HomeMy WebLinkAbout2020-08-24 City Council Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov
AMENDED AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 24, 2020
Held Remotely Via Conference Call
Dial 1-888-788-0099
When Prompted Enter Meeting ID: 932 3811 6887 #
No Participant ID, Enter # When Prompted
Meeting No. 16-20
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. August 10, 2020 City Council Meeting Minutes
2. August 14, 2020 City Counci Special Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Resolution for Appointments to the Nature Center Task Force and Parks &
Recreation Programming Task Force
G. CONSENT AGENDA — Items on the ConsentAgenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Purchase Technology Equipment
3. Renew Ramsey County GIS Users Group Joint Powers Agreement
4. 2020 CARES Act Election Grant County — Municipality Agreement
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Vacant Building Registration
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 10, 2020
Held Remotely Via Conference Call
Meeting No. 15-20
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:01 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting by acknowledging it has been 5 months that we
have been living through the COVID-19 pandemic and there are a number of resources
available for residence and business in Maplewood.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
Councilmember Knutson moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
APPROVAL OF MINUTES
1. July 27, 2020 City Council Meeting Minutes
Councilmember Neblett moved to approve the July 27, 2020 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann
The motion passed.
APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
Ayes — All, via roll call
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
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events in the community.
2. Council Presentations
None
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G2 was highlighted.
Councilmember Juenemann moved to approve agenda items G1 -G3.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 1,103,588.58 Checks #106045 thru #106124
dated 07/28/20
$ 601,171.59 Disbursements via debits to checking account
dated 07/20/20 thru 07/24/20
$ 859,160.61 Checks #106126 thru #106151
dated 08/04/20
$ 1,922,063.12 Disbursements via debits to checking account
dated 07/27/20 thru 07/31/20
$ 4,485,983.90 Total Accounts Payable
PAYROLL
$ 607,732.64 Payroll Checks and Direct Deposits dated 07/24/20
$ 2,340.83 Payroll Deduction check # 99104258 thru # 99104261 dated 07/24/20
$ 610,073.47 Total Payroll
$ 5,096,057.37 GRAND TOTAL
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Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Resolution Allocating CARES Act Funds
Councilmember Juenemann moved to approve the Resolution Allocating Coronavirus
Aid, Relief, and Economic Security (CARES) Act Funds. The motion provides for the
allocation of $3,067,102.
Resolution 20-08-1838
RESOLUTION ALLOCATING CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY (CARES) ACT FUNDS
WHEREAS, on March 27, 2020, the President of the United States signed into
law the Coronavirus Aid, Relief, and Economic Security (CARES) Act that was passed
by the U.S. Congress in response to the COVID-19 Pandemic Outbreak; and
WHEREAS, the CARES Act included $339.8 Billion in relief for response to the
COVID-19 pandemic in the United States dedicated for State and Local Governments;
and
WHEREAS, on June 25, 2020 the Governor of the State of Minnesota, by
Executive Order under the current emergency, allowed for the distribution of $841 Million
in CARES Act Funds to counties and cities within the State of Minnesota in accordance
with the U.S. Treasury Guidance on a per -capita basis; and
WHEREAS, the City of Maplewood has received $3,067,102 in CARES Act
Funding allocation; and
WHEREAS, the CARES Act allows local governmental units to reimburse
themselves for costs that were not included in the most recent adopted budget, or costs
that were included in the most recent adopted budget but have been incurred for a
substantially different use from what was intended as a result of the COVID-19 public
health emergency; and
WHEREAS, the CARES Act presumes for administrative convenience that total
payroll costs for public health and public safety employees are payments for services
substantially dedicated to mitigating or responding to the COVID-19 public health
emergency; and
WHEREAS, the CARES Act allows local governmental units to provide grants to
small businesses that meet legal requirements to provide assistance to defray the costs
of business or service interruptions incurred by required closures, those businesses that
voluntarily closed to promote social distancing measures, or business that are affected
by decreased customer and service demand as a result of the COVID-19 public health
emergency.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates
$2,151,102 of CARES Act Funds to the City of Maplewood to reimburse the City for the
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following costs incurred for the purposes of mitigating or responding to the COVID-19
public health emergency:
• Payroll costs for City staff,
• Facility modifications,
• Telework equipment and support,
• Public health services,
• Public safety response,
• Other eligible costs.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates
$30,000 of CARES Act Funding for business relief purposes, for specific businesses in
good standing with the Minnesota Secretary of State and Minnesota Department of
Revenue and current on property taxes, defined as follows:
• Payment equivalent to 2 months of the 2020 license fee to current City liquor
license holders, to reimburse for the amount of time the businesses were
required to be closed.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates
$800,000 of CARES Act Funding for business relief purposes to the Maplewood
Economic Development Authority (EDA), specifically for nonprofit entities who have a
contractual relationship with the City of Maplewood to provide services, defined as
follows:
YMCA of the Greater Twin Cities, $500,000 for the reimbursement of expenses
for YMCA's community response to the COVID-19 public health emergency;
including but not limited to: delivering and dispersing meals for members of the
community in need; providing welfare checks on senior citizens; providing child
care services for public safety workers, health care workers, teachers, and other
members of the community in need of services.
YMCA of the Greater Twin Cities, $300,000 for the re -opening and monthly
operations of the Maplewood Community Center from August 3, 2020 through
December 31, 2021.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates the
remaining $86,000 to the Maplewood EDA for distribution to St. John's Hospital in
Maplewood for relief purposes to be utilized at the Maplewood campus.
BE IT FURTHER RESOLVED that adjustments to the allocations between
categories may be made by resolution at future City Council meetings.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. Resolution Appointing Additional Election Judges for the 2020 State Primary
Election
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Councilmember Juenemann moved to approve the resolution listing additional election
iudaes for the 2020 State Primary Election to be held on Auaust 11. 2020.
Resolution 20-08-1839
2020 State Primary Election
Appointing Additional Election Judges
WHEREAS, MN State Statute 2048.21, Subd. 2 states election judges for
precincts in a municipality shall be appointed by the governing body of the municipality;
and
WHEREAS, approval of the resolution does not qualify individuals to serve as an
election judge; and
WHEREAS, appointments will be made from the list to fill the needed positions
after training and required paperwork have been completed; and
WHEREAS, appointment of additional election judges within the 25 days before
the election may be made if the appointing authority determines that additional election
judges will be required; and
FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election
Judges to serve in the 2020 State Primary Election to be held on Tuesday, August 11,
2020 from the following list.
Ajla Arnold
Regan Beggs
Melinda Coleman
Lu Cortesi
Christine Evans
Mychal Fowlds
Tammi Hayes
Lois Knutson
Michelle Larson
Pam Moy
Jill Nadeau
Gus Perez
Mike Sable
Joe Sheeran
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
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EDA Tax Increment Financing District No. 1-14
a. Public Hearing
b. Resolution Approving Modification of the Development District
Program for Development District No. 1 and the Tax Increment
Financing Plan for TIF District No. 1-14
Community Development Director Thomson gave the staff report. Keith Dahl of Ehlers
gave the presentation. Phil Hoey with Hy -Vee addressed the council to give additional
information. Brittney Finch with Slate gave further comments.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Approving Modification of
the Development District Program for Development District No. 1 and the Tax Increment
Financina Plan for TIF District No. 1-14.
Resolution 20-08-1840
RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT
DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX
INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT
NO. 1-14
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota as follows
Section 1. Recitals.
1.01. The City Council of the city of Maplewood (the "City") established the
Maplewood Economic Development Authority ("MEDA") to promote development and
redevelopment within the community.
1.02. On July 22, 2019 the City adopted a modified Enabling Resolution for
MEDA, giving it the authority of an economic development authority under Minnesota
Statutes, sections 469.090 through 469.1081 (the "EDA Act"), of a housing and
redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047
(the "HRA Act"); and of a city under Minnesota Statutes, sections 469.124 through
469.134 (the "City Development Districts Act").
1.03. In response to a proposal to redevelop an area of White Bear Avenue
near Gervais Avenue which includes structurally substandard commercial buildings,
MEDA determined to establish a tax increment financing district.
1.04. MEDA and the City investigated the facts and caused to be prepared a
modification to the Development District Program (the "Development Program") for
Development District No. 1 (the "Project") and a tax increment financing plan (the "TIF
Plan") for Tax Increment Financing District No. 1-14 (the "TIF District"), describing the
assistance which may be provided to encourage redevelopment within the Project.
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1.05. All actions required by law to be performed prior to the adoption of the
modified Development Program and the TIF Plan and establishment of the TIF District
have been performed, including approval of the TIF Plan by MEDA at its meeting on
August 10, 2020.
1.06. MEDA and the City notified Ramsey County and Independent School
District No. 622 of the public hearing on the modified Development Program and TIF
Plan to be held before the City Council on August 10, 2020.
1.07. The modified Development Program and TIF Plan are contained in a
document entitled "Modification to the Development Program, Development District
No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-14,"
dated August 10, 2020 and on file at city hall.
1.08. The City Council has fully reviewed the contents of the modified
Development Program and TIF Plan and has on August 10, 2020 conducted a public
hearing thereon at which the views of all interested persons were received orally or in
writing.
Section 2. Findings Relating to the Adoption of the Modified Development Program.
2.01. The City finds that the modified Development Program, which consists of
inclusion of an additional tax increment financing district, continues to be consistent with
the City's comprehensive plan.
2.02. The City finds that the adoption of the modified Development Program
would promote redevelopment of properties within the Project and is in the vital interests
of the community as a whole.
Section 3. Findings Relating to the Establishment of Tax Increment Financing District
No. 1-14.
3.01. The City finds and determines that it is necessary and desirable for the
sound and orderly development of the Project and the community as a whole, and for
the protection and preservation of the public health, safety, and general welfare, that the
authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment
Financing District No. 1-14.
3.02. The City further finds and determines, and it is the reasoned opinion of
the City, that the redevelopment proposed in the TIF Plan for the TIF District could not
reasonably be expected to occur solely through private investment within the reasonably
foreseeable future and that the increased market value of the land within the TIF District
that could reasonably be expected to occur without the use of tax increment financing
would be less than the increase in the market value estimated to result from the
proposed redevelopment, after subtracting the present value of the projected tax
increments for the maximum duration of the TIF District, and that therefore the use of tax
increment financing is necessary to assist the project.
3.03. The expenditures proposed to be financed through tax increment
financing are necessary to permit MEDA and the City to realize the full potential of the
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Project in terms of development intensity, diversity of uses and tax base and to facilitate
the redevelopment of land and rehabilitation of a commercial building which is consistent
with the comprehensive plan.
3.04. The TIF Plan for the TIF District will afford maximum opportunity,
consistent with the sound needs of the City as a whole, for redevelopment of the Project
by private enterprise. Both of the commercial buildings within the TIF District are
structurally substandard within the meaning of Minnesota Statutes, section 469.174,
subd. 10.
3.05. The TIF Plan for the TIF District conforms to the general plan for the
development and redevelopment of Maplewood as a whole. The developer's plans for
rehabilitation of a commercial building is fully consistent with the city's comprehensive
plan.
3.06. The City has relied upon the written representation made by the
developer, review of the developer's proforma, the opinions and recommendations of
City staff, and the personal knowledge of the members of the City Council in reaching its
conclusions regarding the TIF Plan and the establishment of the TIF District. The City
also reviewed the report prepared for MEDA by LHB, Inc. dated May 21, 2020 regarding
the lot coverage and structural condition of the two principal buildings within the TIF
District and has relied upon said report in reaching the determination that the area
qualifies as a redevelopment tax increment financing district. Additional reasons and
supporting facts are included in Exhibit C to the TIF Plan.
3.07. TIF District No. 1-14 is a redevelopment tax increment financing district
within the meaning of Minnesota Statutes, section 469.174, subd. 10(a)(1). LHB, Inc.
has reviewed the property to be included within the TIF District and prepared a report on
the condition of two principal buildings located thereon. The report, which was prepared
after an interior and exterior inspection of the buildings on April 27, 2020, establishes
that both of the buildings are structurally substandard and that the TIF District qualifies
as a redevelopment tax increment district. A copy of this report will be retained at city
hall for the duration of the TIF District.
Section 4. Approval of Modified Development Program and Tax Increment Financing
Plan; Establishment of Tax Increment Financing District No. 1-14;
4.01. The modified Development Program for Development District No. 1 is
hereby approved.
4.02. The TIF Plan for TIF District No. 1-14 is hereby approved, as adopted by
MEDA. Tax Increment Financing District No. 1-14 is hereby established.
4.03. The Executive Director of MEDA is authorized and directed to transmit a
certified copy of this resolution together with a certified copy of the modified
Development Program and the TIF Plan to Ramsey County with a request that the
original tax capacity of the property within TIF District No. 1-14 be certified to MEDA
pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the
modified Development Program and the TIF Plan for TIF District No. 1-14 with the
Minnesota department of revenue.
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Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Ordinance Amending the Off -Sale Intoxicating Liquor License Regulations
Community Development Director Thomson gave the staff report.
Councilmember Knutson moved to approve the ordinance amending Chapter 6, Article
III, Division 2, Subdivision T Section 169 by removing the Off -Sale Intoxicating Liquor
License distance regulations.
Ordinance 1013
An Ordinance Removing the Off -Sale Intoxicating
Liquor License Distance Regulations
The Maplewood City Council ordains as follows:
Section I. The Maplewood City Council hereby amends Chapter 6, Article III, Division 2,
Subdivision I of the Maplewood Code of Ordinances: (Additions are underlined and
deletions are stricken from the original ordinance.)
Sec. 6-169. Reserved.
Section II. This ordinance shall be effective upon adoption and publication in the city's
official newspaper.
Seconded by Councilmember Neblett Ayes — via roll call - Mayor
Abrams, Council Members
Knutson, Neblett and Smith
Nays — via roll call, Councilmember
Juenemann
The motion passed.
2. Maple Ridge Convenience Store, 2501 White Bear Avenue
a. Conditional Use Permit Resolution
b. Design Review and Comprehensive Sign Plan Resolution
Community Development Thomson gave the staff report. Phil Hoey with Hy -Vee
addressed the council and gave further comments. Brittney Finch with Slate gave
additional comments.
Mayor Abrams moved to approve the resolution for a conditional use permit for a
planned unit development and a motor fuel station at 2501 White Bear Avenue.
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Resolution 20-08-1841
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Slate Asset Management has requested approval of a conditional use
permit for a planned unit development and a motor fuel station.
1.02 The property is located at 2501 White Bear Avenue North and is legally
described as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the East Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County MN
0\91
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west
line of the Northwest Quarter of the Southeast Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded
plat thereof, lying South of Lot 1 of said Block 1 and the westerly
extension thereof except that part of said Lot 2 lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the Northwest Quarter of
Section 11, Township 29, Range 22, Ramsey County, MN
AND
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the
recorded plat thereof lying East of the West line of the Northwest Quarter
of the Southeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
Section 2. Standards.
2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for
Planned Unit Developments.
2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a
motor fuel station.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44 -
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1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
On May 19, 2020, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On August 10, 2020, the city council discussed this resolution. They
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considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. Adherence to the site plan and building elevations date-stamped June
1, 2020 and the remaining design plans date-stamped April 27, 2020.
The director of community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. The planned unit development for this site approves a minimum front
yard setback of 19.7 feet from the White Bear Avenue right-of-way.
5. The planned unit development for this site approves a parking ratio of
one parking space for every 250 square feet of retail space. Parking
ratios for any other type of use of this site shall meet city ordinance
requirements.
6. Comply with the comprehensive sign plan for this site.
7. The applicant shall sign a developer's agreement with the city before
the issuance of any permits. This agreement shall outline all roles,
responsibilities and financial arrangements for the access
improvements on White Bear Avenue and Gervais Avenue.
8. Intercom use may be limited by the city if there are complaints about
volume and late-night use.
9. Outdoor storage and sales are allowed along the west building
elevation of the convenience store building and under the gas canopy.
Outdoor sales are also allowed directly in front of the grocery store
building, along the east elevation. Outdoor storage and sales for the
convenience store are not allowed anywhere else on site.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution for design review and a
comprehensive sign plan amendment for a new convenience store to be constructed at
2501 White Bear Avenue North and for the access chanaes from the site to White Bear
Avenue North and Gervais Avenue East
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Resolution 20-08-1842
DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Background.
1.01 Slate Asset Management has requested approval of design review and
comprehensive sign plan.
1.02 The property is located at 2501 White Bear Avenue North and is legally
described as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the East Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County MN
0\91
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west
line of the Northwest Quarter of the Southeast Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded
plat thereof, lying South of Lot 1 of said Block 1 and the westerly
extension thereof except that part of said Lot 2 lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the Northwest Quarter of
Section 11, Township 29, Range 22, Ramsey County, MN
0\91
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the
recorded plat thereof lying East of the West line of the Northwest Quarter
of the Southeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
Section 2. Site, Building and Sign Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
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occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in
keeping with the character of the surrounding neighborhood and is not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal
plan.
3. That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
neighbors, and that it is aesthetically of good composition, materials,
textures and colors.
2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall
be provided for business premises with five or more tenants on the
premises and all multiple -story buildings with two or more tenants in the
building.
Such a plan, which shall include the location, size, height, color, lighting
and orientation of all signs and/or murals, shall be submitted for
preliminary plan approval by the city. Exceptions to the sign ordinance of
this article may be permitted for sign areas, densities, and dynamic
display changeover rates for the plan as a whole if the signs are in
conformity with the intent of this article, results in an improved relationship
between the various parts of the plan, encourages and promotes the
removal of nonconforming signs through the use of shared signs, and in
the case of long-term exemptions to temporary window and banner, signs
show that there are unusual circumstances with the request. In addition,
murals must be tasteful, in keeping with the business premises and
surrounding properties, and not contain any defamatory, obscene,
treasonous expressions or opinions, including graffiti.
Section 3. City Council Action.
3.01 The above-described site, design and sign plans are hereby approved
based on the findings outlined in Section 3 of this resolution. Subject to
staff approval, the site must be developed and maintained in substantial
conformance with the site plan and building elevations date-stamped
June 1, 2020 and the remaining design plans date-stamped April 27,
2020. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 11, 2020.
4. Meet all requirements in the environmental report, dated June 2,
August 10, 2020 14
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Packet Page Number 14 of 64
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2020.
5. All rooftop equipment shall be screened.
6. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. A signed developer's agreement with the city before the issuance
of any permits. This agreement shall outline all roles,
responsibilities and financial arrangements for the access
improvements on White Bear Avenue and Gervais Avenue.
b. Revised building elevations that detail additional architectural
elements on the east elevation of the new building.
c. A revised site plan that includes an extension of the proposed
sidewalk on the north side of the convenience store so that it
connects to the existing sidewalk on White Bear Avenue.
d. A revised photometric plan that meets the requirements of the
city's lighting code.
e. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
7. A comprehensive sign plan is approved for this site per the following
conditions.
a. The conditions of this resolution replace and supersede any and
all previous comprehensive sign plan approvals for this site.
b. Exterior tenant signage at the Maple Ridge Center's multi -tenant
building shall consist of store identification only and copy shall be
restricted to the Tenant's proper name and major product or
service offered. Corporate logos, emblems, shields and similar
identifying devices shall be permitted provided they are confined
within the signage panel.
c. For the multi -tenant building, the signs shall be located 18 inches
inset from the sides of its leased space. Tenants with 6,000
square feet or more of leased space shall be limited to 36 -inch -tall
signs. Tenants with less than 6,000 square feet of leased space
shall be limited to 24 -inch -tall signs.
d. For the grocery store building, one 15 -foot -tall monument sign is
permitted and must meet all setback requirements. Wall signs are
permitted for the grocery building and must meet code
requirements.
e. Signage for the convenience store and fuel canopy is limited to
August 10, 2020 15
City Council Meeting Minutes
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E1
wall signage and must meet code requirements. No additional
freestanding signs are permitted for the convenience store
building.
f. All tenants are allowed use of individual illuminated letters only.
g. Electrical connection and transformers will be located in the tenant
space. Access panels will be provided on the back side of the
signage panel and a 3/4" conduit will carry electrical service along
the cylindrical window mullions to the transformer.
8. The applicant shall complete the following before occupying the
building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking
lot and driveways.
c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Avenue and White Bear
Avenue to a continuous concrete curb per City of Maplewood and
Ramsey County requirements.
9. If any required work is not done, the city may allow temporary
occupancy if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The above -required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of
the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community
development may approve minor changes.
11. The applicant shall provide additional landscaping between the east
fagade of the building and White Bear Avenue.
12. The applicant shall relocate the trash enclosure 5 feet to the north but
the east and west walls shall extend 5 feet south of the gates of the
trash enclosure.
August 10, 2020 16
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13. The applicant shall submit revised building elevations to city staff and
staff shall provide to the CDRB as a minor project review.
14. The applicant shall wrap the columns for the fuel canopy with full
brick.
15. There shall be no striping or banding on the canopy other than what is
shown on the plan.
16. The light fixtures in the canopy shall be recessed.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. Cooperative Agreement with Ramsey County for Ponds at Battle Creek
Community Engagement Process
Community Development Director Thomson gave the staff report. Commissioner
Reinhardt gave additional information. Jay Demma with Perkins & Will supplied further
comments. John Slack with Perkins & Will gave further comments.
Councilmember Juenemann moved to approve the terms of the cooperative agreement
and authorize the mayor and city manager to execute the agreement between the City of
Maplewood and Ramsey County.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
4. Resolution Approving Plans and Specifications and Advertising for Bids,
1902 Building Roof Replacement, City Project 20-06
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution Approving Plans and
Specifications and Advertising for Bids for the 1902 Building Roof Replacement, City
Project 20-06.
Resolution 20-08-1843
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on April 13, 2020
plans and specifications for the 1902 Building Roof Replacement, City Project 20-06,
have been prepared by (or under the direction of) the City Engineer, who has presented
such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
August 10, 2020 17
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1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement
for bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published twice, at least
twenty-one days before the date set for bid opening, shall specify the work to
be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m. on the 4t" day of September, 2020, at city hall and that
no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein
noted, and to tabulate the bids received. The City Council will consider the
bids, and the award of a contract, at the regular city council meeting of
September 14, 2020.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 8:44 p.m.
August 10, 2020 18
City Council Meeting Minutes
Packet Page Number 18 of 64
A
C.
E
E2
MINUTES
MAPLEWOOD CITY COUNCIL
CITY COUNCIL SPECIAL MEETING
4:00 P.M. Friday, August 14, 2020
Held Remotely Via Conference Call
CALL TO ORDER
A special meeting of the City Council was held remotely via conference call and was
called to order at 4:00 p.m. by Mayor Abrams.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
UNFINISHED BUSINESS
None
F. NEW BUSINESS
1. Resolution Canvassing the Municipal Results of August 11, 2020 Primary
Election
City Clerk Sindt gave the staff report.
Councilmember Smith moved to approve the resolution canvassing the municipal results
of the August 11, 2020 Primary Election.
Resolution 20-08-1845
Canvassing Results of Primary Election
WHEREAS, a State Primary Election was held on August 11, 2020;
WHEREAS, the ballot included three candidates for the Maplewood mayor two
year special election, five candidates for two Maplewood councilmember positions, both
four year terms and four candidates for a Maplewood councilmember two year special
election;
August 14, 2020
City Council Special Meeting Minutes
Packet Page Number 19 of 64
E2
WHEREAS, the city council shall serve as the canvassing board, canvass the
results and declare the results of the election;
WHEREAS, two candidates for the mayor two year special election, four
candidates for councilmember, and two candidates for the councilmember two year
special election shall move on to the State General Election which will be held on
November 3, 2020;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood,
Ramsey County, Minnesota, acting as a canvassing board on August 14, 2020, hereby
declares:
1. The following results from the August 11, 2020, State Primary Election as
specified by the Abstract of Votes Cast:
Mayor 2yr Special Election Candidates:
Marylee Abrams 3094
Margaret (Meg) Sletten Behrens 1430
Bob Cardinal 1650
Councilmember Candidates (two four-year seats)
Anand Balar
1192
Rebecca Cave
2226
Garrett Krueger
1431
Sylvia E. Neblett
2494
Nikki Villavicencio
2536
Councilmember 2yr Special Election Candidates:
Tyler Hamilton 1406
Bill Knutson 1741
Diana Longrie 1734
David A. Singleton 974
2. The two candidates who received the highest number of votes for Maplewood
mayor two year special election in the Primary Election are Marylee Abrams and Bob
Cardinal and shall have their names placed on the ballot for the November 3, 2020 State
General Election without partisan designation.
