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2018-11-26 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 26, 2018 City Hall, Council Chambers Meeting No. 22-18 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments." D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. November 13, 2018 City Council Workshop Minutes 2. November 13, 2018 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA— Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Designating Polling Place Locations for 2019 3. Cancellation of Uncollectible Ambulance Accounts Receivable 4. Cancellation of Uncollectible Miscellaneous Accounts Receivable 5. Certification of Delinquent Trash and Miscellaneous Accounts Receivable 6. Agreement with Ehlers, Inc. for Municipal Advisory Services 7. Conditional Use Permit Review, Residential Accessory Building, 1788 Kennard Street 8. Conditional Use Permit Review, Maplewood Alzheimer's Special Care Center, 1700 Beam Avenue 9. Conditional Use Permit Review, Metro Heating and Cooling, 2303 Atlantic Street 10. Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue 11. 2019 Residential Trash Hauling Rate Price Adjustments 12. Purchase of One Toolcat Work Machine 13. Revised Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force (MNHITF) 14. Renewal of CTV Contract 15. Work Order No. 17A, Sterling Street Bridge Replacement, City Project No. 16-25 H. PUBLIC HEARINGS 1. St. Paul Regional Water Services' Conditional Use Permit for the Materials Storage, Crushing, and Recycling Operation at its Sandy Lake Site a. Public Hearing b. Conditional Use Permit Resolution Revisions UNFINISHED BUSINESS None J. NEW BUSINESS 1. Adoption of the 2018-2028 Surface Water Management Plan 2. Repeal of City Code Section 2-43 Filling a Council Vacancy K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, November 13, 2018 Maplewood City Hall — Council Chambers A. CALL TO ORDER A meeting of the City Council was held at Maplewood City Hall — Council Chambers and was called to order at 6:00 p.m. by Mayor Slawik. B. ROLL CALL A E I Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Xiong The motion passed. UNFINISHED BUSINESS None NEW BUSINESS Ayes — Mayor Slawik, Council Member Juenemann, Smith and Xiong E1 1. Enhancement of Maplewood Area Economic Development Authority City Manager Coleman introduced the staff report. City Attorney Batty gave the staff report and answered questions of the council. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:39 p.m. November 13, 2018 City Council Workshop Minutes 1 Packet Page Number 1 of 291 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 13, 2018 Maplewood City Hall — Council Chambers Meeting No.21-18 A. CALL TO ORDER E2 A meeting of the City Council was held at the Maplewood City Hall — Council Chambers and was called to order at 7:00 p.m. by Mayor Slawik. Mayor Slawik wished all the veterans a happy veteran's day and read a "Tribute to a Veteran's Day at Home." B. PLEDGE OF ALLEGIANCE Jordan Moua, Lennox Moua and Erlando Moua led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA America Recycles Week Organization of Bridging Recycle Your Holidays Boo Bash Community Engagement Breakfast Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. E. APPROVAL OF MINUTES 1. October 25, 2018 City Council Workshop Minutes The "Seconded by" name needs to be added to agenda item C. Councilmember Xiong moved to approve the October 25, 2018 City Council Workshop Minutes as amended. November 13, 2018 City Council Meeting Minutes Packet Page Number 2 of 291 E2 Seconded by Councilmember Juenemann Ayes — Mayor Slawik. Council Members Juenemann and Xiong Abstain — Councilmember Abrams The motion passed. 2. October 25, 2018 City Council Meeting Minutes Councilmember Xiong moved to approve the October 25, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — Mayor Slawik. Council Members Juenemann and Xiong Abstain — Councilmember Abrams The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2. Council Presentations America Recycles Week Councilmember Juenemann reported this is America Recycles Week and encouraged residents to start recycling if they currently are not; and noted November 15 is American Recyles Day. Organization of Bridging Councilmember Juenemann reported on curbside pickup of large items from the trash hauler at a reduced rate that took place in October and encouraged everyone to donate furniture and household goods to Bridging. Recycle Your Holidays Councilmember Juenemann reported Recycle Your Holidays will be held again at Maplewood City Hall to recycle holiday lights starting December 1. Boo Bash Mayor Slawik reported on the Boo Bash event that was held at Bruentrup Farm. Community Engagement Breakfast Mayor Slawik reported on the Community Engagement Breakfast that took place in November. November 13, 2018 2 City Council Meeting Minutes Packet Page Number 3 of 291 E2 3. Swearing -In Ceremony —Police Officers Aubrey Stock and Amanda Wiethorn Public Safety Director Nadeau introduced and then gave a brief history of the new police officers. City Clerk Sindt performed the swearing-in for Police Officers Aubrey Stock and Amanda Wiethorn. 4. Proclamation for Small Business Saturday Mayor Slawik read the proclamation for Small Business Saturday. G. CONSENT AGENDA Councilmember Xiong moved to approve agenda items G1 -G12. Seconded by Councilmember Abrams The motion passed. 1. Approval of Claims Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong Councilmember Xiong moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 869,568.75 Checks #102423 thru #102456 dated 10/23/18 $ 455,574.53 Disbursements via debits to checking account dated 10/15/18 thru 10/19/18 $ 534,125.86 Checks #102457 thru # 102490 dated 10/19/18 thru 10/30/18 $ 550,223.55 Disbursements via debits to checking account dated 10/22/18 thru 10/26/18 $ 566,041.75 Checks # 102491 thru # 102549 dated 11/06/18 $ 465,771.86 Disbursements via debits to checking account dated 10/29/18 thru 11/02/18 $ 3,441,306.30 Total Accounts Payable PAYROLL $ 628,189.03 Payroll Checks and Direct Deposits dated 10/19/18 $ 2,828.43 Payroll Deduction check # 99103491 thru # 99103495 dated 10/19/18 $ 570,699.77 Payroll Checks and Direct Deposits dated 11/02/18 November 13, 2018 3 City Council Meeting Minutes Packet Page Number 4 of 291 E2 $ 2,101.26 Payroll Deduction check # 99103509 thru # 99103512 dated 11/02/18 $ 1,203,818.49 Total Payroll $ 4,645,124.79 GRAND TOTAL Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 2. Massage Center License for Xin LLC d/b/a Healing Massage, 1700 Rice Street, Suite N Councilmember Xiong moved to approve the Massage Center License for Xin LLC d/b/a Healing Massage, 1700 Rice Street, Suite N. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 3. Temporary Lawful Gambling - Local Permit for Hill Murray School, 2625 Larpenteur Avenue E Councilmember Xiong moved to approve the Temporary Lawful Gambling - Local Permit for Hill Murray School, 2625 Larpenteur Avenue E. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 4. Travel Expenses for Mayor Slawik for Gold Line Partners San Diego Peer Region Visit Councilmember Xiong moved to approve the Travel Expenses for Mayor Slawik for Gold Line Partners San Diego Peer Region Visit not to exceed $500. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 5. Resolution Accepting the Labor -Management Committee's Recommendation for 2019 Employee Insurance Benefits November 13, 2018 4 City Council Meeting Minutes Packet Page Number 5 of 291 E2 Councilmember Xiong moved to approve the Resolution Accepting the Labor - Management Committee's Recommendation for 2019 Employee Insurance Benefits. Resolution 18-11-1619 WHEREAS, The Labor -Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor -Management Committee is to recommend approval of all employee benefits and renewals for 2019; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: Hereby affirms the recommendations of the Labor -Management Committee regarding 2019 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Abrams Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 6. Conditional Use Permit Review, HaF Equipment, 1255 Cope Avenue East Councilmember Xiong moved to approve the CUP review for the HaF Equipment and review again in one year. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 7. Conditional Use Permit Review, Kline Nissan, 3090 Maplewood Drive North Councilmember Xiong moved to approve the CUP review for the Kline Nissan and review again only if a problem arises or a change is proposed. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 8. Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 17-18 Farrell — Ferndale Area Street Improvements and 17-19 Londin — Highpoint Area Street Improvements November 13, 2018 City Council Meeting Minutes Packet Page Number 6 of 291 5 E2 Councilmember Xiong moved to approve the resolution for receipt of special assessment deferment paperwork relating to City projects 17-18 Farrell -Ferndale Area Street Improvements and 17-19 Londin-Highpoint Area Street Improvements. Resolution 18-11-1620 Resolution for Receipt of Special Assessment Deferment Paperwork City Projects 17-18 (Farrell -Ferndale) and City Project 17-19 (Londin-Highpoint) WHEREAS, pursuant to resolutions passed by the City Council on May 14, 2018, the assessment roll for the Londin- Highpoint Area Street Improvements, City Project 17- 19, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, pursuant to resolutions passed by the City Council on June 11, 2018, the assessment roll for the Farrell -Ferndale Area Street Improvements, City Project 17-19, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral requests according to the Resolution Adopting the Revised Assessment Rolls for subject projects on May 29, 2018 for City Project 17-19, and June 25, 2018 for City Project 17-18, with the condition that the necessary be submitted to the City and approved. WHEREAS, the necessary paperwork and forms were returned by six property owners as follows for City Project 17-18: 1) 570 Ferndale Street North (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). 2) 653 Century Avenue North (granted undeveloped deferral on 1 of 2 units which equates to $6,600.00) 3) 2725 Conway Avenue (granted undeveloped deferral on 1 of 2 units which equates to $4,950.00) 4) 593 Century Avenue North (granted undeveloped deferral on 1 of 1.5 units which equates to $6,600.00) 5) 679 Ferndale Street North (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). 6) 26877 1h Street East (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). WHEREAS, the necessary paperwork and forms were returned by one property owner as follows for City Project 17-19: 1) 2352 Dorland Lane East (granted a senior citizen deferral which equates to $673.17 and will come due with accumulated interest at the end of the deferral period). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified and approved based on paperwork that was submitted to the City in accordance with the November 13, 2018 6 City Council Meeting Minutes Packet Page Number 7 of 291 E2 original resolution adopted on May 14, 2018 for City Project 17-19, and June 11, 2018 for City Project 17-18. And furthermore the City Engineer and/or City Clerk are hereby instructed to make the following adjustments to the assessment rolls in accordance to the original resolutions adopted on May 14, 2018 for City Project 17-19 and June 11, 2018 for City Project 17-18. CITY PROJECT 17-18 Parcel 362922140029 —John Junek, 570 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mr. Junek is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. 2. Parcel 362922110023 — Elizabeth Hintze, 653 Century Avenue North. It is currently proposed that the property be assessed for 2 units at the full reconstruction assessment rate of $6,600 for a total assessment of $13,200. Mrs. Hintze is requesting an undeveloped property deferral for the undeveloped portion of her property. Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property. If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15 -year deferral period, the assessment would be terminated. 3. Parcel 362922140058 — Cha Neo Yeng Vang, 2725 Conway Avenue. It is currently proposed that the property be assessed for 2 units at the partial reconstruction assessment rate of $4,950 for a total assessment of $9,900. Mr. Vang is requesting an undeveloped property deferral for the undeveloped portion of his property. Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property. If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15 -year deferral period, the assessment would be terminated. 4. Parcel 362922140066 — Scott Jerde, 593 Century Avenue North. It is currently proposed that the property be assessed for 1.5 units at the full reconstruction assessment rate of $6,600 for a total assessment of $9,900. Mr. Jerde is requesting an undeveloped property deferral for the undeveloped portion of his property (1 full unit). Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property (1 full unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15 -year deferral period, the assessment would be terminated. November 13, 2018 7 City Council Meeting Minutes Packet Page Number 8 of 291 E2 5. Parcel 362922120006 — V. Lynette Kimble, 679 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mrs. Kimble is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. 6. Parcel 252922410048 — Ronald E. Betzold, 2687 7t" Street East. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mr. Betzold is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. CITY PROJECT 17-19 1. Parcel 122822230320 — William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 0.5 units at the Townhome assessment rate for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. Seconded by Councilmember Abrams The motion passed. 9. Purchase of One Tandem Axle Plow Truck Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong Councilmember Xiong moved to approve the purchase of one tandem axle plow truck and direct the Mayor and City Manager to enter into a contract with Nuss Truck and Equipment for the purchase under MN State Contract #126649 in the amount of $126,984.00 and a contract with Towmaster Truck Equipment under the MN State Contract #144750 in the amount of $158,816.00. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 10. Hillwood-Crestview Area Improvements, City Project 16-13 Councilmember Xiong moved to approve the resolution Directing Modification of Existing November 13, 2018 8 City Council Meeting Minutes Packet Page Number 9 of 291 E2 Construction Contract, Change Order No. 2, City Project 16-13 and authorize the Mayor and City Manager to sign Change Order No. 2. Resolution 18-11-1621 Directing Modification of Existing Construction Contract, Project 16-13, Change Order No. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Hillwood-Crestview Improvement Project, City Project 16-13, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Hillwood-Crestview Improvement Project, City Project 16-13, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $7,592.28. The revised contract amount is $936,703.79 Seconded by Councilmember Abrams Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. Councilmember Xiong moved to approve the resolution Directinq Final Payment and Acceptance of Project for the Hillwood-Crestview Area Improvements, City Project 16- 13. Resolution 18-11-1622 Directing Final Payment and Acceptance of Project Hillwood-Crestview Improvements, City Project 16-13 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Hillwood-Crestview Improvement Project, City Project 16-13, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Hillwood-Crestview Improvement Project, City Project 16-13, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that November 13, 2018 9 City Council Meeting Minutes Packet Page Number 10 of 291 City Project 16-13 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $936,703.79. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong E2 11. Resolution Directing Final Payment and Acceptance of Project, Londin- Highpoint Area Improvements, City Project 17-19 Councilmember Xiong moved to approve the resolution Directing Final Payment and Acceptance of Project for the Londin-Highpoint Area Improvements, City Project 17-19. Resolution 18-11-1623 Directing Final Payment and Acceptance of Project Londin-Highpoint Area Improvements, City Project 17-19 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Londin-Highpoint Area Improvements, City Project 17-19, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Londin-Highpoint Area Improvements, City Project 17-19, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 17-19 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $680,252.86. Final payment to Park Construction Company and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Abrams Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 12. Gladstone Phase 2 Improvements, City Project 14-01 Councilmember Xiong moved to approve the resolution Directinq Modification of Existing Construction Contract, Change Order No. 1, City Project 14-01 and authorize the Mayor and City Manager to sign Change Order No. 1. Resolution 18-11-1624 Directing Modification of Existing Construction Contract, Project 14-01, Change Order No. 1 November 13, 2018 10 City Council Meeting Minutes Packet Page Number 11 of 291 E2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Gladstone Phase 2 Improvement Project, City Project 14-01, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Gladstone Phase 2 Improvement Project, City Project 14-01, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 2. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $8,750.91. The revised contract amount is $2,392,044.51 Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong Councilmember Xiong moved to approve the resolution Directing Final Payment and Acceptance of Project for the Gladstone Phase 2 Street Improvements, City Project 14-01. Resolution 18-11-1625 Directing Final Payment and Acceptance of Project Gladstone Phase 2 Improvements, City Project 14-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Gladstone Phase 2 Improvement Project, City Project 14-01, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Phase 2 Improvement Project, City Project 14-01, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 14-01 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $2,392,044.51. Final payment to Park Construction Company and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Abrams The motion passed. H. PUBLIC HEARINGS None Packet Page Number 12 of 291 Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong November 13, 2018 City Council Meeting Minutes 11 J. E2 UNFINISHED BUSINESS None NEW BUSINESS Canvassing the Municipal Results of the November 6, 2018 General Election City Manager Coleman introduced the report. City Clerk Sindt reviewed the results of the Election. Joe Mansky, Election Manager with Ramsey County addressed the council to give additional information about the election and answer questions of the council. Due to a tie in the number of votes for councilmember candidates Marylee Abrams and Nikki Villavicencio, a coin was tossed to determine the winner with candidate Villavicencio prevailing. Councilmember Xiong moved to approve the resolution canvassing the Municipal Results of the November 6, 2018 General Election with the winner of the coin toss added to the resolution. Resolution 18-11-1626 Canvassing Results of General Election WHEREAS, a State General Election was held on November 6, 2018; and WHEREAS, the ballot included two candidates for Maplewood mayor and four candidates for two Maplewood councilmember positions; and WHEREAS, the city council shall serve as the canvassing board, canvass the results and declare the results of the election; WHEREAS, the one mayoral candidate and two councilmember candidates receiving the highest votes shall begin their four (4) year term on January 7, 2019; WHEREAS, the result and winning candidate for any office for which two or more candidates have received the same number of votes will be determined in the manner provided by MN Statute 204c.34; NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 13, 2018, hereby declares: 1. The following results from the November 6, 2018, State General Election as specified by the Abstract and Return of Votes Cast: Mayoral Candidates: Councilmember Candidates: Margaret Beherens 5482 Marylee Abrams 5755 Nora Slawik 9475 Kevin Berglund 5293 Write -In 98 Kathleen A. "Kathy" Juenemann 6173 Nikki Villavicencio 5755 Write -In 174 November 13, 2018 City Council Meeting Minutes 12 Packet Page Number 13 of 291 E2 2. The mayoral candidate who received the highest number of votes in the General Election is Nora Slawik. 3. The councilmember candidate who received the highest number of votes is Kathleen A. "Kathy" Juenemann and the councilmember candidate to win the tie-break coin toss is Nikki Villavicencio. 4. The clerk is hereby directed to certify the results of the election to the county auditor. Seconded by Councilmember Juenemann Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2. Conditional Use Permit Resolution, Community Center, 1800 White Bear Avenue North City Manager Coleman introduced the staff report. Interim Environmental and Economic Development Director/Economic Development Coordinator Martin gave the staff report. Public Works Director Love gave additional information. Public Safety Director Nadeau gave information about public safety. Commissioner Dahm gave the Planning Commission report. Applicant and co-owner Touyer Moua addressed the council to give additional information about the business. Maplewood resident Sue Allhiser addressed the council to express concerns from the neighborhood. City Attorney Batty gave additional information on adding conditions to the conditional use permit. Councilmember Abrams moved to approve the conditional use permit resolution for a community center to be located at 1800 White Bear Avenue North with the addition of number 9 indicating the hours for operation from Sunday -Thursday will close at 11:00 p.m. and Friday -Saturday will close at midnight. Resolution 18-11-1627 Conditional Use Permit Resolution WHEREAS, Touyer Moua, on behalf of Naocha Sees LLC., has applied for a conditional use permit for a community center which includes the uses of a banquet hall, sports bar, restaurant, fitness gym and office space at 1800 White Bear Avenue North. WHEREAS, conditional use permits are required for a community center within the City of Maplewood according to section 44-1092. WHEREAS, this permit applies to the site at 1800 White Bear Avenue North. The legal description is: Tract B, Registered Land Survey Number 587, Ramsey County, Minnesota. PID 14-29-22-33-0026 WHEREAS, the history of this conditional use permit revision is as follows: On October 16, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and November 13, 2018 13 City Council Meeting Minutes Packet Page Number 14 of 291 E2 sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On November 13, 2018, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: The applicant must submit for staff approval a plan for traffic control during large banquet events. 2. The applicant must submit to staff a copy of the executed parking lease agreement between 1800 White Bear Avenue and 1762 White Bear Avenue. 3. Prior to issuance of a building permit the applicant must: November 13, 2018 14 City Council Meeting Minutes Packet Page Number 15 of 291 E2 a. Submit a landscape plan which shows three additional trees and a shrub planting bed on the intersection of White Bear Avenue and Ripley Avenue. b. Submit trash and recycling dumpster screening plan. The applicant shall comply with all the requirements set forth in the engineering report dated September 18, 2018 by Tyler Strong, Civil Engineer I. The applicant shall comply with all requirements set forth in the building report dated September 19, 2018 by Jason Brash, Building Official. 4. Prior to issuance of a certificate of occupancy the applicant must: a. Restripe the parking lot. b. Clear the site of all debris. Construct trash and dumpster enclosure Comply with conditions outlined by Molly Wellens, Environmental Health Officer as follows: 1) The applicant must go through the plan review process and pay all associated fees. 2) The applicant must obtain a food license to open, and must maintain the license annually. e. The applicant is required to obtain all applicable licenses for alcohol and food from the city and must maintain these licenses annually. 5. Any exterior site improvements in the future would be subject to the city's design review process. This site is regulated under the mixed use zoning district which has specific design standards and landscaping requirements. 6. This permit only allows for a banquet hall, sports bar, restaurant, fitness gym and office space at the site. Any additional uses would require city review and approval. 7. All signs require a separate sign permit and must meet city code requirements. 8. The city council shall review this permit in one year. 9. All uses within the building shall be closed for operation no later than 11 p.m. on Sunday through Thursday and 12 a.m. on Friday and Saturday. Seconded by Councilmember Juenemann Ayes — Mayor Slawik, Council November 13, 2018 City Council Meeting Minutes Packet Page Number 16 of 291 15 Members Abrams, Juenemann and Xiong The motion passed E2 3. Resolution Authorizing Submittal to the Metropolitan Council, 2040 Comprehensive Plan City Manager Coleman introduced the staff report. Interim Environmental and Economic Development Director/Economic Development Coordinator Martin gave the staff report. Councilmember Juenemann moved to approve the resolution authorizing submittal of Maplewood's Draft 2040 Comprehensive Plan to the Metropolitan Council for its formal review Resolution 18-11-1628 RESOLUTION AUTHORIZING SUBMITTAL OF MAPLEWOOD'S DRAFT 2040 COMPREHENSIVE PLAN TO THE METROPOLITAN COUNCIL WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their "decennial" reviews by December 31, 2018; and WHEREAS, the City Council, Planning Commission, and the City Staff have prepared a proposed Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on April 13, 2018, and the statutory six-month review and comment period has elapsed; and WHEREAS, the Planning Commission has considered the proposed Comprehensive Plan and all public comments, and thereafter submitted its recommendations to this Council; and WHEREAS, the City of Maplewood conducted public hearings on March 20, 2018 and October 16, 2018 relative to the adoption of the proposed Comprehensive Plan; and WHEREAS, the City Council has reviewed the proposed Comprehensive Plan and those recommendations, public comments, and comments from adjacent jurisdictions and affected districts; and WHEREAS, Minnesota Statutes section 473.858 requires a local governmental November 13, 2018 16 City Council Meeting Minutes Packet Page Number 17 of 291 E2 unit to submit its proposed comprehensive plan to the Metropolitan Council following recommendation by the planning commission and after consideration but before final approval by the governing body of the local governmental unit; and WHEREAS, based on its review of the proposed Comprehensive Plan and Planning Commission and staff recommendations, the City Council is ready to submit its proposed plan to the Metropolitan Council for review pursuant to Minnesota Statutes section 473.864; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: 1. The City's Economic Development Coordinator is directed to distribute said Comprehensive Plan to the Metropolitan Council by December 31, 2018 pursuant to Minnesota Statutes section 473.864. Seconded by Councilmember Abrams The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong 4. Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications, Gladstone Phase 3 Corridor Improvements, City Project 16-18 City Manager Coleman introduced the report. Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications for Gladstone Phase 3 Corridor Improvements, City Project 16-18. Resolution 18-11-1629 Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications WHEREAS, pursuant to a resolution of the council adopted February 12, 2018, a report has been prepared by the City Engineering Division with reference to the improvement of Gladstone Phase 3 Corridor Improvements, City Project 16-18, and this report was received by the council on November 13, 2018, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council accepts the Gladstone Phase 3 Corridor Improvements, City Project 17-18 in accordance with the feasibility study for which the improvement has an estimated total cost of $5,249,000. November 13, 2018 City Council Meeting Minutes Packet Page Number 18 of 291 17 E2 2. Kimley-Horn and Associates, Inc., is the designated project engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. The Mayor and City Manager are hereby authorized to sign the design services contract proposal with Kimley- Horn and Associates, Inc. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $5,249,000 shall be established. The proposed financing plan is as follows: Funding Source Amount Bonds GO Improvement $1,191,000 City of St. Paul Water Department $897,000 Environmental Utility Fund $595,000 Sanitary Sewer Fund $298,000 St. Paul W.A.C. Fund $200,000 Ramsey -Washington Metor Watershed District Funds $1,068,000 MnDOT Local Road Improvement Grant $1,000,000 Total $5,249,000 4. Such improvements is hereby ordered as proposed. Seconded by Councilmember Abrams Ayes — Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. K. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:19 p.m. November 13, 2018 18 City Council Meeting Minutes Packet Page Number 19 of 291 Fla CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Also included is a list of upcoming City -sponsored community events. Recommended Action: No motion needed. This is an informational item. Upcomina Aaenda Items and Work Sessions Schedule: December 10: Workshop: Comcast Franchise Renewal Council Meeting: 2019 Budget and CIP Adoption January 14: Workshop: Xcel Gas Main Replacement Council Meeting: 2019 Council & Staff Appointments Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Rental Licensing Survey (EEDD/Police Coordination) — completed 2. Review of EDA Responsibilities and possible program areas — in process 3. Tobacco 21 — January 28 Workshop & Council Meeting 4. Minnetonka Tree Program — Will come back to City Council with revisions in January 5. Review of Building Permit Fees — report was sent to City Council via FYI on October 12th 6. Review of Urban Ag Ordinance - completed 7. Invite District 622 & 623 Superintendents to Council Meeting — completed 8. Create Pedestrian Safety Plan — Study underway 9. Trail Trimming Report — FYI on 9/28 10. Prepare Marketing Plan for cost sharing July 4th Event costs — distributed on 9/10 and in FYI on 9/14 11. Sign Removal on Vacant Buildings — Scheduled for Nov. 20 to Planning Commission and CDRB for discussion Upcoming Community Events: December 7: Santa's Workshop @ MCC/YMCA (6 —7:30 pm) Packet Page Number 20 of 291 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: November 20, 2018 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 222,598.05 Checks #102550 thru #102593 dated 11/06/18 thru 11/13/18 $ 683,349.45 Disbursements via debits to checking account dated 11/01/18 thru 11/09/18 $ 237,264.45 Checks # 102723 thru #102764 dated 11/15/18 thru 11/20/18 $ 279,971.32 Disbursements via debits to checking account dated 11/13/18 thru 11/16/18 $ 1,423,183.27 Total Accounts Payable PAYROLL $ 560,525.12 Payroll Checks and Direct Deposits dated 11/16/18 $ 2,794.53 Payroll Deduction check # 99103524 thru # 99103528 dated 11/16/18 $ 563,319.65 Total Payroll $ 1,986,502.92 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 21 of 291 Check Register City of Maplewood 11/08/2018 G1, Attachment Check Date Vendor Description Amount 102550 11/06/2018 01161 CITY OF NEW BRIGHTON REGISTRATION PLEAA TRAINING -S SHEA 35.00 102551 11/13/2018 02411 ALEX AIR APPARATUS INC REPAIR SCBA COMPRESSOR STATION 2 267.37 102552 11/13/2018 05114 BOLTON & MENK, INC. GIS ASSSISTANCE - NEW PROJECTS 1,520.00 102553 11/13/2018 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - AUG - OCT 1,291.50 102554 11/13/2018 00519 FLEXIBLE PIPE TOOL CO. HOSE COUPLERS FOR JET TRUCK HOSES 321.15 102555 11/13/2018 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - OCTOBER 760.05 102556 11/13/2018 03759 HOTSYMINNESOTA.COM SERVICE WORK ON PRESSURE WASHER 405.69 102557 11/13/2018 02506 HUNT ELECTRIC CORP HOIST INSPECTION -MECHANICS SHOP 468.00 102558 11/13/2018 02728 KIMLEY-HORN &ASSOCIATES INC PROJ 18-04 WAKEFIELD CONST 36,029.51 11/13/2018 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 16-18 GLADSTONE PHASE 3 4,454.65 102559 11/13/2018 02696 MUSKA ELECTRIC CO PROJ 17-01 PD GARAGE 15,640.00 102560 11/13/2018 05902 NEOFUNDS POSTAGE DEPOSIT - POSTAGE MACHINE 2,000.00 102561 11/13/2018 01202 NYSTROM PUBLISHING CO INC PARKS & REC BROCHURE NOV-JAN 10,193.86 102562 11/13/2018 02043 OVERHEAD DOOR COMPANY REPAIR GARAGE DOORS STATION #3 544.95 11/13/2018 02043 OVERHEAD DOOR COMPANY REPAIR GARAGE DOORS STATION #2 479.95 102563 11/13/2018 01941 PATRICK TROPHIES MEDALS FOR VOLLEYBALL 777.40 102564 11/13/2018 01337 RAMSEY COUNTY -PROP REC & REV MULCH - EDGERTON COMM GARDEN 290.00 102565 11/13/2018 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIAL - 11,008.26 11/13/2018 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIAL - 6,998.04 11/13/2018 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIAL - 6,634.94 102566 11/13/2018 04845 TENNIS SANITATION LLC RECYCLING FEE -SEP/CITY WIDE RECY 43,610.20 102567 11/13/2018 05761 YMCA LINENS -BUSINESS ENGAGEMENT BKFST 74.08 102568 11/13/2018 05559 APPRIZE TECHNOLOGY SOLUTIONS ONLINE BENEFITS ADMIN FEE- NOV 311.55 102569 11/13/2018 05974 BODY KNOWLEDGE LLC BODY COMP ANALYSIS - HEALTH FAIR 525.00 102570 11/13/2018 00271 CARTEGRAPH SYSTEMS INC ASSET MGMT SOFTWARE - MAINT FEES 41,818.46 102571 11/13/2018 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-OCT 345.54 102572 11/13/2018 05283 EMERGENCY RESPONSE SOLUTIONS CHEMGUARD CLASS A PLUS FOAM 680.00 102573 11/13/2018 00479 EULL'S MANUFACTURING CO., INC. SPEC MIX & MH BLOCK FOR REPAIR WORN 628.00 102574 11/13/2018 04834 FERGUSON WATERWORKS #2516 PIPE FOR DOWNS ST STORM REPAIR 1,084.67 102575 11/13/2018 00550 GAMETIME ROLLER ASSEMBLY-EDGERTON PARK 482.68 102576 11/13/2018 02818 HOFFMAN & MCNAMARA CO PLANT/MULCH BOULEVARD TREES 12,049.00 102577 11/13/2018 05848 DAMIAN JOHNSON TEACHING INTRO TO BBALL 1,200.00 102578 11/13/2018 00393 MN DEPT OF LABOR & INDUSTRY BOILER/VESSEL INSPECTION - 1902 50.00 11/13/2018 00393 MN DEPT OF LABOR & INDUSTRY BOILER/VESSEL INSPECTION -CITY HALL 30.00 11/13/2018 00393 MN DEPT OF LABOR & INDUSTRY BOILER INSPECTION - MCC 2100 WBA 20.00 102579 11/13/2018 00846 LANGUAGE LINE SERVICES PD PHONE -BASED INTERPRETIVE SRVS 64.75 102580 11/13/2018 05222 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT FOR PD 1,000.00 102581 11/13/2018 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 407.24 102582 11/13/2018 01089 MN UC FUND QTR UNEMPLOYMENT - 3RD QTR 3,134.50 102583 11/13/2018 01126 NCPERS MINNESOTA MONTHLY PREMIUM - NOVEMBER 480.00 102584 11/13/2018 05804 NM CLEAN 1, LLC VEHICLE WASHES - OCTOBER 35.61 102585 11/13/2018 00001 ONE TIME VENDOR REIMB R HUTH - SPRINKLER REPAIR 765.00 102586 11/13/2018 00001 ONE TIME VENDOR REIMB C BLISE - SPRINKLER REPAIR 432.99 102587 11/13/2018 00001 ONE TIME VENDOR F GILBERTSON-PRESERVE MN CONF 322.36 102588 11/13/2018 05609 OUTDOOR LAB LANDSCAPE DESIGN LANDSCAPE MAINTENANCE ON MEDIANS 1,250.00 102589 11/13/2018 01261 PHYSIO -CONTROL, INC. CARDIAC MONITOR SEAT LICENSE 2,299.25 11/13/2018 01261 PHYSIO -CONTROL, INC. EMS REPORTING SOFTWARE - SEPT 738.67 11/13/2018 01261 PHYSIO -CONTROL, INC. EMS REPORTING SOFTWARE - OCT 738.67 102590 11/13/2018 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 1,707.15 11/13/2018 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 1,375.16 102591 11/13/2018 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS - OCTOBER 3,872.20 102592 11/13/2018 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 08/25 - 09/12 720.00 102593 11/13/2018 02464 US BANK PAYING AGENT FEES 225.00 44 Checks in this report. 222.598.05 Packet Page Number 22 of 291 Settlement Date Payee 11/1/2018 11/5/2018 11/5/2018 11/5/2018 11/5/2018 11/5/2018 11/5/2018 11/5/2018 11/6/2018 11/7/2018 11/8/2018 11/9/2018 11/9/2018 11/9/2018 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Delta Dental MN State Treasurer Empower - State Plan U.S. Treasurer P. E. R. A. MidAmerica - ING Labor Unions MN State Treasurer MN State Treasurer MN State Treasurer M N State Treasurer MN State Treasurer MN Dept of Natural Resources Optum Health Description Dental Premium Drivers License/Deputy Registrar Deferred Compensation Federal Payroll Tax P. E. R. A. HRA Flex plan Union Dues State Payroll Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachment Amount 2,634.44 70,566.62 29,271.00 97,725.15 114,438.23 14,464.60 2,254.00 23,322.00 37,004.58 83,293.95 101,768.99 101,123.06 581.00 4,901.83 683,349.45 Packet Page Number 23 of 291 Check Register City of Maplewood 11/13/2018 G1, Attachment Check Date Vendor Description Amount 102594 11/15/2018 05950 KAUSHALYA P ABEYRATNE ELECTION JUDGE 320.00 102595 11/15/2018 05041 MERIDITH AIKENS ELECTION JUDGE 170.00 102596 11/15/2018 05042 JIM ALLEN ELECTION JUDGE 385.25 102597 11/15/2018 05552 THEODORE ANDERSON ELECTION JUDGE 330.00 102598 11/15/2018 04596 AHSAN ANSARI ELECTION JUDGE 455.00 102599 11/15/2018 04600 DAVID BEDOR ELECTION JUDGE 432.25 102600 11/15/2018 04555 JAIME BELLAND ELECTION JUDGE 325.00 102601 11/15/2018 05951 LYNN BISHOP ELECTION JUDGE 170.00 102602 11/15/2018 04961 DIANE BJORKLUND ELECTION JUDGE 317.50 102603 11/15/2018 04556 DONITA BOLDEN ELECTION JUDGE 437.00 102604 11/15/2018 05129 RICHARD A. BRANDON ELECTION JUDGE 320.00 102605 11/15/2018 05130 VIRGINIA M. BRANDON ELECTION JUDGE 317.50 102606 11/15/2018 05675 DENISE BRICHER ELECTION JUDGE 317.50 102607 11/15/2018 04605 BERNICE BUNKOWSKE ELECTION JUDGE 320.00 102608 11/15/2018 05678 ANDRE CHOURAVONG ELECTION JUDGE 310.00 102609 11/15/2018 05952 KATHY CLARK ELECTION JUDGE 327.50 102610 11/15/2018 04606 ANN CLELAND ELECTION JUDGE 20.00 102611 11/15/2018 04607 EDWARD COMBE ELECTION JUDGE 172.50 102612 11/15/2018 05400 BONNIE K DAHL ELECTION JUDGE 320.00 102613 11/15/2018 05132 NANCY DEBERNARDI ELECTION JUDGE 330.00 102614 11/15/2018 04612 PHIL DEZELAR ELECTION JUDGE 150.00 102615 11/15/2018 05401 CHARLENE DICKERSON ELECTION JUDGE 327.50 102616 11/15/2018 04613 HELEN JEAN DICKSON ELECTION JUDGE 382.13 102617 11/15/2018 05133 ALBIN S. DITTLI ELECTION JUDGE 215.00 102618 11/15/2018 05681 LARRY DUMKE ELECTION JUDGE 320.00 102619 11/15/2018 05953 JOHN EADS ELECTION JUDGE 320.00 102620 11/15/2018 04617 CAROLYN EICKHOFF ELECTION JUDGE 380.00 102621 11/15/2018 05684 JANIS FALTEISEK ELECTION JUDGE 20.00 102622 11/15/2018 05685 ROBERT FREID ELECTION JUDGE 315.00 102623 11/15/2018 05553 BARBARA FUNK ELECTION JUDGE 317.50 102624 11/15/2018 05065 TERRENCE J GARVEY ELECTION JUDGE 385.25 102625 11/15/2018 05954 LINDA GEOPPINGER ELECTION JUDGE 320.00 102626 11/15/2018 05686 BOBBI GILPIN SMITH ELECTION JUDGE 167.50 102627 11/15/2018 04644 DIANE GOLASKI ELECTION JUDGE 559.00 11/15/2018 04644 DIANE GOLASKI ELECTION JUDGE MILEAGE 8.72 102628 11/15/2018 05687 DAVID GREFE ELECTION JUDGE 330.00 102629 11/15/2018 04645 JAMIE GUDKNECHT ELECTION JUDGE 487.50 102630 11/15/2018 05955 NICHOLAS GUDKNECHT ELECTION JUDGE 320.00 102631 11/15/2018 05245 DIANNE GUSTAFSON ELECTION JUDGE 315.00 102632 11/15/2018 05689 PHYLLIS HAAG ELECTION JUDGE 320.00 102633 11/15/2018 04648 MICHAEL HAFNER ELECTION JUDGE 330.00 102634 11/15/2018 05554 JOANN B HAGEMO ELECTION JUDGE 327.50 102635 11/15/2018 05294 SANDRA HAHN ELECTION JUDGE 317.50 102636 11/15/2018 05070 VONNA HAHN ELECTION JUDGE 320.00 102637 11/15/2018 05690 LISA R HANSFORD ELECTION JUDGE 317.50 102638 11/15/2018 05247 MARY M HARDER ELECTION JUDGE 460.00 102639 11/15/2018 05404 ROBERT W HART ELECTION JUDGE 320.00 102640 11/15/2018 05555 JEAN HEININGER ELECTION JUDGE 310.00 102641 11/15/2018 04652 DARLENE HERBER ELECTION JUDGE 290.00 102642 11/15/2018 05691 MARY HOLMES ELECTION JUDGE 320.00 102643 11/15/2018 04655 JEANETTE HULET ELECTION JUDGE 320.00 102644 11/15/2018 05135 PATRICIA HUTH ELECTION JUDGE 317.50 102645 11/15/2018 05136 RAYMOND L. HUTH ELECTION JUDGE 310.00 102646 11/15/2018 05405 CAROL L INGERSOLL ELECTION JUDGE 372.75 102647 11/15/2018 04659 ROBERT JENSEN ELECTION JUDGE 20.00 Packet Page Number 24 of 291 G1, Attachment 102648 11/15/2018 05406 CHERYLE D JOHNSON ELECTION JUDGE 320.00 102649 11/15/2018 05693 ROBERT JOHNSON ELECTION JUDGE 330.00 102650 11/15/2018 05694 HOWARD JOHNSTON ELECTION JUDGE 332.50 11/15/2018 05694 HOWARD JOHNSTON ELECTION JUDGE MILEAGE 43.05 102651 11/15/2018 05956 ANNETTE KANE ELECTION JUDGE 315.00 102652 11/15/2018 05407 MYRNAM KANE ELECTION JUDGE 317.50 102653 11/15/2018 05248 JUDY M KIPKA ELECTION JUDGE 310.00 102654 11/15/2018 05695 PETE KOEGEL ELECTION JUDGE 320.00 102655 11/15/2018 05696 CAROL KOSKINEN ELECTION JUDGE 327.50 102656 11/15/2018 04669 DENNIS KRAMER ELECTION JUDGE 20.00 102657 11/15/2018 05408 JOHN P KREBSBACH ELECTION JUDGE 165.00 102658 11/15/2018 05584 ELAINE KRUSE ELECTION JUDGE 320.00 102659 11/15/2018 04674 JACKIE KWAPICK ELECTION JUDGE 526.50 102660 11/15/2018 05957 THOMAS LABARRE ELECTION JUDGE 327.50 102661 11/15/2018 05699 ANNETTE LACASSE ELECTION JUDGE 169.00 102662 11/15/2018 05700 BARBARA LARSON ELECTION JUDGE 320.00 102663 11/15/2018 05076 TOM LAYER ELECTION JUDGE 350.00 102664 11/15/2018 05701 MARY ANN LEO ELECTION JUDGE 20.00 102665 11/15/2018 04683 CLAUDETTE LEONARD ELECTION JUDGE 448.50 102666 11/15/2018 05585 SANDY LEWIS ELECTION JUDGE 325.00 102667 11/15/2018 05077 MARIANNE T LIPTAK ELECTION JUDGE 327.50 102668 11/15/2018 04687 DARLENE LOIPERSBECK ELECTION JUDGE 320.00 102669 11/15/2018 04688 JULES LOIPERSBECK ELECTION JUDGE 471.50 102670 11/15/2018 04698 JOHN MCCANN ELECTION JUDGE 335.00 102671 11/15/2018 04700 JUDY MCCAULEY ELECTION JUDGE 325.00 102672 11/15/2018 05415 JOAN D MCDONOUGH ELECTION JUDGE 320.00 102673 11/15/2018 05080 MARLENE MORENO ELECTION JUDGE 320.00 102674 11/15/2018 04711 MARY NEWCOMB ELECTION JUDGE 523.25 102675 11/15/2018 04712 MIRANDA NICHOLS ELECTION JUDGE 195.50 102676 11/15/2018 04715 ANN NORBERG ELECTION JUDGE 320.00 102677 11/15/2018 05711 CYNTHIA K O'BRIEN ELECTION JUDGE 317.50 102678 11/15/2018 04717 D WILLIAM O'BRIEN ELECTION JUDGE 507.00 102679 11/15/2018 04718 ANITA OLSON ELECTION JUDGE 435.50 102680 11/15/2018 04723 DIAN PARENT ELECTION JUDGE 559.00 102681 11/15/2018 05712 JOHN PARNELL ELECTION JUDGE 320.00 102682 11/15/2018 05713 SUSAN PARNELL ELECTION JUDGE 315.00 102683 11/15/2018 04725 MARILYN PEPER ELECTION JUDGE 317.50 102684 11/15/2018 05715 JOAN PETERSON ELECTION JUDGE 317.50 102685 11/15/2018 05716 KATHLEEN PETERSON ELECTION JUDGE 330.00 102686 11/15/2018 05418 ORLIN D PLATH ELECTION JUDGE 325.00 11/15/2018 05418 ORLIN D PLATH ELECTION JUDGE MILEAGE 14.60 102687 11/15/2018 05419 JOSEPH V PLUMBO ELECTION JUDGE 494.00 102688 11/15/2018 05251 ROGER L POSCH ELECTION JUDGE 325.00 102689 11/15/2018 05958 NINA POTTER ELECTION JUDGE 170.00 102690 11/15/2018 05141 SHELLY ANN PUTZ ELECTION JUDGE 320.00 102691 11/15/2018 05142 STEVEN L. PUTZ ELECTION JUDGE 402.50 102692 11/15/2018 05586 ANDREW REICHOW ELECTION JUDGE 320.00 102693 11/15/2018 05557 ROY R REICHOW ELECTION JUDGE 310.00 102694 11/15/2018 05718 JOANNE REINKE ELECTION JUDGE 20.00 102695 11/15/2018 04729 VINCENT RODRIGUEZ ELECTION JUDGE 533.00 102696 11/15/2018 05420 TERESA M ROSSBACH ELECTION JUDGE 172.50 102697 11/15/2018 05719 BERYL J ROURKE ELECTION JUDGE 320.00 102698 11/15/2018 05720 ROBERT ROZMARYNOWSKI ELECTION JUDGE 393.88 102699 11/15/2018 05721 CRYSTAL RYGG ELECTION JUDGE 325.00 102700 11/15/2018 05144 WARREN H. SANDS ELECTION JUDGE 330.00 102701 11/15/2018 04738 CYNTHIA SCHLUENDER ELECTION JUDGE 301.88 102702 11/15/2018 05252 WILLIAM SCHMIDT ELECTION JUDGE 170.00 102703 11/15/2018 05959 JULIE SCHOMMER ELECTION JUDGE 315.00 102704 11/15/2018 05253 JAMES SEITZ ELECTION JUDGE 335.00 102705 11/15/2018 05254 DEBORAH A SEYFER ELECTION JUDGE 317.50 102706 11/15/2018 04743 DELANEY SKAAR ELECTION JUDGE 382.38 102707 11/15/2018 04744 SUSAN SKAAR ELECTION JUDGE 330.00 102708 11/15/2018 05723 DUANE SMITH ELECTION JUDGE 310.00 Packet Page Number 25 of 291 G1, Attachment 102709 11/15/2018 05724 MARGARET SMITH ELECTION JUDGE 340.00 102710 11/15/2018 05960 FAITH A SORENSON ELECTION JUDGE 317.50 102711 11/15/2018 05433 KATHY SORENSON ELECTION JUDGE 170.00 102712 11/15/2018 05725 FLORENCE SPRAGUE ELECTION JUDGE 175.00 102713 11/15/2018 04747 TIM STAFKI ELECTION JUDGE 500.50 11/15/2018 04747 TIM STAFKI ELECTION JUDGE MILEAGE & PHONE 12.30 11/15/2018 04747 TIM STAFKI ELECTION JUDGE MILEAGE & PHONE 12.30 102714 11/15/2018 05726 MARY STRANDNESS ELECTION JUDGE 330.00 102715 11/15/2018 05961 JOHN THON ELECTION JUDGE 325.00 102716 11/15/2018 04757 MICKI TSCHIDA ELECTION JUDGE 435.50 102717 11/15/2018 04758 CAROLYN URBANSKI ELECTION JUDGE 190.00 102718 11/15/2018 04759 HOLLY URBANSKI ELECTION JUDGE 562.25 11/15/2018 04759 HOLLY URBANSKI ELECTION JUDGE PHONE 10.00 102719 11/15/2018 05962 KAREN VALENTO ELECTION JUDGE 310.00 102720 11/15/2018 04765 GAYLE WASMUNDT ELECTION JUDGE 419.75 102721 11/15/2018 05963 MARY WENDT ELECTION JUDGE 322.50 102722 11/15/2018 04771 CINDY YORKOVICH ELECTION JUDGE 257.50 41.120.99 129 Checks in this report. Packet Page Number 26 of 291 Check Register City of Maplewood 11/15/2018 G1, Attachment Check Date Vendor Description Amount 102723 11/15/2018 05972 BHE COMMUNITY SOLAR, LLC MW COMMUNITY SOLAR GARDEN 32,770.20 102724 11/20/2018 05234 BOILER EXPRESS CAR WASH CAR WASHES - OCTOBER 20.39 102725 11/20/2018 00687 HUGO'S TREE CARE INC REMOVE TREE/STUMP 2684 VAN DYKE 1,750.00 11/20/2018 00687 HUGO'S TREE CARE INC REMOVE TREE/STUMP 2880 BARTELMY 672.00 11/20/2018 00687 HUGO'S TREE CARE INC EQUIP/OPERATOR-PICK UP BUCKTHORN 450.00 11/20/2018 00687 HUGO'S TREE CARE INC GRIND/CLEAN STUMP -2387 STANDRIDGE 300.00 102726 11/20/2018 05598 KELLY & LEMMONS, P.A. PROSECUTION SERVICES - OCTOBER 16,250.00 102727 11/20/2018 05353 MANSFIELD OIL CO CONTRACT GASOLINE - NOVEMBER 10,989.19 11/20/2018 05353 MANSFIELD OIL CO CONTRACT DIESEL - NOVEMBER 6,425.39 102728 11/20/2018 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - OCTOBER 31,274.65 11/20/2018 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - OCTOBER 6,600.00 11/20/2018 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - OCTOBER 589.68 11/20/2018 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - OCTOBER 305.76 102729 11/20/2018 01574 T A SCHIFSKY & SONS, INC ASPHALT FOR WINTER PATCHING 1,841.93 102730 11/20/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,707.25 11/20/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,158.56 11/20/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 243.24 11/20/2018 01190 XCEL ENERGY FIRE SIRENS 54.13 102731 11/20/2018 05013 YALE MECHANICAL LLC FALL HVAC MAINT - 1902 PUBLIC WORKS 3,018.95 11/20/2018 05013 YALE MECHANICAL LLC FALL HVAC MAINT - CITY HALL 2,068.95 11/20/2018 05013 YALE MECHANICAL LLC REPAIR BLOWER FAN - PUBLIC WORKS 1,286.55 11/20/2018 05013 YALE MECHANICAL LLC FALL HVAC MAINT - S FIRE STATION 768.95 11/20/2018 05013 YALE MECHANICAL LLC VFD MOTOR REPAIR - PUBLIC WORKS 693.95 11/20/2018 05013 YALE MECHANICAL LLC FALL HVAC MAINT - FIRE STATION #2 518.95 11/20/2018 05013 YALE MECHANICAL LLC FALL HVAC MAINT - NATURE CENTER 143.95 102732 11/20/2018 00043 ADAM'S PEST CONTROL INC QUARTERLY SRVS - PARK/REC GARAGE 54.06 102733 11/20/2018 05948 BLUE NET, INC. CONTRACTOR ASSIST NEW INTRANET 2,850.00 102734 11/20/2018 05369 CINTAS CORPORATION #470 CLEANING SUPPLIES-CH/PD/PW/PM 64.23 102735 11/20/2018 05618 ENTERPRISE FM TRUST LEASE CHARGES FIRE & PD VEHICLES 3,046.74 102736 11/20/2018 00003 ESCROW REFUND ESCROW M LUKE - 2424 MONTANA AVE E 300.00 102737 11/20/2018 00531 FRA -DOR INC. BLACK DIRT FOR RESTORATION WORK 85.00 102738 11/20/2018 03330 HOISINGTON KOEGLER GROUP INC COMPREHENSIVE PLAN SRVS - OCT 2,485.85 102739 11/20/2018 05885 JL THEIS, INC. EDGERTON GARDEN IMPROVEMENTS- 37,098.89 11/20/2018 05885 JL THEIS, INC. EDGERTON GARDEN IMPROVEMENTS- 627.50 102740 11/20/2018 03978 KANE'S CATERING SERVICE, INC COMMUNITY ENGAGEMENT BREAKFAST 1,564.20 102741 11/20/2018 05425 LHB INC. MW/GLADSTONE TIF LETTER OF FINDING 4,018.18 11/20/2018 05425 LHB INC. MW/MOOSE LODGE TIF LETTER FINDING 3,855.00 102742 11/20/2018 00891 MAMA TRAINING LUNCHEON - M FUNK 25.00 102743 11/20/2018 00532 MADDEN GALANTER HANSEN, LLP HR ATTORNEY FEE LABOR REL -OCT 2,624.70 102744 11/20/2018 04310 MCFOA MEMBERSHIP FEES - D COLE 45.00 102745 11/20/2018 00986 METROPOLITAN COUNCIL MONTHLY SAC - OCTOBER 5,067.91 102746 11/20/2018 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - OCTOBER 4,031.62 11/20/2018 01175 CITY OF NORTH ST PAUL FIBER OPTIC ACCESS CHG - NOVEMBER 1,000.00 102747 11/20/2018 05356 NORTH SUBURBAN ACCESS CORP WEBSTREAMING SRVS - OCTOBER 1,087.68 11/20/2018 05356 NORTH SUBURBAN ACCESS CORP PRODUCTION CONTRACT - OCTOBER 961.40 102748 11/20/2018 00001 ONE TIME VENDOR REIMB AVALON CONST - ROOF PERMIT 117.00 102749 11/20/2018 05918 PERKINS + WILL INC. NORTH END VISION PLAN 9,643.50 102750 11/20/2018 05667 PROTEK LIGHTING SOLUTIONS LLC PROJ 17-01 CH LED LIGHTING 8,932.00 102751 11/20/2018 00396 MN DEPT OF PUBLIC SAFETY TABS FOR FIRE DEPT 11.00 102752 11/20/2018 03271 R J MARCO CONSTRUCTION INC PROJ 17-01 PW BLDG IMPROV 5,216.00 102753 11/20/2018 01931 RAMSEY COUNTY FAIR CHARITABLE GAMBLING 1,740.00 102754 11/20/2018 05975 MAC REUBEN SOCCER REFEREE 09/29/2018 70.00 102755 11/20/2018 05879 ROADKILL ANIMAL CONTROL DEER REMOVAL - OCTOBER 595.00 Packet Page Number 27 of 291 G1, Attachment 102756 11/20/2018 02001 CITY OF ROSEVILLE PHONE SERVICE - OCTOBER 2,431.51 11/20/2018 02001 CITY OF ROSEVILLE BACKUP SUPPORT - OCTOBER 401.00 102757 11/20/2018 04578 S & S TREE SPECIALISTS TREE INSPECTION SERVICES 2018 2,165.50 102758 11/20/2018 04256 SHI INTERNATIONAL CORP OFFICE 365 G1 SUBSCRIPTION 1,775.00 102759 11/20/2018 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 323.73 102760 11/20/2018 01836 ST PAUL, CITY OF REPAIR LED PED SIGN/ELECT-FROST AVE 207.00 102761 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-011 434.52 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-005 340.36 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-013 265.41 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-002 264.86 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-004 248.17 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-001 205.46 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-003 190.95 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-012 111.03 11/20/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-010 92.37 102762 11/20/2018 01649 TRI-STATE BOBCAT, INC. STUMPGRINDER ATTACHMENT RENTAL 1,000.00 102763 11/20/2018 05935 VHEDC PROFESSIONAL SRVS OCT 1 - OCT 29 1,687.50 102764 11/20/2018 02727 WEAVER ELEMENTARY SCHOOL CHARITABLE GAMBLING 2,000.00 237.264.45 42 Checks in this report. Packet Page Number 28 of 291 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 11/13/2018 MN State Treasurer 11/14/2018 MN State Treasurer 11/15/2018 MN State Treasurer 11/16/2018 MN State Treasurer 11/15/2018 Delta Dental 11/16/2018 Optum Health 11/16/2018 ICMA (Vantagepointe) Description Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Dental Premium DCRP & Flex plan payments Deferred Compensation G1, Attachment Amount 85,757.83 54,996.60 48,431.27 79,479.72 3,838.95 109.95 7,357.00 279,971.32 Packet Page Number 29 of 291 G1, Attachment CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Packet Page Number 30 of 291 Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 11/16/18 ABRAMS, MARYLEE 473.60 11/16/18 JUENEMANN, KATHLEEN 473.60 11/16/18 SLAWIK, NORA 1,290.08 752.40 11/16/18 SMITH, BRYAN 473.60 11/16/18 XIONG, TOU 473.60 11/16/18 COLEMAN, MELINDA 6,088.64 11/16/18 FUNK, MICHAEL 5,340.33 11/16/18 KNUTSON, LOIS 3,002.52 11/16/18 CHRISTENSON, SCOTT 2,322.43 11/16/18 JAHN, DAVID 2,374.21 11/16/18 PRINS, KELLY 2,419.17 11/16/18 HERZOG, LINDSAY 2,029.45 11/16/18 RAMEAUX, THERESE 3,552.05 11/16/18 ANDERSON, CAROLE 1,349.90 11/16/18 DEBILZAN, JUDY 2,442.59 11/16/18 OSWALD, BRENDA 2,476.03 11/16/18 PAULSETH, ELLEN 5,103.97 11/16/18 RUEB, JOSEPH 4,027.82 11/16/18 ARNOLD, AJLA 1,929.91 11/16/18 BEGGS, REGAN 2,144.19 11/16/18 COLE, DEBORAH 3,514.05 11/16/18 EVANS, CHRISTINE 2,184.99 11/16/18 LARSON, MICHELLE 2,185.01 11/16/18 SINDT, ANDREA 3,373.63 11/16/18 HANSON, MELISSA 1,082.99 11/16/18 HOCKBEIN, JUDY 172.00 11/16/18 KRAMER, PATRICIA 1,100.75 11/16/18 MOY, PAMELA 1,780.14 11/16/18 OSTER, ANDREA 2,194.26 11/16/18 RICHTER, CHARLENE 1,736.91 11/16/18 VITT, SANDRA 2,183.36 11/16/18 WEAVER, KRISTINE 3,142.10 11/16/18 MAHRE, GERALDINE 306.00 11/16/18 WALSH, ALISON 267.75 11/16/18 ABEL, CLINT 3,494.48 11/16/18 ALDRIDGE, MARK 3,622.54 11/16/18 BAKKE, LONN 3,662.78 11/16/18 BARTZ, PAUL 3,737.42 11/16/18 BELDE, STANLEY 3,737.78 11/16/18 BENJAMIN, MARKESE 3,378.41 11/16/18 BERG, TERESA 910.00 11/16/18 BERGERON, ASHLEY 2,813.13 11/16/18 BIERDEMAN, BRIAN 4,015.48 11/16/18 BURT-MCGREGOR, EMILY 2,839.83 11/16/18 BUSACK, DANIEL 4,665.20 11/16/18 CARNES, JOHN 1,253.27 11/16/18 COLEMAN, ALEXANDRA 2,508.76 11/16/18 CONDON, MITCHELL 2,211.93 11/16/18 CORCORAN, THERESA 2,187.29 11/16/18 CROTTY, KERRY 4,466.43 Packet Page Number 30 of 291 G1, Attachment 11/16/18 DEMULLING, JOSEPH 3,989.96 11/16/18 DUGAS, MICHAEL 4,417.12 11/16/18 ERICKSON, VIRGINIA 4,055.47 11/16/18 FISHER, CASSANDRA 2,392.86 11/16/18 FORSYTHE, MARCUS 3,590.38 11/16/18 FRITZE, DEREK 3,706.34 11/16/18 GABRIEL, ANTHONY 4,344.36 11/16/18 HANSON, MACKENZIE 348.00 11/16/18 HAWKINSON JR, TIMOTHY 3,403.99 86.74 11/16/18 HENDRICKS, JENNIFER 1,823.76 11/16/18 HER, PHENG 3,561.87 11/16/18 HIEBERT, STEVEN 3,477.94 11/16/18 HOEMKE, MICHAEL 3,249.71 11/16/18 JOHNSON, KEVIN 4,361.78 11/16/18 KONG, TOMMY 3,478.76 11/16/18 KREKELER, NICHOLAS 316.20 11/16/18 KROLL, BRETT 3,590.27 11/16/18 KVAM, DAVID 4,874.70 11/16/18 LANGNER, SCOTT 3,445.52 11/16/18 LANGNER, TODD 4,461.25 11/16/18 LENERTZ, NICHOLAS 2,520.01 11/16/18 LYNCH, KATHERINE 3,378.41 11/16/18 MARINO, JASON 3,446.96 11/16/18 MCCARTY, GLEN 3,385.02 11/16/18 MICHELETTI, BRIAN 3,489.29 11/16/18 MOE, AEH BEL 373.38 11/16/18 MURRAY, RACHEL 2,520.01 11/16/18 NADEAU, SCOTT 5,650.08 11/16/18 NYE, MICHAEL 4,130.33 11/16/18 OLSON, JULIE 3,706.81 11/16/18 PARKER, JAMES 3,577.10 11/16/18 PETERSON, JARED 3,179.68 11/16/18 SALCHOW, CONNOR 1,102.00 11/16/18 SHEA, STEPHANIE 1,985.79 11/16/18 SHORTREED, MICHAEL 4,738.82 11/16/18 SLATER, TAMMY 215.96 33.61 11/16/18 STARKEY, ROBERT 2,828.09 11/16/18 STEINER, JOSEPH 3,952.64 11/16/18 STOCK, AUBREY 380.63 11/16/18 SWETALA, NOAH 377.01 11/16/18 SYPNIEWSKI, WILLIAM 3,385.02 11/16/18 TAUZELL, BRIAN 3,317.25 11/16/18 THIENES, PAUL 4,130.33 11/16/18 WENZEL, JAY 3,542.36 11/16/18 XIONG, KAO 3,447.45 11/16/18 XIONG, TUOYER 1,735.00 11/16/18 ZAPPA, ANDREW 3,555.15 11/16/18 BAUMAN, ANDREW 3,185.98 11/16/18 BEITLER, NATHAN 2,868.88 11/16/18 CAPISTRANT, JOHN 240.00 11/16/18 CONWAY, SHAWN 4,015.19 11/16/18 CRAWFORD JR, RAYMOND 3,775.34 11/16/18 CRUMMY, CHARLES 2,549.48 11/16/18 DABRUZZI, THOMAS 3,878.34 11/16/18 DANLEY, NICHOLAS 3,597.52 11/16/18 DAVISON, BRADLEY 2,623.40 11/16/18 DAWSON, RICHARD 3,412.66 11/16/18 HAGEN, MICHAEL 3,395.92 11/16/18 HALWEG, JODI 3,292.69 11/16/18 HAWTHORNE, ROCHELLE 4,150.42 11/16/18 KUBAT, ERIC 3,322.54 Packet Page Number 31 of 291 G1, Attachment 11/16/18 LANDER, CHARLES 2,035.37 11/16/18 LINDER, TIMOTHY 1,299.86 11/16/18 LO, CHING 1,366.89 11/16/18 LUKIN, STEVEN 5,343.65 11/16/18 MALESKI, MICHAEL 2,499.31 11/16/18 MCGEE, BRADLEY 2,408.96 11/16/18 MERKATORIS, BRETT 3,610.15 11/16/18 MONDOR, MICHAEL 5,063.62 11/16/18 NEILY, STEVEN 4,827.84 11/16/18 NIELSEN, KENNETH 1,772.40 11/16/18 NOVAK, JEROME 3,412.65 11/16/18 PERRY, SAM 2,622.75 11/16/18 PETERSON, ROBERT 2,906.88 11/16/18 POWERS, KENNETH 4,156.98 169.99 11/16/18 SEDLACEK, JEFFREY 4,058.68 11/16/18 SMITH, CHARLES 2,658.89 11/16/18 STREFF, MICHAEL 4,209.17 11/16/18 SVENDSEN, RONALD 4,644.45 11/16/18 ZAPPA, ERIC 2,961.95 11/16/18 CORTESI, LUANNE 2,184.61 11/16/18 JANASZAK, MEGHAN 2,585.38 11/16/18 BRINK, TROY 2,940.38 11/16/18 BUCKLEY, BRENT 2,705.26 11/16/18 DOUGLASS, TOM 2,250.61 11/16/18 EDGE, DOUGLAS 2,808.39 11/16/18 JOHNSON, JEREMY 1,935.84 11/16/18 JONES, DONALD 2,746.56 11/16/18 MEISSNER, BRENT 2,524.22 11/16/18 NAGEL, BRYAN 4,372.60 11/16/18 OSWALD, ERICK 2,842.01 11/16/18 RUNNING, ROBERT 2,778.77 11/16/18 TEVLIN, TODD 2,830.09 11/16/18 BURLINGAME, NATHAN 3,000.00 11/16/18 DUCHARMF, JOHN 3,152.71 11/16/18 ENGSTROM, ANDREW 3,173.32 11/16/18 JAROSCH, JONATHAN 3,948.28 11/16/18 LINDBLOM, RANDAL 3,155.03 11/16/18 LOVE, STEVEN 5,121.20 11/16/18 STRONG, TYLER 2,591.21 11/16/18 ZIEMAN, SCOTT 240.00 11/16/18 HAMRF, MILES 2,192.80 -80.00 11/16/18 HAYS, TAMARA 2,297.53 11/16/18 HINNENKAMP, GARY 3,289.07 11/16/18 NAUGHTON, JOHN 2,497.44 11/16/18 ORE, JORDAN 2,325.69 11/16/18 SAKRY, JASON 2,166.80 11/16/18 BIESANZ, OAKLEY 1,978.31 11/16/18 GERNES, CAROLE 1,497.04 11/16/18 HER, KONNIE 634.50 11/16/18 HUTCHINSON, ANN 3,077.92 11/16/18 TROENDLE, CATHY JO 296.00 11/16/18 WACHAL, KAREN 1,105.80 11/16/18 WOLFE, KAYLA 304.00 11/16/18 GAYNOR, VIRGINIA 3,763.50 11/16/18 JOHNSON, ELIZABETH 2,045.79 11/16/18 KONEWKO, DUWAYNE 6,633.73 6,042.43 11/16/18 KROLL, LISA 2,198.56 11/16/18 ADADE, JANE 1,602.83 11/16/18 FINWALL, SHANN 3,970.26 223.45 11/16/18 MARTIN, MICHAEL 4,015.40 11/16/18 BRASH, JASON 3,844.45 Packet Page Number 32 of 291 11/16/18 REININGER, RUSSELL 1,386.00 11/16/18 SWAN, DAVID 3,209.19 11/16/18 SWANSON, CHRIS 2,861.12 11/16/18 WEIDNER, JAMES 2,751.39 11/16/18 WELLENS, MOLLY 2,073.92 11/16/18 ABRAHAM, JOSHUA 2,347.41 11/16/18 WORK, BRANDON 162.00 11/16/18 BRENEMAN, NEIL 3,062.57 11/16/18 COLLOVA, MATT 108.00 11/16/18 CUMMINGS, KATIA 51.00 11/16/18 ERICKSON, MOLLY 96.00 11/16/18 GILLIAM, CASSIDY 48.00 11/16/18 GORACKI, GERALD 90.00 11/16/18 ISERMAN, TIANNA 54.00 11/16/18 KRUEGER, KAYLA 42.00 11/16/18 KUCHENMEISTER, GINA 1,990.40 11/16/18 LO, SATHAE 51.00 11/16/18 LUSHANKO, ADAM 150.00 11/16/18 PEROZA-AIDANA, VALENTINA 64.00 11/16/18 PFEFFERLE, LILY 164.50 11/16/18 RICHBURG, KHARI 51.00 11/16/18 ROBBINS, AUDRA 4,148.41 11/16/18 ROBBINS, CAMDEN 450.00 11/16/18 SPODEN, SAMANTHA 160.00 11/16/18 VANG, JALEN 57.50 11/16/18 WELCH, ADELINE 64.00 11/16/18 WERTZLER, PETER 48.00 11/16/18 WESTEMEIER, MOLLY 160.00 11/16/18 WHITE, LINDA 139.00 11/16/18 WISTL, MOLLY 234.50 11/16/18 BERGO, CHAD 3,501.99 11/16/18 SCHMITZ, KEVIN 2,166.90 11/16/18 SHEERAN JR, JOSEPH 3,728.81 11/16/18 ADAMS, DAVID 2,413.61 11/16/18 HAAG, MARK 3,009.58 11/16/18 JENSEN, JOSEPH 2,743.64 11/16/18 SCHULTZ, SCOTT 4,339.22 11/16/18 WILBER, JEFFREY 2,308.19 11/16/18 COUNTRYMAN, BRENDA 322.50 11/16/18 PRIEM, STEVEN 2,848.50 11/16/18 WOEHRLE, MATTHEW 2,574.71 11/16/18 XIONG, BOON 2,245.68 11/16/18 FOWLDS, MYCHAL 4,431.73 11/16/18 FRANZEN, NICHOLAS 5,075.55 11/16/18 GERONSIN, ALEXANDER 2,545.98 11/16/18 RENNER, MICHAEL 2,743.74 560,525.12 G1, Attachment 124.49 37.06 Packet Page Number 33 of 291 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Deb Schmidt, Deputy Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Resolution Designating Polling Place Locations for 2019 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement Policy Issue: G2 ❑ Proclamation Minnesota Statutes 204B.16, subd 1 requires the City of Maplewood to designate polling place locations for the following year by ordinance or resolution by December 31 of each year. Recommended Action: Motion to approve the resolution designating polling place locations for 2019. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The designation of polling locations is required by state statute. Background Gethsemane Lutheran Church has requested the city no longer hold elections at their facility. Because of this request, city staff had to find a new voting location causing voters from two precincts to move to a different location. The polling locations affected by this change are Beaver Lake Education Center being moved to East Metro Regional Public Safety Training Center located at 1881 Century Avenue N.; and Gethsemane Lutheran Church being moved to Beaver Lake Education Center located at 1060 Sterling Street N. One additional change beginning in 2019 is the Gladstone Education Center polling location will be relocated to the new Wakefield Park Community Building located at 1860 Hazelwood Street N. Attachments 1. Resolution Designating Polling Locations for 2019 Packet Page Number 34 of 291 G2, Attachment 1 City of Maplewood Ramsey County, Minnesota Resolution Designating Polling Place Locations 2019 Elections WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling place locations for the upcoming year; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby designates the following polling place locations for elections conducted in the city in 2019: Precinct 1 St. Paul Hmong Alliance Church AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; Packet Page Number 35 of 291 1770 McMenemy Street Precinct 2 Edgerton Elementary School 1929 Edgerton Street Precinct 3 Gladstone Fire Station 1955 Clarence Street Precinct 4 Wakefield Park Community Building 1860 Hazelwood Street N. Precinct 5 Maplewood Community Center/YMCA 2100 White Bear Avenue N. Precinct 6 Redeeming Love Church 2425 White Bear Avenue N. Precinct 7 First Evangelical Free Church 2696 Hazelwood Street Precinct 8 Ramsey County Library 3025 Southlawn Drive Precinct 9 Maplewood Middle School 2410 Holloway Avenue E. Precinct 10 East Metro Regional Public Safety Training Center 1881 Century Avenue N. Precinct 11 Beaver Lake Education Center 1060 Sterling Street N. Precinct 12 Carver Elementary School 2680 Upper Afton Road E. Precinct 13 Lutheran Church of Peace 47 Century Avenue S. AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; Packet Page Number 35 of 291 G2, Attachment 1 AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to the Ramsey County Elections Office; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the polling place location changes in the clerk's office. Adopted by the Maplewood City Council on the 26th day of November, 2018. Nora Slawik, Mayor Date Attest: Andrea Sindt, City Clerk Date Packet Page Number 36 of 291 G3 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Cancellation of Uncollectible Ambulance Accounts Receivable Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Generally accepted accounting principles (GAAP) provide rules for guidance and standards in recording and reporting financial information. Each year the City estimates the amount of uncollectible accounts receivable and makes an allowance on the financial report to recognize the estimate of uncollectible accounts and the corresponding bad debt expense. Periodically, the City should perform an actual (direct) write-off of the uncollectible accounts that are finally deemed uncollectible so those amounts do not remain on the balance sheet. This direct write-off does not affect the net accounts receivable or the annual revenue because the bad debt has already been expensed. It will simply remove the allowance and lower the overall accounts receivable to a realistic amount. The direct write-off should be done on an annual basis; however, it has not been done since 2010. Therefore, this motion includes uncollectible accounts from prior years. Recommended Action: Motion to cancel the uncollectible ambulance accounts receivable, for the years 2008 — 2016, in the amount of $3,088,948.95. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This action is in accordance with GAAP and should be done annually. The cancellation of the accounts will not affect the net position of the ambulance fund, because the accounts were already placed in an uncollectible account on the balance sheet. However, a direct write-off should take place when collection efforts have been exhausted, or if it becomes clear that the account will not be collected. Packet Page Number 37 of 291 G3 Background The direct write-off of uncollectible accounts has not been done since 2010. While accounting staff can make entries for the estimates of uncollectible accounts, only the City Council can actually write off the accounts. The accounts are uncollectible for various reasons. In some cases, the patients are no longer living or were uninsured. The City utilizes an outside billing company for ambulance collections. Most of the uncollectible accounts have been submitted to the Revenue Recapture program. They will remain in Revenue Recapture after the cancellation. If the City eventually collects on the account, the funds will be deposited in the ambulance fund as miscellaneous revenue. In total, the uncollectible accounts involved approximately 10% of the total ambulance runs or approximately 16% of total discounted annual revenue. Please note that total revenue has already been discounted through Medicare, Medicaid, and private insurance contracts. The discount amount for this time period is $30,705,949. Total revenue for the same time period is $19,404,537. In this context, the uncollectible accounts compared to pre -discounted revenue is approximately 10%. Accounts being cancelled are as follows: 2008 $32,582.05 2009 $266,021.89 2010 $278,710.32 2011 $283,705.32 2012 $357,087.43 2013 $372,731.93 2014 $547,244.16 2015 $459,929.16 2016 $490,936.69 TOTAL $3,088,948.95 To demonstrate the effect of this write-off on the financial position of the Ambulance Fund, the illustration below shows the balance sheet amounts before and after the cancellation of accounts. There is no impact to net position because the accounts have already been deemed uncollectible. However, only the Council can permanently write off an account. Accounts Receivable $4,871,250 Estimated Uncollectible (3.396.042) Net Accounts Receivable 1.475.208 Attachments None Packet Page Number 38 of 291 $1,782,301 (307.093) G4 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Cancellation of Uncollectible Miscellaneous Accounts Receivable Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Occasionally, the City must write off accounts receivable in the City's governmental funds when collection efforts have been exhausted, when the amounts are minimal, or when the account is no longer legally collectible. It is important to recognize in the City's financial statements that the accounts are no longer collectible and will not be recognized as revenue. Recommended Action: Motion to cancel the uncollectible miscellaneous accounts receivable in the City's governmental funds, for the years 2012 — 2017, in the amount of $14,716.01. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $14,716.01 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City should annually clean up its accounts receivable. It is not financially feasible to continue collection efforts on very small amounts or amounts that are deemed uncollectible. Background The accounts being cancelled (below) are minimal. Wherever possible, the City attempts to collect the amount due through the Minnesota Revenue Recapture program. Some of these accounts will remain in Revenue Recapture, but their collection has been deemed unlikely. Accounts being cancelled are as follows: Packet Page Number 39 of 291 Customer Name Essence of Style/Yvonne Taylor Kim Brown Corey Rengel Selene Mercado Rodriquez Daniel Tsegai Rashon Arnold Michelle Kellum Jakeline Chacon Candace Tonge Norma Hutchcroft Kedro Adam Britta & Laurie Ericson Brenda Murray Stephen Meagher Meredith Burrell Henry Geehan Albert Miller (832) Sherman Associates (841) Carousel Motor Group J&M Concessions Wendy's Fourcrown/farad Ducklow TOTAL A++nrhmnn+c None Packet Page Number 40 of 291 G4 Account # Invoice # Date Description $ Amount 1730 5914 4/11/2012 Banquet Room Rentals $ 50.00 1788 6103 6/26/2012 Gym Jammers $ 185.00 1790 6105 6/26/2012 Gym Jammers $ 55.00 2043 7485 9/18/2014 Gym Jammers $ 7.00 7521 9/30/2014 Gym Jammers $ 7.00 2045 7487 9/19/2014 Gym Jammers $ 96.00 2046 7488 9/19/2014 Gym Jammers $ 180.00 2047 7489 9/19/2014 Gym Jammers $ 18.00 2049 7491 10/5/2018 Gym Jammers $ 84.00 2050 7492 9/19/2014 Gym Jammers $ 222.00 2051 7493 9/19/2014 Gym Jammers $ 48.00 2078 7697 12/9/2014 Gym Jammers $ 14.00 7718 12/26/2014 Gym Jammers $ 21.00 7779 2/3/2015 Gym Jammers $ 14.00 2038 7963 4/28/2015 Gym Jammers $ 25.00 8002 5/5/2015 Gym Jammers $ 35.00 8016 5/12/2015 Gym Jammers $ 35.00 8029 5/19/2015 Gym Jammers $ 35.00 8042 5/27/2015 Gym Jammers $ 28.00 8057 6/3/2015 Gym Jammers $ 28.00 8088 6/11/2015 Gym Jammers $ 14.00 2031 8014 5/12/2015 Gym Jammers $ 21.00 8027 5/19/2015 Gym Jammers $ 35.00 8040 5/27/2015 Gym Jammers $ 14.00 8055 6/3/2015 Gym Jammers $ 28.00 8086 6/11/2015 Gym Jammers $ 14.00 2039 8017 5/12/2015 Gym Jammers $ 35.00 8030 5/19/2015 Gym Jammers $ 35.00 8043 5/27/2015 Gym Jammers $ 28.00 8058 6/3/2015 Gym Jammers $ 28.00 8089 6/11/2015 Gym Jammers $ 28.00 2037 8028 5/19/2015 Gym Jammers $ 14.00 8041 5/27/2015 Gym Jammers $ 35.00 8056 6/3/2015 Gym Jammers $ 21.00 8087 6/11/2015 Gym Jammers $ 21.00 2069 8047 5/27/2015 Gym Jammers $ 28.00 8062 6/3/2015 Gym Jammers $ 28.00 8093 6/11/2015 Gym Jammers $ 21.00 2062 7615 11/3/2014 Developer Charges $ 1.53 2107 8065 6/5/2015 Developer Charges $ 2.06 2158 8414 12/31/2015 Developer Charges $ 2.35 1612 8778 10/20/2016 Commercial Storm Sewer $ 88.58 8950 1/23/2017 Commercial Storm Sewer $ 96.60 2220 8812 11/9/2016 Exp Reimb ** Wendy's $ 12,889.89 S 1a_71F_n1 G5 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Certification of Delinquent Trash and Miscellaneous Accounts Receivable Action Requested: Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Annually, the City certifies certain delinquent accounts to Ramsey County for the purpose of levying special assessments on property tax statements for collection by the County. The delinquent accounts include trash bills, and miscellaneous charges. Property owners who have delinquent accounts with the City were notified that the balance due on their accounts, plus 10% interest, will be certified to their 2019 property taxes if payment is not made within the established timeframe. Recommended Action: Motion to approve the attached resolution certifying delinquent accounts receivable to the County Auditor. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City makes every effort allowed under Minnesota Statutes to collect delinquent accounts. Background The accounts being certified for collection by the County with the 2019 property taxes are authorized for certification by Minnesota Statutes. The lists of accounts are attached. Attachments 1. Resolution 2. List of Delinquent Bills Packet Page Number 41 of 291 G5, Attachment 1 RESOLUTION No. Resolution Certifying Delinquent Accounts Receivable to the County Auditor RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $38,606.93, for collection with the customers property taxes payable in 2019, including interest at the rate of ten percent (10%) on the total amount for one year. Delinquent trash collection bills $33,016.29 Delinquent miscellaneous bills $5,590.64 Packet Page Number 42 of 291 G5, Attachment 2 Packet Page Number 43 of 291 z > z C)f > LUZ Q I ---U) W W U> Q Un W W Q W 0 O Un W U Q O 0 Q W J J F U W Q W > 0 Un _ O 0= Un 0 Z 1W O O M Z Q W (n W Q (Y w O Z m J z z> J W Z Z= UY J UY W U W J O> - W Z F0 Z (n 0 U Q NUY Qf O W N W Z J J J _= U Q W O Q Z J Q Q O Z Z< Z Q F Q of = (Y W W Q O LO O M 00 00 M 0 V LO - LO O I- LO LO LL O 1- 00 0 0 0 M 0 M- V M O 0 LO 0 M N 0 V M LO M 0 O M (.O N I- O 00 M I- N O 00 O 0 I- V LO 00 I- M 00 0 V N N 0 0 U W C) C) N 0 M V V V LD V 0 0 0 0 0 0 0 0 M O Z LLD LN Lf ('M W V N ('0 N V 0 00 00 O N N O O O O O O O N V I� HIMA N N W N N Q N E- - - - - - - - - - - - - J J m Nrn -) C rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn C) rn CD rn CD rn CD rn CD rn CD rn CD rn C) rn C) rn C) rn C) 21A1Sj C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 3HVdiV N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N LO M ti ti LO LO O O ti ti W) 00 CD M qe M M T- LO N LO CO T - C14 O N 0 0 0 z D O 0 y 110213 Of Of Of Of Of Of Of Of Of Of Of of of of of�� Of Of Of Of Of Of N W N LL Z dJ t Q y m ~ C N (� LL O M C O OWdSd O O O O O O O O O O O O O O O O O O O O O O O '0 �< LO Cl) g CL UH�u� � � zoo 0 U o ° o O OdSj C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> C> W E o a co ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti U a` E - w Q Q z E m o a Q o n W E tll N (n (6 H Ci N LLz 0- 0 CO � } z U w � O z N CO V LO 00 W N N N N N U C Packet Page Number 43 of 291 G5, Attachment 2 Packet Page Number 44 of 291 Q z LU LU W W H Z w w 0 W z> w W W LU U) z Of F F Q > W 0 Of < w H (~j Q J F of � Z w Z> Q z O� w Q O O w z w U) W Q O Q Q z Q 0 O (n W p H H (n W w� W w J p Q> W Z H J = (n (n Q > W O J W Z Z U) J J H J Of Of W > Of Q J Q=> p Q Z J W H J J p Q p U Z Q J Y W W J> ~ (n 0 Q W W> Q O J H> 0 J Q w W W Y p W W U LU Of z O p O Q Q Q w Q of Q Of w� of 0 0 0 Q Z� Q H Of W w Df Of D p Q Q LU w m CD m w -) Q= Q Of LL_ m w w w=— O 0 cn cn 0 0 0 Q Q m p=_ W I— O � 00 VM N M O CO O Co LO I— U O N O— O LO 0 I— 0-100 00 N 0 O LO N J W LO 00 O V V N O O N M V V V O I— 00 00 0 LO —— 00 00 V — 00 LO LO LO M I— I— O O 00 V I— 0 — O 0 N 0 N 00 I— I— — 00 0 0 O 0 V LO N O LO 00 I— I— I— O O LO 0 N 1 O 0 N 00 N LO 00 O (0 (0 O O O N O O O O 00 LO I— r— CO — LO LO CO LO I— I— 1— (0 O — — — — N O 00 r— 00 O CO r— O N V00 — I— [— I— I— CO 00 LO O LO � 00 LO LO 00 O O O O O N M M M M LO CO -. L6 I� O -, cl' V V I� O O O O O V In (,' V In Cp � O O O N -. -. - V CO 00 00 00 00 00 O O O O — — — — — — — N N N N N N N M M M M V V V V LO 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 00 qe LO M N 0) qe 00 0) LO M M O N N 00 N 4e 0) W) LO CO LO 0) 1- 1- M CO M 00 W le 0) M N A N N 1- N qe M � O CO � qe LO M W r 1- W N W) 1- O 1- LO 00 LO � qe ti � CO O W) � O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O � N M N 4e N � � � � � N qe N qe qe N M N 4e 4e M N M 4e M N qe qe qe M M N N M M 4e M N N N N qe M � � qe qe � M � 4e � N � M 4 � 4e M M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0) 0) 0) 00 0) 0) 0) 0) 00 00 0) 0) 0) 0) 00 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0)0) 0) 0) 0) 0) 0) N N N N N N N N NN N N N N N N N N N N N N N N N N NN N N N N N N N N N LO qe 00 N LO w LO 00 N N00 W) W) r r LO ti w 1- 1- LO qe 00 00 M LO O LO w L r 00 CO LO CO r r N O N O N N N N M of of of of of Of Of Of Of Of Of Of Of Of Of Of of of of of of of of of of Of Of Of Of Of Of Of Of Of Of Of of O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti V LO CO I— CO O O N ( ) V Cp 00 O O N CO V LO (0 I— CO O O — N CO V LO (0 I— CO O O LO LO LO LO LO LO LO LO LO LO (D Packet Page Number 44 of 291 G5, Attachment 2 Packet Page Number 45 of 291 Q LU ZLU W W W I --- LU W LU W W W N W Q Q z (n W D Q W W W O Q > Df� z Q (j z Df Df Df 0 Of W Q Q= H > z OF W (j W 0 W Q~ 0 H> Q H Q W U) w� W H (n 0 (n Q Y z J W 0 O (n Q 0 m�= z W 0 O (n W Z O W O- � of Q m= J>- F z> Q Z W W= Z- Q w_> O= of z Q z Q U W (n J W Z Q Q J W W H W (n Y (n Q LU Df J ui J J J LU J Z O J J= Z O W a- a-� w J> J O Y J> Q W W �_ LU of J Lu W Y= W J Cri W J J Cri O Q Cri W Cri _ H O� w U w Y H= Z Q 0 W W O W z=~ Q Q W H Q Z Qf W Z W Qf O� Q�-J Q H (n 10 O W Q w 3j W U 0 Cri U M z U U J LL (n I W CO W 0 LL W Q J Q W= (n V Co CO Df -i00 J N M O I— LO 00 I— 0 M 0 I— VM N M N LO 00 O 0 O V LO M m �� V — M O M LO I— O O 0 00 0 I— O — O LO 00 M O N 00 N 0 1— O 0 M V M I— M M I— I— 0 — 1— N M 00 N M O LO 0 — O I— LO M 0 0 M V M 00 I— I— O N M M V — 00 0 LO M LO 0 N N M LO N N — — — N M N N N N N N N N N M M N CO CO 00 LO O O O O (D (D CO 00 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO G) G) N L() L() L() L0 CO a) 00 N Co Co Co Co Co Co I- Co CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO LO LO O O O O N C6 CO 00 00 00 00 00 00 N L6 (b (b (b (b (b (b (b (b (b (b (b (D (D (D (D (D (D (D (+0 CO O I� [--� [--� [--� I� r- r- r- r- r- r- r- r- 1- 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 M M O O O O O - 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N CO V LO CO I- 00 M O - N CO V L() CO I- 00 M O - N CO V LO CO I— (D (D (D (D (D r— I— I— I— I— I— I— I— I— I— Co Co 00 00 00 00 00 00 00 00 C) C) C) C) C) C) C) C) Packet Page Number 45 of 291 G5, Attachment 2 W W z U) W w W W W W W W> W W m WLU > U m W > Z LU Z > >> Of W 0 Q O Z D w W_ W Q U W Q p p (n O � W> Q Q U) U)> W W W Q LL z z Of W H z Of 0 p O W U) Q LU Z w Q Un > J> W> W p Q (Y Z J �� O Un H 0 Z 0� W> _ (n W< Q Z J N Oz J Q J Q m z Q 0 Z� z Q Q Q of C� > U Q Q Q= W U D w z= z� z 2 U O W w z c~n O W z W U U U of W Ur Z 0 p Q Of w> U) = O O= CQ 0 F a_ D W Ur Ur Ur Ur D Q Z= Q Z= Q Q Q J Of Q O 0 > Q Q J z O Q O D Q O� O Q Q Q O W D W E Q> = W (/) m W Of w 0 LL U � m> � m LL U) � O U Of J U w LL � m m U H � W W> m O U (.O 0 O W — M I— N 00 LO N 00 O N M_ Of [— 0 I— N [— 0 0 0 0 LO 00 O V V V LO O I— M 00 00 V 0 O O O O O 00 V LO O N LO V I— 0 LO M I— I— O 00 O I— LO I— O I— O 00 O I— 0 O 00 V 00 I— 0 0 N — 00 LO N 0 I— O O V O I— M V 0 N 0 N V 00 LO V 0 M LO 00 N M N LO N — — — — N N N N M N M — — — — N N N N LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LOS O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OO MS O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O — O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N I N I N N LO LO M W M N 00 00 O O � N 4e M 4e N M 00 N M LO � N O N � LO N IV LO IV ti W) 00 N ti ti O W 4e M 1- M W N N M N M O M O W O 1- O LO IV N LO 00 LO 0 0 1,- W N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M N N 4e 4e 4e 4e M N IV IV IV IV I IV IV 4e N 4e 4e 4e 4e N M N IV IV M N � � 4e 4e N 4e M � M M 4e M IV IV N � IV M M IV � N N N N M M M M M � M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N d7 d7 d7 d7 O O d'� d7 d7 d7 d7 d7 d7 d7 d7 d7 d7 d7 O O d'� d7 d7 d7 d7 d7 d7 d7 d7 d7 d7 O d'� d7 d7 d7 d7 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N LO LO O LO r r N 00 LO IV O W W N W W W 4e N � 00 O IV LO M IV M LO O LO O N W W W 4e W N N O O O N � N N O N O O N O N O of of of of of Of Of Of Of Of Of Of Of Of Of Of of of of of of of of of of Of Of Of Of Of Of Of Of Of Of Of Of O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 00 O O— N CO V 10 (0 1— 00 O O— N CO V LO CO I— 00 O O N CI V LO (0 I— CO O O N CO V O O O O O O O O O O O O — — — — — — — — — — N N N N — N — N N N N N M () M M M Packet Page Number 46 of 291 G5, Attachment 2 Packet Page Number 47 of 291 W W W W W W CO LLQ p > z Q LLQ LLQ p � p Q Q } z p Q w z Q Of� p Q w p Q z U) H H cn J J H H cn H p> W� p � p O J J Q > U)� Oz z Y w p 0 p W W U) W W Oz p z W Of ~� Q_= Q w w w F O p> z=_> z O Q W O Q F J www JYJww0JQw w 00 LU pwO O Yz0 F CO J O W z Q Y H W J Q J O p J Q J Q p W H W 0 W U p 0 w p O 5 Q Q of w w CO of of 0 0 p D z O Q U z� Q w Q Q U J w of 0 5 Q m Q Of Q U p M M Cri Y W CO W LL U Q Q J I J W Cri LL J (n W W U CO V M LD M LD O V O 0 V 00 N J (9) (9)N I- N 00 I- LD 0 CO (9) CO � M V V V I- I- V I- 0 O M M LD LD I- I- O 00 O O I- 00 0 M LD 00 LD LD N 00 00 M V O 00 I- 0 LD 00 I- N LD - 00 I- CO N (9) - CO LD I- O O V (9) (9) CO O (9) N 00 N N N N N LD N - - - LD N N- M N - - - - N 00 - N N LO LO LO LO LO LO LO LO LO LO LO LO LO LO LD LD LD LD r LO LO O V 00 (0 V O CO 00 LO LO LO LO N 00 OO O O O O O O O O O O O O O O O VN CO CO N M O CO M V (0 I- O CO V V V LO I- r- r- r-� r-� r-� r-� r-� r-� [--� [--� [--� [--� [--� [--� [--� [--� N ('') In G5 N In O CO r-� O C6 G5 6 O In 00 00 00 6 [--� O O O O O O O O O O O O O O O O O- - - - N N CO CO CO V V LO LO CO 00 M M M M O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N CO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N CO 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 00 00 0) 0) 0) 0) 0) 0) 0) 0) 0) MM M 0) 0) 0) 0) N N N N N N N N N N N N N N N N N N N N N N NN N N N N N N N N N N N N N T- 1- 00 qe 00 W) w LO LO ti M M w 1- w M qe w qe N N qe qe LO O O 00 w W) W) W) 1- 00 W) qe r CO O O O M O O N N N N N 0 0 of Of Of Of Of Of Of Of Of Of Of Of of of of of of of of of of Of Of Of Of Of Of Of Of Of of of of of of 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti LO CO I- CO M O - N CO V LO CO I- CO M O - N CO V LO CO I- 00 M O - N CO V LO CO I- 00 M O Packet Page Number 47 of 291 G5, Attachment 2 Packet Page Number 48 of 291 z w LU LU w m — w 0 > Of w _jQ J 0 c ' z w 0 Of z z U O ~ CO m Of Q Y H O = U 0) D = Q Q O z Q o D U > p LU (� N Y w CO O LD 1- 0 M N O LD N Q d L r N N N N N(9) Co (9) r (9) M O N N N Co 0M OD O 0 N (.0 R (N (N C) R C _ CO O L r 4) II N r r r r r r Q N � N O R c O w N rn rn rn rn rn rn rn rn C N N N N N N N N +L+ C. 0 O O W) 00 W O M O r d 0 0 0 0 0 0 0 0 O C Q 0 0 0 0 0 0 0 0 O N 4 N 4e M N 4e 'a U) le l r le le le l r O O Cq N N N N N N N N MMMMMMMM +r v 0) c U Of of of of of Of Of 0-1 r N C O r E 0 0 0 0 0 0 0 0 W > O r 0 0 0 0 0 0 0 0 y N N N N N N N N r r r r r r r r L L r r r r r r r r Packet Page Number 48 of 291 G5, Attachment 2 Packet Page Number 49 of 291 U) p z z c~n c LLQ ww > Z w z M O p LL W w z pw >Uw D W 0 w fr Q >QU > p Q CO> wv Lu > O Q m w¢}= O z= Q fr o > H (n > (n H p d O R W p Lu w ci Q' W z 0 d D � Q w U O�> = U_ w Z (D Z Y Q O p Z a M Q' LL > Q' U z U w J Q U z U O w Wc N r- M r- N N O O M r O r- r- M M M M O M V O O M r - 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(n O U R a (n O O O O O O 0 V M OO O V O V _ W O O O O O O Lq CO - CO O CO M (O 0 LO LO O O O LO O M M 0 0 0 O O L 0 M1WVd In M M O O M M LO LO Lo LO O V V LO LO M V M O Lo N LO N U � U y R I I y 0NaaAd LU J d ¢ w z y O J rte+ c O J � � W M M M M M M M M M M M M M y U MA1Sd o 0 0 0 0 0 0 0 0 0 0 0 o ai C (n C. O Lf) 0) CO O CO Lf) Lf) r Iq O N Iq O r f,- 0) M 0) O M 00 r- N Lf) M t d 0 0 0 0 0 0 0 0 0 0 0 w C Q O O O O O O O O O O O O O O � N OMVdd N M M N N N N N N N N N N N N N N N v L O N N N N N N N N N N N N N w w w w w 00 00 00 w w w w 00 i A N N N N N N N N N N N N N y C M Lf) CO N 00 N S M Lf) Lf) le 00 M Q () O O O N N W y v i z 0 d d U p QLL c O = `° 0 U 0 'jjOHjv of of of of of of of of of of of ofof ' V LLJ r - R J O y z Q z N_ O 0 LL J O E U O w 2 N C 3WdSd O O O O O O O O O O O O O .-. U CL r LO °' w °' Q CL U :S L-0 N Z O O > 0 0 U 0 w ti N M M M M M M M M M M M M M i0 w O O O O O O O O O O O O O w 0 NN N N N N N N N N N N N VU a o f aOdSd r r r r r 0)— r r r r r r r r >, W a N >. o Q E -° — f� — f� — f� — f� f� f� — f� — f� — f� — f� — f� — f� — f� N U . L N LO LO LO LO LO LO LO W) W) W) W) LO LOQ 0 o Q xt a o W E '0 N N fn (4 H} U d LL z a 0 cn M H }` z E U LU O 11 Cl) V l(') (O I- a0 O O M V W C U Packet Page Number 49 of 291 G6 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Agreement with Ehlers, Inc. for Municipal Advisory Services Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Municipal advisors provide professional services and advice to local governments who are issuing bonds. They also provide technical assistance on economic development matters, including the establishment of tax increment financing districts. On November 9, 2018, City staff interviewed four municipal advisory firms to determine the municipal advisor for the next five years. After considerable discussion and evaluation, the interview team recommended Ehlers. Recommended Action: Motion to approve the agreement with Ehlers, Inc. for municipal advisory services, beginning January 1, 2019. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is included in bond sales. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The municipal advisor will provide assistance with bond sales and economic development. Background Springsted has been the City's municipal advisor for approximately 40 years. The City Council requested staff to ensure that all contracted services be periodically evaluated through an RFP process. Springsted has provided excellent services for Maplewood, but an RFP process has not been completed since the City first engaged the firm approximately 40 years ago. After hearing presentations from all four firms and thoroughly evaluating the qualifications and expertise of the consultants, the interview team recommended Ehlers. Team members clearly understood that economic development was a key priority for the City Council, and the team felt that Ehlers presented a more comprehensive approach to economic development in Packet Page Number 50 of 291 Maplewood. Further, it was acknowledged that the City Council is interested in gaining a fresh perspective in the areas of outstanding debt and economic development, while ensuring that City business is not limited to any one firm or company. While Springsted has provided excellent services for many years, it was determined by the interview team that Ehlers was the best fit for Maplewood at the current time. The term of the attached agreement is for the next five years. Attachments 1. Ehlers Agreement G6 Packet Page Number 51 of 291 G6, Attachment 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, entered into as of this 21St day of November, 2018 between EHLERS AND ASSOCIATES, INC. (herein called the "Firm") and the CITY OF MAPLEWOOD, MINNESOTA (herein called the "City"). WITNESSETH, that the City desires to engage the Firm to render certain professional services and both parties agree as follows: 1. Scope of Services. The Firm shall provide the scope of service specified in Section IV of the City's Municipal Advisory Services Request for Proposals dated September 12, 2018. Advisory service areas are expected to include but are not limited to the following: a. Financial Planning and Debt Management Services b. Debt Issuance Development and Oversight Services c. Economic Development Services d. Special Services 2. Delivery of Service. Bruce Kimmel, as the lead Firm advisor to the City, shall assume primary responsibility for delivering the professional services required by this Agreement. Services requested by the City pursuant to this Agreement shall be communicated by the City Administrator and/or Finance Director verbally or in writing to Mr. Kimmel and/or his colleagues. 3. Time of Performance. The services of the Firm shall be provided upon request of the City and shall continue until services are completed. 4. Compensation: Method of Payment. For the professional services provided for herein, it is agreed that Firm shall be paid according to the Fee Proposal submitted by the Firm to the City on October 19, 2018. All bills for services performed or for reimbursement of expenses shall be submitted no more frequently than monthly to the City. Such billings shall be accompanied by documentation as shall be reasonably requested by the City. Upon approval of billings and supporting documentation, Firm's bills shall be promptly paid. 5. Additional Services and Compensation. The services enumerated in Paragraph 1 above can be expanded by mutual agreement between the Firm and City. 6. Assignability. Firm shall not in any way assign or transfer any of its rights or interests under this Agreement in any way whatsoever without the prior consent of the City. Further, Firm shall not assign any other person as being primarily responsible for the delivery of services hereunder, other than as provided for in paragraph 2 above, without the prior written consent of the City representatives referred to in that paragraph. Packet Page Number 52 of 291 G6, Attachment 1 7. Term of Agreement and Termination of Services. As stated in Section I of the City's Request for Proposals, the term of the Agreement shall be a five-year period, January 1, 2019 through December 31, 2023. At any time during the term, the Contract may be terminated by either party by delivering written notice to the other party 30 days prior to the termination date. In the event of termination, all property and finished or unfinished documents and other writings prepared by Firm under this Agreement shall become the property of City, and Firm shall promptly deliver the same to the City as set forth above. Firm shall be entitled to compensation for time expended by it pursuant to the termination of this Agreement. IN WITNESS WHEREOF, the City and the Firm have executed this Agreement as of the date written above. CITY OF MAPLEWOOD, MINNESOTA By: Its: EHLERS AND ASSOCIATES, INC. By: Its: Packet Page Number 53 of 291 G7 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Chris Swanson, Environmental and City Code Specialist PRESENTER: Michael Martin, AICP, Economic Development Coordinator AGENDA ITEM: Conditional Use Permit Review, Residential Accessory Building, 1788 Kennard Street Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for a residential accessory building at 1788 Kennard Street is due for its annual review. Recommended Action: Motion to approve the CUP review for the residential accessory building addition and review again only if a problem arises or a change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. City ordinance requires CUPs be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background November 21, 2017: The Planning Commission recommended approval of the CUP for a residential accessory building at 1788 Kennard Street. November 27, 2017: The City Council approved a CUP for a residential accessory structure at 1788 Kennard Street. The CUP is for a 440 square foot addition to a detached garage. Packet Page Number 54 of 291 G7 Discussion George Stephenson, owner of 1788 Kennard Street, received approval from council to construct a 440 square foot addition to his detached garage, for an overall square footage of 1,540. An increase in the size of a detached garage is allowed with a CUP. Construction of the addition is completed. The addition is on the east side of the existing detached garage and has maintained the existing garage's setbacks. Staff has received no complaints during construction or about the project in general. Staff recommends approving the CUP review for 1788 Kennard St. and review again only if a problem arises or a change is proposed. Attachments 1. Location Map 2. Project Site Plan 3. November 27, 2017 CUP Conditions Packet Page Number 55 of 291 0 0 0 0 1 9 1 m 0 "3 P, U." Arw 1 .1. G7, Attachment 2 feet (lot width) PROPERTY LINE STREET./AVENflE NO SCALE SHOW -NORTH DIRECTION feet (I of dept Packet Page Number 57 of 291 G7, Attachment 3 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 147,705.98 Checks # 100637 thru #100669 dated 11/14/17 $ 476,027.59 Disbursements via debits to checking account dated 11/06/17 thru 11/10/17 $ 240,653.86 Checks #100670 thru #100722 dated 11/21/17 $ 286,709.88 Disbursements via debits to checking account dated 11/14/17 thru 11/17/17 $ 1,151,097.31 Total Accounts Payable PAYROLL $ 519,943.17 Payroll Checks and Direct Deposits dated 11/17/17 $ 2,544.05 Payroll Deduction check # 99102940 thru # 99102944 dated 11/17/17 $ 522,487.22 Total Payroll $ 1,673,584.53 GRAND TOTAL Seconded by Councilmember Abrams Ayes — All The motion passed. 2. Approval of Conditional Use Permit Resolution, Residential Accessory Building, 1788 Kennard Street Councilmember Juenemann moved to approve the conditional use permit resolution to for an increase in the residential detached garage at 1788 Kennard Street to 1,540 square feet; this approval shall be subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant must obtain a grading and building permit for the garage addition. November 27, 2017 4 City Council Meeting Minutes Packet Page Number 58 of 291 G7, Attachment 3 5. The use of the proposed garage shall be limited to the applicant's residential needs and home occupation storage. Resolution 17-11-1516 Conditional Use Permit WHEREAS, Mr. George Stephenson, the property owner, applied for a conditional use permit (CUP) to construct a 440 square foot addition to his existing detached garage, for an overall detached garage size of 1,540 square feet. WHEREAS, this permit applies to property at 1788 Kennard Street. WHEREAS, the legal description of the property is: Ex N 80 Ft Lot 37 and Ex S 62 5/1 o Ft Lot 36 Blk 2 Garden Acres (PIN 15-29-22- 44-0082) WHEREAS, the history of this conditional use permit is as follows: On November 21, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. On November 27, 2017, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. November 27, 2017 5 City Council Meeting Minutes Packet Page Number 59 of 291 G7, Attachment 3 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant must obtain a grading and building permit for the garage addition. 5. The use of the proposed garage shall be limited to the applicant's residential needs and home occupation storage. Seconded by Councilmember Abrams Ayes — All The motion passed. 3. Approval of a Conditional Use Permit Review, Used -Car Sales at Maplewood Office Park, 1705 Cope Avenue Councilmember Juenemann moved to approve the Conditional Use Permit Review for used auto sales at 1705 Cope Avenue and review the project again in one year. Seconded by Councilmember Abrams Ayes — All The motion passed. 4. Approval of a Conditional Use Permit Review, Maplewood Alzheimer's Special Care Center, 1700 Beam Avenue Councilmember Juenemann moved to approve the Conditional Use Permit Review for Maplewood Alzheimer's Special Care Center and review the project again in one year. Seconded by Councilmember Abrams Ayes — All The motion passed. 5. Approval of a Conditional Use Permit Review, Maplewood Auto Mall, 2529 November 27, 2017 6 City Council Meeting Minutes Packet Page Number 60 of 291 G8 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Chris Swanson, Environmental and City Code Specialist PRESENTER: Michael Martin, AICP, Economic Development Coordinator AGENDA ITEM: Conditional Use Permit Review, Maplewood Alzheimer's Special Care Center, 1700 Beam Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Maplewood Alzheimer's Special Care Center at 1700 Beam Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Maplewood Alzheimer's Special Care Center and review again in one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. City ordinance requires CUPs be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background June 9, 1997: The City Council approved a conditional use permit and design review for Outback Steak at 1770 Beam Avenue. Outback Steak is located on the most easterly side of the lot, adjacent Southlawn Drive North. Packet Page Number 61 of 291 G8 November 23, 1999: The Community Design Review Board approved design review for US Bank at 1760 Beam Avenue. US Bank is located just to the west of Outback Steak, with approved cross access easements from the Southlawn Drive driveway. April 26, 2004: The City Council denied a request to rezone and re -guide the vacant lot located west of US Bank from Business Commercial Modified to Business Commercial. Rezoning and re - guiding the property would have allowed a proposed Dairy Queen with drive up window to be constructed in that location. November 28, 2016: The City Council approved the following land use requests for Maplewood Alzheimer's Special Care Center: 1. Conditional use permit 2. Preliminary plat 3. Parking waver 4. Design review November 27, 2017: The City Council reviewed the CUP and agreed to review again in one year. Discussion JEA Development received approval to construct a 34,491 square foot memory care facility on the vacant lot located on the south side of Beam Avenue, west of the existing US Bank building (1760 Beam Avenue). The building will consist of 50 units that accommodate residents with Alzheimer's, dementia, and related memory issues. Construction of the Maplewood Alzheimer's Special Care Center is significantly underway. The construction is continuing at a good pace and the inspectors have had no issues with the contractors. Staff have had no complaints from residents about the project. Staff recommends reviewing the project again in one year to check on the progress. Attachments 1. Location Map 2. Building Elevations 3. November 28, 2016 CUP Conditions Packet Page Number 62 of 291 GF3 Attachment 1 ------------------ Maplewood -----------------Maplewood Heights i �ohlman Lake + 1 Haze wood 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1----- — Sherwood Glen + I � 1 Parkside 1 Western Hills -------- I I ----1 Gladstone 1 1 Hillside ------------------------------------------ -----1 1 1 1 1 1 1 1 1 1 I q - • 'S'T 4, — .NA Val a 1 u IY r� �• ,2'u"" i !.. .3 Beaver Lake a - r . •; .. � � ,r,. , 1 it 1 'I 33 -rig � ii = •.-Ila+ Y 1 l �� • 1 1 1 I 1 Vista Hills 1 1 I 1 1 1 - 1 1 1 1 + HighwoodIL r _ 1 1 I A 1 1 — 1 I Carver Ridge a..,- 1 --------a - Its: 1760 Beam Avenue East - JEA Senior Living Overview Map Packet Page Number 63 of 291 R[1[�� •�.�� F � Battle Creek • � � r I 1 I 1 � J 1 Y 1760 Beam Avenue East - JEA Senior Living Overview Map Packet Page Number 63 of 291 Packet Page Number 64 of 291 G8, Attachment 2 z 9 � U � U o F a a d c d u; N_ N n =a m` m @U N F .O- a � 0 m a N M O N O r 6 > N C � OC o� � N C j � U a 0 a m [fl rn a y m= _a U x O � M N � LL a 0 OO2 L i . Y 9 G8, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2016 City Hall, Council Chambers Meeting No. 22-16 1. Consider Approval of the Maplewood Alzheimer's Special Care Center, 1700 Beam Avenue a. Preliminary Plat b. Conditional Use Permit Resolution c. Design Review d. Parking Waiver Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Allan Ige addressed the council to give the report from the Planning Commission. Chair Matt Ledvina, addressed the council to give the report from the Community Design Review Board. Kevin Gardner, Associate Civil Engineer with Pierce Pini & Associates addressed and answered questions of the council. Councilmember Smith moved to approve the Voran Properties Addition preliminary plat located on the southeast corner of Beam Avenue and Southlawn Drive subject to the following conditions: 1. Submit to staff a revised plat which shows the easterly lot line for Lot 2 shifted to the west to ensure the existing parking lot on Lot 3 meets the required five foot setback. Alternatively, the applicants can submit a revised site plan showing how the existing parking lot on Lot 3 is reconstructed to meet the five-foot setback. 2. Submit to staff copies of the executed cross access agreements for Lots 1 through 4. 3. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016, attached to this report. 4. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016, attached to this report. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Juenemann moved to approve the conditional use permit resolution to allow multi -family senior housing in a Business Commercial Modified zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 30, 2016, approved by the city. Staff may approve minor changes. November 28, 2016 City Council Meeting Minutes Packet Page Number 65 of 291 G8, Attachment 3 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016, attached to this report. 5. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016, attached to this report. 6. This permit allows 50 senior housing units for residents with Alzheimer's, dementia, and related memory issues. Minor changes to this unit count may be approved by staff. Resolution 16-11-1399 Conditional Use Permit Resolution WHEREAS, JEA Development/Maple Care Group, LLC has applied for a conditional use permit to put a multi -family senior housing facility in a Business Commercial Modified zoning district; WHEREAS, Section 44-558 (1) of the Business Commercial Modified district requirements states that a conditional use permit may be granted for all permitted uses in the R3 district. WHEREAS, this permit applies to the property located at Block 1, Lot 1, Voran Properties Addition (1700 Beam Avenue). WHEREAS, the history of this conditional use permit is as follows: 1. On November 15, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 28, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. November 28, 2016 City Council Meeting Minutes Packet Page Number 66 of 291 E G8, Attachment 3 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 30, 2016, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016. 5. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016. 6. This permit allows 50 senior housing units for residents with Alzheimer's, dementia, and related memory issues. Minor changes to this unit count may be approved by staff. Seconded by Councilmember Smith Ayes — All November 28, 2016 3 City Council Meeting Minutes Packet Page Number 67 of 291 G8, Attachment 3 The motion passed. Councilmember Smith moved to approve the parking waiver of 59 parking spaces for the Maplewood Alzheimer's Special Care Center at 1700 Beam Avenue. City ordinance requires 100 parking spaces for this site, and the proposed project will provide 41 parking spaces. If a parking shortage develops the city council may require the applicant to secure more parking spaces. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Smith moved to approve the plans date-stamped September 30, 2016, for the Maplewood Alzheimer's Special Care Center at 1700 Beam Avenue. Approval is subject to the applicant complying with the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with the conditions noted in Jon Jarosch's city engineering dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016. 3. The applicant shall comply with the conditions noted in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016. 4. Submit to staff copies of the executed cross access agreements for Lots 1 through 4. 5. Submit to staff a revised lighting plan which shows outdoor lights do not exceed .4 foot candles of lumens at the property line. 6. Submit to staff a revised site plan which shows the concrete sidewalk extending from the westerly lot of Lot 1 to the existing sidewalk located in front of Lot 3. 7. All signage on the property must comply with the City's sign ordinance and requires separate sign permits. 8. Submit to staff revised elevations showing brick wainscot from the base of the building up to the window line on all elevations. All brick used on the building shall match. 9. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Seconded by Councilmember Juenemann Ayes — All The motion passed. November 28, 2016 City Council Meeting Minutes Packet Page Number 68 of 291 0 G9 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Chris Swanson, Environmental and City Code Specialist PRESENTER: Michael Martin, AICP, Economic Development Coordinator AGENDA ITEM: Conditional Use Permit Review, Metro Heating and Cooling, 2303 Atlantic Street Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Metro Heating and Cooling, 2303 Atlantic Street is due for its annual review. Recommended Action: Motion to approve the CUP review for Metro Heating and Cooling and review again only if a problem arises or a change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires CUPs be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background On July 11, 1974: The City Council approved plans for the Handy Hitch building. On March 7, 1980: The City Council approved plans for a 1,575 square foot addition to the existing building. Packet Page Number 69 of 291 G9 On November 28, 2016: The City Council approved plans for a 2,580 square foot addition at the site. November 27, 2017: The City Council reviewed the CUP and agreed to review again in one year Discussion City Council approved a 2,580 square foot addition which required approval of a CUP as this property is located within 350 feet of residential property. City code requires a CUP for any new commercial building projects within 350 feet of residential property. The renovations of the exterior and interior portions of the building have been completed and occupancy of the building has been granted. The finished building is aesthetically pleasing and the site is in good shape. Metro Heating and Cooling is occupying the site and is meeting all conditions of approval. Staff recommends the council approve the CUP and review again only if a problem arises or a change is proposed. Attachments 1. Location Map 2. Project Site Plan 3. November 28, 2016 CUP Conditions Packet Page Number 70 of 291 A� W �2 W C W M C M �� •E L 0 a as 0 0 U 0 0 U M C M CM C c� m 2 O L G 0 0 a� CL c� G9, Attachment 1 2 C(bZ Awa ¢ C E w > Q`o Q CO Z E E o 0O c m o E W E y U) c wm LU U E E o � o p CO U O CO Z O U) U L N Q -O T N U) 0 (O = N CO � N � m T N 0 O � N CO N N Q d CO E� V! O L N LL 0 0 0 0 0 0 0 CO O 0 0 0 m Packet Page Number 71 of 291 Pack( T,i44" IF 5 oz D r D z n G9, Attachment 2 Q G9, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2016 City Hall, Council Chambers Meeting No. 22-16 1. Consider Approval of a Building Expansion for Metro Heating and Cooling, 2303 Atlantic Street North a. Conditional Use Permit Resolution b. Design Review Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Allan Ige addressed the council to give the report from the Planning Commission. Chair Matt Ledvina, addressed the council to give the report from the Community Design Review Board. Paul Ryland, Manager from Metro Heating and Cooling addressed and introduced himself to the council. Councilmember Juenemann moved to approve the conditional use permit resolution. This conditional use permit allows a 2,580 square foot building expansion within the M-1 (light manufacturing) zoning district that is within 350 feet of a residential zoning district for the property located 2303 Atlantic Street North. This approval shall be subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall provide a screening fence between its trash containers and the neighboring property to the west. All trash enclosures must be kept on the south end of the building, as indicated by the applicant's plans, and out of the view from the public right-of-ways. 5. The existing residential structure on this site is a legal, non -conforming use. If the home is vacant for one year or more its legal, non -conforming status ceases and cannot be used for residential purposes. Resolution 16-11-1400 Conditional Use Permit Resolution WHEREAS, Metro Heating and Cooling has applied for a conditional use permit to expand the existing building at 2303 Atlantic Street North. WHEREAS, conditional use permits are required for commercial buildings in the light manufacturing (m1) zoning district that are within 350 feet of properties that have been guided and zoned as residential. WHEREAS, this permit applies to the 1 acre site at 2303 Atlantic Street North. The legal description and property identification number are: November 28, 2016 City Council Meeting Minutes Packet Page Number 73 of 291 G9, Attachment 3 Subject To Road & Except South 200 Feet; The East 260 Feet Of Block 14 Also; Except West 400 Feet & Except East 30 Feet; Part Lying Southerly Of Highway 36 Of Block 17 09-29-22-41-0023 WHEREAS, the history of this conditional use permit is as follows: 1. On November 15, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2. On November 28, 2016 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. November 28, 2016 City Council Meeting Minutes Packet Page Number 74 of 291 E G9, Attachment 3 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall provide a screening fence between its trash containers and the neighboring property to the west. All trash enclosures must be kept on the south end of the building, as indicated by the applicant's plans, and out of the view from the public right-of-ways. 5. The existing residential structure on this site is a legal, non- conforming use. If the home is vacant for one year or more its legal, non -conforming status ceases and cannot be used for residential purposes. Seconded by Councilmember Xiong Ayes — All The motion passed. Councilmember Juenemann moved to approve the plans date-stamped November 7, 2016, for Metro Heating and Cooling's proposed building expansion. Approval is subject to the developer complying with the following conditions: 1. This approval is good for two years. After two years, the design -review process shall be repeated if the developer has not begun construction. 2. All requirements of the fire marshal and building official must be met. 3. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated November 8, 2016. 4. The applicants shall provide the city with cash escrow or an irrevocable letter of credit for 150 percent of the proposed exterior landscaping and site improvements prior to getting a building permit for the development. 5. The applicant shall provide a screening fence between its trash containers and the neighboring property to the west. All trash enclosures must be kept on the south end of the building, as indicated by the applicant's plans, and out of the view from the public right-of-ways. 6. The removal of the existing asphalt for the parking lot will not require the applicant to install concrete curbing as determined by the city engineer. 7. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. Seconded by Councilmember Abrams Ayes — All The motion passed. November 28, 2016 3 City Council Meeting Minutes Packet Page Number 75 of 291 G10 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Chris Swanson, Environmental and City Code Specialist PRESENTER: Michael Martin, AICP, Economic Development Coordinator AGENDA ITEM: Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Plaza 3000 Shopping Center at 3000 White Bear Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Plaza 3000 Shopping Center and review again in one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires CUPs be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background 1974: The City Council approved plans for the Plaza 3000 Shopping Center. January 28, 2014: The Community Design Review Board (CDRB) approved the design plans for the addition of the Hobby Lobby at Plaza 3000. Packet Page Number 76 of 291 G10 May 12, 2014: The City Council approved a CUP for a reduced parking lot setback on the south side of the building by Lydia Avenue. May 26, 2015: The City Council agreed to review the CUP again in 6 months to ensure the trash containers on site are properly screened and that landscaping survived. December 21, 2015: The City Council reviewed the CUP and agreed to review again in one year. August 3, 2016: The CDRB approved design plans for ALDI to remodel the vacant space on the west end of the shopping center. November 28, 2016 and November 27, 2017: The City Council reviewed the CUP and agreed to review again in one year: Discussion The CUP for Plaza 3000, located at 3000 White Bear Avenue North, is due for review. In 2014, the council approved a CUP to reduce the parking lot setback on the south side of the building by Lydia Avenue. The affected parking lot driveway is adjacent to the new dock addition to Hobby Lobby. In 2016, the CDRB approved plans for ALDI to occupy the vacant space on the west side of the building. There have been a few new occupants added to the Plaza 3000 site recently. Golden Corral opened in the former Old Country Buffet space and ALDI is now occupying the formerly vacant space on the west end of the building. Improvements to the exterior and interior portions of the buildings have been completed and occupancy of the buildings has been granted for those tenants. The issues regarding previous CUP reviews have mainly dealt with having enough trash enclosures on site and ensuring that the trash containers are stored within the provided enclosures. For the most part these issues have been taken care of since the new tenants moved into their spaces. When staff was onsite it was noted that are a few trees in the ALDI parking lot that have died. Staff will work with the applicant to get those replanted. Staff recommends checking back in one year to ensure the trees have been replaced. Attachments 1. Location Map 2. Floor Plan 3. May 12, 2014 CUP Conditions Packet Page Number 77 of 291 4 G10 Attachment 1 Maplewood Heights i �ohlman Lake 1 Hazelwood 1 1 Sherwood Glen i i r Parkside Western Hills------- ------ Gladstone '-'-- � Gladstone r 1 Hillside ------------------------------------------------- L -------------------.----------------------- ----1i a 1 + 1 II 1 i r7,0 Beaver Lake 3000 White Bear Avenue Overview Map Packet Page Number 78 of 291 • 1 i %KM4GL17iM At o 1 !� 1 n 1 L � 1 l � 1 1 1 1 1 •' , 1 1 • , 1 1 1 1 Battle Creek 1 1 1 1 I � i 1 � Vista Hills � 1 1 1 Y 1 1 1 1 1 1 �e� + Highwood r 1 I 2M i 1 1 1 � Carver Ridge ---------- G10, Attachment 2 I Cz H Packet Page Number 79 of 291 G10, Attachment 3 Seconded by Councilmember Koppen Ayes — All The motion passed. 8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue City Planner Ekstrand gave the staff report and answered questions of the council. Tom Schuette of Azure Properties addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve the conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The planting plan shall be subject to staff approval. Resolution 14-5-1067 Conditional Use Permit WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of- way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non -confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: Packet Page Number 80 of 291 G10, Attachment 3 That part of the South'/2 of the Northeast'/4 of the Northwest 114, lying southerly of the north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White Bear Avenue as now located by Final Certificate recorded as Document Number 1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. And The west 329.31 feet of the Northwest'/4 of the Northeast'/4 Section 2, Township 29 North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood, Ramsey County, Minnesota. And Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the Northwest 114, of the Northeast 1/4, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Packet Page Number 81 of 291 G10, Attachment 3 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Koppen Ayes — All The motion passed. 9. Approval of a Conditional Use Permit Revision Resolution and Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street City Planner Ekstrand gave the staff report. Steven Wegland of Verizon Wireless addressed the council to give additional information and answer questions. Councilmember Cardinal moved to: A. Adopt the conditional use permit revision resolution approving the expansion of the cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site at the corner of Hillwood Drive and Sterling Street. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined): Packet Page Number 82 of 291 G11 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Chris Swanson, Environmental and City Code Specialist PRESENTER: Michael Martin, AICP, Economic Development Coordinator AGENDA ITEM: 2019 Residential Trash Hauling Rate Price Adjustments Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The contract with Republic Services states that the trash hauling prices will be adjusted annually. Recommended Action: Motion to approve the 2019 residential trash hauling rate price adjustments that will go into effect on January 1, 2019. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: No city budget impacts. However, Maplewood residents with city-wide residential trash collection through Republic Services will see a small increase in their monthly trash bills ranging from $.14 to $.52 beginning January 1, 2019. Strategic Plan Relevance: ❑ Financial Sustainability ✓ Operational Effectiveness Background ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. On March 28, 2011: The City Council adopted a Resolution of Intent to Organize Trash Collection. The adoption of the resolution was required by Minnesota Statutes, Section 115A.94, Subdivision 4 to begin the planning process for organized trash collection. On November 28, 2011: The City Council authorized the execution of a contract with Republic Services for city wide residential trash collection. Packet Page Number 83 of 291 G11 On September 10, 2012: The City Council approved a Memorandum of Understanding (MOU) with Republic Services setting terms of service to be provided through the residential trash system. On September 8, 2017: The City Council approved extending the existing residential trash contract with Republic Services and set the terms of service for the contract extension Discussion Date of Rate Price Adjustment Per the contract extension the trash hauling rates will now be adjusted beginning January 1, each year. Rate Price Adjustment Calculation The extended contract states that the trash hauling prices will be adjusted based on the Base Collection Fee (BCF), a pass through of the tipping fee increase, and the 3 percent per year increase as agreed on in the contract extension Trash haulers are notified of the increase in tipping fees in December. The 2017 disposal fee was $77.00 per ton minus a $12.00 County rebate to the hauler, equaling $65.00. The tipping fee is adjusted annually and directly reflects the cost change in actual disposal (fee charged to process trash at the recycling and Energy Center R&E Center in Newport). The 2018 disposal fee is $79.00 with a $10.00 rebate, for a final tipping fee of $69.00. The tipping fee charged between 2017 and 2018 rose 6 percent. 2019 Trash Hauling Rates Residents will see an increase in their monthly trash bill ranging from $.14 to $.52 beginning January 1, 2019. Based on the BCF, the 2019 tipping fee increase, and the per year percentage increase as agreed from the contract extension reflected above, the MONTHLY trash hauling rates will be adjusted beginning January 1St, 2019, as follows: Total Monthly Trash Hauling Rates (Includes $.75 cart fee and disposal fee, 9.75% county tax and 28% state tax) Attachments 1. None Packet Page Number 84 of 291 2018 2019 Collection 2019 Disposal Final Bill 2019 Pricing 2018 Disposal Cart Total Collection (3% increase) (6% Increase) (per Month 20 EOW $ 3.06 $ 3.15 $ 1.22 $ 1.29 $ 0.75 $ 5.19 $ 7.15 20 Gallon $ 4.28 $ 4.41 $ 1.83 $ 1.94 $ 0.75 $ 7.10 $ 9.78 32 Gallon $ 4.28 $ 4.41 $ 2.91 $ 3.08 $ 0.75 $ 8.25 $ 11.36 65 Gallon $ 4.28 $ 4.41 $ 3.98 $ 4.22 $ 0.75 $ 9.38 $ 12.92 95 Gallon $ 4.28 $ 4.41 $ 5.17 $ 5.48 $ 0.75 $ 10.64 $ 14.66 Attachments 1. None Packet Page Number 84 of 291 G12 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works / City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of One Toolcat Work Machine Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood's proposed 2019-2023 Capital Improvement Plan (CIP) identifies the replacement of one toolcat work machine. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the purchase of one toolcat work machine and direct the Mayor and City Manager to enter into a contract with Tri-State Bobcat for the purchase under the MN Municipal Bid program in the amount of $44,053.90. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $44,053.90. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed 2019-2023 CIP identifies $58,000.00 for the replacement of the old unit. The cost for this purchase less the trade-in value of the old unit ($19,500.00) is $44,053.90. This is $13,946.10 less than the identified CIP amount. This savings will remain in the fleet fund for future purchases. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The new replacement toolcat will increase work efficiencies and better serve the current and future needs of the Public Works department. Packet Page Number 85 of 291 G12 Background Currently the city operates two toolcat work machines. Both toolcats are utilized year round in all three divisions of Public Works and are the primary pieces of equipment for sidewalk snow removal. The 2011 Toolcat 5610 is in need of replacement due to excessive use and high engine hours. The machine is in need of costly repairs which makes it unreliable and no longer cost effective to operate. Large equipment purchases can take an extended period of time from the order date to the delivery date. Staff is requesting the toolcat be ordered by December 31 st, 2018 in order to take delivery of the machine in early 2019. The City will be invoiced for this purchase in the spring of 2019. The following is a the total cost for the toolcat replacement and necessary attachments: 1. Tri-State Bobcat Inc. 2019 Toolcat 5610 and Attachments $44,053.90 Attachments 1. Quote/Specs from Tri-State Bobcat 2. 2019 CIP Sheet Packet Page Number 86 of 291 G12, Attachment 1 Product Quotation Quotation Number: 30508D030517v1 Date: 2018-11-09 13:13:28 Ship to Bobcat Dealer Bill To City of Maplewood Tri-State Bobcat, Inc City of Maplewood 1902 E County Rd B 71 Minnesota Ave 1902 E County Rd B Maplewood, MN 55109 Little Canada MN 55117 Maplewood, MN 55109 Phone: (651) 249-2430 Phone: (651) 407-3727 Phone: (651) 249-2430 Fax: (651) 249-2459 Fax: (651) 330-8953 Fax: (651) 249-2459 Contact: Patrick Schoen Phone: 651-407-3727 Fax: 651-330-8953 Cellular: 612-356-8690 E Mail: patricks@tristatebobcat.com Description Part No Qty Price Ea. Total Bobcat 5610 M1223 1 $66,100.00 $66,100.00 Strobe Light 6815259 1 $225.00 $225.00 Bolt -On Cutting Edge, 62" 6718005 1 $250.00 $250.00 62" General Purpose Bucket 7114585 1 $707.00 $707.00 Total of Items Quoted $67,282.00 Dealer P.D.I. $150.00 Freight Charges $567.00 Dealer Assembly Charges $187.50 Trade-in 2011 Bobcat 5610 Toolcat s/n.APFB11084 - 2069 hrs Same ($19,500.00) as above Discount Bobcat Municipal Discount ($10,092.30) Discount Tri-State Bobcat Municipal Discount ($10,092.30) Quote Total - US dollars $28,501.90 Notes: All prices subject to change without prior notice or obligation. This price quote supersedes all preceding rice uotes. Customer Acceptance: Authorized Signature: Print: Sign: Purchase Order: Date: Packet Page Number 87 of 291 ZZINATE NVD- G12, Attachment 1 Product Quotation Quotation Number: 30508D030519 - Date: 2018-11-09 13:19:56 Ship to Bobcat Dealer Bill To City of Maplewood Tri-State Bobcat, Inc City of Maplewood 1902 E County Rd B 71 Minnesota Ave 1902 E County Rd B Maplewood, MN 55109 Little Canada MN 55117 Maplewood, MN 55109 Phone: (651) 249-2430 Phone: (651) 407-3727 Phone: (651) 249-2430 Fax: (651) 249-2459 Fax: (651) 330-8953 Fax: (651) 249-2459 Contact: Patrick Schoen Phone: 651-407-3727 Fax: 651-330-8953 Cellular: 612-356-8890 E Mail: patricks2tristatebobcat.com Description SB200 Snowblower - 60" Width --- 5.5 Hyd. Motor Package (14.5 - 18 gpm) Total of Items Quoted Quote Total - US dollars Notes: MN State Contract T-631(5) Part No Qty Price Ea. Total M7001 1 $3,006.50 $3,006.50 M[7001 -ROI -Col 1 $745.50 $745.50 $3,752.00 $3,752.00 All prices subject to change without prior notice or obligation. This price uote su ersedes all preceding price quotes. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date: Packet Page Number 88 of 291 G12, Attachment 1 Product Quotation Quotation Number: 30508DO30518 Date: 2018-11-14 11:42:48 Ship -to Bobcat Dealer Bill To City of Maplewood Tri-State Bobcat, Inc City of Maplewood 1902 E County Rd B 71 Minnesota Ave 1902 E County Rd B Maplewood, MN 55109 Little Canada MN 55117 Maplewood, MN 55109 Phone: (651) 249-2430 Phone: (651) 407-3727 Phone: (651) 249-2430 Fax: (651) 249-2459 Fax: (651) 330-8953 Fax: (651) 249-2459 Contact: Patrick Schoen Phone: 651-407-3727 Fax: 651-330-8953 Cellular: 612-356-8890 E Mail: patricks tristatebobcat.corn Description Part No Qty Price Ea. Total 2018 Virnig 60" Angle Broom VAB60 1 $5,900.00 $5,900.00 --- Hydraulic Angle VAB-HA --- Bobcat 7 -Pin Electric Controls ELC7 2018 Virnig 60" Angle Broom VAB60 1 $5,900.00 $5,900.00 --- Hydraulic Angle VAB-HA --- Bobcat 7 -Pin Electric Controls ELC7 Total of Items Quoted $11,800.00 Quote Total - US dollars $11,800.00 Notes: All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance:. Purchase Order: Authorized Signature: Print: Sign: Date: Packet Page Number 89 of 291 Capital Improvement Flan City of Maplewood, Minnesota Project # PW16.03 Project Name ToolCat Work Machine Type Equipment Useful Life 5 years Category Equipment: PW Equip 2019 thnu 2023 Department Public Works Contact Public Works Director Priority 3Important Status Active Description Total Project Cost: $58,000 The 2011 ToolCat 5610-F, Unit 732, is due for replacement in 2019. Justification G12, Attachment 2 'urrently, the city operates two ToolCat Work Machines. Both ToolCats are utilized year round in all three divisions of Public Works and are he primary pieces of equipment for sidewalk snow removal. The 2011 ToolCat is in need of replacement due to high engine hours and use. The nachine is continuously in need of repair which makes it unreliable and no longer cost effective to operate. Expenditures 2019 2020 2021 2022 2023 Total Equip/Vehicles/Furnishings 58,000 58,000 Total 58,000 58,000 Funding Sources 2019 2020 2021 2022 2023 Total Fleet Management Fund 58,000 58,000 Total 58,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 90 of 291 58,000 G13 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director/Police Chief PRESENTER: Scott Nadeau AGENDA ITEM: Revised Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force (MNHITF) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is required to sign the multi -agency Joint Powers Agreement with the State of Minnesota for the Human Trafficking Investigators Task Force. Recommended Action: Motion to approve the revised Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to sign the agreement. Background City Council approved the MNHITF JPA at the September 24, 2018 meeting; however, it was learned the BCA mistakenly sent the full -member agreement instead of the affiliate -member one. There are some noteworthy differences between the agreements: Clause 1 Subd. 1.2 - expiration date of December 31, 2019; Clause 3 - standards of affiliate -member duties & responsibilities; and Clause 5 - payment terms. Attachments 1. Revised Joint Powers Agreement Packet Page Number 91 of 291 G13, Attachment 1 SWIFT Contract Number: 146247 STATE OF MINNESOTA HUMAN TRAFFICKING INVESTIGATORS TASK FORCE JOINT POWERS AGREEMENT This Joint Powers Agreement ("Agreement") is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Maplewood on behalf of its Police Department ("Governmental Unit"), Recitals Under Minnesota Statutes, § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. The parties wish to work together to investigate and prosecute human trafficking and sexual exploitation of children. The Governmental Unit wants to participate in the Minnesota Human Trafficking Investigators Task Force ("MNHITF") as an affiliate member. Agreement 1. Term of Agreement 1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to Minnesota Statutes, § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires December 31, 2019, unless terminated earlier pursuant to clause 12. 2. Purpose The Governmental Unit and BCA enter into this Agreement to make the Governmental Unit part of the Minnesota Human Trafficking Investigators Task Force that will use a three -pronged approach to combat human trafficking and the sexual exploitation of children: prevention, education and enforcement. The BCA will provide a Senior Special Agent who will serve as the Commander of the task force. 3. Standards The Governmental Unit will adhere to the MNHITF Standards identified below. 3.1 Investigate human trafficking crimes committed by organized groups or individuals related to child sexual exploitation, sex trafficking with a focus on minors being trafficked, and labor trafficking. 3.2 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including electronic devices. 3.3 Investigators will understand and use appropriate legal procedures in the use of informants including documentation of identity, monitoring of activities, and use and recordation of payments. 3.4 Investigators will use, as appropriate, a broad array of investigative technologies and techniques. 3.5 Investigators will interview and prepare reports of victim rescues and be able to direct those victims to appropriate public and private resources to help ensure their safety and integration back into society. 3.6 Affiliate Task Force members must be able to dedicate sufficient time to the task force to To OSP 11/2017 Packet Page Number 92 of 291 G13, Attachment 1 SWIFT Contract Number: 146247 complete their assigned duties for the duration of the term of this Agreement. 3.7 Investigators must be licensed peace officers. 3.8 Affiliate members will investigate cases involving cross -jurisdictional, high impact and/or organized groups involving human trafficking. The assignment may require investigators to travel to neighboring jurisdictions as investigations expand or as assigned by the task force commander. 3.9 Affiliate members will be asked to participate in pro -active operations deterring sexual exploitation of children and rescuing victims of human trafficking primarily focused on minors with the goal of identifying their traffickers. 3.10 Affiliate Task Force members will prepare an operational briefing sheet for each active operation, to be approved by the task force commander. 3.11 Affiliate Task Force members will prepare investigative reports to be submitted to the task force commander. Affiliate members must submit statistics to the task force commander on a monthly basis. 3.12 Affiliate members are assigned to their home agencies and may request assistance and resources on a case-by-case basis as approved by the task force commander. 3.13 Affiliate members must deconflict case investigations with the MNHITF deconfliction system. 4. Responsibilities of the Governmental Unit and the BCA 4.1 The Governmental Unit will: 4.1.1 Conduct investigations in accordance with provisions of the MNHITF Standards, identified in clause 3 above, and conclude such investigations in a timely manner. 4.1.2 Maintain accurate records of prevention, education, and enforcement activities, to be collected and forwarded quarterly to the BCA for statistical reporting purposes. 4.1.3 Assign, on a part-time basis, one or more employees of the Governmental Unit as members to the MNHITF. All employees of the Governmental Unit assigned as members, and while performing MNHITF assignments, shall continue to be employed and directly supervised by the same Governmental Unit currently employing that member. All services, duties, acts or omissions performed by the MNHITF member will be within the course and duty of the member's employment and therefore covered by the Workers Compensation and other compensation programs of the Governmental Unit including fringe benefits. 4.1.4 Make a reasonable good faith attempt to be represented at all scheduled MNHITF meetings in order to share information and resources among the MNHITF members. 4.1.5 Participate fully in any audits required by the Minnesota Human Trafficking Task Force. 4.2 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by a member as an employee of the Governmental Unit. 5. Payment 5.1 Governmental Unit must first submit a written request for funds and receive approval for the funds from BCA. 5.2 Governmental Unit must supply original receipts to be reimbursed on pre -approved requests. Approved reimbursement will be paid directly by the BCA to the Governmental Unit within thirty (30) calendar days of the date of the invoice with payment made to the address listed above. 6. Authorized Representatives The BCA's Authorized Representative is Name: Jeffrey Hansen, Deputy Superintendent Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East Saint Paul, MN 55106 Telephone: 651.793.7000 E-mail Address: 0eff.hansena-state.mn.us To OSP 11/2017 Packet Page Number 93 of 291 G13, Attachment 1 SWIFT Contract Number: 146247 The Governmental Unit's Authorized Representative is: Name: Dave Kvam, Commander Address: 1830 County Road B East Maplewood, MN 55109 Telephone: 651-777-8191 E-mail Address: Dave. Kvam(a-)map lewoodmn.gov 7. Assignment, Amendments, Waiver, and Agreement Complete 7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA's liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3.736, and other applicable law. The Governmental Unit's liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes, §§ 466.01- 466.15, and other applicable law. 9. Audits Under Minnesota Statutes, § 16C.O5, subdivision 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 10. Government Data Practices The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. 11. Venue The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 12. Expiration and Termination 12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 12.2 Upon expiration or earlier termination of this Agreement, the Governmental Unit shall provide the MNHITF Commander all investigative equipment that was acquired under this Agreement. To OSP 11/2017 Packet Page Number 94 of 291 G13, Attachment 1 SWIFT Contract Number: 146247 13. Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government Data Practices; and 11, Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. L AGENCY 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: (PRINTED) Signed: Title: Date: Name: (PRINTED) Signed: Title: (with delegated authority) Date: 4 To OSP 11/2017 Name: (PRINTED) Signed: Title: (with delegated authority) Date: 4. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: Packet Page Number 95 of 291 G14 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Joe Sheeran, Communications Manager PRESENTER: Joe Sheeran, Communications Manager AGENDA ITEM: Renewal of CTV Contract Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The term for the current agreement between the City of Maplewood and North Suburban Access NSAC (referred to herein as CTV) ends December 31, 2018; staff seeks consideration to approve a new 1 -year agreement. Recommended Action: Motion to approve the CTV contract. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $26,327. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ✓ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. CTV provides staff to operate camera and broadcast equipment along with hosting a web stream and online video archiving service for council and commission meetings. Background CTV has been providing staff to operate camera and broadcast equipment along with hosting a web stream and online video archiving service for council and commission meetings since the City withdrew from the Ramsey Washington Cable Commission. We are seeking to renew the contract through the end of 2019. The contract renewal will allow us the option to withdraw from the web hosting services once the City has established a reliable in-house web stream and host service. Attachments 1. Contract Packet Page Number 96 of 291 G14, Attachment 1 North Suburban Access NSAC Professional and Technical Services Agreement This contract is between the North Suburban Access Corporation, a Minnesota Municipal Corporation, (herein "the NSAC") and the City of Maplewood, Minnesota (herein "the City"). Recitals Under Minnesota law, the NSAC is empowered to provide such professional and technical services as are desired by the City. 2. The City desires to engage the NSAC for video webcasting services and archiving services (herein "the Services"). 3. The City represents that it is empowered to engage the NSAC. Agreement 1. Term of Contract 1.1. Duration. This Agreement will become effective January 1, 2019 and will remain in effect for one (1) year. At the expiration of the one (1) year period, the Agreement will automatically renew for another period of one (1) year, unless notice to terminate this Agreement is provided no less than ninety (90) days prior to the end of the current term. If this Agreement is terminated prior to the completion of a one (1) year period, the NSAC will be entitled to payment, determined on a pro rata basis, for Services satisfactorily performed. 1.2. Survival of Terms. The following clauses will remain in effect after the termination of the Agreement: Section 5. Liability, Section 6. Government Data Practices and Intellectual Property, Section 8. Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure. 2. Services Provided 2.1. Services. The NSAC will provide the Services described in Schedule A (attached). 2.2. Additional Services. The City may also request additional services during the term of the Agreement (see Section 1.1. Duration). If accepted by the NSAC, Schedule A will be amended to include a description of the additional services and according compensation. Unless otherwise Packet Page Number 97 of 291 G14, Attachment 1 specified, all terms of this Agreement will apply to any amendments to Schedule A. 2.3. Standard of Care. To the extent any property, such as camera or computer equipment, is loaned by the NSAC to the City, the City will exhibit a standard of care consistent with Minnesota law. 2.4. City Assistance. Depending on the nature of the Services, the NSAC may from time to time require access to public and private lands or property. To the extent the City is legally and reasonably able, the City will provide access to and make provisions to enable the NSAC or its agents or employees to enter upon public and private land and property as required for the NSAC to perform the Services. The City will furnish the NSAC with a copy of any special standards or criteria promulgated by the City relating to the Services, including, but not limited to, design and construction standards, that is necessary for the NSAC to prepare for its performance of the Services. 3. Payment 3.1. Compensation. The City will pay for all Services to be performed by the Contractor as specified in Schedule A (attached). 3.2. Fee Adjustment. The NSAC reserves the right to annually adjust the fees associated with the Services specified in Schedule A. Such adjustments, if any, will be enacted on January 1 of a given year. Prior to enacting any fee adjustments, the NSAC must provide written notice of such to the City at least thirty (30) calendar days prior to the effective date of the fee adjustment. 3.3. Invoices. The City must promptly pay the NSAC after the NSAC presents an invoice for those Services that have been actually performed. The NSAC must timely submit invoices. 3.4. Event Cancellation. The City agrees to pay 70% of the expected event amount for any cancellation unless sufficient prior notice is provided. "Sufficient Prior Notice" is defined as at least 10 business days (including the day of the event) before the scheduled event. Packet Page Number 98 of 291 G14, Attachment 1 4. Assignment, Amendments, Waiver, and Completeness 4.1. Assignment. The City may not assign, license, or transfer any rights or obligation under this Agreement without prior written consent of the NSAC and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.2. Amendments. Any amendments to this contract must be made in writing and will not be effective until executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.3. Waiver. If the NSAC fails to enforce in a timely manner any provision of this Agreement, that failure does not waive the provision or the NSAC's right to enforce the provision. 4.4. Completeness. This Agreement contains all negotiations and agreements between the NSAC and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 5. Liability The City must indemnify and hold harmless the NSAC, its agents, and its employees from any claims or causes of action, including attorney's fees incurred by the NSAC arising from performance of this Agreement by the City, its agents, or its employees. The clause must not be construed to preempt any legal remedies the NSAC may have for the City's failure to fulfill its obligations under this Agreement. 6. Government Data Practices and Intellectual Property 6.1. Government Data Practices. To the extent applicable, the City and NSAC must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this Clause by either the City or the NSAC. Each Party shall notify the other of any Data Practices Act request for video recordings created pursuant to this Agreement. All requests for the release or sale of video recordings created pursuant to this Agreement shall be directed to and fulfilled by the NSAC. 7. Endorsement The City must not claim that the NSAC endorses its products or services. Packet Page Number 99 of 291 G14, Attachment 1 8. Governing Law, Jurisdiction, and Venue Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this Agreement shall be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 9. Disclosure The City consents to disclosure of its social security number, federal employer tax identification number, and Minnesota tax identification number, to the Commission as is necessary for compliance with Minnesota and other applicable law. 10. Severability If any section or clause of this Agreement is held to be invalid or unenforceable, then the meaning of that section or clause shall be construed so as to render it enforceable to the extent feasible. If no feasible interpretation would save the section or clause, it shall be severed from this Agreement with respect to the matter in question, and the remainder of the Agreement shall remain in full force and effect. However, in the event that such a section or clause is essential or substantially alters the Agreement, the Parties shall negotiate a replacement section or clause that will achieve the intent of such unenforceable section or clause to the extent permitted by law. 11. Employment Employees of the NSAC performing work pursuant to this Agreement shall remain at all times employees only of the NSAC. The NSAC will be responsible for worker's compensation, salary, and training. [REMAINDER OF THIS PAGE INTENTIONALL Y LEFT BLANK] Packet Page Number 100 of 291 Dated: Attest Dated: G14, Attachment 1 North Suburban Access Corporation By: Its: By: Its: Maplewood, City Administrator IN Its: Packet Page Number 101 of 291 G14, Attachment 1 Service Quote Municipal Production Services: The NSAC agrees to provide the $12,480 per $12,480 per following: year year • Provide a municipal producer to record and broadcast included but not limited to LIVE 2 City Council meetings, Parks and Recreation Meeting, Housing and Economic Development, Planning Commission, totaling no more than 300 hours per year; • Additional services related to municipal production services will be billed at a flat rate of $41.60 per hour; • Equipment and meeting room preparation; and • Provide the timing of the discussion of agenda items for web links. The City agrees to provide the following: • Provide a weekly schedule of live and/or recorded events of shows at least one week in advance of first event/show on the schedule. • Provide the NSAC with the name, telephone number and email address of an emergency contact who can answer questions about the cablecast and/or encoding of live events. Web streaming Services: The NSAC agrees to provide the $1,154 per $13,847 per following: month or year • Live web streaming of no more than 12 regular $13,847 per programs per month; year • Encoded meetings and the accompanying agendas posted within 24 hours on the NSAC's website; The City plans • Post links between agenda items and their video to provide its discussion; own web o • Storage of recorded videos for up to 6 months; streaming The City agrees to provide the following: services sometime in • Provide the NSAC with monthly schedule of all live 2019. The meetings to be streamed and/or encoded for posting on the NSAC grants to NSAC's website; the City the • Notify the NSAC as soon as possible of the right to cancellation of a live event, including city meeting, which is withdraw from scheduled for playback, of any change in the day or the Web beginning time of any live event, including city meeting, or Streaming of any additions of special meeting to the schedule; Services portion • Provide the NSAC with the name and telephone of this contract number for a main contact of the cablecast. at the end of any month • Chapter marking information on the agenda will be following a g qday provided by the City for meetings not utilizing the NSAC's written, municipal producers. notice. Packet Page Number 102 of 291 G14, Attachment 1 Packet Page Number 103 of 291 Consultation: The NSAC agrees to provide the following: $80 per hour. - • AudioNisual equipment maintenance related to Proposal for municipal meeting coverage and delivery; and projects will • AudioNideo equipment planning, and/or installation. need a contract. Will charge as needed. Neighborhood Network Services: The NSAC agrees to provide the Introductory - following: rate of • Produce at least 2 productions a year for the City, at the $1 per year discretion of the NSAC; • Cablecast, web stream, and distribute via link to the Only available City the final product; for JPA Storage of recorded videos for up to 6 months. members The City agrees to provide the following: • Submit to the NSAC monthly production requests. Total $26,327 per year Packet Page Number 103 of 291 G15 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM: Work Order No. 17A, Sterling Street Bridge Replacement, City Project No. 16-25 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider entering into a work order for professional design services for the Sterling Street Bridge Replacement, City Project No. 16-25. Recommended Action: Motion to approve Work Order No. 17A, Sterling Street Bridge Replacement, City Project 16-25 and authorize the Mayor and City Manager to sign Work Order No. 17A. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $20,000.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The identified source for this amount would be through Municipal State Aid funds. The costs associated with design and state aid approval could be recovered if the legislature approves a State Bridge Bond Funds (SBBF) program that allows for recovering of design costs similar to previous programs. The Finance Director has reviewed this report. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Sterling Street Bridge is an important part of the City's infrastructure and is need of replacement. Background The City of Maplewood is responsible for five bridges located throughout the City. The Sterling Street Bridge over Fish Creek was built in 1942. The latest inspection report gave this bridge a sufficiency rating of 31.5 out of 100 indicating the bridge is in need of replacement. In 2018, Packet Page Number 104 of 291 G15 MnDOT recommend that the posted load rating be reduced. New load rating signs were installed by Maplewood's Public Works department. On October 24, 2016, the City Council signed Work Order No. 17, Sterling Street Bridge Replacement, City Project No. 16-25 for professional design services with Bolton & Menk, Inc. The proposed design is to replace the old wooden bridge with a concrete box culvert. This design will result in reduced construction and long term maintenance costs over a traditional bridge design. Working with our partners at State Aid and Ramsey Washington Metro Watershed District (RWMWD) during the design process two items were identified that require additional design work and variance requests. The additional design work and variance requests will allow for the proposed concrete box culvert to be constructed without impacting the current flood plain. In order to be eligible to be part of the SBBF program it is required to have State Aid approved plans. The additional design work and variance requests are necessary to have State Aid and RWMWD approve the proposed design plan. Attachments 1. Work Order No. 17A, Sterling Street Bridge Replacement, City Project No. 16-25 Packet Page Number 105 of 291 G15, Attachment 1 WORK ORDER NO. 17A STERLING STREET BRIDGE REPLACEMENT - ADDITIONAL CITY PROJECT NO. 16-25 CITY OF MAPLEWOOD and BOLTON & MENK, INC. Work Order No. 17A, made this 19TH day of October, 2018, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 ("CLIENT") and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 ("CONSULTANT") is an addendum to the original Master Agreement between the City and Bolton & Menk, Inc. dated May 21, 2012 ("Master Agreement"). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. SECTION I — SCOPE OF WORK Refer to Work Order 17 (attached). The original design utilizing a box culvert while incorporating the desired typical section would have resulted in relatively excessive flood plain mitigation via compensatory storage. We have met with the Ramsey Washington Metro Watershed District; and, to avoid the associated costs, we will request a variance from the District. Part of the variance process includes minimizing flood plain impacts as much as possible. To do so, the roadway design will be adjusted in a manner that will reduce the amount of fill needed. We have discussed with MN/DOT; and adjusting the design as needed requires a State Aid variance. This will lower the profile of the roadway, minimizing the amount of filling needed. Both application processes were unexpected and will require additional effort. SECTION II - SCHEDULE Work by CONSULTANT remains underway; and design plans are approximately 80% complete. Final plans are anticipated to be completed by March 2019. SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the 2018 Schedule of Fees (attached). Estimated budget for the Work shall be as shown on the fee table attached to this document. Estimated total cost for the Work is $20,000. City of Maplewood Page 1 of 2 Packet Page Number 106 of 291 G15, Attachment 1 SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood Melinda Coleman City Manager CLIENT: City of Maplewood Nora Slawik CLIENT: City of Maplewood Steve Love, P.E. Director of Public Works City of Maplewood CONSULTANT: Bolton & Menk, Inc. Mark D. Kasma, P.E. Maplewood Office Manager Page 2 of 2 Packet Page Number 107 of 291 G15, Attachment 1 WORK ORDER NO. 17 STERLING STREET BRIDGE REPLACEMENT CITY PROJECT NO. 16-25 CITY OF MAPLEWOOD and BOLTON & MENK, INC. Work Order No. 17, made this 2q"' day of 0 c i-o6er , 2016, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 ("CLIENT") and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 ("CONSULTANT") is an addendum to the original Master Agreement between the City and Bolton & Menk, Inc. dated May 21, 2012 ("Master Agreement"). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. SECTION I — SCOPE OF WORK CLIENT owns and maintains Bridge 92252 located on Sterling Street. Bridge 92252 is an existing timber bridge which is approaching qualification requirements for state bridge bonding funds. CLIENT wishes to have prepared design plans and specifications so that it's able to accept state money for construction costs should the funding become available. CONSULTANT agrees to perform Engineering design services for the Sterling Street Bridge Replacement on behalf of CLIENT. These services include the following tasks which are detailed on the attached proposal: • Task 1 — Bridge Survey and Topography • Task 2 — Hydrology, Hydraulics and Permitting • Task 3 -- Preliminary Bridge and Roadway Design • Task 4 — Final Bridge and Roadway Design SECTION II - SCHEDULE It is anticipated Work by CONSULTANT will begin in October 2016 and will be substantially completed in March 2017. SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the 2016 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in writing, by CLIENT in accordance with Section III.A.2 of Master Agreement. Estimated budget for the Work shall be as shown on the fee table attached to this document. Estimated total cost for the Work is $65,253. City of Maplewood Page 1 of 2 Packet Page Number 108 of 291 G15, Attachment 1 SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood Melinda Coleman City Manager CLIENT: City of Ma o d j. Nora Slawik Mayor CLIENT: City of Ma wood Michael Thompson, P.E. Director of Public Works City of Maplewood CONSULTANT: Bolton & Menk, Inc. Mark D. Kasma, P.E. Maplewood Office Manager Page 2 of 2 Packet Page Number 109 of 291 G15, Attachment 1 2018 SCHEDULE OF FEES Sr. Principal Engineer/Surveyor $150-250/Hour Sr. Project Manager - Principal Engineer/Surveyor/GIS/LA $128-195 Senior Transportation/Aviation Planner $125-170 Project Manager (Inc. Landscape Architect and GIS) $70-175 Project/Design Engineer/Planner/Landscape Architect $65-190 Licensed Surveyor/Project Surveyor $95-150 Specialist (Nat. Resources; GIS; Traffic; Graphics; Other) $59-156 Senior Technician (Inc. Survey') $92-170 Technician (Inc. Survey') $65-145 Administrative Assistant $45-90 Structural/Electrical/Mechanical/Architect $120-215 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. Submitted by Bolton & Menk, Inc. Packet Page Number 110 of 291 H1 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, Environmental Planner PRESENTER: Shann Finwall, Environmental Planner AGENDA ITEM: St. Paul Regional Water Services' Conditional Use Permit for the Materials Storage, Crushing, and Recycling Operation at its Sandy Lake Site a. Public Hearing b. Conditional Use Permit Resolution Revisions Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The city council will hold a public hearing to review St. Paul Regional Water Services' conditional use permit to operate a materials storage, crushing, and recycling operation at its Sandy Lake site. Recommended Action: a. Public Hearing b. Conditional Use Permit Resolution Revision: Motion to approve a resolution amending St. Paul Regional Water Services' conditional use permit for the materials storage, crushing, and recycling operation at its Sandy Lake site. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The purpose of a conditional use permit (CUP) is to provide the city with some discretion, based on specific standards, in determining the suitability of conditional uses. The city council may review a permit at any time. If the city council decides to consider adding, dropping or changing conditions, the city council shall follow the procedures for approving a new permit, which includes a public hearing. Packet Page Number 111 of 291 H1 Background November 27, 2006: The city council approved a CUP to allow St. Paul Regional Water Services (SPRWS) to operate a materials storage, crushing, and recycling operation at their Sandy Lake site. September 14, 2009: The city council heard complaints from the surrounding residents about all - hour hauling and the resulting noise, dust, and general disturbance due to the capping of the spent lime lagoons at the Sandy Lake site. The city council directed staff to meet with representatives of the neighborhood and SPRWS to work toward an amicable resolution to the nuisances being experienced. The city council also scheduled a public hearing for October 12, 2009 for reconsideration of the CUP. October 12, 2009: The city council held a public hearing to review the CUP for the material storage, crushing, and recycling operation at the Sandy Lake site. The city council amended the CUP to include a requirement that SPRWS pave the driveway apron and restore the slope to the pond. July 31, 2018: SPRWS applied for a CUP amendment to expand the stockpiling operation at their Sandy Lake site to nighttime hours for emergency water main breaks and scheduled after-hours work. September 13, 2018: SPRWS withdrew their request to amend the CUP to expand the stockpiling operation at their Sandy Lake site to nighttime hours for emergency water main breaks and scheduled after-hours work. Discussion Neighborhood Concerns On August 15, 2018, SPRWS held a neighborhood meeting to discuss their proposal to amend the CUP to expand the stockpiling operation at their Sandy Lake site to nighttime hours for emergency water main breaks. SPRWS summarized the neighborhood concerns in their overview of the meeting (Attachment 5). In summary, the neighbors were opposed to the expanded night-time operations and had several concerns about existing operations including noise, dust, air quality, vibration, contaminants in the soil, and seeding of inactive piles of material. Based on these concerns SPRWS withdrew their application to amend the CUP to expand the stockpiling operation at their Sandy Lake site to nighttime hours for emergency water main breaks and scheduled after hours work. They mailed the neighbors an update that included their decision to withdraw the CUP amendment and details on site improvements proposed at the Sandy Lake site to alleviate neighborhood concerns (Attachment 6). City Concerns On September 20, 2018, the City of Maplewood sent a letter to SPRWS notifying them that the city would be reviewing the Sandy Lake site CUP to ensure all conditions and standards are being met. The letter requested that SPRWS submit documentation to show compliance with CUP conditions including total area of operations, hours of operations, dust control, truck traffic, number of trucks, and noise control. SPRWS addressed the city's request with the October 16, 2018, Overview of Sandy Lake Stockpiling and Recycling Operations (Attachment 7). The data contained in the report indicates Packet Page Number 112 of 291 H1 that some of the conditions and standards required by the CUP are not being met. As such, the City notified SPRWS that a public hearing would be scheduled with the city council to review the CUP. Following is a summary of SPRWS responses and changes proposed to the CUP to address the issues: Area of Operations: The exact area of operations was not formalized in the October 12, 2009, CUP conditions. However, an area encompassing 8.5 acres was referred to in the staff report and supporting documents presented to the city council in 2009. SPRWS has agreed to limit their Sandy Lake site stockpiling and recycling operations to the 8.5 acre area. To demarcate the area, SPRWS will install a 6 -foot high chain link fence on the south and west side of the operations. No new fence is proposed on the north and east. There is an existing fence along County Road B East on the north side of the property as well as a berm, and the driveway, wetlands, and Interstate 35E are located on the east side of the site. Adding a fence to the south and east side of the site will ensure that no truck drivers stockpile materials beyond the 8.5 acre site. 2. Material Crushing: SPRWS will no longer transport construction debris to the Sandy Lake site for crushing and recycling. They have approximately one acre of existing construction debris on the site which needs to be crushed and recycled. SPRWS has agreed to crush the remaining construction debris and remove all recycled construction material by September 1, 2019. 3. Material Stockpiling and Recycling Hours of Operation: To ensure no truck drivers enter the site after hours and on Sundays, SPRWS will de -activate the entry gates between the hours of 7 p.m. to 7 a.m., Monday through Saturday and all day Sunday. 4. Dust Control: SPRWS has implemented a new dust control measure to include the application of Calcium Chloride on the unpaved driveway. City staff is also recommending that SPRWS submit a more detailed dust control plan for city staff review and approval. The plan must include dust control measures and treatments that meet the requirements outlined in Minnesota Rules 7011.0150 (Preventing Particulate Matter from Becoming Airborne). 5. Truck Traffic: Trucks are required to enter and leave the site via the County Road B East driveway from the west to and from Rice Street. City staff is recommending all truck drivers, including SPRWS and contracted truck drivers, be trained on the conditions of the Sandy Lake site CUP. In addition, new signage should be installed at the driveway indicating no right-hand turn out of the driveway. 6. Number of Trucks: SPRWS conducted an analysis of truck visits to the Sandy Lake site between September 20, 2017 and September 20, 2018. SPRWS trucks generated an average of 8.16 trips per day and contracted trucks were estimated to generate 8 trips per day in winter months and between 38 to 56 trips during construction season. They note that 2018 was a very busy construction season, with many large water projects. Eliminating the transportation of construction debris to the Sandy Lake site will reduce the truck traffic. 7. Noise Control: SPRWS has implanted noise control measures including the installation of white -noise back up alarms on all SPRWS trucks that operate at the site. City staff is also recommending that SPRWS submit a more detailed noise control plan to city staff for review and approval that meet the requirements outlined in Maplewood City Code, Section 18-111 through 18-112 (Noise Ordinance). Packet Page Number 113 of 291 H1 CUP Revision City staff recommends the October 12, 2009, CUP conditions be amended as follows (additions are underlined and deletions are stricken: rr rr_�se�rrrs�:r_r:�s.�::r.�r_sr_r.■�■re�r_�:�:n�s��.l.T.ilir. _ V-1-40 MIN 1. The material stockpiling and recycling operation is limited to 8.5 acres on the northeast corner of the site as outlined in the November 20. 2018. Sandv Lake operation exhibit. 2. A six -foot -high chain link fence shall be installed on the west and south perimeter of the 8.5 - acre site. By February 1, 2019, the applicant shall submit a site plan and fence details for review and approval by City staff. The fence must be installed by July 1, 2019. The city council shall review this permit in one year at- honlrNlNn „f I„� 4. , Feq 1iFeFneR4c 4.� The materials crushing operation shall terminate by September 1, 2019. be The applicant shall notify the abutting residents three days prior to commencing the periodic crushing operations. 5. By February 1, 2019, the applicant must submit a dust control plan to city staff for review and approval. The plan must include dust control measures and treatments that meet the requirements outlined in Minnesota Rules 7011.0150 (Preventing Particulate Matter from Becoming Airborne)., The f , Hst keep the sitew�afeT°a tsr r the et. 6,7�- All trucksSPP.4cyehi.+loc shall enter and leave the site, via the County Road B driveway, to the west from Rice Street. Signs shall be installed that indicate trucks exiting the site must turn left onto County Road B and drive west toward Rice Street. Signs shall be reviewed and approved by city staff prior to installation. 8- thGGe GGMplaiRiRg shall attempt to FeGelve the prehlorrmc via DiGp ho ReGAI, -tiep ! i ..! i IN 7. The entry gate along the County Road B driveway shall be closed and de -activated from 7 p.m. to 7 a.m., Monday through Saturday and all day Sunday. No truck traffic access shall be allowed during such hours. Packet Page Number 114 of 291 H1 8. The entry aate alona the Countv Road B drivewav shall be closed from 7 a.m. to 7 D.m except for ingress and egress to the site. 9. All truck drivers accessing the site, including St. Paul Regional Water Services and contract truck drivers, must receive annual training on the Sandy Lake site conditional use permit regulations. 10. Contracts with contracted truck haulers must include the Sandy Lake site conditional use permit conditions. 11. By February 1, 2019, the applicant must submit a noise control plan to city staff for review and approval. The plan must include noise control measures that meet the requirements outlined in Maplewood Citv Code. Section 18-111 throuah 18-112. 12. The applicant must obtain an erosion and sediment control permit for land disturbance exceeding 10,000 square feet next to a wetland as required by Capital Reqion Watershed District. Reference Information Site Description Site size: Overall Site — Four properties encompassing approximately 75 acres Sandy Lake CUP Operations Proposed Site Area - 8.5 acres (northeast corner of the overall site) Existing land use: Undeveloped, but currently used as a materials storage, crushing, and recycling operation for SPRWS. Surrounding Land Uses North: Single dwellings and County Road B South: Single Dwellings East: Undeveloped open space and the St. Paul Business Center West West: The Soo Line Railroad, the Minnesota Waldorf School and the Harambee School Planning Existing Land Use: Open Space Existing Zoning: Farm Residential Code Requirements Section 44-1092(1) of the city code requires a CUP for public utility, public service or public building uses. Section 44-1101(b) states that the city council may review a CUP at any time. If the council decides to consider adding, dropping or changing conditions, the council shall follow the Packet Page Number 115 of 291 H1 procedures in Section 44-1096 (public hearing requirement) for approving a new permit. The council shall not change conditions unless the conditional use no longer meets one of the standards in Section 44-1097 for approving a new permit. The standards in Section 44 1097 are: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Attachments 1. Conditional Use Permit Revision Resolution 2. Overview Map 3. November 20, 2018, Sandy Lake Operation Exhibit 4. October 12, 2009, City Council Minutes — CUP Amendment Approval 5. SPRWS Overview of Issues Risen During Public Meeting - August 15, 2018 6. September 10, 2018, Sandy Lake Site Updates 7. October 16, 2018, Overview of Sandy Lake Stockpiling and Recycling Operations Packet Page Number 116 of 291 H1, Attachment 1 CONDITIONAL USE PERMIT REVISION WHEREAS, on October 12, 2009, the city council amended St. Paul Regional Water Services' conditional use permit for the material storage, crushing, and recycling operation at its Sandy Lake site. WHEREAS, Section 44-1092(1) of the city code of ordinances requires a conditional use permit for any public utility, public service, or public building use. WHERES, the City of Maplewood scheduled a public hearing on November 26, 2018, to review St. Paul Regional Water Services' conditional use permit for the material storage, crushing, and recycling operation at its Sandy Lake site. WHEREAS, Section 44-1101(b) of the city code of ordinances requires the city council hold a public hearing when considering adding, dropping or changing conditions to a conditional use permit. WHEREAS, this permit applies to the property located on the south side of County Road B East on the west side of Interstate 35E. The legal descriptions of the properties are: Parcel #18-29-22-12-0011: S 140 FT OF N 270 FT OF E 442.68 FT AND N 130 FT OF SW 1/4 OF NE 1/4 AND SUBJ TO CO RD B PART OF NW 1/4 OF NE 1/4 LYING SELY OF NWLY L OF 160 FT WW R/W IN SEC 18 TN 29 RN 22 Parcel #18-29-22-24-0024: SUBJ TO AVE; EX S 15 FT OF E 320 FT OF W 1790 FT OF NW 1/4 EX PART IN JAMES 1ST ADD PART OF SD NW 1/4 SELY OF WW R/W IN SEC 18 TON 29 RN 22 Parcel #18-29-22-24-0001: 100 FT WW R/W ACROSS N 2/3 OF S W 1/4 AND 165 FT WW R/W ACROSS S 1/4 OF N W 1/4 AND 160 FT WW R/W ACROSS N 3/4 OF E 1/2 OF N W 1/4 OF SEC 18 TN 29 RN 22 Parcel #18-29-22-12-0009: SECTION 18, TOWN 29, RANGE 22. 160' W.W R/W across NW'/4 of NE'/4 of SECTION 18, TOWN 29, RANGE 22. Parcel #18-29-22-11-0056: SUBJ TO CO RD B THE N 900 FT OF PART W OF TH 10 OF NE 1/4 OF NE 1/4 OF SEC 18 TN 29 RN 22 WHEREAS, the history of this conditional use permit is as follows: On November 26, 2018, the city council held a public hearing to review St. Paul Regional Water Services' conditional use permit for the material storage, crushing, and recycling operation at its Sandy Lake site. The city staff published a notice in the paper and sent notices to the surrounding property owners. The city council gave the public at the hearing a chance to speak and present written statements. NOW, THEREFORE, BE IT RESOLVED that this resolution approving an amended conditional use permit supersedes Resolution No.09-10-268 dated October 12, 2009. The city council approves the above-described conditional use permit, because: Packet Page Number 117 of 291 H1, Attachment 1 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The material stockpiling and recycling operation is limited to 8.5 acres on the northeast corner of the site as outlined in the November 20, 2018, Sandy Lake operation exhibit. 2. A six -foot -high chain link fence shall be installed on the west and south perimeter of the 8.5 -acre site. By February 1, 2019, the applicant shall submit a site plan and fence details for review and approval by city staff. The fence must be installed by July 1, 2019. 3. The city council shall review this permit in one year. 4. The materials crushing operation shall terminate by September 1, 2019. The applicant shall notify the abutting residents three days prior to commencing the periodic crushing operations. 5. By February 1, 2019, the applicant must submit a dust control plan to city staff for review and approval. The plan must include dust control measures and treatments that meet the requirements outlined in Minnesota Rules 7011.0150 (Preventing Particulate Matter from Becoming Airborne). 6. All trucks shall enter and leave the site, via the County Road B driveway, to the west from Rice Street. Signs shall be installed that indicate trucks exiting the site must turn left Packet Page Number 118 of 291 H1, Attachment 1 onto County Road B and drive west toward Rice Street. Signs shall be reviewed and approved by city staff prior to installation. 7. The entry gate along the County Road B East driveway shall be closed and de -activated from 7 p.m. to 7 a.m., Monday through Saturday and all day Sunday. No truck traffic access shall be allowed during such hours. 8. The entry gate along the County Road B East driveway shall be closed from 7 a.m. to 7 p.m., except for ingress and egress to the site. 9. All truck drivers accessing the site, including St. Paul Regional Water Services and contract truck drivers, must receive annual training on the Sandy Lake site conditional use permit regulations. 10. Contracts with contracted truck haulers must include the Sandy Lake site conditional use permit conditions. 11. By February 1, 2019, the applicant must submit a noise control plan to city staff for review and approval. The plan must include noise control measures that meet the requirements outlined in Maplewood City Code, Section 18-111 through 18-112. 12. The applicant must obtain an erosion and sediment control permit for land disturbance exceeding 10,000 square feet next to a wetland as required by Capital Region Watershed District. The Maplewood City Council this resolution on November 26, 2018. Packet Page Number 119 of 291 Hl, Attachment 2 r Packet Page Number 120 of 291 H1, Attachment 3 Sandy Lake Stockpile Areas Total Approximate Area 8.5 acres Final Boundaries TBD COUNTY ROAD B EAST Roadway & Parking Roadwy & a Storag`e Bins: 1.1 ac Feet 200 Packet Page Number 121 of 291 H1, Attachment 4 1. Mayor Longrie gave an update on the 1-94 Corridor Commission Meeting on October 7, 2009, at the City of Woodbury. 2. Mayor Longrie gave a report on the Tartan Ice Arena Board Meeting on October 7, 2009. I. APPOINTMENTS AND PRESENTATIONS None. J. PUBLIC HEARINGS 1. Conditional Use Permit Review —Sandy Lake Materials Storage and Recycling, County Road B West of 1-35E a. Senior Planner, Tom Ekstrand gave the presentation b. Deputy Public Works Director, City Engineer, Michael Thompson answered questions of the council. c. General Manager, St. Paul Regional Water Services, Steve Schneider addressed and answered questions of the council. d. Assistant City Manager, Public Works Director, Chuck Ahl addressed the city council. Mayor Longrie opened the public hearing 1. Cheryl Babin, 150 County Road B East, Maplewood. 2. Grazyna Biernacki, 91 Skillman Avenue, Maplewood. Mayor Longrie closed the public hearing. Councilmember Nephew moved to approve the conditional use permit resolution for Sandy Lake Materials Storage and Recycling, County Road B West of 1-35E. This CUP shall come before the city council at the beginning of June 2010. The permanent amendment to the conditional use permit replaces and repeals the temporary CUP that has been in place since the last city council meeting. CONDITIONAL USE PERMIT REVISION RESOLUTION 09-10-268 WHEREAS, the St. Paul Regional Water Services applied for a conditional use permit to use the Sandy Lake site as a storage and construction -materials recycling site. WHEREAS, Section 44-1092(1) of the city code of ordinances requires a conditional use permit for any public utility, public service or public building use. WHEREAS, this permit applies to the property located on the south side of County Road B East on the west side of Interstate 35E. The legal description is: Parcel #18-29-22-12-0010: South 140' of North 270' of E 442', 68/100'. North 130' of SW Y4 of NE Y4 subject to County Road B part of NW Y4 of NE 1/4S. E.LY of 160' W.W. RM/ in SECTION 18, TOWN 29, RANGE 22. Parcel #18-29-22-24-0024: Subject to Avenue; except South 15' of East 320' of West 1790' of NW Y4 ex. Part in James 1St Addition part of said NW Y4, S.E.LY of W.W. RM/ in SECTION 18, TOWN 29, RANGE 22. Parcel #18-29-22-24-0001: SECTION 18, TOWN 29, RANGE 22. 100' W.W. RM/ across N 2/3 of SW Y4. 165' W.W. RM/ across S Y4 of NW Y4. 160' W.W. RM! across N 3/ of E Y of NW 1/4 of SECTION 18, TOWN 29, RANGE 22. October 12, 2009 3 City Council Meeting Minutes Packet Page Number 122 of 291 H1, Attachment 4 Parcel #18-29-22-12-0009: SECTION 18, TOWN 29, RANGE 22. 160' W.W R/W across NW % of NE'/4 of SECTION 18, TOWN 29, RANGE 22. WHEREAS, the history of this conditional use permit is as follows: 1. On November 27, 2006, the city council approved a conditional use permit for this proposed use. 2. On September 14, 2009, the city council reviewed this permit and heard comments from neighboring residents about ongoing disturbances at this site regarding the Sandy Lake Capping Operation. The city council then set a public hearing for October 12, 2009 to consider the future of this CUP and how it affects the neighborhood. 3. On October 12, 2009, the city council reconsidered this request after comment from the public, the applicant and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit revision, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. The applicant shall comply with the site plan date-stamped October 6, 2006. All construction shall follow that approved site plan. The director of community development and parks may approve minor changes. 2. The .,f the hips -A^G[ paving of the driveway apron must be 661lbsta Bally started WithiR tW9 years A -f appFeval E)F the PeFMit shall herAPAP A, -.11 ;;Ad ,completed by November 15, 2009. The area to be paved shall be from County Road B to a distance of 50 October 12, 2009 4 City Council Meeting Minutes Packet Page Number 123 of 291 H1, Attachment 4 feet in 3. The city council shall review this permit at the beginning of June 2010. aneea theappliGant has RGt s6ib6taRtially started this PFGjeGt by that time, the A F9ReW this 4. The applicant shall complete the restoration of the easterly slope to the pond by June 1, 2010 and shall apply erosion and sediment controls immediately, subject to city engineer requirements. submit a detailed plan for the appFC)Val Of the Gity 9RgiReer and the Capitol leaving the site. This plaR ishall alse ipp-11---d-e- the resteration Gf the Pop Papped areas of the 5. The annual materials crushing operation shall be reviewed by staff after the first timo to evaluate whether there were any problems or nuisances caused by this activity. The city council may prohibit any subsequent crushing activity if problems and complaints occur. The crushing operation shall be limited to Monday through Friday, 8 a.m. to 5 p.m. The applicant shall notify the abutting residents three days prior to commencing the periodic crushing operations. 6. The applicant must keep the site watered to control the dust. 7. All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to the west from Rice Street. 8. If there are complaints concerning the hauling or crushing operations, the applicant and those complaining shall attempt to resolve the problems via Dispute Resolution. 9. The temporary conditional use permit approved by the city council on September 14, 2009, shall end and the permanent amendment to the conditional use permit replaces and repeals the temporary CUP from September 14, 2009. The Maplewood City Council approved this resolution on October 12, 2009. Seconded by Mayor Longrie. Ayes — All The motion passed. K. UNFINISHED BUSINESS 1. Holloway Avenue and Stanich-Highlands Improvements, City Project 09-13, Resolution Adopting Revised Assessment Roll a. Deputy Public Works Director, City Engineer, Michael Thompson gave the presentation and answered questions of the council. Councilmember Nephew moved to approve the resolution for the Adoption of the Revised Assessment Roll for the Holloway Avenue and Stanich Highlands Improvements, City Prosect 09- 13. RESOLUTION 09-10-269 ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 281h 2009, the assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City October 12, 2009 City Council Meeting Minutes Packet Page Number 124 of 291 5 H1, Attachment 5 Overview of issues risen during public meeting Wednesday August 15th After hours use of the site • All who voiced their opinion were opposed to any changes • There were claims that we are already on site during overnight hours • Also claims that we are using the site on Sundays • One resident noted a disturbance at 3:30 am stating that it sounded like scraping or screeching. We believe that this may have been an animal being killed • Resident requested more data on the historical frequency of overnight use at the Pigs Eye site o We are compiling this data and will share this with residents Why not keep using the current after-hours site or go somewhere else? • There is confusion on this issue • Our lease at the current site is no longer in force • We have been researching alternative sites and will continue to do so o Alternative sites include 1958 Rice Street o Also searching for other suitable properties for purchase Noise from truck hauling • Tailgate banging o Our night time policy seeks to limit tailgate banging (my understanding is that it's not possible to totally eliminate this) • Truck vibration makes their houses shake o Our night time policy prohibits vibrator use o Concerns were raised that using a backhoe to scrape out the trucks instead of vibrating would also cause too much noise • Backup beeping o Can we change the sound to something less annoying? Dust Mitigation • Residents are not pleased with current practices o We understand and have developed a new dust mitigation plan Garage Slabs and other foundation issues • Residents will be instructed that filing a claim would be the first step to investigating such issues Resident requested an air quality test be performed • We will research what type of testing would be appropriate Resident requested soil testing of the site • Soil testing was accomplished a few years ago • We will collect this information and share that with the residents Seeding of inactive piles • Resident voiced concern that this would spread undesirable weeds to their lawns. This may be limited by utilizing controlled burns in lieu of cutting. Packet Page Number 125 of 291 H1, Attachment 6 Thank You SPRWS would like to thank those neighbors who came to our community meeting on August 15th, 2018. The feedback that you provided has been valuable in planning for the future and has given us new insight into how to best manage the site. As a follow- up to that neighborhood meeting, we would like to provide the following updates relating to our plans for the site. Nighttime Operations Site Improvements , As discussed at the neighborhood meeting, SPRWS had been considering 24/7 use of the Sandy Lake site. At present, we have put our plans for nighttime operations on hold. We will continue to operate at the Sandy Lake site during our regular hours. We will continue to look for alternative sites to use during nighttime emergencies. We hope to find another location in the coming months. If we are unsuccessful in finding an alternative location, we may be forced to reconsider 24/7 operations at Sandy Lake. This is not our preference, and neighbors can expect SPRWS to wholeheartedly search for another viable location during this time. Other Upcoming Operations SPRWS will fill in some low areas on the Sandy Lake site in the fall or early winter of 2018. This work is required by the MPCA, and will result in a moderate, temporary increase in traffic at the site. We will also clean out two of the basins west of Jackson St. this fall. Further information will be provided to impacted residents prior to proceeding with either project. SPRWS plans to move forward with several site improvements discussed at the neighborhood meeting. These improvements should reduce the impact of the site on neighboring properties. We hope that they begin to address some of the concerns raised by neighbors during the August 15th meeting. Dust Control I SPRWS will spray the access roadway and heavily used areas of the site with a dust control solution. This should significantly reduce dust in the area. The difference should be most �- apparent during summer months. Trip Reduction Measures SPRWS is currently pursuing contracts to carry concrete and asphalt waste products to an V alternative location. We are also pursuing a similar arrangement with soils. While it is, infeasible to eliminate tris to the site we ♦1 p eft• --T hoe to meaningfully reduce the number of jz p g Y visits to the site that are necessary. This decrease in traffic should reduce noise, dust, material volumes, etc. Implementing these contracts may take several months. 0 Backup Alarm Changes SPRWS is currently testing a White Noise backup alarm technology. These alarms are generally considered to be less irritating than the traditional backup alarm, and the noise that they produce should not travel as far. If tests are successful, we intend to install White Noise alarms on all equipment that operates at Sandy Lake. Questions? Contact Will Menkhaus - William.Menkhaus@ci.stpaul.mn.us or (651)266-6269 Packet Page Number 126 of 291 H1, Attachment 7 BOARD OF WATER COMMISSIONERS President. Matt Anfang ♦ Vice President: Amy Brendmoen Commissioners: ♦ Jeffrey Dains ♦ Mara Humphrey ♦ Rebecca Noecker ♦ Will Rossbach ♦ Chris Tolbert October 16, 2018 Melinda Coleman Maplewood City Manager 1830 County Road B East Maplewood, MN 55109 Re: Sandy Lake Stockpiling and Recycling Material Operation Dear Ms. Coleman, In response to the letter that I received from you on September 20, 2018, Saint Paul Regional Water Services has generated a report entitled "Overview of Sandy Lake Stockpiling and Recycling Operations." This report was compiled with the specific aim of addressing questions raised in your September 20th letter. In that letter, you noted that the City of Maplewood would review the Conditional Use Permit for the Sandy Lake site to ensure that all conditions are regularly met by SPRWS. We believe that our report confirms that regular operations on the site meet all conditions set forth in the CUP. In addition to meeting CUP requirements, SPRWS has taken further steps to care for the site and the community in a responsible manner. Since the issuance of the Conditional Use Permit, SPRWS has received little negative feedback from neighbors regarding our operations at the site. In fact, only one neighbor previously brought concerns before SPRWS staff. In that instance, we worked through a dispute resolution process with the resident to ensure that our impact was minimized. We understand that recent events have led to increasing numbers of neighborhood complaints about the Sandy Lake site. SPRWS also considers this to be a serious matter. While we believe that the data contained in the attached report will likely indicate that some neighborhood claims are unsubstantiated, we remain committed to addressing the concerns of the community. SPRWS welcomes the opportunity to meet with Maplewood staff and community representatives to discuss our operations at the site and resolve any issues that currently exist. Thank you for your time and consideration in reviewing the attached report. Please feel free to reach out to me with any questions or comments. Sincerely, Steve Schneider General Manager, SPRWS (651)266-6280 cc: Matt Anfang, President Dave Wagner, Engineering Division Manager Brad Eilts, Distribution Division Manager SAINT PAUL REGIONAL WATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St. Saint Paul MN 55113-6810 ♦ TTY: 651-266-6299 ♦ Phone: 651-266-6350 Saint Paul Regional Water Services provides quality water services to thefollot ging cities: Arden Hills • Falcon Heights - Lauderdale • Little Canada • Maplewood • Mendota • Mendota Heights - Roseville • Saint Paul • West St. Pnul AA -ADA -EEO Employer Packet Page Number 127 of 291 H1, Attachment 7 Overview of Sandy Lake Stockpiling and Recycling Operations 10/18/2018 Purpose: This document was compiled in response to a September 20th letter from Melinda Coleman, Maplewood City Manager, to Steve Schneider, SPRWS General Manager. The intent of this document is to address the questions raised by Ms. Coleman in her letter to Mr. Schneider. Area of Operations In order to gain an accurate picture of the extent of the soil recycling site's footprint, Will Menkhaus, an SPRWS engineer, walked the site with a GPS unit on October 2nd, 2018. The map included in Appendix shows the results of that site walk overlaid on an aerial image. The GPS unit used for the site walkthrough was accurate within approximately 18 inches. Aerial imagery was provided by NearMap and was collected during the summer of 2018. In total, the stockpile area was found to cover 5.6 acres. An additional 1.1 acres of space was devoted to the roadway and storage bins on site, bringing the total area used for recycling and stockpiling operations up to 6.7 acres. Several historical documents suggest that SPRWS may have initially had city permission to use 10 acres at the site. AppendixA also includes a pair of documents that reference the site's area as approximately 10 acres: a mailer to neighboring properties from February of 2010 and the Post -Closure Plan submitted to the MPCA. Only one page of the Post -Closure Plan has been included for the sake of brevity; the full document is 64 pages. We understand that a separate document appears to indicate that 8.5 acres of space was allocated for recycling and stockpiling operations. Regardless of whether or not the original intent of the CUP was to provide SPRWS with 8.5 or 10 acres of space for operations, the data collected on October 2nd, 2018 clearly indicates that SPRWS is operating well within the allowable area on the site. Material Crushing Hours of Operation Crushing operations on the site are a fairly infrequent occurrence. SPRWS rents crushing equipment once every 2 to 3 years on average in order to crush concrete and asphalt into Class 7 recycled material. The Class 7 material can then be used to backfill excavations during maintenance activities. Packet Page Number 128 of 291 H1, Attachment 7 The Conditional Use Permit for the Sandy Lake recycling operations limits crushing to the hours of 8 am to 5 pm on weekdays. When crushing, SPRWS operates during these hours. Crushing typically takes 1 to 2 weeks to complete. The most recent crushing operations on the site occurred in September of 2016. Appendix e includes an invoice from Semple Recycling and Crushing for $76,491. The Description section of the invoice includes "Processed material to a 1" minus," which indicates that this was the receipt for those crushing operations. The invoice was sent on October 3, 2016 and paid in full on November 3, 2016. Unfortunately, SPRWS staff was unable to find the mailer sent out to neighbors prior to these 2016 operations. In accordance with the Conditional Use Permit, it is our regular practice to provide neighbors with at least 3 days of notice prior to commencing the crushing operations. Notably, SPRWS staff is currently considering the possibility of carrying construction debris to a separate site, which would limit and potentially end crushing and recycling operations on the Sandy Lake site. Though this possibility is under consideration, it is too early to know whether or not this option will prove viable for SPRWS. Material Stockpiling and Recycling Hours of Operation SPRWS did use the Sandy Lake site for nighttime operations until 2011. At that time, the water utility and Sandy Lake neighbors entered into an agreement which limited SPRWS operations on the site to the hours of 7 am to 7 pm. Appendix C includes an internal memo from Dave Wagner, the distribution manager at the time. This memo provided notice to distribution crews that, effective December 21, 2011, the Sandy Lake site ("Sludge Field" in the memo) would not be used between 7 pm and 7 am. Since that time, SPRWS staff members have received several claims that operators were accessing the site during nighttime hours. Staff has not taken these claims lightly, and a number of procedures have been established to ensure that the site is used during the designated hours only. Appendix C includes an email and a Case Number document provided by the Maplewood Police Department. This email and the corresponding Case Document demonstrate evidence of a Maplewood Police investigation into the site which occurred in 2017. Officer Michael Nye deployed Reconyx cameras on the Sandy Lake site between March 21ST, 2017 and June 5th, 2017. These cameras are commonly used by hunters to scout for animals in an area, and the cameras recorded over 1,500 unique events during the 2.5 months of investigation. As Officer Nye noted in his June 5th email, no after-hours activity was observed on the site. Further, Officer Nye found no instances of SPRWS operators using the box -vibrator (or "shaker" as it's called in the email) in an inappropriate manner. That finding countered claims by neighbors that our operators were using box vibrators for hours at a time. SPRWS has also used Automatic Vehicle Location (AVL) technology on equipment since September 24tH 2015. The data collected by these AVL sensors during the past year was analyzed in response to inquiries from the city of Maplewood. The results of this analysis can also be found in Appendix C. The Packet Page Number 129 of 291 H1, Attachment 7 full set of raw data was excluded from the appendices for the sake of brevity, but is available to the city of Maplewood upon request. Review of the AVL data showed a total of four visits between the hours of 7 pm and 7 am. This constitutes 0.2% of the visits to the site since September of 2017. Two of these off -hours visits to the site appear to have been the result of work crews starting the work day too early. The other two visits appear to have been a work crew inappropriately accessing the site to get sand for a hydrant replacement project. Management has spoken with our distribution staff to limit the potential for either of these types of events occurring in the future. Five Sunday visits to the site were also recorded by AVL logs. All five of these visit occurred on the same day as a result of the alternative Pigs Eye dumping site being inaccessible. SPRWS staff was immediately aware of the off -hours use of the site and notified the city of Maplewood promptly. Though SPRWS recognizes that these nine instances of accessing the site outside of regular hours indicate room for improvement, we believe that these numbers stand in firm contrast to neighborhood allegations that SPRWS routinely uses the site at night and on Sundays. As indicated by the AVL data and the Maplewood Police Department study of the site, SPRWS demonstrates a pattern of regular compliance with the terms of the existing Conditional Use Permit. In order to ensure that this pattern of compliance continues, we have established additional security procedures. Each night, the gate is closed by a member of the SPRWS security staff. At 7 pm, the gate is powered off to prevent it from being opened until 7 am the following morning. While the AVL data provides evidence that SPRWS does not access the site at night, this security procedure ensures that the site is inaccessible both to SPRWS staff and to any outside entities between 7 pm and 7 am. Dust Control SPRWS's approach to dust control in the past has lacked consistency at times. In 2018, SPRWS staff envisioned a dust control plan for the site and implementation has begun. Since the spring, staff members have evaluated the site every Monday to determine whether spraying the access roadway with water is necessary. In most cases, the site is sprayed, though rainy conditions sometimes render this spraying unnecessary. If staff perceives an increase in dust volumes during the work week, they will spray mid -week as well. On September 26t", we implemented the second phase of our dust control plan by spraying the access roadway with calcium chloride for the first time. Appendix D contains a receipt for this service. The calcium chloride solution should bond with clay particles in the roadway and help them to hold moisture more effectively even during dry periods. SPRWS plans to spray the site with calcium chloride 1-2 times annually per recommendations from dust control professionals from Northern Salt. Staff will continue to inspect the site on a weekly basis and to spray when the site is observed to generating dust. Recently, these staff members began keeping logs to ensure that the site is regularly checked and to note the dates and times of spraying activities on the site. Packet Page Number 130 of 291 H1, Attachment 7 Truck Traffic Unfortunately, it is difficult to document whether SPRWS trucks are accessing the site from the designated truck route. SPRWS drivers are aware that the truck route requires that they access the site from the west. Signage posted at the exit of the site (shown on the following page) reminds drivers to use the designated truck route each time that they leave the site. Image 1: "All Commercial Vehicles Must Turn Left" sign posted on Co. Rd. 8 opposite the exit of the Sandy Lake site. Though documenting our adherence to the truck route requirements is difficult, we have reason to believe that SPRWS drivers regularly follow the designated route. Residents of McMenemy St. have called SPRWS in the past when trucks have accessed the site from the east. The fact that these residents have demonstrated a willingness to bring such instances to the attention of management suggests that SPRWS staff would be made aware if trucks inappropriately accessed the site. Contractors have been responsible for most instances of inappropriately accessing the site. In all cases, neighborhood complaints have been heard and addressed promptly to ensure that the proper trucking routes are used both by SPRWS drivers and by contracted trucks. Number of Trucks Appendix E contains an analysis of SPRWS dump truck visits to the Sandy Lake between September 20tH 2017 and September 20th, 2018. In total, SPRWS was responsible to 2,553 visits to the site with SPRWS vehicles. There were 313 working days (Saturdays included) during that period of time, so SPRWS generated an average of 8.16 trips per day with company-owned vehicles. The full data set (42 -pages of data) was not included in Appendix E, but is available to the city of Maplewood upon request. Determining the number of trips generated by contractor vehicles is more difficult as AVL technology is not available for these vehicles. Appendix E contains an estimate of the average number of contractor visits to the Sandy Lake site. This estimate was generated by taking the number of contractor -owned trucks that were operating on SPRWS projects during any time period and multiplying by an average of 6 loads per day. Any given day may have seen more visits or fewer visits to the Sandy Lake site than the Packet Page Number 131 of 291 H1, Attachment 7 estimates provided in Appendix E, but, according to observations from foremen and distribution supervisors, these numbers can be reported as a reasonable approximation of the number of visits to the site. Though it is difficult to precisely quantify the number of contractor visits to the Sandy Lake site, these numbers indicate a trip quantity that differs significantly from what some neighbors have alleged in the past. SPRWS has heard some neighbors estimate that there are hundreds of trips to the Sandy Lake site on most summer days, but these numbers indicate otherwise. According to the data available to us, we would expect an average of 8 site visits per day in winter months and 38-56 site visits per day during the construction season. Noise Control Since capping operations at the Sandy Lake site were complete approximately a decade ago, SPRWS staff has received few complaints about the site. In fact, only one neighbor of the property had brought complaints before SPRWS until the community meeting held on August 15th, 2018. Since that mid-August meeting, it has become apparent that neighbors take issue with the noise level at the Sandy Lake site. Unfortunately, these concerns had not been raised by neighbors prior to the community meeting, and, as such, staff was unaware of community concerns. SPRWS has always made efforts to minimize noise on the site and reduce any impact to neighbors, and these efforts have been increased since we became aware that several residents of the area perceive noise at the site to be an issue. The Maplewood Noise Control Ordinance specifically limits noise -producing activities occurring at night (7 pm to 7 am) and on Sunday. In accordance with these guidelines, SPRWS does not operate on the site during those hours as further clarified elsewhere in this report. The majority of SPRWS operations on the site occur during normal business hours (9 am — 5 pm). As shown in Appendix E, over 83% of our trips to the site occur during these hours. While the more sensitive 7 am — 9 am and 5 pm — 7 pm windows are used for operations at the site, these time periods make up a relatively small percentage of site visits. While it is difficult to quantify whether activities on site generate, "distinctly and loudly audible noise that unreasonably annoys disturbs, injures or endangers the comfort, repose, health, peace, safety or welfare of any person...", we can offer evidence that SPRWS staff has worked continually to decrease noise at the site and that our efforts to minimize noise continue. SPRWS hired HDR Engineering to conduct a noise study at the site. Noise measurements were taken between April 19th and 26th and compared to MPCA noise standards. The report is contained in Appendix F. During the study, noise sensors were placed near neighboring properties in order to quantify the volume of noise that residents might be expected to hear during normal operations. After examining the data collected, HDR concluded that noise produced on the site does not surpass MPCA Packet Page Number 132 of 291 H1, Attachment 7 standards for daytime operations. The quantitative data could not be compared with the Maplewood noise ordinance because no specific numeric benchmarks are set by the Maplewood ordinance. Though the HDR study showed that SPRWS does not exceed regulatory noise levels on the site, SPRWS staff has continued to seek solutions for reducing noise on the site. In October of 2018, the SPRWS team began installing white -noise backup alarms on all vehicles that operate at the site. These beepers are a modern alternative to the traditional tonal backup alarm and are generally considered to be a substantial improvement for neighboring properties. White noise alarms of this nature generate a directional noise which allows anyone positioned in the danger zone behind an operating vehicle to hear the alarm without causing disturbance outside of the danger zone. We believe that installing these alarms will be another step towards improving noise levels for property neighbors. More information about the ECCO EA9724 alarm is available in Appendix F. SPRWS has established policies that reduce noise levels for neighbors as well. Operators of heavy equipment are well aware of company policies that limit the use of truck bed vibrators and tailgate slams. These techniques are necessary to remove soil from the box at times, and they are used on the site to a limited extent. In addition to the noise reduction measures listed above, SPRWS is currently pursuing options to reduce trips to the site. At present, we are preparing to receive bids for a master contract which would allow us to carry construction debris (concrete and asphalt) to another location. While paying to deposit material at another site would prove more expensive to the water utility, we believe that pursuing this contract should provide a means of reducing trips to the site, and, consequently, reducing our impact on neighboring properties. Packet Page Number 133 of 291 H1, Attachment 7 Appendix A: Area of Operations Documents • A-1: Sandy Lake Stockpile Areas • A-2: Post Closure Plan Excerpt • A-3: 2010 Update on the Restoration of Sandy Lake Packet Page Number 134 of 291 H1, Attachment 7 SandyStockpileLake Areas Total Area: 6.7 acres Roadway & Parking 1.9 ac a� a� 0J Total ; Roadway &,- Stockpile: Storage Bins 5.6 ac 1.1 ac Recycled Material 0.8 ac 0.4 ac 1.1 ac . � Feet 0 50 100 200 Packet Page Number 135 of 291 H1, Attachment 7 SAINT PAUL REGIONAL WATER SERVICES POST CLOSURE PLAN LAGOON NUMBER 5 (SANDY LAKE) NPDESISDS PERMIT' NUMBER MN0045829 JULY 2007 POSTCL@SURE CARE PLAN The Board of Water Commissioners of the City of Saint Paul who are the licensee and owner of Lagoon Number 5 (Sandy Lake) and any successor will be responsible for the postclosure care of the facility in accordance with permit requirements and Minnesota Rules 7001.3055 Closure/Postclosure Care, 7035.2645 Postclosure and 7035.2655 Postclosure Care and Use of Property. The post -closure period will begin on the date of Minnesota Pollution Control Agency (MPCA) approval of fmal closure certification and cantirzue for 20 years or the duration required by the Facility permit. The Postclosure Care Plan identifies the frequency of use, inspection, maintenance, and monitoring activities to be completed during the Postclosure care period. SITE USE Saint Paul Regional Water Services (SPRWS) has conducted storage and recycling operations on approximately tete (10) acres on the northeast quadrant of Sandy Lake for several years. Materials for construction such as main breaks are stockpiled at the site. Materials from construction projects are brought to the site for reuse. Approximately 90 percent of the materials are reused. Materials that cannot be reused which average about ten (10) percent of the material brought to the site for recycling are removed from the site. SPRWS plans to continue recycling operations at this site for the duration of the Postclosure Care Plan. A City of Maplewood storm sewer empties into the site in the south. Maplewood's long-range plan provides for removal of the storm sewer from the site. INSPECTION Detailed inspections of the site will be conducted quarterly. The inspections will include an evaluation of the final cover settlement, erosion, vegetation, leachate collection, monitoring systems, drainage control for erosion and accumulation of sediment. General surveillance and observation of site conditions will be conducted weekly as part of the continued operation of the recycling site. MAINTENANCE Maintenance requirements identified during weekly or quarterly inspections regarding final cover settlement, erosion, vegetation, leachate collection, monitoring systems, drainage control for erosion and accumulation of sediment will be resolved within thirty (30) days of discovery. Substantial erosion or other deficiencies that could jeopardize the structural integrity of the facility will be addressed promptly in accordance with the urgency of the incident. V_ Wmgnemu3gtstactcswae\saudyL*oVosi.olo mmpl= upddeaoa Last printed 3.271200$ 8:03 AM Packet Page Number 136 of 291 2OSD -su2o a ° co of so L a C What are we doing at Sandy Lake? H1 Attachment 7 Saint Paul Regional Water Services (SPRWS) is converting Sandy Lake into a prairie of native grasses and wildflowers. The 26-arce site was previously used to store spent lime. We are still in the process of capping the site and establishing prairie on all except for about 10 acres. We will continue to use this 10 -acre portion to recycle materials from construction sites and for the storage of construction materials. Where are we now? We have completed filling and planting a large portion of the site on which plants are now taking root and establishing themselves. After a fairly aggressive construction schedule in the last two years, all that remains to be capped is a small section on the south west corner of the spent lime storage area. This area was all that remained last fall, when we had hoped we would be able to complete the project. Excessive rains and repair work that needed to be done to an embankment in the area hampered our efforts to complete the capping at that time. What s neat? We have resumed construction on this project to take advantage of the weather and the frozen surface. Barring any unexpected weather conditions or events, our goal is to complete the project by the end of the construction season this fall. Given the small area remaining to be filled, the arrival and departure of trucks and heavy equip- ment used to complete this task will be considerably less than required during the past two summers. We will construct a storm sewer to remove water run off from Sandy Lake and Skillman Ave. after the site is capped, as part of the overall project. Once the capping project is complete, access to the area will be limited and residents can expect that activity levels will return to pre -construction levels. What is the history of Sandy Lake? Sandy Lake was used to store spent lime used in our water softening process. SPRWS began soften- ing its treated water with lime in the 1940s. The residue from this process, called spent lime, was disposed of in Sandy Lake from that time until the 1990s. We now truck the spent lime solids from SPRWS to agricultural areas for soil enhancement. Why restore Sandy Lake? Capping the spent lime is required by Minnesota law and administered by the Minnesota Pollution Control Agency (MPCA). The city of Maplewood and the Capitol City Watershed District worked with SPRWS and the MPCA to develop the closure plan. SPRWS is establishing a native prairie because it is consistent with the city of Maplewood's proactive management of surface water, it is sustainable, and provides native habitat. What else? Sandy Lake is located in Maplewood, and is bounded on the north by East Cty. Rd. B, on the south by Skillman Ave. at Rice St. on the west, and I -35E on the east (see map on reverse). This spring, we will be repairing our roadways along the east side of the site as part of construc- tion site maintenance. To the south we have several basins that we have been draining. Trucks haul from this area. This is not part of the capping project, though the basins are in close proximity to the final area to be capped. Want to know more? You can find out more about this restoration project by contacting Dave Schuler, SPRWS chief engineer, at dave.schulex@ci.stpaul.mn.us or 651-785-8614. We will be giving a progress report to the Maple- wood City Council at a June meeting of their choos- ing. Please contact the council at 651-249-2000 to find out when they will have us on the agenda if you wish to attend that meeting. Packet Page Number 137 of 291 H1, Attachment 7 Activity planned in the Sandy Lake area HAUL ROUTE Ro�s banly LaKe` '—__._ 40 Sandy Lake area capped and seeding completed Activity to expect: Establishing a native prairie takes about 5 years and requires: • Regular mowing and treatment of non-native plants for the first few years • Periodic controlled burning, to take place about once every 5 years • Semi-annual inspections of vegetation and ground surface • Area to be capped and seeded. Goal date: fall 2010 Activity to expect: Trucks and equipment will access Sandy Lake from the north entrance to Sandy Lake off Cty. Rd. B from Rice St. during normal business hours, 7 a.m. to 5 p.m. weekdays. No trucks will travel on Cty. Rd. B beyond the east entry gate. Trucks will be hauling fill material while front-end loaders and bulldozers will be used on site. Construction has resumed to take advantage of the below freezing temperatures. As part of the project, once capping is completed, we will construct a storm sewer drain to remove the water run off from Sandy Lake and from Skillman Ave. Backhoes and additional heavy equipment will be used as needed. ORoad maintenance and repair this spring Activity to expect: Heavy equipment as needed to repair the roadways as part of construction site maintenance. • Construction recycling area: Continued use Activity to expect: Trucks and equipment to have continued but limited access via County Road B. When needed, recycling equipment will be set up onsite to breakdown cement and other construction debris into re -usable materials. Packet Page Number 138 of 291 H1, Attachment 7 Appendix B: Material Crushing Hours of Operation Documents • B-1: Crushing Invoice (2016) Packet Page Number 139 of 291 wj J § Hl, Attachment 7 Packet Page Number 140 2 291 n 7 § k 2$� � . .. ° Cr §9m 17_ / § k { \ � $ 2 � � 4 � a / � $ 2 \ E e �! )$ \k� Packet Page Number 140 2 291 n 7 § k 2$� � H1, Attachment 7 Appendix C: Material Stockpiling and Recycling Hours Documents C-1: SPRWS Memo to Truck Drivers & Distribution Supervisors (12/21/2011) C-2: Email Correspondence from Maplewood Police Department C-3: Maplewood Police Department Case MAPTL17007702 C-4: AVL Data Summary Packet Page Number 141 of 291 H1, Attachment 7 Distribution Division 1900 Rice St St Paul MN 55113 To: Truck Drivers & Distribution Supervisors From: David Wagner Date: December 21, 2011 Subject: Winter Dumping Operations Effective immediately, use the following dump sites for excavated material as follows: • Sludge Field —Use this site between the hours of 7:00am to 7:00pm, Monday -Saturday. Please note: the gate will be locked outside of these hours. This requirement is needed to comply with the City of Maplewood noise ordinance. * Pigs Eye — Use this site between the hours of 7:00pm to 7:00am and all day on Sunday. Only use this site during these hours. Note: the Pigs Eye site is owned by City of St Paul Parks Department. Per our agreement with the Parks Department, material from the Pigs Eye site must be removed from this site on a yearly basis. For this reason, dumping at Pigs Eye should be minimized. Therefore, only use the Pigs Eye site during the hours noted above. The location of your worksite will not dictate where to dump. (If you are very close to Pigs Eye and it is during daytime hours, it is still expected that you drive and dump at the Sludge Field site.) These operations will be in place during our winter season. Also, you must continue to separate your loads at both Pigs Eye and the Sludge Field. Thank you for your cooperation. C:\Users\stevepskAppData\Local\Temp\AxV503.tmp.doc Last printed 3/4/2015 7:38:00 AM Packet Page Number 142 of 291 H1, Attachment 7 Dave Kvam Subject: FW: SPRWS Investigation From: Michael Nye Sent: Monday, June 5, 2017 6:52 PM To: Paul Schnell Subject: SPRWS Investigation Chief Schnell, Over the period of 03/21/17 to 06/05/17 I've operated covert cameras on site monitoring the activity at SPRWS as directed. After going through the over 1,500 unique events I observed no instances of activity outside of approved hours on site, no instances of excessive use of the trucks "shaker" feature, and no use of the "shaker" feature outside of the designated use area. I can say with virtual certainty that the complaints generated due to this issue were in reference to normal day to day activities at the site and not of any sort of targeted harassment. The department's equipment has been removed from the site at this point. If you have any additional questions please let me know. Thank you, Packet Page Number 143 of 291 CITY OF MAPLEWOOD I POLICE DEPARTMENT 1830 East County Road B, Maplewood MN 55109 Case MAPTL17007702 Status Report Type CIBRS Classification Primary Officer Investigator Records Technician Reported At Incident Date Incident Code Location Zone municipality type Location Name Approved Patrol Private Michael Nye None 03/21/17 14:39 03/21/17 14:39 - 06/05/17 00:00 ADM : ADM - Administrative Detail 1830 COUNTY ROAD B E, MAPLEWOOD, M S3 None Maplewood Police Department Disposition Noted Disposition Date/Time 06/13/17 01:55 Review for Gang Activity None Bias Based On Bias Targets Bias Circumstances Is this a rental property? NO Case Comments Reconyx placement, No BWC. SPRWS ZU=RCHER Packet Page Number 144 of 291 Case MAPTL17007702 H1, Attachment 7 Printed on October 11, 2018 Page 1 of 1 - 40 2 _. C+ e_ p CD C3 C7 C3 C7 C3 CD C7 Lf] Li} TS C" CD C, rn 2 �-Il C=� C�2 CV -r Lf} C7 -;t M CO a = Cry [G, CG 0 CV M r-- r C%4 Cy C3 M f--- M M L iD LO -r a M 'rj} Lrl C6 Lf} M Cf} 4i] C6 r Li} LD r M C4 C:7 r Q r r Cy Cil CN CV CV r ^'T koko C:) C14 s6 rn r+l m a) (D r C6 CD M COr Lf) CC) r F4 Lf} CJ M Cry C6 CL { C%4 COE n ko M fes- L L) M Cnr CO fes- S9 C%4 L.L d 1,0 4L } C' 4f} L,rJ M CV Ur M C2 ' 02 Ci } C" � C `1 r CV r r r r C V r r r r lf} C.J M r CO m G3 '* Cil Lf} L 1 Tt Lf} �n Lr1 Ln 15 r-- M L,q cv cv r r r Ln -t �, �� LO rr, LO M CJ M r~ CD CJ C7 CJ CD CJ C7 C14 CD CJ r r CD :r M C C:)CV Cn C:) ID E 2 Co CO CO M CO -:T r r 06 `';r LO Li} M C6 Lit CO CV C6 r LO r CO r r cN CrJ C 4 LO Cy rr Cy M Cy M r L -D Ll ) C3 Cy _ CV p a� rn fes- Pk C6 C6 C1C2 Co 07 M C 1 M �+ CJ C3 CJ C3 CJ � C7 � C+ a} Cy CN CV Cy CV CV Cil CV Cil CV C CV C'V Z — p CO � m o a} _ m +-- U ID s U)OGd LL QU) H1, Attachment 7 Packet Page Number 145 of 291 H1, Attachment 7 Appendix D: Dust Control Documents • D-1: 2018 Calcium Chloride Spray Invoice from Northern Salt Packet Page Number 146 of 291 N9fffiBII/ Se// /B6®/�/8tbd l PO Box 1028 Forest Lake, MN 55025-5028 Phone: 651-209-3148 Fax: 651-407-0609 www.northernsalt.com H1, Attachment 7 Invoice Date Invoice # 9/27/2018 12836 Bill To Ship To Sandy Lake Site St Paul Regional Water 1900 Rice St St Paul MN 55113 Due Date P.O. No. S.O. No. Terms Rep 10/12/2018 1733 Net 15 TR Description Quantity U/M Rate Amount Calcium Chloride 38% - Applied 1,350 gal 1.05 1,417.50 Bob 651-775-6230 Sept 26th application NOTE: IF PAYING BY CREDIT CARD PLEASE ADD 3% FOR A CONVENIENCE FEE Prompt payment would be appreciated. Late payments could result in a 1.5% monthly finance Subtotal charge. Customer agrees to pay all costs of collection, including attorney's fees. $1,417.50 Sales Tax (7.875%) $0.00 We appreciate your business. For an additional convenience fee of 3% of the transaction total, NSI will accept Visa, Mastercard Total $1,417.50 and Amencan Express creait caro payments. Packet Page Number 147 of 291 H1, Attachment 7 Appendix E: Number of Trucks Documents • E-1: SPRWS Vehicle Trips to Sandy Lake • E-2: Contractor Truck Trips Packet Page Number 148 of 291 H1, Attachment 7 SPRWS Vehicle Trips to Sandy Lake Month Year Site Visits Nighttime Visits 7 am - 9 am 9 am - 5 pm 5 pm - 7 pm Weekday Visits Saturday Visits Sunday Visits September 2017 58 0 4 63 1 52 6 0 October 2017 183 0 21 154 8 183 0 0 November 2017 169 0 22 137 10 157 12 0 December 2017 263 0 15 225 23 231 32 0 January 2018 188 0 19 163 6 182 6 0 February 2018 164 0 14 139 11 152 12 0 March 2018 181 0 15 161 5 180 1 0 Aril 2018 214 2 16 188 81 213 1 0 May 2018 261 0 43 207 11 257 4 0 June 1 2018 258 0 55 196 7 253 5 0 July 2018 244 1 46 192 5 243 1 0 August 2018 235 1 37 195 2 235 0 0 September 2018 135 0 11 115 9 126 4 5 Totals 2553 4 318 2125 106 2464 84 5 Percent of Total 100.0% 0.2% 12.5% 83.2% 4.2% 96.5% 3.3% 0.2% Avg_ Per Month 212_$ 0.3 26.5 177.1 8.8 205.3 7.0 0.4 Packet Page Number 149 of 291 Hl, Attachment 7 Contractor Truck Trips Start Date End Date No. of Days No. of Trucks Avg. Trips/Day 6 4/23/2018 5/13/2018 21 1 5/14/2018 5/17/2018 4 5 30 5/18/2018 5/30/2018 13 1 6 5/31/2018 6/28/2018 29 7 42 6/29/2018 7/12/2018 14 1 6 7/13/2018 7/22/2018 10 7 42 7/23/2018 9/6/2018 46 8 48 9/7/2018 9/11/2018 5 7 42 Packet Page Number 150 of 291 H1, Attachment 7 Appendix F: Noise Control Documents • F-1: 2018 Noise Study by HDR • F-2: Specs. for White Noise Backup Alarms Packet Page Number 151 of 291 H1, Attachment 7 Memo Date: Friday, May 18, 2018 Project: Sandy Lake To: Will Menkhaus From: Ben Copenhaver and Tim Casey Subject: Noise Measurements of Existing Conditions Saint Paul Regional Water Services (SPRWS) conducts activities at the Sandy Lake soil reclamation/recycling site. HDR Engineering, Inc. (HDR) measured existing noise levels in the area of the site, including long-term noise measurements and near -field measurements of individual equipment operations. MPCA Noise Standards The Minnesota Pollution Control Agency (MPCA) regulates environmental noise through Minnesota Rules 7030. The MPCA noise standards apply to certain Noise Area Classifications (NAC), which are based on the land use of the noise receptor. Table contains the MPCA noise standards. These standards are based on the statistical LIc and L50 sound levels, which respectively represent the sound pressure level that is exceeded for 10% or 50% of the measurement period (one hour in this case). These noise limits apply to overall measured hourly sound pressure levels as opposed to only levels directly attributable to the regulated source(s). However, MPCA does allow for background corrections to be made in cases of exceedance, in order to determine whether the elevated levels are due to regulated noise or background noise. Table 1. MPCA Noise Standards Maximum allowable hourly sound pressure level, dBA (re 20 pPa) Noise Area 1W Nighttime L10 Classification NAC -1 65 60 55 50 NAC -2 M111 70 -V 65 iMM9 70 Mro" 65 NAC -3 80 75 80 75 Source: MPCA 2015 The primary noise -sensitive receptors near the Sandy Lake site are residences, which fall under NAC -1. Compliance is evaluated at the area of normal outdoor human activity nearest to the noise source (i.e. a front or back yard at a residence). As defined by the MPCA, daytime is from 7:00 AM to 10:00 PM and nighttime is from 10:00 PM to 7:00 AM. Impulsive noise is not regulated by these rules, besides that generated at shooting ranges. The City of Maplewood does not have a quantitative noise ordinance. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 152 of 291 H1, Attachment 7 M Measurement Methods The noise measurement methods for the long-term noise measurements were consistent with the requirements of the MPCA Noise Test Procedure 1: Measurement procedure for non- impulsive noise (MPCA 2015). HDR measured noise levels over the seven-day period from April 19th to 26th, 2018. HDR also measured individual equipment activities on April 19th and April 26th HDR performed the long-term noise measurements at two locations that are representative of nearby residences; the measurements began on the afternoon of April 19th and ended on the morning of April 26th, 2018. HDR performed the near -field equipment measurements in the area where equipment operations typically occur. Figure 1 shows the measurement locations. Figure 1. Measurement Locations Long-term measurement location 1 (LT1) was a location that was representative of residences to the north of the project site. While HDR was present, the noise environment at LT1 was characterized by birdsong, frogs, and traffic noise from County Road B and 1-35 E. LT2 was a long-term measurement location that was representative of residences to the south of the project site. The observed noise environment at LT2 during HDR site visits was characterized by traffic noise from 1-35 E and birdsong. HDR used digital sound level meters with 1/3 octave band filters to perform the noise measurements. The sound level meters and a handheld calibrator meet Class 1/Type 1 hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 153 of 291 H1, Attachment 7 M precision requirements of ANSI and International Electrotechnical Commission standards. All instrumentation used to measure noise levels on this project is calibrated on a regular basis by an independent accredited calibration laboratory using standards traceable to the National Institute of Standards and Technology. The instrumentation was adjusted to a reference level traceable to the National Institute of Standards and Technology prior to transportation to the measurement site. Calibration checks were performed in the field prior to and upon completion of each series of measurements. No precipitation events occurred during the measurements. The measured hourly average microphone -height wind speeds were below 11 miles per hour throughout the measurements. Therefore the only hours excluded from consideration in the long-term analysis were hours when HDR personnel were onsite and interacting directly with the measurement equipment. Long -Term Measurement Results Figure 2 shows the measured hourly A -weighted L10, L50, and L90, as well as average hourly microphone -height wind speeds from LT1. Periods when SPRWS activity was occurring onsite are highlighted. Figure 2. Measured Hourly Noise Levels at LT1 T 65 460 = 40 35 30 0 0 0 0 o a a o a o a o o ®o 0 o a o 0 0 0 0 0 0 o a o 0 M 03 M r3] r M 07 r C7 t3) r M CS] r M 03 r M O] r 1- t r L"V Q Q N" CV Q Q ...... Q ACV Q Q" Q ACV Q Q Q ... Date and Time 16 14 12 s a 10 E m 8 Site Activity CL N L10 6 � • L50 4 L90 2 Mic Wind 0 Periods of site activity do not appear particularly correlated to periods of increased noise. Figure 3 compares the measured hourly A -weighted L,0 at LT1 to the MPCA noise standards. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 154 of 291 FN Figure 3. Measured Hourly Leo at LT1 70 65 Q 60 a 55 c -� 50 a 45 a x 40 35 30 000000000000000000000000OO00000000 00000000000000a000aoocf000c�0000c�o©o M OO M't O"t 0 0 0 0 LO 0 � CO r CO r N h N I'- O M`t 0't 0] 0 0 0 r N O O r r O O r r N O O r N O O r r N O cO M r 00 r N O O r O O r OMMOOOO--r-r--NNNMMMMM"'t"t��'�I-Ln LLOLjjLj'J ZD O -D Date and Time H1, Attachment 7 Site Activity • L10 ■ Exceeding L10 Limit There were a total of 27 hours at LT1 that exceeded the L10 limit. These took place entirely during nighttime hours. None of these occurred during hours when site activities were occurring. Based on selective audio review, the cause of these exceedances was spring peepers and traffic noise from 1-35 E, with the frogs dominating in the early nighttime and traffic noise increasing in the morning. Figure 4 compares the measured hourly A -weighted L50 at LT1 to the MPCA noise standards. Figure 4. Measured Hourly L50 at LT1 70 65 60 4 55 -i 50 2 45 a x 40 35 30 ■111116 ■ • ■' • 0000000000000000000000000000000000 oL?ooO0000O000000000000000000OOO000 C27 2C7� 0]�0]0Ln 000—s0—(D NI'- Nr --"0w C wQ'Q-0) �fm00; 0 � N O O r � 0 0 r r N 0 0 r r N O O r � N O O r r N O O r r O 0 � 0]�O]0 QOO- - - - - NN NNN(`7(1) (1)nn"Zr 0 Ln 00(DW W X7'Cr 7 Nr I-Nr7Nr Nr I- Nl_IT Nr �r `3_ Nr�Nl_7 Nr Date and Time hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Site Activity • L50 ■ Exceeding L50 Limit 4 Packet Page Number 155 of 291 H1, Attachment 7 FN There were a total of 40 hours at LT1 that exceeded the L50 limit. Like the L,0 results, these took place entirely during nighttime hours. There was one exceeding hour that coincided with site activity (the 10:00 pm hour on April 24). However, site activities during this hour lasted less than two minutes. Because the L50 indicates the sound level that is exceeded for 50% of the measurement period, site activities would have had to have lasted over 30 minutes in order to affect the L50. Therefore, this exceedance was not attributable to site activities. Based on selective audio review, this and the other exceedances were due to traffic noise and spring peepers. Figure 5 shows the measured hourly A -weighted L10, L50, and L90, as well as average hourly microphone -height wind speeds from LT2. Periods when SPRWS activity was occurring onsite are highlighted. At LT2, a meter malfunction caused levels to stop being recorded around 9:25 PM on April 25, but the rest of the data was unaffected. Figure 5. Measured Hourly Noise Levels at LT2 70 65 460 ui 55 50 U 2+ 45 3 _r 40 35 30 o 0 0 0 ©o o a o d Q ©o 0 0 0 o n o a o o a o o ©© o O N 00 O N 00 It O CV Co �r 0 N W O N 00 S O N 00 It O CV 00 O7 07 0 0 0 0 N N N N M M M M 'It 'It 'It 'It 0 LO 0 0 W (O (4 r N N N N N N N N N N N N N N N N N N N N N N N N N N N 4 4 � � - 4 4 4 It It I- Date and Time 16 14 12 a 10 m 8 Site Activity 6 L10 + L50 4 L90 2 Mic Wind 0 As at LT1, periods of site activity do not appear to be correlated to periods of increased noise. Noise during the day on April 24th was elevated compared to other daytime hours, but this coincided with the highest recorded wind speeds during the measurement period. Figure 6 compares the measured hourly A -weighted L,0 at LT1 to the MPCA noise standards. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 156 of 291 H1, Attachment 7 M Figure 6. Measured Hourly L10 at LT2 70 - — 65 60 . "W 4 Ma 55 -�T�-� • ■ • • • ■ i• fir• • �■ • • • s � •�� • •• • +■� S 7+ 50 • ''•'• : a �� '• Site Activity 45 - • ~ ' • L10 M 40 - ■ Exceeding 35 - - L10 Limit 30 0000000000000o0o0c5o0oo0oc7000000000 aor�aoaor�oaoaQooaaoor�0000000�Q000ao r r p p r r N 0 p r r N 0 0 r r N 0 0 r r N p p r r 0 0 r r N p p r MM 000 00� r r Q CV Q N Q N N N N N N N N Q Q Q Q Q Q Q N Q CV Q N Q N Q N Q C1 Q Ott tt't 4 't I- It 'tIttt Id- �Itt It 14- ��1* 14- 1- It 'ttt�t ��tt It It Nt �r It 't Date and Time There were a total of 28 hours at LT2 that exceeded the L,0 limit. These took place entirely during nighttime hours. There was one exceeding hour that coincided with site activity (the 10:00 pm hour on April 24). However, site activities during this hour lasted less than two minutes. Because the L,0 indicates the sound level that is exceeded for 10% of the measurement period, site activities would have had to have lasted over 6 minutes in order to affect the L,o. Therefore, this exceedance was not attributable to site activities. Based on selective audio review, the cause of these exceedances was spring peepers and traffic noise from 1-35 E, with the frogs dominating in the early nighttime and traffic noise increasing in the morning. Figure 7 compares the measured hourly A -weighted L50 at LT2 to the MPCA noise standards. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 6 Packet Page Number 157 of 291 M Figure 7. Measured Hourly L50 at LT2 70 65 60 faa 55 0 -a 50 L, 45 0 40 35 30 H1, Attachment 7 ao�000000a000aaoaaoo�000r�a00000aoa a�ac7r�000c7oQaoar�or�aoc7c7ooaoaoQaoaaoa 'zr(0)O00LO0 (o r041' -N1 N000Cl) W0'zrM'It 0LO000rW 000 OOOOr rrr rNN NNN MMM MM"r'Ir�tnr 00 OOLO Cow(o r r N N Q Q" N Q Q N N Q C1 Q Q4 Q N N N N Q N N N Q CV N Q Q Q Q N N Date and Time Site Activity • L50 ■ Exceeding L50 Limit There were a total of 38 hours at LT1 that exceeded the L50 limit. Like the L10 results, these took place entirely during nighttime hours. As indicated previously, there was one exceeding hour that corresponded with site activity, but the site activity was not long enough to have affected the statistical sound levels. All exceedances at this site were due to sources other than site activity, typically traffic noise and frog activity. Though hours with noise levels exceeding MPCA limits were observed at both long-term measurement locations, none of these exceedances were attributable to site activity. Only one exceeding hour corresponded with an hour in which site activity took place, but the duration of the site activity was too short to have affected the L10 or the L50- 24 -hour Operation It is difficult to conclusively predict if noise emissions during nighttime use of the site will comply with MPCA nighttime noise standards at residences adjacent to the project site. HDR can draw a few conclusions from this study. • Sound levels measured during the hours when the site was in use by SPRWS were highly variable, which indicates that sources other than operations were driving overall levels. More extensive review is needed to determine relative contributions of noise from on-site and off-site noise sources; that review is beyond the scope of this current project. • Expanding operations to nighttime hours could lead to exceedances of the nighttime MPCA L10 noise standard at the nearest residences if operations last more than 6 minutes in a given hour. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 158 of 291 H1, Attachment 7 M • Many nighttime hours during these measurements were dominated by frog noise, so it is difficult to determine to what extent site operations would affect ambient noise levels during seasons when frog noise is not contributing. • In addition, the character of noise produced on site is different from the existing nighttime noise. The impulsive nature of the tailgate slams and short duration of the truck bed vibrations make them more likely to generate annoyed responses than the relatively constant nature of traffic and frog noise. • In colder months, there might be less noise from wildlife during nighttime hours; noise levels might comply with MPCA standards w/o SPRWS activity. This could make it easier to determine the contribution of noise from SPRWS activities on-site. • If SPRWS could eliminate tailgate slams and truck bed vibrations, it is possible that noise from nighttime operations could comply with MPCA noise standards. There is merit in performing a demonstration project in which SPRWS operates during nighttime hours while measuring noise levels at residential property lines. Near -field Measurement Results HDR took near -field measurements of equipment on site performing typical activities on April 19 and April 26, 2018. Table 1 shows each activity with the Leq for the duration of the activity, the maximum Leq observed during the event, the duration of the activity, and the distance at which the activity was measured (point of closest approach for activities where the source was moving). For some activities, multiple events took place (e.g., for a dump truck unloading, the truck reverses, raises the bed, dumps, vibrates, slams the tailgate, and lowers the bed). Each individual event is isolated to the extent possible. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 8 Packet Page Number 159 of 291 M Table 1. Near -field Equipment Measurements Dozer passby Dozer reverse passby Dump truck passby Dump truck reverse passby Dump truck regen (from front) Dump truck regen (from side) Dump truck dump Dump truck tailgate slams Dump truck bed vibration Loader roadway maintenance Loader loading gravel into truck H1, Attachment 7 0:30 75 83 40 0:50 74 86 40 0:23 77 90 30 0:20 79 83 15 0:17 79 L-181 981 0:12 79 79 20 0:10 80 89 40 0:15 82 102 40 0:10 84 91 15 0:45 80 90 20 0:15 74 83 45 The measurement distance can be used to normalize the measured levels in the event of future analysis. Mitigation Options Based on the near field equipment measurements and audio review, the dump truck tailgate slams are the loudest noise event on site. Though their impulsive nature makes it unlikely to cause levels to exceed MPCA limits, impulsive sounds stand out from the background noise environment and may be annoying to nearby residents. Because of the mobile nature of the sources, a noise barrier would not be especially effective unless it was located in close proximity to affected residences. Furthermore, the difference in elevation between the site activities and the northern residences would mean that the barrier would have to be fairly tall in order to achieve appropriate noise reduction. For this reason, methods of addressing noise at the source would be most appropriate. The slamming of tailgates and truck bed vibration after a dumping event appeared to be the most audible events at nearby residences, based on cursory audio review. Operational controls to avoid these activities altogether would be most effective. This could take the form of restricting dumping activities during sensitive times of day, or using a manual method of cleaning the truck bed after a dump instead of slamming and vibrating, such as with a long broom or similar implement. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 9 Packet Page Number 160 of 291 H1, Attachment 7 M Conclusions The long-term measurements performed by HDR showed that SPRWS operations at Sandy Lake did not cause any exceedances of the MPCA noise ordinance. Near -field measurements of activities on site were recorded for future reference. If noise mitigation is desired, the most appropriate option would likely be to institute operational controls to avoid dumping, bed vibration, and tailgate slams during sensitive periods. hdrinc.com 701 Xenia Avenue South, Suite 600, Minneapolis, MN 55416-3636 (763)591-5400 Packet Page Number 161 of 291 H1, Attachment 7 ECCO EA9724 Specifications Product Detailspe'—. I atiC•ns r-eatures installation Vy;arranty Jens ie-lti`Tlent Universal Smart Alarm 77-97 dB 12-24V Multi -Frequency Back -Up Alarm (EA9724) by ECCOe. The Multi -Frequency back-up alarm provides a solution to potential noise pollution created by back-up alarms in confined or densely populated work areas by maintaining a safe warning signal for those in the danger zone of backing vehicles while minimizing disturbance to work site neighbors. The Multi -Frequency alarm operates by emitting sound at multiple frequencies attenuated above 400OHz so that the sound is perceived to dissipate more quickly than a conventional pure -tone alarm, ECCO Specifications: Voltage: 12-24V'DC Type: Speaker Volume: 77-97 Amps: 0.7 Approval: SAEJ994 Type F, CE, R1 o, AMECATM Temperature Range: -40F to +135F Features: Emits sound at multiple frequencies attenuated above 400OHz Compact design and universal mounting maximizes location options Encapsulated electronics extend product life Warranty: 2 Years Made using the breakthrough technology Effective, innovative, and extremely robust Maximum protection and improved safety Packet Page Number 162 of 291 H1.Attachment 7 ECCmOinthe�~*'-es division ofEccoSafety Group with the main head quarter imaoiee,Idaho. For mmetham4oyears h has designed anop' inovaimrvisual arid audible warning equipment foroommrmia|vehicles. Its product line includes, but ionot i-n.-_eu-_u,uack-upalarms, light bars, beacons, camera system, etc- All EcoOproducts are designed m maximize protection and increase the safety of commercial vehicle operations. ECoO hasag|nba| presence with o manufacturing centers and partners in more than 100 countries'r including the United States and more - Brand: sCCo Part Number: eA9724 uPc 758379057278 Packet Page Number 163 of 291 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 164 of 291 City of Maplewood Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council on the following topic for up to three minutes. Public Hearing: H1 — St. Paul Regional Water Services' Conditional Use Permit for the Materials Stora e, a. Puu Crusblic Hearrin and in ciin D eration at its Sandy Lake Site b. b. Conditional Use Permit Resolution Revisions Date: November 26 2018 Time: 7:00 PM Name - First & Last (please print clearly) tv r� r , Address /+ e /1+ 14. 15. 16. 11 1 �/O '\i�V,46 ('111 1 � TV 6 St—, City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 In October of 2006 the public was notified that a Public Hearing was to be held to address a request for a Conditional Use Permit at the Sandy Lake site for stock piling and periodic crushing of concrete and asphalt from the -re air of water -main -breaks. As a result, a Site Plan was developed which identified that the operations be located within 8.5 acres on the northeast side of the Water departments property. The Site Plan required that the materials be placed in 6 bins, 30' long by 20' wide by 6' high, approximately 800 cubic yards. The CUP was agreed on by the City on November 27, 2006, with provisions to protect the neighbors, including the Site Plan date stamped October 6, 2006. [After complaints were received by the city from the residents, the CUP was again reviewed and a revised CUP was agreed upon, dated October 12, 2009, with protections for the neighbors including the Site Plan date stamped October 6, 2006.1 In 2016, the truck traffic, tail gate banging, scraping, backup beepers and truck vibrations along County Road B were so bad, that in addition to trying to resolve the problems, SPRWS in December of 2017, said they would consider buying the properties. By the summer of 2018, the neighbors along County Road B and Skillman Avenue noticed the dumping and truck traffic on the site was extensive, leaving no doubt that SPRWS was willfully violating most of the 2009 CUP provisions. On September 7 and 8, 2018 the neighbors were notified by the city that SPRWS wanted to change the CUP so as to expand operations at the site which would include expanded night time hours for emergency water main breaks and scheduled after hours work. The eye opener came when the letters identified that the site was currently being used to store and recycle materials "generated through water main replacement work". It was obvious that the City of Maplewood had predetermined the outcome of this issue, knowing that the 2009 CUP obligated the Water department to comply with the Site Plan dated October 6, 2006 which prohibited materials generated by main replacement projects, as apposed to materials generated as a result from emergency repair of water main breaks. This was confirmed at an explanation meeting at SPRWS on August 15, 2018, when they identified the size of the expansion to be approximately 40,000 cubic yards, mostly due to water main replacement work. This has been confirmed by the neighbors following the trucks going to and from Forest Street and Cleveland Avenue main replacement projects. They also identified that the City told them to go ahead with the expansion, which they did all summer and fall. This approval was done by the city's environmental planner. SPRWS withdrew their request for a CUP revision on September 13, 2018. No Planning Committee review or recommendation was done. The Staff Report recommends the elimination of the Site Plan dated 2006. This is very disappointing to the residents of this neighborhood, because this is a major protection for the residents. If the Site Plan of October 6, 2006 is eliminated by the City Council as recommended in the Staff Report, it is clear that the city is representing the Water Department and not the residents of Maplewood. �� J2,61 It g PUBLIC HEARING NOTICE What is Being Requested? City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 St. Paul Regional Water Services (SPRWS) is requesting a conditional use permit to continue the use of their Sandy Lake site on the south side of County Road B for the storage and recycling of concrete and asphalt -SPRWS would use this -land for stock piling and periodic crushing of concrete and asphalt which results from the repair of watermain breaks. Refer to the attachments. Public Hearing Information The Maplewood -Planning Commission will review this request on Monday, November 6, 2006 at 7:00 p.m. or later in the Maplewood City Council Chambers located at 1-830 -County Road -B fast. All interested parties may present their views orally or in writing. Sign language interpreters are available`- You must request this service at least 96 -hours in advance. Call the city clerk at 651-249-2001 to arrange this service. Assisted Listening Devices are also available. Please check with the city dark for availability. Why this notice? The city code requires that the planning commission hold a public -hearing when considering conditional use permits. Contacts To discuss this request or seek additional information about this proposal, please contact Tom fkstrand at -6512492302 or by email at tom.ekstrand@ci.maciewood.mn.us. p:=n-dvpfloomWvpt nr�#ar try CUP Paper 10 06 A N City Council Meeting - Meeting Date: 11/26/2018 Agendad hrWnt landout 1 Location & Zoning Map proposed Sand Lake Materials Storage And. Crushing Site MI City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Attachment. 2 .it r•� Juin SITE PLAID -1 1 L. NEW BUSINESS MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 27, 2006 Council Chambers, City Hall Meeting No. 06-30 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Attachment 4 Saint Paul Regional Water Services Sandy Lake Site Conditional Use Permit (County Road B -- West of 1— 35E) a. Senior Planner Ekstrand presented the report. a. Planning Commissioner Fisher presented the Planning Commission report. C. John Blackstone, St. Paul Regional Water Services, spoke for the applicant. Councilmember Hjelle CONDITIONAL USE PERMIT RESOLUTION 06-11443 WHEREAS, the St. Paul Regional Water Services applied for a conditional use permit to use the Sandy Lake site as a storage and construction -materials recycling site. WHEREAS, Section 441092(1) of the city code of ordinances requires a conditional use permit for any public utility, public service or public building use. WHEREAS, this permit applies to the property located on the south side of County Road B East on the west side of Interstate 35E. The legal description is: Parcel #18-29-22-12-0010: South 140' of North 270' of E 442', 681100'. North 130' of SW'/ of NE subject to County Road B part of NW % of NE % S.E.LY of 160' W.W. R/W in SECTION 18, TOWN 29, RANGE 22. Parcel 418-29--22-24-0024: Subject to Avenue; except South 15' of Fast 320' of West '17'913' of NW % ex. Partin James 1s` Addition part of said NW %, S.E.LY of VV.W. R1W in SECTION 18, TOWN 29, RANGE 22. Parcel #18-29-22-2+0001: SECTION 18, TOWN 29, RANGE 22. 100' W.W. R/W across N 2/3 of SW Y4. 165' W.W. R/W across S % of NW %. 160' W.W. R/W across N % of E Y of NW % of SECTION 18, TOWN 29, RANGE 22. Parcel #18-29-22-12-0009: SECTION 18, TOWN 29, RANGE 22. 160'WW R/W across NW % of NE Y of SECTION 18, TOWN 29, RANGE 22. WHEREAS, the history of this conditional use permit is as follows: 1. On November 6, 2006, the planning commission held a public hearing and recommended approval of this request. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission considered the recommendation of the city staff. 2. On November 27, 2006, the city council approved this request after considering the City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 i' recommendations of the planning commission and those of city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values, 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: The applicant shall comply with the site plan date-stamped October 6, 2005. All construction shall follow that approved site plan. The director of community development may approve minor changes. 2. The construction of the bins and paving of the driveway apron must be substantially started within two years of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. If the applicant has not substantially started this project by that time, the city council may renew this permit. 4. The applicant shall submit a detailed plan for the approval of the city engineer and the Capitol Regions Watershed District showing how they will prevent any erosion and sediment from leaving the site. This plan shall also include the restoration of the rip -rapped areas of the slope down to the pond and detail the construction of a paved driveway apron from County Road B back 50 feet into the site along both branches of the driveway. 5. The annual materials -crashing operation shall be reviewed by staff after the first time to evaluate whether there were any problems or nuisances caused by this activity. The city council may prohibit any subsequent crushing activity if problems and complaints occur. The crushing operation shall be limited to Monday through Friday 8 a.m. to 5 p.m. 6. The applicant must keep the site watered to control the dust. 7. All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to the west from Rice Street. City Council Meeting_ .: Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 If there are complaints concerning the hauling or crushing operations, the applicant and those complaining shall attempt to resolve the pToblerns via Dispute Resolution. Seconded by Councilmember Cave Ayes -All U City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Atfachmditt- 5 CONDMONA L USE APPLICATION RECEIVED ,SAINT PAUL. REGIONAL WATER SERVICES OCT 0 6 2006 PROJECT SUAMA Y CWTER IA, FOR APPROVAL of A CONDUIONAL USE PMMF- The City Council may approve, amand or deny a conditiDnal use permit application, based on the following standards ,for approval, in addition to any 8taDftdl9 fDr a specific conditional use found in the zoming orddnaztce. I. The use would be located, designed, maintained, constructed and operated to be in conformity with tate City's comprehensive plan and Code of Ordinances. This parcel is. -designated as open space on the Maplewood Land Use Map. Sault Pahl Red tonal Water Services (SPRWS) leas operated a construction ,material recycling and storage facility at this site for malty years. SPRWS had an s regiment with the City of Saint Paul Parks and Recreation Department to construct six (6) soccer fields at this site. When the City of Saint Paul Parks and Recreation Deparmrcnt decided not to pursue the proposed soccer field construction SPRWS proceeded with closing the spent lime disposal site to meet Minnesota Pollution Control Agency WCA), City of Maplewood and Capital Region Watershed criteria. SPRWS indicated in the permit application that coustzuetiozn mater al storage and recycling would continue at this site after closure of the spent lime disposal site. Native gasses will be plantcd on the earthen cover. This will provide wildlife habitat and a pleasing view for bo-aeowners south of the site. SPRWS intends to continue to operate this site in accordance with the City's compmhensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. SPRWS is Proposing to maintain the status quo by continuing to stock pile and recycle consLnIcoon material. These operations would occur during normal business hours. Access to the site during -the repair of .again breaks is a twenjLy-four hour year round opexat on_ 3. The use would not depreciate property SPRWS is proposing to continue to operate the storage and recycling facility in the manner prior to capping the spent lime sludge field in compliance with Munesota Pollution Agency, City of Maplewood and Capitol Region Watershed requirements. The cap will be planted with native grasses. This will enbance the aesthetic view of the property. 4. The use would n volve any activity, Process, matenals; cgwpmeitt qr me of opeiauoan that would be dangerous, hazardous, detdmantal, distarbicig, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, duct, odor, filmes water or air pollution, drainage water 1u0 --01T, %libradoA, general unsightliness, electrical interference or other nuisances. This site has lx�an operated as a disposal site for spent lime sine the 1930's and recycling material from water main bt&ak-s for since The early 1990's. Storage of material and treatment of City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 water from the water treatment process are conducted in the area adjacent to this parcel. Storage and recycling have been romporarily discontinued while the sludge field is closed. The proposexi. construction of storage buts will facilitate an efficient and effective stockpiling of materials for construction activities and to repair water main breaks. SPRWS plans to recycle concrete and asphalt by crushing material once every year or two when stockpiles are sufficient to support the operation. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed sxeets. The operation of this site has required minimal vehicular traffic on local streets and has not created traffic congestion or unsafe access on existing or proposed streets. The proposed changes include construction of storage bins and recycling of construction gnaw-dals. No increase in vehicular traffic is anticipated. All SPRWS vehicles will- be directed to enter the facility from the west (Rice Street). 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. ,Access to this facility is restfcted to SPRWS staff. No additional public facilities and services including streets will be required. SPRWS retains the services of the Ramsey County Sheriffs office to police SPRWS facilities. No additional fire protection services will be required because the storage of non-combustible construction materials such as sand, gravel and cold mix has a very low probabiNty of fixe. Inaddition there will be no permanent human occupadon. Drainage from the strucmw was addressed by the City of Maplewood along with the Capitol R66gion Wamshed and the IV nPCA as part of the closure of the disposal site. Water and sewer system requirements are mfii3m.ai because no people are permanently located at the site. No additional schools or parks will be rquirred because thele are no permanent residents at this site. 7. The use would riot create excessive additional costs for public facilities or services. Existing public facilities and services have been more than adequate to serve this site.. SPRWS serves 406,000 residents in thirteen communities including the City of Maplewood. The recycling and storage operations at this site will help to keep the cost of water affordable to residents of Maplewood and the other com inunities served by SPRWS. S. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design, s it> would-reaianrt apcz� space: fie-constmction-off--storagee-binsi&i nexperfive-arid-easily removed if another use is identified. The decision to terrninats the proposed construction of tennis courts was due in part to the expense of developing this site. The enormous cost of developing this site combined with SPRWS's need for storage precludes any development in the foreseeable future. Thezef6= it is safe to say that the sites existing features will be retained except for the addition of native grasses once the closure is complete, City -Council Meeting.._..._.__.. . Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 9. The use would cause minimal adverse erivimawenW effects, This site has been used for disposal of spent lime since the 1930's and stooge and recycling of materials from and for main breaks since the early 1990°s. Providing a storage and recycling site within the SFRWS service area will reduce environmental impacts including pollution from tzWse, NO consurupdon and impacts to the local, county, state and Federal Lmisportation system. Also materials from amain breaks will be recycled .ranter that placed in landfills. , 10. The City Council may waive any of the above requimmonts for a public building or utility stmcture, provided the Council shall fkst make a determination that the balancing of',publia interest between, governmental units of the state would be besi served by such waiver sFRWS requests that the City Council waive the above requirements for the proposed utility structure. Providing an efficient and effective location for the storage of materials from and ;for main breaks is in the ,public interest, reduces impacts to the environment and benefits xtsidents served by SPWRS by keeping the cost of water tre=ent low. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 MEMORANDUM TO: dames Antonen, City Manager FROM: Thomas Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Review—Sandy Fake MateFials Storage and recycling LOCATION: Couri;►� Roam B West of 1-35E DATE: September 9, 2009 INTRODUCTOON The conditional use permit (CUP) for the Si. Paul Regional dater Services (SPRWS) is due for its periodic review. This CUP allows SPRWS to stock pile and crush concrete and blacktop that accumulates after they repair water main breaks. Materials would be stoned in concrete -walled bins which would hold sand, class -V gravel mix, other gravel, lime grit and cold asphalt mix. These; bins would be the only items constructed on the site. The gins would measure 20 feet wide, iii feet deep and six feet tall. BACKGROUND November 27,2006: The city council approved this CUP with the following conditions: 1. The applicant shall comply with the site plan date-stamped October 6, 2006. All construction shall follow that approved site plan. The director of community development may approve minor changes. 2. The construction of the bins and paving of the driveway apron must be substantially started within two years of council approval or the permit shall become mull and void. 3. The city council shall review this permit in one year. If the applicant has not substantially started this project by that time, the city council may renew this permit. 4. The applicant shall submit a detailed plan for the approval of the city engineer and the Capitol Regions Watershed District showing how they will prevent any erosion and sediment from leaving the site. This plan shall also include the restoration of the rip -rapped areas of the slope down to the pond and detail the construction of a paved driveway apron from County Road B back 50 feet into the site along both branches of the driveway. 5. The annual materials -crushing operation shall be reviewed by staff after the first time to evaluate whether there were any problems or nuisances caused by this activity. The city council may prohibit any subsequent crushing activity if problems and complaints occur. The crashing operation shall be limited to Monday through Friday 8 a.m. to 5 p.m. 6. The applicant must keep the site watered to control the dust. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 7. All SPRWS vehicles shall enter and leave the site, via the County Road B drveway, to the west from Rice Street. 8. If there are complaints concerning the hauling or crushing operations, the applicant and those complaining shall attempt to resolve the problems via Dispute Resolution. January 14, 2008: The city council did the one -year review of this CUP and moved to review it again in one year. DISCUSSION Capping of Sandy Lake Prior to beginning the recycling and crushing operation, the applicant has been completing the capping of the Sandy lake lime bed. This has been an ongoing process which has resulted in a considerable amount of truck -hauling and dirt spreading over several years. Resident Concerns/Complaints At recent city council meetings, residents have voiced concerns over the hauling operations that SPRWS have been conducting at Sandy lake. This involves the capping operation as well as the general hauling of materials to this location. As a result of these concerns expressed, staff has notified the surrounding residents inviting them to attend this permit review. Michael Thompson, the city engineer, has also been in contact with the applicant as a result of complaints due to hauling. Refer to Mr Thompsorfs letter. CUP Compliance The construction of the storage bins has been completed according to Mr. Blackstone. He explained that they only needed two storage bins which was fewer than they originally anticipated. The work that has not been completed yet includes: a.) The paving of the driveways has not been started (council required the driveways to be paved a distance of 50 feet in from the road). This construction was to begin within two years of CUP approval (November 27, 2006). b.) The applicant has not provided an erosion prevention plan to show how sediment will be contained on the site. Nor have they provided a restoration plan for the rip -rapped areas of the slope to the pond. Erosion -Control treasures Taken The applicant has stabilized the eroded slope to the pond, but did so by filling the slope with gravel and concrete rubble. A plan was not provided for slope stabilization and erosion control. 2 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 RECOMMENDATION Review this permit in one year, subject to the applicant meeting the following conditions: 1. The applicant shall provide a plan to show how they will contain sediment on the site as well as provide a slope -restoration plan for the slope down to the pond. These plans shall be subject to the approval of the city engineer and shall be submitted within 30 days. 2. The applicant shall pave the driveways from County Road B a distance of 50 feet back from the street edge. This work shall take place this autumn. 3 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 REFERENCE INFORMATION SITE DESCRIPTION Site size: 6.5 acres (this is the northeast comer of a larger site totaling over 30 acres) Existing land use: Undeveloped, but currently used as a storage site for recycle materials (dirt, concrete and bituminous) from watermain breaks for the St. Paul Regional Water Services. SURROUNDING LAND USES North: Single dwellings and County Road B South: Single Dwellings East: Undeveloped open space and the St. Paul Business Center West West: The Soo Line Railroad, the Minnesota Waldorf School and the Harambee School PLANNING Land Use Plan designations: OS (open space) Zoning: F (farm residential) CODE REQUIREMENTS Section 44-1092(1) of the city code requires a conditional use permit for public utility, public service or public building uses. Section 44-1101(b) states that the city council may review a conditional use permit at anytime. If the council decides to consider adding, dropping or changing conditions, the council shall follow the procedures in Section 44-1096 (public hearing requirement) for approving a new permit. The council shall not change conditions unless the conditional use no longer meets one of the standards in Section 44-1097 for approving a new permit. The standards in Section 441097 are: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisanceto any person or property, because of excessive noise, glare, smoke, Aust, odor, fumes, water' or air pollution, drainage, water run-off, vibrafion, general unsightliness, elec cal interference orather nuisances. 5. The use would generate only minimal vehiculartralfic on local streets and would not cmte traffic congestion or unsafe accws on existing or proposed streets. 6. The use would be served by adequate public facilities and seMces, including streets, police and fire protection, drainage strucAures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. "rte use would maximize the preservation of and incorporate the sites natural and smnic features into the development design. 9. The use would cause minimal adverse environmental effects. p:sec181Sandy Lzke Recycling annual CUP Review 9 09 #5 to Attachrnerds: 1. LocatiardZordng Map 2. Site Plan 3. Letter from Michael Thompson to STI RWS dated September 2, 2069 4. C9ty Councfl Condiliasrs of CUP Approval dated November 27, 2006 5. Applicant's original CUP -Request Narrative 5 __PitY_ Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Attachment 3 September 2, 2009 r Together We Can Steve Schneider, General Manager SPRWS McCarrons Center 1900 Rice St. Saint Paul, MN 55113-6810 RE: Sandy Lake Conditional Use Permit Review Dear Mr. Schneider, The City continues to receive complaints about the Sandy Lake operations and as a result the conditional use permit for this activity will be reviewed by the City Council on Monday September 10 during the regular council meeting. The council meeting is slated to begin at 6:30 p.m; and this item will be placed under the "unfinished business" portion of the agenda. Council member Rossbach motioned to call this item up for discussion. The City's engineering and planning staff continues to spend an inordinate amount of time on issues relating to the Sandy Lake operations and feel a new approach is needed from SPRWS by informing/updating nearby residents on activities, addressing the original CUP conditions, mitigating dust, maintaining clean haul routes, etc... Please be prepared to discuss the CUP and your approach in addressing conditions and neighborhood complaints. Please feel free to contact me if you have any questions. Also, Tom Ekstrand in the planning division .will be notifying the neighborhood of the upcoming council meeting. He can be reached at 651-249-2302. Regards, Michael Thompson, P.E. City Engineer Cc: John Blackstone, SPRWS ,James Antonen, City Manager Chuck Ahl, Public Works Director Tom Ekstrand, Senior Planner DEPARTMENT OF PUBLIC WORKS 651-249-2400 CITY OF MAPLEWOOD - 1902 COUNTY ROAD 13 EAST FAX: 651-249-2409 MAPL.EWOOD, MN 55109 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 -Handout 1 VI.�N�, #a Sorg of Us nfSo� Use is as foo I_ On lei mber27, 200(k'Jhe My ==2 appmed acondWonal use pew forWa pwpwed me 1 :. w1 F w' i • :--.�.s � W6-1 .. •� eR -lir - al ►r r•I Its= - r ic.l F :I .'.e r, f.r,s.-' , tr .IcIS `i.`. I,i = ■ S. On October 72, 2009, Iedlycouncil i-emnsidared2ft rquei after rm*Dm to flc_ the ��'�, �i� ,'Ka :�.' � Yt �`* . �� l � i = ► I r ,F I - ....:r R : ' - :i. -. '+:ic kvw R 1. ilfC C C i� ! k-:.. .E � 11 f � i�: F. � .: x _ .r' 4 �'_ t• :*•. ti: =1 :M=k. - [-,! .! r �.^�.L- I �- .=}CL.fi'�!' r .i: �- ri. 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City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 BOARD OF WATER COMMISSIONERS b` Preside�: Matt �afang 4 14c President: Amy arc end�a®tea Commissioners: Mara Rumpbrey ♦ Davin Melsinger ♦ Wffl Rossbach ♦ Russ Stark ♦ Cbrls TWLert January 27, 2016 Mr. Easton Dance 160 County Road B East Maplewood, Minnesota 55117 Subject Follow-up After Meeting with County Road B Residents Dear Mr Dance: In accordance with my letti r to you dated Dacember 29,2015, a 'rmeetiig was held on January 12, 2016 at SPRWS office at 1900 North Rice Street. In attendance were me, Matt Arg, Will Rossbach, Jim Graupmann, Brad Eilts, Michael Thompson and Wayne Christensen (140 County Road B). Sharell Babin (150 County Road B) contacted Brad Eilts by phone but did not attend the meeting. We had a good discussion that reviewed the issues raised at the December Board of Water Commissioners meeting by Mr. Easton Hance (160 County Road B). At the conclusion of the meeting, SPRWS agreed it would complete the following to continue to be a good neighbor to the residents that live adjacent to our materials storage and recycling facility at the Sandy Lake site. 0 We will try to reduce our number of trips to the site by modifying our construction practices. This effort is long term in duration but will benefit both SPRWS and the residents. 0 We will relocate the area where we offload materials to the south of the recycle piles for the winter season (away from the residents). 0 We will try to minimize our use of bed vibsa.tm and tailgate banging to -dislodge stubborn materials in the truck boxes. @ We will communicate with the residents when we anticipate activities out of the norm that may temporarily increase our activity. 1 appreciate the input by those that attended the meeting and contacted us with comments. In general, there was the sentiment that things have improved since 2009_ SPRWS wants to be respectful of our neighbors to the north and will coiit to performing our necessary activities with that in mind. Sincerely, Stephen P. Schneider General Manager cc: Board of Water Commissioners Michael Thompson, City of Maplewood Jim Gmupmann, Assistant General Manager Brad Eilts, Distribution Division Manager Residents on County Road B SAINT PAUL REGIONAL WATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St., Saint Paul, MN 55113-6810 4, TTY: 651-266-6299 * 651-266-6350 Saint Paul Regional Water Services provides quality Hater services to the following cities: Arden Hills - Falcon Heights - Lauderdale - Little Canada - Maplewood - Mendota - Mendota Heights - Roseville - Saint Paul - West St. Paul AA-ADA-E;ED Etnolover City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Page 2 I hope that you can see that we take this situation seriously and want to work with all the neighbors to come to a good solution. I am sending a copy of this letter to all the parties that live in the area to see if they have any input that could be used to improve our operations. Sincerely §ZXStephen P. Schneider General Manager Cc; Brad Eilts, Distribution Division ManW Dave Wagner, Engineering Division Manger Matt Anfan& President, Board of Water Commissioners Will Rossbach, Board of Water Commissioners Residents City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 fi f BOA OF WATER COMNUSSIONERS President: stat Anfang Vice President: Amy Brandmoen Commissioners: 3efarey Daus * Mara Humphrey * Rebecca Noecker a WIU Rossbach s Chris Tolbert Demrnber 22, 2017 Mr. Easton 14anco 160 County Road B East Maplewood, N innesota 55117 Subject: Mecting on December 20, 2017 Dear Mr. Hance: Thank you for coming into our offices on Wednesday, December 20, 2017 to express your frustration about SPRWS operations that are being conducted at our Sandy Lake site behind your residence at 160 County Road B. Since that ni eeting, Brad Eilts and I have discussed the current operations on the site, reviewed our AVL system for truck location and activity and discussed what the future needs are for SPRWS on how we handle our excavated material processing. First and foremost, SPRWS desires to be good neighbors and be responsive to all the concerns that are raised by neighboring property owners at all of the SPRWS work sites. That being said, the site is under permit for us to use forthese purposes and we are vperatmg witldu the hours ctnently allowed by the City of Maplewood. Following our internal discussions and review of procedures we offer the followirn;: * We investigated the back-up beeping that your referred to and looked into the possibility of removing that feature from our tandem trucks and excavating equipment we use on the site. OSHA Rule 1926.602(a)(9)(i.i) requires this feature no matter what the work site consists of. We believe our dozer is more than likely the cause of the extended noise of this type but unfortunately, the feature is required. a We did discover that our trucks were depositing dirt on the hill behind your home when it is not necessary to do so. We have directed all depositing of soils from our street excavations be in an area on the south edge of our work area on Sandy Lake, on the other side of our recycled asphalt and concrete pile. This will move the activity of both the dumping -and spreading by dozer ztvay from the homes on County Road B. a For the longer term, we discussed the possibility of SPRWS acquiring the homes that are along County Road B when the owner is interested in selling the property. We will consider notifying the owners that; in the event they are interested in selling, we would request they contact us to see ifwe can come to agreement to acquire the property. While we do not have the approval to do so at this point from the Board of Water Commissioners, I will have that discussion with them in the near future. • Finally, we are working with some consultants on other ways we can decrease the disruption to our neighbors along County Road B. We plan on conducting a noise survey to ensure we are in compliance with the noise ordinance and get some suggestions we can consider to improve the property and keep our noise on the site. SAINT PAUL REGIONAL WATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St. Saint Paul MN 55113-6810 i� TTY. 651-266-6299 * Phone: 651-266-6350 Sault Paul RagiowI Water Services provides quality water services to the foldrnving cities: Arden Hills - Falcon Heights - Uudcrdale - Unde Canada • -5 faplewood • Mendota - Mendota Heights - Roseville - Saint Paul - West 5t. Paul AA -ADA -EEO Employer City Council Meeting Meeting Date: 11/26/2018 = + Agenda Item: H1 - Handout 1 ,' B Off' .ITER C SSIONE ,, -P President. Matt Aufang • Vice Prwider i.• Amy Brendmoen d~ommissio;aer s- • Oeiffrey Dains + Mara Humphrey • Rebewn. Neeckcer • Will Rossbach • Chris Tolbert January 23, 2018 1W Wayne Christensen 140 County Road B East Maplewood, N[mnesota 55117 Subject: Letter Dated January 3, 2018 Dear Mr. Christensen: Thank you for taldng the time to write us in response to the letter we sent you in December, 2017. In your letter you indic,-ftd that you would be interested in discussing the possibility of the Board of Water Commissioners (Board) acquiring your home when you are interested in moving. A discussion needs to take place with the Board on this issue as you are aware that, while staff believes that acquisition of the propel des along County Road B may be in the best interest of SPRWS, we still need to have the approval of the Board to move forward with beginning discussions with any of the six homeowners to the north of Sandy Lake. We also need to have discussions with the City of Maplewood to get their input on this issue as well. I wanted to make sure that you are aware we have received your letter and that we are aware of your interest in SPRWS acquisition of your property. As indicated above, we have some work to do on our end before moving forward. We will be in touch with you when our direction is defined by the Board. Sincerely, 9PKLQ- Stephen P. Schneider General Manager cc: Brad Eilts, Distribution Division Manager Dave Wagner, Engineering Division Manager Matt Anfang, President, Board of Water Commissioners Will Rossbach, Board of Water Commissioners SAINT PAUL REGIONAL NATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St. Saint Paul MN 55113-6810 * TTY: 651-266-6299 # Phone: 651-266-6350 Salm Patel ft ional Water Services provides 9=Uty waterservisss to floe fallowing cities: Arden Hills - Falcon Heights - i zu&rdale Little Canada - Maplewood - Mendota • Mendota Heights - Roseville • Saint Paul - Wee: St_ pawl AA-AT)A i?Rn %nnlnver 'Ma plew� August 7, 201•& Parcel 1D., 182922130028 NANCY PLUMBO, JOSEPH V PLUMBO 176 SKILLMAN AVE E -MAPLEWOOD MN -55117-1926 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 St.' Paul Regional Water Services Sandy Lake Stockpiling and Recycling Material Operation This letter is being sent in order to get your opinion on a proposal by St. Paul Regional Water Services (SPRWS) to expand the Sandy Lake stockpiling and recycling operation to nighttime hours for emergency water main breaks, SPRWS owns the Sandy Lake site located south of County Road. B, west of Interstate 35E, north of Roselawn Avenue, and east of the Soo Line Railroad tracks. The site is approximately 75 acres and is currently used for stockpiling and recycling soil, rubble, and crushed aggregate generated through water main replacement work. The current operations take place from 8 a.m. to 5 p.m., Monday through Friday. The recycling operation (crushing of rubble and aggregate) will continue during daytime hours only. I would like your input to prepare a recommendation to the planning commission and city council. To ensure your comments are included In the staff report to the planning commission, please submit them by August 14, 2018, via e-mail or on the form below. I will send you notice of the public hearing on this request when it is scheduled. If you would like further information, please visit http://www.mapiewoodmn.gov/sL)nms or contact me at 651-249-2304 or shann.finwa1l ma 1ewoodmn. ov. SHANN FINWALL, AICP — ENVIRONMENTAL PLANNER Comments: City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Maple -wood I CITY OF MAPLEWOOD PUBLIC HEARING NOTICE What is Being Requested? St. Paul Regional Water Services (SPRWS) owns the Sandy Lake site located south of County Road B, west of Interstate 35E; north of Roselawn Avenue, and east of the Soo Line Railroad tracks (PIN 18-29-22-12-0011). The site is approximately 75 acres and is currently. used for stockpiling and recycling soil, rubble,. and crushed aggregate generated through water main replacement work. The current operations take place from 8 a.m. to 5 p.m., Monday through Friday. SPRWS is proposing to expand the Sandy Lake stockpiling operation to nighttime hours for emergency water main breaks and scheduled. after-hours work; The recycling operation (crushing of rubble and aggregate) wilt continue during daytime hours only. Public Hearing Information The Maplewood Planning Commission will hold a public hearing for this proposal on Tuesday, August 21, 2018, at 7:00 p.m. or later. This meeting will be held at Maplewood City Hall, 1830 County Road B East in the City Council Chambers. All interested parties may appear at the hearing and present their views orally or submit written comments before the meeting. Sign language interpreters are available. You must request this service at least four days in advance. Call the city clerk at (651) 249-2002 to arrange this service. Assisted Listening Devices are also available. Check -with the city clerk for availability. Why This Notice? City code requires the Planning Commission hold a public hearing when considering a conditional use permit for public utilities operations. The Planning Commission will review and make a recommendation regarding this proposal. The City Council will make the final decision. Contact For additional information visit www.maolewoodmn.Q_ovlsorws or contact Shann Finwall, Environmental Planner, at (651) 249-2304 or shann.finwall@maolewoodmn.vov. Mailed August 8, 2018 City Council Meeting k+ Meeting Date: 11/26/2018 Agenda Item_ : H1 - Handout 1 BOARD OF WATER COMMSSID P esuk= Matt Anfang ♦ Pee Presidew Amy Brendmoen Commissioners: s Jeffrey Dains ® Mala Humphrey ® Rel ea Noecker s Will Rossbach a Chris Tolbert Dear Resident, Saint Pau4 Regional Water Services is providing area residents this update concerning our activities at Sandy Lake. SPRWS is proposing two changes to the management of our site, and staff deske's to discuss those changes with the neighborhood- First, eighbor hood First, SPRWS desi_m to change its hours of operation on the site. Since 2003, SPRWS has been using Sandy Lake during the day for stockpiling recycle materials produced frown street excavations and periodically conducting crushing operations ftom the hours of 7am — 7pm Monday— Saturday, For operations -outside of then hours, a separate material storage site was provided by the City of Saint Paul, The City wc_; i la[ansns to de_e qo a-� rk'ori tkat iiw aid,_ -s such; -SPKWS will wad-l-ongerWa- v -d the ability to store materials there. Prior to 2003, SPRWS performed all material recycling operations (including nighttime and weekend operations) at the Sandy Lake site. Dare to the loss of our secondary materials recycling site, SPRWS proposes to return to our pre -2003 level of operation at Sandy Lake. This will include the following: - . Storing, recycling, and crushing materials from street excavations in the north- east corner of the property during normal working hours. (This encompasses our current level of operations at the site) Depositing materials during emergency situations regardless of time. Emergency operations would be allowed 24 hours a day, 7 days a week. SPRWS will abide by a noise mitigation plan during nighttime operations. Second, SPRWS will be performing maintenance activities throughout the portions of 30 acre site which involve earthwork and iiia low areas with soil. The extent of this filling operation: will be determined in conjunction with the Minnesota Pollution Control agency and is currently in the process of being developed. ` -- U,ou-would-like-to-learn-m ove-about-these-sedvi€ties-andhow ey-might-impactyou9,please-pian--------- to attend an informational meeting on August 15th from 5:30 pm. to 6:30 p.m. in the lobby at 1900 Rice Street, St. Paul, MN 55113. . If you are unable to attend the meeting, but wish to comment, you are invited to submit written comments to Will Menlrhaus at SPRWS, 1900 Rice Street, St. Paul, MN 55113. Sincerely, Will Menkhaus Civil Engineer SAINT PAUL REGIONAL WATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St. Saint Paul MY 55113-6810 A TTY: 651-266-6299 * Phone: 651-266-6350 Saint Paul Regional Water Services provides qualuv water services to tate fallowing cities: Arden Hills - Falcon Heights - Lauderdale - Little Qv - Maplewood - Mendota - Mendota Heights - Roseville - Saint Paul • West St Paul AA -ADA -EEO Employer Memorandum Engineering Division 1900 Rice St. Saint Paul, MN 55113 City Council Meeting Meeting Date: 11/26/2018 To: Shane Finwall Date: September 13, 2018 Environmental Planner Environmental & Economic Development 1902 County Road B East Maplewood, MN 55109 From: Stephen P. Schneider General Manager Saint Paul Regional Water Services 1900 Rice Street Saint Paul, MN 55113 Re: Conditional Use or PUD Application — Saint Paul Regional Water Services This correspondence serves as notice of a request for withdrawal of Saint Paul Regional Water Services' Conditional Use or PUD Application signed and dated 05/21/2018 regarding excavation materials storage, soils recycling, and hard materials crushing. Date: Stephen P. Schneider, General Manager Saint Paul Regional Water Services City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Sandy Lake Materials Recycling Plan Saint Paul Regional Water Services (SPRWS) currently uses the site known as Sandy Lake to recycle materials associated with water main replacement work. The following plan will govern the storage and recycling of materials on site. laterials Currently Stored On Site SPRWS primarily stores three materials on site at Sandy Lake: soils, construction rubble, and crushed aggregate. These materials are routinely generated through water main replacement work and are non- hazardous. Each material is- stored separately in order to allow for easier recycling. Further details regarding each material are provided below: Soils: Soils stored and recycled on site will consist primarily of materials excavated during water main replacement projects. These soils may consist of clay, sand, peat, or other materials which underlay roadway subgrade. During water main breaks, these soils become wet and cannot be used in order to fill the excavated sections. In such instances, SPRWS transports these soils to the Sandy Lake site for storage. After drying, these materials can be used for various purposes as described below. Construction Debris: Water main replacement projects, whether planned or unplanned, also generate debris from roadway removal. This debris primarily consists of large pieces of concrete or bituminous pavement. These materials are transported to the Sandy Lake site and stored until crushing operations can occur. SPRWS regularly crushes these materials to produce recycled aggregate as covered in existing permits. Crushed Aggregate: Concrete and bituminous paving material are regularly crushed on site by SPRWS staff to form "Class 7" recycled material. Class 7 aggregate is useful as a fill or subgrade material. - - -In .addition to -these three primary -materials, SPRWS, stares small volumes (<1,000 cubic yards) of other materials on site. These smaller quantities of materials are stored in bins and consist primarily of sand, aggregate, and cold -mix bituminous material that are often used to backfill and pave excavated sections. Various other types of materials may be stored on site in small quantities. All materials stored on site will be non -hazardous. Future Site Storage SPRWS does not anticipate any major changes to material storage and recycling on site. Staff will continue to store materials separately in order to allow for future usage. `We have estimated that the +_sails pile may_ -contain up -to -30,000 -cubic yards_ of. material.; The construction debris and crushed aggregate piles have been allocated a volume of approximatelyJ0,000 cubic yards each. These numbers are approximations, and SPRWS does not regularly track the exact volume of piles. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 .A...,., _---------------- ---- a,m Eg SRI Mxm�(b ; f a ;: � � � _ 'y 4 •, � J .ern 1 . '� f :i 4 � �®.;� 5i toj _ ............... 1 w, 5 a aeaK�w¢ I:AIIIH SNH'P1Wl xx x;n City Council Meeting Meeting Date: 11/26/2018 5b Agenda Item: H1 - Handout 1 s s i i'°' 3b East �,}a`1 �'� r• � NigV J Gate - Gravel road __- h southwest.ofthrs GountyRaad-B`>~ast- - -•_ _ _ _G� ••. -. _. gate not used daring __.__ ��_-___�_. _ ; .,_.._ �_ - -•--riightt=m6 hvdis, - from County Rd D W to Sandy Lake Area EARTH WORK ',•;,a SOIL STORAGE -G{,��`` AND RECYCLE ,F AREA m { Gate _ LOWAREAS Gate_ (� - FALL 2018 Gavel road southwest of this:. - U NTI L 2019 gate not used during nighttime hours: `. f 3 a .. _ ..__ _.� _.._. • Skillman'Avenue bast - ►h?_x. ajf .. _ �__.. Mount-femon-Averius-I:ast ,3r f� SOIL STORAGE AND L RECYCLE AREA MAP= t' City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 ST ffitumfnous P©d ti 0gr�1 44 - ob, st on stor� AREA TO BE j• USE D TOP SOILSo ATWNS-,a aWAPP-f 17 " 14 -7 v PRIES dte G M bfe Water Edge of Looted on 0.0 A as 5- Septembpr 22; �Oad 4,11.4 2015: a a a - g r7-0 . -0.. A-- 4, W ing T _in -Wale res4 or --t- -z6 0 0 SANDYLAKE arir-LI: SOILS 1 1 OF 1 RECYCLING PROD. NO. 18'009 DATE: ENGINEERING DIVISION DESIGNED. btu 1996r4pEsyREE'rNORTH SNNIF PAUL. NIN 55113 REVIEWED- REVISIONS: SANDYLAKE arir-LI: SOILS 1 1 OF 1 RECYCLING City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Sandy Lake Dust Mitigation Plan ;.lint haul regional Water ,services July S, 2018 Scope Saint Paul Regional Water Services (SPRWS) currently performs soil recycling operations on a 30 acre site known as Sandy Lake. This site lies directly north of Skillman Ave. E. and south of County Road B in Maplewood, MN. — Regular operations on the site have the potential to generate dust, which can cause problems for neighboring properties and watersheds. At present, the majority of the dust generated on the site appears to originate from the gravel roadway which provides access to the property. During particularly dry seasons, vehicles using the access roadway can cause the dust to become airborne. In recognition of this problem, SPRWS hereby sets forth the following Dust Mitigation Plan. SPRWS commits to abide by this Dust Mitigation Plan in order to reduce dust produced on site. Stra-Ygic Overview SPRWS staff have considered several potential dust mitigation strategies, including resurfacing the access roadway and spraying with Calcium Chloride. Based upon input from dust control specialists and cost/benefit analysis, our staff has concluded that dust mitigation can most effectively be accomplished by regularly spraying the access roadway with Calcium Chloride. Calcium Chloride bonds with roadway materials and helps retain moisture. This prevents dust by binding small particles together and preventing them from becoming airborne. Calcium Chloride has been demonstrated to be an effective means of dust control through years of application on construction sites and dirt roadways. Ou,, nde Ind - A representative from Northern Salt, a company which regularly applies Calcium Chloride dust protection recently inspected the Sandy Lake site to determine the feasibility of accomplishing dust control through use of the technology. Through meeting with that representative, SPRWS has learned that the site is well suited for the application of Calcium Chloride. In total, the 35,000 square feet of roadway would require approximately 1,050 gallons of spray solution. According to the Northern Salt team, Calcium Chloride should be applied 1-2 times per year in order to effectively control dust. This is consistent with dust control practices regularly employed on construction sites and dirt roadways. input from the Northern Salt team was utilized in compiling the SPRWS Dust Mitigation Plan_ City Council Meeting Meeting Date: 11/26/201$ Agenda Item: H1 - Handout 1 Plan L3-,iple.s entati®n and Details In order to maximize the effectiveness of Calcium Chloride application, SPRWS will remove the thin layer of sandy/rocky material that currently covers much of the access roadway. Material will be removed until underlying class 5 material is exposed. This material has higher clay content and generally responds better to application of dust control solutions. While removing -incompatible materials, SPRWS crews will also loosen the existing roadway surface in order to allow the solution to maximally penetrate the soil upon application. SPRWS commits to spraying the access roadway on an annual basis beginning in 2018. Spraying will be accomplished in the spring or early summer in order to protect the roadway from hot, dry summer months. After spraying the site, SPRWS staff will regularly monitor dust on the site and will spray the roadway with water as necessary to minimize dust pollution. Based upon input from Northern Salt representatives, additional spraying with water %mill likely only be required during dry periods lasting 2-3 weeks. The access roadway will be reevaluated by SPRWS in mid -summer of each year to determine whether or not a secondary application of Calcium Chloride will be necessary in order to control dust. If necessary, a second application shall be applied as soon as is practicable afterwards. I Summary Overall, the use of Calcium Chloride is expected to significantly reduce both airborne and waterborne pollution by dust particles. In light of the apparent benefits of spraying the site to control dust, SPRWS commits to abiding by this Dust Mitigation Plan for the foreseeable future. In the event that site conditions change or that new technology becomes available, SPRWS will reevaluate this Dust Mitigation Plan in order to ensure that the most effective and cost-efficient means of controlling dust is employed on the site. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Sandy Lake Night Operations 3'Furp, This policy describes procedures that SPRWS will use to minimize noise during night time hours between 10:00 PM and 7:00 AM at the Sandy Lake Soil Recycling Area. Docu gent Body RESPONSIBIUITES: The Distribution Division is responsible for managing the operations of the Sandy lake Soil Recycling Area. The following procedures will be utilized to minimize noise created during night time hours. PROCEDURES: 1. The site will only be used for unplanned emergencies (main breaks, leaks, customers out of water, etc.) during night time hours of 10 PM to 7 AM. 2. Planned night-time jobs requiring excavation shall use these methods to avoid use of Sandy Lake during night time hours- a. oursa. Excavate during daytime hours b. Backfill during daytime hours c. Stockpile soil at jobsite . d. Preload trucks with backfill material during the day e. Dump fall trucks the next day 3. Truck drivers shall minimize sound created during emergency night time operation at Sandy Lake by using these sound reducing techniques. a. Dump trucks will dump their loads in low areas of the recycle area to allow stockpiles to blockheduce sound reaching neighboring properties. b. Dump trucks will dump their loads on level ground which will reduce tailgates from banging inadvertently. c. Material stuck in truck will be removed by scraping with a backhoe instead of using vibrators and/or banging tailgates. Last Reviewed: 7/10/2018 Page 1 of 1 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Night Time Emergency Main Break Truck Requirements This is a summary of the number of times SPRWS trucks entered the Pigs Eye Soil Recycle Area for emergency jobs between the hours of 10 PM and 7 AM during the months of February 2018 and June 2018. Trucks usually dump a wet load and then load sand in the truck which takes 5 — 10 minutes. February 2018 February 3 — 2 Trucks -12:30 AM & 1:45 AM February 4 — 2 Trucks —10:30 PM & 11:00 PM February 5 — 4 Trucks — 3:15 AM, 3:40 AM, 3:45 AM, 5:00 AM February 6,-1 Truck —10:30 PM February 11— 2 Trucks —11:00 PM & 11:30 PM February 12— 1 Truck— Midnight February 13 —1 Truck — 3:00 AM February 20 — 2 Trucks —10:30 PM & 11:15 PM February 25 —1 Truck —11:15 PM June 2018 June 10 — 4 Trucks —10:15 PM, 10:30 PM, 11:30 PM, Midnight _ June 27-4 Trucks —10.30 PM, Midnight,12:45 AM,1:30 AM Review the Propased -Nater G;harges for 201 OttpLwnv.stpau!-gcvideiaartLjntsnrater senrsceeustorrter- serviceLrates 201 zprogosed-water-chaK res) Water Utility Main Replacement Projects 2018 Cleveland Avenue (fps:11w+.str�arl.gavldeparrrrtens/vatsr servic_eslprojegg cleveland-ave•4pter-mein-re lacarnent Suburban Avenue (hfts:l,Zvvm.stl2aul.gnv/departments/water- services/projects/suburban-avc water -main -rep acemantl Norton Street (htips://www.stoaul_gav/ gpar-kimentslrnrater- services roie&,.s mrion-street water-ma'ir,t-re lacernent Portland Avenue ChUps://www.sipaul,govJdel2artraLialsLwate services/projects/partland ave: -water -main -replacement) McDonough Homes_Community - imberfake Road (h1J s:/(w s:Emvw,sipaul.gov/deDartmentLsLwater- serviceslprojects/mcdonough-homes-water main -replacement). Forest reef(https: l�stpaul,am/dep@rtments/water- see vicesrola :tslf�.rest-street) 7th Street Eftos:llwww_stpaul.gov/departmegsJwater services ro`ects tip-stre;A-c-r%aa-.n-Mpllacgr:iGat BirmingFhagI Street(fmpsJfwww.Maul.gov/d�artrnents/watt'. services nro"ects frirrnin lZa strePi-water main -re lacers�errri Convva Streeth s: www.st aul. ov de artments water - services _rojsctslconvsay-stre�.t-;rain-rapla;.� Map of propaged proiegts areas UsitesJdefguftJf1les/Media% 20noot/,"Dater%ztlScra,'ces/SF',RW8 2018_Proposecl Projects%o20.n,� Projects that we are working on in conjunction with Saint Paul public works related projects are located on their mad cons-irtrction parer fhgps ±/www_gMaui;goyldgpartrnents/nu li�works/road-construction] West Saint Paul Water Tank Repairs and Painting The water tank at 151 (Marie Ave. in gest Saint Paul is schedule for repairs City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Meter opsl "`{i®ns Office Hours: 7:30 am - 4:00 pm, (Monday - Friday (Meter reading and repair sliatc Qualkyf4 ab Office Hours: 8:00 am - 420 pm, Monday - Friday Emergency Services 24/7 Phone: 651-266-6868 More Contact Information (fts: 'a u:stpaul.g_ol/,departrnente/v aary ices&o mart -u s) -u s) In This section Pay Your Bill Online (/departments/wafer-services/pay- your-bill-online) Automatic Bill Payments (/link/automatic-bill-payments) Rates (/departments/water- services/rates) Board of Water Commissioners (/depar trnerits/water- services/board-water- commissioners) Plumbing Permits (/departments/water- services/plumbing-permits) About Us (/departments/water- services/about-us) Contact Us (/departments /water- services/contact-us) Customer Service UdepartmentsAvater- services/customer-service) Engineering (/departments/water- services/engineering) FAQs (/departments/ water- services/fags) City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 1 Calendar Departments Maps News Room (/cM.Rnda,�en Inforrhaal rtane�isl Conne�sli�¢payi�eghrm> r./apps/MinimaiGallery/index.iit,A? appid=B'i63a199754d4367b85ee928026b58a1#) (tTttps.//information.stpaul.&gonnect) (/departme is/human- resources/jcbs) a1 p��" MinneSofa RESIDENTS BUSINESSES GOVERNMENT i/ISITORs The most linable city in America (/RESIDENTS) (ISUSINESSE a) (1G O?ERNMENT) (1VISITGNS) sEivices Saint Paul Regional Water Services supplies reliable, quality water and services at a reasonable cost to the city of Saint Paul and neighboring communities. Find out here r wacomes from s: S - o nbe.corn w tch? v=LRAfs9hi]c9LE feature outu.h land how we treat It Public Hering Set For 2019 Budget 1900 Rice St. Saint Paul, MN 55113 cif fmaiito:waterin , ua! ides@ci.stpaul.mn.0 CVstamer Service Phone: 651-266-6350 Fax: 651-266-1657 Office Hours: 3:00 am - 4:30 pm Phone Hours:7:30 am - 4:30 pm Monday - Friday A public hearing will be held at 5:00 p.m. on Tuesday, September 11, 2013, at 1900 nice Street to hear comments on the proposed 2019 budget budget, Engineezing including proposed water rates, fees, or other charges. Office Hours: 7:30 am - 4:00 pm, Monday- o riday This hearing will be followed by the regular Board of Water Commissioners Permits, water service installations, meeting, in which the Board may vote on the proposed 2019 budget, lead replacement including rates and fees proposed for 2019. Plumbing Permits and InspeoVan 2019 UEanesed budget#ri-fald brochure (Ls-ifesfdefauit/ftles/Media% Office Hours: 7:30 am -4:00 pm, 2ORoof/water°/a OOSe dc,es/SPRWS_2019-8udge2Su[nmarv-pc4M Monday - Friday {!sites/defauftlies Media%20RootlliUter°?_05ervices15P1R1fi15 019 FoIdBuduet%20Summarv.od (best read printed and folded) PDF City Council Meeting Meeting Date: 11/26/2018 A enda Item; 1 - Handout 2 The Water Dept. is in violation of the current Conditional Use Plan (CU -P . The residentss-want the current CUP and site plan to be adhered to, because the expansion that took place this -summer-is intolerable. The following -nine -points -below are -identified -in the 2009 CUP an -d -how they are being violated with the current site expansion that happened this Summer of 2018. 1. The use wou-Id be located, designed, -maintained, -constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. This is classified as a residential area per the 2009 City's Comprehensive -Plan and Code of Ordinances. Not a 8.5 acre dump site. 2. The use would not change the existing or planned character of the surrounding area. The current use of the 8.5 acres has totally changed what the residents on Skillman/ County Road B view and hear from our front and back yards. Instead of looking ata field of grass you see a mountain of construction debris and large piles surrounding it. [Attachment #1 Pictures taken from the back yard of 161 Skillman Avenue] 3. The use would not depreciate property values. This neighborhood now needs to disclose that we have a Monday -Friday day dump site for all Water Dept. projects, not just emergency materials as in the 2009 Cup. The City of Maplewood and SPRWS sent residents on Country Road B letters in response to their concerns in 2016, 2017, and 2018. The letter dated January 23, 2018 mentions that discussion needs to take place with the SPRWS Board in purchasing the properties along County Road B. Obviously there is a critical problem here that both the City of Maplewood and Water Department are aware of before the expansion was approved verbally by the city. The expansion of the 8.5 acres has now created another critical problem for all of the surrounding neighbors. [Letters referred to have already been submitted/Property Sellers Disclosure Statement attached #21 4. The -use -would-not -involve -any activity, -process, -materials, equipment -or -methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise,_glare, smoke; dusk water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The complaints from County Road B residents documented for the past 3 years before the expansion of the site and, now that the 8.5 acres have been filled in this summer, the signed petition from the neighbors regarding the expansion and complaints from the neighbors surrounding the area due to the dust, tail gate banging, vibration and backup beepers are all in violation of this-. [Signed petition attached -#3] City Council Meeting Meeting Date: 11/26/2018 Ae da Item: H1 - Handout 2 We are submitting our noise document from a two week perioY 17 when the construction season was happening, not the noise document from SPRWS in April 19-26 when there was snow on the ground and pre -construction season. The residents are protected by the city's noise ordinance. [Attachment #4 City of Maplewood .Noise ordinance, #5 Attachment Noise tally by neighbors, Attachment #6 Picture of snow on April 15, Attachment #7 Document of how much snow was on the ground on April 16, 2018] We have dozens of retirees, shift workers, day care providers, a home for the disabled, who are all home during the day, who are being exposed to all of these problems all day long and should continue to be protected under the city noise ordinance and the 2009 CUP. 5. The use woul-d generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. This is a huge problem for all of the surrounding areas around this site. Truck traffic has increased significantly from emergency dumping, to a Monday -Friday scheduled work and emergency work dumping site. Trucks are everywhere and constant. 6. The -use would -be -served -by adequate public facilities and services, -in-clud-ing streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The -use would -maxim-ize the preservation of and incorporate the sites natural and scenic features into the development design. The original 2009 Cup did this. Now that the Water department has expanded their site, we have mountains of construction debris to look at from our front and backyards. [Attachment #1 Pictures taken from the backyard of 161 Skillman Avenue East] 9. The use would cause minimal adverse environmental effects. This had been happening for the last 40+ years. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 There are multiple violations happening. The City of Maplewood is allowing this to happen by not enforcing the current CUP, and now considering changing the Conditional Use Permit to allow thel Water Dept. to continue this to happen. The tax paying residents in this neighborhood are fed up with the noise, tailgate banging, truck vibration, truck traffic, backup beepers and dust that goes on constantly. We bought our homes here knowing that this was a space that could not be built on, but never thinking the city would allow a construction debris dump to be in the middle of a residential neighborhood. This is unacceptable. A Conditional Use Permit needs to be enforceable. When there are violations and the neighbors call the non -emergency phone number to report these violations, there needs to be an avenue for action to be taken. The Water Dept. has been breaking the CUP for years with no positive action for the residents being taken. W 4 A• or r na. •t.. ��; x ,ter 4W �. r • �.