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2018-10-25 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Thursday,October 25, 2018 City Hall, Council Chambers Meeting No.20-18 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located nearthe entrance. Sign in with the City Clerk before addressing the council. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.October 8, 2018 City Council Workshop Minutes 2.October 8, 2018 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Presentation from District 623 Superintendent Aldo Sicoli 4.Resolutions of Appreciation—Police Civil Service Commissioners 5.Swearing In of New Firefighters: BradleyDavison, Sam Perry and Charles Smith 6.Presentation of Lifesaving Awards –Public Safety Department 7.Resolution of Appreciation –Char Wasiluk 8.SPACC Business Retention, Expansion and Attraction Program Report G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Strategic Priorities Update for Third Quarter of 2018 3.Audit Engagement Agreement with BerganKDV 4.Audit Engagement Agreement for Fire Relief Association with Redpath 5.Transfers and Budget Adjustments 6.2018-2019 School Resource Officer Agreement with Independent School District 622 7.Purchase of New Fire Truck 8.Conditional Use Permit Review, Costco, 1431 BeamAvenue 9.Conditional Use Permit Review, Conifer Ridge, 3105 KennardStreet, 3090 HazelwoodStreet, and 3080 HazelwoodStreet 10.Conditional Use Permit Review, Maplewood Marine, 1136 Frost Avenue 11.2019 SCORE Funding Grant Application 12.Beebe Meadows Final PlatResolution 13.Removal/Installation of Stop Signs on Ripley Avenue at the Birmingham Street and Manton Street Intersections 14.SeveranceAgreement & Release of All Claims H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Joint Powers Agreement with the City of North St. Paul for Lake Boulevard Improvements, City Project 17-23 K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizensin the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or othersin public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, October 08, 2018 Maplewood City Hall – Council Chambers A.CALL TO ORDER A meeting of the City Council was held atMaplewood City Hall –Council Chambersand was called to order at5:30p.m. by Mayor Slawik. B.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberAbsent Tou Xiong,CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberAbrams movedto approve the agenda as submitted. Seconded by CouncilmemberJuenemannAyes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Commission & Board Interview City Manager Coleman gave the staff report. Bruce Thompson was interviewed to serve on the Community Design Review Board. 2.Follow Up Review of Urban Agriculture Ordinance Amendments City Manager Coleman introduced the staff report. Environmental & Code Specialist Swanson gave the staff report and answered questions of the council. 3.Tree Rebates and Sales for Private Land City Manager Coleman introduced the staff report. Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. 4.Rental Housing Discussion City Manager Coleman introduced the staff report. Economic Development Coordinator Martin gave the staff report and answered questions of the council. F.ADJOURNMENT Mayor Slawikadjourned the meetingat 6:59 p.m. October 08, 2018 1 City Council Workshop Minutes Packet Page Number 1 of 210 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,October 08, 2018 Maplewood City Hall – Council Chambers Meeting No.19-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood City Hall – Council Chambers and was called to order at7:07 p.m. byMayor Slawik. Mayor Slawik reported on the grand opening of Frost English Silver Apartments. Councilmember Abrams gave additional information about the grand opening. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, Councilmember Absent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA Bulky Items Edgerton School Addition Conifer RidgeGrand Opening White Bear AreaChamber Awards Luncheon MaplewoodBusiness Meeting Opening of Female VeteransTransition Home Regional Council of Mayors Visit to 3M Gold Line STATHome Health Rec Run CouncilmemberXiong movedto approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. E.APPROVAL OF MINUTES 1.September 24, 2018 City Council Workshop Minutes CouncilmemberAbrams moved to approve the September 24,2018 City Council Workshop Minutesas submitted. Seconded by Councilmember XiongAyes – Mayor Slawik. Council Packet Page Number 2 of 210 E2 Members Abrams, and Xiong Abstain – Councilmember Juenemann The motion passed. 2.September 24,2018 City Council Meeting Minutes CouncilmemberAbramsmoved to approve the September 24,2018 City Council Meeting Minutesas submitted. Seconded by Councilmember XiongAyes – Mayor Slawik. Council Members Abrams, and Xiong Abstain – Councilmember Juenemann The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2.Council Presentations Bulky Items Councilmember Juenemannreminded residents of the reduced rates for bulky items removed by the City’s trash hauler at their curbside during the month of October. Edgerton School Addition Councilmember Juenemannreported on the addition to Edgerton School. Conifer Ridge Grand Opening Councilmember Abramsreported on the grand opening at Conifer Ridge she attended. White Bear AreaChamber Awards Luncheon Councilmember Abrams reported on the White Bear Area Chamber Business Recognition Luncheon at Keller Golf Course she attended. Maplewood Business Meeting Councilmember Abramsreported on the quarterly business breakfast held at Community Center she attended. Opening of Female Veterans Transition Home Mayor Slawikreported on the new Female Veterans Transition Home in Maplewood she visited. Packet Page Number 3 of 210 E2 Regional Council of Mayors Visit to 3M Mayor Slawikreported on the tour of 3M Innovation Center she went on with the Regional Council of Mayors. Gold Line Mayor Slawikgave an update on the Gold Line and the downtown loop that is being proposed. STATHome Health Mayor Slawikreported on a ribbon cutting for a new business called Stat Home Health located in HeatherRidge business complex. Rec Run Mayor Slawikthanked city staff for the 3K/5K Maplewood Rec Run that took place on Saturday, September 29, 2018. 3.Presentation from District 622 Superintendent Christine Osorio City Manager Coleman introduced Christine Osorio, ISD 622 Superintendent. Christina Osorio addressed the council and gave the presentation on what’s happing in ISD 622. 4.Resolution for Commission Appointment City Manager Coleman gave the staff report. CouncilmemberAbrams moved to approve the resolution toappoint Bruce Thompson to the Community Design Review Board. Resolution 18-10-0608 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Community Design Review Board Bruce Thompson term expires April 30, 2019 Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 5.Resolution for Commission Reappointments City Manager Coleman gave the staff report. Packet Page Number 4 of 210 E2 CouncilmemberJuenemann moved to approve the resolution for Commission reappointments. Resolution 18-10-0609 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Environmental & Natural Resources Commission Keith Buttleman, Term Expires on 9/30/2021 Housing & Economic Development Commission Dennis Unger, Term Expires on 9/30/2021 Police Advisory Commission Carey Hall, Term Expires on 9/30/2021 Mary Schoenborn, Term Expires on 9/30/2021 Seconded by Councilmember AbramsAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. G.CONSENT AGENDA Items G5, G6 and G7 were highlighted. CouncilmemberAbrams moved to approve agenda items G1-G8. Seconded byCouncilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 1.Approval of Claims CouncilmemberAbrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 951,012.88 Checks #102283 thru#102324 dated 09/18/18 thru 09/25/18 $ 548,789.29 Disbursements via debits to checking account dated 09/17/18 thru 09/21/18 Packet Page Number 5 of 210 E2 $ 157,528.77 Checks # 102325 thru #102360 dated 09/25/18 thru 10/02/18 $ 864,185.20 Disbursements via debits to checking account dated 09/24/18 thru 09/28/18 $ 2,521,516.14 Total Accounts Payable PAYROLL $ 584,858.66 Payroll Checks and Direct Deposits dated 09/21/18 $ 3,468.47 Payroll Deduction check # 99103434 thru # 99103439 dated 09/21/18 $ 588,327.13 Total Payroll $ 3,109,843.27 GRAND TOTAL Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 2.Resolution Appointing Election Judges for the 2018 State General Election CouncilmemberAbrams moved to approve the resolution listing election judges for the 2018 State General Election. Resolution 18-10-0610 Appointing Election Judges 2018State General Election WHEREAS, MN State Statute 204B.21, subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, Approval of the resolution does not qualify individuals toserve as an election judge; and WHEREAS, Appointments will be made from the list to fill the needed positions after training and required paperwork have been completed. NOW, THEREFORE, IT BE RESOLVED by the City Council of Maplewood, Minnesota, that theCity Clerk or designee assign ElectionJudges to serve in the 2018 State General Election to be held on Tuesday, November 6, 2018 from the following list. Vanessa AbaciryMeridith AikensTheodore Anderson Pria (Kaushalya) Alissa AllenAhsan Ansari AbeyratneJim AllenAjla Arnold Packet Page Number 6 of 210 E2 Gary Hinnenkamp David BedorBrenda Oswald Pamela Hodges Jaime BellandDian Parent Mary Holmes Kristine BerckJohn Parnell Lynn BishopJeanette HuletSusan Parnell Diane BjorklundPatricia HuthMarilyn Peper Raymond Huth Myron BjornstadJoan Peterson Donita BoldenCarol IngersollKathleen Peterson Ginny BrandonCarol JagoeLinda Peterson Terri Jones Richard BrandonOrlin Plath David Jahn Denise BricherJoseph Plumbo Bernice BunkowskeKathleen JensenRoger Posch Robert Jensen Andre ChouravongNina Potter Cheryle Johnson Kathy ClarkShelly Putz Ann ClelandRobert JohnsonSteve Putz Edward CombeHoward JohnstonAndrew Reichow Annette Kane Colleen ConnollyRoy Reichow Myrna Kane Bonnie DahlJoAnne Reinke Nancy DeBernardiJudy KipkaVincent Rodriguez Lois Knutson Phil DeZelarTeresa Rossbach Pete Koegel Charlene DickersonBeryl Rourke Helen Jean DicksonCarolKoskinenBob Rozmarynowski Albin DittliDennis KramerCrystal Rygg John Krebsbach Larry DumkeWarren Sands John EadsJason KregerCynthia Schluender Carolyn EickhoffElaine KruseWilliam Schmidt Jackie Kwapick Jan FalteisekJulie Schommer Tom Labarre Nick FranzenJames Seitz Robert FreidAnnette LaCasseDeborah Seyfer Barbara Larson Barbara FunkDelaney Skaar Tom Layer Terrence GarveySusan Skaar Bobbi Gilpin SmithClaudette LeonardDuane Smith Linda GoeppingerSandy LewisMargaret Smith Marianne Liptak Diane GolaskiSokunthea Soeun David GrefeDarlene LoipersbeckFaith Sorenson Jamie GudknechtJules LoipersbeckKathy Sorenson Jeri Mahre Nick GudknechtFlorence Sprague Christina Mastro Dianne GustafsonTim Stafki Phyllis HaagJohn McCannMary Strandness Judy McCauley Phyllis HaagChris Swanson Joan McDonough Michael HafnerJohn Thon Marlene Moreno Joann HagemoCarole Thomalla Mary Newcomb Sandra Hahn Jo Trippler Miranda Nichols Vonna Hahn Micki Tschida Ann Norberg Lisa HansfordCarolyn Urbanski Cynthia OBrien Mary HarderHolly Urbanski Barbara HartD. William (Bill) Karen Valento Robert HartO'BrienGayle Wasmundt Bruce Olsen Jean HeiningerMary Wendt Anita Olson Darlene HerberCindy Yorkovich Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Packet Page Number 7 of 210 E2 Juenemann and Xiong The motion passed. 3.Lease Agreement with North St. Paul for Use of Fiber Optics CouncilmemberAbrams moved toapprove the Ramsey County GIS Users Group Joint Powers Agreement. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 4.Microsoft Volume Licensing Agreement CouncilmemberAbrams moved to approve entering into a Microsoft Volume Licensing Agreement. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 5.Resolution Accepting Donation from the Family of Carolyn Peterson CouncilmemberAbrams moved to approve the resolution accepting a donation in the amount of $1050.00 from the family of Carolyn Peterson for a memorial bench at Fish Creek Preserve, and to authorize the Finance Director to increase the Fish Creek budget, project #15-19, by $1050.00. Resolution 18-10-0611 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $1050.00 for a memorial bench honoring Carolyn Peterson; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 6.Resolution Accepting Donation from Community All/4Kids Fundraising CouncilmemberAbrams moved to approve the resolution accepting a donation in the amount of $18.00 from 4Kids Fundraising and to authorize the Finance Director to October 08, 20187 City Council Meeting Minutes Packet Page Number 8 of 210 E2 increase the Youth Scholarship Fund budget by that amount: $18.00. Resolution 18-10-0612 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $18.00 in support of the department; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 7.Resolution Accepting Donation from Philip and Marlene Kachelmyer CouncilmemberAbrams moved toapprove the resolution accepting a donation in the amount of $1500.00 from Philip and Marlene Kachelmyer to be used for a bench at Fish Creek Preserve, and to authorize the Finance Director to increase the Fish Creek budget, project #15-19, by $1500.00. Resolution 18-10-0613 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $1500.00 from Philip and Marlene Kachelmyer to cover the costs for a bench at Fish Creek Open Space; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. 8.Temporary Lawful Gambling - Local Permit for the Carver Elementary PTO, 2680 Upper Afton Road CouncilmemberAbramsmoved toapprove the temporary Lawful Gambling – Local Permit for the Carver Elementary PTO for their event on October 12, 2018 at 2680 Upper Afton Rd. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. October 08, 20188 City Council Meeting Minutes Packet Page Number 9 of 210 E2 H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS 1.Award of 2019 Charitable Gambling Funds City Manager Coleman gave the staff report. CouncilmemberAbrams moved toapprove the proposed award amounts. Amount Proposed Organization RequestedAward $2,188.92 $640.00 ARCS -Aquatic Research & Conservation Society, Inc. $3,000.00 $1,560.00 Carver Elementary PTO $3,000.00 Dispute Resolution Center$1,300.00 $200.00 Erickson Merkel Foundation$500.00 Friends of Maplewood Nature$5,000.00$1,060.00 $2,500.00 $1,770.00 ISD 622 Education Foundation ISD 622 Fusion Drumline Booster Organization$1,200.00$860.00 $1,820.00 ISD 622 Northern Lights Show Choir$5,000.00 $10,300.00 Maplewood Area Historical Society$4,120.00 $3,000.00 $1,950.00 Maplewood Police Reserves $3,500.00 $2,420.00 Maplewood Youth Scholarship Fund $5,000.00 North High School Robotics Team$2,040.00 $1,510.00 North Star Museum of Boy Scouting and Girl Scouting$4,000.00 Ramsey County Care Center$1,400.00$850.00 $2,500.00 Ramsey County Fair$1,760.00 Silver Lake Improvement Association$1,000.00$440.00 $1,000.00 Special Olympics MN -Maplewood Monarchs$660.00 $260.00 St. Paul Fly Tiers$750.00 $1,500.00 $1,260.00 Tubman Family Alliance $3,000.00 Weaver Elementary School$1,400.00 YMCA Neighborhood Centers Team$5,000.00$2,120.00 $64,338.92$30,000.00 Totals: Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. J.NEW BUSINESS 1.Confirmation of North End Vision Study Working Group October 08, 20189 City Council Meeting Minutes Packet Page Number 10 of 210 E2 City Manager Coleman introduced the staff report. Economic Development Coordinator Martin gave the staff report. CouncilmemberAbrams moved to approve the proposed members of the North End Vision Study Working group as detailed in the report. Seconded by Councilmember JuenemannAyes – Mayor Slawik. Council Members Abrams, Juenemann and Xiong The motion passed. K.ADJOURNMENT Mayor Slawikadjourned the meeting at8:03 p.m. October 08, 201810 City Council Meeting Minutes Packet Page Number 11 of 210 F1a CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER:Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Also included is a list of upcoming City-sponsored community events. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: November 13: Workshop: EDA Responsibilities and Programs November 26: Workshop: North End Study Update; Comcast Franchise Renewal Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Rental Licensing Survey (EEDD/Police Coordination) – completed 2.Review of EDA Responsibilities and possible program areas – in process 3.Tobacco 21 – scheduled 4.Minnetonka Tree Program – Will come back to City Council with revisions 5.Review of Building Permit Fees – report was sent to City Council via FYI on October 12th 6.Review of Urban Ag Ordinance - completed 7.Invite District 622 & 623 Superintendents to Council Meeting – scheduled 8.Create Pedestrian Safety Plan – Study underway 9.Report on Trail Trimming – FYI on 9/28 th 10.Prepare Marketing Plan for cost sharing July 4 Event costs – distributed on 9/10 and in FYI on 9/14 11.Sign Removal on Vacant Buildings- will need to go to Planning Commission and CDRB for discussion Upcoming Community Events: October 27: Halloween @ Bruentrup Farm (1 –3 pm) December 7: Santa’s Workshop @ MCC/YMCA (6 –7:30 pm) Packet Page Number 12 of 210 F3 Packet Page Number 13 of 210 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F3 F4 Packet Page Number 14 of 210 F4 Packet Page Number 15 of 210 F4, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Debra Birkholz has been a member of the Maplewood Police Civil Service Commission for ten years and ten months, serving from April 2004 through March 2007 and from January 2011 to September 10, 2018. Ms. Birkholz has served faithfully in those capacities; and WHEREAS, the City Council and Staff have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Birkholz has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Birkholz has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Debra Birkholz is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on October 25, 2018. Nora Slawik, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 16 of 210 F4, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Ms. Lisa Liddell has been a memberof the Maplewood Police Civil Service Commission for elevenyears and six months, serving from April 2007 to September 10, 2018. Ms. Liddell has served faithfully inthose capacities; and W HEREAS, the City CouncilandStaff have appreciated her experience, insights and good judgment; and WHEREAS, has freely given of her time and energy, withoutcompensation, for the betterment of the City of Maplewood; and WHEREAS, has shown dedication toher duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW,THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizensthat Lisa Liddell is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on October 25, 2018. Nora Slawik, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 17 of 210 F4, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, James Meehan has been a member oftheMaplewoodPolice Civil Service Commission for seven years and seven months, servingfrom March 2011 to September 10, 2018. Mr. Meehan has served faithfullyin those capacities; and W HEREAS, the City Council and Staff have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Meehan has freely given of h time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Meehan hasshown dedication toh duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW,THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that James Meehan is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on October 25, 2018. Nora Slawik, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 18 of 210 F5 CITY COUNCIL STAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, CityManager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief Sweaing In of New Firefighters: Bradley Davison, Sam Perry, AGENDA ITEM: andCharles Smith Action Requested:MotionDiscussion Public Hearing Form of Action:Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Staff would like to recognize and swear in three newly hired full-time staff: Maplewood Firefighters/Paramedics Bradley Davison, Sam Perry and Charles Smith. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargetedRedevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Honoring employment of new firefighters. Background In 2018, the Fire Department’s staffing model changed. As a result, the Fire Department added 11 new full-time firefighter positions. Eight of the positions were filled in the first quarter of 2018. The Department is swearing in three new firefighters, which now completes filling all 11 positions. Attachments None Packet Page Number 19 of 210 F6 CITY COUNCIL STAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Chief of EMS PRESENTER: Scott Nadeau Presentation of Lifesaving Awards – Public Safety Department AGENDA ITEM: Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Staff would like to recognize the following persons for their lifesaving actions: Maplewood Police Officers Marcus Forsythe, Nick Lenertz Maplewood Police Sergeant Joe Steiner Maplewood Fire Captain Ron Svendsen Maplewood Firefighters/Paramedics Rich Dawson, Mike Streff and Charles Lander Maplewood Firefighter/EMT Ken Nielsen Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Recognizing and celebrating department and community actions. Background On June 12, 2018 multiple police and fire department personnel performed lifesaving measures on a male who became unconscious and stopped breathing while at his home. The patient has made a full recovery and will be present to meet the Public Safety personnel who saved his life. Attachments None Packet Page Number 20 of 210 F7 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman AGENDA ITEM: Resolution of Appreciation – Char Wasiluk Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood would like to recognize the contributions of Char Wasiluk, a committed Maplewood resident who recently passed away on October 1, 2018. Our deepest sympathy goes to the Wasiluk family. Recommended Action: Motion to approve the resolution of appreciation for Char Wasiluk. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. n/a Background n/a Attachments 1.Resolution Packet Page Number 21 of 210 F7, Attachment 1 Resolution of Appreciation WHEREAS, Char Wasiluk, longtime resident who has been a committed community leader in the City of Maplewood; and WHEREAS, Char Wasiluk was appointed to the City Council to take the seat after her husband Michael’s death in June of 1985, was re-elected in 1985 and served on the Council through 1987; and WHEREAS, Char Wasiluk served on the Maplewood City Council and in the community and was a passionate and strong advocate for environmental issues; and WHEREAS, Char Wasiluk was instrumental in open space preservation and advocated for the $5 million Open Space referendum which funded the acquisition of Open Space parcels throughout Maplewood; and WHEREAS, Char Wasiluk created the first Solid Waste and Recycling Task Force and also established the first Recycling Drop Off Day and began the dialog on Organized Garbage Collection; and WHEREAS, Char Wasiluk also worked on behalf of the City to acquire the Fish Creek Open Space and also worked with the Maplewood Area Historical Society where she helped get legislation to preserve the Bruentrup Farm; and WHEREAS, Char Wasiluk passed away on October 1, 2018. NOW, THEREFORE, BE IT RESOLVED that the City of Maplewood expresses its gratitude and appreciation for Char Wasiluk’s many years of service to the City of Maplewood and extends its sympathy to the family of Char Wasiluk, some of whom have also served on the City Council and also contributed positively to the community. Approved by the Maplewood City Council on October 25th, 2018 Nora Slawik, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 22 of 210 8 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 City Council REPORT TO: REPORT FROM: Melinda Coleman, City Manager Melinda Coleman PRESENTER: usiness Retention, Expansion and Attraction Program Report AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The St Paul Area Chamber of Commerce (SPACC) will present their findings from the 2018 Business Retention, Expansion and Attraction Program for Maplewood. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. n/a Background n/a Attachments None Packet Page Number 23 of 210 F8, Attachment 1 October 15, 2018 Melinda Coleman Michael Martin City Manager Economic Development Coordinator City of Maplewood City of Maplewood 1830 County Road B East 1902 County Road B East Maplewood, MN 55109 Maplewood, MN 55109 RE: Business Retention, Expansion and Attraction Program Report Dear Ms. Coleman and Mr. Martin: We are pleased to present our findings from the 2018 Business Retention, Expansion and Attraction Program for the City of Maplewood. The program successfully identified 23 companies in the community that met the established criteria for a visit and successfully conducted visits with 14 of them. In addition to gathering a set of data that will prove useful in future policy and planning conversations, we had the opportunity to start or strengthen relationships with these businesses, and thank them for investing in the City of Maplewood. We know that retaining and facilitating the expansion of existing businesses is an important part of any onomic development plan. We commend the City of Maplewood for having the foresight to proactively work to retain your existing base of businesses. We believe we have been successful in achieving the multitude of goals set out by the City of Maplewood in advance of this effort: Demonstrate to businesses that the community appreciates their presence Help existing businesses solve immediate problems Establish a strategic plan for economic development Build community capacity to sustain growth and development over the long term The City of Maplewood is home to some of the most recognizable businesses in the region, including 3M, Maplewood Mall, and St. . The city is also host to a diverse collection of companies at all stages of growth. We had the opportunity to strengthen relationships and learn from many of these companies. Some key findings include: Workforce challenges were the top issue voiced by every company we visited except one Companies in the community are well positioned and planning for growth in both revenue and employees in the coming years Support for the Maplewood Police Department and the strong relationships the department has built make them the primary ambassador between businesses and city government In the following report you will find an overview of the Business Retention, Expansion and Attraction Program, as well as a complete set of data and information that was collected as a result of the business visits and follow-up survey. Additionally, we offer the following recommendations for consideration by the City of Maplewood: Packet Page Number 24 of 210 F8, Attachment 1 Continue building relationships with one or several community and technical colleges (i.e. Century College, Saint Paul College, etc.) in an effort to bridge the gap of skilled workers with local companies. Continue engaging in efforts to advance transit initiatives in Maplewood. Continue Business Retention, Expansion and Attraction efforts, identifying a targeted list of businesses to be visited throughout the year from companies that have had an initial contact with the City. Continue to work with the Saint Paul Area Chamber of Commerce to coordinate BRE&A visits and share information. More fully utilize the Maplewood Business Council to assist with relationship building and communication efforts between the business community and the City. It has been a great pleasure to work with participants of the BRE&A program and members of the city staff in executing this important work. We look forward to presenting our findings to the City Council on October 22 and at the mmunity Engagement Breakfast on November 1. Please feel free to contact Shannon with questions at shannon@saintpaulchamber.com or 651-265-2788. Best Regards, Shannon Watson Yao Yang Director of Public Affairs Public Affairs Specialist Packet Page Number 25 of 210 F8, Attachment 1 Business Retention, Expansion and Attraction Program Report Packet Page Number 26 of 210 F8, Attachment 1 Table of Contents Importance of Business Retention, Expansion and Attraction (BRE&A) ................................................ 5 Program Objectives .................................................................................................................................. 5 Program Organization and Leadership .................................................................................................... 5 Program Participants ................................................................................................................................ 6 Business Selection .................................................................................................................................... 6 Businesses Visited .................................................................................................................................... 8 Major Employers in Maplewood ............................................................................................................. 9 Employee Inflow-Outflow, Maplewood .................................................................................................. 9 Employee Demographics, Maplewood .................................................................................................. 10 Visit Analysis .......................................................................................................................................... 11 Survey Analysis ....................................................................................................................................... 12 RECOMMENDATIONS ................................................................................................................................. 14 Visit and Survey Generated Recommendations ................................................................................... 14 Recommendation 1 (continued from 2017) ...................................................................................... 14 Recommendation 2 (continued from 2017) ...................................................................................... 14 Recommendation 3 (new for 2018) ................................................................................................... 14 BRE&A Recommendations ..................................................................................................................... 14 Recommendation 1 (continued from 2017) ...................................................................................... 14 Recommendation 2 (continued from 2017) ...................................................................................... 14 Recommendation 3 (new for 2018) ................................................................................................... 15 CONTACT INFORMATION ........................................................................................................................... 15 APPENDIX A BRE&A SURVEY RESULTS .................................................................................................... 16 APPENDIX B BRE&A SURVEY REPORTING FORM ................................................................................... 27 Packet Page Number 27 of 210 F8, Attachment 1 BUSINESS RETENTION, EXPANSION AND ATTRACTION PROGRAM BACKGROUND The Saint Paul Area Chamber of Commerce appreciates the opportunity to partner with the City of Maplewood on Business Retention, Expansion and Attraction work for another year. The scope of this work includes the report detailing findings from the visits as well as recommendations for next steps. Importance of Business Retention, Expansion and Attraction (BRE&A) strategic plan for economic development. Studies have shown that as much as 80 percent of new jobs created are by existing businesses rather than by new businesses attracted to a community. In addition, of existing build outs. With the increasing scarcity of resources at the local level, focusing on the growth of existing businesses can be more efficient than enticing a new business to move into a community with public financing commitments or other public subsidies. However, redevelopment opportunities can be an opportunity to attract additional businesses to an area, especially if they are related to supply chain or somehow connected or complimentary to existing businesses. Program Objectives Business Retention, Expansion and Attraction programs set out to achieve a multitude of goals. Some of the goals identified by the City of Maplewood include: Demonstrate to businesses that the community appreciates their presence Help existing businesses solve immediate problems Establish a strategic plan for economic development Build community capacity to sustain growth and development over the long term Program Organization and Leadership Executing a Business Retention, Expansion and Attraction program in a community takes a great deal of organization and leadership. Shannon Watson and Yao Yang from the Chamber took the lead role in identifying businesses to be visited, coordinating schedules between the businesses and with the Mayor, City Councilmembers, and HEDC, and executing BRE&A visits. DuWayne Konewko, Director of Maplewood's Environmental & Economic Development Department, was the City lead on the Maplewood BRE&A program and was excellent to work with. Michael Martin from the City of Maplewood provided assistance while Mr. Konewko was on a leave of absence, and we appreciate his stepping into that role as well. A new project in 2018 included working with Joe Sheeran and Kevin Schmitz from the City of Maplewood Communications Department to coordinate some on-camera interviews with businesses on the BRE&A visit list. Since this was a new initiative, we learned along the way that requests to bring a camera crew were not as effective if the request came as part of the initial visit. Instead, suggesting that a business be part of the video project was a great follow-up to the in-person visit, and served as an additional relationship building touch point for the City to offer the opportunity as an extra benefit to the business. Packet Page Number 28 of 210 F8, Attachment 1 Program Participants The Saint Paul Area Chamber of Commerce would like to offer thanks to the Mayor, the members of the City Council, members of the Housing and Economic Development Commission, and City Staff and other partners for their participation in the project. Although not everyone attended one or more visits, their support is critical for a project of this kind. City Council: Mayor Nora Slawik* Councilmember Marylee Abrams* Councilmember Kathleen Juenemann Councilmember Bryan Smith Councilmember Tou Xiong Housing and Economic Development Commission: Benosi Maduka Brian Finley* Dennis Dupee* Dennis Unger Jennifer Lewis Joy Tkachuck* Mark Jenkins* City Staff/Partners: Melinda Coleman* Shann Finwall DuWayne Konewko* Michael Martin Chris Swanson* Steve Love* Scott Nadeau* Joe Sheeran* Kevin Schmitz* Ling Becker* SPACC Staff: Shannon Watson* Yao Yang* *Participated in visits Business Selection Participants in the BRE&A program visited 14 businesses. Recognizing that there is not the capacity to visit every business in the community, a strategy was developed to prioritize visits with the intent of gathering data and building relationships across a diverse cross section