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Home My WebLink About2018-11-20 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday,November 20,2018 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.July 17,2018 5.Design Review: 6. New Business: a.North End Vision Study Presentation and Discussion b.Amend City Code To Require Removal of Abandoned Signs c. Resolution of Appreciation for Melissa Peck 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 17, 2018 6:00 P.M. 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:01p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersPresent Vice Chairperson,Matt LedvinaAbsent Boardmember,Melissa PeckAbsent Boardmember,Ananth ShankarPresent Staff Present:Michael Martin, Economic Development Coordinator Shann Finwall, Environmental Planner 3.APPROVAL OF AGENDA BoardmemberLamers moved to approve the agenda as approved. Seconded by BoardmemberShankar.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve the June 19,2018,CDRB minutes as submitted. Seconded by BoardmemberLamers.Ayes –All The motion passed. 5.DESIGN REVIEW a.Exterior Building Improvements, B222 and B224, 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Exterior Building Improvements, B222 and B224, 3M Campus and answered questions of the board. nd ii.Representing the applicant from Snow Kreilich Architects, James Horwarth, 219 -2 Street North, Suite 120, Minneapolis, addressed and answered questions of the board. BoardmemberLamersmoved to approvethedesign plans date-stamped June 4, 2018, for the exterior façade improvements to buildings B222 and B224 located within the 3M Campus. Approval is subject to the applicant doing the following: July 17, 2018 Community Design Review Board Meeting Minutes 1 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.The city engineer requires that a grading and erosion control permit is applied for and issued for any land disturbance or site grading associated withthe project. 4.Any identification or monument signs for the project must meet the requirements of the 3M Campus’ comprehensive sign plan. 5.The applicant is required to meet the city’s tree preservation ordinance. Before a building permit is issued, the applicant must submit for staff approval a landscape plan that details trees to be removed and location of replacement trees. 6.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 7.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 8.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 9.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. Seconded by ChairpersonKempe.Ayes –All The motion passed. This item does not need to go before the city council. July 17, 2018 Community Design Review Board Meeting Minutes 2 b.Building Addition, B208, 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Building Addition, B208, 3M Campus and answered questions of the board. ii.Representing the applicant, BWBR Architects, Christopher Fisher, 380 St. Peter Street, #Ste 600, St. Paul, addressed and answered questions of the board. BoardmemberLamersmoved to approvethedesign plans date-stamped July 11, 2018 for the 18,600 square-foot addition to the existing B208 building on the3M Campus. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 4.All driveways and parking lots shall have continuous concrete curbing. 5.Meet all requirements contained within Jon Jarosch’s engineering report, dated July 11, 2018. 6.Anyidentification or monument signs for the project must meet the requirements of the 3M Campus’ comprehensive sign plan. 7.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 8.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 9.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. July 17, 2018 Community Design Review Board Meeting Minutes 3 10.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. Seconded by Chairperson Kempe.Ayes –ChairpersonKempe, &Boardmember Lamers Abstention –Boardmember Shankar Boardmember Shankar abstained from the vote because he works for BWBR Architects. The motion passed. c.Comprehensive Sign Plan, B220 and 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Comprehensive Sign Plan, B220 and 3M Campus and answered questions of the board. ii.3M Design Team, 3M Campus, Collin Hummel,addressed and answered questions of the board. iii.Facilities Engineering, 3M Campus B275, Craig Caligiuri, addressed and answered questions of the board. BoardmemberLamersmoved to approvethecomprehensive sign plan for the 3M Campus (2501 Hudson Road East) with the following conditions: 1.Any future requests made by 3M for long-term exemptions to temporary window and banner signs that exceedsix months shall be approved by the Community Design Review Board. City staff may approve exemptions up to six months. 2.3M’s July 17, 2018 request for long-term exemption to the city’s temporary window and banner sign ordinance for B220 is approved for up to 12 months. 3M must notify city staff when the sign is up on B220 for the purpose of time tracking. 3.Any future all or freestanding signs on any buildings located on the 3M Campus are required to meet city ordinance requirements. For purposes of signreviews, private 3M streets shall be treated as public streets to determine sign allowances. 