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HomeMy WebLinkAbout05/16/2005 MAPLEWOOD PLANNING COMMISSION Monday, May 16, 2005, 7:00 PM City Hall Council Chambers 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. April 18, 2005 5. Public Hearings 7:00 Roadway Easement Vacation (Marylake Road - west of Century Avenue) 7:10 Conditional Use Permit (CUP) Revision - Liberty Classical Academy (1717 English Street) 7:20 Trout Land Auto Dealerships (Highway 61 and New County Road D) Conditional Use Permit 6. New Business None 7. Unfinished Business None 8. Visitor Presentations 9. Commission Presentations April 25 Council Meeting: Ms. Fischer May 9 Council Meeting: Mr. Trippler May 23 Council Meeting: Ms. Dierich June 13 Council Meeting: Mr. Ahlness 10. Staff Presentations Planning Commission's Annual Tour 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 16, 2005 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:03 p.rn. II. ROLL CALL Commissioner Eric Ahlness Vice-Chairperson Tushar Desai Corn missioner Mary Dierich Chairperson Lorraine Fischer Cornrnissioner Michael Grover Cornrnissioner Jirn Kaczrowski Commissioner Gary Pearson Cornrnissioner Dale Trippler Commissioner Jeremy Yarwood Present Present Absent Present Absent Present Present Present Present Torn Ekstrand, Senior Planner Ken Roberts, Planner Chris Cavett, Assistant City Engineer Lisa Kroll, Recording Secretary Staff Present: III. APPROVAL OF AGENDA Cornmissioner Trippler moved to approve the agenda. Commissioner Ahlness seconded. The motion passed. IV. APPROVAL OF MINUTES Ayes - Ahlness, Desai, Fischer, Kaczrowski, Pearson, Trippler, Yarwood Approval of the planning commission minutes for April 18, 2005. Cornrnissioner Trippler had corrections to the minutes on page six in the fourth paragraph. In the first sentence change the word that to they. In the second sentence change the word gray to great. Corn missioner Trippler questioned the number of parking spaces shown in the Home Depot report on page seven and eight, in condition number 4. At the city council meeting the Home Depot representative stated there was a typing error in the staff report and the number of parking spaces should be 122 not 172 parking spaces as shown in the report. Comrnissioner Trippler asked if staff could check on that and make sure it is reflected in the conditions listed in the staff report. Planning Commission Minutes of 05-16-05 -2- Commissioner Trippler moved to approve the planning commission minutes for April 18, 2005, as arnended. Commissioner Desai seconded. Ayes - Desai, Fischer, Kaczrowski, Pearson, Trippler, Yarwood Abstention - Ahlness V. PUBLIC HEARING a. Roadway Easement Vacation (Marylake Rd - west of Century Avenue) (7:06-7:16 p.m.) Mr. Roberts said Mr. Richard Pearson, the owner of Rolling Hills Manufactured Home Cornmunity, is proposing that the city vacate an existing street easement. This easement is for Mary Lake Road and crosses the Rolling Hills property from Century Avenue to the west property line. The city acquired the road in easement in 1965 to build a new street west of Century Avenue. Maplewood, however, never built the street. Mr. Pearson developed the manufactured home park in the 1980's and recently discovered that the city still held the rights to the road easement. Mr. Pearson is requesting the vacation because the city has no need for the existing street. The city and the adjacent property owners have no plans to build a street in this location. Maplewood has no plans to develop or use the existing easernent for a street and the city does not need it for any utilities. However, the engineering departrnent noted that the city needs a legal way to access the city- owned property (including Jim's Prairie) to the west of the manufactured home park. In trade for the city vacating the existing easement, city staff is requesting that the property owner grant to the city an access agreernent over the property to allow the city access to the property to the west. Commissioner Trippler asked if the owner had indicated a willingness to grant the city the access they are seeking? Mr. Roberts said he hasn't heard otherwise from Mr. Richard Pearson but that would be a good question for his attorney, Mr. Gabriel. Commissioner Yarwood asked what was meant by access to the west, given these are dead end streets through this property. Mr. Roberts said the intent is to allow the city to drive city vehicles onto these privately owned streets to get to the property to the west which may involve driving across the grass or landscaped areas. Staff doesn't anticipate this happening very often but it gives the city written permission if need be. Chairperson Fischer asked the applicant to address the commission. Planning Commission Minutes of 05-16-05 -3- Mr. Richard Gabriel, Attorney for Richard Pearson, the applicant, addressed the commission. Regarding the access to the property, it was Richard Pearson's understanding when he developed the park in the 1980's that Ryan Drive (which is the street to the north of this parcel to be