of Maplewood businesses. Using da Minnesota Department of Employment and Economic Development (DEED) we identified approximately 800 companies in the City of Maplewood. We narrowed down the list to identify prominent industry clusters within the city, as well as i. (Those are Health Care and Social Assistance; Manufacturing; Professional, Scientific, and Technical Services; Wholesale Trade; and Finance and Insurance.) Packet Page Number 29 of 210 F8, Attachment 1 Medical or health-related practitioners and businesses are extremely important industries to state, so Maplewood is in a good position to capitalize on the foundation that already exists. As part of this cluster we visited a Home Health Care provider, a Mental Health Clinic, and the Hospital. Manufacturing and service consistently scores as an important economic driver to the City, so we visited a Medical Device Manufacturer (which is also related to the previous category of health-related companies) and a family-owned HVAC company. The Amazon effect and other delivery services are changing every part of the retail sector, so we visited a Grocery Store. Child care both the availability and affordability of is a big piece of the puzzle when it comes to economic opportunity, but we regularly think of those businesses as an accessory to the conversation, instead of a subject, so we visited a Child Care Center. Restaurants have a big presence in Maplewood so we visited a Full-Service Restaurant. We also thought it was important to get information from a few small businesses and startups so we visited with one Virtual Company, an Exercise Franchise, and a Credit Union. that have a large enough impact to the City that they should be visited on a yearly basis, regardless of how they fit into the mix with other choices. In this category, we included Independent School Districts 622 and 623. Packet Page Number 30 of 210 F8, Attachment 1 Businesses Visited The BRE&A&A Program identified 23 businesses that met the selection criteria for a visit and 14 visits were completed as follows: 3M 5-8 Tavern & Grill 9Round Fitness City & County Credit Union Cub Foods White Bear Ave Fairview/ Home Instead Senior Care Independent School District 622 Independent School District 623 Maplewood Mall* Metro Heating & Cooling Modern Catheter Technologies New Horizon Academy PrairieCare UpVant *Maplewood Mall was identified as a legacy business and included in the report and survey, however, SPACC staff did not make an in-person visit. The Mall had been included in visits and meetings being conducted for the North End Redevelopment and Transit studies, and city staff did not want to impose a second visit on them to meet the requirements of this project. Packet Page Number 31 of 210 F8, Attachment 1 Major Employers in Maplewood Employee Inflow-Outflow, Maplewood Based on the most recent data available (2015) the City of Maplewood employment outflow population is just slightly more than its inflow population. In comparison, neighboring cities Roseville allows for greater exposure to employment in multiple neighboring cities with shorter commute times, which may be an attractive benefit to residents. ROSEVILLE MAPLEWOOD WOODBURY Data Source Minnesota Department of Employment and Economic Development Employee Inflow-Outflow U.S. Census, 2015 Packet Page Number 32 of 210 F8, Attachment 1 Employee Demographics, Maplewood Trends look consistent over time in all three categories (inflow, outflow, and residents who live and work in Maplewood). There is some inconsistency in the census data in this category. (That or Maplewood lost 8,000 jobs in 2012 and gained them back in 2014, only to lost them supported by any other data source.) We have a call out to DEED to check the data and will update the report if new information can be substituted. The shape of these graphs workers aged 30 to 54 will always be the largest part of the workforce. However, as the baby boomers and Gen the millennial generations become a larger part of the working population, their preferences in housing, jobs and transportation options will affect the way our cities look and function. Packet Page Number 33 of 210 F8, Attachment 1 Key Findings Visit Analysis Overall The businesses visited have an overall favorable relationship with the City, especially with applying for permits and interactions with the Police department. A common theme during the visits were that companies might not know what they and proactive outreach from the City could encourage more utilization of City resources. Location/Transit Many businesses enjoy their location in Maplewood for its proximity to highway infrastructure and easy access to Twin Cities markets. They are not concerned with high traffic. Most of the businesses and organizations we visited had very few employees and customers who used public transportation, mainly because of the lack of options. Many support more transit availability as a way to open up their markets to employees and customers. Many participants were interested in the Rush Line project. These companies should be tapped as a resource when opportunities for business input are being collected. The two school districts are obviously interested in bike and pedestrian safety issues but also transit as it can relate to kids commuting to school, parents without cars coming to conferences or other opportunities, and how transit schedules affect after-school and extra-curricular activity participation. Police and Fire The Maplewood Police and Fire Departments are well regarded. Businesses are interested in meeting with the police to talk about what is happening in their neighborhood or to do drills or training on de-escalation techniques. There is a general sense of safety. Wh The focus on community policing and the work being done to build relationships with young people and provide positive role models was mentioned more than once. Workforce Businesses and organizations have identified the economic imperative of having a workforce that looks like customers and the people they serve. Deliberate outreach and intentional recruiting is helping, but still a long way to go. The availability of qualified candidates is a problem area. Participants noted that finding skilled labor is difficult. Partnerships with local high schools, community colleges and trade schools, as well as internal training and mentoring are strategies being used to fill the gaps. In addition to industry-specific skills, soft skills and responsibility were mentioned. Some especially those who hire for traditionally entry- level, youth, or lower-wage positions. Many Maplewood businesses are keeping an eye on the Saint Paul $15 minimum wage ordinance. For ones that pay less than $15 they are concerned about their workers leaving for Packet Page Number 34 of 210 F8, Attachment 1 the same jobs that would pay more in Saint Paul. For those that already pay above $15 they worry about the compression effect. Hearing from City leaders that they are not considering an ordinance in Maplewood was reassuring. In order to fill positions some are having to change employment criteria (no longer doing drug tests, more flexible schedules, reduced educational requirements). Communications and Outreach Participants would like opportunities to market their businesses through the City. Newsletter is a good resource. Some of the participants attend events like the Community Breakfast or Business Council, but not on a regular basis. Most would like to attend more involved in community and business events. Other Increasing diversity and new populations mean an increased need for workers who are multi- lingual and have additional cultural competencies. Tariffs and national political instabilities are a factor for manufacturers and equipment providers. Local (municipal, county and state) government relationships are nonexistent or could be improved in most cases. Reaching new younger customers is a ch businesses are having to innovate. Survey Analysis *See Appendix A for full survey data The majority of businesses surveyed own their site, and many have changed ownership. Companies in Maplewood seem to have more stable sales than the prior year. The companies surveyed range in size from less than 10 employees to over 10,000. increased. None decreased. Companies generally anticipate maintaining their current number of jobs or adding jobs in the next year. Companies that are hiring in the next 2 5 years are anticipating more than 50 positions. Of those who have hired in the last year, most said they had difficulty filling the position(s). The difficulty centered on a lack of candidates and lack of technical skills. Most businesses noted a need to train new employees. Packet Page Number 35 of 210 F8, Attachment 1 -growing segment as well. Companies overwhelmingly identify themselves as being located in Maplewood versus in Saint Paul or the Twin Cities. While the percentage of companies that plan to renovate or expand their current facilities stayed stable, those planning a major equipment purchase fell slightly. The K-12 and Higher Education providers are perceived positively by the business community. There is opportunity for improved access to public transit. Businesses rated access to capital from local governments and/or nonprofits much higher this year than last. Packet Page Number 36 of 210 F8, Attachment 1 RECOMMENDATIONS Visit and Survey Generated Recommendations The visits and follow-up surveys yielded many actionable findings. It is recommended that the City concentrate on a select few items that proved to be the most prominent themes identified through the BRE&A Program. Recommendation 1 (continued from 2017) Challenges related to accessing skilled workers was a theme during visits and is consistent with regional trends. While the quality of education in the community at the K-12 and Post-Secondary level is generally perceived as being favorable, there is a disconnect between the types of opportunities that exist in the community and the academic and training resources in the immediate area. It is recommended that the City continue building relationships with one or several community and technical colleges (i.e. Century College, Saint Paul College, etc.) in an effort to bridge the gap of skilled workers with local companies. Setting up a line of communication between businesses and schools can be valuable for everyone involved, and help the city stay informed about trends in education and workforce needs. Recommendation 2 (continued from 2017) The need for increased transit was a strong theme throughout the visits. It is recommended that city staff and elected officials and/or committees and commissions continue engaging in efforts to advance transit in Maplewood. This will also help with issues of employee attraction/retention and parking brought up in many of the visits. Recommendation 3 (new for 2018) Companies in the City of Maplewood are growing, and the time available for owners and operators to be relevant and helpful to them. This could be as simple as a specific opt-in business email list. BRE&A Recommendations Intensive BRE&A Programs, like this one, are an important part of a Business Retention, Expansion and Attraction strategy for a community. The data collected during this program represents a snapshot in time, and ongoing BRE&A efforts are critical to maintain up to date information and relationship building with the business community. Recommendation 1 (continued from 2017) It is recommended that Maplewood continue its Business Retention, Expansion and Attraction efforts, identifying a targeted list of businesses to be visited throughout the year. For 2019 consider shifting focus to businesses that have had one touch point already for instance, target companies who have pulled a permit within the last year. Relationships are built over time, so finding proactive ways to connect with businesses in an ongoing manner can be helpful to building trust. Recommendation 2 (continued from 2017) Business Retention, Expansion and Attraction efforts, we recommend that the Saint Paul Area Chamber of Commerce and other groups be leveraged to supplement Business Retention, Expansion and Attraction visits. Chambers conduct BRE&A visits on a regular basis. The city Packet Page Number 37 of 210 F8, Attachment 1 should continue to work with these organizations to coordinate visits and ensure the appropriate people are involved in conducting the visits. Recommendation 3 (new for 2018) The Maplewood Business Council is an easy entry point to introduce businesses to the city and to each other, but is currently not held often enough to make attendance a habit. In 2019 consider going from a quarterly meeting to 6 or 8 meetings, with the goal of a monthly gathering in 2020. This will allow for more regular attendance that assists with relationship building and less lag time between meetings if a business has to miss one. It is important to acknowledge that BRE&A work is an ongoing process and takes many years to be successful. Relationship development helps not only the actual city services but also the perception of how hard or easy it is to do business in Maplewood. Current business owners and the employer community can be your best ambassadors or most vocal critics. Hearing concerns and addressing them is important, and building the trust to have the businesses come to you with a problem should be seen as a measure of success. CONTACT INFORMATION Saint Paul Area Chamber of Commerce 401 North Robert Street, Suite 150 Saint Paul, MN 55101 651.223.5000 www.saintpaulchamber.com Shannon Watson Yao Yang Director of Public Affairs Public Affairs Specialist (651)265-2788(651)265-2780 shannon@saintpaulchamber.comyao@saintpaulchamber.com Packet Page Number 38 of 210 F8, Attachment 1 APPENDIX A BRE&A SURVEY RESULTS Survey data was aggregated and is presented by data set to maintain anonymity of the companies that were visited. Of the 15 businesses that were visited as part of the BRE&A program, 13 completed the follow-up survey. Note: Employers were not required to answer every question Employee Counts 2017 2018 How many full time How many full time employees are at this facility?employees are at this facility? 500+ 500+ 100 - 500 100 - 500 10 - 100 10 - 100 Less than 10 Less than 10 05101502468 Has the number of Has the number of employees at this facility employees at this facility changed in the past year?changed in the past year? Stayed the sameIncreasedDecreasedStayed the sameIncreasedDecreased Decreased Inceased 5%Stayed the same 23% 57% Increased 38% Stayed the same 77% Packet Page Number 39 of 210 F8, Attachment 1 Job Creation and Hiring 2017 2018 In the next year, do you In the next year, do you expect the number of jobs at expect the number of jobs at the facility to...the facility to... IncreaseDecreaseIncreaseDecrease Be relatively stableUnsureBe relatively stableUnsure Increase Unsure 15% 9% Unsure Increase 23% 29% Be relatively stable 57% Decrease Be 5% relatively stable 62% Do you anticipate needing to Do you anticipate needing to train existing employees?train existing employees? 14 9 7 3 YESNO YESNO Packet Page Number 40 of 210 F8, Attachment 1 2017 2018 Do you plan to hire in the next Do you plan to hire in the 2 -5 years?next 2 -5 years? 17 11 4 2 YESNO YESNO If yes, how many employees If yes, how many employees do you anticipate hiring?do you anticipate hiring? 1 - 45 - 1010 - 1515 +1 - 45 - 1010 - 1550 + 15 + 8% 1 -4 1 -4 54% 29% 10 -15 23% 50+ 71% 5 -10 15% Packet Page Number 41 of 210 F8, Attachment 1 2017 2018 If you have hired in the past If you have hired in the past year, was it hard to fill year, was it hard to fill positions? positions? 