4.Any exceptions to the city’s sign ordinance must be approved by the Community Design Review Board. If requested sign exceptions are part of a construction project, those details shall be included with the plans submitted to the city for review and can be approved via the city’s design review process. Seconded by ChairpersonKempe.Ayes –All The motion passed. d.City Hall Campus Comprehensive Sign Plan i.Environmental Planner, Shann Finwall, gave the report on the City Hall Campus Comprehensive Sign Plan, introduced staff changes and answered questions of the board. July 17, 2018 Community Design Review Board Meeting Minutes 4 BoardmemberLamers moved to approvethecomprehensive sign plan for City Hall Campus (1810/1830/1902 County Road B East and 2050 and 2100 White Bear Avenue) with the following conditions: 1.All City Hall Campus wall and freestanding signsshall be approved by the Community Design Review Board. 2.Wayfinding Signs a.Existing wayfinding signs to be removedand replaced with four new wayfinding signs that will be located throughout City Hall Campus. b.The wayfindingsigns will follow the elevations dated April 26, 2018, with the following details: 1)A maximum of 6 feet in height and 2 feet, 8 inches inwidth. 2)Include the Xcel Energy –Partners in Energy and GreenStep City logo on the bottom of the signs. 3.Future building, freestanding, and wayfinding signsshall follow the general design details including color, font, and shape of the wayfindingsign elevations dated April 26, 2018. Seconded by Chairperson Kempe.Ayes –All The motion passed. 6.NEW BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS None. 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned byChairperson Kempeat6:56p.m. July 17, 2018 Community Design Review Board Meeting Minutes 5 COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date November 20, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, AICP, Economic Development Coordinator PRESENTER: Michael Martin, AICP, Economic DevelopmentCoordinator AGENDA ITEM:North End Study Presentation and Discussion Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city’s Draft 2040 Comprehensive Plan identified the North End as an area needing extra study and visioning because of this area’s overall importance to the city.The city has contracted with Perkins+Will to conduct a planning process focused on the North End. Perkins+Willwill be at the Community Design Review Boardmeeting on November 20 to provide an update and lead a discussion on this project. Recommended Action: No action required. Fiscal Impact: Is There aFiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city’s Draft 2040 Comprehensive Plan calls out the North End region of Maplewood as an area of opportunity to do additional visioning and planning in order to help this important part of the city staff healthy. The draft 2040 plans states the city should: Complete a subarea plan or district plan for the Maplewood Mall area, to help define the following: a.Expectations regarding anticipated mixes of land uses on a block by block basis. b.Expectations regarding urban design principles guiding redevelopment in the area. c. Opportunities for connections and synergy with the HealthEast St. Johns campus and surrounding supportive health care facilities. d.Improvements to support pedestrian, bicycling, and transit connectivity, particularly the METRO Rush Line stations. e.Further definition of implementation tools and steps to be completed, to support redevelopment and revitalization. As referenced above, a regional transit line is being planned that would traverse through this neighborhood in Maplewood. The proposed Rush Line will have five stations in Maplewood – including stations near the Maplewood Mall and St. John’s Hospital in this neighborhood. City staff is working to ensure these two processes are developed in coordination and inform each other. Background Anchored by the Maplewood Mall and St. John's Hospital, the North End is an important economic generator for the City of Maplewood and of one the premier activity centers in the northeastern portion of the Twin Cities Metropolitan Area. Furthermore, the City of Maplewood is currently working with Ramsey County and the Metropolitan Council on planning fora new multimillion dollar Bus Rapid Transit (BRT) line - the Rush Line - that will have two stations serving the North End district and three more stations serving other parts of Maplewood. Although the North End has been constantly evolving since it was first developed over 40 years ago, significant changes in the real estate industry and our overall economy are rapidly redefining where and how we live, work, and play. Activity centers once designed to be accessible only by automobile are losing their viability unless they can transform into truly connected places defined not only by multi-modal systems but by new uses and development that reinforce walkability, livability, and placemaking. Therefore, it is critical that the City of Maplewood work with key stakeholders and other important constituents to create a consensus vision and framework for the North End that will ensure its position as a hub of vital activity well into the future. Attachments 1.Perkins+Will Presentation Attachment 1 Maplewood Community Design Review Board // November 20, 2018 Attachment 1 Attachment 1 Attachment 1 Attachment 1 (another 10,000 within 1 mile)(another 6,000+ within 1 mile) Attachment 1 thru 2024 fastest and Healthcare: job sector in the metro area largest growing (4% in 2009) occur on-line Nearly 10% of all retail sales Attachment 1 Create an Action Plan and Get to Work Create Design Guidelines that Reinforce the Vision Solicit input from the community Refine Ideas to Best Meet Vision Goals and Objectives Draft alternative vision plan