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HomeMy WebLinkAbout2019-01-15 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday,January 15, 2019 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.November 20, 2018 5.Design Review/New Business: a.Community Design Review BoardRules of Procedure –Annual Review b.2018 Community Design Review Annual Report c.Election of Officers(No Report) 6. OldBusiness: a.Amend City Code To Require Removal of Abandoned Signs 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 20, 2018 6:00 P.M. 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:00p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersPresent Vice Chairperson,Matt LedvinaPresent Boardmember,Ananth ShankarPresent Boardmember,Bruce ThompsonPresent Staff Present:Michael Martin, Economic Development Coordinator 3.APPROVAL OF AGENDA BoardmemberLedvinaadded item 8 a. Sustainable Building Materials Management PCA. Boardmember Lamers moved to approve the agenda as amended. Seconded by Chairperson Kempe.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve theJuly 17,2018,CDRB minutes as submitted. Seconded by BoardmemberLamers.Ayes –Chairperson Kempe, Boardmember Lamers & Shankar Abstentions –Boardmember Ledvina, & Thompson The motion passed. 5.DESIGN REVIEW None. 6.NEW BUSINESS a.North End Vision Study Presentation and Discussion i.Economic Development Coordinator, Michael Martin introduced thepresentation on the North End Vision Studyand staff answered questions of the board. November 20, 2018 Community Design Review Board Meeting Minutes 1 ii.Jay Demma, Perkins+Will,addressed theboard and gave the presentation on the North End Vision Study and answered questions of the board. No action was required. b.Amend City Code to Require Removal of Abandoned Signs i.Economic Development Coordinator, Michael Martingave the report on Amendingthe City Code to Require Removal of Abandoned Signs. Chairperson Kempe statedhedoesn’t see how removing the panel of the sign looks any better exposing the inside of the sign. Boardmember Shankar asked if the business would be required to remove the sign pole and the footing foundation as well. Boardmember Thompson asked if staff looked at what it actually means if the panel of the wall sign is removed exposing the inside of the sign. He expressed that the florescent lighting and wires would still bevisible inside. Boardmember Ledvina moved to table this item to direct staff to look at more detail regarding what constitutes removal of the sign. Seconded by Chairperson Kempe.Ayes –All The motion to table passed. c.Resolution of Appreciation forMelissa Peck i.Economic Development Coordinator, Michael Martin read the Resolution of Appreciation for Melissa Peck. BoardmemberLedvina moved to approvethe Resolution of Appreciation for Melissa Peck. Seconded by BoardmemberLamers.Ayes –All The motion passed. Staff welcomed the newest boardmember Bruce Thompson and welcomed him to the CDRB. Mr. Thompson was on the CDRB before so this is his second time volunteering on the CDRB. The board welcomed Mr. Thompson to the CDRB. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS a.Sustainable Building Materials Management PCA –Boardmember Ledvina Boardmember Ledvina invited the board to attend an informational meeting regarding sustainable building materials management being held Wednesday, December 19, 2018 at the Wellstone Center in St Paul. Boardmember Ledvina will be in attendance and felt the topic is informative and other boardmembers may be interested in the discussion as well. November 20, 2018 Community Design Review Board Meeting Minutes 2 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjournedby Chairperson Kempeat7:02p.m. November 20, 2018 Community Design Review Board Meeting Minutes 3 COMMUNITY DESIGN REVIEW BOARD STAFF REPORT Meeting Date January 15, 2019 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Michael Martin, AICP, Economic Development Coordinator PRESENTER: Michael Martin, AICP, Economic Development Coordinator Community Design Review Board Rules of Procedure – Annual Review AGENDA ITEM: Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Community Design Review Board’s (CDRB) Rules of Procedure are due to be reviewed and revised. Recommended Action: Approve the revised CDRB’s Rules of Procedure attached to this report. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The CDRB’s Rules of Procedure guide the operation of the group. Background The Rules of Procedure for the CDRB are due for a review. It has been several years since this has taken place and staff is recommending several revisions be made to the CDRB’s Rules of Procedure. The first recommended revision addresses the recent name change to the Community Development Department. City Manager Melinda Coleman directed this change in late fall 2018. In fact, the last time the CDRB’s rules were reviewed the department was then called the Community Development and Parks Department. The second recommended change deals with the agenda format of CDRB meetings. Currently, the Rules of Procedure states there shall be an agenda item called “Visitor Presentations.” However, last year members of