13 9 7 4 YESNO YESNO If yes, what contributed to If yes, what contributed to the challenges of filling open the challenges of filling open positions?positions? Lack of technical skillsCompetitionLack of technical skillsCompetition Lack of CandidatesPoor work ethicLack of CandidatesPoor work ethic OtherOther Other Other Lack of Lack of 7% 10% technical skills Poor work ethic technical skills 29% 21% 29% Poor work ethic 14% Compeitition Competition 7% Lack of Lack of 9% Candidates Candidates 38% 36% Packet Page Number 42 of 210 F8, Attachment 1 Market Information 2017 2018 What city do you typically What city do you typically associate with your associate your business? business? MaplewoodSaint Paul MaplewoodSaint Paul Saint Paul 15% Saint Paul 24% Maplewood Maplewood 76% 85% Company's Primary MarketCompany's Primary Market United StatesUnited States MinnesotaMinnesota LocalLocal Midwest (including MN)Midwest (including MN) InternationalInternational United International States 5% 16% United States Midwest 29% 14% Minnesota 15% Local Local 19% 69% Minnesota 33% Packet Page Number 43 of 210 F8, Attachment 1 Market Information 2017 2018 Company's fastest growing Company's fastest growing geographic market geographic market International 1 International 2 Midwest (including MN) Midwest (including MN) 3 Local Local10 4 Minnesota Minnesota 1 6 United StatesUnited States 21 024681012 024681012 Do you export or have Do you export or have clients outside of the U.S.?clients outside of the U.S.? 18 11 3 2 YESNO YESNO Packet Page Number 44 of 210 F8, Attachment 1 Investment Plan 2017 2018 Does the company plan to...Does the company plan to... Make major equipment purchasesMake major equipment purchases Invest in new facilitiesInvest in new facilities None of the aboveNone of the above Renovate/Expand current facilitiesRenovate/Expand current facilities Renovate/Expand Making Renovate/Expand Make major Current Facilities major current facilities equipment 33% equipment 36% purchases purchases 32% 25% Invest in new Invest in None of the facilities None of the new above 17% abovefacilities 25% 16% 16% Approximate date of Approximate date of investmentinvestment 8 7 6 6 44 4 4 4 3 2 2 2 1 0 0 Within oneWithin twoWithin threeUnsure Within oneWithin twoWithin threeUnsure yearyearsyears yearyearsyears Do you currently have room Do you currently have room on your site to expand?on your site to expand? YES YES 50% 46% NO NO 54% 50% Packet Page Number 45 of 210 F8, Attachment 1 Rank of Local Business Climate 1 = Poor 5 = Great 2017 2018 Education and TrainingEducation Training Overall Workforce Overall Workforce Quality Quality Customized Training Customized Training Programs Programs Higher Education Higher Education K-12 K-12 3.23.43.63.844.2 3.23.43.63.844.2 Transportation/LocationTransportation/Location Proximity to Suppliers Proximity to Suppliers Air Service Air Service Highway Infrastructure Highway Infrastructure Public Transportation Public Transportation 3.43.63.844.2 3.23.43.63.844.2 Quality of LifeQuality of Life Housing Supply forHousing Supply for WorkforceWorkforce Social Organizations andSocial Organizations and Networks Networks Crime Rate Crime Rate Cultural Opportunities Cultural Opportunities Recreational Recreational Opportunities Opportunities 33.23.43.63.84 33.23.43.63.84 Packet Page Number 46 of 210 F8, Attachment 1 Rank of Local Business Climate 1 = Poor 5 = Great 2017 2018 UtilitiesUtilities Electric Reliability Electric Reliability Electric Rates Electric Rates Telecommunications/Broa Telecommunications/Broa dband Rates dband Rates Telecommunications/Broa Telecommunications/Broa dband Service dband Service 2.833.23.43.63.84 2.833.23.43.63.84 Local Government Local Government Local fees Local fees Local taxes Local taxes Permitting/Zoning Permitting/Zoning Attitude towards business Attitude towards business 012345 012345 Local Access to CapitalLocal Access to Capitol Assistance from local Assistance from local governments and/or non-governments and/or non- profitsprofits Lending by local financialLending by local financial institutionsinstitutions 33.23.43.63.8433.23.43.63.84 Packet Page Number 47 of 210 F8, Attachment 1 Business and Facility Details 2017 2018 Over the past year Over the past year company company sales have... sales have... IncreasedBeen relatively stable IncreasedBeen relatively stable DecreasedFluctuated Widely DecreasedFluctuated Widely Decreased Decreased 10% Fluctuated Increased 5% Widely Been Been relatively relatively stable Increased stable 24% 66% 50% Type of facilityType of facility BranchDistribution BranchDistribution FranchiseHeadquarters FranchiseHeadquarters ManufacturingSales Office ManufacturingSales Office R&D R&D R&D 14% Branch R&D Branch 19% Sales 9% 29% Office Distributi Sales 7% on Office 9% 13% Franchise Franchise Manufact 14% Manufacturing 3% uring 7% 19% Headquarters Headquarters 28% 29% Is this facility owned or Is this facility leased or leased? owned? 20 20 17 15 15 10 8 10 44 5 5 0 0 LeasedOwned LeasedOwned Packet Page Number 48 of 210 F8, Attachment 1 Business and Facility Details 2017 2018 Has the company Has the company ownership changed?ownership changed? YESYES NONO 0510152005101520 Has this company Has this company introduced new products?introduced new products? YESNOYESNO NO 33% NO 50% YES 50% YES 67% Packet Page Number 49 of 210 F8, Attachment 1 APPENDIX B BRE&A SURVEY REPORTING FORM COMPANY INFORMATION Company Name: Contact Name/Email: BUSINESS AND FACILITY DETAILS: Primary Business Sector? Type of facility (select all that apply): Branch Distribution Franchise Headquarters Manufacturing R&D Sales-Office Is this facility owned or leased? Owned Leased Has the company ownership changed? YES NO Over the past year, have company sales (select one): Increased Decreased Been relatively stable Fluctuated widely Not identified PRODUCTS AND SERVICES Has this company introduced new products? YES NO Briefly describe new products: EMPLOYMENT AND WORKFORCE How many full time employees are at this facility? Has the number of employees at this facility changed in the past year (select one): Increased Decreased Stayed the same In the next year, do you expect the number of jobs at facility to (select one): Increase Decrease Be relatively stable Unsure Do you plan to hire in the next 2-5 years? YES NO If yes, how many employees do you anticipate hiring? _______ If you have hired in the past year, was it hard to fill positions? YES NO What contributed to the challenges in filling open positions? (select all that apply): Poor work ethic Lack of basic education Lack of technical skills Lack of candidates Challenging location Competition Other Packet Page Number 50 of 210 F8, Attachment 1 Do you anticipate needing to train existing employees: YES NO What type oftraining is needed? MARKET INFORMATION International United States Midwest (including MN) Minnesota Local International United States Midwest (including MN) Minnesota Local Not identified Do you export or have clients outside of the United States? YES NO If so, where (select all that apply): Africa & Middle East Canada Europe & Russia Greater China India, Pakistan, Central/South Asia Japan & Korea Southeast Asia Australia & Pacific Oceania Latin America & Caribbean Mexico Other _________________ Percent of sales outside of the US? INVESTMENT PLAN Does the company plan to (check all that apply) Invest in new facilities Make major equipment purchase Renovate/Expand current facilities None Approximate date of investment (select one): Within one year Within two years Within three years Unsure Do you currently have room on your site to expand? YES NO If investing in new location, why (select all that apply)? Access to labor Access to markets Environmental permit obstacles High state taxes High local taxes Labor costs Lease expiration No room at this location Quality of workforce Transportation/infrastructure Other ____________________ Rank the local business climate: Community Rankings: 1 = Poor 5 = Great Education and Training K-121 2 3 4 5 n/a Higher education 1 2 3 4 5 n/a Customized Training Programs 1 2 3 4 5 n/a Overall Workforce Quality 1 2 3 4 5 n/a Transportation/Location Public Transportation 1 2 3 4 5 n/a Packet Page Number 51 of 210 F8, Attachment 1 Highway Infrastructure 1 2 3 4 5 n/a Air Service 1 2 3 4 5 n/a ProximitytoSuppliers 12345n/a Qualityof Life Recreational Opportunities 1 2 3 4 5 n/a Cultural Opportunities 1 2 3 4 5 n/a Crime Rate 1 2 3 4 5 n/a Social Organizations and Networks 1 2 3 4 5 n/a Housing Supply for Workforce 1 2 3 4 5 n/a Local Access to Capital Lending by local financial institutions 1 2 3 4 5 n/a Assistance from local governments and/or non-profits 1 2 3 4 5 n/a Local Government Attitude towards business 1 2 3 4 5 n/a Permitting/Zoning 1 2 3 4 5 n/a Local Taxes 1 2 3 4 5 n/a Local fees 1 2 3 4 5 n/a Utilities Telecommunications/Broadband Service 1 2 3 4 5 n/a Telecommunications/Broadband Rates 1 2 3 4 5 n/a Electric Rates 1 2 3 4 5 n/a Electric Reliability 1 2 3 4 5 n/a Packet Page Number 52 of 210 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 For the Permanent Record Meeting Date: 10-25-2018 Agenda Item: F8 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: October 16, 2018 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $558,497.24Checks #102361 thru #102394 dated 10/09/18 $425,338.53Disbursements via debits to checking account dated 10/01/18 thru 10/05/18 $70,743.63Checks # 102395 thru #102422 dated 10/16/18 $574,002.36Disbursements via debits to checking account dated 10/09/18 thru 10/12/18 $1,628,581.76Total Accounts Payable PAYROLL $558,670.83Payroll Checks and Direct Deposits dated 10/05/18 $2,441.40Payroll Deduction check # 99103456 thru # 99103460 dated 10/05/18 $561,112.23Total Payroll $2,189,693.99GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 53 of 210 G1, Attachments Check Register City of Maplewood 10/08/2018 CheckDateVendorDescriptionAmount 10236110/09/201805114BOLTON & MENK, INC.GIS ASSSISTANCE - NEW PROJECTS4,759.00 10236210/09/201800283CENTURY COLLEGEFIRE INSPECTOR II CLASS FOR 31,395.00 10236310/09/201800519FLEXIBLE PIPE TOOL CO.PARTS FOR JET TRUCK UNIT 615524.45 10236410/09/201800585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - SEPTEMBER773.55 10/09/2018HOTSYMINNESOTA.COM 10236503759PRESSURE WASHER GUN141.22 10/09/2018HUGO'S TREE CARE INC 10236600687TREE/STUMP/HANGER REMOVAL1,025.00 10/09/2018HUGO'S TREE CARE INC 006872 TREE & STUMP REMOVALS FROM ROW680.00 10/09/2018KIMLEY-HORN & ASSOCIATES INC 10236702728PROJ 18-04 WAKEFIELD CONST40,201.91 10/09/2018WILLIE MCCRAY 10236805311SOFTBALL UMPIRES 09/17 - 9/27580.00 10/09/2018PATRICK TROPHIES 10236901941MEDALS FOR SOCCER209.30 10/09/2018SUBURBAN SPORTSWEAR 10237001546T-SHIRTS FOR REC RUN533.50 10/09/2018T A SCHIFSKY & SONS, INC 10237101574PROJ 17-18 FARRELL-FERNDALE PMT#7207,765.37 10/09/2018TRANS-MEDIC 10237204192EMS BILLING - AUGUST5,115.00 10/09/2018XCEL ENERGY 10237301190ELECTRIC UTILITY13,222.62 10/09/2018XCEL ENERGY 01190ELECTRIC & GAS UTILITY1,145.54 10/09/2018XCEL ENERGY 01190ELECTRIC UTILITY105.34 10/09/2018XCEL ENERGY 01190ELECTRIC UTILITY50.94 10/09/2018XCEL ENERGY 01190GAS UTILITY33.29 10/09/2018YMCA 10237405761REFRESHMENTS COUNCIL MEETING 9/27198.64 10/09/2018AMHERST H. WILDER FOUNDATION 10237505630KID CITY INFORGRAPHIC1,037.50 10/09/2018BROCK WHITE COMPANY, LLC. 10237600221CRACK SEALING MATERIALS3,129.56 10/09/2018CEMSTONE PRODUCTS CO., INC. 10237700279CONCRETE-WOODLYN & ARIEL SIDEWALK602.50 10/09/2018CINTAS CORPORATION #470 10237805369CLEANING SUPPLIES-CH/PD/PW/PM64.23 10/09/2018CINTAS CORPORATION #470 05369CLEANING SUPPLIES-CH/PD/PW/PM64.23 10/09/2018COMMERCIAL FURNITURE SERVICES 10237903874OFFICE FURNITURE ROOM 218 S LOVE1,820.49 10/09/2018FOREST LAKE SPORTSMEN'S CLUB 10238005736RANGE RENTAL FOR POLICE TRAINING1,440.00 10/09/2018GRAPHIC DESIGN, INC. 10238105313BUSINESS CARDS142.89 10/09/2018IDEAL ENERGIES, LLC 10238205946SOLAR ARRAY REINSTALLATION7,930.16 10/09/2018MOSS & BARNETT 10238305741ATTORNEY FEES-CABLE MATTERS-AUG17,918.00 10/09/2018ONE TIME VENDOR 10238400001REIMB Y ZHU - LADDER BLDG INSPECT106.05 10/09/2018ONE TIME VENDOR 10238500001REIMB J BROM SPRINKLER SYS REPAIR99.25 10/09/2018PARTY TIME LIQUOR 10238601248ROOTBEER FOR EMPLOYEE PICNIC67.99 10/09/2018PENGUIN MANAGEMENT, INC. 10238705153VOICE NOTIFICATION 11/1/18 - 4/30/19774.00 10/09/2018PROFESSIONAL WIRELESS COMM 10238804112SERVICE TWO WAY RADIOS790.71 10/09/2018RAMSEY COUNTY PUBLIC WORKS 10238902008STREET STRIPING~25,738.10 10239010/09/201800198ST PAUL REGIONAL WATER SRVSWATER UTILITY7,555.49 10239110/09/201801836ST PAUL, CITY OFRADIO MAINT & SRVS - AUGUST84.00 10239210/09/201801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - SEPTEMBER3,183.20 10/09/2018VERSACON, INC. 10239305936PROJ 18-04 WAKEFIELD PARK PMT#2206,870.22 10/09/2018WEATHER WATCH, INC. 10239401753WINTER WEATHER SERVICE619.00 558,497.24 34Checks in this report. Packet Page Number 54 of 210 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 10/1/2018MN State TreasurerDrivers License/Deputy Registrar111,330.71 10/2/2018MN State TreasurerDrivers License/Deputy Registrar132,284.21 10/3/2018MN State TreasurerDrivers License/Deputy Registrar37,394.75 10/4/2018MN State TreasurerDrivers License/Deputy Registrar22,804.75 10/4/2018Delta DentalDental Premium3,945.58 10/5/2018MN State TreasurerDrivers License/Deputy Registrar58,906.21 10/5/2018US Bank VISA One Card*Purchasing card items57,340.64 10/5/2018Optum HealthDCRP & Flex plan payments1,131.18 10/5/2018MN Dept of Natural ResourcesDNR electronic licenses200.50 425,338.53 *Detailed listing of VISA purchases is attached. Packet Page Number 55 of 210 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 09/19/201809/20/2018HENRIKSEN ACE HDWE$14.94JOSHUA ABRAHAM 09/26/201809/28/2018TAYLOR FALL BOAT T($91.20)JOSHUA ABRAHAM 09/26/201809/28/2018TAYLOR FALL BOAT T($116.44)JOSHUA ABRAHAM 09/27/201809/28/2018CHANHASSEN DINNER THEATE$719.40JOSHUA ABRAHAM 09/27/201809/28/2018CHANHASSEN DINNER THEATE$740.90JOSHUA ABRAHAM 09/14/201809/17/2018HEJNY RENTAL INC$202.76DAVE ADAMS 09/20/201809/24/2018MENARDS MAPLEWOOD MN$12.86DAVE ADAMS 09/20/201809/24/2018THE HOME DEPOT #2801$102.87DAVE ADAMS 09/20/201809/24/2018THE HOME DEPOT #2801$36.35DAVE ADAMS 09/21/201809/24/2018DOLLAR TREE$18.59PAUL BARTZ 09/21/201809/24/2018HOMEDEPOT.COM$49.49REGAN BEGGS 09/24/201809/25/2018BUY BUY BABY NASH E-CMRC$64.41REGAN BEGGS 09/24/201809/26/2018OFFICE DEPOT #1090$139.04REGAN BEGGS 09/24/201809/26/2018OFFICEMAX/OFFICEDEPT#6874$123.69REGAN BEGGS 09/25/201809/27/2018VERITIV EXPRESS$285.00REGAN BEGGS 09/25/201809/27/2018VERITIV EXPRESS$747.50REGAN BEGGS 09/25/201809/27/2018VERITIV EXPRESS$44.15REGAN BEGGS 09/25/201809/27/2018VERITIV EXPRESS$114.00REGAN BEGGS 09/25/201809/27/2018VERITIV EXPRESS$285.00REGAN BEGGS 09/26/201809/28/2018OFFICE DEPOT #1090$103.72REGAN BEGGS 09/27/201809/28/2018AMZN MKTP US*MT2WX6M62$22.98REGAN BEGGS 09/23/201809/25/2018LYNDA.COM, INC.$34.99CHAD BERGO 09/24/201809/25/2018TIGHTROPE MEDIA SYSTEMS$1,000.00CHAD BERGO 09/26/201809/26/2018WALMART.COM 8009666546$27.98CHAD BERGO 09/18/201809/19/2018EX *VORTEX OPTIC 42052$599.12BRIAN BIERDEMAN 09/19/201809/20/2018AMZN MKTP US*MT1H78ZD2$100.00BRIAN BIERDEMAN 09/17/201809/19/2018MINNESOTA ASSOCIATIO$55.00OAKLEY BIESANZ 09/19/201809/19/2018AMAZON.COM$66.60OAKLEY BIESANZ 09/19/201809/20/2018PETSMART # 0461$30.28OAKLEY BIESANZ 09/24/201809/25/2018MICHAELS STORES 1178$75.51OAKLEY BIESANZ 09/18/201809/20/2018CHALLENGER SPORTS TEAMWEA$1,259.30NEIL BRENEMAN 09/25/201809/26/2018DICK'S CLOTHING&SPORTING$85.68NEIL BRENEMAN 09/27/201809/28/2018CUB FOODS #1599$17.66NEIL BRENEMAN 09/13/201809/17/2018THE HOME DEPOT #2801$43.84TROY BRINK 09/14/201809/17/2018THE HOME DEPOT #2801$10.03TROY BRINK 09/18/201809/19/2018GRAINGER$94.62TROY BRINK 09/20/201809/21/2018SITEONE LANDSCAPE SUPPLY,$98.43TROY BRINK 09/20/201809/21/2018GRAINGER$1,106.40TROY BRINK 09/25/201809/26/2018TRUCK UTILITIES INC$65.16TROY BRINK 09/13/201809/17/2018MENARDS MAPLEWOOD MN$17.96BRENT BUCKLEY 09/13/201809/17/2018THE HOME DEPOT #2801$59.79BRENT BUCKLEY 09/17/201809/18/2018SITEONE LANDSCAPE SUPPLY,$193.54BRENT BUCKLEY 09/21/201809/24/2018CUB FOODS #1599$10.00DANIEL BUSACK 09/18/201809/19/2018VIKING ELECTRIC-CREDIT DE$136.20SCOTT CHRISTENSON 09/18/201809/20/2018ELECTRIC MOTOR REPAIR$521.73SCOTT CHRISTENSON 09/19/201809/20/2018UNITED REFRIG BR #Z1$639.67SCOTT CHRISTENSON 09/19/201809/20/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 09/25/201809/26/2018VIKING ELECTRIC-CREDIT DE$1,044.45SCOTT CHRISTENSON 09/25/201809/26/2018VIKING ELECTRIC-CREDIT DE$326.65SCOTT CHRISTENSON 09/25/201809/26/2018MILLS FLEET FARM 2700$73.19SCOTT CHRISTENSON 09/25/201809/27/2018THE HOME DEPOT #2801$146.38SCOTT CHRISTENSON 09/25/201809/27/2018BREDEMUS HARDWARE CO INC$31.81SCOTT CHRISTENSON 09/26/201809/27/2018HENRIKSEN ACE HDWE$10.10SCOTT CHRISTENSON 09/26/201809/27/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 09/27/201809/28/2018VIKING ELECTRIC-CREDIT DE$369.92SCOTT CHRISTENSON 09/24/201809/25/2018COSTCO WHSE #1021$60.73MELINDA COLEMAN 09/20/201809/24/2018GALLS$240.00SHAWN CONWAY 09/25/201809/26/2018IN *VIRTUE PRINTING$77.64LUANNE CORTESI Packet Page Number 56 of 210 G1, Attachments 09/14/201809/17/2018IN *ENVUE TELEMATICS LLC$676.00KERRY CROTTY 09/17/201809/19/2018KEEPRS$2,631.16KERRY CROTTY 09/20/201809/24/2018TASTY CHICKEN 5 DOLLAR PI$257.10KERRY CROTTY 09/21/201809/24/2018CUB FOODS #1599$58.34KERRY CROTTY 09/21/201809/24/2018COSTCO WHSE #1021$16.68KERRY CROTTY 09/26/201809/28/2018THE HOME DEPOT #2801$33.93THOMAS DABRUZZI 09/20/201809/21/2018RED WING SHOE #727$178.49TOM DOUGLASS 09/21/201809/24/2018RED WING SHOE #727($178.49)TOM DOUGLASS 09/21/201809/24/2018RED WING SHOE #727$271.97TOM DOUGLASS 09/17/201809/18/2018SUREFIRE, LLC$159.99MICHAEL DUGAS 09/19/201809/21/2018THE HOME DEPOT #2801$69.50DOUG EDGE 09/20/201809/21/2018MIKES LP GAS INC$63.90DOUG EDGE 09/20/201809/24/2018THE HOME DEPOT #2801$52.91DOUG EDGE 09/19/201809/20/2018FASTSIGNS OF MAPLEWOOD$68.36SHANN FINWALL 09/20/201809/21/2018CINTAS 60A SAP$14.82CASSIE FISHER 09/13/201809/17/2018MAVERICKLABEL.COM$124.08MYCHAL FOWLDS 09/16/201809/17/2018WEB*NETWORKSOLUTIONS$85.98MYCHAL FOWLDS 09/17/201809/17/2018COMCAST CABLE COMM$4.50MYCHAL FOWLDS 09/17/201809/19/2018DLT SOLUTIONS 703-773-$6,191.70MYCHAL FOWLDS 09/19/201809/20/2018WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 09/21/201809/24/2018US INTERNET CORP$394.00MYCHAL FOWLDS 09/23/201809/24/2018COMCAST CABLE COMM$140.95MYCHAL FOWLDS 09/24/201809/25/2018CDW GOVT #PHT5813$4,698.32MYCHAL FOWLDS 09/22/201809/24/2018AMZN MKTP 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09/24/201809/26/2018OFFICEMAX/DEPOT 6337$18.33LOIS KNUTSON 09/25/201809/26/2018PANERA BREAD #601305$111.56LOIS KNUTSON 09/25/201809/26/2018AMAZON.COM*MT8AK6EN2$51.48LOIS KNUTSON 09/22/201809/24/2018ULINE *SHIP SUPPLIES$141.20NICHOLAS KREKELER 09/27/201809/28/2018PEACHJAR$50.00GINA KUCHENMEISTER 09/24/201809/25/2018CUB FOODS #1599$7.94CHING LO 09/24/201809/25/2018COSTCO WHSE #1021$50.52CHING LO 09/25/201809/26/2018PEACHJAR$150.00CHING LO 09/13/201809/17/2018ABM PARKING UNION DEPOT 8$6.00STEVE LOVE 09/24/201809/25/2018IP JACKSON RAMP$9.00STEVE LOVE 09/14/201809/17/2018TARGET 00011858$45.62STEVE LUKIN 09/19/201809/20/2018ASPEN MILLS INC.