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HomeMy WebLinkAbout2019-05-21 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, May 21, 2019 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. March 19, 2019 5. Public Hearing a. 7:00 p.m. or later: Public Vacation Resolution, 2182 Van Dyke Street North b. 7:00 p.m. or later: Conditional Use Permit Resolution, Maplewood Moose Lodge, 3033 Hazelwood Street North 6. New Business a. Conducting City Business and Public Meetings Presentation 7. Unfinished Business 8. Visitor Presentations 9. Commission Presentations a. March 25, 2019 city council meeting — Commissioner Yang • Wetland Buffer Variance Resolution for an Addition to a Single Family Home, 1603 Mary Street North • Wetland Buffer Variance Resolution, Lot Division and Reduced Front Yard Setback Authorization for a New Single Family Home, 2657 Geranium Avenue East b. June 10, 2019 city council meeting — Commissioner Dahm • Public Vacation Resolution, 2182 Van Dyke Street North • Conditional Use Permit Resolution, Maplewood Moose Lodge, 3033 Hazelwood Street North 10. Staff Presentations 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 19, 2019 7:00 P.M. 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Present John Eads, Commissioner Absent Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Lue Yang, Commissioner Present Staff Present: Shann Finwall, Environmental Planner 3. APPROVAL OF AGENDA Commissioner Desai moved to approve the agenda as submitted. Seconded by Commissioner Dahm. Ayes —All The motion passed. 10�,z 4. APPROVAL OF MINUTES Commissioner Kempe moved to approve the January 15, 2019, PC minutes as submitted. Seconded by Commissioner Ige. Ayes — Chairperson Arbuckle, Commissioner's Dahm, Desai, & Ige & Kempe Abstention — Commissioner Yang The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Wetland Buffer Variance Resolution for an Addition to a Single Family Home, 1603 Mary Street North. i. Environmental Planner, Shann Finwall gave the presentation and answered questions of the commission for the Wetland Buffer Variance Resolution for an Addition to a Single Family Home at 1603 Mary Street North. ii. Applicant, Ann Rivard, 1603 Mary Street North, Maplewood, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. March 19, 2019 1 Planning Commission Meeting Minutes Nobody came forward to address the commission. Chairperson Arbuckle closed the public hearing. Commissioner Kempe moved to approve the wetland buffer variance resolution and mitigation strategies for an addition to a single family home at 1603 Mary Street North subject to the following: 1. Prior to issuance of a building permit for the four season porch addition at 1603 Mary Street North the applicant must submit: a. Planting plan for the restoration of the wetland buffer. The plan should be prepared by a person with native plant experience and include: 1) Minimum 252 square foot in area, at least 5 feet in width, wetland buffer restoration of native vegetation (i.e., 10 feet wide x 25 feet long or 5 feet wide by 50 feet long). 2) Wetland buffer restoration must be located directly behind the addition in one of two areas: a) Along the east edge of the rock bed, within the mowed grass area. b) With the rock bed, removing the rock and planting native vegetation in their place. 3) Wetland buffer restoration must be planted with Minnesota native plants (not seed) in a mulch bed. Plants should be prairie flowers and grasses. Or, alternatively, the applicant can plant native shrubs in a mulch bed. However, the size of the planting shall be doubled to 504 square feet in area if native shrubs are used. b. A cash escrow or letter of credit to cover 150 percent of estimated cost of the wetland buffer mitigation. Prior to release of the wetland buffer mitigation surety, the wetland buffer native plantings must be established. Seconded by Commissioner Dahm. Ayes - All The motion passed. This item goes to the city council on March 25, 2019. b. 7:00 p.m. or later: Wetland Buffer Variance Resolution, Lot Division and Reduced Front Yard Setback Authorization for a New Single Family Home, 2657 Geranium Avenue East. i. Environmental Planner, Shann Finwall gave the presentation and answered questions of the commission for the Wetland Buffer Variance Resolution, Lot Division and Reduced Front Yard Setback Authorization for a new Single Family Home, 2657 Geranium Avenue East. ii. Applicant, Ben Thone, Ben Thone Builders, 2242 Cottage Grove Alcove, Woodbury, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1. Rick Grufman, 2682 Maryland Avenue, Maplewood, addressed the commission in favor of the development and also gave extensive history of the land there. Chairperson Arbuckle closed the public hearing. March 19, 2019 2 Planning Commission Meeting Minutes Commissioner Dahm moved to approve the Wetland Buffer Variance Resolution, Lot Division and Front Yard Setback Authorization for a new single family home at 2657 Geranium Avenue East subject to the following: Approval of the wetland buffer variance shall be subject to the following: 1. Wetland Buffer Sign Plan: a. Prior to issuance of a grading permit the applicant must submit a wetland buffer sign plan that shows the location of at least four signs installed along the buffer on Parcel B and C. b. Wetland buffer signs will indicate no mowing, cutting, grading, or building is allowed in the buffer. c. Applicant will survey sign locations along wetland buffer prior to installation. 2. Wetland Restoration: a. Prior to issuance of a grading permit the applicant must submit a wetland buffer restoration plan as follows: 1) Buffer restoration area to be a minimum 1,622 square feet in area, located on the north side of the grading limits on Parcel C. 2) Buffer restoration area must be planted with Minnesota native plants (not seed) in a mulch bed. 3. Tree Preservation Plan: a. The applicant will submita tree preservation plan as follows: 1) Location, size,peaches of all significant trees on Parcels B and C. 2) Grading limits and tree removal for Parcels B and C. 3) Landscape plan showing all required replacement trees per City code. 4. A cash escrow or letter of credit to cover 150 percent of estimated cost of the wetland buffer signs, native wetland buffer plantings, and any tree required tree replacement. Prior to release of the escrow, the wetland buffer signs must be installed, native plantings must be planted and established, and all required replacement trees planted with at least a one-year warranty on tree replacement. Seconded by Commissioner Ige. Ayes - All The motion passed. This item goes to the city council on March 25, 2019. 