vacated) was to be used for access purposes. Two additional inches of base were added onto Ryan Drive because it was expected that city or maintenance vehicles may have to access Jim's Prairie. Mr. Pearson is willing to grant the city an access easernent over Ryan Drive which has access off of Century Avenue and onto Jim's Prairie. However, Mr. Richard Pearson told Mr. Gabriel he wasn't aware of a single time the city needed to access the property since the rnanufactured home park was developed. Chairperson Fischer asked if anyone in the audience wanted to speak regarding this item. Nobody came forward. Chairperson Fischer closed the public hearing portion of the rneeting. Before making a motion, Commissioner Gary Pearson said he is not related to Richard Pearson nor does he have any ownership in the Rolling Hills mobile home park. He also said the last time there was a controlled burn on the city property access was granted by using the railroad tracks. Commissioner Pearson moved to approve the resolution on page six of the staff report. This resolution is for the vacation of the unused Mary Lake Road street easement that is west of Century Avenue. The reasons for the vacation are as follows: 1. It is in the public interest. 2. The city and the property owner do not need or use the existing easement for street purposes. 3. The two properties adjacent to the easement have adequate street access. This vacation is subject to the property owner granting to the city an access agreement over the property to allow the city to have access to the city property to the west. Commissioner Trippler seconded. Ayes - Ahlness, Desai, Fischer, Kaczrowski, Pearson, Trippler, Yarwood The motion passed. This item goes to the city council on June 13, 2005. b. Conditional Use Perrnit (CUP) Revision - Liberty Classical Academy (1717 English Street) (7:16-7:33 p.rn.) Mr. Roberts said Ms. Kathy Smith, representing Liberty Classical Academy, is proposing a revision to an existing conditional use permit (CUP). The city originally approved the CUP in 2003 for a school (grades K-8) for up to 60 students. The school is now asking for a revision to this permit to allow the school to have up to 120 students. Liberty Classical Academy is located in the existing Lake Phalen Community Church at 1717 English Street. If successful, the school would eventually serve grades K-12 as the children get older and progress through school. Planning Commission Minutes of 05-16-05 -4- Commissioner Trippler asked if the resolution could be changed to state that all ten items listed by the Building Official, David Fisher, be cornpleted before Liberty Classical Acaderny could increase the number of students beyond 60? Mr. Roberts said there are some items on the building officials list that are to be done in 2006- 2007 so clearly those things could not be done before school began in Septernber 2005. Most of the other conditions could be met before the expansion which is especially important for expanding to the second level since the school has been operating from the lower level. Mr. Roberts stated he would be more comfortable leaving the resolution as it is stated. In nurnber 5., letter h. it states that the conditions listed in David Fisher's memo shall be met so he feels cornfortable with that. Chairperson Fischer asked the applicant to address the commission. Ms. Kathy Srnith, 1964 Price Avenue, Maplewood, representing Liberty Classical Acaderny, addressed the commission. She thanked the planning commission for allowing the school to move forward in 2003 and said the school is doing very well. They have the same desire to have the school move forward and be a safe environment as the Building Official and Fire Marshal have requested. Liberty Classical Academy plans on completing everything listed in the staff report and have no problern rneeting the conditions. Ms. Rebecca Hagstrom, Director of Liberty Classical Academy, 1717 English Street, Maplewood, addressed the cornrnission. She wanted to bring to staff's attention that on page 18 of the staff report that the new resolution was not updated. Mr. Roberts apologized that the conditions listed on page 3 of the staff report did not get included in the resolution on page 18. He said he would update that before this goes to the city council. Ms. Hagstrom said on the first page of the staff report it states that Liberty Classical Academy is a K-8 school and would become a K-12 school. However, the school has been adding one grade to the school every year so that should be changed to reflect that. Mr. Roberts said he would update that inforrnation as well in the report. Mr. Allan Franz, 1560 Furness Parkway, St. Paul, addressed the commission. He is an elder at the Lake Phalen Community Church and he just wanted to say the school has been a very good addition and he wanted to voice his support for Liberty Classical Academy. Chairperson Fischer asked if anyone else wanted to speak regarding this item. Nobody came forward. Chairperson Fischer closed the public hearing portion of the meeting. Cornrnissioner