAN BEGGS REGAN BEGGS REGAN BEGGS REGAN BEGGS BRIAN BIERDEMAN BRIAN BIERDEMAN BRIAN BIERDEMAN DANIEL BUSACK DANIEL BUSACK SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SHAWN CONWAY SHAWN CONWAY KERRY CROTTY RICHARD DAWSON MICHAEL DUGAS MICHAEL DUGAS DOUG EDGE CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN DEREK FRITZE DEREK FRITZE MARK HAAG TAMARA HAYS TAMARA HAYS TAMARA HAYS TAMARA HAYS TAMARA HAYS TAMARA HAYS TAMARA HAYS TAMARA HAYS LINDSAY HERZOG Packet Page Number 35 of 235 G1, Attachments 09/25/2020 09/28/2020 FASTENAL COMPANY 01 MNT11 $263.30 GARY HINNENKAMP 09/30/2020 10/02/2020 THE HOME DEPOT #2801 $52.20 GARY HINNENKAMP 10/01/2020 10/05/2020 THE HOME DEPOT #2801 $36.00 GARY HINNENKAMP 10/05/2020 10/06/2020 SITEONE LANDSCAPE SUPPLY, $276.01 GARY HINNENKAMP 09/27/2020 09/28/2020 AMZN MKTP US*M419198Z0 $49.90 DAVID JAHN 09/28/2020 09/29/2020 DALCO ENTERPRISES $157.41 DAVID JAHN 09/28/2020 09/29/2020 DALCO ENTERPRISES $46.98 DAVID JAHN 09/28/2020 09/29/2020 DALCO ENTERPRISES $231.92 DAVID JAHN 10/01/2020 10/02/2020 DALCO ENTERPRISES $130.24 DAVID JAHN 10/01/2020 10/02/2020 DALCO ENTERPRISES $46.98 DAVID JAHN 10/01/2020 10/05/2020 THE HOME DEPOT #2801 $28.60 DAVID JAHN 10/02/2020 10/05/2020 DALCO ENTERPRISES $266.42 DAVID JAHN 10/02/2020 10/05/2020 DALCO ENTERPRISES $266.42 DAVID JAHN 10/02/2020 10/05/2020 SHRED -IT USA LLC $68.04 LOIS KNUTSON 09/29/2020 09/30/2020 TRITECH FORENSICS $137.95 JASON KUCHENMEISTER 09/30/2020 10/01/2020 PEAVEY CORP. $117.30 JASON KUCHENMEISTER 10/07/2020 10/08/2020 IN *ARROWHEAD SCIENTIFIC $191.29 JASON KUCHENMEISTER 10/02/2020 10/05/2020 DALCO ENTERPRISES $99.52 CHING LO 09/25/2020 09/28/2020 USPS PO 2683450015 $7.75 STEVE LUKIN 09/30/2020 10/01/2020 ASPEN MILLS $314.95 STEVE LUKIN 09/30/2020 10/01/2020 ASPEN MILLS $158.85 STEVE LUKIN 10/01/2020 10/02/2020 ASPEN MILLS ($61.80) STEVE LUKIN 10/01/2020 10/02/2020 AIRGAS USA, LLC $70.07 STEVE LUKIN 10/01/2020 10/02/2020 AIRGAS USA, LLC $90.72 STEVE LUKIN 10/03/2020 10/05/2020 COMCAST CABLE COMM $2.25 STEVE LUKIN 10/07/2020 10/07/2020 INT'L CODE COUNCIL INC $300.65 STEVE LUKIN 10/07/2020 10/09/2020 OFFICEMAX/DEPOT 6164 $79.07 STEVE LUKIN 09/29/2020 09/30/2020 GRAFFIC TRAFFIC $115.50 MIKE MARTIN 09/24/2020 09/28/2020 MI NNESOTASTATE $1,918.20 MICHAEL MONDOR 09/25/2020 09/28/2020 AMAZON. COM*M43B11DL2 $86.50 MICHAEL MONDOR 10/03/2020 10/05/2020 KOHL'S #0054 $104.99 BRYAN NAGEL 10/07/2020 10/08/2020 AMZN MKTP US*MK6P448B1 $233.70 BRYAN NAGEL 10/07/2020 10/08/2020 HEJNY RENTAL INC $118.27 JORDAN ORE 09/24/2020 09/28/2020 BOUND TREE MEDICAL LLC $272.90 KENNETH POWERS 09/27/2020 09/29/2020 BOUND TREE MEDICAL LLC $149.40 KENNETH POWERS 09/28/2020 09/29/2020 LIFE ASSIST INC $437.50 KENNETH POWERS 09/28/2020 09/29/2020 LIFE ASSIST INC $270.00 KENNETH POWERS 09/30/2020 10/02/2020 BOUND TREE MEDICAL LLC $272.50 KENNETH POWERS 09/30/2020 10/02/2020 BOUND TREE MEDICAL LLC $45.40 KENNETH POWERS 09/28/2020 09/29/2020 0391-AUTOPLUS $105.39 STEVEN PRIEM 09/28/2020 09/29/2020 IN *STREET SMART RENTALS, $708.10 STEVEN PRIEM 09/28/2020 09/30/2020 AN FORD WHITE BEAR LAK $24.31 STEVEN PRIEM 09/29/2020 09/30/2020 KIMBALL MIDWEST PAYEEZY $242.79 STEVEN PRIEM 09/29/2020 09/30/2020 AN FORD WHITE BEAR LAK $45.63 STEVEN PRIEM 09/29/2020 10/01/2020 THE HOME DEPOT #2801 $39.23 STEVEN PRIEM 09/29/2020 10/01/2020 AN FORD WHITE BEAR LAK $7.60 STEVEN PRIEM 09/30/2020 10/01/2020 TRUCK UTILITIES INC ST PA $209.25 STEVEN PRIEM 10/01/2020 10/02/2020 AN FORD WHITE BEAR LAK ($145.70) STEVEN PRIEM 10/01/2020 10/02/2020 POMP S TIRE #021 $323.20 STEVEN PRIEM 10/01/2020 10/02/2020 EMERGENCY AUTO TECH $122.50 STEVEN PRIEM 10/01/2020 10/02/2020 0391-AUTOPLUS $59.80 STEVEN PRIEM 10/01/2020 10/05/2020 AN FORD WHITE BEAR LAK $58.40 STEVEN PRIEM 10/05/2020 10/07/2020 AN FORD WHITE BEAR LAK $79.20 STEVEN PRIEM 10/06/2020 10/07/2020 0391-AUTOPLUS $53.85 STEVEN PRIEM 10/06/2020 10/08/2020 AN FORD WHITE BEAR LAK $112.46 STEVEN PRIEM 10/07/2020 10/08/2020 ZAHL-PETROLEUM MAINTEN $106.25 STEVEN PRIEM 10/07/2020 10/09/2020 AN FORD WHITE BEAR LAK $207.71 STEVEN PRIEM Packet Page Number 36 of 235 G1, Attachments 10/08/2020 10/09/2020 0391-AUTOPLUS ($142.95) STEVEN PRIEM 10/08/2020 10/09/2020 0391-AUTOPLUS $142.95 STEVEN PRIEM 09/26/2020 09/28/2020 AMZN MKTP US*M49PL2292 $50.69 MICHAEL RENNER 09/26/2020 09/28/2020 AMZN MKTP US*M40PH7292 $55.05 MICHAEL RENNER 10/04/2020 10/05/2020 AMZN MKTP US*MK7LF8NU0 $25.75 MICHAEL RENNER 09/30/2020 10/01/2020 DAIRY QUEEN #11239 $40.76 AUDRA ROBBINS 10/05/2020 10/07/2020 ON SITE SANITATION INC $2,172.50 AUDRA ROBBINS 10/07/2020 10/08/2020 CINTAS CORP $56.55 AUDRA ROBBINS 09/30/2020 10/01/2020 MINN COR INDUSTRIES $70.00 JOSEPH RUEB 10/06/2020 10/08/2020 THE HOME DEPOT #2801 $14.49 ROBERT RUNNING 10/07/2020 10/09/2020 TOLL GAS & WELDING SUPPLY $21.74 ROBERT RUNNING 10/02/2020 10/05/2020 IMAGE 360 $267.07 MIKE SABLE 09/25/2020 09/28/2020 SITEONE LANDSCAPE SUPPLY, $775.84 JASON SAKRY 09/25/2020 09/28/2020 SITEONE LANDSCAPE SUPPLY, $775.84 JASON SAKRY 10/06/2020 10/08/2020 MENARDS OAKDALE MN $16.25 JASON SAKRY 10/06/2020 10/08/2020 THE HOME DEPOT #2801 $57.85 JASON SAKRY 10/08/2020 10/09/2020 FRATTALLONES WOODBURY AC $6.56 JASON SAKRY 10/03/2020 10/05/2020 CINTAS CORP $179.43 SCOTT SCHULTZ 10/03/2020 10/05/2020 CINTAS CORP $80.79 SCOTT SCHULTZ 10/07/2020 10/08/2020 CINTAS CORP $102.07 SCOTT SCHULTZ 10/07/2020 10/08/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 10/07/2020 10/08/2020 CINTAS CORP $39.10 SCOTT SCHULTZ 10/07/2020 10/08/2020 CINTAS CORP $18.51 SCOTT SCHULTZ 10/05/2020 10/07/2020 OFFICE DEPOT #1090 $52.55 STEPHANIE SHEA 09/30/2020 10/01/2020 MINNESOTA ASSOC OF GOVERN $20.00 JOE SHEERAN 09/29/2020 09/30/2020 GRAFIX SHOPPE $85.00 MICHAEL SHORTREED 09/29/2020 10/01/2020 SUBURBAN AUTO BODY $1,198.55 MICHAEL SHORTREED 09/29/2020 10/01/2020 SUBURBAN AUTO BODY $2,182.18 MICHAEL SHORTREED 10/06/2020 10/08/2020 SUBURBAN AUTO BODY $4,325.96 MICHAEL SHORTREED 10/07/2020 10/08/2020 EMERGENCY AUTO TECH $3,269.66 MICHAEL SHORTREED 09/29/2020 09/30/2020 THE UPS STORE #2171 $69.58 JOSEPH STEINER 10/07/2020 10/09/2020 BOUND TREE MEDICAL LLC $189.90 ERIC ZAPPA $47,654.82 Packet Page Number 37 of 235 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/16/20 ABRAMS, MARYLEE 560.80 10/16/20 JUENEMANN, KATHLEEN 493.60 10/16/20 KNUTSON, WILLIAM 493.60 10/16/20 NEBLETT, SYLVIA 493.60 10/16/20 SMITH, BRYAN 493.60 10/16/20 COLEMAN, MELINDA 6,835.20 10/16/20 KNUTSON, LOIS 3,403.95 10/16/20 SABLE, MICHAEL 4,935.59 10/16/20 CHRISTENSON, SCOTT 2,445.69 10/16/20 DOUGLASS, TOM 2,885.62 10/16/20 JAHN, DAVID 2,267.02 10/16/20 HERZOG, LINDSAY 2,327.75 10/16/20 RAMEAUX, THERESE 3,766.80 10/16/20 DEBILZAN, JUDY 2,590.49 10/16/20 OSWALD, BRENDA 3,012.80 10/16/20 PAULSETH, ELLEN 5,712.55 10/16/20 RUEB, JOSEPH 4,596.10 10/16/20 ARNOLD, AJLA 2,293.82 10/16/20 BEGGS, REGAN 2,314.59 10/16/20 COLE, DEBORAH 3,726.33 10/16/20 EVANS, CHRISTINE 2,319.20 10/16/20 LARSON, MICHELLE 2,161.57 10/16/20 SINDT, ANDREA 3,941.09 10/16/20 ABRAHAM, JOSHUA 2,685.79 10/16/20 AMAH-CLARKE, ALFREDA 1,916.80 10/16/20 HANSON, MELISSA 2,067.20 10/16/20 HOCKBEIN, JUDY 1,136.80 10/16/20 KRAMER, PATRICIA 1,294.03 10/16/20 MOY, PAMELA 1,882.48 10/16/20 OLSON, THOMAS 1,768.80 10/16/20 OSTER, ANDREA 2,323.82 10/16/20 VITT, JULIANNE 1,407.83 10/16/20 WEAVER, KRISTINE 3,499.79 10/16/20 WINKELMAN, JULIA 1,077.87 10/16/20 BJORNSTAD, MYRON 56.00 10/16/20 JOHANNESSEN, JUDITH 56.00 10/16/20 MAHRE, GERALDINE 88.00 10/16/20 MENGEL, MARY 463.50 10/16/20 WALKER, MARGARET 88.00 10/16/20 ABDI, DAUD 2,343.26 10/16/20 ABEL, CLINT 259.36 10/16/20 ALDRIDGE, MARK 4,128.93 10/16/20 BAKKE, LONN 3,882.48 10/16/20 BARTZ, PAUL 175.00 10/16/20 BELDE, STANLEY 3,957.48 10/16/20 BENJAMIN, MARKESE 3,587.80 10/16/20 BERGERON, ASHLEY 3,768.59 10/16/20 BIERDEMAN, BRIAN 4,893.22 10/16/20 BURT-MCGREGOR, EMILY 3,217.57 10/16/20 BUSACK, DANIEL 4,893.22 Packet Page Number 38 of 235 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount G1, Attachments 10/16/20 COLEMAN, ALEXANDRA 3,410.61 10/16/20 CONDON, MITCHELL 3,355.46 10/16/20 DEMULLING, JOSEPH 4,247.42 10/16/20 DUGAS, MICHAEL 4,378.49 10/16/20 FISHER, CASSANDRA 2,702.59 10/16/20 FORSYTHE, MARCUS 3,678.13 10/16/20 FRITZE, DEREK 4,529.55 10/16/20 GABRIEL, ANTHONY 3,753.40 10/16/20 GEISELHART, BENJAMIN 2,343.26 10/16/20 HAWKINSON JR, TIMOTHY 3,868.41 10/16/20 HELLE, KERRY 4,839.20 10/16/20 HENDRICKS, JENNIFER 2,060.00 10/16/20 HER, PHENG 4,059.02 10/16/20 HOEMKE, MICHAEL 376.98 10/16/20 JOHNSON, KEVIN 5,822.45 1,418.92 10/16/20 KANDA, MADELINE 2,450.51 10/16/20 KHARFL, RAM 174.00 10/16/20 KIM, WINSTON 2,482.83 10/16/20 KONG, TOMMY 3,975.97 10/16/20 KORAN, MARIE 2,103.39 10/16/20 KROLL, BRETT 4,092.08 10/16/20 KUCHENMEISTER, JASON 1,891.20 10/16/20 LANGNER, TODD 4,807.70 10/16/20 LENERTZ, NICHOLAS 3,584.47 10/16/20 LYNCH, KATHERINE 3,678.13 10/16/20 MARINO, JASON 3,924.62 10/16/20 MCCARTY, GLEN 3,938.79 10/16/20 MCKENZIE, JONATHAN 348.00 10/16/20 METRY, ALESIA 137.50 10/16/20 MICHELETTI, BRIAN 3,444.25 10/16/20 MURRAY, RACHEL 3,253.97 10/16/20 NADEAU, SCOTT 5,992.05 10/16/20 NYE, MICHAEL 4,621.67 10/16/20 OLSON, JULIE 4,119.18 10/16/20 PARKER, JAMES 3,924.14 10/16/20 PEREZ, GUSTAVO 2,878.61 10/16/20 PETERS, DANIEL 3,311.51 10/16/20 SALCHOW, CONNOR 2,842.01 10/16/20 SHEA, STEPHANIE 2,225.79 10/16/20 SHORTREED, MICHAEL 5,157.79 10/16/20 SPARKS, NICOLLE 2,805.08 10/16/20 STARKEY, ROBERT 3,558.21 10/16/20 STEINER, JOSEPH 5,078.12 10/16/20 STOCK, AUBREY 2,664.23 10/16/20 SWETALA, NOAH 2,792.66 10/16/20 TAUZELL, BRIAN 4,387.18 10/16/20 THAO, JAY 391.50 10/16/20 THIENES, PAUL 4,378.49 10/16/20 WENZEL, JAY 4,256.54 10/16/20 WIETHORN, AMANDA 2,694.62 10/16/20 XIONG, KAO 4,075.43 10/16/20 XIONG, TUOYER 2,829.59 10/16/20 ZAPPA, ANDREW 3,545.27 10/16/20 BARRETTE, CHARLES 3,409.48 10/16/20 BAUMAN, ANDREW 3,840.01 10/16/20 BEITLER, NATHAN 2,959.99 10/16/20 CAMPBELL, MACLANE 406.00 10/16/20 CONWAY, SHAWN 4,258.86 10/16/20 CRAWFORD JR, RAYMOND 3,409.49 10/16/20 CRUMMY, CHARLES 3,134.22 10/16/20 DABRUZZI, THOMAS 2,635.13 Packet Page Number 39 of 235 10/16/20 DANLEY, NICHOLAS 3,998.87 10/16/20 DAVISON, BRADLEY 3,067.69 10/16/20 DAWSON, RICHARD 4,833.68 10/16/20 HAGEN, MICHAEL 4,257.10 10/16/20 HALWEG, JODI 3,607.02 10/16/20 HAWTHORNE, ROCHELLE 3,415.93 10/16/20 KUBAT, ERIC 3,879.75 10/16/20 LANDER, CHARLES 3,925.60 10/16/20 LO, CHING 1,451.41 10/16/20 LUKIN, STEVEN 5,667.35 10/16/20 MALESKI, MICHAEL 2,983.94 10/16/20 MARTIN, MICHAEL 2,910.76 10/16/20 MCGEE, BRADLEY 3,458.79 10/16/20 MERKATORIS, BRETT 3,737.50 10/16/20 MONDOR, MICHAEL 5,474.97 10/16/20 NEILY, STEVEN 3,385.91 10/16/20 NIELSEN, KENNETH 2,959.99 10/16/20 NOVAK, JEROME 4,037.24 10/16/20 POWERS, KENNETH 4,172.91 10/16/20 SEDLACEK, JEFFREY 4,751.13 10/16/20 STREFF, MICHAEL 3,377.52 10/16/20 WARDELL, JORDAN 4,549.26 10/16/20 ZAPPA, ERIC 3,316.20 10/16/20 CORTESI, LUANNE 2,316.89 10/16/20 JANASZAK, MEGHAN 534.36 10/16/20 BRINK, TROY 3,287.62 10/16/20 BUCKLEY, BRENT 2,635.99 10/16/20 EDGE, DOUGLAS 2,652.92 10/16/20 JONES, DONALD 2,650.61 10/16/20 MEISSNER, BRENT 2,645.99 10/16/20 MLODZIK, JASON 2,076.89 10/16/20 NAGEL, BRYAN 4,631.80 10/16/20 OSWALD, ERICK 2,645.92 10/16/20 RUNNING, ROBERT 2,903.50 10/16/20 TEVLIN, TODD 2,648.30 10/16/20 ZAHNOW, LANCE 2,059.39 10/16/20 BURLINGAME, NATHAN 3,278.40 10/16/20 DUCHARME, JOHN 3,343.02 10/16/20 ENGSTROM, ANDREW 3,365.90 10/16/20 JAROSCH, JONATHAN 4,508.31 10/16/20 LINDBLOM, RANDAL 3,343.03 10/16/20 LOVE, STEVEN 5,650.68 10/16/20 STRONG, TYLER 3,032.00 10/16/20 ZIEMAN, SCOTT 96.00 10/16/20 HAYS, TAMARA 2,582.50 10/16/20 HINNENKAMP, GARY 3,039.02 10/16/20 NAUGHTON, JOHN 2,638.30 10/16/20 ORE, JORDAN 2,582.49 10/16/20 SAKRY, JASON 2,394.49 10/16/20 STOKES, KAL 2,031.50 10/16/20 HUTCHINSON, ANN 39,131.41 10/16/20 JOHNSON, ELIZABETH 2,340.99 10/16/20 KROLL, LISA 2,319.20 10/16/20 KUCHENMEISTER, GINA 2,285.60 10/16/20 THOMSON, JEFFREY 5,004.54 10/16/20 FINWALL, SHANN 4,555.02 10/16/20 MARTIN, MIKE 4,221.93 10/16/20 DREWRY, SAMANTHA 2,885.79 10/16/20 SWAN, DAVID 32,800.56 10/16/20 WEIDNER, JAMES 3,919.59 10/16/20 WESTLUND, RONALD 3,029.79 Packet Page Number 40 of 235 G1, Attachments 38,089.22 31,746.24 10/16/20 WELLENS, MOLLY 3,055.13 10/16/20 REBQINGER, RUSSELL 2,623.39 10/16/20 BRENEMAN, NEIL 3,272.61 10/16/20 LO, SATHAE 350.00 10/16/20 ROBBINS, AUDRA 4,617.58 10/16/20 BERGO, CHAD 3,785.10 10/16/20 SCHMITZ, KEVIN 2,384.50 10/16/20 SHEERAN JR, JOSEPH 4,111.24 10/16/20 ADAMS, DAVID 2,560.81 10/16/20 HAAG, MARK 3,031.54 10/16/20 JENSEN, JOSEPH 2,533.69 10/16/20 SCHULTZ, SCOTT 4,601.89 10/16/20 WILBER, JEFFREY 2,516.19 10/16/20 PRIEM, STEVEN 2,965.41 10/16/20 WOEHRLE, MATTHEW 2,714.98 10/16/20 XIONG, BOON 2,530.33 10/16/20 FOWLDS, MYCHAL 4,700.18 10/16/20 FRANZEN, NICHOLAS 4,272.24 10/16/20 GERONSIN, ALEXANDER 2,806.16 10/16/20 RENNER, MICHAEL 3,148.40 649.158.34 G1, Attachments Packet Page Number 41 of 235 W CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution to Commit Fund Balance in the General Fund Action Requested: Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City's Reserves Policy requires the City to maintain an unassigned fund balance in the General Fund at a minimum level of 41.67% and a desired level of 50% of annual General Fund operating expenditures. The unassigned fund balance of the General Fund is expected to exceed the desired level of 50% of operating expenditures at 12/31/2020. Committing the funds for a specific purpose requires a resolution of the City Council, and instructs users of the City's financial statements that the funds are set aside for a governmental purpose. The City Council can change the specified use of the funds by passing another resolution at any time. Recommended Action: Motion to approve the Resolution to Commit Fund Balance in the General Fund. This resolution will commit the amount of fund balance exceeding 50% of the total General Fund current expenditures for public safety purposes. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ✓ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Committing the fund balance provides assurance to the State Auditor, the City's external auditors and users of the financial statements that the City is wisely utilizing taxpayer resources. Background The City will be required to demonstrate how the committed fund balance was spent in subsequent years to its external auditors. Public safety expenditures are nearly 57% of General Fund Packet Page Number 42 of 235 M expenditures, plus the City is building a fire station in 2021. Therefore, committing the funds for public safety is the most reasonable way to reserve the funding until the City Council considers alternative purposes for the funding. The City Council will pass a new resolution in each year that unassigned fund balance exceeds 50% of expenditures. Attachments 1. Resolution to Commit Fund Balance in the General Fund Packet Page Number 43 of 235 G2, Attachment 1 RESOLUTION TO COMMIT FUND BALANCE IN THE GENERAL FUND WHEREAS, the City's Reserves Policy requires the City to maintain an unassigned fund balance in the General Fund at a minimum level of 41.67%, with a desired level of 50% of annual General Fund operating expenditures, and; WHEREAS, the unassigned fund balance of the General Fund is expected to exceed the desired amount of 50% of operating expenditures at December 31, 2020. THEREFORE, BE IT RESOLVED that the Maplewood City Council commits the amount of unassigned fund balance exceeding 50% of current operating expenditures at December 31, 2020 for public safety purposes. BE IT FURTHER RESOLVED that the Maplewood City Council may change or remove this commitment at any future meeting of the Council. Packet Page Number 44 of 235 G3 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Michael Martin, Assistant Community Development Director AGENDA ITEM: 2021 SCORE Funding Grant Application Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Ramsey County offers Select Committee on Recycling and the Environment (SCORE) grants to cities to enhance or improve their recycling efforts. SCORE grant funding is awarded on a per capita basis and is intended to help fund the City's recycling program. Maplewood has historically used SCORE funding to help offset the cost of collecting residential recyclables through the City's recycling contract. SCORE funds can also be used for administration, promotional activities, equipment, and/or organics collection. Recommended Action: Motion to approve the 2021 SCORE Funding Grant Application. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $98,150 SCORE grant funding with the option of an additional $18,695 if the City achieves the incentives. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The 2021 recycling program budget will be subsidized by the Ramsey County SCORE grant for approximately $116,845 to help fund the collection of recyclables in the City. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The 2021 SCORE Funding Grant Application identifies the use of the City's SCORE funds for the collection of recyclables by Tennis Sanitation. Packet Page Number 45 of 235 G3 Background Every year Ramsey County receives SCORE (Governor's Select Committee on Recycling and the Environment) funding from the Minnesota Pollution Control Agency. These funds are passed through to municipalities to provide partial support for municipal recycling and related programs. To receive SCORE funding, municipalities must apply for the funding annually as well as adhere to the SCORE funding requirements. Discussion Attached find a draft of the 2021 SCORE Funding Grant application. Submittal of the final application and supporting documents is due by October 31, 2020. The City of Maplewood has the opportunity to apply for a grant that is currently estimated to be $98,150. In addition to base funding, municipalities are eligible to receive up to two optional incentive payments for new or enhanced programs in the following areas: 1) bulky waste collection at no cost or a discounted price that prioritizes recycling and/or reuse, 2) engaging small businesses in curbside recycling services, 3) promoting BizRecycling to businesses and institutions, and 4) organics drop off site. Maplewood's incentive funding is estimated to be an additional $18,695. Once the grant application is submitted, Ramsey County will work with the City to finalize recycling incentives that will be feasible to achieve in 2021. In 2020, the City's SCORE grant was $98,150 with an incentive of $18,695. To achieve the incentive, Maplewood has been promoting free resources and grants to apartments and multi -unit buildings in collaboration with Ramsey/Washington Recycling & Energy in order to improve and/or start recycling, engaging small business recycling participation in the curbside recycling program, as well as promoting the City's new recycling dumpster opportunities for multi -unit buildings and businesses. Attachments 1. Draft 2021 SCORE Funding Grant Application Packet Page Number 46 of 235 G3, Attachment 1 SCORE GRANT APPLICATION SURVEY ANNUAL 1 2021 City of Maplewood Please refer to the 2021 SCORE Application Instructions for more information on completing this application. All items must be submitted forth e application to be complete. Step 1 Municipality: City of Maplewood Contact Person: Shann Finwall Address: 1902 County Road B East Phone #: 651-249-2304 Email: shann.finwall@maplewoodmn.gov Population: Source of population 41,738 data: Met Council Final 2019 Population Estimates Packet Page Number 47 of 235 1 /5 G3, Attachment 1 1 City Demographic comments: SCORE grant base funding amount ($): 98,150.00 Incentive funding amount ($): 18,695.00 Total grant funding possible($): 116,845.00 Total grant requested($): Is this estimated or finalized amount? r Estimated Amount r Finalized Amount The following expenses are eligible for SCORE reimbursement. Check the box(es) next to the budget categories this SCORE funding will be spent: FAdministration F Promotion Activities 7- Equipment W Collection of Recyclables F Organics Collection Step 2 Review your 2021 Recycling Performance Work Plan. The work plan below outlines the minimum requirements for your recycling program. Please review each requirement carefully. 2021 Recycling Performance Work Plan - Minimum Requirements 1. Complete all 2021 SCORE requirements, including reporting on time and submitting a mid -year status report. 2. Provide outreach to all residents about the municipality's recycling program and submit copies of materials to Ramsey County. 3. Use Ramsey County materials and information when and where appropriate to promote increased recycling, reuse and repair (e.g., Fix -it Clinics), medicine collection, household hazardous waste, organic waste and yard waste participation. a. Send materials to Ramsey County for review prior to distribution. Packet Page Number 48 of 235 2/5 b. Include county contact information on materials: i. 24/7 Recycling & Disposal Hotline: 651 -633 -EASY (3279) ii. RamseyRecycles.com G3, Attachment 1 c. Provide links to the Ramsey County web pages on municipality website. 4. Use hauler data to identify those not recycling and target educational materials 5. Ensure all multi -unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. Verify through county database property information. 6. Increase opportunities for recycling in public spaces. a. All recycling bins must be paired with a trash bin and in good condition. b. Labels must be readable. c. Promote Ramsey County's event container lending program and green event planning tips. 7. Implement a "Green" purchasing procurement policy for city functions and facilities to use reusable, recyclable or compostable packaging. 8. Ensure the collection of textiles is available to all residents through special collection or drop-off opportunities. 9. Enforce recycling contracts, including the assessment of penalties for non-compliance. a. Audit reporting by obtaining hauler weight tickets. b. Have labels replaced if not readable. 10. Attend County Recycling Coordinator meetings and attend a yearly composition study. I have reviewed and understand the minimum requirements. Pr Do you have additional strategies to add to the work plan? r Yes r No Step 3 In addition to base funding, the municipality is eligible to receive up to two optional incentive payments. To receive one incentive payment, the municipality must implement one incentive option below. To receive two incentive payments, the municipality must implement two incentive options below. You are eligible to receive up to two payments. Each payment is worth ($): Would you like to apply for incentive funding? r Yes r No Identify up to 2 Incentive Options. The option(s) identified will become part of the Recycling Performance Work Plan: " F Bulky Waste Collection. Establish an efficient and effective program to provide collection of bulky waste items from single family homes at no cost or a discounted price and that also prioritizes recycling and/or reuse. F Engage Small Businesses. Include small businesses in curbside recycling services and actively engage those businesses to participate in th e service. P Promote BizRecycling. Actively work with and promote BizRecyclingto businesses and institutions in collaboration with Ramsey/Washing ton Recycling & Energy for organics recycling and food waste reduction programs. F Organics drop -offsite. Co-sponsor an organics drop -offsite with the county (for suburban cities only). Packet Page Number 49 of 235 3/5 G3, Attachment 1 PAdditional qualifying activity. Must be approved beforehand by Ramsey County. Please briefly describe how you will implement your chosen incentive(s). BizRecycling: The City will partner with other organizations to promote BizRecycling opportunities to businesses and institutions. One example is the Rice-Larpenteur Alliance. The cities of Maplewood, Roseville, St. Paul, and Ramsey County are collaborating on the Rice-Larpenteur Alliance. The Alliance's vision is to create a safe, engaging and inviting neighborhood center that includes common spaces, a high-quality pedestrian environment and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together within the Rice Street corridor. The Alliance does business outreach in the area, to include the promotion of BizRecycling opportunities. Another example is the City's business outreach program. The City partners with the St. Paul Area Chamber of Commerce to conduct visits to businesses to ensure business retention within the City. The City will actively promote BizRecycling during these visits. Multi -Unit Property Recycling Improvements: The City is amending its solid waste ordinance to ensure all multi -unit properties are covered by the City's recycling program. The ordinance amendment should be complete by early 2021. The current ordinance allows multi -unit properties to opt out of the City's recycling program, as long as they supply recycling to their residents from another licensed hauler. There are approximately five large multi -unit properties (890 units) that have opted out of the City's recycling program. The main reason these properties have opted out of the City's program is due to the fact that only 95 gallon recycling carts are available for recycling at these properties. The new contract with the City's recycling contractor includes recycling dumpsters as an option. The ordinance amendment and promotion of the recycling dumpster option to multi -unit properties will ensure consistent recycling messaging and education, allow opportunities to promote free County recycling resources, and assist the City in verifying that all multi -unit properties are meeting State law requirements to recycle. All of these opportunities will help increase recycling at multi -unit properties. Step 4 Municipal recycling budget. After saving this application you will be asked to attach a copy of your 2021 municipal budget forALL recycling activities, including ALL funding sources. If a 2021 budget has not been adopted yet, attach the most recent draft. If the budget doesn't list ALL expenditures and revenues specific to recycling, add a supplemental table to identify this information. Afinal copy of the adopted 2021 budget must be submitted by January 15, 2021. Other Attachments 1. A resolution from your governing body requesting 2021 SCORE funding OR a certified copy of the official proceedings at which the request was approved. 2. Verification of Compliance with Minnesota Statute 115A.471 and 115A.46. Please download the Waste Verification document here. You will be prompted to upload a completed Waste Verification document after saving this application. Step 5 I certify that this document was prepared under my direction or supervision and that the information is true, accurate and complete to the best of my knowledge. PF Name: " Shann Finwall Title: " Environmental Planner File Attachments Clickthe'Upload File' button to attach supporting documents as required. Packet Page Number 50 of 235 4/5 *Maximum file size is 5 MB. 1. Municipal recycling budget: " 2. Resolution from your governing body requesting SCORE funding: 3. Certified copy of the official proceedings at which the request was approved: 4. Verification of Compliance with Minnesota Statute 115A.471 and 115A.46: " Response created on: Oct 1, 2020 at 05:08 PM CDT by Filsan.lbrahim@CO.RAMSEY.MN.US Response last updated on: Oct 19, 2020 at 12:29 PM CDT byshann.finwall@maplewoodmn.gov G3, Attachment 1 Packet Page Number 51 of 235 5/5 G4 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton Road East Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Independent School District 622's building addition and remodel to Carver Elementary, located at 2680 Upper Afton Road East, is due for its annual review. Recommended Action: Motion to approve the CUP review for Independent School District 622's building addition and remodel at Carver Elementary, located at 2680 Upper Afton Road East, for one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for the construction of a building addition and remodel at Carver Elementary at 2680 Upper Afton Road East on October 28, 2019. Construction of the school has commenced and the project is on schedule with approximately 85 percent of the footings and foundation walls of the building addition in place. There are no concerns from staff at this point regarding the progress of this project. Staff recommends reviewing this CUP again in one year to ensure the project is complying with all conditions as required by the conditional use permit. Packet Page Number 52 of 235 Reference Information Site Description Site Size: 9.55 acres Existing Land Use: Elementary school Surrounding Land Uses North: Single-family homes South: Ramsey County open space East: Ramsey County open space West: Medical office building and church Planning Existing Land Use: Institutional Existing Zoning: Farm Residential (F) Attachments 1. Overview Map 2. Site Plan 3. Building Plans 4. October 28, 2019, City Council Minutes G4 Packet Page Number 53 of 235 2680 Upper Afton Road G4, Attachment 1 W w M City of Maplewood September 19, 2019 Maplewood Packet Page Number 54 of 235 G4, Attachment 2 - - o CD p T z u ❑ o i o i .nw lip p 4 LJ {I ({ ❑ L J Packet Page Number 55 of 235 G4, Attachment 3 M �, Packet Page Number 57 of 235 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 28, 2019 City Hall, Council Chambers Meeting No. 20-19 J. NEW BUSINESS G4, Attachment 4 2. Carver Elementary School Addition and Remodel, 2680 Upper Afton Road East a. Conditional Use Permit Amendment Resolution b. Design Review Community Development Director Thomson gave the report. Troy Miller with LHB Architects address the council to give additional information. Commissioner Kempe addressed the council to give the reports for the Community Design Review Board and Planning Commission. Councilmember Juenemann moved to approve the conditional use permit amendment resolution for a school in the farm residential zoning district for a building addition and remodel to Carver Elementary School located at 2680 UDDer Afton Road East. Resolution 19-10-1745 Conditional Use Permit Amendment Resolution WHEREAS, Independent School District No. 622 is requesting that the City of Maplewood approve an amendment to its conditional use permit to allow a building addition and site plan changes. WHEREAS, this permit applies to the property located at 2680 Upper Afton Road. The legal description of the property is: Beginning at a point twenty (20) rods west of the Northeast comer of the North Half of the Southeast Quarter (N '/2 of the SE '/4) of Section One (1), Township twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to the point of beginning. (PIN 1-28-22-41-0005) WHEREAS, the history of this conditional use permit is as follows: On October 15, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. Packet Page Number 58 of 235 G4, Attachment 4 2. On October 28, 2019, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city council shall review this permit in one year. 2. All construction shall follow the design plans approved by the city and date- stamped October 1, 2019. The director of community development may approve minor changes. 3. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 4. Comply with all city ordinance requirements for signage. Packet Page Number 59 of 235 G4, Attachment 4 Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Juenemann moved to approve the design plans date-stamped October 1, 2019 for the building addition and remodel to be constructed at 2680 Upper Afton Road East subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report dated October 4, 2019. 4. Meet all requirements in the environmental report dated October 14, 2019. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Elevations for a trash and recycling enclosure. b. Revised site plan showing an 8 -foot -wide trail from the parking lot north of the building to the playground south of the building c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 9. If any required work is not done, the city may allow temporary occupancy if: Packet Page Number 60 of 235 G4, Attachment 4 a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Neblett Ayes — All The motion passed. Packet Page Number 61 of 235 G5 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Conditional Use Permit Review, Elim Care Senior Housing Facility, 1534 County Road C East Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Elim Care's proposed senior housing facility, located at 1534 County Road C East, is due for its annual review. Recommended Action: Motion to approve the CUP review for Elim Care's proposed senior housing facility, located at 1534 County Road C East for one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for the construction of a 193,520 -square foot senior housing facility to be located at 1534 County Road C East on October 28, 2019. As part of the conditions of approval, the applicant was required to commence construction within one year of council approval or the permit will be voided, unless it was extended by the city council. Construction of the facility has yet to begin but the applicant has stated they intend to apply for a building permit in November and to break ground in the spring of 2021. The applicant has stated the delay is Packet Page Number 62 of 235 G5 directly related to the COVID-19 pandemic which is causing the project to be delayed to 2021. Staff recommends reviewing this CUP again in one year to ensure the project has commenced as required by the conditional use permit. Reference Information Site Description Site Size: 17.15 acres Existing Land Use: Community Gardens Surrounding Land Uses North: Single-family homes South: City Park and Twin Cities Bible Church East: Single-family homes and Fire Station West: Single-family homes and Bruce Vento Trail Planning Existing Land Use: High -Density Residential and Institutional Existing Zoning: Planned Unit Development Attachments 1. Overview Map 2. Site Plan 3. Building Plans 4. October 28, 2019, City Council Minutes Packet Page Number 63 of 235 1534 County Road C East City of Maplewood Maplewood Overview Ma G5, Attachment 1 September 19, 2019 ":I T WTI, rh APO 10 iwqq 4 1 t, � S e ME Legend Property Subject D J P Y 0 490 �', r� ., w -4�: Feet .� Source: Cit of Maplewood, RamseyCount I I.r Packet Page Number 64 of 235 G5, Attachment 2 NOIIonNISNOD NOd ION ANVNIW1I3Nd NOIIonNISNOD NO=l ION AN`dNIMIANd 0 - Z Z J WLIA j d VOJ y t M Ca �F i1i59 it yid a I I ' II I I m� m a � LLy w o � x - & l ----. -..