6. NEW BUSINESS a. Resolution of Appreciation for John Donofrio, Planning Commissioner. i. Environmental Planner, Shann Finwall gave the report for the Resolution of Appreciation for Planning Commissioner, John Donofrio. March 19, 2019 3 Planning Commission Meeting Minutes Chairperson Arbuckle moved to approve the Resolution of Appreciation for John Donofrio. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item goes to the city council on March 25, 2019. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. January 28, 2019, City Council Meeting — Commissioner Desai did not need to attend. • Conditional Use Permit Resolution, Used Auto Sales, 1955 County Road D East was passed by the city council. b. March 25, 2019, City Council Meeting — Commissioner Kempe is unable to attend. The new commissioner Lue Yang said he would fill Bill Kempe's place. • Wetland Buffer Variance Resolution for an Addition to a Single Family Home, 1603 Mary Street North. • Wetland Buffer Variance Resolution, Lot Division and Reduced Front Yard Setback Authorization for a New Single Family Home, 2657 Geranium Avenue East. • Resolution of Appreciation for Planning Commissioner, John Donofrio. 10. STAFF PRESENTATIONS Staff introduced the newest Planning Commissioner Lue Yang to the commission. 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 7:55 p.m. March 19, 2019 4 Planning Commission Meeting Minutes PLANNING COMMISSION STAFF REPORT Meeting Date May 21, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Public Vacation Resolution, 2182 Van Dyke Street North Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Pauline Hardwick is requesting the Maplewood City Council vacate the full width of the unused Sandhurst Street public right-of-way north of her home at 2182 Van Dyke Street. This unused public right-of-way is located east of Van Dyke Street North. Recommended Motion: Motion to approve the attached public right-of-way vacation resolution for the unused Sandhurst Street right-of-way, east of Van Dyke Street North. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on May 6, 2019. The initial 60-day review deadline for a decision is July 5, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Project Overview Staff sees no reason to retain this unused section of Sandhurst Street right-of-way for roadway needs. It is bounded by single-family homes to the north, west and south. There is no potential for its use as a roadway and, therefore, no benefit to the city to retain it as such. Staff did send notices to all abutting neighbors and received no comments. All neighboring properties did sign a petition supporting the vacation. Commission Review Planning Commission May 21, 2019: The Planning Commission will hold a public hearing and review this project. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch's engineering report, dated May 15, 2019, attached to this report. Reference Information Site Description Site Size: 0.56 Acres Existing Land Use: Unused right-of-way Surrounding Land Uses North: Single-Family Homes South: Single-Family Homes East: Single-Family Homes West: Van Dyke Street and townhomes Planning Existing Land Use: All properties abutting right-of way are guided Low Density Residential Existing Zoning: All properties abutting right-of way are zoned single-family (R1) Attachments 1. Public Vacation Resolution 2. Overview Map 3. Applicant's Letter 4. Petition Signed by Neighbors 5. Staff Engineer Jon Jarosch's comments, May 15, 2019 Attachment 1 PUBLIC VACATION RESOLUTION WHEREAS, Pauline Hardwick has applied for the vacation of the following: The full width of the Sandhurst right-of-way located north of Lots 1-2, Block 30, Smith & Taylor's Addition to North St. Paul and east of Van Dyke Street North; WHEREAS, the Maplewood City Staff is also recommending approval of this vacation; WHEREAS, the history of this vacation is as follows: 1. On May 21, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council this vacation; 2. On June 10, 2019, the city council discussed the vacation. They considered reports and recommendations from the planning commission and city staff. WHEREAS, after the city approves this vacation, public interest will go to the abutting owners of the following properties: 2182 Van Dyke Street 2194 Van Dyke Street 1861 County Road B East 1863 County Road B East 1877 County Road B East 2195 Hazel Street NOW, THEREFORE, BE IT RESOLVED that the city council the above-described public vacation for the following reasons: It is in the public interest to approve this vacation since: 1. This street right-of way is not needed for any access or transportation purpose. 2. The vacation would return public right-of-way to the properties they were taken from. This vacation is subject to the conditions stipulated in the engineering report by Jon Jarosch dated May 15, 2019. The Maplewood City Council this resolution on June 10, 2019 2182 Van Dyke Street North Attachment 2 City of Maplewood April 29,2019 Overview Map SAW 11,166 �. 2214 2215 t � F d z 2194 R w :mow. ,M ,. ✓' Sin 41, f _ t yrs y�2182000.1 — _ - ,f i „X2172 1861 " 1863 1877". Adi ram- ,rte: � 2y�y ,,.. ,• j _ 1849 , Legend �UP a Vacation Area rI - 0 120 S: Feet h r r, -� A Source: Cit of Maplewood. Ramsey Count .. 4 pp Attachment 3 Reason for requesting the vacation of Sandhurst Street: • All of the landowners abutting this street are in agreement that this street should never go through. • All landowners would like to acquire the additional square footage for each parcel. • All landowners would like to clean up the area of all of the buckthorn and fence and secure our backyards. Attachment 4 PUBLIC VACATION PETITION We,the undersigned, are a majority of the land owners abutting on the(street{ alley or easement)described as: We petition the City Council to vacate the above-described area: i n„lure Name(print or type) Address 4 l 'Frees � 701. d lei-vo4 Attachment 5 Engineering Plan Review PROJECT: Sandhurst Right-of-Way (East of VanDyke Street) Vacation Request PROJECT NO: 19-14 COMMENTS BY: Jon Jarosch, P.E. —Assistant City Engineer DATE: 5-19-2019 The applicant is requesting the vacation of the existing Sandhurst Street right-of-way east of VanDyke Street. The following are engineering review comments and act as conditions prior to approvals: 1) An existing gravel driveway lies within the Sandhurst Avenue right-of-way, accessing the property at 2194 VanDyke Street. Should the right-of-way vacation be approved, a portion of this gravel driveway will encroach into the property at 2182 VanDyke Street. The applicant shall address how this encroachment will be corrected. Any necessary access easements/agreements shall be signed and a copy submitted to the City prior to the right-of-way being vacated. 