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Home My WebLink About2019-09-03 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD ***Tuesday,September 3,2019*** ***5:00 P.M.*** Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.June 18, 2019 5.New Business: a.Design Review,Harambee Elementary School, 30 County Road B East 6. UnfinishedBusiness: 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 18, 2019 6:00 P.M. 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:04p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersAbsent Vice Chairperson,Matt LedvinaAbsent Boardmember,Ananth ShankarPresent Boardmember,Bruce ThompsonPresent Staff Present:Michael Martin, Assistant Community Development Director Melinda Coleman, City Manager 3.APPROVAL OF AGENDA BoardmemberShankar moved to approve the agenda as approved. Seconded by BoardmemberThompson.Ayes -All The motion passed. 4.APPROVAL OF MINUTES Chairperson Kempe moved to approve the May 21, 2019,CDRB minutes as submitted. Seconded by BoardmemberShankar.Ayes –Chairperson Kempe, & Boardmember Shankar Abstentions –BoardmemberThompson The motion passed. 5.NEW BUSINESS a.Conducting City Business and Public Meetings Presentation i.City Manager, Melinda Coleman gave the presentation on Conducting City Business and Public Meetingsand answered questions of the board. No action was needed. June 18, 2019 Community Design Review Board Meeting Minutes 1 rd b.Design Review, Townhome Buildings within Towns of New Century 3Addition, New Century Boulevard i.Assistant Community Development Director, Michael Martin gave the report on the Design rd Review of the Townhome Buildings within Towns of New Century 3Addition, New Century Boulevard and answered questions of the board. ii.Scott Hintermeister, Custom One Homes, 652 Bielenberg Drive, Suite 103, Woodbury, addressed and answered questions of the board. Boardmember Shankarmoved to approvethe design plans date-stamped June 3, 2019, for 12 rd townhomes built within three buildings within Towns of New Century 3Addition, New Century Boulevard. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.Before getting a buildingpermit for the townhomes, the property owner shall: a.Submit a site plan for staff approval showing that: i.Detailed locations of each unitwithinthe parcel. ii.The townhomes are set back to comply with the city council’s direction in the PUD approval. b.Submit a landscape plan for staff approval for the new buildings showing that: i.Landscaping is consistent with existing buildings as approved by the CDRB on May 23, 2000. ii.Deciduous, over-story trees must be 2½ inches in caliper, balled and burlapped. c.Revise the building elevations to include material colors 4.Submit the grading, drainage, utility and erosion control plans to the city engineer for approval. 5.Obtain approval of the water main layout by the St. Paul Regional Water Board. The applicant should also provide any utility easements that may be required. 6.Provide any fire hydrants on the plans as may be required by the Maplewood Fire Marshal. 7.All parking areas and drives must have continuous concrete curbing. 8.All landscaped areas shall be sodded, except for areas that would have landscape mulch. All damaged boulevards must be sodded. 9.All landscaped areas shall have an automatic in-ground irrigation system. 10.If any required work is not done, the city may allow temporary occupancy if: June 18, 2019 Community Design Review Board Meeting Minutes 2 a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Thompson.Ayes –All The motion passed. 6.UNFINISHEDBUSINESS None. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS None. 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned by Chairperson Kempeat6:45. June 18, 2019 Community Design Review Board Meeting Minutes 3 COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date September 3, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM:Design Review, Harambee Elementary School, 30 County Road B East Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Peter Leahyof LSEArchitects, on behalf of ISD 623, is seeking approval for a building addition at Harambee Elementary School which is located at 30 County Road B East.This project will consist of a new main entrance vestibule in the center of the building and a 9,228 square footbuilding addition which will serve as space for new classrooms. In order to proceed with this project the applicant needs to receive design review approval. Recommended Motion: Motionto approve the design plansdate-stamped August 13, 2019for the building addition at Harambee Elementary School located at 30 County Road B East. Approval is subject to the applicant doing the following: 1.Repeatthis review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.The city engineer requires that a grading and erosion control permit is applied for and issued for allland disturbance and site grading associated with the project. 4.The applicant is required to meet the city’s tree preservation ordinance. Before a building permit is issued, the applicant must submit for staff approval a landscape plan that details trees to be removed and location of replacement trees. 5.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost ofthe exterior landscaping, including the rain garden. 6.Prior to the issuance of a building or grading permit, the applicant must receive approval from the watershed district for this project. 7.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 8.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall completeany unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 9.All work shall follow the approved plans.The director of communitydevelopment may approve minor changes. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on August 13, 2019. The initial 60-day review deadline for a decision is October 12, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Site Plan The applicant is proposing a 9,228 square foot addition to the northeast corner of the existing building. The building addition will require the shifting of an existing rain garden and drive lane further north and the elimination of24 parking spaces.The applicant is working with the watershed district to ensure the new rain garden is fully restored. This project will also require the applicant to meet all of the city’s stormwater management requirements. The parking lot that is losing the 24 spaces is typically not used on a day-to-day basis. The property will still have 149 parking spaces throughout the site, exceeding code requirements. Architectural For the building addition, the applicant is proposing touse face brick,metal coping and metal panels. The face brick and metal coping willmatch the materials and color of the existing building. The proposed metal panels would be a new material introduced to the building but would match the color of the existing EIFS surface of the existing building. Landscaping The project will cause for the removal of four trees from the site. The number of trees being removed is less than 20 percent of the number of trees on site meaning the applicant is required to replace the trees on a one-to-one basis. Before any permits are issued, the applicant will be required to submit a landscaping plan to the city showing where at least four new trees will be planted. The applicant’s plans do show new shrubs being added to the remodeled front entrance and on the west side of the building addition. Department Comments Building Official, Dave Peterson Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, MN1306, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter 1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain compliance is not an option. The following forms must be completed as submittals. a.ASHRAE 90.1-2010 Building Envelope Compliance Documentation b.ASHRAE 90.1-2010 HVAC Compliance Documentation c.ASHRAE 90.1-2010 Service Water Heating Compliance Documentation d.ASHRAE 90.1-2010 Lighting Compliance Documentation e.Or COMCHECK Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection schedule document and submit with plans. Plumbing plans shall be submitted to the StatePlumbing Department for approval prior to the issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood requires permit for drain waste and vent. Permits are required for building, plumbing, mechanical, electrical, health,fire alarm, and sprinklers. Provide two sets of stamped and signed plans and one digital set. Reference Information Site Description Site Size:27.3 acres Existing Land Use: Elementary School Surrounding Land Uses North: Office and retail buildings South: Railroad and Saint Paul Regional Water East:Dental clinic and Waldorf School West:Cub Foods and Agropur Planning Existing Land Use:Government(G) Existing Zoning:Business Commercial (BC) Attachments 1.LocationMap 2.Site Plan 3.Building Elevations 4.Applicant’s plans (separate attachment) Attachment 1 Harambee Elementary School - Building Addition August , 2019 City of Maplewood Legend ! I 0490 Feet Source: City of Maplewood, Ramsey County Attachment 2 Attachment 3