Ahlness said page 3, item 5. h., covers what needs to be said and feels the wording is not necessary to be changed. Planning Commission Minutes of 05-16-05 -5- Commissioner Trippler said he is concerned about increasing the number of students from 60 to 120 and is concerned about these things not being cornplete before school begins again in September. He likes staff's language as well but it doesn't state the items requested by the Building Official need to be completed before increasing the number of students from 60 to 120 students. Commissioner Ahlness says on page 16 of the staff report, the building official stated what would be required before increasing the number of students. In his opinion, that has been adequately stated and the applicant has shown a desire to have a safe environment and a willingness to cornply with everything. Chairperson Fischer agreed with the comments by Commissioner Ahlness. Commissioner Ahlness moved to adopt the resolution on pages 17 and 18 of the staff report. This resolution approves a revision to the conditional use permit for the Liberty Classical Academy to operate a school in the church building at 1717 English Street. Maplewood bases this permit revision on the findings required by the code and shall be subject to the following conditions: (deleted language is crossed out and new language is underlined) 1. The school use shall follow the plans dated April 12. 2005, Juno 6, 200J, as approved by the city. The director of community development may approve minor changes. 2. The proposed school expansion must be started in this location within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The school shall have no more than 120 W students. 4. The property owner or manager shall sweep and stripe the parking lot before the school occupies their space. This shall include having two handicapped parking spaces in the parking area west of the building near the entrance to the school space. 5. The school, the church, the fire marshal and the city building official shall agree on a plan for the school and the church to make the required life safety and building improvements to the building. This plan shall include the installation of: a. The required fire protection (sprinkler) systems. b. An early warning fire protection system (smoke detection and monitoring). c. Additional emergency lights and exit signs (if necessary). d. Updated doors and hardware. e. The necessary changes to meet the handicapped accessibility code requirements. f. A proper address on the building. g. Any other changes the fire marshal or the building official deem necessary. h. All the improvements and chanqes listed in and shall meet all the conditions listed in David Fisher's merno dated April 25. 2005. 6. The city council shall review this permit revision in one year. Commissioner Pearson seconded. Ayes - Ahlness, Desai, Fischer, Kaczrowski, Pearson, Trippler, Yarwood Planning Commission Minutes of 05-16-05 -6- The rnotion passed. This item goes to the city council on June 13, 2005. c. Trout Land Auto Dealerships (Highway 61 and New Country Road D) CUP (7:34-8:23 p.m.) Mr. Ekstrand said Brian Teeters, of the Ryan Companies, is proposing to develop the northerly commercial lot of the Trout Land Development on the west side of Highway 61 south of Sparkle Auto. Previously Mr. Teeters subrnitted a proposal for this property along with the abutting lot to the south, to be developed with automotive uses by Lexus of Maplewood. During the previous review, the city council tabled action so the applicant could make revisions to their plans and to be more specific with their proposal since there were some uncertainties with the previous proposals. This current proposal sets aside the southerly site for future development and focuses on the northerly site only. The applicant is proposing the following for this property: . Automotive repair. . Parts storage and sales. . Parking for employees and service customers, loaner cars and new/used car inventory. This site would not be for vehicle sales or vehicle delivery by large transports. Transport trucks would drop off cars at the existing Lexus of Maplewood dealership across Highway 61. Employees would drive cars from the current location across the street to be stored at the proposed site. Commissioner Trippler asked staff why the planning commission has received at least three different plans regarding how this site would look. Mr. Ekstrand said the three plans are similar but there are differences among them and said maybe the applicant could address this matter. Commissioner Trippler asked if the parking lot shown on the plan on page 11 was supposed to be removed? Mr. Ekstrand said after the applicant submitted the proposal they revised the plans eliminating the parking lot on the street side of the new County Road D. Mr. Ekstrand mistakenly included an older plan in the packet and apologized for the inconvenience. Commissioner Trippler asked what McMahon B was? Mr. Ekstrand said McMahon B is a lot that Sparkle Auto has been using for many years which is