2) A sanitary sewer mainline and manholes appear to lie close to the edge of the VanDyke Street right-of-way at the intersection with the Sandhurst right-of-way. These utilities will need to be located to ensure they lie fully within the VanDyke Street right-of-way. A drainage and utility easement may need to be maintained over a portion of the vacated right-of-way, should the vacation request be approved. The applicants shall work with the City to establish the necessary easements. 3) Should the vacation request be approved, any improvements within the vacated right-of- way shall be subject to review. - END COMMENTS - PLANNING COMMISSION STAFF REPORT Meeting Date May 21, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Conditional Use Permit Resolution and Design Review, Maplewood Moose Lodge, 3033 Hazelwood Street North Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Maplewood Moose Lodge, owner of the property located at 3033 Hazelwood Street North, is proposing to build a new 5,000-square-foot building for its club. To move forward, the applicant needs approval of a conditional use permit and design review. The applicant did hold a neighborhood meeting on April 10, 2019, inviting neighbors to their facility for a discussion —though nobody attended this meeting. Recommended Motion: a. Motion to approve the attached conditional use permit resolution for the new Maplewood Moose Lodge club building, as places of amusement, recreation or assembly and buildings erected in the Light Manufacturing zoning district within 350 feet of a residential district require a conditional use permit. b. Motion to approve the design plans for the new 5,000-square-foot Maplewood Moose Lodge club building date-stamped May 6, 2019, at 3033 Hazelwood Street North. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated May 15, 2019. 3. All requirements of the fire marshal and building official must be met. 4. All roof-top mechanical equipment shall be screened from view from all nearby residential properties. 5. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a. Revised landscaping and site plans showing additional plantings and screening to the east of the building, south of the parking lot and along the south property line. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof and be at least six feet tall and provide 80 percent opaqueness. b. Submit a revised site plan for staff approval showing the location of proof-of-parking spaces that could be added to the site if a parking shortage develops. c. Submit a revised photometric plan for staff approval — plan must meet all city requirements. d. Submit plans for staff approval for the required trash enclosure. The trash enclosure's colors and building materials shall be consistent with the main building. e. Submit a revised north building elevation for staff approval showing additional architectural elements added. f. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. g. Written documentation from all easement holders affecting this site indicating approval of the plans for the planned improvements. 6. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. City staff may approve minor changes. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on May 6, 2019. The initial 60-day review deadline for a decision is July 5, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Project Overview The Maplewood Moose Lodge is currently located at 1946 English Street. The Maplewood Moose Lodge is looking to downsize its facility and entered into a purchase agreement with the City of Maplewood for their existing property. In turn, the City of Maplewood was the property owner of a vacant parcel at 3033 Hazelwood Street. This property has already been sold outright to the Maplewood Moose Lodge who had an understanding of still needing to secure land use approvals from the City prior to any new club building being erected. Conditional Use Permit The property at 3033 Hazelwood Street North is zoned Light Manufacturing (M1). Section 22-637(b) of the M1 zoning district requires that "no building or exterior use, except parking, may be erected, altered or conducted within 350 feet of a residential district without a conditional use permit." In addition, all permitted and conditional uses in the Business Commercial (BC) zoning district are allowed in the M1 zoning district. The BC zoning district requires a conditional use permit for any "place of amusement, recreation or assembly." Easements In addition to typical utility and drainage easements located around and near the perimeter of the property, this site is encumbered by three additional easements —see below. Buildings are prohibited within the easement areas. Fences and parking lots are permitted. Trees and landscaping potentially can be planted but the applicant needs to work with and receive approval from the easement holders. Prior to any building permits being issued, the applicant must provide the City written documentation from easement holders approving the plans for improvements to be made within easement areas. t- P ' - 225 foot high-tension 100 foot electrical 50 foot pipeline powerline easement easement easement Building Setbacks The proposed club building will be built approximately 254 feet from its south property line. The condominium building that is located to the south of this site is setback approximately 190 feet from the same property line. This means the new club building will be nearly 445 feet away from the condominiums to the south. The proposed parking lot would be just under 102 feet from the south property line and nearly 355 feet from the condominiums. The proposed building will be setback 42 feet from the east property line meaning the building will be setback approximately 143 feet from the apartments to the east. The proposed building would be setback approximately 259 feet from the nearest detached townhouse located within the Cottages at Legacy Village to the southeast. Staff is recommending the applicant be required to provide additional landscaping and screening throughout the site while also working within the site's easement limitations. In addition, Section 12-400 of city ordinance requires "all buildings subject to this article and all newly created lots shall be designed to accommodate a setback of at least 100 feet from a pipeline."This same section of ordinance also allows that "the city council may approve a reduced setback where the applicant can prove that there is a unique hardship to the property that prevents the reasonable and practicable development of the property."The building would be setback approximately 83 feet from the pipeline on site— but completely outside of the pipeline easement. Given the unique shape of the parcel and how it was created as a result of a road project and the easements the impede much of the site, staff feels the reduced setback is reasonable in this case. Hours of Operation and Use The Maplewood Moose Lodge intends to be open Monday through Friday from 9 a.m. until 