$222.35STEVE LUKIN 09/21/201809/24/2018NAPA STORE 3279016$130.73STEVE LUKIN 09/21/201809/24/2018THE HOME DEPOT #2801$10.69STEVE LUKIN 09/24/201809/25/2018COSTCO WHSE #1021$18.99STEVE LUKIN 09/24/201809/25/2018SQ *VALLEY TROPHY,$92.50STEVE LUKIN 09/24/201809/26/2018MENARDS MAPLEWOOD MN$4.26STEVE LUKIN 09/26/201809/27/2018OVERHEAD DOOR COMPANY OF$1,000.85STEVE LUKIN 09/26/201809/28/2018LANIER PARKING 21046000$7.50MIKE MARTIN Packet Page Number 57 of 210 G1, Attachments 09/14/201809/17/2018HEALTH CARE LOGISTICS$282.46MICHAEL MONDOR 09/26/201809/27/2018POCKET NURSE ENTERPRISES$681.75MICHAEL MONDOR 09/26/201809/27/2018NFPA NATL FIRE PROTECT$25.23MICHAEL MONDOR 09/20/201809/21/2018PAYPAL *MINNESOTAFA$300.00BRYAN NAGEL 09/26/201809/28/2018MENARDS OAKDALE MN$29.38JOHN NAUGHTON 09/17/201809/18/2018RECONYX, INC$129.69MICHAEL NYE 09/26/201809/28/2018ARROWWOOD RESORT AND CONF$247.24ELLEN PAULSETH 09/23/201809/25/2018THE HOME DEPOT #2801$2.54ROBERT PETERSON 09/14/201809/17/2018BOUND TREE MEDICAL LLC$1,211.88KENNETH POWERS 09/14/201809/17/2018TARGET 00011858$62.96KENNETH POWERS 09/18/201809/20/2018BOUND TREE MEDICAL LLC$31.99KENNETH POWERS 09/24/201809/26/2018BOUND TREE MEDICAL LLC$569.60KENNETH POWERS 09/25/201809/27/2018BOUND TREE MEDICAL LLC$547.96KENNETH POWERS 09/17/201809/19/2018AN FORD WHITE BEAR LAK$244.88STEVEN PRIEM 09/18/201809/19/2018FACTORY MTR PTS #19$10.90STEVEN PRIEM 09/18/201809/19/20180391-AUTOPLUS$22.91STEVEN PRIEM 09/18/201809/20/2018AN FORD WHITE BEAR LAK$112.36STEVEN PRIEM 09/18/201809/20/2018AN FORD WHITE BEAR LAK$1.73STEVEN PRIEM 09/19/201809/21/2018BOYER FORD TRUCKS$54.54STEVEN PRIEM 09/19/201809/21/2018AN FORD WHITE BEAR LAK$12.35STEVEN PRIEM 09/20/201809/21/2018TOWMASTER$918.87STEVEN PRIEM 09/20/201809/24/2018AN FORD WHITE BEAR LAK$100.61STEVEN PRIEM 09/21/201809/24/20180391-AUTOPLUS$69.00STEVEN PRIEM 09/24/201809/25/20180391-AUTOPLUS$6.06STEVEN PRIEM 09/24/201809/25/2018WALSER POLAR CHEVROLET$137.86STEVEN PRIEM 09/24/201809/25/2018WALSER POLAR CHEVROLET$239.04STEVEN PRIEM 09/25/201809/25/2018AUSTIN HARDWARE & SUPP$24.03STEVEN PRIEM 09/25/201809/26/2018ZAHL-PETROLEUM MAINTEN$42.96STEVEN PRIEM 09/25/201809/26/2018D AND D INSTRUMENTS$41.86STEVEN PRIEM 09/25/201809/27/2018PIONEER RIM AND WHEE$140.97STEVEN PRIEM 09/26/201809/27/2018FRONTIER HASTINGS$74.04STEVEN PRIEM 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09/26/201809/27/2018GARY CARLSON EQUIPMENT$76.53ROBERT RUNNING 09/14/201809/17/2018REPUBLIC SERVICES TRASH$1,396.93SCOTT SCHULTZ 09/19/201809/20/2018CINTAS 60A SAP$12.63SCOTT SCHULTZ 09/19/201809/20/2018CINTAS 60A SAP$33.72SCOTT SCHULTZ 09/19/201809/20/2018CINTAS 60A SAP$66.28SCOTT SCHULTZ 09/19/201809/20/2018CINTAS 60A SAP$12.85SCOTT SCHULTZ 09/23/201809/24/2018SQ *MINNESOTA FALL MAINTE$390.00SCOTT SCHULTZ 09/24/201809/26/2018SEALMASTER$631.75SCOTT SCHULTZ 09/24/201809/26/2018SEALMASTER$470.21SCOTT SCHULTZ 09/26/201809/27/2018CINTAS 60A SAP$12.63SCOTT SCHULTZ 09/26/201809/27/2018CINTAS 60A SAP$12.85SCOTT SCHULTZ Packet Page Number 58 of 210 G1, Attachments 09/26/201809/27/2018CINTAS 60A SAP$80.27SCOTT SCHULTZ 09/26/201809/27/2018CINTAS 60A SAP$25.56SCOTT SCHULTZ 09/26/201809/28/2018ON SITE SANITATION INC$58.00SCOTT SCHULTZ 09/13/201809/17/2018OFFICE DEPOT #1090$58.87STEPHANIE SHEA 09/26/201809/27/2018MINNESOTA ASSOCIATION OF$85.00JOE SHEERAN 09/26/201809/27/2018MINNESOTA ASSOCIATION OF$125.00JOE SHEERAN 09/13/201809/17/2018KUNO SERVICES LLC$300.33MICHAEL SHORTREED 09/17/201809/18/2018IN *RICE STREET CAR WASH$8.25MICHAEL SHORTREED 09/18/201809/19/2018PANERA BREAD #601305$32.60MICHAEL SHORTREED 09/26/201809/28/2018#4210 ORACLE / AT&T$12.00MICHAEL SHORTREED 09/21/201809/24/2018TARGET 00011858$13.95JOSEPH STEINER 09/19/201809/21/2018MENARDS MAPLEWOOD MN$17.02RONALD SVENDSEN 09/21/201809/24/2018REPUBLIC SERVICES TRASH$1,922.00CHRIS SWANSON 09/24/201809/25/2018REPUBLIC SERVICES TRASH$1,948.72CHRIS SWANSON 09/18/201809/19/2018GRUBER'S POWER EQUIPMENT$42.00TODD TEVLIN 09/20/201809/24/2018LTG POWER EQUIPMENT$75.80TODD TEVLIN 09/20/201809/24/2018THE HOME DEPOT #2801$79.97TODD TEVLIN 09/25/201809/26/2018GRUBER'S POWER EQUIPMENT$30.80TODD TEVLIN 09/25/201809/27/2018NORTHERN TOOL+EQUIP$9.99TODD TEVLIN 09/25/201809/27/2018OFFICE DEPOT #1090$63.13KAREN WACHAL 09/26/201809/28/2018OFFICE DEPOT #1090$123.96KAREN WACHAL $57,340.64 Packet Page Number 59 of 210 G1, Attachments Check Register City of Maplewood 10/11/2018 CheckDateVendorDescriptionAmount 10239510/16/201800519FLEXIBLE PIPE TOOL CO.SKID FOR BULLDOG JET NOZZLE313.55 10239610/16/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 16-18 GLADSTONE PHASE 36,728.34 10239710/16/201805829LIL SLUGGERS ST. PAULINSTRUCTION FEE - FALL SESSION600.00 10239810/16/201805311WILLIE MCCRAYSOFTBALL UMPIRES 10/01 - 10/04540.00 10/16/2018NEOFUNDS 10239905902POSTAGE DEPOSIT - POSTAGE MACHINE1,036.28 10/16/2018SPRINGSTED INC 10240001497CONT DISCLOSURE REPORT FOR 20184,300.00 10/16/2018SUBURBAN SPORTSWEAR 10240101546T-SHIRTS FOR INTRO TO BBALL200.00 10/16/2018T A SCHIFSKY & SONS, INC 10240201574BITUMINOUS MATERIAL ~2,238.82 10/16/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~1,261.70 10/16/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~429.38 10/16/2018APPRIZE TECHNOLOGY SOLUTIONS 10240305559ANNUAL SETUP FEE FOR ONLINE SITE500.00 10/16/2018APPRIZE TECHNOLOGY SOLUTIONS 05559ONLINE BENEFITS ADMIN FEE- OCT310.00 10/16/2018BLUE NET, INC. 10240405948CONTRACTOR ASSIST NEW INTRANET3,225.00 10/16/2018BLUE NET, INC.BINDTURNING WEB PARTS/SUBSCRIPTION3,000.00 05948 10/16/201805948BLUE NET, INC.CONTRACTOR ASSIST NEW INTRANET1,350.00 10/16/201805948BLUE NET, INC.CONTRACTOR ASSIST NEW INTRANET525.00 10/16/201805948BLUE NET, INC.CONTRACTOR ASSIST NEW INTRANET300.00 10/16/2018BROCK WHITE COMPANY, LLC. 10240500221CRACK SEALING MATERIALS2,652.88 10/16/2018COMMUNITY HEALTH CHARITIES 10240605807RECEPIENT #130765254 - PLEDGES353.00 10/16/2018EMERGENCY RESPONSE SOLUTIONS 10240705283TURN-OUT GEAR8,292.01 10/16/2018EMERGENCY RESPONSE SOLUTIONS 05283ICE RESCUE SUIT6,210.00 10/16/2018ENTERPRISE FM TRUST 10240805618LEASE CHARGES FIRE & PD VEHICLES3,031.74 10/16/2018ESCROW REFUND 10240900003ESCROW KEVITT EX - 1957 ENGLIST ST7,073.42 10/16/2018MINNESOTA BENEFIT ASSOCIATION 10241005838MONTHLY PREMIUM407.24 10/16/2018MN ENVIRONMENTAL FUND 10241105173PLEDGES - 3RD QTR150.00 10/16/2018DEPT OF NATURAL RESOURCES 10241200395SHIPPING CONTAINERS FOR EMTC750.00 10/16/2018NCPERS MINNESOTA 10241301126MONTHLY PREMIUM - OCTOBER512.00 10/16/2018NM CLEAN 1, LLC 10241405804VEHICLE WASHES - SEPTEMBER41.57 10/16/2018OAKDALE/LAKE ELMO 10241505947BREAKFAST MEETING - M ABRAMS30.00 10/16/2018PROTEK LIGHTING SOLUTIONS LLC 1024160566715 LED LIGHT FIXTURES - WICKLANDER8,775.00 10/16/2018MN DEPT OF PUBLIC SAFETY 10241700396CJDN ACCESS FEE - 3RD QTR JULY-SEPT1,920.00 10/16/2018ROADKILL ANIMAL CONTROL 10241805879DEER REMOVAL - SEPTEMBER238.00 10/16/2018T R F SUPPLY CO. 10241901578SAFETY GLASSES & SHOP SUPPLIES901.20 10/16/2018TRANS UNION LLC 10242005663PRE-EMPOLYMENT CREDIT CK SRVS35.00 10/16/2018US BANK 10242102464PAYING AGENT & ACCEPTANCE FEE450.00 10/16/2018US BANK 02464PAYING AGENT & ACCEPTANCE FEE450.00 10/16/2018VHEDC 10242205935PROFESSIONAL SRVS SEPT 3 - SEPT 241,612.50 70,743.63 Checks in this report. 28 Packet Page Number 60 of 210 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 10/9/2018MN State TreasurerDrivers License/Deputy Registrar54,429.48 10/9/2018Empower - State PlanDeferred Compensation29,080.00 10/9/2018U.S. TreasurerFederal Payroll Tax95,783.07 10/9/2018P.E.R.A.P.E.R.A.114,255.11 10/9/2018MN State TreasurerState Payroll Tax22,980.25 10/9/2018MidAmerica - INGHRA Flex plan14,502.10 10/9/2018Labor UnionsUnion Dues2,254.00 10/9/2018ICMA (Vantagepointe)Retiree Health Savings7,143.00 10/10/2018MN State TreasurerDrivers License/Deputy Registrar121,602.01 10/11/2018MN State TreasurerDrivers License/Deputy Registrar48,569.35 10/11/2018Delta DentalDental Premium2,049.29 10/12/2018MN State TreasurerDrivers License/Deputy Registrar61,324.70 10/12/2018Optum HealthDCRP & Flex plan payments30.00 574,002.36 Packet Page Number 61 of 210 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 10/05/18ABRAMS, MARYLEE473.60 10/05/18JUENEMANN, KATHLEEN473.60 10/05/18SLAWIK, NORA987.38449.70 10/05/18SMITH, BRYAN473.60 10/05/18XIONG, TOU473.60 10/05/18COLEMAN, MELINDA6,588.64 10/05/18FUNK, MICHAEL5,740.33 10/05/18KNUTSON, LOIS3,002.51 10/05/18CHRISTENSON, SCOTT2,365.63 10/05/18JAHN, DAVID2,374.20 10/05/18PRINS, KELLY2,419.17 10/05/18HERZOG, LINDSAY31.71 10/05/18RAMEAUX, THERESE3,552.05 10/05/18ANDERSON, CAROLE1,360.07 10/05/18DEBILZAN, JUDY2,442.59 10/05/18OSWALD, BRENDA2,651.80175.77 10/05/18PAULSETH, ELLEN5,303.97 10/05/18RUEB, JOSEPH4,205.58177.76 10/05/18ARNOLD, AJLA2,162.83 10/05/18BEGGS, REGAN2,144.20 10/05/18EVANS, CHRISTINE2,184.99 10/05/18LARSON, MICHELLE2,185.02 10/05/18SCHMIDT, DEBORAH3,514.05 10/05/18SINDT, ANDREA3,373.63 10/05/18HANSON, MELISSA1,082.99 10/05/18HOCKBEIN, JUDY192.00 10/05/18KRAMER, PATRICIA1,108.6925.70 10/05/18MOY, PAMELA2,269.4480.93 10/05/18OSTER, ANDREA2,328.9334.88 10/05/18RICHTER, CHARLENE1,552.2728.32 10/05/18VITT, SANDRA2,169.8925.70 10/05/18WEAVER, KRISTINE3,142.10 10/05/18MAHRE, GERALDINE48.00 10/05/18ABEL, CLINT3,622.19 10/05/18ALDRIDGE, MARK4,055.47 10/05/18BAKKE, LONN3,662.78 10/05/18BARTZ, PAUL3,737.42 10/05/18BELDE, STANLEY3,737.78 10/05/18BENJAMIN, MARKESE3,684.18 10/05/18BERGERON, ASHLEY2,790.02 10/05/18BIERDEMAN, BRIAN3,978.70 10/05/18BURT-MCGREGOR, EMILY2,358.30 10/05/18BUSACK, DANIEL5,276.48 10/05/18CARNES, JOHN1,253.26 10/05/18COLEMAN, ALEXANDRA2,211.93 10/05/18CONDON, MITCHELL2,211.93 10/05/18CORCORAN, THERESA2,187.29 10/05/18CROTTY, KERRY4,466.42 10/05/18DEMULLING, JOSEPH4,392.6481.42 10/05/18DUALEH, AHMED348.00 Packet Page Number 62 of 210 G1, Attachments 10/05/18DUGAS, MICHAEL5,123.66 10/05/18ERICKSON, VIRGINIA4,200.07 10/05/18FISHER, CASSANDRA2,679.33 10/05/18FORSYTHE, MARCUS3,755.97 10/05/18FRITZE, DEREK3,770.96 10/05/18GABRIEL, ANTHONY4,970.36 10/05/18HANSON, MACKENZIE261.00 10/05/18HAWKINSON JR, TIMOTHY3,623.03 10/05/18HENDRICKS, JENNIFER1,810.82 10/05/18HER, PHENG3,684.18 10/05/18HIEBERT, STEVEN3,510.45 10/05/18HOEMKE, MICHAEL3,549.19 10/05/18JOHNSON, KEVIN4,829.22 10/05/18KONG, TOMMY3,892.16 10/05/18KREKELER, NICHOLAS733.89 10/05/18KROLL, BRETT3,637.76 10/05/18KVAM, DAVID4,874.70 10/05/18LANGNER, SCOTT3,467.52 10/05/18LANGNER, TODD4,571.25437.07 10/05/18LENERTZ, NICHOLAS2,658.66 10/05/18LYNCH, KATHERINE3,614.72 10/05/18MARINO, JASON3,758.36 10/05/18MCCARTY, GLEN3,572.31 10/05/18MICHELETTI, BRIAN4,223.20 10/05/18MOE, AEH BEL369.75 10/05/18MURRAY, RACHEL2,333.25 10/05/18NADEAU, SCOTT5,650.08 10/05/18NYE, MICHAEL4,359.56 10/05/18OLSON, JULIE3,706.81 10/05/18PARKER, JAMES3,577.10 10/05/18PETERSON, JARED3,410.74 10/05/18SALCHOW, CONNOR1,123.75 10/05/18SHEA, STEPHANIE1,985.79 10/05/18SHORTREED, MICHAEL4,738.82 10/05/18SLATER, TAMMY26.05 10/05/18STARKEY, ROBERT2,984.06 10/05/18STEINER, JOSEPH4,290.45 10/05/18STOCK, AUBREY271.88 10/05/18SWETALA, NOAH58.00 10/05/18SYPNIEWSKI, WILLIAM3,572.31 10/05/18TAUZELL, BRIAN3,514.97 10/05/18THIENES, PAUL4,130.33 10/05/18WENZEL, JAY3,923.96 10/05/18XIONG, KAO3,572.31 10/05/18XIONG, TUOYER1,014.00 10/05/18ZAPPA, ANDREW3,136.16 10/05/18BAUMAN, ANDREW3,185.98 10/05/18BEITLER, NATHAN3,747.25 10/05/18CAPISTRANT, JOHN75.00 10/05/18CONWAY, SHAWN4,015.19 10/05/18CRAWFORD JR, RAYMOND3,684.09 10/05/18CRUMMY, CHARLES2,645.30 10/05/18DABRUZZI, THOMAS3,878.35 10/05/18DANLEY, NICHOLAS2,932.69 10/05/18DAVISON, BRADLEY2,602.60 10/05/18DAWSON, RICHARD4,192.60 10/05/18HAGEN, MICHAEL3,475.74 10/05/18HALWEG, JODI3,292.71 10/05/18HAWTHORNE, ROCHELLE3,532.03 10/05/18KUBAT, ERIC3,603.98 10/05/18LANDER, CHARLES2,821.83 Packet Page Number 63 of 210 G1, Attachments 10/05/18LINDER, TIMOTHY1,381.89 10/05/18LO, CHING1,393.03 10/05/18LUKIN, STEVEN5,343.65 10/05/18MCGEE, BRADLEY2,828.46 10/05/18MERKATORIS, BRETT2,851.36 10/05/18MONDOR, MICHAEL5,063.62 10/05/18NEILY, STEVEN3,055.17 10/05/18NIELSEN, KENNETH2,320.61 10/05/18NOVAK, JEROME3,580.53 10/05/18PERRY, SAM2,478.19 10/05/18PETERSON, ROBERT3,575.68 10/05/18POWERS, KENNETH4,578.13 10/05/18SEDLACEK, JEFFREY3,645.53 10/05/18SMITH, CHARLES2,496.26 10/05/18STREFF, MICHAEL3,357.79 10/05/18SVENDSEN, RONALD4,005.48 10/05/18ZAPPA, ERIC3,972.30 10/05/18CORTESI, LUANNE2,184.60 10/05/18JANASZAK, MEGHAN2,585.38 10/05/18BRINK, TROY3,044.29 10/05/18BUCKLEY, BRENT2,612.17 10/05/18DOUGLASS, TOM2,161.79 10/05/18EDGE, DOUGLAS2,591.88 10/05/18JONES, DONALD2,629.57 10/05/18MEISSNER, BRENT2,486.49 10/05/18NAGEL, BRYAN4,522.60150.00 10/05/18OSWALD, ERICK2,642.50 10/05/18RUNNING, ROBERT2,918.31 10/05/18TEVLIN, TODD2,493.79 10/05/18BURLINGAME, NATHAN3,610.95 10/05/18DUCHARME, JOHN3,152.71 10/05/18ENGSTROM, ANDREW3,173.29 10/05/18JAROSCH, JONATHAN3,948.28 10/05/18LINDBLOM, RANDAL3,155.02 10/05/18LOVE, STEVEN5,100.66 10/05/18STRONG, TYLER2,591.21 10/05/18ZIEMAN, SCOTT256.00 10/05/18HAMRE, MILES2,272.80 10/05/18HAYS, TAMARA2,269.37 10/05/18HINNENKAMP, GARY2,714.40 10/05/18NAUGHTON, JOHN2,624.57 10/05/18ORE, JORDAN2,325.69 10/05/18SAKRY, JASON2,055.29 10/05/18BIESANZ, OAKLEY1,978.31 10/05/18GERNES, CAROLE1,504.62 10/05/18HER, KONNIE720.00 10/05/18HUTCHINSON, ANN3,077.92 10/05/18TROENDLE, CATHY JO32.00 10/05/18WACHAL, KAREN1,092.49 10/05/18WOLFE, KAYLA437.00 10/05/18GAYNOR, VIRGINIA3,763.50 10/05/18JOHNSON, ELIZABETH2,045.79 10/05/18KONEWKO, DUWAYNE5,680.60 10/05/18KROLL, LISA2,203.29 10/05/18ADADE, JANE1,733.63 10/05/18FINWALL, SHANN3,746.79 10/05/18MARTIN, MICHAEL3,791.58 10/05/18BRASH, JASON3,661.90 10/05/18REININGER, RUSSELL1,440.00 10/05/18SWAN, DAVID3,209.20 10/05/18SWANSON, CHRIS2,475.39 Packet Page Number 64 of 210 G1, Attachments 10/05/18WEIDNER, JAMES2,623.39 10/05/18WELLENS, MOLLY2,073.92 10/05/18ABRAHAM, JOSHUA2,347.40 10/05/18BJORK, BRANDON129.00 10/05/18BRENEMAN, NEIL2,938.08 10/05/18CHESSNOE, NICOLE96.00 10/05/18COLLOVA, MATT72.00 10/05/18GORACKI, GERALD60.00 10/05/18ISERMAN, TIANNA55.00 10/05/18KUCHENMEISTER, GINA1,990.40 10/05/18ROBBINS, AUDRA4,148.41 10/05/18ROBBINS, CAMDEN368.75 10/05/18SCHREIER, CASSIE48.00 10/05/18SPODEN, SAMANTHA48.00 10/05/18WESTEMEIER, MOLLY64.00 10/05/18WISTL, MOLLY84.00 10/05/18WITZMANN, CLAIRE80.00 10/05/18BERGO, CHAD3,894.06392.07 10/05/18SCHMITZ, KEVIN2,166.90 10/05/18SHEERAN JR, JOSEPH3,728.82 10/05/18ADAMS, DAVID2,413.60 10/05/18HAAG, MARK2,739.59 10/05/18JENSEN, JOSEPH2,260.91 10/05/18SCHULTZ, SCOTT4,339.22 10/05/18WILBER, JEFFREY2,243.40 10/05/18COUNTRYMAN, BRENDA1,343.75 10/05/18PRIEM, STEVEN2,797.50 10/05/18WOEHRLE, MATTHEW3,272.60703.99 10/05/18XIONG, BOON2,205.69 10/05/18FOWLDS, MYCHAL4,631.73 10/05/18FRANZEN, NICHOLAS4,249.77150.00 10/05/18GERONSIN, ALEXANDER3,006.41 10/05/18RENNER, MICHAEL2,714.14 9910345310/05/18WALSH, ALISON21.00 9910345410/05/18ERICKSON, MOLLY96.00 9910345510/05/18WELCH, ADELINE112.00 558,670.83 Packet Page Number 65 of 210 G2 Packet Page Number 66 of 210 G2 Packet Page Number 67 of 210 G2, Attachment 1 Packet Page Number 68 of 210 G2, Attachment 1 Packet Page Number 69 of 210 G2, Attachment 1 Packet Page Number 70 of 210 G2, Attachment 1 Packet Page Number 71 of 210 G2, Attachment 1 Packet Page Number 72 of 210 G2, Attachment 1 Packet Page Number 73 of 210 G2, Attachment 1 Packet Page Number 74 of 210 G2, Attachment 1 Packet Page Number 75 of 210 G2, Attachment 1 Packet Page Number 76 of 210 G2, Attachment 1 Packet Page Number 77 of 210 G2, Attachment 1 Packet Page Number 78 of 210 G2, Attachment 1 Packet Page Number 79 of 210 G2, Attachment 1 Packet Page Number 80 of 210 G2, Attachment 1 Packet Page Number 81 of 210 G2, Attachment 1 Packet Page Number 82 of 210 G2, Attachment 1 Packet Page Number 83 of 210 G2, Attachment 1 Packet Page Number 84 of 210 G2, Attachment 1 Packet Page Number 85 of 210 G2, Attachment 1 Packet Page Number 86 of 210 G2, Attachment 1 Packet Page Number 87 of 210 G2, Attachment 1 Packet Page Number 88 of 210 G2, Attachment 1 Packet Page Number 89 of 210 G2, Attachment 1 Packet Page Number 90 of 210 G2, Attachment 1 Packet Page Number 91 of 210 Packet Page Number 92 of 210 Packet Page Number 93 of 210 G3, Attachment 1 Packet Page Number 94 of 210 G3, Attachment October 15, 2018 Honorable Mayor and City Council Ms. Ellen Paulseth, Finance Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 Honorable Mayor, City Council and Finance Director Paulseth: This letter is to confirm and summarize our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. Summary of Engagement Terms: Level of Attest Service: Audit in accordance with Government Auditing Standards Financial Statements: Governmental activities, Business Type Activities, each major fund, aggregate remaining fund information. Financial Reporting Framework: Accounting Principles Generally Accepted in the U.S. Period: As of and for the Year Ended December 31, 2018 Required Supplementary Information (RSI): of Changes in Net (OPEB) Liability and Related Ratios Other Post Employment Benefits, Schedules of Net Pension Liabilities and City Contributions GERF and PEPFF Retirement Funds Supplementary Information: Opinion in relation to the financial statements as a whole, including the schedule of expenditures of federal awards, Statistical and other information as required by GFOA CAFR program. Engagement Partner: Matthew L. Mayer Non-attest Services: Preparation of the financial statements/schedule of federal awards, if applicable. Fees: We estimate that our fees will be $34,800 for the audit plus $3,000 for drafting the Comprehensive Annual Financial Report. We appreciate the opportunity to be of service to you and believe this letter and attached audit engagement agreement accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter and as further detailed in the attached audit engagement agreement, please sign the enclosed copy of this summary of engagement terms and return it to us. I have read and I agree to the summary of engagement terms listed above and the terms in the attached audit engagement agreement. Sincerely, Acknowledged by: BerganKDV, Ltd. ____________________________________ Signature ____________________________________ Matthew L. Mayer Title Certified Public Accountant Packet Page Number 95 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) This agreement is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we are to provide. We will audit the financial statements as identified in the summary of engagement terms, including the related notes to the financial statements, which collectively comprise the basic financial statements of the governmental entity. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the governmental entity's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the governmental entity's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The required RSI is identified in the summary of engagement terms and will be subjected to certain limited procedures, but will not be audited. We may also be engaged to report on supplementary information other than RSI, including the schedule of expenditures of federal awards, that accompanies the governmental entity's financial statements. If we opine on the supplementary information, accompanying the financial statements as identified in the summary of engagement terms, we will subject the supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and we will provide an opinion on it in relation to the financial statements as a whole. If we do not provide an opinion or any assurance on the supplementary information other than RSI as identified in the summary of engagement terms, the other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements and our auditor's report will not provide an opinion or any assurance on that other information. Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with the financial reporting framework identified in the summary of engagement terms and to report on the fairness of the supplementary information for which we opine on as identified in the summary of engagement terms when considered in relation to the financial statements as a whole. The objective also includes reporting on Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. 1 Packet Page Number 96 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our single audit. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedures General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a single audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We may request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than 2 Packet Page Number 97 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the governmental entity's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the governmental entity's major programs. The purpose of these procedures will be to express an opinion on the governmental entity's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the governmental entity in conformity with the financial reporting framework identified in the summary of engagement terms and the Uniform Guidance based on information provided by you. These non-attest services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We may provide other non-attest services, as identified in the summary of engagement terms. These services may not be fully covered under this engagement agreement and may be billed separately under other agreements with you. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for (1) establishing and maintaining effective internal controls, including internal controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with the financial reporting framework identified in the summary of engagement terms and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the 3 Packet Page Number 98 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards, take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings, promptly follow up and take corrective action on reported audit findings and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary of prior audit findings should be available for our review during our field work. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon or make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period; and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with the financial reporting framework identified in the summary of engagement terms. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with the financial reporting framework identified in the summary of engagement terms; (2) you believe the supplementary information, including its form and content, is stated fairly in accordance with the financial reporting framework identified in the summary of engagement terms; (3) the methods of measurement or presentation have not changed from those used in the prior period; and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. 4 Packet Page Number 99 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) You agree to assume all management responsibilities for the non-attest services identified in the summary of engagement terms and any other non-attest services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the non-attest services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. We understand that your employees will prepare all cash, accounts receivable or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. If applicable, we will provide copies of our report for you to include with the reporting package you will submit to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors' reports or nine months after the end of the audit period. We will provide copies of our reports to the governmental entity; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of BerganKDV, Ltd. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to oversight, regulatory, state agencies or their designees pursuant to authority given to them by law or regulation, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of BerganKDV, Ltd. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the oversight, regulatory or state agencies. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. The engagement partner, as identified in the summary of engagement terms, is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fees for these services are detailed in the summary of engagement terms. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly. Our invoices for these fees will be rendered each month as work progresses and are 5 Packet Page Number 100 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. A service charge of 1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. You may request that we perform additional services not contemplated by this engagement agreement or summary letter. If this occurs, we will communicate with you regarding the scope of the additional services and the estimated fee. We also may issue a separate engagement agreement and summary letter covering the additional services. In the absence of any other written communication from us documenting such additional services, our services will continue to be governed by the terms of this engagement agreement and summary letter. During the course of our engagement, we may accumulate records containing data which should be reflected in your books and records. You will determine that all such data will be so reflected. Accordingly, you will not expect us to maintain copies of such records in our possession. This engagement agreement and summary letter includes your authorization for us to supply you with electronically formatted financial statements or drafts of financial statements, financially sensitive information, spreadsheets, trial balances or other financial data from our files, upon your request. If you intend to publish or otherwise reproduce the financial statements and make reference to our Firm name, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Additionally, if you include our report or a reference to our Firm name in an electronic format, you agree to provide the complete electronic communication using or referring to our name to us for our review and approval prior to distribution. During the course of our engagement, we will request information and explanations from management regarding the entity's operations, internal controls, future plans, specific transactions, and accounting systems and procedures. At the conclusion of our engagement, we will require, as a precondition to the issuance of our report, that management provide certain representations in a written representation letter. The procedures we will perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we receive from management. Accordingly, false representations could cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected by our procedures. In view of the foregoing, you agree that we shall not be responsible for any misstatements in the entity's financial statements that we may fail to detect as a result of false or misleading representations that are made to us by management. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to nonbinding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a nonbinding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least 60 days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within 24 months after the date of our report. This 24 month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least 60 days before the expiration of this 24 month period, then the period of limitation shall be extended by 60 days, to allow the parties of conduct nonbinding mediation. Our role is strictly limited to the engagement described in this letter, and we offer no assurance as to the results or ultimate outcomes of this engagement or of any decisions that you may make based upon our communications with, or our reports 6 Packet Page Number 101 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) to you. Your entity will be solely responsible for making all decisions concerning the contents of our communications and reports, for the adoption of any plans and for implementing any plans you may develop, including any that we may discuss with you. You agree that it is appropriate to limit the liability of BerganKDV, Ltd., its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice of law principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of contract. Our 2017 peer review report is attached as follows. 7 Packet Page Number 102 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) 8 Packet Page Number 103 of 210 G3, Attachment 2 BerganKDV, Ltd. ATTACHMENT AUDIT ENGAGEMENT AGREEMENT (GOVERNMENTAL FEDERAL SINGLE AUDIT) 9 Packet Page Number 104 of 210 Packet Page Number 105 of 210 Packet Page Number 106 of 210 G, Attachment 5921!Xijuf!Cfbs!Qbslxbz-!Tu/!Qbvm-!NO-!66221!!!!762/537/8111!!!!!!xxx/sfeqbuidqbt/dpn Packet Page Number 107 of 210 G, Attachment o o 5921!Xijuf!Cfbs!Qbslxbz-!Tu/!Qbvm-!NO-!66221!!!!762/537/8111!!!!!!xxx/sfeqbuidqbt/dpn Packet Page Number 108 of 210 G, Attachment o Packet Page Number 109 of 210 G, Attachment Packet Page Number 110 of 210 G, Attachment Packet Page Number 111 of 210 G, Attachment Packet Page Number 112 of 210 G, Attachment Packet Page Number 113 of 210 Packet Page Number 114 of 210 Packet Page Number 115 of 210 G, Attachment Packet Page Number 116 of 210 G6 CITY COUNCIL STAFF REPORT Meeting Date October 25, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Police Chief/Public Safety Director PRESENTER:Scott Nadeau AGENDA ITEM: 2018-2019 School Resource Officer Agreement with Independent School District 622 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: City Council approval is requested to sign the contract with North St. Paul-Maplewood-Oakdale School District 622 to provide School Resource Officer services. Recommended Action: Motion to approve the 2018 2019 School Resource Officer Agreement with Independent School District 622. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City Council approval is required to sign the agreement. Background For the past several decades, the Maplewood Police Department has provided School Resource Officer services to School District 622. The school district in return has paid the City of Maplewood part of the salary costs for the officer assigned to the position. The city is responsible to pay the , benefits and training costs, and the school district will contribute $72,000 to the city for those costs. The dollar amount increased this year by $7,000, from $65,000. Attachments 1. School District 622 School Resource Officer Agreement Packet Page Number 117 of 210 G6, Attachment 1 Packet Page Number 118 of 210 G6, Attachment 1 Packet Page Number 119 of 210 G6, Attachment 1 Packet Page Number 120 of 210 G6, Attachment 1 Packet Page Number 121 of 210 G6, Attachment 1 Packet Page Number 122 of 210 G6, Attachment 1 Packet Page Number 123 of 210 G6, Attachment 1 Packet Page Number 124 of 210 G6, Attachment 1 Packet Page Number 125 of 210 G7 CITY COUNCIL STAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief Purchase of New Fire Truck AGENDA ITEM: Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Fire Department requests an urgent approval to purchase a new fire truck to replace one of the fire trucks that has develop a large crack in the frame rail. The truck is currently out of service. The purchase of a new truck is in the capital improvement plan for 2019. The Department requests the authorization to make the purchase now, in order to get it in the production schedule for October 2018. Currently, takes up to 12 months to build a new truck. Recommended Action: Motion to approve the purchase of a new fire truck for a total, not to exceed, $680,000 by utilizing the US Bank capital leasing program with the lease extending no longer than 15 years. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $680,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Leasing program Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Reduction in maintenance cost of old fire truck. Background The new fire truck is budgeted in the CIP for replacement in 2019. The Department’s initial plan was to wait until January 2019 to request the purchase of a new fire truck. However, it takes a minimum of 12 months to produce and deliver a new fire truck. The current truck is now out-of-service, and the Department does not have a back-up truck to use when one of its front line trucks go down for service or needed repairs. The Department is exploring all options to fix the cracked frame in the engine of the current fire truck, but it may not be fiscally responsible to do so. Packet Page Number 126 of 210 G7 The new truck will be very similar to the truck put into service this year. By reducing the design time and getting on the production schedule now, the Department anticipates the delivery of a new fire truck by October 2019. If the Department waits until January 2019 to purchase the new truck, then the delivery of the truck would not take place until January 2020. The Department will purchase the new fire truck by using the US Bank government leasing and finance program. The new fire truck will replace a 1997 Peterbilt fire truck, which is 22 years old. Attachments None. Packet Page Number 127 of 210 G8 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Chris Swanson,Environmental and City Code Specialist PRESENTER:Chris Swanson,Environmental and City Code Specialist AGENDA ITEM: Conditional Use Permit Review, Costco,1431 BeamAvenue Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) for the Costco store at 1431 Beam Avenue is due for its annual review. Recommended Action: Motion to approve theCUPreviewfor Costco andreviewagainonly if a problem arises or if a change is proposed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approvalunless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background This site had been operated as the Country View Golf Course for many years. On December 18, 2006: The City Councilapproved the Carmax/Mogren Addition preliminary plat andPlanned Unit Development (PUD) for the former golf course property. The Costco site was an Packet Page Number 128 of 210 G8 anticipated part of this PUD. The council also adopted a resolution ordering the public improvements for the development. On January 25, 2016: The City Councilapproved a PUD amendment to allow Costco to expand its building to increase the size of its liquor store. In addition to the PUD, design review and a parking waiver were approved. On April 26, 2016: The Community Design Review Board approved design plans for a proposed gas canopy expansion. On October 23, 2017: The City Council reviewed the CUP and agreed to review it again in one year. Discussion Costco has completed the 5,220 square foot addition to its building which was used to expand the liquor store. The 3,264 square foot freestanding gas canopy expansion was completed in 2017. Since construction has been completed staff is not aware of any neighborhood complaints or concerns. The site is clean and tidy and there are no issues at the site. All conditions of the CUP are currently being met. Staff recommends reviewing the projectagainonly if a problem arises or if a change is proposed. Attachments 1.Location Map 2.Project Site Plan 3.January 25, 2016CUP Conditions Packet Page Number 129 of 210 G8, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood 1431 Beam Avenue East - Costco Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- CUP Amendment and Design Review - Overview Map cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Packet Page Number 130 of 210 G8, Attachment 2 80' # 1021 1431 BEAM AVENUE 1" = 40'-0" MAPLEWOOD, MN 55109 010'20'40' MAPLEWOOD, MN 06-0139-05NOVEMBER 30, 2015 P11-04 PRELIMINARY SITEPLAN MG2, Inc. All rights reserved. No part of this document may be reproduced •• in any form or by any means without permission in writing from MG2. . N .DR THGINKC M 94 E V A 5,200 S.F.1,287 S.F.5,220 S.F. A 20 STALLS55 STALLS I D 550 STALLS158 STALLS728 STALLS783 STALLS 156,517 S.F. Y 5.00 STALLS 140,820 S.F. L 65 , E . D R Y MAPLEWOOD T N 35E U ST. PAUL PROJECTSITE O C 694 494 36 SITE PROJECT 35E . THIS PLAN HAS BEEN COSTCO WHOLESALE999 LAKE DRIVE1431 BEAM AVENUEMAPLEWOOD, MN 55109TO BE DETERMINED15.85 ACRES (690,547.28 S.F.)CITY OF MAPLEWOODFRONT: 30'BACK: 30'SIDE: 30'LANDFORM DATED 3.14.07.E ISSAQUAH, WA 98027PREPARED BY USING A SITEPLAN RECEIVED FROM V A M MINNEAPOLIS A MINNEAPOLIS / ST. PAULINTERNATIONAL AIRPORT 694 E B . R D D O O W E L P 35W A M 100 94 35E ACCESSIBLE STALLS 494 10' WIDE X 20' LONG STALLS10' WIDE X 18' LONG STALLSPROOF OF PARKING N O V E M B E R 3 0 , 2 0 1 5 TOTAL PARKINGTOTAL PARKING OF BUILDING AREA:MAPLEGROVE REVISED TOTAL BUILDINGREVISED PARKING DATA:PARKING PROVIDED:NO. OF STALLS PER 1000 SFNOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED. CLIENT:ZONING:SITE AREA:JURISDICTION:SETBACKS:TIRE CENTER PROJECT ADDRESS:BOUNDARIESINFORMATION:BUILDING DATA:BUILDING AREAFOOD SERVICELIQUOR SALES3,990 S.F.LIQUOR SALES ADDITION VICINITY MAP PROJECT DATAREGIONAL MAP PRELIMINARY SITE PLAN COSTCO WHOLESALE M A P L E W O O D , M N Packet Page Number 131 of 210 G8, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M.Monday, January 25, 2016 City Hall,Council Chambers Meeting No. 02-16 A.NEWBUSINESS 1.Consider Approval of a Planned Unit Development Amendment,Design Review and a Parking Waiver, Costco, 1431 Beam AvenueEast Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Kempe addressed the council to give the reports from the Planning Commission and the Community Design Review Board. Shawn Murphy, Civil Engineer with Landform representing Costco addressed to give additional information and answer questions of the council. Councilmember Juenemann moved to approve the resolution approving an amendment to the planned unit development permit for a fuel station and tire service center for Costco's proposed building expansion located at 1431 Beam Avenue East. Approval is based on the findings required by the code and subject to the following conditions: 1.The building expansion shall follow the plans date-stamped December 11,2015, except where the city requires changes.Staff may approve minorchanges. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end.The council may extend this deadline for oneyear. 3.The city council shall review this permit in oneyear. 4.The applicant shall comply with the requirements in the engineer's reportdated December 10,2015. 5.There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design reviewboard. 6.The fueling area shall have proper safeguards provided to prevent or containany fuel spills as required by the Minnesota Pollution ControlAgency. 7.A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan. If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods mustbe environmentally-sensitive and reduce the impact of stormwater runoff the added spaces wouldcontribute. Resolution 16-01-1306 Conditional Use Permit Revision Resolution 1 January 25, 2016 City Council Meeting Minutes Packet Page Number 132 of 210 G8, Attachment 3 For a Planned Unit Development WHEREAS, Costco Wholesale Corporation applied to revise its conditional use permit for the Mogren Retail Addition planned unit development by building an expansion to its existing building. This conditional use permit for a planned unit development permitsa fuel station and tire-service center. WHEREAS, this permit applies to the 16-acre site located at 1431 Beam Avenue within the Mogren Retail Addition planned unit development. The legal description is: Lot 1 Block 2, MOGREN RETAIL ADDITION WHEREAS, the history of this conditional use permit is as follows: 1.On January 5, 2016, the planning commission held a public hearing.The city staff published a hearing notice in the Maplewood Review and sent notices tothe surrounding property owners. The planningcommission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the planned unit developmentamendment. 2.On January 25, 2016 the city council discussed the planned unit development amendment. They considered reports and recommendations from the planning commission and citystaff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described planned unit development amendment because: 1.The use would be located, designed, maintained, constructed and operated tobe in conformity with the City's Comprehensive Plan and Code ofOrdinances. 2.The use would not change the existing or planned character of thesurrounding area. 3.The use would not depreciate propertyvalues. 4.Theusewouldnotinvolveanyactivity,process, materials,equipmentormethods of operation that would be dangerous,hazardous, detrimenta,ldisturbing or cause a nuisance to any person or property,because of excessive noise,glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration,generalunsightliness, electricalinterference orothernuisances. The use would not exceed the design standards of any affectedstreet. 5. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures,water andsewer systems, schools andparks. The use would not create excessive additional costs for public facilities or 7. services. 8.The use would maximize the preservation of and incorporate the site'snatural and scenic features into the developmentdesign. 2 January 25, 2016 City Council Meeting Minutes Packet Page Number 133 of 210 G8, Attachment 3 9.The use would cause minimal adverse environmentaleffects. Approval is subject to the following conditions: 1.The building expansion shall follow the plans date-stamped December 11,2015, except where the city requires changes.Staff may approve minorchanges. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end.The council may extend this deadline for oneyear. 3.The city council shall review this permit in oneyear. 4.The applicant shall comply with the requirements in the engineer'sreport dated December 10,2015. 5.There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design reviewboard. 6.The fueling area shall have proper safeguards provided to prevent or containany fuel spills as required by the Minnesota Pollution ControlAgency. 7.A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan.If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods mustbe environmentally-sensitive and reduce the impact of stormwater runoff the added spaces wouldcontribute. Ayes -All Seconded by CouncilmemberSmith The motion passed. 3 January 25, 2016 City Council Meeting Minutes Packet Page Number 134 of 210 G8, Attachment 3 Councilmember Juenemann moved to approve the plans date-stamped December 11, 2015, for the proposed 5,220 square foot Costco addition. Approval is subject to the applicant complying with the following conditions: 1.This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begunconstruction. 2.Obtaining city council approval of the planned unit development amendmentand parkingwaiver. 3.All requirements of the fire marshal and building official must bemet. 4.The applicants shall obtain all required permits from theRamsey-Washington Metro Watershed District and RamseyCounty. 5.TheapplicantsshallcomplywithallrequirementsoftheMaplewoodEngineering Report from Jon Jarosch dated December 10,2015. 6.The applicants shall provide the city with cash escrow or an irrevocable letterof credit for any exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of theescrow. 7.Allwork shall follow the approved plans. The director of environmental and economic development may approve minorchanges. 8.All roof-top mechanical equipment shall be painted to match thebuilding. Seconded by CouncilmemberSmith Ayes -All The motionpassed. Councilmember Smith moved to approve the parking waiver as proposed subject to the retention of the proposed proof-of-parking spaces in case they are needed for future parking needs. If a parking shortage develops after the paving and curbing of the proof- of-parking spaces, the city council may require parking lot restriping to add more spaces. Seconded by CouncilmemberJuenemann Ayes -All The motionpassed. 4 January 25, 2016 City Council Meeting Minutes Packet Page Number 135 of 210 G9 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Chris Swanson,Environmental and City Code Specialist PRESENTER:Chris Swanson,Environmental and City Code Specialist AGENDA ITEM: Conditional Use Permit Review, Conifer Ridge, 3105 KennardStreet, 3090 HazelwoodStreet, and 3080 HazelwoodStreet Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for Conifer Ridge, 3105 Kennard Street, 3090 Hazelwood Street, and 3080 Hazelwood Streetis due for its annual review. Recommended Action: Motion to approve theCUPreviewforConifer Ridgeandreviewagainin one year. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approvalunless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background July 14, 2003: The City Council approved the Legacy Village Planned Unit Development (PUD), comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. September 8, 2003: The City Council approved the final plat for Legacy Village. Packet Page Number 136 of 210 G9 October 23, 2006:TheCity Councilapproved a preliminary plat for townhomes on this site. The plat consisted of 91 lots. The plat was never finalized or recorded. On October 12, 2015: TheCity Council approvedthefollowingland userequests fortheConifer Ridge project: 1.Planned Unit Development Revision 2.Public Easement Vacations 3.Lot Division 4.Design Review 5.Development Agreement On October 23, 2017: The City Council reviewed the CUP and agreed to review it again in one year. Discussion TheCUP for Conifer Ridge is due for review.The proposal was forthe construction of three, three- story 50-unit upscale market rate apartment buildings on the north end of the Legacy Village development. The site has a CUP for the original Legacy PUD. The original use of the site was townhomes and a small retail space and the CUP was amended for the construction of multi-unit buildings. Construction at the Conifer Ridge apartment buildings is complete. The last building on the east side of the property was issued a Certificate of Occupancy on July 19, 2018. Since construction has been completedstaff is not aware of any neighborhood complaints or concerns. The finished buildingslookaesthetically pleasing and the site is well maintained. As the construction work just finishedthere arestill someminorlandscaping, building,and engineering issues onsite that the applicant is working to address. The city holds a letter of credit for a significant amount to ensure the landscaping and engineering issues will be addressed. The site is clean and tidy and there are nomajorissues at the site. Staff recommends reviewing this project again in one year to ensure that these items have been addressed. Attachments 1.Location Map 2.Project Site Plan 3.October 12, 2015 CUP Conditions Packet Page Number 137 of 210 G9, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood Conifer Ridge Apartments Project Review - Overview Map Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Packet Page Number 138 of 210 G9, Attachment 2 Packet Page Number 139 of 210 G9, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 12, 2015 Council Chambers, City Hall Meeting No, 19-15 A.UNFINISHED BUSINESS 1.Consider Approval of Conifer Ridge Apartments, County Road D East, between Hazelwood Street North and Kennard Street a)Planned Unit Development Revision b)Public Easement Vacations c)Lot Dibision d)Design Review e)Development Agreement Economic Development Coordinator Martin gave the staff report and answered questions of the council. The following people spoke: 1.Bob Fix, 1600 Legacy Parkway E.#4 2.Les Kotielo, 3003 HazelwoodStreet Councilmember Abrams moved to approve the resolution approving a revision to the Legacy Village planned unit development as it relates to the previously-approved rental townhomes and executive-office suites and clubhouse sites. Approval of this revision is based on the findings required by the ordinance and subject to the following conditions: 1.The development shall follow the plans date-stamped September 8, 2015,except where the city requires changes. The director of environmental and economic development may approve minorchanges. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extendthis deadline for oneyear. 3.The city council shall review this permit in oneyear. 4.The applicant shall comply with the requirements in the engineer's report dated: August 10, 2015 and the environmental report dated September 8, 2015 and October 5,2015. 5.Prior to the issuance of a grading permit, the applicant must contribute $20,000to the city's tree preservation fund in order to comply with cityordinance. 6.The following changes are hereby made tothe approved PUD conditions: Apartments: a.The project will be constructed according to the plans dated September 8,2015 in all details, except as specifically modified by theseconditions; b.Overstory trees will be planted along Hazelwood Street and Kennard Street atan October 12, 2015 11 City Council Meeting Minutes Packet Page Number 140 of 210 G9, Attachment 3 average of 30'-40' oncenter; c.Visitor parking spaces for the rental apartments will be added or modifiedas follows: i.Parking spaces or proof of parking spaces will be added so there is atotal of at least 40 spaces to serve all threebuildings. d.The storage space areas of each building shall be reconfigured to allow asmany units as possible to have at least 120 cubic feet forstorage. e.One studio apartment is allowed in each building with a minimum floor areaof 580 square feet. f.An easement over the power line trail on this parcel will be provided to the cityfor access andmaintenance. g.A natural wood chip trail shall be installed based on the plan dated September 23,2015. This plan shall be revised to include connections to theLake Links trail and the sidewalk along Hazelwood Street. This trail shall include benches and is required to be maintained properly and refreshed with new wood chips by the end of every June of odd-numberedyears. h.The applicant shall submit plans for aninterpretive sign to be reviewed and approved of by the Maplewood Heritage Preservation Commission.The plans shall include detailed information on the history of theHajicek property, proposed text and graphics, and suggested placement of the sign along the Lake Links trail. Once the plans are approved by the Heritage Preservation Commission,the applicant shall construct the sign and install the sign in the approved location. i.The applicant shall submit plans for a development monument sign thatis consistent in design with the existing monuments signs in LegacyVillage. j.The applicant shall commit to a five-year maintenance plan with the Cityto ensure the removal and management of buckthorn on thesite. RESOLUTION 15-8-1262 Conditional Use Permit Revision Resolution for a Planned Unit Development WHEREAS, Peter Stalland of Conifer Ridge Apartments, LLC applied for a conditional use permit torevise the Legacy Village planned unit development by eliminating the use of a 1.5 -acre commercial building site and 11-acre townhomes development and propose instead an apartment complex. WHEREAS, this permit applies to the 12.5-acre site in Legacy Village lying south of County Road D East between Hazelwood Street and Kennard Street. The legal description is: Lot 1 Block 1, Legacy Village of Maplewood WHEREAS,the history of this conditional use permit is as follows: October 12, 2015 12 City Council Meeting Minutes Packet Page Number 141 of 210 G9, Attachment 3 1.On August 18,2015, the planning commission held a public hearing.The city staff published a hearing notice in the Maplewood Review and sent notices tothe surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2.On October 12, 2015 the city council discussed the conditional use permit revision.They considered reports and recommendations from the planning commission and citystaff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit revision because: 1.The use would be located, designed,maintained,constructed and operated tobe in conformity with the City's Comprehensive Plan and Code ofOrdinances. 2.Theusewouldnotchangetheexistingorplanned characterofthesurrounding area. 3.The use would not depreciate propertyvalues. 4.The use would not involve any activity,process, materials,equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,drainage, waterrun-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affectedstreet. 6.The use would be served by adequate public facilities and services,including streets,police and fire protection,drainage structures,water and sewersystems, schools andparks. 7.The use would not create excessive additional costs for public facilitiesor services. 8.The use would maximize the preservation of and incorporate the site'snatural and scenic features into the developmentdesign. 9.The use would cause minimal adverse environmentaleffects. Approval is subject to the following conditions: 1.The development shall follow the plans date-stamped September 8, 2015,except where the city requires changes. The director of environmental and economic development may approve minorchanges. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end.The council mayextend this deadline for oneyear. 3.The city council shall review this permit in oneyear. October 12, 2015 13 City Council Meeting Minutes Packet Page Number 142 of 210 G9, Attachment 3 4.The applicant shall comply with the requirements in the engineer's report dated June 1, 2006 August 10, 2015 and the environmental report dated September 8, 2015 and October 5,2015. 5.Prior to the issuance of a grading permit, the applicant must contribute $20,000to the city's tree preservation fund in order to comply with cityordinance. 