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2020-01-21 PC Packet
AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, January 21, 2020 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes 1. November 19, 2019 E. Public Hearing 1. John Glenn Middle School, 1560 County Road B East a. Conditional Use Permit Resolution 2. Dog Day Care, 47 Century Avenue North a. Conditional Use Permit Resolution 3. Menard Inc., 2280 Maplewood Drive a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Zoning Map Amendment Ordinance (Requires 4 Council Votes) c. Conditional Use Permit Amendment, Setback Variances and Shoreland Overlay Variance Resolution F. New Business 1. City Council Meeting Attendance Schedule for Planning Commissioners G. Unfinished Business H. Visitor Presentations I. Commission Presentations 1. February 10, 2020 city council meeting — Commissioner Kempe a. John Glenn Middle School, 1560 County Road B East b. Dog Day Care, 47 Century Avenue North c. Menard Inc., 2280 Maplewood Drive J. Staff Presentations K. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 19, 2019 7:00 P.M. A. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. B. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Present John Eads, Commissioner Absent Allan Ige, Commissioner Present Bill Kempe, Commissioner Absent Lue Yang, Commissioner Absent Staff Present: Michael Martin, Assistant Community Development Director C. APPROVAL OF AGENDA Commissioner Dahm moved to approve the agenda as submitted. Seconded by Commissioner Desai. Ayes —All The motion passed. D. APPROVAL OF MINUTES Commissioner Dahm moved to approve the October 15, 2019, PC minutes as submitted. Seconded by Commissioner Ige. Ayes — Chairperson Arbuckle, Commissioner's Dahm & Ige Abstention — Commissioner Desai The motion passed. E. PUBLIC HEARING a. 7:00 p.m. or later: Keller Addition, Preliminary Plat, 2228 Maplewood Drive i. Assistant Community Development Director, Michael Martin gave the report on the Keller Addition, Preliminary Plat, 2228 Maplewood Drive and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1. Cathy and Deb Dupre, 1071 County Road B, Maplewood, residents that have lived there since 1986. They both voiced their concerns about the site and the struggles they have had in the past. November 19, 2019 1 Planning Commission Meeting Minutes The Dupres were informed of the city council meeting November 251h and are invited to share their concerns with the city council members. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approve the Keller Addition preliminary plat located at 2228 Maplewood Drive. Seconded by Commissioner Dahm. Ayes - All The motion passed. This will go to the city council on November 25, 2019. F. NEW BUSINESS 1. 2019 Planning Commission Annual Report a. Assistant Community Development Director, Michael Martin gave the report on the 2019 Planning Commission Annual Report. Commissioner Desai moved to approve the 2019 Planning Commission Annual Report. Seconded by Commissioner Ige. Ayes - All The motion passed. G. UNFINISHED BUSINESS None. H. VISITOR PRESENTATIONS None. I. COMMISSION PRESENTATIONS 1. October 28, 2019 city council meeting — Commissioner Kempe was the representative but is absent. a. Automotive Technology School — 2525 White Bear Avenue North b. Frost English Village, Commercial Retail Building, 1905 English Street North c. Carver Elementary School Addition and Remodel, 2680 Upper Afton Road East d. Elim Care Senior Housing Facility, 1534 County Road C East All items were passed by the City Council. 2. November 25, 2019 city council meeting —Commissioner Eads was scheduled staff will cover in his absence. a. Keller Addition, Preliminary Plat, 2228 Maplewood Drive J. STAFF PRESENTATIONS None. November 19, 2019 2 Planning Commission Meeting Minutes K. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 7:33 p.m. November 19, 2019 3 Planning Commission Meeting Minutes PLANNING COMMISSION STAFF REPORT Meeting Date January 21, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: John Glenn Middle School, 1560 County Road B East a. Conditional Use Permit Amendment Resolution Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: ISD 622 is requesting approval to move forward with several building additions and a complete renovation of all existing spaces at John Glenn Middle School, located at 1560 County Road B East. The new construction would include new classroom spaces, special education rooms, new music rooms, secure entry provisions, and a new, larger pool with new locker rooms. The renovated portions of the building include a new, larger cafeteria and food service area, more functional administrative spaces, and enhancements to the courtyard to improve access and functionality. To move forward with this project, the applicant needs city council approval of a conditional use permit and design review. Recommended Action: a. Motion to approve a resolution for a conditional use permit amendment. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on January 9, 2020. The initial 60-day review deadline for a decision is March 9, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Conditional Use Permit Amendment Section 44-1092 of the city code permits schools to be located within any zoning district with an approved conditional use permit. The site currently has an approved conditional use permit that will need to be amended as part of this project. The use of the property will not be changing. The addition and remodel will allow for more students to attend this school but there are no concerns from staff about the ability of the site to absorb these increases. Design Review Site Plan The proposed site layout for John Glenn Middle School seeks to utilize the exiting layout of the site, but according to the applicant work to improve safety and circulation. The main alteration is an effort to separate the student drop-off and bus loading to improve pedestrian safety and traffic flow. Paths and walkways will be maintained or added for circulation throughout the site as well as connections to the surrounding neighborhood. The building entries will be designed in a manner to passively direct circulation and create small discrete areas for gathering while acting as aesthetic extensions of the building architecture. The site improvements include the expansion of the bus loading area and parking for anticipated growth as well as repurposing of the area surrounding the existing building and proposed building additions. The staff, visitor, and accessible parking stalls are located north of the building with additional parking available in the bus loading lot. The bus loading area will be located on the west side of the site with a driveway entrance from Hazelwood Street. The south driveway to this lot will be relocated further south to accommodate the expanded bussing needs. The student drop-off loop is accessed through a driveway entrance off County Road B East. Building Elevations John Glenn Middle School was originally built in 1961. Since the original construction two significant projects have been completed. These included a pool addition in 1965 and an addition to the academic wing in 1987. The overall building is a split-level configuration, with the academic wing occupying levels one and three, and the administration offices, cafeteria, gymnasiums and pool on level two. There is a courtyard that is currently accessible from a single door on level two. The proposed project includes several additions and a complete renovation of all existing spaces. The new construction includes new classroom spaces, special education rooms, new music rooms, secure entry provisions, and a new, larger pool with new locker rooms. The renovated portions of the building include a new, larger cafeteria and food service area, more functional administrative spaces, and enhancements to the courtyard to improve access and functionality. In addition to enhancing the flexibility and functionality of indoor and outdoor teaching spaces, the proposed project emphasizes improving the exterior appearance of the building. John Glenn Middle School's existing structure is mix of cast-in-place concrete, masonry, and steel framing with a built-up roofing system. The new exterior materials include insulated precast concrete panels down to cast-in-place concrete footings, cast-in-place concrete foundation walls with integral insulation, curtain wall glazing, canopies made of steel framing clad with a fiber cement and phenolic panel system, and a fully adhered EPDM roof system. Landscaping The applicant is proposing several shrub and perennial planting beds near main entrances and at key locations around the building. Overstory and ornamental trees are being added to provide shade, color interest, and frame gathering areas. The planting plan includes overstory trees, ornamental trees, and several existing trees. The applicant is removing 17 trees which is less than 20 percent of the site's overall tree count. The applicant is required to replace these trees on a one- to-one basis. The applicant is proposing to plant 64 new trees, meeting the city's tree replacement requirements. Parking The proposed site plan provides for 156 parking spaces. Of the 156, 60 will be dedicated for staff parking and be located near the busses. Parent parking will be located north of the building with 96 spaces. In addition, busses will have 35 dedicated parking stalls. City code states schools must have a minimum of one space for every 20 auditorium seats—the parking being provided well exceeds this requirement. Lighting The applicant shall be required to submit a revised photometric plan meeting the City's 0.4 footcandle requirements at all property lines. The applicant's submitted photometric plan exceeds this requirement at the site's tree entrances. Department Comments Engineering Please see Jon Jarosch's engineering report, dated January 13, 2020, attached to this report. Environmental Please see Shann Finwall's environmental report, dated January 13, 2020, attached to this report. Building From Dave Peterson — Building Official: Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, MN1306, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter 1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain compliance is not an option. The following forms must be completed as submittals. a. ASHRAE 90.1-2010 Building Envelope Compliance Documentation b. ASHRAE 90.1-2010 HVAC Compliance Documentation c. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation d. ASHRAE 90.1-2010 Lighting Compliance Documentation e. Or COMCHECK Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection schedule document and submit with plans. Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood requires permit for drain waste and vent. Permits are required for building, plumbing, mechanical, electrical, fire alarm, and sprinklers. Provide two sets of stamped and signed plans and one digital set. Board and Commission Review January 21, 2020: The community design review board will review this project. January 21, 2020: The planning commission will hold a public hearing and review this project. Citizen Comments Staff surveyed the 130 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received 5 responses — all shown below. 1. Letter attached to this report. (Patrick Horan, 2034 Hazelwood Street North) 2. 