HomeMy WebLinkAbout2019-08-12 City Council Workshop Packet
PLEASENOTESTARTTIME
PLEASENOTESTARTTIME
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M.Monday,August 12, 2019
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Public Works Department Presentation
2.Community Development Department Presentation
3.Public Safety Department Presentation
4.City Manager’s Budget Workshop #1
F.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens -unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date August 12, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
PRESENTER:
Steven Love
AGENDA ITEM:Public Works Department Presentation
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Staff has been asked to present an overview of operations performed by thePublic Works
Department. The Public Works Director will give an overview of the Public Works Department,
previous year’s successes, challenges, and upcoming goals.
Recommended Action:
No formal action is required at this time.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
It is important for the City Council to be aware of the happenings within the City’s various
departments. Doing so ensures that everyone is on the same page and that the City is operating
effectively.
Background
There are currently 41full timebenefit earning employees and 3part-timebenefiting earning
employees on staff. The Public Works Departmentis comprised of the following seven divisions:
Administration
Parks and Recreation
Streets/Storm Sewer
Sanitary Sewer
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Fleet
Facilities
Engineering
Attachments
1.Public Works Presentation
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date August 12, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM:Community Development Department Presentation
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
In preparation of the 2020 budget discussions, the community development department willprovide
an overview of the department, outline the previous year’s accomplishments, and discuss
opportunities, challenges and goals for the next year.
Recommended Action:
No council action is required.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost isNA
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:NA
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The day to day operations of the community development department involve all of the city’s
strategic plan goals.
Background
The community development department oversees the physical development of the community,
from visioning and long-range planning to construction and inspections. The department provides
the following services to the community: planning, economic development, environmental planning,
building inspections, code enforcement, and public health.
Attachments
1.Community Development Presentation
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Community Development Department land use planning and zoningeconomic developmentenvironmental planningbuilding inspectionscode enforcementpublic healthsolid waste and recycling
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construction
design
planning
Community Development Department
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Community Development Department Boards & CommissionsHousing and Economic Development CommissionPlanning CommissionCommunity Design Review BoardEnvironmental and Natural Resources Commission
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conserving natural resources in
lfare by ensuring that land use and
growth and construction in the city
regional goals, and state and federal
ies of the Maplewood Comprehensive
Mission Statement To protect public health, safety, and webuildings meet applicable City codes, laws. The department will guide future that enhances economic development while accordance
with the goals and policPlan
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2019 Successes & Accomplishments 2040 Comprehensive PlanNorth End Vision StudyBusiness Outreach & EngagementTrash & Recycling ContractsTransitwayProjects –Gold Line & Rush LineGladstone
Land Acquisition –Moose LodgeEDA RestructuringRice Larpenteur AllianceGreenStepCities –Step 5
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Comprehensive PlanNorth End Vision PlanGladstoneRice & Larpenteur
Opportunities & Challenges Rental Housing LicensingImplementationEconomic DevelopmentTechnology
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Efficiencies TechnologyPartnerships
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customer service
withthe community
partnerships
redevelopment
engage
Goals Lead with exceptional ContinuallyProactively seek Build and leverage
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Questions?
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date August 12, 2019
REPORT TO:Melinda Coleman
REPORT FROM:
Scott Nadeau,Public SafetyDirector
PRESENTER:Scott Nadeau, Public Safety Director
Michael Mondor, EMS Chief
Steve Lukin, Fire Chief
AGENDA ITEM:
Public Safety Department Presentation
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The Public SafetyDepartment will present an overview of public safety collaboration, and
departmentaloperations,activities, goals and future plansfor both the police and fire departments.
This presentation is for information only.
Recommended Action:
No formal action is required.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost isN/A
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of ReservesOther: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This update to the City Council ensures the City is aware of the activities and plans of the Public
Safety Department.
Background
The Department of Public Safety is comprised of Fire & EMS, and Police services. This overview will
provide an update on the collaborations taking place amongst the Public Safety Department,as well
aswith other City departmentsandthe community. Included will be specific operations, activities, and
future planning for the police and fire departments. The presentation will also include efficiencies and
challenges being faced by each department.
