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Home My WebLink About2020-01-13 City Council Workshop PacketPLEASE NOTE START TIME AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, January 13, 2020 City Hall, Council Chambers A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. US Census Count Update 2. Boards & Commissions Appointment Process F. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK E1 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date January 13, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Joe Sheeran, Communications Manager PRESENTOR: Joe Sheeran, Communications Manager AGENDA ITEM: US Census Count Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: To ensure Maplewood has a complete and accurate 2020 Census count, the City has established a Complete Count Committee (CCC). Maplewood's CCC has been working in conjunction with other CCC's and the Minnesota State Demographic Center, which is heading up our state's count. The goals are to promote overall Census awareness, changes for 2020 and outreach among hard to count populations (young children, people living in poverty, communities of color). Maplewood's CCC is focused on these issues to reverse a four -point decline in Census mail back rates during the last Census (88% in 2000 to 84% 2010). The Census count impacts our representation in Congress and federal funding for critical programs, including education and transportation. Recommended Motion: For discussion only Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is NA Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: ❑ Financial Sustainability ✓ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Our citizens of all ages, backgrounds and incomes rely on an accurate count to ensure we retain our valued seat in Congress and our share of federal and state funding for vital community programs. Background NA Attachments 1. Census Overview Workshop Packet Page Number 1 of 31 we count minnesota 0 Complete Count Committee Training March 121h - 201h 2020 Census Timeline 000000 Reminder letter #1 and #2 April 1st March 26th —April 3rd Reminder letter #3 and paper questionnaire April 20th - 27th April 8th — April 16th OFFICIAL Census DAY Final reminder Invitation to respond Census Workers enter the field 0 April 28th — Until late August There will not be a citizenship question on the 2020 Census. Important Information Verify a Census Worker: 1. Ask of the Census worker to present a badge, identification number, and or letterhead with official Census logo. 2. Call the Chicago Regional Office (1-800-865-6384, or verify via the Census Bureau staff search website (https://www.census.gov/staffsearch). White House Who can access the data? the U.S. Census Bureau can access the data Other government entifimo like ICE or U.S. Court 3 0 0 Minnesota receives $15 Billion from the government every year. $ . Decreased representation in Washington, D.C. Census data is used to determine congressional seats. + Decreased growth and resources for your community. Census data helps plan roads, schools, hospitals, etc. IDBusinesses use Census data to locate factories, stores, etc. m Counting for Dollars: Minnesota • Special Education Grants: $196 million • Medicaid: $6 Billion • State Children's Health Insurance Program: $98 million • Federal Transit Grants: $76 million �um W *Data derived from the 2010 Census (Fiscal Year 2016) o „� Election Data Services Estimates and Projections 2018 States Gaining Districts (7) Arizona +1 (from 9 to 1 D) Colorado +1 (from 7 to 8) Florida +Z (from 27 to 29) Montana +1 (from At -large to 2) North Carolina +1 (from 13 to 14) Oregon +1 (from 5 to 6) Texas +3 (from 36 to 39) 0 0 States Losing Districts (S or la) Alabama -1 (from 7 to 6) California -1 or even (from 53 to 52 or no change) Illinois -1 (from 18 to 17) Michi an -1 from 14 to 13 Minnesota -1 or even (from 8 to 7 or no change} New York -2 (from 27 to 25) Ohio -1 (from 16 to 15 ) Pennsylvania -1 (from 18 to 17) FA i n 3 3 (D 7 Find your community: * Insert screenshot of Response Outreach Area Mapper (https://WWW.Lensus.euv/roam) Yes, I commit to be counted! .ast name: Mobide phone: Email: ZIP code: Preferred language (i` other than English): Get involved! Send me info about: 0 Jobs with the U.S. Census Bureau 0 Census efforts in my communO �u��.man m cvnrn.n.c�rt.m y>,.onn a� ce,a.s re eau �upmires M D N 3 3 (D 7 Content (located on Census Website) • State handouts and Census Handouts • Graphics: • Unlocked logos • Banner for website • Videos: • English only: • Census 101: Census Overview • Census 102: Confidentiality • How Confidential is the Census? • Census Day • Minnesota Could be a big loser in 2020 • Student video (University and College specific) • Spanish, Somali, and Hmong: • Census 101 and 102 (combined) • Animation video on Confidentiality and Citizenship Social Media Twitter: @MN2020Census Facebook: @MN2020Census — Profile name: Minnesota 2020 Census Instagram: @MN2020Census — Profile name: Minnesota Census #WeCountMN Apartments Passing a City or County Ordinance • Strengthen existing Federal statues • Use language from Ramsey County or St. Paul The role of libraries in preventing an undercount • Participate in Complete Count Committees • Prepare for increased internet use during the census • Assist individuals in applying for jobs with the census • Help community members complete their census form. • specifically as a Questionnaire Assistance Center (QAC) • Post census flyers in the library E2 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date January 13, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Boards & Commissions Appointment Process Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: As part of 2019 staff meetings with the city commissions, they were asked if they would comment on the Commission Appointment Process. The commissioners provided feedback to staff and those comments are included in this report. Council can determine if there are changes or improvements to the recruitment and/or interview process. Recommended Action: For Discussion Only Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is NA Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness V Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The Commission Appointment Process might be enhanced to recruit minorities or others that better represent the demographic profile of Maplewood. Background: Staff met with all 6 of the City Advisory Boards over the year. This included, Parks and Recreation, Environmental and Natural Resources, Historic Preservation, Housing and Economic Development, Planning Commission and Community Design Review Board. City Council asked staff to seek feedback on the interview process for the Advisory Commissions. Following is a summary of the feedback received: Workshop Packet Page Number 30 of 31 E2 1 -Give the candidates a preview of what will be coming- that they will be at the podium in front of the Council, the cameras will be broadcasting over the internet and public access channel. Tell them that there will be a time limit and the nature of the questions. 2- The Council could take turns bringing in the candidates and to welcome them and wish them well. 3 -Thank the candidates for submitting the application and resume and perhaps make one of the questions more specific to their application. Get to know them a bit better. 4- It might be helpful to have a commissioner sit in on the interviews. Not to vote, but possibly provide input. Perhaps allow a commissioner to ask a question? In the past, Commissioners also interviewed the candidates and recommended finalists to the City Council. 5 -The Commissioner could sit on the side of the dais. Might make it less intimidating. 6- Is it possible to give preference to certain candidates (such as women) to make sure there is a diverse representation on the commissions? 7- Many thought that it is ok to not give too much information to the candidates, such as the questions because appointees need to be able to think quickly. 8- Some thought it might be good to give them one question ahead of time. Perhaps a question relating to the work of the commission they are applying for. 9- Some mentioned that the staff liaison should try and meet with a new commissioner or at least call them to help prepare them for the first meeting and roles and responsibilities. The Chair of the Commission could also play a part in the orientation. No action is required unless the Council would like to discuss for further consideration. Please direct Staff as appropriate if next steps are in order. Attachments: None Workshop Packet Page Number 31 of 31