concepts Test Ideas for Change City CouncilCity Comm.Open HousesWebsiteTargeted OutreachEvent AttendanceEtc. Gather Input 2040 Comp Plan2030 Comp PlanRush Line BRT PlanEtc. Build on Previous Plans/ Studies Market StudyBuilt FormRoadsUtilitiesTransitParksEtc. Analyze Existing Conditions Attachment 1 Economic Housing & Commission Development Parks & Recreation County Ramsey Authority Regional Rail TEAM CITY GROUP COUNCIL WORKING CONSULTANT Planning Commission Design Community Review Board Attachment 1 c p c c ppp Deliverable Aug 21 Attachment 1 Attachment 1 perkinswill.com Attachment 1 Attachment 1 HousingEducationOfficesGovernment services Attachment 1 Attachment 1 Attachment 1 70 Units Government 114 Units Services Center 240 Units 185 Units UC 375 UnitsProposed Suites and Condos 232 Units Westin Hotel Homewood Roundabouts LifetimeFitness Target St th 66 Mall e Pedestrian Promenade 175 UnitsProposed Southdale Galleria Mall 241 Units Shake Shack Restoration Hardware 195 Units Pedestrian Improvements Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 perkinswill.com Attachment 1 Attachment 1 1513 Concern Challenge/ 69104 25 106107 Strength/ Opportunity Categories of Issues Mentioned General Transportation/LocationDevelopment PotentialIndustry/BusinessCommunity/DemographicsHealth/Well BeingGreen/Open SpaceLand Uses Attachment 1 perkinswill.com Attachment 1 Attachment 1 Attachment 1 Attachment 1 www.maplewoodmn.gov/northend Attachment 1 COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date November 20, 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Jane Adade, Planner Shann Finwall, Environmental Planner PRESENTER:Jane Adade, Planner Amend City Code to Require Abandoned Signs to be Removed AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city council directed staff to look into requiring the removal of abandoned signs. Recommended Action: Motion to approve an ordinance amending City Code to requireabandoned signs to be removed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. According to Section44-731of the City Code (Sign Regulations -Purpose and Intent), signs are regulated in order to balance effective visual communication including business identification with the need for a safe, well-maintained, and attractive community. Signs must be maintained and kept in a proper state of preservation.Requiring abandoned signs to be removed would help operational effectiveness by requiring the removal of signs that can potentially become nuisances. Background Abandoned SignDefinition An abandoned sign is defined as asign or sign structure on a site where all buildings have been demolished or removed or any sign that advertises a business, lessor, owner, product, service, or activity that is no longer located on the site premises where the sign is displayed. Surrounding Communities Upon conducting research, staff found cities such as St. Paul, Roseville, White Bear Lake, Vadnais Heights, Fridley, NorthSt. Paul,and South St. Paul require abandonedsigns to be removed within 14 days to one year after the sign is abandoned. City Code The following existing definitions and code language should be reviewed prior to amending city code to require abandoned signs to be removed: Definitions(Section 44-733) The proposed definition of an abandoned sign would include the “sign” or “sign structure.” Sign -Any structure, device, advertisement, advertising device, or visual representation intended to advertise, identify, or communicate information and to attract the attention of the public for any purpose. A sign includes any illuminated or nonilluminated symbol, letter, logo, figure, illustration or form painted or otherwise affixed to a building or structure, excluding murals. A sign also includes any beacon or searchlight intended to attract the attention of the public for any purpose. For the purpose of removal, signs shall also include all sign structures. Architectural lighting, such as neon that has no sign copy, shall not be considered to be a sign. Sign Structure -The supports, braces, and framework of a sign. Nonconforming Sign Regulations(Section 44-735) It should be noted that the removal of an abandoned sign may include the removal of a nonconforming sign. Once the sign is removed, any newsign would have to meet the current city code requirements. Many property owners intentionally maintain nonconforming signs, even when not in use, so that they can reface those signs which may vary in size or placement than the existing code. Anonconforming permanent signlawfully existing on the effective date of this article shall be allowed to continue in use, but shall not be rebuilt, relocated or altered, other than minor alterations including routine maintenance, painting, or refacing the copy of sign, without being brought into compliance with this article. After a nonconforming sign has been removed, it shall not be replaced by another nonconforming sign. Notice to Abate (Section 18-36) The proposed method for enforcing the removal of anabandoned sign is outlined in the notice to abate section. In summary, if a public nuisance is being maintained or exists within the city, the city shall notify the property owner in writing of the nuisance requiring them to remove the nuisance within 30 days. Noncompliance of the order is reported to the City Council for action. Property Management Interview City staff interviewed Tom Schutte, a local property manager with Tyme Properties. Tyme Properties removes wall signs and freestanding sign faces on properties