�v"'�._ i ,fir ;,�'' - ,.+' . a ." "q M. �r 41 W 4 M te: ti eetin Da/��� Agenda Item: H1 - Handout 2 WRNET DISCLOSURE STATEMENT: SELLER'S CBB[JRME1 tom PROPERTY DISCLOSURE STATEMENT This form approved by the minn+esota Association of REALTORS', wh(ch dlsclalrrls any liability arising out of use or misuse of this form. 02016 Minnesota Association OF REALTORS°, Edina, M1V 1. Date 7- a:z-- i 2. Page 1 of pages: RECORDS AND 3. REPORTS, IF ANY, ARE ATTACHED AND MADE A 4. PART O1= THIS DISCLOSURE 5, THE INFORMATION DISCLOSED IS GIVEN TO THE BEST OF SELLER'S KNOWLEDGE. 6. NOTICE: This Disclosure Statement satisfies the disclosure requirements of MN Statutes 513.52 through 513.64. 7. Under Minnesota law, sellers of residential property, with limited exceptions listed on page nine (9), are obligated to B. disclose to prospective buyers all material facts of which Selfer is aware that could adversely and significantly affect 9. an ordinary buyer's use or enjoyment of the property or any intended use of the property of which Seller is aware. 10. MN Statute 513.55 requires Seller to notify buyer in writing as soon as reasonably possible, but in any event before 11. closing, if Seller learns that Seller's disclosure was inaccurate. Seller is obligated to continue to notify Buyer, in writing, 12, of any facts disclosed here (new or changed) of which Seller is aware that could adversely and significantly affect the 13. Buyer's use or enjoyment of the property or any intended use of the property that occur up to the time of closing. 14. Seller has disclosure alternatives allowed by MN Statutes, See Disclosure Statement. Seller's Disclosure Alternatives 15, form for further information regarding disclosure alternatives -This disclosure is not a warranty or a guarantee of any 16- kind by Seller or licensees) representing or assisting any party in the transaction and is not a substitute for any 17. inspections or warranties the party(ies) may wish to obtain. 18. For purposes of the seller disclosure requirements of MN Statutes 513.52 through 513.60: 19. "Residential real property" or "residential real estate" means property occupied as, or intended to be occupied as, a 20. single-family residence, including a unit in a common interest community as defined in MN Statute 515B.1-103, clause 21, (10), regardless of whether the unit is in a common interest community not subject to chapter 5158. 22. The seller disclosure requirements of MN Statutes 513.52 through 513.60 apply to the transfer of any interest in 23. residential real estate, whether by sale, exchange, deed, contract for deed, lease with an option to purchase, or any 24. other option. 25. iNSTRUCTIONSTO BUYER: Buyers are encouraged to thoroughly inspect the property personally or have it inspected 26. by a third party, and to inquire about any specific areas of concern. NOTE: If Seller answers NO to any of the questions 27. listed below, it does not necessarily mean that i1 does not exist on the property, did not occur, or does not apply. NO 28. may mean that Seller is unaware. 29. INSTRUCTIONS TO SELLER: (1) Complete this form yourself. (2) Consult prior disclosure statement(s) and/or 30. inspection report(s) when completing this form. (3) Describe conditions affecting the property to the best of your 31, knowledge. (4) Attach additional pages, with your signature, if additional space Is required. (5) Answer all questions. 32. (6) If any items do not apply, write "NA" (not applicable) - 33. Property located at r � S ' C - A J C., 34. City of A \ e� S= [7 Gil County of I,State of Minnesota. 35. A. GENERAL INFORMATION: The following questions are to be answered to the best of Seller's knowledge. 36. (1) What date 1 `� [1 _ did you 2] Acquire Q Build the home? -----------(Check ane.}------ 37. -(2) Type of title evidence: & Abstract ❑ Registered (Torrens) n Unknown 38. Location of Abstract: _ 39. Is there an existing 04;ner's Title Insurance Policy? iYes ❑ No 40. s(3) Have you occupied this home continuously during your ovinership? *ye i I No ..�c' expla,n ---- - --------- _ 42. (4) Is the home suitable for year-round use? Yes j No 43 -(5) Are you in possession of prior seller's disclosure statement(s)? (If "Ye5;' please attach.) L J Y8S j� NO 44 (6) Does the property include a manufactured horre? Yes bio 45 If "Yes:' HUD f±(s) is;are . 46 Has the title been surrendered to the Registrar of Motor Vehicles for cancellation? ❑ Yes jj No MMDS:SPDS-1 (8116) City Council. MPP4ina Npe ing D da It 1 H /2 / 18 do .s/may I i E +. L d y ..J qj ; IV ® N v 1 �f NO m E o pCD C W City Council. MPP4ina p Npe ing D da It 1 H /2 / 18 do .s/may I i E y ..J N v 1 NO 3 ~� CD �J } �- )'• C70 t Z ®.Wit--- I +� C:4 p W wi C4 - a 0 M !;t - ------- ing D Age da Item: -- ------ e: 1* 18` idou4,-: > Q LO, �� a Cl� cn —zz 0 M Al 0';". P` ...... I 11R--&.-- t ,. inWO-t - - 911/ eda-t�� - -a 18 d E U i a kf Z-10, r I lz�e H AL z� �1 � r cn Ole 9:A, t Ea P`:&.. P`........:1 1111....&. -- i k ti 1 C1 V Mee A ing D dam -� te: 1 m 2kk �Ra d�ut 7 d aj C 0- � v ( L } E � I rnx S t J � 8 yy 7 �d P`:&.. P`........:1 1111....&. -- Km p i k ti 1 C1 V Mee A ing D dam -� te: 1 m 2kk �Ra d�ut C E � I J 8 h MIS a Gra _—;p �. c US rz) , iz) • ,ems CL Km p Q1' c Q� C- V LLI 41 �$p� 3.. Al W 43 L a d 4-jL �p -fa+ L VJ Qj 111111�VVVVVVlll111 . n � Ar"g V y co L 12 O E o E t� 0 iL .Y �. 0 m ZL ¢ m r'.". P` ...... I RR--&.-- I'll i ! -- 0 � ,da { IV\ '++J \.Q� t. a� UI �d � 3 E 4-4 IL CL r Ln L +W ® � 'J- J r'.". P` ...... I RR--&.-- -- Mee ing D te: 1 /26/2018 Age It m: H - Hain dout ,da { IV\ '++J \.Q� t. � 3 E CA f� Com- U YI QD Q C y%' fee fn 1 n _ Cz w �� JP+ity,Cguncif Meeting /�Vi`ee9'6Z�i4i �141_2§/2018 Agenda Item: H1 - Handout 2 Environmental & Economic Development Department NOISE 1902 County Road Bl=ast CONTROL, Maplewood, MN 55109 s I jfvQC? (651) 249-2300 (651) 249-2319 fax www.MapkwoWMN.gov iib sion 3 - NCiSE CONTROL See. 18411. - Prohybfon generally-, civ_-apfiann. (a) At no time shall any person make or cause to be made any distinctly and loudly audible noise that unrwsonably annoys, disturbs, injures or endangers the core repose, health, peace, salty or wed of any person or procludes such person's enjoyment of property or affects such person's property values. The general noisy: prohibi#ion staters above shall always be in effect, however, any excf—gsive noise during the following hours of noise prohibition shall be stiricQy enforce. Theme shall be no excessive noise or disturbance between the hours of 7:00 p.m. and 7:00 a.m. Monday through Saturday and all day Sunday. These hours of noise prohibition apply to constmcgon, business, institutional and re6iderfial activities. (b) Exceptions. 1) This division allows the following types of noise -generating activities that are necessary and typically occur in all parts of the city during daylight hours but not before 7:00 a.m.: lawn mowing, the use of landscape-Trlaintenanee equipment, power tools, etc. All forms of snow clearing may be permitted anytime due to aec sithj_ 2) If there is an event or activity that is sponsored by the city, or a party has a permit for a noise -generating activity issued by the city, the prohibition noted in pame graph (a) does not apply. (c) Repetitive or continual noises, that may not be audibly loud, may be equally disturbing. Such noises shall also be prohibited. (d) The city manager may waive the requirement in subsection (a) of this section where the activity would not cause a nuisance and where the proposed act would not be within 350 feet of a residential use. The city manageras decision may be appealed to the city council. if an appeal is filed, the property owners within 350 feet of the proposed ay shall be note of the waiver request at least ten days before the council meeting. A list of the property owners, cerlitied by an abstract company or the county abstract office, shall be submitted with the waiver request. (Ord. No. 869, § 1, 6-12-2006), Sec. 18412. - Construction actW" ffies. AD construction awes, including the use of any land of electric, diesel or gas -powered machine or other equipment, shall be subject to this division. A copy of this division shall be attached to each construction permit issued by the city. The applicant for the permit shall be required to sign the copy, acknowledging that he has read and understood it, before a permit can be releasee (Ord. No. 869, § 2.6-12-2006) Cross reference— Buildings and building regulations, ch. 12 Revised 312016 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Sec. 18113. - dement: (a) Police deparhnent aulhorily. The police department shall enforce this division- The police department may inspect private premises other than private residences and shall make all reasonable efforts to prevent violations of this dMsion. (b) Civil remedies This division may be enforced by injunction, action for abatement or other appropriate civil remedy. (c) Noise impact statements The council may require any person applying for a change in zoning classification or a permit or license for any structure, operation, prof, 'installation or alteration or project that may be considered a potential noise source to submit a noise impact statement on a forrn prescribed by the council. It shall evaluate each such statement and take the evaluation into account in approAng or disapproving the license or permit applied for or the zoning change requew. (d) Oftinal penalties. Every person who violates any section of this division is guilty of a misdemeanor and shall, upon conviction, be in accordance with sermon 145. Each act of violation and each day a violation occurs or continues constitutes a separate offense. (Ord. No. 889, § 3, 6-12-9-006) City Council Meeting Aee bAtkCtem: H1 3O� { 2 Sandy Lake Noise Record from Skillman Avenue *This information is based on when we were home and We to document the noise. Tuesday 8 21 7:30 tailgate 1 bang 7:45 tailgate 3 bangs 8:15 tailgate 1 bang 8:45 tailgate 6 bangs 9:25 tailgate 1 bang 9:28 tailgate 1 bang 9:30 tailgate 1 bang 9:40 tailgate 4 bangs 9:45-10:00 backup beepers 10:00 tailgate 1 bang 10:06 tailgate 4 bangs 10:10 tailgate 1 bang 10:20 tailgate 1 bang 10:24 tailgate 1 bang 10:26 tailgate 3 bangs 10:30 tailgate' 1 bang 10:40 tailgate 1 bang 10:50 tailgate 1 bang 11:10 tailgate 3 bangs 11:30 tailgate 3 bangs 11:44 tailgate 2 bangs Wednesday, 8122 8:15 tailgate 8:25 tailgate 9:00 tailgate 9:28 tailgate 1 bang 1 bang very loud 2 bangs 1 bang very loud City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 9.:50 tailgate/backup beepers 10:00 tailgate very loud, sounded like it was in our front yard with truck noise 10:03 tailgate 3 bangs 10:20 tailgate directly in front of houses 11:00 to i Igate 1 bang 12:00 tailgate 1 bang 12:15 tailgate 2 bangs 12:18 tailgate 3 bangs 12:26 tailgate 1 bang 12:47 tailgate 3 bangs 1:15 tailgate backup beepers for 5 minutes 2:15 tailgate 1 bang very loud 2:30 tailgate 1 bang 2:55 grinding noise? 4:50 tailgate 1 bang A total of 26 tailgate bangs while home. 3 Mond 8/27 7:55 tailgate 1 bang 8:40 tailgate 3 bangs 9:00 tailgate 1 bang 9:35 tailgate 2 bangs 9:45 tailgate 1 bang 9:50 truck noise 11:10 tailgate 1 bang 11:35 tailgate 1 bang very loud 12:25 tailgate 1 bang 12:27 tailgate 5 tunes 2:00 tailgate 1 bang 2:10 tailgate 2 bangs 2:28 tailgate 3 bangs 2:35 tailgate 7 bangs 3:05 tailgate 3 bangs 3:15 tailgate 1 bang very loud 3:35 tailgate 2 bangs 3:45 tailgate 3 very loud bangs 3:50 tailgate 1 bang A total of 39 tailgate bangs while home. 5 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 'Alednesda 8029 7:47 tailgate 2 bangs 8:15 tailgate 2 bangs very loud 8:35 tailgate 3 bangs very loud 9:15 backup beepers 9:25 tailgate 1 bang loud 10:00 tailgate 1 bang 10:05 tailgate very loud 10:20 tailgate 1 bang 10:30 tailgate 5 bangs 10:31 truck noise 10:32 tailgate very loud 10:45 tailgate 6 bangs 11:08 backup beepers 11:40 tailgate 2 bangs 12:30 tailgate 3 bangs 12:37 tailgate 2 bangs 12:45 tailgate 5 bangs very loud 12:46 backup beepers 12:46 tailgate 5 bangs very loud 1:45 constant backup beepers/4 tailgate bangs 2:00 tailgate 6 bangs very close to homes 2:20 tailgate 1 bang close to homes 2:10-2:30 constant backup beepers 2:30 tailgate 6 bangs very close to homes 2:45 tailgate 1 bang 7 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 co City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Thursday,8L30 7:55 tailgate 1 bang 8:30 tailgate very loud 8:50 tailgate 3 bangs very loud 9:17 tailgate 1 bang 10:00 tailgate 1 bang 10:15 tailgate 1 bang 10:40 truck noise/vibration 10:41 tailgate 3 bangs 10:42 truck noise/vibration 11:05 backup beepers 1:00 tailgate 1 bang 1:30 tailgate 2 bangs 1:45 tailgate 2 bangs 3:07 tailgate 1 bang 3:12 tailgate 3 bangs 3:20 tailgate 1 bang 3:52 tailgate 4 bangs 4:20 tailgate 3 bangs 4:50 tailgate 1 bang 5:00 tailgate 1 bang very loud 5:20 tailgate 5 bangs A total of 35 tailgate bangs while home. 9 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Tuesday, September 4 - raining all day 7:40 8:45 tailgate 3 bangs 9:00 backup beepers 9:15 backup beepers/truck noise 9:22 tailgate 1 bang very loud tailgate Backup beepers all morning 9:29 tailgate 1 bang 11:35 backup beepers 11:36 tailgate 1 bang 11:36 tailgate 1 bang Wednesday, 9/5 ® rained all night 7:40 tailgate 3 bangs 10:10 truck noise/vibration 10:42 tailgate 2 bangs 11:15 tailgate 2 bangs 11:30 tailgate 1 bang very loud 12:50 tailgate 1 bang very loud 1:08 tailgate 1 bang loud Left for the day. A total of 10 very loud bangs in the morning. 11 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Friday, 9 7 8:01 tailgate 1 bang 8:25 helicopter going back and forth at tree height over the water department property? 8:40 constant backup beepers and truck noise 8:50 tailgate 1 very loud bang by houses 8:55 tailgate 9 very loud bangs by houses 9:40 tailgate 3 bangs and truck noise 9:50 tailgate 9 bangs 10:45 tailgate 1 bang 10:46 tailgate 2 bangs and truck noise 11:15 tailgate 2 bangs 1:25 tailgate 2 bangs 1:30 tailgate 2 bangs 2:00 tailgate 6 bangs 3:00 tailgate 5 bangs 3:10 tailgate 5 bangs very loud 3:45 tailgate 1 bang A total of 49 tailgate bangs while home. From the period of 8/21-9/7, Monday — Friday 200 truck trips in out of the site 390 tailgate bangs 12 backup beepers, a couple going for 5-10 minutes 3 truck bed vibrations 6 truck engine noise 7:40 am -5:20 pm 13 City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Saturday, 9/8 m There should be no noise coming from this site An intentional violation of the CIDP and Noise Ordinance 5:30 ANI Backup beepers and grinding sound that woke neighbors on both sides of the Sandy Lake site on County Road B and Jackson/Skillman Avenue. Monday September 10 9:18 to i lgate 11:07 tailgate/vibration 11:35 tailgate/vibration 11:37 tailgate/vibration 1:00 tailgate/vibration 2:17 tailgate 2:19 tailgate 2:25-3:00 beepers Finishing up their expansion. 1 bang 1 bang very loud, directly across from house 1 bang very loud, directly across from house 4 bangs very loud, directly across from house 1 bang very loud 1 bang very loud 2 bangs left beepers on continually in front of homes Tuesday 9/11 10:30 tailgate 3 bangs 12:00 tailgate/dumping 1 bang very loud Wednesday,_ 9/12 9:42 tailgate 2:40 tailgate 1 bang 2 bangs City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Tuesdave 9/18 m hard rain all night 7:38 tailgate/backup beepers 1 bang 10:45 tailgate 1 bang in front of house 10:55 tailgate 1 bang 1:25 tailgate/backup beepers 1 bang very loud 1:27 tailgate/loud du1 aping 1 bang 1:42 loud scrapping of concrete being dumped. No tailgate bang. 1:59 tailgate/VERY LOUD 6 bangs and truck noise 2:20 tailgate/truck noise 1 bang 2:45 loud truck noise tailgate 2:47 tailgate 2 bangs Wednesday, 9/19 — rain the night before 8:12 tailgate 5 bangs/3 loud 8:35 tailgate 6 bangs/3 loud 9:00 tailgate 1 bang/very loud 9:22 tailgate 4 bangs/loud 10:10-10:20 multiple tail gate noises 10:25 tailgate 1 bang VERY LOUD 11:23 tailgate/truck noise 3 bangs VERY LOUD 12:05 tailgate 1 bang VERY LOUD 12:45 tailgate 1 bang VERY LOUD 2:20 tailgate/truck noise 1 bang 2:31 truck vibration 2:44 loud truck noise 16 w 0 n 9 4- City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 Meeting Date: Date: 11/26/2018 Agenda Item: H1 - Handout 2 HOME LIFE --M,. LE lUllllllbll;SOTA LIFE Final list of b ovivmuch snow, fell in Minnesota® and it's insane Maple Greve led the metro with a whopping 22 inches of snolyu. 8®E NE11-SON - A -PR 16, 2018 The snow has finally stopped across moss 6 Minnesota and Winter sm -ni Xanto has Ec r an impressionable amount swill, and that's putting it politely there are the aggravating amounts, according to the National %P -Bather service. Vou can check to see if y-nur loration is on the map rigl>>t here. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 2 VO area 161015 22 - Maple Grove 21- vadnais Heights 20 - Fridley 19.8 - Minneapolis (northeast) ® 19.2 - St Paul 19 - Blaine 18.6 - Columbia Heighis 18 - Mounds View, Bloom ingion 17.9 -Edina 17.4 - Minneapolis (south) 17.1- Victoria 17 - Lino Lakes, Apple Valley 16.5 - white Bear Lake, CryAal, Maine 16.3 - Chanhassen, Richfield 16 - Hugo, Prior Lake, Maplewood, Robbinsdale, F- loon Heights 15.7 - MSP Airport 15.5 - Savage, Woodbury 15-rrruingcsn, South 5L Paul 14.8 - L&kFvalle 14.4 -Eagan 13 - Anoka City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 3 In an update mailing from the Saint Paul Regional Water Services, Sandy Lake Site dated September 10, 2018 the water department identified the testing of white noise back-up alarm technology as a way of reducing noise at the Sandy Lake Site. Currently white noise back up alarms are not approved under OSHA Rule 1926.602(a)(9)(ii) and that can only be changed by legislative action. Neither SPRWS vehicles or contract vehicle can use this technology as a noise reducing solution. In the same mailing SPRWS also identified a dust control method of spraying roadways and high traffic area with chemicals (presumably Calcium Chloride) (as stated in Sandy Lake Dust Mitigation Plan dated July 5th, 2018 attachment A) as a dust control solution. While meeting with the Maplewood Environmental Planner and two engineers it was related to me by an engineer that this would not work as a solution because new materials would cover the chemicals as the trucks continued to dump. We the Residents do not believe dust can be controlled as is evidence by Photos Dust1 and Dust2 which depicts airborne particles off the top of material piles due to wind and Dust3 depicting dust caused by new dumping and traffic, all of which are in violation of the 2009 Conditional Use Permit dated October 12, 2009. I purchased my home in 1999 as my last home fit for retirement. I had a quiet area with no home to the north and a pastoral view of grasslands. I could lounge or entertain while on my deck, and my house was relatively free of dust. Due to the uncheck expansion of the Sandy Lake Site by City of Maplewood and Saint Paul regional Water Services during 2018 my quality of life has changed. I have had to seal my windows against dust to no avail, the residents and I have to endure constant bombardment on noise in the form of tailgate banging, backup alarms, and truck bed vibrations which continues all day as often as every 14 minutes, and I am woken most days around 7:30 am with the first truck. City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 3 Since the 2018 expansion my yard which abuts the south side of the Sandy Lake Site has been invaded by moles and voles which has intensified as the material piles migrate south. The huge piles of materials dumped containing dirt, rock and boulders and sometimes tree roots have created an unsightly mess and change the planned character of the surrounding area and caused depreciation of my property. (pictures previously submitted). All of this in violation of the 2009 Conditional Use permit item 2, 3, 4, and 8. In conclusion the October 12th, 2009 Conditional Use permit should be enforced and the 2006 Site Plan should not be eliminated per the City Council Staff report. Saint Paul Regional Water Services request for changes to the 2009 CUP was dropped September 13th, 2018. There has been no Planning Commission meeting. There have been no Planning Commission recommendations or any request to change the 2009 Conditional Use Permit and therefore should remain in effect as written. Michael J. Lambert rm_ifYvieNi A City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 3 Sandy Lake Dust Mitigation Plan Saint Paul Regional Water Services July, 5, 2018 Scope Saint Paul Regional Water Services (SPRWS) currently performs soil recycling operations on a 30 acre site -known- as Sandy Lake. This site lies directly north of Skillman Ave. E. and south of County Road B in Maplewood, MN. Regular operations on the site have the potential to generate dust, which can cause problems for neighboring properties and watersheds. At present, the majority of the dust generated on the site appears to originate from the gravel roadway which provides access to the property. During particularly dry seasons, vehicles using the access roadway can cause the dust to become airborne. In recognition of this problem, SPRWS hereby sets forth the following Dust Mitigation Plan. SPRWS commits to abide by this Dust Mitigation Plan in order to reduce dust produced on site. Strategic Overview SPRWS staff have considered several potential dust mitigation strategies, including resurfacing the access roadway and spraying with Calcium Chloride. Based upon input from dust control specialists and cost/benefit analysis, our staff has concluded that dust mitigation can most effectively be accomplished by regularly spraying the access roadway with Calcium Chloride. Calcium Chloride bonds with roadway materials and helps retain moisture. This prevents dust by binding small particles together and preventing them from becoming airborne. Calcium Chloride has been demonstrated to be an effective means of dust control through years of application on construction sites and dirt roadways. Outside Input A representative from Northern Salt, a company which regularly applies Calcium Chloride dust protection recently inspected the Sandy Lake site to determine the feasibility of accomplishing dust control through use of the technology. Through meeting with that representative, SPRWS has learned that the site is well suited for the application of Calcium Chloride. In total, the 35,000 square feet of roadway would require approximately 1,050 gallons of spray solution. According to the Northern Salt team, Calcium Chloride should be applied 1-2 times per year in order to effectively control dust. This is consistent with dust control practices regularly employed on construction sites and dirt roadways. Input from the Northern Salt team was utilized in compiling the SPRWS Dust Mitigation Plan. r r- ,40 MOMMOMW :• If No.ib :r 4 �. •- - .. R .�' � • )rx-'� l ob 9mKm - ,Amp City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 3 Thank You SPRWS would like to thank those neighbors who came to our community meeting on August 15th, 2018. The feedback that you provided has been valuable in planning for the future and has given us new insight into how to best manage the site. As a follow- up to that neighborhood meeting, we would like to provide the following updates relating to our plans for the site. Nighttime Operations As discussed at the neighborhood meeting, SPRWS had been considering 24/7 use of the Sandy Lake site. At present, we have put our plans for nighttime operations on hold. We will continue to operate at the Sandy Lake site during our regular hours. We will continue to look for alternative sites to use during nighttime emergencies. We hope to find another location in the coming months. If we are unsuccessful in finding an alternative location, we may be forced to reconsider 24/7 operations at Sandy Lake. This is not our preference, and neighbors can expect SPRWS to wholeheartedly search for another viable location during this time. Other Upcoming Operations SPRWS will fill in some low areas on the Sandy Lake site in the fall or early winter of 2018. This work is required by the MPCA, and will result in a moderate, temporary increase in traffic at the site. We will also clean out two of the basins west of Jackson St. this fall. Further information will be provided to impacted residents prior to proceeding with either project. Site Improvements SPRWS plans to move forward with several site improvements discussed at the neighborhood meeting. These improvements should reduce the impact of the site on neighboring properties. We hope that they begin to address some of the concerns raised by neighbors during the August 15th meeting. Dust Control SPRWS will spray the access roadway and heavily used areas of the site with a dust control solution. This should significantly reduce dust in the area. The difference should be most apparent during summer months. Trip Reduction Measures SPRWS is currently pursuing contracts to carry concrete and asphalt waste products to an alternative location. We are also pursuing a similar arrangement with soils. While it is infeasible to eliminate trips to the site, we hope to meaningfully reduce the number of visits to the site that are necessary. This decrease in traffic should reduce noise, dust, material volumes, etc. Implementing these contracts may take several months, Backup Alarm Changes SPRWS is currently testing a White Noise backup alarm technology. These alarms are generally considered to be less irritating than the traditional backup alarm, and the noise that they produce should not travel as far. If tests are successful, we intend to install White Noise alarms on all equipment that operates at Sandy Lake. Questions? Contact Will Menkhaus - William.Menkhaus@ci.stpaul.mn.us or (651)266-6269 LrY� e t b �c�v h'1ew-tc City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 4 NAME: Marjorie Kulseth Address: 177 Mt Vernon Ave. My interest: Homeowner, resident and tax payer of 14 years. We (myself, husband and son) moved to this neighborhood in 2004. I am very concerned at the past unwillingness of the St Paul Regional Water Service to respect the past CUP and plan, their decision to take these violations to a dramatic level this past Winter and the City of Maplewood's pattern of enabling the St Paul Regional Water Service to the detriment of the wellbeing of myself and neighbors that I have developed relationships with over the years. The summary provided of the "Night Time Emergency Main Break Truck Requirements" involves data from this past year for the Pigs Eye Soil Recycle Area which there were 9 events for dates in February 2018 and then just 2 events for dates in June 2018 as though there were no other emergency events that had occurred. The time of night dumping would impact sleep quality for individual who maintain relatively "normal" sleep/wake schedules. Is this to suggest that these events are inconsequential to a person's well being? And what gearing does that data have on what the SPRWS plans for this different site? Including this data in packet of information is a distraction from what my concerns are. It is irrelevant what the SPRWS did at the Pigs Eye Site because the sites are completely different. I am driven to communicate my personal concerns My concerns involve the health of myself and my family members; health to include both physical and mental health, as well as the impact on my investment in my personal property. List of physical health concerns include but are not limited to: "Physical effects resulting from interrupted sleep/disrupted sleep. Disrupted sleep is harmful and is associated with increased cognitive deterioration; increased stress sensitivity (hormonal impact); negative impact to mood; increased symptoms of headache and abdominal pain; cardiovascular effects *Physical impact of compromised air quality Despite efforts to "control" dust, the black dust continues to reach my home evident in my window sills. I may not visibly see the dust, but it is evident that it is in the air and therefore in my body potential impacts Increase in allergy symptoms Increased risk of lung disease *List of Mental Health concerns: Increased stress Increased risk of depression *Property impacts: Staining has developed on the roof of our house which we had replaced 4 years ago Our property value will likely drop in spite of the improvements we have made to our home over the past 14 years This is my neighborhood. My home. I should be able to trust that this Council has the best interests of Maplewood residents over the interests of a property owner who has not respected past contracts/agreements. My final concern is how does it make any sense to put a recycling operation on the same property that is intended to treat water? The inevitable dust created will impact the water being treated. 4i, -Af+n Nature and Science of Sleep City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 4 Dove REVIEW Short- and long-term health consequences of sleep disruption Goran Medie 1,2 Abstract: Sleep plays a vital role in brain function and systemic physiology across many body Micheline Willel systems. Problems with sleep are widely prevalent and include deficits in quantity and qual- Miehiel EH Hemels' ity of sleep; sleep problems that impact the continuity of sleep are collectively referred to as sleep disruptions. Numerous factors contribute to sleep disruption, ranging from lifestyle and 'Market Access, Horizon Pharma B.V., Utrecht, Unit environmental factors to sleep disorders and other medical conditions. Sleep disruptions have of Pharmacoepidemiology & substantial adverse short -and long-term health consequences. A literature search was conducted Pharmacoeconomics, Department of to provide a nonsystematic review ofthese health consequences (this review was designed to be Pharmacy, University of Groningen, Groningen, The Netherlands nonsystematic to better focus on the topics of interest due to the myriad parameters affected by sleep). Sleep disruption is associated with increased activity ofthe sympathetic nervous system and hypothalamic—pituitary—adrenal axis, metabolic effects, changes in circadian rhythms, and proinflammatory responses. In otherwise healthy adults, short-term consequences of sleep dis- ruption include increased stress responsivity, somatic pain, reduced quality of life, emotional distress and mood disorders, and cognitive, memory, and performance deficits. For adolescents, psychosocial health, school performance, and risk-taking behaviors are impacted by sleep disruption. Behavioral problems and cognitive functioning are associated with sleep disrup- tion in children. Long-term consequences of sleep disruption in otherwise healthy individuals include hypertension, dyslipidemia, cardiovascular disease, weight -related issues, metabolic syndrome, type 2 diabetes mellitus, and colorectal cancer. All -cause mortality is also increased in men with sleep disturbances. For those with underlying medical conditions, sleep disruption may diminish the health-related quality of life of children and adolescents and may worsen the severity of common gastrointestinal disorders. As a result of the potential consequences of sleep disruption, healthcare professionals should be cognizant of how managing underlying medical conditions may help to optimize sleep continuity and consider prescribing interventions that minimize sleep disruption. Keywords: sleep, sleep disorders, children, adolescents, adults, health status Correspondence: Michiel EH Hemels Market Access, Horizon Pharma B.V., Graadt van Roggenweg 340, Building D, Fifth Floor, 3531 AH Utrecht, The Netherlands Tel +31 6 2970 0411 Email mhemeis@horizonpharma.com Introduction Sleep is a biologic process that is essential for life and optimal health. Sleep plays a critical role in brain function and systemic physiology, including metabolism, appetite regulation, and the functioning of immune, hormonal, and cardiovascular systems.','- Normal ystems.'Normal healthy sleep is characterized by sufficient duration, good quality, appropriate timing and regularity, and the absence of sleep disturbances and disorders .3 Despite the importance of sleep, up to 70 million people in the US and --45 million people in Europe have a chronic sleep disorder that impacts daily functioning and health 2.4 For example, —20% of the serious injuries that result from car accidents can be associated with driver sleepiness, independent of the effects of alcohol 2 Lifestyle and environmental factors, :ubmk W., tq� mature and Science of Sleep 2017:9 151-161 15 Dove in Y W 7➢f t Wbc n Wk it *kw ud s ma ly 0- whb:g Fmlr�1 M, k4 Uri of cM kan( n Mn Ll8 11 b,niMrdarymss 1� s4➢ oe t iia. - t t,oi .r.s1 qlr Ksa�usvavf.¢q. ri xw. # Wsa. mss of ae .an ve yu'rad +dem ury la6sr pelmwe h., tl� ]kdal FYm 1n.>rd. @x wn a pnpry wrdu:N hr yemee;w rxWr.*wdas-A pYm >re F"r4k It-JSd-Tm ow-ih .&,? alm—f4) City Council Meeting Meeting Date: 11/26/2018 Agenda Item: H1 - Handout 4 1`73 li�-� V c n Dv� ��1 r ! `a �te W °J f 1 ' `t Ar J1 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM: Adoption of the 2018-2028 Surface Water Management Plan Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood is required to review and update the Surface Water Management Plan (SWMP) on a ten year cycle concurrent with the updating of the City's Comprehensive Plan. The City Council will consider adopting the attached updated SWMP. Recommended Action: Motion to adopt the 2018-2028 Surface Water Management Plan. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: No funding source is required for the adoption of the Surface Water Management Plan (SWMP). Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The SWMP builds on the City's National Pollutant Discharge Elimination System Permit (NPDES) and address several key issues related to stormwater management that the City is likely to encounter over the next 10 years. Background The City's Surface Water Management Plan (SWMP) was developed to meet local watershed management planning requirements of the Metropolitan Surface Water Management Act (Chapter 1038) and Board of Water and Soil Resources Rules 8410. It has also been developed to be in conformance with the requirements of local Watershed Districts, Metropolitan Council requirements, Ramsey County goals, and applicable State and Federal laws. Municipalities in the metropolitan area are required to update their SWMP on a ten-year cycle concurrent with updating each City's Packet Page Number 165 of 291 J1 Comprehensive Plan. The 2040 Comprehensive Plan includes a chapter on Surface Water that summarizes the full SWMP and highlights key items of the SWMP. The SWMP and its referenced literature informs and guides water resource decisions for the City and management of those resources. Significant topics addressed in the updated Plan include: • Emphasizing the need to continue efforts for improved water quality through working in partnership with the local watersheds and through implementing the City's updated stormwater design standards. • Continuing to address areas of identified local flooding and areas susceptible to flooding due to changing weather trends. • Reviewing the condition of drainage and treatment systems and thoughtfully implementing a maintenance program to ensure the system functions as intended to reduce flooding and to approach pond cleanout effort in a cost-effective manner. A draft version of the Plan was provided to the Metropolitan Council, Ramsey County, Ramsey - Washington Metro Watershed District, Capitol Region Watershed District and Valley Branch Watershed District for review and comment. Many of the updates to the SWMP reflect the changes that the City made and adopted as part of the new NPDES permit issued 2014. Comments were received from the review agencies and revisions were made, resulting in approval of the Plan by each of the three watershed districts. A copy of the Plan is attached to this report and includes an executive summary at the start of the attachment. The final step in completing the SWMP update is the adoption of the SWMP by the City Council. The final plan will be posted to the City's website following adoption by the City Council. Attachments 1. 2018-2028 Surface Water Management Plan Packet Page Number 166 of 291 J1, Attachment 1 City of Maplewood, Minnesota 2018 — 2028 Surface Water Management Plan October 1, 2018 Prepared by: Kirnley))) Horn Packet Page Number 167 of 291 Surface Water Management Plan 2018 - 202! J1, Attachment 1 EXECUTIVE SUMMARY The City of Maplewood (City) has completed this 2018-2028 Surface Water Management Plan (SWMP or Plan) to establish a more functional and up-to-date guide for future surface water management activities throughout the City. This Plan builds on the City's previous plans, its National Pollutant Discharge Elimination System Permit (NPDES) program, input from the Metropolitan Council, Ramsey County, and local Watershed Districts, and addresses several key issues related to storm water management that the City is likely to encounter in the next ten years. This executive summary provides a brief description of the purpose and basis for this updated Plan, followed by a presentation of the overriding goals that were used to guide its development. This executive summary closes by highlighting the key issues the City intends to address as part of this Plan. PURPOSE The purpose of this Plan is to establish the framework of a comprehensive program that does more than protect and improve the quality of existing water resources within the City. The Plan also recognizes that development and redevelopment must and will continue well into the future, and will serve as a guide for City staff to follow as they evaluate the potential impacts of a given project on these quality resources. The Plan will continue to serve as a reference and a toolbox with information on the regulatory requirements relating to surface water management in the City and includes the best available water resource data at the time of completion, up-to-date design standards, and a process to adjust goals and implementation actions as new data is evaluated. With this guidance specific to surface water, as well as the broader guidance provided in the City's Comprehensive Plan, this 2018-2028 Surface Water Management Plan will serveto: Provide the framework for management, improvement, and protection of surface water resources Contribute to the quality of life by preserving and enhancing the high environmental quality ofthecommunity Protect public investments and private property related to or affected by surface water Help to understand the larger context of surface water management issues in relation to land use and land use policy Balance environmental protection and enhancement needs with economic needs and capabilities Meet regulatory requirements REGULATORY BASIS FOR THE PLAN The Minnesota Board of Soil and Water Resources (BWSR) provides guidance resources for Metro Area Surface Water Management Plans applicable to watershed based planning by Watershed Management Organizations'. State Statutes and Rules require the preparation of watershed plans by watershed management organizations (WMOs) and watershed districts (WDs) and the preparation of local water 1 Metro Area Surface Water Management, Minnesota Board of Soil and Water Resources. Available at http://www.bwsr.state.mn.us/planning/metro/index.htmI 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 168 of 291 Surface Water Management Plan 2018 - 202! J1, Attachment 1 EXECUTIVE SUMMARY management plans by municipalities that are consistent with the respective WMO/WD plans. The most current SWMPs applicable to Maplewood are the: Ramsey -Washington Metro Watershed District (RWMWD) 2017-2026 Watershed Management Plant, adopted in April 2017 Capitol Region Watershed District (CRWD) 2010 Watershed Management Plan', adopted in September 2010 and amended in 2015 Valley Branch Watershed District (VBWD) 2015-2025 Watershed Management Plan', adopted September 2015 In addition, the Metropolitan Council's 2040 Water Resources Policy Plan serves as a guide for local water planning efforts and was referred to in developing this Plan. The Metropolitan Council has review and comment authority for local plans including this Plan. The purpose of the SWMP is that through policies and thoughtful program implementation, goals for proper water and wetland resource management can be realized and water quality can be protected. Through proper planning and implementation, informed decisions can be made which allow for the protection and/or enhancement of water quality, prevention of ground water degradation, and reduction of local flooding. PLAN OVERVIEW Using the nine goals summarized in Table 1, the Plan is intended to guide surface water and water resource management activities over at least the next ten years. Though long term in focus, the Plan has numerous future decision points related to recommended capital improvements and ongoing inspection, maintenance and monitoring activities. The Plan was developed recognizing the need for proper land utilization and growth and, at the same time, emphasizing the need to prioritize management actions and decisions based on the assigned category of a receiving water body (i.e., lake or wetland). Z 2017-2026 Watershed Management Plan for the Ramsey -Washington Metro Watershed District (April 2017). Available at.http://www.rwmwd.org/plandraft 3 2010 Capitol Region Watershed District Watershed Management Plan (September 2010). Available at http://www.capitoiregionwd.org/wp-content/uploads/2012/09/CRWD 2010 WMP.pdf 4 2015-2025 Valley Branch Watershed District Watershed Management Plan (September 2015). Available at http://www.vbwd.org/WMULndex.htmi 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 169 of 291 Surface Water Management Plan 2018 - 2028 Table 1. Maplewood Storm Water Management Plan Goals J1, Attachment 1 EXECUTIVE SUMMARY Number Enhance the water quality of Maplewood's surface water relative to current conditions and 1 Water Quality strive to achieve water quality improvements when required to meet City or Watershed water quality goals or state water quality standards. Runoff Preserve, maintain, utilize and enhance the storm water storage and detention systems to 2 Management and control excessive volumes and rates of runoff, control flooding, protect public health and Food Control safety, and to minimize necessary public capital expenditures. 3 Wetlands Achieve no net loss of wetlands, including acreage, functions and values. Where practicable, improve the functions, values, biodiversity and acreage of wetlands and their buffer areas. Erosion and Protect capacity of storm water system, prevent flooding, and maintain water quality by 4 Sediment Control preventing erosion and sedimentation from occurring, and correct existing erosion and sedimentation problems. Protect the quality and quantity of groundwater resources and participate in a cooperative 5 Groundwater program with the local agencies to identify infiltration -sensitive areas. Protect the public health, safety, and welfare through a comprehensive SSTS ordinance that requires properly designed and maintained SSTS systems. Education and Increase public and city official awareness, understanding and involvement in water and 6 Public Involvement natural resource management issues. 7 Financing Establish and maintain funding sources to finance surface water management activities. Maintenance and Preserve function and performance of public infrastructure through continued 8 Inspection implementation of a maintenance and inspection program. Regulatory Maintain primary responsibility for managing water resources at the local level but continue 9 Responsibility coordination and cooperation with other agencies and organizations. PRIORITY WATER RESOURCES ISSUES This Plan identifies several priority issues related to storm water management that the City will focus efforts on in the coming years. These issues include: meeting the requirements of the impaired waters program; addressing known and potential future localized flooding problems, meeting the challenges of an increased need for maintenance of the public and private stormwater system and coordinating efforts with natural resource improvement areas to find more cost-effective approaches. These issues equate to a need for continued long-term financial commitments and likely increased funding for the surface water management program into the future. Water Quality Improvements: Continued efforts towards improved water quality through coordination with local watersheds and implementing the City's updated design standards that fall under the thresholds established by the watersheds. The City will consider the impaired waters in future management decisions and actively manage the activities in the contributing watersheds to limit the delivery of these pollutants (primarily nutrients, sediment and chlorides) to these waters. The City's updated engineering design standards will help to reduce the levels of phosphorus entering receiving waters. The City's water bodies and wetlands are truly exceptional resources for City residents. They offer a range of recreational opportunities and are generally in good shape with improving trends from a water quality perspective. Some waters 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 170 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 202! EXECUTIVE SUMMARY remain impaired for various pollutants and have a reduced value due to those impairments. One of the City's challenges in the years ahead will be to successfully implement this Plan to maintain the quality of lakes and concurrently work towards improvements in those waters where impairments remain. Water Quantity and Flooding: The City will need to continue to address localized flooding areas to protect life and property and reduce the burden of maintaining the system. As weather trends are showing higher intensity storm events, the potential for localized flooding will continue, if not increase. Along with this realization is that it places a higher level of urgency on the need to maintain the storm water conveyance system so that it functions well during the design events as well as extreme events. While some debris blockages of pipes and structures will almost certainly continue to occur, the efforts placed on identifying problem areas and conducting maintenance and/or installing physical improvements, will reduce the potential for problems or reduce the extent of damages. The work following the July 2011 Storms to focus on identified areas has been a significant success. A few areas identified in 2011 remain to be resolved and are planned for work in 2019 and 2020 as part of local street reconstruction projects. The City understands that as future extreme storm events hit portions of the City, new areas of concern may arise. In addition, evaluating the existing system during routine street maintenance work will be a critical element of the City's efforts to manage and reduce localized flooding. Maintenance of the System: In addition to maintaining the system for flood protection, the need for maintenance of the water quality treatment system will also be a critical issue in the years ahead. Current costs for disposing of sediment collected in stormwater practices could potentially place a great financial burden on municipalities that own these systems. Continuing to approach pond cleanout and maintenance needs on a prioritized basis will be essential to delivering the program in a cost-effective manner. Partnerships and Funding. The final critical area of focus will be the continued close coordination with the local watershed organizations, Ramsey County, and other project - specific partners to take full advantage of opportunities to gain water quality improvements, address flood hazard areas and enhance natural resources. These efforts are a priority for the City, especially on public capital improvement projects, storm water system and utility maintenance activities, public outreach and education activities and on private development projects. This cooperative approach will allow the City to leverage the limited funding that is currently available by being in a better position to access available grant funds from the watersheds and state programs. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 171 of 291 Surface Water Management Plan 2018 - 202! IMPLEMENTATION PLAN J1, Attachment 1 EXECUTIVE SUMMARY The overall implementation program includes a wide range of implementation projects and activities including capital improvement projects, studies, ongoing maintenance and inspection activities, monitoring, and other management activities. While the City is ultimately responsible for managing water resources within its boundaries, the overall program is shifting towards more collaboration and partnership with the local watershed districts to implement water quality improvements and towards a more focused effort on maintaining the system. The Implementation Plan section of this updated 2018-2028 SWMP includes a summary of those activities and highlights for the next ten years, along with planning level cost estimates. The City recognizes that planning -level cost estimates can often set unrealistic expectations of the actual costs of projects and/or activities. The costs for each action will be developed and adjusted through more detailed assessments as projects are advanced from the planning to implementation stage. Capital projects will require approval by the City Council. The City currently has a storm water utility in place named the Environmental Utility Fund (EUF). The EUF was established in 2003 and funds storm water management related costs including educational efforts through the Nature Center programs, construction of treatment systems throughout the City and maintenance of the overall storm water treatment and conveyance systems including storm sewer maintenance and street sweeping. The City will reply primarily on the EUF, along with a focus on securing grants, enlisting regional watershed funding, seeking local partnerships with adjacent communities and investigating other innovative financing mechanisms. Except for the activities that are taken from the City NPDES SWPPP, the Implementation Plan is not a hard and fast commitment to complete every activity in the time frame suggested. Rather, it is a suggested course of action that will accomplish the major goal of this plan; to accommodate new development, in -fill development and redevelopment in the community while protecting and improving Maplewood's surface water resources. Infrastructure replacements and/or additions will be reviewed, approved and administered in accordance with Maplewood's Capital Improvement Program. The following list summarizes some of the key efforts and activities the City will implement in the years ahead to help address the identified issues. WATER QUALITY Continue efforts to reduce chloride use. Review CIP projects, new and redevelopment areas in advance of construction to evaluate needs and opportunities for water quality improvements. Where improvement opportunities exist, work with watershed(s) to identify state and/or local grants. Apply for Grants if eligible. Review City facilities, including buildings and parks for water quality BMP opportunities. Partner with Watershed Districts on water quality improvement studies and implementation projects. WATER QUANTITY Work with RWMWD to review flood improvement area studies where changes in wetland or public water high water levels may occur. Complete a stormwater vulnerability assessment on City infrastructure to assess the risks and possible risk reduction options. 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 172 of 291 Surface Water Management Plan 2018 - 202! J1, Attachment 1 EXECUTIVE SUMMARY EROSION CONTROL; PUBLIC PARTICIPATION, INFORMATION, AND EDUCATION; REGULATORY RESPONSIBILITY Continue Programs established in NPDES MS4 Program GROUNDWATER Create an infiltration vulnerability map based on DWSMAs located within the City boundary. Identify prohibited and restricted infiltration areas. MAINTENANCE AND INSPECTION Develop BMP Maintenance Agreement Program through standards and/or City Code. Implement prioritized pond cleanout program based on results of study completed in 2017. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 173 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 TABLE OF CONTENTS 46LF OF CC *14:1411119 k1fj:&t11 IVA I IVA Ie1 PURPOSE...................................................................................................................................................................... I REGULATORY BASIS FOR THE PLAN.................................................................................................................................. I PLANOVERVIEW........................................................................................................................................................... II PRIORITY Water Resources Issues....................................................................................................................... iii IMPLEMENTATIONPLAN................................................................................................................................................ V TABLE OF CONTENTS............................................................................................................................................VII LISTOF FIGURES.....................................................................................................................................................X LISTOF TABLES......................................................................................................................................................X INTRODUCTION.....................................................................................................................................................1 PURPOSE......................................................................................................................................................................1 REGULATORYBASIS........................................................................................................................................................1 PLANOVERVIEW..........................................................................................................................................................6 BACKGROUND AND PHYSICAL ENVIRONMENT.....................................................................................................7 SOILS, GEOLOGY, AND TOPOGRAPHY.................................................................................................................................7 CLIMATE AND PRECIPITATION...........................................................................................................................................9 SUBWATERSHEDS AND FLOW RATES................................................................................................................................12 SEWER, WATER, AND DRAINAGE SYSTEMS........................................................................................................................13 SURFACE WATERS AND WATER-BASED RECREATION AREAS.........................................................................................13 FISH AND WILDLIFE HABITAT.....................................................................................................................................16 GROUNDWATER.........................................................................................................................................................18 GroundwaterRecharge.....................................................................................................................................18 GroundwaterQuality........................................................................................................................................20 POLLUTANTSOURCES...................................................................................................................................................20 GOALS.................................................................................................................................................................. 22 GOAL1: WATER QUALITY..........................................................................................................................................22 ImpairedWaters..................................................................................................................................................23 GOAL 2: WATER QUANTITY AND FLOOD CONTROL.............................................................................................................23 GOAL3: WETLANDS.....................................................................................................................................................24 GOAL 4: EROSION AND SEDIMENT CONTROL.....................................................................................................................27 GOAL5: GROUNDWATER............................................................................................................................................27 GOAL 6: EDUCATION AND PUBLIC INVOLVEMENT.........................................................................................................27 GOAL7: FINANCING.....................................................................................................................................................28 GOAL 8: MAINTENANCE AND INSPECTION........................................................................................................................28 GOAL 9: REGULATORY RESPONSIBILITY............................................................................................................................29 MAJOR SUBWATERSHEDS.................................................................................................................................... 30 IMPAIREDWATERS.......................................................................................................................................................32 BATTLE CREEK SUBWATERSHED.......................................................................................................................................33 GeneralDescription.............................................................................................................................................33 Drainage Patterns, Wetlands, and Waterbodies................................................................................................34 WaterQuality and Flooding................................................................................................................................34 PastStudies.........................................................................................................................................................34 BEAVER LAKE SUBWATERSHED........................................................................................................................................35 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 174 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 TABLE OF CONTENTS GeneralDescription.............................................................................................................................................35 Drainage Patterns, Wetlands, and Waterbodies................................................................................................35 WaterQuality and Flooding................................................................................................................................36 PastStudies.........................................................................................................................................................36 BLUFFLANDS SUBWATERSHED.........................................................................................................................................36 GeneralDescription.............................................................................................................................................36 Drainage Patterns, Wetlands, and Waterbodies................................................................................................37 WaterQuality and Flooding................................................................................................................................37 PastStudies.........................................................................................................................................................37 CARVER LAKE SUBWATERSHED........................................................................................................................................37 GeneralDescription.............................................................................................................................................37 Drainage Patterns, Wetlands, and Waterbodies................................................................................................37 WaterQuality and Flooding................................................................................................................................37 PastStudies.........................................................................................................................................................38 FISH CREEK SUBWATERSHED..........................................................................................................................................39 GeneralDescription.............................................................................................................................................39 Drainage Patterns, Wetlands, and Waterbodies................................................................................................39 WaterQuality and Flooding................................................................................................................................39 PastStudies.........................................................................................................................................................39 GERMS LAKE SUBWATERSHED.......................................................................................................................................40 GeneralDescription.............................................................................................................................................40 Drainage Patterns, Wetlands, and Waterbodies................................................................................................40 WaterQuality and Flooding................................................................................................................................40 PastStudies.........................................................................................................................................................41 KELLER LAKE SUBWATERSHED.........................................................................................................................................41 GeneralDescription.............................................................................................................................................41 Drainage Patterns, Wetlands, and Waterbodies................................................................................................42 WaterQuality and Flooding................................................................................................................................42 PastStudies.........................................................................................................................................................43 KOHLMAN CREEK SUBWATERSHED..................................................................................................................................43 GeneralDescription.............................................................................................................................................43 Drainage Patterns, Wetlands, and Waterbodies................................................................................................44 WaterQuality and Flooding................................................................................................................................44 PastStudies.........................................................................................................................................................44 KOHLMAN LAKE SUBWATERSHED....................................................................................................................................45 GeneralDescription.............................................................................................................................................45 Drainage Patterns, Wetlands, and Waterbodies................................................................................................46 WaterQuality and Flooding................................................................................................................................46 PastStudies.........................................................................................................................................................46 LAKE PHALEN SUBWATERSHED........................................................................................................................................47 GeneralDescription.............................................................................................................................................47 Drainage Patterns, Wetlands, and Waterbodies................................................................................................48 WaterQuality and Flooding................................................................................................................................48 PastStudies.........................................................................................................................................................49 SILVER LAKE SUBWATERSHED.........................................................................................................................................49 GeneralDescription.............................................................................................................................................49 Drainage Patterns, Wetlands, and Waterbodies................................................................................................50 WaterQuality and Flooding................................................................................................................................50 PastStudies.........................................................................................................................................................51 ST. PAUL BELTLINE SUBWATERSHED................................................................................................................................51 GeneralDescription.............................................................................................................................................51 Drainage Patterns, Wetlands, and Waterbodies................................................................................................51 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 175 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 TABLE OF CONTENTS WaterQuality and Flooding................................................................................................................................51 ROLES AND RESPONSIBILITIES.........................................................................................................................................57 PastStudies.........................................................................................................................................................52 Cityof Maplewood..............................................................................................................................................57 TANNERS LAKE SUBWATERSHED......................................................................................................................................52 WatershedDistricts.............................................................................................................................................58 GeneralDescription.............................................................................................................................................52 RamseyCounty...................................................................................................................................................59 Drainage Patterns, Wetlands, and Waterbodies................................................................................................52 MetropolitanCouncil..........................................................................................................................................59 WaterQuality and Flooding................................................................................................................................52 CAPITAL IMPROVEMENTS...............................................................................................................................................59 PastStudies.........................................................................................................................................................53 AMENDMENTS TO THE PLAN...........................................................................................................................................61 TROUT BROOK SUBWATERSHED......................................................................................................................................53 Amendments Procedures...................................................................................................................................61 GeneralDescription.............................................................................................................................................53 Requestfor Amendments................................................................................................................................... Drainage Patterns, Wetlands, and Waterbodies................................................................................................54 StaffReview........................................................................................................................................................61 WaterQuality and Flooding................................................................................................................................54 CouncilConsideration........................................................................................................................................62 PastStudies.........................................................................................................................................................54 Public Hearing and Council Action.................................................................................................................62 WILLOW CREEK SUBWATERSHED.....................................................................................................................................54 WatershedDistrict Approvals.............................................................................................................................62 GeneralDescription.............................................................................................................................................54 CouncilAdoption.............................................................................................................................................62 Drainage Patterns, Wetlands, and Waterbodies................................................................................................54 WaterQuality and Flooding................................................................................................................................55 PastStudies.........................................................................................................................................................55 SNAKECREEK..............................................................................................................................................................55 I►Vi1:jIaIVAIa►rr-, AIus] ►■:jWe1► 7: OVERVIEWAND GOALS..............................................................................................................................................56 ROLES AND RESPONSIBILITIES.........................................................................................................................................57 Cityof Maplewood..............................................................................................................................................57 WatershedDistricts.............................................................................................................................................58 RamseyCounty...................................................................................................................................................59 MetropolitanCouncil..........................................................................................................................................59 CAPITAL IMPROVEMENTS...............................................................................................................................................59 AMENDMENTS TO THE PLAN...........................................................................................................................................61 Amendments Procedures...................................................................................................................................61 Requestfor Amendments................................................................................................................................... 