1 agree for the purpose of security. I don't know the demographics of the area for potential new students (Jean and Donald Beguhl, 1581 Sandhurst Avenue East) 3. Our only concern with the design is limiting parental pickup entry and exit to only the entrance off County B. It is already very dangerous to try to get into our driveway in the afternoon and this could make it worse. In general we think renovating John Glenn is greatly overdue and a necessity. We just want to get into our driveway safely. (Adam Klenke and Amy Bilbee, 1593 County Road B East) 4. As we live on E. Co Rd B, we have concerns as to how the street is to be open for ingress and egress. Xcel is replacing gas lines next spring and you are planning on major construction on John Glenn. We would appreciate all efforts to keep County Road B open as much as possible. Thank you. (Keith Miller, 1654 County Road B East) 5. Thank you for your work in this project. I also have many renovations in my old house I would love to do also. It would cost me more than the house is worth it I tried to do them all. I don't see any price tags on the improvements and with all the work listed it looks extremely expensive. I went to an old school for high school and they made some improvements that were necessary. I am retired, my income doesn't go up, and I just got a raise in my real estate taxes of$400.00, partly from other big school bonds. Please remember you will be an old person someday also, and spend money like it was your own. (Steve Hanson, 2011 Prosperity Road North Reference Information Site Description Site Size: Menard Inc. site— 15.67 Acres Existing Land Use: Middle School Surrounding Land Uses North: County Road B East and single family homes South: Gateway Trail and single family homes East: Single dwellings West: Hazelwood Street, apartments and single dwellings Planning Existing Land Use: Institutional Existing Zoning: Single-Dwelling Residential (R1) Previous Actions October 13, 1977: The city council approved building plans for a 59 by 23-foot storage-room addition. September 12, 1983: The city council rezoned the property to R1. September 14, 1987: The city council approved a conditional use permit allowing a building addition. Attachments: 1. Conditional Use Permit Amendment Resolution 2. Resolution Approving Design Plans 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative 7. Site Plan 8. Landscape Plan 9. Building Elevations 10. Tree Preservation Plan, date-stamped January 13, 2020 11. Jon Jarosch's Engineering Report, dated January 13, 2020 12. Shann Finwall's Environmental Report, dated January 13, 2020 13. Patrick Horan Letter 14. Applicant's Plans (separate attachment) Attachment 1 CONDITIONAL USE PERMIT AMENDMENT, SETBACK VARIANCES AND SHORELAND OVERLAY VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District No. 622 is requesting the City of Maplewood approve an amendment to its conditional use permit to allow a building addition and site plan changes. 1.02 The property located at 1560 County Road B East is legally described as: VAC STS ACCRUING AND FOL WITH 66 FT ESMT TO PROSPERITY RD THE W 139 9/10 FT OF LOT 3 AND ALL OF LOTS 1 AND 2 BLK 7 SABIN GARDEN LOTS AND ALL OF SD MEMBREZ ADD Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for any institution of any educational, philanthropic or charitable nature; cemetery, crematory or mausoleum. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. Attachment 1 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit amendment request. 1. On January 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council this resolution. 2. On February 10, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): erePr, te the site�ate -�--r , , ep,ess-a-�,gei's-appi:G4 y Oho rity'c nnmmi inity deSinn FeVieW hn;;r}d 2. nnn i i n a n G i n eriTl;rsh�uri-19-49 {�e� rlii Trvt ct nrrvvTr rcruct ",e-beep cinnRdfnr Oho r-loVolnPmon4 1. The city council shall review this permit in one year. 2. All construction shall follow the design plans approved by the city and date- stamped December 24, 2019. The director of community development may approve minor changes. 3. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 4. Comply with all city ordinance requirements for signage. by the City Council of the City of Maplewood, Minnesota, on February 10, 2020. Attachment 2 RESOLUTION APPROVING DESIGN PLANS FOR JOHN GLENN MIDDLE SCHOOL LOCATED AT 1560 COUNTY ROAD B EAST Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District No. 622 is requesting the City of Maplewood approve design plans for John Glenn Middle School. 1.02 The property located at 1560 County Road B East is legally described as: VAC STS ACCRUING AND FOL WITH 66 FT ESMT TO PROSPERITY RD THE W 139 9/10 FT OF LOT 3 AND ALL OF LOTS 1 AND 2 BLK 7 SABIN GARDEN LOTS AND ALL OF SD MEMBREZ ADD 1.03 On January 21, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 1.01.1 The above-described design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date- stamped December 24, 2019. Approval is subject to the applicant doing the following: Attachment 2 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated January 13, 2020. 4. Meet all requirements in the environmental report, dated January 13, 2020. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. All rooftop equipment shall be screened. 7. Signage for this site is not approved. All signs require permits. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A photometric plan that meets all city requirements which include limiting light intensity to 0.4 footcandles at all property lines and limits light pole height to 25 feet in height. b. Elevations for a trash and recycling enclosure. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Hazelwood Street North to a continuous concrete curb per City of Maplewood requirements. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor Attachment 2 shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. by the City Council of the City of Maplewood, Minnesota, on February 10, 2020. 1560 County Road B East - John Glenn Middle School Attachment 3 City of Maplewood December 20,2019 aplewo(- Ls 7averview Map — - - — J�- —r( — 46 IX , e , - . a , O .. a 1 41t, F. LL ^ 4 o a o ■ - T- a I Legend e _ rm773 Subject Parcel J i01 0 490 Feet T mq Source:Cit of Maplewood, RamseyCount _ - _ 1560 County Road B East - John Glenn Middle School Attachment 4 City of Maplewood December 20,2019 2040 Future Land Use Map I ` , . 9 r f . 6 d R . Legend Future Land Use - 2040 Low Density Residential High Density Residential .`- ,`" ► - Mixed Use - Neighborhood Public/Institutional �. :. . _ Park . ' i 0 490 Y ;» _ Feet Source:City of Maplewood, Ramsey Count - V,�- 1560 County Road B East - John Glenn Middle School Attachment 5 City of Maplewood December 20,2019 _ ,Od - 4 Zoning Map .3 -77 _ q r c�} Legend 3 Zoning ` _ i-_ r Open Space/Park F Single Dwelling (r1) Double Dwelling (r2) Multiple Dwelling (r3) _ Farm (f) • Mixed Use (mu) � 0 490 — - _ CiFeet - - w Source: t of Ma lewood, Ramse Count �d - v. Attachment 6 ISD 622 John Glenn Middle School Addition and Renovation Project Narrative December 20, 2019 Project Narrative Architecture John Glenn Middle School was originally built in 1961. Capital improvements have made to the school since the original construction, including a pool addition in 1965 and an addition to the academic wing in 1987.The overall building is a split-level configuration,with the academic wing occupying levels 1 and 3,and the administration offices,cafeteria,gymnasiums and pool on level 2. There is a courtyard that is currently accessible from a single door on level 2.The proposed project includes several additions and a complete renovation of all existing spaces.The new construction includes new classroom spaces(including science and STEM classrooms),special education rooms, new music rooms, secure entry provisions,and a new, larger pool with new locker rooms. The renovated portions of the building include a new, larger cafeteria and food service area, more functional administrative spaces,and enhancements to the courtyard to improve access and functionality. In addition to enhancing the flexibility and functionality of indoor and outdoor teaching spaces,the proposed project emphasizes improving the exterior appearance of the building. John Glenn Middle School's existing structure is mix of cast-in-place concrete, masonry,and steel framing with a built-up roofing system.The building's interior construction is masonry and light gauge steel framed walls with gypsum board finish.The building has an aluminum window system.The new exterior envelope/structure includes insulated precast concrete panels down to cast-in-place concrete footings,cast-in-place concrete foundation walls with integral insulation,curtain wall glazing,canopies made of steel framing clad with a fiber cement and phenolic panel system,and a fully adhered EPDM roof system. Civil and Landscape Introduction The site layout and design approach for John Glenn Middle School seeks to utilize the exiting layout of the site, but improve safety, circulation,strengthening the building entries and common areas to promote a welcoming sense of place.The focus for the circulation of the site is to separate the student drop-off and bus loading to improve pedestrian safety and traffic flow. Paths and walkways will be maintained or added for circulation throughout the site as well as connections to the surrounding neighborhood. The building entries will be designed in a manner to passively direct circulation and create small discrete areas for gathering while acting as aesthetic extensions of the building architecture. The site improvements include the expansion of the bus loading area and parking for anticipated growth as well as repurposing of the area surrounding the existing building and proposed building additions.The staff,visitor,and accessible parking stalls are located north of the building with additional parking available in the bus loading lot. The bus loading area will be located on the west side of the site with a driveway entrance from Hazelwood Street. The south driveway to this lot will be relocated further south to accommodate that expanded bussing needs. The student drop-off loop is accessed through a driveway entrance off County Road B. Earthwork and Site Soils A geotechnical exploration was conducted,and the report and recommendations will be used to determine the required subgrade preparation for building additions, pavement,and turf areas.Additional boring information will also be obtained and used for the structural design as well as stormwater infiltration requirements.The intent is to use existing topsoil for all planting soil in tree, shrub and perennial areas. If the existing topsoil does not meet requirements for planting, imported planting soil will be used meeting standard best practices. City of Maplewood CDRB Application LHB,Inc. Attachment 6 ISD 622 John Glenn Middle School Addition and Renovation Project Narrative December 20, 2019 Stormwater Management The design will meet the stormwater management requirements of the City of Maplewood, Ramsey-Washington Metro Watershed District(RWMWD),and NPDES/SDS General Stormwater Permit. The stormwater management approach for the site consists of two underground stormwater treatment systems to capture runoff from the building roof and parking lot impervious surfaces to maximize their effectiveness in improving stormwater quality.The perforated pipe gallery will allow for infiltration of the stormwater runoff into the subsurface soils,with a piped overflow connection to the nearby storm sewer system. Landscape Design and Vegetation The landscape is designed to provide a comfortable, inviting,and beautiful setting for the renovated building, in compliance with the requirements of the local Zoning Code.There are several shrub and perennial planting beds at near main entries and at key locations around the building.Overstory and ornamental trees were added selectively to provide shade,color interest,and frame gathering areas. The planting plan includes overstory trees,ornamental trees,and several existing trees.Where possible,existing trees will be preserved to maximize canopy coverage.All tree selections will be native or hardy adapted species,suitable for the site conditions. Shrub and perennial planting beds will be planted with native or hardy adapted species and will focus on selections that provide year-round interest, pollinator habitat,and non-toxic, kid-friendly attributes.All planting areas and trees will receive 3"of hardwood mulch and edging for planting areas will be a 4" metal edger where needed.An eighteen-inch maintenance edger of dresser trap rock will be included at the base of the building for ease of