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HomeMy WebLinkAbout2019-02-20 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PMFebruary 20, 2019 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.January 16, 2019 E.NEW BUSINESS 1.Election of Officers (No Report) 2.Maplewood Nature Center Master Plan F.UNFINISHED BUSINESS 1.2019 Parks and Recreation Commission Goal Setting G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Programming updates J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected an be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. -repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., January 16, 2019 Council Chambers, City Hall A.CALL TO ORDER B.A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Vice Chair Roman at 6:02 p.m. C.ROLL CALL Commissioners Commissioner Rick BrandonAbsent Commissioner Craig BrannonPresent Commissioner Terri MalletPresent Chair Dorothy MolstadAbsent Commissioner Nikki VillavicencioPresent Commissioner Kimii PorterAbsent Vice Chair Bruce RomanPresent Student Commissioner Jack KuchenmeisterPresent Staff Parks and Recreation Manager, Audra RobbinsPresent D.APPROVAL OF THE AGENDA Commissioner Brandon made a motion to approve the agenda. Seconded by Commissioner Mallet Ayes – All The motion passed. APPROVAL OF MINUTES 1.November 28, 2018 Commissioner Villavicencio made a motion to approve the November 28, 2018 Parks and Recreation Commission minutes. Seconded by Vice Commissioner Brandon Ayes – All The motion passed. E.NEW BUSINESS 1.Gladstone Phase 3 Corridor Improvements Final Design Update Patsy Woods, Director for Urban Roots and David Woods, Conservation Program Manager for Urban Roots presented their proposal for Harvest Park. Wednesday, January 16, 2019 Parks and Recreation Commission Meeting Minutes D1 Chair Molstad made a motion to accept the proposal for partnership with Urban Roots on this program for Harvest Park. Seconded by Commissioner Brannon Ayes – All The motion passed. 2.2019 Parks & Recreation Commission Goal Setting Patsy Woods, Director for Urban Roots and David Woods, Conservation Program Manager for Urban Roots presented their proposal for Harvest Park. Chair Molstad made a motion to accept the proposal for partnership with Urban Roots on this program for Harvest Park. Seconded by Commissioner Brannon Ayes – All The motion passed. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATION I.STAFF PRESENTATIONS 1.Wakefield Park Improvements Update Audra Robbins, Parks and Recreation Manager, updated the commission on the progress of the Wakefield Park Improvements Project. J.ADJOURNMENT Chair Molstad made a motion to adjourn the meeting. Seconded by Commissioner BrannonAyes – All The motion passed. The meeting was adjourned at 6:50 p.m. Next meeting is February 20, 2019 Wednesday, January 16, 2019 Parks and Recreation Commission Meeting Minutes E2 PARKS & RECREATION COMMISSIONSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Audra Robbins, Parks and Recreation Manager REPORT FROM: Ann Hutchinson, Lead Naturalist PRESENTER: Ann Hutchinson, Lead Naturalist AGENDA ITEM: Maplewood Nature Center Master Plan Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Parks and Recreation System Master Plan recommends that the Nature Center complete a Master Plan. Recommended Action: No Action required- Discussion only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $50,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Park Improvement Funds Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. A Nature Center Master Plan will help provide action strategies that will address immediate and future facility and staff needs, amenities, and programs. Background In September the City Council approved funding for the nature center to conduct a Master Plan. Consultants Hoisington Koegler Group Inc. (HKGi) were hired to develop a Master Plan and facilitate the process. In November and December assessment meetings were held to gather input on the Nature Center Visitor Center building, trails, and programs. In February we will be having 3 vision meetings and asking for input from the public with an online survey. The survey can be accessed here: https://www.surveymonkey.com/r/MaplewoodNatureCenter. On March 11, we will be going to the City Council workshop and in the spring we hope to host an open