10:30 p.m. On Saturdays hours would be 10 a.m. until 11 p.m. and on Sundays 10 a.m. to 10 p.m. The club offers horseshoes outside from June to August, starting at 6 p.m. and ending around 9 p.m. The Maplewood Moose Lodge states it has just over 500 members. Again this move from their existing site is because their existing location is too big for its current operations. Moose Lodge staff have stated that on an average Friday night they will have around 25 people stop in; fewer on weeknights. The proposed site plan does meet the City's parking requirements but staff is recommending the applicant revise its site plan to provide proof-of-parking in the case that additional parking spaces are needed on site. The conditional use permit shall require all parking needs of the Maplewood Moose Lodge occur on site. Design Review Site Plan The site will be accessed from Hazelwood Street. The proposed building would be located to the north of the parking lot. To the west of the building would be horseshoe pits. Stormwater would be directed to the north of the building to an infiltration basin. Building Elevations At its tallest the new building will be 19 feet tall. All four elevations are proposed to be finished with texturewall panel, a stone veneer and metal roof system. The north elevation, which faces the intersection of Hazelwood Street and County Road D East needs additional architectural elements. Any rooftop equipment will be required to be screened adequately from the residential properties to the east and south. The proposed materials of the building are a concern to staff. While the zoning of this site permits the proposed use and building, with a conditional use permit, it is noted that this project is adjacent to residential areas. Given this, staff would like the Community Design Review Board to provide guidance on materials that should be considered to be more consistent with the neighboring properties. Landscaping and Screening The applicant is proposing to plant several shrubs near the front entrance of the building, on the west side of the horseshoe pits and on the south side of the parking lot. Fourteen trees are also proposed to be planted throughout the site. Staff believes there are opportunities for additional coniferous trees to be added to the site plan to provide for additional screening to neighboring residential properties. Staff would recommend these trees be added to the east and southeast corner of the building and along the southern property line to achieve the City's screening requirement of at least six feet tall and 80 percent opaqueness. In addition, staff would recommend a six-foot-tall fence be added to the south of the parking lot to shield any potential headlight glare to the south. Finally, staff would like to see more plantings occur to the north of the building. Much like the north elevation of the building, this area will be very visibly and should be designed to have a more attractive landscape design. Lighting The applicant will be required to submit a full photometric plan before any building permits can be issued. This photometric plan will ensure the City's light ordinance is being met. Parking City ordinance requires restaurants to provide one parking space for each 50 square feet of floor space devoted to patron use. The main bar/restaurant area will be 2,025 square feet in size thus requiring 41 parking spaces. Recreational building uses require one parking space for each 200 square feet. Meaning for the remaining portion of the building that will be accessible five spaces are required. A total of 46 parking spaces are required by ordinance and the proposed site plan shows 48 parking spaces being provided. Even with the City's parking requirements being met staff would still recommend the applicant be required to submit a revised site plan showing proof-of-parking for additional spaces should there be demand. The City would be able to require the spaces be built in the case that parking becomes an issue at this site. All Moose Lodge parking should be required to be contained within the site. Trash Enclosure All trash and recycling receptacles are required to be contained with an approved enclosure or kept within the building. The applicant should be required to submit to staff plans for an exterior trash enclosure. Commission Review Planning Commission May 21, 2019: The Planning Commission will hold a public hearing and review this project. Community Design Review Board May 21, 2019: The Community Design Review Board will review this project. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch's engineering report, dated May 15, 2019, attached to this report. Police Department, Scott Nadeau Prior to a certificate of occupancy being granted a security plan must be reviewed and approved via public safety City Clerk Division, Andrea Sindt All business licenses held by the Moose Lodge require new applications and approvals under the new address. Licenses are not transferrable between addresses. Citizen Comments Staff surveyed the 165 property owners within 500 feet of this site for their comments. There were 13 replies. 1. 1 have two concerns: 1. Increase traffic on Hazelwood St will make it difficult to exit the property at Cardinal Pointe. 2. Horseshoe pits will/could mean noise and lights into the evening hours. We live on the north end of Cardinal Pointe and both of these issues would be of concern to us. Thank you for your attention to our concerns. (Kathy & Mike Mueller, 3003 Hazelwood St Unit 332) 2. 1 oppose this development. Forty-eight cars and far more people that then would be disruptive to traffic and to the neighborhood. I would like to know the number of patrons expected on weekdays, week nights, weekend days, and weekend nights. I assume alcohol will be served and I oppose this in my residential neighborhood. Plus the appearance of the proposed construction is not appealing at all. (Beth Forristall, 1565 Legacy Pkwy E, #4) 3. This letter is the response from Trails Edge of Maplewood, 3000 Country View Dr., Maplewood, with comments on the above proposed development. The comments have been reviewed and approved by the ownership. a. The building has a less than expected aesthetic appeal due to the Butler building under- lying structure with very little decoration. The drawings do not present a building that would be up to the standards of the other buildings in the neighborhood -either commercial or residential. b. Parking for the use seems very limited and doesn't meet the City code requirements. Based on experience with facilities of this nature and use, it would be expected that approximately 1/3 of the space would be devoted to kitchen, bar, restroom, storage and other "commercial" used and the balance of the space would be for patron use -bar service and tables. The code would then require 1 stall for every 200 sq. ft. of commercial-5000 sfx 1/3 = 1665/200 = 8.33 stalls and the patron area (requires 1 stall per 50 sf per code) would be 5000 sfx 2/3 = 3335/50 = 66_67_The total stalls required would then be 75. The plan presented only has 48 stalls shown. Since there is no on- street parking in the direct area, the lack of parking should be concerning to all of the neighbors. c. The general use is acceptable to Trails Edge, even though it seems a rather odd fit for the location. The lack of other commercial uses adjacent makes this appear to be spot zoning, but, as said, Trails Edge doesn't object to the use. d. The landscaping seems to be minimal around and adjacent to the pond at the point of the property which will be very visually prominent. We very much appreciate the opportunity to comment on this project. Please keep us informed if the project proceeds. (Jim Kellison, Owner's Representative of Trails Edge, 3000 Country View Drive) 4. 