the Planning Commission expressed concern with the City Council eliminating the visitor section from its agenda that all city commissions should follow suit. Removing Visitor Presentations from the CDRB agenda will be consistent with the City Council’s agenda policy. The last revisions are housekeeping items. This includes revising the Rules to reflect the CDRB now meets monthly and the CDRB should start reviewing these Rules annually to be consistent with other commissions. All recommended revisions of the CDRB’s Rules of Procedure require City Council approval. Attachments 1. Revised Community Design Review Board’s Rules of Procedure Attachment 1 COMMUNITY DESIGN REVIEW BOARD RULES OF PROCEDURE Adopted by the City Council on March 8, 2010 Amendments Proposed January 15, 2019 (Proposed Additions Underlined; Deletions Are Crossed Out) We, the members of the Community Design Review Board of the City of Maplewood, Minnesota, created pursuant to Article IV, Section 25 of the Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: I. MEETINGS A. All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E. County Road B, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all members. B. Regular meetings shall be held at 6 p.m. on the third second and fourth Tuesdays of each calendar month, provided that when the meeting falls on a legal holiday or voting day, such meeting shall be rescheduled. C. Special meetings may be held upon call by the chairperson, or in his/her absence, by the vice chairperson, or by any other member with the concurrence of two other members of the board with at least 72 hours notice to all members. II. QUORUM A. Three members of the board shall constitute a quorum. B. Any member who abstains from voting on a particular question because of possible conflict of interest shall not be considered to be a member of the board for the purpose of determining a quorum for the consideration of the issue. C. Any action by the board shall require a majority vote of the members present. III. DUTIES OF THE CHAIRMAN A. In addition to presiding at all meetings of the board, the chairperson shall appoint such standing committees and temporary committees as may be required, and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chairperson. B. No standing or temporary committee shall have the power to commit the board to the endorsement of any plan or program without the express approval of the board. IV. ELECTION OF OFFICERS A. The chairperson, vice chairperson, and such officers as the board may decide are needed, shall be appointed by the board at the first second meeting of each calendar year and will serve until their successors have been duly elected and qualified. -1- Attachment 1 B. In the absence of the chairperson, the vice chairperson shall perform the duties of the chairperson. In the event that both are absent, the members present shall elect a chairperson pro tem. V. DESIGN REVIEW BOARD VACANCIES A. The following are grounds for recommending to the city council the dismissal of a community design review board member: 1. Failure to serve, as shown by failure to attend six meetings in any calendar year, without good cause. 2. Resignation in writing. 3. Taking public office in Maplewood. 4. Moving out of Maplewood. VI. DIRECTOR OF COMMUNITY DEVELOPMENT AND PARKS A. In addition to carrying out the duties prescribed in city ordinance, the director or a designated replacement, shall: 1. Prepare the agenda for each meeting. 2. Act as technical advisor to the board on any matter which comes before the board. 3. Make written recommendations to the board on matters such as, but not limited to, architectural plans, site plans, signage and landscaping proposals. 4. Inspect the construction of all projects approved by the board for plan compliance. 5. Schedule any matter with the city council that has been reviewed by the board that requires city council approval. VII. AGENDA A. Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting, shall be made available to each member of the board not later than three days prior to the next scheduled meeting. B. The agenda format shall read as follows: 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Approval of Agenda 5. Unfinished Business 6. Design Review -2- Attachment 1 7. Visitor Presentations 7. Board Presentations 8. Staff Presentations 9. Adjournment C. The board shall only consider items on the agenda. D. The board’s review shall include, but shall not be limited to, the following items: 1. Site Considerations: a. Utilities b. Drainage c. Landscaping - fence, screening d. Traffic flow, parking and driveway access e. Trash receptacle enclosure f. Building setbacks g. Security lighting h. Access for emergency vehicles 2. Architectural Considerations: a. Materials must be compatible with neighboring buildings; such as block, metal, brick, etc., including colors. b. Building aesthetics must be compatible with neighboring buildings, scale of building, size in relation to surroundings, flat roof vs. pitched roof, etc. c. Location and concealment of outside equipment, e.g. air conditioning, and outside storage yards. VIII. AMENDMENT OR SUSPENSION OF RULES