- .L _- a '„ m w P- p �y - — _ J r ,u — i�ii i� I L I +b II l e y V� nliinun s a a _ p a J u � W HS F� W ........... ..... ....................... — Packet Page Number 65 of 235 G5, Attachment 3 Packet Page Number 66 of 235 oZU < 00 to Packet Page Number 66 of 235 a CKM 0 z -01 z z z 0 0Q 22 Q0 0 > w Ui > w w w w LU LUU, U)F- KINOEOMRJ:1-132J HOJ WilpmjiF w 0 En G5, Attachment 3 Packet Page Number 67 of 235 -01 z z z 0 0Q 22 1=1 CIF- 0 > w Ui > w w w w LU LUU, U)F- w 0 En U) w w L9 cc , 11 W5 M> Ui z > 0- • 0 it Packet Page Number 67 of 235 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 28, 2019 City Hall, Council Chambers Meeting No. 20-19 J. NEW BUSINESS G5, Attachment 4 3. Elim Care Senior Housing Facility, 1534 County Road C East a. Comprehensive Plan Amendment Resolution b. Planned Unit Development Resolution c. Lot Division d. Design Review Community Development Director Thomson gave the report. Public Works Director Love answered questions of the council. Andrew Centanni with Elim Care addressed the council to give additional information. Commissioner Kempe addressed the council to give the reports for the Community Design Review Board and Planning Commission. Jon Addington with First Free Evangelical Church addressed the council to give additional information. Councilmember Smith moved to approve the comprehensive plan amendment resolution which approves a land use plan amendment from Low Density Residential to High Density Residential and Institutional for the 17.15 -acre parcel located at 1534 County Road C East. Resolution 19-10-1746 Comprehensive Plan Amendment Resolution WHEREAS, Andrew Centanni, on behalf of Elim Care, and First Evangelical Free Church, current owner of the properties located at 1448 and 1534 County Road C East, have requested a change to the City of Maplewood's land use plan from Low Density Residential to High Density Residential for the west 7.15 acres and Institutional for the east 10 acres of this overall 17.15 acre site. WHEREAS, this change applies to the properties located at 1448 and 1534 County Road C East. The legal description of the properties are: The N. 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, in Township 29 North, Range 22 West, Ramsey County, Minnesota, Except that part thereof described as follows: The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota and the South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.8 feet of the North 20 acres of the East 1/2 of the Northwest 1/4, Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota, excepting from the conveyance all existing railroad right-of-way and railroad easements. Packet Page Number 68 of 235 G5, Attachment 4 AND The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, Township 29, Range 22, Ramsey County, Minnesota. AND The South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.5 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 Section 10, Township 29, Range 22, together with an easement for road purposes over the West 30 feet of the East 615 feet of the North 290 feet of said North 20 acres of the East 1/2 of the Northwest 1/4, Section 10, Township 29, Range 22, Ramsey County, Minnesota. WHEREAS, the history of this change is as follows: 1. On October 15, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2. On October 28, 2019, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and citystaff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described change for the following reasons: 1. A goal of the Maplewood 2040 Comprehensive Plan is to encourage infill development to be sensitively designed to fit within the existing neighborhood. 2. A goal of the Maplewood 2040 Comprehensive Plan is to promote the availability of a full range of services and facilities for its residents, and the improvement of, access to, and linkage between housing and development. 3. A goal of the Maplewood 2040 Comprehensive Plan is to ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. This land use plan amendment is subject to approval by the Metropolitan Council. Seconded by Councilmember Juenemann Ayes — 4 Abstain — Councilmember Knutson due to a business relationship The motion passed. Packet Page Number 69 of 235 G5, Attachment 4 Councilmember Smith moved to approve the conditional use permit for a planned unit development resolution which approves afour-story. 141 -unit senior housing building to be constructed at 1534 County Road C East. Resolution 19-10-1747 Conditional Use Permit for a Planned Unit Development Resolution WHEREAS, Andrew Centanni, on behalf of Elim Care, has applied for a conditional use permit for a planned unit development for its proposed 141 -unit senior housing facility to be located at 1534 County Road C East. WHEREAS, a future use as part of this property is a church which will be built at a later date and Section 44-1092 requires a conditional use permit for churches. WHEREAS, the existing use of community gardens will remain in place east of the new senior housing facility and Section 18-612 requires a conditional use permit for community gardens more than one acre in size. WHEREAS, Section 44-1092 of the city ordinances requires a conditional use permit for planned unit developments built within the City of Maplewood. WHEREAS, this permit applies to the existing properties located at 1448 and 1534 County Road C East. The legal description of the properties are: The N. 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, in Township 29 North, Range 22 West, Ramsey County, Minnesota, Except that part thereof described as follows: The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota and the South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.8 feet of the North 20 acres of the East 1/2 of the Northwest 1/4, Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota, excepting from the conveyance all existing railroad right-of-way and railroad easements. _►9 The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, Township 29, Range 22, Ramsey County, Minnesota. _►9 The South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.5 feet of the North 20 acres of the East 1/2 of the Northwest 1/4 Section 10, Township 29, Range 22, together with an easement for road purposes over the West 30 feet of the East 615 feet of the North 290 feet of said North 20 acres of the East 1/2 of the Northwest 1/4, Section 10, Township 29, Range 22, Ramsey County, Minnesota. Packet Page Number 70 of 235 G5, Attachment 4 WHEREAS, the history of this conditional use permit is as follows: On October 15, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On October 28, 2019, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. Packet Page Number 71 of 235 G5, Attachment 4 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This approval permits the project's studio units to have a minimum of 395 square feet of floor area and the skilled nursing and transitional care units to have a minimum of 380 square feet of floor area. 5. This approval permits the project to build a 40 -foot tall senior housing building. All requirements of the fire department must be met in the construction of this building. 6. This approval permits the project to provide 63 underground parking stalls and 74 surface parking stalls - a waiver of 145 spaces. If a parking shortage develops the applicant shall be required by the city to provide additional surface parking on the future church site to the east. 7. This permit approves a parking waiver for a senior housing facility. If this use is proposed to be converted to any other type of use this PUD must be amended to address parking requirements. 8. The future church building is not approved. This PUD must be revised to approve the future church. 9. The 10 acre parcel that will be the future home to a new church is approved for the use of community gardens. This community garden must adhere to all the requirements in Section 18-611. 10. Cross -access, maintenance and parking agreements between the two created parcels are required. A copy of all executed and recorded documents shall be submitted to the city. 11. All signage for this site and the future church site must be approved by the Community Design Review Board in a comprehensive sign plan. 12. Comply with all city ordinance requirements for signage and parking. Seconded by Councilmember Juenemann Ayes — 4 Abstain — Councilmember Knutson due to a business relationship The motion passed. Councilmember Smith moved to approve the lot division request to divide the parcels located at 1534 County Road C East and 1448 County Road C East into two lots for the senior housina Droiect and future church site subiect to the followina conditions: Packet Page Number 72 of 235 G5, Attachment 4 1. A revised survey shall be submitted to staff for approval showing the 0.20 acre portion west of the Bruce Vento Trail combined with the parcel comprising the senior housing facility. 2. A revised survey shall be submitted to staff for approval showing an additional three feet of right of way be dedicated to the County Road C East right-of-way in order to conform with Ramsey County's Major Street Plan 3. Prior to issuance of a certificate of occupancy for the new commercial building the following must be submitted to staff for approval: a. Proof that Ramsey County has recorded the lot division Seconded by Councilmember Juenemann Ayes — 4 Abstain — Councilmember Knutson due to a business relationship The motion passed. Councilmember Smith moved to approve the design plans date-stamped October 1, 2019 for the 141 -unit senior housing building to be constructed at 1534 County Road C East subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated October 5, 2019. 4. Meet all requirements in the environmental report, dated October 8, 2019. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. 7. Signage for this site requires an approved comprehensive sign plan. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A photometric plan that meets all city requirements. b. Payment to the city's tree fund to meet the requirements of the city's tree replacement code. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Packet Page Number 73 of 235 G5, Attachment 4 d. Provide staff a site plan with a minimum of 50 proof -of -parking spaces. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. f. Cross -access, maintenance and parking agreements between the two created parcels are required. A copy of all executed and recorded documents shall be submitted to the city. g. Remove all unused curb cuts on County Road C East and restore to a continuous concrete curb per Ramsey County requirements. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Juenemann Ayes — 4 Abstain — Councilmember Knutson due to a business relationship Packet Page Number 74 of 235 G6 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Resolution to Participate in Metropolitan Council's Livable Communities Act Programs from 2021-2030 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Livable Communities Act (LCA) programs, inclusive of the Local Housing Incentives Account (LHIA), Livable Communities Demonstration Account (LCDA), LCDA-TOD, and the Tax Base Revitalization Account (TBRA) provides grants to local communities for housing and economic development. The Metropolitan Council requires communities to confirm their participation every ten years. Recommended Action: Motion to approve the attached resolution electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The Housing Chapter of the 2040 Comprehensive Plan supports the identified affordable and life- cycle housing goals that have been established by the Metropolitan Council. Background: Maplewood has long participated in the LCA suite of programs, in the most recent 10 -year cycle securing critical funding for the Frost -English redevelopment and Concordia Arms rehabilitation. The grants help fill finance gaps often left after all other finance sources are obtained. Packet Page Number 75 of 235 G6 The LCA grants enable the City to contribute financially to developments without use of its own resources. This reauthorization of participation will cover the period from 2021-2030. Attachments - 1. Resolution electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities ACT 2. Metropolitan Council Methodology Packet Page Number 76 of 235 G6, Attachment 1 RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2021 THROUGH 2030 Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan -area municipalities; and WHEREAS, a metropolitan -area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires that each municipality establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, a metropolitan -area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life -cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life -cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2021 through 2030. 2. Agrees to the following affordable and life -cycle housing goals for calendar years 2021 through 2030: Affordable Housing Goals Range Life -Cycle Housing Goal 281-510 1,900 Packet Page Number 77 of 235 G6, Attachment 1 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. by the City Council of the City of Maplewood, Minnesota, on October 26, 2020. By: By: Marylee Abrams, Mayor Andrea Sindt, Clerk Packet Page Number 78 of 235 G6, Attachment 2 Attachment: 2021-2030 Affordable and Life -cycle Housing Goals Methodology Months of cumulative outreach and discussion about how 2021-2030 affordable and life -cycle housing goals should be calculated (summarized at a May 4 Communities Development Committee meeting), has led to a methodology that is consistent and easy to understand. The selected methodology attempts to strike a reasonable, balanced approach that considers the variety of differing circumstances across communities. The 2021-2030 affordable housing goals will be a range to reflect the uncertainty and variety of local affordable housing development, and use a similar approach that 2011-2020 goals used. How were 2011-2030 affordable housing goals calculated? In 2009 and 2010 broad discussions were had about how to determine 2011-2020 affordable housing goals, including some of the same stakeholders - and even some of the same people! - that provided input for the coming decade's goals. In summary, an estimate of available funding for affordable housing was determined for the 2011-2020 decade and used to calculate what percent of the decade's need for affordable housing could possibly be developed. This percentage was calculated at 65%, which was then applied to each community's share of affordable housing need for 2011-2020 to create a low end of an affordable housing goal range. The high end of a community's goal range was the need number itself. Some communities had access to additional funding sources and therefore the low end of their range was increased, but most communities' 2011-2020 affordable housing goal was a range between 65% and 100% of their 2011-2020 share of affordable housing need. How are 2021-2030 affordable housing goals being calculated? Affordable and life -cycle housing goals are calculated based on each community's share of the region's need for affordable housing in the coming decade. Each community has, or is in the process of, updating their comprehensive plans to acknowledge this "need" number, which is based on their forecasted sewer -serviced growth, their existing affordable housing choices relative to the regional average, and whether or not they import or export low-wage workers. Forecasted growth considers a community's transit capacity, land use guidance, employment growth, and other economic and demographic trends. "Need" numbers are further adjusted as described above to encourage affordable housing development that will provide reasonable housing options at all incomes throughout the region. Determining affordable housing "goals" (which are required for LCA participation) based on affordable housing "needs" (which are required to be addressed per the Metropolitan Land Planning Act) ensures that those goals factor in all the unique characteristics of a community. However, it is widely acknowledged that there is not sufficient funding available to meet the forecasted affordable housing "need," and affordable housing goals are an opportunity for cities to consider a more realistic, if still ambitious, number of affordable housing units that could be built in the coming decade. For this reason, the amount of funding anticipated for affordable housing development in the coming decade is the primary consideration in determining affordable housing goals. Working closely with Minnesota Housing, we have estimated that funding in 2021-2030 could support the construction of about 45% of the forecasted need for affordable housing. Packet Page Number 79 of 235 G6, Attachment 2 We must acknowledge that not every source of affordable housing funding is captured in this calculation. We also acknowledge that there are many things individual local governments can do to incentivize and partner with affordable housing developers to increase their chances of accessing available funding. Finally, many focus group participants and survey respondents indicated a desire to set goals above minimum funding limitations as an incentive to do more. For this reason, we have set the low end of your community's 2021-2030 affordable housing goals at 55% of your share of the region's need for affordable housing (also known as the "need" number in your comprehensive plan). That percentage reflects the funding availability estimate (45%), plus an additional 10% to account for local policies and less common funding sources. Shown another way: We heard from survey respondents and stakeholder conversations that funding has historically limited our ability to meet all affordable housing needs, but many partners — both cities and other stakeholders — felt that affordable housing goals should also reflect the future need. There is no penalty for not meeting affordable housing goals, and equating "goals" with "needs" may incentivize us to work harder to address affordable housing needs and bring attention to the need for more funding to create resilient communities where housing choices are robust. For that reason, the high end of your community's 2021-2030 affordable housing goal is equal to your 2021-2030 affordable housing need number from your comprehensive plan. For example, if your share of the region's need for affordable housing in the coming decade is 100 units, your goal range would look like this: How were 2011-2020 life -cycle housing goals being calculated? Life -cycle housing goals were also considered in partnership with communities and stakeholders in 2009-2010. In summary, life -cycle housing goals were also determined as a range. The low end of the range was the 2011-2020 share of affordable housing need. The high end of the range was calculated by multiplying all land guided multi -family residential AND expected to develop in the 2011 decade by the maximum densities of those land uses. This resulted in some very high life -cycle housing goals! Packet Page Number 80 of 235 G6, Attachment 2 How are 2021-2030 life -cycle housing goals being calculated? Life -cycle goals are intended to ensure communities are allowing for a variety of housing types; specifically a mix of densities within their residential land. Although all communities must allow minimum average residential densities for sewer serviced growth, and additional average density minimums near certain transit investments, this measure is more about knowing how many multi -family units are possible. Therefore, life -cycle goals are being measured by looking at all multi -family land uses (defined as land uses with a minimum of 8 units per acre or more), and multiplying the acres of land expected to develop in the coming decade by the median density of those multi -family land use designations. Shown another way: Packet Page Number 81 of 235 G7 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Nature Center Trail Improvements Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: As part of the Parks System Master Plan implementation, staff is proposing to replace and repair several trail amenities at the Maplewood Nature Center. These improvements will be funded through the Park Improvement Fund and staff is recommending using MN Boardwalks, LLC to complete the project. Recommended Action: Motion to approve the Maplewood Nature Center Trail Improvements and to direct the City Manager and the Mayor to enter into an agreement with MN Boardwalks, LLC for construction services in the amount of $75,725.00. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $ $75,725.00 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Monies for this project are included in the 2020 CIP PM18.01 utilizing the Park Improvement Fund. Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Parks System Master Plan states that taking care of the existing parks system was found to be Maplewood's highest community priority. This means reinvesting in and upgrading parks and facilities. The bridges, observation decks and stairs along the Nature Center trail system are 25 to 40 years old and in need of replacement and repair. Background Built in 1978, the Visitor Center and trails have served the community well for over 40 years. Three of the trail bridges were built in 1993 and the observation deck was built in the mid 1990's. The Packet Page Number 82 of 235 G7 decking on the bridges is slippery and uneven and the observation deck has sunk into the pond and is partially underwater in the spring. The stairs offer access to the Nature Center for the residents living nearby and are in need of repair. Over 10,000 visitors have accessed the Nature Center trails in past years and that number has increased during the COIVID-19 pandemic. Replacement and repair of these structures is critical for users to be able to safely enjoy the amenities that the Nature Center trails have to offer. Staff has obtained written quotes from MN Boardwalks, LLC in the amount of $75,725.00 and from Trailsource in the amount of $123,162.00. Based on the results, staff recommends going with the quote from MN Boardwalks, LLC to do the Maplewood Nature Center Trail Improvements. Attachments 1. Quote from MN Boardwalks, LLC 2. Quote from Trailsource Packet Page Number 83 of 235 Proposal No. 1211 MX B®ardwa&s, IYC Date: 09-17-20 8617 80" Street Valid for: 30 days Glencoe, MN 55336 Phone: 612-270-2694 Email: tls21372@gmail.com sat suomittea to: Name: Maplewood Nature Center Street: 2659 E 7' Street City: Maplewood State: MN Zip: 55109 Phone: 651-249-2125 Contact Person: Audra Robbins Email: Audra.Robbinskmaplewoodmn.gov fork to be Derformed at: Job name: Maplewood Nature Center Street: 2659 E 7' Street City: Maplewood State: MN Zip: 55109 Notes: Sales Person Payment Terms Travis — 612-270-2694 1 Net 15 days upon completion. We hereby propose to furnish the materials and installation necessary for the completion of: Exhibit B• Construct and install 3 bridges according to the specs in the RFQ $21,975 Removal and disposal of the existing 3 bridges $1,500 Exhibit C: Work to be completed as described in RFQ $7,950 The above price includes any removal and disposal of deck boards and floats. Exhibit D: Construct and install bridge and platform, with benches, according to the specs in the RFQ $21,900 Removal and disposal of the existing bridge $2,700 Exhibit E• As described in the RFQ $16,500 Removal and disposal $3,200 This proposal reflects a completion date, for the above exhibits, of February 26th, 2021 The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Company name: Authorized Signature: Date: Authorized Signature: Date: Packet Page Number 84 of 235 G7, Attachment 2 To: Ann Hutchinson/Maplewood nature center Ann.Hutchinson@maplewoodmn.aov 2659 seventh st e St. Paul MN 551 19 Description Unit Rate Total 1 Wickcraft boardwalks with rhino lining 32,292 2 Removal of existing 8,750 3 Installation of boardwalks $24,550 4 Removal or stairs $4,200 5 Building of stairs $53,370 This bid includes the following xemoaal ofexisting bridges and stairs -Wickcraft boardwalk -installation of boardwalks -crossing #1 (6'x24') with bracing -crossing #2 (6'x30') with bracing -crossing #3 (6'x15') w/o bracing -Lions observation deck (4'x18' & 16'x16') platform with bracing for platform area Subtotal only Make all checks payable to trailsource. If you have any questions concerning this Total proposal, contact Hunter at 612-289-5708, Hdrus1974gmail.com . Thank you for your business! Tax 0% Total Balance due $ 123,162.00 Packet Page Number 85 of 235 G8 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Resolution of Support for the Bruce Vento Regional Trail Master Plan Amendment Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution for support of the Bruce Vento Regional Trail Master Plan Amendment. Recommended Action: Motion to approve resolution of support for the Bruce Vento Regional Trail Master Plan Amendment. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This master plan amendment provides an opportunity to reevaluate existing regional trail facilities based on the changing needs of the region. Background Ramsey County Parks & Recreation is in the process of updating the 1989 Bruce Vento Regional Trail Master Plan for the Ramsey County section between Larpenteur Avenue and County Road J, and plans to complete the plan with Metropolitan Council Approval in late 2020/early 2021. The master plan is intended to be a guiding document for the Ramsey County section of the Bruce Vento Regional Trail corridor. In addition, the master plan process also provided an opportunity to reevaluate existing regional trail facilities, initiate public engagement for plan development, and will inform other units of government. Packet Page Number 86 of 235 G8 The Bruce Vento Regional Trail is 13 miles in length and extends from the east side of downtown St. Paul northwestward to the north County line in White Bear Township. The trail is located on the former right of way of the Burlington Northern Santa Fe (BNSF) Railroad. The trail passes through the cities of St. Paul, Maplewood, Vadnais Heights, Gem Lake, White Bear Lake and White Bear Township. Although the designated trail extends the entire length of the BNSF Railroad right of way, only the southern 7 miles have been developed for public use. A major planning effort was initiated in 2014 to determine an alternative three-mile trail alignment out of the railway right-of-way from Buerkle Road to Highway 96 in White Bear Lake for reducing the remaining gap for the Bruce Vento Regional Trail. In efforts to fill the remaining regional trail gap, the Ramsey County Parks department initiated three regional trail projects in 2018: • Buerkle Road to Intersection of Hoffman Road/Highway 61Trail Extension • The project will complete final construction plans. A 2020 regional solicitation application has been submitted for this section for potential funding availability in 2024. • Highway 96 to County Road J Trail Feasibility Study • The project assessed the downtown area of White Bear Lake for an alternate regional trail corridor location. An alternate preferred route was selected as a result of this project. • Bruce Vento Regional Trail Master Plan amendment — Larpenteur Avenue to County Road J • The master plan amendment includes the regional trail corridor from Larpenteur Avenue to County J. This master plan amendment is anticipated to be approved late 2020/early 2021. The Bruce Vento Regional Trail Master Plan will address boundary expansion and acquisition, trail alignment changes, long-term site and infrastructure improvements, recreation improvements, trailhead and amenity improvements, integration with the Rush Line Bus Rapid Transit (BRT) improvements and additional recreational opportunities. Public, stakeholder, and agency engagement for the Bruce Vento Trail occurred over the development of multiple projects and planning studies over the course of several years. The sections below summarize the engagement events conducted. • Bruce Vento Regional Trail Engagement — When it became clear that the future Bruce Vento Trail could not be constructed in railroad right-of-way due to the continued operation of BNSF rail north of Buerkle Road, several engagement events were held over multiple projects from 2016 through 2019 to further refine alternative trail options between Buerkle Road to County Road J, site and infrastructure design components, and site amenities for extension of trail to County Road J. • Rush Line Engagement - During the summer of 2019, Ramsey County Public Works and Ramsey County Parks and Recreation performed engagement activities to develop a visioning framework to guide the design of the Ramsey County rail right-of-way corridor which considered both the Rush Line BRT and the Bruce Vento Trail facilities. This information was valuable in informing the development of the Ramsey County Rail Right -of -Way Design Guide document and the Bruce Vento Master Plan. Direct engagement outcomes provided feedback for site and infrastructure design elements, and site amenities for the regional trail within the Rush Line BRT corridor and other areas throughout the regional trail corridor. Redevelopment of the section of regional trail within the Rush Line BRT corridor will be implemented with the construction of Rush Line BRT infrastructure. Packet Page Number 87 of 235 G8 • Master Plan — Engagement activities for the development of the master plan were held over multiple projects from 2018 through 2020 in addition to incorporating engagement activities completed as part of the Rush Line BRT project, and a recent 30 -day public feedback review in September 2020. The Ramsey County Parks Department is currently seeking supporting resolutions from surrounding municipalities before presenting the plan to the County Board of Commissioners and submission to the Metropolitan Council. Additional information on the project and the Bruce Vento Regional Trail Master Plan can be found at: https://www.ramseycounty.us/residents/parks-recreation/parks-planning-projects/bruce-vento- regional - trail Attachments 1. Resolution of Support for the Bruce Vento Regional Trail Master Plan Amendment 2. Draft of the Bruce Vento Regional Trail Master Plan Amendment Packet Page Number 88 of 235 G8, Attachment 1 RESOLUTION OF SUPPORT FOR THE BRUCE VENTO REGIONAL TRAIL MASTER PLAN AMENDMENT WHEREAS, Ramsey County and the City of Saint Paul established a joint master plan for the Bruce Vento Regional Trail in 1989; and WHEREAS, Ramsey County has submitted a master plan amendment to update the Bruce Vento Regional Trail master plan section between Larpenteur Avenue and County Road J; and WHEREAS, the 2020 master plan amendment incorporates several changes to the regional trail corridor between Larpenteur Avenue and County Road J to address boundary expansion and acquisition, trail alignment changes, long-term site and infrastructure improvements, recreation improvements, and additional recreational opportunities throughout the Ramsey County section of the Bruce Vento Regional Trail corridor; and WHEREAS, the City of Maplewood staff have reviewed the plan and supports the master plan amendment for the Bruce Vento Regional Trail corridor between Larpenteur Avenue and County Road J; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, M I N N ESOTA, that: 1. The City Council of the City of Maplewood, Minnesota, supports the Bruce Vento Regional Trail Master Plan amendment. Adopted by the Maplewood City Council on this 26th day of October, 2020. Packet Page Number 89 of 235 G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation August 2020 Packet Page Number 90 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation TABLE OF CONTENTS 1. PLANNING FRAMEWORK......................................................................6 1. 1. Overview................................................................................................................................... 6 1.2. History.......................................................................................................................................7 1.3. Public Engagement and Municipal Support....................................................................... 10 1.4. Existing Conditions................................................................................................................ 13 1. 5. Equity Analysis & Demand Forecast.................................................................................... 22 1.6. Natural Resources.................................................................................................................. 29 1. 7. Boundaries and Acquisitions................................................................................................ 29 2. THE PLAN.............................................................................................31 2. 1. Segments 2B & 2C: Segments to be Constructed by Rush Line BRT ............................... 32 2. 2. Segment 3: Current Design Concept................................................................................... 36 2. 3. Segment 4: Future Northern Extension Segment(s)........................................................... 39 2. 4. Trail Amenities........................................................................................................................ 40 2. 5. Connectivity............................................................................................................................ 44 2. 6. Cost Estimate.........................................................................................................................48 53 2. 7. Conflicts.................................................................................................................................. 48 3. IMPLEMENTATION................................................................................ 49 3. 1. Phasing and Priorities............................................................................................................49 3. 2. Acquisition Costs...................................................................................................................49 3. 3. Operations.............................................................................................................................. 50 3. 4. Public Services....................................................................................................................... 52 3. 5. Accessibility............................................................................................................................ 52 3. 6. Public Awareness................................................................................................................... 