they lease where the business is no longer operating. They do not remove the base of a freestanding sign, instead allowing a new business to reface that sign for their business. The main reason a business is no longer operating is because they filed for bankruptcy. In which case removal of the sign would fall to the property manager or property owner. Removal of a standard size wall sign or freestanding sign face could cost $500 to $1,000. Removal of a freestanding sign base would cost much more as it includes removal of the foundation and structure itself. Proposed Abandoned Sign Ordinance The attached abandoned sign ordinance includes the following: Abandoned sign definition. Requirement that abandoned signs and their structures be removed within three months of a vacant or unoccupied business or any sign that pertains to a time,event, or purpose that no longer applies. Enforcement of the abandoned sign ordinance as outlined in the notice to abate section of city code. Commission Actions TheCommunity Design Review Board and Planning Commission will review this proposed City Code amendment at their November 20, 2018, meetings. Attachments 1.Abandoned Signs Ordinance Attachment 1 ORDINANCE NO. ___ AN ORDINANCE AMENDMENT TO REQUIREABANDONED SIGNS TO BE REMOVED The Maplewood City Council _________the following revisionto the Maplewood Code of Ordinances. (Additions areunderlined.) Section 1. Section 44-733 of the Maplewood Code of Ordinances (Sign Regulations – Definitions) is hereby amended as follows: Abandoned signmeans a sign or sign structure that is located on a building or property that has been vacant or unoccupied for a period of three months or more or a sign which pertains to a time, event, or purpose that no longer applies. Section 2. Section 44-736of the Maplewood Code of Ordinances (Enforcement Procedures) is hereby amended as follows: (a)Permanent signs. The city shall send a notice to the owner of any permanent sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. If the sign is a safety hazard the city shall take immediate action to end the hazard. (b)Temporary signs.Thecity shall send a notice to the owner of all other illegal temporary signs and allow seven days for the owner to correct all ordinance violations or remove the sign. (c)Abandoned signs. The city shall send notice to the owner of the property on which exists any abandoned sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. Ifthe sign is a safety hazard the city shall take immediate action to end the hazard. (d)Removal of signs. If the sign owner does not obey the city’s orders, the city may remove or alter the sign at the owner’s expense under the procedures of sections 18-36 through 18-38 (notice to abate). The city may remove illegal signs on a public right-of-way without notice. If the city removes a sign the city may sell or dispose of it if the owner does not reclaim the sign and pay any removal costs within 30 days of the sign’s removal. Section 3. Section 44-737 of the MaplewoodCode ofOrdinances(Prohibited Signs) is hereby amended as follows: (k)Abandoned Signs Section4. This ordinance shalltake effect after the approval by thecity council and publishing in theofficialnewspaper. The Maplewood City Council________this ordinance revision on ___________. ___________________________________ Mayor Attest: __________________________________ City Clerk COMMUNITYDESIGN REVIEW BOARDSTAFFREPORT Meeting Date , 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Michael Martin, Economic Development Coordinator PRESENTER:Michael Martin, Economic Development Coordinator Resolution of Appreciation for Melissa Peck, Community Design Review AGENDA ITEM: Board Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation PolicyIssue: When citizen members end their time of service on a board or commission, the city considers adoption of a resolution of appreciation recognizing the individual for their time committed to serving Maplewood. Recommended Action: Motion to approve a resolution of appreciation for Community Design Review Board member Melissa Peck. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt. The City of Maplewood appreciates its citizen volunteers who serve on the city’s board and commissions and works to provide recognition for members upon resignation. Background Melissa Peckrecently resigned as a member of the Maplewood Community Design Review Board (CDRB)due to time commitments. The city council appointed Ms. Peckto the CDRB on February 13, 2017and she served until July 17, 2018. Attachments 1.Resolution of Appreciation for Melissa Peck Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Melissa Peckhas been a member of the Maplewood Community Design Review Board since February 13, 2017 and has served faithfully in that capacity to the present time; and WHEREAS, the Community Design Review Board has appreciated Melissa’sexperience, insights and good judgment; and WHEREAS, Melissa has freely given of hertime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Melissa has shown sincere dedication to herduties and has consistently contributed herleadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Melissa is hereby extended our gratitude and appreciationfor herdedicated service. Passed by the Maplewood City Council on ___________, 2018 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood CommunityDesign Review BoardOn, 2018 ____________________________________ Bill Kempe, Chairperson Attest: ________________________________ Andrea Sindt, City Clerk