3. The four candidates who received the highest number of votes for Maplewood
councilmember for the two four-year seats in the Primary Election are Rebecca Cave,
Garrett Krueger, Sylvia E. Neblett and Nikki Villavicencio and shall have their names
placed on the ballot for the November 3, 2020 State General Election without partisan
designation.
4. The two candidates who received the highest number of votes for Maplewood
councilmember two year special election are Bill Knutson and Diana Longrie and shall
have their names placed on the ballot for the November 3, 2020 State General Election
without partisan designation.
5. The clerk is hereby directed to certify the results of the election to the county
auditor.
Seconded by Councilmember Neblett Ayes — All
August 14, 2020 2
City Council Special Meeting Minutes
Packet Page Number 20 of 64
E2
The motion passed.
G. ADJOURNMENT
Mayor Abrams adjourned the meeting at 4:12 p.m.
August 14, 2020 3
City Council Special Meeting Minutes
Packet Page Number 21 of 64
Fla
CITY COUNCIL STAFF REPORT
Meeting Date August 24, 2020
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
Sept 14 EDA Meeting 6 pm
Workshop: Commission Interviews
Council Meeting: Approve 2021 Preliminary Tax Levy; Maple Ridge Redevelopment
District TIF Agreement
Sept 28 Workshop: Commission Interviews
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Packet Page Number 22 of 64
F3
CITY COUNCIL STAFF REPORT
Meeting Date August 24, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Lois Knutson, Admin Services & Performance Measurement Coordinator
PRESENTER: Melinda Coleman, City Manager
Michael Sable, Assistant City Manager/ HR Director
AGENDA ITEM: Resolution for Appointments to the Nature Center Task Force and Parks &
Recreation Programming Task Force
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The COVID-19 pandemic has led to significant shifts in the city's service model for Parks and
Recreation and Nature Center programming and their financial sustainability moving forward. Task
Forces comprised of residents, stakeholders, public agencies, partners and staff will engage in a
comprehensive review of the future of Parks & Recreation and Nature Center programs and
services in the City of Maplewood.
Recommended Action:
Motion to approve the resolution for Appointments to the Nature Center Task Force and Parks &
Recreation Programming Task Force.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
Staff was directed to develop two Task Forces of residents, stakeholders, and other parties to help
develop a new model of service for both the Nature Center and for Parks & Recreation in the City of
Maplewood.
Packet Page Number 23 of 64
F3
Background
Beginning March 13, 2020, all in-person programs and services offered by Parks and Recreation
and the Nature Center were closed due to COVID-19 concerns. Since that time, the City continued
to evaluate its COVID-19 response and forecast possible budgetary impacts in 2020 and 2021. As
the pandemic continued, the City saw significant revenue loss in direct programming fees in these
areas. In early June 2020, the decision was made to close the Nature Center and Parks and
Recreation programs, which resulted in lay-offs of staff in those areas. With increasing uncertainty
about impacts of COVID-19 and a return to "normal' conditions, the future of these services is
unknown.
At the June 22, 2020 City Council Meeting, direction was given to staff to develop two Task Forces
of residents, stakeholders, and other parties to help develop a new model of service for both the
Nature Center and for Parks and Recreation in the City of Maplewood.
Among the goals of the task forces will be to review existing programming, services, and operating
budgets, review possible programming alternatives, and identify possible funding partners to help
pay for amenities with a regional focus and/or draw. In addition, the Council identified the inclusion
of communities of color and other historically underrepresented population for the task forces.
Lastly, the Council identified the goal for broad public input, including the use of surveys or other
feedback tools.
On July 13, 2020, the City Council passed a resolution for Formation of the Parks and Recreation
Programming Task Force and Nature Center Task Force. Both groups will be made up of
representatives from community partner groups, City Council and Maplewood Commission
members, and interested citizens. The Nature Center Task Force will also include 2 representative
from the Friends of Maplewood Nature and 1 — 2 Nature Center volunteers.
After the council voted to establish the 2 Task Forces the City began to accept applications from
interested citizens. The City accepted applications until Thursday, August 13tH
The City received 18 applications for the Nature Center Task Force and 9 applications for the Parks
& Recreation Programming Task Force.
The City Council members were given the applications and asked to score all applicants on a scale
of 1 to 10, with 10 being the highest. Scores were then tabulated and the applicants were ranked in
order.
Suggested guidelines for the number of representatives from each group are listed below. The top
scoring candidates in each group should be recommended for appointment.
Nature Center Task Force
Friends of Maplewood Nature: (1 — 2 members suggested)
Nature Center Volunteers: (1 — 2 members suggested)
Residents: (2 — 3 members suggested)
Parks & Recreation Programming Task Force
Residents: (3 — 4 members suggested)
(Individuals to be determined by City Council.)
Packet Page Number 24 of 64
Attachments
1. Resolution for Appointment
2. Nature Center Task Force Score Sheet
3. Parks & Recreation Programming Task Force Score Sheet
F3
Packet Page Number 25 of 64
F3, Attachment 1
CITY OF MAPLEWOOD RESOLUTION FOR APPOINTMENTS TO THE NATURE CENTER TASK
FORCE AND PARKS & RECREATION PROGRAMMING TASK FORCE
Whereas, the COVID-19 pandemic has led to significant shifts in the City's service model for Parks
and Recreation and Nature Center programming and their financial sustainability moving forward.
NOW, THEREFORE, BE IT RESOLVED, that the City of Maplewood hereby appoints the following
individuals, whose applications have been reviewed and scored by the Maplewood City Council, to
serve on the Task Forces as indicated below.
Nature Center Task Force
Friends of Maplewood Nature: (1 — 2 members suggested)
Nature Center Volunteers: (1 — 2 members suggested)
Residents: (2 — 3 members suggested)
Parks & Recreation Programming Task Force
Residents: (3 — 4 members suggested)
(Individuals to be determined by City Council.)
Packet Page Number 26 of 64
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Packet Page Number 28 of 64
G1
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: August 19, 2020
SUBJECT: Approval of Claims
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 1,482,480.31 Checks #106152 thru #106192
dated 08/05/20 thru 08/11/20
$ 519,836.52 Disbursements via debits to checking account
dated 08/03/20 thru 08/07/20
$ 168,054.09 Checks #106193 thru #106218
dated 08/18/20
$ 317,938.47 Disbursements via debits to checking account
dated 08/10/20 thru 08/14/20
$ 2,488,309.39 Total Accounts Payable
PAYROLL
$ 599,302.54 Payroll Checks and Direct Deposits dated 08/07/20
$ 1,421.00 Payroll Deduction check # 99104275 thru # 99104276
dated 08/07/20
$ 600,723.54 Total Payroll
$ 3,089,032.93 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 29 of 64
Check Register
City of Maplewood
08/06/2020
G1, Attachments
Check
Date
Vendor
Description
Amount
106152
08/05/2020
06080
FRANCESCA STIRPE
LEAD ACADEMY LUNCHEON
264.25
106153
08/11/2020
05114
BOLTON & MENK, INC.
GENERAL GIS ASSISTANCE
1,072.50
106154
08/11/2020
00585
GOPHER STATE ONE -CALL
NET BILLABLE TICKETS - JULY
803.25
106155
08/11/2020
06084
LINCOLN FINANCIAL GROUP
MONTHLY PREMIUM - JULY
8,604.93
106156
08/11/2020
04316
CITY OF MINNEAPOLIS RECEIVABLES
WORKFORCE DIRECTOR - 2ND QTR 2020
1,925.00
106157
08/11/2020
01337
RAMSEY COUNTY -PROP REC & REV
MULCH - CITY CAMPUS/PARK FACILITIES
240.00
106158
08/11/2020
01574
T A SCHIFSKY & SONS, INC
A/C ASPHALT MIXES FOR SPOT PAVING
13,936.00
08/11/2020
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS
2,424.06
08/11/2020
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS
945.18
08/11/2020
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS
139.36
106159
08/11/2020
04845
TENNIS SANITATION LLC
RECYCLING FEE - JUNE
62,556.00
106160
08/11/2020
01190
XCEL ENERGY
ELECTRIC UTILITY
12,421.00
08/11/2020
01190
XCEL ENERGY
ELECTRIC UTILITY
1,555.36
08/11/2020
01190
XCEL ENERGY
ELECTRIC UTILITY
522.15
08/11/2020
01190
XCEL ENERGY
GAS UTILITY
39.74
08/11/2020
01190
XCEL ENERGY
GAS UTILITY
39.74
08/11/2020
01190
XCEL ENERGY
ELECTRIC UTILITY
12.85
106161
08/11/2020
00043
ADAM'S PEST CONTROL INC
QUARTERLY SERVICE - PUBLIC WORKS
182.02
08/11/2020
00043
ADAM'S PEST CONTROL INC
QUARTERLY SERVICE - CITY HALL
99.11
08/11/2020
00043
ADAM'S PEST CONTROL INC
QUARTERLY SRVS - PARK/REC GARAGE
62.17
106162
08/11/2020
05972
BHE COMMUNITY SOLAR, LLC
COMMUNITY SOLAR GARDEN -JUNE
11,209.85
08/11/2020
05972
BHE COMMUNITY SOLAR, LLC
COMMUNITY SOLAR GARDEN -MAY
9,278.93
08/11/2020
05972
BHE COMMUNITY SOLAR, LLC
COMMUNITY SOLAR GARDEN -APRIL
6,220.95
106163
08/11/2020
00221
BROCK WHITE COMPANY, LLC.
CRACK SEALING MATERIALS
6,123.00
106164
08/11/2020
00363
DLT SOLUTIONS, LLC
AUTODESK SUBSCRIPTION 2020-2021
7,038.90
106165
08/11/2020
05283
EMERGENCY RESPONSE SOLUTIONS
BARRICADE TAPE
195.77
106166
08/11/2020
00610
GULDEN'S RESTAURANT & BAR
REFUND 3/4 OF LICENSE FEES
5,754.75
106167
08/11/2020
06009
HEALTHCALL, LLC
COMMUNITY PARAMEDIC SOFTWARE -JULY
920.00
106168
08/11/2020
06132
HENRY SCHEIN, INC.
CLOROX SPRAYER
4,995.00
106169
08/11/2020
02137
KENNEDY & GRAVEN CHARTERED
ATTORNEY FEES - JUNE
13,753.00
106170
08/11/2020
05425
LHB INC.
PROJ 19-18 HVAC UPGRADES 1902
755.00
106171
08/11/2020
05809
MARCO TECHNOLOGIES LLC
XPROTECT MAINT AGREEMENT 2020
5,715.00
106172
08/11/2020
04318
MILLER EXCAVATING, INC.
DISPOSAL OF SCREENED SWEEPINGS
44.00
106173
08/11/2020
01111
MOTOROLA, INC
POLICE & FIRE RADIOS
23,249.40
106174
08/11/2020
01126
NCPERS GROUP LIFE INS. MN
MONTHLY PREMIUM - AUGUST
576.00
106175
08/11/2020
06133
NO WAIT INSIDE, LLC
DMV SMS TEXTS/PHONE SUB 7/13-8/12
969.75
08/11/2020
06133
NO WAIT INSIDE, LLC
DMV SMS TEXTS/PHONE SUB 6/13-7/12
579.10
106176
08/11/2020
04062
NOR -ELL INC.
POLICE STAFF MAILBOX NAME PLATES
411.85
106177
08/11/2020
05356
NORTH SUBURBAN ACCESS CORP
PRODUCTION SERVICES - MAY
870.75
106178
08/11/2020
05103
PERFORMANCE PLUS LLC
RESPIRATOR QUALIFI..
1,300.00
08/11/2020
05103
PERFORMANCE PLUS LLC
RESPIRATOR QUALIFI...
25.00
106179
08/11/2020
00396
MN DEPT OF PUBLIC SAFETY
CJDN ACCESS FEE - 2ND QTR APR -JUNE
1,920.00
106180
08/11/2020
06111
QUADIENT FINANCE USA, INC.
POSTAGE - CITY HALL POSTAGE MACHINE
1,581.76
08/11/2020
06111
QUADIENT FINANCE USA, INC.
POSTAGE - 1902 POSTAGE MACHINE 6297
1,000.00
106181
08/11/2020
02008
RAMSEY COUNTY PUBLIC WORKS
TRAFFIC SIGNALL MAINT - 120 & CONWAY
84.01
08/11/2020
02008
RAMSEY COUNTY PUBLIC WORKS
TRAFFIC SIGNAL MAINT- 120/HARVESTER
21.00
106182
08/11/2020
01338
RAMSEY COUNTY -VITAL RECORDS
NOTARY REGISTRATION - R BEGGS
20.00
106183
08/11/2020
01340
REGIONS HOSPITAL
EMS SUPPLIES & COVID SUPPLIES
681.02
106184
08/11/2020
06014
RENDER FORESTRY CONSULTING
TREE INSPECTION SRVS - JULY
1,400.12
106185
08/11/2020
02001
CITY OF ROSEVILLE
REMOTE DESKTOP USER ACCESS 2020
75.00
106186
08/11/2020
06122
SANDSTROM LAND MANAGEMENT
GARDEN & BOULEVARD MAINT
520.00
106187
08/11/2020
04256
SHI INTERNATIONAL CORP
NETWORK SWITCH REPLACEMENTS
9,084.00
08/11/2020
04256
SHI INTERNATIONAL CORP
NETWORK SWITCH REPLACEMENTS
3,095.00
106188
08/11/2020
05265
SKB ENVIRONMENTAL
DISPOSAL OF SWEEPINGS TO LANDFILL
1,843.53
106189
08/11/2020
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
7,137.65
Packet Page Number 30 of 64
G1, Attachments
106190 08/11/2020
05528
TOSHIBA FINANCIAL SERVICES (2)
CONTRACT 7950665-013
259.25
08/11/2020
05528
TOSHIBA FINANCIAL SERVICES (2)
CONTRACT 7950665-012
102.57
106191 08/11/2020
02464
US BANK
PAYING AGENT FEES
500.00
08/11/2020
02464
US BANK
PAYING AGENT FEES
500.00
08/11/2020
02464
US BANK
PAYING AGENT FEES
500.00
08/11/2020
02464
US BANK
PAYING AGENT FEES
500.00
106192 08/11/2020
06123
VALLEY PAVING, INC.
PROJ 19-22 CO RD B & ARCADE PMT#3
1,243,824.73
1.482.480.31
41 Checks
in this report.
Packet Page Number 31 of 64
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
Date Payee
8/3/2020
MN State Treasurer
8/3/2020
Delta Dental
8/4/2020
MN State Treasurer
8/5/2020
MN State Treasurer
8/6/2020
MN State Treasurer
8/7/2020
MN State Treasurer
8/7/2020
MN Dept of Natural Resources
8/7/2020
Optum Health
8/7/2020
US Bank VISA One Card*
8/7/2020
P. E. R. A.
8/7/2020
U.S. Treasurer
8/7/2020
ICMA (Vantagepointe)
8/7/2020
Labor Unions
8/7/2020
MidAmerica - ING
Description
Drivers License/Deputy Registrar
Dental Premium
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
DCRP & Flex plan payments
Purchasing card items
P. E. R. A.
Federal Payroll Tax
Deferred Compensation
Union Dues
HRA Flex plan
*Detailed listing of VISA purchases is attached.
Packet Page Number 32 of 64
G1, Attachments
Amount
18,972.27
2,012.00
30,999.02
26,330.04
65,001.39
64,179.42
616.78
227.98
46,858.77
130,186.34
107,825.23
7,933.00
3,038.00
15,656.28
519,836.52
G1, Attachments
Transaction Date
Posting Date
Merchant Name
Transaction Amount
Name
07/24/2020
07/27/2020
OFFICE DEPOT #1080
$18.38
REGAN BEGGS
07/24/2020
07/27/2020
OFFICE DEPOT #1090
$117.75
REGAN BEGGS
07/23/2020
07/24/2020
AMZN MKTP US*MV08P9KP1
$13.92
NEIL BRENEMAN
07/24/2020
07/24/2020
AMAZON.COM*MV21 E55MO AMZN
$221.10
NEIL BRENEMAN
07/30/2020
07/31/2020
TARGET 00024067
$7.05
NEIL BRENEMAN
07/24/2020
07/27/2020
THE HOME DEPOT #2801
$54.90
TROY BRINK
07/23/2020
07/27/2020
GREAT RIVER OFFICE PRODUC
$1,250.80
DANIEL BUSACK
07/24/2020
07/27/2020
OFFICEMAX/DEPOT 6164
$36.32
DANIEL BUSACK
07/16/2020
07/20/2020
THE HOME DEPOT #2801
$28.47
SCOTT CHRISTENSON
07/21/2020
07/22/2020
STATE SUPPLY
($118.14)
SCOTT CHRISTENSON
07/22/2020
07/23/2020
CINTAS CORP
$103.75
SCOTT CHRISTENSON
07/23/2020
07/29/2020
TWIN CITY FILTER SERVICE
$55.38
SCOTT CHRISTENSON
07/23/2020
07/29/2020
TWIN CITY FILTER SERVICE
$184.03
SCOTT CHRISTENSON
07/23/2020
07/29/2020
TWIN CITY FILTER SERVICE
$37.04
SCOTT CHRISTENSON
07/25/2020
07/27/2020
NARDINI FIRE EQUIPMENT
$308.50
SCOTT CHRISTENSON
07/29/2020
07/30/2020
CINTAS CORP
$122.95
SCOTT CHRISTENSON
07/30/2020
07/30/2020
ALLIED ELECTRONICS INC
$160.14
SCOTT CHRISTENSON
07/30/2020
07/30/2020
KELE, INC
$272.93
SCOTT CHRISTENSON
07/27/2020
07/28/2020
AMZN MKTP US*MF7E61OG1
$50.25
SHAWN CONWAY
07/29/2020
07/30/2020
AMAZON. COM*MF6124N51
$52.02
SHAWN CONWAY
07/29/2020
07/30/2020
STREICHER'S MO
$1,182.58
KERRY CROTTY
07/29/2020
07/30/2020
GALLS
$39.89
KERRY CROTTY
07/29/2020
07/30/2020
GALLS
$2,880.72
KERRY CROTTY
07/27/2020
07/28/2020
HOLIDAY STATIONS 3519
$54.69
RICHARD DAWSON
07/27/2020
07/29/2020
THE HOME DEPOT #2801
$6.38
RICHARD DAWSON
07/28/2020
07/29/2020
ALIEN GEAR HOLSTERS
$167.38
MICHAEL DUGAS
07/21/2020
07/22/2020
MIKES LP GAS INC
$14.50
DOUG EDGE
07/18/2020
07/20/2020
CINTAS CORP
$49.99
CASSIE FISHER
07/20/2020
07/22/2020
POST BOARD LICENSING
$180.00
CASSIE FISHER
07/25/2020
07/27/2020
CINTAS CORP
$49.99
CASSIE FISHER
07/27/2020
07/28/2020
THOMSON WEST*TCD
$587.60
CASSIE FISHER
07/17/2020
07/20/2020
ZOOM.US
$472.29
MYCHAL FOWLDS
07/17/2020
07/20/2020
COMCAST CABLE COMM
$4.50
MYCHAL FOWLDS
07/21/2020
07/23/2020
U.S.INTERNET CORP
$394.00
MYCHAL FOWLDS
07/22/2020
07/23/2020
WEB*NETWORKSOLUTIONS
$5.99
MYCHAL FOWLDS
07/22/2020
07/27/2020
SAGE SOFTWARE INC
$2,169.00
MYCHAL FOWLDS
07/23/2020
07/23/2020
COMCAST CABLE COMM
$144.71
MYCHAL FOWLDS
07/23/2020
07/24/2020
WWW COSTCO COM
$150.32
MYCHAL FOWLDS
07/25/2020
07/27/2020
LOFFLER COMPANIES, INC
$90.00
MYCHAL FOWLDS
07/25/2020
07/27/2020
LOFFLER COMPANIES, INC
$981.41
MYCHAL FOWLDS
07/30/2020
07/31/2020
TMOBILE*POSTPAID TEL
$404.47
MYCHAL FOWLDS
07/27/2020
07/28/2020
BESTBUYCOM806257231070
$341.45
NICK FRANZEN
07/30/2020
07/31/2020
BEST BUY MHT 00000109
($170.73)
NICK FRANZEN
07/21/2020
07/23/2020
THE HOME DEPOT 2801
$286.28
MARK HAAG
07/28/2020
07/29/2020
TRI-STATE BOBCAT
$385.00
TAMARA HAYS
07/28/2020
07/30/2020
NORTHERN TOOL+EQUIP
$302.35
TAMARA HAYS
07/17/2020
07/20/2020
PIONEER ATHLETICS
($26.84)
GARY HINNENKAMP
07/17/2020
07/20/2020
PIONEER ATHLETICS
$390.72
GARY HINNENKAMP
07/29/2020
07/31/2020
THE HOME DEPOT #2801
$29.64
GARY HINNENKAMP
07/20/2020
07/21/2020