maintenance. All perennial and shrub planting areas will be irrigated unless the area is functioning as a stormwater management area. Entry Plazas The main public entry at the north end of the building and along the bus drop-off area on the west will be planted to enhance the building design and provide a welcoming experience.These spaces are designed to provide small gathering spaces with seating. The main building entry will be accentuated by having a charcoal gray colored concrete plaza that aligns with the building overhang and extends to the curb line. The bus entry will be emphasized by have a matching colored concrete under the building overhang.All concrete within the entry areas will be scored in a decorative manner that complements the building and landscape design. The main entry plaza features a small stepped turf amphitheater/seating area that is a total of eighteen inches in height. All key entry points will also feature at-grade planters that will be planted with ornamental grasses. Benches are set along the edges of the planters to provide small gathering areas. Courtyard Design The courtyard will be improved to work with the approximate five-foot grade change in a series of terraces and a sloped walk to provide access across the courtyard that complies with ADA standards. The sloped walk terminates with a cast-in-place concrete eighteen-inch-high seat wall/monumental stair that can double as an outdoor classroom.The courtyard will be designed to include seating towards the cafeteria side of the building,flexible outdoor classroom space towards the classrooms and labs,and shaded lawn and sensory gardens in between to provide a soft divide between uses. The walkable courtyard surfacing will be a decorative scored concrete that meets ADA standards and provides a durable surface that is easily maintained.The planted areas will be a combination of turf lawn,trees,and perennials. Bollard lighting will enhance the courtyard for evening and winter use. Site furnishings Pre-cast concrete benches provide durable seating at the main entry plaza,the pool entry,the bus drop off and in the courtyard. Bike racks are located near the main entry and cafeteria entry. Trash/recycling receptacles are provided near all main entry points to the building. City of Maplewood CDRB Application LHB,Inc. Attachment 6 ISD 622 John Glenn Middle School Addition and Renovation Project Narrative December 20, 2019 Electrical,Communication, Life Safety&Security Introduction The following description of Electrical and Technology design elements reflects the design team's approach to the conceptual design vision,and material and equipment standards set forth by the project team. The overall project scope of work for electrical and technology is intended to replace all existing systems and distribution to provide complete, new infrastructure for all systems to accommodate flexibility and growth for the foreseeable future. Exterior Scope The electrical and technology exterior scope of work will include perimeter, pedestrian,and parking lot lighting;trenching& concrete pads for primary utility distribution;secondary utility distribution (underground); emergency generator; and telecommunication &special systems distribution. Interior Scope of Work The electrical and technology exterior scope of work will include raceway systems and conductors; power distribution (e.g., lighting, HVAC, receptacles,special equipment); Lighting and Lighting Control Systems; Emergency Power(life safety and equipment), including a Smoke Control System for a designated Atrium;Telecommunication Cabling Infrastructure; Integrated Communications (Public Address/Intercommunications); Classroom Scheduling System;Clock System;Audio Visual Systems; Digital Signage; Security Management System and Devices(Access Control, Intrusion Detection,and Video Surveillance); and Digital,Addressable Fire Alarm. Electrical and Telecommunication Site/Utility A new electrical service and modified telecommunication service will be provided as part of the site upgrades to the facility.Site area lighting shall utilize LED modules to complement site security cameras,and energy efficiency,with building-mounted exterior lighting consisting of wall packs that are full cutoff(utilizing LED modules).All exterior lighting shall be controlled by the Network Lighting Control System. Electrical System The new electrical service shall consist of a service entrance switchboard and associated distribution equipment to provide power throughout the facility.The service and distribution system shall be designed with sub-metering of electrical infrastructure to provide better operational awareness(i.e.,where energy is being utilized in the building). A complete grounding electrode system will be provided,which will include connection to building steel, underground metal water piping systems,and building Ufer ground.All electrodes shall comply with NEC article 250.A continuous equipment grounding conductor will be installed in all power/lighting conduit systems and all distribution equipment will have ground buses. The electrical distribution system will accommodate a new 150 kW natural gas generator that will serve Life Safety Power(Exit signs and egress lighting throughout the building;fire alarm system; Smoke Control System)and Optional Standby Power(food service coolers and freezers,select receptacles, network equipment, IT Room cooling equipment,and other Owner directed equipment). The facility lighting design approach will be to utilize LED drivers and all components shall be energy efficient and in compliance with local energy codes. Minimum lighting levels in all areas will conform to IES-NA standards(industry standard,supplemented by any Owner or project specific modifications).The design team will look at the option of utilizing Power Over Ethernet(lighting fixture power and controls over a single data cable)approach with Owner to evaluate if a more cost-effective solution may be achieved for the project. City of Maplewood CDRB Application LHB,Inc. Attachment 6 ISD 622 John Glenn Middle School Addition and Renovation Project Narrative December 20, 2019 Interior Lighting Systems will include the following general concepts: • Office Areas(Administrative)and Classrooms: Private office and classroom room lighting shall 2'x2' LED lay-in fixtures, occupancy sensor control. • Cafeteria Lighting: Linear LED suspended mounted up/down lights,occupancy sensor control. • Gymnasium Lighting: 21"diameter LED suspended high bay fixtures,occupancy sensor control. • Corridors:2'x2' LED flat panels,time-sweep control • Toilet Rooms: Provide 1'x 4' lay-in, LED fixtures at/near walls,and LED downlights for ambient lighting. Ceiling mounted occupancy sensors shall be provided for lighting control. • Exit Signs: Brushed Aluminum housing, universal mounting. Illuminated LED exit signs with red directional arrows will be provided at all exit doors and along the egress path. • Storage, Mechanical, Electrical,and Janitor Rooms: 1x4 lensed LED strip fixtures,chain mount. Electrical and mechanical areas shall at least one fixture circuited to the emergency system. The facility will receive a new network lighting control system that will provide local dimming/scene set controls will tie into an overall facility time schedule(directed by the building automation system).General components of the system include Building wide time-sweep control; Indoor photoelectric sensors; Indoor occupancy/vacancy sensors; Low Voltage Switches; System control interface with Audio Visual System Controller(s); and accommodations to interface with Building Automation System. Communications and Life Safety&Security The building will receive a new Main Distribution Frame(MDF)where new Telecommunication Utility demarcation shall be established via a dedicated wall field,and a new Equipment Room layout will occur. This MDF shall than distribute via backbone cabling to the Intermediate Distribution Frame(IDF) Rooms.The MDF shall receive a dedicated cooling system that will be connected to the generator for always-on design,along with a dedicated electrical panelboard connected to the generator.The building will receive IDF Rooms as required to maintain a horizontal cable maximum length of 100 meters(required for certification) and sized to accommodate cabling distribution equipment.The IDF shall receive a dedicated cooling system that will be connected to the generator for always-on design.Communication Backbone Cabling shall consist of fiber optic and unshielded twisted pair (UTP)cabling to meet BICSI TDMM and ISD 622 requirements. Public Address, Intercommunication,and Clock systems shall utilize the existing District Standard Telecor XL system.The facilities' current Telecor XL head end is recently installed and shall be modified for reuse in the renovated facility. A new Security Management System (SMS)and associated equipment devices for a fully functioning security system aligning with ISD 622 security standards will be provided.Specific components of the SMS include Access Control System; Intrusion Detection, SMS software; and Surveillance Camera System Interface. A new Fire Alarm System shall be provided, meeting all requirements for an Education and Business Occupancy design setup.The new facility will contain an Atrium condition,with the appropriate smoke control system being required to evacuate the atrium of all smoke for a period of time. Wellness and Sustainability The electrical,communication,and life safety and security systems designs shall incorporate sustainable design features, utilize an integrated approach to reduce overall energy use,and provide the Owner with an environmentally friendly facility. Items that will be included in the design: • Light Pollution Reduction—The design of the interior/exterior lighting will include requirements for full cutoff fixtures on the exterior,and coordination with the architectural features to reduce interior light leak to the exterior. City of Maplewood CDRB Application LHB,Inc. Attachment 6 ISD 622 John Glenn Middle School Addition and Renovation Project Narrative December 20, 2019 • Energy Efficiency—The electrical design will meet or exceed all the latest ASHRAE 90.1 requirements for energy efficiencies. Lighting design will include rebates from Marshall Municipal Utility. • Quality of Lighting—The interior lighting design will incorporate controls,and IESNA lighting levels to promote a healthy working and learning environment. Conclusion The proposed project for John Glenn Middle School includes several additions and a complete renovation of all existing spaces.The new construction includes new classroom spaces(including science and STEM classrooms),special education rooms, new music rooms,secure entry provisions,and a new, larger pool with new locker rooms. The renovated portions of the building include a new, larger cafeteria and food service area, more functional administrative spaces,and enhancements to the courtyard to improve access and functionality. In addition to enhancing the flexibility and functionality of indoor and outdoor teaching spaces,the proposed project emphasizes improving the exterior appearance of the building. The site improvements are driven by the School District's increased educational needs to expand and realign program in the building as well as the need for improved site circulation. By separating the bus loading and unloading,staff and visitor parking,and student drop-off areas the proposed plan will increase student and visitor safety while improving necessary sight lines across the campus. Landscaping and lighting for the site will enhance site safety while complementing the education experience and building aesthetic. The proposed building additions and renovations for John Glenn Middle School will allow School District 622 to best meet the needs of their rapidly expanding student population while improving the overall safety and the student/teaching experience. City of Maplewood CDRB Application LHB,Inc. 