beyond Sparkle Auto's property lot line. When the plat for Trout Land was created, McMahon B was severed out of the property, which the Master Developer intended to be deeded to Sparkle Auto since they had been using the McMahon for so many years. Planning Commission Minutes of 05-16-05 -7- Commissioner Trippler said he read something in a letter from a Maplewood resident that there was supposed to be a 350-foot setback and he asked if that was correct? Mr. Ekstrand said there isn't a 350-foot setback required for this proposal. As part of the developers' agreement, the city council allowed a lesser setback for the auto facilities to the proposed town hornes. However, the applicant has to rneet a 350-foot setback frorn the existing residential homes. Comrnissioner Trippler said while visiting the site around 2:00 p.m. this afternoon he happened to drive by Venburg Tire. He remembered when the planning commission heard the application regarding Venburg Tire the neighbors were concerned about the potential noise problems coming frorn the service doors. He specifically rernernbers the applicant stated the large service doors would remain closed at all times so noise wouldn't be an issue. He said six out of the nine service doors were either three-quarters of the way open or completely open and service was ongoing in all of the bays. There wasn't a lot of noise coming from the doors being open but the residents that sent letters of opposition for this development are concerned about the potential for noise as they were with Venburg Tire. The biggest difference is Lexus is proposing to 36 service bays. If the city is not enforcing the rule to keep the service doors closed at Venburg Tire how would the city ensure the service doors would be closed at the Lexus Dealership. Mr. Ekstrand said he would research the conditions of approval for Venburg Tire but he remembers the noise concern. The doors should remain closed and that condition should be enforced accordingly, however he would do some further checking. The Lexus dealership has proposed to have two service doors, one for entering and one for exiting. Because of this he does not see the sarne concern compared to the scenario forVenburg Tire who has nine service doors. Commissioner Trippler said on page 5, condition number 4., the applicant stated there wouldn't be large transports delivering vehicles or parts to this site and that they would be delivered to the existing site and employees would be driving the vehicles and parts over to the new site. But the way condition number four reads a resident could raise a legal issue with that condition because this could be misinterpreted. Chairperson Fischer said she read this to mean you can deliver cars or parts on the site as long as you are not blocking the roadway. Commissioner Trippler said somebody could read the condition that vehicle transport deliveries are prohibited unless the design can accommodate this and bring this to court. He understands the intent of the staternent but wishes there was a way to state it clearer. Mr. Ekstrand said he thought it was clearly stated but he's happy to entertain suggestions. Staff and commissioners came to an agreement to insert the word and after the word property, remove the period and change the capital T in Ihe into a lower case t. Commissioner Yarwood asked why the condition was added if the Lexus Dealership has already said they would unload vehicles across the street at their main location? Unloading vehicles can be noisy and being this close to residential he thinks the vehicles should continue to be unloaded at the current Lexus Dealership site. Planning Commission Minutes of 05-16-05 -8- Mr. Ekstrand said historically the problern has been that dealerships have said vehicles would be unloaded in their parking lot but then the transport trucks unload vehicles on the highway which takes up a driving lane and becomes hazardous. He wanted to give Lexus the opportunity to deliver cars and parts to the site if they were to provide adequate space on site. That would solve the problem the city encounters and helps Lexus with the function of their business. Commissioner Yarwood said his concern is the unloading of vehicles is done across the street at the current Lexus building and the possibility of allowing noise issues to occur at the vehicle maintenance area is a condition he doesn't feel necessary to add since it can be done across the street. Mr. Ekstrand said that may be fine with Lexus as well and they can address that when they have the opportunity to speak. Commissioner Desai said he is not so concerned about possible noise at the site. If vehicle unloading is allowed at the proposed site it would eliminate the problem of unloading on the highway causing traffic hazards. Comrnissioner Yarwood agreed the transport unloading on Highway 61 continues to be a problem. He is just concerned about the proposed town homes that would be so close to the proposed Lexus site and the possibility of noise the homeowners may have to contend with. Commissioner Desai said