house at the Nature Center for everyone to review vision strategies and site concept plans. Ann Hutchinson will present a PowerPoint on the Master Plan and ask for input from commissioners. E2 Attachments PowerPoint Presentation E2, Attachment 1 MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 erview of the Work Plan elcome & Introductions WOv+ ScheduleMaster PlanningDiscussionNext Steps AGENDA: MAPLEWOOD NATURE CENTER MASTER PLAN 010203 Goals & Objectives of 04 Existing Conditions0506 FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 INTRODUCTIONS MAPLEWOOD NATURE CENTER MASTER PLAN Welcome!Let’s introduce ourselves. FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 MEETING OVERVIEW MAPLEWOOD NATURE CENTER MASTER PLAN Purpose FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 Nature Center Vision Work Session#1Prepare Draft Vision, Goals, andStrategiesNature Center Vision Work Session#2Conduct Peer Group PlanningSessionVision, Goals, and StrategiesSummary Report and Presentation Establish Vision, Goals, & Strategies Kickoff meeting and tourCollection and study of backgroundinformationSite analysis and mappingConduct a site and buildingevaluationConduct program, marketing, andoperations evaluationsDevelop community and stakeholdersurveyConduct staff and stakeholder inputsessions Nature Center Assessment OVERVIEW OF THE WORK PLAN MAPLEWOOD NATURE CENTER MASTER PLAN Tasks FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 Prepare concept drawings for the Nature Center campusPrepare concept drawings for the Nature Center buildingDevelop implementation and phasing planConduct staff review meetingPrepare Operational Framework PlanConduct public meeting and gather stakeholder inputConduct staff review meetingReview concepts and stakeholder feedback with the Parks and Recreation Commission Master Plan Approval Prepare concept drawings for the Nature Center campusPrepare concept drawings for the Nature Center buildingDevelop implementation and phasing planConduct staff review meetingPrepare Operational Framework PlanConduct public meeting and gather stakeholder inputConduct staff review meetingReview concepts and stakeholder feedback with the Parks and Recreation Commission Develop the Master Plan OVERVIEW OF THE WORK PLAN MAPLEWOOD NATURE CENTER MASTER PLAN Tasks FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 April-May 2019 Master Plan Approval March - April 2019 Develop the Master Plan January - March 2019 Establish Vision, Goals, & Strategies November - December 2018 Nature Center Assessment OVERVIEW OF THE SCHEDULE MAPLEWOOD NATURE CENTER MASTER PLAN Schedule FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NBZ BQS NBS GFC KBO!’2: EFD OPW PDU ! !! !!Pomjof!Fohbhfnfou !!Wjtjpo!Xpsl!Tfttjpot!)3*!!Qbslt!boe!Sfdsfbujpo!Dpnnjttjpo!!Djuz!Dpvodjm !!Qffs!Hspvq!Qmboojoh!Tfttjpo!!Qvcmjd!Nffujoh0Pqfo!Ipvtf UBTL UBTL!2;!Obuvsf!Dfoufs!BttfttnfouUBTL!3;Ftubcmjti!Wjtjpo-!Hpbmt!'!TusbufhjftUBTL!4;Efwfmpq!uif!Nbtufs!QmboUBTL!5;Nbtufs!Qmbo!Bqqspwbm Nffujoht!! OVERVIEW OF THE SCHEDULE MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 MAPLEWOOD NATURE CENTER MASTER PLAN Maplewood Nature Center’s Mission is to enhance awareness of land, water and wildlife resources, and to empower the community to become stewards of the environment. FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 Ensure that future investments are grounded in a strategic vision for the Nature CenterSuggest updates or additions to programming and interpretationExpand partnerships for programming and support of the Nature CenterEnsure that building and maintenance facilities are not only adequate, but positioned to meet the demands of the next 20 yearsProvide concepts for future site amenities and facility needs catered to accomplishing the desired vision, and sensitive to the site’s natural resourcesEstablish phasing and implementation recommendationsBuild relationships and cultivate buy-in GOALS + OBJECTIVES OF MASTER PLANNING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 EXISTING CONDITIONS MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 ShedMaintenance YardNature CenterAmphitheatre SeatingPlay Yard r e f f u B d n a l t e W ’ 0 5 Entry EXISTING CONDITIONS MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 Educational Programs presented by naturalistsService Learning