53 21 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 91 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation LIST OF FIGURES Figure 1. Location of Bruce Vento Trail Within the 7 -County Metropolitan Area ...........................6 Figure 2. Historical Image of the Burlington Northern Railroad Stationin Maplewood, MN.................................................................................................7 Figure 3. Section Perspective of a Typical Segment of the Rush Line BRT Guideway and Bruce Vento Trail Within the Ramsey County Rail Right-of-Way...............................8 Figure 4. Bruce Vento Trail Segment Status.......................................................................................9 Figure 5. Ramsey County Rail Right -of -Way Design Guide "Tuesdays on the Trail" Event, June 2019........................................................................10 Figure 6. Segment 2B, Larpenteur Avenue to Buerkle Road; and Segment 2C, White Bear Avenue to Whitaker Street............................................................................14 Figure 7. Segment 3, Buerkle Road to White Bear Avenue............................................................16 Figure 8. Northern Extension Potential Alignments from the 2017 Study....................................18 Figure 9. Three Route Options from the 2019 Community Meeting.............................................19 Figure 10. Segment 4, Whitaker Street to County Road J..............................................................20 Figure 11. Land Use, Jobs and Activity Centers..............................................................................25 Figure 12. Median Income and Areas of Concentrated Poverty....................................................25 Figure 13. Percentage of Population 18 and Under........................................................................27 Figure 14. Percentage of Population 65 and Over..........................................................................27 Figure 15. Percentage of Minority/Non-White Population.............................................................28 Figure 16. Percentage of Disabled Population................................................................................28 Figure 17. Rush Line BRT Concept Plan for a Potential Bruce Vento Trailhead Site Located South of Frost Avenue and East of English Street...................................33 Figure 18. Design Guide Section Showing the Typical Ramsey County Rail Right -of -Way Corridor...............................................................................................34 Figure 19. Ramsey County Rail Right -of -Way Design Guide Graphics Highlighting Connectivity Between the Bruce Vento Trail and Proposed RushLine BRT Stations....................................................................................................35 Figure 20. Sample Sheet from the Rush Line BRT 15% Plans Near the Frost Avenue Station Illustrating the Existing and Reconstructed BruceVento Trail...............................................................................................................35 DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 13 Packet Page Number 92 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation Figure 21. Cross -Sections Illustrating Two of the Numerous and Diverse Bruce Vento Trail Location Conditions ...................................... Figure 22. A Plan Sheet Example of the Bruce Vento Trail Segment 3 Construction Plans Showing the Relationship of the Bruce Vento Trail to the BNSF Rail Corridor Along with Grading and Drainage Construction Requirements............................................................... Figure 23. Materials Graphic Identifying Proposed Bruce Vento Trail Amenities, Wall and Fencing Design Treatments........................................................... Figure 24. Section Illustrating the Bruce Vento Trail within the Lincoln Ave ROW Between Whitaker Street and Highway 96 ......................................... Figure 25. Design Standards for Ramsey County Parks and Recreation Wayfinding . Figure 26. Proposed Locations for Wayfinding on Bruce Vento Trail Segment 2B..... Figure 27. Concept Sketch of a Potential Trailhead Located Within the North Corner of an Existing Underutilized Private Parking Lot West of Hoffman Road and North of County Road E in Maplewood ...................................... 37 :A Figure 28. Concept Sketch of a Potential Trailhead Located Within the Existing and Vacant White Bear Township Property Located West of Hoffman Road and South of White Bear Avenue in the City of White Bear Lake.......................................................42 Figure 29. Existing and Future Transit Routes Near the Bruce Vento Trail Figure 30. Existing Trails and Bicycle Facilities Near Bruce Vento Trail.. Figure 31. Existing Bruce Vento Trail Ordinance and Operating Hours Sign LIST OF TABLES Table 1. Ramsey County Population Estimates Table 2. Cost Estimate by Segment .................. Table 3. Acquisition Costs by Segment............ Table 4. Estimated Annual Operating Budget. 41 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 45 50 DRAFT AUGUST 2020 Packet Page Number 93 of 235 G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation APPENDICES Appendix A. 2011 Ramsey County Parks Wayfinding Masterplan (Bruce Vento Trail Only) Appendix B. 2018 Ramsey County Parks and Recreation System Plan (Bruce Vento Trail Only) Appendix C. 2018-2019 Railroad Engagement Meeting Summaries and Graphics Appendix D. 2019 Rush Line Corridor 15% Plans: Select Sheets Appendix E. 2018-2019 Engagement Event Summaries and Comments Received Appendix F. 2020 Rush Line BRT Ramsey County Rail Right -of -Way Design Guide: Executive Summary Appendix G. 2020 Bruce Vento Trail Construction (Current Ramsey County Project) 60% Plans: Select Sheets Appendix H. 2020 Bruce Vento Trail Corridor Improvements Diagram DRAFT AUGUST 2020 Packet Page Number 94 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 15 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. PLANNING FRAMEWORK 1. 1. OVERVIEW The Bruce Vento Trail is a seven -mile multi -use trail from downtown Saint Paul to Buerkle Road in Maplewood and is part of a planned thirteen -mile trail that will extend an additional six miles from its current terminus at Buerkle Road to County Road J/the Ramsey County line with Washington County. The purpose of the Bruce Vento Trail Master Plan Amendment is to guide the development, preservation, management, and improvement of the Bruce Vento Trail under the jurisdiction of Ramsey County. The entire extent of the future trail once built will bisect Ramsey County from Kellogg Boulevard in Downtown Saint Paul to County Road J at the border of Ramsey and Washington County in White Bear Township. The extent of Bruce Vento Trail and its context within the Twin Cities metro area is shown in Figure 1. lwwwwwwq ISANTI SHERBURNE CHISAGO wt M1J�'4, ANOKA WRIGHT WASHINGTON HENNEPIN I _.... CARVER _� LLL ,.�...�--•a. .�� r t — — ............. I DAKOTA SCOTT 1 SIBLEY !'u LE SUEUR RICE 5$ INEENEEZ=M11-s Bruce Vento Trail Twin Cities Seven County Metro Area Ramsey County Figure 1. Location of Bruce Vento Trail Within the 7 -County Metropolitan Area This Master Plan Amendment replaces and updates the 1993 Ramsey County Master Plan for Burlington Northern Regional Tail Corridor. The length of trail which is covered by this Master Plan Amendment is the northern section of the trail under Ramsey County Parks and Recreation jurisdiction, which extends from Larpenteur Avenue to the border of Washington County at County Road J. The segment of Bruce Vento Trail south of Larpenteur Avenue is under the jurisdiction of the City of Saint Paul and discussion of this segment is included only for reference - no proposals are made for the trail south of Larpenteur Avenue. This Master Plan Amendment is written to fulfill the requirements of the Metropolitan Council for regional linking trails for as outlined in the 2040 Regional Parks Policy Plan and the expectations set in the 2018 Ramsey County Parks and Recreation System Plan, included as Appendix B. 61 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 95 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 2. HISTORY Before it became the Bruce Vento Trail, the corridor was once 7 miles of a railroad that linked the cities of Saint Paul and Duluth, Minnesota. Originally laid in 1870, the rail line eventually came to be owned by Burlington Northern as part of the Burlington Northern Corridor/Phalen Creek Line in 1970. By 1986, the southern portion of the railway — from Kellogg Bridge in Saint Paul to Beam Avenue in Maplewood - was abandoned and track was removed by Burlington Northern. In 1992 the right-of-way of this section was purchased by Ramsey County Regional Railroad Authority and was designated as a regional recreational trail with potential future use as a light rail transit line. The City of Saint Paul, Ramsey County, and the Ramsey County Regional Railroad Authority agreed to a joint powers agreement for development and operation of the future trail. 1. 2. 1. 1993 MASTER PLAN FOR BURLINGTON NORTHERN REGIONAL TRAIL CORRIDOR In 1993 Ramsey County Parks and Recreation published its Master Plan for Burlington Northern Regional Trail Corridor. The extents of the 1993 Master Plan included the abandoned Kellogg Avenue to Beam Avenue section (approximately six miles of trail), as well as a plan for extending the trail to the Ramsey/Washington County line to the north. At the time, the existing railroad corridor north of Beam Avenue to the county line was still in operation. However, the 1993 Master Plan anticipated future abandonment of the northern railroad segment and thus included it in the document as a future alignment for the trail. Through the 1990s, portions of the trail extent south of Beam Avenue were paved. It was designated the Bruce Vento trail in 2001 honoring Bruce Vento, a member of the US House of Representatives recognized for his environmental efforts. By 2005, the Phalen Boulevard segment was completed and paved creating the continuous seven -mile segment of the Bruce Vento Trail between Kellogg Avenue and Buerkle Road as it is known today. The remaining trail to the Washington County line/County Road J as envisioned remains unbuilt. The trail plan outlined in the 1993 Master Plan is updated and revised in this Master Plan Amendment. This Master Plan Amendment document covers the portion of trail under Ramsey County Parks and Recreation jurisdiction and includes references to the Saint Paul segment only for reference. The trail is divided between jurisdictions at Larpenteur Avenue. Between the trailhead at Bruce Vento Nature Sanctuary in Downtown Saint Paul and Larpenteur Avenue in Maplewood, the trail is operated and maintained by Saint Paul. Between Larpenteur Avenue and County Road J/the Washington County Line in White Bear Township, the trail is owned and operated by Ramsey County Parks and Recreation. This Master Plan Amendment updates the 1993 Master Plan for the Ramsey County Parks and Recreation owned and operated section of the trail. Figure 2. Historical Image of the Burlington Northern Railroad Station in Maplewood, MN' 1 Historical image from the City of Maplewood website, accessed 11/6/2019 https://maplewoodmn.gov/1695/Bruce-Vento-Trail DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 17 Packet Page Number 96 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 2.2. CONNECTION TO RUSH LINE BRT Since the completion of the Bruce Vento Trail to Buerkle Road, there have been new developments which could alter the trail's current location. The 7 -mile segment of the Ramsey County Parks and Recreation -controlled rail right-of-way from Johnson Parkway in Saint Paul to Beam Avenue in Maplewood has for years been open for potential transit use. Early planning efforts identified this corridor as a possible light rail transit (LRT) route, but further studies determined bus rapid transit (BRT) as the preferred and most effective transit mode to provide for the transportation needs of northern Ramsey County communities. An Environmental Assessment phase with advancement to approximately 25% Preliminary Design is currently underway to evaluate the Rush Line BRT Line, which will extend from Union Depot in downtown Saint Paul 14 miles north to downtown White Bear Lake. This environmental assessment is expected to be completed by early 2021. In the Ramsey County Parks and Recreation rail right-of-way, the BRT guideway will be co -located with a reconstructed Bruce Vento Trail. As a part of Environmental Assessment effort, a design guide is been developed as a planning tool for comprehensively designing the corridor's improvements. It is informed through in-depth community and stakeholder input including a visioning workshop, numerous events on the Bruce Vento Trail, and through informational mailings and online surveys. The design guide area extends from the Arcade Street station on the south to the Buerkle Road station on the north, the extent of trail which will be realigned as part of the Rush Line BRT project. While the final alignment of this portion of the Bruce Vento Trail will remain in approximately the same location as the current trail, the construction of Rush Line will alter the specific position and access points of the Bruce Vento Trail. Figure 3 shows a preliminary section perspective of the Rush Line guideway and the Bruce Vento Trail. The Rush Line's Ramsey County Rail Right -of -Way Design Guide and plan sheets from the Rush Line BRT Environmental Assessment phase illustrating the current alignment and configuration of the trail and BRT is included as Appendix D. Figure 3. Section Perspective of a Typical Segment of the Rush Line BRT Guideway and Bruce Vento Trail Within the Ramsey County Rail Right -of -Way 81 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 97 of 235 1. 2. 3. TRAIL SEGMENTS OVERVIEW For the purposes of this Master Plan, the trail is divided in to six segments: • Segments under Saint Paul jurisdiction: Segment 1: Downtown Saint Paul to Arcade Street - Built trail, included for reference but no modifications are proposed. Segment 2A: Arcade Street to Larpenteur Avenue - Built trail, also included for reference, but modifications are proposed as part of Rush Line BRT. • Segments under Ramsey County Parks and Recreation jurisdiction: o Segment 2B: Larpenteur Avenue to Buerkle Road - Built trail to be realigned as part of Rush Line BRT. Segment 3: Buerkle Road to Whitaker Street - Trail currently under design and anticipated to be constructed in 2024 or 2025 pending solicitation of federal funds. Segment 2C: Whitaker Street to White Bear Avenue - Future trail construction anticipated to be completed as part of Rush Line BRT. Segment 4: White Bear Avenue to County Road J - Northern extension alignment for future construction. These above segments are shown in Figure 4. The scope of this Master Plan includes only the segments that are operated and maintained by Ramsey County Parks and Recreation, starting at Larpenteur Avenue and north to County Road J, Segments 2B, 3, 2C, and 4. The trail between Downtown Saint Paul and Larpenteur Avenue is under the jurisdiction of the City Saint Paul and discussion of these segments is provided for reference only. The segments which will be designed and constructed as part of the Rush Line BRT project (further detailed in Section 1. 4. 1) are labeled as segments 2A, 2B, and 2C. DRAFT AUGUST 2020 Packet Page Number 98 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation y 4 61 ANOKA WASHINGTON —,AS H -S -T— COUNTY�ROAD d,--- 117TH ST N O 0 W y Segment 4 M M v� 96 9T,H ST 244 COUNTY ROAD 96 E Segment 2C o 0� SHORE Rush Line BRT New Trail w .--"A COUNTY ROA Construction Segment 3 /W KOHLER RD f,•. COUNTY --• SQ �� ROAD E p� VADN,g7S BLVD m Z j F RILE RD � z 61 Y JOY RD. ' BEAM RAMSEY AVE Segment 2B . > 17THAV Rush Line BRT a Reconstruction �? of Existing Trail 0 120 � jf{f LxgRPENTEUR AVE EQ -F ENTEUR AVE E a� W z u z 'u, Z ZO W MARYLAND/VE 0" . I it w¢ - w U Q F ml W F W 10TH STN Segment 2A < vO�r(ippFRgFTON "`. PLATo Segment 1 149. RD 0 1 2 �! Miles Bruce Vento Trail — Built, Saint Paul Segment Built, Ramsey County Parks Segment Segment Under Final Design Future Alignment _ Rebuild and Build New per Future Rush Line Figure 4. Bruce Vento Trail Segment Status BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 19 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 3. PUBLIC ENGAGEMENT AND MUNICIPAL SUPPORT Public, stakeholder, and agency engagement for the Bruce Vento Trail occurred over the development of multiple projects and planning studies over the course of several years. The sections below summarize the engagement events conducted. 1. 3. 1. ENGAGEMENT RELATED TO RUSH LINE BRT During the summer of 2019, Ramsey County Public Works and Ramsey County Parks and Recreation performed engagement activities to develop a visioning framework to guide the design of the Ramsey County rail right-of- way corridor which considered both the Rush Line BRT and the Bruce Vento Trail facilities. Tools used included a virtual tour of the Ramsey County Rail Right -of -Way area and a visual preference survey addressing elements such as trail/BRT separation, grade separation, landscaping, stormwater treatment, fencing, buffer/screening, trail lighting, trailhead, and amenities. This information was valuable in informing the development of the Ramsey County Rail Right -of -Way Design Guide document, which includes general to detailed design treatment objectives for both BRT and trail facilities. The 2020 Rush Line BRT Ramsey County Rail Right -of -Way Design Guide can be found in Appendix F. Figure 5. Ramsey County Rail Right -of -Way Design Guide "Tuesdays on the Trail" Event, June 2019 10 1 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT Key preferences and takeaways understood during this engagement series included: • The top priority for right-of-way elements was safety and security. • Participants indicated that they would continue to primarily use the right-of-way once Rush Line BRT was completed for recreational walking, running, bicycling, or using a mobility device. • Strong preference for the preservation of existing vegetation to both retain the natural character of the corridor and provide a buffer/screen of the proposed improvements from adjacent residential properties. • The preferred separation treatment between the trail and the BRT guideway was a linear stormwater swale (a shallow channel used to manage stormwater, with vegetation to slow the movement of water and aid in removing pollutants). • Preference for trash/recycling receptacles, drinking fountains, and information kiosks among the trail amenities presented. DRAFT AUGUST 2020 Packet Page Number 99 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation i l&W#:7_11 q:t•7_1 D7 4 0 [ ITC14►Vi 14 04 k The proposed trail alignment is adjacent to the existing BNSF Railway -owned railroad for the entire length of Segment 3 and approximately half the length of Segment 4. Ramsey County Parks and Recreation initiated meetings with BNSF Railway and Minnesota Commercial Railway representatives to discuss project issues given the proximity of the proposed Bruce Vento Trail to the railroad corridor. The first set of railroad engagement meetings were held from 2014 to 2016 as part of the preliminary design study. As part of later design meetings, four more meetings occurred with representatives of Ramsey County Public Works, Ramsey County Parks and Recreation, BNSF Railway and Minnesota Commercial Railway in 2018 and 2019. Discussion topics and key takeaways from these meetings included: • An understanding of the railroad's concerns and requirements for improvements adjacent to or within railroad property • Potential opportunities to close an existing roadway crossing south of White Bear Avenue and make improvements to an existing pedestrian crossing at Whitaker Street. No new at -grade or grade -separated crossings are proposed as part of either the Bruce Vento Trail or Rush Line projects. • Constructing trail improvements within the railroad property will be considered where feasible alternatives do not exist and when it is possible to maintain minimum of 50 feet of separation from track centerline. Trail within BNSF right of way will need to include safety/security fencing to keep trail users away from track. • For deterring trail users from encroaching into the railroad property, including a fence in the trail project between the trail and railroad was strongly encouraged by railroad representatives. • Trail alignment under the County Road E and Highway 61 bridges will occur within the railway right-of- way and should be located a minimum of 50 feet from the existing track centerline. • Segment 3 plans will be provided to railroad representatives at design milestones for review and approval of proposed trail elements within BNSF right of way. • Discussion of potential trail alignments adjacent to the BNSF track through downtown White Bear Lake (Segment 4) concluded that inadequate separation could be achieved to allow a trail within BNSF right-of- way north of County Road J. • The trail located with railway right-of-way would be by permit instead of acquisition of easement 1. 3.3. BRUCE VENTO TRAIL PUBLIC ENGAGEMENT While Segments 3 and 4 are separated into different design projects, engagement events were held in order to facilitate public input on both the current design project (Segment 3) and the future northern alignment to County Road J (Segment 4). Engagement events occurred prior to the identification of Rush Line BRT station areas, and included discussion of trail alignments between Buerkle Road and Highway 96. Ramsey County Parks and Recreation held two initial public open houses for the trail extension north of Buerkle Road alignment of Bruce Vento Trail on May 18, 2016 and May 25, 2016. The public meetings offered and opportunity for residents and other stakeholders to provide input on the proposed alignments and design considerations related to a future extension of the Bruce Vento Trail. A combined total of 55 residents and stakeholders attended the two open house events. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 111 Packet Page Number 100 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation When it became clear that the future Bruce Vento Trail could not be constructed in railroad right-of-way due to the continued operation of BNSF rail north of Buerkle road, engagement events were held to further refine alternative options for getting the trail to County Road J on alternative corridors. In 2018, Ramsey County Parks and Recreation initiated a planning study to refine alternative regional trail alignment corridors outside of the right-of-way and provide a basis for this Master Plan document. This second study was specific to the trail between Highway 96 and County Road J (Segment 4) and included two engagement meetings on October 4, 2018 and October 25, 2018. The alignment of the future trail segment was further refined following the two rounds of 2018 engagement. Over the following year, the concept was further narrowed down to a single alignment following an additional open house in November 2019. The comments received in the final open house informed and ultimately selected the preferred alignment, with two potential alternative alignments, for the Bruce Vento Trail. A list of comments received and images of engagement materials from all five of these events are included in Appendix E. In addition to feedback received at open house events, Ramsey County Parks and Recreation also met with individual homeowners and commercial companies to discuss the trail alignment between Buerkle Road and County Road E. General takeaways from these events and meetings included: • 2016 events: o General support for trail design and proposed links to existing and proposed trails (Lake Links, Hwy 96 South Lake Shore, County Road E). o Overall connection for northern Ramsey County communities to the greater Saint Paul area was frequently mentioned as an advantage. • 2018 events: Relation of Bruce Vento Trail to downtown White Bear Lake was important. o Attendees liked that trail could make the downtown White Bear Lake area more bicycle and pedestrian friendly. Flexible trail use was important to balance multiple modes in one area. • 2019 event: o General support for the trail alignment and design by most. o Some concerns by avid bicyclists about the north segment trail routing through residential neighborhoods and not along Highway 61. Ski club members concerned with maintaining trail access and loss of on -street parking along Hoffman Road during summer shows and events on Goose Lake. 1. 3.4. INTERAGENCY COORDINATION Ramsey County staff maintains working relationships with public agencies with jurisdiction over the trail corridor including the Cities of Saint Paul, Maplewood, White Bear Lake, Vadnais Heights and White Bear Township. Planning activities related to the trail corridor are communicated with the appropriate agency staff for input and feedback. Ramsey County also coordinates with the Minnesota Department of Natural Resources relative to the intersection of the Gateway Trail and Bruce Vento Trail in Maplewood and watershed organizations with jurisdiction over construction activities. 121 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 101 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation As a part of the development and refinement of plans for Segment 3 Ramsey County convened a Project Management Team which consisted of representatives from the City of White Bear Lake, White Bear Township, Vadnais Heights, BNSF railroad and Ramsey County Public Works and Rush Line leadership. This group provided feedback and direction on plan alignment alternatives, typical section details and identified planned local projects for consideration in the design of Segment 3 of the trail. Ramsey County staff were also members of the Rush Line Project Management Team, participating in decision-making on Rush Line issues, specifically those that required coordination with the Bruce Vento Trail planning and design. 1. 4. EXISTING CONDITIONS The BNSF railroad right of way occupied by Bruce Vento Trail varies in width from 60 to 150 feet. In the built and future Rush Line BRT segments the paved trail is 12 feet in width. Adjacent amenities typically include benches and trash and recycling receptacles, as well as wayfinding and informational signage. In a few locations where the trail intersects with other trail facilities, there are bicycle repair stations and other special use facilities. The trail passes through a variety of areas, each with a different character depending on the land use of the adjacent property. It varies from a narrow industrial corridor on the east side of Saint Paul to a wider, more natural corridor in suburban sections. The following sections outline the existing conditions of the Bruce Vento Trail by segment. An overall map of the trail is in Figure 4. As Segments 1 and 2A are under the jurisdiction of the City of Saint Paul, they are not included in discussion of this section except for where 2A will be reconstructed as part of Rush Line BRT. 1. 4. 1. SEGMENTS 2B AND 2C: SEGMENTS TO BE CONSTRUCTED BY RUSH LINE BRT Segments 2A, 2B, and 2C are all segments of the trail that will be reconstructed or built new as part of Rush Line BRT. Segment 2A between Arcade Street and Larpenteur Avenue is under the jurisdiction of Saint Paul and is only included for reference. Segment 2B extends from Larpenteur Avenue through Buerkle Road. Both Segments 2A and 2B already have a completed, existing multi -use trail but will be realigned and reconstructed as part of the Rush Line BRT project. Segment 2C is farther north, from Whitaker Street to White Bear Avenue. This segment is not yet built and will be constructed as part of one of the future station areas included in Rush Line BRT. For these segments, the design and alignment of the trail is determined by the 2020 Rush Line BRT Ramsey County Rail Right -of -Way Design Guide, included in Appendix F. Final design for these segments is to be completed with the Rush Line design and construction schedule. The following maps and images show what these existing trail segments look like today. A summary of the proposed changes to these trail segments under Rush Line BRT are included in Section 2.1. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 113 Packet Page Number 102 of 235 G8, Attachment 2 RAMSEY COUNTY r 4r onaf Trail -1 8 �° 7 BUERKL"E"RD—{- 9 2 �T WHITAKER ST -E—"' ` 6 LYDIAAVEE 61 - BEAM AVE .".. --... 4 Segment 2C Q 61 0 0.125 0.25 O w � ro MII2S AD C E LU- P11THrAVEE 1 3 I 5 36 36 COUNTY ROAD B E COUNTY ROAD B E 4 61 Trail P� Gatewsta aYWte 1 3 .. . FROST AVE w1w, HOLLOWAY AVE 2 0 'Il y0 'r- LARPENTEUR AVE E Segment 2A o o.2s 0.5 . Miles O Bruce Vento Trail Bike, Pedestrian, and Built, Saint Paul Segment Transit Infrastructure Built, Ramsey County Parks segment — Local Trail Segment Under Final Design — Bike Lane Future — Regional Trail Rebuild and Build New per Future — MN State Trail Rush Line Existing Transit Figure 6. Segment 2B, Larpenteur Avenue to Buerkle Road; and Segment 2C, White Bear Avenue to Whitaker Street 14 I BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 103 of 235 8`� 3 The typical character for this segment of trail is residential, flat, and wooded. DRAFT AUGUST 2020 Packet Page Number 104 of 235 4 1 Trail signage and bicycle repair facilities at the intersection with Gateway State Trail. 6 I Trail crossing at County Road D/ Hazlewood Street. G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 9 I Intersection of Whitaker Street and Highway 61. BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 115 = RAMSEY COUNTY 0 -OUNTY ROAD 5E 9 l' I �± WHITAKER ST O� A m o 5 f ASH ST COUNTY ROAD F E Z -- w Zry LU u w CD Z w LU T 2 T U � O LJ „�.COUN-TY-ROAD-E— �q9 �P 10 61 GQUIV l i RVHU U C "' f G8, Attachment 2 0 I' F - x c? Y Q Uj M 0 0.25 0.5 + c Miles 0 Bruce Vento Trail Bike, Pedestrian, and — Built, Saint Paul Segment Transit Infrastructure Built, Ramsey County Parks segment — Local Trail Segment Under Final Design — Bike Lane Future Alignment — Regional Trail Rebuild and Build New per Future — MN State Trail Rush Line Existing Transit Figure 7. Segment 3, Buerkle Road to White Bear Avenue 161 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 105 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 4.2. SEGMENT 3: CURRENT DESIGN PROJECT Segment 3 is currently under design and will extend the trail from Buerkle Road to White Bear Avenue, essentially spanning the gap between the two Rush Line segments. This 2.7 -mile extension will utilize City of White Bear Lake property, Ramsey County Public Works Property and BNSF railroad right-of-way to provide a trail where there are no current trail facilities. A map of this segment is to the left, along with existing conditions images, below. The plans for this section are described in Section 2.2 of this Master Plan. DRAFT AUGUST 2020 Packet Page Number 106 of 235 4 I Bicycle and pedestrian facilities are provided as wide shoulders along Hoffman Road. 41 5 1 Existing trail terminus at Buerkle Road. BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 117 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 4.3. SEGMENT 4: FUTURE NORTHERN EXTENSION SEGMENT After the Rush Line BRT realignment at Whitaker Street, the Bruce Vento Trail will travel north through White Bear Lake and White Bear Township to the Ramsey County/Washington County line at County Road J. Because the original trail alignment considered sharing the right-of-way with active railroad service, two feasibility studies for the northern extension starting at Highway 96 were conducted by Ramsey County, the first in 2016 and the second in 2018. The goal of the studies were to determine an alternative trail alignment outside of railway right- of-way. Initially there were multiple alignments under consideration determined by the first feasibility study, which are shown in Figure 8. Figure 8. Northern Extension Potential Alignments from the 2017 Study Based on public engagement comments and coordination with other agencies, the multiple alignments shown in the figure above were narrowed down to three main options for the Bruce Vento Trail in the later feasibility study. They are shown in Figure 9, with justification for the selection of Route 1 as the preferred route below: • Route 1: Route 1 was identified as the preferred route through the downtown area for connection to Hugo Road. The route would extend along Bald Eagle Avenue to Bald Eagle Boulevard to Taylor Avenue and make connection to Hugo Road to reach County Road J. Buffalo Street and Park Avenue could be considered as alternative trail corridors for connection onto Hugo Road depending one-way consideration of Bald Eagle Boulevard. Scored the highest in the routes survey at the November 19, 2019 community meeting. Provided the most appealing trail alignment and atmosphere for a regional trail. Less turns. • Good connections to the High School. • High quality viewing to Bald Eagle Lake. • Potential partnership/coordination with the White Bear Lake and Ramsey County Public Works for railway crossing improvements. o White Bear Lake desire to incorporate trail connections from Bald Eagle Avenue to downtown area. o Sections of Bald Eagle Boulevard should be reviewed for possible 1 -way road configuration east of Bald Eagle Avenue. 181 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 107 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation Could provide long-term trail loops between Bruce Vento Trail and Lakes Link Regional Trail. This would require partnership for potential city connections to create this loop. • Route 2 and 3: Both routes were not favored due to the amount of turns through the residential areas for connection into either Division Avenue or Long Avenue. It was anticipated this route may be confusing to users of the regional trail corridor. Scored the lowest at the November 19, 2019 community meeting. • Does not provide high quality trail use and atmosphere for a regional trail. • Does not fit into overall regional trail context for planning alignment routes. • High amount of turns. • Get you closer to downtown area. • Potential impact with existing road right -of way and public infrastructure. .._._ _ V. SAW EN& L&,. 1 9G. a .. ...,,.w fW 44� _._... _ �.. +�y41,lYi a 5 whets B-, LA. i � d o. Figure 9. Three Route Options from the 2019 Community Meeting Section 2.3 provides more detail on the specific plan for this segment, based on the findings of the feasibility study. Route 1 is the preferred route that is shown but may be altered in the future due to continued studies in downtown White Bear Lake for potential long-term development of the school, Rush Line BRT project, and surrounding business development on Long Avenue. Investigations are anticipated to be completed over the summer of 2020 which will determine the impact of these studies on the Bruce Vento Trail northern extension alignment and provide a basis for an alternative to the preferred route or a reevaluation of the proposed alignment. A map showing existing conditions in the northern extension feasibility study area and the preferred alignment is shown in Figure 10, with existing conditions images following. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 119 Packet Page Number 108 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation Figure 10. Segment 4, Whitaker Street to County Road J 201 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 109 of 235 DRAFT AUGUST 2020 Packet Page Number 110 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 121 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 5. EQUITY ANALYSIS & DEMAND FORECAST Metropolitan Council adopted equity as one of the outcomes of the Thrive MSP 2040, stating that it "connects all residents to opportunity and creates visible housing, transportation, and recreation options for people of all races, ethnicities, incomes, and abilities so that communities share the opportunities and challenges of growth and change."' In order to fulfill the requirements of the Metropolitan Council 2040 Regional Parks Policy Plan, the Bruce Vento Trail Master Plan Amendment must address the ways in which the proposed trail will strengthen equitable use of the Regional Park System. The Bruce Vento Trail is supportive of the following regional goals as set forth in this plan: • Expanding the regional parks system to conserve, maintain, and connect natural resources identified as being of high quality or having regional importance. o The trail will directly benefit populations in multiple cities across Ramsey County, including Saint Paul, Maplewood, Gem Lake, Vadnais Heights, White Bear Township, and White Bear Lake. The trail will also connect to communities and trail facilities in Washington County, providing enhanced trail connections to communities across the metro area. Once the entire 13 -mile trail is completed, it will fill a large gap in the Regional Bicycle Transportation Network (RBTN) as established by the Metropolitan Council, as well as provide separated facilities between Saint Paul and White Bear Lake, filling a gap in a largely urban portion of U.S. Bicycle Route 41 (USBR 41) between the cities of Saint Paul and Duluth, Minnesota. • Providing a comprehensive regional park and trail system that preserves high-quality natural resources, increases climate resiliency, fosters healthy outcomes, connects communities, and enhances quality of life for the region. The trail will expand the regional parks system to connect populations to natural resources and high- quality regional multimodal infrastructure. Further discussion of natural resources related to the trail is included in section 1.6. Bruce Vento Trail will serve as a new trail facility which will improve multimodal access throughout Ramsey County. Providing a multimodal trail encourages healthy transportation options, particularly in the area north of Buerkle Road where there are fewer separated bicycle and pedestrian facilities compared to more urban areas of the metro area. • Promoting expanded, multimodal access to regional parks, regional trails, and the transit network, where appropriate. As the Bruce Vento Trail is highly integrated with the future Rush Line BRT, the trail will enhance connections for those who bicycle, walk, or roll with transit facilities enhancing connections across the Ramsey County community and quality of life for the region. Multiple opportunities exist for the partnership between Bruce Vento Trail and Rush Line BRT to be complementary facilities, including enhanced intersection crossings, protected pedestrian and bicycle infrastructure and shared parking lots. • Strengthening equitable use of regional parks and trails by all our region's residents, such as across age, race, ethnicity, income, national origin, and ability. Ensuring equitable use of the Bruce Vento Trail is a key component of this Master Plan Amendment. The trail will improve multimodal access between downtown Saint Paul and northern Ramsey County communities. An analysis of populations that will be served by the trail is included in sections 1.5.2 and 1.5.3. 2 https://metrocounciI.org/about-us/why-we-matter/Equity.aspx#:—:text=Equity%20is%20recognizing%20institutional%20 and,PROMOTE%20EQUITY%201N%20THE%20REGION. Accessed 7/16/2020 221 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 111 of 235 G8, Attachment 2 = RAMSEY COUNTY Ml Parks & Recreation In addition to addressing regional goals set forth by Metropolitan Council, Bruce Vento Trail will fulfill specific equity goals set forth by Ramsey County. Ramsey County recognizes its role and responsibility in advancing racial and health equity within the county. The Ramsey County Racial Equity Policy' specifically aims to advance racial equity by taking the following action, met by the Bruce Vento Trail: "apply an equity lens in all county programs, services, and decisions with an emphasis on transparency and inclusivity." The Bruce Vento Trail project included multiple rounds of community engagement in order to ensure that the future alignment of the trail will best meet the needs of the communities that it serves. Preliminary studies for Bruce Vento Trail also included identification of low-income and minority populations within Ramsey County that will be served directly by the trail and the enhanced multimodal access to those communities that are more likely to not own a car. The trail will include links to local and regional park systems, in order to provide recreational access for residents whose mobility is limited by lack of vehicle ownership. The outcomes of engagement were accessible to the public and published on Ramsey County's website to generate transparency in the planning process. 1. S. 1. DEMAND FORECAST Park and trail usage in Ramsey County and the greater metropolitan area is growing. As of 2018, Bruce Vento Trail saw 279,560 visits' , which is expected to increase once the trail is fully built. The trail extension to the north of Buerkle Road to County Road J will add multiple trail connections to other Ramsey County Parks and Recreation facilities which will increase access and usage for multiple communities within Ramsey County and for other users of the regional bicycle network. Additionally, the Ramsey County 2040 Comprehensive Plan projects population growth out to 2040, which is shown in the table below. This growing population will be served by the enhanced transit and trail connectivity of the Bruce Vento Trail. Table 1. Ramsey County Population Estimates The 2040 Regional Parks Policy Plan established by the Metropolitan council provides an understanding of what population will most benefit from a trail: "1/2 of trail users live within a 3/4 mile of a trail while 3/4 of users live within 3 miles". The sections below show the populations within a 3/4 -mile and 3 -mile radius of the Bruce Vento Trail. These populations will receive the most direct benefit of the new trail connection provided by Bruce Vento Trail, alongside those regional trail users that will benefit from a new safe, separated trail throughout the RBTN and users that will benefit from the trail's relationship with Rush Line BRT. 3 https://www.ramseycounty.us/your-government/projects-initiatives/strategic-priorities/advancing-racial-and-health-equity-all- decision-making/advancing-racial-equity-policy. Accessed 7/16/2020. 4 From the Metropolitan Council 2018 Use Estimates for the regional park and trail system. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 123 Packet Page Number 112 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. S. 2. INCOME AND ECONOMIC CHARACTERISTICS The Bruce Vento Regional Trail benefits people with low -incomes, minority populations, populations with disabilities, youth, and elders by providing a safe, multi -use trail between housing, shopping, schools, jobs, services, and transit facilities. Based on land use and the job and activity centers shown below in Figure 11, the trail corridor is primarily residential, with pockets of commercial and industrial developments at Frost Avenue, Highway 36, Highway 694, Buerkle Road, and near the Maplewood Mall area. Because the trail is directly linked to Rush Line BRT, the trail will provide enhanced transit access to communities and businesses in these job centers, as well as to the residential areas to the north and south. In Saint Paul, the existing trail already passes through a large job and activity center, as well as a large Area of Concentrated Poverty. The income in the area of the trail in Ramsey County is typically between $50,000 and $75,000, 50-75% of the area median income for the Twin Cities metropolitan area, shown in Figure 12. In White Bear Lake, the trail corridor includes median income slightly higher than Saint Paul. The Bruce Vento Trail will enhance access for communities of low-income in Saint Paul with communities, jobs, and activity centers in northern Ramsey County. The trail's planned connections to Rush Line BRT and to the existing Metro Transit bus route 265 (Saint Paul to White Bear Lake) will provide safe and comfortable bicycle and pedestrian network for transit riders in Ramsey County, which will benefit low-income populations more likely to rely on foot, bicycle, or transit to reach their destinations. 241 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 113 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation D = Mq�Nsr . z o Fa ENC Mqi < N�AN 61 NST z FRENCHMAN 61 7 4AKE RD N37TH ST N IF BIRCH ST I 4A KE RD N37TH -TN BIRCH ST a U ANOKA WASHINGTON ASH ST E couNTr Ro D J ANOKA WASHINGTON r 117TH ST N ASH ST COUNTY RO D J � ,117TH ST N 1 � ' p _ K p W j 9TH STS244 w 9TH ST Z 244 z 61 96 w' 61 96 COUNTY ROAD -96 E " U r COUNTY ROAD 96 E O a w } z n �� 0 COUNTY ROAprF E � w RO w a O S ��,P• z = p�� COUNTY ROAD F E OU O � .� �Z ,r.U OO s w �P O z COU TYROAD E 2 CO • NTY ROAD E ti pjf O 60ERKIE RD 2 -' '•�M� �' BUERKLE RD t = _ ... L�YDIAAVE E .--» LYDIAAVE E RAMSEY BEAMA1/E BEAM VE r f �' + •'� 17TH AVE E .-50TH ST N RAMSEY 17TH AVE E 50T S" N a 61 ■ p 36 61 p 36 ,_ _ ROAD B rE _ 'Cf�J !r (D 120 COUNTY ROAD B E r' r z 120 L�ARPENTEU R AV E Elf m .- ti - '„ O LARPENTEURAVE E R' y ZM .....,.. T 0 p W •� y .y t^�y1F �'�' ♦F 1• .� _�O� o '# - O �x O MINNEHAAVE � MI NEAHAAVE z O '1RNERXiD R ,. ARNER.RO-� p R ROR 61 AF 0 1.25 2.5 �D� ' 61 AFT 0 1.25 2.5 �eP Miles QP , I, Miles Bruce Vento Trail Land Use Bruce Vento Trail Median Income Saint Paul Segment Institutional Saint Paul Segment <$30,000 Ramsey County Parks Segment Industrial Ramsey County Parks Segment $30,000 - $50,000 r 3/4 Mile Area Residential r 3/4 Mile - $50,000 - $75,000 3 Mile AreaV Commercial 3 Mile $75,000 - $100,000 ® Job and Activity Q Areas of Concentrated Poverty $100,000 - $150,000 - >$150,000 Figure 11. Land Use, Jobs and Activity Centers Figure 12. Median Income and Areas of Concen- trated Poverty DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 125 Packet Page Number 114 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. S. 3. DEMOGRAPHIC CHARACTERISTICS The Bruce Vento Trail will serve populations of all ages, from 8 to 80 along the trail. As seen in Figure 13, there are a number of pockets with high populations of youth under 18 near the trail at its southern terminus at Larpenteur Avenue and another pocket near the commercial area adjacent to Highway 494. At its northern terminus, the project provides a connection for a substantial population of children in White Bear Township census tract 405.04, where 20% of residents are under age 15. Bruce Vento Trail provides a safe walking and biking route to families, children and students within a half -mile of multiple schools including Willow Lane Elementary, White Bear Lake Area High School, White Bear Lake Area Middle School, Weaver Elementary, Frassati Catholic Academy, and Central Middle School. There are also significant populations of elderly over 65 in White Bear Lake and White Bear Township, shown in Figure 14, which will equally benefit from multimodal trail access in order to access the regional trail system and the Rush Line BRT. Several senior housing properties are located within a half -mile of the trail, including the Walker Methodist Pioneer Manor, the Waters of White Bear Lake, the Willow Wood Apartments, the Ecumen Seasons at Maplewood, and Gracewood Senior Living. Expanded trail and transit access provided by the trail will allow these populations more recreation opportunities and access to places to shop, work, and play. The Bruce Vento Trail will provide significant multimodal access to minority populations living near the proposed trail, which are shown in Figure 15. The trail alignment includes two areas in White Bear Lake with higher than average shares of the population that are people of color. Additionally, the southern end of the trail at Larpenteur Avenue connects neighborhoods in northern Saint Paul with high concentrations of minority populations (greater than 30% of the population) to northern communities in northern Ramsey County. The full alignment of the Bruce Vento Trail will greatly enhance multimodal connectivity throughout the region, allowing communities in Saint Paul to reach Maplewood, White Bear Lake, Vadnais Heights, and White Bear Township on new facilities that enhance connectivity across the RBTN. The Bruce Vento Trail will provide long-term benefits to populations that are more likely to rely on public transit or multimodal facilities to reach their destinations. Disabled populations, shown in Figure 16, will benefit from the Bruce Vento Trail in its close relationship to Rush Line BRT. High concentrations of disabled populations exist in White Bear Lake, which aligns with higher concentrations of elderly populations as described in the previous section. White Bear Lake census tract 404.01 identifies 15% of residents living with a disability. Rebuilding the trail with Rush Line will improve transit access for those populations getting to and from Saint Paul and provide separated, ADA -accessible trail facilities for disabled populations looking to access communities in northern White Bear Lake. There are 10 Rush Line BRT station -stops that will be directly adjacent to Bruce Vento Trail and at all of these locations enhanced pedestrian crossings, improved ADA infrastructure, and multimodal design will increase intermodal access throughout the region. These locations will include ADA improvements to ease the transition between the multimodal trail and transit facilities for disabled users 261 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 115 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation N n ENOHMq N 61 ', NSr z F ENOhMAN 61 I ` � �rG 1, 4AKE RD N37TH STN G4gKE RD 137TH ST N BIRCH ST ANOKA�WgSHINGTON ANOKA WASHINGTON --ASH ST -«---*_"-COU ^T^Y J ASH.ST-—-°°°COl1NF1'-ROADJ 117TH ST N +117TH STN I oz 9TH ST , � J w w w 244 �' w 9TH ST 244 (76-10 U U COUNTY ROAD 96 E COUNTY ROAD 96 E COU TY ROAD F E ' w VP�� 'COUNTY ROAD F E O OSS O v~i 005 z � z COUNTY ROAD ECOf NTY ROAD E O O F ( O BUERK E RD 2 BUERK E RD 2 '•� LYDIAAVE E "' LYDIA AVE E BEAM AV E BEAM AV E RAMSEY RAMSEY 17TH AVE E 5H ST N 17TH AVE E 50TH ST N 61 ' = 36 � ` .,' ` COUNTY ROAD g E 61 36 ' COYNTY ROAD B E Q Q O x. 120 120 z z LARPENTEUR AVE E , LARPENTEURAVE E Mz "-' s z - zO¢Oz Q z V ¢ r y w < r w ¢ w w c yy w 0 � 3 .1 e = I 0 --MINNE-HAHAAVE z - �' MINNEHAHAAVE z "y ER Flo P ," wA'QNER PO P 61 RAF7-C 0 1.25 2.5 ���� 61 RAFTc 0 1.25 2.5 V Miles �PP Miles O Bruce Vento Trail Population Under 18 Bruce Vento Trail Population Over 65 Saint Paul Segment <15% Saint Paul Segment <15% Ramsey County Parks Segment 15-20% Ramsey County Parks Segment 15-20% r 3/4 Mile 20-25% r 3/4 Mile 20-25% 3Mile 25-30% 3Mile 25-30% - >30% >30% O School within 3/4 mile Figure 13. Percentage of Population 18 and Under Figure 14. Percentage of Population 65 and Over DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 127 Packet Page Number 116 of 235 RAMSEY COUNTY Parks & Recreation D Mq�NST z � IENCryMgN � 61' 41 KE RD N37TH ST BIRCH ST I ANOKA WASHINGTON - ASH ST - COUNTY RO D J 117TH ST N p K w 9TH ST ,-z 244 G8, Attachment 2 D MgNsr Z 4'1KE RD N37TH S'T N BIRCH ST ANOKA -ASH ST � COUNTY RO D J WASHINGTON 117TH ST N i K � j d > C7 w-- 9TH ST Z 244 Z` 61 N '' 96 COUNTY ROAD 96 E COUNTY ROAD,96 E p w U_ Q' U_ Q e w �,� COUNTY ROAD F E w�P��R COUNTY ROAD F E y GOOsGobs z z L / p COf+• NTY ROAD E r ^--- � � !! COUNTY ROAD E t r �r •" f BU ERK E RD 2 BU ERK E RD � 2 LYDIAAVE E { LYDIA AVE E BEAM AVE BEAM E RAMSEY RAMSEY 17TH AVE E1 50TH ST N 17TH AVE E 50T ST N 61p 36 a 61 p (36 COUNTY ROAD BE _ COUNTY ROAD B E _ Y120 Y 120 M O fm O LARPENTEURAVE E r,.., LARPENTEURAVE E z p z Z- Y Z U < Z 0 < J W W Q W W v. W O W O MINNEHAHAAVE z w �' MINNEHAHAAVE z wgRNERRo 61 RAF7,0 1.25 2.5��wgRNERFO 6Rq�CO 1.25 2.5 QP Miles QP ''.� Miles Bruce Vento Trail Minority Population Bruce Vento Trail Disability Saint Paul Segment <15% Saint Paul Segment <15% Ramsey County Parks Segment 15-20% Ramsey County Parks Segment 15-20% r 3/4 Mile 20-25% r 3/4 Mile 20-25% 3Mile Area 25-30% 3Mile 25-30% - >30% >30% Figure 15. Percentage of Minority/Non-White Pop- Figure 16. Percentage of Disabled Population ulation 281 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 117 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 1. 6. NATURAL RESOURCES The 2018 Ramsey County Parks and Recreation System Plan (Appendix B) provides guidance on the management of natural resources that will be used in the development and maintenance of the Bruce Vento Trail. Ramsey County Parks and Recreation's mission in managing plant, animal, and water resources is to provide an adequate sustainable habitat to support populations of native wildlife species within the county's park system. To sustain these native wildlife populations will require the maintenance and restoration of large areas of habitat containing a vast number and variety of natural resources. The Ramsey County Parks and Recreation Department will work to manage the diversity and quantity of natural resources to provide the largest possible tracts of land that contain key wildlife habitats within the Ramsey County park and trail system. 1. 7. BOUNDARIES AND ACQUISITIONS Within Segment 3, portions of the following parcel is anticipated to be acquired to construct the proposed trail: PID 343022420013 BBC II LLC 1755 Buerkle Road, White Bear Lake Parts of property owned by entities other than Ramsey County Parks and Recreation are anticipated to require agreements, owernship transferthrough turnback processes or permits to construct the Segment 3 improvements: • Metropolitan Council Environmental Services (portion of lift station parcel) • Burlington Northern Santa Fe Railroad • City of White Bear Lake (portions of Willow Lake Marsh) • White Bear Township (portion of old township hall site) • Right-of-way on city streets: o Hoffman Road o Scheuneman Road As Segment 4 planning only recently established a preferred conceptual alignment, the need to acquire specific parcels is undetermined. Given the alignment is conceptual, the following generally describes the assumptions related to potential parcel acquisition: • Whitaker Street to Highway 96 — The trail may be located within the Lincoln Avenue right-of-way and no acquisitions are assumed. • Highway 96 to Bald Eagle Boulevard East - The trail may be located within the Bald Eagle Avenue right- of-way and no acquisitions are assumed. • Bald Eagle Avenue to Taylor Avenue and to Hugo Road —The trail may be located along Bald Eagle Boulevard East and Taylor Avenue. Further studies are required as trail design advances to determine if sufficient right-of-way exists for both roadway and trail functions. Acquisitions for this segment are to be determined. DRAFT AUGUST 2020 Packet Page Number 118 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 129 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation • Hugo Road to Bald Eagle Regional Park — The trail may be located along Hugo Road adjacent to approximately 20 existing residential properties. Further studies are required as trail design advances to determine if sufficient right-of-way exists for both roadway and trail functions. Acquisitions for this segment are to be determined • Hugo Road to County Road J — The trail may be located either within the Hugo Road right-of-way or within Ramsey County's Bald Eagle Regional Park and no acquisitions are assumed. Portions of property owned by entities other than Ramsey County Parks and Recreation are anticipated to require agreements, ownership transfer through turnback processes or permits to construct the Segment 4 improvements: • White Bear Township • Right-of-way on city streets: o Lincoln Avenue • Bald Eagle Avenue • West Bald Eagle Boulevard • Taylor Avenue • Hugo Road Temporary construction easements may be needed for construction of the trail. These will be identified as the projects approach construction. 301 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 119 of 235 2. THE PLAN This section outlines the Master Plan elements related to the future alignment and construction of Bruce Vento Trail. Segment 1 and Segment 2A (Downtown Saint Paul to Larpenteur Avenue) are operated and maintained by the City of Saint Paul and are not included as it is built and there are no current plans for renovation or reconstruction. Figure 4 (repeated on this page for reference) illustrates the location of this segment in the context of the complete Bruce Vento Trail corridor and provides context for the individual Segments that make up this section. The segments which will be designed and constructed as part of the Rush Line BRT project are labeled for consistency as segments 2A, 2B, and 2C. DRAFT AUGUST 2020 Packet Page Number 120 of 235 T ANOKA ASH ST - 36 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation WASHINGTON COUNTY ROAD -J 117TH ST N � a 1 w m� ySegment 4 Ot� ..� � A JO W � -�' ss 9TH ST I 244 5 COUNTY ROAD 916 o N SHORE it COUNTY ROA1 �r{ Construction w Segment 3 F U � {U /w U KOHLER RD O m � GNVADN,y7S BLV,/ 36 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation WASHINGTON COUNTY ROAD -J 117TH ST N � a 1 w m� ySegment 4 Ot� ..� � A JO W � -�' ss 9TH ST I 244 61 JOY RD RAMSEY BEAM AVE Segment 2B 17TH AV Rush Line BRT Reconstruction Of Existing Trail VE w z y ¢ w w &� it v- ¢ w MARYLAND AVE w m U ! m � x 3 ZY, o� rJ RAVE QP�h ENTEURA U 120 z Y U E x 10TH ST N Segment 2A •"v- pFRgPTON RD ment 1 o 1 2 �! i V . — y vMiles Bruce Vento Trail Built, Saint Paul Segment Built, Ramsey County Parks Segment Segment Under Final Design Future Alignment Rebuild and Build New per Future Rush Line BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 31 Segment 2C Rush Line SHORE BRT New Trail COUNTY ROA1 �r{ Construction Segment 3 COUNTY ROAD E pz O m � RKLE RD 61 JOY RD RAMSEY BEAM AVE Segment 2B 17TH AV Rush Line BRT Reconstruction Of Existing Trail VE w z y ¢ w w &� it v- ¢ w MARYLAND AVE w m U ! m � x 3 ZY, o� rJ RAVE QP�h ENTEURA U 120 z Y U E x 10TH ST N Segment 2A •"v- pFRgPTON RD ment 1 o 1 2 �! i V . — y vMiles Bruce Vento Trail Built, Saint Paul Segment Built, Ramsey County Parks Segment Segment Under Final Design Future Alignment Rebuild and Build New per Future Rush Line BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 31 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. 1. SEGMENTS 2B & 2C: SEGMENTS TO BE CONSTRUCTED BY RUSH LINE BRT While the extent of this Master Plan Amendment extends from Larpenteur Avenue to County Road J, a portion of the trail that is being realigned as part of Rush Line BRT extends further south to Arcade Street (Segment 2A). Plans illustrating the design and location of the Bruce Vento Trail are located within Appendix D of this document. Master Planning activities for the development of the Rush Line BRT corridor from downtown Saint Paul to White Bear Lake started in 2014. Because of those activities, an alignment and plan for the Bruce Vento Trail segments from Arcade Street to Buerkle Road and from White Bear Avenue to Whitaker Street was created. Figure 4 illustrates the location of this segment in the context of the complete Bruce Vento Trail corridor. The Rush Line BRT's Ramsey County Rail Right -of -Way Design Guide document and 15% plans illustrate current planning and design and are included as Appendices G and E, respectively. In summary, the Rush Line BRT constructed segments will include: • Reconstruction of the Bruce Vento Trail to current design standards with convenient access to adjacent proposed BRT stations to promote intermodal connectivity including the following proposed stations: • Improved pedestrian access points to the regional trail corridor including extension of sidewalks into the adjacent residential and commercial properties and neighborhoods. • Reconstruction of existing trail crossings of local streets to improve access and safety while crossing roads. • Existing at -grade crossings • Realignment of access points • Safety signaling • Trail transition areas Updated ADA infrastructure • Trail amenities to current design standards which include benches, trash and recycling containers and trail signage. • Related improvements which include revegetation of disturbed landscaping and stormwater management facilities. • Potential trailhead facility located south of the Frost Avenue Station. Should this concept be advanced, a partnership with the City of Maplewood and Rush Line BRT will be necessary. 321 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 121 of 235 G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation GLAOSTORF $AYA NNAN ... .. ....... .. „_. E%FSTINZ L:L A. 13.5 L N's L, hM 5T vFELOCATEo %,{- II LOCAL OVS STW P alf "At 'L: P .fit TRnanfA6 PAWNG FRI ENDLYI 4 jj� :.1� E� F 66SPACES MAR CAMPFR e yy P LEGACY RE MT:AL5 1 .4 �.. FUNERAL HO ME 11 w MAPLEW OO r WAT' R v F'f NCE OR DENSE rt hA>_IL_ ra + I a Y f HE86fi w RUSH LINE BRT 4, „� Kin9leyHnrn FF1CSEif A1'F -*i,f f._,.i � C!3RAMSEY N.IeT.49 Figure 17. Rush Line BRT Concept Plan for a Potential Bruce Vento Trailhead Site Located South of Frost Avenue and East of English Street The following list identifies the proposed Rush Line BRT stations connecting to Bruce Vento Trail Segments 2B and 2C, and stations that are near to and potentially include connection to Segments 3 and 4, as well as a general description of how each will directly connect to the proposed Bruce Vento Trail: • Segment 213: Larpenteur Avenue Station - The trail is proposed to be located adjacent and connecting to the southbound platform. o Frost Avenue Station - The trail is proposed to be located adjacent and connecting to the southbound platform. o Highway 36 Station - The trail is proposed to be located adjacent and connecting to the northbound platform. Plaza and trailhead facilities are currently proposed at the station site. Maplewood Mall Transit Center/Station - The trail is proposed to be located approximately 112 mile west of the station, and existing sidewalks on Beam Avenue will provide this connection. o St. Johns Boulevard Station - The trail is proposed to be located approximately 1/8 mile west of the station, and existing sidewalks on Hazelwood Street and Beam Avenue will provide this connection. o Buerkle Road Station - The trail is proposed to be located adjacent and connecting to the northbound platform. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 133 Packet Page Number 122 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation • Segment 2C: Whitaker Street Station - The trail is proposed to be located adjacent and connecting to the northbound platform. • Segment 3: County Road E Station - The trail is proposed to be located east of Highway 61 approximately 1/4 mile from the station, and sidewalks are proposed for this connection. o Cedar Avenue Station - The trail is proposed to be located west of Hoffman Road, with is approximately 500 feet west of the station, and sidewalks are proposed for this connection. • Segment 4: o Downtown White Bear Lake Station - The trail is proposed to be located approximately 4 blocks west of the station, and existing sidewalks will provide this connection. Graphics and plan sheets developed as part of the Ramsey County Rail Right -of -Way Design Guide are included as Figure 18 through Figure 20. The inclusion of these graphics is intended for reference only and the content of this Master Plan Amendment does not alter the design intent of the Rush Line BRT segments. The graphics shown in this Master Plan Amendment show a typical section and may vary throughout the corridor depending on existing conditions and as the plans for Rush Line BRT advance. Um IuMy. nMarN lomr faBdAw"m- V609ta1AfY. um 06"*d &"& .N.W YW&l Ibq wall! w1A8� b 7 4�[k-n:a lz.' 44grcu�etl soak+ un w.yno iu�x�s c.wo�wrr/ Mf! UW -I "Wow ovff". fm=. pmv *Yah alfmbro $V;M as f lury Of Pw"rano ab1allli en da1nM& WMW am fBpBpla{!6L 44 a amp 00#"M N' V40 ger} rww-^g Manav 3fCm-sl Sr ---g blMu'"" -0 MMf hmwm appmathm, .%B,fa appkatile. FYa�ame mMmh'oq -Omu on'aw*ptm3L'a. 5bgeuaM 9:AW 91.i:r�k � - TrW - � '•4,rnuced 7NlnH.ry,l�: ia.. r, r. rt rna. r• rt rrrl. +aro T»<a Pall N;ftCf til Figure 18. Design Guide Section Showing the Typical Ramsey County Rail Right -of -Way Corridor 341 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 123 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation Figure 19. Ramsey County Rail Right -of -Way Design Guide Graphics Highlighting Connectivity Be- tween the Bruce Vento Trail and Proposed Rush Line BRT Stations 35..Ixa +ICY 3yq �ir:S '.ler'.•+W .ini+¢C YIi�+IX� 3n+.W Xh 3X6"Ikl °?•v4 ... 57�+C^tl 37n+gip dfiA•mIN W Y!I r IL ' E BRT Ktnaley�FFiaim RUSH LINRT P� - ' ,► �, ► RAIVISFY will i - COUNTY Figure 20. Sample Sheet from the Rush Line BRT 15% Plans Near the Frost Avenue Station Illustrating the Existing and Reconstructed Bruce Vento Trail DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 135 Packet Page Number 124 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. 2. SEGMENT 3: CURRENT DESIGN CONCEPT Segment 3 is a 2.7 -mile segment being designed and constructed separately from the reconstructed and new Bruce Vento Trail implementation as part of the Rush Line BRT project. This project is led by Ramsey County Parks and Recreation and extends from Buerkle Road to White Bear Avenue. This project is the first of two segments to eliminate half of the remaining six -mile trail gap in the regional and national trail system and will also set the stage for future connections north of Whitaker Street to County Road J for future connection to the Hardwood Creek Trail. Figure 4 illustrates the location of this segment in the context of the complete Bruce Vento Trail corridor. The proposed trail will be designed to meet Federal State Aid Standards for multi -use trails and bicycle facilities. The trail is planned to be a twelve -foot wide trail section consisting of bituminous pavement, trail underpasses utilizing existing roadway bridges at County Road E and Highway 61 and one at -grade crossing at Scheuneman Road. The design includes narrowing of segments of Hoffman Road to accommodate the trail and boulevard. The project includes fencing, landscaping and restoration, wayfinding and safety signage, and site amenities. The project is intended to be constructed in conjunction with Rush Line BRT improvements which will include intersection safety improvements at Buerkle Road, Hoffman Road/Highway 61 and the at -grade crossing of the BNSF tracks at Whitaker Street. Trail amenities envisioned as a part of Segment 3 construction include wayfinding, wayside rest areas with benches and trash receptacles landscaping for buffers and vegetation replacement. A potential trailhead location is envisioned near County Road E and Hoffman Road in conjunction with a City of White Bear Lake redevelopment. Another potential trailhead location has been identified near Goose Lake in conjunction with redevelopment of a vacant White Bear Township parcel. Ramsey County will continue to work with local cities and the township on potential planning and design of future trailheads. During the design process, efforts were made to provide a trail that meets ADA and other accessibility goals, reduces impacts to vegetation and other natural features, provides interesting and diverse trail user experience, and provides opportunities to improve adjacent community infrastructure that includes drainage and roadways. Benefits of the Segment 3 Bruce Vento Trail Construction Project include: • Eliminates several barriers and provides north -south multi -use trail and pedestrian facilities from Maplewood to downtown White Bear Lake through an area that does not have facilities currently. • Provides alternate regional trail alignment outside of BNSF rail property on public land where possible. • Provides connections to the Rush Line BRT. • Reduces the risk of crashes and conflicts between pedestrians/bicycles and vehicles. • Provides safe access to jobs and recreation opportunities for residents within northern Ramsey County. • Trail amenities for wayfinding, comfort and convenience to include trail signage, benches, trash/ recycling containers and landscaping. 361 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 125 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation Graphics and plan sheets from the current trail project that illustrate key trail location and issues are shown in Figure 21 through Figure 23. qtr urwW0Vkb0*V.* Figure 21. Cross -Sections Illustrating Two of the Numerous and Diverse Bruce Vento Trail Location Conditions 7 ti 4EHT@ iR0.1L F 13 ty f r Figure 22. A Plan Sheet Example of the Bruce Vento Trail Segment 3 Construction Plans Showing the Relationship of the Bruce Vento Trail to the BNSF Rail Corridor Along with Grading and Drainage Construction Requirements DRAFT AUGUST 2020 Packet Page Number 126 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 137 RAMSEY COUNTY Parks & Recreation n d"F WR ROW Hr 1111, k -V1 PM1 V,.1wjh7. 37p,�Mg - %'H, Hl— k —.yl 41sql Ch. " 11 clad 041.1 link CPM ICS O�n�ri•islnj w+n Ir F ENC I NG Tf{Al FURNISHINGS Kiosk glgn Tn-WMvyAg RvmjAwl■ f-A..k ffwh TP-AILHF-AU FURNISHINGS Umtswo Wvw oi i Blah Wool Exxmp4n RETAINING WALLS 381 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT G8, Attachment 2 Figure 23. Materials Graphic Identifying Proposed Bruce Vento Trail Amenities, Wall and Fencing Design Treatments DRAFT AUGUST 2020 Packet Page Number 127 of 235 L L TRAIL wAyriN oika SIGNAGE n d"F WR ROW Hr 1111, k -V1 PM1 V,.1wjh7. 37p,�Mg - %'H, Hl— k —.yl 41sql Ch. " 11 clad 041.1 link CPM ICS O�n�ri•islnj w+n Ir F ENC I NG Tf{Al FURNISHINGS Kiosk glgn Tn-WMvyAg RvmjAwl■ f-A..k ffwh TP-AILHF-AU FURNISHINGS Umtswo Wvw oi i Blah Wool Exxmp4n RETAINING WALLS 381 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT G8, Attachment 2 Figure 23. Materials Graphic Identifying Proposed Bruce Vento Trail Amenities, Wall and Fencing Design Treatments DRAFT AUGUST 2020 Packet Page Number 127 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. 