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III Ilf �lJL —— r1 � l o " Attachment 10 rye C 0 q To Es ja€Hill W OF 0 K ------------------- --------------------------------------------------------------------------------------- HE 0 0 966 g99 g'0 Z ................. > g as 88 Faaa til 0 1 1'1'Fl-1'I I I' ea l T171 171'1'l-1 I'M 1-1-171'1'1� �11"11-11 11'11,11-1111-11ril < I O ;Ig y i ---- - ----- --- - - - - --- M R4 --------------------------------- Co Llj OR -------------------------------- o W, ;S 0 -OR v g / � �\ OR 0 -�j Loh 0 \ 77,7 7� 'Wl 0, a -LLLLLLI I W W L Attachment 11 Engineering Plan Review PROJECT: John Glenn Middle School Renovations PROJECT NO: 20-01 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 1-13-2020 PLAN SET: Engineering plans dated 12-20-2019 The applicant is proposing several additions to the existing John Glenn Middle School, along with reconfiguring the site to better accommodate drop-off and pick-up activities. The applicant is requesting design approval. As this project is projected to disturb more than '/2 acre, it is required to meet the City's stormwater quality and rate control requirements. Stormwater management for the site is proposed to be accommodated via the use of two underground infiltration systems. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) The applicant shall submit a stormwater management plan and calculations prior to permit approvals. This plan shall detail how the proposed site will meet the City of Maplewood and RWMWD's stormwater requirements. 3) Soil boring information shall be submitted to support infiltration rates utilized in stormwater calculations. 4) A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed infiltration/filtration basins, underground infiltration system, and associated storm sewer system. Attachment 11 5) The 100-Year High-Water-Level (HWL) shall be depicted on the plans for the underground infiltration systems and low-point at the west side of the northerly parking lot. 6) The site shall meet the City's freeboard requirements as it pertains to the underground infiltration systems, low-points, and the building floor elevation. 7) An emergency overflow location shall be provided for the low-point at the west end of the northerly parking lot. Grading and Erosion Control 8) The underground infiltration systems shall be protected from sedimentation throughout construction. 9) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 10) Adjacent roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 11) All pedestrian facilities shall be ADA compliant. 12) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 13) The total cut/fill volume shall be noted on the grading plans. Sanitary Sewer and Water Service 14) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 15) Any proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City 16) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. Attachment 11 Other 17) All damaged or removed portions of sidewalks and trails adjacent to the site shall be replaced in like-kind. Sidewalk shall be extended through the area where the existing southerly entrance is removed along Hazelwood Street. 18) The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. 19) The southerly entrance to the parking lot/bus loading area is currently shown within a parking bay along Hazelwood Street. The curb along Hazelwood Street shall be modified to keep this southerly entrance outside of the parking bay (the curb alignment to the north shall be extended south past the entrance and then taper back into a parking bay). 20) The proposed sanitary sewer connection in County Road B is subject to the review of Ramsey County. All work within County Right-of-way will require a permit from the County. All conditions of Ramsey County shall be met prior to the issuance of permits. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 21) Grading and erosion control permit 22) Sanitary Sewer Permit 23) Storm Sewer Permit 24) City Right-of-Way Permit Landscape Review Comments Provided by Emily Dunlap, City of Maplewood Natural Resources Coordinator The following species listed in the Landscape Plan need to be substituted: Japanese Silvergrass (Miscanthus sinensis `Kleine Fontaine') is to be removed from the plant schedule. Miscanthus has the potential to escape to nearby natural areas and become invasive, especially if it hybridizes with a nearby plant of a different cultivar. It is recommended that Miscanthus be replaced with a different grass such as Feather Reed Grass or Switchgrass. Attachment 11 - END COMMENTS - Attachment 12 Environmental Review Project: John Glenn Middle School Location: 1560 County Road B East Date of Plans: Tree Preservation Plan — 12/20/19 Landscape Plan — 12/20/19 Date of Review: January 13, 2020 Reviewer: Shann Finwall, AICP, Environmental Planner Project Background School District 626 is proposing additions and interior and exterior improvements to John Glenn Middle School. There are significant trees located on the property. The applicant must comply with the City's tree preservation ordinance. Trees 1. Tree Preservation Ordinance: Maplewood's tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree and bases replacement on that size. The calculation also allows credits to the final tree replacement when preserving specimen trees (defined as a healthy tree that is 28 inches in diameter or greater). If less than 20 percent of the total significant tree diameter inches on the property is removed, the applicant shall replace one tree per significant tree removed. Tree replacement shall be a minimum of 2-caliper inches in size. 2. Tree Impacts: There are 80 significant trees, equaling 1,247 diameter inches of significant trees located on the property. The applicant is proposing to remove 15 significant trees, for a total of 180 diameter inches of significant trees removed from the site. This is less than 20 percent of the total significant tree diameter inches on the property. City code requires that the applicant replace one 2-caliper inch tree for every significant tree removed. In this case the applicant is required to replace 15 — 2-caliper inch trees. 3. Tree Replacement: The applicant's landscape plan shows the planting of 64 trees, which exceeds City code requirement. 4. Tree Preservation Recommendations: Submit a cash escrow or letter of credit to cover 150% of the tree replacement requirements. Attachment 13 Maplewood PATRICK H HORAN December 23, 2019 2034 HA7-f"t_WOOD ST N MAPLEWOOD MN 55109-4437 1560 COUNTY ROAD B EAST—JOHN GLENN MIDDLE SCHOOL This letter is being sent in order to get your opinion on a proposal by ISD 622 which is proposing a project to include several building additions and a complete renovation of all existing spaces at John Glenn Middle School which is located at 1560 County Road B East. The new construction would include new classroom spaces, special education rooms, new music rooms, secure entry provisions, and a new, larger pool with new locker rooms. The renovated portions of the building include a new, larger cafeteria and food service area, more functional administrative spaces, and enhancements to the courtyard to improve access and functionality. To move forward with this project, the applicant needs city council approval of a conditional use permit and design review. I would like your input to prepare a recommendation to the planning commission and city council. Please write-yeau-c ments below and return this letter and any attachments on which you have written comments by January 10, 2020. For more information, please visit http://www.mapiewoodmn.gov/JohnGlenn or call me at 651- 249-2303 between 8 a.m. and 4:30 p.m. You can also email me at Michael Martin(aDMaplewoodMN.gov. I will send you notice of the public hearing on this request when it is scheduled. Thank you for your comments. I will give them careful consideration. MICHAEL MARTIN, AICP—ASSISTANT COMMUNITY DEVELOPMENT I have no comments: ments: -TA city � _ AA Com uni y v opmer, , Ce 0 1902 County Road B East � � Fax 651-249-2319 Maplewood, MN 55109 VV ;v,m .e odrrr, o" PLANNING COMMISSION STAFF REPORT Meeting Date January 21, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Dog Day Care, 47 Century Avenue North a. Conditional Use Permit Resolution Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Chris and Angela Holbrook are requesting a conditional use permit (CUP) to to allow outdoor play areas for a dog day care at 47 Century Avenue North. Recommended Action: Motion to approve the attached conditional use permit resolution to allow outdoor play areas for a dog day care at 47 Century Avenue North. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on December 27, 2019. The initial 60-day review deadline for a decision is February 25, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background On April 10, 1979, the city approved site and design plans for a two-storey auto parts building for Big A Auto Parts . On October 9, 1979, the city approved landscaping plans for Big A Auto Parts with the condition that a five foot berm be provided on the westerly property line. Discussion Proposed Use The applicant is proposing to convert the vacant building at 47 Century Avenue into a dog day care for dog sleepovers, grooming, training and retail of dog supplies. The facility will have outdoor play areas to the north and west of the building.The applicant is proposing to remove the driveway on the north and a section on the west side of the building and replace with antimicrobial turf material to serve as the outdoor play areas for the dogs. The play areas will be enclosed within an 8-foot chain link fence with windscreens, and the ground covered with an antimicrobial turf material. The day care is proposed to operate Mondays to Fridays from 7:00 a.m. to 6:30 p.m. Overnight dogs will be taken outside between 6:30 and 7:00 in the mornings and evenings for potty breaks. This schedule will apply 7 days a week. There are no proposed changes to the size of the building. Zoning The site is currently zoned as business commercial (BC) and designated as commercial (C). Dog day care centers are an allowed use within the business commercial zoning district, however the city code requires a conditional use permit for any use that occurs outside the buiding. In addition, Section 44- 512(10) of the city code requires a Conditional Use Permit for any use similar to any of the uses listed in subsections (1) through (10) of Section 44-512, if such use is not noxious or hazarduous. Parking This site was originally approved to have a total of 25 parking spaces and to measure 10 by 20 feet in width with 25 foot wide drives. The new dog day care will have about 800 square feet of patron space. Using the standard of one space for every 200 square feet, four (4) parking spaces will be required. The applicant proposes to maintain 10 parking spaces in the front of the building, for a maximum of 5 employees and the remaining to serve as short term parking for dog owners picking up or dropping off their dogs. Exterior Improvements There are no exterior changes proposed for the building. However, as part of revieweing this proposal, staff visited and inspected the site found that the trash dumpsters onsite are not screened, there is rubbish on the site, and the fence that runs west is in disrepair. Staff is recommending the applicants address these issues as part of the conditions of this conditional use permit. Conditional Use Permit Standards City code requires that the City finds that all nine standards outlined in the conditional use permit ordinance are met prior to approval. The standards are outlined in the reference information attached. Staff finds that the proposed conditional use permit for an automotive school meets the conditional use permit standards. Department Comments Building Official, Dave Peterson and Fire Chief, Steve Lukin reviewed the proposals and recommended that a fire sprinkler system be installed in the building. Commission Review Planning Commission January 21, 2020: The planning commission will hold a public hearing and make a recommendation on this project. Citizen Comments Staff surveyed the 76 surrounding property owners including 25 properties in Woodbury within 500 feet of the site for their opinion about this proposal. Staff received six responses: 1. As we have the century Ridge Apartments directly north of this location, my only concern will be for possible noise issues due to barking dogs (Don Kasbohm-Spruce Partners LLC, 89 Century Avenue North, Maplewood) 2. 