A. Any of the foregoing rules may be temporarily suspended by a majority vote of the members present. B. The "Rules of Procedure" may be amended at any regular meeting by a majority vote. IX. RULES OF ORDER Except as herein provided, Rosenberg’s Rules of Order, shall be followed. X. ANNUAL REVIEW These Rules of Procedure shall be reviewed by the Community Design Review Board at the first meeting of each year. -3- COMMUNITY DESIGN REVIEW BOARD STAFF REPORT Meeting Date January 15, 2019 Bill Kempe, Community Design Review Board REPORT TO: REPORT FROM: Michael Martin, AICP, Economic Development Coordinator PRESENTER: Michael Martin, AICP, Economic Development Coordinator 2018 Community Design Review Board Annual Report AGENDA ITEM: Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Maplewood City Ordinance requires the Community Design Review Board (CDRB) to: Prepare a report to the City Council by January 31 of each year outlining the board's actions and activities during the preceding year. The report may include recommended changes, including but not limited to ordinances and/or procedures. Recommended Action: Staff is recommending approval of the CDRB 2018 Annual Report. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A/ Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City of Maplewood’s board and commissions report annually the activities of the past year to the City Council. Background Attached to this memo is the CDRB’s 2018 Annual Report. The CDRB’s Annual Report is part of the larger Community Development Annual Report that also includes the annual reports for the Planning Commission, Housing and Economic Development Commission and Environment and Natural Resources Commission. In coordination with staff from the Community Development Department, many of the projects and initiatives worked on by the City and the department require and rely on feedback and guidance from multiple board and commissions. A hard copy of the entire 2018 Community Development Annual Report will be handed out to Board Members at the January 15, 2019 meeting. The 2018 Annual Report is scheduled to be presented to the City Council for its approval at the meeting on February 25, 2019. Attachments 1. 2018 CDRB Annual Report Attachment 1 CDRB 2018 Actions and Activities housing options near the City’s North End. Another CDRB- approved project which is nearing completion and will be open in In 2018, the Community Design Review Board (CDRB) reviewed early 2019, is Elk Ridge, 1700 Beam Avenue, a 50-unit housing 18 items, a slight decrease from the previous year. The CDRB facility that will accommodate 66 residents with Alzheimer’s, did see a number of redevelopment projects – including the new dementia and related memory issues. Mercedes Benz and Panera Bread buildings. The trend over the last few years has the CDRB reviewing smaller remodels, In addition to the new construction projects, substantial building revisions and expansions. Therefore it is a positive sign that in and site improvements were approved for McDonald’s, Keller 2017 and 2018 there have been more substantial construction Golf Course, Battle Creek Regional Park and the commercial projects. The CDRB also reviewed 17 additional projects via the retail building at 2146 White Bear Avenue which is expected to 15-day minor construction review process. In 2019, the CDRB be turned into a new coffee shop. These types of investments expects to review a similar number of projects. demonstrate that businesses are healthy and investing in their Throughout 2018, the CDRB reviewed mainly commercial norm for the City since Maplewood is approximately 95 percent projects – most notably the aforementioned Mercedes Benz developed and there are not many remaining vacant sites and Panera Bread projects but also several projects on the 3M available for projects. Campus and several building upgrades throughout the city. The new 4,961-square-foot Panera Bread building is currently under construction and is redeveloping a former site of a bank directly east of the Maplewood Mall. Another new development that will begin construction soon, Trails Edge Apartments located at 3000 Country View Drive, a new 152-unit facility which is adding more 152 76,146 NEW UNITS OF SQ. FT. OF NEW RESIDENTIAL COMMERCIAL HOUSING APPROVED BUILDING SPACE BY CDRB APPROVED BY The building renderings above are from the new Panera Bread currently CDRB being constructed at 2965 White Bear Avenue. This drawing is one of many elements the CDRB reviews before a project is approved. Major Development Projects Reviewed in 2018 1860 Hazelwood Street Battle Creek Regional Park 2301 Upper Afton Road Rice – Larpenteur Gateway Area Vision PlanTrails Edge Apartments 3000 Country View Drive St Paul Water Lime Sludge Storage Tank 1900 Rice Street Exterior Building Improvements B222 and B224 — 3M Campus McDonald’s 2730 Minnehaha Avenue Building Addition B208 — 3M Campus Panera Bread 2965 White Bear Avenue Comprehensive Sign Plan B220 — 3M Campus Building and Site improvements 2146 White Bear Avenue Campus Comprehensive Sign Plan — City Hall Keller Golf Course Driving Range 2166 Maplewood Drive North End Vision Study