3. SEGMENT 4: FUTURE NORTHERN EXTENSION SEGMENT(S) Ramsey County Parks and Recreation is currently planning the second of two segments to eliminate the six -mile trail gap in the regional and national trail system as described in Segment 3. It extends from Whitaker Street in White Bear Lake north to County Road J. Figure 4 illustrates the location of this segment in the context of the complete Bruce Vento Trail corridor. Discussion of the feasibility study which led to the selection of the preferred route is in section 1.4.3. For a short length of this trail segment from Whitaker Street to Hwy 96, the Bruce Vento Trail is planned to be located within City of White Bear Lake Lincoln Avenue right-of-way, and adjacent to the BNSF railroad corridor. The configuration is illustrated in Figure 24. For the remainder of this segment from Highway 96 to County Road J, eight different routes and alignments were studied over a 2 -year period. A major component of this study was investigating the feasibility of locating the Bruce Vento Trail within or adjacent to the BNSF right of way and Highway 61 corridor through the heart of downtown White Bear Lake, a consistent choice expressed by many in the community. Numerous design alternatives were prepared for work sessions with BNSF staff and conversations with White Bear Lake City staff related to potential public and private property impacts. Two primary routes were studied adjacent to the Hwy 61 corridor, one located on the west side and the other on the east side of Hwy 6. Both alternatives revealed numerous conflicts with BNSF right-of-way and City of White Bear Lake roadway and adjacent private property improvements. It was concluded that there were no feasible solutions for locating the trail within the BNSF right-of-way or Highway 61 corridor. Based on community outreach feedback, accessibility, trail user experience considerations, cost of construction and overall feasibility, Route 1 was determined as the preferred route. The process for this selection is outlined in Section 1. 4. 3. Route 1 was identified as the preferred route through the downtown area for connection to Hugo Road, extending along Bald Eagle Avenue to Bald Eagle Boulevard to Taylor Avenue and making its final connection into Hugo Road. Buffalo Street and Park Avenue could be considered alternate trail corridors for connection into Hugo Road depending on one-way consideration of Bald Eagle Blvd. Funding has not been secured for the implementation of Segment 4, however Ramsey County Parks and Recreation is actively exploring potential funding opportunities to construct all or portions of Segment 4. R•11 ;a 'LL bow I _ I d LINCOLN AVE - POTENTIAL IMPROVEMENTS Figure 24. Section Illustrating the Bruce Vento Trail within the Lincoln Ave ROW Between Whitaker Street and Highway 96 DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 139 Packet Page Number 128 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. 4. TRAIL AMENITIES The Bruce Vento Trail offers many opportunities to connect trail users to amenities. In some locations, redevelopment of existing facilities is sufficient wherein at others, new access points or amenities should be added. Redevelopment of the existing trail will be required during implementation of the Rush Line BRT within the regional trail corridor, as the trail will be shifted to allow for construction of the BRT line, terminals and parking facilities. Therefore, the location of trail amenities for Segments 2B and 2C will be identified and completed as part of Rush Line BRT. Appendix H illustrates the preliminary proposed trail amenities on Segment 3 to include benches, trash and recycling containers, picnic tables, signage and landscaping. Future trail amenities and locations for Segment 4 will be determined once design is underway for the segment, but they will generally include the standard amenities as proposed for Segment 3. As planning advances, local connections to city parks and key destinations will be considered for inclusion in the northern extension. Additionally, Ramsey County Parks and Recreation will prioritize maximizing views and recreation opportunities around Bald Eagle Lake. 2.4. 1. WAYFINDING Improved pedestrian signage will be provided for trail accesses, trail crossings and other amenities. Interpretive signage in natural areas will provide increased nature and local education opportunities. Examples of Ramsey County Parks and Recreation wayfinding can be seen in Figure 25. The design of future wayfinding on the Bruce Vento Trail will follow the Ramsey County Parks Wayfinding Master Plan, included as Appendix A. The wayfinding shown and included in this Master Plan is based on this 2011 Ramsey County Parks and Recreation document and future wayfinding for the traill will follow any branding changes that may occur after its publication. The location of wayfinding along Bruce Vento Trail proposed in the Ramsey County Parks Wayfinding Master Plan is shown in Figure 26. Figure 25. Design Standards for Ramsey County Parks and Recreation Wayfinding 401 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 129 of 235 d Td a PI I �� 1q �+ `.. L L I Design examples shown from Rarnsay County Parks and Recreation Wayfinding Masterpaan ErHniole =rain existing sign along Bruce Vento Trail Secondary Kkosk Sign Tertiary Peet Sign TRAIL WAYFINDING SIGNAGE Figure 25. Design Standards for Ramsey County Parks and Recreation Wayfinding 401 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 129 of 235 r�N I 4woo Irrrrrrl G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation Bruce Vento Regional Trail 0 * Kiesk - Primary &i'wids x 84' "Eia!t s'rlq:e-sidLd sig^. 1,vudes 48' x 5t rnap'grapnlc o.' Psrx Pr o:ugra Ph o° Park.'e ytlr. e9.r'azra�7ions Tyaioa,'r Ion itro st s:gn,fio fn: par+ring kits anc pruna ry anra clio h5 ' P€ark nan- out C4: o' alwrninidrh SICE pw,fE MKiesk - Secondary JJ3���G'LLLLw'de %'2' height singls4ved sigh I:7c`udes 28' x 36' rn-pig'&phi, 5 Pari,. Rules Typically losatec at secandary parb,ng IcFl,- and Park m.atra noes Park Tra% narnE cur Out Of aIw115ir7Ytlb FIde pE ne l Trail Post 8' .Nide a 84' hEight post I�du•des 7' x rnep:'g%p',ic i -Endes d'rEranal; pictographs pravioifg JIraon''Gr,s to neardt' arherr4jeE,'attrar1icros Traica °y lc-,,�tEc nroughaut Purl, end Trtai' prGVIS�I'gC}rl el5ia•_Jn� G.I/eCGfl hs for users Perk,'T ai r.arne cut out €d nlurninuin side Pt! hE' Figure 26. Proposed Locations for Wayfinding on Bruce Vento Trail Segment 2B 2. 4. 2. TRAILHEAD DEVELOPMENT As proposed in the 2018 Ramsey County System Plan, there are multiple opportunities for trail head development on the Bruce Vento Trail. These are divided in to two categories: • Pedestrian trail connections - Increasing pedestrian access points to the regional trail corridor to improve connectivity to adjacent residential and commercial real estate. • Access points at roadway corridors - Several access points to the regional trail are in existing roadway corridors, and there is a demand to redevelop many of these points for improved access and safety while crossing roads. Proposed improvements include: • Redevelopment of existing at -grade crossings. • Realignment of access points. • Safety signaling. Trail transition areas. DRAFT AUGUST 2020 Packet Page Number 130 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 141 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation There are currently two trailheads with parking lots along Bruce Vento Trail (at the Bruce Vento Nature Preserve and the East Side Heritage Park) both located in the Saint Paul segment. There has been demand to increase parking access to the corridor. The construction of the Rush Line BRT will impact parking opportunities along the trail, potentially adding new facilities that can be used both for Rush Line BRT parking and for trail users. Opportunities for implementing trailheads have been conceptually identified at the following locations: • Frost Avenue (partnership with Rush Line BRT and the City of Maplewood) as shown in 2. 1 as Figure 17. • County Road E (partnership with the City of White Bear Lake) as shown in Figure 27. • Old White Bear Township Town Hall Site (partnership with White Bear Township) as shown in Figure 28 The implementation of new trailheads along Bruce Vento Trail will require partnerships and potential cost sharing with the City of White Bear Lake, White Bear Township, Rush Line BRT and the City of Maplewood. Conceptual illustrations of potential improvements are shown in Section 2.1 and below in Figures 25 and 26. Figure 27. Concept Sketch of a Potential Trailhead Located Within the North Corner of an Existing Underutilized Private Parking Lot West of Hoffman Road and North of County Road E in Maplewood Figure 28. Concept Sketch of a Potential Trailhead Located Within the Existing and Vacant White Bear Township Property Located West of Hoffman Road and South of White Bear Avenue in the City of White Bear Lake 421 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 131 of 235 G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation 2.4.3. RECREATION OPPORTUNITIES The 2018 Ramsey County Parks and Recreation System Master Plan (Appendix B) indicates that the future alignment of the Bruce Vento Trail will provide multiple recreation opportunities. In that document, Ramsey County Parks and Recreation indicated the following activities are a priority: • Public Art: Provide the opportunity and appropriate infrastructure to accommodate public art to improve community connections. • Culturally Significant Areas: Provide connections and interpretive education to culturally significant areas along the railway corridor. Proposed improvements would consist of interpretive educational signage and pedestrian connections for viewing opportunities. • Programming: Increase recreation and nature programming activities. This may be accomplished through interpretive and educational signage. • Wildlife Areas: Provide visual and interpretive educational signage and pedestrian connections to wildlife areas. If federally or state listed protected plants or animals are discovered statutes and guidelines will be followed. Within the Bruce Vento Trail corridor encompassed by this Master Plan Amendment, opportunities exist to realize these items along the Bruce Vento Trail. These include: • Maplewood Gladstone Savanna / Gloster Park Harvest Park, Maplewood Other nearby local parks o Maplewood Mall area • White Bear Lake • Willow Marsh, White Bear Lake • Goose Lake • Marina Triangle • South Boulevard Shore Trail Other nearby local parks White Bear Lake downtown area White Bear Lake High School • White Bear Township o Other nearby local parks • Ramsey County Keller -Phalen Regional Park Lakes Link Regional Trail • Highway 96 Regional Trail • Bald Eagle Lake • Bald Eagle -Otter Lakes Regional Park • TCO Sports Garden (formerly Vadnais Sports Center) o Several direct connections to the Rush Line BRT • State of Minnesota Gateway State Trail Opportunities for public art and programming will be developed as the design and alignment of the final trail segment is realized. Opportunities exist along Bruce Vento Trail for the incorporation of future public art, which will be coordinated with Ramsey County and the local municipalities. DRAFT AUGUST 2020 Packet Page Number 132 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 143 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2.5. CONNECTIVITY The Bruce Vento Trail will be highly connected to both existing and future transit routes as well as to many bicycle and pedestrian routes and trails between Saint Paul and White Bear Lake. As the trail that exists today originates in downtown Saint Paul, the trail is already highly connected to transit and trail facilities at its southern terminus, which benefits the multimodal connectivity for the trail as a whole. However, this Master Plan Amendment only discusses the Ramsey County Parks and Recreation portion of the trail from Larpenteur Avenue to County Road J, and thus the connections discussed in this section are specific to these Segments of the trail corridor. The following sections outline those connections to both the existing trail and those that will be added with the extension of the future trail, and considers planned additions to future transit, bicycle and pedestrian infrastructure. 2. 5. 1. TRANSIT The existing Bruce Vento Trail from Larpenteur Avenue to Buerkle Road is within a half -mile or a 10 -minute walk from Metro Transit stops serving local routes 64, 270, 223, 219, 54, 64 and 80. It is within a half -mile of the Maplewood Mall Transit Center which provides multiple transit connections across the region. The future trail will add one new local route connection to route 265 in White Bear Lake. The planned Rush Line BRT alignment will greatly improve transit access along Bruce Vento Trail, including five new Saint Paul stations and the following ten stations north of Larpenteur Avenue: • Larpenteur Avenue Station (1) • Frost Avenue Station (2) • Highway 36 Station (3) • Maplewood Mall Transit Center/Station (4) • St. Johns Boulevard Station (5) • Buerkle Road Station (6) • County Road E Station (7) • Cedar Avenue Station (8) • Whitaker Street Station (9) • Downtown White Bear Lake Station (10) These transit connections are shown in Figure 29, with Rush Line BRT stations identified by number. The future use of Bruce Vento Trail is closely linked to the future of the Rush Line BRT, as outlined in sections above. The future of the Bruce Vento Trail is highly linked to future transit throughout Ramsey County and the greater Twin Cities region as the trail will directly serve Rush Line BRT in locations, enhancing transit access for trail users. 441 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 133 of 235 Figure 29. Existing and Future Transit Routes Near the Bruce Vento Trail DRAFT AUGUST 2020 Packet Page Number 134 of 235 AN,KA _A o LU G& LU LU z U U COUNTY ROAD F E �y lGOOs" 0 G8, Attachment 2 11110 RAMSEY COUNTY Parks & Recreation COUNTY ROAD J D r 0 M vS B � ALO LU Y �LU 9TH ST CAD 96 E WASHINGTON 117TH ST N W7 96 61... o � 244 SHORE BLVp S ROAD F E COUNTY ROAD E z 0 x BUERKLE,RD z RAMSEY (° COUNTY ROAD C E 17TH AVE E 9 6 3 �o�-„•�..- z COUNTY�R©AD=B,E- SOUTH AVE E 0) 61 120 z pR w�Py 2 FROST AVE - HOLLOWAY AVE 0 C7 o Qtltl j z i QQ R_ LARPENTEUR AVE E _ C0 LLJ O D x L� Q LU k 0 0.75 1.5 wMARYLANDAVE E Miles Bruce Vento Trail Planned Transit Routes - Saint Paul Segment East 7th Corridor Ramsey County Parks Segment Rush Line BRT Existing Transit Routes - Express Service Local Service BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 145 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. S. 2. LINKS TO OTHER TRAIL SYSTEMS The Metropolitan Council Regional Bicycle Transportation Networks classifies Bruce Vento Trail as a Tier 1 Regional Bicycle Transportation Network corridor which saw around 279,500 visits in 20186 . The trail is also part of national bicycle route USBR 41' , the North Star bicycle Route, from Saint Paul to Grand Portage State Park at the Canadian Border. The existing Bruce Vento Trail intersects with multiple major trail facilities in its current extent between downtown Saint Paul and White Bear Lake. Once the trail is completed, it will connect to Hardwood Creek Trail at the county line with Washington County, which becomes Sunrise River Trail in Chisago County. Once Bruce Vento Trail is complete, it will contribute to a chain of off-road trail facilities totaling 25 -miles from Saint Paul to Hugo and North Branch. As shown in Figure 30, the existing Bruce Vento Trail connects to numerous bicycle and walking facilities. The trail between Larpenteur Avenue and County Road J is within a half -mile or 10 -minute walk Frost Trail and County Road B. The trail also intersects directly with the Gateway State Trail/Munger State Trail before it crosses Highway 694 and terminates at Buerkle Road. The future trail alignment will add a trail intersection in White Bear Lake with the Highway 96 Regional Trail, Lake Links Regional Trail and Lake Avenue Trail as well as provide a connection to the bicycle facilities around Bald Eagle Lake and White Bear Lake. Future planning efforts by Ramsey County Parks and Recreation will determine specific connections to local trails and destinations that can be made with Bruce Vento Trail. These connections could include the Willow Marsh trails in White Bear Lake. In addition to providing connection to off-road trail facilities, the trail connects to many existing on -road bicycle facilities like bicycle lanes, bicycle boulevards and widen shoulders. The trail will be connected to multiple sidewalk networks, improving pedestrian connections in addition to bicycle connections. In completing Bruce Vento Trail, Ramsey County will assess connection points to local systems, including these on -street facilities and sidewalks. Access to these types of facilities, particularly in northern Ramsey County where there are fewer separated bicycle facilities, will greatly improve connectivity across the regional network. Planned future trails which will connect to Bruce Vento Trail include the South Shore Trail along the south side of White Bear Lake, which will follow South Shore Boulevard. This trail will complete the remaining gap in trail facilities around White Bear Lake within Ramsey County limits and connect trail users to Bruce Vento Trail. South Shore Trail is in preliminary design and is scheduled for construction in 2022. 5 https://metrocounciI.org/Transportation/Planning/Transportation-Resources/Regional-Bikeways.aspx 6 Based on Metropolitan Council 2018 Use Estimates for the regional parka nd trail system. 7 https://www.adventurecycling.org/routes-and-maps/us-bicycle-route-system/maps-and-route-resources/ 461 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 135 of 235 Figure 30. Existing Trails and Bicycle Facilities Near Bruce Vento Trail DRAFT AUGUST 2020 Packet Page Number 136 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation � I ANTKA ryos� WASHINGTON —A-� COUNTY ROAD J 117TH ST N D hn 61 r p.. -- O19TH ST JO 244 o _.{ w G®UNT ROAD•96 E Lu, z LU 0 o SHoRg L-Vq &ITY ROAD -F-E COUNTY ROAD F E w Q, 1' LU 000 � ly LUJ m �1 COUNTY-ROAD•E -- 244 z cc _, BUERKL•E RD z LZ LYDIIN• E -E SOY RD BEAM -AVE— OW AMSEY EAMAVE— AMSEY OU TY ROAD C E 17TH •AVE -E 36 z COUNTY ROAD B E SOUTH AVE E z 61 f 120 �o � ypR FROSTAVE HOLLOWAYAVE 5 w h LU Q z Q _-A-LARPENTEUR-AVE E —� D LU 0 0.75 1.5 o LCUMARYLAND AVE, E Miles Bruce Vento Trail Trail & Bike Infrastructure Saint Paul Segment Local Trail Ramsey County Parks Segment Bike Lane Regional Trail MN State Trail BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 147 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 2. 6. COST ESTIMATE Anticipated cost associated with the construction and maintenance of the future Bruce Vento Trail are listed by segment in the table below. No costs are associated with segments 2B or 2C as they will be paid for under Rush Line BRT. Table 2. Cost Estimate by Segment Se_qment Segment 3 Cost Item Construction $5,860,000 Engineering and Administrative Costs $1,000,000 TOTAL: $6,860,000 Segment 4 Construction $7,500,000 Engineering and Administrative Costs $1,250,000 TOTAL: $8,750,000 2. 7. CONFLICTS No major conflicts will affect the viability of the recommendation of this Master Plan Amendment. Adjacent land uses include residential, commercial and railroad. Ongoing coordination with the railroads, road authorities, and private properties will be necessary in order to complete Bruce Vento Trail and any potential conflicts are in the following sections. 2. 7. 1. RAILROADS Final design of Segment 3 will need to be approved by the BNSF railway in order to proceed with construction. Recently, BNSF has provided correspondence to Ramsey County documenting their conditional approval of the Bruce Vento Trail being located adjacent to and within the rail right-of-way. Segment 4 includes an at -grade crossing of a Canadian Pacific track as well as a section of alignment within BNSF corridor along Hugo Road. Coordination with the railroads will be necessary to finalize plans for this segment. 2.7.2. ROAD AUTHORITIES The trail design for portions of Segment 3 and 4 located within local roadway right of ways (Hugo Road, Taylor Avenue, West Bald Eagle Boulevard, Bald Eagle Avenue, Lincoln Avenue and Hoffman Road) will need to be reviewed and approved by the appropriate roadway jurisdiction (Ramsey County, White Bear Lake, White Bear Township) asthetrail construction will require narrowing ofsomestreets. In addition, the Segment4 alignment may require conversion of Bald Eagle Boulevard from two-way traffic to one-way traffic to facilitate trail construction to desired standards. Ramsey County is in discussions with the City of White Bear Lake and White Bear Township regarding potential turnback of Hoffman Road and Bald Eagle Boulevard which may impact the design of the trail. 2. 7. 3. PRIVATE PROPERTY EASEMENTS Segment 3 includes only one private property easement to construct and initial discussions with that owner indicate a willingness to cooperate with the project. As design progresses on Segment 4 additional easements with private property owners may be required to be obtained in areas to facilitate desired trail construction. 481 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 137 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 3. IMPLEMENTATION 3. 1. PHASING AND PRIORITIES The Bruce Vento Trail will be constructed in phases. The first priority and phase will be the completion of Segment 3, from Buerkle Road to White Bear Avenue. Final design of this segment is anticipated to be complete by 2021 and construction will take place once funding is secured, likely in 2024 or 2025. This timeline aligns with the planned construction timeline for Rush Line BRT, wherein segments 2B and 2C will be completed sometime in 2024 or 2025. Segment 4 will complete the final gap to Washington County and the Hardwood Creek trail, and design is anticipated to begin after the completion of Segment 3 and Rush Line BRT, after 2024 or 2025. 3.2. ACQUISITION COSTS As detailed in section 1.7, Boundaries and Acquisitions, the following properties are anticipated to be required to construct the improvements proposed. Acquisition timing will follow the planned construction timing in the section above. The table below lists those properties and the anticipated cost by segment. Acquisitions are not anticipated for any of the Rush Line BRT segments under Ramsey County Parks and Recreation jurisdiction (213 and 2C) and are anticipated to be acquired under Rush Line BRT. Table 3. Acquisition Costs by Segment Segment ..- PID 343022420013, BBC II LLC, 1755 Buerkle Road, White Bear Lake Ownership Private $16,000 Segment 3 Lift Station Parcel Metropolitan Council Envi- ronmental Services $0 Burlington Northern Santa Fe Railroad BNSF $2,500$ Portions of Willow Lake Marsh, Hoffman Road City of White Bear Lake $0 Portion of Old Township Hall Site White Bear Township $0 TOTAL: $18,500 Segment 4 Private Parcels Multiple $50,000 Burlington Northern Santa Fe Railroad BNSF $2,500$ TOTAL: $52,500 8 Trail construction in BNSF property will be by permit/lease, actual costs anticipated to be related to licensing process vs. easement acquisition and will not be based on square foot. DRAFT AUGUST 2020 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 149 Packet Page Number 138 of 235 RAMSEY COUNTY Parks & Recreation 3.3. OPERATIONS Operations of the regional trail will be the responsibility of the Ramsey County Parks and Recreation department. Operations and maintenance services will be provided at a level that is appropriate for the designated use and consistent with proposed development. The level of services (LOS) will be directly influenced by budget limitations and the county's operation and maintenance policies. Funding for maintenance and operation is appropriated from county tax revenue, supplemented by State of Minnesota appropriation for Regional Parks Operation and Maintenance Funding. 3.3. 1. OPERATING HOURS Regional parks and trails have general operating hours from 112 hour before sunrise to 112 hour after sunset. Ramsey County Parks and Recreation is in the process of assessing their operating hours for all park and trail facilities, and future ordinances may change these operating hours. The operating hours for Bruce Vento Trail will be the same as other trail facilities in the same jurisdiction and incorporate similar signage and communication of those changes. 3.3.2. ORDINANCES Public use and enjoyment of the Ramsey County park system is controlled by "An Ordinance for the Control and Management of Park, Recreation and Open Space Areas and Facilities under the Jurisdiction of the Ramsey County Board of Commissioners." This ordinance, adopted in 1992 and amended in 2007, will govern the conduct of the public during the use of the regional trail corridor, its facilities and resources. Ramsey County Parks and Recreation is in the process of assessing their park and trail ordinances and may amend the existing ordinances. Bruce Vento Trail will operate under the same ordinances as other trail facilities in the same jurisdiction and incorporate similar signage and communication of those changes to the public. The current ordinance, incorporates pertinent Minnesota statutes and includes the following sections: • Purpose/Definitions • Regulation of Motorized Vehicles, Traffic and Parking • Regulations of Public Use • Enforcement • General Conduct • Miscellaneous • Regulation of Effective Date Recreation Activity G8, Attachment 2 Figure 31. Existing Bruce Vento Trail Ordi- nance and Operating Hours Sign 50 1 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 139 of 235 Table 4. Estimated Annual Operating Budget 3. 3. 3. MAINTENANCE Activity Trash and Recycling Collection Cost $10,700 Spring Cleanup $11,000 Mowing and Turf Maintenance $12,200 Brush Cutting and Tree Trimming $12,200 Amenities (Benches, Signs, Picnic Tables, etc.) Maintenance $6,100 Snow Removal $4,900 Paved Trail Maintenance $7,300 Total Annual Operating Budget: $64,400 All costs in the table above are shown are in 2020 dollars. Costs are for the entire Ramsey County Parks and Recreation portion of the trail, from Larpenteur Avenue to County Road J. Costs reflect staff labor only and are not reflective of materials or equipment costs. DRAFT AUGUST 2020 Packet Page Number 140 of 235 G8, Attachment 2 = RAMSEY COUNTY Parks & Recreation Maintenance responsibilities are divided between Ramsey County Parks and Recreation and the city of Saint Paul at Larpenteur Avenue as identified in the Joint Powers Agreement. On all current and future segments between Larpenteur Avenue and County Road J, Ramsey County Parks and Recreation will use the standard maintenance level of service to upkeep Bruce Vento Trail. Standard regional trail maintenance activities (daily or weekly maintenance) include: • Spring maintenance o Assess damaged pavement and adjacent turf and complete repairs needed after frost thaw. Remove downed trees or branches and blow trail off. • Summer/fall maintenance Weekly mowing, or as -needed if rain lessons. Tree and brush trimming as needed to trim overgrowth adjacent to trails. Additional removal to be assessed if further action is needed. o Removal of trash and recycling weekly or twice weekly depending on use. o Assess site amenities (benches, wayfinding, trail crossings, fencing, etc.) for damage, graffiti, or general repair and repair or replace as needed. • Winter maintenance o Assess weekly for snow build-up and plow if snowfall is 2" or greater. o Assess weekly for ice build-up; salting not required unless freezing rain conditions or ice build-up is assessed. The typical annual operations and maintenance costs for these activities is detailed in the table to the left. Standard pavement schedule for regional trails is based on the pavement maintenance conditions as identified in the Park and Trails Bituminous Management Report. Regional trails are set on a 6 -year pavement maintenance schedule, started from new construction and assessed every 6 years following. Bruce Vento Trail will follow this maintenance plan. BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 151 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 3. 3. 4. ENFORCEMENT AND SAFETY The Ramsey County Parks and Recreation Department, in conjunction with the Ramsey County Sheriff's Department, will educate and direct the public inappropriate use, provide ordinance enforcement, assist with first aid, and ensure security along the regional trail. The Ramsey County Sheriff will be responsible for enforcement of park hours. All trailhead access roads are equipped with gates that can be controlled to limit access. Ramsey County Parks and Recreation will supplement the regular Sheriff's Department patrol as needed. Fire services as needed are provided by the cities that the trail traverses including the cities of Saint Paul, Maplewood and White Bear Lake. 3. 4. PUBLIC SERVICES The construction of Segments 2B, 2C, 3 and 4 of the Bruce Vento Trail all include significant coordination with County and local road authorities as well as the Metropolitan Council in order to incorporate roadway modifications, (narrowing, realignments, conversion to one-way) that will be necessary to provide the intended physical space for the trail. The trail construction will also include modifications to existing storm drainage infrastructure and construction of new storm drainage infrastructure in conjunction with roadway modifications. Stormwater quality infrastructure will also need to be incorporated into Segments 2B, 2C, 3 and 4. Construction plans will be developed and coordinated with the appropriate road authorities to ensure that completed roadway infrastructure meets the required standards and maintenance operations are established for roadway, drainage and trail. 3. 5. ACCESSIBILITY Ramsey County Parks and Recreation is committed to providing universal accessibility at all trail facilities and are free of charge. Ramsey County is part of the Ramsey County Active Living Communities partnership which works to bring about and sustain changes in design, transportation and public/private policies to cultivate and support a way of life that makes physical activity in our neighborhoods and communities safer and easier. Ramsey County uses the following to assess and implement these changes: • ADA Transition & Implementation Plan - The department is implementing a plan to bring its sites and facilities into compliance with the requirements of Title II of the American with Disabilities Act of 1990, and updated 2010 standards. • Ramsey County Pedestrian and Bicycle Plan - The Ramsey County Pedestrian and Bicycle Plan, developed through collaboration between Active Living Ramsey Communities, Ramsey County Parks and Recreation and other county departments, municipalities, state agencies, residents and other organizations, establishes a vision and strategy for providing safe and comfortable facilities for pedestrians and bicyclists throughout the county. • All Abilities Transportation Network -The All Abilities Transportation Network unifies regional transportation efforts under a shared vision and implementation strategy to realize an integrated and fully interconnected multi -modal transportation system providing safety, health, mobility and connectivity for residents of all abilities. Bruce Vento Trail will be designed and built following the most current ADA standards in order to provide accessible trail facilities to all trail users. 521 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT DRAFT AUGUST 2020 Packet Page Number 141 of 235 G8, Attachment 2 RAMSEY COUNTY Parks & Recreation 3. 6. PUBLIC AWARENESS The Ramsey County Parks and Recreation department will use a variety of tools to promote awareness and use of the regional trail system. Ramsey County Parks and Recreation will make the public aware of when the trail is open as well as how to access the trail by transit. This communication includes electronic and print communication methods such as websites, trail maps, brochures, email notification, Twitter, Facebook and press releases to local newspapers. Ramsey County Parks and Recreation will also collaborate with the cities of Saint Paul, Maplewood, Gem Lake, White Bear Lake, White Bear Township, and with the Metropolitan Council to promote the trails through their websites, newsletters, and brochures. Wayfinding signage within the trail corridor will be updated as needed following the existing Ramsey County Parks and Recreation Department Wayfinding Master Plan for consistency with other regional parks and trails. DRAFT AUGUST 2020 Packet Page Number 142 of 235 BRUCE VENTO TRAIL MASTER PLAN AMENDMENT 153 G9 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Sable, Assistant City Manager/HR Director Terrie Rameaux, HR Coordinator PRESENTER: Mike Sable, Assistant City Manager/HR Director AGENDA ITEM: Resolution Accepting the Labor -Management Committee's Recommendation for 2021 Employee Insurance Benefits Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Labor -Management Committee met, reviewed and discussed the renewal information from all providers. Consensus from the Labor -Management Committee is to recommend approval of all employee benefits and renewals for 2021. Recommended Action: Motion to approve the resolution affirming recommendations from the Labor -Management Committee for all 2021 employee insurance benefits. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is an increase of approximately $78,800 in employee benefits costs. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Keeping benefit costs affordable allows the City to effectively recruit and retain qualified employees in a financially sustainable manner. Background Health Insurance: Medica is the City's current health insurance carrier. Medica's renewal initially came back with a 15% increase for 2021. After negotiation by NFP, our benefits consultant, they were able to Packet Page Number 143 of 235 G9 negotiate the rate increase down to a 5% increase with a rate cap of not to exceed a 15% increase for 2022. Medica continues to acknowledge the City of Maplewood as having one of the most robust wellness programs, with the highest level of participation they have seen. So far this year, the participation has averaged 80.5%. The Labor -Management Committee recommends continuing with Medica as the City's health insurance provider for 2021. Dental Insurance: The City changed to a self-funded plan through Delta Dental back in 2015. Based on the recommendation from NFP and the Finance Department, who reviewed our current claims experience as well as projected claims through the remainder of 2021, reviewed the premiums being collected and current fund balances, the Labor -Management Committee recommends maintaining the same premiums and provider for 2021. Medical Flex Spending (FSA) and Dependent Care Reimbursement Program (DCRP): OPTUM is the provider that administers the City's medical flex spending and dependent care. No change to this carrier. The Labor -Management Committee recommends continuing with OPTUM as the City's FSA and DCRP carrier. Ancillary Benefits: Integrity Employee Benefits (IEB) is our consultant for ancillary benefits—life insurance, short- term and long-term disability, and voluntary vision care. Lincoln Financial Inc. was our new carrier for 2020. As a result of renewal, there are no increases to premiums for life insurance, short-term and long-term disability. Avesis provides voluntary vision insurance to employees for glasses and contacts. There was a small increase of 2.5% to the premiums for 2021. Colonial Life continues provides voluntary coverage for group accident, cancer/critical illness and hospital confinement indemnity insurance. There are no rate increases for any of these plans for 2021. LegalShield provides voluntary legal and ID theft plans for an employee and their family members. There are no rate increases for these plans for 2021. The Labor -Management Committee recommends the City continue with Lincoln Financial, Avesis, Colonial Life, and LegalShield as the carriers for our optional employee -paid ancillary benefits for 2021. Attachments 1. Resolution Affirming Recommendations of the Labor -Management Committee Packet Page Number 144 of 235 G9, Attachment 1 RESOLUTION WHEREAS, The Labor -Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor -Management Committee is to recommend approval of all employee benefits and renewals for 2021; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: Hereby affirms the recommendations of the Labor -Management Committee regarding 2021 employee insurance benefits for the City of Maplewood. Approved this 26th day of October 2020. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 145 of 235 G10 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Farrell -Ferndale Area Improvements, City Project 17-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b. Resolution Directing Final Payment and Acceptance of Project Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 2, City Project 17-18. Additionally, the City Council will consider approving the attached resolution Directing Final Payment and Acceptance of Project for the Farrell -Ferndale Area Improvements, City Project 17-18. Recommended Action: a. Motion to approve resolution Directing Modification of Existing Construction Contract, Change Order No. 2, City Project 17-18 and authorize the Mayor and City Manager to sign Change Order No. 2. b. Motion to approve resolution Directing Final Payment and Acceptance of Project for the Farrell - Ferndale Area Improvements, City Project 17-18. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $5,331,560.22. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Approval of Change Order No. 2 will increase the project construction contract amount by $17,692.56 from $5,313,867.66 to $5,331,560.22. The revised contract amount, including indirect costs, falls within the approved budget of $6,288,000. No adjustments to the approved budget are needed. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Operational Effectiveness Packet Page Number 146 of 235 ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. G10 This infrastructure improvement project was previously identified in the City's Capital Improvement Plan and included the replacement of the severely deteriorated streets and utilities in the Farrell - Ferndale project area. Background The City Council previously awarded a construction contract to T.A. Schifsky and Sons, Inc. for the Farrell -Ferndale Area Improvements, City Project 17-18, in the amount of $5,221,903.32. The project improvements included full reconstruction of area streets, the replacement of the watermain system, repairs to the sanitary sewer system, major upgrades and expansions of the storm sewer system, and the installation of sidewalks along select project streets (including Minnehaha Avenue). Change Order No. 1 increased the construction contract by $91,964.34 to cover costs associated with increased bituminous costs due to carrying the project over into 2019, costs associated with an emergency sanitary sewer mainline repair along Minnehaha Avenue at Mayhill Road, and costs associated with stabilizing rock installed along 7th Street to bridge over extremely unstable subgrade soils. Change Order No. 1 raised the construction contract to $5,313,867.66. Change Order No. 2 proposes to increase the construction contract by an additional $17,692.56 to cover costs associated with rainwater gardens, driveway repairs, and final contract quantities. Change Order No. 2 raises the final construction cost to $5,331,560.22. No changes to the project budget are required at this time. The contractor, T.A. Schifsky and Sons, has completed the project improvements. City staff has reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Attachments 1. Change Order No. 2 2. Final Payment Application 3. Resolution Directing Modification of Existing Construction Contract, Change Order No.2 4. Resolution Directing Final Payment and Acceptance of Project Packet Page Number 147 of 235 G10, Attachment 1 Maplewood CHANGE ORDER #2 Project Name: Farrell -Ferndale Area Street Improvements Project No.: 17-18 Contractor: T.A. Schifsky and Sons, Inc. The following changes shall be made to the contract documents: Description 1. Contract Quantity Adjustments Change Order No.: #2 Date: 5/13/2020 Unit Quantity Total LS 1 $17,692.56 TOTAL: $17,692.56 Purpose of Change Order Amend Contract to account for the following: • These costs are related to final driveway and rainwater garden repairs. These costs also represent the final payment quantities for the project. Basis of Cost: ® Actual ❑ Estimated Original Contract: $5,221,903.32 Change Order#1: $91,964.34 Change This Change Order: $17,692.56 Revised (Final) Contract: $5,331,560.22 Approved Mayor Approved City Manager Recommended Agreed to by Contractor by Its City of Maplewood Public Works Department 1902 County Road B East Maplewood, MN 55109 Packet Page Number 148 of 235 igineer /Y 14 PM Title 10/19/2020 G10, Attachment 2 APPLICATION FOR FINAL PAYMENT PAYMENT NO. 24 Contract: Project: Owner: Contractor: Application Date: For Period Ending City Project 17-18 Farrell -Ferndale Area Street Improvements City of Maplewood, Minnesota 5/13/2020 5/13/2020 Original Contract Amount: Contract Amendments: Contract Amount to Date: Total Amount of Work Completed to Date: Material Stored On -Site but not in Work: Gross Amount Due to Date: Less 0.0% Retainage Amount Due to Date: Less Previous Payments: Total Due This Application: $ 5,221,903.32 $ 109,656.90 $ 5,331,560.22 $ 5,331,560.22 $ 5,331,560.22 $ 5,331,560.22 $ 5,287,298.32 $ 44,261.90 I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: T.A. Schifsky and Sons, Inc. Date: 5/13/2020 e Work on this project and application for payment have been reviewed and the amount own is recommended for payment. Engineer: City of Maplewood - Public Works Department Date: Approved for Payment Owner: City of Maplewood By: Date: Packet Page Number 149 of 235 G10, Attachment 2 PAYMENT HISTORY Contract: City Project 17-18 Project Name: Farrell -Ferndale Area Street Improvements Owner: City of Maplewood, Minnesota Contractor: T.A. Schifsky and Sons Payment Number Payment Cutoff Date Payment Application Amount 1 7/10/2018 9/21/2018 $ 245,405.05 2 7/31/2018 7/31/2018 $ 248,432.97 3 8/3/2018 8/6/2018 $ 334,436.16 4 8/17/2018 8/22/2018 $ 370,532.38 5 8/24/2018 9/4/2018 $ 453,148.17 6 9/7/2018 9/14/2018 $ 170,252.71 7 9/21/2018 10/2/2018 $ 207,765.37 8 10/5/2018 10/10/2018 $ 476,511.65 9 10/19/2018 10/31/2018 $ 389,311.47 10 11/16/2018 11/28/2018 $ 398,386.38 11 12/18/2018 12/18/2018 $ 132,273.26 12 5/3/2019 5/15/2019 $ 158,330.19 13 5/17/2019 5/28/2019 $ 187,638.66 14 5/31/2019 6/12/2019 $ 145,850.76 15 6/17/2019 6/25/2019 $ 361,277.11 16 6/28/2019 7/9/2019 $ 147,414.40 17 7/15/2019 7/24/2019 $ 95,922.45 18 7/26/2019 8/5/2019 $ 119,071.42 19 8/14/2019 8/16/2019 $ 94,560.53 20 8/30/2019 9/3/2019 $ 109,775.61 21 9/30/2019 9/30/2019 $ 92,061.50 22 12/10/2019 12/10/2019 $ 22,449.95 23 3/11/2020 3/11/2020 $ 326,490.17 To Date Total Payment: $ 5,287,298.32 Packet Page Number 150 of 235 G10, Attachment 2 W % W M r fA O U3 V N LL� O U3 O N V O I� fA M O fA O W fA of O fA O � O O LL� V V LL� W LL� N O W O � r W r O (p N I� N fA O W fA M O fA O N W LL7 LL� fA of N fA M fA m N N of V fA of M fA fA O N r O fA O fA N fA I� V m I� v U � fA fA fA fA � � fA fA O c o r m o o m rn � m v o m co o N of N N V N of V O u� LL� O V LL� V LL� N m m (O O M V of C LL N L 'O O — O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O c a A o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0� o 0 0 0 0 0 a v u y (p V c C o O O O� 0 p 0 O � O O O O O O O O O O O O O O O O O 0 p � p� 0 O LL� LL� r 0 O O LL� r 0 O W O O 0 O O O 0 p LL� O O O O O 0 O O V 0 W r (O o O M LL� O O N N O O O O O N o N O 0 W V N 0 p O LL� 0 p LL� r 0 of W N O 0 O LL� of 0 O O O LL� 0 O O N N 0 O V V 0 O V N LL� 0 O LL� LL� 0 O I� O 0 O O W 0 � 0 O W O N of 0 p V W 0 O O O 0 O V 0 O V � O W N ro O O ro of N n N M W O K U W O O N fA LL� V fA (O fA M fA N fA V LL� E LL� fA r r fA N N fA N N fA r O LL� fA N M W M N m N fA m fA O LL� M N N fA m fA W fA N fA fA V N fA M fA M fA V N M fA O N fA O N fA O fA M fA O LL� O O fA O N fA LL� M fA O N fA N fA O M fA V V M fA d U a` p 0 0 O 0 0- O 0 N-- 0 0 0 N O o m O----- o--v-N- m 0 0 0 o co r o N v r O C U i» i» U3 <» <» <» i» i» <» i» i» i» i» i» <» <» U3 <» <» <» <» <» <» <» U3 <» <» <» <» U r C N V N O O N O N O M M N M M N O W O of O p mry O a W V of (O o f U a O N m m C6 S ¢ w U¢ S S a W U W U U U W W J S ¢ U U U U U U 0 0 U O O D U U O U W W¢¢ O D U W W U U W w¢ w w w S O O F a of D U D W Z Y U } ¢ F W W z O D F = U U z y > K D } Z Z o (n Z U S } o y W Z ¢ J Y U O U¢ N U S K F 0 F F W W > ~ of O 7 O ~ > > o U O O O Z_ D- 0 0 Z w X y lF1 v F m W a v W n_ 0 w = F W 7 ¢ W y ¢ of o ¢ w F m N N Z F m 16 > D w � W F X Z W > j =� F (D - O D m Q F w rra a } O w o J ¢ J O U U o of S C) w z F Z z w w Q w ro 1' Z ¢ J ¢ Q F 7 W ¢ K w > W (n Q Z Z U 7 0 F Z Z O O d' ¢ K K ¢ o Y co m w o 0 W � Z 0 m I } U d U W W m (n W W S w F W F , X � Z 1-- DO o w d' O W a w a F ¢ w mw z z > F ¢¢ F z 0 0 U z J w F L 7 ¢ O z O w w w w } J w F F U Q a :E W co } z a a 0 F U O O W m F m 0¢ U F U p - �" z O (b U y z D U o W F p O � F a¢ 3 o z ¢ a 0} z¢ a a (n 0¢ J> W w> } ¢ U � U } of 0 O of 0�- O O a U O LL of O LL of O LL "f O LL U ,7 U F U W U w¢ o>> O U OU Z O O Z y ro C7 C7 a W U m>> W w W O m } U U Ow U¢¢ > W a J0 o Z W W d } K O 0 z Z Z F a m ¢ 2 m z m z m z � w z w W W o w of D U of o F> m of o O z o w w U U z Z O_ w w> w o U 1 O O C7 z C7 z a } F S F z¢¢¢¢ w U w w U w U w w U w w u, w. w> W F W ¢<< ¢¢ z F z w O J z C7 m >> m C7 U z Y z w F w F U w F F¢ w a¢ U O F F¢ j m _ J J U O U U U U U U >¢¢¢ ¢ a a w U w% w w w O W� a ¢¢ of w in w 0` If 0 wW o F W w W o — z W d' W d' p Z a U w W K m U (n X O> m¢ ¢ ¢ U O m D O ¢ O m m ¢ F m ¢ F¢ m W a¢¢¢¢ F (n w (n w (n w (n w (n 0 z o ¢ 0 0 0¢ F U o 0 m o W a o o af U o n O z 0 Z o Z S of 0 ¢ U Z U Z S , U} Z ¢ o Z U X (n 0 m Z J w w w W W o m m m m O d' LL N N N d w °6 0 ¢ ¢ m w 0 S O O F K O O o ¢ � W W ¢� K 0 K K �_ F F F F w w w w F ¢ w W w W W F ¢ N 0 0 W W wwwwwww U U U m U ¢ O W W Z o Z O ¢ 0 a O ¢ ¢ F w O W ¢ W ¢ W ¢ W ¢ W d' F O Z O Z O Z ¢ O U U F m w w��������: 0 0>>> >>>> 0 �� O O ii K m a F � a O O w w w wofofofof. d' m>>> (n w w a w a w LL w O O a. z O ¢¢ w w w w w w w¢¢¢ O D o o of w p w w w F¢ O O O O O F F F}}} (� a U U 0 c T U U () W K K K K K K K W W W U W¢ O w F F O W�¢¢¢¢¢� m m m F F F¢ v v v U N U O '- Z 'V y O N N O O O LL� p O � V O O �� V O O V O O � V O O LL� V O O LL� V O O LL� V O O LL� V O LL� V O V O N V O O p LL� . p O . O O . O N O . LL� . p N . O V . O V LL� O O O O N O m LL� FN N LL� � FN N LL� � FN N LL� N LL� O O O O LL� LL� LL� O LL� LL� LL� O N E Z N N N N N N N N N N m m m m m m m m m m v v v v Packet Page Number 151 of 235 U3 p O O 0 rno 0 of (O NLL� m N V O O o o � fA in co N r O) O m O m u� r (6 0 O fWA in O m O O o °o fA v N LL� of O M O O 0 0 N— fA O O O 0 0 O) fA 0 m O O 0 o N fNA o.. LL� O O 0 u� O) fLLA� O O 0 0 (O — fA of O O 0 O O O O 0 M o O O O 0 0 N — fA 0 fA O O O 0 O 0 f!j O O O 0 O 0 fA O O O 0 0 of N fA 0 f!j O O O 0 0 O fA 0 o OO) O O N M O O 0 o 0 O fOA 0 O O O 0 0 O fOA 0 o O O O 0 0 f0OA 0 ro� M N O O 0 0 N fWA 0 I� O O 0 0 Om) O O LL� O O 0 0 fNOA m 0 M O) O O 0 0 rn fOA 0 M r m O O 0 0 m fNA O O O O 0 0 O 0 10 O O O 0 0 fOOA O 0 V V N N m O OO 0 O N O N of O O 0 0 O) W N O O 0 o? M —_ O O O 0 o m mO o � r N O O 0 N_ co m O) � N W (r0 N O O 0 co 0 v JOr fNvWNA Q m m m m m ro rn v u� u� ro o 0 0 0 O O O O o O O O O o oN O O O O c a A o 0 O 0 0 0 0 0 0 0 0 0 0 0 a a m � m� � u� F co m N o r N m m N m m m rn LL� OOm O O m m co m V1 V1 r0 z W V m mL m r O U W fA f!j fA - - - 2 N N - d _ o o N m O o Lu W o co . N 0 v 0 u� a S S S S S S S ui m e m co rn S c -E S S 0 >-LL O J } (j) LL O LL O LL J U Q U Q U Q U Q U Q U Q U Q LL J } (j) LL J (!) U U J U Q LL J LL J U Q LL J U J U Q >- co m J >-Q co O }} co Ow co a O W W W W W W W U W W W F w w V1 J S W S W U (t) J S W S W S W S W J Y Z CO IQ K U co O K w W F-- Q K � W p U (D Z F m o o CLL w Qf z W F D O S �j co < W W W c U Z K< m U O w Q z W w LL 0 (n W a w X O a w Q o 3 Of OfU zQf Q Q p coQ W p LL X m m m U W X } W Z W WIII E w W O = J O m Qp zco w O N O w a O w a O w a a m m> p >� a a U = O z_ U F 06 O a p a p a p z Of � > III z W z 0 o Q co N m F w J o O a LL' w Q J Q N Z W z m U z K 0 D F Q Z K F CO w X U p LL' LL. m p LL O z O 010 w w Q O p D z Q O O F Y U F O O W 0 O O m w LL LL O U m W Q a a a a 0 (Fj1 p o z Q z Q J Q a S F z Q a Q a d p U Q Q Q = (D co o O a LL W O 0a a w W w LL p>>> C7 C7 C7 Q Q J Q K 0 of K co U W O W W LL' LL, K Op z p O o W Z m U w K� Q O O WWwO a< w w J a a S Qf O z r� S O Q a w F a a a U LL S zzz Q O 0 p 7 w Of O � O w z > F z D X � w O w w d p i o co o Of CO p Q LL co z Q O O u� m ro p Q af af } O w Z w 1' v (wJ� z (!) m p W } O LL F O K I F O U W LL - N O Q m w~ rn z (!) in F F F F a LL. LL J a z O Q = Q O w z} ro a U O O U z Y Q O Q~ ro w� m o z z > a `° w a O o Q Y w m w z F z 0U w p a F cn O Q Qf U p F Y z Q w W cn w w w C7 C7 } Q LL , � w w a a W D o Q U z z W O w z� ~ } Q z Q J� z O z z a W N m Q w p w p> > > Q K w U Q O LL Q O LL Q J F J F Z Q O m Q Q w a LL Y Z � m O N xk W m K p Q Z O U O - Q z m N J F m Q F m w F Z w m of m of o> p m K , m K > W O W O W O U z U z W O W O W O Q U Z J(R O O of O of w w W o - U J O W a O Q O K w U J LL S (!) U U w Z p U D Q Q Q > p p>>> Q Q F Z O F Z 0 F Z 0 F F W F F Z OU p Z OU O S F m p 0 w F w F w Q w F p Q O Q O Q O Q S Q S Q O Q O Q O a S U U U U O w 0 z 0 0 (0 0 Z Q S Z U LL' U D LL F co W U W U O z -, F W Q Z Z J Q J Q Q Z Z J Q J Q J Q J Q J Q U LL U LL U LL z w F F W O Z 0 K W U LL of O O U pW w w w w w w w w<<< w O w z z O} D W z U LL� m N v U LL� m N v (O LL� m N v LL O m u� N v F O m u� N v m LL� ui m u� N v Z O o a � N u� Z O 0 v u� N u� Z O 0 v u� N u� LL O 0 v u� N u� LL O 0 v u� N u� Z O 0 v u� N u� Z O 0 v u� N u� Z O 0 v u� N u� Z O o v u� N u� Z O r N u� N u� F O m co u� N co F O m co u� N co F O m co u� N co p LL� � u� N co LL� m r N co LL LL� m r N co Z LL� m r N co LL LL� m r N co W O m r N co LL O m r N co W LL� ui r N r U LL� ui r N id S> LL� ui r N N r >¢> O ui r N m r F O ui r N V r O ui r N LL� r Packet Page Number 152 of 235 G10, Attachment 2 V y % W O v c» O o i» o O (O O co MM c» O o c» ro m O v V - O coo N - O v m - O c M - O M O W c» v A D O a OO O � O o O o O � O of O O O O O O O O O O A a a N L r V O � O O O O O O O O O O O O O O O O O O O O O O O O O O O O c a A o 0 0 0 0 0 0 0 0 0 0 0 0 0 a a OOm m co V N mL r O U W fA f!j fA - - - 2 X - d o r o o 0 0 o o r o O co o co . N 0 v 0 u� a v N o 0 0 o N ui m e m co rn c -E v UO ; z O U D J S W S W U (t) J S W S W S W S W J Z CO IQ O w W F-- Q K CLL w z W F D O N W W c U Z F7 U O Q w LL (n W a W a o 3 Of OfU W p LL Q Z W WIII E w W O = J Y O O w a O w a O w a a m p a a a U = O z_ U F O a p a p a p z Of = N m F w J F J Q J Q J Q Z W z m U QW Q W K F CO w X U p LL a S F S F S F LL U z O 010 w w of 0 0 0 p� w F O O W 0 O w CO W Q Q a a a a 0 (Fj1 p p p W W p z Q a Q a d p U Q Q Q U Q I w W O 0a a w W O LL p>>> C7 C7 C7 K z K p of K F W W O W W LL' LL, LL, Op O LL Y U p p U pof K� O O O WWwO U Q} w S S K S O DUU LL S zzz S S S C) Of Z z > m d d Of CO p Q v u� c6 u� c6LL' O w Z N O to ro rn Z ro ro ro ro ro ro ro ro ro ro 06 fA O O O O O O N � O O O O O O V N V fA O O O O O m N 6 fA O O O O O I� M fA O O O O O r M � O fA O O O O - O (O � O O O O O N W � O fA O O O O O O r � O fA . O O O O O V O fA O O O O O N �+1 O fA O 0 O O O O r N (O O O 0 O O O O V N M 0 fA O 0 O O O O M � 0 O 0 O O O LL� �� 0 O 0 O O O O 0 � 0 O O O O O W O 0 O 0 O O O 00 r � 0 fA 0 O O O O . N r � 0 fA 0 O O O O O cJ V 0 O .. O O O N W fA 0 O O O O O O .. O fA N V N N O O N O fA O O O O O O M fA � LL� r W N O O O � � � r L W O fA J a O N 0 0 o O m W V N O O r LL� W O V O V V LL� M V1 O N N O r O O O LL� W V O O V1 z Z 2 W S S S S S S S S S S S S S S S 0 LL LL LL LL J U LL J U Q U U U U U U U U U U } U } U } cn U U U LL cn a w W W W w W w w W w W w W w W w W W w w W w W w W w W w W w 2i of W W� Vl � O N of O co O LL of WW of C7 w III W of co co O :5 of :5 of w 0 0 Q co co co W K K U O O } LL > > U > U U U w O D U U w of w of w>> LL O O w cr Q D -1a m z z z O O F w w 0 LL z W N V m - Q Q O O w Q O w z v v W a W a of a a Q w w w w O cn N N O O co O iz aLL w � m xs xs xs xs xs U p w F w >3: O" w w w W w w w w w m � w f o- (wn z z Q > > > > < Q < Q < Q Q Q N z a I w z iz ., U > > > > O o F Q > > > w W 0 x3 F (n �¢¢¢ ro ro . U> Q d U> z 0 O U U U F w a F w F w F w F w r' r' 0 - O of w LL O z w D' De of w, m l� 0 m 0 m > m w w w U K Z F o O } O z O z O z O z Z � Q U> w~ U w cn m z z Q co Lu co w co w w co X OLL ? a a of a of a of� a a F a F a F a F a F a F a, w m Q a o m O U z Q a a a a a a a a w oz F O N F o F 0 F o F p F w z w z w z w z w z w, z Q LL w W LL w U O w co - of a F o S 06 06 06 06 06 06 of: F m D a F o S S S S S S a o z U U U U W z m cn w w cn cn Z Z Z Z Z Z D w U _ w _ Z Z z z z O w LL z O z O z O z O z O of of���� z a O w a a 0 w f w w w LL� M O . N m E LL� M O . N � 0 N LL� M O . N N 0 N N LL� M O . N 0 IM U O O M O . N v 0 LL O O M O . N u� 0 U O LL� . O . N co 0 U O LL� . O . N r 0 U O . . O . N m 0 U O . . O . N rn 0 U O . O . . N o 0 LL N . . O . N � 0 LL N . O . . N N 0 LL N . . O . N m 0 LL N . . O . N v 0 LL N . . o N u� 0 LL N . . o N co 0 K O . N r 0 V O . N ro 0 U` N rn 0 co O m N o 0 O r N LL O r N N K O r N m N z W 2 LUw IL LU W W d' a z N G10, Attachment 2 Packet Page Number 153 of 235 G10, Attachment 2 Packet Page Number 154 of 235 G10, Attachment 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 17-18, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Farrell -Ferndale Area Improvement Project, City Project 17-18, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Farrell -Ferndale Area Improvement Project, City Project 17-18, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $17,692.56. The revised contract amount is $5,331,560.22. Adopted by the Maplewood City Council on this 2611 day of October 2020. Packet Page Number 155 of 235 G10, Attachment 4 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT FARRELL-FERN DALE AREA IMPROVEMENTS, CITY PROJECT 17-18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Farrell -Ferndale Area Improvement Project, City Project 17-18, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Farrell - Ferndale Area Improvement Project, City Project 17-18, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 17-18 is complete and maintenance of the improvements are accepted by the City— the final construction cost is $5,331,560.22. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 2611 day of October 2020. Packet Page Number 156 of 235 G11 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Resolution Directing Final Payment and Acceptance of Project Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, City Project 18-27. Additionally, the City Council will consider approving the attached resolution Directing Final Payment and Acceptance of Project for the Mailand-Crestview Forest Area Improvements, City Project 18-27. Recommended Action: a. Motion to approve resolution Directing Modification of Existing Construction Contract, Change Order No. 1, City Project 18-27 and authorize the Mayor and City Manager to sign Change Order No. 1. b. Motion to approve resolution Directing Final Payment and Acceptance of Project for the Mailand-Crestview Forest Area Improvements, City Project 18-27. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $1,361,334.22. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Approval of Change Order No. 1 will increase the project construction contract amount by $28,313.09 from $1,333,021.13 to $1,361,334.22. The revised contract amount, including indirect costs, falls within the approved budget of $1,604,000. No adjustments to the approved budget are needed. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Packet Page Number 157 of 235 G11 This infrastructure improvement project was previously identified in the City's Capital Improvement Plan and included the replacement of the severely deteriorated street pavement in the Mailand- Crestview Forest area. Background The City Council previously awarded a construction contract to T.A. Schifsky and Sons, Inc. for the Mailand-Crestview Forest Area Improvements, City Project 18-27, in the amount of $1,333,021.13. The project improvements included the replacement of the existing street pavement, spot replacement of deteriorated concrete curb and gutter, the installation of additional storm sewer structures to relieve area drainage issues, and the replacement of sanitary sewer castings. Change Order No. 1 proposes to increase the construction contract by $28,313.09 to cover costs associated with final contract quantities for additional drain -tile and concrete curb and gutter installed during the project. Change Order No. 1 raises the final construction cost to $1,361,334.22. No changes to the project budget are required at this time. The contractor, T.A. Schifsky and Sons, has completed the project improvements. City staff has reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Attachments 1. Change Order No. 1 2. Final Payment Application 3. Resolution Directing Modification of Existing Construction Contract, Change Order No.1 4. Resolution Directing Final Payment and Acceptance of Project Packet Page Number 158 of 235 G11, Attachment 1 Maplewood CHANGE ORDER #1 Project Name: Mailand-Crestview Forest Area Street Improvements Change Order No.: #1 Project No.: 18-27 Date: 2/25/2020 Contractor: T.A. Schifsky and Sons, Inc. The following changes shall be made to the contract documents: Description 1. Final Contract Quantity Adjustments Purpose of Change Order Amend Contract to account for the following: • Costs associated with final contract quantities. Basis of Cost: ® Actual ❑ Estimated Original Contract: $1,333,021.13 Change This Change Order: $28,313.09 Revised (Final) Contract: $1,361,334.22 Approved Mayor Approved City Manager Recommended Agreed to by Contractor by Its City of Maplewood Public Works Department 1902 County Road B East Maplewood, MN 55109 Engineer PM Title Unit Quantity Total LS 1 $28,313.09 TOTAL: $28,313.09 10/19/2020 Packet Page Number 159 of 235 G11, Attachment 2 APPLICATION FOR FINAL PAYMENT PAYMENT NO. 9 Contract: City Project 18-27 Project: Mailand-Crestview Forest Area Street Improvements Owner: City of Maplewood, Minnesota Contractor: Application Date: 2/25/2020 For Period Ending: 2/25/2020 Original Contract Amount: $ 1,333,021.13 Contract Amendments: $ 28,313.09 Contract Amount to Date: $ 1,361,334.22 Total Amount of Work Completed to Date: $ 1,361,334.22 Material Stored On -Site but not in Work: $ - Gross Amount Due to Date: $ 1,361,334.22 Less 5.0% Retainage $ - Amount Due to Date: $ 1,361,334.22 Less Previous Payments: $ 1,266,370.07 Total Due This Application: $ 94,964.15 I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: T.A. Schifsky and Sons, Inc. By: Date: 6/15/2020 The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: City of Maplewood - Public Works Department By: Date: 10/19/2020 Approved for Payment Owner: City of Maplewood By: Date: Packet Page Number 160 of 235 PAYMENT HISTORY Contract: City Project 18-27 Project Name: Mailand-Crestview Forest Area Street Improvements Owner: City of Maplewood, Minnesota Contractor: T.A. Schifsky and Sons Payment Payment Payment Number Cutoff Date Application Amount 1 8/1/2019 8/6/2019 $ 130,241.01 2 8/9/2019 8/16/2019 $ 144,178.65 3 8/23/2019 9/3/2019 $ 270,644.26 4 9/6/2019 9/17/2019 $ 96,805.94 5 9/20/2019 9/30/2019 $ 244,772.25 6 10/4/2019 10/14/2019 $ 176,016.13 7 10/18/2019 10/25/2019 $ 195,046.40 8 11/30/2019 12/10/2019 $ 8,665.43 To Date Total Payment: $1,266,370.07 G11, Attachment 2 Packet Page Number 161 of 235 0 m E d m N N Q c U LL 2 o � LL � o N U Z o W m w � � 0 IL a� a U E � m Z F W W o 1-- C) U LL N ,O W N O 0 D O 0 o O 0 v O 0 co O 0 Nri O 0 o O 0 o 2 N CO � O O Nri V O O o M O N cd gCo O cd O 0 0 MO O 0 of O 0 v O of O 0 cd O 0 o O O 0 � m O 0 Nri O 0 o O 0 0 O 0 0 O 0 0 O 0 o O 0 v N O 0 v O 0 v N O 0 Nri O 0 o M O CO Nri N N N: r` M O O F N fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA CO N in V v ro coo m O 0 p N V N O N O M 0 o a LL U w U W LL LL LL LL LL LL p 0 r a c m O U � } c Q N C O U K3 O fA O fA O fA O fA O fA O fA O fA fA O fA O fA O fA O fA O fA O fA � fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O fA O O (p J N E W = w a _ F W � U 0- m fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA F Z S w Q o > > > > > LL j O z U U Aw = � U m ro o v rn N v n M rn co y r co m °� co co N O 0¢ w r w N co w O U O LU Z ofw www w O< o z w a a a a a a 0 0 0 U U U W W W U LL' Of Of Of Of O w O j z w z J S Q J } cn } cn LL } U } cn O Q } cn } cn LL LL Q z OF } LL LL } cn LL cn LL cn U LL U } cn m } cn m LL LL w w y o =Z W M M M M M M S V Q p w U U O O Q wWof 0 W S K S w p W X LL X c .a d 0 CO :E U Z o Q F 00S z Q CO LL CO U < K (n D O M m p Z Q W IQ E > Of p O U 0 Q _ J a w Z F z z w z z z w C7 O pW p F ¢ p aKa W w F `- of p Wp p w a� z Q O a Z a U w 0 LU 0 0 w z Z OU O ii') F O w Z Of O D Q LL> U w a p u' � U p (n w ro o Z z= Y O U O S a LL W LL X ZZ Y F F Z � Q OU z ro > 0-0060,H) X m> �J w > } a > W Q F U O z O W W w of O O m m a K v o w a Z Of S � p K p Z O Z S , F z¢>>>¢ - W W > LL K K F Z o } a LL O O o J IQ U W S p¢ W Q W F 0 d d LL K u 3 a Z K W W Q K U - o w m F F W X z "f z rii cn a Y w F Q cn cn a F U m p p w� p z O O 0 U U 7 U U a w>> O Q p O- Of p S O K F K m Z z S W p 0 p Z Z F Z O Z X w O W w= p LL' O z O z N Q N Q w F ou U F Z p p Z p u 0 O F-- m W 0 CO F a 0 U m O U w CO O F��>> w w Of W w a w F U CO� U Q? w z W W W F QLLj LL w F F z z d d 0 w U w Q U W 0 0 w W p m <w O O O m O j W W p m m W W Of U O W Z LL U K LL O O O CO O � J��: U w K w K w K Q U m U Q U K F U F a LL S F m S F m a a W w io z O_ U U io p w LL S F Q- F w� (n O W Q p 0} U p S K F U _ v p v N .20 w Z O LL� O LL� O LL� O LL� O LL� LL� O LL� O O OO O LL� O S O SO N N O N N O O M N O LL� M N O LL� co M N O LL� co M N Z LL� o N O S M N O M N W O M N W O M N O O co N M r N O O r N N . r N O . r N O . r N O r N O m N O m N dZd o N M v u� co r m rn o N M v u� co r ro rn o .. Packet Page Number 162 of 235 G11, Attachment 2 z Z LU2 W 0 a IL LULU N O 0) C W N O O O O V CO V N V M CO F N O O �. fA � CO fA fA r fA � M fA fA fA fA O fA 0 O a r a c m O v v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NjN N C O U N K3 M fA S fA CO fA � fA V fA M fA fA fA fA fA fA fA fA fA fA fA fA .. y c� N N in r v ro coo 0 0 0 U Ci S S LL U w U W LL LL LL LL LL LL N U } c Q 0 W S � LL w o O LU CO E W = w a _ F W U 0- C) w N S n Z m U W O Z Q ! o- F S w Q o > > > > > LL j O z U U U U U K U W w 0¢ w w w w w w LU Z ofw www w O< o z w a a a a a p 0 0 0 U U U W W W U LL' Of Of Of Of O w O j z z z z — z — z — O W W Q N N u� ro N v N N O Z O LL� v O LL� v N LL� v LL� ri LL� ri LL� ri LL� ri LL� ri LL� ri E d N M v - co r ro rn o =Z M M M M M M M M V O O v O O o O O 0 O O of O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O N M O fA O 0 fA O 0 fA O fA O 0 fA O 0 fA O 0 fA O V fA O O fA O O fA O O fA O O fA O O fA O O fA O O fA O O M fA O N N (p O O O O O O O O O O O O O O O O J 0 0 CO 0 0 0 0 0 0 0 0 0 0 0 O O Vl fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA F 2 O N N O) V V M N (o N V >u � (m0 0 a w 3 LL S U S U LL S U S U S U S U S U S U S U S U S U S U S U S U N J J a w W W w w W w W w W w W w W W w w W w W w W w W w W W� O N w K W co co K 0 K O co o co of O K LL 0 >_ J LL S S S S > � O > 0 m m m m w D U K>> O Lu D-1 S S S S W 00 U af of a z z z z w w 0 7 c O F C) olo w W a Z coo Z n Z ro Z 0 Q N O W W K U � a z C7 C7 C7 C7 v¢¢ O W LL � cn a cn in a in w in w in w in w p � � � O � O w w K m " D D D D J W W 0 Z W LL' W LL' W LL' W LL' a co co cn Q>>>> Q Q Q Q N O > U 0 of of of of � Z W — p p S S S S O 06 w���� cn cn cn cn ro r ro r r co o u� a O Q U W Q Z Z 0 0 0 z 0 z 0 z 0 z [� J [� J [� J [� J z J w a co -> OLL z W O w X X -- v of of� 0 N�� , z z z z z� w a 0 0 z F F F F F————— O F F F o = U U S S S S S af w w m F F F F F cn cn cn cn cn � a ? z z w z z z z z z �o N LL� M O LL� N O U N O O M O LL� N N O U N O O M O LL� N M LL LL M O O M O LL� N v O U N O M . O LL� N in O U N O M O . LL� N co O U N O M . O LL� N r O U N O M O . LL� N m O U N O M . O LL� N rn 5 LL N M . O LL� N o LL N F M O . LL� N � LL N F M O . LL� N N LL N F M O . LL� N M LL N F LL� . O LL� N v a N N ,6 (o o N u� Z — O M m M r N co z z F a Z � F U QQ U w K o W U � z Of J U w Of Z-- z LU z > ( oo w S IL z LU ?: o LU N N N N y U O LL LL LL } Z V O O O C O O O a N N N N F Z E d r ro rn N_ z u n n 0 0 0 0 0 0 N M O v 0 0 0 0 0 0 0 0 0 0 vi M N M w N Cl) 00 CD CO N M M 0 0 r E» E» E» E» E» E» fA EH EH EH o 00 .. 0 0 0 0 D C S E tf Ci LL d 01 a 2 o � a v U r f0 a a 0 v o 0 0 0 0 0 o M v 0 0 0 0 0 ori vi c � O rn OS N W N V O O N O Cl) Cl) M c O U K3 fA fA fA fA fA (p �% O O O O O O J 0 0 0 0 0 d O V M M O N 0 F m N N ` E» E» E» E» E» E» H C z 0 w U > U C! v o N 0 a z a S S S S S S w Q Q Q Q Q Q H W W W W W W 0 a w w 0 U Z X Z m � a w X 0 U Z: m m m w a n w W �:j Jz z F a a> w o w > > w _ F U F > F a z a z z a w 0 w 0 j a Of aOf a LL � o N O O O O O N Z U O !G Z V V V V V (O O C O O O O O O LL� LL� LL� LL� LL� LL� OL N N N N N N N LU Q E d d M N M v M _ z co co co co co co G11, Attachment 2 Packet Page Number 163 of 235 G11, Attachment 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 18-27, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Mailand-Crestview Forest Area Improvement Project, City Project 18-27, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $28,313.09. The revised contract amount is $1,361,334.22 Adopted by the Maplewood City Council on this 2611 day of October 2020. Packet Page Number 164 of 235 G11, Attachment 4 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAILAND-CRESTVIEW FOREST AREA IMPROVEMENTS, CITY PROJECT 18-27 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 18-27 is complete and maintenance of the improvements are accepted by the City the final construction cost is $1,361,334.22. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 2611 day of October 2020. Packet Page Number 165 of 235 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 166 of 235 H1 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER: Steven Love Edward Sanderson, Manager of Design and Engineering, Gold Line BRT Project — MnDOT Liaison AGENDA ITEM: Gold Line Bus Rapid Transit Project, City Project 14-05 a. Municipal Consent Public Hearing, 7:00 p.m. b. Resolution Approving Municipal Consent of Gold Line BRT Project Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Since 2018, the Gold Line Bus Rapid Transit (BRT) project has been in design. Much of the Gold Line's alignment lies within the Minnesota Department of Transportation (MnDOT) right-of-way along the north side of 1-94. Therefore, the project is required to seek approvals from MnDOT throughout the design process. MnDOT is requiring a number of layout approvals. Municipal consent is required as part of the layout process, pursuant to State Statute 161.164, and requires a public hearing. Recommended Action: a. Hold a public hearing for municipal consent of the Gold Line BRT Project, City Project 14- 05. b. Motion to approve the resolution for Municipal Consent for the Gold Line BRT Project, City Project 14-05. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: There are no costs associated with the approval of resolution for municipal consent. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed Gold Line BRT project consists of a 10 mile dedicated BRT line which will connect Saint Paul, Maplewood, Landfall, Oakdale and Woodbury. Packet Page Number 167 of 235 H1 Background The Gold Line BRT project will connect people across the region to job centers, housing options, transit stations and key destination from St. Paul to Woodbury along the 1-94 corridor. Some of the key features of the BRT system includes: • Frequent, all day service in both directions • Pre -boarding fare payment for faster stops • Access to Park & Ride lots in Saint Paul, Oakdale and Woodbury, • Real-time arrival and departure information • Heated shelters, lighting and security features There will be one stop in Maplewood located adjacent to the south side of the 3M campus and will include pedestrian connections to McKnight Road and Century Avenue. MnDOT is requiring a number of layout approvals, which are essentially a review of geometrics and potential impacts to MnDOT infrastructure at the preliminary design phase. Two of these layouts focus on areas within Maplewood between McKnight Road and Century Avenue. As part of the layout approval process, pursuant to State Statute 161.164, municipal consent is required when the project results in any of the following within a municipality: • Alters an access, • Increases or reduces traffic capacity • Requires acquisition of permanent right of way There are two areas that meet these requirements in Maplewood and require municipal consent approval. The first is shown at the top of the Layout Summary Drawing attachment and is the 4th Street access to 3M, which is proposed to be altered from a right in/right out allowed movement to/from Hudson Road (a MnDOT Road) to a right in only movement. The second is shown at the bottom of the Layout Drawing attachment and is the acquisition of permanent right -of way from 3M for drainage located at the northwest corner of Century Avenue and the BRT guideway. These two design decisions trigger the request for municipal consent. The municipal consent process requires the holding of a public hearing on the two design decisions discussed above. The City Council will then consider approving the layouts and the attached resolution. Throughout the Gold Line BRT design process, the Gold Line Project Office (GPO) has worked extensively with both City staff and 3M through its regular committee structure and additional targeted meetings. This process has allowed the various entities to discuss design issues early in the process and develop solutions that meet the needs of all interested parties. City and GPO staff believes the design reflected in the attached layouts is keeping with this collaborative process. Attachments 1. Layout Summary Drawing 2. Resolution for Municipal Consent, Gold Line Rapid Transit Project, City Project 14-05 3. Municipal Consent Presentation Packet Page Number 168 of 235 1-11, Attachment 1 METRO Gold Line Bus Rapid Transit (GBRT) 0 METRO Metro Square 121 7th Place East, Suite 102 St. Paul, MN 55101 Gold Line Gold Line Line BRT Project Request for City of Maplewood Municipal Consent YALE HEIGHT 1' U42 C& Packet Page Number 169 of 235 H1, Attachment 2 Resolution for Municipal Consent Gold Line Bus Rapid Transit Project, City Project 14-05 WHEREAS, the Gold Line Bus Rapid Transit (BRT) project, an approximately 10 mile long BRT line, will connect Saint Paul, Maplewood, Landfall, Oakdale, and Woodbury generally along Interstate 94 (1-94) WHEREAS, the Gold Line BRT line will connect people across the region to job centers, housing options, transit stations and key destinations in the 1-94 WHEREAS, much of the Gold Line's alignment lies within the Minnesota Department of Transportation's (MnDOT) right-of-way and is therefore required to seek approvals from MnDOT throughout the design process WHEREAS, several of the layouts, at the preliminary design phase, are a review of geometrics and potential impacts to MnDOT infrastructure. Two of these layouts focus on areas within the City of Maplewood between McKnight Road and Century Avenue WHEREAS, municipal consent as part of MnDOT's approval process, pursuant to State Statute 161.164, is required when a project results in any of the following within a municipality: • Alters Access Increases or Reduces Traffic Capacity Requires Acquisition of a Permanent Right -of -Way WHEREAS, for the above two layouts in the City of Maplewood the following two preliminary design items meet the requirements for the need of municipal consent: 1. The intersection of 4th Street and Hudson Road is proposed to be changed from a right- in/right-out access point to a right -in only access point to 3M's campus. This change meets the requirement of Alters Access for the municipal consent process. 