HomeMy WebLinkAbout2020-03-09 City Council Workshop PacketPLEASE NOTE START TIME
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, March 9, 2020
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Intent to Close Meeting to Consider Purchase Offer to Sell City -Owned Property at
2501 Londin Lane (Minn. Stat. §13D.05 subd. 3c)
2. Employee Survey Results
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
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CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date March 9, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER: Jeff Thomson, Community Development Director
AGENDA ITEM: Intent to Close Meeting to Consider Purchase Offer to Sell City -Owned
Property at 2501 Londin Lane (Minn. Stat. §13D.05 subd. 3c)
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The City of Maplewood has received a purchase offer for the City -owned property at 2501 Londin
Lane East.
Recommended Action:
Before the meeting is closed, the City Council must state on the record the specific grounds
permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is
recommended the City Council introduce the following motion:
Pursuant to Minnesota Statutes Section 13D.05, subd. 3c, I hereby motion to close the
regular meeting and go into closed session to consider purchase offers or counter offers for
City -owned property located at 2501 Londin Lane East.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Closing the meeting has no fiscal impact.
The potential sale of City -owned property would result in the City receiving funds from the sale.
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
This property has historically been used as a fire station. The fire station went dormant several
years ago and the building has largely been used for storage. Most recently the building has been
leased for storage of a mobile dental trailer.
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Background
The purpose of this agenda item is to consider an offer to purchase City -owned property located at
2501 Londin Lane. Minnesota State Statute 13D.05 subd. 3c, allows a public body to close a
meeting to consider offers made for property the City has for sale and to develop counter offers.
Attachments
None
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CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date March 9, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Sable, Assistant City Manager / HR Director
PRESENTER: Melinda Coleman, City Manager
Michael Sable, Assistant City Manager / HR Director
AGENDA ITEM: Employee Survey Results
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
In December 2019 the City of Maplewood conducted an employee survey to gather feedback from
the staff.
Recommended Action:
N/A
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $2,300.00
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
Nearly 75% of the city's general fund budgeted expenditures comes in the form of personnel costs.
As such, direct improvements in employee productivity yield the highest return on service to
residents.
Background:
The City used the Gallup Organization's Q-12 Employee Engagement Survey. Gallup has studied
survey results from more than 35 million employees around the world. Gallup maintains the world's
most comprehensive employee engagement database of its kind and can directly link improved
engagement, as measured by the Q12 survey, to increased performance.
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Gallup's Q12 survey and management strategies tie directly to increases in:
Productivity
Profitability — Cost avoidance
Employee retention
The results show the city is doing a good job engaging employees and they feel a connection to the
work. Gallup measures employee engagement on a 1-5 point scale. The City of Maplewood scored
a 3.86.
The recent report "State of the Global Workplace" indicates that 31 percent of employees in the
United States and Canada are engaged in their work. By contrast, the City of Maplewood employee
survey results indicated 40 percent of employees are engaged in their work.
In addition, employees provided direct feedback to open-ended questions.
1. What is the most important action your immediate supervisor could take to positively impact
your engagement?
2. Over the next year, what should management concentrate on to improve our organization as
a place to work?
3. What do you feel is the major strength of our organization?
Responses were varied; but the following themes emerged:
• People are an asset to the organization
• Employees are committed to the work
• Provide greater access to tools and resources to get the job done
• Training and development is strong; and people want more
• Continue to seek input and suggestions
• Greater involvement
• Providing clear information and direction
• More communication generally
• Communication on important issues in the organization
• Employees are motivated by:
o Autonomy — freedom to make good decisions
o Mastery — the ability to get better
o Purpose — connection to a larger goal/mission
Next steps include sharing the information with supervisors and managers and developing an
employee engagement training and development plan.
Attachments -
1. Gallup Q12 Survey Results
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