he understands Commissioner Yarwood's issue but the people buying into those proposed town hornes will be aware of the surrounding businesses when they buy one of those units, so for that reason he is not against the unloading of vehicles and parts on the new site. Commissioner Desai said he is still concerned about condition number 5, on page 5, regarding the cross easement on this site for Sparkle Auto. He asked if that issue would be brought back to the city to be resolved when the time comes? Mr. Ekstrand said the City Engineer, Jim Kellison of Kelco Properties, Ryan Companies, and Bloomer Properties have been working on the dedication of 12Y:. feet of easement across the northerly portion of the property off of the Lexus site. There would be a matching 12Y:. feet dedicated north of the abutting property and that is how cars would get from Sparkle Auto over to County Road D. There are also some grading issues to be worked out. Mr. Chris Cavett, Assistant City Engineer, addressed the commission. The city is trying to leave as many options open as possible and not shut the door completely on alternate access points. It's very likely that in the future MnDot will eliminate the right of way access onto Highway 61 to the Sparkle Auto property. As the other properties are developed the city will be looking at these access issues at that time. The reality is, there will probably be a better access point elsewhere but the city doesn't want to shut the door for another point of access. Commissioner Desai asked if Sparkle Auto was okay with this plan? Planning Commission Minutes of 05-16-05 -9- Mr. Cavett said MnDot has the ability to shut access points off at any time but because of the irnprovernents along Highway 61 MnDot is trying to elirninate access points. Sparkle Auto is aware of discussions and this area could be part of a redevelopment some time in the future. More than likely changing access points would include other properties when redevelopment or new developrnent occurs. Commissioner Desai asked if there was a difference in the width of the customer parking spaces verses ernployee parking spaces? Mr. Ekstrand said the parking spaces are not yet shown as different widths but staff wants to see those spaces properly marked on the site plan along with the proper width. Lexus is also required to have enough handicapped parking spaces for customer and ernployee parking. Comrnissioner Desai asked how Lexus would rnove cars from one site to the other? If there would be any traffic concerns or if there had been a traffic study done? Mr. Cavett described the traffic pattern on the map showing how cars would exit the Lexus site with a right turn out only, enter into the new vehicle maintenance site and return back to the existing Lexus site. Commissioner Desai asked if the customers would know which way to drive in and out of the Lexus dealership? Commissioner Trippler said the staff report states customers would drive to the current Lexus dealership and an ernployee would drive the car across the street to the vehicle rnaintenance site eliminating the need for the customer to drive to the new vehicle maintenance site. Commissioner Trippler said on page 2 of the staff report, under Design plans, it states that the shared drive would serve a proposed multi-tenant retail/office building at the intersection of New County Road D and Highway 61 as well as the future automotive site south of the subject property. He asked staff if the planning commission has seen the proposed multi-tenant retail/office building plans yet? Mr. Ekstrand said the planning commission has not seen plans for this proposed multi-tenant retail/office building. It just came into the office and Shann Finwall from Community Development will be reviewing the proposal for the corner property. The Planning Commission would not review that proposal it would only go to the CDRB. It meets the M-1 zoning so it only has to go through the Community Design Review Board. Corn missioner Desai asked originally there was a gas station/convenience mart proposed for that location? Mr. Ekstrand said that was the previous plan but now it is proposed for the multi-tenant retail office building. Chairperson Fischer asked the applicant to address the commission. Planning Commission Minutes of 05-16-05 -10- Mr. Lee Coppy, Project Engineer, Ryan Companies, 50 South Tenth Street, Suite 300, Minneapolis, addressed the commission. He thanked Tom Ekstrand and Chris Cavett for their reporting efforts on this proposal. They have gone through a number of changes forthis proposal on this challenging site. Mr. Coppy said there may be additional parking spaces they want to keep at 9-foot wide due to the amount of traffic and use. Having wider parking spaces also makes it easier to get in and out of the vehicles. Mr. Coppy displayed building elevations for the planning commission even though the Community Design Review Board would be reviewing the building design. Lexus is fine with the cross easernent to the property but would like to see the specifics spelled