61 StaffReview........................................................................................................................................................61 CouncilConsideration........................................................................................................................................62 Public Hearing and Council Action.................................................................................................................62 WatershedDistrict Approvals.............................................................................................................................62 CouncilAdoption.............................................................................................................................................62 le1»a►101Mr-1�1T4las]L1VdIVil•IFe1►1oZh110331e11 APPENDIX B WATER RESOURCE RELATED AGREEMENTS..................................................................................1 APPENDIX C STORMWATER MANAGEMENT STANDARDS.................................................................................2 APPENDIX D WATERSHED HYDROLOGIC DATA AND MAPS...............................................................................3 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 176 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 TABLE OF CONTENTS FIGURE1. CITY LOCATION....................................................................................................................................................2 FIGURE 2. WATERSHED DISTRICT JURISDICTIONAL BOUNDARIES..................................................................................................4 FIGURE 3. SOIL HYDROLOGIC GROUP.....................................................................................................................................8 FIGURE 4. SOIL EROSION HAZARD POTENTIAL........................................................................................................................10 FIGURE 5. NATIONAL WETLAND INVENTORY..........................................................................................................................14 FIGURE 6. DNR PUBLIC WATERS INVENTORY.........................................................................................................................15 FIGURE 7. DRINKING WATER SUPPLY MANAGEMENT AND WELLHEAD PROTECTION AREAS............................................................19 FIGURE 8. SURFACE WATER AND GROUNDWATER INTERACTIONS..............................................................................................21 FIGURE 9. FEMA 100 -YEAR FLOODPLAIN............................................................................................................................25 FIGURE 10. WETLAND CLASSIFICATIONS...............................................................................................................................26 FIGURE 11. WATERSHED AND DRAINAGE AREAS....................................................................................................................31 LIST OF TABLES TABLE 1. MAPLEWOOD STORM WATER MANAGEMENT PLANGOALS......................................................................................... III TABLE 2. OCTOBER 1981 TO AUGUST 2017 PRECIPITATION DATA SUMMARY...............................................................................9 TABLE 3. PRECIPITATION FREQUENCY ESTIMATES FOR THE MAPLEWOOD AREA (INCHES)...............................................................12 TABLE 4. SUMMARY OF WATER BASED RECREATION FACILITIES AT MNDN R PUBLIC WATERS..............................................16 TABLE 5. RARE SPECIES AND NATURAL COMMUNITIES.............................................................................................................17 TABLE 6. PLAN GOALS AND GOAL STATEMENTS......................................................................................................................22 TABLE 7. IMPAIRED WATERS IN MAPLEWOOD.......................................................................................................................33 TABLE 8. BATTLE CREEK SUBWATERSHED FACTS.....................................................................................................................34 TABLE 9. BEAVER LAKE SUBWATERSHED FACTS......................................................................................................................35 TABLE 10. BLUFFLANDS SUBWATERSHED FACTS.....................................................................................................................36 TABLE 11. CARVER LAKE SUBWATERSHED FACTS....................................................................................................................38 TABLE 12. FISH CREEK SUBWATERSHED FACTS.......................................................................................................................39 TABLE 13. GERVAIS LAKE SUBWATERSHED FACTS...................................................................................................................40 TABLE 14. KELLER LAKE SUBWATERSHED FACTS.....................................................................................................................42 TABLE 15. KOHLMAN CREEK SUBWATERSHED FACTS...............................................................................................................44 TABLE 16. KOHLMAN LAKE SUBWATERSHED FACTS.................................................................................................................45 TABLE 17. LAKE PHALEN SUBWATERSHED FACTS....................................................................................................................48 TABLE 18. SILVER LAKE SUBWATERSHED FACTS......................................................................................................................50 TABLE 19. ST. PAUL BELTLINE SUBWATERSHED FACTS.............................................................................................................51 TABLE 20. TANNERS LAKE SUBWATERSHED FACTS..................................................................................................................52 TABLE 21. TROUT BROOK SUBWATERSHED FACTS..................................................................................................................53 TABLE 22. WILLOW CREEK SUBWATERSHED FACTS.................................................................................................................54 TABLE 23. PLAN GOALS AND GOAL STATEMENTS....................................................................................................................56 TABLE 24. MAPLEWOOD'S SURFACE WATER RELATED OFFICIAL CONTROLS.................................................................................58 TABLE 25. IMPLEMENTATION PLAN......................................................................................................................................60 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 177 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 INTRODUCTION The City of Maplewood (City) is located in the east portion of Ramsey County. Maplewood shares borders with several cities including the city of St. Paul to the west and southwest, White Bear Lake and Vadnais Heights to the north, Little Canada and Roseville to the west, and North St. Paul, Oakdale, and Woodbury to the east as shown in Figure 1. Maplewood has Completed this 2018-2028 Surface Water Management Plan (SWMP or Plan) to establish a more useful and up-to-date guide for future surface water management activities throughout the City. This Plan builds on previous versions of the SWMP and addresses several key issues related to storm water management that the City is likely to encounter in the coming years. This introductory section begins with a brief description of the purpose and basis for this Plan, followed by an outline of the major sections of the nine overriding goals that were used to guide development of the Plan. PURPOSE The purpose of this Plan is to establish the framework of a comprehensive program that does more than protect and improve the quality of existing water resources within the City. The Plan also recognizes that development and redevelopment must and will continue well into the future, and will serve as a guide for City staff to follow as they evaluate the potential impacts of a given project on these quality resources. The Plan will serve as a reference and a toolbox with information on the regulatory requirements relating to surface water management in the City and includes the best available water resource data at the time of completion, up-to-date policies and design standards, and a process to adjust goals and implementation actions as new data is evaluated. With this guidance specific to surface water, as well as the broader guidance provide in the City's Comprehensive Plan, this 2018-2028 Surface Water Management Plan will serve to: Provide for the framework for management, improvement, and protection of the City's surface water and groundwater resources Contribute to the quality of life by preserving and enhancing the high environmental quality of the comm unity A Protect public investments and private property related to or affected by water resources i Help to understand the larger context of surface water and groundwater management issues in relation to land use and land use policy Balance environmental protection and enhancement needs with economic needs and capabilities Meet regulatory requirements REGULATORY BASIS In 1995, the Metropolitan Land Planning Act was amended to require that each community's comprehensive plan include a local water management plan. A local water management plan shows how communities will protect and improve water quality and manage stormwater quantity over the life of the plan. The City of Maplewood prepared its initial in 1990 (1990 Comprehensive Stormwater Management Plan) and updated the plan in 2009 (2009 Surface Water Management Plan) in conjunction with the update to the City's overall Comprehensive Plan. Since the previous plan was adopted, the requirements for the plan including the frequency at which a plan needs to be updated, have changed. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 178 of 291 Surface Water Management Plan 2018 - 2028 Figure 1. City Location J1, Attachment 1 INTRODUCTION Owasso Twin take Vadnais WIAowLake Heights ............... .f _ _ . -rr LQ Maplewood Boundary —Lake C'r Other Municipal Boundaries Surface Waters Parcels 0 1,750 3,500 Feet V I I I .��� r ..... S Si:a Ater 1 Round Little Canada t Markham ' �' ... m Lake i. { J Lake Kohfman19 Pond Lake 61 Casey Savage 1 � � r-��uc� ' eke G Lake SOURCES City of Maplewood, Minnesota Geospatial Commons I Gervais c�_ J I Lake I-- m, I- f 4_1 No �+h it z Mud Lake Z Roseville ^`A. _ Saint P Paul Q z O ` -I i w i K 17er c- -,_ o u) Mccarfona ao �.nwN n�E= ray,vr Lake `r„ - Wakefield LakeRound - Lake t© . R�amsey�iCounty i L Extent of`ez Figures at Lake Phalen City of Maplewood Saint Paul 13 OakdaiE m_ Lake Ij w _ L$ndfall Bartle Creek Lake IIf V_H�FTUJ HI'- ' Newoad 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 179 of 291 Legend LQ Maplewood Boundary 61 C'r Other Municipal Boundaries Surface Waters Parcels 0 1,750 3,500 Feet V I I I N gyp. Pigs Eye Lake m Kimle >>> Horn Q �� Maplewood G SOURCES City of Maplewood, Minnesota Geospatial Commons (- South Saint Paul. Newoad 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 179 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 INTRODUCTION As of July 2015, there are two Minnesota pieces of legislation that govern surface water management plan development and review; Minnesota Statute, Section 1036.2355 and Minnesota Rule, Chapter 84106. The Metropolitan Council and Minnesota Board of Soil and Water Resources (BWSR) oversee the Metropolitan Surface Water Management Program (MSWMP) which provides guidance for metropolitan area SWMPs, including Maplewood's'. These Statutes and Rules require the preparation of watershed plans by watershed management organizations (WMOs) and watershed districts (WDs) and the preparation of local water management plans that are consistent with the respective WMO/WD plans. METROPOLITAN SURFACE WATER MANAGEMENT PROGRAM The purpose of the Metropolitan Surface Water Management Program (MSWMP) is that through policies and thoughtful program implementation, goals for proper water and wetland resource management can be realized and water quality can be protected. Such a program requires cooperation with neighboring communities, the County, state agencies, and WMOs/WDs. Through proper planning and implementation, informed decisions can be made which allow for the protection and/or enhancement of water quality, prevention of ground water degradation, and reduction of local flooding. The purpose of the water management programs required by Minnesota Statutes §10313.235 isto: Protect, preserve, and use natural surface and groundwater storage and retention systems; Minimize public capital expenditures needed to correct flooding and water quality problems; Identify and plan for means to effectively protect and improve surface and groundwater management; Establish more uniform local policies and official controls for surface and groundwater management; Prevent erosion of soil into surface watersystems; Promote groundwater recharge; Protect and enhance fish and wildlife habitat and water recreation facilities; and i Secure other benefits associated with the proper management of surface and ground water. WATERSHED DISTRICTS Under the MSWMP the City is required to submit its updated SWMP to Watershed Management Organizations (WMOs) and/or Watershed Districts (WDs) having jurisdiction within the City. Maplewood is located within the administrative boundaries of three major WDs including the Ramsey -Washington Metro Watershed District (RWMWD)' (about 10,750 acres or 94% of the City), the Capitol Region Watershed District (CRWD)' (about 600 acres or 5% of the City), and the Valley Branch Watershed District (VBWD)10 (about 135 acres or 1% of the City). Current watersheds and boundaries are shown in Figure 2. All three WDs must review and approve the Maplewood SWMP to evaluate consistency with their respective plan. 5 Minnesota Statute, Section 10313.235. Available at https://www.revisor.mn.gov/statutes/?id=103B.235 6 Minnesota Rule, Chapter 8410. Available at https://www.revisor.mn.gov/rules/?id=8410 ' Metro Area Surface Water Management, Minnesota Board of Soil and Water Resources. Available at http://www.bwsr.state.mn.us/planning/metro/index.htm1 8 Ramsey -Washington Metro Watershed District website: http://www.rwmwd.org/ 9 Capitol Region Watershed District website: http://www.capitoiregionwd.org/ so Valley Branch Watershed District website: http://www.vbwd.org 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 180 of 291 Surface Water Management Plan 2018 - 2028 Figure 2. Watershed District Jurisdictional Boundaries Owasso Twin Lake; Vadnai5 Heights Willow Lake W VVhlte crv'N Bear .r>ianvE �� —Lake -1 avc Sk Round Little Canada Markham Lz { Kohiman 61 Pond Casey J Lake Lake Lake Savage :en,niv n„nucE Lake i i:erveis North Roseville I Lake - T Saint 136 - Paul Keller comNrv.amao•�•_ ¢ Lake cnvNn i�ao a. LL, McCarron Lake eiOS1—AVE.- ` ,trr I1., 111 Wakefield M6WW®V � Round o ''` Lake ---- 11 IdR�':N ,�WIM1AUE, Lake IARPcNT[UP AVEL Lake Phalen Legend II Maplewood Boundary i,f- Other Municipal Boundaries Surface Waters Parcels Watershed District Boundaries Capitol Region Ramsey -Washington Metro Valley Branch 0 1,750 3,500 Feet O I 1 I nV�_ Kimley>Morn MaplevrooJ SOURCES City of Maplewood, Minnesota Geospatial Commons 1 i n yr Saint Paul Beaver o E CON—AVE a� ICY U�Y_H AFTQV HO 61 <oWEea_ s?. Pigs Eye Lake a O p� �N �o G OG.y QTY Tf South Saint Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 J1, Attachment 1 INTRODUCTION Mud Lake I Oakdale Saffie Crack Lake VL'�✓Ju'�. �ivnr000Avi Hi:,Nw000 nv_ _j Packet Page Number 181 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 INTRODUCTION The most current SWMPs applicable to Maplewood are the: Ramsey -Washington Metro Watershed District (RWMWD) 2017-2026 Watershed Management Plan11, adopted in April 2017 Capitol Region Watershed District (CRWD) 2010 Watershed Management Plan 12, adopted in September 2010 and amended in 2015 Valley Branch Watershed District (VBWD) 2015-2025 Watershed Management Plan", adopted September 2015 This Plan addresses each of the required elements in Minnesota Statutes and Rules and is consistent with the Metropolitan Council's guidelines for Water Management Plans. The Plan has been prepared to be consistent with the CRWD, RWMWD, and VBWD plans. The criteria set forth in this Plan, as a minimum, establish the degree of performance necessary to achieve improvement in water quality and water quantity management. These criteria are not intended to dictate or preempt the design process, but rather provide guidelines to proper development and redevelopment. This Plan represents a unique combination of resource management, regulatory controls and public works management. As discussed above, State Statutes and Rules require that a plan be prepared for each watershed in the seven -county metropolitan area. Local (i.e., City) plans must also be prepared and approved by the applicable watersheds and the Metropolitan Council. Once approved by the WDs and adopted by council, the Plan becomes part of the City's overall Comprehensive Plan. The Plan is geared towards meeting the mutual goals of all of the WD's within the City. Ramsey County is responsible for managing several aspects of water resources throughout the county. For the purposes of this Plan, the county's primary role is to review the Plan for consistency with the locally adopted groundwater management policies. In addition to this role, the City also seeks to continue cooperation with the County on related work including transportation improvements, parks and opens space management. In all of these cases, there are opportunities to coordinate efforts between the City and County to find more efficient and more cost-effective storm water management practices and related improvements in natural areas and open space. These coordinated efforts, will keep in mind opportunities for enhancements to the open space, natural corridors and water resources. NPDES MS4 STORM WATER PrRMIT PROGRAM The NPDES Storm Water Permit Program is a federal regulatory program that requires owners of Municipally Separate Storm Sewer Systems (MS4s) to prepare and implement a Storm Water Pollution Prevention Program (SWPPP) and apply for the permit with the administrative agency. In Minnesota, the Minnesota Pollution Control Agency (MPCA) administers the MS4 program in the state 14 and the City submitted its first permit application and SWPPP in March 2003 and obtained coverage under the permit. 112017-2026 Watershed Management Plan for the Ramsey -Washington Metro Watershed District (April 2017). Available at http://www.rwmwd.org/plandraft 12 2010 Capitol Region Watershed District Watershed Management Plan (September 2010). Available at http://www.capitoiregionwd.org/wp-content/uploads/2012/09/CRWD 2010 WMP.pdf 13 2015-2025 Valley Branch Watershed District Watershed Management Plan (September 2015). Available at http://www.vbwd.org/WMP/index.htmi 14 Minnesota Pollution Control Agency Municipal Stormwater (MS4) Program. More information available at https://www.pca.state.mn.us/water/municipal-stormwater-ms4 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 182 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 INTRODUCTION The term of the program is a maximum of five years and the City updated its program in 2006 and 2013 to comply with permit revisions completed by the MPCA. The MPCA is currently planning to revise the permit again in 2018, after which the City will again need to update its SWPPP and reapply for continued coverage under the permit. The NPDES MS4 permit will generally be updated every five years. The overall goal of the City's MS4 Program since 2003 has been to reduce the extent of pollutants carried in storm water runoff from reaching surface waters. The City has several agreements with adjacent communities, MnDOT, Ramsey County and the watershed districts for activities relating to management of water resources and operation and maintenance of storm water system components. These agreements are included in Appendix B. PLAN OVERVIEW One of the first steps taken to develop this Plan was to gather and compile the best available information and data from a number of sources including the City's 2009 Surface Water Management Plan, the Watershed Districts' plans, MPCA NPDES Program, the Metropolitan Council's System Statement for Maplewood and other relevant sources. This data and information was then reviewed and evaluated as part of the update process. The subsequent sections provide a brief background and history and describe the existing physical environment; present specific information regarding the major subwatersheds and water bodies within the City and establishes an implementation plan to guide future projects and management activities for the protection and future enhancement of the City's water and wetland resources. The Plan is intended to be a resource for surface water information in the City of Maplewood and guide for future surface water management projects and activities. Recognizing that the water resource related regulatory programs change on a more frequent cycle compared to the 10 -year update cycle for this Plan, the Plan purposely has numerous future decision points related to recommended capital improvements and ongoing inspection, maintenance and monitoring activities. Where applicable, staff and financial resources of the City, Watershed Districts, and adjacent communities are called on to maximize the effectiveness of the results. The Plan was developed recognizing the need for proper land utilization and growth and, at the same time, emphasizing the need to prioritize management actions and decisions based on the assigned category of a receiving water (i.e., lake orwetland). 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 183 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT BACKGROUND AND PHYSICAL ENVIRONMENT - The City's total surface area is approximately 11,500 acres (about 18 square miles), of which, approximately 1,100 acres (about 10%) are a combination of surface water and wetland features. Maplewood is located within the administrative boundaries of three major watershed districts. Land use within the City of Maplewood ranges from single and multi -family residential uses to shopping centers, light and heavy manufacturing, commercial, as well as an extensive network of surface water features, natural areas, open space and parks. The City is nearly fully developed and will rely on infill and redevelopment to meet the changing needs of residents. Overall, the low-density residential development pattern will remain with some areas transitioning to higher density residential uses, employment centers, and shopping areas. Population is expected to remain relatively flat for the next ten to twenty years. The City's 2018 Comprehensive Plan includes more detailed information on the land use patterns and specific issues in key areas of the City. SOILS, GEOLOGY, AND TOPOGRAPHY Maplewood's underlain geology coupled with the actions of erosive glacial activity have shaped the city's landscape, formed the city's soils, and influenced all natural resources from waters to woodlands. The topography within Maplewood is typically characterized as gently rolling. Three major geomorphic classifications are identified based on the geologic origin of the soil apparent material, including loamy Grantsburg glacial till soils, loamy Superior till soils, and sandy soils. The tills are a mixture of two separate glacial advances. The reddish till material was carried from the northeast by the Superior lobe, a glacier that scoured the Lake Superior basin and brought iron -rich reddish soil into the area. The Grantsburg sub lobe, brought gray calcareous soils from the Canadian prairie and North Dakota plains. This second glacier overrode and intermixed with the earlier deposits. Sandy soils, present in far the northwestern part of the city, are a component of the Anoka sand plain. The Natural Resources Conservation Service (NRCS) Web Soil Survey15 provides additional detailed information on surficial soils within the City. Infiltration capacities of soils can affect the amount of direct runoff resulting from a rainfall event. Generally, the higher the infiltration rate is for a given soil, the lower the runoff potential. Conversely, soils with low infiltration rates produce relatively high runoff volumes and high peak discharge rates. The NRCS has classified soils into four general hydrologic groups (shown in Figure 3) based on texture and slope: — Group A — Low runoff potential, high infiltration rate Group B— Moderate infiltration rate Group C— Slow infiltration rate Group D— High runoff potential, very slow infiltration rate Urban — vary greatly and must be reviewed on a case-by-case basis The Minnesota Stormwater Manual16 contains a more detailed breakdown of soils types and corresponding recommendations for infiltration rates to be used during the design stages of a project. 15 Natural Resource Conservation Service Web Soil Survey, available at https://websoilsurvey.sc.egov.usda.gov/App/WebSoilSurvey.aspx 16 Minnesota Stormwater Manual, Minnesota Pollution Control Agency; available at https://stormwater.pca.state.mn.us/index.php?title=Main Page 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 184 of 291 Surface Water Management Plan 2018 - 2028 Figure 3. Soil Hydrologic Group — Lake Owasso Roseville Twin Lake Round Little Canada Kohtmai Lake Lake Savage Lake Gervai. .� Lake Y a Ami -_ McCarron�� z ^I 1 - Lake r -j i Vadnais WF110w Lake Heights �g7 Lake Phalen Legend Maplewood Boundary Saint Paul r,r= Other Municipal Boundaries Parcels Surface Waters Hydrologic Soil Group A- Low Runoff Potential, High Silver Infiltration `D AID -Dual Group' 40 B - Moderate Infiltration a L-) BID -Dual Group' Lake S C- Slow Infiltration 4W CID - Dual Group" ® D - High Runoff Potential. Very Slow Infiltration Urban - Soil Varies 61 if a soft is assigned a dual hydrologic group, Saint the first ietter is fordrained areas and the second Ov is for undrained areas. O z 3 N 0 1,750 3,500 Feet I I I Pigs Eye Lake Kimley o Horn T- ��:Y- �Z MaI aIq O G,y G�Tr SOURCES City of Maplewood, Minnesota Geospatial Commons, National Resource Conservation Service South Saint Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT venae Bear Silver Lake )asey Lake } NOrttlj Mud Lake Saint z Ov Paul O z �Z aIq Oakdale Barrie Creek Lake Woodbu YC 1 r.rr �,�✓er Lake Packet Page Number 185 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT Soil characteristics are essential for completing hydrologic analyses and are also important when developing erosion control plans. Special attention to erosion control measures and establishment of interim cover during construction must be considered in areas of steep slopes, in areas with highly erodible soils and in areas with prolonged land disturbance. The Minnesota Stormwater Manual and Construction Stormwater Manual, 17 published by the Minnesota Pollution Control Agency (MPCA) and the Construction SWPPP includes guidelines for erosion prevention and sediment control practices. Figure 4 illustrates the general erosion potential throughout the City based on the predominate slope of the land. CLIMATE AND PRECIPITATION Climate within the Minneapolis -St. Paul metropolitan area is described as a humid continental climate with moderate precipitation, wide daily temperature variations, warm humid summers and cold winters. The total average annual precipitation is about 32 inches as shown in Table 2. The average annual snowfall is approximately 57 inches, equivalent to roughly 5.7 inches of water. Table 2. October 1981 to August 2017 Precipitation Data Summary$ Total Precipitation (inches) Snow (inches) Mean No. of Days with Precip. High Low I -Day Max High 0.01 inches Month Mean Year Year Year Mean Year 2.17 0.03 23.9 Jan 0.70 8.67 7.11 1996 2008 2013 2.39 0.14 18.1 Feb 0.68 7.23 4.74 2012 1982 2012 4.01 0.22 21.1 Mar 1.58 5.53 7.17 1990 2014 2005 7.64 0.16 16.7 Apr 2.66 0.73 9.74 2001 1987 2012 9.02 0.37 May 4.15 0.00 N/A 11.57 991 2009 Jun 4.67 0988 0.00 N/A 11.00 1984 Jul 4.68 198 20007 0.00 N/A 10.26 9..26 0.66 Aug 4.39 0.00 N/A 8.95 2003 7.2 0.1 Sep 3.21 0.00 N/A 9.23 1998 2018 6.41 0.24 2.5 Oct 2.59 0.38 9.04 2009 2011 1991 5.31 0.009 41.5 Nov 1.64 3.40 7.63 1996 2002 1991 2.47 0.12 34.5 Dec 1.13 16.83 6.88 2010 1986 2010 44.58 20.93 77.5 Annual 32.08 57.40 114.40 2016 2008 2010 17 Minnesota Stormwater Manual, Minnesota Pollution Control Agency (2017). https://stormwater.pca.state.mn.us " Minnesota DNR Climate Data through NOAA Regional Climate Center. Vadnais Lake Station 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 186 of 291 Surface Water Management Plan 2018 - 2028 Figure 4. Soil Erosion Hazard Potential Lake Owasso - i Twin j Vadnais Lake i---e---Height- Round Little Canada Hohlman. Lake Lake &F Al Savage Lake s Roseville Gervais Lake fler La y / v ..,� - 'n .-�L e I (.SCl�if AVE Legend Maplewood Boundary _f-' Other Municipal Boundaries Parcels Surface Waters Erosion Hazard Potential ® Slight Moderate 0 Not rated or not available 0 1,750 3,500 Feet I IMVV I Kimle >>> Horn Maplewc,od SOURCES City of Maplewood, Minnesota GeospatlalCommons, National Resource Conservation Service 61mIITfR `^� Case? u N ?TT', F �.h Lake l � l 36 a n Ire Waknfieltir1+5� s Lake Phalen J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT lvniie. BeaFA- Lake North F Mud Lake Saint OO Paul O z LU U)Z � Z Of Q = Saint Paul ` Be ver 99 e: 5 1 A- Oakdale Battle Cnsek La.'*^ 61 j r �y Woodbury 571. Pigs Eye Lake O yi v Lake OG South Saint Pauli' Newport 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 187 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT While average weather imposes little strain on the typical stormwater system, longer term trends and short-term extremes of precipitation and snowmelt are very important for designing stormwater conveyance and detention systems. The high and low monthly data shown above provides a sample of the range of rainfall and snow depths on a monthly and annual basis for the reported period. Evaluating trends in these data can help to explain and understand at least a portion of what we observe in the landscape. One example is looking at the recent trends in annual precipitation and the resulting observed water levels on a water body in south Maplewood (within the Ponds at Battle Creek area). As shown in the top portion of Graph 1, the average annual precipitation of approximately 33 inches is plotted along with the actual annual precipitation for each year dating back to 1990. In the bottom portion of the graph, the cumulative variance in precipitation depth relative to the average depth is plotted. For example, in 1991 the cumulative variance of 10 inches represents the sum of the depth greater than average from 1990 (3 inches) and 1991 (7 inches). The trend shows a wetter period in the early 1990's, a dry period between 2007 to 2009 and a wet period again in 2014 through 2016. 50 45 40 35 30 25 20 15 10 Graph 1. South Maplewood Area Precipitation Trends 1990-2016 1985 1990 1995 2000 2005 2010 2015 2020 1—Calendar Year Depth (inches) —40 --Average Annual Depth (32.9 inches) — Cumulative Variance (inches) Extremes of snowmelt most often affect major rivers, the design of stormwater storage/detention areas, and landlocked basins. Extremes of precipitation most often affect the design of conveyance facilities. Appendix D provides information from the Watershed District's Plans on the modeled 100 -year event peak water surface elevations for surface water features throughout the City. In 2013, the National Weather Service (NWS) released NOAA Atlas 14, Volume 8 which updates the 1961 TP -40 precipitation frequency estimates for the Midwestern states. The new estimates are based on improvements with denser datasets, longer term datasets to include more recent precipitation trends, and advanced statistical methodologies. As a result of the updated rainfall frequency estimates, the City of Maplewood has updated its current design standards and ordinances to be consistent with this new information. An example of the significance of the new data relates to the total rainfall depth for a 100 - year 24-hour storm event changing from 6.0 inches to a depth of 7.34 inches. Table 3 summarizes the 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 188 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT precipitation frequency estimates obtained from the NCAA Precipitation Frequency Data Server (PFDS) for a data point in central Maplewood near City Hall. Table 3. Precipitation Frequency Estimates for the Maplewood Area (inches) Duration Average recurrence interval (years) I 25 50 100 200 500 1000 5 -min 0.36 0.43 0.53 0.63 0.76 0.87 0.98 1.09 1.25 1.37 10 -min 0.53 0.62 0.78 0.92 1.11 1.27 1.43 1.59 1.82 2.00 15 -min 0.65 0.76 0.95 1.12 1.36 1.55 1.74 1.94 2.22 2.44 30 -min 0.90 1.07 1.35 1.59 1.93 2.20 2.48 2.77 3.16 3.47 60 -min 1.17 1.38 1.75 2.08 2.59 3.01 3.46 3.96 4.65 5.22 2 -hr 1.44 1.69 2.14 2.57 3.24 3.82 4.45 5.14 6.14 6.96 3 -hr 1.61 1.87 2.38 2.88 3.68 4.39 5.17 6.06 7.35 8.42 6 -hr 1.89 2.18 2.77 3.37 4.35 5.24 6.23 7.35 9.01 10.4 12 -hr 2.12 2.48 3.16 3.84 4.91 5.86 6.91 8.08 9.80 11.2 24 -hr 2.44 2.79 3.4 417 5.28 6.25 7.34 8.55 10.3 11.8 2 -day 2.84 3.17 3.83 4.50 5.60 6.60 7.72 8.98 10.8 12.4 3 -day 3.14 3.45 4.09 4.76 5.86 6.86 7.99 9.27 11.2 12.8 4 -day 3.37 3.69 4.35 5.03 6.14 7.14 8.27 9.54 11.4 13.0 7 -day 3.89 4.32 5.12 5.88 7.04 8.04 9.13 10.3 12.0 13.5 10 -day 4.38 4.90 5.82 6.64 7.86 8.87717.3 11.1 12.7 14.0 20 -day 5.94 6.64 7.80 8.78 10.1 11.2 13.3 14.8 15.9 30 -day 7.34 8.19 9.55 10.7 12.1 13.3 15.5 16.9 17.9 45 -day 9.19 10.2 11.9 13.2 14.9 16.1 18.4 19.7 20.7 60 -day 1 10.8 12.1 1 14.0 1 15.5 17.4 1 18.7 1 19.9 1 21.1 1 22.4 1 23.2 Notes: Latitude: 45.0045° Longitude: -93.0192° Date/time (GMT): Tue Aug 29 17:37:512017 The return period is related to the probability of a given event being equaled or exceeded. The probability that the "100 -year event" will be exceeded in a given year is 1 percent. Conventional wisdom holds that if a 100 -year event occurs in one year, then it cannot occur for another 100 years. This belief is false because it implies that rainfall occurs deterministically rather than randomly. Because rainfall occurs randomly, there is a possibility that the 100 -year event could occur one or more times in any given year. SUBWATERSHEDS AND FLOW RATES The natural drainage plan for the City is relatively well defined. According to hydrologic/hydraulic modeling completed by the RWMWD, CRWD, and VBWD there are 15 major subwatersheds in the City of Maplewood. The Major Subwatershed section of this Plan, provides detail regarding each subwatershed including a map and a summary of the hydrologic/hydraulic modeling completed for each area. Hydrologic/hydraulic summary data including high water level estimates is available in Appendix D. In previous versions of the Plan, the City completed an assessment of discharge rates (i.e., flow rates) from the City into adjacent communities. Almost all stormwater runoff that is generated within the City is discharged through the City of St. Paul into the Mississippi River. Two relatively small areas direct 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 189 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT stormwater runoff in a different fashion; one 200 -acre area on the south end of Maplewood, which discharges into Newport; one an approximate 100 -acre area on the northeast corner of the City which discharges directly into Silver Lake and then east into Oakdale. Along some of the remaining boundaries, stormwater runoff is directed into some adjacent communities, but eventually circles back through Maplewood and is discharged through the City of St. Paul and ultimately into the Mississippi River. For Ramsey -Washington Metro Watershed District, recent model updates by the District are used as the basis to determine regulatory flow rates on a regional/intercommunity basis. Again, a combination of City and District standards will ensure that these rates will not increase. SEWER, WATER, AND DRAINAGE SYSTEMS The City currently has 100 Subsurface Sewage Treatment Systems (SSTS) as of 2018. The City previously had 135 SSTS in 2003, 112 in 2010 and 102 in 2016. The vast majority of these systems are located south of Linwood Avenue. The City's goal is to phase out the use of SSTS within Maplewood as practicable and feasible. The City's current SSTS Ordinance19 regulates SSTS sites and is consistent with Minnesota Pollution Control Agency Rule 7080 which includes SSTS inspection and maintenance requirements. The City of Maplewood does not have its own water utility. St Paul Regional Water Services (SPRWS) provides water service to the majority of Maplewood residential and commercial properties. Other border areas receive water from the cities of North St Paul, Little Canada, Roseville or Woodbury20. A significant portion of the City's drainage system is storm sewer. Construction of new storm sewer and improvement of existing storm sewer throughout the City is controlled by new development and street maintenance or reconstruction activities. In an effort to manage and maintain storm system infrastructure, and as part of its NPDES MS4 permit program, the City maintains a complete storm sewer system map in GIS format including pipes, treatment practices and lift stations. SURFACE WATERS AND WATER-BASED RECREATION AREAS The City has a variety of lakes, wetlands and waterways that provide aesthetic, environmental and recreational value to the community. According to the Minnesota Department of Natural Resources (MnDNR) National Wetlands Inventory (NWI) East-Central update (2017)21, Maplewood contains approximately 1100 acres of wetlands and surface water, about 10% of the city's area. The wetlands range greatly in size and type 22 and serve an important role in surface water management in addition to harboring aquatic ecosystems and wildlife. Wetland boundaries are shown in Figure 5. Of those wetlands, 40 are considered public waterbodies or wetlands as identified on the Public Waters Inventory (PWI) 23. These waters, as shown in Figure 6, are under the jurisdiction of the MnDNR. 19 Subsurface Sewer Treatment Systems Ordinance can be found in Chapter 40, Article II, Division 5 of the City Code. 20 More information regarding water and sewer providers in the City of Maplewood available here: https://mapiewoodmn.gov/441/Water-Sewer-Providers-Billing 21 National Wetland Inventory of East-Central Minnesota, Department of Natural Resources (2017). Available at https://gisdata.mn.gov/dataset/water-nat-wetiands-inv-2009-2014 22 Wetland type refers to both the Circular 39 system (Shaw and Fredine, 1971) and the NWI habitat types (Cowardin et al, 1979). Wetland types are shown in Figure 5; more information available at http://www.bwsr.state.mn.us/wetlands/wca/Wetlands in MN.pdf 23 Public Waters Inventory, Minnesota Department of Natural Resources (2017). https://gisdata.mn.gov/dataset/water-mn-public-waters 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 190 of 291 Surface Water Management Plan 2018 - 2028 Figure 5. National Wetland Inventory J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT i Tlimin I Vadnais 10l lake wfnite Lake Owasso Lakei Heights Bear —_—_—.—_—"— t; Surface Water Management Plan 2018 - 2028 Figure 6. DNR Public Waters Inventory J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT Twin '' Vadnals Willow lake e! VVnlle Lake Owasso Lake Heights Bear i 9 .-:- deo-rc:.gve Silver. ound Little Canada Mark' ha n Lake Lake Kohlman 81 Pana _ Lake Casey Savage uumirinrnuce - V - Lake I Lake _ k� I f� II Gervais Lake T North Mad Lake Roseville I'`I Salnt ? ! _ Paul O z _ U S' yZKeller --` m � Z Lake �]-P 4 = i K i McCarron Lake J _ Wa7e'deld . 4 Lie L _1: Lake Oakdale Phalen p Legend Maplewood Boundary Other Municipal Boundaries Parcels Surface Waters DNR Public Waters Inventory 29P Public Water Basin 22;o Public Water Wetland 0'%i Watercourses 0 1,750 3,500 Feet O I I I KimleY >Morn Maplewood SOURCES City of Maplewood, Minnesota Geospatial Commons n � ■ Saint Paul MF,_ Beaver Lake 5 con•mnv ave lann. ___I Li.ndfall �a N •p,1i Pigs Eye Lake � OO G OGiyl SouthSaint Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 192 of 291 11/ BaiNe - Cmektake —urPaR.nFi a�lno' �a 8 -0 Woodbur. �LIVWOD��`�L••-� wc,Hw000nv: - arver Lake 2"Ir" Newpo rt Surface Water Management Plan 2018 - 2028 J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT Several parks located on or near these public waters provide boat ramps, fishing access and/or swimming beaches, along with trails and picnic areas and open space. Table 4 summarizes the water- based recreational facilities at these parks. Table 4. Summary of Water Based Recreation Facilities at MnDNR Public Waters Lake/Stream24 I Park or Area Boat Ramp Fishing Access Swimming B Trails or Picnic Areas Beaver Beaver Lake County Park X X Battle Creek Battle Creek Regional Park X Carver Carver Lake Park 21 X X X X Gervais Lake Gervais County Park X X X X Keller/Spoon/Round Keller Regional Park X X X Kohlman Kohlman Park X Markham Pond Hazlewood Park X Phalen Phalen Regional Park 21 X X X X Silver Joy Park X X X X Wakefield Wakefield Park X x FISH AND WILDLIFE HABITAT Due to Maplewood's unique combination of open water, wetlands, and associated upland areas, the City is home to a variety of rare plants and animals. According to the MnDNR Natural Heritage Information System (NHIS) ", within the city limits are seven listings of rare plant species and four listings of rare animal species. In addition, the US Fish and Wildlife Service (USFWS) lists two animal species that may habituate the City. These species add to the City's biological wealth and diversity. A summary of the rare species found within the City is provided in Table 5. 24 Several unnamed Public Waterbodies and Wetlands are excluded from this list; for a complete list of parks visit the Maplewood Parks and Trails page available at http://www.ci.mapiewood.mn.us/167/Parks-Trails and Ramsey County Parks and Trails page available at https://www.ramseycounty.us/residents/parks-recreation/parks-trails 21 Operated by the City of Woodbury; more information available at https://www.woodburymn.gov/departments/parks and trails/index.php 2e Operated by the City of St. Paul; more information available at https://www.stpaul.gov/facilities/phalen- regional-park 27 A database containing locational records for rare plants, rare animals, and other rare sensitive natural resources including native plant communities, geologic features, and animal aggregations. Data is current as of July 2017 per license agreement LA -843. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 193 of 291 Surface Water Management Plan 2018 - 2028 Table 5. Rare Species and Natural Communities J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT 28 Copyright 2016, State of Minnesota, Department of Natural Resources (DNR). Rare Features Data included here were provided by the Division of Ecological and Water Resources, Minnesota DNR, and were current as of (July 2017). These data are not based on an exhaustive inventory of the state. The lack of data for any geographic area shall not be construed to mean that no significant features are present. 29 Status listing is available from the MnDNR, state listed species, and USFWS, federally listed species. 30 Source: MnDNR Rare Species Guide. Available at http://www.dnr.state.mn.us/rsg/index.htmi Accessed July 2017 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 194 of 291 Common Species Name 28 Status (listing origin )29 Habitat' Special Concern Autumn Fimbry (state) Moist, sandy soil Threatened Prairie or savannah communities exposed to sunny or Clinton's Bulrush (state) partially shaded in dry to moist sandy or sandy loam soils Kitten -tails Threatened Small woodland openings or near bluff edges (state) Plants Tall Nutrush Endangered Sandy prairies and wetland margins (state) Tubercled Rein Orchid Threatened Moist or wet meadows or sunny swales in savannas (state) Special Concern Exposed prairie, savannah, or woodland in dry to White Wild Indigo (state) moderately moist soils Yellow Pimpernel Special Concern Partly shady/sunny dry prairies, woodland, or rocky slopes (state) Threatened Wetland complexes and adjacent sandy uplands; calm, Blanding's Turtle (state) shallow waters, including wetlands associated with rivers and streams, with rich, aquatic vegetation Special Concern Clear streams and lakes with cool to warm waters, Least Darter (state) especially those with dense, submerged, aquatic vegetation Special Concern Northern Sunfish (state) Littorral zone of lakes Animals Threatened Hibernates in caves and mines, swarming in surrounding Northern Long -Eared Bat (federal) wooded areas in autumn. Roosts and forages in upland forests during spring and summer. Grasslands with flowering plants from April through Rusty -Patched Bumble Bee Endangered October, underground and abandoned rodent cavities or (federal) clumps of grasses above ground as nesting sites, undisturbed soil for hibernating queens to overwinter 28 Copyright 2016, State of Minnesota, Department of Natural Resources (DNR). Rare Features Data included here were provided by the Division of Ecological and Water Resources, Minnesota DNR, and were current as of (July 2017). These data are not based on an exhaustive inventory of the state. The lack of data for any geographic area shall not be construed to mean that no significant features are present. 29 Status listing is available from the MnDNR, state listed species, and USFWS, federally listed species. 30 Source: MnDNR Rare Species Guide. Available at http://www.dnr.state.mn.us/rsg/index.htmi Accessed July 2017 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 194 of 291 Surface Water Management Plan 2018 - 2028 GROUNDWATER J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT The following paragraphs describing the groundwater have been summarized from information provided in the RWMWD 2017-2026 Plan. Maplewood is serviced by St. Paul Regional Water Services (SPRWS). Although the vast majority of the SPRWS water supply comes from surface water, the SPRWS uses/will use groundwater as an alternate water supply when there are taste and/or odor problems, during drought conditions, or in other special situations (e.g., security reasons). Approximately 10% of the SPRWS water supply consists of groundwater (annually). In 2012, the Minnesota legislature created groundwater management areas (GWMAs) as a tool for the MDNR to address difficult groundwater -related resource challenges (Minnesota Statutes 103G.287). In 2013, the MDNR began developing three pilot groundwater management areas, one of which is the North and East Metro GWMA, which includes Maplewood. Establishment of the GWMA does not replace existing data collection, study, or evaluation efforts performed by local and state agencies. Rather the GWMA will provide a vehicle for focusing resources to improve resource management (e.g., developing a better understanding of surface water -groundwater interaction, integration of available data, etc.). More information about the GWMA is available on the North and East Metro GWMA website.31 GROUNDWAI =m r `:ryKr c In general, recharge to the groundwater system occurs throughout the City but more prominently occurs in areas north of 1-94, see Figure 7. The hydrologic characteristics of geologic deposits at the land surface significantly affect the rate, volume, and distribution of recharge. Water infiltrates most rapidly into sandy deposits and flows easily through sandy materials; clay deposits tend to slow and impede infiltration and subsurface flows. Urban development and the widespread construction of impervious surfaces (buildings, streets, parking lots) reduces the amount of open space and wetlands and decreases the amount of land available to recharge groundwater. Groundwater recharge reaches the water table at a fast rate through sandy geologic deposits. Water level data from wells indicate that surficial aquifers usually have higher static water levels than deeper aquifers, indicating that water flows downward into the aquifer system and that surficial aquifers help recharge deeper aquifer systems. Deeper bedrock aquifers are recharged through bedrock valleys, leakage through confining layers, fractures in tills and confining layers, improperly constructed wells and other areas where good hydraulic connections and unforeseen flowpaths exist with upper aquifer units. 31 MnDNR, North and East Metro Groundwater Management Area, available at http://www.dnr.state.mn.us/gwmp/area-ne.htmi 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 195 of 291 Surface Water Management Plan 2018 - 2028 Figure 7. Drinking Water Supply Management and Wellhead Protection Areas Twin Vadnais willow Lake Owasso Lake Heights 1 Round Lake Little Canada Kohlman f Lake Savage I Lake I Gervais Wj �� Lake Roseville I T McCarron - Lake Round iLake I✓vF6:=Ni.;;WFKVE�Ed r ... Lake Phalen Markham Pond Saint Paul Legend Maplewood Boundary l-' Other Municipal Boundaries Parcels �. Surface Waters Wellhead Protection Areas North Saint Paul ® White Bear Lake Drinking Water Supply Management Areas (Vulnerability Classification) st Low Moderate High N 0 1,750 3,500 Feet © q Pigs Eye Lake Kimley>>)Horn o Maplev:ood °off GGti SOURCES City of Maplewood, Minnesota Geospatial Commons South Saint�-`�� Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 196 of 291 Lake J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT Silver Lake North r Saint 7 Paul O w En rr Mad Lake Oakdale L Lake Rama Creek Lake Woodbury E Newpo rt Surface Water Management Plan 2018 - 2028 GROUNDWATER QUALITY J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT The overall groundwater quality in the City is good. The continued use of groundwater by municipalities, homeowners, and businesses indicates that most groundwater supplies are of sufficient quality for potable use. The City of Maplewood does not have any municipal wells and its drinking water supply comes from St. Paul Regional Water Services. Ramsey County published The Ramsey County Ground Water Quality Protection Plan: A Guide to Preventing Ground Water Contamination for Local Governments in 1994. The Ramsey County Plan identifies groundwater contaminated areas and predicts areas that are potentially susceptible to groundwater contamination. The Ramsey County Plan also contains a comprehensive topographic and geological overview describing groundwater aquifers in the County." Recharge to the groundwater system due to infiltration of precipitation occurs throughout the City. The rate of recharge is dependent upon the hydraulic conductivity of the geologic materials above the water table. Areas that experience rapid recharge due to infiltration are particularly sensitive to pollution. For additional information regarding water table (and bedrock aquifer) sensitivity within the City, see the Ramsey County Geologic Atlas.33 As Maplewood, RWMWD and other units of government rely more heavily on infiltration practices to improve water quality and reduce stormwater volumes, the City and RWMWD will need to consider the possible impacts of infiltrated stormwater on groundwater quality. The risk of contamination from infiltrated stormwater is especially high in wellhead protection areas (WPA). See Error! Reference source not found. for a map showing WPAs located in Maplewood. The Minnesota Department of Health has resources for determining potential impacts of infiltration on groundwater quality on their Source Water Protection webpage.14 POLLUTANT SOURCES Information on pollutant sources is available from the MPCA What's in My Neighborhood (WIMN) website 35. The MPCA has information on various pollutant sources and related regulatory programs. The WIMN map will identify leaking underground storage tank (LUST) sites, maintain a list of registered above and underground storage tanks (ASTs and USTs) within the City, and has information on permitted wastewater discharges and hazardous waste sites. 32 Ramsey County Groundwater Protection, available at https://www.ramseycounty.us/residents/environment/ramsey-conservation-district/groundwater-protection 33 Ramsey County Geologic Atlas, available at http://www.dnr.state.mn.us/waters/programs/gw section/mapping/platesum/ramscga.html 34 Minnesota Department of Health, Source Water Protection. Available at http://www. health.state. mn. us/divs/eh/water/swp/resources/index.htm1 35 Minnesota Pollution Control Agency, What's in My Neighborhood. Available at https://www.pca.state.mn.us/data/whats-my-neighborhood 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 qP Packet Page Number 197 of 291 Surface Water Management Plan 2018 - 2028 Figure 8. Surface Water and Groundwater Interactions J1, Attachment 1 BACKGROUND AND PHYSICAL ENVIRONMENT TwinVadnais Willow Lake vvj" is Lake Owasso II Lake Heights ,A AVF aM.� �_: Silver Round Little Canada Kuhlman row a Mar ham Lake Ind . I Lake Lake F'l_�� o L Casey Savage r . ' wrr o�! nm¢ -I —r e V - _ � Lake I Lake + _ ° Gervais �- ,_� North r Lake z Roseville I `� 't r,¢J 7`'" L Saint _. 3$ i e Paul cOj o r+ t y I W [7 En Z r—cc, - Keflei J' uJ �C.rawN`dmn8.m.€ Labe 1 Sw Q = —STAVE ` Mou4ow ra4[ R,,und Wakefield -� rke= Lake ., ..„ s . .,.....W,. ......,......I ................ .t —n avt.e Lake po•- �i Phalen 1► Legend Maplewood Boundary Other Municipal Boundaries Parcels Surface water Connection Type Disconnected From the Regional Groundwater System Recharges Aquifer Receives and Discharges Groundwater Supported by upwelling Groundwater 0 1,750 3,500 Feet O I I I KimleY >Morn Maple%,^mod SOURCES City of Maplewood, Minnesota Geospatial Commons Saint Paul 601 3 `p Pigs Eye Lake p y� 7`,°o G&i��G ��` i South Saint Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 198 of 291 Mud Lake Oakdale Bailie Creek Lake i i ' l Woodbur. x v000-nv r I L9 Newport J1, Attachment 1 Surface Water Management Plan 2018 - 2028 Prior to the changes made in 2015, Minnesota Rules Chapter 841036 required local governments to establish goals and policies for the effective management of water resources within their local Surface Water Management Plan. While not specifically required for this 2018-2028 Plan Update, the goals and goal statements established in the City's 2009 Plan have been carried forward here to help frame the range of issues the City must continue to address through implementation activities of this Plan as well as the related NPDES MS4 Permit Program. Table 6 summarizes the City's nine goals and corresponding goal statements taken from the 2009 SWMP. The corresponding policies from 2009 have not been included in this Plan. These past policies have largely been incorporated directly into the City's overall surface water management program, either through standards, ordinances or implementation actions. Table 6. Plan Goals and Goal Statements �- 1 Water Quality Enhance the water quality of Maplewood's surface waters relative to current conditions and strive to achieve water quality improvements when required to meet City or Watershed water quality goals or state water quality standards. 2 Runoff Management Preserve, maintain, utilize, and enhance the storm water storage and detention and Flood Control systems to control excessive volumes and rates of runoff, control flooding, protect public health and safety, and to minimize public capital expenditures. 3 Wetland Achieve no net loss of wetlands, including acreage, functions, and values. Where practicable, improve the functions, values, biodiversity, and acreage of wetlands and their buffer areas. 4 Erosion and Protect capacity of storm water system, prevent flooding, and maintain water Sediment Control quality by preventing erosion and sedimentation from occurring, and correct existing erosion and sedimentation problems. 5 Groundwater Protect the quality and quantity of groundwater resources and cooperate with the local agencies to protect infiltration -sensitive areas. Protect the public health, safety and welfare through a comprehensive SSTS ordinance. 6 Education and Public Increase public and city official awareness, understanding, and involvement in Involvement water and natural resource management issues. 7 Financing Establish and maintain funding sources to finance surface water management activities. 8 Maintenance and Preserve function and performance of public infrastructure through continued Inspection implementation of an inspection and maintenance program. 9 Regulatory The City will continue to work in partnership with the Watershed Districts to Responsibility manage water resources at the local level. GOAL 1 : WATER QUALITY The City of Maplewood seeks to improve the water quality in its lakes, streams and wetlands. Water quality is often directly related to the level of available nutrients in a water body. While nutrients comprise only one category of substances that can affect water quality, nutrients (principally phosphorous) must be controlled to achieve the water quality goals of this Plan. Phosphorous is most often the limiting factor for plant growth, and increases in available phosphorous allow plant species to dominate the lakeshore, open water, or marsh. 36 Minnesota Rules, Part 8410.0080, subpart 5. Available at https://www.revisor.mn.gov/rules/?id=8410.0080 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 IV Packet Page Number 199 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 There are several key activities that can be followed to minimize the delivery of phosphorus into all of the City's water bodies. These activities include better management of construction site erosion control measures, reducing the level of impervious cover, reducing the extent of managed lawn areas and replacing them with native vegetation, reducing stream bank erosion, using more open channel drainage systems with natural vegetative cover, and requiring more infiltration and volume control best management practices for storm watertreatment. Housekeeping practices such as removing leaves from streets and storm drains, limiting the use of phosphorus fertilizers, and controlling pet waste are examples of simple ways individuals can help the City achieve improvements in water quality. Once in the lakes, these organic materials decay, releasing phosphorus. Excess phosphorus increases algae growth, inhibiting the growth of other aquatic plants. When algae die and decay, they exert a biological oxygen demand on the lake, depleting available oxygen for fish and other aquatic species. Limiting nutrients is one of the keys to maintaining or improving water quality. In some cases, internal loading can be a major source of phosphorus to a water body. Chemical treatment is an option to reduce this internal loading to meet water quality standards. For water bodies in Maplewood, the watershed districts take the lead on in -lake water quality efforts. One example of a chemical treatment system is an alum dosing system located just west of Trunk Highway 120 and north of Lions Park. The system is operated by the RWMWD and treats runoff prior to discharging into Oakdale and Tanners Lake. Waters that are on the Minnesota Pollution Control Agency's Total Maximum Daily Load list of impaired waters for one or more pollutants are shown in Table 7, located in the Surface Water Resources section of the Plan. For more information regarding the MPCA's List of impaired waters refer to the Surface Water Resources section of the Plan. The RWMWD approach to impaired waters is to lead the completion of TMDLs and implement project and program activities to meet water quality standards. The watersheds overall have adopted a collaborative approach to meeting state water quality standards with member cities and will work with the cities to as further actions are required. The City will consider the impaired waters in future management decisions and actively manage the activities in the contributing watersheds to limit the delivery of these pollutants (primarily nutrients and sediment) to these waters. Infiltration best management practices have a higher level of total phosphorus removal than the traditional wet stormwater ponds. The City's infiltration requirement will help with the reduction of phosphorus entering the receiving waters. GOAL 2: WATER QUANTITY AND FLOOD CONTROL Development and the related changes in land use can increase runoff rates and volumes (quantity) due to additional impervious surface. As areas develop or redevelop at a higher level of impervious cover, storm water runoff generally increases. This increase in runoff rates and volumes can cause localized problems and/or contribute to larger scale flooding issues in the downstream system. It is important to control these increased runoff rates and volumes in preserve the capacity of the conveyance system and not create new problems downstream. The City of Maplewood has adopted standards that require volume reduction for new development and redevelopment projects. The City has also adopted a floodplain ordinance, and has adopted standards that regulate minimum building elevations relative to modeled high water levels on adjacent water bodies. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 200 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 The RWMWD has completed hydrologic modeling for the water bodies within its jurisdiction and has included 100 -year flood elevation results in its 2017-2026 Watershed Management Plan. Drainage area maps and 100 -year high water level data from RWMWD are included in Appendix D. Please refer to the RWMWD Plan for more detailed information regarding the hydrologic modeling. Hydrologic and hydraulic models have been completed for several areas within the City of Maplewood. Starting in 2017, these models have generally been based on the RWMWD XP-SWMM model for a given area. One of the planned implementation activities for the City is to compile these different models that may provide more detail in selected areas of the City relative to what has been modeled by the watershed districts. Another implementation activity is to address the remaining areas of known localized flooding identified in the 2011 flooding event. These specific areas will be evaluated in 2018 and 2019 in advance of planned street reconstruction work in each area to identify improvements that can be efficiently incorporated into the street project construction contracts. Through the term of this 2018-2028 Plan, and as additional problem areas are identified, the City will initiate similar studies and improvement efforts based on the severity of the problem. VBWD updated its hydrologic/hydraulic modeling of the Silver Lake watershed, including areas of Maplewood, in 2015. A summary of this information, including high water levels and drainage areas and routing for the Silver Lake watershed are included in Appendix D. Future areas of potential hydrologic modeling effort include future focus areas for redevelopment within the City: Rice Street at Larpenteur Avenue i Purple Line (Rush Line) BRT Corridor in cooperation with project partners Gold Line (Gateway) BRT Corridor in cooperation with project partners Bailey Nurseries property in south Maplewood guided for mixed-use development in the 2040 Comprehensive Plan The Federal Emergency Management Agency (FEMA) has maintained a Flood Insurance Rate Map (FIRM) for Ramsey County, that was most recently updated in 2015 and was based on precipitation data that predated the current Atlas 14 precipitation data. Figure 9 shows the effective FIRM which represents the official regulatory flood hazard boundaries related to the City's Floodplain Ordinance. The watershed organizations also have rules to regulate floodplain areas. While conceptually the same elevations for flood hazard areas listed in the watershed plans are different than those established in the FIRM and are managed in a separate manner through the watershed's rules and standards. GOAL I WETLANDS The City adopted buffer and pretreatment requirements into ordinance as part of updates to City code in 2009. The City currently has buffer standards that exceed the watershed organization's buffer standards and has a system that requires a greater buffer for the higher quality wetlands. Any wetland habitat on property to be developed or redeveloped will be subject to City standards and codes, as well as the rules and requirements of the Wetland Conservation Act, the City and the watershed management organizations. Figure 10 shows the locations and classifications of the wetlands in Maplewood as of 2017. Wetland classifications in Figure 10 are based on data available from the RWMWD, CRWD and VBWD from MnRAMs completed within their boundaries. 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 201 of 291 Surface Water Management Plan 2018 - 2028 Figure 9. FEMA 100 -Year Floodplain Twin j Vadnais Lake Owasso Lake Heights —�------------ RLittle Canada I LNe xo Lake Savage 61 _ (I - Savage Lake Gervais r..r� Lake Roseville `� i 36 eo�uNrr•amno•s•_ Keller - Lake i '7 McCarron o rvcsr=nVIE Lake i i iRountl Wakefield IiLakke m Lake Lake Phalen J1, Attachment 1 GOALS ! vvnne Bear E.M - silver Markham - Lake 1 Pond Casey Lake La-- - North t- j Mud Lake Saint 0 Paul O Z O w v) Z uurv,xm_ .e, Z _ Pool 2 Legend Maplewood Boundary I' -,_r Other Municipal Boundaries Parcels Surface Waters FEMA 100 -year Floodplain 0 1,750 3,500 Feet I I I KimleY >Morn Mdple,vood. SOURCES City of Maple wood, Minnesota GeospatiaiCommons VrN M1i�Uk AVLC- _ Oakdale i. Saint Paul ; Beaver ; Lake 6 nor _ Lake_ 3 �s N� 4 •P,,I Pigs Eye Lake mL 0 �O OGiy G T� South Saint Paul 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 202 of 291 I� Ba1Ne Creek Lake Woodbur iY ! �v oo ue...-... .—ILake Newport Surface Water Management Plan 2018 - 2028 Figure 10. Wetland Classifications rwm Vadnais Lake Owasso !C Lake Heights ` Round Little Canada Kohlman j` Lake Lake I Savage Lake Gervais Lake a: - Roseville I ii comNmyono.a._ iJ, ,' �. .eft r McCarron RosFrnnN nVF Lake Lake Phalen Legend Maplewood Boundary f_,.r Other Municipal Boundaries Parcels Wetland Management Classifications K Manage A Manage B K Manage C Storm Water Pond LakelRiver 0 1,750 3,500 Feet O I I I Kimle >))Horn Maplevvood SOURCES City of Maplewood, Minnesota Geospafiai Commons J1, Attachment 1 GOALS Mud Lake U PI�•WflP=NP:A�S VELE --� Oakdale ANo yr � Saint Paul Lake i vvnae Windfall Bear � � I Bathe Creek Lake l top 3 � iSilver ,I 7' a,�.`am" !.---- ;k •Mrkh Lake r '.'sPo'nd Casey Lake s �A m Ilu k -A,, ® North H Saint Z 7 Woodbury Paul O U y _ � W 6AlON 0A , �B• `� Mud Lake U PI�•WflP=NP:A�S VELE --� Oakdale ANo yr � Saint Paul Lake i 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 b Packet Page Number 203 of 291 Windfall � � I Bathe Creek Lake rv�arroN«� � 61 s �,1-� • Woodbury OCw[9 A�k iVW 96, Pigs Eye Lake o River Lake v 0 OG OGiy, ATL C.4 ER�Ay I � T� South Saint Paul - r Q nrt 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 b Packet Page Number 203 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 GOALS GOAL 4: EROSION AND SEDIMENT CONTROL The City addresses erosion and sediment control in its ordinances and its NPDES MS4 Permit Program. The City partners with the Watershed Districts to implement an effective construction site erosion control inspection program. As discussed previously in Goal 1, water quality problems are frequently linked to high phosphorus and total suspended solids concentrations. Phosphorus is often transported to surface water through soil erosion (runoff and wind erosion,) but can also be transported to waters in a variety of other mechanisms. Nevertheless, erosion control is extremely important in the effort to improve water quality. Soil erosion and sediment deposition also can create pond and drainageway performance and maintenance problems. Ponds, drainage facilities and water bodies can be impacted by erosion and sediment from a variety of sources, including construction sites and winter street sanding operations. As sediment builds up overtime, it reduces the capacity of drainage systems and the pollutant removal capabilities of ponds by reducing dead storage volume (i.e., the volume below the outlet elevation). Sediment from erosion can also significantly reduce infiltration rates in basins or BMPs designed for volume control and/or groundwater recharge. Extending the life of these facilities involves source control and elimination of material that causes the problem, and maintenance of the systems on a regular basis. Better construction methods and maintenance efforts will control a major portion of the sediment at the source, and an effective street sweeping program will also have a positive impact. Groundwater is an important resource that needs to be continually replenished and protected for both drinking water supplies and to preserve base flow conditions in streams and inflow to surface waters and wetlands. The City's drinking water supply is serviced by several adjacent cities, with the majority serviced by the St. Paul Regional Water Services (SPRWS). Most of the SPRWS water supply comes from surface water resources originating from the Mississippi River. However, the SPRWS will use groundwater as an alternative supply during special circumstances such as taste and odor problems, drought conditions, or security concerns. Ramsey County Groundwater Protection Plan was published in 1996 and was completed by the Ramsey Conservation District (RCD) on behalf of the county. An updated plan was completed by the RCD in 2009, but was never submitted to the Ramsey County Board of Commissioners or BWSR for approval. This not required in the seven -county metro area, though Minnesota Water Law Statute 103B.255 provides the authority for counties to prepare and adopt county groundwater plans, and implement their policies. The City's infiltration and volume control standards include measure to help ensure protection of the local groundwater supply. GOAL 6: EDUCATION AND PUBLIC INVOLVEMENT The education and public involvement goal is a strategy that recognizes people want to be involved in decisions that affect any facet of their life. The process of involving the public seeks to create opportunities for the public to participate in the processes that lead to decision-making and result in more public ownership in the outcome. The City has developed the education and public involvement activities as part of its National Pollutant Discharge Elimination System (NPDES) Permit Program. The City has active residents and committees who focus their efforts on the protection of the lakes and other water resources within the City limits. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 204 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 GOALS The City's website is an alternative medium to provide municipal information to both City residents and those people who live outside the City. An electronic version of thecompleted and approved Surface Water Management Plan will ultimately be accessible on the web. Because the Plan has such a wide audience, from engineers and planners to developers, citizens, scientists and educators, electronic access to the text and mapping creates a better understanding of the goals and activities of this Plan. The City will continue to distribute information on pertinent water and wetland management issues via its Seasons newsletter, and will promote opportunities for residents to participate in water resources management activities. The City will also make ongoing efforts on both a City-wide and watershed level toward educating the public by distributing information to its residents on responsible practices they should employ to protect water resources within the community. The program will educate residents on things such as the benefits of using phosphorus -free fertilizer and the proper use of a wide range of lawn chemicals. The Maplewood Nature Center has a range of nature -related programs for adults and children and at many other sites throughout the city. The Nature Center is a key resource for educational efforts for the city and has a library, trails, demonstration gardens, rain water gardens and picnic areas. The Nature Center's mission is to enhance awareness and understanding of land, water and wildlife resources and to empower the community to become stewards of the environment. The watershed districts and Ramsey County also have education and public involvement efforts in their overall surface water programs. These agencies make this information available to the City generally through their websites, but also on a case-by-case basis for special programs or events available to the City or City residents to participate in. The City has and will continue to seek out these education efforts to more effectively reach and inform residents, businesses and City staff on the wide range of surface water management issues. The City encourages the counties and watershed districts to devote more time and energy to producing educational tools, such as brochures, videos, training sessions, newsletter articles, etc., that can be used by municipalities throughout their jurisdictions. GOAL 7: FINANCING Paying for surface water management projects and activities has always been a challenge and has become more complex in recent years. While the financial options have broadened considerably with a number of available grant programs at the state and local level, the competition for those limited funds has also increased. The City currently uses an environmental utility as a key component of their overall approach to fund storm water -related projects and seeks grant funds on projects on a regular basis to supplement funding. The implementation section of this Plan includes a summary of the state and federal rules, statutes and agencies that drive the City to implement the recommendations set forth in this Plan, and in turn implement financing goals to adequately fund the program. GOAL 8: MAINTENANCE AND INSPECTION Inspections help to spot potential problems before they become major problems. Routine maintenance reduces the long-term costs related to drainage system maintenance, while helping to achieve water quantity and quality goals. The application of development standards ensures consistency in the work produced and the documentation of the constructed systems. Appropriate land use controls can be used to maximize the preservation of the natural drainage systems and to control increases in runoff rate, volume and pollutant loading. Inspections and long-term maintenance of these systems is the critical final and ongoing step to ensure the planned long-term benefits. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 205 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 GOALS Maintenance of the City's stormwater conveyance and treatment systems is the responsibility of the City. The details of the City's inspection and maintenance programs are defined in the City's Stormwater Pollution Prevention Program as part of it's NPDES MS4 Permit Program. One aspect of storm water facility maintenance getting more attention recently is private pond maintenance. Maintenance agreements with private pond owners can ensure that ponds are kept in good operating condition and that routine maintenance occurs. The City has been using a maintenance agreement that can be applied to address a range of BMPs (e.g., ponds, infiltration basins, bioretention areas, grit chambers, etc.) and is tailored to each specific project and site conditions. For specific BMPs, the City refers to recommended maintenance activities and schedules that can be found on many online sources including the Minnesota Stormwater Manual. GOAL 9: REGULATORY RESPONSIBILITY The City implements a permitting program for land alteration activities meeting the thresholds established in City ordinances and standards. The primary water related program elements are summarized further in the implementation section of this plan. The City's permit program is in addition to those implemented by the watershed orgranizations. Ramsey -Washington Metro Watershed District (RWMWD), Capitol Region WD (CRWD), and Valley Branch WD (VBWD) have established rules that define what projects require permits and standards that each project must comply with. The watersheds require a permit for any proposed land alteration of one acre or greater within the City. The RWMWD serves as the LGU for the Wetland Conservation Act in the portions of Maplewood within RWMWD. The VBWD serves as the LGU for wetlands in their district. The City is currently the LGU for wetlands within the portion of the City in CRWD and intends to further evaluate the potential of designating CRWD as the LGU. The Minnesota Pollution Control Agency (MPCA) administers the NPDES Construction Stormwater (CSW) Permit program. Any project that disturbs one or more acres of land is required to obtain the permit prior to commencing construction. The Minnesota Department of Natural Resources has authority over issues relating to water and wetlands designated as Public Waters. The U.S. Army Corps of Engineers has authority relating to all wetlands identified by the U.S. Fish and Wildlife Service's National Wetland Inventory. Ramsey County and the Minnesota Department of Health have regulatory authority over groundwater issues within the City. Erosion control falls under several jurisdictions including the City, the watershed districts, and the MPCA. The MPCA also has regulatory authority over individual septic systems within the City limits. The City will continue to implement its NPDES MS4 Permit Program Storm Water Pollution Prevention Program (SWPPP) and update its overall MS4 Permit activities as the program continues to evolve. In addition to NPDES program responsibilities, the City must continue to implement a number of other regulatory activities related to surface water management. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 206 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 MAJOR SUBWATERSHEDS According to hydrologic/hydraulic modeling completed by RWMWD, CRWD, and VBWD there are 15 major subwatersheds in the City of Shoreview. A total of 13 of these subwatersheds are in the RWMWD and one each is in CRWD and VBWD. The following section includes a general description of the subwatershed (as it relates to Maplewood and as Maplewood relates to the larger subwatershed and regional drainage system), a summary of surface water resources and associated drainage characteristics within the subwatersheds, and a discussion of past studies and existing issues. This section reviews monitoring, studies, and modeling completed by various agencies, including the MnDNR, MPCA, RWMWD and other WDs, and the City of Maplewood. General drainage characteristics are derived from the RWMWD 2017-2026 Watershed Management Plan.37 Water levels and water quality data for waterbodies and major tributaries is compiled by the MnDNR and the MPCA. Elevations listed, unless otherwise indicated, are based on modeling completed by RWMWD which is based off recent climate conditions (incorporating Atlas 14 storm event data) applied on a localized basis. For further information regarding any specific subwatershed, see the respective SWMP referenced below. The following subwatersheds are located within the City of Maplewood and are named for the major waterbody, tributary, or unique representative feature within the drainage area (note that some of the tributaries and waterbodies are located within city limits): k YJ LVA kTWTJ Battle Creek Beaver Lake Blufflands Carver Lake Fish Creek Gervais Lake Keller Lake Kohlman Creek Kohlman Lake Lake Phalen St. Paul Beltline Tanners Lake Willow Creek CRWD Trout Brook VBWD Silver Lake The majority of stormwater runoff generated within the City of Maplewood, eventually discharges through the City of St. Paul into the Mississippi River. Two exceptions are a small area Joy Park that flows into Silver Lake then east in the Valley Branch watershed district, and the far south end of Maplewood that flows through Newport before discharging to the Mississippi River. Figure 11 illustrates the subwatershed boundaries and flow directions. 37 Ramsey Washington Metro Watershed District 2017-2026 Watershed Management Plan, April 2017. Available at http://www.rwmwd.org/plan 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 30 Packet Page Number 207 of 291 Surface Water Management Plan 2018 - 2028 Figure 11. Watershed and Drainage Areas J1, Attachment 1 MAJOR SUBWATERSHEDS ntnn Vadnais Willow Lake Wnite Lake Bear Lake Owasso f Heights Lt'i°dll�l1111^1 11N)I, _ a I! Silver - Lake Round Little Canada Kohlman Aft am ((�� Pond -1n Lake Lake 61 ,L � Casey j Savage�y I Lake �7do Laa7ke��t�� 1 Gervai .,OR � Lake Vic. 0''� -... e� � -' � �� North Mud � Mud Lake Roseville (' 1 ►� Saint O Paul 0U 36 z t tr a L Ld n E � Z o McCarron v Lake l'Wa k efie d 'c �(ake ake RAVEt..:,..- r� Lake 'For more detail regarding ! Oakdale Phalen(, flow directions, Legend see Appendix D now Maplewood Boundary Lam t:,r Other Municipal Boundaries M11 Parcels Saint Paul Bea der4d ` Lake �" 0 Hydrologic Boundaries' L_ Surface Waters , Drainage Area Flow Direction z � Subwatershed Flow Direction 'For more detail regarding hydrologic boundadss,see Appendix D Maplewood Major Subwatersheds A` , manners Lake �> Battle Creek _j Kohlman Lake _ 9 �'' L ndfall Beaver Lake _� Lake Phalen `. ,� Silver Lae'" BlufFlans k --- d r._ Bar�le ..fit. Creek Lake Carver Lake _ �> St. Paul Beltline Fish Creek j Tanners Lake s Gervais Lake Trout Brook 4M Keller LakeWillcw Creek 61 3, - Kohlman Creek'" Rout Brook Subwatershed is located in the CRWD Woodbury and Sliver Lake Subwatershed in the VBWD, all other major subwatersheds are locatedin RWWD 3 Carver riN'N onvt 0 1,750 3,500 FeetLake © 9 Pigs Eye Lake • Hs HWO_,.•.r. I�imley>>>Horn tt �� Iy Y N � arver _ ° Maplewood SOURCES OGZ ti� Fish City of Maplewood, Minnesota Geospatial Commons ` �R South Saint I Paul w i I Newport 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 208 of 291 Surface Water Management Plan IMPAIRED WATERS J1, Attachment 1 MAJOR SUBWATERSHEDS The current condition of the Maplewood's surface water varies, with very good water quality in some and severely impaired in others. There is a significant need to improve the impaired waters and protect the lakes and water resources that are currently in good condition. Protecting and improving the quality of all City surface waters is one of the primary goals of this Plan. To support the City's goals to protect and improve water quality, each water body has been assigned a management classification based on the use, function and current water quality characteristics. This management classification system is applied to all surface waters and wetlands, and is intended to help City staff in managing the overall surface water management program. The classification system provides the basis for establishment of treatment requirements for future development projects and prioritizing opportunities to retrofit the existing City treatment system. The classification system used in this plan is taken from the Ramsey -Washington Metro Watershed District (RWMWD) Plan. The MPCA maintains a list of impaired waters,38 some of which are located in Maplewood. According to MPCA, the number of waters in Minnesota on the draft 2018 impaired waters list totals 5,101 impairments on a total of 2,669 water bodies (with many water bodies being impaired by several pollutants). While monitoring continues to identify more impairments, the overall percentage of impaired waters in Minnesota remains at 40%. The other 60% are in good condition and need protective strategies to stay healthy. Table 7 lists impaired waters located at least partially in Maplewood, it's associated watershed, the impairment, and any approved or active Total Maximum Daily Load (TMDL) associated with the water. Specific wasteload allocations have been established for impaired waters where TMDL studies and implementation plans have been completed. The City's role in addressing wasteload allocations varies depending on the pollutant and the role of the local watershed. The City is ultimately responsible for achieving the assigned wasteload allocations (reductions) as part of its MS4 Permit. In practice, the City relies heavily on the RWMWD as the lead agency for water quality improvements in the watershed. One example is the Kohlman Lake Total Phosphorus TMDL, for which the RWMWD lead the implementation of the six tasks called for in the Implementation Plan that has resulted in City achieving its wasteload allocation of 10 pounds of phosphorus per year. The City will continue to support the District in these implementation efforts including, for example, the significant efforts and improvements undertaken at Maplewood Mall. The City will also continue to implement its permit program that requires, for example, water quality treatment for projects that fall below the thresholds of the RWMWD Rules. Finally, the City will continue to evaluate opportunities to provide treatment beyond the baseline requirements of the RWMWD and City Standards as it implements its own projects. More detail is provided in the implementation section of this Plan. 38 2018 list available at http://www.pca.state.mn.us/index.php/water/water-types-and- programs/minnesotasimpaired- waters-and-tmdls/maps-of-minnesotas-impaired-waters-and-tmdls.html 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 209 of 291 Surface Water Management Plan Table 7. Impaired Waters in Maplewood J1, Attachment 1 MAJOR SUBWATERSHEDS The City understands that, when complete, the TMDLs will be used by the MPCA and local entities to further prioritize management actions on impaired waters. The City will consider the listing of the lakes in future management decisions but recognizes that waters listed with mercury as the pollutant must be managed more regionally. According to the MPCA's Statewide Mercury TMDL Study, most of the mercury in Minnesota's fish comes from atmospheric deposition, with approximately 90 percent originating from outside the state. More detail on the progress of the statewide mercury TMDL process can be found on the MPCA's website. While a number of impairments remain to be addressed, several water bodies have been removed from the impaired waters list due to efforts of watershed organizations and local governments including the City of Maplewood. The following water bodies have been removed from the list: Tanners Lake. Delisted for nutrients in 2004. Keller Lake. Delisted for nutrients in 2014. Beaver Lake. Delisted for nutrients in 2014. Battle Creek Lake. Delisted for nutrients in 2014. Carver Lake. Delisted for nutrients in 2014. BATTLE CREEK SUBWATERSHED Battle Creek is located in southern Maplewood, south of 1-94. About 1,506 acres of the City is in the Battle Creek subwatershed. The headwater for Battle Creek is Battle Creek Lake, which is located in Woodbury. The Creek flows west and discharges into Pigs Eye Lake in St. Paul. Battle Creek is a perennial stream. Battle Creek Regional Park is located adjacent to Battle Creek and has hiking and bicycling facilities along the 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 210 of 291 Associated TMDL Study Receiving Water Subwatershed Assessment ID Affected Use Pollutant or Stressor Approved Aquatic Gervais Lake Gervais Lake 62-0007-00 Mercury in fish tissue 2008 Consumption Aquatic Nutrient/eutrophication 2010 Kohlman Lake Kohlman Lake 62-0006-00 Recreation indicators Aquatic Life Chloride 2016 Aquatic Lake Phalen Lake Phalen 62-0013-00 Mercury in fish tissue 2013 Consumption Aquatic Nutrient/eutrophication Wakefield Lake Lake Phalen 62-0011-00 2017 Recreation indicators Aquatic Battle Creek macroinvertebrate 2017 Battle Creek (Battle Creek Lk to 07010206-592 Aquatic Life bioassessments Fishes Bioassessments 2017 Pigs Eye Lk) Chloride 2016 Fish Creek Fish Creek Aquatic 07010206 606 E. Coli 2017 (Carver Lake to No Star Lk) Recreation Aquatic Mercury in fish tissue 2007 Carver Lake Carver Lake 82-0166-00 Consumption Aquatic Life Chloride 2016 Aquaticake Beaver Lake Beaver L 62-0016-00 Mercury in fish tissue 2008 Consumption The City understands that, when complete, the TMDLs will be used by the MPCA and local entities to further prioritize management actions on impaired waters. The City will consider the listing of the lakes in future management decisions but recognizes that waters listed with mercury as the pollutant must be managed more regionally. According to the MPCA's Statewide Mercury TMDL Study, most of the mercury in Minnesota's fish comes from atmospheric deposition, with approximately 90 percent originating from outside the state. More detail on the progress of the statewide mercury TMDL process can be found on the MPCA's website. While a number of impairments remain to be addressed, several water bodies have been removed from the impaired waters list due to efforts of watershed organizations and local governments including the City of Maplewood. The following water bodies have been removed from the list: Tanners Lake. Delisted for nutrients in 2004. Keller Lake. Delisted for nutrients in 2014. Beaver Lake. Delisted for nutrients in 2014. Battle Creek Lake. Delisted for nutrients in 2014. Carver Lake. Delisted for nutrients in 2014. BATTLE CREEK SUBWATERSHED Battle Creek is located in southern Maplewood, south of 1-94. About 1,506 acres of the City is in the Battle Creek subwatershed. The headwater for Battle Creek is Battle Creek Lake, which is located in Woodbury. The Creek flows west and discharges into Pigs Eye Lake in St. Paul. Battle Creek is a perennial stream. Battle Creek Regional Park is located adjacent to Battle Creek and has hiking and bicycling facilities along the 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 210 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 MAJOR SUBWATERSHEDS Creek. Subwatershed specific information is provided in Table 8. Table 8. Battle Creek Subwatershed Facts39 i 7,314 acres 1 i Mississippi River Bottomlands in St. Paul MPCA Impairments Battle Creek is impaired for Aquatic Life (chloride, fish bioassessments, macroinvertebrate bioassessments MS4s in the Direct Tributary Area I Maplewood, St. Paul, Woodbury, Ramsey County, Washington Count 1 1 i Impaired DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 170 smaller drainage areas, 33 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-15 of the RWMWD plan. Battle Creek receives discharges from Battle Creek Lake, as well as from the area directly tributary to the creek. Some of the runoff in the Battle Creek subwatershed flows directly into the creek; however, most of the area drains through a network of storm sewers, detention ponds, and wetlands. The Creek flows west through Maplewood and into St. Paul. Historically Battle Creek has experienced frequent and devastating floods. The RWMWD completed a large erosion control project in the Creek in 1982 to stabilize Battle Creek. The RWMWD installed several sheet pile drop structures, created a large detention basin and earthen dam, and installed a large pipe that serves as a diversion channel for larger events to help reduce erosion in the Creek and the Park. The RWMWD conducts regular inspection and periodic maintenance. Wetlands and RWMWD management classifications in the Battle Creek subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING Battle Creek is currently listed as impaired for aquatic life (chloride, fish bioassessments, macro invertebrate bioassessments) on the 2018 impaired waters list. A TMDL was completed in 2017 aiming to address impairments through reduction of TSS load and chloride. Elevated TSS concentrations in Battle Creek are caused by high sediment loading mobilized by watershed runoff and erosion within the immediate stream channel and stream corridor. Chlorides are mostly from road salt, which is used extensively in the winter for snow and ice control on metropolitan roadways. Reductions of 66% to 91% are sought to meet water quality standards. PAST STUDIES According to the RWMWD Plan the following studies related to Battle Creek and/or its tributaries have been completed: Battle Creek Watershed Management Plan. Prepared for RWMWD by Barr, 1977. Battle Creek Erosion Control Project Report. Prepared for RWMWD by Barr, 1983. An Evaluation of District Water Quality Data Collected from 1977 through 1989. Prepared 39 Battle Creek Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.15-1, page 2-218 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 211 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 MAJOR SUBWATERSHEDS for RWMWD by Barr Engineering, 1990. Feasibility Report: Battle Creek Tunnel Repairs. Prepared for RWMWD by Barr 1995. i Battle Creek Sediment Study. Prepared for RWMWD by Barr, November 2002. i Battle Creek Stressor Identification Study. Prepared by the MPCA, 2015. Ramsey -Washington Metro Watershed District Total Maximum Daily Load Study. Barr Engineering Co., Draft 2016. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. BEAVER LAKE SUBWATERSHED GENERAL DESCRIPTION Beaver Lake is located in the central portion of the City and collects drainage from the cities of Maplewood, St. Paul and Oakdale. About 1,117 acres of Maplewood are in the Beaver Lake subwatershed. Beaver Lake has a surface area of 65 acres and a maximum depth of 11 feet. The Ordinary High Water (OHW) level for Beaver Lake is 950.8 ft above Mean Sea Level (MSL). There is no public boat access to this lake, but there is a fishing pier. Beaver Lake has an aerator that is operated to prevent winter kill. Subwatershed specific information is provided in Table 9. Table 9. Beaver Lake Subwatershed Facts40 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 30 smaller drainage areas, 28 of which are at least partially located in the City. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-10 of the RWMWD plan. The stormwater system within the Beaver Lake subwatershed is comprised of detention ponds, wetlands, storm sewers, drainage ditches, and overland flow paths, which all eventually drain to Beaver Lake. The lake outflows directly into the Beltline Interceptor storm sewer system, which eventually discharges into the Mississippi River. Wetlands and RWMWD management classifications in the Beaver Lake subwatershed are shown in Figure 10. 40 Beaver Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 212 of 291 Table 2.10-1, page 2-143 Surface Water Management Plan 2018 - 2028 WATER QUALITY AND FLOODING"` J1, Attachment 1 MAJOR SUBWATERSHEDS Beaver Lake was previously listed on the MPCA's Impaired Waters 303(d) List for excess nutrients. The RWMWD completed a Strategic Lake Management Plan (SLMP), used to create a TMDL Report for the lake. Based on actions taken within the watershed to reduce nutrient load and improved water quality observed since it was original listed, the MPCA removed Beaver Lake from the 2014 impaired waters list for nutrients; however, the lake remains listed for mercury concentrations in fish tissue. The RWMWD will continue to evaluate water quality data in Beaver Lake for trends and adjust its water quality classification and management activities accordingly. PAST STUDIES According to the RWMWD Plan the following studies related to Beaver Lake and/or its tributaries have been completed: Report to RWMWD on the Water Quality of Beaver and Wakefield Lakes. Ramsey County Department of Public Works, March 1985. Report to RWMWD on the Water Quality of Beaver and Wakefield Lakes. Ramsey County Department of Public Works, June 1986. Beaver Lake Phase I Report: Summary of Current Conditions. Prepared for RWMWD by Barr Engineering, August 2001. Beaver Lake Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, March 2005. DRAFT Feasibility Study for Replacement of Beaver Lake Outlet. Prepared for RWMWD by Barr Engineering, June 2005. DRAFT Beaver Lake Total Maximum Daily Load Report. Prepared for RWMWD by Barr Engineering, September2005. Discussion of Water Quality Goals for Beaver Lake and Carver Lake. Prepared for RWMWD by Barr Engineering, January 2006. Watershed Restoration and Protection Strategies Report — Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. BLUFFLANDS SUBWATERSHED GENERAL DESCRIPTION} The Blufflands subwatershed, located in the southern part of the RWMWD, includes 1,844 acres, 1,136 acres within Maplewood. There are no lakes within the Maplewood portion of the subwatershed; however, there are two DNR public wetlands. Subwatershed specific information is provided in Table 10. Table 10. Blufflands Subwatershed Facts" 41 Blufflands Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.16-1, page 2-232 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 213 of 291 Surface Water Management Plan 2018 - 2028 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES J1, Attachment 1 MAJOR SUBWATERSHEDS The Blufflands subwatershed consists of nearly 70 smaller drainage areas, 52 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-16 of the RWMWD plan. The subwatershed consists of several smaller drainage districts that contribute runoff to separate ravines that outlet into the Pigs Eye Lake area (Mississippi River Bottomlands subwatershed). These districts are described in further detail in Section 2-16 of the RWMWD plan. Wetlands and RWMWD management classifications in the Blufflands subwatershed are shown in are shown in Figure 10. virtu i erg wu L -i i Y xivv rL_Q%juiiA, Limited information is available regarding the water quality of the stormwater runoff generated in the Blufflands subwatershed and discharged to the Mississippi River Bottomlands subwatershed. Stormwater runoff from the Blufflands subwatershed discharges to the Pigs Eye Lake area in several locations. Because of the sediment loading problems in the Mississippi River Bottomlands area and the downstream Mississippi River, it is important that the quality of the stormwater discharged from the RWMWD to this area be maintained and improved where practicable. The quantity of discharge can lead to problems in this subwatershed due to the steep topography of the region. Providing upstream storage minimizes problems. r- rAs f Sl UDIES The following list is a summary of past studies related to the Blufflands subwatershed. Overall Plan: Ramsey -Washington Metro Watershed District. Prepared for the RWMWD by Barr Engineering, February 1977. Lower Afton Road Drainageway Feasibility Study. Prepared for RWMWD by Barr Engineering, January 1995. CARVER LAKE SUBWATERSHED GENERAL DESCRIPTION Carver Lake is located mostly within the City of Woodbury, with a small portion of the watershed (454 acres) located in Maplewood. Carver Lake has a surface area of 51 acres and the maximum depth is 36 feet. The OHW level is 908.8 feet above MSL. The lake is mostly used for canoeing and swimming, and there is a public beach located on the southeast side of the lake. Carver Lake Park occupies much of the shoreline in Woodbury. Subwatershed specific information is provided in Table 11. DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 88 smaller drainage areas, 20 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-17 of the RWMWD plan. Carver Lake outflows into the Fish Creek subwatershed, which discharges into Eagle Lake, a backwater of the Mississippi River. Wetlands and RWMWD management classifications in the Carver Lake subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING: Most of the RWMWD's water quality goals identified in its Plan pertain to the City of Woodbury, as that contains most of the drainage area to Carver Lake. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 214 of 291 Surface Water Management Plan 2018 - 2028 Table 11. Carver Lake Subwatershed FBCt542 J1, Attachment 1 MAJOR SUBWATERSHEDS 2,274 acres (454 acres within Maplewood 2,274 acres Fish Creek 82-0166P 49 acres 16 feet 36 feet 48' Reinforced Concrete Pipe 906.2 feet 913.4 feet Carver Lake impaired for Aquatic Consumption (mercury food consumption advisory) and for Aquatic Life (chloride) Maplewood, Woodbury, Ramsey County, Washington County At Risk PAST STUDIES The following list is a summary of past studies related to Carver Lake and the Carver Lake subwatershed. Discussion of Water Quality Goals for Beaver Lake and Carver Lake. Prepared for RWMWD by Barr Engineering, January 2006. Subwatershed Infiltration —Carver Lake Subwatershed; Woodbury MN. Memorandum report prepared by Barr Engineering, March 2003 Draft. Evaluation of Water Quality Effects from Implementation of Infiltration Practices in Carver Lake Watershed — Memorandum prepared by Barr Engineering, October 2000. RWMWD 2017-2026 Watershed Management Plan 2-243 Carver Lake Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2000. Greenways and Natural Areas Report & Vegetative Cover Inventory. RWMWD, June 1999. 1991 Water Quality Monitoring of Carver Lake. Prepared for RWMWD by Barr Engineering, June 1992. Carver Ravine Hydrologic Study. Prepared for RWMWD by Barr Engineering, 1991. Carver Lake Watershed Management Plan. Prepared for RWMWD by Barr Engineering, February 1979. Carver Lake Infiltration Study. 2008. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. 42 Carver Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.17-1, page 2-242 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 215 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 MAJOR SUBWATERSHEDS FISH CREEK SUBWATERSHEU GENERAL DESCRIPTION Fish Creek is located in South Maplewood. Carver Lake is the headwaters for Fish Creek, and the Creek discharges to Eagle Lake. Subwatershed specific information is provided in Table 12. Table 12. Fish Creek Subwatershed Facts43 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 18 smaller drainage areas, 16 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-18 of the RWMWD plan. The subwatershed receives flows from Carver Lake (Carver Lake subwatershed), which is the headwaters of Fish Creek. Fish Creek (and the Fish Creek subwatershed) drains to Eagle Lake (Mississippi River Bottomlands subwatershed. Wetlands and RWMWD management classifications in the Fish Creek subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING Fish Creek is currently listed as impaired for Aquatic Recreation (E. Coli) on the 2018 impaired waters list. A TMDL was completed in 2016 that calls for reductions in E. coli loading to Fish Creek. RWMWD will assist MS4s in the vicinity, including Maplewood, in implementing the Fish Creek TMDL. One tool will be providing educational materials related to proper pet waste management. The City has education programs offered out of the Maplewood Nature Center that cover a wide range of topics, including water quality. The City will explore opportunities to improve the distribution of, and build on, the educational materials available from the RWMWD. The efforts would apply City-wide, but also directly to the bacteria impairment on Fish Creek. According to the RWMWD plan, an extreme storm event caused considerable damage to Fish Creek in 2005. The RWMWD has completed improvements to the corridor to provide additional protection, more information provided in Section 2-18 of the RWMWD plan. The watershed district will be looking for opportunities within the Fish Creek subwatershed to improve flood resiliency. PAST STUDIES According to the RWMWD Plan the following studies related to Fish Creek and/or its tributaries have been completed: Fish Creek Hydrologic Study. Prepared for RWMW by Barr Engineering, 1988 i Sediment Source Loading to Fish Creek and Ponds. Prepared for RWMWD by Barr Engineering 2007. Ramsey -Washington Metro Watershed District Total Maximum Daily Load Study. Barr 43 Fish Creek Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.18-1, page 2-260 2018-2028 Surface Water Management Plan I City of Maplewood • October 1, 2018 Packet Page Number 216 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 MAJOR SUBWATERSHEDS Engineering Co., Draft 2016. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. GERVAIS LAKE SUBWATERSHED GENERAL DESCRIPTION Gervais Lake is located mostly within the City of Little Canada, with a small portion of the lake located in Maplewood. About 185 acres of Maplewood are in the Gervais Lake subwatershed. Gervais Lake has a surface area of 234 acres and the maximum depth is 41 feet. The OHW level is 859.6 feet above MSL. The lake is mostly used for swimming, waterskiing and boating, with limited wildlife habitat. The lake has boat access from Spoon Lake and a Ramsey County Parks swimming beach. Subwatershed specific information is provided in Table 13. Table 13. Gervais Lake Subwatershed Facts" DRAiNAGt= PA"i" i, LRNS, WI= LANOS, AND WA ERBODIES The subwatershed consists of 8 smaller drainage areas, 3 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-6 of the RWMWD plan. Gervais Lake is the largest lake in the Phalen Chain of Lakes. The lake collects drainage from its immediate drainage area, Gervais Creek, and Kohlman Lake. The lake discharges through an outlet channel to Spoon Lake, which then drains to Keller Lake. Wetlands and RWMWD management classifications in the Gervais Lake subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING According to the Draft Phalen Chain of Lakes SLMP for Lake Gervais, approximately 76% of the annual phosphorus loading to Gervais Lake is from the Kohlman Lake drainage district, which is located mostly in Maplewood. The City's stormwater management standards for development and redevelopment will help reduce phosphorus loading from the subwatershed in the future. 44 Gervais Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.6-1, page 2-73 2018-2028 Surface Water Management Plan I City of Maplewood In October 1, 2018 Packet Page Number 217 of 291 Surface Water Management Plan J1, Attachment 1 MAJOR SUBWATERSHEDS Only 185 acres of the Gervais Lake drainage area are located in Maplewood. According to the City's Non - Degradation Report, the Gervais Lake drainage area (located in Maplewood) experienced very little change in impervious surface area, runoff volume, total suspended sediment loading, and total phosphorus between 1988 and 2005. The subwatershed is fully developed and no change in land use is expected prior to 2030, according to the Metropolitan Council. PAST STUDIES According to the RWMWD Plan the following studies related to Gervais Lake and/or its tributaries have been completed: Phalen Chain of Lakes Surface Water Management Plan. Prepared for RWMWD by Barr Engineering, November 1988. Gervais Mill Pond Feasibility Study. Prepared for RWMWD by Barr Engineering, November 1991. Kohlman and Gervais Lake Diagnostic Study. Prepared for RWMWD by Barr Engineering, 1994. Addressing the Water Quality Benefits of Smaller Wet Detention Ponds. Prepared for RWMWD by Barr Engineering, 1995. Draft Phalen Chain of Lakes Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2004. Phalen Chain of Lakes Study of Untreated Tributary Drainage and Other Improvement Areas. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Summary Report and Final Lake Management Recommendations. Prepared for RWMWD by Barr Engineering, October 2005. Draft Phalen Chain of Lakes Carp Population Study. Prepared for RWMWD by Barr Engineering, November2006. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. KELLER LAKE SUBWATERSHED GENERAL DESCRIPTION Keller Lake is located entirely within the City of Maplewood and about 1,488 acres of Maplewood are in the Keller Lake subwatershed. Keller Lake has a surface area of 72 acres and the maximum depth is 8 feet. The OHW level is 859.6 feet above MSL. The lake is mostly used for boating, fishing, canoeing, picnicking, and viewing. The lake has boat access from Spoon Lake. Subwatershed specific information is provided in Table 14. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 218 of 291 Surface Water Management Plan 2018 - 2028 Table 14. Keller Lake Subwatershed Facts45 J1, Attachment 1 MAJOR SUBWATERSHEDS 1,577 acres (1,488 acres in Maplewood) 12,004 acres Lake Phalen 62-001 OP 72 acres 4 feet 8 feet 48 foot weir under pedestrian bridge 858 feet 861.8 feet At risk of Aquatic Life impairment (chlorid Little Canada, Maplewood, Ramsey Coun Stable DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The Keller Lake subwatershed consists of 47 smaller drainage areas, all of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-7 of the RWMWD plan. The Gervais Lake subwatershed discharges to Keller Lake, along with surface flow from the Lake's immediate drainage area. Keller Lake discharges to Lake Phalen by a channel in the southwest end of the lake. The RWMWD has completed hydrologic modeling for the Keller Lakewatershed. Wetlands and RWMWD management classifications in the Keller Lake subwatershed are shown in Figure 10. vv er-, i Av4u r•L00DIf-4% Keller Lake was previously impaired for the pollutant total phosphorus, but was delisted in 2014. The RWMWD completed a Strategic Lake Management Plan (SLMP) on the Phalen Chain of Lakes in 2004. The information from the SLMP was used to complete the Kohlman and Keller Lakes TMDL Report (2004). The TMDL Report focused on improving water quality within the lake related to the total phosphorus loading. To better quantify the internal phosphorus source(s) and loading rates, the RWMWD completed an additional study, Internal Phosphorus Load Study: Kohlman and Keller Lakes (Barr, 2005), where it was found that the loading rate of phosphorus from Keller Lake's sediments was relatively low, indicating that the internal phosphorus loading in Keller Lake was likely due to the die -off of curlyleaf pondweed. Due to the relatively low sediment internal phosphorus loading rate and the low water residence time of the lake, treatment or dredging of the sediment in Keller Lake was not recommended. One project implemented by the RWMWD was the Highway 36/61 Stormwater Retrofit Project. Approximately 70 acres of commercial, residential, and highway land drain to Keller Lake through the Highway 36 cloverleaf interchange with Highway 61. In 2013 and 2014, the District developed options for treating stormwater runoff from this highly -developed area to improve runoff to Keller Lake and its associated wetlands. Stormwater from the tributary area is routed through an enhanced sand filter cell and two wetland treatment basins designed to remove phosphorus -rich sediment and other contaminants. These improvements in water quality are intended to reduce pollutant levels in Keller Lake as well as the downstream Lake Phalen. This project was a joint cooperative project with the City of Maplewood and the Minnesota Department of Transportation (MnDOT). 4s Keller Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.7-1, page 2-90 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 V" Packet Page Number 219 of 291 Surface Water Management Plan J1, Attachment 1 MAJOR SUBWATERSHEDS Other projects that have occurred in the subwatershed include the following. For more information, see Section 2.7 of the RWMWD Plan. In 2004, the RWMWD began a partnership with Keller Golf Course and Ramsey County to create a natural buffer around a high-quality wetland on the golf course property. In 2006, the City of Maplewood and the RWMWD cooperated on a restoration project to improve shoreland buffer areas around a high-quality wetland in Sherwood Park. In 2010-12, the RWMWD, Ramsey County, and MDNR partnered on an ecological restoration project that treated over 2,000 feet of Keller Lake shoreline. In 2015, the RWMWD began a project to restore Keller Creek authoring a 4 -year restoration plan to restore native plant communities along the creek. According to the RWMWD Plan the following studies related to Keller Lake and/or its tributaries have been completed: Phalen Chain of Lakes Surface Water Management Plan. Prepared for RWMWD by Barr Engineering, November 1988. Phalen Outlet Hydraulic Study. Prepared for RWMWD by Barr Engineering, February 1990. Draft Phalen Chain of Lakes Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2004. Draft Kohlman and Keller Lakes Total Maximum Daily Load Report. Prepared for RWMWD Barr Engineering, July 2005. Internal Phosphorus Load Study: Kohlman and Keller Lakes. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Study of Untreated Tributary Drainage and Other Improvement Areas. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Summary Report and Final Lake Management Recommendations. Prepared for RWMWD by Barr Engineering, October 2005. Highway 36 and 61 Intersection Enhanced Sand Filtration and Menards' Parking Lot Pervious Pavement, Feasibility Report. Prepared for RWMWD by Barr Engineering, October 2006. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. KOHLMAN CREEK SUBWATERSHED Kohlman Creek is located in north central Maplewood. The Kohlman Creek subwatershed isthe uppermost subwatershed in the Phalen Chain of Lakes Watershed. Kohlman Creek has historically been, and continues to be, managed as a stormwater conveyance system by the RWMWD. Most of the creek remains in its natural state. Subwatershed specific information is provided in Table 15. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 220 of 291 Surface Water Management Plan 2018 - 2028 Table 15. Kohlman Creek Subwatershed Facts46 J1, Attachment 1 MAJOR SUBWATERSHEDS 3,653 acres 3,653 acres Kohlman Lake Maplewood, North St. Paul, Oakdale, Ramsey County, Washington County At Risk DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The Kohlman Creek subwatershed consists of 28 smaller drainage areas, 14 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-2 of the RWMWD plan drains much of North St. Paul, part of Maplewood and the western edge of Oakdale. The Creek flows into Kohlman Basin and discharges into the Kohlman Lake subwatershed. It is an intermittent stream that was previously considered County Ditch 18. Wetlands and RWMWD management classifications in the Kohlman Creek subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING: Kohlman Creek continues to be managed as a stormwater conveyance system. Kohlman Creek follows the historic creek path, but it has been highly altered as a result of past development activities. Several erosion control and bank stabilization projects have been constructed throughout the years by RWMWD, including in 1998 at Kohlman Creek basin and in 2005 upstream of the basin. In 2013, the RWMWD, in partnership with the City, developed the Markham Pond Restoration Plan, a plan to revive the natural resource with water quality initiatives and park improvements.47 The entities will continue to look for opportunities to dedicate funds for implementing items in the plan. One major water quality improvement project implemented in the watershed was the Maplewood Mall Stormwater Retrofit project. Constructed from 2009 to 2012, the project incorporates an array of best management practices, (including rain gardens, porous pavers, sand filter, and roof runoff capture system) that reduced phosphorus load from the Maplewood Mall by 60%. This project, and other smaller efforts in the subwatershed, have resulted in City achieving its wasteload allocation of 10 pounds of phosphorus per year. PAST STUDIES According to the RWMWD Plan the following studies related to Kohlman Creek and/or its tributaries have been completed: Phalen Chain of Lakes Surface Water Management Plan. Prepared for RWMWD by Barr Engineering, November 1988. An Evaluation of District Water Quality Data Collected from 1977 through 1989. Prepared for RWMWD by Barr Engineering, 1990. Technical Specifications for Casey Lake Outlet Structures. Prepared for RWMWD by Barr Engineering, 1991. Kohlman Basin Feasibility Study. Prepared for RWMWD by Barr Engineering, September 1993. 46 Kohlman Creek Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.2-1, page 2-18 4' Markham Pond Restoration Plan, RWMWD (2013). Available at http://www.rwmwd.org/technical studies 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 221 of 291 Surface Water Management Plan J1, Attachment 1 MAJOR SUBWATERSHEDS Target Pond Feasibility Study. Prepared for RWMWD by Barr Engineering, April 1993. Kohlman Basin Project: Preliminary Design Report. Prepared for RWMWD by Barr Engineering, 1996. Draft Phalen Chain of Lakes Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2004. Draft Kohlman and Keller Lakes Total Maximum Daily Load Report. Prepared for RWMWD by Barr Engineering, July 2005. Internal Phosphorus Load Study: Kohlman and Keller Lakes. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Study of Untreated Tributary Drainage and Other Improvement Areas. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Summary Report and Final Lake Management Recommendations. Prepared for RWMWD by Barr Engineering, October 2005. Casey Lake, Round Lake (in Little Canada), Savage Lake, Twin Lake, and Willow Lake Status Report. Prepared for RWMWD by Barr Engineering, 2007. Kohlman Creek Subwatershed Infiltration Study. Prepared for RWMWD by Barr, 2007. Markham Pond Restoration Plan. Prepared for RWMWD by Barr Engineering, 2013 Watershed Restoration and Protection Strategies Report — Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016. KOHLMAN LAKE SUBWATERSHED Kohlman Lake is located entirely within the City of Maplewood and about 802 acres of Maplewood are in the Kohlman Lake subwatershed. Kohlman Lake has a surface area of 74 acres and the maximum depth is 9 feet. The OHW level is 859.5 feet above MSL. The lake is mostly used for boating, fishing, canoeing, picnicking, viewing, and limited wildlife habitat. There is no direct boat access to the lake, but it can be accessed via Lake Gervais. Subwatershed specific information is provided in Table 16. -fable 16. Kohlman Lake Subwatershed Facts4, 48 Kohlman Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 222 of 291 Table 2.3-1, page 2-30 Surface Water Management Plan 2018 - 2028 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES J1, Attachment 1 MAJOR SUBWATERSHEDS The Kohlman Lake subwatershed consists of 18 smaller drainage areas, 14 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-3 of the RWMWD plan. The Kohlman Lake subwatershed receives flows from Willow Creek and Kohlman Creek. These two creeks discharge to Kohlman Basin, which is a large wetland upstream of Kohlman Lake that provides significant water quality treatment of stormwater before it discharges to Kohlman Lake. The Kohlman Lake outlet is a channel that discharges to Gervais Lake. Wetlands and RWMWD management classifications in the Kohlman Lake subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING The RWMWD determined Kohlman Lake suffers from both internal and external phosphorus loading. The Kohlman Lake TMDL calls for a 22% reduction in total phosphorus from the tributary watershed (called a "wasteload" reduction), and a 90% reduction in the lake's internal load (called a "load" reduction). Through chemical treatment and additional BMPs in the watershed the RWMWD believes Kohlman Lake can reach the total phosphorus goal. Progress towards this goal has been achieved, and will continue, through implementation of District capital improvement (and other) projects, the District's cost share program and implementation of the District's permit program. Two projects that have been conducted to date within the City pertaining to the Kohlman Lake goal include the Beam Avenue Enhanced Sand Filter (installed in 2007 north of Beam Avenue at Country View Lane) and the Kohlman Basin Permeable Liner Barrier (installed in 2007 on the downstream side of the existing permeable weirs that spread Kohlman Creek flow across the Kohlman Basin wetland). Although the later project is primarily a water quality improvement project, the project did affect water quantity and flood levels by providing detention upstream of Kohlman Lake. Additionally, RWMWD staff has explored establishing native emergent plant stands in Kohlman Basin able to withstand urban stormwater stressors, as well as the impacts from plant -eating animals. The RWMWD will continue to actively manage this site and promote it as a relatively high-quality urban natural area. According to the RWMWD Plan the following studies related to Kohlman Lake and/or its tributaries have been completed: Phalen Chain of Lakes Surface Water Management Plan. Prepared for RWMWD by Barr Engineering, November 1988. Draft Kohlman Basin Feasibility Study. Prepared for RWMWD by Barr Engineering, September 1993. Draft County Ditch 7A Feasibility Study. Prepared for RWMWD by Barr Engineering, 1994. Kohlman Basin Project: Preliminary Design Report. Prepared for RWMWD by Barr Engineering, 1996. Draft Phalen Chain of Lakes Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2004. Draft Kohlman and Keller Lakes Total Maximum Daily Load Report. Prepared for RWMWD by Barr Engineering, July 2005. Internal Phosphorus Load Study: Kohlman and Keller Lakes. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Study of Untreated Tributary Drainage and Other Improvement Areas. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 223 of 291 Surface Water Management Plan J1, Attachment 1 MAJOR SUBWATERSHEDS Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Summary Report and Final Lake Management Recommendations. Prepared for RWMWD by Barr Engineering, October 2005. Draft Kohlman Basin Area Water Quality Enhancements Study. Prepared for RWMWD by Barr Engineering, October 2006. Draft Phalen Chain of Lakes Carp Population Study. Prepared for RWMWD by Barr Engineering, November2006. LAKE PHALEN SUBWATERSHED GENERAL DESCRIPTION About 1,727 acres of Maplewood are in the Phalen Lake subwatershed, which includes Lake Phalen, Round Lake, and Wakefield Lake. The northern portion of Lake Phalen is located within the City of Maplewood, but the majority of the lake is located in St. Paul. Lake Phalen has a surface area of 198 acres and the maximum depth is 91 feet. The OHW level is 857.5 feet above MSL. The lake is mostly used for swimming, fishing, picnicking, and viewing. The lake has a public boat access and a swimming beach. Round Lake is located entirely within the City of Maplewood although the City of St. Paul is the owner of the property immediately surrounding the lake and several of the adjacent parcels. Round Lake has a surface area of 30 acres and the maximum depth is 9 feet. The lake is mostly used for canoeing, picnicking, wildlife habitat, and viewing. Round Lake discharges to Lake Phalen through two channels, and is surrounded by Ramsey County Park land. Wakefield Lake is located entirely within the City of Maplewood. Wakefield Lake has a surface area of 23 acres and the maximum depth is 9 feet. The lake is mostly used for aesthetic viewing, wildlife habitat, and picnicking. There is no direct boat access to the lake. Subwatershed specific information is provided in Table 17. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 224 of 291 Surface Water Management Plan 2018 - 2028 Table 17. Lake Phalen Subwatershed Facts49 J1, Attachment 1 MAJOR SUBWATERSHEDS DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 36 smaller drainage areas, 22 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-8 and 2-9 of the RWMWD plan. Lake Phalen receives discharge from Keller Lake through a channel between Keller Lake and Lake Phalen, and is the most downstream lake in the Phalen Chain of Lakes. Lake Phalen also receives discharge from Round Lake (via two different channels that connect to the northwest side of Lake Phalen), Wakefield Lake, and the surrounding drainage area. The lake has two main outlets that are designed to keep the lake at an elevation of 857.5 MSL. Wetlands and RWMWD management classifications in the Lake Phalen subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING Lake Phalen is currently listed as impaired for aquatic consumption (mercury) and Wakefield Lake is currently listed as impaired for aquatic recreation (excess nutrients) Round Lake was removed from the impaired waters list in 2010 after water quality data demonstrated standards for phosphorus were being met. The RWMWD completed a Phalen Chain of Lakes Summary Report and Final Lake Management " Lake Phalen Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.8-1, page 2-107 and Table 2.9-1, page 2-127 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 225 of 291 1,995 acres 600 acres 948 acres i 14,947 acres 13,522 acres 948 acres Downstream St. Paul Beltline Subwatershed MnDNR Designation 62-0013P 62-0012P 62-0011P Lake Surface Area 200 acres (44 acres in Maplewood) 30 acres 23 acres Lake Mean Depth 22 feet - 4.6 feet Lake Maximum Depth 95 feet 8 feet 9 feet Lake Outlet Type 3 flared end sections; weir in control structure; overflow weir Channel to Lake Phalen Stoplog weir with gate Lake 1 i 857.3 feet Connected to Lake Phalen 884.9 feet Flood 861.8 861.8 feet 891 feet MPCA Designations Impaired for Aquatic Consumption (mercury) I Impaired for Aquatic Recreation (excess nutrients), at risk of impairment for Aquatic Life (chloride) MS4s in the Tributary Direct Area Maplewood, St. Paul, Ramsey County RWMWD Nutrient Stable Stable Impaired Water Quality Classification DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 36 smaller drainage areas, 22 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-8 and 2-9 of the RWMWD plan. Lake Phalen receives discharge from Keller Lake through a channel between Keller Lake and Lake Phalen, and is the most downstream lake in the Phalen Chain of Lakes. Lake Phalen also receives discharge from Round Lake (via two different channels that connect to the northwest side of Lake Phalen), Wakefield Lake, and the surrounding drainage area. The lake has two main outlets that are designed to keep the lake at an elevation of 857.5 MSL. Wetlands and RWMWD management classifications in the Lake Phalen subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING Lake Phalen is currently listed as impaired for aquatic consumption (mercury) and Wakefield Lake is currently listed as impaired for aquatic recreation (excess nutrients) Round Lake was removed from the impaired waters list in 2010 after water quality data demonstrated standards for phosphorus were being met. The RWMWD completed a Phalen Chain of Lakes Summary Report and Final Lake Management " Lake Phalen Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.8-1, page 2-107 and Table 2.9-1, page 2-127 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 225 of 291 J1, Attachment 1 Surface Water Management Plan MAJOR SUBWATERSHEDS Recommendations in 2005 that recommended non -degradation management techniques within the subwatershed; meaning, the subwatershed is continuing to meet the water quality goals set for Lake Phalen and seek to maintain or improve water quality through development requirements, fisheries , shoreline, and macrophyte management. Wakefield Lake is listed as impaired for total phosphorus on the impaired waters list. In 2011, the RWMWD constructed an experimental stormwater filter made of "spent" lime from drinking water treatment processes, installed on the south side of Wakefield Lake. The lime removes high levels of phosphorus and other pollutants from the stormwater before it reaches the lake. The Wakefield Lake TMDL (2016) calls for a 41% reduction in total phosphorus from the tributary watershed (called a "wasteload" reduction), and a 60% reduction in the lake's internal load (called a "load" reduction). The RWMWD and the City of Maplewood will continue to look for ways to implement stormwater BMPs that will affect water quality in Wakefield Lake. According to the RWMWD Plan the following studies related to Lake Phalen, Round Lake, Wakefield Lake and/or their tributaries have been completed: Report to RWMWD on the Water Quality of Beaver and Wakefield Lakes. Ramsey County Department of Public Works, March 1985. Phalen Chain of Lakes Surface Water Management Plan. Prepared for RWMWD by Barr Engineering, November 1988. Phalen Outlet Hydraulic Study. Prepared for RWMWD by Barr Engineering, February 1990. Draft Phalen Chain of Lakes Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, October 2004. Phalen Chain of Lakes Study of Untreated Tributary Drainage and Other Improvement Areas. Prepared for RWMWD by Barr Engineering, October 2005. Phalen Chain of Lakes Summary Report and Final Lake Management Recommendations. Prepared for RWMWD by Barr Engineering, October 2005. Wakefield Lake Strategic Lake Management Plan. Prepared for RWMWD by Barr Engineering, December2006. Watershed Restoration and Protection Strategies Report— Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016 SILVER LAKE SUBWATERSHED GENERAL DESCRIPTION Silver Lake is located partially within the City of Maplewood and North St. Paul. About 90 acres of Maplewood are in the Silver Lake subwatershed, which basically includes the City's Joy Park. Silver Lake has a surface area of 72 acres and the maximum depth is 18 feet. The lake is mostly used for swimming, fishing, canoeing, picnicking, waterskiing, and viewing. Silver Lake discharges east to a large wetland located on the east side of Century Avenue. It is tributary to the Valley Branch Watershed District's flood control project, and therefore it is very important to maintain the existing outlet and high water elevations of the lake. Subwatershed specific information is provided in Table 18. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 226 of 291 Surface Water Management Plan 2018 - 2028 Table 18. Silver Lake Subwatershed Facts" J1, Attachment 1 MAJOR SUBWATERSHEDS 436 acres (90 acres in Maplewood) 436 acres Long Lake 62-0001P 76 acres 7.4 feet 18 feet Metal "V" Notch Weir 989.84 991.0 Does not meet MPCA's water quality standards for shallow lakes but is not yet included on impaired waters list. North St. Paul, Maplewood, White Bear Lake, Ramsey County High Priority DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 29 smaller drainage areas, 5 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 5-1 of the VBWD plan. Generally drainage collects in hydrologic areas north of 1-694 and west of TH 120 in White Bear Lake which then flows south under 1-694 into Joy Park and eventually to Silver Lake. Silver Lake discharges east to a large wetland located on the east side of Century Avenue. Wetlands and in the Silver Lake subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING Water quality has fluctuated considerably in the past 25 years. From approximately 1990 until 2005, water quality steadily improved and would have met MPCA's shallow lake standards. The MDNR believes the water quality improvement observed at that time was associated with a change in the lake's fish population. Prior to 1978, the lake was subject to seasonally low oxygen levels resulting in winterkills. Frequent winterkills prevented the establishment of a gamefish population and enabled a large black bullhead population to flourish in the lake. Since 1978, however, winter aeration has enabled a gamefish population to develop. This population aids in management of the bottom -feeding fish which can contribute to degrading water quality. Ramsey County continues to operate the winter aeration system, and the gamefish population in Silver Lake continues to flourish. As a result of this change in fish population the water quality in Silver Lake improved. Since 2007, a couple factors could contribute to degrading quality. One, the Lake has been managed for invasive aquatic plants with the use of chemical treatments. The dead plant mass that results from the treatment is not removed, and decays in the lake. The decaying plant matter releases excess phosphorus into the water column, fueling growth of excess suspended algae. Two, boat traffic on the lake may have increased in the last ten years, which may be responsible for disturbing lake sediment and reintroducing phosphorus. The VBWD will continue to monitor the water quality of the Lake and evaluate options for restoring water quality. Some of these initiatives may be conducted in Joy Park and the City of Maplewood. 50 Silver Lake Subwatershed facts are sourced from the VBWD Comprehensive Plan, Section 5.1.1, Page 5.1-1 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 227 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 MAJOR SUBWATERSHEDS The City is currently cooperating with the VBWD and the City of North St. Paul to construct a spent lime filter in City -owned land adjacent to Joy Park. The project, which is partially funded by a Clean Water Fund Grant, will treat runoff tributary to Silver Lake. VBWD has identified an area of localized ditch erosion north of Silver Lake that conveys runoff to the Lake. The City will cooperate with the VBWD in evaluating opportunities and implementing improvements in this area. PAST STUDIES Information related to the Silver Lake Subwatershed can be found in the VBWD Watershed Management Plan." ST. PAUL BELTLINE SUBWATERSHED GENERAL DESCRIPTION The St. Paul Beltline Storm Sewer (Beltline) subwatershed spans 2,913 acres in the cities of St. Paul and Maplewood. The subwatershed is drained by a storm pipe called the Beltline Interceptor, which conveys runoff from the entire Phalen Chain of Lakes subwatershed and the Beaver Lake subwatershed to the Mississippi River. While only 3.4 acres of the subwatershed is located within the City of Maplewood, large portions of the city drain to subwatersheds that eventually flow to the Interceptor. The total drainage area to the Beltline Interceptor is over 17,800 acres. Subwatershed specific information is provided in Table 19. Table 19. St. Paul Beltline Subwatershed FBCts52 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of numerous smaller drainage areas, only five of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-11 of the RWMWD plan. The subwatershed is drained by a storm pipe called the Beltline Interceptor, which conveys runoff from the entire Phalen Chain of Lakes subwatershed and the Beaver Lake subwatershed to the Mississippi River. No wetlands of the subwatershed are located within the City. WATER QUALITY AND FLOODING Water quality as it relates to the City of Maplewood, indirectly related to the St. Paul Beltline subwatershed, is covered under the Phalen Lake Subwatershed and Beaver Lake Subwatershed sections of this plan. There are no specific water quality data or initiatives within the City of Maplewood and the hydrologic boundary of the St. Paul Beltline Subwatershed. See Section 2-11 of the RWMWD plan for more information about past studies in this subwatershed. "Valley Branch Watershed Management Plan, 2015. Available at http://www.vbwd.org/WMP/index.htmi 52 St. Paul Beltline Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.11-1, page 2-160 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 228 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 MAJOR SUBWATERSHEDS PAST STUDIES See Section 2-11 of the RWMWD plan for more information regarding past studies in this subwatershed. TANNERS LAKE SUBWATERSHED GENERAL DESCRIPTION Tanners Lake islocated mostlywithintheCitiesofOakdale and Landfall,with Maplewood encroaching on the shoreland in the southwest corner of the lake. About 150 acres of Maplewood are in the Tanners Lake sub - watershed. Tanners Lake has a surface area of 70 acres and the maximum depth is 46 feet. The OHW level is 963.3 feet above MSL. The lake is mostly used for boating, fishing, canoeing, picnicking, and viewing. There is a swimming beach and boat access in Tanner Lakes Park, which is operated by the City of Oakdale. Subwatershed specific information is provided in Table 20. Table 20. Tanners Lake Subwatershed Facts53 DRAINAGE PATTERNS.. WETLANDS, AND WATERBODIES The subwatershed consists of 44 smaller drainage areas, 7 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-13 of the RWMWD plan. Tanners Lake collects runoff from its immediate drainage area which includes portions of Maplewood. The Lake discharges into Battle Creek Lake through an outlet structure under 1-94. Wetlands and RWMWD management classifications in the Tanners Lake subwatershed are shown in Figure 10. WATER QUALITY AND FLOODING` The RWMWD has implemented several capital improvement projects in the Tanners Lake subwatershed that has resulted in a significant reduction in phosphorus loading to the lake. Tanners Lake was once on the impaired waters list for excessive nutrients, but has been removed for that impairment. The RWMWD constructed an alum treatment facility upstream of Tanners Lake. This facility treats the majority of stormwater runoff before it enters Tanners Lake. Tanners Lake is still listed as impaired for mercury and chloride. 53 Tanners Lake Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.13-1, page 2-184 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 229 of 291 Surface Water Management Plan PAST STUDIES J1, Attachment 1 MAJOR SUBWATERSHEDS According to the RWMWD Plan the following studies related to Tanners Lake and/or its tributaries have been completed: Grant Application to Conduct a Phase I Diagnostic/Feasibility Study of Water Quality Problems and Restorative Measures for Tanners Lake (Washington County, Minnesota). Prepared for RWMWD by Barr Engineering, April 1987. Phase I Diagnostic/Feasibility Study of Water Quality Problems and Restorative Measures for Tanners Lake. Prepared for RWMWD by Barr Engineering, May 1989. Tanners Lake Outlet Hydrologic Study. Prepared for RWMWD by Barr Engineering, September 1993. Clean Water Partnership Project Implementation Grant Application to Conduct a Phase 11 Lake Improvement/Protection Study of Tanners Lake (Washington County, Minnesota) (Draft). Prepared for RWMWD by Barr Engineering, October 1993. Diagnostic/Feasibility Study of Water Quality Problems and Restorative Measuresfor Tanners Lake. Prepared for RWMWD by Barr Engineering, October 1993. Management Alternatives Report on the Diagnostic Feasibility Study of Tanners Lake (Summary). Prepared for RWMWD by Barr Engineering, August 1993. Tanners Lake CIP Performance Evaluation. Prepared for RWMWD by Barr Engineering, August 2003. Watershed Restoration and Protection Strategies Report — Ramsey -Washington Metro Watershed District. Barr Engineering Co., Draft 2016 TROUT BROOK SUBWATERSHED GENERAL DESCRIPTION, The Trout Brook subwatershed spans 5,032 acres in the cities of St. Paul, Roseville, and Maplewood. The subwatershed is drained by a storm pipe called the Trout Brook Storm Sewer Interceptor (TBI), which conveys runoff from the both Como Lake and Lake McCarrons to the Mississippi River. The total contributing tributary area for the TBI is 8,000 acres. Trout Brook was formerly a stream that roughly followed the current path of 1-35E south to the Mississippi River. The stream was partially filled in the late 191h century by railroad companies using the stream valleys as track beds for railroad lines servicing downtown St. Paul. Today the TBI replaces the stream. The TBI is one of 14 primary outlets from the CRWD to the Mississippi River, and carries the highest volume and levels of TSS and phosphorus in the district. The far western reaches of Maplewood flow into the TBI. Subwatershed specific information is provided in Table 21. Table 21. Trout Brook Subwatershed Facts54 54 Trout Brook Subwatershed Facts are sourced from the CRWD Watershed Management Plan, Appendix A 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 230 of 291 Surface Water Management Plan 2018 - 2028 DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES J1, Attachment 1 MAJOR SUBWATERSHEDS The subwatershed consists of numerous smaller drainage areas, nine of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Appendix A of the CRWD plan. Generally, the Maplewood portions of the subwatershed collect, along with Lake McCarrons discharge, in the southwest portion of the far western reaches of the city. Trout Brook collects this drainage which then flows to the TBI. During times of extreme rainfall events and extended wet periods, Edgerton Pond, which is a landlocked basin located within the RWMWD, experiences high water levels that pose a risk to adjacent properties. At these times, the City deploys a temporary pump to the basin that discharges to the south into the storm sewer system located in Larpenteur Avenue. The flow eventually enters the Trout Brook system. Due to the low flows and delayed timing of the pumped outflow, there have been no resulting impacts in the downstream system. WATER QUALITY AND FLOODINt The TBI is one of 14 primary outlets from the CRWD to the Mississippi River, and carries the highest volume and levels of TSS and phosphorus in the district. The CRWD is looking at options for daylighting the upper reaches of the TBI system, which may include measures in Maplewood. A portion of the Creek is currently daylighted in Maplewood. PAST STUDIES See Appendix A of the CRWD plan for more information regarding past studies in this subwatershed.55 WILLOW CREEK SUBWATERSHEU GENERAL DESCRIPTION Willow Creek is an intermittent stream previously classified as County Ditch 18 located in the north central portion of Maplewood. It is located in the upper portion of the Phalen Chain of Lakes Watershed. Subwatershed specific information is provided in Table 22. Table 22. Willow Creek Subwatershed Facts" 923 acres (245 acres in Maplewood 2.923 acres Kohlman Lake Gem Lake, Maplewood, Vadnais Heights, White Bear Stable DRAINAGE PATTERNS, WETLANDS, AND WATERBODIES The subwatershed consists of 27 smaller drainage areas, 6 of which are at least partially located in the City, that have been divided for hydrologic modeling and management purposes. Direction of drainage flows and 100 -year flood elevations can be found in Section 2-1 of the RWMWD plan. Willow Lake discharges into Willow Creek and then Willow Creek merges with Kohlman Creek at Kohlman Basin. From here the creek discharges to Kohlman Lake. Willow Creek is an intermittent stream that was previously considered a 55 CRWD Plan, available at http://www.capitoiregionwd.org/wp-content/uploads/2012/09/Appendix A LWI.pdf 56 Willow Creek Subwatershed Facts are sourced from the RWMWD Comprehensive Plan, Table 2.1-1, page 2-6 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 231 of 291 Surface Water Management Plan J1, Attachment 1 MAJOR SUBWATERSHEDS county ditch, and continues to be managed as a stormwater conveyance system. Wetlands and RWMWD management classifications in the Willow Creek subwatershed are shown in Figure 10. WATER QUALITY AND FLOOr"I'"" There are no notable water quality initiatives or monitoring data with the Maplewood portion of the Willow Creek Subwatershed. See Section 2-1 of the RWMWD Plan for more information. PAST STUDIES See Section 2-1 of the RWMWD plan for more information regarding past studies in this subwatershed SNAKE CREEK Very little information is currently available for Snake Creek in the far southern portion of the City. The Ramsey -Washington -Metro water -shed District has not conducted any detailed studies or analyses of this area. Information available at this time consists of a brief summary collected as part of developing the Natural Resources section of the Comprehensive Plan. Based on these preliminary assessments, stream bank erosion may be a concern and will be evaluated further. As this work progresses, it will be coordinated with the overall goals and policies of this Plan and the Natural Resources Plan. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 232 of 291 Surface Water Management Plan 2018 - 2028 IMPLEMENTATION PLAN I OVERVIEW AND GOALS J1, Attachment 1 IMPLEMENTATION PLAN The Implementation Program is intended to provide guidance in carrying out the overall objectives of the Plan. This section begins by presenting the major goals that have been the basis for the plan dating back to 1990, followed by a description of the regulatory roles and responsibilities governing surface water management in Maplewood. A summary of existing and proposed official controls (i.e., ordinances and standards), planned capital improvements (i.e., physical improvements, studies, ongoing maintenance, inspection and monitoring, and other management activities directly related to the City's NPDES MS4 SWPPP) and procedures for amending the Plan are presented. Prior to the changes made in 2015, Minnesota Rules Chapter 841057 required local governments to establish goals and policies for the effective management of water resources within their local Surface Water Management Plan. While not specifically required for this 2018-2028 Plan Update, the goals and goal statements established in the City's 2009 Plan have been carried forward here to help frame the range of activities involved in a Comprehensive Surface Water Management Program. Table 23 summarizes the City's nine goals and corresponding goal statements. Many of the action - implementation activities correspond directly to actions committed to in the City's NPDES Permit submittal known as the Storm Water Pollution Prevention Program (SWPPP). Table 23. Plan Goals and Goal Statements Goal Statement Enhance the water quality of Maplewood's surface waters relative to current 1 Water Quality conditions and strive to achieve water quality improvements when required to meet City or Watershed water quality goals or state water quality standards. Runoff Management Preserve, maintain, utilize, and enhance the storm water storage and detention 2 and Flood Control systems to control excessive volumes and rates of runoff, control flooding, protect public health and safety, and to minimize public capital expenditures. Achieve no net loss of wetlands, including acreage, functions, and values. Where 3 Wetland practicable, improve the functions, values, biodiversity, and acreage of wetlands and their buffer areas. Erosion and Protect capacity of storm water system, prevent flooding, and maintain water 4 Sediment Control quality by preventing erosion and sedimentation from occurring, and correct existing erosion and sedimentation problems. Protect the quality and quantity of groundwater resources and cooperate with 5 Groundwater the local agencies to protect infiltration -sensitive areas. Protect the public health, safety and welfare through a comprehensive ISTS ordinance. Education and Public Increase public and city official awareness, understanding, and involvement in 6 Involvement water and natural resource management issues. 7 Financing Maintain funding sources to finance surface water management activities. Maintenance and Preserve function and performance of public infrastructure through continued 8 Inspection implementation of an inspection and maintenance program. Regulatory The City will continue to work in partnership with the Watershed Districts to 9 Responsibility manage water resources at the local level. 