2. At the northwest corner of the intersection of Century Avenue and the proposed Gold Line BRT alignment the acquisition of permanent right-of-way from 3M for drainage has been identified. This meets the requirement of Acquisition of a Permanent Right -of -Way for the municipal consent process. WHEREAS, a public hearing was held on October 26, 2020, as required for municipal consent, per State Statute 161.164 NOW, THEREFORE BE IT RESOLVED that the City of Maplewood supports the following two preliminary design items which meet the requirements for municipal consent: 1. The intersection of 4th Street and Hudson Road is proposed to be changed from a right in/right out access point to a right in only access point to 3M. 2. At the northwest corner of the intersection of Century Avenue and the proposed Gold Line BRT alignment the acquisition of permanent right-of-way from 3M for drainage has been identified. Approved this 26th day of October 2020. Packet Page Number 170 of 235 Hl, Attachment 3 (1) r O N O N 0 rN. V � O� O CC U O FM W 5; Lu Packet Pa ber 171 of 235 Hl, Attachment 3 �+� C • 13 V 7s t Q} Lh C- C: C/) O_ lC/)) Y/ (� O O • 0 L— C: cv O > OU a) U o CD -a) CU 0 0 a) o o O o J n N g U a_ •o a-0 ����u) a) oC L I I I I > O W o Packet Page Number 172 of 235 L ateJ —3 C6 0 U C: Q� N X W O cc v l W O Q N D U ago a O � 'l�y� Pb a{6iu�aW 4ij� CO ,tS S ,a O O �+ u N ::I- N O & y .� O N x A E L y o Q N Ln - O J c 0 _O CL and aw1PF{ cn O Q �Q 6�agaa�ai8 Malik 1 IL N 4-1 O O Q: W 00 N OU r -I N ay3 O N v a N M Ln yyy v r J y ipti � °o any 6.nu,e-_ W o °o Ln L ateJ —3 C6 0 U C: Q� N X W O cc v l W O Q N D U O r � W o X 0 a ago a Q C N DO � 'l�y� Pb a{6iu�aW 4ij� CO ,tS S ,a ?o Q �+ u y w O & y FM'd uosugo ` x A E O m y o a+ _ G' w �F - N OQ 0, J c 0 _O CL and aw1PF{ = � 000000 �Q 6�agaa�ai8 Malik 1 IL u �✓VashingTon Q: ant/ 4-IFe {-- 4a ay3 v a v r J ipti � °o any 6.nu,e-_ °o a o °o 3 Oji O r � W o X 0 a ago a Q C N DO � 'l�y� Pb a{6iu�aW 4ij� ,tS S ,a S ti y -V -E3 ya9 & e�oca FM'd uosugo ` G eaat A N Sa G' N OG _ (� N OQ 0, J c 0 _O CL a = � 000000 H1, Attachment 3 �F c O O ago Q C N DO S'A ,a S v a y be, ya9 e�oca N G eaat t N � N N OQ 0, eget S' C Y N 000000 Malik 1 IL u �✓VashingTon Q: Packet Page Number 173 of 235 < 0 id Oro-, U �J Packet Page Number 174 of 235 Hl, Attachment 3 L4 LL LL H1, Attachment 3 U-1 u 0 q, (D Lr) la al till 7N, Liu 0 Packet Pamber 175 235 of �J U 75 U U Q FL ry Q 0 4-0 75 �)- • CO Packet Page Number 176 of 235 CO T— C) O N O 0) O O E O O Cn E O Cn O U El U N Cn O El Cn O U N O U Cn N a O a_ Cn n 75 m N E L- 0 H1, Attachment 3 NO] 0 w •- L �7 H1, Attachment 3 -� Cf� u° •V O ° 0 . 0 0 0 � 9 -S z to C:O C:� cu 0 0 O .E '� — C � � 1-0 �-a� o� cnE ca O t:� Q O Cn w CU0 CU � Cp Co M moa) �a)� opo oE� CU Cr Cn L L O }, C L E O U Cn CU -C CuO 0 � 4-0`1 :3U -a L- to C N E T O 0 O O O N m •O 0) � -r-W CD> •—Cn CD 4-0 O O 4-0 C � � . L CU 0 >. U) L c� ° � o M Cn a) U .Ln LCn CU Q: . c� >. 0 � a) O 4-0 O 'L O A U 0 0 0 ( v U� Cr 0 0 N c. CD O�. 0) W 0 Packet Pa ber 177 of 235 N `0 -ddd M me W Hl, Attachment 3 .0 W mL M a-1 + _. V v=. E N N .0 U L Q C �--� 4.0 CD a) Pac4 ,Rage f ber Q8 of 235 Hl, Attachment 3 W a-1 + _. v=. E 4.0 CD a) C CD ..0 0 0 0 C 4-0_ R in (n M 0 ��� 1� r�ryy V M �L( }�}'�'+��{�� LJ r �"M�( V E - \� V C7 Li u }, 0- �--� N X E L a) L & Q} a M { `=30 0 �+. M Lu • i i U 0 0- 0) C L C C-) (1) 70 70 a) CV L 70 CVm = (n ry O � 70 0 W vJ 0 � 0 v� 0 0 L 0-0 C: C: 0 L ■L� T C G � 0 CO �--+ 1 I 4 I 1 � V 4 11 0 1 � 14 4 11 0 a) C� in N -"- CV > 4� U 0 C6 E 4--' 70 a) CV L = (n >-. � a--' 0 0 .- a--+ C: C: � L L .L CV � C6 ' 70 C:0 -. 0}'70 M O 0) ' �e E 0 O C: H1, Attachment 3 M 179 of 235 mIC/ L I� 0 � ry Co m E a) _- ■o-�� T CoC: _ a) o a) - Q rZ Z a) co rZ a) E U a) o Q- L o o ° �C Co a) °, co M 70 a)a) L- U) M o Z3 o QL > (n Q, a) m c:a) PQetlae [Mber 1 H1, Attachment 3 0 0 w Q., U O CL 0 M U v a) v 0 CL 0 CL v 0 U N N V3 M 0 0- Ute"] M v C M Hl, Attachment 3 (D 4-0 0 U) M 0- r- 0 a� U a� � a� a 4-0 M � a3 4 o v v � 4-0 c U a� f a) � o .� a' E L v N 4-01 U a) 4-0 4-0 L • Ln � -c— ~ M 0 U ` a C a ° L W CL Q., U O CL 0 M U v a) v 0 CL 0 CL v 0 U N N V3 M 0 0- Ute"] M v C M Hl, Attachment 3 Packet Pa ber 181 of 235 cn oCLv v v L (n CD cn r v a- CCD �- �, CX LO 4-0 (n U � SZ - N U) (n N 7 d (n 0 N U) (U (n ,� } 0 0 � S) [n i1 c) E (n U U E U o cv C6 Packet Pa ber 181 of 235 �J O U a) o 0 o cn ca M QL = cn � U C/)O O •- M >, U Q — 4-0 _> CU > Z U C:O Q C O CD cn Q '� C O O O 4 cn U U U j 0)Q — � ~ •U n O��'��� I CO I �, a) �4-0 _ L N M N }' N O cn M O - o =3 4-0O =3}' O U Q' 0 O Packet Page Number 182 of 235 H1, Attachment 3 N W NJ D w -� _U t u W p ber 183 of 235 W N W = N Z O V L } � m ui N Z 0 V Z L W W Z N C7 �' Z W _ c W ®■■■■■■■■■■■oi W Z W O d Q O a Z W I I W W a U H Q Z W � Q W N Q Z M W Z O 0 J � WJ N � Q W W Ob O W W Z 1 0 0 co a z W H1, Attachment 3 UJ w W UJ= M c -I 0 w -� X u Packet Pa ber 183 of 235 Ar, Packet Page Number 184 of 235 H1, Attachment 3 FM 1-2 11 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City staff has prepared recommendations for actions on the assessment objections received for the County Road B & Arcade Street Improvements, City Project 19-22. City Council will consider the proposed assessment objection recommendations and approval of the attached Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22. Recommended Action: Motion to Approve the Attached Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $21,500.00 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Assessments Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The assessments are one of the funding sources of the approved project funding plan for the infrastructure improvements on County Road B & Arcade Street. Background City Council conducted an Assessment Hearing on October 12, 2020. Residents were provided with the required advanced notice of assessment hearing. Residents were required to file a written notice if they objected to the assessment amount. Eleven property owners provided written Packet Page Number 185 of 235 11 objections or deferral requests prior to the closing of the public hearing. Staff gave recommendations for ten of those objections at that meeting, which were adopted by resolution. The remaining objection was tabled for further investigation. This tabled objection request is listed below: 1. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Recommendations: City Staff reviewed the requests and recommends the following adjustments to the assessment roll: Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. The appraisal report grouped three parcels owned by Trinity Baptist Church into one assessment of $40,600. The City's intent was to only assess the 611 County Road B parcel, which fronts the improved project street. Staff recommendation is to grant a revision of assessment, assessing only the 611 County Road B parcel, reducing the assessment to $19,100. Attachments 1. Resolution Adopting Revised Assessment Roll 2. Assessment Roll Packet Page Number 186 of 235 11, Attachment 1 RESOLUTION ADOPTING REVISED ASSESSMENT ROLL WHEREAS, following a duly noticed public hearing held on October 12, 2020 regarding special assessments for the County Road B & Arcade Street Improvements, City Project 19-22, (the "Project"), the City Council adopted an assessment roll for all properties except one, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, Trinity Baptist Church, 611 County Road B filed a timely objection to their assessment for Parcel 082922430034 according to the requirements of Minnesota Statutes, Chapter 429 and WHEREAS, the City Council deferred action on the assessment of the above parcel pending a review and recommendation by City staff and WHEREAS, City staff has had an opportunity to review the church's objection and the facts surrounding the assessment and recommends that the subject property be specially assessed an amount less than proposed on the original assessment roll. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: A. The special assessment for the property at 611 County Road B (Parcel 082922430034) shall be reduced from $40,600 to $19,100. The City Engineer and City Clerk are hereby instructed to make the appropriate adjustments to the assessment roll for the Project. B. The assessment roll for the Project is hereby amended in accordance with the above. Said assessment shall constitute the special assessment against the land named therein, and such land is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. C. Such assessment shall be payable in equal annual installments extending over a period of 8 years, the first installment to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this amended assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. The owner of the subject property may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the City Clerk -and may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. E. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this amended assessment MA745-2-681967.v1 Packet Page Number 187 of 235 11, Attachment 1 to the County Auditor to be extended on the property tax list of the county. Such assessment shall be collected and paid over the same manner as other municipal taxes. F. Nothing in this resolution amends or modifies the terms, conditions and findings of the resolution adopted on October 12, 2020, regarding all other properties specially assessed for the Project. Approved this 26th day of October 2020. MA745-2-681967.v1 Packet Page Number 188 of 235 11, Attachment 2 ParcellD SiteAddress Assessable Units Total Assessment Amount 92922330014 0 ARCADE ST 1 $6,600.00 82922440030 0 COUNTY ROAD B E 1 $6,600.00 172922410076 1859 ARCADE ST N 1 $6,600.00 172922410075 1863 ARCADE ST N 1 $6,600.00 172922410074 1865 ARCADE ST N 1 $6,600.00 172922410073 1869 ARCADE ST N 1 $6,600.00 172922410072 1875 ARCADE ST N 1 $6,600.00 172922410071 1885 ARCADE ST N 1 $6,600.00 172922410001 1915 ARCADE ST N 1 $31,600.00 172922140081 1925 ARCADE ST N 1 $1,800.00 172922140078 1941 ARCADE ST N 1 $6,600.00 172922140076 1942 KENWOOD DR E 2 $13,200.00 172922140077 1949 ARCADE ST N 1 $6,600.00 172922140085 1975 ARCADE ST N 2 $13,200.00 172922140073 2001 ARCADE ST N 1 $6,600.00 162922220015 2008 ARCADE ST N 1 $6,600.00 172922140072 2009 ARCADE ST N 1 $6,600.00 162922220014 2010 ARCADE ST N 1 $6,600.00 172922140071 2017 ARCADE ST N 1 $6,600.00 162922220013 2020 ARCADE ST N 1 $6,600.00 172922140084 2025 ARCADE ST N 1 $6,600.00 162922220012 2048 ARCADE ST N 1 $6,600.00 162922220011 2050 ARCADE ST N 1 $6,600.00 162922220010 2060 ARCADE ST N 1 $6,600.00 172922110090 2071 ARCADE ST N 1 $6,600.00 162922220009 2080 ARCADE ST N 1 $6,600.00 172922110077 2083 ARCADE ST N 1 $6,600.00 162922220008 2090 ARCADE ST N 1 $6,600.00 162922220007 2100 ARCADE ST N 1 $6,600.00 162922220006 2112 ARCADE ST N 1 $6,600.00 162922220005 2126 ARCADE ST N 1 $6,600.00 162922220019 2128 ARCADE ST N 1 $6,600.00 92922330013 2134 ARCADE ST N 1 $6,600.00 92922330012 2138 ARCADE ST N 1 $6,600.00 92922330011 2140 ARCADE ST N 1 $6,600.00 172922110002 2141 ARCADE ST N 1 $6,600.00 92922330010 2142 ARCADE ST N 1 $6,600.00 92922330009 2144 ARCADE ST N 1 $6,600.00 82922440018 2147 ARCADE ST N 1 $6,600.00 92922330007 2150 ARCADE ST N 1 $6,600.00 172922120020 2150 EDGERTON ST N 0.5 $3,300.00 172922110001 2151 ARCADE ST N 1 $6,600.00 172922110011 2151 KENWOOD DR E 1 $6,600.00 82922440019 2153 ARCADE ST N 1 $6,600.00 82922440020 2155 ARCADE ST N 1 $6,600.00 92922330006 2158 ARCADE ST N 1 $6,600.00 Packet Page Number 189 of 235 11, Attachment 2 92922330005 2160 ARCADE ST N 1 $6,600.00 82922440021 2161 ARCADE ST N 1 $6,600.00 82922440022 2165 ARCADE ST N 1 $6,600.00 82922430049 2165 KENWOOD CT N 1 $6,600.00 92922330004 2168 ARCADE ST N 1 $6,600.00 92922330003 2170 ARCADE ST N 1 $6,600.00 82922440004 2171 ARCADE ST N 1 $6,600.00 82922440003 2175 ARCADE ST N 1 $6,600.00 92922330002 2180 ARCADE ST N 1 $6,600.00 82922440002 2185 ARCADE ST N 1 $3,450.00 92922330001 2190 ARCADE ST N 1 $3,450.00 82922440001 2195 ARCADE ST N 1 $3,450.00 92922320004 2200 ARCADE ST N 1 $3,450.00 172922120019 608 COUNTY ROAD B E 1 $6,600.00 82922430034 611 COUNTY ROAD B E 1 $19,100.00 172922120018 618 COUNTY ROAD B E 1 $6,600.00 82922430033 625 COUNTY ROAD B E 1 $6,600.00 172922120016 628 COUNTY ROAD B E 1 $6,600.00 82922430032 635 COUNTY ROAD B E 1 $6,600.00 172922120015 636 COUNTY ROAD B E 1 $6,600.00 172922120011 644 COUNTY ROAD B E 1 $6,600.00 82922430016 647 COUNTY ROAD B E 1 $6,600.00 82922430015 669 COUNTY ROAD B E 1 $6,600.00 172922120003 678 COUNTY ROAD B E 1 $6,600.00 172922120002 688 COUNTY ROAD B E 1 $6,600.00 172922120001 696 COUNTY ROAD B E 1 $6,600.00 172922110018 714 COUNTY ROAD B E 1 $6,600.00 172922110017 720 COUNTY ROAD B E 1 $6,600.00 82922440013 725 COUNTY ROAD B E 1 $6,600.00 172922110016 730 COUNTY ROAD B E 1 $6,600.00 82922440014 735 COUNTY ROAD B E 1 $6,600.00 172922110015 738 COUNTY ROAD B E 1 $6,600.00 82922440024 739 COUNTY ROAD B E 1 $6,600.00 82922440023 741 COUNTY ROAD B E 1 $6,600.00 172922110014 746 COUNTY ROAD B E 1 $6,600.00 172922110013 752 COUNTY ROAD B E 1 $6,600.00 82922440016 759 COUNTY ROAD B E 1 $54,450.00 172922110012 760 COUNTY ROAD B E 1 $6,600.00 82922440048 811 COUNTY ROAD B E 1 $6,600.00 82922440049 813 COUNTY ROAD B E 3 $19,800.00 162922220025 840 BURKE CT E 1 $6,600.00 92922330018 845 BURKE CT E 1 $6,600.00 162922220003 850 BURKE CT E 1 $6,600.00 92922330019 855 BURKE CT E 1 $6,600.00 162922220024 860 BURKE CT E 1 $6,600.00 Totals: 94.5 $691,650.00 Packet Page Number 190 of 235 11, Attachment 2 Residential Full Reconstruction Unit Assessment Rate: $6,600.00 Residential Pavement Rehabilitation Unit Assessment Rate: $3,450.00 Arlington Hills Methodist Church - 759 County Road B Total Commercial Assessment: $54,450.00 Trinity Baptist Church - 611 County Road B Total Commercial Assessment: $19,100.00 North Metro Automotive -1925 Arcade Street Total Commercial Assessment: $1,800.00 Keller Lake Apartments -1915 Arcade Street Total Townhome Assessment: $31,600.00 Packet Page Number 191 of 235 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 192 of 235 J1 CITY COUNCIL STAFF REPORT Meeting Date October 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Sable, Assistant City Manager/ HR Director Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Mike Sable, Assistant City Manager/ HR Director AGENDA ITEM: Update on Strategic Priorities for Third Quarter 2020 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Attached is a progress update on the status of the City's Strategic Plan for the third quarter of 2020, using the Executive Report compiled through Envisio. Recommended Action: Motion to accept the Strategic Plan Update for Third Quarter of 2020. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is NA Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: •� Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The executive report on the Strategic Plan includes all six strategic priorities. Background Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The Mayor and City Council, along with the City Manager and Senior Management, embarked on a systematic process for moving toward a vision in a manner that involves the development and prioritization of strategic goals along with performance measures and measurable strategies and objectives. Packet Page Number 193 of 235 J1 Effective strategic planning articulates not only where an organization is going and the actions needed to make progress, but also how it will know if it is successful. The City is continuing to work with Envisio, a software company that implements a web -based solution, to align employees with the strategic plan and performance measures to accomplish organizational outcomes. There are many measures marked as having either "Some Disruption" or "Major Disruption". The majority of these are because of COVI D-19 and the resulting changes in our work and community in our efforts to flatten the curve. The attached Disruptions Report highlights all of the measures that are experiencing disruptions. Attachments 1. Strategic Plan Update for Third Quarter of 2020 2. Disruptions Report Packet Page Number 194 of 235 J1, Attachment 1 Maplewood Strategic Plan Update - Third Quarter 2020 Report Created On: Oct 21, 2020 Packet Page Number 195 of 235 Page 1 0 Strategic Priority Overall Summary . Status 23 Key Outcome Performance Measure Bio On Track 58.33 Some Disruption 11.11 • Major Disruption 5.56 • Upcoming 2.78 • Completed 22.22 J1, Attachment 1 1: Action Initiative 67% Progress o loo Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The Mayor and City Council, along with the City Manager and Senior Management, embarked on a systematic process for moving toward a vision in a manner that involves the development and prioritization of strategic goals along with performance measures and measurable strategies and objectives. Effective strategic planning articulates not only where an organization is going and the actions needed to make progress, but also how it will know if it is successful. Staff spent many hours in late 2018 making revisions to the entire plan for 2019. One of our goals is to have the plan use more measurable items to tell our story. Another goal is to have the plan include more cross - departmental initiatives. The revised Strategic Plan consists of six strategic priorities, a series of Key Outcomes and Performance Measures, which describe desired outcomes and performance success factors. Staff is meeting quarterly with all departments to evaluate and improve their plan elements. Report Legend t—X1 No Update Overdue Priority Packet Page Number 196 of 235 Page 2 J1, Attachment 1 Strategic Priority 1 w Community Inclusiveness: Create a city where everyone is valued and respected, and celebrate our strengths as a diverse multi -cultural, multi-lingual community. We recognize that our different On Track perspectives and experiences that bind us together make us stronger. Some Disruption Major Disruption Upcoming Completed Key Outcome 1.1 • .. Maplewood is a welcoming community where residents are accepted and engaged. On Track Performance Measure 1.1.1 70% of residents view Maplewood as an open and accepting community. On Track Updated on Oct 13, 2020 15:13:45 Community Survey is launched. Results expected in late -November - early -December 2020. Key Outcome 1.2 Employees are engaged in community outreach and are culturally aware On Track Some Disruption Performance Measure 1.2.1 47.62 10 9.52 2 23.81 5 9.52 2 9.52 2 100.0 2 100.0 2 66.67 4 33.33 2 80% of benefit earning employees will participate in City sponsored community events annually % # On Track 75.0 3 Some Disruption 25.0 1 Updated on Oct 13, 2020 15:14:28 Some community events have returned - including Food Drive and Coat Drive for community members in need. COVID-19 precautions are still being followed. Packet Page Number 197 of 235 Page 3 Performance Measure 1.2.1 > KPI Benefit earning employees participating in City sponsored community events annually Last Update: Oct 21, 2020 16:18:54 100 75 v 0 50 v a 25 35 19 0 � Q1 2019 Q2 2019 Q3 2019 Q4 2019 Actual Performance Measure 1.2.2 80% of benefit earning employees will participate in cultural awareness / diversity training Q1 2020 J1, Attachment 1 0 79 67 Q2 2020 Q3 2020 0 On Track 50.0 1 Some Disruption 50.0 1 Updated on Oct 19, 2020 19:19:25 Staff is looking at online Diversity and Inclusion training exclusively as in-person training is difficult due to the COVID situation. Outreach with the Government Alliance on Race and Equity is the leading effort at this time. Key Outcome 1.3 =. The demographics of the organization reflect the community and its needs % # On Track 80.0 4 Completed 20.0 1 Performance Measure 1.3.1 _ Increase the percentage of employees of color among City staff by 2% per year % # On Track 80.0 4 40 Completed 20.0 1 Updated on Oct 19, 2020 19:20:18 Action Initiative 1.3.1.1: Participate in at least 1 hiring/outreach initiative annually to reach non-traditional applicants. (50% completed) See Public Safety HR for detail Action Initiative 1.3.1.2: Change how and where we advertiselengage applicants (75% completed) Packet Page Number 198 of 235 Page 4 J1, Attachment 1 Total applicant pool in Q3 2020 included 33% candidates of color and outreach efforts continue to improve. Action Initiative 1.3.1.3: Evaluate job descriptions and remove unnecessary barriers (75% completed) On going efforts to revise Job Descriptions Action Initiative 1.3.1.5: The Police Department will recruit highly qualified staff to include those from non-traditional populations. We ran another process after the last Envisio update and again had a diverse group of applicants. Our recruitment committee continues to personally reach out to candidates whether we have openings or not in order to introduce our department and invite the candidates to be a part of it. The three candidates selected for hire this time around are two females, one of which is from a diverse background, and a white male. We also continue to bring on quality CSOs with diverse backgrounds in an effort to build up our applicant pool once those people are eligible for hire as officers. Performance Measure 1.3.1 > KPI Percentage of employees of color Last Update: Oct 21, 2020 16:46:59 20 f Number of hires / number of persons of color hired Percent of New Hires - All Employees Last Update: Jan 17, 2020 15:08:04 acro 10 ' 70% 143 60% 5 9.8 10.7 1 0.98 1 1 .41 501/. 40% 30% 2016 2017 2018 2019 2020 1o% o% Actual Key Outcome 1.4 IMITM0 " City services and facilities are accessible to our diverse community Percent of New Hires -,411 Employees 82% 75% 53% 47% 18% 2017 2018 ■ Caucasian ■ Ncn-Causasian 0 Upcoming Performance Measure 1.4.1 - Each City department or division will evaluate two (2) existing departmental programs, facilities and/or essential operations, through the lens of equity, to ensure that delivery of public services are fair and 0Upcoming equitable. Updated on Oct 19, 2020 19:21:23 25% 2019 100.0 2 100.0 2 Packet Page Number 199 of 235 Page 5 J1, Attachment 1 Staff and our City Consultant have developed a pedestrian crossing policy. As part of this policy a priority is given towards Environmental Justice populations when deciding application of the policy, funding of projects, and application of safety measures. City staff also reviewed and revised the City's assessment policy to ensure the City is following the process per state statutes. A key part of the assessment policy is for it to be applied equally to all property owners. Key Outcome 1.5 Parks & Recreation programs that embrace diversity, celebrate arts and culture, value health and % # wellness, and promote stewardship of the environment. • Major Disruption 83.33 5 19 Completed 16.67 1 Performance Measure 1.5.1 Provide at least 175 environmental education programs annually. % # 0 Major Disruption 50.0 1 0 Completed 50.0 1 Updated on Oct 21, 2020 15:12:43 Nature Center staff conducted 89 environmental education programs from January through March 13. On March 13, 2020, the city shut down due to the COVID-19 pandemic. The naturalists subsequently cancelled, or rescheduled most programs and began adapting some programs for online viewing. Six videos were created in March through May by the communications team. 3 featured the nature center's live animals, and others featured, birds, evening frog sounds and turtles. A last video was done to promote 50 Pond Activity Kits which were given away via curbside pick-up- COVID safe. Approximately 7 adult programs were adapted and offered as webinars to over 500 adults. Performance Measure 1.5.1 > KPI # of programs Last Update: Oct 20, 2020 20:37:08 200 v E 100 c 95 gg 57 36 33 8 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Actual Target: 175 1 Milestone Date: Dec 31, 2019 Q3 2020 Packet Page Number 200 of 235 Page 6 Performance Measure 1.5.2 - .. Increase youth scholarship utilization by 10% by December 31, 2020. Updated on Oct 12, 2020 20:18:10 Due to COVID-19 program cancellations, no youth scholarships have been requested or awarded. Performance Measure 1.5.2 > KPI Annual Youth Scholarship Recipients Last Update: Oct 20, 2020 20:39:07 60 48 40 v E 48 20 0 48 48 43 41.25 db - 33 36 2015 2016 2017 2018 Actual t Average Comment Due to COVID-19 program cancellations, no youth scholarships have been requested or awarded. Performance Measure 1.5.3 Increase activities for actively aging adults by 30% in 2020. Updated on Oct 12, 2020 20:17:52 All actively aging adult programs cancelled due to Covid-19, loss of staff and budgetary concerns J1, Attachment 1 0 Major Disruption 100.0 2 41.2 41 2019 36.17 11,110 2020 0 Major Disruption 100.0 2 Packet Page Number 201 of 235 Page 7 Performance Measure 1.5.3 > KPI # of daytrips and classes Last Update: Oct 20, 2020 20:41:09 40 I v E 20 c 10 0 6 6 7 Q1 2019 Q2 2019 Q3 2019 Strategic Priority 2 • .. _ 11 Q4 2019 Actual Target 30.0 J1, Attachment 1 8 Q1 2020 Q2 2020 Financial Sustainability: Maintain a positive financial position by balancing revenues and expenditures for operations, debt management, and capital investments. Provide quality city services at a level that 0 On Track reflects community values and that are supported by available resources 0 Completed Key Outcome 2.1 • .. - , ##ll Credit Quality Achieve highest possible level of credit quality in the bond market Performance Measure 2.1.1 w Maintain Excellent Bond Rating of AA+ with S & P Updated on Sep 25, 2020 19:39:26 AA+ rating was affirmed for the 2020B issuance. On Track Completed Q3 2020 90.0 9 10.0 1 80.0 4 20.0 1 On Track 66.67 2 40 Completed 33.33 1 Packet Page Number 202 of 235 Page 8 Performance Measure 2.1.1 > KPI S&P Bond Rating S&P Bond Rating Last Update: Jul 21, 2020 17:55:42 2017 2019 2019 2020 Aid+ ISA+ AA- AA+ Performance Measure 2.1.2 • .. Maintain S & P rating of "very strong management" under S&P's financial management assessment methodology. Updated on Sep 25, 2020 19:39:39 Very strong management score was upheld for the 2020B issuance. Performance Measure 2.1.2 > KPI S&P Management Score Last Update: Jul 21, 2020 17:57:06 S&P Management Score 2=7 2018 Very Strong 2019 Very Strong 2020 Very Strong Strong Key Outcome 2.2 • .. ���!" Maintain an investment strategy that maximizes yield without compromising safety, liquidity and diversity. Performance Measure 2.2.1 - .. Maintain average annual rate of return on investments above the 1 -year treasury yield rate. Updated on Sep 25, 2020 19:40:02 We are still maintaining this benchmark, although portfolio yields are dropping. J1, Attachment 1 0 On Track 100.0 2 0 On Track 100.0 1 On Track 100.0 1 Packet Page Number 203 of 235 Page 9 Performance Measure 2.2.1 > KPI Interest Rate Yield 1.013% 1 ik� Last Update: Jul 21, 2020 18:10:30 1.[10% 04,w% OAA Key Outcome 2.3 IMM. Hvnchmari Interest Rate Yield .at Def ember 31 + ) Year Ire*aewq + Prertfa W-? YTM 4x+[4AI 1.1 L J1, Attachment 1 2017 1018 2019 2020 Estimated Strategically manage the debt portfolio in a manner that balances long-term financial sustainability with % # community needs. On Track 100.0 2 Performance Measure 2.3.1 - .. Debt/Capita ratio is no higher than $1,500 % # On Track 100.0 1 Updated on Sep 25, 2020 19:40:15 We continue to meet this measure after the 2020B issuance. Packet Page Number 204 of 235 Page 10 Performance Measure 2.3.1 > KPI Debt Per Capita Sl,l S1, Flzn S1, 51.:1 Last Update: Jul 21, 2020 18:10:54 ,r.,u5 S*�' S� Cfi Debt Pef Caprta $1,705 X1,533 $1,331 2016 201.7 2.013 2013 Performance Measure 2.3.2 • .. S & P rating of at least "adequate" on Debt and Contingent Liability measure Updated on Sep 25, 2020 19:40:25 We are working toward this goal and expect to meet it by the end of the 5 -year CIP period. Performance Measure 2.3.2 > KPI S&P Debt and Contingent Liability Score S&P Debt and Contingent Liability Score Last Update: Jul 21, 2020 18:11:19 2017 2018 2019 21320 Weak Weak Weak Weak J1, Attachment 1 2020 E,t ml*,cd On Track 100.0 1 Key Outcome 2.4 Develop an annual budget that meets community needs and is alignment with the strategic plan and City financial policies. W on Track Performance Measure 2.4.1 Receive the GFOA Distinguished Budget Presentation Award Updated on Sep 25, 2020 19:40:34 100.0 2 Packet Page Number 205 of 235 Page 11 Received the award for the 2020 budget. Performance Measure 2.4.1 > KPI GFOA Distinguished Budget Award GFOA Distinguished Budget Award Last Update: Jul 21, 2020 18:12:09 2DIG 2017 2019 2019 Yes Yes yes Yes Performance Measure 2.4.2 Receive the GFOA Certificate of Achievement for Excellence in Financial Reporting Updated on Sep 25, 2020 19:40:44 We have submitted the 2019 CAFR for review. Performance Measure 2.4.2 > KPI GFOA Certificate of Achievement for CAFR Last Update: Jul 21, 2020 18:12:27 GFOA Certificate of Achievement for CAFR 2016 2DI.7 2018 20,19 Yes Yes Yes Submitted Performance Measure 2.4.3 - .. Maintain budget to actual performance within 1 % of budgeted expenditures J1, Attachment 1 2020 Yes 0 On Track 100.0 2 Updated on Sep 25, 2020 19:41:03 Total expenditures were 96.1% of budget for 2019. We are encouraging strict adherence to budget in 2020. There will be some emergency costs, which could impact the budget performance, however these costs will be covered by state and federal Coronavirus grants and aid. Packet Page Number 206 of 235 Page 12 Performance Measure 2.4.3 > KPI Budget to Actual 99.501N 99.OQI�b 9&. 5 a°�b 99.OQ't; 97.50"b Last Update: Jul 21, 2020 18:13:18 97.Da'b 96.DQ'� 95.5a''b 95.Da'b 94.50°�b J1, Attachment 1 %of Budget to Actual Expenditures General Fund 99. .50% 97.5-896 97.2096 96.12% 2017 2018 2019 2D2D Estimated General Fund Budget to Actual performance on an annual basis Action Initiative 2.4.3.1 Develop budget with adequate contingency and flexibility Fund Balance Total Expenditures- General Fund 55.aa';� 5 a. aa'� �49A9% 45.Da'6 43.63% 43.48 Last Update: Jul 21, 2020 18:16:46 4a. Da% 40.47% 35.aD'6 Comment Good performance in 2019. 12/31/2016 12/31/2017 12/31/2018 12/31/2019 �°6ofTatal Expenditures Ilr1in iaget4S,67? hlak-araet5C,CC?t Packet Page Number 207 of 235 Page 13 J1, Attachment 1 Strategic Priority 3 IMM. Infrastructure & Asset Management: Provide safe, efficient, sustainable, cost-effective, and well- maintained roads and transportation systems. Build, maintain, and manage capital assets to preserve ! On Track long-term investment and ensure uninterrupted support services. Some Disruption 40 Completed Key Outcome 3.1 - .. Capital assets (buildings, grounds and equipment) shall be maintained at a sustainable level that will protect the City's investment. Performance Measure 3.1.1 - .. [ Ensure sanitary sewer system is maintained by inspecting and cleaning mains each year. Updated on Oct 16, 2020 19:50:28 Staff is currently on track to complete the annual cleaning of 1/3 of sanitary sewer mains. Performance Measure 3.1.1 > KPI Sanitary sewer main cleaned annually (thousand feet) Last Update: Oct 16, 2020 19:21:27 400 284.7 279.31 266.25 274.92 276.68 268.19 v 242.1 - - - � 200 33.33 1 327:29 309.64 285.47 s 242.1 268.54 227.05 217.23 1 (0 � 00 0) -6p a° C' Actual t Average Target: 272.77 1 Milestone Date: Dec 31, 2019 61.11 11 27.78 5 11.11 2 Sanitary sewer main inspected annually (thousand feet) Last Update: Oct 16, 2020 19:20:17 75 v Z 50 0 40.18 37.3 38:1 35.96 ��io 26.43 29.98 33.92 5 7:04 s 25 41.8 42.08 46.84 §13132�3 � 2■ 190 Performance Measure 3.1.2 - .. �It11 Maintain a Net Investment in Capital Assets/Total Net Position Ratio of at least 80% Updated on Oct 21, 2020 14:21:34 4, (0 I\ lb 0) oyo 0 Actual t Average Some Disruption 100.0 1 Packet Page Number 208 of 235 Page 14 On Track 66.67 2 Some Disruption 33.33 1 On Track 100.0 2 Sanitary sewer main inspected annually (thousand feet) Last Update: Oct 16, 2020 19:20:17 75 v Z 50 0 40.18 37.3 38:1 35.96 ��io 26.43 29.98 33.92 5 7:04 s 25 41.8 42.08 46.84 §13132�3 � 2■ 190 Performance Measure 3.1.2 - .. �It11 Maintain a Net Investment in Capital Assets/Total Net Position Ratio of at least 80% Updated on Oct 21, 2020 14:21:34 4, (0 I\ lb 0) oyo 0 Actual t Average Some Disruption 100.0 1 Packet Page Number 208 of 235 Page 14 J1, Attachment 1 The % of net investment in capital assets to total net position increased from the prior year from 80.87% to 82.05%. This is a sign that the City is improving its investment in infrastructure. We are experiencing some disruption in our vehicle rating system implementation. Data entry required for the system to begin rating vehicles has been completed. The last item to be completed is for the mechanic inspections to be incorporated so it populates data into the rating equation. Covid-19 has slowed down this process. It is anticipated that it will be completed in the 4th quarter. Performance Measure 3.1.2 > KPI % of Budget to Actual Expenditures General Fund S4.0GN6 Last Update: Jul 21, 2020 18:24:26 92.04' 8D.DDl�b 78. DD"' 76.0 flet Investment in Capital Assets/TotaI Net Position 99.56% 2015 2016 2017 2018 Performance Measure 3.1.3 Enter 100% of facilities into asset management software for tracking Updated on Oct 16, 2020 19:50:54 Staff has entered 100% of facilities into Cartegraph. Performance Measure 3.1.4 6% 2019 Annually inspect 100% of stormwater BMPs and clean as needed. Updated on Oct 16, 2020 19:40:54 Staff has inspected 100% of the 161 structures and are currently cleaning structures that have been identified as needing cleaning from the inspections. Packet Page Number 209 of 235 Page 15 J1, Attachment 1 Key Outcome 3.2 CEMCM Local City roads managed to provide a high quality transportation system. % # 0 On Track 75.0 3 0 Completed 25.0 1 Performance Measure 3.2.1 • .. 