out. Commissioner Trippler said in reviewing the different plans he didn't notice any fencing around the site and asked if there were any plans for fencing on the property. Mr. Coppy said he knows some kind of fencing will be needed for screening along the north side of the property but as far as any security fencing, he is unaware of fencing requirements. Mr. Robert Katz, General Manager, Lexus of Maplewood, addressed the commission. He said currently Lexus of Maplewood doesn't have any fencing around the car lot. Lexus of Maplewood has been in this location for almost nine years and hasn't had any problems with safety of vehicles. Commissioner Desai said the neighbors are concerned about the lighting issue and he asked if the lighting on the site was going to face the north so the residents would not have issues with light overflow? Mr. Coppy said they are going to use a downcast light with a cutoff lense so there would be little to no light glare. On this particular project the lights are going to be at almost the same level as County Road D so the residents are going to be looking down onto the lights and this would have a very minimal effect on the residents. Ms. Mary McMahon, 1290 County Road DE, Maplewood resident, addressed the commission. She owns the property at the north end of this project and is curious about the cross easement for Sparkle Auto dealership because in order to have the cross easement they would need a small portion of her property. She asked when they could discuss the property acquisition for a proper cross easement? Mr. Ekstrand said he hasn't been involved in this area of discussion and recommended that question be answered by engineering. Mr. Cavett said this leaves some options open but if it is feasible some day that the McMahon property is developed, then they would work with a future developer. If acquiring a portion of Ms. McMahon's property would need to happen while Ms. McMahon is still the property owner that would be something that would be negotiated between her and the property owner. Chairperson Fischer closed the public hearing portion of the meeting. Planning Commission Minutes of 05-16-05 -11- Commissioner Ahlness was pleased to hear the applicant offer a resolution regarding the cross easernent because he was uncornfortable with the city asking the applicant to provide the cross easement but without exact specifications. He believes the city owes the applicant specifics before this goes to the city council, no matter how the planning commission votes on this matter so that Lexus can finish the plans for their project. Chairperson Fischer asked if staff could explain if MnDot were to take away the access point for Sparkle Auto would MnDot have to compensate the property owner and would they have to provide another access point? Mr. Cavett said under the current scenario MnDot could not leave Sparkle Auto landlocked, they would have to maintain some kind of access. But as the city looks at redevelopment and public safety they want to eliminate access points and working with this development and future developments make sense combining access points. There is no clear cut answer but at this time there is not a clear cut proposal for the corner of that property either. Commissioner Ahlness said the city is requiring the applicant to provide the cross easement but not provide them the direction, location or width. It is very problematic for the applicant to come up with the final plan on how to develop the property without this information and he feels the city owes the applicant that information before this goes to the city council. Commissioner Trippler said it would be a good idea to have the cross easement in place but he does not think it is that large of a problem for the applicant. The applicant is showing 50 more parking places than what is required. Ifthey need to eliminate 12% feetfrom the northern parking lot that would take away four parking spaces and if Lexus needs to give access for the full 20 feet that may take away another four parking spaces. Commissioner Trippler moved to approve the revised Trout Land Final Plat revision showing the relocation of the lot line on the south side of Lot 1, Block 1, Trout Land. Approval is subject to: 1. The relocated lot line being at least five feet south of the proposed parking lot curb edge on the Lexus Service Center site. 2. The final plat shall be revised for staff's approval. 3. The original final plat conditions dated November 22, 2004. Commissioner Trippler moved to adopt the resolution approving a conditional use permit for an automobile service center on Lot 1, Block 1, Trout Land. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan that the city stamped May 3, 2005. The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started orthe proposed use utilized within on year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Planning Commission Minutes of 05-16-05 -12- 4. Vehicle transport deliveries to this site are prohibited unless the site is designed to accornrnodate this activity entirely within the property and the unloading of vehicles on the street or highway right-of-way is prohibited. This condition also applies to the delivery of parts to this building. 