1 am a resident of Cardinal Pointe of Maplewood, 3003 Hazelwood Street. My biggest concern of the Moose Lodge proposal is the traffic on County Road D and Hazelwood Street. The three way stop signs don't seem to be adhered by all. The traffic has increased with the Healtheast Clinic already. With the new apartments on the corner of Hazelwood St. and D, the building of the 4 story apartment next to Costco and now thee Moose Lodge, you may (must) put in traffic lights on County D and Hazelwood. What kind of hours will the Moose Lodge be open, will they have a liquor license and gambling license. All this will contribute to noise, lights and traffic. Will there be some kind of barrier (evergreens, etc) put up on the south end of their boundary? How does the highline poles and wires effect this building? If the Moose Lodge couldn't make it at English and Frost Avenue, can they make it here? Hopefully all these things will be considered. (John Olson, 3003 Hazelwood St Unit 333) 5. We already have increased traffic on Hazelwood from the new apartments. If it is approved, a signal light needs to be installed at Hazelwood and Co Rd D. We are not in favor of this building. (Kenneth and Sharleen Jacka, 3003 Hazelwood St Unit 317) 6. Most of us are happy with the Moose Lodge next door to us. I myself am pleased, having been a member. It is a neat and nice looking building and landscaping looks good. (Florence Bye, 3003 Hazelwood St Unit 137) 7. Concerns about a place that has a bar— late hours and possible difficulties that can arise in an area by residents, seniors and families. What are the restrictions that a fraternal club has on them to control problems? How will it affect market value of our co-op community. (Mary Lessard, 3003 Hazelwood St Unit 109) 8. New apartments clinic, hospital, town homes and Cardinal Pointe already here. Lots of traffic— might need light at Hazelwood and D for better traffic control. (John and Clarice Gibbons, 3003 Hazelwood St Unit 305) 9. Why would you put something like the Moose Lodge that serves alcohol by dwellings that have kids in the area? What about all their party rooms for weddings etc are the going to be shut down at 10 p.m. or are we going to hear cars and drunk people all night long. I live toward the north end of Cardinal Pointe. I do not want to hear all the noise plus all the extra traffic it will generate. With the new HealthEast Medical building the traffic has gotten really bad on Hazelwood. Also we now have a bus line that rumbles past every morning 4 or 5 o'clock in the morning. I moved to Maplewood thinking it would be a nice place to retire. Not so nice and quiet now. Cause all Maplewood sees is money, money, money. Who cares what we want. The residents. (No name or address given) 10. We have been members of the Moose Lodge for a long time —years ago that is. We did a lot, playing bocce ball, dance, 500 card club, bingo. As we age we had to slow down. The new Moose Lodge is close to where we live, Cardinal Pointe we hope to stop in off and on. Good luck, this was needed for a long time! (Davey and Maxine Ylinen, 3003 Hazelwood St Unit 24) 11. Ramsey County does not have concerns about this development proposal as the agency leading development of the Rush Line BRT Project.The Rush Line BRT is proposed to travel past 3033 Hazelwood Street North in mixed traffic on Hazelwood Street North. Improvements to the intersection of Hazelwood Street North and County Road D are planned as part of the Rush Line BRT Project to allow the BRT to travel between Hazelwood Street North and the Ramsey County Regional Railroad Authority right-of-way. The portion of Parcel 032922210117 that is adjacent to 3033 Hazelwood Street North is not expected to be impacted as part of the Rush Line BRT Project. (Frank Alarcon, Ramsey County Public Works - Multimodal Planning) 12. Our two main concerns are noise and traffic—with noise being our biggest concern. We notice from Moose Lodge's current web page that they have music events. We do not want these to be outdoors and also do not want indoor noise to be loud enough to be heard at our home. As neighbors, we also want to be able to visit the Moose Lodge to eat or attend events without being members. (Karen Dyson and Matt Karason, 1549 Legacy Parkway E) 13. I'm okay with it—would like the Moose instead. (Lillian Johnson, 3003 Hazelwood St Unit 229) 14. 1 am strongly opposed to approving a CUP for this for this purpose. I work for North Lakes Property Mgmt. We own and manage the Conifer Ridge Apartments located directly to the east of this proposed site. I am very concerned that this use will be a deterrent to people choosing to live in this up and coming residential area for the following reasons: a. The use will certainly change the character of the area. We built our property to preserve the landscape and woodland areas. It is a peaceful serene neighborhood. Placing a bar/restaurant/banquet hall in this area, has a negative effect on the current character. b. The use will depreciate adjacent residential property values. Owning property next to a bar is not viewed as an asset. Our residents and most likely many of the neighbors or people looking to locate to the area, will not view the Moose Lodge as an asset to have in their back yard. c. The Moose Lodge being located so closely to residential areas will create several nuisances. There will be a significant increase in traffic related noise and potential congestion during late evening hours. There will be smoking outside of the building that will no doubt effect the outdoor air quality of the neighborhood along and our no smoking property. There will be outdoor horseshoe pits, that will create more opportunity for excessive noise relating to drinking, partying, and music. d. The use of this land does not conserve the natural features of the area. I do not believe bars are meant to be in residential settings. e. I am very respectful of the Moose organization and what they stand for. I strongly believe it does not make sense to locate their Lodge right next to residential properties. This will undoubtedly degrade the value and appeal of the area. I realize that the city will gain from the property tax that selling and developing this parcel will create. I also understand it is inevitable that this site will be developed. I just do not think the use should be one that creates a hardship and a deterrent for the neighbors and other businesses that have chosen to make Maplewood their home. (Jody Hadrava, Property Manager Conifer Ridge) 15. 