70% of all roads will have a PCI (Pavement Condition Index) of a minimum of 70 % # On Track 75.0 3 40 Completed 25.0 1 Updated on Oct 19, 2020 20:29:06 City Staff have completed street ratings on the 1/3 of our streets designated for rating in 2020. Significant progress has also been made towards implementing the 2020 Street Improvement Projects, which will are nearing completion. These improvement projects represent an investment into maintaining a high-quality street system in Maplewood. Performance Measure 3.2.1 > KPI % of Lane Miles with a PCI rating over 70 Last Update: Apr 20, 2020 16:11:13 100 75 58.8 59.55 60.43 41 40 50 W u IL 58.8 60.3 62.2 25 0 2017 2018 2019 Actual t Average Target 70.0 Packet Page Number 210 of 235 Page 16 Miles of Street Improved Annually Action Initiative 3.2.1.1 Improve 3.5 miles of road reconstruction/rehabilitation projects each year Last Update: Dec 23, 2019 15:07:13 6 4 3.3 3:53 C) i3.2E 3.4 0 2016 2017 201E Actual t Average Target 3.5 2019 J1, Attachment 1 # of Road Complaints Action Initiative 3.2.1.4 Track all resident concerns/complaints about road conditions in Cartegraph. Last Update: Oct 16, 2020 19:23:14 30 20 10 z' 10 15 Lz] 16 1 0 ,LO Actual Performance Measure 3.2.2 City roads plowed to full width within 8 hours after snow has stopped falling for 90% of all average snow events (3-6 inches) Updated on Oct 16, 2020 19:41:04 There is no update at this time. Key Outcome 3.3 - .. - Natural Resources are managed to ensure high ecological quality and long-term sustainability. % # On Track 100.0 5 Performance Measure 3.3.1 - .. 100% of development/redevelopment projects will meet the City storm water quality requirements % # On Track 100.0 3 Updated on Oct 19, 2020 20:29:48 To date, eight development projects have been proposed that required an engineering review. All of these proposals have been reviewed to ensure they meet the City's storm water quality requirements. Performance Measure 3.3.2 Active management of a minimum of 8 natural areas per year Packet Page Number 211 of 235 Page 17 J1, Attachment 1 Updated on Oct 12, 2020 20:16:53 Prairie management and invasive species control has been completed at Prairie Farm Preserve, Jim's Prairie, Priory Preserve, and Maplewood Nature Center. There were no spring prescribed burns or group volunteer activities due to COVID-19. Performance Measure 3.3.3 - .. Removal of 100 % of park and boulevard ash trees that are dead or have confirmed Emerald Ash Borer % # and work towards replacement of the tree canopy. On Track 100.0 2 Updated on Oct 12, 2020 20:16:02 In February and March, 87 ash trees were removed that had confirmed EAB or were suspicious. In total, 125 ash trees were marked, but removals were delayed until February due to the purchase of the bucket truck. Removal of the remaining 38 trees will resume this fall. Ash stumps are currently being ground, and letters to residents about replanting in fall 2020 will go out soon. Performance Measure 3.3.3 > KPI # of trees removed Last Update: Apr 01, 2020 14:50:57 200 150 v v 100 160 118 50 87 0 1 Jan '19 Jul '19 Jan '20 Actual Comment Dec 2018 -Mar 2019 removals completed and 100% of public ash with EAB were removed. April inspections will identify EAB trees for removal in winter 2019-2020. Key Outcome 3.4 City parks, trails and open spaces are well-maintained, accessible, and meet the changing needs of the community. Packet Page Number 212 of 235 On Track Some Disruption 40 Completed 16.67 1 66.67 4 16.67 1 Page 18 J1, Attachment 1 Performance Measure 3.4.1 • .. Implement a minimum of 1 recommendation from the 2015 Parks System Master Plan % # Some Disruption 50.0 1 Completed 50.0 1 Updated on Oct 21, 2020 14:23:48 We are in the process of completing improvements at the Nature Center that were previously put on hold. Staff are currently reviewing playground inspections, surveys and the Parks System Master Plan to create a work plan for 2021. Parks CIP projects have been put on hold for 2020 and possibly 2021 due to budgetary concerns as a result of COVID-19. Performance Measure 3.4.2 Maintain a rating system for playgrounds in Cartegraph Updated on Oct 12, 2020 20:12:26 Staff have completed the 2020 playground inspections in the next month which will be added to Cartegraph for further analysis. Performance Measure 3.4.3 • .. Maintain a 70% resident satisfaction rating with City's parks, trails and open spaces % # On Track 25.0 1 Some Disruption 75.0 3 Updated on Oct 21, 2020 14:27:04 Staff is working on rating systems for city owned parking lots, trails and turf. Due to Covid-19 and changes to the Parks and Recreation Department, the implementation of these rating systems are on hold but we are still doing research and figuring out the best way to use Cartegraph to implement our plans. We are working with the Communications Department to create resident surveys and to utilize social media to educate and inform the public about what is happening in our parks and open spaces. The National Citizens Survey is currently in progress and data will be available by the end of 2020. Performance Measure 3.4.4 Parking lots, trails and sidewalks cleared within 48 hours after street clearing operations are finished for 90% of all average snow events (3 — 6 inches) Updated on Oct 06, 2020 20:58:37 Staff met last fall to review our existing trail and sidewalk network and snow removal plan. This fall staff will meet again to review how last years plan went, how to add new sidewalk or trails constructed in 2020 to the work flow, and modify our plan for the coming winter. Packet Page Number 213 of 235 Page 19 Strategic Priority 4 • .. it Integrated Communication: Create a long-term vision that reflects our community identity and effectively communicates a consistent, broad-based message and brand through a variety of mediums. Key Outcome 4.1 A more informed and engaged community by proactively telling the City's story and establishing Maplewood as a regional leader. Performance Measure 4.1.1 • .. =11111 Increase social media engagement and on-line presence by an average of 3% in 2020. J1, Attachment 1 On Track 40.0 4 Some Disruption 10.0 1 Upcoming 10.0 1 Completed 40.0 4 On Track 44.44 4 Upcoming 11.11 1 Completed 44.44 4 On Track Completed Updated on Oct 21, 2020 16:54:34 See above... While social media has slowed for Nature Center and Parks and Rec, it's been steady on Public Safety and City side. Performance Measure 4.1.2 =. Ensure at least 2 or more videos per month appear on the City of Maplewood's digital platforms Updated on Oct 13, 2020 21:25:23 This continues uninterrupted. 50.0 2 50.0 2 On Track 33.33 1 Upcoming 33.33 1 Completed 33.33 1 Performance Measure 4.1.3 19wa , Ensure residents are informed on a wide variety of City news and initiatives in the areas of environmental % # education, Public Safety, Finance, Public Works, and Parks & Recreation at least 5 times per month. ` On Track 50.0 1 Completed 50.0 1 Updated on Oct 13, 2020 21:26:34 This continues, with some interruptions due to suspension of park and rec and nature center programing Key Outcome 4.2 11 Retain and attract community members, businesses and visitors through a regional branding campaign. Packet Page Number 214 of 235 Some Disruption 100.0 1 Page 20 Performance Measure 4.2.1 - .. Establish a new city branding by December 2020 Updated on Oct 20, 2020 21:13:02 This project is on hold pending task forces, Multi -cultural Advisory Committee and COVID. Strategic Priority 5I=,- J1, Attachment 1 Some Disruption 100.0 1 Operational Effectiveness: Create a culture that is built on trust, conveys clearly identified goals and % # expectations, and is focused on the city's long-range mission and vision. Value organizational efficiencies 40 On Track 57.89 22 which are based on performance measurement, accountability, and best practices. Some Disruption 5.26 2 19 Major Disruption 2.63 1 10 Completed 34.21 13 Key Outcome 5.1 - .. B Maintain a safe work environment and a healthy workforce. On Track Completed Performance Measure 5.1.1 - .. The target for the annual Workers' Compensation Experience Modification Factor is 1.0 or less On Track Updated on Oct 13, 2020 15:17:58 Several high cost claims have raised the MOD Factor. The work of the Safety Committee continues per best practices. Performance Measure 5.1.1 > KPI Annual Workers' Compensation Experience Modification Factor is 1.0 or less Last Update: Oct 13, 2020 15:16:03 2 1.5 v E 1.39 1.18 1.1 1.07 1.13 1 07 1.16 0.50.8 0 2012 2013 2014 2015 2016 2017 2018 2019 Actual Target 1.0 57.14 4 42.86 3 100.0 3 2020 Packet Page Number 215 of 235 Page 21 J1, Attachment 1 Performance Measure 5.1.2 - .. 11 - Increase employee wellness program participation by 2% per year to reach 80% by 2020 city-wide and at least 76% in each department. on Track Completed Updated on Oct 13, 2020 15:21:03 City's wellness program participation continues. Performance Measure 5.1.2 > KPI Employee wellness program participation Last Update: Oct 13, 2020 15:09:34 100 75 0. 0 v 76 50 v 80 81 79 75 v CL 0 Q4 2017 Q1 2018 Q3 2018 Q4 2018 Q1 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Q3 2020 Actual t Average Target 80.0 25.0 1 75.0 3 Key Outcome 5.2 - .. Recruitment and retention of talented and qualified workforce. 0 On Track 0 Completed Performance Measure 5.2.1 - .. Jj Full-time employee turnover rate will be 10% or less 0 On Track 0 Completed Updated on Oct 13, 2020 15:21:56 City continues to meet this goal 50.0 3 50.0 3 60.0 3 40.0 2 Packet Page Number 216 of 235 Page 22 76 71 76 78 80 80 81 79 79 Key Outcome 5.2 - .. Recruitment and retention of talented and qualified workforce. 0 On Track 0 Completed Performance Measure 5.2.1 - .. Jj Full-time employee turnover rate will be 10% or less 0 On Track 0 Completed Updated on Oct 13, 2020 15:21:56 City continues to meet this goal 50.0 3 50.0 3 60.0 3 40.0 2 Packet Page Number 216 of 235 Page 22 J1, Attachment 1 Performance Measure 5.2.1 > KPI Employee Turn -Over Rate Last Update: Feb 03, 2020 21:06:09 20 15.3 15 u 10 8.7 7.9 L �. a 5.3 5 0 2017 2018 2019 2020 Actual Target 10.0 Comment 2016: This is the year when the YMCA assumed operations at the MCC. Many positions were eliminated. Performance Measure 5.2.2 Average time to hire will be 80 days or less % # 40 Completed 100.0 1 Updated on Oct 13, 2020 15:22:35 Average time to hire has moved up to 94 days this quarter. Packet Page Number 217 of 235 Page 23 J1, Attachment 1 Performance Measure 5.2.2 > KPI Average time to hire will be 80 days or less Last Update: Oct 13, 2020 15:11:13 1 50 127.6 125 99.1 5 N 100 94 83.97 n 79.05 80.3 79 78.01 70.7 75.6 77 71 76.41 7S 64.3 65 53.6 50 25 Q3 2017 Q4 2017 Q1 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Q3 2020 Actual t Average Target 80.0 Key Outcome 5.3 • .. Provide timely response to resident needs and requests. % # 0 On Track 83.33 5 0 Completed 16.67 1 Performance Measure 5.3.1 • .. 80% of complete commercial plans and permits reviewed within 30 days or less % # 0 On Track 50.0 1 0 Completed 50.0 1 Updated on Oct 05, 2020 20:57:59 The Go -Live date for Accela has been pushed back to the end of November, so there has been a disruption for being able to track permit review times. However, the majority of commercial plans and permits continue to be reviewed in less that 30 days. Performance Measure 5.3.2 =1 Respond to and verify code enforcement complaints in the City within 1 week of receipt % # JW On Track 100.0 2 Updated on Oct 15, 2020 20:57:58 The most significant update since the last report is the build out of a new software that will manage code complaints and will go live next month. Packet Page Number 218 of 235 Page 24 J1, Attachment 1 Performance Measure 5.3.3 Respond to maintenance requests in our parks and open spaces within 5 business days. % # 0 On Track 100.0 2 Updated on Oct 12, 2020 20:11:15 We continue working towards improving our response times to maintenance requests in our Parks System by improving communication between staff and utilizing Cartegragh software to track issues and manage assets. Performance Measure 5.3.4 85% of completed field permit and facility rental applications are answered within 5 business days. Updated on Oct 13, 2020 13:54:52 We began issuing permits for field rentals after July 4 and overall we have had approx 25% of the normal permit requests. Prior to accepting applications/issuing permits renters are required to submit a COVID-19 preparedness/safe return to play plan. Due to the lower number of requests, not offering tournament permits and the organization of the groups submitting return to play plans it has allowed us to respond to 100% of requests within 5 business days. Performance Measure 5.3.5 80% of Data Practice requests will be completed within 10 days Updated on Oct 21, 2020 17:10:50 The first and second quarters of 2020 each had 13 data requests by either data subject or the public. In the third quarter there were 19 data requests. Even with different and difficult work situations due to the pandemic, the second and third quarter response times were not only similar to the first quarter but also well within the targeted 10 days. The ability to maintain the response times is largely due to electronic document management and technological ability to remain connected to city departments. Packet Page Number 219 of 235 Page 25 Performance Measure 5.3.5 > KPI Completion Time Last Update: Oct 05, 2020 14:40:03 15 T ITE L1 0 J1, Attachment 1 4.48 4.38 4.36 4.45 4.34 4.23 4,11 10 2.6 2.6 3.8 2.9 3.1 3.9 4.2 S1 3.5 3.2 3.4 Q1 2018 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Q3 2020 Actual t Average Target 10.0 Performance Measure 5.3.6 Respond, track and resolve/close 85% of all issues reported to Public Works within 2 weeks from the reported date Updated on Oct 16, 2020 19:57:44 2020 Total Reported Issues = 614 We are continuing to expand the number of areas utilizing Cartegraph to process and report issues. The goal is to have 85% of the reported issues closed within two weeks or less from the reporting date. Currently, we have 33 issues that remain open and have 82% of the reported issues closed within two weeks. Packet Page Number 220 of 235 Page 26 J1, Attachment 1 Performance Measure 5.3.6 > KPI Respond, track and resolve/close 85% of all issues reported within 2 weeks from the reported date Last Update: Oct 16, 2020 19:24:15 100 85.2 90.6 92.4 91.8 92.24 92.93 91.71 92.5 92.44 9'1:44 90.29 89.6 o � 50 96 96 90 94 96.4 97.99 92 84.2 84.4 82.4 7,8.8 82 v CL 0 Q4 2017 Q1 2018 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Q3 2020 Actual t Average Target 85.0 Key Outcome 5.4 Practice Continuous Improvement (Best Practices in Employee Operations). % # 0 On Track 70.0 7 Some Disruption 20.0 2 0 Completed 10.0 1 Performance Measure 5.4.1 - .. 80% of licensed establishments will be inspected on an annual basis % # 0 On Track 100.0 1 Updated on Oct 15, 2020 20:58:30 The main driver during this reporting period continues to be COVID-19. Due to this virus, our enforcement staff has ensured all food establishments, loding establishments and pools are complying with the Governor's Executive Orders. These inspections have required multiple inspections with several locations to ensure continued compliance. Performance Measure 5.4.2 - .. Ensure the percentage of IT helpdesk request Service Level Agreements met is 90% or above. % # On Track 100.0 2 Updated on Oct 21, 2020 11:25:17 % of tickets closed within SLA are still well within our target for the year. We saw more tickets being delayed in April and May as IT staff continued to equip employees with the means to work from home and support them once there. Packet Page Number 221 of 235 Page 27 J1, Attachment 1 When we refer to SLA's we're talking about a service level agreement. In other words it's a commitment to our customers to have tickets completed within a predetermined amount of time. We have 4 priority levels each with a time frame assigned to them. Low - 5 business days, Normal - 3 business days, High - 8 hours and Emergency - 4 hours. When we talk about meeting our SLA's we are referring to resolving the ticket within the time frames above. Performance Measure 5.4.2 > KPI percentage of IT helpdesk request SLA's met is 90% or above Last Update: Oct 21, 2020 17:19:14 100 0 v Y 50 v u v CL A 93.13 93.89 94.53 93.13 94.65 95.8 Jan '19 94.32 94.47 94.09 9 . 03.1 954 92123 Apr '19 94.09 94.27 94.52 94.96 95.15 95.36 95.49 95.59 95.42 95.27 95. 94.07 95.54 96+L55 986 97.1 9 7.6 3 97 97 93 93 9 11 ' Jul '19 Oct '19 Jan '20 Apr '20 Actual t Average Target 90.0 Performance Measure 5.4.3 - .. - Maintain GreenStep Cities Step 5 status Updated on Oct 15, 2020 20:58:45 The City continued to maintain its status of Step 5. 0 On Track 0 Completed Jul '20 50.0 1 50.0 1 Packet Page Number 222 of 235 Page 28 Performance Measure 5.4.3 > KPI Maintain GreenStep Cities Step 5 status Last Update: Jul 21, 2020 20:14:21 7.5 5 v E 2.5 4 3., 0 2013 2014 4 2015 P5 2016 Actual Target 5.0 2017 J1, Attachment 1 5 2018 5 2019 Performance Measure 5.4.4 • ..MW( Decrease trash and increase recycling in the City's curbside residential solid waste program % # Some Disruption 100.0 2 Updated on Oct 21, 2020 14:32:26 The City's trash and recycling contractor submit annual reports identifying the yearly increase or decrease in residential trash rates. The April update identified the 2019 yearly report figures which was submitted to the City in February 2020. Therefore, no new updates on the yearly trash and recycling rates. However, the City just completed its 2019 greenhouse gas assessment. The assessment identified that there was a 28 percent increase in compost being recycled. This data comes from the Ramsey County RETRAC tracking system. No progress in increasing business and church recycling participation. Disruptions related to COVID have made this type of outreach more challenging. Packet Page Number 223 of 235 Page 29 Performance Measure 5.4.4 > KPI Annual Net Tons of Recycling Collected Last Update: Apr 20, 2020 21:09:19 Annual Net To ns of Recycling Collected 2°78.13 2379.18 2961.3 3 �-0 1e0B 1.00 o Sng3efamly 243.23 3125 _ zE ■ MUS-f—iq ■21317 0 M1 !201§ 31.23 32.— 2=.E5 eu=neae=a,��a,� J1, Attachment 1 Average Pounds of Recycling Collected Per Month Last Update: Apr 20, 2020 21:17:35 Average Pounds of Recycling Collected Per Month G V i ... _._.. _. ... _... _ ._.._. _.- k% an F 1215 9.42 .0_ N `_hg e `an Y Muni-farni} m2--17 c2 --IS "'x,2019 Performance Measure 5.4.5 Ensure the percentage of core application/infrastructure uptime is 99% or above % # 0 On Track 100.0 3 Updated on Oct 21, 2020 11:25:37 As more and more staff began to work from home we kept a close eye on our network utilization. IT staff was confident that the systems that had been put in place over the years could support this increase in remote connections and we were right. We have had no large scale outages for any systems or applications over the past 3 months. Key Outcome 5.5 [=,. Ensure a Safe and Secure Community through prevention and risk reduction programs. % # On Track 33.33 3 10 Major Disruption 11.11 1 40 Completed 55.56 5 Performance Measure 5.5.1 Through prevention and enforcement efforts reduce targeted offenses by 10% and/or increase clearance % # rates by December 31, 2020 (measured on a five year average). Targeted offenses include crimes On Track 100.0 2 against person, auto theft and theft from auto. Updated on Oct 21, 2020 17:21:11 Quarter 3: July 1 - September 30, 2020 Calculations will be made with year-end data as the measurements are based off annual statistics. COVID-19 has impacted operations, but in a continued effort to help reduce crime: Packet Page Number 224 of 235 Page 30 J1, Attachment 1 • Internal products and tools are continuing to be created and are being utilized thus increasing information sharing between department personnel, as well as with other law enforcement agencies and the public. • The public -facing community crime map website is available and being mentioned on social media to bring it to the larger community's attention, and officers have been reminded of its existence as a resource. • To assist with problem -solving efforts, 9 problem -solving strategies incorporating SARA models were created and logged in the 2nd quarter for a total of 28 year-to-date. 69 total SARA models were created and logged in 2019. • The officers in our Street Crimes Unit, our Auto Theft Detective, and our Violent Crimes Detective are working collaboratively with street patrol officers as well as business partners and other stakeholders to successfully target hot spots and disorder. A recently created grant -funded position has been established and an officer is working to target proactive efforts related to rental housing and community outreach. Performance Measure 5.5.1 > KPI Motor Vehicle Thefts Reported Last Update: Feb 03, 2020 22:11:35 200 177 0 177 169 184 125 141 143 2014 2015 2016 2017 2018 2019 Actual t Average Comment Based on 2014-2018 data, our 5 -year Motor Vehicle Theft average is 151 reports per year. In 2019, we took 184 motor vehicle theft reports, which is a 22% increase from the 5 -year average. Theft from Auto Reports Last Update: Feb 03, 2020 22:15:55 750 v `o a 500 429.5 0 406 377 374 398 398.6 E 584 ° 250 470 `� 406 3.6.8 401. v t 0 2014 2015 2016 2017 2018 2019 Actual t Average Comment Based on 2014-2018 data, our 5 -year Theft from Auto average is 399 reports per year. In 2019, we took 584 theft from auto reports, which is a 47% increase from the 5 -year average. Packet Page Number 225 of 235 Page 31 Crimes Against Persons Offenses Last Update: Feb 03, 2020 22:23:56 Comment According to internal data, crimes against persons offenses (Homicide, Criminal Sexual Conduct, Robbery, and Assault) were down collectively 8% in 2019 compared to 2018, and were down 14% in 2019 compared to 2017. Performance Measure 5.5.2 Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for 90% of the incidents Updated on Oct 13, 2020 21:30:44 J1, Attachment 1 On Track 50.0 1 40 Completed 50.0 1 The fire department's response times have been consistent in Quarters 1, 2 and 3 in 2020. The 90th percentile travel time has improved each quarter since we began reporting on this measure. Some response times improved as COVID-19 caused a decrease in 911 calls beginning in March 2020. Prior to the COVID-19 pandemic, the department was on pace to have a 5% call volume increase. As of the end of September, the department has experienced a 5% reduction in call volume. Although one could expect an increase due to the pandemic, the trend of decreased 911 utilization has been realized locally and nationally. We will continue to monitor the situation and will work to meet our goal of responding to all emergency incidents in 8 minutes or less travel time for 90% of the incidents. Part of accomplishing this goal will be the continued implementation of the operational review. Packet Page Number 226 of 235 Page 32 1Y'° 2Yr% Offenses 2019 2018 2017 Crg Chg -iornicide 1 - - Crir-ir <I SeXUal 48 55 52 T -13% T -8% Conduct �Z4bbery 28 35 39 T -20% T -28° F ssaul! 111 1" 127 T -2% T -13 a Total Violent Crime 187 2.04 218 T -8% T -14% Offenses Comment According to internal data, crimes against persons offenses (Homicide, Criminal Sexual Conduct, Robbery, and Assault) were down collectively 8% in 2019 compared to 2018, and were down 14% in 2019 compared to 2017. Performance Measure 5.5.2 Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for 90% of the incidents Updated on Oct 13, 2020 21:30:44 J1, Attachment 1 On Track 50.0 1 40 Completed 50.0 1 The fire department's response times have been consistent in Quarters 1, 2 and 3 in 2020. The 90th percentile travel time has improved each quarter since we began reporting on this measure. Some response times improved as COVID-19 caused a decrease in 911 calls beginning in March 2020. Prior to the COVID-19 pandemic, the department was on pace to have a 5% call volume increase. As of the end of September, the department has experienced a 5% reduction in call volume. Although one could expect an increase due to the pandemic, the trend of decreased 911 utilization has been realized locally and nationally. We will continue to monitor the situation and will work to meet our goal of responding to all emergency incidents in 8 minutes or less travel time for 90% of the incidents. Part of accomplishing this goal will be the continued implementation of the operational review. Packet Page Number 226 of 235 Page 32 Performance Measure 5.5.2 > KPI % of incidents where emergency response time is 8 minutes or less Last Update: Oct 09, 2020 02:40:59 100 0 v 50 v v CL 0 J1, Attachment 1 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Actual t Average Target 90.0 Performance Measure 5.5.3 - .. Reduce repeat utilization of the EMS system for targeted initiatives by 5% Q2 2020 0 Completed Q3 2020 100.0 3 Updated on Oct 13, 2020 21:32:46 We have created a mechanism to track high volume 911 users. Specifically, this reporting tracks individuals who have utilized the 911 system greater than 3 times in the previous 90 days. Once identified, our community paramedic team conducts outreach and implements problem solving strategies to ensure that these residents are receiving the services and support that they need. The fire department has resumed some proactive initiatives to address this initiative. Specifically the Mental Health Outreach Team and Community Paramedic High Utilization initiatives. We do not currently have enough data to analyze, but will continue to collect outcome data with the hopes of reducing repeat utilization by 5%. Performance Measure 5.5.4 Identify, establish and provide fire and EMS prevention programs % # 0 Major Disruption 50.0 1 0 Completed 50.0 1 Updated on Oct 13, 2020 21:38:48 While the fire department has celebrated accomplishments such as earning the Heartsafe Designation and re-enacting Mental Health Outreach and Community Paramedic activities, several of our traditional fire/EMS prevention programs have been majorly disrupted due to COVID-19. We have worked to enhance our social media presence in relation to preventative activities and created a video for local schools to utilize due to the inability to participate in live events during fire prevention week. As COVID-19 continues to disrupt traditional preventative activities, the fire department is committed to re -thinking how we effectively communicate with our residents with a goal of reducing harm in the community. Alternative approaches are a key discussion point in the departments 2021 strategic planning process. Packet Page Number 227 of 235 Page 33 J1, Attachment 1 Performance Measure 5.5.5 Analyze crime, arrest and use of force data in a non -biased manner through the annual Enforcement Action Report. Updated on Oct 21, 2020 17:23:45 The 2019 report has been completed and is available on the city's/department's website (https://maplewoodmn.gov/1917/Annual-Reports). 2020 data will become available in early 2021. Strategic Priority 6 =- _ Targeted Redevelopment: Guide residential development by leveraging resources to expand the tax % # base but also create housing options that meets the diversity of the community. Promote commercial On Track 63.64 7 development through the green building code and innovation that supports business growth. some Disruption 18.18 2 Completed 18.18 2 Key Outcome 6.1 Facilitate Investment to Revitalize Neighborhoods % # On Track 100.0 4 Performance Measure 6.1.1 Encourage attractive residential and commercial development within the Gladstone neighborhood % # F On Track 100.0 3 Updated on Oct 05, 2020 20:58:41 City continues to actively work on development projects in Gladstone. We are working with developers on former Moose Lodge, the funeral home property, the vacant property south of The Shores of Lake Phalen, and the Gladstone House property. Performance Measure 6.1.2 Continue participation in the Rice — Larpenteur Alliance with City of Roseville and City of St. Paul. Updated on Oct 05, 2020 20:59:04 The permanent Rice-Larpenteur Alliance has been appointed and launched. Meetings have been online during the pandemic. The terms of the permanent Alliance positions are three years. The City will continue to participate in the executive and other committee assignments. The vision is to create a safe, engaging and inviting neighborhood center that includes common spaces, a high-quality pedestrian environment and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. Performance Measure 6.1.3 Rezone 100% of properties designated for transit -oriented development (TOD) in the 2040 Comp Plan Updated on Oct 21, 2020 17:25:02 Packet Page Number 228 of 235 On Track 100.0 1 Page 34 J1, Attachment 1 After delays related to COVID, staff has been working with the Planning Commission on developing a zoning district for the North End and making other required zoning amendments due to the adoption of the 2040 Comprehensive Plan. Key Outcome 6.2 Improve economic condition and appearance of the North End and ensure regional and community -wide % # needs are met through future planning and development. So Track 33. 2 Some Disruption 33.3333 1 Performance Measure 6.2.1 Reduce the number of business vacancies by 10% in 3 to 5 years % # Some Disruption 100.0 1 Updated on Oct 21, 2020 14:39:25 Staff has not yet determined the best method to determine the number of business vacancies in the area. Performance Measure 6.2.2 - .. Add 1 multi -family housing development to the North End within 3 to 5 years On Track Updated on Oct 15, 2020 20:59:59 Staff and HKGi have created a TOD district for the North End neighborhood. This work will continue into 2021. Key Outcome 6.3 IMM. 100.0 2 Ensure there is a diversity of housing types to meet needs of all types of households. % # On Track 25.0 1 Some Disruption 25.0 1 Completed 50.0 2 Performance Measure 6.3.1 Work to incorporate the Met Council's goal of adding 510 affordable housing units by 2028 % # On Track 50.0 1 Some Disruption 50.0 1 Updated on Oct 21, 2020 14:43:25 Strategic planning will continue throughout 2020 to identify the outcomes of each priority, and define roles and responsibilities. Staff is experiencing some minor disruptions in evaluating the existing incentive programs and exploring new programs to encourage development. Packet Page Number 229 of 235 Page 35 J1, Attachment 1 Performance Measure 6.3.2 Inspect 20% of the City's rental housing units by the end of 2020 % # Completed 100.0 2 Updated on Oct 21, 2020 17:25:52 The two new employees started in May. The city has started receiving rental licensing applications for multi -family properties. The deadline for submission of applications is the beginning of August. After receiving complete applications, we will begin inspections of exterior, common areas, and vacant units. Due to the coronavirus pandemic, we will not be inspecting occupied units at this time. Packet Page Number 230 of 235 Page 36 O N O N R 7 (1 0 0 L N Cl) V+ N Q O O E OO U) N U 0 M +p d d 0-2 U m L O O U) m a (0 of C 7 E E O V C d !4 N d d 0) U d M O O MO C-4 .` O C E 3 i o N o N N CU 6 M d) N U Q O O u) Q N 7 U U 7 U N O O N O M J D M d M J 0 O 0) U 0 O O O) � LL O C -C Q N C .` O C E 3 i p 0) E N 3 Q U !E O U 0) w U > M C p O O 0CU F E F E O O u) N M C 0) O) y N N > N M O U) O C t 0) > M U D M d J y M C w tl) N C d y N 3 N O CO .� 9- Na) 0) N .0 W O M m p O) O �..�-. M p C U M D O > N 0) N 'N U CU >> > af Ox OU OU fA 0 fA N O 0 O 0 O N 0 N o 0 I� O �- N F E F E O O u) O O u) N N d M) O C d m a U r Q N .0 d � LO .. J 1, Attachment 2 a O 0 N N U O U -C y 0) y t N N w O3 'C E S U y M 0) M M M C U E C >Q O) O f fl- t N U 0 N M Oi In O N Oi U = C O C 7 S U U O j O p M M E U N 0) U O N N N 3 ?j M N O) 0) M a) O .> y C j O M Q x0 N -p C C N C O N Q M O j .�.. 0) M OO _ '6 Q U N ?i ¢ N (Z O 0) Q .> 3 6 N C N C n� x f A t N O r+ N M .0 U N j N O y ,� 0 Q D Q N M M r+ C Q O -0, N O C M y N O M) O N= T C 0) a Y d 1 Q 04 H E O 2 U w In 3- 0 0 O O N o N O 3 0 O 2 a Ul N D N Q O O O � U N N 0) 0) O C M 0 a C O 7 U d C O Q � Uc Q O C d U) N d M T M M OC 0- m CF) j M N O U w 0 Packet Page Number 231 of 235 Packet Page Number 232 G 235 J1,Attachment 2 ; \ \ \ ( ( ( & c & 2 & 2 M ) M £§)\ 2 \/])() )}=7) fR[I)Q £a§@-G §7\{\Ej§/ �\/\f/�))2 %{/§\( _ § - / (5555[ § } oa g e o = 2- \ )�\ �- a} CO \ -5, of \ §� /-±/�®\Z�® /��\\\ CU 0 f _2)§\Q�=/2* ®E JEf2 5 /\()/k, §\ )e§2\g( )( ! )°\ CU f\/ § s - )Eu � {§SE� ®a) J 3 ®{ \\ §\ , �#ai I k§CU -5 ® s j ): % E ƒ E/ Cr /[/e)- §{&-0 §/y7\ ) / ® \ f - V) Q - t;Q e } - E E e Q - R- a R^ S R � } _ EE \ 7 ° 2 °3 e ) § e k / \ \ / \ / ] / a E / 2 - e I / � E k § _ 2 - / ) § - k - k w / ( _ - \ @ $ &� k U CL \� k jU k§§ kf \ U w /j 7 -_ M £) 0 -a ]J \ ( \ j j CU / / \ � \ 2 § \ ° ] \ C ° CU }� k� } kk I ƒ ƒ I ƒ ƒ I Packet Page Number 232 G 235 J1,Attachment 2 } Packet Page Number 233 of 235 M \ ( ( CU CU / \ / \ \{7 _/ .4-� E-\-'0 22-0 Cc)) G- f§a-J ]_ _(�0 -a7§ )«& -k\a) )_«]! )a\/\ E� �- .\ �0 —C = G{k22 20 =o3g0 ±eon; \ 3§e=§ -®ate-CU k%).25 \kr�( \{5 0 \f : 0 0 \]k\� Mn § q- ) / )]]j{ .2 E / ° �E 37 CL ° ® § E k % % ƒ : ) ƒ : k e � k § # § . / \ Cn ) E _ = o E w \/\\U) k \ k 0 \ / § �-00 2 ® CU E _ § 7 \ k § [ § ] E [ E £ \ k \ \ E / ) k o o = ° » e o / § ] § / ; k o f k a 6 5 /2 J1,Attachment 2 } Packet Page Number 233 of 235 J 1, Attachment 2 � � a O M O o o N N M (6 'O 'O M O- N O- 7 U 7 U N O N O M M J J Packet Page Number 234 of 235 O a,O N C w 0) :5 65 C U N N N y 65 C N N (O N N N N U CU .2 U U .i N N U N U CU N U U y 65 N C N C N p U =' y 65 O 7 N E '.O. E C ETN N C, UYT65 0 NTN Q0 N Z > i O �N 6) 7 NO 0 OC E `0 'O r NOOUyO N> CCQ N� N (6 N CO N N NT N -CO U >?i N -00 NN 0) > 0 N N N 6) S 0) -0 C O N 0 N N 3 d U N U N N U E '�" 65 N~ C 65 o N N y= > N S > N .E w C (6 > U 01 .. C O d 7 7 ?i N N > O N ND > t Q65 _ 0 C C Q N U `• 'N N 0) Q 0 E N N d O U N 0) p y d 7 N 65 C O O 65 t N C 65 01 0) ` 65 65 N '� U � N U 0 0) Q Cq J >, ~-C O =: N d .. N N W Q d' .N CO U J N t p U O O_ N 65 Q O N OCI N N N d U t, N N N 0) AD N .Q O r N N N > C O N d N ° Q C 61 E m m d t 0) rn :_ C 0 Q U E a N E .0 U a m y N E r C 7 '� N 01 0 ._ O U 3 O U .E N t C N -O N d C Y N N 0 N N C E y 65 Q N N 04 C r`+ 0 N04 . d '= C CU N N CU _ E C > N N 7 65 E C .E 2i Q O N U 0 N O N -0 C N O O Q C6 C 'O a) �, N -= '- a) C N E N E 01 65 O y .Q N 7 fn .0 N y .0 LD N 0O C +�• U r_0 > 7 Q N 65 � O .= p Q N E O) E E W 3 N ;•_• y0 N .O E E .0 N Q N N Q N E N U N Q t U N N N -O E t E .E 00- H E d >, LL .`. U 65 .E .�.. Z Q y 65 O U w 'O O 65 'O Q .`. U ?i U 0 O c O M M M 0 NN 3 3 4 O (O cq E 0 0 2 a 0 � 0o `o U) U N N d N N N d 0) O E L 0) O 0 L Q , C 0 .; C � O N Q) L C N N U a y � � C E m 6s c w C_ rn o p C C U O O U Q C O 0 d Q d N Q ^w y L N N 2 'O i O 0 Q E N O U C._ N 65 C t N w % N - N O w' Q d N N NE 65 'O E N N T N u n N N U C rn O 7 V d fn d N C N N n a) n N d =0 M CO EU In M z 65 V f0 z CU ,t 0 7 N a d c Y W a Packet Page Number 234 of 235 J1,Attachment 2 { Packet Page Number 235 of 235 M \ ( ( CU CU / \ / \ {M §¥ Q \\)\/ o 2 -00 q § § \ o MM0 ; 0) CU } j I CU { ; CU ) { o / § 7:na& C /\))x (: «I&I_ e / § « § 6 G \ \ E ° \0 \ e 5D 5Dd ƒ ƒ 0 ) � � \ 0 / o \ / § j ƒ & y - 2 — g CU CU § / $ / )( U) j 2 k] J \ \ fCp E j \q -- )) J { )/ £ \(OU \ 2 ) 7 M G k % U)G k kCj ° § i = k o z § Z § 5 I I [ 2 � J1,Attachment 2 { Packet Page Number 235 of 235