1 received the letter explaining the plans for 47 Century Ave N. I'm a dog owner, have had dogs my entire life and in general like dogs more than humans in many ways. One would think I'd be happy to have this business next to my home at 6048 Ridge Dr. Woodbury, MN 55125. Unfortunately, dogs bark. There is no way around it. I can't stress enough that I don't want barking dogs next to my home. There is literally nothing in between their side outdoor area and my house. They say the dogs won't bark, but that's not how dogs work especially since they are being dropped off in an unfamiliar territory with many other dogs. This easily creates an anxious environment for many dogs which will bark in response. I encourage you to visit a similar facility for 5 minutes and you'll see what I mean. I'd be fine with the business if they operated 100% indoors. Thanks for your consideration in this matter (Daniel West, 6048 Ridge Dr., Woodbury). 3. 1 think it should be approved as soon as possible so that people can get going on their business (Bruce Rinkel, 2695 Brookview Dr, Maplewood) 4. 1 have lived in this house for 58 years and have seen a lot of changes in the area. There used to be a farmhouse behind me. That sold and all of the land changed. First it was the apartment complex, then most recently it was the conversion of a building to a mental health facility. The Mayor boasts about how many new businesses there are coming into Maplewood in the Maplewood Living newsletter, but it doesn't seem like Maplewood cares about its residents. The market value of my home went up from $194,300 to $207,000 this year. I don't think I could sell my house for that much with a doggie day care behind me. Now my taxes are also going up from $2766 to $3016. The doggie day care could have up to 60 dogs (5 employees that can handle 12 dogs). That is a lot of dogs. They will bark and create dog waste. They are proposing to spray disinfectant in the play yards. That will run off and down the hill into my yard (Robert Freid, 56 Mayhill Road). 5. My family has dogs and it will be a convenient location. We have no objections as long as it is well maintained and cleaned (Michael and Kristin Kjar, 69 Mayhill Rd, Maplewood). 6. While we have some concern over the noise of the barking (mostly since we have a dog nearby), we support Central Bark's plans for the space. We are glad to see a well operated business moving in. One comment we want to add is that we have been extremely disappointed with how poorly all businesses in this area have taken care of their property. We hope that the entire group of businesses can at a minimum get a fresh coat of paint, proper signage and mow their lawn regularly (Aaron Nienaber and Jane 011ila, 77 Mayhill Rd, Maplewood). Reference Information Site Description Site Size: 0.96 acres Existing Land Use: Vacant Building Surrounding Land Uses North: Century Ridge Apartments South: Masala Restaurant, 27 Century Avenue South East: Century Avenue/Residential Homes in Woodbury Northeast: Maplewood Auto Mall, 2525 White Bear Avenue West: Single Family Homes on Mayhill Road Planning Existing Land Use: Commercial (C) Existing Zoning: Business Commercial (BC) Standards for a Conditional Use Permit Section 44-1097 of the conditional use permit ordinance states that a conditional use permit may be approved, or amended by satisfying all of the following standards for approval: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Attachments 1. Conditional Use Permit Resolution 2. Overview Map 3. Zoning Map 4. Land Use Map 5. Applicant's Narrative 6. Site Plan Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Chris and Angela Holbrook have requested approval of a condition use permit. 1.02 The property located at 47 Century Avenue North is legally described as: Lot 15 of Wright's Garden Lots Subject to Rd and Subject to Rd Exemption North 725 feet and Exemption South 460 feet; Lot 15. (PIN 01-28-22-14-0104) Section 2. Standards. 2.01 City Ordinance Section 44-512(10) requires a Conditional Use Permit for any use similar to any of the uses listed in subsections (1) through (10) of Section 44-512, if such use is not noxious or hazarduous. 2.02 Section 44-637(b) Section 44-512(11) requires a Conditional Use Permit for any outside use within 75 feet of a residential building. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Attachment 1 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit req uest. 1. On January 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council this resolution. 2. On February 10, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 5 of this resolution. Approval is subject to the following conditions: 1. The use of this property shall be limited to the type of operation described in this staff report. Any change in operations will require an amendment to the conditional use permit. 2. Hours of operation for dog pick-ups and drop-offs shall be limited to 7:00 a.m to 7:00 p.m. 3. Drop-off and pick-up services shall not block the public right-of-way and shall occur onsite within designated parking spaces. 4. Provide dumpster enclosures around all trash containers. Enclosures must meet the city code requirement. 5. Repair all fencing and ensure that site is tidy at all times. 6. The applicant shall comply with all requirements by Building Official, Dave Peterson. 7. Any exterior improvements would require design approval. Attachment 1 8. All signs require a separate sign permit and must meet city code requirements 9. The city council shall review this permit in one year. by the City Council of the City of Maplewood, Minnesota, on February 10, 2020. V,�_ 47 Century Avenue North Attachment 2 City of Maplewood December 17,2019 Maplewood p Overview Map , tit l�t a' e y_ 5 Legend Subject Parcel Chain Link Fence Turf 0 240 J S Feet Source:City of Maplewood, Ramse Count a, V�- 47 Century Avenue North Attachment 3 City of Maplewood December 17,2019 Maplewood Zoning Map 1� l s \ f Legend Zoning �y Single Dwelling (r1) Multiple Dwelling (r3) R. � - .,, - •r a Farm Business Commercial (bc) Subject Parcel I 0 240 Feet Source:City of Maplewood, Ramsey Count f. V,�_ 47 Century Avenue North Attachment 4 City of Maplewood December 17,2019 Maplewood p 2040 Future Land Use Map I f v y Y nl. - H - F Legend a ` Future Land Use - 2040 .� 1, Low Density Residential Mixed-Use - Community 3 : OVA a Public/Institutional +. Subject Parcel .� 0 240 ¢ _ Feet Source:City of Maplewood, Ramsey Count Attachment 5 IPTM December 13, 2019 City of Maplewood Environmental and Economic Development Department 1902 County Road B East Maplewood, MN 55109 Re: Conditional Use Permit Application for Central Bark 47 Century Avenue N, Maplewood, MN 55119 To whom it may concern: Central Bark is a dog daycare facility focused on the socialization, exercise and wellbeing of dogs. While dog daycare is our primary service, we will also offer sleepovers, dog grooming, training, and some retail. Central Bark is a national franchise with 33 locations in 12 states. We are looking forward to opening the first Central Bark location in the Twin Cities at the above-referenced property in 2020. We understand that our type of business is an approved use under the current zoning, but we were advised that we would need to obtain a conditional use permit for our outdoor play areas; therefore, that is the purpose of this letter and application. The outdoor play spaces are an important component of our business, as it gives the dogs an opportunity to relieve themselves and enjoy fresh air and the outdoors throughout the day. Outdoor time for the dogs will be limited during particularly cold days in the winter and hot humid days in the summer, as well as during any other type of inclement weather. Central Bark will offer daycare Monday-Friday from 7:00 a.m. to 6:30 p.m. with the possibility of offering daycare on weekends if there's demand. Our overnight dogs will be taken outside between 6:30 a.m. and 7:00 a.m. for their morning potty break, then again between 6:30 p.m. and 7:00 p.m. for their final potty break before bedtime. This schedule applies 7 days a week. Each of our dog handlers will complete a training program in animal behavior, canine first-aid and CPR, as well as ongoing training, and will be responsible for up to 12 dogs at one time. Since we will employ an enrichment daycare model, our dog handlers will not only supervise the dogs to ensure safe play but will participate in games and activities to engage the dogs, thus ensuring that noise is kept to a minimum. A well cared-for dog is generally a quiet dog. When dogs do bark, dog handlers are trained how to effectively divert them to other activities. Attachment 5 • TM The building on this property is surrounded by driveway and parking areas with grassy areas around the perimeter. There's a 6-foot wood fence bordering the north and west sides of the property. We would like to use the driveway space on the north side of the building and at the back of the building (west) for our outdoor play areas. The play areas would be enclosed with an 8-foot chain link fence with windscreens. The ground would be covered with an antimicrobial turf material specifically designed for dogs. The turf is installed over a base layer of drain tile to provide space between the asphalt surface and the turf for drainage to take place and air to circulate. Central Bark facilities follow the U.S. Environmental Protection Agency recommendations for waste disposal; therefore, all dog waste is picked up immediately, properly disposed of in plastic lined containers and placed in a garbage dumpster to be serviced by a local waste removal company. This is done in our outside play areas as well as inside. We use veterinarian recommended and environmentally friendly cleaning products on both our indoor and outdoor areas. Urine is mopped up immediately with an environmentally friendly disinfecting solution in the indoor play areas, and outdoor play areas are sprayed with a disinfecting solution at the end of each day, weather permitting. Throughout the day, urine is sprayed away with a hose. A shop vac is used to remove hair from the turf. As possible runoff is a common concern for municipalities, we would like to note that the Central Bark franchise has been operating for 23 years with over 30 locations throughout the United States with no negative impact on the communities in which they operate. The process for cleaning and sanitizing exterior play areas has produced very little actual "run off,' and what little there is is so diluted there has not been a negative impact. Please see the attached Site Plan and Concept Plans showing the locations of our proposed outdoor play spaces. Let us know if you need any additional information. Thank you for your consideration. Sincerely, Angie Holbrook Chris Holbrook Baxter's Playhouse LLC Baxter's Playhouse LLC d/b/a Central Bark d/b/a Central Bark a8uue3SWBO 141!M pauue3S Attachment 6 t r� a .•l � ._ '�'�� li ' .\ „�`-� I 1 t , Qom` 12 Ali t y_ J. / I: , iia �� �y ''•s> < A ;o�S __ - -- ` \\ I c• i, ���'��..