ProgramsVolunteer ProgramsA staffed Visitor Center Tues-Sat 8:30-4:30 year-roundA Yard with Demonstration AreasA Picnic and Nature Play AreaTrails along pond, woodland, and savanna habitatsEducational Materials and In-person Resources for the PublicCitizen Science Monitoring ProgramsSnowshoe RentalsRoom Rental for Birthday Parties and Gatherings THE NATURE CENTER PROVIDES: MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 Building Visitors: 3315Birthday: 230Preschool: 636Public Programs: 1594School: 904Room Rental: 248Youth Groups: 108Self-guided: 117Outreach & Special Events: 947City Monitoring: 410 3315 230 636 410 1594 947 2018 Attendance Thus Far: 8,509 904 108 248 117 ATTENDANCE THIS YEAR MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NATURE CENTER PROGRAMMING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NATURE CENTER PROGRAMMING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NATURE CENTER PROGRAMMING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NATURE CENTER PROGRAMMING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 NATURE CENTER PROGRAMMING MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1 If you have been to the nature center before, what are its strengths and what could be improved? Are there facilities or services that may make the experience more enjoyable and/or accessible?If you haven’t been to the nature center before, what might attract you or those you work with to come to the nature center? Are there barriers that might prevent visitors from accessing or enjoying the nature center?Are there winter facilities or activities that could be provided to encourage expanded year-round use?What opportunities for partnerships related to interpretation, education, programming and marketing do you see?How could we better communicate facilities and programming with the community? DISCUSSION MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING E2, Attachment 1F1 Nature Center’s Take the Questionnaire! https://www.surveymonkey. com/r/MaplewoodNatureCenter NEXT STEPS MAPLEWOOD NATURE CENTER MASTER PLAN FEBRUARY 2019 PARKSCOMMISSION MEETING F1 PARKS & RECREATION COMMISSIONSTAFF REPORT Meeting Date February 20, 2019 REPORT TO: Parks and Recreation Commission REPORT FROM: Audra Robins, Parks and Recreation Manager PRESENTER: Audra Robbins AGENDA ITEM: 2019 Parks and Recreation Commission Goal Setting Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In compliance with Article II, Section 21.20 of the Maplewood City Ordinance, the Maplewood Parks and Recreation Commission is required to submit an Annual Commission Report. In addition to this report, the Parks and Recreation Commission will provide a list of 2019 goals to City Council. Recommended Action: Staff recommends the Parks and Recreation Commission brainstorm a list of 2019 goals to be finalized with the annual report at the February meeting. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is enter amount or $0.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Click here to enter other source or n/a. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Click here to enter strategic plan relevance. Background Staff is asking the Parks and Recreation Commission to brainstorm a list of potential goals for 2019. After this list is complete, we will discuss the goals further at the February Parks and Recreation Commission meeting for final approval. Attachments Proposed 2019 Parks and Recreation Commission Goals F1, Attachment 1 2019 Parks and Recreation Goals It was an exciting year for projects and programming in the Parks and Recreation Department. The Commission feels that the progress made through the continuation of the playground replacement Plan. 1.Continue to implement the outcomes of the Parks & Recreation System Master Plan community processes priority 4.Ensure we meet the programming needs of the actively aging parks 5.Bus tour of Maplewood parks and preserves to showcase projects/improvements 6.Stay on top of park improvement plans member 8.Maintain a playground prioritization list that includes funding 9.Semi-annual updates to review the YMCA/City of Maplewood Partnership 10.Be inclusive of populations who underutilize Parks & Rec facilities with creative and diverse programming/outreach through focus groups 11.Make connectivity and trails a priority in 2019.