Attachments
1.PowerPointPresentation
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www.maplewoodmn.gov
Maplewood Public Safety Department
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Update on Public Safety Collaborations and InitiativesPolice Department Initiatives and HighlightsFire Department Initiatives and HighlightsQuestions and Feedback from City Council
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OutreachTrainingFitness/Wellness/Mental Health of our 1New ways to leverage public safety to benefit our communityImproved EMS response through including Police
Outreach and Prevention efforts often lacked collaborationThe transition to fullopportunities in:
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Outreach to Diverse Communities
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Battle of the Badges Blood Drive
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During the past few months our community outreach efforts have yielded dramatic results.Multiple events have had hundreds in attendance (250 at Rolling Hills alone)We are targeting diverse
communities, within our community, to build relationships and reach out to residents who may not otherwise have positive contact with public safety.Community inclusiveness and outreach
to diverse populations are a part of both the city Partnering with other city departments and community based organizations has really enhanced our ability to help those in our community.
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bicycles and helmets to kids at Maplewood Middle School, John Glenn
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This year the police department, in conjunction with the fire department and public works gave away Middle School, and Weaver Elementary School.The kids were chosen or won the bicycles
through the school. Public Works along with an employee from Strauss Skates and Bicycles helped get the bikes road worthy.
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The Public Safety Roadshow for Seniors included the topics of elder abuse and scams from the police department, and fall and fire prevention along with general health topics from the
fire department.Presented at 22 locations throughout Maplewood including senior care centers, assisted living facilities, senior housing complexes, and a church.Approximately 400 people
attended the presentations.
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funded by
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Work has begun to begin a partnership with Weaver Elementary Program fullyBBBS and started with a pass through grant from the NFLAll City Employees and citizens are eligible to participate
but is being led initially by Public Safety
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Mental Health CheckFunctional Fitness
Fire and Police now using coordinated software and training
Fire/EMS Staff, under medical direction from Regions is now recertifying all of our police officers as 1hundreds of hours of staff time and thousands of dollars)systems to improve training,
better document, and more effectively administer trainingPublic Safety Wellness
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Outreach to those who need support Coordination with other responsible partnersMonitoring and supportSeeking reduction in crisis and reduced use of public safety resourcesPossible expansion
to assist those who are homeless in 2019
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Maplewood Police Department Overview
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MPD staff are
from assists to homicide
Officers, most dedicated to the patrol
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SWAT (A part of the Ramsey County Team)Retail Crime OfficerStreet Crimes Unit (quality of life, crime trends, prolific offenders)
(Same number as before a reduction in 2012)
section of department staff
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MPD currently has 54 Sworndivision guided by a yearly strategic plan, which is created and evaluated by a crossMPD handles approximately In addition to the patrol division, assignments
include:
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ORG CHART
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solving (not just
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Strategic planning for focused activity and outcomesRecruiting and Retaining a Talented Workforce that reflects our communityConnecting and building partnerships with our communityFocused
Crime Analysis and ReductionAll staff involved in coordinated problemresponse to calls)Increased engagement with businesses, schools and other stakeholders
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School DistrictMayorCity CouncilPAC CommitteeBusiness leadersCity Departments
In an effort to ensure that the plan is truly reflective of the communities needs and goals, the 2019 strategic planning committee sought input from community members and stakeholders.
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section of Police
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2019 Police Department Strategic Plan
Aligns with and works under the umbrella of the City PlanIs developed and evaluated by a crossStaff representing each shift and functional areaQuarterly Strategic Plan evaluations are
held to make sure that the plan is on track and accomplishing its objectivesOne of only a few agencies in the state that has staffed actively involved in the planning, implementation,
and evaluation.
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Reflecting our Community
Hiring for Talent, Character, and
Pathways to LEHiring for character, experience, and diversityUsing Reserves and Entry Level positions9 of our last 13 (67%) Police Officer hires have been nontraditional for past two
yearsRecruiting is going well but is time and labor intensive
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Tpracticing problem oriented policing strategies.Weekly reports of selected offenses and observed crime problems are shared with patrol and specialty units.The new Patrol problem solving
strategies to address the crime/disorder.Patrol track progress, and review the outcome.