WWW.VOLGISTICS.COM
$246.00
ANN HUTCHINSON
07/21/2020
07/22/2020
WALMART.COM
$13.45
ANN HUTCHINSON
07/29/2020
07/30/2020
DALCO ENTERPRISES
$216.14
DAVID JAHN
07/29/2020
07/30/2020
DALCO ENTERPRISES
$375.46
DAVID JAHN
07/16/2020
07/20/2020
OFFICE DEPOT #1090
$212.68
LOIS KNUTSON
07/18/2020
07/20/2020
BLUERIBBON BAIT& TACKLE
$18.00
ERIC KUBAT
07/18/2020
07/20/2020
MENARDS OAKDALE MN
$9.99
ERIC KUBAT
07/18/2020
07/20/2020
KWIK TRIP 86900008698
$5.07
ERIC KUBAT
Packet Page Number 33 of 64
G1, Attachments
07/19/2020
07/20/2020
FEDEX 940496921148
$13.95
ERIC KUBAT
07/21/2020
07/22/2020
FEDEX 771025551857
$25.08
ERIC KUBAT
07/28/2020
07/30/2020
MENARDS MAPLEWOOD MN
$19.96
ERIC KUBAT
07/20/2020
07/22/2020
THE HOME DEPOT #2801
$25.49
RANDY LINDBLOM
07/16/2020
07/20/2020
EMERALD INN
$80.53
STEVE LUKIN
07/17/2020
07/20/2020
THE HOME DEPOT #2801
$24.65
STEVE LUKIN
07/21/2020
07/23/2020
MENARDS MAPLEWOOD MN
$15.91
STEVE LUKIN
07/22/2020
07/24/2020
MENARDS MAPLEWOOD MN
$9.80
STEVE LUKIN
07/24/2020
07/27/2020
ASPEN MILLS
$14.85
STEVE LUKIN
07/27/2020
07/28/2020
JIMMY JOHNS # 574
$28.80
STEVE LUKIN
07/27/2020
07/28/2020
CHIPOTLE 1438
$15.25
STEVE LUKIN
07/28/2020
07/29/2020
ASPEN MILLS
$93.70
STEVE LUKIN
07/29/2020
07/30/2020
TST* TONO PIZZERIA + CHEE
$31.55
STEVE LUKIN
07/16/2020
07/20/2020
MEDLINE INDUSTRIES INC
$1,500.00
MICHAEL MONDOR
07/20/2020
07/22/2020
BOUND TREE MEDICAL LLC
$149.00
MICHAEL MONDOR
07/21/2020
07/23/2020
BOUND TREE MEDICAL LLC
$241.40
MICHAEL MONDOR
07/30/2020
07/31/2020
EVEREST EMERGENCY VEHICLE
$132.50
MICHAEL MONDOR
07/17/2020
07/20/2020
CINTAS CORP
$73.95
BRYAN NAGEL
07/29/2020
07/31/2020
THE HOME DEPOT #2801
$27.79
BRYAN NAGEL
07/17/2020
07/20/2020
BATTERIES PLUS - #0031
$55.79
MICHAEL NYE
07/20/2020
07/21/2020
AMAZON. COM*MV2P54N62 AMZN
$64.95
MICHAEL NYE
07/16/2020
07/20/2020
BOUND TREE MEDICAL LLC
$147.10
KENNETH POWERS
07/18/2020
07/20/2020
BOUND TREE MEDICAL LLC
$49.56
KENNETH POWERS
07/16/2020
07/20/2020
WHEELCO BRAKE &SUPPLY
$19.88
STEVEN PRIEM
07/17/2020
07/20/2020
0391-AUTOPLUS
$72.07
STEVEN PRIEM
07/17/2020
07/20/2020
NUSS TRUCK & EQUIPMENT
$62.52
STEVEN PRIEM
07/20/2020
07/21/2020
NAPA STORE 3279016
$7.29
STEVEN PRIEM
07/21/2020
07/22/2020
POMP S TIRE #021
$2,176.00
STEVEN PRIEM
07/21/2020
07/22/2020
0391-AUTOPLUS
$162.50
STEVEN PRIEM
07/21/2020
07/22/2020
0391-AUTOPLUS
$143.99
STEVEN PRIEM
07/21/2020
07/22/2020
0391-AUTOPLUS
$129.36
STEVEN PRIEM
07/21/2020
07/22/2020
TRI-STATE BOBCAT
$497.40
STEVEN PRIEM
07/21/2020
07/23/2020
AN FORD WHITE BEAR LAK
$450.04
STEVEN PRIEM
07/21/2020
07/23/2020
KREMER SERVICES
$811.56
STEVEN PRIEM
07/21/2020
07/23/2020
KREMER SERVICES
$1,275.69
STEVEN PRIEM
07/22/2020
07/23/2020
0391-AUTOPLUS
$235.90
STEVEN PRIEM
07/22/2020
07/23/2020
TRI-STATE BOBCAT
$84.08
STEVEN PRIEM
07/22/2020
07/24/2020
NUSS TRUCK & EQUIPMENT
$178.30
STEVEN PRIEM
07/23/2020
07/24/2020
EMERGENCY AUTO TECH
$68.44
STEVEN PRIEM
07/23/2020
07/24/2020
WALSER POLAR CHEVROLET
$450.31
STEVEN PRIEM
07/23/2020
07/24/2020
0391-AUTOPLUS
$136.05
STEVEN PRIEM
07/23/2020
07/24/2020
NUSS TRUCK & EQUIPMENT
$164.30
STEVEN PRIEM
07/23/2020
07/27/2020
AN FORD WHITE BEAR LAK
$95.00
STEVEN PRIEM
07/23/2020
07/27/2020
AN FORD WHITE BEAR LAK
$103.92
STEVEN PRIEM
07/24/2020
07/27/2020
ZARNOTH BRUSH WORKS INC
$976.00
STEVEN PRIEM
07/27/2020
07/28/2020
POMP S TIRE #021
$2,320.00
STEVEN PRIEM
07/28/2020
07/29/2020
KATH FUEL
$435.36
STEVEN PRIEM
07/28/2020
07/29/2020
DELEGARD TOOL COMPANY
$102.86
STEVEN PRIEM
07/28/2020
07/29/2020
FLEET FARM 2700
$19.27
STEVEN PRIEM
07/29/2020
07/30/2020
0391-AUTOPLUS
$557.70
STEVEN PRIEM
07/29/2020
07/31/2020
WHEELCO BRAKE &SUPPLY
$27.40
STEVEN PRIEM
07/30/2020
07/31/2020
POMP S TIRE #021
$618.64
STEVEN PRIEM
07/30/2020
07/31/2020
TURFWERKS - DAVIS EQUIP
$699.35
STEVEN PRIEM
07/30/2020
07/31/2020
TRI-STATE BOBCAT
$531.39
STEVEN PRIEM
07/21/2020
07/22/2020
THE STAR TRIBUNE ONLINE
$760.00
TERRIE RAMEAUX
07/23/2020
07/24/2020
YOURMEMBER-CAREERS
$229.00
TERRIE RAMEAUX
07/19/2020
07/20/2020
AMZN MKTP US*MV7OD4442
$50.46
MICHAEL RENNER
07/27/2020
07/28/2020
AMZN MKTP US*MVOW47D92
$31.12
MICHAEL RENNER
Packet Page Number 34 of 64
G1, Attachments
07/29/2020
07/30/2020
CVS/PHARMACY #01751
$20.26
AUDRA ROBBINS
07/29/2020
07/30/2020
CINTAS CORP
$56.55
AUDRA ROBBINS
07/30/2020
07/31/2020
MINN COR INDUSTRIES
$70.00
JOSEPH RUEB
07/27/2020
07/28/2020
GARY CARLSON EQUIPMENT
$2,438.38
ROBERT RUNNING
07/29/2020
07/30/2020
HEJNY RENTAL INC
$150.41
ROBERT RUNNING
07/29/2020
07/30/2020
BROCK WHITE 425
$88.55
ROBERT RUNNING
07/21/2020
07/23/2020
THE HOME DEPOT #2801
$18.90
JASON SAKRY
07/17/2020
07/20/2020
PIONEER PRESS ADV
$632.53
DEB SCHMIDT
07/21/2020
07/22/2020
AMZN MKTP US*MV9NC21U0
$41.98
DEB SCHMIDT
07/22/2020
07/23/2020
AMZN MKTP US*MV39132Z1
$41.98
DEB SCHMIDT
07/27/2020
07/28/2020
AMZN MKTP US*MF88P1OO1
$58.97
DEB SCHMIDT
07/16/2020
07/20/2020
ON SITE SANITATION INC
$51.79
SCOTT SCHULTZ
07/22/2020
07/23/2020
CINTAS CORP
$93.55
SCOTT SCHULTZ
07/22/2020
07/23/2020
CINTAS CORP
$95.91
SCOTT SCHULTZ
07/22/2020
07/23/2020
CINTAS CORP
$55.42
SCOTT SCHULTZ
07/22/2020
07/23/2020
CINTAS CORP
$19.04
SCOTT SCHULTZ
07/29/2020
07/30/2020
CINTAS CORP
$102.07
SCOTT SCHULTZ
07/29/2020
07/30/2020
CINTAS CORP
$39.10
SCOTT SCHULTZ
07/29/2020
07/30/2020
CINTAS CORP
$19.04
SCOTT SCHULTZ
07/29/2020
07/30/2020
CINTAS CORP
$12.75
SCOTT SCHULTZ
07/16/2020
07/20/2020
LINE -X PROS-CLVR
$750.55
MICHAEL SHORTREED
07/17/2020
07/20/2020
GRAFIX SHOPPE
$80.00
MICHAEL SHORTREED
07/17/2020
07/20/2020
GRAFIX SHOPPE
$388.00
MICHAEL SHORTREED
07/17/2020
07/20/2020
DMR SUPPLIES
$196.00
MICHAEL SHORTREED
07/20/2020
07/22/2020
KUNO SERVICES LLC
$53.69
MICHAEL SHORTREED
07/22/2020
07/23/2020
TST* TONO PIZZERIA + CHEE
$78.37
MICHAEL SHORTREED
07/23/2020
07/24/2020
GRAPHIC DESIGN INC
$117.45
MICHAEL SHORTREED
07/23/2020
07/27/2020
DMR SUPPLIES
$1,319.60
MICHAEL SHORTREED
07/24/2020
07/27/2020
STREICHER'S MO
$5,670.00
MICHAEL SHORTREED
07/24/2020
07/27/2020
STREICHER'S MO
$184.00
MICHAEL SHORTREED
07/24/2020
07/27/2020
SUBURBAN AUTO BODY
$517.94
MICHAEL SHORTREED
07/22/2020
07/24/2020
MCCARRONS PUB AND GRILL
$110.16
JOSEPH STEINER
07/21/2020
07/23/2020
MENARDS OAKDALE MN
$58.95
TODD TEVLIN
07/22/2020
07/23/2020
PIONEER PRESS CIRC
$10.00
JEFF THOMSON
07/21/2020
07/23/2020
BOUND TREE MEDICAL LLC
$49.56
ERIC ZAPPA
$46,858.77
Packet Page Number 35 of 64
Check Register
City of Maplewood
08/13/2020
G1, Attachments
Check
Date
Vendor
Description
Amount
106193
08/18/2020
05598
KELLY & LEMMONS, P.A.
PROSECUTION SERVICES - JULY
16,250.00
08/18/2020
05598
KELLY & LEMMONS, P.A.
REMACKEL ABATEMENT INJUNCTION
140.00
106194
08/18/2020
00393
MN DEPT OF LABOR & INDUSTRY
MONTHLY SURTAX - JULY 1230352020
3,491.75
106195
08/18/2020
05353
MANSFIELD OIL CO
CONTRACT GASOLINE - AUGUST
9,930.28
08/18/2020
05353
MANSFIELD OIL CO
CONTRACT DIESEL - AUGUST
7,116.16
106196
08/18/2020
05559
APPRIZE TECHNOLOGY SOLUTIONS
ONLINE BENEFITS ADMIN FEE- AUGUST
362.25
106197
08/18/2020
06051
DIAMOND MOWERS, LLC
PARTS - 5115M JOHN DEERE TRACTOR
917.19
106198
08/18/2020
05618
ENTERPRISE FM TRUST
LEASE CHARGES FIRE & PD VEHICLES
2,622.35
106199
08/18/2020
00003
ESCROW REFUND
ESCROW CUSTOM ONE 2651 NEW CENTUI
3,522.03
106200
08/18/2020
00003
ESCROW REFUND
ESCROW NEWLIN 3090 HAZELWOOD ST
500.99
106201
08/18/2020
00003
ESCROW REFUND
ESCROW LAND LOGIC 1210 FERNDALE
500.00
106202
08/18/2020
00003
ESCROW REFUND
ESCROW CUSTOM CONST 1896 CO RD B
300.00
106203
08/18/2020
04834
FERGUSON WATERWORKS #2518
DRAIN BASIN/GRATE FOR 1500 LARK
1,371.06
106204
08/18/2020
00994
MID CONTINENT MGMT CORP
RECOVERED MONEY CN: 12022176
110.25
106205
08/18/2020
04318
MILLER EXCAVATING, INC.
DISPOSAL OF SWEEPINGS
44.00
106206
08/18/2020
01175
CITY OF NORTH ST PAUL
JUNE HOURS PAID OF EMTC EMPLOYEE
393.90
106207
08/18/2020
00001
ONE TIME VENDOR
REFUND M WEIGHTMAN - TRANS MEDIC
1,737.00
106208
08/18/2020
00001
ONE TIME VENDOR
REFUND R SPERRY - TRANS MEDIC
100.00
106209
08/18/2020
00001
ONE TIME VENDOR
REFUND V JENSEN - TRANS MEDIC
82.45
08/18/2020
00001
ONE TIME VENDOR
REFUND V JENSEN - TRANS MEDIC
82.29
106210
08/18/2020
00001
ONE TIME VENDOR
REFUND R MICHAELSON - TRANS MEDIC
47.99
106211
08/18/2020
05762
POLYBEST, INC.
COMPOSTABLE CANLINERS - ORGANICS
445.56
106212
08/18/2020
04264
RAMSEY-WASHINGTON
PROJ 19-27 POND CLEANOUT WORK
100,000.00
106213
08/18/2020
01413
SAFEASSURE CONSULTANTS INC.
CONSULTANT FEE 09/2020 - 08/2021
10,186.25
106214
08/18/2020
01578
T R F SUPPLY CO.
PRESSURE WASHER SOAP/CLEANERS
1,519.50
106215
08/18/2020
04154
TARGET SOLUTIONS LEARNING
RMS FOR VEHICLES
2,945.00
106216
08/18/2020
06107
TOKLE INSPECTIONS, INC.
ELECTRICAL INSPECTIONS - JULY
2,548.84
106217
08/18/2020
05663
TRANS UNION LLC
PRE-EMPOLYMENT CREDIT CK SRVS
55.00
106218
08/18/2020
05842
M IKE TURNBULL
FIRE MARSHAL SERVICES 04/10 - 05/14
732.00
26 Checks
in this report.
168.054.09
Packet Page Number 36 of 64
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
Date Payee
8/10/2020
MN State Treasurer
8/10/2020
Delta Dental
8/10/2020
MN State Treasurer
8/10/2020
Empower - State Plan
8/11/2020
MN State Treasurer
8/12/2020
MN State Treasurer
8/13/2020
MN State Treasurer
8/14/2020
MN State Treasurer
8/14/2020
MN Dept of Natural Resources
8/14/2020
Optum Health
Description
Drivers License/Deputy Registrar
Dental Premium
State Payroll Tax
Deferred Compensation
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
DCRP & Flex plan payments
G1, Attachments
Amount
69,904.35
2,394.40
24,821.59
28,862.89
42,581.48
41,421.42
59,859.30
46,177.89
568.10
1,347.05
317,938.47
Packet Page Number 37 of 64
G1, Attachments
Packet Page Number 38 of 64
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
incl in Amount
08/07/20
ABRAMS, MARYLEE
560.80
08/07/20
JUENEMANN, KATHLEEN
493.60
08/07/20
KNUTSON, WILLIAM
493.60
08/07/20
NEBLETT, SYLVIA
493.60
08/07/20
SMITH, BRYAN
493.60
08/07/20
COLEMAN, MELINDA
6,835.20
08/07/20
KNUTSON, LOIS
3,403.95
08/07/20
SABLE, MICHAEL
5,335.59
08/07/20
CHRISTENSON, SCOTT
2,437.60
08/07/20
DOUGLASS, TOM
2,637.82
08/07/20
JAHN, DAVID
2,514.82
08/07/20
HERZOG, LINDSAY
2,327.75
08/07/20
RAMEAUX, THERESE
3,766.81
08/07/20
DEBILZAN, JUDY
2,590.50
08/07/20
OSWALD, BRENDA
2,718.40
08/07/20
PAULSETH, ELLEN
5,912.55
08/07/20
RUEB, JOSEPH
4,441.64
08/07/20
ARNOLD, AJLA
2,292.43
08/07/20
BEGGS, REGAN
2,314.59
08/07/20
COLE, DEBORAH
3,726.33
08/07/20
EVANS, CHRISTINE
2,319.20
08/07/20
LARSON, MICHELLE
2,316.89
08/07/20
SINDT, ANDREA
3,941.09
08/07/20
ABRAHAM, JOSHUA
2,685.79
08/07/20
AMAH-CLARKE, ALFREDA
1,916.80
08/07/20
HANSON, MELISSA
2,048.00
08/07/20
HOCKBEIN, JUDY
1,107.80
08/07/20
KRAMER, PATRICIA
1,262.03
08/07/20
MOY, PAMELA
1,855.36
08/07/20
OLSON, THOMAS
1,768.81
08/07/20
OSTER, ANDREA
2,323.82
08/07/20
VITT, JULIANNE
1,373.03
08/07/20
WEAVER, KRISTINE
3,499.76
08/07/20
WINKELMAN, JULIA
1,238.16
08/07/20
ABDI, DAUD
913.34
08/07/20
ABEL, CLINT
1,456.44
08/07/20
ALDRIDGE, MARK
3,822.55
08/07/20
BAKKE, LONN
4,097.76
08/07/20
BELDE, STANLEY
3,957.48
08/07/20
BENJAMIN, MARKESE
3,786.96
08/07/20
BERGERON, ASHLEY
3,715.92
08/07/20
BIERDEMAN, BRIAN
4,893.22
08/07/20
BURT-MCGREGOR, EMILY
3,066.08
08/07/20
BUSACK, DANIEL
4,893.22
08/07/20
COLEMAN, ALEXANDRA
2,719.13
08/07/20
CONDON, MITCHELL
2,670.11
08/07/20
CROTTY, KERRY
4,839.20
08/07/20
DEMULLING, JOSEPH
4,212.96
08/07/20
DUGAS, MICHAEL
4,378.49
08/07/20
FISHER, CASSANDRA
2,913.56
Packet Page Number 38 of 64
08/07/20
FORSYTHE, MARCUS
3,515.90
08/07/20
FRITZE, DEREK
4,126.71
08/07/20
GABRIEL, ANTHONY
3,640.10
08/07/20
GEISELHART, BENJAMIN
2,343.26
08/07/20
HAWKINSON JR, TIMOTHY
3,803.40
08/07/20
HENDRICKS, JENNIFER
2,060.00
08/07/20
HER, PHENG
3,701.80
08/07/20
HIEBERT, STEVEN
3,686.38
08/07/20
HOEMKE, MICHAEL
376.98
08/07/20
JOHNSON, KEVIN
4,458.92
08/07/20
KANDA, MADELINE
2,343.26
08/07/20
KHARFL, RAM
355.25
08/07/20
KIM, WINSTON
2,343.26
08/07/20
KONG, TOMMY
3,686.38
08/07/20
KORAN, MARIE
2,103.39
08/07/20
KROLL, BRETT
3,737.37
08/07/20
KUCHENMEISTER, JASON
1,891.20
08/07/20
LANGNER, TODD
4,429.46
08/07/20
LENERTZ, NICHOLAS
3,323.78
08/07/20
LYNCH, KATHERINE
3,515.90
08/07/20
MARINO, JASON
3,924.62
08/07/20
MCCARTY, GLEN
3,849.62
08/07/20
MICHELETTI, BRIAN
3,444.25
08/07/20
MURRAY, RACHEL
3,501.11
08/07/20
NADEAU, SCOTT
5,992.05
08/07/20
NYE, MICHAEL
4,378.49
08/07/20
OLSON, JULIE
3,957.48
08/07/20
PARKER, JAMES
3,787.01
08/07/20
PEREZ, GUSTAVO
2,768.15
08/07/20
PETERS, DANIEL
3,053.95
08/07/20
SALCHOW, CONNOR
2,854.10
08/07/20
SHEA, STEPHANIE
2,162.60
08/07/20
SHORTREED, MICHAEL
5,157.79
08/07/20
SPARKS, NICOLLE
2,780.57
08/07/20
STARKEY, ROBERT
3,637.43
08/07/20
STEINER, JOSEPH
4,451.77
08/07/20
STOCK, AUBREY
2,639.72
08/07/20
SWETALA, NOAH
2,694.62
08/07/20
TAUZELL, BRIAN
4,438.38
08/07/20
THIENES, PAUL
4,378.49
08/07/20
WENZEL, JAY
3,744.16
08/07/20
WIETHORN, AMANDA
2,829.59
08/07/20
XIONG, KAO
3,653.52
08/07/20
XIONG, TUOYER
2,670.11
08/07/20
ZAPPA, ANDREW
3,494.25
08/07/20
BARRETTE, CHARLES
3,280.46
08/07/20
BAUMAN, ANDREW
4,903.45
08/07/20
BEITLER, NATHAN
3,076.14
08/07/20
CONWAY, SHAWN
4,258.86
08/07/20
CRAWFORD JR, RAYMOND
3,661.48
08/07/20
CRUMMY, CHARLES
3,153.58
08/07/20
DABRUZZI, THOMAS
3,703.04
08/07/20
DANLEY, NICHOLAS
3,280.34
08/07/20
DAVISON, BRADLEY
3,370.79
08/07/20
DAWSON, RICHARD
4,518.20
08/07/20
HAGEN, MICHAEL
3,773.10
08/07/20
HALWEG, JODI
3,619.07
08/07/20
HAWTHORNE, ROCHELLE
3,452.76
08/07/20
KUBAT, ERIC
4,712.92
08/07/20
LANDER, CHARLES
3,409.48
08/07/20
LANTA, SANJAY
2,624.89
G1, Attachments
Packet Page Number 39 of 64
G1, Attachments
08/07/20
LO, CHING
1,451.41
08/07/20
LUKIN, STEVEN
5,667.35
08/07/20
MALESKI, MICHAEL
2,983.94
08/07/20
MARTIN, MICHAEL
2,801.00
08/07/20
MCGEE, BRADLEY
3,106.79
08/07/20
MERKATORIS, BRETT
3,190.78
08/07/20
MONDOR, MICHAEL
5,474.97
08/07/20
NEILY, STEVEN
3,231.02
08/07/20
NIELSEN, KENNETH
4,082.86
08/07/20
NOVAK, JEROME
4,124.18
08/07/20
POWERS, KENNETH
3,452.50
08/07/20
SEDLACEK, JEFFREY
3,776.32
08/07/20
STREFF, MICHAEL
3,599.07
08/07/20
WARDELL, JORDAN
4,748.20
08/07/20
ZAPPA, ERIC
3,316.20
08/07/20
CORTESI, LUANNE
2,316.89
08/07/20
JANASZAK, MEGHAN
3,023.16
08/07/20
BRINK, TROY
3,095.56
08/07/20
BUCKLEY, BRENT
2,635.99
08/07/20
EDGE, DOUGLAS
2,652.92
08/07/20
JONES, DONALD
2,640.61
08/07/20
MEISSNER, BRENT
2,635.99
08/07/20
MLODZIK, JASON
2,076.89
08/07/20
NAGEL, BRYAN
4,631.80
08/07/20
OSWALD, ERICK
2,826.56
08/07/20
RUNNING, ROBERT
3,223.60
08/07/20
TEVLIN, TODD
2,638.30
08/07/20
ZAHNOW, LANCE
2,059.39
08/07/20
BURLINGAME, NATHAN
6,428.76
08/07/20
DUCHARME, JOHN
3,343.02
08/07/20
ENGSTROM, ANDREW
3,365.90
08/07/20
JAROSCH, JONATHAN
4,508.31
08/07/20
LINDBLOM, RANDAL
4,879.79
08/07/20
LOVE, STEVEN
5,850.67
08/07/20
STRONG, TYLER
3,032.00
08/07/20
ZIEMAN, SCOTT
1,056.00
08/07/20
HAYS, TAMARA
2,582.49
08/07/20
HINNENKAMP, GARY
2,880.62
08/07/20
NAUGHTON, JOHN
2,638.31
08/07/20
ORE, JORDAN
2,582.49
08/07/20
SAKRY, JASON
2,525.08
08/07/20
STOKES, KAL
2,004.00
08/07/20
HUTCHINSON, ANN
3,263.77
08/07/20
DUNLAP, EMILY
2,326.59
08/07/20
JOHNSON, ELIZABETH
2,274.59
08/07/20
KROLL, LISA
2,319.20
08/07/20
KUCHENMEISTER, GINA
2,285.60
08/07/20
THOMSON, JEFFREY
4,910.92
08/07/20
ADADE, JANE
7,062.02 4,796.72
08/07/20
FINWALL, SHANN
3,972.30
08/07/20
MARTIN, MIKE
4,221.93
08/07/20
DREWRY, SAMANTHA
2,885.79
08/07/20
SWAN, DAVID
3,401.90
08/07/20
WEIDNER, JAMES
3,209.79
08/07/20
WESTLUND, RONALD
2,343.39
08/07/20
WELLENS, MOLLY
3,055.13
08/07/20
REININGER, RUSSELL
2,623.39
08/07/20
BRENEMAN, NEIL
3,272.62
08/07/20
GORACKI, GERALD
337.50
08/07/20
JORGENSON, TARA
372.00
08/07/20
KORF, CAIN
102.50
Packet Page Number 40 of 64
08/07/20
ROBBINS, AUDRA
4,617.58
08/07/20
BERGO, CHAD
3,785.10
08/07/20
SCHMITZ, KEVIN
2,338.89
08/07/20
SHEERAN JR, JOSEPH
4,111.24
08/07/20
ADAMS, DAVID
2,566.76
08/07/20
HAAG, MARK
2,903.50
08/07/20
JENSEN, JOSEPH
2,533.69
08/07/20
SCHULTZ, SCOTT
4,601.89
08/07/20
WILBER, JEFFREY
2,516.19
08/07/20
PRIEM, STEVEN
3,033.05
08/07/20
WOEHRLE, MATTHEW
2,711.74
08/07/20
XIONG, BOON
2,530.34
08/07/20
FOWLDS, MYCHAL
4,900.18
08/07/20
FRANZEN, NICHOLAS
4,318.58
08/07/20
GERONSIN, ALEXANDER
3,310.76
08/07/20
RENNER, MICHAEL
3,114.40
9106062 07/28/20
JANASZAK, MEGHAN
1,756.80
599,302.54
G1, Attachments
Packet Page Number 41 of 64
G2
CITY COUNCIL STAFF REPORT
Meeting Date August 24, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Mychal Fowlds, IT Director
PRESENTER: Mychal Fowlds, IT Director
AGENDA ITEM: Purchase Technology Equipment
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The City of Maplewood utilizes a variety of technology to perform City functions. This item is
requesting authorization to purchase replacements for our City phones along with semi -rugged
tablets for our EMS vehicles.