1 foresee disruptions and complications of a lodge/bar right next to not only our own property, but several others as well, including a senior community. You are proposing to put a bar right in the middle of upscale residential housing. The apartments and townhomes in this area are upscale/luxury and the residents pay a lot of money to live here. Part of the appeal of this neighborhood is the quiet, residential area... putting a bar next door will detract from this setting immensely. Cars and people will be pulling in and out late into the night causing noise issues, and smoke from the parking lot and people smoking will drift onto our property... This will create major disruption to the peace and quiet of our community—the residents won't be able to sit on the patio or have their windows open without hearing these noises all night. There is also the concern that the Lodge visitors will simply cross Hazelwood to park in our parking lot, loiter on our property, leave garbage around, walk into our building or garages.While I'm sure that many Lode visitors are upstanding citizens and won't cause trouble, any kind of gathering place, especially one that serves alcohol, does and will disrupt the community.There will be more police calls to the area by disgruntled residents, more security needed.... and so on. This will create a hardship to our business. A hardship to any business in Maplewood is a hardship to Maplewood itself. The appeal of this part of Maplewood is the residential aspect, the natural wooded areas, bike trails, access to the environment. Putting a bar in detracts from every single one of those aspects. Bars (and liquor stores) are notorious for being off-putting to residents and home buyers and will lessen the economic value of this piece of Maplewood. If people don't want to live near a bar, then they will go elsewhere to live, most likely out of Maplewood itself. Cause and effect might be having to lower rents, accepting a different tenant base, houses won't sell or will sell for a much lower price, all of this lowering the value of properties as well as the community and Maplewood itself. To be honest, I'm surprised this parcel of land is zoned as commercial with all of the residential housing surrounding it. There is so much undeveloped land in Maplewood (Frost Ave area for one...) and so much business moving or leaving other areas (White Bear Ave and H 36, north side) that it is shocking to me that a bar would be allowed in this particular area of Maplewood, which is one of the nicest areas Maplewood has to offer. (Susan Muellner, Property Manager Conifer Ridge) 16. Dave Bartol, a resident of Cardinal Pointe, organized a building meeting and developed comments on the proposed project. This letter and associated resident signatures have been attached to this report. 17. 1 have no comments. (Karen Schaal, 3003 Hazelwood St Unit 130) 18. 1 have no comments. (Susan Bennett, 3003 Hazelwood St Unit 206) Reference Information Site Description Site Size: 1.89 Acres Existing Land Use: Vacant Surrounding Land Uses North: County Road D East and Bruce Vento Trail South: Cardinal Pointe— Senior Cooperative Housing East: Conifer Ridge Apartments West: County Road D East and Xcel Energy Substation Planning Existing Land Use: Industrial Existing Zoning: Light Manufacturing Attachments 1. Conditional Use Permit Resolution 2. Overview Map 3. Land Use Map 4. Zoning Map 5. Applicant's Letter 6. Site Plan 7. Landscape Plan 8. Building Elevations 9. Staff Engineer Jon Jarosch's comments, May 15, 2019 10. Flyer from the Applicant's Neighborhood Meeting 11. Dave Bartol's submitted letter and signatures from Cardinal Pointe 12. Applicant's Plans (separate attachment) Attachment 1 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Maplewood Moose Lodge, owner of the property located at 3033 Hazelwood Street North, has applied for a conditional use permit for its club building to be built within the M1 (light manufacturing) district. WHEREAS, Section 44-637 of the city ordinances requires a conditional use permit for any building erected, altered or conducted within 350 feet of a residential district. WHEREAS, Section 44-512 of the city ordinances also requires a conditional use permit for a place of amusement, recreation or assembly. WHEREAS, this permit applies to the property located at 3033 Hazelwood Street North. The legal description of the property is: Maekloth Addition, Lot 1, Block 1 WHEREAS, the history of this permit is as follows: 1. On May 21, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council the permit. 2. On June 10, 2019, the city council discussed the permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Attachment 1 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The proposed building is permitted to be built within 83 feet of the existing pipeline on the site. The site has unique characteristics and challenges that justify approval of a revised pipeline setback. 5. All activity shall be confined to the site. There shall be no parking of customer, employee and delivery vehicles on the street rights-of-way. 6. The applicant must install screening to the east of the building, along the south property line and south of the parking lot. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof. 7. Comply with all city ordinance requirements for signage, trash enclosures and parking. 8. If a parking shortage occurs, the applicant shall be required to build additional parking stalls to meet demand. 9. Prior to a certificate of occupancy being granted a security plan must be reviewed and approved via Public Safety. 10. All business licenses held by the Moose Lodge require new applications and approvals under the new address. Licenses are not transferrable between addresses. 11. All outdoor activities shall cease operation no later than 9 p.m. daily. 