57 Minnesota Rules, Part 8410.0080, subpart 5. Available at https://www.revisor.mn.gov/rules/?id=8410.0080 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 233 of 291 Surface Water Management Plan 2018 - 2028 ROLES AND RESPONSIBILITIES J1, Attachment 1 IMPLEMENTATION PLAN This Section summarizes the roles and responsibilities of the City and water management agencies having direct roles and responsibilities related to this Plan. Table 3-1 in the Ramsey -Washington Metro Watershed District Plan contains a more complete overview of the range of water related agencies and types of approvals needed for specific projects. CITY OF MAPLEWOOD The City's role in surface water management is summarized below: Local Surface Water Management Plan: Maplewood must prepare a local plan that conforms to the requirements of Minnesota Rules 8410 and the Watershed Plans. This SWMP will be completed and adopted in 2018 and will be updated at least every ten years starting with the next major update scheduled for 2028. Public Works Group: Participate in opportunities for staff training and advance public works issues and NPDES MS4 implementation. Project Review & Permitting: The are two primary components of the City's project reviews and permitting related to surface water: Watershed and State Permits: With respect to the RWMWD and CRWD permitting requirements, the City of Maplewood is a Level 1 City and does not desire to assume the permitting authority of the watersheds. Similarly, in the VBWD, the watershed performs the project reviews and issues the permits. The City is responsible for informing developers and other project applicants regarding RWMWD, CRWD and VBWD rules and permits. The City is also responsible for informing permit applicants that they must obtain a NPDES Construction Site Stormwater Permit from the MPCA for projects disturbing 1 acre or more. City Permits and Review: The City has developed standards (link provided in Appendix C) and a permit program for projects that result in 0.5 acres or more of disturbed area or that create 5,000 square -feet or more of new impervious surfaces. These standards apply to projects covered by watershed rules and also apply to projects that fall below the thresholds of the CRWD, VBWD and RWMWD and that do not trigger a watershed district review process or permit. Maintenance of City Stormwater Management Systems: Maplewood is responsible for the inspection, maintenance, cleaning, repair, and reconstruction of the city's stormwater system (storm sewers, ponding areas, ditches, water level control structures, etc.) to keep it in good working order to prevent flooding and address water quality. Maintenance requirements under the NPDES MS4 stormwater permit include responsibilities for pond assessment and maintenance. Public Education and Outreach: In addition to maintaining and enforcing standards for site design and construction erosion and sediment control, conducting project development reviews, site inspections, inspections and maintenance of the City's stormwater system, the City is also responsible for implementing a public education and outreach program to meet the requirements of its NPDES MS4 program SWPPP. Efforts under this portion of the SWPPP include creating and distributing articles on water quality related topics, maintaining educational information and City facilities and offering classes on rain gardens, for example, at Maplewood Nature Center. City Official Controls: The City maintains official controls for the management of surface water systems and resources as listed in Table 24. Updates to city ordinances and 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 234 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 IMPLEMENTATION PLAN official controls must be consistent with, the RWMWD, CRWD and VBWD Rules and updates to the NPDES MS4 Permit Program. Wetlands Management: The RWMWD, VBWD and the CRWD are the LGUs responsible for administering the WCA. The City is responsible for referring permit applicants whose projects contain possible wetlands to the RWMWD. Groundwater: Maplewood, RWMWD and other units of government will continue to rely more heavily on infiltration practices to improve water quality and reduce stormwater runoff volumes. The risk of contamination from infiltrated stormwater is especially high in wellhead protection areas (WPA). While Maplewood does not own or operate any water supply wells directly, there are WPAs located in Maplewood (see Figure 7). City Standards specify where restrictions and prohibitions on infiltration practices apply. Table 24. Maplewood's Surface Water Related Official Controls General Category City Code Section Illicit Discharge Protection Chapter 18, Section 18-273. Illicit Discharges Article V. Div. 4. Construction Site Erosion and Chapter 18, Erosion and Sediment Control. Sediment Control Article III. Post -construction Stormwater Chapter 18, Stormwater Management Management Article V. Div. 4. Wetlands and Wetland Buffers Chapter 18, Wetlands and Streams Article V. Div. 2. Shoreland Standards Chapter 44, Shoreland Overlay District Article IX. Individual Sewage Treatment Chapter 40, Individual Sewage Disposal Systems Systems Article II. Div. 5. Floodplains Chapter 18, Floodplain Overlay District Article V. Div. 6. WATERSHED DISTRICTS The Watershed Districts are responsible for fulfilling the duties of Minnesota Statutes 103D. The RWMWD, CRWD and VBWD seek to collaborate with cities, businesses and individuals to achieve their goals. Major responsibilities of the Watershed District's generally include: Implementation of the District's Rules, Regulations, and Permitting Program Wetland and Natural Resource Management Maintenance of District Facilities and MS4 Permit Responsibilities Monitoring, Reporting and Evaluation Assistance to Local Governmental Units WRAPS and TMDL Implementation More information on specific rules, projects and assistance for each watershed is available on each organizations website. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 235 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 IMPLEMENTATION PLAN Counties have a wide variety of duties, including road maintenance (street sweeping, and snow/ice control), planning and zoning, parks and recreation, water quality, and solid waste management within portions of the City. Specific to this Plan, Ramsey County is responsible for: Groundwater management, including preparing and adopting groundwater plans. The Ramsey Conservation District prepared the county's groundwater plan, which remains in draft form, in 2010. Adopting and implementing the county's MS4 SWPPP. Like the City's SWPPP, the County SWPPP include provisions for water quality and stormwater best management practices, including maintenance of county -owned stormwater infrastructure Review and comment of the City's Draft SWMP. The County has 45 days to review and provide comment on the City's SWMP. METROPOLITAN COUNGi The Metropolitan Council's Environmental Services (MCES) group provides review and comment on watershed management plans, local water management plans, and local comprehensive (land use) plans. MCES also conducts lake monitoring (including the Citizen Assisted Monitoring Program) and conducts river and stream monitoring. MCES has 45 days to review and provide comment on the City's SWMP. MCES comments are also provided to the watershed organizations to consider as they prepare their comments. CAPITAL IMPROVEMENTS The implementation program is summarized in Table 25 and includes a description and preliminary target dates for capital improvements, maintenance and inspections, permitting, plan amendments, public involvement and monitoring programs. The Implementation Program is not a direct commitment to complete every activity in the time frame suggested. Instead, the implementation program will be reviewed on an annual basis in advance of the City adopting it's 5 -Year Capital Improvements Plan. Improvements identified in this plan as well as others identified throughout the prior year will be considered and advanced or adjusted based on City budgets, related activities and other relevant factors at that time. Initial planning level cost estimates are provided recognizing that planning level estimates can often set unrealistic expectations of the actual costs of projects and/or activities. In many cases, the City Council is required to specifically approve a project or budget prior to making the funds available. The financial goal for this Plan is to fit within the existing funding sources to pay for water resources management activities. Except for the selected items listed below, planning -level estimates of capital expenditures and ongoing program activities have not been made. The primary funding source for Plan activities is the City's Environmental Utility Fund, established in 2003 to fund storm water management related costs including educational efforts through the Nature Center programs, construction of treatment systems throughout the City and maintenance of the overall storm water treatment and conveyance systems including storm sewer maintenance and street sweeping. The Fund is anticipated to be supplemented by special assessments, grants and other available funding on a project specific basis. In consideration of recent municipal budget situations, a renewed focus will be placed on securing grants, enlisting regional watershed funding, seeking local partnerships with watershed organizations and adjacent communities and investigating other innovative financing mechanisms. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 236 of 291 Surface Water Management Plan 2018 - 2028 Table 25. Implementation Plan J1, Attachment 1 IMPLEMENTATION PLAN ID Project Name Description Estimated Cost Yea r 1 Implement water quality Identify where water quality $10,000 Annual improvement projects and install improvements can be made (staff time) BMPs in partnership with the local beyond the minimum required of TBD watershed districts public and private projects. 2 Review chloride use and management Review deicing methods and $2,000 Annual material for improvements. (staff time) 3 Complete regional study of flood Identify options and implement $80,000 2018 issues areas in the Beaver Lake flood reduction and water quality $20,000 2019 subwatershed. improvements identified. Study TBD 2020 in year one, feasibility report and (if applicable) grant applications in year two. Implement in year 3. 4 Complete regional study of flood Identify options and implement $80,000 2019 issues areas in the Battle Creek improvements identified. Study $20,000 2020 subwatershed in year one, feasibility report and TBD 2021 (if applicable) grant applications in year two. Implement in year 3. 5 Complete infiltration/volume control Intent to get ahead of volume $10,000 Annual feasibility study for future street control with a more cost - reconstruction areas effective implementation effort and possibility of banking credits. 6 Explore opportunities for discharge Evaluate flows coming from the $25,000 2019-2020 rate reductions in the Fish and Snake east. Creek Systems 7 Review drainage easements on City Review selected pond areas to $25,000 Annual owned ponds/facilities relative to available model results from new Atlas 14 based high-water levels watersheds or site-specific studies. 8 Water Resources Education Continue to implement the $20,000 Annual education and public outreach (staff time) efforts related to the City's NPDES MS4 Permit Program 9 Green Infrastructure Improvement on Review City Facilities, including TBD Annual City Facilities buildings and parks for water quality BMP opportunities. 10 Update NPDES MS4 Program in Permit is generally updated every $10,000 2018 response to new permit issuance 5 years $10,000 2023 $10,000 2028 11 Update this 2018-2028 SWMP Update Surface Water $50,000 2027-2028 Management (with 10 -year Comprehensive Plan Update) Note: Proiect costs will be determined during the annual review and adoption of the Citv's 5 -Year Capital Improvements Program. 2018-2028 Surface Water Management Plan I City of Maplewood October 1, 2018 Packet Page Number 237 of 291 Surface Water Management Plan 2018 - 2028 AMENDMENTS TO THE PLAN AMENDMENTS PROCEDURE"' J1, Attachment 1 IMPLEMENTATION PLAN This Plan is intended to extend through the year 2028 corresponding to the ten-year update cycle established for the City's Comprehensive Plan. For the plan to remain dynamic, a process to amend the Plan to implement new information, ideas, methods, standards, management practices, and any other changes which may affect the intent and/or results of this Plan must be established. Amendment proposals can be requested any time by any person or persons either residing or having business within the City. Amendments to the Plan automatically become part of the City's Comprehensive Plan. Following adoption of a major amendment by Council, the Plan will be recognized as an amendment to the City's Comprehensive Plan. Minor amendments, which do not require Council adoptions, include the following changes: formatting or reorganization of the plan; clarification of existing plan goals or standards; inclusion of new or additional data that does not change the intent of the Plan; adjustments to related program activities referenced in the Plan (e.g., NPDES MS4 Permit Program) Conversely, major amendments include such things that change the essence of goals, standards, and other significant procedural components of the plan. REQUEST FOR AMENDMENTS Written requests for plan amendment is submitted to the City staff. The request shall outline the need for the amendment as well as additional materials that the City will need to consider before making its decision. STAW r' REVIEW Following a request for Plan amendments, staff will make a decision as to the completeness and validity of the request. If additional information is needed by staff to determine the validity of the request, staff will generally respond to the requestor within 30-60 days of receiving the request. Following receipt of sufficient information such that validity of the request can be evaluated, there are three options: A: Reject the amendment. Staff will reject the amendment if the request reduces, or hasthe potential to reduce, the Plan's ability to achieve the goals of the Plan, or will result in the Plan no longer being consistent with one or more of the watershed district's plans. B: Accept the amendment as a minor issue, with minor issues collectively added to the plan at a later date. These changes will generally be clarifications of plan provisions or to incorporate new information available after the adoption of the 2018-2028 Plan. Minor changes will generally be evaluated on the potential of the request to help staff better implement and achieve the goals of the Plan. Minor issues will not result in formal amendments but will be tracked and incorporated formally into the Plan at the time any major changes are approved. C: Accept the amendment as a major issue, with major issues requiring an immediate amendment. In acting on an amendment request, staff should recommend to the City council whether or not a public hearing is warranted. In general, any requests for changes to the goals or the development standards established in the Plan will be considered major amendments. 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 238 of 291 Surface Water Management Plan 2018 - 2028 J1, Attachment 1 IMPLEMENTATION PLAN Staff will make every attempt to respond to the request within 30-60 days of receiving sufficient information from the requestor. The timeframe will allow staff to evaluate the request internally and gather input from the WDs and other technical resources, as needed. The response will describe the staff recommendation and which of the three categories the request falls into. The response will also outline the schedule for actions, if actions are needed to complete the requested amendment. COUNCIL CONSIDERATION Major amendments and the need for a public hearing will be determined by staff and if identified as a major amendment, the request will be considered at a regular or special Council meeting. Staff recommendations will be considered before decisions on appropriate action(s) are made. PUBLIC HEARING AND COUNCIL ACTION The initiation of a public hearing will allow for public input or input based on public interest in the requested amendment. Council, with staff recommendations, will determine if and when a public hearing should occur in the process. Consistent with other formal Council actions and based on the input gathered through a public hearing, Council would adopt the amendment(s), deny the amendment(s) or take other action. WATERSHED DISTRICT APPROV ,L - All proposed major amendments must be reviewed and approved by the appropriate Watershed Districts prior to final adoption of the amendments. Major amendments would include changes to the goals and policies of the Plan. Staff will review the proposed amendments with the WDs to determine if the change is a major amendment and if determined to be major amendment, then will assess the ability of the requested amendment to maintain consistency with WD plans. COUNCIL ADOPTION Final action on any major amendments, following approval by the Watershed Districts, is Council adoption. 2018-2028 Surface Water Management Plan I City of Maplewood October 1. 2018 Packet Page Number 239 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 J APPENDICES For a current list of surface water acronyms and a glossary of common terms, please refer to the Minnesota Stormwater Manual. https://stormwater.pca.state.mn.us/index.php/Main Page Packet Page Number 240 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 APPENDICES Packet Page Number 241 of 291 J1, Attachment 1 CONTRACT NO. 0 L ~ 1 �- MEMORANDUM OF AGREEMENT for MAINTENANCE OF STORMWATER MANAGEMENT FACILITIES AN AGREEMENT, dated this. f `'+1 of Ta6.ucxrP2008, by and between the CAPITOL REGION WATERSHED DISTRICT hereinafter called the "DISTRICT",. and the CITY OF MAPLEWOOD, Minnesota hereinafter called the "CITY" WHEREAS, a portion of the CITY is located within the DISTRICT and therefore is subject to its rules; and WHEREAS, the DISTRICT requires the installation and maintenance of stormwater management facilities for projects disturbing over one acre in its DISTRICT Rules; and WHEREAS, the CITY is required to construct stormwater management facilities according to Rule C of the DISTRICT Rules for CITY Improvement Projects, including street reconstruction projects; and WHEREAS, the CITY has proceeded to commence street reconstruction projects; WHEREAS, the CITY is required to enter into an agreement to maintain the stormwater management facilities under Rule C Section 3.(e) of the DISTRICT Rules; and NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, the DISTRICT and the CITY agree as follows: SECTION 1. Definitions a) Stormwater Management Facilities means the devices constructed as a part of CITY Improvement Projects to meet the DISTRICT's rules. b) State of Minnesota Storwatdr Manual means the reference guide referred to in DISTRICT rules SECTION 2. City Obligations The CITY shall maintain the stormwater management facilities in working condition and in accordance with the schedule of long term maintenance activities agreed to, as follows: a) Establish an inventory of stormwater management facilities, which will be updated annually. b) Inspect the stormwater management facilities annually. c) Maintain all stormwater management facilities to assure that, to the extent possible, they function as originally designed. d) Maintain all stormwater management facilities as recommended in the State of Minnesota Stormwater Manual, or as amended. Packet Page Number 242 of 291 1 oft J1, Attachment 1 SECTION 3. Entire Agreement It is understood and agreed that this Agreement constitutes the entire Agreement between the o rties, and the subject hereofhat it all oral This Agreement may ents and negotiations between the parties relating J be amended only by written agreement of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. CITY OF MAPLEWOOD, By Chtick Ahl, 11jirmector of Works/City Engineer City of Maplewood 1902 County Road B East Maplewood, MN 55109 A CAPITOL REGION WATERSHED DISTRICT By oneux, Administrator By Robert P. irarn, President Capitol Regions Watershed District 1410 Energy Park Dr., Suite 4 St. Paul, MN 55108 Ap oved as to fo Assist t Ramsey County Attorney Legal Counsel for Capitol Region Watershed District 2of2 Packet Page Number 243 of 291 J1, Attachment 1 Agenda Item 18 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Desoto -Skillman Area Street Improvements, Project 06-16 a. Resolution Approving Memorandum of Agreement for Storm Water Facilities with h Capitol Regions Watershed District DATE: June 14, 2007 INTRODUCTION Capitol Regions Watershed District requires that all construction projects over 1 acre require a permit. A portion of the Desoto Skillman Area Street project is located within Caption Regions Watershed District. As part of the permit, the city must enter into a Memorandum of Agreement with Capitol Regions for Storm Water Facilities. DISCUSSION The Memorandum of Agreement for Storm Water Facilities is attached. Capitol Regions Watershed District requires an agreement for every construction project over 1 acre in size. The western portion of the Desoto Skillman project is located in Capitol Regions Watershed District. The permit requires that the city infiltrate runoff from a 1 inch storm event. The city is meeting the requirement by constructing infiltration trenches and rainwater gardens. The permit also requires that the city agree to keep an inventory of all storm water facilities and to maintain the facilities. The Memorandum of Agreement for Storm Water Facilities formalizes the city's responsibility to maintain all storm water facilities. The City's attorney has reviewed and approved the agreement. RECOMMENDATION It is recommended that the City Council approve the attached resolution for the Desoto -Skillman Area Street Improvements, City Project 06-16: a. Resolution Approving Memorandum of Agreement for Storm Water Facilities with Capitol Regions Watershed District Attachments: 1. Resolution 2. Agreement for Storm Water Facilities with Capitol Regions watershed District Packet Page Number 244 of 291 J1, Attachment 1 RESOLUTION APPROVING MEMORANDUM OF AGREEMENT FOR STORMWATER FACILITIES WITH CAPITOL REGIONS WATERSHED DISTRICT District WHEREAS, the City of Maplewood wishes to reconstruct streets with Capitol Regions Watershed WHEREAS, as part of the permit to reconstruct roads within Capitol Regions Watershed District, the City of Maplewood is required to enter into a Memorandum of Agreement for Storm Water Facilities with Capitol Regions Watershed District NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: The City of Maplewood agrees to the terms and provisions of the Memorandum of Agreement for Storm Water Facilities with Capitol Regions Watershed District. The city assumes all responsibilities in the agreement pertaining to the stormwater facilities within Capitol Regions Watershed District The City of Maplewood authorizes the Mayor and City Engineer to sign the Memorandum of Agreement for Storm Water Facilities with Capitol .Regions Watershed District Adopted by the City Council this 2e day of June 2007 Packet Page Number 245 of 291 J1, Attachment 1 CONTRACT NO. MEMORANDUM OF AGREEMENT for MAINTENANCE OF STORMWATER MANAGEMENT FACILITIES AN AGREEMENT, dated this of , 2007, by and between the CAPITOL REGION WATERSHED DISTRICT hereinafter called the "DISTRICT", and the CITY OF MAPLEWOOD, Minnesota hereinafter called the "CITY". WHEREAS, a portion of the CITY is located within the DISTRICT and therefore is subject to its rules; and WHEREAS, the DISTRICT requires the installation and maintenance of stormwater management facilities for projects disturbing over one acre in its DISTRICT Rules; and WHEREAS, the CITY is required to construct stormwater management facilities according to Rule C of the DISTRICT Rules for CITY Improvement Projects, including street reconstruction projects; and WHEREAS, the CITY has proceeded to commence street reconstruction projects; WHEREAS, the CITY is required to enter into an agreement to maintain the stormwater management facilities under Rule C Section 3.(e) of the DISTRICT Rules; and NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, the DISTRICT and the CITY agree as follows: SECTION 1. Definitions a) Stormwater Mane ement Facilities means the devices constructed as a part of CITY Improvement projects to meet the DISTRICT's rules. b) State of Minnesota Storwater Manual means the reference guide referred to in DISTRICT rules SECTION 2. Ci_ tyOrations The CITY shall maintain the stormwater management facilities in working condition and in accordance with the schedule of long term maintenance activities agreed to, as follows: a) Establish an inventory of stormwater management facilities, which will be updated annually. b) Inspect the stormwater management facilities annually. possible, they c) Maintain all stormwater management facilities to assure that, to the extent function as originally designed. d) Maintain all stormwater management facilities as recommended in the tate of Minnesota stormwater Manumi, or as amended. SECTION 3. ntlre Agreemeut Itis understood and agreed that this Agreement constitutes the entire Agreement between the parties, and that it supersedes all oral agreements and negotiations between the parties relating to the subject matters hereof. This Agreement maybe amended only by written Packet Page Number 246 of 291 J1, Attachment 1 agreement of the parties. t shall be perpetual in nature until modified or SECTION 4. Termination This Amen on ninety (90) days written terminated by the DISTRICT or the CrN at any time with or without cause upon notice to the other party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. CITY OF MAPLEWOOD, MINNESOTA By Diana Longrie, Mayor By Chuck Ahl, Director of Public Works/city Engineer City of Maplewood 1902 County Road B East Maplewood, MN 55109 CAPITOL REGION WATERSHED DISTRICT .Q. By Mark Doneux, Coo for By Robert P. Pimm, President Capitol Recons Watershed District 1410 Energy Park Dr., Suite 4 St. Paul, MN 55108 4Assl roved as to form: t t County Attorney Legal Counsel for Capitol Region Watershed District Packet Page Number 247 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 J APPENDICES For a current version of the City's Stormwater Mangement Standards, visit the City's Public Works page at: http://maplewoodmn.gov/DocumentCenter/View/1698 Packet Page Number 248 of 291 J1, Attachment 1 Maplewood Engineering Regulations May 25, 2015 Maplewood Stormwater Management Standards The City of Maplewood (City) has developed specific stormwater management standard requirements in this section that apply to development and redevelopment projects. These standards are intended to help achieve the goals of the City's Surface Water Management Plan (SWMP) and help the City maintain compliance with the National Pollutant Discharge Elimination System (NPDES) municipal permit program (which the City holds a permit to participate in). These standards highlight important aspects of the requirements for stormwater quality, discharge rate and volume control, erosion control, and illicit discharge. These standards do not replace or supersede City ordinances, watershed district regulations, state and federal rules or permits required for the project. For a more detailed listing of requirements see the specific policies of the City's SWMP and the applicable City ordinances, or consult with City staff on your specific project. To accomplish the goals of the SWMP, it is important that the City have consistent approaches in evaluating proposed development and redevelopment projects. Therefore, all hydrologic, hydraulic and water quality analysis must be prepared and submitted in a format that will allow for a timely and efficient review by City staff. Project designers and/or developers are encouraged to schedule and complete a pre -design meeting with the City before any data is submitted for review. The purpose of the meeting is to specifically address approvals and permits, detailed design requirements, trunk storm drain analysis, wetland impacts, water quality treatment, erosion control and discharge to lakes and sensitive wetland resources. The Maplewood Stormwater Management Standards (MSMS) serve as the guiding document for stormwater design within the City of Maplewood. The City Engineer or qualified designated city staff shall use engineering judgment during the design or review of storm sewer systems to determine if the design meets the requirements and/or intent of the MSMS as set forth herein. 1) General a) Erosion control standards apply to all land disturbance activity unless specifically exempted by the definition of the term, "land disturbance activity", in the City's Erosion and Sedimentation Control Ordinance. b) The City's water quality treatment and rate control requirements apply to projects which result in one-half acre or twenty-one thousand, seven hundred eighty (21,780) square feet or more of disturbed area or five thousand (5,000) square feet or more of new impervious surface. 1 Packet Page Number 249 of 291 J1, Attachment 1 c) Projects conducting mill and overlay, full depth mill, or other surface pavement treatments (where aggregate base is not excavated), on existing impervious areas are exempt from the City's water quality treatment and rate control requirements. However, requirements must be met if the project requires excavation and/or removal of the base and/or sub -base materials for 21,780 square feet (one-half acre) or more of disturbed area. d) Projects in the Floodplain Overlay District or Shoreland Overlay District may have additional requirements which are defined in the City's Floodplain and Shoreland Ordinances and/or the Watershed District regulations. e) Any work within a wetland, surface water, or Federal Emergency Management Agency (FEMA) designated floodplain may require permits to be obtained from, but not limited to, the City, Watershed District, Minnesota Department of Natural Resources (MnDNR) and/or the U.S. Army Corps of Engineers. All applicable permits for the specific project must be obtained prior to commencing land disturbance, construction, grading, clearing, or filling activities. f) The owner shall submit the information listed in Section 8 (Stormwater Plan Submittals) of these MSMS to the City for review. 2) Water Quality Treatment. a) Infiltration/Volume Control Requirement 1) For all new impervious portions of a project or all impervious portions of a redevelopment project, a runoff volume of 1.1 inches must be treated through infiltration practices. 2) Filtration practices that are designed for partial recharge (e.g., bioretention basin with under drains) shall receive fifty five percent (55%) credit for infiltration/volume control. Trees and shrubs are encouraged to be incorporated into filtration practice designs. 3) Filtration practices that incorporate iron -enhanced sand used as a filtration media shall receive eighty percent (80%) credit for infiltration/volume control. (1) Iron -enhanced media shall include a minimum of 5% of iron filings by weight and shall be uniformly blended with filtration media. b) Pollutant Removal Requirements. For projects that have met the infiltration/volume control requirements above, the pollutant removal requirements are considered to be met. For projects where infiltration or filtration is not feasible or is prohibited (see Item 5.a.), the following pollutant removal standards (based on a standard Nationwide Urban Runoff Program, NURP, particle size distribution) apply prior to reaching a downstream receiving water: 1) For redevelopment portions of a site or new development portions of a site, provide treatment to remove ninety percent (90%) total suspended solids (TSS) and sixty percent (60%) total phosphorus (TP) as modeled on an annual basis. 2 Packet Page Number 250 of 291 J1, Attachment 1 c) Mitigation Provisions. To the maximum extent practicable post construction management for water quality treatment shall be fully met onsite. For projects where the conditions for post -construction stormwater management for water quality treatment cannot be cost effectively met on site, as determined by the City and described by Item 5.a. and Item 5.b. above, the following mitigation requirements shall be met: 1) Mitigation project areas are selected in the following order of preference (1) Locations that yield benefits to the same receiving water that receives runoff from the original construction activity. (2) Locations within the same MnDNR catchment area as the original construction activity. (3) Locations in the next adjacent MnDNR catchment area up -stream. (4) Locations anywhere within the permittee's jurisdiction. 2) Approval of mitigation projects, for all that are required to meet the post construction management for water quality treatment with a proposed disturbed area between 0.5 acre and 1 acre, shall be coordinated with the City. 3) Approval of mitigation projects, for all that are required to meet the post construction management for water quality treatment with a proposed disturbed area of 1 acre or greater, shall be coordinated with the City and the appropriate watershed district. 4) Mitigation projects must involve the creation of new permanent stormwater Best Management Practices (BMPs) or the retrofit of existing permanent stormwater BMPs, or the use of a properly designed regional permanent stormwater BMP. 5) Routine required maintenance of existing permanent stormwater BMPs cannot be used to meet mitigation requirements. 6) Mitigation projects shall be completed within 24 months after the start of the original construction activity. 7) The City shall determine, and document, who is responsible for long-term maintenance on all City approved mitigation projects. 8) As a last alternative, on projects that are required to meet the post construction management for water quality treatment with a proposed disturbed area between 0.5 acres and 1 acre, the applicant shall pay into the City's Environmental Utility Fund (EUF) to cover the cost of implementing an equivalent mitigation project in accordance with the above requirements. (1) The required amount to contribute to the EUF shall determined based on the size and scope of each project. (2) Money contributed to the EUF, to offset the post construction management of water quality treatment that was not achieved on the permitted development, shall 3 Packet Page Number 251 of 291 J1, Attachment 1 be utilized by the City to construct public stormwater projects that address water quality. 9) As a last alternative, on projects that are required to meet the post construction management for water quality treatment with a proposed disturbed area of 1 acre or greater, the applicant shall coordinate with the City and the appropriate watershed district to pay into a stormwater impact fund managed by the watershed district. 3) Rate Control. a) Discharge rates leaving the site must not exceed the current rates for the 2, 10 and 100 -year, critical duration (24-hour) storm events, using antecedent moisture conditions 2 (AMC -2) and the National Oceanic and Atmospheric Administration (NOAA) Atlas 14 rainfall depths and distributions. b) On-site rate controls may not be needed if downstream (regional) facilities can be shown to adequately detain/retain the runoff to existing conditions. In this case, the developer or design engineer shall submit a technical evaluation completed by a qualified engineer which must be reviewed and approved by the City Engineer or their designee. c) Where a flow rate variance involves inter -community issues or significant water bodies, the regulatory jurisdiction (e.g. watershed district, DNR, adjacent city) shall have a review role. Any variances to the City's MSMS shall be reflected in subsequent plan submittals. 4) Design Computations. a) All hydrologic data shall be completed using NRCS methodology; i.e. HydroCAD or TR20/TR55, XP-SWMM or a comparable, City approved, method. Hydraulic calculations will be accepted in the rational method format or in commonly used software packages such as FHWA HY-8, Eagle Point or XP-SWMM or a comparable, City approved, method. These computations shall be submitted to the City upon request. b) Rainfall amounts for hydrologic analysis shall be based on Atlas 14 data. Maplewood analyses shall use the values in the following table. Rainfall Frequency Rainfall Inches 2 -Year 24 -Hour 2.9 10 -Year 24 -Hour 4.3 100 -Year 24 -Hour 7.5 c) For projects that do not meet the infiltration/volume control requirement, design engineers and developers shall determine the pollutant removal efficiency of the BMPs incorporated into the site plan using the available industry standard models including P8 (and using a standard NURP particle size distribution for the analysis), Win-SLAMM, MIDS or a comparable model approved by the City. d) Volume reduction (in cubic feet) calculations shall be submitted to the City for review for all surface infiltration practices. 0 Packet Page Number 252 of 291 J1, Attachment 1 e) Local storm sewer systems shall be designed for the 10 -year storm event. The Rational Method shall be the preferred methodology for the design of local systems. Culvert crossings or storm systems in County or State right-of-way may have a design frequency which differs from the City's 10 -year design storm. The designer shall contact each agency/unit of government to determine the appropriate design frequency for hydrologically -connected systems. f) For culvert outlet velocities less than or equal to four (4) feet per second (fps), check shear stress to determine if vegetation or riprap will be adequate. If vegetation is used, temporary erosion control during and immediately following construction shall be used until vegetation becomes established. For velocities greater than four (4) fps, energy dissipaters shall be designed in accordance with Mn/DOT Design Criteria. g) High water elevations for landlocked areas (basins where no outlet exists) shall be established by first estimating the normal or initial water surface elevation at the beginning of a rainfall or runoff event using a documented water budget, evidence of mottled soil, and/or an established ordinary high water level. The high water level analysis shall be based on runoff volume resulting from a 100-year/10-day event (10.0 inches and saturated or frozen soil conditions [CN=100]) and/or the runoff resulting from a 100 -year back-to-back event (7.5 inches followed by 7.5 inches). The high water elevation shall be the higher of these two conditions. h) For all new development and redevelopment projects the lowest floor elevation (LFE) of all buildings shall be set: 1) Utilizing the latest Atlas 14 rainfall frequency data. 2) At least two (2) feet above the 100 -year high water elevation and at least one (1) foot above a designated emergency overflow. 3) For landlocked basins, at least five (5) feet above the higher of the elevations determined in Part 4.g. 5) Volume Control/Infiltration Practices Design Criteria. a) Infiltration systems are prohibited: 1) Where the bottom of the infiltration basin is less than three (3) feet to bedrock or the seasonally high water table; 2) In areas of low permeability soils (i.e., Hydrologic Soil Group D soils) or where a confining layer exists below the proposed basin; 3) Within fifty (50) feet of a public or private "water supply well" as defined by (Minn. Rules, Chapter 4725); 4) In areas where soil has been determined to not meet MPCA unrestricted use criteria or contamination has been identified in groundwater at levels that exceed Minnesota Department of Health (MDH) drinking water standards. Within ten (10) feet of a property line or building foundation; 5) Within thirty-five (35) feet of a septic system tank or drain field. 5 Packet Page Number 253 of 291 J1, Attachment 1 6) Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the MPCA, and: 7) Where vehicle fueling and maintenance occur. b) Restrict the use of infiltration techniques, without higher engineering review, sufficient to provide a functioning treatment system and prevent adverse impacts to groundwater, when the infiltration device will be constructed in areas: 1) Within 1,000 feet up -gradient, or 100 feet down -gradient of active karst features, and; 2) Where soil infiltration rates are more than 8.3 inches per hour. 3) Within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. R. 4720.5 100, subp. 13. c) Infiltration practices must be designed to draw down to the bottom elevation of the practice within forty-eight (48) hours. The ponding depth shall be based on the soil infiltration rate determined from site-specific soils -investigation data taken from the location of proposed infiltration practices on the site (e.g., double ring infiltrometer test). The maximum ponding depth, regardless of infiltration rate shall be two (2) feet unless otherwise approved by the City Engineer or their qualified designee. The soils - investigation requirement may be waived for residential property practices where the maximum ponding depth is one (1) foot or less. The following infiltration rates shall be used for the most restrictive underlying soil unless otherwise supported by an in-situ infiltration test: 31 Packet Page Number 254 of 291 J1, Attachment 1 Source: Minnesota Vormwater Manual, January 2014. d) Infiltration practices shall have provisions for pretreatment of the runoff. Examples of pretreatment include: a mowed grass strip between a curb -cut and a small rain garden, a sump manhole or manufactured sediment trap prior to an infiltration basin, and a sediment forebay as the first cell of a two -cell treatment system. Where the infiltration system captures only clean runoff (e.g., from a rooftop) pretreatment may not be required at the discretion of the City Engineer or their qualified designee. e) The design shall incorporate a diversion or other method to keep construction site sediment from entering the infiltration system prior to final stabilization of the entire contributing drainage area. f) The design shall incorporate provisions that will prohibit construction equipment from compacting the soils where infiltration practices are proposed. g) A plan for maintenance of the system must be submitted for each infiltration practice on the site. A signed maintenance agreement will be required by the City. The signed maintenance agreement shall: 1) Identify planned maintenance activities and frequency of activities for each BMP. 7 Packet Page Number 255 of 291 Infiltration Hydrological Rate Soil Group (inches/hour) Soil Textures Corresponding Unified Soil Classification GW - Well -graded gravels, sandy gravels GP - Gap -graded or uniform gravels, sandy Gravel, sandy 1.6 gravel, and gravels GM - Silty gravels, silty sandy gravels silty gravels A SW - Well -graded, gravelly sands Sand, loamy SP - Gap -graded or uniform sands, gravelly 0.8 sand, or sandy sands loam Silty sands, OAS silty/gravelly SM - Silty sands, silty gravelly sands B sands Loam, silt MH - Micaceous silts, diatomaceous silts, 0.3 loam volcanic ash Sandy clay ML- Silts, very fine sands, silty or clayey C 0.2 loam fine sands Clay loam, GC - Clayey gravels, clayey sandy gravels silty clay loam, SC - Clayey sands, clayey gravelly sands D 0.06 sandy clay, CL- Low plasticity clays, sandy or silty clays silty clay, or OL- Organic silts and clays or low plasticity clay CH - Highly plastic clays and sandy clays OH - Organic silts and clays of high plasticity Source: Minnesota Vormwater Manual, January 2014. d) Infiltration practices shall have provisions for pretreatment of the runoff. Examples of pretreatment include: a mowed grass strip between a curb -cut and a small rain garden, a sump manhole or manufactured sediment trap prior to an infiltration basin, and a sediment forebay as the first cell of a two -cell treatment system. Where the infiltration system captures only clean runoff (e.g., from a rooftop) pretreatment may not be required at the discretion of the City Engineer or their qualified designee. e) The design shall incorporate a diversion or other method to keep construction site sediment from entering the infiltration system prior to final stabilization of the entire contributing drainage area. f) The design shall incorporate provisions that will prohibit construction equipment from compacting the soils where infiltration practices are proposed. g) A plan for maintenance of the system must be submitted for each infiltration practice on the site. A signed maintenance agreement will be required by the City. The signed maintenance agreement shall: 1) Identify planned maintenance activities and frequency of activities for each BMP. 7 Packet Page Number 255 of 291 J1, Attachment 1 2) Permit the City of Maplewood and any appropriate watershed district access to the site to conduct inspections of identified BMPs, perform necessary maintenance, and assess costs for the necessary maintenance when the City or watershed district determines that the owner has not conducted the necessary maintenance after being notified in accordance with the requirements of the signed maintenance agreement. 3) Include language in the maintenance agreement that states the signed maintenance agreement can be recorded against the property and is considered a covenant that runs with the land until modified by a mutual agreement. 4) If there are proposed changes to the site that will cause a decrease in the effectiveness of the BMPs then additional BMPs may be required, along with a new maintenance agreement to reflect and cover the proposed site changes. 6) Pond and Additional Infiltration System Design Criteria. Newly constructed or expanded/modified ponds and basins shall be designed and constructed to meet the following: a) All ponds or basins shall: 1) Have a 3:1 maximum slope (above the normal water level [NWL] and below the 10:1 bench, if a wet pond); 2) Maximize the separation between inlet and outlet points to prevent short-circuiting of storm flows; 3) Have an emergency overflow spillway identified and designed to convey storm flows from events greater than the 100 -year event; and 4) Be made accessible for maintenance and not be entirely surrounded by steep slopes or retaining walls which limit the type of equipment that can be used for maintenance. Vehicle access lane(s) of at least ten (10) feet shall be provided, at a slope less than fifteen percent (15%) from the access point on the street or parking area to the pond, to accommodate maintenance vehicles. Maintenance agreements will be required when the pond is not located on City property. b) All wet ponds shall: 1) Have an aquatic bench having a 10:1 (H:V) slope for the first ten (10) feet from the NWL into the basin; 2) Have inlets be placed at or below the NWL; 3) Have a skimming device designed to remove oils and floatable materials up to a five (5) year frequency event. The skimmer shall be set a minimum of twelve (12) inches below the normal surface water elevation and shall control the discharge velocity to 0.5 feet per second. 4) Have an average four (4) feet of permanent pool depth (dead storage depth). This constraint may not be feasible for small ponds (less than about three [3] acre-feet in volume or less). In such cases, depths of three to four (3-4) feet may be used. To prevent development of thermal stratification, loss of oxygen, and nutrient recycling Packet Page Number 256 of 291 J1, Attachment 1 from bottom sediments, the maximum depth of the permanent pool should be less than or equal to ten (10) feet. 7) Erosion and Sediment Control. a) The City's Erosion and Sediment Control Ordinance shall be followed for all projects, including those not regulated under the NPDES construction permit. b) Prior to the start of any excavation or land disturbing activity of the site, the owner or contractor must have in place a functional and approved method of erosion and sediment control. The contractor must receive authorization from the City prior to commencing construction activities regarding their proposed methods of erosion and sediment control. c) Development projects subject to the NPDES Construction Permit shall meet the requirements of the NPDES permit program, including the requirement to prepare and follow a stormwater pollution prevention plan (SWPPP). The owner shall submit proof of receipt and/or approval by Minnesota Pollution Control Agency and/or watershed district of the permit application prior to commencing construction if these permits are required for the project. A copy of the SWPPP prepared in accordance with the NPDES permit requirements, shall be submitted to the City within 48 hours of a request by the City. d) The erosion and sediment control plan shall meet the requirements of the MPCA's Construction Stormwater Permit and address the following criteria: 1) Stabilize all exposed soils and soil stockpiles. 2) Establish permanent vegetation. 3) Prevent sediment damage to adjacent properties and other designated areas. 4) Schedule erosion and sediment control practices. 5) Use temporary sedimentation basins. 6) The construction design of steep slopes shall be performed by a licensed Professional Engineer. 7) Control the stormwater leaving a site including any water generated from dewatering activities. 8) Stabilize all waterways and outlets. 9) Protect storm sewers from the entrance of sediment. 10) When working in or crossing water bodies, take precautions to contain sediment. 11) Restabilize utility construction areas as soon as possible. 12) Protect paved roads from sediment and mud brought in from access routes. 13) Dispose of temporary erosion and sediment control measures (e.g. silt fence, construction entrance material, and inlet protection). 14) Maintain all temporary and permanent erosion and sediment control practices. M Packet Page Number 257 of 291 J1, Attachment 1 e) The erosion and sediment control plan shall meet the requirements of the MPCA's Construction Stormwater Permit and include the following information: 1) Project description: the nature and purpose of the land disturbing activity and the amount of grading involved (total volume of material moved). 2) Phasing of construction: the nature and purpose of the land disturbing activity and the amount of grading, utilities, and building construction. 3) Existing site conditions: existing topography, vegetation, and drainage. 4) Identification of adjacent areas, neighboring streams, lakes, residential areas, roads, etc., which might be affected by the land disturbing activity. 5) Soils: soil names, mapping units, areas present on-site that are susceptible to erosion that will be disturbed. 6) Critical erosion areas: areas on the site that have potential for serious erosion problems. 7) BMPs to minimize erosion, discharge of sediment, and other pollutants: methods to be used to control erosion, discharge of sediment, and other pollutants on the site, both during and after the construction process. 8) Permanent stabilization: how the site will be stabilized after construction is completed, including specifications. 9) Stormwater management: how storm water runoff will be managed. 10) BMP maintenance: schedule of regular inspections and repair of erosion and sediment control structures. 11) Calculations: any made for the design of such items as sediment basins, diversions, waterways, and other applicable practices. 12) BMPs for dewatering activities: methods to be used to filter waters if dewatering activities are planned. 13) Site inspections and records of rainfall events: inspect the entire construction site as described by the MPCA's Constructions Stormwater Permit. 14) Management of solid and hazardous wastes on each project site. 15) Temporary sedimentation basins: show locations, maintenance, and removal for all temporary sedimentation basins that are proposed to be utilized. 8) Stormwater Plan Submittals. a) Property lines and delineation of lands under ownership of the project proposer. b) Delineation of the subwatersheds contributing runoff from off-site, and proposed and existing subwatersheds on-site. c) Location, alignment and elevation of proposed and existing stormwater facilities. 10 Packet Page Number 258 of 291 J1, Attachment 1 d) Delineation of existing on-site wetlands, shoreland and/or floodplain areas. Removal or disturbance of stream bank and shoreland vegetation should be avoided. The plan shall address how unavoidable disturbances to this vegetation will be mitigated per the City's ordinances. e) Existing and proposed inlet and outlet elevations f) The 10 -year and 100 -year high water elevations on-site. For landlocked basins, the higher of the elevations determined in Part 4.g. of these standards shall also be identified. g) The lowest floor elevation and low opening elevation of all buildings and structures. h) Existing and proposed site contour elevations related to North American Vertical Datum of 1988 (NAVD 88). i) Construction plans and specifications of all proposed stormwater management facilities. j) Stormwater runoff volume and rate analyses for existing and proposed conditions. k) All hydrologic and hydraulic computations completed to design the proposed stormwater quality management facilities. Computations shall include a summary of existing and proposed impervious areas. 1) All pollutant removal computations for practices not meeting the volume control/infiltration requirement. m) Provision of outlots or easements for maintenance access to detention basins, retention basins, constructed wetlands, and/or other stormwater management facilities. n) Maintenance agreement between developer and City which addresses sweeping, pond inspection, sediment removal and disposal, etc. o) Inlets to detention basins, wetlands, etc., shown at or below the outlet elevation. p) Identification of receiving water bodies (lakes, streams, wetlands, etc). q) Identification of existing and abandoned wells, and septic tanks on the development site. r) Documentation indicating conformance with these standards. 9) Prohibition of Illicit Discharges. No person(s) shall throw, drain, or otherwise discharge, cause, or allow others under their control to throw, drain, or otherwise discharge into the municipal separate storm sewer system any pollutants or waters containing any pollutants other than stormwater, i.e., chemically treated swimming pool water which contains pollutants not found in stormwater. The following discharges are exempt from the prohibition provision above: a) Water line flushing performed by a government agency, other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising ground water, ground water infiltration to storm drains, uncontaminated pumped ground water, foundation or footing drains (not including active groundwater dewatering systems), crawl space 11 Packet Page Number 259 of 291 J1, Attachment 1 pumps, air conditioning condensation, springs, natural riparian habitat or wetland flows, and any other water source not containing pollutants; b) Discharges or flows from fire fighting, and other discharges specified in writing by the City as being necessary to protect public health and safety; c) The prohibition provision above shall not apply to any non-stormwater discharge permitted under an NPDES permit or order issued to the discharger and administered under the authority of the MPCA and the U.S. Environmental Protection Agency, provided that the discharger is in full compliance with all requirements of the permit, waiver, or order and other applicable laws and regulations, and provided that written approval has been granted for any discharge to the (municipal/county) separate storm sewer system. 12 Packet Page Number 260 of 291 J1, Attachment 1 Surface Water Management Plan 2018 - 2028 APPENDICES Packet Page Number 261 of 291 J1. Attachment 1 U N N UI Y N a J N N O O N O 0 m > -2 N N d 3:CL '� • F X CO 2� � • O Q a — w 0 3 o a z 1 Ii J r jj r I, * I 1D I I� !i I a LT i c I o yuy ?azppxw-n?auv�io?.yaNa iJ ifll9ifl_ fan it syoayz aNl WUVMS-JX 9i0Z bb60Z9FZ zlaa oiJ dMuoi aypli eJ Uuai,D I:al!185.6fl Si-Ffl-LiOZ iti Oi 519»Y-?aUooj»p8 Packet Page Number 262 of 291 i' N 3S E Packet Page Number 264 of 291 J1, Attachment 1 0 %-MOW, a 0 o, v . •� 'E 3 i o �":j P sO+ .� � � � p C E � m _ N N N f1 f1 O i N N O t (U U 7 C C y C N N O O O o E v E i' N 3S E Packet Page Number 264 of 291 J1, Attachment 1 0 %-MOW, a 0 o, J1, Attachment 1 ; •y t Q Y ri. � v 'E N O N O N .!• y p E N O !I Y O m C O C tp MO _ ` } } L •� � E Him —W LAMIi I�I I 4 '�.. �...�..A ��..�.. �....�..ru..�. .�r��..��.ry�l• �..����.�........�..rn.��.5�na.�rr��...�..sM..�..r n..�nrnu`.��P �� .. CO o ♦ } di Packet Page Number 265 of 291 1 i 1 Packet Page Number 266 of 291 N 1S luown J1, Attachment 1 X11' m Q Q a 3 i o � C utli I p v 0o Q MQ O O ` 7 C C Y C N O O o E v � � E v r 1 i 1 Packet Page Number 266 of 291 N 1S luown J1, Attachment 1 X11' 3 .—— '9 AR D W �3av� oda-- v Wa�vva of QaN,O r Z O m p' N Z p m V N «i ,I c ! !® IS UOSJDP( N i i I I I' I i� ..iS epug i o Q °1 N 3S IagV I eo;O 1 Q a lna .i9 i� CTl r� J1, Attachment 1 IM . .=--•N•d5•a?�21-. ._.. __. _ ._.._ ._..�.._ __.. _..__ ..N.3S_a7121 //_&. -1S_ ZaeW-.+as(1Pxwhoo9tleW I81\➢aseyd hoogtleW\suotla8\stleW\WWMB-dX 9IOZ 9960Z9£Z\siaa oid\OMuo! a81o.� 11- ID\, Ili_T 6Z-fi0-LTO'_ISI9aN Packet Page Number 268 of 291 m Q t sl a 3 i o ,I O O � V1 v [() � M 0 > utli I p v 0o Q Q MO O ` � � � o t N 7 C C Y C C O O O Q w N o E v M E I�•_..I _� ry '����o r................... «i ,I c ! !® IS UOSJDP( N i i I I I' I i� ..iS epug i o Q °1 N 3S IagV I eo;O 1 Q a lna .i9 i� CTl r� J1, Attachment 1 IM . .=--•N•d5•a?�21-. ._.. __. _ ._.._ ._..�.._ __.. _..__ ..N.3S_a7121 //_&. -1S_ ZaeW-.+as(1Pxwhoo9tleW I81\➢aseyd hoogtleW\suotla8\stleW\WWMB-dX 9IOZ 9960Z9£Z\siaa oid\OMuo! a81o.� 11- ID\, Ili_T 6Z-fi0-LTO'_ISI9aN Packet Page Number 268 of 291 J1, Attachment 1 wa��lY ■ J >U�a!oti:Uu can ez-w-Ltoz'aot s���ro,n,00d „eo Packet Page Number 269 of 291 m Q Q .E 3 i o N O 5 N C tp tp v Q Q O ` o t 7 C C Y C w N O O Oo E v r E wa��lY ■ J >U�a!oti:Uu can ez-w-Ltoz'aot s���ro,n,00d „eo Packet Page Number 269 of 291 J1. Attachment 1 �.aver Lake 1 JL. - 5'-�.i 0-5566 _P_dGreen Heron I .Pond 1 lPond Cb AFl K C -55D � r i C -55C Drainage Area Outflow Major Subwatersheds O Q Drainage Areas Naw 3 to - 1 Feet L____I County Boundary - i f � I � C o ne ay Ave j C59C C59B .. � C9K C -58A TPI CZ4C l ` J C$10 C59 C51�C{iL C-61 M, C51N 1 Tannere Lake C50C �I I C50B _ r iJf C -61H C -62C -C-65K I- A' C -61G CC -52+, C� \ 7 G50A -. l 5 ` C -61D C -52B CC -54A - fC34A hu rb an � f jj C36 r C51C `,d y'/ C�52B C53 C54 C52A C(573 C54B yC35GI .I 34B C34C ' L_`•�, .�\ C33C C37 F1 � 3G C33L C-200 I C51A C52A f _'1 ('� j/L• t ' ( A 4 C33L a. Battle C51B ((` I, SC33B C33D� L f C331 �j f, l Creek CES;- i I� C33GG• C33K C-2pM C+19H _ Lake C55B 555 C55F Cfi6H55J C -52D C33A C32 't -20A C -19A �9E _. r \ C-7� C+70C C. CE5C"C- 1. { C37 C=20B C-iyF• � C -71A IL CSyP \ C.71I ✓L 53, 1 C33M C21 - 5,,. _C -19B � \ C59 C -71E ` A C-650 C-06 CC ' C-19yC 1 l C -72J C -71D C -52E 1.l C -19G C -71F �C55N 4 C -20C y C�9D /✓• C -72K C56A c 5 I �S" `' C50 C -191y ,w, C. 2H - C55M C550... ... - +ti C -05C C.30D - C-7_ 2G �C.72F C56B CI -L C-50C--C-05B�C-04 _ l r C-51 C -09A r) C31A I / 0.3..p0/E C -19J I C58B GABA C -72E 1 ��. ,-.� ^ a� dar\ C -0i C30C r ` r LC426fl C31B 4 OC-0oA J (((p Q C 1 of29 � L C40C LA -20A LA.: \ILA -26A -24B ILA -26B I \ `J ILA -26B jl ,_-lj L -25A Packet Page Number 273 of 291 \ \ Drainage Area Outflow Major Subwatersheds O Q Drainage Areas v p 3 to 1 Feet L____I County Boundary - "' " 1' 0 1,500 3,000 [= Municipal Boundary v n 1 Wetland Management m i Classifications 1 inch = 1,500 feet Manage A D - Manage B FAMSEYWASHINGTON Manage C a o 3 \ ®Water Qualify Pond z `0 o a N Unnamed 1'I '..� Lake/River Barr Engineenng, (North 2015, In'"E yalWSDA, 20f.5 Packet Page Number 273 of 291 J1, Attachment 1 `tz Sega- o w o'�Si iSo ". 8i Aa�ia R o R.Q R R Packet Page Number 274 of 291 0 o a T m o Q m U m rn rn m n R m rn a� m a� m > a� E o n o U a �mm r _Jo _J0 0000 a N -6 o y z � � Q OC N Y N > j 2 � o p z 3 Q 3 Eli O - - W w y w W� z UJ K N p K i `tz Sega- o w o'�Si iSo ". 8i Aa�ia R o R.Q R R Packet Page Number 274 of 291 0 o a T m o Q m U m rn rn m n R m rn a� m a� m > a� E o n o U a �mm r _Jo _J0 0000 a McKnight Basin Lake 1 LA -07(e o LA -08 -� - fC401-1 C-51 b 1 l 4 LA -11B % LA -06 LA -085 \ t `\ LA -02 LA -17A LA -05 LA -13 -`—`j'LA-17B \ � o \,,VA -01\ LA -12 LA -03 LA -15 LA -16 't 170-02 LA -18 r i O -08A' AT0-04 70-08 f\ •'l TO -09. LA 23;1 \ 70-10 TO -06 r [} TO -03 TO -10 ; LA -21 TO -14 LA=2 70-07 11 70'13B LA:19P ; 1 _ \\ 701� D TO -12 1r SP -06 HW-20� 'BL2-03 BI-2-0470.1SP-05 r? i,.'} I�1 \ �1 BL2-06 HW- 9 'L BI -2-05 SP -04 �\ HW+i6 `I BI -2-07 SP -01 m HW -05 HW -O6 HW+15 HW -22 A SP -02 HW -90 /y I Pigs Eye I�1 H W-21 Lake 11 f'• a 1 - Lake �I H W-07 1'. BI -3-08 HW -11 HW -14 `l -1 - BL3-09 HW -04 HW -08 HW -12 I _ 1 H W-02 1. I Pigs r Eye Lake Lake Unnamed Y _ i(North Star) Lake Lake s �\ Ei - q`U.S. Lock S$Dam #2 BI -4-10 HW -09 HW -03 HW -13 1/ ,l BI -4-11 i I BI -4-12 BI -4-15 BI -4-13 _ �� Jf J1. Attachment 1 100 -Year Water Surface Elevation for Mode! Nodes with Storage Drainage Area 100 -Year WSE LA -01 715 LA -07 920.48 LA -085 871.63 LA -11B 911.69 LA -17B 929.44 LA -18 967.89 LA -19P 1027.07 LA -20 996.56 LA -22 1020.12 LA -23 1022.21 LA -25A 1036.43 LA -21 1030.62 Calver Lake Lake Packet Page Number 275 of 291 co G G D D D o D o ,1 O Drainage Area Outflow Wetland Management m N 1 0 Subwatershed Outflow Classifications y w z y a `I \. Feet 0 1,500 --- 3,000 L___—!. Major Subwatersheds Manage A Manage B o z m 1, Q Drainage Areas g n r Manage C `0 p i 1 inch = 1,500 feet County Boundary L — — Water Quality Pond 3 j ®Municipal Boundary a ,1 aAxesEvwrswclvcrar4 0 Lake/River arr n Ineerin , 2015, Imagery: USDA, 20151 Packet Page Number 275 of 291 -106Yex W aI¢r SuAace neratlon Model Nodesw 9m OoiLARV An TOOL Y -V 9131D CARV ]0 1006.47 f M 11 '+47 71 CARP ltd 011 52. LARV lle tC(A317 C'' ' aV-216 1935.7 . cA.RV-22 947 r,:. CA9V-23b %1. f,: [ARY•23d 97].1' - CARV3+1k, 99) CARV38." 9Ai.}F OARv-3gb 91E17] CARP -39 ap13.aF - CARVJI 1016.Y2 -ARV •49 Ififil.]4 C.ARVdS 1018.49 CARV-26 Q tf CA1121 Hi gl�W oad Ave 11 C CARV-27b ARV -30 tCARV110; RV -9c CARV-42 I✓ `' - \ 3 CARV-9b CARV-37 f 1' CARV-40 CARV�11 d_J � j CARV-36 Yy.1�l' CARV-12a :A. RV CAR .11 V.11 ICARV-9 f `x131CAR V -31a CARV.39 CARV-12b'ra / r,CARV.35 1 J-23 ��S 1�$ CARV-36' CARV-45 CAR .12 ,, .V-23\ 3 Cr AfRV 1 , CARV-44 ICL ARV -13 ' 'r ^ %�t CARV-38a I} I CARV-50 t CARV-70a 3ARV-49b :4�w] RV9c 1 CARVJ108 3Y CAR -7.b- CARV-69 _ J1. Attachment 1 CARV'4N 7. .95 l Carver { �/ ICARV-77y CARV-75 CARV-86 1_I CARV-49a 07. 997.92 1 Lake Lake 1 }{•^�/ - - �C,ARV•496 CARpV�.-7� 8 CARV-44 99796 1 I CARV.- '6- r CARV-SI 973.99 ("- CARV-91 �-, LARV-53 976.55 SCI CARV-84 CARV=85 v 1\ CARV-57 951.77 -- - - �" `s\� CARV-87 CARV-53 341.67 -- CAR .79 I - CARV-83 CARV-59 931.1 CARW60 919.19 /:/ 1 CARV-81 1 3 CARV-M 997.31 pf'/.: �1 CARV-80 CARV-" 957.6 ,.: f CARV-82 CARV-88 j,J-'L CARV-69 T00127 CARV-90a }1 CAR'v70a 10931A %. jZ- CARV-94 CARV-73 102503 CA1048.v l J AI / _ CAR 89::• RV•748 1045 S7 _- CARV-]® 91614 CARVA2. CARV' y CARV-79 955.6 CARV-95a d E CARV-97 - CARV-W 9506 I 4.] CARV-95aCAR'V4S 1002.59 I l ICARV956,[/-99 911.58 ! ARV-93a•LCARV-96 97909 f\CARV-95b rCARV•%aCARw93b 93Z 75 --�CARV-48eCARV-94 97123 I` �rCARV.48-CARVV--1102CARV•99b 9®.% I �3b_CCRV-994 CARV-98 CARfi1'ARV=99CARV 10] 97847 cARv-103 9RS aF._-_-__ 6aile i' Rd !_-_-_-_-__- CARV106 1027.Y3 -� - s Cd RV 106 ..,,12 A n D O < D"A s Z z C T N N � D w N A S s � a arr ngneenng, 201201 Packet Page Number 276 of 291 2015 CARV-100 O r} I J CARV-3 CA RV1 0 Subwatershed Outflow Classifications Feetr----j 1-lJ � CARV-4b CARV-71� ' i \CARV-4a J Q Drainage Areas F.CC�4c C�`RV-Sa CAR�V-5b �( Manage C CARV-7a CA>a CARV-8 `- Q J1 CARV15I . p ICARV==16 .CARV-6 A _7d \ !` CARV-41 CARV-26 Q tf CA1121 Hi gl�W oad Ave 11 C CARV-27b ARV -30 tCARV110; RV -9c CARV-42 I✓ `' - \ 3 CARV-9b CARV-37 f 1' CARV-40 CARV�11 d_J � j CARV-36 Yy.1�l' CARV-12a :A. RV CAR .11 V.11 ICARV-9 f `x131CAR V -31a CARV.39 CARV-12b'ra / r,CARV.35 1 J-23 ��S 1�$ CARV-36' CARV-45 CAR .12 ,, .V-23\ 3 Cr AfRV 1 , CARV-44 ICL ARV -13 ' 'r ^ %�t CARV-38a I} I CARV-50 t CARV-70a 3ARV-49b :4�w] RV9c 1 CARVJ108 3Y CAR -7.b- CARV-69 _ J1. Attachment 1 CARV'4N 7. .95 l Carver { �/ ICARV-77y CARV-75 CARV-86 1_I CARV-49a 07. 997.92 1 Lake Lake 1 }{•^�/ - - �C,ARV•496 CARpV�.-7� 8 CARV-44 99796 1 I CARV.- '6- r CARV-SI 973.99 ("- CARV-91 �-, LARV-53 976.55 SCI CARV-84 CARV=85 v 1\ CARV-57 951.77 -- - - �" `s\� CARV-87 CARV-53 341.67 -- CAR .79 I - CARV-83 CARV-59 931.1 CARW60 919.19 /:/ 1 CARV-81 1 3 CARV-M 997.31 pf'/.: �1 CARV-80 CARV-" 957.6 ,.: f CARV-82 CARV-88 j,J-'L CARV-69 T00127 CARV-90a }1 CAR'v70a 10931A %. jZ- CARV-94 CARV-73 102503 CA1048.v l J AI / _ CAR 89::• RV•748 1045 S7 _- CARV-]® 91614 CARVA2. CARV' y CARV-79 955.6 CARV-95a d E CARV-97 - CARV-W 9506 I 4.] CARV-95aCAR'V4S 1002.59 I l ICARV956,[/-99 911.58 ! ARV-93a•LCARV-96 97909 f\CARV-95b rCARV•%aCARw93b 93Z 75 --�CARV-48eCARV-94 97123 I` �rCARV.48-CARVV--1102CARV•99b 9®.% I �3b_CCRV-994 CARV-98 CARfi1'ARV=99CARV 10] 97847 cARv-103 9RS aF._-_-__ 6aile i' Rd !_-_-_-_-__- CARV106 1027.Y3 -� - s Cd RV 106 ..,,12 A n D O < D"A s Z z C T N N � D w N A S s � a arr ngneenng, 201201 Packet Page Number 276 of 291 2015 CARV-100 O Drainage Area Outflow wetland Management 0 Subwatershed Outflow Classifications Feetr----j Manage A 0 1,300 Major Subwatersheds 2,600 L----' Manage B Q Drainage Areas 1 inch = 1,300 feet---- Manage C L ----I County Boundary O Municipal Boundary Water Quality Pond i}�RAlwse:v�+wA 11-1rvN �i � Lake/River J1, Attachment 1 �r ,, LL 1' f �y� J %M—M NO a 1� l � I 661 a v a - p v z � Z a w e Z m a 3 V K = p 7 i T p K d M D �r ,, LL 1' f �y� J %M—M NO a 1� l � I L. 3 / " ••� l 0 0 @@ a a m a 9y . C r2 R @ @ @ @ @ Packet Page Number 277 of 291 661 d M D 4n L fNYY NSSI l.0 '~ 31 O } hm'S O1 lD lNi1 W d.~ -i tg of or a4 m n m m66 am 6 m a) 01 G1 L 47 IE } 17 O i LL LL w LL LL wo L. 3 / " ••� l 0 0 @@ a a m a 9y . C r2 R @ @ @ @ @ Packet Page Number 277 of 291 m � o v a u, 7 -@ 1�i1 l�0 88 R pnmpi lD 1A Gl �' W M w W� "' W W a O � � Q T O M i N wo w w w w Packet Page Number 278 of 291 J1, Attachment 1 i l a-\` y�/7L'1 a I Jl _o O U Q m E R O C C C r U1 C J N N O M N N (0 N N @ o cn o U � � r L-jjal O o v a u, w 3 3 w o Z w o cUn � ai i J ~ � Q T i l a-\` y�/7L'1 a I Jl _o O U Q m E R O C C C r U1 C J N N O M N N (0 N N @ o cn o U � � r L-jjal O S, 75 J w — t• 1-2 -:(d 7777 �I � o � 9 . • ._ W l d I -M Z MON Fee z IM �wwJx�i"�zz�Fd�z�•N"as�N� a 0 Lipl Fop --I @ O � Packet Page Number 279 of 291 Packet P 11 Attarhmant 1 w ' N7 N r' c � t � z _ ¢ v � n a33 o - c 3 z v cN�i v7i v¢i 3 � a a ip � w "? w`�i � Q w v m m S Z � � o m 4 ` 1 9�g _ Z� g m m m m g yQ y? in o y m m m r°3 m L7 m m m � m m m _______________________ co m m m w m m m m ui m m o ,_i 25 � a g i m { w ' N7 N r' c � t � a a ip � m "? w`�i v m m n m 4 9�g Z� g m m m m g yQ y? in o y m m m r°3 m m m m m m m m m m co m m m w m m m m ui m m o ,_i 25 � a g R 'a � o o v c o 4 `cg ,-, ti .,+ ,- .^-� � ...+ .� r� r� T ,p m 16 W GO W 6 W w P] W CO W co W W w w w W W ti m •� �, H � ® v� ✓, +y m ,f, � m m ,�, „� m m ,� m m ,� � w H � +n w +n m W ❑ nber 280 of 291 c , j CSU I � •l, 4 f.: I i f s D Y 131 A O Pm'7 nm'] W 00 rml d Q] N C� Iq N O d O O ? N n n nw v --I ti .n -I g lm0 4 00 C} w ,—i M .ti ri .ti �D R f0 cc "0 co co m rn as m w co m wca w w w 00 In m w L m U m C] Q m U 4 of U C] rl rl ul u1�7j D7 m m D7 y S S S '22 2 2 2 2 2 2 2 2 2 2 2 2 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ti a �'a se x M u w M M w U x aG W Q -n px paysia3 qnf ahel u jq.B - spuel3aM pue zwaued a wwa spaVs3a3emgn5 - a -£lain li ahel uewwp8 f zupl3>as pays3a3ery J1, Attachment 1 Ir _ o � E •- D '6 N N t6 N a o N .T C Q m : ¢ a m y Q m U m ; y m m _ m c D3 rn D3 tr - G E R O C C C r Ul C r Jori 5D 0000 Packet Page Number 281 of 291 v a p � w ° Z Z s a S N OY N o K Ir _ o � E •- D '6 N N t6 N a o N .T C Q m : ¢ a m y Q m U m ; y m m _ m c D3 rn D3 tr - G E R O C C C r Ul C r Jori 5D 0000 Packet Page Number 281 of 291 ©�C9E_u1411 .I I J1. Attachment 1 o m o (fj C, z N a = w a w 3 3 a z m 3 Q N �O v Z Z 3 av vi d a - a� a o 4 a x ,m - I I I I, - - N (fj d m 9 C ] 9 �N�77 29 � i � lQ M1 lD W l9 Q7 f� W Cd 40 W m l�D 4 W {% 91 � 00 CO 00 00 00 Ctl CQ W Q1 O i N 1 J J J J J J J J J J S C M Q, GL d. M d Q. n- LM Packet Page Number 282 of 291 J1, Attachment 1 a z v x m a 3 + P — �`._ I w l c a Q [a U al I���I�III�I Ri�ip`��I� g� �soR M � y 00O00 Packet Page Number 283 of 291 L11 3 2 T 0 0 Q 9 Q � I r I._ 00 Packet Page Number 283 of 291 J1, Attachment 1 y -0 2 3W Y Op N N -6 � y C~ Ln HO H W_ a '^ N pO ri a+ Z N w w 3 3 q u a o z m x m ry n 0) 11 Ln m O n rr l0 Q5 as r: 'D �T -1 00 H C 07 H T Q1 00 �j Cil O1 m p0 00 Q5 Ln 0000 CA z Q v z Eo oNa d LO T o � y y -0 2 3W Y Op N N 4 H C~ Ln HO H i '^ N pO ri y -0 2 3W Y Op N N 4 H C~ Ln HO H � a�1 T '^ N pO ri 0�5 O1 m Q1 (N Q1 "� O1 a T N Q H M O1 ry n 0) 11 Ln m O n rr l0 Q5 as r: 'D �T -1 00 H C 07 H T Q1 00 �j Cil O1 m p0 00 Q5 Ln 0000 CA ^. rti 'D oNa d LO T (U O y ,-_�` 7 �" ry TJ Com• 4 _kq.r-- 2 Q W Q •-1 N M F1) �D rl 00 T O m j 1p 00p� y -0 2 3W Y Op N N 4 H C~ Ln HO H � a�1 T '^ N pO ri 0�5 O1 m Q1 (N Q1 "� O1 a T N Q H M O1 ry n 0) 11 Ln m O n rr l0 Q5 as r: 'D �T -1 00 H C 07 H T Q1 00 �j Cil O1 m p0 00 Q5 Ln 0000 CA ^. rti 'D oNa d LO T (U O y 2 Q W Q •-1 N M F1) �D rl 00 T O m j 1p 00p� N N N N N N N N N N M m CY 5Y V X10 O y - tio d } 0 w W Cr ri Lr)T Lq ~ rl r• T SO H LD V � Q T N T N T T Ln O rH '� LP T N A A. 0p Q n O W W V ,M L6 } N LLpp N LLDD Ln m N Ln .•-i ""� N v-1 N c-1 N N m N 07 N W H N � �}g N n H N H p Ln L N p.r H O� H H H H H C H O H Q H Q H 10 a H N f6 J] D n 0° o H N m Ln �o r Oa T H Packet Page Number 284 of 291 N 0 o a � m c N N l6 N a o N .T C U Q m m m m c rn 3 'm @) c m m m m m@ r �_Jo _J0 000 a J1, Attachment 1 L O O L1 Z O V1 O Q « N N uj N h 00 N tD N pi 61 Ni h 61 N od 61 r �tl o6 Q � c -I C 7 M O Qn N Y O N `� N ey Z Q £ o K Ot 01 D K Ol Ol O� Ol Ol Ol Ol Ol W N Q M N 1 p s !]0 � 11,31 00 tlp E / \ tlp hp M M L a�N O V1 O N W N N N uj N h 00 N tD N pi 61 Ni h 61 N od 61 r �tl o6 ✓1 W c -I C 7 M ✓1 Ql Y O N `� ey 01 01 Ot 01 Ol Ol Ol O� Ol Ol Ol Ol Ol W N Q M N !]0 tl0 l]p 00 tlp !]0 hp tlp hp M M E 0 Q¢ vii E `,° E Q E E E E E E E a= a a= 0 It 1 2 0 6 O O R a m g m a m a N N N R N p >• Q Q Q O m d ¢ M O N N N > LA LA (n O1 m d R C N N N (J O C) w o2 o �U 3 v ��� 3 � r a a m o000I Packet Page Number 285 of 291 C -f -cjz �� B USz m fel' L'r z J1, Attachment 1 ---------------------------------- a o v o - v vi Z D w 3 � 92!,v = Q Q � q 81 W ,y~j C Z O - a �.- 3 � �' to .-i o vTv M N n1 3 a CP v1 rri • z 5+�.- t w r ^iti I `m I V ' maJ Em. h i � W N m z `t 2 y to .-i lD "� M N n1 N ai CP v1 rri O L!1 m ui ✓] O vi 6 ul Q O DJ N W mx pa N '^. m N d 0 G6 2 N 3 r � �a�a���o50�5���050�50�5���050�5 oy5 a��h�w��0,y�a�6 aNa mmmmmmmmmmmmmmmm®mmm mmm® m� �ZZ�Z�Z�����Z�zZ��Zzzz��zzZz W O Packet Page Number 286 of 291 J1, Attachment 1 J L W w_ = p3 w p o ?'� C) �a 3 1 z > �'-' 0 Ir UJ — 'Rt J 3 U N "7 LL z O 'E�__�G p Y LL JC _3E�mn f0 " w m a LL Z o n z ro- °� E� n N (n a o oi��o ai m>l 800 y 'a 0 z¢ o a• I I E LL J Packet Page Number 287 of 291 p3 1 z J J J 1 "7 LL z O p w m W i z o m l o rn m w C7 � 1 l 3dzQ'D J 3 ro W -! o w (7 z q z 1 00 w m 3 w � ry Z,? v M n (� J N C = Jl J lF /btu nod Vofv B J z N A Ilnoo Aa.WFN Av nlua ��-'�-- N N J N C� N d J N =.4c a COa 1........... �. �� .N U1 m LLx LL2Q0 - (n „^ N O N O Z ku Q c L > OJ PB 1 I Packet Page Number 287 of 291 K i m I e ly,> H o r n Expect More. Experience Better. Packet Page Number 288 of 291 J1, Attachment 1 J2 CITY COUNCIL STAFF REPORT Meeting Date November 26, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ron Batty, City Attorney PRESENTER: Ron Batty, City Attorney AGENDA ITEM: Repeal of City Code Section 2-43 Filling a Council Vacancy Action Requested: ✓ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City code section 2-43 creates circumstances not required by state law under which a special election to fill a vacancy on the city council must be held at a time other than in connection with the next general election. Special elections held at times other than with a general election are expensive and administratively burdensome. Recommended Action: Motion to adopt Ordinance repealing city code section 2-43 Filling a Council Vacancy. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The repeal of city code section 2-43 would result in the City avoiding the unnecessary expense and additional staff time of a special election. Background Minnesota Statutes, section 412.02 provides a full and complete set of rules regarding filling vacancies on city councils in statutory cities, including under what circumstances the vacancy must be filled by a special election. All vacancies must initially be filled by appointment. In some cases the appointed person may serve for the remainder of the term; in other cases they serve only until a special election is held. If the vacancy occurs before the first day to file affidavits of candidacy for the next general election AND more than two years remain in the unexpired term, a special election must be held at or before the next general city election. If either of the above conditions is not met, Packet Page Number 289 of 291 J2 no special election is necessary and the appointee may serve the remainder of the term. A city must adopt an ordinance if it wishes to hold a special election to fill a city council vacancy other than at the same time as the next general election. State law alone determines whether a special election is needed to fill a council vacancy. The default position is that if a special election is required, it will be held in connection with the next general election. A city may adopt an ordinance to provide for special elections to be held at a time other than at a general election. City code section 2-43, adopted in 2005, requires a special election under circumstances not required by statute and causes the city to incur unnecessary expense. Staff estimates the direct costs of a special election to be $40,000 - $50,000, plus the indirect costs of city staff working on the election rather than other duties. By repealing city code section 2-43, the city will rely on state law to fill council vacancies in the same manner as the vast majority of statutory cities in Minnesota and save considerable expense. Attachments 1. Ordinance repealing city code section 2-43 Packet Page Number 290 of 291 J2, Attachment 1 Ordinance No. AN ORDINANCE REPEALING SECTION 2-43 OF THE CITY CODE REGARDING THE FILLING OF A COUNCIL VACANCY The Maplewood City Council ordains as follows: Section 1. Repeal. Section 2-43 of the Maplewood city code is hereby repealed. Section 2. Effective Date. This ordinance is effective immediately after adoption and publication. Adopted this 26th day of November, 2018. Attest: Andrea Sindt, City Clerk Nora Slawik, Mayor Packet Page Number 291 of 291