Recommended Action:
Motion to approve the purchase of technology equipment from SHI.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $84,360.
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ✓ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The equipment included in this purchase will increase the capabilities of all departments to
communicate more effectively with one another while also adding functions that will support remote
working situations. The replacement of City phones and Fire tablets were planned for 2020 & 2021
budget years. Features included in the new hardware support staff working remotely so it is
prudent to replace the devices sooner. The ability to submit the purchase for partial reimbursement
is also a reason for making the purchase sooner than later.
Background
This item is requesting authorization to process the attached quotes from reseller SHI. The quote
includes the replacement of most of our City desk phones along with tablets for our EMS vehicles.
Packet Page Number 42 of 64
G2
The City has been using a Cisco phone system for over 10 years. Other than a few phones that
have failed over the years we are still using the same devices that were purchased 10 years ago.
We have started to see increased failures of the devices and the new models have additional
capabilities that are relevant to how we are now doing business. Two of these features that we are
most excited about is the ability to support video calls and the ability for employees to bring the
phones home, connect to Wi-Fi and use them as if they're in City Hall. Given that many of our staff
are currently working remotely we can use these capabilities immediately.
The second quote is to replace all tablets in our EMS vehicles. These devices have predominantly
been used for CAD and will be replacing hardware that is over 5 years old. We are replacing them
all at once so as to have consistency in the hardware that staff is using and being asked to support.
Attachments
1. Requisition
Packet Page Number 43 of 64
stw REQUISITION
CITY OF MAPLEWOOD, MINNESOTA
(This is NOT a Purchase Order)
Quantity Description
1 Cisco phones quote
(see attached for detail)
1 Getac tablets & Havis docks quote
(see attached for detail)
Freight
Subtotal
Is purchase subject to sales tax? No Sales Tax ..06875
Total
G2, Attachment 1
Names of Bidders
Insight / NowMicro
SHI
Unit
Price
Amount
Unit
Price
Amount
62,788.17
24,834.92
62,788.17
24,834.92
61,575.00
22,785.00
61,575.00
22,785.00
$ 87,623.09
$ 84,360.00
$ 87,623.09
$ 84,360.00
If low bidder is not recommended or only a single bid has been obtained, include a full explanation of reasons.
Deliver to
City of Maplewood Attn: Mychal Fowlds
1830 County Road B East
Maplewood, MN 55109
Check one
Mail Purchase Order? ❑ Yes ❑ No
Fax Purchase Order? ❑ Yes Q No
Fax #
(If needed)
Purchase Order No.
(Assigned by Finance Dept.)
FOR ACC
S AFINANC E\Forms\AP-Req u is ition
FUND PROGRAM
ACTIVTY
ACCOUNT AMOUNT
TOTAL
OUNTING USE ONLY:
VENDOR NUMBER
Packet Page Number 44 of 64
Name and address of recommended bidder
SHI
290 Davidson Avenue
Somerset, NJ 08873
Requested by:
Signed Date
City Mgr. or his/her designee Approval:
Signed Date
Approved by City Council: Date
Finance Department Approval:
Signed Date
MN CITY OF MAPLEWOOD
Mychal Fowlds
1830 County Road B East
Maplewood, MN 55109
United States
Phone: (651) 249-2923
Fax:
Email: mychal.fowlds@ci.maplewood.mn.us
Click here to order this quote
All Prices are in US Dollar (USD)
Product
1 Cisco IP Phone 8845
Cisco Systems - Part#: CP -8845-K9=
2 Cisco IP Phone 8865
Cisco Systems - Part#: CP -8865-K9=
3 8800 Series Video KEM, 28 Button
Cisco Systems - Part#: CP-8800-V-KEM=
4 Cisco 8832 in Charcoal with accessories for North America
Cisco Systems - Part#: CP -8832-K9
5 Cisco IP Conference Phone 8832 PoE Accessories for Worldwide
Cisco Systems - Part#: CP -8832 -POE
6 Cisco 8832 Wired Microphones Kit for Worldwide
Cisco Systems - Part#: CP -8832 -MIC -WIRED=
7 Cisco 8832 Wireless Microphones Kit for North America
Cisco Systems - Part#: CP-8832-MIC-WLS=
8 Power Cord, North America
Cisco Systems - Part#: CP-PWR-CORD-NA=
9 IP Phone power transformer for the 8800 phone series
Cisco Systems - Part#: CP-PWR-CUBE-4=
G2, Attachment 1
Pricing Proposal
Quotation #: 19207442
Created On: 7/29/2020
Valid Until: 8/31/2020
Inside Account
Executive
David Vieira
290 Davidson Ave.
Somerset, NJ 08873
Phone: 732-652-7647
Fax: 732-507-1538
Email: David_Vieira@shi.com
Qty
Your Price
Total
58
$350.00
$20,300.00
$32,495.00
67
$485.00
20
$170.00
$3,400.00
3
$815.00
$2,445.00
3
$0.00
$0.00
3
$145.00
$435.00
3
$460.00
$1,380.00
40
$4.00
$160.00
$960.00
40
$24.00
Subtotal
$61,575.00
Total
$61,575.00
Packet Page Number 45 of 64
Additional Comments
G2, Attachment 1
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order.
SHI International Corp. is 100% Minority Owned, Woman Owned Business.
TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions
unless a separate resale agreement exists between SHI and the Customer.
Packet Page Number 46 of 64
MN CITY OF MAPLEWOOD
Mychal Fowlds
1830 County Road B East
Maplewood, MN 55109
United States
Phone: (651) 249-2923
Fax:
Email: mychal.fowlds@ci.maplewood.mn.us
All Prices are in US Dollar (USD)
Product
1 GETAC : F110 G4 Premium,i5-72000,11.6inch + Webcam,Win 10 x64+8GB,128GB
SSD,Sunlight Readable LCD+TS+stylus,AC Adapter+ US Power Cord, Rear
Camera,WIFI + BT + GPS + 4G LTE (EM7511) + Pass-through, 3 Year B2B Warranty
Getac- Part#: FG21ZCKA1 UXX
Note: 5 - 8 Weeks
G2, Attachment 1
Pricing Proposal
Quotation #: 19213825
Created On: 7/30/2020
Valid Until: 8/29/2020
Inside Account
Executive
David Vieira
290 Davidson Ave.
Somerset, NJ 08873
Phone: 732-652-7647
Fax: 732-507-1538
Email: David_Vieira@shi.com
Qty Your Price Total
7 $2,246.00 $15,722.00
2 GETAC : Bumper -to -Bumper + Extended Warranty - Tablet (Year 1,2,3,4 & 5) 7 $529.00 $3,703.00
Getac- Part#: GE-SVTBNFX5Y
Note: ESD
3 GETAC : F110 Havis Vehicle Dock & Replication + TriPass Thru (black), vehicle 6 $465.00 $2,790.00
adapter sold separate
Getac- Part#: OHHGTC2113
Note: 4 - 6 Weeks
4 GETAC : LIND 11-16V DC vehicle adapter/charger with Bare Wires 6 $95.00 $570.00
Getac - Part#: GAD L1
Note: 4 - 6 Weeks
Subtotal $22,785.00
Total $22,785.00
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions
unless a separate resale agreement exists between SHI and the Customer.
Packet Page Number 47 of 64
Insight,
Your cart
Item Unit price Qty
Contract: OMNIA PARTNERS PRODUCTS & SERVICES # 4400006644
Cisco IP Phone 8845 - IP video phone - with digital camera, USD $369.29 58
Bluetooth interface
Insight Part #: CP -8845-K9= O Stock: 8071
Mfr Part #: CP -8845-K9=
G2, Attachment 1
1 -800 -INSIGHT
Total
USD $21,418.82
Cisco IP Phone 8865 Key Expansion Module - key USD $251.99 20 USD $5,039.80
expansion module for VolP phone
Insight Part #: CP-8800-V-KEM= 0 Stock: 237
Mfr Part #: CP-8800-V-KEM=
Cisco- PoE injector USD $0.01 3 USD $0.03
Insight Part #: CP -8832 -POE
Mfr Part #: CP -8832 -POE Stock: 0
Cisco Microphone Kit- microphone USD $178.99 3 USD $536.97
Insight Part #: CP -8832 -MIC -WIRED=
Mfr Part #: CP -8832 -MIC -WIRED= 0 Stock: 675
Cisco power cable -8ft USD $6.43 40 USD $257.20
Insight Part #: CP-PWR-CORD-NA=
Mfr Part #: CP-PWR-CORD-NA= 0 Stock: 1336
Cookies Settings
Cisco Unified IP Endpoint Power Cube 4 power adapter USD $27.99 4 $11119.60
Insight Part #: CP-PWR-CUBE-4= Accept All Cookies
Mfr Part #: CP-PWR-CUBE-4= Stock.
Contract: CISCO AGENT- MINNESOTA TELECOM NETWORKING GOVT #147097
Cisco IP Phone 8865 - IP video phone - with digital camera, USD $450.74 67 USD $30,199.58
Bluetooth interface
Insight Part #: CP -8865-K9= 0 Stock: 388
Mfr Part #: CP -8865-K9=
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cookies on your device to enhance site navigation, analyze site
usage, and assist in our marketing efforts.
Packet Page Number 48 of 64
G2, Attachment 1
Cisco IP Conference Phone 8832 -conference VoIP phone USD $975.18 3 USD $2,925.54
Insight Part #: CP -8832-K9
Mfr Part #: CP -8832-K9 Stock: 937
Cisco Wireless Microphone Kit -wireless microphone USD $430.21 3 USD $1,290.63
Insight Part #: CP-8832-MIC-WLS=
Mfr Part #: CP-8832-MIC-WLS= Stock: 136
Subtotal USD $62,788.17
Shipping estimate USD $0.00
Tax estimate USD $0.00
Total USD $62,788.17
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cookies on your device to enhance site navigation, analyze site
usage, and assist in our marketing efforts.
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Packet Page Number 49 of 64
no W M I C F NOW MICRO G2, Attachment 1 - Getac
1645 Energy Park Drive, Suite 100
Saint Paul, MN 55108 Number: 12002
Phone: 651-796-1174 Fax: 651-393-2133
Date: 0811412020
Quote prepared for: Mychal Fowlds
Bill To: Ship To:
Mychal Fowlds Mychal Fowlds
City of Maplewood City of Maplewood
1830 County Road B East 1830 County Road B East
Maplewood, MN 55109 Maplewood, MN 55109
Phone: (651)249-2923
Email: mychal.fowlds@maplewoodmn.gov
1 FL21 ZDJA1 UXX
Getac F110 F110 G5 Tablet - 11.6" - 8 GB RAM - 256 GB SSD - Intel Core i5 i5 -8265U 1.60
$ 2,561.26 7
$ 17,928.82
GHz
Mfr: GETAC, INC
UNSPSC : 43211509
2 GE-SVTBNFX5Y
Getac Protection Plus - 5 Year - Warranty - Maintenance - Parts & Labor - Physical Service
$ 517.54 7
$ 3,622.78
Mfr: GETAC, INC
UNSPSC : 81111812
3 GAD2X8
Getac Vehicle Adapter - 120 W Output Power - 12 V DC, 24 V DC Input Voltage
$ 92.72 6
$ 556.32
Mfr: GETAC, INC
UNSPSC : 39121006
4 OHHGTC2113
Getac Vehicle Dock - for Tablet PC
$ 454.50 6
$ 2,727.00
Mfr: GETAC, INC
UNSPSC : 43211602
4 item(s)
Sub -Total
$ 24,834.92
Freight
$ 0.00
Tax @ 0%
$ 0.00
Total
$ 24,834.92
Quote Valid Until: 09/13/2020
Payment Details Shipping and Delivery Details
Pay by: Company PO Shipping via: Free Delivery
Terms and Conditions
Thank you for the opportunity to provide a quote for goods and services. Please note that due to the current industry volatility, the ongoing uncertainty in the global
trade situation and the potential of tariffs all quotes are valid for 30 days and all prices are subject to change without notice. Supply subject to availability.
All prices quoted reflect a 3% cash discount. Now Micro reserves the right to extend quoted prices on Net Terms accounts. The quoted prices are not applicable to
credit card, P -card or extended terms accounts without written consent. If you wish to pay with credit card, P -card or an extended terms agreement, please contact
your sales representative for an updated quote. Now Micro does not accept American Express as a form of payment. Once purchased, equipment may only be
returned to Now Micro with prior consent and only for defects covered by the manufacturer's warranty. See complete Now Micro purchase agreement for additional
details. Purchase orders may be submitted electronically to orders@nowmicro.com, or by fax to (651)393-2133. Questions regarding your order? Please reach us
at insidesales@nowmicro.com.
Prices provided under MN State Contract # 160321, Dell/NASPO Contract MNWNC-97222 and MHEC. Contracts
provide for computers, servers, software, professional and non-professional services.
Prepared by: Charlie Weems Email: charliew@nowmicro.com
Packet Page Number 50 of 64
Phone: 651-796-1174
G3
CITY COUNCIL STAFF REPORT
Meeting Date September 24, 2018
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Mychal Fowlds, IT Director
PRESENTER: Mychal Fowlds, IT Director
AGENDA ITEM: Renew Ramsey County GIS Users Group Joint Powers Agreement
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
The City of Maplewood is currently a member of the RCGISUG and has been since 1995. The
current Joint Powers Agreement expires at the end of 2020. Staff was recently contacted by the
RCGISUG stating that is time to renew.
Recommended Action:
Motion to approve the Ramsey County GIS Users Group Joint Powers Agreement.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is roughly $3,800 per year
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment
✓ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The deliverables acquired with RCGISUG membership are used within every department and are
an essential data set to maintain our city systems For example, Community Development uses
County GIS data consistently throughout each work day to pull in property info, make maps and
inform their discussions and reports. The GIS data provides direct links to legal documents
(resolutions, easements, etc.) that are recorded against each property which many departments
use. As stated above, many aspects of our work have a touch point with utilizing the County's GIS
data.
Background
The RCGISUG is an alliance that was formed between public agencies interested in using
Geographic Information Systems (GIS) and data created and maintained by Ramsey County. The
Packet Page Number 51 of 64
G3
data made available to staff via this membership is used in applications across all departments.
Approval of this agreement will extend the city's membership through December 31, 2025.
Attachments
1. Ramsey County GIS Users Group Joint Powers Agreement
Packet Page Number 52 of 64
G3, Attachment 1
JOINT POWERS AGREEMENT
AMONG
MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP
This JOINT POWERS AGREEMENT ("Agreement") is entered into pursuant to the provisions of Minn. Stat. §471.59
among Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users
Group ("Users Group").
ARTICLE I. INTENT OF THIS AGREEMENT
In 1995, an informal alliance, known as the Ramsey County Geographic Information System Users Group ("Users
Group"), was formed among Governmental Units interested in using Geographic Information Systems (GIS) and data
created and maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to
represent the parties to this Agreement for the purposes of undertaking negotiations and transactions.
ARTICLE II. DEFINITIONS
Section 1. Members means those Governmental Units that have executed this Joint Powers Agreement and have
paid the annual membership dues as provided in Article X.
Section 2. Governmental Unit has the meaning set forth in Minnesota Statutes §471.59.
Section 3. Users Group means a group made up of one representative of each Member with the powers and
responsibilities described in this Agreement.
ARTICLE III. GIS BOARD OF DIRECTORS STRUCTURE
Section 1. There is hereby created a GIS Board of Directors (Board).
Section 2. Each Member shall appoint one person to serve as a Director. Each Member may also appoint a person to
serve as an Alternate Director. Members shall notify the Board in writing if the Director or Alternate Director changes.
Section 3. The Board shall have the following officers: a Chair, Vice Chair, Secretary, and Treasurer (Officers).
Section 4. All Officers will be elected by the Board in the first meeting of the agreement's term as identified in Article
X. Section 1. The Chair will be elected to a one-year term. The Vice -chair will be elected as Vice -chair in year one and
Chair in year two. The Secretary will be elected annually for a three year term in which they will serve as Secretary in
year one, Vice -chair in year two, and Chair in year three. The Treasurer will be elected by the Board for a five year
term coinciding with the term of this agreement. Any Officer vacancies will be elected by the Board as -needed.
Section 5. The Officers shall serve on a voluntary basis without pay.
Section 6. A quorum will consist of at least 40% of the full membership of the Board, whether or not all vacancies
have been filled.
Section 7. Decisions of the Board will be made by a majority of the quorum. Directors may vote and participate in all
meeting proceedings from a remote site pursuant to Minnesota Statute 13D.02.
ARTICLE IV. DUTIES OF THE GIS BOARD OF DIRECTORS
Section 1. The Board shall meet at least two times per year.
Packet Page Number 53 of 64
G3, Attachment 1
Section 2. The Board shall approve and adopt the formula for the Users Group member dues annually by December
31 for the following year.
Section 3. The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group
activities. Meetings shall be held in accordance with Minnesota Statute 13D.01 .
Section 4. The Chair presides at Users Group meetings. The Vice Chair will preside in the absence of the Chair. The
Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all
Member organizations. The Treasurer is responsible for the funds and financial records of the Board.
Section 5. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group.
Disbursement will be made in the method prescribed by law for statutory cities.
Section 6. The Board may take such actions as it deems necessary and convenient to accomplish the general
purposes of this Agreement.
Section 7.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the
Users Group and its constituent Members.
Section 8. The Board may:
(i) Enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding
requirements imposed by State or local law;
(ii) Provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it
may have an interest;
(iii) Employ such persons as it deems necessary on a part-time, full-time, or consultancy basis;
(iv) Purchase, hold, or dispose of real and personal property;
(v) Contract for space, commodities or personal services with a Member or group of Members;
(vi) Accept gifts, apply for and use grants or loans of money or other property from the state, the United
States of America, and from other government units and may enter into agreements in connection therewith
and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or
agreement relating thereto;
(vii) Appoint a fiscal agent.
ARTICLE V. NEW MEMBERS
Section 1. Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time.
Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign this Joint Powers
Agreement.
Section 3. New Members will pay the annual membership dues for the year in which the new Member is joining, as
set by the Board pursuant to Article IV, Section 2, as calculated by the current formula. Fees will not be pro -rated for
new Members who join after January 1 of each year.
ARTICLE VI. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT
Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the
requesting party's own use where that GIS data has been in some way derived and/or developed from the County
GIS Data accessed through this Agreement or future agreements between the Users Group and Ramsey County.
Members agree to exchange with Ramsey County and with any other Member any attribute data that it has created
and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to
exchange any building permit data requested by Ramsey County for the identification of future physical feature data
base updates.
Packet Page Number 54 of 64
G3, Attachment 1
Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary
relating to supply of GIS data generated by a Member.
ARTICLE VII. DATA ACCESS AND USAGE
Section 1. All Members shall have equal rights to access Ramsey County GIS Data.
Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third
party agencies. However, a Member may allow use of the original data by a third party for specific contracted
purposes.
Section 3. Data which results from enhancement of Ramsey County GIS Data by a Member, received pursuant to this
Agreement, may be made available to a third party.
Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data.
ARTICLE VIII. DATA SECURITY
All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey
County GIS Data or any derivative or enhancement of the data.
ARTICLE IX. FINANCIAL MATTERS
Section 1. The fiscal year of the Users Group is the calendar year.
Section 2. The Board shall adopt an annual budget prior to December 31 of each year for each succeeding year. The
Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice
of the adopted budget must be distributed promptly thereafter to the appointed Director of each Member.
Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of
Directors. The costs could be met by membership dues. These costs could include Users Group administrative costs,
purchase of liability insurance, and others as appropriate.
Section 4. Annual Membership Dues: Members shall commit to payment of Annual Membership Dues, except where
limited by State Statutes.
Section 5. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the
event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve
membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies
available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member
Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group's
right to receive payment survives termination of membership.
ARTICLE X. TERM
Section 1. The Term of this Agreement is January 1, 2021, through December 31, 2025.
Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a
new Agreement will be developed and circulated at least three months prior to December 31, 2025 and be agreed
upon and signed on or before December 31, 2025.
Packet Page Number 55 of 64
G3, Attachment 1
ARTICLE XI. TERMINATION
Each Member shall have the right to terminate its membership and participation in the Users Group by formal
resolution of the Member's organization and communicated to the Board in writing. However, the Member is still
obligated to its financial commitments for the year during which termination of membership occurs.
These commitments include:
(i) Any balance of the Annual Membership Dues. This commitment applies to all Members;
(ii) Any balance owing on Special Projects Assessments. This commitment applies to Members which have
entered into any special project agreement(s).
ARTICLE XII. DISSOLUTION
Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is
mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the
required number of Members requesting dissolution.
Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution
and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of
this Agreement and law.
Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group
will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If
those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid
by the then existing Members in direct proportion to their cumulative annual contributions.
ARTICLE XIII. ACCESS TO DOCUMENTS
Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member
organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and
practices of the Users Group relating to this Agreement.
ARTICLE XIV. HOLD HARMLESS
Section 1. Each Member agrees to defend, indemnify, and hold the other Members harmless from any claims,
demands, actions or causes of action, including reasonable attorney's fees, against or incurred by such other
Members, for injury to, death of, or damage to the property of any third person or persons, arising out of any act or
omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of
or with relation to any of the work or services provided by Members under the terms of this Agreement.
Section 2. Nothing in this Agreement shall constitute a waiver by any Member, the Users Group of any limitation of
liability under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on
liability.
Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other
Members, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to
any one Member. The limits of liability for some or all of the Members may not be added together to determine the
maximum amount of liability for any Member.
ARTICLE XV. EQUAL EMPLOYMENT OPPORTUNITY
The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances,
rules, regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed,
religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability, or
age.
Packet Page Number 56 of 64
G3, Attachment 1
ARTICLE XVI. DATA PRACTICES
Section 1. All data collected, created, received, maintained, or disseminated for any purpose in the course of either
the Member's or the Users Group's performance of this Agreement is governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act.
Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this day of ,
2020.
ORGANIZATION
Approved:
By:
( Name, Title )
By:
( Name, Title )
DESIGNATED DIRECTOR TO REPRESENT ORGANIZATION
Name:
Phone:
Email:
By:
(Nate Zwonitzer, Chair of Users Group )
ALTERNATE DIRECTOR (IF APPLICABLE):
Name:
Phone:
Email:
Packet Page Number 57 of 64
G4
CITY COUNCIL STAFF REPORT
Meeting Date August 24, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER: Andrea Sindt, City Clerk
AGENDA ITEM: 2020 CARES Act Election Grant County — Municipality Agreement
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
Ramsey County recently applied for the CARES Act Election Grant funds that are being provided by
the MN OSS for the 2020 elections. The grant process administered by the MN OSS provides a block -
grant to the County, with instruction that Counties work with their municipalities to determine a fair,
equitable, and mutually agreeable method for allocating funds within the County and between
municipalities. The funds are to be used exclusively to cover the increased cost of administering an
election in the pandemic. The agreement must be returned to Ramsey County by September 8, 2020.
