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Home My WebLink About2019-09-18 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM September 18, 2019 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.July 17, 2019 E.NEW BUSINESS 1.2020-2024 Capital Improvement Plan Presentation 2.Parks & Recreation Programming Presentation F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Sherwood Park Tennis Courts Update th Anniversary Update 2.Nature Center 40 J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., July 17, 2019 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Vice Chair Roman at 6:00 p.m. B.ROLL CALL Commissioners Commissioner Craig BrannonPresent Commissioner Terri MalletPresent Chair Dorothy MolstadPresent Commissioner Nikki VillavicencioPresent Commissioner Kimii PorterPresent Vice Chair Bruce RomanPresent Student Commissioner Jack KuchenmeisterPresent Staff Parks and Recreation Manager, Audra RobbinsPresent C.APPROVAL OF THE AGENDA Chair Molstad made a motion to approve the agenda. Seconded by Commissioner MalletAyes – All The motion passed. D.APPROVAL OF MINUTES 1.May 15, 2019 Commissioner Villavicencio made a motion to approve the May 15, 2019 Parks and Recreation Commission minutes. Seconded by Commissioner Mallet Ayes – All The motion passed. E.NEW BUSINESS F.UNFINISHED BUSINESS 1.Nature Center Master Plan Final Review Wednesday, July 17, 2019 Parks and Recreation Commission Meeting Minutes D1 Commissioner Brannon made a motion to approve the Master Plan as presented. Seconded by Commissioner Roman Ayes – All The motion passed. 2.Parks Tour th Commissioner Mallet made a motion to schedule the parks tour on the 19of August. Seconded by Chair Molstad Ayes – All The motion passed. G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS 1.Harvest Park Commissioner Brannon requested an update on the status of partnering with other groups to use open space at Harvest Park. I.STAFF PRESENTATIONS 1.Department Update Audra Robbins, Parks and Recreation Manager, updated the commission on changes within the Parks & Recreation Department. 2.Wakefield Park Improvements/Playground Update Audra Robbins, Parks and Recreation Manager, gave an update to the commission on the progress at Wakefield Park. 3.Programming Update Audra Robbins, Parks and Recreation Manager, updated the commission on upcoming programs and events. J.ADJOURNMENT Commissioner Porter made a motion to adjourn the meeting. Seconded by Commissioner BrannonAyes – All The motion passed. The meeting was adjourned at 7:16 p.m. Next meeting is September 18, 2019 Wednesday, July 17, 2019 Parks and Recreation Commission Meeting Minutes E1 PARKS & RECREATION COMMISSIONSTAFF REPORT Meeting Date September 18, 2019 REPORT TO: Parks and Recreation Commission REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks & Recreation Manager PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: 2020-2024 Capital Improvement Plan Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Finance Director Ellen Paulseth will be presenting the proposed 2020-2024 Capital Improvement Plan to the Parks & Recreation Commission this evening. Recommended Action: For discussion purposes only Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,295,000 (Parks) Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. An analysis of projected debt is included in the presentation, indicating the City’s ability to accomplish the recommended projects within the framework of the City’s existing debt policy. Background The Capital Improvement Plan (CIP) is an annually prepared document that coordinates the planning, financing, and timing of major equipment purchases and construction projects. Following presentations to the various Commissions, the City Council will be asked to adopt the CIP at a City Council Meeting. Adopting the CIP does not commit the Council to the proposed projects nor implement the assumptions made during the preparation. This is, however, the basis for the 2020 Budget as we continue with its preparation. E1 Attachments None I2