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Home My WebLink About2019-01-16 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM January 16, 2019 City Hall, Council Chambers CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES November 28, 2018 NEW BUSINESS 2019 Parks & Recreation Commission Goal Setting UNFINISHED BUSINESS VISITOR PRESENTATIONS COMMISSION PRESENTATIONS STAFF PRESENTATIONS Wakefield Park Improvements Update ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., November 28, 2018 Council Chambers, City Hall A.CALL TO ORDER B.A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Molstad at 6:00 p.m. C.ROLL CALL Commissioners Commissioner Rick BrandonPresent Commissioner Craig BrannonPresent Commissioner Terri MalletAbsent Chair Dorothy MolstadPresent Commissioner Nikki VillavicencioPresent Commissioner Kimii PorterPresent Vice Chair Bruce RomanPresent Student Commissioner Jack KuchenmeisterPresent Staff Parks and Recreation Manager, Audra RobbinsPresent Natural Resources Coordinator, Ginny GaynorPresent D.APPROVAL OF THE AGENDA Commissioner Brandon made a motion to approve the agenda. Seconded by Commissioner Villavicencio Ayes – All The motion passed. APPROVAL OF MINUTES 1.October 17, 2018 Commissioner Villavicencio made a motion to approve the October 17, 2018 Parks and Recreation Commission minutes. Seconded by Vice Chair Roman Ayes – All The motion passed. E.NEW BUSINESS 1.Urban Roots Proposal for Harvest Park Patsy Woods, Director for Urban Roots and David Woods, Conservation Program Manager for Urban Roots presented their proposal for Harvest Park. Wednesday, November 28, 2018 Parks and Recreation Commission Meeting Minutes D1 Chair Molstad made a motion to accept the proposal for partnership with Urban Roots on this program for Harvest Park. Seconded by Commissioner Brannon Ayes – All The motion passed. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS 1.Phalen Regional Park China Friendship Garden Commissioner Villavicencio reported that she had visited the China Friendship Garden at Phalen Regional Park and encouraged the other commissioners to visit as well. I.STAFF PRESENTATIONS 1.Wakefield Park Improvements Update Audra Robbins, Parks and Recreation Manager, updated the commission on the progress of the Wakefield Park Improvements Project. 2.Maplecrest Playground Update Audra Robbins, Parks and Recreation Manager, updated the commission on the progress of the Maplecrest Park Playground Replacement. 3.Tennis Courts Update Audra Robbins, Parks and Recreation Manager, led a discussion about the status of City tennis courts. 4.Special Events Update Audra Robbins, Parks and Recreation Manager, notified the commission about upcoming special events. J.ADJOURNMENT Chair Molstad made a motion to adjourn the meeting. Seconded by Commissioner BrannonAyes – All The motion passed. The meeting was adjourned at 6:46 p.m. Next meeting is January 16, 2019 Wednesday, November 28, 2018 Parks and Recreation Commission Meeting Minutes E1 PARKS& RECREATION COMMISSIONSTAFF REPORT Meeting Date 1, 201 REPORT TO: Audra Robbins, Parks and Recreation Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love, Public Works Director / City Engineer AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood is in the process of creating design plans for the Gladstone Phase 3 Corridor Improvements which includes improvements to Wakefield Park. Recommended Action: This item is to provide an update on the proposed project and city staff is requesting feedback from the Parks and Recreation Commission on the proposed Gladstone Phase 3 Corridor Improvements project. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,192,000. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed project is included in the 2019 Draft Capital Improvement Plan and will be funded through Improvement Bonds, assessments, RWMWD grant, and various City funds. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The goals of the proposed project are: Improve the pavement condition of Frost Avenue Enhance Wakefield Lake water quality Add missing pedestrian and bicycle improvements. The improvements will also decrease future maintenance costs for Frost Avenue. E1 Background The Gladstone Phase 3 Corridor Improvements project is a joint project between the City of Maplewood and the Ramsey Washington Metro Watershed District (RWMWD). Through this partnership, the City and RWMWD have developed a proposed project that will meet several objectives in the Wakefield Lake area. The proposed project includes the following: Improvements to Frost Avenue between English Street and White Bear Avenue Addition of pedestrian and bicycle improvements along Frost Avenue Wakefield Lake water quality improvements Aesthetic improvements in Wakefield Park Creation of stormwater quality educational opportunities within Wakefield Park RWMWD awarded the City of Maplewood a grant in the amount of $1,068,000 to help fund and meet the project’s goals. Water Quality One of the main overall arching goals of this project is to improve the water quality of Wakefield Lake. This is an item the surrounding residents and users of Wakefield Park have expressed as a major area of concern. The RWMWD worked with the Minnesota Pollution Control Agency (MPCA) to develop a TMDL (water quality study) for Wakefield Lake which is an impaired water body for excess nutrients. A TMDL study researches levels and causes