Mercedes Benz 2780 Maplewood Drive Removal of Abandoned Signs City Code Review Rush Line and Gold Line Transit Projects Edgerton Elementary School 1929 Edgerton Street 4 Attachment 1 CDRB Meets on 3rd Tuesday of Every Month – 6 p.m. Looking Ahead to 2019 2018 CDRB Membership Bill Kempe — Chairperson activities for 2019: Member since 4/11/13; Term Expires 4/30/21 • Develop and approve design standards for the City’s North End area • Review and amend the City’s sign ordinances Matt Ledvina — Vice-chairperson Member since 3/10/97; Term Expires 4/30/20 • Have in-service training sessions to continue to develop the skills of the CDRB Jason Lamers — Member Member since 5/26/09; Term Expires 4/30/21 Ananth Shankar — Member Member since 8/8/94; Term Expires 4/30/19 Bruce Thompson — Member Member since 10/8/18; Term Expires 4/30/19 building. Conifer Ridge consists of 150 housing units within Legacy Village and within walking distance to a proposed Rush Line transit stop. Tou Xiong — City Council Liaison Council Member Xiong was elected to the CDRB Project Review -Comparative Minnesota House of Representatives in 2018 and he will vacate his council seat in 2019. 30 28 25 24 Michael Martin — Staff Liaison 25 2121 20 1818 14 15 In July of 2018, Melissa Peck tendered her 10 remaining term, the City Council appointed Bruce Thompson in October. Members Kempe 5 and Lamers’ terms were up for reappointment in 2018 and the council renewed both terms to 0 2021. Members Shankar and Thompson’s terms 20112012201320142015201620172018 are up for reappointment in 2019. Number of Projects Review - Year-by-Year Comparison 5 COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date January 15, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Jane Adade, Planner Shann Finwall, Environmental Planner PRESENTER:Jane Adade, Planner AGENDA ITEM: Amend City Code to Require Abandoned Signs to be Removed Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city council directed staff to look into requiring the removal of abandoned signs. Recommended Action: Motion to approve an ordinance amending City Code to requireabandoned signs to be removed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. According to Section44-731of the City Code (Sign Regulations -Purpose and Intent), signs are regulated in order to balance effective visual communication including business identification with the need for a safe, well-maintained, and attractive community. Signs must be maintained and kept in a proper state of preservation.Requiring abandoned signs to be removed would help operational effectiveness by requiring the removal of signs that can potentially become nuisances. Background Abandoned SignDefinition An abandoned sign is defined as asign or sign structure on a site where all buildings have been demolished or removed or any sign that advertises a business, lessor, owner, product, service, or activity that is no longer located on the site premises where the sign is displayed.Signs applicable to a business temporarily suspended because of a change in ownership or management of such business shall not be deemed abandoned unless the property remains vacant for a period of six months. Surrounding Communities Upon conducting research, staff found cities such as St. Paul, Roseville, White Bear Lake, Vadnais Heights, Fridley, NorthSt. Paul,and South St. Paul require abandonedsigns to be removed within 14 days to one year after the sign is abandoned. City Code The following existingdefinitions and code language should be reviewed prior to amending city code to require abandoned signs to be removed: Definitions(Section 44-733) The proposed definition of an abandoned sign would include the “sign” or “sign structure.” Sign -Anystructure, device, advertisement, advertising device, or visual representation intended to advertise, identify, or communicate information and to attract the attention of the public for any purpose. A sign includes any illuminated or nonilluminated symbol, letter, logo, figure, illustration or form painted or otherwise affixed to a building or structure, excluding murals. A sign also includes any beacon or searchlight intended to attract the attention of the public for any purpose. For the purpose of removal, signs shall also include all sign structures. Architectural lighting, such as neon that has no sign copy, shall not be considered to be a sign. Sign Structure -The supports, braces, and framework of a sign. Nonconforming Sign Regulations(Section 44-735) It should be noted that the removal of an abandoned sign may include the removal of a nonconforming sign. Once the sign is removed, any new sign would have to meet the current city code requirements. Many property owners intentionally maintain nonconforming signs, even when not in use, so that they can reface those signs which may vary in size or placement than the existing code. A nonconforming permanent signlawfully existing on the effective date of this article shall be allowed to continue in use, but shall not be rebuilt, relocated or altered, other than minor alterations including routine maintenance, painting, or refacing the copy of sign, without being brought into compliance