Recommended Action:
Motion to approve the 2020 CARES Act Election Grant County — Municipality Agreement with Ramsey
County.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $20,552.90
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: CARES Act Election Grant
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
There is a default allocation mechanism provided by the MN OSS based on a formula using various
election -related factors. Ramsey County will distribute the CARES Act funds to municipalities based
on the default MN OSS allocations.
Background:
CARES Act Election Grant funds are being provided by the MN OSS for the 2020 elections. These
funds can only be used for election related activities pertaining to:
G4
1. ensuring the health and safety of election officials and in-person voters, including the purchase
of sanitation and disinfectant supplies;
2. public outreach and preparations for implementing social distancing guidelines related to
voting, including additional signs and staff;
3. facilitation, support, and preparation for increased absentee voting, including voter education
materials, printing, and postage;
4. preparation of training materials and administration of additional training of local election
officials;
Maplewood Elections is planning to spend the allocated funds on the following:
1. Mirror Ramsey County's hourly raise, now predicted to be $3/hr, for all election judges as an
incentive to work. This will help retain and recruit election judges to ensure polls are fully
staffed on Election Day and in-person absentee voting, early voting and AB board is properly
staffed for the upcoming Presidential election.
2. Pay for the additional PPE not provided from the MN OSS through Ramsey County such as
shields for every election judges, goggles, and additional pens so each voter has their own.
The funds can be used for expenditures due to administering both the Primary Election, August 11,
2020 and General Election, November 3, 2020 during a pandemic.
Attachments:
1. Agreement
G4, Attachment 1
STATE OF MINNESOTA
2020 CARES ACT GRANT COUNTY — MUNICIPALITY AGREEMENT
This Agreement (hereinafter "Agreement") is made between Ramsey County, ("Grantee"), and the city of
Maplewood, ("Municipality")
Recitals
1 Under Minnesota Laws 2020, Chapter 77, section 4, Grantee applied for and received funds as
requested in the grant application. Grantee entered into a Grant Agreement, which is attached as
Exhibit A and incorporated into this Agreement as described in paragraph 1.3 below.
2 Grantee represented that it is duly qualified and agreed to perform all services described in that
Agreement to the satisfaction of the State and in accordance with all federal and state laws
authorizing these expenditures. Pursuant to Minn.Stat.§ 16B.98, Subd.1, Grantee and Municipality
agree to minimize administrative costs as a condition of this grant.
3 Federal funds for this agreement are provided pursuant to the Coronavirus Aid, Relief, and Economic
Security Act, Public Law 116-136, hereinafter the CARES Act.
4. Grantee is responsible for elections within its county and Municipality operates polling places
within its jurisdiction. Both are in need of funds to take the necessary steps to respond to
coronavirus, domestically or internationally, for the 2020 election cycle.in a complete manner.
5. Municipality represents that it has insufficient resources to respond in a complete manner without the
grant amount provided pursuant to this agreement.
Agreement
Effectiveness of Agreement
1.1 Effective date: August 24, 2020, or the date all required signatures, have been affixed to the
agreement by Grantee and Municipality, whichever is later. No payments will be made to Grantee
until this Agreement is fully approved and executed.
1.2 Expiration date: December 31, 2020, or when all funds applied for and provided to Municipality
by Grantee have been expended, or returned to Grantee for transmission to the State pursuant to
paragraph 4.4 of the Agreement between Grantee and State, whichever occurs first.
1.3 Application of Terms. Municipality agrees to be subject to the obligations applicable to Grantee
in the Grant Agreement set forth in Exhibit A in the following paragraphs of that Agreement:
paragraphs 1 through 5; and 7 through 16.
2 Municipality's Duties
Municipality is hereby awarded $20,552.90 from the funds provided by State to Grantee in
the Grant Agreement set forth in Exhibit A, and will expend, no later than November 10, 2020, the
funds only for the federal and state purposes, in preparations for and the necessary events connected
with the primary election to be held August 11, 2020 and the general election to be held November 3,
2020, at which federal offices are on the ballot, and will return all unspent grant funds to Grantee, as
described in the Grant Application submitted by Grantee, which is attached as Exhibit B and
incorporated into this Agreement, by December 15, 2020. Grantee shall submit, by November 10,
2020, a financial reporting form to the Grantee in the form Grantee must use to report grant
expenditures to the State of Minnesota, stating the amount spent from this grant in calendar year 2020
for authorized expenses or electronic roster systems, a description of each expense or purchase, and
how much of the grant award is unexpended and is being returned, if any, and the total of the
proportionate match required by Minnesota Laws 2020, Chapter 77, section 4.
G4, Attachment 1
3. Authorized Representative
Grantee's Authorized Representative is [Name] [Title] [Physical/MailingAddress] [Telephone
Number][ Email Address].
Municipality's Authorized Representative is
Marylee Abrams, Mayor
1830 County Road B East, Maplewood MN 55109
651-249-2000
Marylee.Abramskmaplewoodmn.gov
Melinda Coleman, City Manager
1830 County Road B East, Maplewood MN 55109
651-249-2000
Melinda.Colemankmapelwoodmn.gov
Grant payment will be made to: City of Maplewood
Federal ID Number: 41-6008920
If either Authorized Representative changes at any time before the funds provided for in this
Agreement are fully expended, parties must notify each other of the change.
GRANTEE (County) Grantee certifies that the appropriate persons) have executed the Agreement on behalf of Grantee as required by
applicable resolutions or ordinances.
By:
Signed:
Title:
Date:
MUNICIPALITY
Jurisdiction:
By:
Title:
Date:
By:
Title:
Date:
2
Distribution: Grantee
Municipality
G4, Attachment 1
Exhibit A
STATE OF MINNESOTA
2020 CARES ACT GRANT AGREEMENT
This Agreement (hereinafter "Agreement") is made between the State of Minnesota, (hereinafter, "State")
acting through its Secretary of State, 180 -State Office Building, 100 Rev. Dr. Martin Luther King Jr.
Boulevard, Saint Paul, MN 55155-1299 ("State") and County,
("Grantee").
Recitals
1 Under Minnesota Laws 2020, Chapter 77, section 4, Grantee is empowered to apply for the funds
requested in this Agreement, and submitted a grant application under subdivision 6 of that section,
and State is empowered to enter into this grant.
2 Grantee represents that it is duly qualified and agrees to perform all services described in this
Agreement to the satisfaction of State and in accordance with all federal and state laws authorizing
this grant. Pursuant to Minn.Stat.§1613.98, Subd. 1, Grantee agrees to minimize administrative costs as
a condition of this grant.
3 Federal funds for this agreement are provided pursuant to the Coronavirus Aid, Relief, and Economic
Security Act, Public Law 116-136, hereinafter the CARES Act.
4 State is in need of assistance to prevent, prepare for, and respond to coronavirus, domestically or
internationally, for the 2020 election cycle.
5. Grantee is responsible for elections within their county and is in need of funds to take the necessary
steps to so respond in a complete manner.
6. Grantee represents that it has insufficient resources to respond in a complete manner without the grant
amount provided pursuant to this agreement.
Agreement
Effectiveness of Agreement
1.1 Effective date: July , 2020, or the date all required signatures, including those required by
Minnesota Statutes, § 1613.98, Subd. 5, have been affixed to the agreement by Grantee and State,
whichever is later. Per Minnesota Statutes. 1613.98, Subd. 11, Grantee submitted and State
approved a work plan and budget as part of the Grant Application, incorporated herein. Per
Minnesota Statutes § 1613.98 Subd. 7, no payments will be made to Grantee until this Agreement
is fully approved and executed, and Grantee has been notified by State's Authorized
Representative that they are in compliance with the terms of this Agreement.
1.2 Expiration date: December 31, 2020, or when all funds applied for and provided to Grantee by
State have been expended, or returned pursuant to paragraph 4.4, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the fulfillment of this Agreement: 4.
Consideration and Payment; 8. Liability; 9. Audits and Reports; 10. Government Data Practices;
12. Property and Casualty Insurance; 13. Governing Law, Jurisdiction, and Venue; and 14. Data
Disclosure.
2 Grantee's Duties
2.1 Activities. Grantee, who is not a state employee, will comply with required grants management
policies and procedures set forth through Minn.Stat. § 16B.97,Subd. 4 (a) (1) and will use all funds
provided as a result of this Agreement for the federal and state purposes permitted under Public
Law 116-136 and Minnesota Laws 2020, chapter 77, section 4, subdivision 4, which are
incorporated into this Agreement, and as set forth in the Grant Application previously submitted
by Grantee, incorporated herein, and attached hereto. As Chief County Election Official, the
County Auditor or Election Director is responsible for fulfilling all requirements of Grantee under
G4, Attachment 1
Exhibit A
this agreement.
2.2 Award and Matching Funds. Grantee is hereby awarded $ . Grantee must
match the funds expended from this grant with local funds equivalent to 20% of the grant, or 25%
of the funds expended on electronic roster systems.
2.3 Expenditures. Grantee will expend the funds only for the federal and state purposes and as
described in the Grant Application submitted by Grantee, which is incorporated into this
Agreement, except as set forth in paragraph 2.4 of this Agreement.
Grantee will expend funds granted by this Agreement as well as the required match, on
preparations for and the necessary events connected with the primary election to be held August
11, 2020 and the general election to be held November 3, 2020, at which federal offices are on
the ballot, no later than November 16, 2020, and will return all unspent grant funds to the State by
December 31, 2020.
2.4 Municipalities. Grantee must work with municipalities within Grantee's jurisdiction to determine
a fair, equitable, and mutually agreeable method for allocating grant funds within Grantee's
jurisdiction and between municipalities. Grantee and municipalities must enter into an agreement
stating the allocation and that the municipality is subject to the same terms as Grantee with
respect to these funds. If no agreement is reached by September 8, 2020, Grantee must allocate
and distribute the funds based on the default allocation contained in Section G of the Grant
Agreement in Exhibit A. If the default allocation is used, the governing body of both Grantee and
each municipality receiving funds must approve a resolution setting forth the allocation, and that
by accepting the funds, the municipality is subject to the terms set forth in paragraphs 1 through
5; 7 through 11; and 13 through 16 of this Agreement as if it were the Grantee.
Grantee must report the allocation to municipalities within Grantee's jurisdiction to State by
September 15, 2020. At the time of that report, Grantee must also certify that they have written
agreements with municipalities regarding the allocation and terms, or that the County has utilized
the default allocation.
2.5 Reporting Requirements. Grantee shall report to the State as specified in this Agreement.
2.5.1 Progress Reporting. Grantee shall submit, by November 16, 2020, a financial
reporting form to the State utilizing the format identified by the State, stating the
amount spent from this grant in calendar year 2020 for authorized expenses or
electronic roster systems, a description of each expense or purchase, and how much of
the grant award is unexpended and is being returned, if any, and the total of the
proportionate match required by Minnesota Laws 2020, Chapter 77, section 4.
2.5.2 Other Requirements. Grantee must maintain financial records for each grant
sufficient to satisfy audit standards or other reporting requirements and must transmit
those records to the secretary of state upon request of the secretary of state.
2.5.3 Evaluation. State shall have the authority, during the course of this grant period, to
conduct an evaluation of the performance of Grantee.
G4, Attachment 1
Exhibit A
2.5.4 Requirement Changes. State may modify or change all reporting forms at their
discretion during the grant period.
2.5.5 Special Requirements. The State reserves the right to append to the Agreement terms,
at any time before all grant funds have been expended, special administrative
requirements deemed necessary to assure Grantee's successful implementation of the
program. The State will notify the Grantee in writing of any special administrative
requirements.
2.6 Accounting Requirements - Fiscal Control and Accounting Procedures.
Grantee's fiscal control and accounting procedures must be sufficient to:
(a) Permit preparation of reports required by this Agreement,
(b) Permit the tracing of funds to a level of expenditures adequate to determine that funds
have not been used in violation of this agreement, and
(c) Support accounting records through source documents, such as: cancelled checks,
invoices and paid bills, agreement and sub award documents, and records sufficient to detail
history of procurements.
2.7 Alterations in Spending Plan.
Any changes in the purposes for which this grant is spent that are still within the federal and
state purposes, or adjustments in local allocations, from those set forth in the grant
application, must be agreed to by the State.
3 Time
Grantee must comply with all the time requirements described in this Agreement. In the performance
of matters funded pursuant to this Agreement, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will make an award to Grantee under this Agreement as follows:
(1) GrantAward. Grantee will be awarded the amount listed in paragraph 2.2 of this Agreement.
(2) Total Obligation. The total obligation of State to Grantee under this Agreement will not
exceed the amount listed in paragraph 2.2 of this Agreement.
4.2 Fiscal Requirements. Grantee shall report to the State as provided by paragraph 2.5
of this Agreement.
4.2.1 Financial Guidelines. Grantee's eligible expenditures under this Agreement must be
specifically incurred by Grantee or municipalities with an agreement with Grantee. Grantee
will report on all expenditures pertaining to this Agreement as provided in paragraph 2.5.
4.2.2 Records. Grantee must retain all financial records for a minimum of six (6) years after the
date of submission of the final financial report, or until completion of an audit which has
commenced before the expiration of this six-year period, or until any audit findings and/or
recommendations from prior audit(s) have been resolved between the Grantee and State,
whichever is later, and comply with all other retention and access requirements for records
provided in the jurisdiction's retention schedules. Grantee must cooperate with any audits
related to the use of these funds conducted by the United States Election Assistance
Commission, Office of the Inspector General. In addition, Grantee must maintain records
sufficient to report expenditures made during the term of this Agreement upon request of the
State, including but not limited to a final report prior to the end of the term of the Agreement
G4, Attachment 1
Exhibit A
4.3 Payment Invoices. State will pay the grant amount to an account of Grantee within 30 days
after the effective date of this Agreement.
4.4 Conditions.
(1) Payments under this Agreement will be made from federal and state match funds
appropriated by Minnesota Laws, 2020, Chapter 77, section 4. Grantee is responsible for
compliance with all requirements imposed on these funds and accepts full financial
responsibility for any requirements imposed by Grantee's failure to comply with statutory or
Agreement requirements.
(2) Grant funds must be used only to increase the funds that would, in the absence of this grant,
be made available for the federal and state purposes.
(3) Grantee assures that these grant funds are required for the federal and state purposes because
Grantee has insufficient funds to respond completely to the coronavirus pandemic.
(4) Grantee will return all funds unexpended for the federal and state purposes on November 16,
2020 to OSS no later than December 31, 2020,
5 Satisfaction
All duties required and agreements or assurances provided by Grantee in this Agreement must be
performed to State's satisfaction, as determined at the sole discretion of State's Authorized
Representative and in accordance with all applicable federal, state, and local laws, ordinances,
rules, and regulations.
6 Authorized Representative
State's Authorized Representative is David Maeda, Director of Elections, 180 State Office
Building, 100 Rev. Dr. Martin Luther King Jr. Boulevard, Saint Paul, MN 55155-1299, 651-556-
0612, or his successor, and has the responsibility to monitor Grantee's performance and
compliance with this Agreement.
Grantee's Authorized Representative is [Name] [Title] [Physical/ 4ailingAddress] [Telephone
Number][ Email Address].
Grant payment will be made to:
[Name of County ]
Federal ID Number:
Grantee must be registered as a vendor in the SWIFT system, or must provide a W-9 form with
this executed agreement, in order for State to register Grantee in the SWIFT system.
If Grantee's Authorized Representative changes at any time before the funds provided for in this
Agreement are fully expended, Grantee must immediately notify the State.
7 Assignment Amendments, Waiver, and Agreement Complete
7.1 Assignment
Grantee shall neither assign nor transfer any rights or obligations under this Agreement
without the prior written consent of State, approved by the same parties who executed and
approved this Agreement, or their successors in office.
7.2 Amendments
Any amendments to this Agreement must be in writing and will not be effective until it has
4
G4, Attachment 1
Exhibit A
been executed and approved by the same parties who executed and approved the original
Agreement, or their successors in office.
7.3 Waiver
If State fails to enforce any provision of this Agreement, that failure does not waive the
provision or State's right to enforce it.
7.4 Agreement Complete
This Agreement contains all negotiations and agreements between State and Grantee. No
other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
8 Liability
Grantee must indemnify, save, and hold State, its agents, and employees harmless from any
claims or causes of action, including attorney's fees incurred by State, arising from the
expenditures of the funds provided by this Agreement by Grantee or Grantee's agents or
employees.
9 Audits and Reports
Under Minnesota Statutes, § 16C.05, subd. 5, and 1613.98, subd. 8, Grantee's books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a
minimum of six years from the end of this Agreement, receipt and approval of all final reports, or
the required period of time to satisfy all state and program retention requirements, whichever is
later. Grantee must cooperate with any audits related to the use of these funds conducted by the
United States Election Assistance Commission, Office of the Inspector General. In addition,
Grantee must report expenditures made during the term of this Agreement upon request of the
State, including but not limited to a final report prior to the end of the term of the Agreement.
10 Government Data Practices
Grantee and State must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes, Ch. 13, as it applies to all data provided by the State under this Agreement, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by
Grantee under this Agreement. The civil remedies of Minnesota Statutes, § 13.08 apply to the
release of the data referred to in this clause by either Grantee or State.
If Grantee receives a request to release the data referred to in this Clause, Grantee must
immediately notify State. State will give Grantee instructions concerning the release of the data to
the requesting party before the data is released. Grantee's response to the request shall comply
with applicable law.
11 Workers' Compensation
Grantee certifies that it is in compliance with Minnesota Statutes, § 176.181, subd. 2, pertaining
to workers' compensation insurance coverage. Grantee's employees and agents will not be
considered State employees. Any claims that may arise under the Minnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third party as a
consequence of any act or omission on the part of these employees are in no way the State's
obligation or responsibility.
12 Property and Casualty Insurance
Grantee is required to maintain a property and casualty insurance policy covering "All Risk" (or
equivalent) of direct physical loss or damage, including, but not limited to, the perils of transit (if
G4, Attachment 1
Exhibit A
applicable), theft, and flood for devices or systems acquired using funds granted under the
Agreement. The insurance limit shall be equal to the replacement cost of any electronic roster
systems purchased with funds from this grant. Any deductible shall be the sole responsibility
of Grantee.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue
for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Data Disclosure
Under Minnesota Statutes, § 270.66, and other applicable law, Grantee consents to disclosure of
its social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to the State, to federal and state tax agencies and state
personnel involved in the payment of state obligations. These identification numbers may be
used in the enforcement of federal and state tax laws which could result in action requiring
Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
15 Termination.
State may immediately terminate this Agreement with or without cause, upon 30 days' written
notice to Grantee.
16 Grantee Procurement
Grantee certifies that it will use the procurement processes applicable in Grantee's jurisdiction in
purchasing items or equipment with funds subject to this Agreement.
1. ENCUMBRANCE VERIFICATION 3. STATE (Office of the Secretary of State)
Individual certifies that funds have been encumbered as
required by Minnesota Statutes, §§ 16A.15 and 16C05. By:
Signed:
Date:
Agreement No.
2. GRANTEE (County)
Grantee certifies that the appropriate persons)
have executed the Agreement t on hehalf of Grantee as
required by applicable resolutions or ordinances.
By: _
Title:
Date:
By: _
Title:
(with delegated authority)
Title: Director of
Elections
Date:
Date:
G4, Attachment 1
Exhibit A
Distribution: Grantee
State's Authorized Representative
G4, Attachment 1
Exhibit B
CARES Act
Grant Application
In accordance with the requirements of Minnesota Laws 2020, Chapter 77
Minnesota Secretary of State Steve Simon
Contents
A. Background and General Instructions — Page 1
B. County Application — Page 3
C. County Certification — Page 5
D. Reporting Requirements — Page 6
E. County Allocation — Page 7
F. Allocation Formula — Page 9
G. Default Municipal Allocation — Page 10
Section A. Background and General Instructions
The Office of the Secretary of State (OSS) received funding through the 2020 CARES Act "to prevent,
prepare for, and respond to coronavirus, domestically or internationally, for the 2020 Federal
election cycle." Minnesota Laws 2020, Chapter 77, authorized the use of these funds within
Minnesota, including allowing for distributing these funds to local governments for use consistent
with the state and federal requirements.
A work group including members of the OSS staff, county representatives, and city representatives
was tasked with determining a fair, equitable, and efficient way to allocate these funds to local
governments through a grant -making process. The work group focused on allocation with these
goals in mind:
1. Getting funds to counties/cities/towns directly to help with costs
2. Minimizing the complexity of the disbursement/reimbursement process
3. Sending out funds with direction on how to use and how to report back on use (and 20%
match), avoiding a "reimbursement" process
4. Ensuring the state, counties, cities, and towns benefits equitably
The work group recommended, and the OSS adopted, a grant -making structure that provides a
block -grant to Counties, with the instruction that Counties work with their municipalities to
determine a fair, equitable, and mutually agreeable method for allocating the funds within the
County and between municipalities. However, if a County and its encompassed municipalities
cannot come to a mutual agreement, a default allocation mechanism is provided. Both the
distribution of funds to Counties, and the default municipality distribution, are based on a formula
using various election -related factors (see Section F for the allocation formula factors).
Application Process
The OSS has divided the CARES Act funding based on a variety of election -related factors. In order
for a County to receive the CARES Act funding allocation, the County must do the following:
1. Complete and return the following materials to the OSS via email and hard copy:
a. County Application Information (Section B)
G4, Attachment 1
Exhibit B
County Certification (Section C)
A County Resolution Authorizing the Acceptance of Resources
2. Complete and return the grant agreement (the OSS will send this once application materials
are received).
Distribution of Funds within the County
Once a County receives the CARES Act funding, the County must work with the municipalities within
the County to determine a fair, equitable, and mutually agreeable method for allocating the funds
within the County and between municipalities. If an agreement cannot be reached by September 8,
2020, the County must distribute the funds based on the default allocation (See Section G).
All Counties receiving CARES Act funds under this agreement must report the allocation of local
funding within the County to the OSS by September 15, 2020. At the time of this report, Counties
must also certify that they have written agreements with municipalities on the distribution, or that
the County has utilized the default allocation.
Authorized Uses of the CARES Act Funding
The use of the CARES Act funds is restricted by both Federal and State law. State law outlines the
broad categories for which the funds can be used, including:
(1) ensuring the health and safety of election officials and in-person voters, including the
purchase of sanitation and disinfectant supplies;
(2) public outreach and preparations for implementing social distancing guidelines related to
voting, including additional signs and staff;
(3) facilitation, support, and preparation for increased absentee voting, including voter
education materials, printing, and postage;
(4) preparation of training materials and administration of additional training of local election
officials;
(5) preparation of new polling place locations; and
(6) purchasing an electronic roster system meeting the technology requirements of Minnesota
Statutes, section 201.225, subdivision 2, along with equipment necessary to support the
system.
The enabling legislation also specifies that a political subdivision is eligible to use the funds for no
more than 75 percent of the total cost of purchasing an electronic roster system and necessary
support equipment, and no more than 80 percent of the total cost of any other authorized
activities. The OSS will be providing an FAQ on authorized uses of these funds, and any jurisdictions
with questions about an authorized use should contact Julie Strother (iulie.strother@state.mn.us).
Reporting Requirements
Counties must report on the use of the funds allocated to the County, including the distribution and
use by municipalities within the County by November 16, 2020 (see reporting materials, Section D).