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Public Safety/Business Partnerships
Violence/Active Shooter Response TrainingPersonal SafetyTheft PreventionProblem SolvingTarget HardeningCPR/Stop the BleedFraud/Forgery/Counterfeit
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Staffing levels have necessitated pulling officers out of programs that have shown great resultsInstilling community outreach and focused problem solving as cultural normsSince 2012
Dispatched CFS have increased by about 30% while staffing has remained at about the same levelChallenging environment nationallyFamily Leave/Military leave (3)COP/POP are resource intensive
for recruiting and building rapport
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Eliminated several inefficient technologies, contracts, and services that were underutilizedTargeted resource deploymentBegan charging for Police Services that were not outreach related
(Ramsey Co. Fair) Eliminated unused contracts/technologyNext year eliminating 2 Marked and 2 Unmarked vehicles from Police Fleet
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each year
SWAT Medic (Ramsey County SWAT Team)Community ParamedicInspections/Investigations
24 Line Firefighters, 3 Captains and 3 Chief OfficersStaff are guided by a yearly strategic planPeripheral assignments include:
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ORG CHART
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Wellness
Strategic planning for focused activity and outcomesEmployee Superior and Inclusive Work CultureEnhanced/Targeted CommunicationCommunity Risk ReductionTargeted Community OutreachData
Driven Emergency ResponseEmployee Education/Training/Professional DevelopmentCollaboration with Community PartnersEnsuring Facilities Meet Needs of 24/7 Staffing
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Quarterly Review ProcessStaff Involvement
2019 Marks Renewed Focus on Strategic Planning
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Safety Inspections
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Injuries, Family Medical Leave, Mass Hiring, Initial TrainingCommunity Paramedic OutreachLifeHome Safety VisitsTraining
Maintaining Staffing LevelsInformation SharingBuilding a Workforce that is Representative of the CommunityEnhanced Training Demands on WorkforceAllocating Resources to Additional Activities
Strains Daily Staffing LevelsOvertime CostsUtilizing Contract Fire Marshal for Code Enforcement
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Discussion/Questions
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decreaseincrease
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Date of Adoption: December 9, 2019
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TOTAL TAXES
TOTAL SPECIAL ASSESSMENTS
TOTAL LICENSES AND PERMITS
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TOTAL INTERGOVERNMENTAL
TOTAL CHARGES FOR SERVICE
TOTAL FINES
TOTAL INTEREST
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TOTAL MISCELLANEOUS
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
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TOTAL PERSONNEL SERVICE
S
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL OTHER CHARGES
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TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
TOTAL OTHER CHARGES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
TOTAL DEBT SERVICE
TOTAL OTHER CHARGES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
TOTAL OTHER CHARGES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
TOTAL CAPITAL OUTLAY & DEPN
TOTAL OTHER CHARGES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
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TOTAL PERSONNEL SERVICES
TOTAL COMMODITIES
TOTAL CONTRACTUAL SERVICES
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TOTAL OTHER CHARGES
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TOTAL PERSONNEL SERVICES
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TOTAL PERSONNEL SERVICES
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TOTAL PERSONNEL SERVICES
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TOTAL PERSONNEL SERVICES
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TOTAL PERSONNEL SERVICES
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E4, Attachment 2
Workshop Packet Page Number 117 of 133
E4, Attachment 2
Workshop Packet Page Number 118 of 133
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Workshop Packet Page Number 119 of 133
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Workshop Packet Page Number 120 of 133
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Workshop Packet Page Number 121 of 133
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Workshop Packet Page Number 122 of 133
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Workshop Packet Page Number 123 of 133
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Workshop Packet Page Number 124 of 133
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Workshop Packet Page Number 125 of 133
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Workshop Packet Page Number 126 of 133
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Workshop Packet Page Number 127 of 133
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Workshop Packet Page Number 128 of 133
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Workshop Packet Page Number 129 of 133
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Workshop Packet Page Number 130 of 133
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Workshop Packet Page Number 131 of 133
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Workshop Packet Page Number 132 of 133
E4, Attachment 2
Workshop Packet Page Number 133 of 133