with this article. After a nonconforming sign has been removed, it shall not be replaced by another nonconforming sign. Notice to Abate (Section 18-36) The proposed method for enforcing the removal of an abandoned sign is outlined in the notice to abate section. In summary, if a public nuisance is being maintained or exists within the city, the city shall notify the property owner in writing of the nuisance requiring them to remove the nuisance within 30 days. Noncompliance of the order is reported to the City Council for action. Property Management Interview City staff interviewed Tom Schutte, a local property manager with Tyme Properties. Tyme Properties removes wall signs and freestanding sign faces on properties they lease where the business is no longer operating. They do not remove the base of a freestanding sign, instead allowing a new business to reface that sign for their business. The main reason a business is no longer operating is because they filed for bankruptcy. In which case removal of the sign would fall to the property manager or property owner. Removal of a standard size wall sign or freestanding sign face could cost $500 to $1,000. Removal of a freestanding sign base would cost much more as it includes removal of the foundation and structure itself. Proposed Abandoned Sign Ordinance The attached abandoned sign ordinance includes the following: Abandoned sign definition. Requirement that abandoned signs and their structures be removed within three months of a vacant or unoccupied business or any sign that pertains to a time, event, or purpose that no longer applies. Enforcement of the abandoned sign ordinance as outlined in the notice to abate section of city code. Commission Actions The Community Design Review Board will review this proposed City Code amendment at their January 15, 2019, meetings. Attachments 1.Abandoned Signs Ordinance Attachment 1 ORDINANCE NO. ___ AN ORDINANCE AMENDMENT TO REQUIREABANDONED SIGNS TO BE REMOVED The Maplewood City Council _________the following revisionto the Maplewood Code of Ordinances. (Additions areunderlined.) Section 1. Section 44-733 of the Maplewood Code of Ordinances (Sign Regulations – Definitions) is hereby amended as follows: Abandoned signmeans a sign or sign structure that is located on a building or property that has been vacant or unoccupied for a period of three months or more or a sign which pertains to a time, event, or purpose that no longer applies.Signs applicable to a business temporarily suspended because of a change in ownershipor management of such business shall not be deemed abandoned unless the property remains vacant for a period of six months. Section 2. Section 44-736of the Maplewood Code of Ordinances (Enforcement Procedures) is hereby amended as follows: (a)Permanent signs. The city shall send a notice to the owner of any permanent sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. If the sign is a safety hazard the city shall take immediate action to end the hazard. (b)Temporary signs.The city shall send a notice to the owner of all other illegal temporary signs and allow seven days for the owner to correct all ordinance violations or remove the sign. (c) Abandoned signs. The city shall send notice to the owner of the property on which exists any abandoned sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. If the sign is a safety hazard the city shall take immediate action to end the hazard. (d) Removal of signs. If the sign owner does not obey the city’s orders, the city may remove or alter the sign at the owner’s expense under the procedures of sections 18-36 through 18-38 (notice to abate). The city may remove illegal signs on a public right-of-way without notice. If the city removes a sign the city may sell or dispose of it if the owner does not reclaim the sign and pay any removal costs within 30 days of the sign’s removal. Section 3. Section 44-737 of the Maplewood Code of Ordinances (Prohibited Signs) is hereby amended as follows: (k)Abandoned Signs Section 4.Section 44-740 of the Maplewood Code of Ordinances (General Regulations and Standards) is hereby amended as follows: (5)Abandoned signs. An abandoned sign is prohibited and shall be removed by the owner of the premises by removing thesignface, painting thesignface a neutral color or installing blank sign face panels. The inner components of the sign must not be exposed.If thesignface is not re-used afterone (1) year, the remainingsign structure must be removed unless the community development director grants an extension Attachment 1 subject to the owner submitting a statement of intent and a reasonable time line for re- use of the sign structure. (6)Licensing.All contractors installing permanent or temporary portable signs must first obtain a contractor's license prior to issuance of a sign permit or installation of a permanent or temporary portable sign as defined in the city contractor and subcontractor ordinance (article VI). Section 5. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council ________this ordinance revision on ___________. ___________________________________ Mayor Attest: __________________________________ City Clerk