2
G4, Attachment 1
Exhibit B
Section B. County Application
County Contact Information
County Name:
Ramsey County
Name of Individual
Submitting Application:
David Triplett
Title of Individual Submitting
Application:
Ramsey County Elections Manager
90 Plato Blvd. W
Address of Individual
St. Paul, MN 55102
Submitting Application:
E -Mail of Individual
Submitting Application:
David. Tri plett a@co.ramsey.mn.us
Phone:
651-266-2206
Fax:
651-266-2217
Federal Tax ID of Jurisdiction:
41-6005875
ApplicationGrant
Description of the purpose of the grant request, including intended use of the funds and expected
COVID-19 election -related costs:
- Election Judges; an additional $3/hr incentive payment for election judges working in the 2020 elections. $48,000 for primary election (1000+ election
judges in Ramsey County), $67,000 for the general election (1500+ election judges in Ramsey County), $28,000 for ballot board and early voting election
judges (85 election judges), $33,000 for election judges to receive and send out vote by mail requests (30 election judges for 46 days preceding the
November 3rd general election.
- Purchase or lease an additional postage machine to accommodate the current increase of of voters choosing to vote by mail as a safe method to
prevent the contraction and spread of COVID-19. This will represent about $30,230 of the total requested funds in the application.
-Fund the lease of the Riverview Business Center warehouse for the term of the lease from August 1 st 2020 through December 31 st 2020 for the
purposes of storing election materials related to our COVID-19 response. This will represent about $21,000 of the total requested funds in the application.
- Conduct an aggressive communications campaign to inform voters of how to vote in a safe, secure, and convenient manner; encouraging vote by mail
and specifically targeting communities who will be most negatively be impacted voting by mail and voting in person as a result of COVID-19. This
communications strategy will include; 1) print advertisements such as countywide residential mailings, 2) social media posts including Facebook, Twitter,
Instagram, and popular online news outlets such as MinnPost, 3) Radio ads spots and interviews on local stations Radio Rey, KFAI Somali radio, & KMOJ,
4) Production of videos recorded by the Census and Voter Engagement Community Partners in their native languages informing their communities about
vote by mail, voting in-person, and what services are available to support their rights to vote. Languages will include Hmong, Somali, Karen, and Spanish.
These videos will be distributed via social media through the networks of our Community Partners. This will represent about $76,000 of the total requested
funds in the application.
- Fund to distributed to local municipalities who conduct their own elections. Based on the default allocations provided by the MN OSS an estimated
$58,825.50 will be distributed to municipalities within Ramsey County to prevent, prepare for, and respond to coronavirus, during the 2020 Federal election
cycle. Final allocations to municipalities will be based on actual expenses identified by the municipalities that are authorized for use in Minnesota Laws
2020, Chapter 77.
Total Amount of Grant Request (cannot
the identified in Section F):
$4217304.25
exceed amount
G4, Attachment 1
Exhibit B
Please attach a list of the total registered voters per precinct within the County.
G4, Attachment 1
Exhibit B
Section C. Certification
I certify that CARES Act Elections Grant funds will be used the County only for the purposes
authorized in the federal CARES Act, as further restricted by Minnesota Laws 2020, Chapter 77.
I certify that I will work with the municipalities within the County to determine a fair, equitable,
and mutually agreeable allocation of the funds within the County and between municipalities,
and if an agreement cannot be reached, the funds will be distributed pursuant to the OSS
identified default allocation.
I further certify that all information provided in this application is true and accurate.
County Name: Ramsey County
Printed Name of Individual
Submitting Application: David Triplett
Title of Applicant: Information & Public Records Manager - Election Services
Signature: Triplett, David
Digitally signed by Tnplett, David
Date: 2020.08.0610: 12: 29-05'00' Date: 8/6/2020
Please send the original application via mail and send an electronic copy. Our office will send
you confirmation of receipt of your electronic application or paper application, whichever
arrives to the OSS first.
Mail original applications to:
MN Secretary of State
Attention: Jenny Kurz
Retirement Systems of Minnesota Building
60 Empire Dr., Suite 100
Saint Paul, MN 55103
Email a copy of the application to:
Christine.Nelson@state.mn.us
R
G4, Attachment 1
Exhibit B
Section D. Reporting Requirements
Reports must be submitted by November 16, 2020 to elections.dept@state.mn.us
Progress
The CARES Act requires that states submit a report after each primary and general election that includes a
"full accounting of the State's uses of the payments and an explanation of how such uses allowed the State to
prevent, prepare for, and respond to coronavirus." Please provide a narrative report that describes how you
and the municipalities within your county used the funds to address the pandemic, the challenges you faced
in responding to it, and how you are meeting the requirement of a local 20% funding match, or 25% local
funding match for electronic rosters. Describe the major issues you and the municipalities within your county
faced in dealing with the pandemic in the election cycle.
Amount Expended and Unliquidated Obligations
Grant Funds Local Match
Voting Process Expenses: Including additional costs for
printing and mailing ballots, ballot tracking software, high
speed scanners and letter opening equipment, hardware
and software associated with absentee ballot
administration.
Staffing: Additional poll workers, election office staff
diverted to pandemic response, temporary staff.
Security and Training: Security for additional absentee
materials, pre- and post-election cleaning of polling places,
staff and poll worker training on prevention processes.
Communications: Notifying public of changes in registration,
ballot request options, precautions, or voting procedures.
Supplies: Additional supplies required in the polling place,
absentee voting locations, cleaning supplies, masks, or other
election -related and pandemic related supplies.
Other (describe):
Other (describe):
TOTAL:
County
Totals
Aitkin
Anoka
Becker
Beltrami
Benton
Big Stone
Blue Earth
Brown
Carlton
Carver
Cass
Chippewa
Chisago
Clay
Clearwater
Cook
Cottonwood
Crow Wing
Dakota
Dodge
Douglas
Faribault
Fillmore
Freeborn
Goodhue
Grant
Hennepin
Houston
Hubbard
Isanti
Itasca
Jackson
Kanabec
Kandiyohi
Kittson
Koochiching
Lac Qui Parle
Lake
Lake Of The Woods
Le Sueur
Lincoln
n
Section E. County Allocation
Formula Alloc
Amt for
County/MCD
Share per
Agreement w/
MCD
$ 4,990,039.20
$ 20,588.95
$ 272,782.08
$ 36,098.76
$ 39,429.43
$ 26,454.30
$ 6,198.30
$ 51,708.65
$ 24,047.33
$ 31,684.30
$ 85,912.07
$ 27,765.02
$ 12,198.49
$ 44,761.39
$ 51,591.75
$ 17,270.62
$ 6,977.14
$ 21,166.29
$ 59,755.75
$ 354,248.62
$ 22,728.44
$ 39,495.29
$ 20,267.25
$ 26,343.06
$ 24,827.45
$ 49,377.93
$ 6,212.66
$ 1,117,423.48
$ 22,610.25
$ 25,195.46
$ 32,936.36
$ 44,284.32
$ 13,125.04
$ 19,642.65
$ 47,074.65
$ 6,284.58
$ 13,587.64
$ 8,877.61
$ 17,602.37
$ 5,241.70
$ 22,089.68
$ 14,820.62
$ 17,971.64
Formula Amt to
be Shared with
MCDs in County if
no Agreement w/
MCD
$ 2,875,164.04
$ 8,159.76
$ 182,066.65
$ 19,563.75
$ 18,781.02
$ 14,048.43
$ 1,036.54
$ 23,331.77
$ 10,647.14
$ 15,395.00
$ 45,179.39
$ 9,552.78
$ 5,241.51
$ 24,579.00
$ 27,484.98
$ 10,327.36
$ 1,199.37
$ 13,159.41
$ 25,763.02
$ 195,877.54
$ 13,246.11
$ 17,775.21
$ 11,052.27
$ 14,901.84
$ 9,208.41
$ 28,289.98
$ 705.30
$ 731,920.00
$ 11,771.54
$ 11,182.14
$ 18,095.40
$ 19,927.23
$ 5,978.60
$ 11,491.78
$ 26,652.58
$ 1,240.30
$ 4,312.75
$ 3,046.35
$ 9,206.07
$ 676.15
$ 9,852.85
$ 9,165.02
$ 6,956.92
7
Resulting Amt for
County Use
$ 2,114,875.16
$ 12,429.19
$ 90,715.43
$ 16,535.01
$ 20,648.41
$ 12,405.87
$ 5,161.76
$ 28,376.87
$ 13,400.18
$ 16,289.31
$ 40,732.68
$ 18,212.24
$ 6,956.98
$ 20,182.39
$ 24,106.77
$ 6,943.26
$ 5,777.77
$ 8,006.88
$ 33,992.73
$ 158,371.09
$ 9,482.32
$ 21,720.08
$ 9,214.98
$ 11,441.23
$ 15,619.04
$ 21,087.94
$ 5,507.36
$ 385,503.48
$ 10,838.71
$ 14,013.32
$ 14,840.96
$ 24,357.09
$ 7,146.44
$ 8,150.87
$ 20,422.07
$ 5,044.28
$ 9,274.89
$ 5,831.26
$ 8,396.30
$ 4,565.56
$ 12,236.83
$ 5,655.60
$ 11,014.72
G4, Attachment 1
Exhibit B
County
Mahnomen
Marshall
Martin
Mcleod
Meeker
Mille Lacs
Morrison
Mower
Murray
Nicollet
Nobles
Norman
Olmsted
Otter Tail
Pennington
Pine
Pipestone
Polk
Pope
Ramsey
Red Lake
Redwood
Renville
Rice
Rock
Roseau
Scott
Sherburne
Sibley
St. Louis
Stearns
Steele
Stevens
Swift
Todd
Traverse
Wabasha
Wadena
Waseca
Washington
Watonwan
Wilkin
Winona
Wright
Yellow Medicine
Formula Alloc
Amt for
County/MCD
Share per
Agreement w/
MCD
$ 7,024.54
$ 8,624.73
$ 23,352.21
$ 26,596.10
$ 24,368.48
$ 24,978.51
$ 29,758.17
$ 32,217.34
$ 13,821.12
$ 27,493.79
$ 20,463.30
$ 6,624.22
$ 139,222.61
$ 17,529.56
$ 29,607.74
$ 8,320.52
$ 27,112.57
$ 17,194.81
$ 421,304.25
$ 6,575.01
$ 31,316.28
$ 25,067.80
$ 54,515.92
$ 9,537.43
$ 12,218.49
$ 108,479.69
$ 62,746.80
$ 13,689.12
$ 192,765.61
$ 124,273.40
$ 33,438.05
$ 10,055.93
$ 10,013.59
$ 32,668.95
$ 27,595.38
$ 18,927.29
$ 19,678.29
$ 218,118.00
$ 9,039.28
$ 7,922.44
$ 48,460.08
$ 98,281.35
$ 15,460.67
Formula Amt to
be Shared with
MCDs in County if
no Agreement w/
MCD
$ 2,422.60
$ 1,150.82
$ 12,272.85
$ 13,042.99
$ 12,867.67
$ 13,354.72
$ 13,292.64
$ 16,069.02
$ 6,812.62
$ 11,444.68
$ 9,424.18
$ 1,131.25
$ 71,385.62
$ 49,305.95
$ 9,422.18
$ 16,363.81
$ 2,753.16
$ 12,109.67
$ 9,061.40
$ 281,413.28
$ 2,219.57
$ 20,436.40
$ 15,630.05
$ 32,082.42
$ 3,538.67
$ 2,975.74
$ 68,568.25
$ 37,008.98
$ 5,168.39
$ 123,660.78
$ 74,877.58
$ 18,301.40
$ 3,455.74
$ 3,479.61
$ 20,840.27
$ 1,888.49
$ 15,720.18
$ 11,078.82
$ 10,724.65
$ 106,273.26
$ 2,935.37
$ 2,658.62
$ 28,827.42
$ 61,661.97
$ 8,001.08
Resulting Amt for
County Use
$ 4,601.93
$ 7,473.91
$ 11,079.36
$ 13,553.10
$ 11,500.81
$ 11,623.78
$ 16,465.53
$ 16,148.32
$ 7,008.50
$ 16,049.11
$ 11,039.12
$ 5,492.97
$ 67,836.99
$ 29,598.06
$ 8,107.39
$ 13,243.93
$ 5,567.36
$ 15,002.90
$ 8,133.41
$ 139,890.97
$ 4,355.43
$ 10,879.88
$ 9,437.75
$ 22,433.50
$ 5,998.75
$ 9,242.74
$ 39,911.44
$ 25,737.82
$ 8,520.73
$ 69,104.83
$ 49,395.82
$ 15,136.65
$ 6,600.19
$ 6,533.98
$ 11,828.68
$ 4,127.92
$ 11,875.20
$ 7,848.47
$ 8,953.64
$ 111,844.74
$ 6,103.91
$ 5,263.82
$ 19,632.66
$ 36,619.38
$ 7,459.59
G4, Attachment 1
Exhibit B
G4, Attachment 1
Exhibit B
Section F. Allocation Formula
County Block Grant Amount and City/Town Point -of -Reference Amount Factors
This is a high-level review of the calculation and factors considered by the work group in determining
the county block grant amount and the city and town point -of -reference amounts. The concept is for
the county block grant amount to be distributed by mutual agreement between the county and all the
cities/townships within that county.
$8.32 million in CARES Act funding
0 40% allocated to the OSS = $3.33 million
0 60% allocated to counties (and cities and townships) _ $4.99 million
• Of the $4.99 million allocated to the counties (and cities and townships), it is distributed as
follows and based on per-unit rates:
0 2.5% is based on base allocation equally divided to each county = $1,433.9193
0 25.0% based on 2018 voter (Primary and General) count = $0.3527 per voter
0 20.0% based on 2018 General Absentee Voter count = $1.7777 per voter
0 20.0% is based on May 1 registered voter counts = $0.2942 per voter
0 20.0% is based on number of polling places = $347.6168 per polling place
0 2.5% is based on 2018 population = $0.0222 per person
o Precinct -based allocations equate to $166.2221 per polling place precinct and $27.3321
per mail ballot precinct
■ 10.0% is based on number of total precincts = $121.4121 per precinct
■ 2.5% is based on number of polling place precincts = $44.8100 additional per
polling place precinct
■ -2.5% is based on number of mail ballot precincts = reduction of $94.08 per mail
ballot polling place
This results in a range of county block grants of $5,241.70 to $1,117,423.48. Median is $24,827.45 and
average is $57,356.77.
Of the $4.99 million allocated to the counties (and cities and townships), the work group
recommends the counties and their cities and townships work to distribute the county's block grant
funding. If agreement cannot be reached, then the work group provides point -of -reference
amounts for each city/township that operates an election day polling place. This totals $2.875
million.
o The original 60% county block allocation is split 20% county and 40% cities/townships. The
county receives the funding for mail ballot precincts and for absentee voting (if they
complete those tasks for the jurisdiction) the under this formula as well.
o The same factors listed above apply.
This results in a range of distributions of $30.82 to $237,630.19. Median is $589.66 and average is
$1,999.42.
After reducing the county block grant amount by the point -of -reference amounts as listed, the county
remaining portions (totaling $2.1 million) result in a range of $4,127.92 to $385,503.48. Median is
$11,623.78 and average is $24,308.91.
N
G4, Attachment 1
Exhibit B
Section G. Default Municipal Allocation
To be used if a mutual agreement between the cities and counties cannot be reached.
MCDs
Formula Alloc Amt
Totals
$
2,875,164.04
Aastad township
$
440.35
Acoma township
$
720.70
Acton township
$
485.86
Ada city
$
1,131.25
Adams city
$
596.22
Adams township
$
532.17
Adrian city
$
639.11
Afton city
$
2,552.93
Agram township
$
550.63
Aitkin city
$
913.81
Akeley city
$
482.18
Akron township
$
425.98
Alango township
$
456.27
Alaska township
$
441.49
Albany city
$
1,150.62
Albany township
$
636.47
Albert Lea city
$
7,189.89
Alberta township
$
588.17
Albertville city
$
3,369.74
Albion township
$
769.19
Alborn township
$
527.42
Alden township
$
448.21
Aldrich township
$
507.26
Alexandria city
$
6,119.55
Alta Vista township
$
438.19
Alton township
$
500.51
Altura city
$
492.44
Amador township
$
656.32
Amboy township
$
424.13
Amherst township
$
463.41
Amo township
$
419.21
Amor township
$
550.22
Andover city
$
16,327.55
Angora township
$
462.98
Ann Lake township
$
494.00
Ann township
$
433.28
Annandale city
$
1,237.07
Anoka city
$
9,180.31
Apple Valley city
$
31,456.38
Appleton city
$
705.58
Arbo township
$
666.22
Arco city
$
406.21
Arden Hills city
$
5,624.79
Arendahl township
$
477.30
Arlington city
$
924.58
10
Arlone township
$
476.51
Arna township
$
410.77
Arrowhead township
$
437.85
Arthur township
$
882.66
Ash Lake township
$
434.74
Ashland township
$
478.55
Ashley township
$
444.23
Athens township
$
951.73
Atkinson township
$
510.39
Atwater city
$
656.13
Audubon city
$
498.95
Audubon township
$
556.44
Ault township
$
422.61
Aurdal township
$
865.10
Aurora city
$
1,051.49
Aurora township
$
529.78
Austin city
$
7,777.36
Automba township
$
424.01
Avon city
$
923.49
Avon township
$
1,386.48
Babbitt city
$
1,002.89
Bagley city
$
646.80
Baldwin township
$
2,548.97
Balkan township
$
651.41
Balsam township
$
600.38
Bandon township
$
420.19
Barnesville city
$
1,795.18
Barnum township
$
742.42
Barry township
$
522.34
Bartlett township
$
483.90
Bassett township
$
397.01
Battle Lake city
$
645.04
Baudette city
$
676.15
Baxter city
$
4,073.40
Bayport city
$
1,143.57
Baytown township
$
1,095.04
Bear Creek township
$
421.52
Beatty township
$
559.67
Beaver Bay city
$
420.50
Beaver Bay township
$
912.36
Beaver Falls township
$
429.75
Beaver township
$
454.99
Becker city
$
1,495.11
Becker township
$
1,785.36
Bejou city
$
406.12
Belfast township
$
442.97
Belle Creek township
$
541.86
Belle Plaine city
$
2,155.32
Belle Plaine township
$
666.55
Belle Prairie township
$
568.42
Bellevue township
$
715.27
Beltrami Co. Unorganized
$
1,417.55
Belvidere township
$
522.57
Belview city
$
460.56
Bemidji city
$
5,437.90
Bemidji township
$
1,161.96
Bennington township
$
424.03
Benson city
$
1,694.43
Benton township
$
614.87
Benville township
$
404.78
Bertha city
$
492.35
Bertha township
$
460.69
Bethel city
$
512.27
Big Lake city
$
3,647.75
Big Lake township
$
3,663.34
Bingham Lake city
$
421.22
Birch Cooley township
$
442.94
Birchdale township
$
627.76
Birchwood Village city
$
726.82
Bird Island city
$
648.65
Bird Island township
$
438.83
Biwabik city
$
762.54
Biwabik township
$
692.37
Black Hammer township
$
463.65
Blackberry township
$
652.30
Blackduck city
$
530.27
Blackhoof township
$
696.05
Blaine city
$
35,022.48
Blakeley township
$
525.74
Blomkest city
$
436.47
Blooming Grove township
$
566.02
Blooming Prairie city
$
892.94
Blooming Prairie township
$
504.81
Bloomington city
$
41,902.17
Blowers township
$
447.49
Blue Earth city
$
1,915.80
Blue Earth City township
$
505.37
Blue Hill township
$
972.36
Blue Mounds township
$
438.97
Blueberry township
$
611.38
Bluffton city
$
435.34
Bluffton township
$
497.70
Bogus Brook township
$
765.09
Bondin township
$
472.49
Boon Lake township
$
479.09
Borgholm township
$
835.58
Bovey city
$
595.05
Bradford township
$
1,349.17
Braham city
$
1,131.31
Brainerd city
$
6,339.08
Brandon city
$
521.77
Breckenridge city
$
1,791.83
Breezy Point city
$
1,223.64
11
G4, Attachment 1
Breitung township
$
CXruuit �99 77
Bremen township
$
452.24
Brevator township
$
708.55
Bricelyn city
$
473.92
Bridgewater township
$
1,029.28
Bristol township
$
455.33
Brockway township
$
1,228.08
Brook Park township
$
486.20
Brookfield township
$
423.96
Brooklyn Center city
$
19,827.07
Brooklyn Park city
$
32,545.26
Brooks city
$
412.21
Brookston city
$
400.82
Brookville township
$
433.39
Brooten city
$
278.61
Browerville city
$
539.36
Brownsdale city
$
563.63
Brownton city
$
551.32
Bruce township
$
523.54
Brunswick township
$
738.78
Brush Creek township
$
439.90
Buffalo city
$
6,753.26
Buffalo Lake city
$
507.91
Buffalo township
$
977.32
Buhl city
$
703.49
Bullard township
$
437.57
Burbank township
$
524.77
Burleene township
$
468.56
Burlington township
$
805.31
Burnhamville township
$
588.48
Burnsville city
$
23,006.37
Burton township
$
424.94
Burtrum city
$
405.61
Buse township
$
523.69
Butler township
$
460.89
Byron city
$
960.30
Byron township
$
447.05
Cairo township
$
438.54
Caledonia city
$
1,411.20
Cambridge city
$
3,047.06
Cambridge township
$
1,106.38
Camden township
$
651.08
Cameron township
$
413.31
Camp 5 township
$
393.32
Camp Release township
$
461.17
Camp township
$
436.84
Canby city
$
775.48
Candor township
$
572.31
Canisteo township
$
578.24
Cannon City township
$
732.78
Cannon Falls city
$
1,964.17
Cannon Falls township
$
729.59
Canosia township
$
1,089.23
Carimona township
$
479.17
Carlisle township
$
430.81
Carlos city
$
513.71
Carlos township
$
1,101.10
Carlton city
$
660.84
Carrolton township
$
496.66
Carson township
$
467.60
Carsonville township
$
445.71
Carver city
$
1,687.62
Cascade township
$
2,349.16
Cass Lake city
$
556.12
Castle Rock township
$
794.72
Cedar Lake township
$
1,321.36
Cedar Valley township
$
447.52
Center City city
$
603.14
Center Creek township
$
438.28
Centerville city
$
2,036.85
Ceylon city
$
471.61
Champlin city
$
9,186.03
Chandler city
$
447.36
Chanhassen city
$
11,220.45
Charlestown township
$
431.58
Chaska city
$
8,621.84
Chatfield city
$
1,455.41
Chatfield township
$
539.13
Chatham township
$
822.68
Chengwatana township
$
633.90
Cherry Grove township
$
486.47
Cherry township
$
646.77
Chester township
$
489.91
Chisago City city
$
2,017.63
Chisago Lake township
$
2,285.79
Chisholm city
$
2,118.13
Circle Pines city
$
2,990.83
Clara City city
$
759.41
Claremont city
$
478.68
Claremont township
$
504.50
Clarissa city
$
534.99
Clark township
$
423.03
Clarkfield city
$
572.36
Clear Lake city
$
518.00
Clear Lake township
$
918.14
Clearbrook city
$
505.31
Clearwater city
$
1,178.13
Clearwater township
$
811.12
Clements city
$
416.50
Cleveland city
$
639.11
Cleveland township
$
676.01
Clinton Falls township
$
508.62
Clinton township
$
661.21
Clitherall city
$
399.90
Clitherall township
$
562.39
Cloquet city
$
5,497.64
Clover township
$
1,348.83
Cohasset city
$
1,321.83
Cokato city
$
1,084.16
Cokato township
$
772.70
12
G4, Attachment 1
Cold Spring city
$
CXri"ii IA9.74
Coleraine city
$
953.85
Colfax township
$
561.12
Collegeville township
$
662.02
Collinwood township
$
729.41
Cologne city
$
892.42
Columbia Heights city
$
10,783.90
Columbia township
$
503.97
Columbus city
$
2,400.40
Colvin township
$
494.89
Comfort township
$
681.57
Comfrey city
$
844.39
Compton township
$
555.43
Concord township
$
549.50
Cook city
$
601.97
Coon Rapids city
$
31,526.82
Copley township
$
600.11
Corcoran city
$
6,118.87
Corinna township
$
1,214.60
Corliss township
$
542.61
Cormorant township
$
725.53
Cottage Grove city
$
12,788.41
Cotton township
$
552.31
Cottonwood city
$
689.60
Courtland city
$
585.53
Crane Lake township
$
425.42
Credit River township
$
2,069.10
Crooked Creek township
$
451.93
Crooks township
$
436.60
Crookston city
$
3,660.33
Crosby city
$
1,002.43
Crosby township
$
409.69
Crosslake city
$
1,238.56
Crow Wing township
$
1,306.07
Crystal city
$
11,093.33
Culver township
$
452.53
Daggett Brook township
$
539.43
Dahlgren township
$
1,132.41
Dailey township
$
439.13
Dakota city
$
474.29
Dalbo township
$
589.89
Dale township
$
426.40
Dalton city
$
452.90
