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Home My WebLink About2019-12-18 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM December 18, 2019 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.November 20, 2019 E.NEW BUSINESS 1.Eagle Scout Recognition 2.Harvest Park Master Plan F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Nature Center and Rec Programming Update J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., November 20, 2019 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Molstad at 6:04 p.m. B.ROLL CALL Commissioners Commissioner Craig BrannonPresent Commissioner Terri MalletPresent Chair Dorothy MolstadPresent Commissioner Karen PoppaPresent Commissioner Kimii PorterPresent Vice Chair Bruce RomanPresent Commissioner Nikki VillavicencioPresent Staff Parks and Recreation Manager, Audra RobbinsPresent Steven Love, Public Works Director/City EngineerPresent C.APPROVAL OF THE AGENDA Vice Chair Roman made a motion to approve the agenda. Seconded by Commissioner Porter The motion passed. D.APPROVAL OF MINUTES 1.September 18, 2019 Commissioner Mallet made a motion to approve the September 18, 2019 Parks and Recreation Commission minutes. The motion passed. E.NEW BUSINESS 1.Swearing in of Commissioner Poppa Audra Robbins, Parks and Recreation Manager, swore in new commission member Karen Poppa. Wednesday, November 20, 2019 Parks and Recreation Commission Meeting Minutes D1 2.Cartegraph and 2019 Playground Ratings Steven Love, Public Works Director/City Engineer, gave a tutorial on what Cartegraph can do and how the City uses it when determining playground ratings. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Harvest Park Master Plan Update Audra Robbins, Parks and Recreation Manager, updated the commission on the status of the Master Plan for Harvest Park. 2.Nature Center and Rec Programming Update Audra Robbins, Parks and Recreation Manager, spoke about upcoming Nature Center and recreation programs. J.ADJOURNMENT Commissioner Brannon made a motion to adjourn the meeting. Seconded by Commissioner Mallet The motion passed. The meeting was adjourned at 7:02 p.m. Next meeting is December 18, 2019 Wednesday, November 20, 2019 Parks and Recreation Commission Meeting Minutes E1 PARKS & RECREATION COMMISSION STAFF REPORT Meeting Date December 19, 2018 REPORT TO: Parks and Recreation Commission REPORT FROM: Ann Hutchinson, Lead Naturalist PRESENTER: Ann Hutchinson, Lead Naturalist, and Jed Fisher AGENDA ITEM: Eagle Scout Recognition Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation cy Issue: Poli Recognize the contribution of service towards the betterment of our parks and natural areas. Recommended Action: Recommendation to accept and recognize the contributions of two Eagle Scouts, Jed Fisher and Matthew Peiffer, with signed certificates of recognition and appreciation. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is a savings of $1,000-$2,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Volunteer Labor and materials Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Volunteer Labor helps save money, provides an outlet for community service, and accomplishes a needed project. Background Nature Center staff often work with Eagle Scouts to accomplish land management and infrastructure projects at the Nature Center and Neighborhood Preserves. This year, two Eagle Scouts, Matthew Peiffer, and Jed Fisher completed projects. Matthew chose to build and install four new compost bins for the Community Garden including translated signage, and Jed chose to Build Woodduck Houses and Improve a Woodland Trail at the Maplewood Nature Center. Projects are approved by the Boy Scouts of America local council, and plans are submitted to staff for approval. Safety is considered primary importance. Once projects have been completed, scouts apply to the Scouting board for final approval of their Eagle rank. These service projects provide much-needed E1 labor and materials and support the goals of the nature center and city, and it is important to recognize their contribution. Attachments 1.Eagle Project PowerPoint and certificates E1, Attachment 1 Garden Signs: completed by Matthew Peiffer An Eagle Project for Edgerton Community Compost Bins and Translated E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 ĬǤ WĻķ CźƭŷĻƩ WoodduckHouses: Trail Improvements and An Eagle Project for Maplewood Nature Center E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 r e f f i e P w e h t t a M t u o c at Edgerton Community Gardens. S e l g Thank you for your valuable contribution! a E For the Completion of Four Constructed Compost Bins and Translated Signs Project E1, Attachment 1 r e h s i F d Wood duck Houses Stewardship Project at e J t u o c S Maplewood Nature Center. e l g a E Thank you for your valuable contribution! For the Completion of Trail Improvements and E2I1 PARKS & RECREATION COMMISSION STAFF REPORT Meeting Date December 18, 2019 REPORT TO: Parks and Recreation Commission REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Harvest Park Master Plan Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Maplewood Parks & Recreation System Master Plan calls for taking care of the assets that we have as well as making necessary improvements to our parks system based on the changing needs of the community. As a means to accomplish those objectives, the City has begun the master planning process for Harvest Park. Lydia Major from LHB Inc. is here this evening to discuss where we are in the master planning process as well as the direction going forward. Recommended Action: No action required, discussion only͵ Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $49,940 (includes a 10% contingency fee). Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Park Improvement Fund Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. initiatives by evaluating what we have, planning for the future, and involving our residents in the process. Background mature system, which presents unique challenges. At the core of future issues is the need for extensive park revitalization and reinvestment. System-wide replacement of aging park facilities such as playgrounds, courts, fields, shelters, and signage is needed. Taking care of the existing E2I1 system was the number one community-identified priority for the future during our Parks System Master Planning process. Support of multi-modal transportation such as the Rush Line was also called out in the Parks System Master Plan. Harvest Park is one of only two community athletic parks in Maplewood and as such serves a very important role in our system. Portions of the park are also utilized for growing native seed and plants through a partnership with Urban Roots. Originally identified in the CIP for improvements in 2023, the need to advance the master planning timeline arose as part of the Rush Line Bus Rapid Transit (BRT) planning process. The Local Preferred Alternative route runs within the Ramsey County Regional Rail Authority right-of-way adjacent to the Bruce Vento Trail. The need for a park and ride facility was identified near the intersection of the proposed Rush Line BRT guideway and Gervais Avenue. This location was chosen for the convenient vehicle access to Highway 36 for users of the proposed park and ride facility and proximity to the residential neighborhood to the east. The Rush Line project staff are exploring concepts to relocate/replace the existing surface parking lot for Harvest Park to the southwest corner of the park, adjacent Gervais Avenue, with a structured parking lot. The structured parking lot would be a shared-use facility between Rush Line BRT users and Harvest Park users. The existing surface parking lot would be repurposed for park and recreational use. The goal of this concept would allow for a shared-use parking structure and a BRT station stop located at the southwest corner of Harvest Park, retain the same amount of useable park area and potentially create a trailhead for the Bruce Vento Trail. In order to properly evaluate this proposal and ensure that the park will continue to meet the needs of our residents and park users, it is important to develop a park master plan. Council approved delaying the master planning process for Hazelwood Park from 2019 to 2022 and advancing Harvest Park from 2023 to 2019. The City has entered into an agreement for professional services with LHB Inc, for the development of a park master plan for Harvest Park. LHB Inc. has already begun working on this project with the goal of completing the park master plan by June of 2020. iew of Existing Plans and Conditions agement and Option Development agement and Preferred Direction Attachments None I1 I1 I1 I1