----'_ - _.40;�-3� `-- 'J :f -: -�j111 i�`� iii L, 41 v Attachment 6 Fence --------------------------------------- ------ ' I I I I Co _ N a'�~ �¢H I I " I I I ' I I I I • I • I I ' I O o x O r. I r p I lu I m C cM C v 'LL G gQ � d est N I I I I I > ' Q V I v I a-1 I V A N � I t . I . I •• I , I .. I • I � I I � I M : •. .. ..: •. ... O N 00 rl N OD N O any,Gn}ueo Attachment 6 47 Century Avenue N., Maplewood Concept- Floorplan Outdoor Play Outdoor Play Area 1 Area 2 i I i Outdoor Play I\--- - ------------ ------ Area I I i I I i I 1 I I � Play Area 1 Play Area 3 I I I I zz I I I I I I I , I I I I I I I I I I _ I { I k i I {{l6 I q i Play Area 2 \ Outdoor Play Play Area 4 Area 4 fI I 1j1 I I I p 1pS I EE I I I I I 1 ' fI I - t -- -- - - - -- -- - - f -- 7511 17.511 Nap Room Stay&Play Stay Outdoor D W 2711 Breakroom I1nn 47 0 Izu Storage Office 101 n& RR Data 7511 i 12.511 torn I Retail po n I 13 ft Grooming ,,,, i 2511 3511 j+ 60fl Attachment 6 tir ijVj -x.. x i ' Al Y yf Y r5C ' w O O oF 7 4 C t 7 j aqjLE) Garbe Ave Garbe Ave M.w PLANNING COMMISSION STAFF REPORT Meeting Date January 21, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Menard Inc., 2280 Maplewood Drive a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Zoning Map Amendment Ordinance (Requires 4 Council Votes) c. Conditional Use Permit Amendment, Setback Variances and Shoreland Overlay Impervious Surface Variance Resolution Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Menard Inc., is seeking to replace its existing store at 2280 Maplewood Drive with a new building and storage yard. In addition, the applicant has secured purchase agreements with six residential properties to the south with the intent to incorporate these properties into the new building site. Recommended Action: a. Motion to approve a resolution for a comprehensive plan amendment reguiding the residential properties from Low Density Residential to Mixed-Use— Community. b. Motion to approve an ordinance amending the City's zoning map to rezone the residential properties from R-1, single dwelling to M-1, light manufacturing. c. Motion to approve a resolution for a conditional use permit amendment, setback variances and shoreland overlay impervious surface variance. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on January 9, 2020. The initial 60-day review deadline for a decision is March 9, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Menard Inc., is requesting approval to tear down its existing building and build a new 207,170- square-foot store in its place. In addition, Menards is proposing to purchase six residential properties to the south of its existing store, remove the houses, and incorporate the land into its new store site. Menard Inc.'s existing site is located at 2280 Maplewood Drive. The six residential properties are located at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East. To move forward with this project, Menard Inc. needs city council approval of the following applications: comprehensive plan amendment, zoning map amendment, conditional use permit amendment, setback and shoreland overlay impervious surface variances, vacation of public utility easements, design review and a lot division to combine the lots. The layout of the site is largely dictated by a pipeline that runs through the site. The new building will be on the east side of the site, angling towards the northwest. The storage yard will then be located to the east and south of the building. Parking for the building will be located west of the building. Comprehensive Plan Amendment Menard Inc.'s existing site is guided for Mixed-Use— Community. The City's 2040 Comprehensive Plan states that "The City intends the mixed use - community classification to be for community and regional serving commercial retail or service businesses, offices, and high-density housing." The six residential properties located on County Road B East are currently guided for Low Density Residential. The applicant is requesting the six residential properties be reguided to Mixed-Use — Community to be consistent with its store site and allow for the redevelopment of the homes as part of a new Menards store. To approve this request, at least four council members must vote in the affirmative. The city's 2040 Comprehensive Plan has established several goals, many which are applicable to this request. Those goals include: 1. Promote the revitalization of neighborhood retail shopping centers and corridors and surrounding areas as mixed-use nodes that enhance the vitality of particular neighborhoods in Maplewood from the perspectives of economic development and community character. 2. Promote the efficient retention and redevelopment of commercial and industrial areas in the city as high quality and attractive developments and land uses. 3. Encourage attractive commercial and industrial developments. Zoning Map Amendment Menard Inc.'s existing site is zoned M-1, light manufacturing. The six residential properties located on County Road B East are currently zoned single dwelling. The applicant is requesting the six residential properties be rezoned to M-1, light manufacturing to be consistent with its store site and allow for the redevelopment of the homes as part of a new Menards store. To approve this request, at least four council members must vote in the affirmative. Conditional Use Permit Amendment A conditional use permit (CUP) is required for the exterior storage of goods or materials and any building or exterior use within 350 feet of a residential district. Menard Inc. last amended its CUP on January 26, 2009 in order to build a new warehouse. Now, Menard Inc. is requesting approval to amend its CUP to build a new store building, new warehouse and for fencing surrounding its storage yard area. The existing CUP prohibits the use of an exterior public address system, requires snow to be stored away from the south and east shared residential property lines, limits hours of operation in the storage yard, garden center and warehouse to between 7 a.m. and 10 p.m. and requires all lighting in the storage yard and warehouse not needed for site security be turned off after business hours. These requirements will remain in place. In addition, City staff is recommending the CUP be amended to include the following: • All site lighting that is to remain on overnight must be dimmed to 50 percent intensity after the store closes. All lights within 100 feet of a residential property line must be shielded. • All fences must be maintained and kept in good order. Menard Inc. will repair any fence issues within 15 business days of receiving notice from the City. • Any fencing within 65 feet of the Maplewood Drive East right-of-way line may not exceed 8 feet in height. • The existing 8-foot-tall fence between Menard Inc.'s property and the properties at 1071, 1081 and 1101 County Road B East must remain in place. This fence must be extended along the north property line of 1101 County Road B East after the existing warehouse is demolished. Any needed repairs to this existing fence must be completed before the City will issue a certificate of occupancy for the new store. • All existing trees south of the existing 8-foot-tall fence and the properties at 1071, 1081 and 1101 County Road B must remain in place • The 14-foot-tall fence between Menard Inc.'s property and east property line of 1101 County Road B East must be setback at least 20 feet from the property line. • All portions of the 14-foot-tall fence and the new warehouse building shall be setback at least 30 feet from the County Road B East right-of-way line. • All existing trees between the County Road B East right-of-way line and the 30-foot building and fence setback line must be maintained and are not permitted to be removed. • All portions of the 14-foot-tall fence between Menard Inc.'s property and the west property lines of 2223 Duluth Street North and 2233 Duluth Street North shall be setback at least 20 feet from the shared property line. • All portions of the 14-foot-tall fence between Menard Inc.'s property and the south property line of 2255 Duluth Street North shall be setback at least 20 feet from the shared property line. • The warehouse building shall be setback at least 50 feet from all residential property lines to the east and west of Menard Inc.'s property. • Any temporary or seasonal outdoor sales occurring in the parking lot must meet all City ordinance requirements, plus are required to be setback at least 100 feet from any residential property line. Setback Variance This site has historically been used for retail purposes since its original development in the 1960s. Menards purchased the site and building in 1989 and have completed several building additions since then. Menard Inc.'s proposal to redevelop the site has resulted in six setback variance requests. When determining approval of a variance the City must consider the practical difficulties of developing the site and meeting setback requirements. Based on state statute, to constitute practical difficulties a three-factor test must be satisfied. The first factor is that the property owner proposes to use the property in a reasonable manner. The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the landowner. The third factor is that the variance, if granted, will not alter the essential character of the locality. Menard Inc. is requesting the following setback variances —see site plan below for locations: A. 0-setback from Maplewood Drive (main building). B. 0-foot setback from County Road B (comer of warehouse building) C. 30-foot setback from eastern property line (main building and warehouse a _ building). D. 10-foot setback for the parking lot along south property line which borders re. IF residential. 1011 -' E. 10-foot setback for the parking lot along _ q;P west property line which borders residential. F. 5-foot setback for the parking -- - - lot/storage yard along east property line which borders residential. Menard Inc.'s proposal to redevelop the site into a new store is a reasonable request. Staff believes there are unique circumstances affecting this property that are not caused by the landowner which include the parcel shape and the pipeline running through the property. Lastly, staff believes a new building can be built that will not alter the essential character of the locality. This last test is the most important aspect of this request. Removing six homes and expanding the footprint of the store will require mitigating factors to minimize the impact on the remaining neighbors. Staff has reviewed the applicant's setback variance requests and believes the variance requests meet the standard above wholly in one case— location A—and partially in two of the cases — locations C and F. A. Staff recommends approval of a 0-setback from Maplewood Drive for the main building. This variance is justified and works to push the entire site plan north, away from existing residential properties. C. The new main building is proposed to be setback 33 feet and 11 inches from the east property line. Ordinance would typically require a 100 feet setback for a building on this site. However this building is being built in an area that is already being used as either the existing building or storage yard. Building the new main building will have minimal change as compared to existing conditions. The applicant is also proposing to build the warehouse with a setback 30 feet from the residential lot line to the east. Ordinance would typically require this warehouse be setback 100 feet. Staff finds that the proposed setback of 30 feet for the warehouse would adversely impact the character of the neighborhood and therefore does not meet the variance standards. Given the unique aspects to this site and project staff feels a 50-foot setback for the proposed warehouse is reasonable and is consistent with the character of the neighborhood. A 50-foot setback is the minimal setback ordinance requires for all new commercial buildings. F. The storage yard area along the applicant's east property line would require a 20-feet setback when adjacent to residential property. Existing conditions do not meet this requirement. Staff believes a variance is justified in the areas that already are non- compliant. For any new storage yard areas adjacent to 2223 Duluth Street North, 2233 Duluth Street North and 2255 Duluth Street North the applicant shall be required to meet the code requirement of a 20 feet setback between commercial uses or parking lots and residential properties. A 5-foot parking lot setback in these new storage yard areas will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. Staff