HomeMy WebLinkAbout2020-03-16 City Council Special Meeting MinutesA
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MINUTES
MAPLEWOOD CITY COUNCIL
CITY COUNCIL SPECIAL MEETING
5:00 P.M. Monday, March 16, 2020
Maplewood City Hall — Council Chambers
CALL TO ORDER
A special meeting of the City Council was held at the Maplewood City Hall — Council
Chambers and was called to order at 5:00 p.m. by Mayor Abrams.
Mayor Abrams gave an update on the current status and actions already taken in
reaction to COVID-19.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson Present
Sylvia Neblett Present
Bryan Smith, Councilmember Present
APPROVAL OF AGENDA
Councilmember Neblett moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
UNFINISHED BUSINESS
None
F. NEW BUSINESS
1. Discussion of COVID-19 and Potential Action Plans
Emergency Management Director Lukin addressed the council to recommend the City of
Maplewood declare an emergency. He further explained the emergency declaration at
Federal, State, County and local levels.
EMS Chief Mondor addressed the council to give information on the EMS action plan.
Public Safety Director Nadeau addressed the council to give information on the Police
Department action plan.
City Attorney Batty provided an explanation of the emergency declaration and resolution.
He further explained the document regarding open meeting law to change meeting
practice to occur via phone.
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City Council Special Meeting Minutes
IT Director Fowlds addressed the council to give technical issues of telephone meetings.
The council discussed at length how to move forward with Council Meetings so the
public can still listen to the meetings. It was decided the council would conduct the next
council meeting via telephone giving the public the ability to listen in.
Mayor Abrams signed Mayoral Declaration No. 2020-1 that declares an emergency for
the City of Maplewood.
Councilmember Smith moved to approve the Resolution Enacted Pursuant to Minnesota
Statutes Section 12.20 Extending the Period of a Mayor -Declared Local Emergency.
Resolution 20-03-1794
A Resolution Enacted Pursuant to Minnesota Statutes
Section 12.29 Extending the Period of a
Mayor -Declared Local Emergency
WHEREAS, the Mayor of the City of Maplewood, Minnesota by Mayoral
Declaration No. 2020-1 has declared that a local emergency is in effect in the City as of
at 5:00 p.m. on March 16, 2020; and
WHEREAS, the City Council of the City of Maplewood agrees with the mayor's
determination and further finds that the local emergency will last for more than three
days and that immediate action to respond to the local emergency is needed in order to
protect the health, safety and welfare
of the City and the community; and
WHEREAS, the Council finds that this emergency, which involves an outbreak of
an infectious disease (COVID-19), is a highly fluid and evolving situation, and in the
interest of the public health, a response or action may be needed that requires deviation
from standard procedures for procuring goods and services; and
WHEREAS, Minnesota Statutes Sections 12.29 and 12.37 authorize the actions
taken in this resolution and provide that emergency contracts and agreements are not
subject to the normal purchasing and competitive bidding requirements because of the
local emergency.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY
COUNCIL as follows:
The Mayor's Declaration of a local emergency is continued in effect until
further action of the City Council.
2. City staff is authorized to enter into agreements and contracts necessary for
the procurement of materials, equipment, and services required to respond to
the local emergency.
3. The Mayor and City Manager are authorized to execute any agreements,
contracts, and related documents regarding the local emergency necessary
to implement corrective action relative to the local emergency to protect the
health, safety and welfare of the City and the community.
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4. City staff is authorized to take any appropriate action and to prepare any
appropriate documents to facilitate the directives of the Council as set forth in
this resolution.
5. The Mayor, City Manager, City staff, City attorney, and City consultants are
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this resolution.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
City Manager Coleman requested the council authorize to create a dedicated emergency
expense fund up to $25,000 for COVID-19 emergency expenses.
Councilmember Juenemann moved to approve an emergency fund up to $25,000 for
City Manager Coleman to use for COVID-19 emergencv purposes.
Seconded by Councilmember Smith
Councilmember Smith made a friendly amendment to the motion to increase the amount
up to $50,000.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
G. ADJOURNMENT
Mayor Abrams adjourned the meeting at 6:31 p.m.
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