12. All music events shall occur indoors. No outdoor music is permitted. The Maplewood City Council this resolution on June 10, 2019. Maplewood Moose Lodge - 3033 Hazelwood Street North Attachment 2 City of Maplewood April 26,2019 hec7r lei Overview Map vot v 000 1^ � 5t r '• III ��; �� § ,�$ _ a�. I e 4 I � E v teii - W- -y 17 Legend - Subject Parcel 0 240 d: Feet . Source:City of Maplewood,Ramsey Count A Maplewood Moose Lodge - 3033 Hazelwood Street North Attachment 3 City of Maplewood May 15, 2019 Maplewood Future Land Use Map d ' 00 w k , dr P 'a �r Legend e ti Future Land Use - •ate . High Density Residential Open Space Commercial { Industrial 9 rrl [7', Subject Parcel i 0 240 Feet Source: City of Ma lewood, Ramsey Count fMaplewood Moose Lodge - 3033 Hazelwood Street North Attachment 4 'A City of Maplewood April 26, 2019 Zoning Map r� I f 'r I , r Legend If r%,rn Zoning . Multiple Dwelling (r3) Planned Unit Development (pud) m Light Manufacturing (m1) Subject Parcel 0 240 Feet Source:City of Ma lewood, Ramsey Count Attachment 5 Introduction On behalf of the Loyal Order of Moose Maplewood, Landform is pleased to submit this application for Conditional Use Permit approval to allow the construction of the Maplewood Moose Lodge on Hazelwood Street North (PID 032922210119). The site features a new 5,000 sq. ft. building on an existing lot that will serve as the base of the Moose Organization's activities. Our development plan includes a new building for the Moose Lodge. We are excited about the improvements proposed for this site. Conditional Use Permit We respectfully request approval of a Conditional Use Permit (CUP) to allow for development within 350 feet of a residential district as specified in Section 44-637 (b) of the zoning ordinance. The site plan shows compliance with all approval standards as listed in Section 44-1097 of the Zoning Ordinance. Specifically: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and this Code. The proposed development complies with all applicable requirements of the zoning ordinance. A commercial use is allowed in the M-1 district, but a CUP is required because the lot/building is within 350 feet of a residential district. 2. The use would not change the existing or planned character of the surrounding area. The proposed development would not change the existing or planned character of the surrounding area. In fact, it will enhance the surrounding area by providing a community gathering space. 3. The use would not depreciate property values. There is not evidence that property values will be negatively affected by the proposed development. The development would take a vacant parcel and develop it with new space for a community organization. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water runoff, vibration, general unsightliness, electrical interference or other nuisances. The proposed use does not involve any nuisance-causing activities. 5. The use would not exceed the design standards of any affected street. The proposed use does not exceed the design standards of any affected street. SSR18002 _ /= rJ F O R M April 26,2019 Project Narrative 2 Attachment 5 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The existing public facilities will serve the proposed development adequately. 7. The use would not create excessive additional costs for public facilities or services. The proposed development will not create additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The proposed development's design incorporates the site's natural and scenic features to the maximum extent possible. 9. The use would cause no more than minimal adverse environmental effects. The proposed use will not cause adverse environmental effects. Summary We respectfully request approval of the Conditional Use Permit to allow for the development of a new Maplewood Moose Lodge building on Hazelwood Street North. Contact Information This document was prepared by: JP Mansolf Landform 105 South Fifth Avenue, Suite 513 Minneapolis, MN 55401 Any additional questions regarding this application can be directed to Randy Hedlund at rhedlund@landform.net or 612-638-0260 SSR18002 L A N D F O R M April 26,2019 Project Narrative 3 Attachment 6 LLD LU ¢ J f• ��� 00 o Mg off d r oW N •°o a W Z End sn �� g�f LL 0 e $ ec 5 AOVIII0 i 1S Q0 OM C r Q�QQ U U LB2- v v I o 0 M �y azo ' - © a _ Nb0 N coo u< 00 1 V � \ 209 ON \ \ Attachment 7 UM LU S10311 0HLU V 00 oo Lu 01 -j 01 F .......... lit fill Attachment 8 UM S10311 OHV ¢ LU LU 0 0 ©©� a � -- 00 C14 00 w N N N . oz z I o o 22 §;zE IE Z'Z' xw o o o o o 0� ii 3 >> ii e ii O 6 < ii _iii COO EH Attachment 9 Engineering Plan Review PROJECT: Moose Lodge—3033 Hazelwood Street PROJECT NO: 19-13 COMMENTS BY: Jon Jarosch, P.E. —Assistant City Engineer DATE: 5-19-19 PLAN SET: Plans dated 4-25-2019 The applicant is proposing to construct a new building and site amenities at 3033 Hazelwood Street. The applicant is requesting a review of the current design. As the amount of disturbance on this site is greater than 0.5 acre, the applicant is required to meet the City's stormwater management requirements. The applicant is proposing to meet these requirements via the use of an infiltration basin. According to the information submitted, the proposed infiltration system will meet and exceed the City's stormwater management requirements. Due to the number of recent developments in close proximity to this proposed development, the City of Maplewood, in coordination with Ramsey County, will be assessing the warrants for a signal system at the intersection of Hazelwood Street and County Road D. This signal system needs study will be performed outside of the scope of the proposed Moose Lodge development. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. 1) As the amount of disturbance on this site is greater than 1 acre, the project shall be reviewed by the Ramsey-Washington Metropolitan Watershed District (RWMWD). All requirements of RWMWD shall be met prior to the issuance of a grading permit by the City. 2) A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed infiltration/filtration basins and associated storm sewer system. 3) Soil borings shall be taken to confirm the infiltration rates assumed in the stormwater calculations. A copy of the soil boring information shall be provided to the City. 4) A copy of NPDES permit coverage shall be submitted to the City prior to issuance of a grading permit. Attachment 9 5) All slopes shall be 3H:1V or flatter. 6) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. 7) Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 8) All new pedestrian facilities shall be ADA compliant. 9) The total grading volume (cut/fill) shall be noted on the plans. 10) The plans shall be signed and dated by an engineer licensed in the State of Minnesota. 11) Any impacts within Ramsey County Right-of-Way shall be reviewed and approved by Ramsey County. A right-of-way permit shall be obtained from Ramsey County. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. 