believes the three remaining variance requests do not meet the standard outlined in this report. Staff's response to each of these variance requests is detailed below: B. As mentioned in the CUP section of this report, staff is recommending the warehouse building be setback 30 feet from the County Road B East right-of-way line. City ordinance requires commercial buildings be setback at least 30 feet from right-of-way lines. The closest home on the north side of County Road B East is currently approximately 37 feet with other homes set farther back. Increasing this setback of County Road B East will work to maintain the neighborhood's existing character. A 0-foot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. D. The applicant's request for a 10-foot parking lot setback to the south property line becomes unneeded after the CUP requirement that the parking spaces near 1101 County Road B East be eliminated from the site plan dated January 9, 2020. Ordinance requires a 20 feet setback between commercial uses or parking lots and residential properties. A 10-foot parking lot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. E. The applicant's request for a 10-foot setback for the parking lot along west property line becomes unneeded after the CUP requirement that the fence near 1101 County Road B East be setback at least 20 feet. Ordinance requires a 20 feet setback between commercial uses or parking lots and residential properties. A 10-foot parking lot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. Shoreland Overlay Impervious Surface Variance The applicant is requesting approval of a variance from the city's shoreland overlay impervious surface coverage ordinance. The site is within the shoreland boundary of Keller Lake. The shoreland code requires a maximum coverage of 40 percent. A 60 percent impervious surface can be permitted with approval from the city engineer if the applicant is proposing additional stormwater management practices. The current Menard Inc. property has a 95 percent impervious surface coverage. This redevelopment project will reduce the amount of impervious surface coverage due to a stormwater pond and additional green space being added to the southwest corner of the applicant's existing site. Because of existing conditions, Menard Inc. is not required to seek a variance for impervious surface coverage as long as its existing site is less than 95 percent impervious. Of the residential properties Menard Inc is proposing to buy, 1115 County Road B East is wholly within the shoreland boundary of Keller Lake; 1127 County Road B East is mostly within the boundary; and a small portion of 1133 County Road B East is within the boundary. This equates to 58,781 square feet within the shoreland boundary. The applicant has requested a 40 percent variance to allow 100 percent impervious surface within the shoreland boundary of these residential areas. Given the discussions in the CUP and setback variances section of this report the applicant will be required to increase its proposed setback thus allowing additional greenspace to remain within the shoreland boundary—equating to approximately 7,800 square feet or 13 percent of the area within the shoreland boundary. Given the information detailed above, staff is supportive of a shoreland overlay impervious surface coverage maximum of 80 percent— requiring a 20 percent variance above the ordinance's 60 percent impervious surface limit which requires the developer to meet the city engineer's conditions for additional stormwater management practices. The applicant can meet the 80 percent by increasing the amount of greenspace as detailed above or by using construction materials such as porous concrete. Before any permits are issued, the city engineer will be required to approve plans confirming all requirements discussed here are being met. Vacation of Public Utility Easements The applicant is requesting the city vacate portions of two public utility easements. Both easements are wholly within property Menard Inc. would own if this project proceeds. The city engineer has reviewed this request and determined that there is no anticipated public need for the easement any longer and the requested vacation is not counter to the public interest. Design Review Site Plan The layout of the site is largely dictated by a pipeline that runs through the site. The new building will be on the east side of the site, angling towards the northwest. The storage yard will then be located to the east and south of the building. Parking for the building will be located west of the building. Entrance to the storage yard also shifts to the east of the building. The applicant is proposing three access drives to the main parking lot from Maplewood Drive. The site currently has two access drives. Staff is comfortable with the proposed east two access drives. The new access drive proposed to be located south of the stormwater pond on the west side of the site is of concern to staff. Given its proximity to the County Road B and Maplewood Drive intersection staff believes this would become the primary access point to the site. Considering its location to the existing homes to the south staff does not believe this new access drive should be permitted. Staff is recommending this access drive be eliminated and kept as greenspace between the stormwater pond and homes to the south. There is a small finger of land of land that extends eastward and is surrounded by land owned by Schmelz Countryside. The applicant's proposed site plan appears to encroach onto land owned by Schmelz. A revised site plan will be required ensuring all construction is taking place on property owned by Menard Inc. Building Elevations The height of the main building is 30 feet and 1.5 inches. The peak of the main entrance canopy rises approximately another 8 feet. The proposed building material for most of the front (west) and left (north) elevations is concrete block. The rear (east) elevation is a combination of concrete block and green metal panels. The right (south) elevation will mostly consist of the green metal panels. The proposed warehouse building will be 30 feet and 3 inches in height. Green metal panels will be used for the warehouse elevations internal to the site. The elevation facing County Road B East is proposed to be built with concrete block. City ordinance states that new buildings shall be: • "in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan;" and, • "the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors." In this neighborhood, the City has seen recent commercial development projects include the remodeled Schmelz FIAT dealership, remodeled Metro Heating and Cooling building, a new Holiday gas station and the new Keller Golf Course clubhouse. It is staff's position that the building materials for this proposed building fall short in meeting the building standards established in this part of Maplewood. The elevations that are proposed to have concrete block will be very visible to highways 36 and 61 and County Road B East. Staff is recommending the applicant be required to replace the proposed concrete block on both the main building and warehouse elevations with a brick fagade. The brick face shall consist of two colors with staff being required to approve revised building elevations. Staff is comfortable with the use of the green metal panels as they will either be used on areas internal to the site or as accent materials on the more visible elevations. Staff would also recommend the main entrance be enhanced with stone or wood fagade columns. In reviewing newer Menards stores in the Twin Cities, staff found that many stores used brick facades and believe this is the right treatment for the Maplewood store as well. Also, staff is recommending the applicant be required to add additional windows and architectural elements to the left (north) elevation. As proposed, the left (north) elevation is a large blank wall facing Highway 36. Landscaping Given the required revised setbacks outlined in this report, the applicant shall be required to resubmit a tree preservation plan. This revised plan shall reflect the trees that will no longer need to be removed given the requirements of this report. The applicant's landscaping plan shows the addition of 88 new trees to the site. All proposed trees are deciduous. The applicant will be required to submit a revised landscaping plan reflecting the expanded greenspace surrounding the storage yard and warehouse. The applicant shall increase the amount of trees to be planted between the fence and County Road B East right-of-way line from 7 to 14. At least 50 percent of the 14 trees shall be coniferous. Staff acknowledges that no trees are permitted to be added within the pipeline setback area. In addition, the revised landscape plan shall reflect any trees removed due to grading near the Maplewood Drive right-of-way. Any trees removed within the Maplewood Drive right-a-way must be replaced. The city engineer will approve location, species and size of all trees planted within the right-of-way. Parking Since Menard Inc. opened a store at its existing site, the City has granted multiple parking waivers. The existing store is 187,922 square feet in size— meaning ordinance would require 940 parking spaces. With the City-approved parking waivers the current store actually provides 401 spaces— meaning that the City has waived 539 spaces. The new building will be 207,170 square feet in size — requiring 1,036 parking spaces. Staff acknowledges the ordinance requirement of providing one parking space per every 200 square feet of store area overburdens a store like Menards. The City must account for the type of products and users Menards caters to. The applicant is requesting a waiver to be allowed to provide 430 parking spaces. Given the site plan adjustments being required above in this report 22 parking spaces would be removed from the south property line. The applicant has the opportunity to stripe parking spaces for employees only to nine feet wide and staff believes some other efficiencies can be found in the site plan to add back some additional spaces. With the required site plan changes staff is comfortable with allowing a parking waiver to allow a minimum of 420 parking spaces on this site. Signage No signage is being approved with this report and approvals. Menard Inc. is permitted two wall signs and two freestanding signs per ordinance requirements. These signs must meet all ordinance requirements in terms of size and placement. All signs require sign permits be acquired from the City prior to installation. Lighting The applicant shall be required to submit a revised photometric plan meeting the City's 0.4 footcandle requirements. The current photometric plan shows this requirement being exceeded near the south and east property lines. All light poles must meet the 25-foot height limit. The applicant is requesting City approval for taller light poles but staff does not feel taller poles are warranted nor appropriate with this site's proximity to residential properties. As mentioned earlier in this report, all lights not needed for site security shall be turned off at store closing. Lights that are to remain on overnight shall automatically be dimmed to 50 percent intensity upon store closing. Pipeline City ordinance requires all buildings be setback at least 100 feet from a pipeline. The ordinance also allows the council to approve a waiver to this setback requirement. The existing southwest corner of the building has a 0-foot setback from the site's pipeline easement. The new proposed building will also be near a 0-foot setback and will at all time be outside of the easement itself. Staff see no concerns with the building placement in relation to the pipeline easement. Lot Division to Combine Residential Lots As mentioned in this report, the applicant has purchase agreements in place with six residential properties south of its existing store site. It is proposing to combine its existing site with the six residential properties. If the applicant's other requests are approved, staff has no issues or concerns with combing all seven lots into a single parcel of property. Department Comments Engineering Please see Jon Jarosch's engineering report, dated January 13, 2020, attached to this report. Environmental Please see Shann Finwall's environmental report, dated January 13, 2020, attached to this report. Building From Dave Peterson — Building Official: Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, MN1306, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter 1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain compliance is not an option. The following forms must be completed as submittals. a. ASHRAE 90.1-2010 Building Envelope Compliance Documentation b. ASHRAE 90.1-2010 HVAC Compliance Documentation c. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation d. ASHRAE 90.1-2010 Lighting Compliance Documentation e. Or COMCHECK Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection schedule document and submit with plans. Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood requires permit for drain waste and vent. Permits are required for building, plumbing, mechanical, electrical, fire alarm, and sprinklers. Provide two sets of stamped and signed plans and one digital set. Board and Commission Review January 21, 2020: The community design review board will review this project January 21, 2020: The planning commission will hold a public hearing and review this project. Citizen Comments Staff surveyed the 68 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received 17 responses —all shown below. 1. Letter attached to this report. (Samantha Crosby, 1133 County Road B East) 2. Letter attached to this report. (Jean Anderson and Judy Zielinski, 2255 Duluth Street) 3. We'd like to go on record in support and have no concerns to share about any of the proposed requests being made in regards to the project. We look forward to the updated store and amenities that will be provided. (Joan and Erin Phillips, 1172 Leland Road East) 4. I'm writing in regards to the Menard plans we received in the mail this past week. The portion I am most concerned with is the Product Storage Yard and the plan to screen this from County Road B and the residential dwellings across the street. I am attaching a couple of pictures to help, if you don't receive them please let me know. According to the picture titled Elevation, the elevation on the roadbed in front of our house is 875 ft., I believe that standing on my front step my sight line is 14-16 feet above the roadbed. My concern is whether the proposed wall will be high enough to contain the sights and sounds of the product storage yard and that the proposed trees along the wall are ornamental Sugar Maples. It would seem a much better choice would be some type of evergreen, which would provide year round screening provided they planted something in the 14 - 18 foot range. Additionally we can't tell from the specs how far back the wall is from the road. We know from experience that nothing will grow close to the road due to the plowed snow and salt during the winter. Elevation 0 T� Area of concern s- '� 4.`AR=�QiSE f. �f yr YARD l WATER e v 1112 Co Rd B East Y r�k _ (Bill Skadden and Gretchen Hagen, 1112 County Road B East) 5. 1 have no objection to the overall project and encourage redevelopment of the area. However, I have one concern of the setback of the "yard" fence to the west of our property such that out FIAT/ALFA building is still visible from Highway 36. They are requesting 0' from the road. This would obstruct our investment. I would not object to a 75' minimum setback to the proposed "yard entrance." I do not object to the 0' setback of the building as proposed. (Jonathan Schmelz, 1180 Highway 36 East) 6. 1 would say that Menard's has been a good neighbor since it bought and redeveloped the old "GEM" (come grocery store) property. Yet there is a limit to good growth certainly. One of our neighbors sent us an email expressing their concern about whether the project would have any effects on our own properties (valuation) since they are close by, but not contiguous. I can only speculate on this subject at this point. Nevertheless, I do want to offer an opinion about public safety (traffic control) relating to the project. I would also offer an opinion on the aesthetics of the project as well. That Menard's generates quite a bit of vehicular traffic cannot be denied... particularly at certain times of the day. I would speculate though that a certain amount of traffic is generated by contractors and clients who need to obtain commodities quickly and be on their way. What is bothersome to me is the traffic control at the junction of County Road B and Maplewood Drive E. There is also a sight distance problem at that intersection for those desiring to turn left when exiting Maplewood Drive on to CR B. My observation with regard to traffic control is based on my almost daily passing of that junction as I travel west to access TH 61. 1 have nearly been "T Boned" on several occasions by vehicles not stopping as they turn right on to CR B to get to TH 61. [Drivers among the cohort of contractors and people with time constraints, likely.] Similarly traffic exiting TH 61 (whether from the south or the north) fills the turn lane to Maplewood Drive and often impedes east to west traffic on to TH 61 as the west to east traffic fills the lane and drivers turn left on to Maplewood Drive. Therefore I would encourage the City of Maplewood to conduct an ongoing traffic engineering study of the intersection. Secondly, with regard to aesthetics, I would offer the opinion that high mast lighting and signage facing residential properties in the area should be controlled as well. On premise advertising and lighting can be harsh and destroy the visual environment for surrounding residents. (Kenneth H. Bjork, 1140 Lealand Road East) 7. Not in favor of the Menard's project . . . The last 2 sentences in paragraph 1 of your letter are confusing. No access is being proposed or will be permitted from County Road B East to the new store. (It is dangerous enough turning to go to Menard's on the service road let alone coming out of there. People just don't observe the stop sign coming out on to County Road B after they have visited Menards.) Access drives to a new store building would be located generally in the same area as today. (Or will customers be coming from Highway 36 and English Street. If customers are coming from the east on Highway 36, turning left to get to the service road is nearly impossible.) If Menard's is permitted to tear down 5 or 6 homes will they then be permitted to tear down the homes on Duluth Street north of County Road B on the west side of the street when they need to "grow more"? Is big business the only thought in Maplewood's eye? Not the residents? Think of the residents who have lived in those homes for several years. Also, what happens to the property values in the area around a new Menard's? (Clifford and Sharon McGinnis, 1134 Leland Road East) 8. Both my wife and I are opposed to the proposal put forth by Menards. The drawings sent do not give enough information to see what is really being proposed. In particular, the set-back next to County Road B. The drawing shows the property line extending beyond the center of County Road B. I do not understand how this is possible or could have been approved by the city. Asking for a 0-foot set-back on County Road B is not right. It will put the yard within a few feet of the street. The noise pollution along with the lighting (despite what Menards says) will create a disturbance to the surrounding neighbors next to and across Country Road B. We believe the set-back should be the same as the current home set-back along County Road B. It should not be within a few feet of the road. To block the noise and lights taller trees are needed. Pine trees to create a block year-round. This is not possible with the current proposal set-back. We are opposed to the taking down of mature trees that add so much to the character of the neighborhood. We do not believe that a 14-foot fence will block the light or noise created especially with the lights on all night. When we bought into this community, it was the neighborhood that attracted us to Maplewood. Now we are seeing that neighborhood turning into a commercial sight. With this change we believe our property value will decrease with the current plan encroaching on the residential area along County Road B. Has the city consulted with real estate companies find out what the real impact will be on the homes affected by this proposal? We are disappointed that the city has waited until the 11th hour to notify the citizens that are directly affected by the encroaching commercial business. It leaves us with very little time to study and respond appropriately. We are looking forward to the meetings to learn more on how this will impact our neighborhood and voice our concerns with all our neighbors. (Jay and Cheryl Stutsman, 1108 County Road B East) 9. Many of the neighbors in the surrounding area walk to Menards. At this time there is not a safe walking option. Please consider a pedestrian path to the store. As of now, we have to cross busy County Road B and walk in the street or the side of the boulevard which is dangerous and inconvenient. Providing a walking/biking path will reduce car traffic and allow people to get to Menards via other methods. Thank you for your time and consideration. (William and Shari Adams, 1126 Leland Road East) 10. No extra entrance to parking lot between us and the holding pond. GREEN SPACE Holding pond is a major concern due to past flooding of our property. We have had to endure severely flooded property 3 times in the past due to inadequate drainage. Do not move fence. Keep existing fence and trees. (Catherine and Debra Dupre, 1071 County Road B East) 11. Our main concern is that the Menards property lines are misrepresented on the plan. The draft indicates there will be green space after the fence, however, the fence will actually come all the way up to County Road B. This is will greatly reduce our property value, which is extremely disappointing because we just purchased our house in June of 2019. We want a setback to where the six residential properties currently stand. Menards needs to follow the same property setback standards as residential properties. The current properties have a 60ft. setback and this needs to apply to the new plan as well. In addition to a setback of at least 60 ft., we would like the boulevard to be heavily landscaped with mature lush trees (e.g., Pines Trees and Evergreens). We do not want to look out our window and see a fence. We are also concerned about how this project will change the character of the neighborhood. There will be trucks, lights, and lots of loud noise right next to our house. We have a baby and the Menards will bring more traffic, which is dangerous if our child is near the street. • In addition, we would like the following questions to be addressed: • How long will the six homes be vacant until they are demolished? • What will be done to deter crime at these six vacant houses? • Who will watch these houses? • What hours will Menards be tearing down the houses? • What will the hours of construction be? • What hours will trucks be traveling on County Road B during the construction? • How often will we be updated about the construction? • What kinds of chemicals and debris will we be exposed to during the demolition and construction? • What will the fence look like? • Will vehicles park at Menards overnight? • How often will the trees and grass in the setback be maintained? • Will trucks/Menards vehicles be left idling? • Where will the garbage from Menards be kept? • What will be done to prevent chemicals in the air? • Will the trucks make noise when they go in reverse? • When will the pond be maintained? • Who will maintain the pond? • What will be done to prevent odor from the pond? (Mary Onchiri and Aniell Ducat, 1136 County Road B E)