Dane Prairie township
$
685.97
Darwin city
$
471.08
Dassel city
$
768.75
Dassel township
$
854.46
Dawson city
$
827.94
Dayton city
$
3,538.11
Dead Lake township
$
537.58
Decoria township
$
715.73
Deephaven city
$
14,823.03
Deer Creek city
$
452.87
Deer Creek township
$
473.81
Deer River city
$
951.56
Deer River township
$
943.75
Deerfield township
$
540.72
Deerwood township
$
862.41
Delafield township
$
457.07
Delano city
$
3,031.21
Delavan city
$
428.04
Delavan township
$
474.35
Delhi city
$
396.41
Delhi township
$
461.92
Dell Grove township
$
586.41
Dellwood city
$
792.88
Denmark township
$
976.14
Dennison city
$
227.62
Dent city
$
425.70
Des Moines River township
$
423.80
Des Moines township
$
458.72
Detroit Lakes city
$
3,471.12
Detroit township
$
1,654.76
Dewald township
$
468.90
Dexter city
$
472.95
Dexter township
$
465.94
Diamond Lake township
$
426.55
Dilworth city
$
1,466.54
Dodge Center city
$
1,331.82
Dora township
$
621.13
Douglas township
$
603.70
Dover city
$
569.27
Dover township
$
491.05
Dovray township
$
430.41
Dovre township
$
1,105.05
Drammen township
$
408.58
Dresbach township
$
534.39
Dryden township
$
468.48
Duluth city
$
45,027.34
Duluth township
$
1,080.15
Dunbar township
$
448.97
Dundas city
$
837.87
Dunn township
$
671.46
Dunnell city
$
419.82
Eagan city
$
27,764.93
Eagle Bend city
$
500.28
Eagle Lake city
$
1,165.94
Eagle Lake township
$
518.37
Eagle Valley township
$
487.04
East Bethel city
$
5,128.27
East Grand Forks city
$
4,407.91
East Gull Lake city
$
977.57
East Lake Lillian township
$
429.63
East Side township
$
594.42
Eastern township
$
458.42
Echo city
$
441.77
Eckles township
$
767.23
Eddy township
$
468.48
Eden Lake township
$
825.61
Eden Prairie city
$
40,291.20
13
G4, Attachment 1
Eden Valley city
$
CXruuit �59 72
Edgerton city
$
712.64
Edina city
$
25,822.31
Edna township
$
668.79
Edwards township
$
458.97
Effington township
$
457.23
Eglon township
$
561.54
Eitzen city
$
455.37
Elba city
$
421.21
Elba township
$
477.95
Elbow Lake city
$
705.30
Elgin city
$
645.34
Elgin township
$
581.50
Elizabeth city
$
422.71
Elizabeth township
$
631.49
Elk River city
$
12,339.97
Elko New Market city
$
1,560.38
Elkton township
$
474.29
Ellington township
$
454.90
Ellsburg township
$
457.16
Elmdale township
$
649.26
Elmer township
$
420.66
Elmira township
$
492.46
Elmo township
$
459.54
Elmore township
$
433.38
Elmwood township
$
498.43
Ely city
$
1,907.59
Elysian city
$
310.88
Elysian township
$
743.82
Embarrass township
$
595.77
Emerald township
$
453.60
Emily city
$
683.55
Empire township
$
1,195.51
Erhard city
$
411.69
Erhards Grove township
$
509.15
Ericson township
$
441.44
Erie township
$
895.90
Erin township
$
645.69
Eureka township
$
841.31
Evansville city
$
543.75
Evansville township
$
453.63
Eveleth city
$
1,923.18
Everts township
$
668.84
Excelsior city
$
6,341.63
Eyota city
$
896.87
Eyota township
$
532.03
Fahlun township
$
493.57
Fair Haven township
$
830.33
Fairbanks township
$
413.55
Fairfax city
$
660.32
Fairmont city
$
5,262.33
Fairview township
$
670.73
Falcon Heights city
$
3,126.37
Falk township
$
434.22
Fall Lake township
$
646.40
Farden township
$
1,039.52
Faribault city
$
6,247.18
Farm Island township
$
768.50
Farmington city
$
7,828.00
Farmington township
$
505.94
Fawn Lake township
$
522.20
Fayal township
$
1,107.05
Featherstone township
$
641.82
Felton city
$
430.08
Fergus Falls city
$
6,805.14
Fergus Falls township
$
588.78
Fern township
$
463.92
Fertile city
$
582.46
Field township
$
501.78
Fifty Lakes city
$
567.98
Fillmore township
$
525.59
Fine Lakes township
$
424.56
Finlayson township
$
501.31
Fish Lake township
$
1,046.12
Fleming township
$
500.22
Flora township
$
438.59
Florence township
$
903.94
Florida township
$
413.53
Flowing township
$
408.01
Folden township
$
463.84
Foley city
$
940.44
Forada city
$
438.36
Ford township
$
441.07
Forest Lake city
$
7,478.80
Forest Prairie township
$
626.02
Forest township
$
797.92
Foreston city
$
499.67
Forestville township
$
492.22
Fort Ripley township
$
680.48
Fort Snelling Unorganized
$
449.85
Fortier township
$
404.23
Fosston city
$
719.09
Foster township
$
458.08
Franconia township
$
930.75
Franklin city
$
481.39
Franklin township
$
1,272.97
Frazee city
$
654.96
Fredenberg township
$
901.36
Freedom township
$
481.44
Freeman township
$
523.89
Freeport city
$
558.25
Fremont township
$
474.66
French Lake township
$
739.55
French township
$
604.83
Friberg township
$
620.54
Fridley city
$
14,192.74
Friendship township
$
446.61
Frohn township
$
839.90
Frost city
$
431.61
Fulda city
$
769.33
14
G4, Attachment 1
Gales township
$
CXruuit �?18 07
Garfield city
$
457.80
Garrison township
$
665.77
Gaylord city
$
896.18
Gem Lake city
$
586.68
Gennessee township
$
502.52
Georgetown township
$
416.75
Germania township
$
468.19
Germantown township
$
782.93
Gibbon city
$
570.71
Gilbert city
$
1,051.86
Gillford township
$
513.32
Gilmanton township
$
618.39
Girard township
$
653.59
Glasgow township
$
453.50
Glencoe city
$
2,742.34
Glendorado township
$
601.00
Glenwood city
$
1,422.22
Glenwood township
$
721.71
Glyndon city
$
679.40
Glyndon township
$
476.44
Gnesen township
$
980.58
Golden Valley city
$
11,544.26
Gonvick city
$
453.33
Goodhue city
$
668.49
Goodhue township
$
543.28
Goodland township
$
537.28
Goodview city
$
2,111.43
Gordon township
$
577.63
Gorman township
$
517.98
Graceville city
$
556.28
Graham township
$
542.54
Granada city
$
453.74
Grand Lake township
$
1,246.11
Grand Marais city
$
1,199.37
Grand Meadow city
$
655.85
Grand Rapids city
$
4,431.35
Granite Falls city
$
1,449.55
Granite Falls township
$
802.07
Granite Ledge township
$
588.37
Granite Rock township
$
435.44
Granite township
$
511.25
Grant city
$
1,842.45
Grant Valley township
$
934.24
Grass Lake township
$
637.56
Grasston city
$
414.33
Great Bend township
$
479.09
Great Scott township
$
518.11
Green Lake township
$
914.49
Green Valley township
$
481.51
Greenbush city
$
598.10
Greenbush township
$
713.18
Greenfield city
$
1,435.91
Greenfield township
$
803.94
Greenleaf township
$
595.80
Greenvale township
$
647.19
Greenwood city
$
671.15
Greenwood township
$
1,164.86
Grey Cloud Island township
$
481.71
Grey Eagle city
$
463.41
Grey Eagle township
$
569.46
Grove City city
$
512.79
Grove Lake township
$
461.47
Guthrie township
$
539.59
Hagali township
$
480.10
Halden township
$
422.99
Hallock city
$
659.29
Ham Lake city
$
8,754.94
Hamburg city
$
526.70
Hammer township
$
433.57
Hampton city
$
540.96
Hampton township
$
651.04
Hancock township
$
480.53
Hanover city
$
1,896.25
Hansonville township
$
406.69
Harmony city
$
678.36
Harmony township
$
468.13
Harris city
$
700.42
Harris township
$
1,492.33
Harrison township
$
562.15
Hart Lake township
$
878.03
Hart township
$
463.69
Hartford township
$
534.43
Hastings city
$
14,337.21
Havana township
$
553.65
Haven township
$
1,002.83
Haverhill township
$
881.16
Hawk Creek township
$
444.92
Hawley city
$
904.52
Hay Brook township
$
449.68
Hay Creek township
$
688.76
Hayfield city
$
700.13
Hayfield township
$
520.21
Hayward township
$
495.36
Hector city
$
621.08
Height of Land township
$
572.62
Helena township
$
940.96
Henderson city
$
646.28
Hendricks city
$
538.14
Hendricks township
$
441.98
Henning city
$
595.09
Henning township
$
490.29
Henrietta township
$
853.27
Henryville township
$
429.37
Hermantown city
$
5,144.23
Heron Lake city
$
525.79
Hewitt city
$
440.10
Hibbing city
$
8,247.89
Hickory township
$
404.93
High Forest township
$
688.06
15
G4, Attachment 1
Highland township
$
CXfllf�li %8.17
Highlanding township
$
428.58
Highwater township
$
429.53
Hillman township
$
505.51
Hills city
$
522.96
Hillsdale township
$
528.86
Hilltop city
$
511.49
Hinckley city
$
727.43
Hinckley township
$
584.36
Hines township
$
567.37
Hobart township
$
646.66
Hokah city
$
537.70
Hokah township
$
535.38
Holden township
$
521.60
Holding township
$
723.59
Holdingford city
$
577.39
Holland township
$
490.42
Hollywood township
$
695.10
Holmes City township
$
654.89
Holmesville township
$
544.37
Holst township
$
478.78
Holt township
$
467.92
Homer township
$
804.07
Homestead township
$
474.88
Honner township
$
396.90
Hope township
$
453.50
Hopkins city
$
10,081.79
Hornet township
$
433.54
Houston city
$
628.71
Houston township
$
508.66
Howard Lake city
$
866.88
Hoyt Lakes city
$
1,172.98
Hubbard township
$
616.42
Hugo city
$
6,129.66
Huntersville township
$
413.66
Hutchinson city
$
5,753.69
Ideal township
$
817.79
Independence city
$
2,229.54
Industrial township
$
594.59
Inman township
$
449.87
International Falls city
$
2,487.72
Inver Grove Heights city
$
22,295.64
Iona city
$
428.87
Iona township
$
459.97
Iosco township
$
568.06
Ironton city
$
529.05
Irving township
$
712.20
Isanti city
$
2,243.34
Isanti township
$
1,051.99
Isle city
$
611.11
Isle Harbor township
$
539.86
Itasca township
$
425.67
Ivanhoe city
$
549.76
Jackson city
$
1,641.29
Jackson township
$
703.88
Janesville city
$
1,003.53
Janesville township
$
547.73
Jeffers city
$
452.68
Jefferson township
$
412.24
Jevne township
$
472.18
Johnsonville township
$
408.12
Jordan city
$
2,616.88
Jordan township
$
481.74
Kabetogama township
$
433.90
Kalmar township
$
728.77
Kanabec township
$
596.25
Kandiyohi city
$
528.47
Kandiyohi township
$
570.46
Kandota township
$
604.04
Karlstad city
$
581.01
Kasota city
$
544.13
Kasson city
$
2,694.65
Kathio township
$
720.52
Keewatin city
$
679.24
Kellogg city
$
522.08
Kelsey township
$
424.05
Kensington city
$
455.49
Kenyon city
$
891.19
Kenyon township
$
491.62
Kerkhoven city
$
564.90
Kiester city
$
523.95
Kiester township
$
448.56
Kilkenny township
$
502.56
Kimball city
$
566.43
Kingman township
$
432.91
Kingston township
$
735.40
Kinney city
$
416.23
Kintire township
$
431.20
Knife Lake township
$
729.53
Koochiching Co. Unorganized
$
929.00
Kragnes township
$
464.00
Krain township
$
626.22
Kroschel township
$
443.92
Kugler township
$
440.94
La Crescent city
$
1,959.23
La Crescent township
$
782.86
La Garde township
$
426.48
La Prairie city
$
578.18
La Prairie township
$
445.66
Lake Andrew township
$
766.89
Lake Benton city
$
549.86
Lake Benton township
$
436.95
Lake City city
$
3,021.51
Lake Co. Unorganized
$
2,188.92
Lake Crystal city
$
1,039.52
Lake Elizabeth township
$
437.19
Lake Elmo city
$
4,014.39
Lake Eunice township
$
842.37
Lake Fremont township
$
433.03
Lake George township
$
507.71
16
G4, Attachment 1
Lake Hattie township
$
CXruuit 836.08
Lake Lillian township
$
435.67
Lake Mary township
$
767.49
Lake Park city
$
543.11
Lake Park township
$
518.08
Lake Sarah township
$
513.05
Lake Shore city
$
1,017.23
Lake St. Croix Beach city
$
749.89
Lake Stay township
$
423.99
Lake township
$
516.35
Lake View township
$
899.53
Lake Wilson city
$
466.01
Lakefield city
$
1,146.99
Lakeland city
$
976.91
Lakeland Shores city
$
495.88
Lakeport township
$
1,001.29
Lakeside township
$
1,007.18
Laketown township
$
945.72
Lakeville city
$
24,826.21
Lakewood township
$
1,130.29
Lakin township
$
494.20
Lamberton city
$
586.83
Lamberton township
$
437.63
Landfall city
$
502.07
Lanesboro city
$
658.63
Lauderdale city
$
1,389.48
Lavell township
$
470.49
Le Center city
$
921.27
Le Ray township
$
598.36
Le Roy city
$
629.87
Le Roy township
$
478.37
Le Sauk township
$
863.29
Le Sueur city
$
1,699.06
Leaf Lake township
$
559.36
Leaf Mountain township
$
471.43
Leaf River township
$
851.82
Leaf Valley township
$
540.13
Lee township
$
397.99
Leiding township
$
504.94
Lemond township
$
529.42
Lengby city
$
406.52
Lent township
$
1,319.34
Leon township
$
1,155.71
Leslie township
$
563.19
Lester Prairie city
$
812.20
Leven township
$
556.34
Lewiston city
$
749.85
Lexington city
$
980.55
Lexington township
$
623.79
Liberty township
$
582.82
Lida township
$
645.74
Lilydale city
$
814.51
Limestone township
$
427.36
Linden Grove township
$
419.15
Lindstrom city
$
1,828.54
Lino Lakes city
$
11,220.30
Linwood township
$
3,056.24
Lismore city
$
433.91
Lismore township
$
416.16
Litchfield city
$
3,344.30
Litchfield township
$
637.83
Little Canada city
$
5,685.42
Little Elk township
$
457.26
Little Falls city
$
3,297.38
Little Falls township
$
873.34
Little Sauk township
$
590.82
Livonia township
$
2,739.16
Lodi township
$
451.88
Lone Pine township
$
552.11
Long Beach city
$
510.62
Long Lake city
$
1,168.46
Long Prairie city
$
969.29
Long Prairie township
$
618.36
Lonsdale city
$
1,394.37
Loretto city
$
682.65
Louisville township
$
791.46
Lowry city
$
465.00
Lucan city
$
431.41
Luverne city
$
2,534.15
Lyle city
$
509.93
Lyle township
$
482.48
Lynden township
$
945.07
Lyons township
$
435.19
Mabel city
$
552.59
Macville township
$
430.32
Madelia city
$
848.99
Madison city
$
842.90
Madison Lake city
$
723.95
Mahnomen city
$
651.70
Mahtomedi city
$
3,436.59
Maine Prairie township
$
931.97
Maine township
$
613.17
Malmo township
$
494.96
Manannah township
$
520.06
Mankato city
$
16,172.46
Mantorville city
$
709.14
Mantorville township
$
940.10
Maple Grove city
$
40,466.78
Maple Grove township
$
1,090.94
Maple Lake city
$
954.21
Maple Lake township
$
1,417.25
Maple Plain city
$
1,151.61
Maple Ridge township
$
610.37
Maple township
$
488.10
Mapleton city
$
812.70
Maplewood city
$
20,552.90
Maplewood township
$
469.25
Marble township
$
423.25
Marcell township
$
536.54
Marine on St. Croix city
$
683.57
17
G4, Attachment 1
Marion township
$
CXrlii 9'�9.61
Marsh Creek township
$
420.20
Marshall city
$
4,189.31
Marshan township
$
741.36
Marshfield township
$
440.72
Martin township
$
481.57
Martinsburg township
$
421.44
Marysville township
$
957.67
Maxwell township
$
431.29
May township
$
2,039.43
Mayer city
$
950.10
Mayhew Lake township
$
615.58
Maynard city
$
481.02
Mayville township
$
475.08
Maywood township
$
635.55
Mazeppa city
$
599.97
Mazeppa township
$
608.51
McDavitt township
$
532.22
McGregor township
$
409.95
Meadowlands city
$
406.76
Meadowlands township
$
480.41
Medford city
$
694.65
Medford township
$
531.69
Medicine Lake city
$
525.74
Medina city
$
4,062.54
Melrose city
$
1,387.22
Melville township
$
434.86
Menahga city
$
722.43
Mendota city
$
441.62
Mendota Heights city
$
6,281.41
Meriden township
$
559.76
Merton township
$
484.05
Middletown township
$
439.94
Middleville township
$
680.30
Midway township
$
1,316.06
Milaca city
$
1,131.65
Milaca township
$
820.51
Millerville township
$
491.21
Millwood township
$
673.57
Milo township
$
774.66
Milroy city
$
433.75
Milton township
$
600.05
Miltona city
$
488.50
Miltona township
$
676.37
Minden township
$
1,208.60
Minerva township
$
447.94
Minneapolis city
$
237,630.19
Minneola township
$
587.84
Minneota city
$
744.12
Minneota township
$
458.09
Minnesota Lake city
$
292.90
Minnesota Lake township
$
433.94
Minnetonka Beach city
$
778.28
Minnetonka city
$
40,203.27
Minnetrista city
$
5,357.81
Minnewaska township
$
548.76
Mission Creek township
$
519.08
Mission township
$
679.16
Money Creek township
$
557.23
Montevideo city
$
2,072.07
Montgomery city
$
1,159.24
Monticello city
$
5,247.87
Monticello township
$
1,313.69
Montrose city
$
1,203.53
Moorhead city
$
15,085.43
Moose Creek township
$
456.97
Moose Lake city
$
809.44
Moose Lake township
$
677.24
Mora city
$
1,218.25
Moran township
$
534.87
Moranville township
$
608.64
Morcom township
$
407.83
Morgan city
$
589.40
Morgan township
$
444.41
Morken township
$
439.97
Morrill township
$
539.27
Morris city
$
3,455.74
Morristown city
$
631.87
Morristown township
$
568.60
Morse township
$
1,794.12
Morton city
$
466.61
Motley city
$
272.46
Mound city
$
5,698.68
Mounds View city
$
6,033.09
Mount Pleasant township
$
501.02
Mountain Iron city
$
1,912.65
Mountain Lake city
$
916.43
Mountain Lake township
$
458.92
Mud Lake Unorganized
$
380.75
Munch township
$
457.51
Nashwauk city
$
657.80
Nashwauk township (balance)
$
608.93
Nelson city
$
424.08
Nerstrand city
$
472.67
Nessel township
$
1,003.44
New Avon township
$
433.99
New Brighton city
$
14,095.19
New Germany city
$
488.47
New Hartford township
$
631.32
New Haven township
$
783.66
New Hope city
$
11,728.74
New Independence township
$
478.67
New London city
$
753.56
New London township
$
1,365.40
New Market township
$
1,531.49
New Prague city
$
2,792.44
New Richland city
$
678.81
New Ulm city
$
6,909.94
New York Mills city
$
636.55
Newport city
$
1,313.75
IN
G4, Attachment 1
Newry township
$
CXruuit �88 78
Newton township
$
600.84
Nicollet city
$
681.22
Nidaros township
$
506.70
Nininger township
$
665.96
Nisswa city
$
1,115.27
Nokay Lake township
$
644.12
Nora township
$
940.61
Norden township
$
481.48
Nordland township
$
746.45
Norman township
$
451.48
Normanna township
$
633.45
North Branch city
$
3,752.56
North Branch township
$
916.61
North Germany township
$
458.07
North Hero township
$
422.42
North Mankato city
$
5,781.55
North Oaks city
$
3,931.48
North St. Paul city
$
5,682.47
North Star township
$
466.89
North township
$
552.82
Northern township
$
1,824.61
Northfield city
$
12,415.20
Northfield township
$
656.40
Northland township
$
436.80
Northrop city
$
436.56
Norton township
$
519.60
Norway Lake township
$
481.22
Norway township
$
480.48
Norwegian Grove township
$
473.95
Norwood Young America city
$
1,340.41
Nowthen city
$
2,547.89
Oak Grove city
$
5,072.59
Oak Park Heights city
$
10,300.67
Oak Valley township
$
462.55
Oakdale city
$
2,148.09
Ogema township
$
459.26
Ogilvie city
$
467.20
Olivia city
$
986.44
Omro township
$
413.54
Onamia city
$
551.31
Onamia township
$
518.31
Orange township
$
476.39
Orion township
$
541.83
Orono city
$
6,259.91
Oronoco city
$
841.03
Oronoco township
$
1,086.46
Orr city
$
459.00
Orrock township
$
1,359.12
Orton township
$
433.79
Ortonville city
$
480.27
Orwell township
$
435.47
Osage township
$
597.04
Osakis city
$
1,162.42
Osakis township
$
568.29
Osceola township
$
419.83
Oshkosh township
$
442.28
Osseo city
$
1,518.25
Otsego city
$
6,719.94
Otter Tail township
$
582.61
Ottertail city
$
575.11
Otto township
$
549.08
Owatonna city
$
10,290.18
Owatonna township
$
582.08
Oxford township
$
672.85
Paddock township
$
466.92
Page township
$
581.82
Palmer township
$
1,124.08
Palmyra township
$
441.69
Park Rapids city
$
1,690.92
Parke township
$
545.79
Parkers Prairie city
$
631.72
Parkers Prairie township
$
494.68
Partridge township
$
565.02
Paxton township
$
532.19
Paynesville city
$
1,143.43
Paynesville township
$
823.47
Peace township
$
658.15
Pease city
$
437.26
Pelican Rapids city
$
826.89
Pelican township
$
571.05
Pembina township
$
518.10
Penn township
$
468.89
Pennock city
$
491.64
Pepin township
$
505.33
Pequaywan township
$
449.21
Pequot Lakes city
$
1,060.85
Perch Lake township
$
670.37
Perham city
$
1,127.31
Perham township
$
651.31
Petersburg township
$
450.15
Pierz city
$
723.71
Pike Bay township
$
738.09
Pike Creek township
$
672.59
Pike township
$
527.23
Pillager city
$
30.82
Pilot Mound township
$
486.08
Pine City city
$
1,088.69
Pine City township
$
762.87
Pine Island city
$
1,651.65
Pine Island township
$
559.13
Pine Lake township
$
1,628.21
Pine Point township
$
427.13
Pine River city
$
639.83
Pine River township
$
657.62
Pine Springs city
$
1,722.70
Pipestone city
$
1,633.94
Plainview city
$
1,557.38
Plainview township
$
509.97
Pleasant Grove township
$
615.58
19
G4, Attachment 1
Pleasant Hill township
$
txruuit ?27.45
Pleasant Prairie township
$
445.08
Plymouth city
$
51,398.10
Pokegama township
$
1,152.06
Polk Centre township
$
397.64
Pomroy township
$
491.74
Poplar River township
$
408.86
Popple township
$
519.48
Port Hope township
$
606.39
Portage township
$
439.09
Prairie View township
$
440.80
Preston city
$
742.98
Preston Lake township
$
448.16
Princeton city
$
763.35
Princeton township
$
977.70
Prinsburg city
$
557.84
Prior Lake city
$
13,304.06
Proctor city
$
1,297.62
Quamba city
$
409.01
Queen township
$
448.20
Quincy township
$
469.09
Racine city
$
488.77
Racine township
$
512.04
Ramsey city
$
12,834.20
Randall city
$
532.21
Randolph city
$
511.32
Randolph township
$
614.43
Ranier city
$
896.03
Rapidan township
$
735.01
Ravenna township
$
1,108.66
Raymond city
$
592.38
Red Eye township
$
517.45
Red Lake Falls city
$
1,398.51
Red Rock township
$
604.33
Red Wing city
$
7,715.28
Redwood Falls city
$
2,615.76
Redwood Falls township
$
436.27
Regal city
$
393.04
Reno township
$
515.63
Renville city
$
648.48
Revere city
$
396.58
Reynolds township
$
526.77
Rice city
$
804.02
Rice Lake city
$
2,045.89
Riceland township
$
510.49
Richfield city
$
18,919.98
Richmond city
$
766.63
Richmond township
$
586.51
Richville city
$
397.99
Richwood township
$
563.37
Ripley township
$
429.06
Riverside township
$
483.05
Riverton township
$
511.53
Robbinsdale city
$
8,080.67
Rochester city
$
50,068.08
Rochester township
$
2,094.65
Rock Creek city
$
800.07
Rock Dell township
$
590.72
Rockford city
$
1,860.36
Rockford township
$
1,423.78
Rocksbury township
$
1,023.44
Rockville city
$
1,105.82
Rockwood township
$
1,007.25
Rogers city
$
6,711.76
Rolling Forks township
$
421.48
Rolling Green township
$
457.29
Rollingstone city
$
592.86
Rollingstone township
$
582.89
Roosevelt township
$
1,004.61
Roscoe township
$
615.27
Rose Hill township
$
422.58
Roseau city
$
1,021.10
Rosemount city
$
9,592.83
Roseville city
$
22,123.80
Roseville township
$
538.36
Rosewood township
$
492.28
Round Lake city
$
460.95
Round Prairie township
$
541.62
Royal township
$
424.26
Royalton city
$
335.35
Royalton township
$
692.70
Runeberg township
$
498.67
Rush City city
$
915.40
Rush Lake township
$
700.72
Rushford city
$
857.28
Rushford Village city
$
634.89
Rushmore city
$
484.82
Rushseba township
$
624.31
Russell city
$
473.36
Rutledge city
$
425.92
Sabin city
$
517.93
Sacred Heart city
$
496.30