12) Grading and erosion control permit 13) Storm Sewer Permit 14) Sanitary Sewer Permit - END COMMENTS - Attachment 10 cyfewoocf am_i[T Center 963 1946 CEngfish Street w fNap[ewood, J :innesota ro9 Tkone (651) 776-283o -� �Tax (651) 776-315 You're Invited Meet your new neighbors (coming soon!) OPEN HOUSE Wednesday, April 10th at 6: 00pm Maplewood Moose Lodge 1946 English St. Maplewood, MN The longtime Maplewood Moose Lodge is building their new lodge on the SW corner of Hazelwood and Country Rd D. The Moose Lodge, a chapter of Moose International, is a non-profit organization that contributes to children's programs, veterans and other local community causes. The Moose International Mission: An International Organization of Men and Women Dedicated to Caring for Young and Old, F Bringing Communities Closer Together, and Celebrating Life. www.mooseintl.org li F L Attachment 11 3003 Hazelwood street*Maplewood, MN 55109 (651) 748-9902 Fax- (651) 748-9704 Cardinal P 0 1 N T E To:The City of Maplewood From: David Bartol, Representing the Cardinal Pointe residents whose signatures are attached. Ref: Moose Lodge Development Proposal Date: May 13,2019 Cardinal Pointe residents met on the proposed Moose Lodge Development adjacent to our property on May 13, 2019_After this meeting we met with Gary Lenart,Administrator of the Moose Lodge. We at Cardinal Pointe feel that we could live with the proposed development and the granting of the Conditional Use Permit with the following conditions: 1) We feel we need more time to study the proposal. This ,proposal leaves out many necessary details.It is very hard to read the plans provided,even with reading glasses.The pians also need to be modified to satisfy our concerns, and these changes need to be incorporated into the plans before we can eliminate our objections. Mr. Lenart, of the Moose Lodge, indicated that he also would like to make some significant changes to the plans. When the Moose Lodge changes and our suggested changes are incorporated into the proposal we can then proceed with minimum future problems.We will quickly cooperate with our approval. It will take two to four weeks to firm up the Moose Lodge proposal. We suggest that the Planning Commission meeting be delayed accordingly. 2y We feel the architectural appearance of the project should be upgraded to the high standards that the city enforces on the surrounding and new structures in the city. Mr. Lenart, of the Moose Lodge, said he also would like to upgrade the appearance. 3) We want the closing hours to be no later than 9:00 PM.The Moose currently closes at 11:00 PM on Friday and Saturday nights. Our residents do not want to hear motorcycles or other motor vehicles creating a noise disturbance after 9:00 PM. An Active Seniors' Cooperative managed by Ebenezer Management Services Attachment 11 3003 Hazelwood Street* Maplewood, MN 55109- (651) 748-9902 m Fax: (651) 748-9704 n� Cardinal P a I N T E 4) We want to have a 6 ft. berm along the south edge of the parking lot. This berm should be topped with 8 ft.conifers_This was done on the south end of our property adjacent to the Health East Medical Center. The conifers should be at beast three different types, be staggered and have a S year replacement guarantee.This screening will minimize the disturbance of headlights on our building. Also,we want all exterior lights to be shielded to prevent light from extending beyond the building and the parking lot. Exterior lights are to be turned off after closing. On the following pages you will find the signatures of those who agree with what is contained in this letter. The Cardinal Pointe Board of Directors met on the topic of the Moose Lodge Development as well. A copy of their minutes is included here. We at Cardinal Pointe have respect for what the Moose stands for and we look forward to having them as neighbors. It is our hope that they will accommodate our requests. X P V 4,, RSI D'rtaT of epft©l NAS-- Potul� Aa Active Seiiiors' Cooperative Managed by Ebenezer management Services Attachment 11 Cardinal Pointe of Maplewood SPECIAL BOARD MEETING MINUTES Monday May13, 2019 at 12:50 PM In the Multi Purpose Room Board members present: Ron Schilla,John Olson,JackVandervort, Louise Feske, Susan Bennett, Don Benson,Jan Johnson Board members absent:None Start time: 12:50 pm The Board met to discuss the building of the new Moose Lodge on the comer of County Road D and Hazelwood Street in Maplewood. Just prior to this,a general meeting of the residents was held in the Cardinal Room with their concerns, led by David Bartol, a resident of Cardinal Pointe of Maplewood. David will have a letter made up including the major concerns we have. All residents will have the opportunity to sign this letter and David will make sure the Maplewood Planning Commission will have this before their meeting on May 21'. We also encourage many residents to attend this meeting. A motion was made to approve the support of the letter David Bartol is putting together and delivering prior to the Planning Commission Meeting on May 21, 2019. Unanimously Approved Meeting Adjourned End time: 1:10 pm Respectfully submitted, //Z�� John Olson, Secretary Attachment 11 Pk t Here are the following Cardinal Pointe Members who agree with the Moose Lodge suggested modifications. Signature Unit Phone Number i 51--771 - �� ' 1.1 S 65 ter-7 L" - s- Attachment 11 Signature Unit Phone Number k(A � �c,� -3)3 i71 I � j►Vag!L. �� � �`� \ 1. .� f 66-1 fZ 1 _02 ,x{ ` 5 43 � 0 v FR-) Attachment 11 P►�4c 3 Signature Unit Phone Number f � -"del za�a � u r 1,2Y b!� 1717/4 , 33 I D S -7 7 � 770 - . 7f � 1 Attachment 11 �y Signature f Unit Phone Number ![ �✓ J Lemli - 2-4:z 4-;a�2 L40f r 4), 1 3 LIQ Calr t4 C 4 , Ila Lk UL., k,7 77 P- 7�b Attachment 11 PA- �k Signature Unit Phone Number t - 771-,?04 Gv C � -z PLANNING COMMISSION STAFF REPORT Meeting Date May 21, 2019 REPORT TO: Planning Commission REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Conducting City Business & Public Meetings Presentation Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Minnesota Statute lays out rules regarding the conduct of public officials, both elected and appointed. The information being presented is to ensure that all public officials are aware of the laws that govern your positions. Recommended Action: No action is necessary. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. NA Background Melinda Coleman, City Manager, will be present during the May 21, 2019, Planning Commission meeting to present. Topics to be discussed include: • Open Meeting Law • Technology as it Applies to Open Meeting Law • Conducting Commission Meetings • Role of Members and Chair at Meetings Attachments 1. Conducting Open — Public Meetings PowerPoint Presentation Attachment 1 z — W W V . 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