5. The applicant or current owner of this property shall dedicate a cross easement on or across this site for Sparkle Auto or provide an acceptable alternative across other properties. This cross easement, or any alternative, shall be subject to the city engineer's approval. 6. All building rnounted and ground-mounted lights must be down-lit to prevent light spread beyond the site boundaries. Lighting fixtures must be designed so the lens and bulbs are not visible from any surrounding homes. Commissioner Pearson seconded. Ayes - Ahlness, Desai, Fischer, Kaczrowski, Pearson, Trippler, Nay - Yarwood The rnotion passed. This item goes to the city council on June 13, 2005. Mr. Yarwood voted nay was because of the condition allowing the unloading of vehicles on the property in close proxirnity to the residential area and he is concerned for the potential noise for the residents. Commissioner Ahlness stressed again his concern forthe city to give the applicant specific details regarding the cross easement before going to the city council. VI. NEW BUSINESS Commissioner Trippler wanted to discuss the 2006-2010 Capital Improvement Plan that was included in the planning commission packet. Mr. Roberts said the packet was included so planning commissioners could have the opportunity to review the 2006-2010 Capital Improvement Plan prior to the next planning commission meeting. This is their opportunity to note concerns or questions that they want to bring to the attention of staff prior to the June 6, 2005, meeting. Commissioner Trippler prefers to see the differences between last years CIP and the new CIP so he doesn't have to go through the whole packet and make comparisons. He asked if the changes could be highlighted, bolded or underlined. Mr. Roberts said he thought Dan Faust, Finance Director, included a summary at the beginning of the packet but he hadn't had the opportunity to look at the packet. A project done in 2007 could be moved to 2010, therefore, changing placements in the packet too. He would discuss this with Dan Faust to see what he can find out before the next meeting. Planning Commission Minutes of 05-16-05 -13- VII. UNFINISHED BUSINESS None. VIII. VISITOR PRESENTATIONS Mr. Will Rossbach, City Council member and Maplewood resident, 1386 County Road C East, Maplewood, addressed the cornrnission. Mr. Rossbach said Chairperson Fischer telephoned hirn regarding the discussion for the Trout Land condominiums and the trail systems at the April 25, 2005, city council meeting. She inquired whether the city council had approved the planning commission's recornmendation to eliminate the trail system further south of the Lydia Avenue right of way or if the council voted to include both trail systems as proposed in the staff report. He said the city council approved both trail systems and felt that the south trail was critical to the trail system. There was mixed review on the staff's part and they would like to have the property develop a little bit further along to see what the grades would be before eliminating the idea of the Lydia Avenue trail systern. IX. COMMISSION PRESENTATIONS a. Ms. Fischer was the planning cornrnission representative at the April 25, 2005, city council meeting. Items discussed included the Easement Vacation request for Wyngate Townhomes (north side of Legacy Parkway), which passed and the Parking Setback Variance for Heritage Square 4th addition (new County Road D & Highway 61) which passed as well. b. Mr. Trippler was the planning commission representative at the May 9, 2005, city council rneeting. Items discussed included the 3M building #278 Leadership Development Institute and Customer Center (Minnehaha Avenue), which passed. The CUP revisions for Home Depot at 2360 White Bear Avenue passed. The city council also approved the Resolutions of Appreciation for past planning commissioners Jeff Bartol and Daniel Lee. c. Ms. Dierich was to be the planning commission representative at the May 23,2005, city council meeting, however, no representation is needed. d. Mr. Ahlness will be the planning cornmission representative at the June 13, 2005, city council meeting. Items to discuss include the Roadway Easement Vacation on (Marylake Road west of Century Avenue), the CUP revision for Liberty Classical Academy (1717 English Street), Trout Land Auto Dealership (Highway 61 and new County Road D) CUP. Planning Commission Minutes of 05-16-05 -14- X. STAFF PRESENTATIONS a. Annual Tour Mr. Roberts said the planning cornrnission should decide on a date for the annual city tour. After selecting a date that works for a majority of the commission, staff can move ahead with plans for the annual tour. Mr. Roberts asked the planning commission to check their calendars and get back to him with dates that would work for them. The possible tour dates are listed in the staff report. XI. ADJOURNMENT The meeting was adjourned at 8:52 p.m.