of impairments, sets goals for reaching approved standards and identifies strategies for achieving the set goals. The goal of Wakefield Lake’s TMDL is to reduce the growing season phosphorus load by 51.8 pounds. The nutrient phosphorus feeds algae in the lake, resulting in algae blooms and loss of water quality. To date, the City and RWMWD have completed several projects in the area. These included such projects as: A spent lime system was constructed on the south end of Wakefield Lake A spent lime system was constructed at the intersection of Frost Ave. and Kennard St. to treat stormwater prior to entering Wakefield Lake Wicklander Pond at City Hall takes some of the watershed’s runoff and was dredged in 2013/2014 Boulevard rain gardens in the local neighborhoods take some of the runoff. A retrofit project was completed to improve their effectiveness. Rain garden retrofit projects have taken place at multiple churches in the area to help treat stormwater runoff It is estimated that the work completed to date has decreased the growing season phosphorus load by 20.3 pounds (approximately 39.1% of the overall TMDL goal). The proposed project will help reduce the phosphorus load in several ways. The section of Frost Avenue that is included in this project is a two-lane road that is one mile long and approximately 52 feet wide. The width is in excess of what is typically required for a four-lane road, creating significant extra runoff. The proposed project will reduce the road width to 26 feet and thereby greatly reducing the amount of stormwater runoff coming directly from Frost Avenue. The proposed project also includes the construction of two infiltration areas that will help treat the stormwater runoff before it enters into Wakefield Lake. Additionally, these basins are being designed to provide E1 aesthetic improvements and stormwater quality educational opportunities within the park (see attachment). Overall, it is estimated that the proposed project will decrease the growing season phosphorus loading in Wakefield Lake by an additional 23.8 lbs. This will help bring the total growing season phosphorus reduction to 44.1 pounds (approximately 85.1% of the overall TMDL goal). Pedestrian Improvements Gladstone Phase 1 and Phase 2 improvements included the creation of pedestrian and bicycle facilities along Frost Avenue from Highway 61 to English Street and a trail system within the Gladstone Savanna. These improvements help connect residents to both city and county parks and to the regional trail system (Gateway and Bruce Vento Trails). As part of the Gladstone Phase 3 project, we are looking to complete the last segment of missing pedestrian and bicycle facilities along Frost Avenue between English Street and White Bear Avenue. This will include a multi-use trail on the south side of Frost Avenue and sidewalk along the north side of Frost Avenue. Pedestrian crossing safety will also be improved, as this project decreases the distance that pedestrians have to cross on Frost Avenue from 52 feet to 26 feet. This narrowing also eliminates drivers passing cars that are either waiting to make a left-hand turn or waiting for pedestrians to cross Frost Avenue. Attachments E2 PARKS & RECREATION COMMISSIONSTAFF REPORT Meeting Date January 16, 2019 REPORT TO: Parks and Recreation Commission REPORT FROM: Audra Robins, Parks and Recreation Manager PRESENTER: Audra Robbins AGENDA ITEM: 2019 Parks and Recreation Commission Goal Setting Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In compliance with Article II, Section 21.20 of the Maplewood City Ordinance, the Maplewood Parks and Recreation Commission is required to submit an Annual Commission Report. In addition to this report, the Parks and Recreation Commission will provide a list of 2019 goals to City Council. Recommended Action: Staff recommends the Parks and Recreation Commission brainstorm a list of 2019 goals to be finalized with the annual report at the February meeting. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is enter amount or $0.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Click here to enter other source or n/a. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Click here to enter strategic plan relevance. Background Staff is asking the Parks and Recreation Commission to brainstorm a list of potential goals for 2019. After this list is complete, we will discuss the goals further at the February Parks and Recreation Commission meeting for final approval. Attachments 2018 Parks and Recreation Commission Goals E2, Attachment 1 2018 Parks and Recreation Goals It was an exciting year for projects and programming in the Parks and Recreation Department. The Commission feels that the progress made through the continuation of the playground replacement Plan. 1.Continue to implement the outcomes of the Parks & Recreation System Master Plan 2.Find new ways to engage the residents of Maplewood in community processes priority 4.Ensure we meet the programming needs of the actively aging parks 5.Bus tour of Maplewood parks and preserves to showcase projects/improvements 6.Stay on top of park improvement plans member 8.Maintain a playground prioritization list that includes funding 9.Semi-annual updates to review the YMCA/City of Maplewood Partnership 10.Be inclusive of populations who underutilize Parks & Rec facilities with creative and diverse programming/outreach through focus groups