Sacred Heart township
$
459.51
Salem township
$
725.23
San Francisco township
$
669.13
Sanborn city
$
465.06
Sand Creek township
$
855.73
Sanders township
$
461.62
Sandstone city
$
697.82
Sandstone township
$
584.11
Sandy township
$
502.31
Santiago township
$
850.11
Sartell city
$
8,948.73
Sauk Centre city
$
1,650.65
Sauk Rapids city
$
4,322.29
Sauk Rapids township
$
556.20
Savage city
$
15,377.48
Scambler township
$
542.97
Scandia city
$
2,822.36
Scandia Valley township
$
840.78
20
G4, Attachment 1
Scanlon city
$
CXruuit F68.21
Sciota township
$
523.99
Seaforth city
$
396.18
Sebeka city
$
548.24
Seely township
$
434.93
Selma township
$
433.42
Severance township
$
448.81
Shafer city
$
640.38
Shafer township
$
1,085.11
Shakopee city
$
19,288.61
Shamrock township
$
768.67
Shaokatan township
$
441.75
Sharon township
$
587.84
Sheldon township
$
464.05
Shell Lake township
$
472.39
Sherburn city
$
661.16
Sheridan township
$
429.83
Sherman township
$
459.99
Shetek township
$
485.54
Shevlin city
$
415.79
Shevlin township
$
497.42
Shieldsville township
$
717.17
Shingobee township
$
1,240.81
Shoreview city
$
17,102.51
Shorewood city
$
5,966.52
Silver Bay city
$
1,313.17
Silver Creek township
$
1,972.91
Silver Lake city
$
581.63
Silver Lake township
$
540.07
Silver Leaf township
$
500.69
Silver township
$
512.14
Silverton township
$
428.24
Sinclair township
$
429.46
Sioux Agency township
$
446.50
Skelton township
$
503.14
Skree township
$
441.60
Slayton city
$
1,021.45
Slayton township
$
498.01
Sleepy Eye city
$
1,612.15
Sletten township
$
421.40
Smiley township
$
528.67
Solem township
$
453.86
Solway township
$
1,005.68
Somerset township
$
603.31
South Bend township
$
768.75
South Branch township
$
457.37
South Fork township
$
592.71
South Harbor township
$
611.63
South St. Paul city
$
7,356.35
Southbrook township
$
404.96
Southside township
$
843.81
Sparta township
$
634.65
Spencer Brook township
$
877.75
Spicer city
$
730.19
Spring Grove city
$
696.05
Spring Lake Park city
$
4,002.18
Spring Lake township
$
1,514.17
Spring Park city
$
1,445.21
Spring Prairie township
$
450.69
Spring Valley city
$
1,030.34
Spring Valley township
$
541.19
Springdale township
$
430.92
Springfield city
$
1,280.67
Springfield township
$
419.00
Springvale township
$
837.21
Spruce Grove township
$
473.31
St. Anthony city
$
6,065.75
St. Augusta city
$
1,649.09
St. Bonifacius city
$
1,363.55
St. Charles city
$
1,361.21
St. Charles township
$
527.16
St. Clair city
$
599.35
St. Cloud city
$
31,627.65
St. Francis city
$
2,983.83
St. George township
$
716.52
St. James city
$
1,629.01
St. Johns township
$
496.95
St. Joseph city
$
2,948.41
St. Joseph township
$
732.89
St. Lawrence township
$
552.63
St. Leo city
$
405.64
St. Louis Co. Unorganized
$
1,309.17
St. Louis Park city
$
31,357.81
St. Marys Point city
$
524.04
St. Mathias township
$
565.81
St. Michael city
$
8,161.31
St. Olaf township
$
496.43
St. Paul city
$
147,379.70
St. Paul Park city
$
598.54
St. Peter city
$
4,396.37
St. Stephen city
$
631.13
St. Wendel township
$
1,080.02
Stacy city
$
763.60
Stanchfield township
$
717.15
Stanford township
$
1,058.49
Stanton township
$
739.24
Staples city
$
1,373.41
Staples township
$
538.67
Star Lake township
$
523.20
Star township
$
410.21
Starbuck city
$
712.38
Stewart city
$
494.38
Stewartville city
$
1,988.00
Stillwater city
$
8,777.88
Stillwater township
$
1,119.80
Stockholm township
$
651.59
Stockton city
$
577.05
Stoney Brook township
$
460.67
Stony River township
$
445.84
Storden city
$
451.97
21
G4, Attachment 1
Storden township
$
CXruuit R37.80
Stowe Prairie township
$
504.13
Straight River township
$
593.42
Sturgeon township
$
431.28
Sugar Bush township
$
524.12
Sullivan township
$
420.69
Summit Lake township
$
498.18
Summit township
$
958.95
Sunburg city
$
415.56
Sundown township
$
427.34
Sunfish Lake city
$
584.48
Sunrise township
$
987.69
Sverdrup township
$
604.77
Swan River township
$
591.66
Swanville township
$
521.61
Swede Grove township
$
472.64
Swedes Forest township
$
417.81
Sylvan township
$
311.72
Taconite city
$
931.59
Taylors Falls city
$
696.87
Ten Lake township
$
635.22
Thief River Falls city
$
4,304.54
Thomastown township
$
626.81
Thomson township
$
1,956.90
Three Lakes township
$
424.79
Tintah city
$
397.37
Tintah township
$
391.42
Todd township
$
1,127.84
Toivola township
$
441.63
Tonka Bay city
$
1,305.70
Tordenskjold township
$
547.97
Torning township
$
514.70
Tower city
$
918.02
Tracy city
$
860.53
Transit township
$
454.83
Trelipe township
$
442.79
Trimont city
$
578.05
Trondhjem township
$
435.43
Trosky city
$
406.57
Trout Lake township
$
752.90
Troy township
$
457.92
Truman city
$
662.64
Tumuli township
$
523.86
Turtle Creek township
$
465.28
Turtle Lake township
$
804.21
Twin Lakes township
$
1,066.20
Two Harbors city
$
2,484.86
Two Inlets township
$
463.14
Two Rivers township
$
603.24
Tyler city
$
680.69
Ulen city
$
496.17
Ulen township
$
420.68
Underwood city
$
490.44
Underwood township
$
435.23
Union Grove township
$
565.10
Urness township
$
466.41
Utica city
$
448.84
Utica township
$
532.20
Vadnais Heights city
$
7,329.79
Vail township
$
443.68
Vasa township
$
671.89
Verdi township
$
411.85
Vergas city
$
479.98
Vermilion Lake township
$
498.76
Vermillion city
$
514.74
Vermillion township
$
738.13
Verndale city
$
512.25
Vernon township
$
577.09
Vesta city
$
442.50
Vesta township
$
432.00
Victor township
$
711.18
Victoria city
$
4,121.96
Villard city
$
446.73
Villard township
$
555.00
Vining city
$
402.28
Viola township
$
556.62
Virginia city
$
4,678.88
Waasa township
$
467.14
Wabana township
$
575.43
Wabasha city
$
1,834.72
Wabasso city
$
554.10
Waconia city
$
6,429.73
Waconia township
$
778.69
Wacouta township
$
542.36
Wadena city
$
2,369.24
Wadena township
$
637.88
Wagner township
$
475.27
Wahkon city
$
467.96
Waite Park city
$
3,831.00
Walcott township
$
674.14
Walden township
$
426.35
Waldorf city
$
436.61
Walker city
$
670.18
Walnut Grove city
$
528.66
Walters city
$
398.41
Waltham city
$
423.19
Wanamingo city
$
668.83
Wanamingo township
$
526.76
Wanda city
$
403.56
Wang township
$
460.63
Ward township
$
515.85
Warren city
$
770.07
Warren township
$
553.36
Warroad city
$
747.90
Warsaw township
$
1,366.52
Waseca city
$
4,211.51
Wasioja township
$
626.10
Watab township
$
1,310.75
Waterbury township
$
429.41
Waterford township
$
551.48
22
G4, Attachment 1
Watertown city
$
CXfllf ',149.75
Watertown township
$
786.45
Waterville city
$
843.24
Waterville township
$
601.91
Watkins city
$
588.45
Watopa township
$
450.98
Waverly city
$
814.59
Waverly township
$
439.77
Wayzata city
$
3,515.09
Webster township
$
1,315.00
Welch township
$
621.56
Welcome city
$
573.44
Wellington township
$
434.90
Wells city
$
946.05
Wells township
$
847.15
West Albany township
$
488.96
West Concord city
$
571.24
West Lakeland township
$
1,745.68
West St. Paul city
$
8,047.10
West Union city
$
403.77
West Union township
$
458.08
Westbrook city
$
589.43
Westbrook township
$
454.19
Westfield township
$
502.16
Westline township
$
428.33
Westport township
$
445.76
Wheatland township
$
759.03
Wheaton city
$
1,099.70
Wheeling township
$
556.33
White Bear Lake city
$
13,708.05
White Bear Lake township
$
523.62
White Bear township
$
7,061.56
White Pine township
$
393.13
White township (balance)
$
1,318.86
Whited township
$
639.86
Whitefield township
$
531.99
Whitewater township
$
437.41
Wilder city
$
400.55
Wilkinson township
$
487.30
Willernie city
$
525.36
Williams township
$
420.26
Willmar city
$
8,196.10
Willmar township
$
522.17
Willow Lake township
$
436.28
Wilma township
$
406.03
Wilmington township
$
497.60
Wilson township
$
722.28
Wilton township
$
487.85
Windemere township
$
913.66
Windom city
$
2,501.62
Wing River township
$
502.91
Winnebago city
$
677.84
Winnebago City township
$
432.64
Winnebago township
$
444.70
Winona city
$
12,196.65
Winsor township
$
408.16
Winsted city
$
917.85
Winthrop city
$
758.52
Winton city
$
435.04
Wiscoy township
$
497.80
Wolf Lake township
$
454.47
Wood Lake city
$
479.60
Woodbury city
$
26,391.15
Woodland city
$
655.43
Woodland township
$
725.17
Woodside township
$
984.44
Woodville township
$
795.52
Worthington city
$
6,022.16
23
G4, Attachment 1
Wuori township
$
txruuit 71.93
Wyanett township
$
934.10
Wykeham township
$
471.91
Wykoff city
$
515.10
Wyoming city
$
2,721.59
York township
$
466.94
Young America township
$
595.96
Yucatan township
$
489.90
Zimmerman city
$
2,044.69
Zumbro township
$
607.72
Zumbrota city
$
1,738.44
Zumbrota township
$
573.20
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 58 of 64
J1
CITY COUNCIL STAFF REPORT
Meeting Date August 24, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM:
Vacant Building Registration
Action Requested:
❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action:
❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The purpose of this agenda item is to provide an overview of vacant property registrations in other
cities and update the council on vacant properties in Maplewood.
Recommended Action:
No action required.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: This item is only for discussion purposes
at this time.
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The city's code enforcement division works towards maintaining the health, safety, and welfare of
the community.
Background:
Earlier this year, the city council asked city staff to provide additional information on vacant
properties in Maplewood. City staff conducted a comprehensive survey of other cities in the Twin
Cities metro area to determine vacant property registration requirements. The full survey
information is included as an attachment.
The cities of Minneapolis and St. Paul have the most robust vacant property registration
requirements, which is a result of the large number of vacant properties located within those
communities.
Packet Page Number 59 of 64
J1
There are four suburban communities that have vacant property registries — Richfield, Champlin,
Brooklyn Center, and White Bear Township. The research indicates that most of these programs
were established during the housing and foreclosure crisis from 2008 to 2013. It was during this
period that communities experienced a significant increase in bank -owned properties that became
vacant and were not adequately being maintained.
The city's code enforcement staff maintains an informal list of vacant properties in Maplewood. On
average, there are fewer than 40 residential properties and 10 commercial properties that are
vacant. Of these known vacancies, there are a small number that have ongoing city code violations
that must be regularly inspected and followed up on by code enforcement staff.
City staff has identified two alternatives or options for the council's consideration and discussion:
1. Establish a vacant property registration requirement. This would include amending the
city code to require that a property that is vacant for an extended period of time to register
the property with the city. The city could also charge a fee for the registration requirement.
Pros
Cons
Provides a formal process for the city to track vacant properties in the community.
Allows the city to charge a fee to vacant properties to cover costs of ensuring vacant
properties are safe and secure and for enforcing code violations.
Requires additional staff time and resources to administer the registration
requirement.
Difficult to target the fees to vacant properties that place a higher demand on code
enforcement services.
Difficult to obtain 100% compliance with the registration requirement for those
properties that are already violating city code requirements.
2. Provide pro -active abatement of code violations. The city code currently provides a
mechanism and process for abating certain code violations after the ongoing violation has
been identified and not been corrected. The city could establish contracts for private
contractors to abate code violations after a demonstrated lack of compliance from the
property owner. The cost of the abatement and administrative fees could then be charged
back to the property. Standard contracted services could include lawn mowing, junk and
debris removal, and securing vacant properties (i.e. boarding up a building).
Pros
• Enables the city to bring properties into compliance with property maintenance and
city code requirements in a timelier manner.
• Applies to all property maintenance and city code violations, not just vacant
properties. The majority of code enforcement activities involve occupied properties.
• Administrative fees for abatement would target costs to those properties that place a
higher demand on code enforcement services.
• Provides a greater disincentive for violating property maintenance requirements.
Cons
Requires additional staff time and resources to administer the contracted services.
Does not provide a direct disincentive to vacating a property.
Attachments:
1. Survey of Other Cities
Packet Page Number 60 of 64
J1, Attachment 1
Vacant Building Registration
Apple Valley
• No registration requirements
Blaine
• No registration requirements
Brooklyn Center
Brooklyn Center has experienced a high number of mortgage foreclosures. Vacant properties
have become prevalent in many neighborhoods. The number of resident concerns and the
increased staff time used to follow up on vacant property concerns indicated that the city
needed to have a greater influence on the condition and re -occupancy of these foreclosed,
vacant properties.
A study of vacant properties was conducted in the summer of 2008, providing some background
information for the vacant building ordinance and registration requirements. In addition,
feedback was obtained from various mortgage companies, property servicers, residents, and
other cities with similar issues as part of the ordinance development process.
A residential or commercial property where an entire building on a parcel has been vacant for
more than 30 days must be registered with the City. For example, this includes a single-family
property, a single commercial building that is vacant on a parcel, and a multi -family building that
does not have any occupants.
Some exemptions to vacant building registration include:
• A parcel of land that does not have a building located on it.
• Any multi -unit building on a single parcel that has one or more occupants is not
considered vacant. Examples include an apartment complex that has a few units
available for rent or a multi -tenant commercial property with a space available for rent.
• Extended vacationers or snowbirds - A resident on an extended vacation or alternative
living arrangement, including over winter months (snowbird), with the intention to return
to the property and live is exempt from registering the vacant building. However, a
verified emergency contact number where the property owner is located must be
provided and the property must be maintained by a local person / agent so it does not
appear to be vacant.
• Fire -damaged property - A building that has suffered fire damage is exempt from
registration if the cleanup, repair, or demolition is completed within 90 days after the date
of the fire, and if the exemption is requested in writing.
Champlin
The City has a Vacant Building Registration (VBR) program requiring owners of vacant
buildings, residential or non-residential, to register their property and pay a fee. Registration
must occur no later than 60 days after the building has become unoccupied.
The VBR program is designed to improve the City's information base on potentially vulnerable
properties and shift the monitoring costs from the taxpayer to the building owner.
Packet Page Number 61 of 64
J1, Attachment 1
A six-month registration fee is $300 for residential and $500 for non-residential buildings.
Subsequent registration and fees are due every six (6) months after the original registration as
long as the building remains vacant. Owners that don't register their properties will be subject to
administrative registration and an additional $100 charge.
Cottage Grove
• No registration requirements
Eden Prairie
• No registration requirements
Edina
• No registration requirements
Fridley
No registration requirements
Golden Valley
• No registration requirements
Inver Grove Heights
• No registration requirements
Minneapolis
All buildings (including commercial properties) may qualify for the Vacant Building Registration
Program. Residential or commercial properties that have one or more of the following conditions
may be required to register as vacant:
• Condemned requiring a code compliance inspection. See condemned properties.
• Unoccupied and unsecured for five days or more
• Unoccupied and secured by means other than those normally used in the design of the
building for 30 days or more
• Unoccupied with multiple housing maintenance, fire or building code violations existing
for 30 days or more
• Unoccupied more than 365 days with an order having been issued to correct a nuisance
condition pursuant to section 227.90.
• A vacant commercial or residential building or structure which is unable to receive a
certificate of occupancy due to work stoppage or expired permits
• Fee is $249.80/year
Minnetonka
• No registration requirements
New Hope
• No registration requirements
Oakdale
• No registration requirements
Richfield
• Required 90 days after building becomes vacant
Packet Page Number 62 of 64
J1, Attachment 1
• Registration fee required annually
o Starting at $250 but changes depending on size of building and amount of time
vacant
• Must fill out application and submit property maintenance plan and demolition plan if
necessary
• Noncompliance with registration requirement or submitted plan can result in abatement
Roseville
No current registration requirements however a proposed ordinance requiring
registration is linked here:
https://www.citvofroseville.com/DocumentCenter/View/28678/Proposed-
Ordinance Nuisance-Vehicles?bidld=
Shoreview
• No registration requirements
So. St. Paul
• No registration requirements
St Louis Park
• No registration requirements
St. Paul
The City of Saint Paul has ordinances regulating vacant and unoccupied structures. Property
owners must register these buildings with the Department of Safety and Inspections if the
building is unoccupied and:
• Unsecured, or
• Secured by other than normal means, or
• A dangerous structure, or
• Condemned, or
• Has multiple housing or Building Code violations, or
• Is condemned and illegally occupied, or
• Is unoccupied for a period of time longer than one year during which time the
Enforcement Officer has issued an order to correct nuisance conditions.
Registration Requirements - What property owners must do to comply with the law
• Submit a Vacant Building Registration Form within 30 days, describing plans for
rehabilitating and reoccupying or demolishing the building.
• Disclose all pertinent ownership information.
• Disclose all pertinent lienholders.
• Disclose any current Truth -in -Sale of Housing Disclosure Reports.
• Pay the annual Vacant Building Registration Fee within 30 days of receiving the
Registration (or Registration Renewal) letter.
o $1,100 annual fee
• Provide unencumbered access to all portions of the premises of the buildings to permit
the Enforcement Officer to make a complete inspection.
West St. Paul
• No registration requirements
Packet Page Number 63 of 64
J1, Attachment 1
White Bear Lake
• No registration requirements
White Bear Township
Vacant buildings in the Township must be registered no later than thirty (30) days after any
building in the Town becomes vacant as defined in Ordinance number 47 Section 14-1. The
property owner is responsible for complying with the annual registration process for as long as
the property remains vacant, as follows:
1. Submit the Vacant Building Registration on the form included in this packet.
• The owner must notify the Code Enforcement Officer of any changes in information
supplied as part of the Vacant Building Registration within thirty (30) days of the change.
• If there is a transfer of ownership in a vacant building, the new owner must register or
reregister the Vacant Building within thirty (30) days of transfer. The new owner must
comply with the approved Vacant Building Property Plan submitted by previous owner
until any proposed changes are submitted and approved by the Code Enforcement
Officer.
2. Submit the Vacant Building Annual Registration fee of $1,100 with the registration form.
• If the annual registration fee is not received, a written notice of fees will be mailed out
with a payment due dated stated. If the fee is not received the amount owed will be
assessed to and collected with the taxes for the property as permitted by Minnesota
State Statute Chapter 429.
3. Submit the Vacant Building Property Plan on the form included in this packet.
• The Vacant Building Property Plan requires the plan be completed within a reasonable
amount of time up to three hundred sixty-five (365) days. • If the plan or timetable for the
Vacant Building is revised in any way, the revisions must meet the approval of the Code
Enforcement Officer.
4. Schedule the Annual Code Compliance Inspection within sixty (60) days from the Vacant
Building Registration.
5. Submit the Annual Code Compliance Inspection fee of $60.
6. Schedule a Certificate of Occupancy Inspection
• A Certificate of Occupancy must be obtained prior to the Vacant Building being
reoccupied.
7. Submit the Certificate of Occupancy Inspection fee of $60
Woodbury
• No registration requirements
Packet Page Number 64 of 64