6.The following changes are hereby made tothe approved PUD conditions: Apartments: a.The project will be constructed according to the plans dated September 8,2015 in all details, except as specifically modified by theseconditions; b.The storage space areas of each building shall be reconfigured to allow asmany units as possible to have at least 120 cubic feet forstorage. c.One studio apartment is allowed in each building with a minimum floor areaof 580 squarefeet. d.An easement overthe power line trail on this parcel will be provided to the cityfor access andmaintenance. e.A natural wood chip trail shall be installed based on the plan dated September 23, 2015. This plan shall be revised to include connections to the Lake Links trail and the sidewalk along Hazelwood Street. This trail shall include benches and is required to be maintained properly and refreshed with new wood chips by every June of odd-numberedyears. f.The applicant shall submit plans for an interpretive sign to be reviewed and approved of by the Maplewood Heritage Preservation Commission. The plans shall include detailed information on the history of the Hajicek property,proposed text and graphics, and suggested placement of the sign along the Lake Links trail. Once the plans are approved by the Heritage Preservation Commission,the applicant shall construct the sign and install the sign in theapproved location. g.The applicant shall submit plans for a development monument sign thatis consistent in design with the existing monuments signs in LegacyVillage. h.The applicant shall commit to a five-year maintenance plan with the Cityto ensure the removal and management of buckthorn on thesite. Seconded byCouncilmemberJuenemannAyes - Mayor Slawik,Council Members Abrams, Juenemann and Koppen Nays -Councilmember Cardinal The motion passed. Councilmember Abrams moved to approve the resolution vacating two storm sewer easements on this site, since: October 12, 2015 14 City Council Meeting Minutes Packet Page Number 143 of 210 G9, Attachment 3 1. The easements would serve no public purpose after the applicant redevelops the property into Conifer Ridge. This vacation is conditioned upon the following: 1.Provide the city with legal descriptions of the easement areas to be vacated andfor the new areas to be dedicated for storm sewerpurposes. 2.The applicant meets all and any conditions within Jon Jarosch's August 10,2015 report. RESOLUTION 15-8-1263 Public Easement Vacations Resolution WHEREAS,Peter Stalland of Conifer Ridge Apartments, LLC applied for the vacation of two existing storm sewer easements. WHEREAS,this request applies to the 12.5-acre site in Legacy Village lying south of County RoadD East between Hazelwood Street and Kennard Street. The legal description is: Lot 1 Block 1, Legacy Village of Maplewood WHEREAS, the history of this vacation is as follows: 1.On August 18, 2015,the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners.The planning commission gave everyone at the hearing a chance to speak and present writtenstatements. The planning commission recommended that the city council approved the land use planchange. 2.On October 12,2015 the city council discussed the public easement vacations. They considered reports and recommendations from the planning commission and citystaff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacations for the following reasons: 1. The easements would serve no public purpose after the applicant redevelops the property into Conifer Ridge. This vacation is subject to: 1.Provide the city with legal descriptions of the easement areas to be vacated andfor the new areas to be dedicated for storm sewerpurposes. 2.The applicant meets all and any conditions within Jon Jarosch's August 10, 2015 report. Seconded byCouncilmemberJuenemannAyes - Mayor Slawik, Council Members Abrams, Juenemann and Koppen October 12, 2015 15 City Council Meeting Minutes Packet Page Number 144 of 210 G9, Attachment 3 Nays -Councilmember Cardinal The motion passed. Councilmember Juenemann moved to approve the lot division for Conifer Ridge, subject to the following conditions: October 12, 2015 16 City Council Meeting Minutes Packet Page Number 145 of 210 G9, Attachment 3 1.The applicant shall comply with the requirements in the city's engineeringreport dated August 10,2015. 2.The applicant shall sign a developer's agreement with the city engineer beforethe issuance of a gradingpermit. 3.The applicant shall dedicate any easements and provide any written agreementsthat the city engineer may require as part of this lotdivision. 4.The applicant shall pay the city escrow for any documents, easementsand agreements that the city engineer mayrequire. 5.A cross access easement agreement shall be submitted to city staff covering thetwo parcels accessed from HazelwoodStreet. Seconded byCouncilmemberAbramsAyes - Mayor Slawik,Council Members Abrams, Juenemann and Koppen Nays -Councilmember Cardinal The motion passed. Councilmember Juenemann moved to approve the plans date-stamped September 8, 2015, for the Conifer Ridge apartment development. Approval is subject to the developer complying with the following conditions: 1.Obtain city council approval of a comprehensive land use plan amendment from MOR (medium density residential) to HOR (high density residential) to build apartments on thissite. 2.Obtain city council approval of a revision to the previously-approved plannedunit development for thisproject. 3.Obtain city council approval of the lot division for thisproject. 4.All requirements of the fire marshal and building official must bemet. 5.The applicant shall obtain all required permits from the Ramsey-WashingtonMetro WatershedDistrict. 6.All driveways and parking lots shallhave continuous concrete curbing. 7.All requirements of the city engineer, or his consultants working for the city, shall be met regarding grading, drainage, erosion control, utilities and the dedication of any easements found to be needed.All conditions of the Maplewood engineering report dated August 10, 2015 must be compliedwith. October 12, 2015 17 City Council Meeting Minutes Packet Page Number 146 of 210 G9, Attachment 3 8.Repeat this review in two years if the city has not issued a building permit forthis project by thattime. 9.Any identification or monument signs for the project must meet the requirements of the city sign ordinance and the PUD approval. Identification or monument signsshall be designed to be consistent with similar signs existing in LegacyVillage. 10.The setbacks are approved asproposed. 11.The applicantshall: a.Install reflectorized stop signs at all driveway connections to HazelwoodStreet and KennardStreet. b.Install and maintain an in-ground lawn irrigation system for all landscapedareas. c.Install all required trails, sidewalks and carriagewalks. d.Install any traffic signage within the site that may be required bystaff. e.Provide a revised landscaping plan for staff approval which includes therequired overstory trees along Hazelwood Street and Kennard Street and detailing how screening requirements are beingmet for the parking lots facing residential areas. The landscape plan shall also incorporate native plantings, subject to the approval of the city'snaturalist. f.Provide revised building elevations for staff approval incorporating design elements at the foundation and first floor level of brick or stone into thebuildings and adding architectural features to the gable areas of thebuildings. g.Provide a screening plan to staff for approval for any visible utility meters onthe outside of thebuilding. h.Provide a detailed soils analysis to the building official and city engineer priorto applying for building permits to ensure that there is proper soil stability for construction. i.The applicant will provide two additional quotes for buckthorn removal to be done by a licensed contractor with a licensed herbicide applicator. If chemicals are useditshould bedoneby a licensedherbicideapplicatorthroughtheDepartment ofAgriculture. 12.The applicant shall ensure that site lights do not exceed a .4-foot-candle spilloverat all propertylines. 13.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping andsite improvements. Staff shall determine the dollar amount of theescrow. 14.All work shall follow the approved plans. The director of environmental and economic development may approve minorchanges. October 12, 2015 18 City Council Meeting Minutes Packet Page Number 147 of 210 G9, Attachment 3 15.The applicant shall work with staff to maximize the amount of additional parking tobe shown on the siteplan. Seconded byCouncilmemberAbramsAyes -Mayor Slawik,Council Members Abrams, Juenemann and Koppen Nays -Councilmember Cardinal The motionpassed. Councilmember Juenemann moved to approve the terms of the Development Agreement with Peter Stalland of Conifer Ridge Apartments LLC for development of LEGACY VILLAGE, LOT 1, BLOCK 1, Parcel ID 03-29-22-12-0025, and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. The City Attorney is authorized to approve the final format of the agreement and also approve minor modifications to the agreement. Seconded byCouncilmemberAbramsAyes -Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays -Councilmember Cardinal The motion passed. October 12, 2015 19 City Council Meeting Minutes Packet Page Number 148 of 210 G10 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Chris Swanson,Environmental and City Code Specialist PRESENTER:Chris Swanson,Environmental and City Code Specialist AGENDA ITEM: Conditional Use Permit Review, Maplewood Marine, 1136 FrostAvenue Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for Maplewood Marinelocated at 1136 FrostAvenueis due for its annual review. Recommended Action: Motion to approve theCUPreviewforMaplewood Marineandreviewagainin one year. Fiscal Impact: Is There aFiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approvalunless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background On September 12,2016: The City Council approved a CUPforBrian Ness, of Nessco LLCfora Non-conforming Use at Maplewood Marine, 1136 Frost Avenue East. On September 25, 2017: The City Councilreviewed the CUP and agreed to review it again in one year. Packet Page Number 149 of 210 G10 Discussion Brian Ness, of NesscoLLC, purchased the site and continues to operate Maplewood Marine. Mr. Ness also wished to move theoperations of his company – Production Resources- to the site. The site has been guided by the city for medium density residential housing, meaning Maplewood Marine has been grandfathered in as a legal, non-conforming use for the past several years. In order to add an additional non-conforming use, Mr. Ness was required to apply for and received a CUP to move Production Resources to the same site. Mr. Ness is currently occupying the site. After walking the location, staff required that Mr. Ness provide some additional screening at the site. Staff has been working with Mr. Ness to get a plan for approved screening on the northeast side of the property and a design for the dumpster enclosure. Mr. Ness has purchased some Nannyberry Viburnum Trees to provide screening between the retaining wall and the access road on the east side of his property and is finalizing his plans for the a dumpster enclosure. The shrubs and dumpster screening should be in place in three weeks. City staff is not aware of any neighborhood complaints or concerns. The site is clean and tidy and there are no issues at the site. Staff recommends reviewing this project again in one year to ensure that these items have been addressed. Attachments 1.Location Map 2.Project Site Plan 3.September 12, 2016 CUP Conditions Packet Page Number 150 of 210 G10, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Maplewood, City of Maplewood Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the Maplewood Marine and Production Resources - 1136 Frost Ave E GIS User Community, City of Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, Conditional Use Permit - Overview Map CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Packet Page Number 151 of 210 G10, Attachment 2 Packet Page Number 152 of 210 G10, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 12, 2016 City Hall, Council Chambers Meeting No. 17-16 A. NEW BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution for a Nonconforming Use, 1136 Frost Avenue East Economic Development Coordinator Martin gave the staff report and answered questions of the council. Brian Ness of Nessco, LLC addressed the council to give additional information and answer questions of the council. Mayor Slawik moved to approve the resolution for a conditional use permit for Brian Ness, of Nessco LLC, at 1136 Frost Avenue East. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All parking areas must be a hard surface and the applicant is required to meet the 2. No exterior site or building exterior changes, except signage, shall take place unless gns shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The applicant shall submit to staff for approval, a plan for providing screening on the northeast corner of the site between the access drive and the retaining wall. The screening must be at least six feet in height and can be done with either landscaping or a wood or vinyl fence. 7. Storage containers must be placed to the east of the building behind the existing retaining wall. Storage containers are not permitted to be placed anywhere else on the site. All parts and materials must be kept within the storage containers at all times. 8. This site is limited to three storage containers; each no more than 20 feet in length. 9. The applicant shall comply with all requirements of the building official, fire marshal and city engineer. Packet Page Number 153 of 210 G10, Attachment 3 Resolution 16-09-1378 Conditional Use Permit WHEREAS, Brian Ness, of Nessco LLC, applied for a conditional use permitto replace a portion of a nonconforming use with another nonconforming use. WHEREAS, Section 44-12(2) of the city ordinances requires a conditional use permit for thesubstitution of one nonconforming use for another nonconforming use. WHEREAS, this permit applies to the property located at 1136 Frost Avenue North. The property identification numbers for this property are: 16.29.22.42.0003and 16.29.22.42.0004 WHEREAS, the history of this conditional use permit is as follows: 1.On August 16, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone atthe hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On September 12, 2016,the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. Packet Page Number 154 of 210 G10, Attachment 3 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All parking areas must be a hard surface and the applicant is required to meet the city minimum parking requirements. 2. No exterior site or building exterior changes, except signage, shall take place unless installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The applicant shall submit to staff for approval, a plan for providing screening on the northeast corner of the site between the access drive and the retaining wall. The screening must be at least six feet in height and can be done with either landscaping or a wood or vinyl fence. 7. Storage containers must be placed to the east of the building behind the existing retaining wall. Storage containers are not permitted to be placed anywhere else on the site. All parts and materials must be kept within the storage containers at all times. 8. This site is limited to three storage containers; each no more than 20 feet in length. 9. The applicant shall comply with all requirements of the building official, fire marshal and city engineer. Seconded by Councilmember Juenemann Ayes All The motion passed. Packet Page Number 155 of 210 G11 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Chris Swanson,Environmental and City Code Specialist PRESENTER:Chris Swanson,Environmental and City Code Specialist AGENDA ITEM: 2019 SCORE Funding Grant Application Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Ramsey County offers Select Committee on Recycling and the Environment (SCORE)grants to cities to enhance or improve their recycling efforts. Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables through the City’s recycling contract. SCOREfunds can also be used for administration, promotion activities, organics collection, or to cover the cost of equipment. Recommended Action: Motion to approve the submittal of the 2019SCORE Funding Grant Application to Ramsey County and approval to enter into an agreement with Ramsey County for SCORE fundsonce the amount is determined. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$96,000with the option of anadditional $14,400 in added incentives available. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The 2019recycling program budget will be subsidized by the Ramsey County SCORE grant for approximately $96,000to help fund the collection of recyclables in the City. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The 2019 SCORE application identifies the use of the City’s SCORE funds for the collection of recyclables by Tennis Sanitation. Packet Page Number 156 of 210 G11 Background In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor’s SCORE working group. This set of laws is part of Minnesota’s Waste Management Act. The SCORE legislation hasprovided counties with a funding source to develop effective solid waste management programs. Discussion Attached is the 2019SCORE Funding Grant Application from the Ramsey County Department of Public Health. The City of Maplewood has the opportunityto apply for a grant in the amount of approximately$96,000.In addition to the normal score award, in 2019 the county will allow for cities to do up to two approved additional waste reduction actions (organize an organics drop off location, engage smallbusinesses in recycling, etc.) to receive additional financial incentives. The additional award can be up to 15 percent of the total yearly award. In Maplewood that could mean an additional $14,400 for the annual award. SCORE grant funding is awardedon a per capita basis and is intended to help fund the City’s recycling program. Submittal deadline for the grant application is October 31, 2018, with grant awards helping to fund the City’s 2019 recycling budget expenses. In 2018, the City’s SCORE grant was $96,180. The county estimates the base award will be roughly the same amount for 2019. Attachments 1.2019 SCORE Funding Grant Draft Agreement Packet Page Number 157 of 210 G11, Attachment 1 AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MAPLEWOOD FOR A SCORE FUNDING RECYCLING GRANT This Agreement is between Ramsey County (the "County") and the City of Maplewood (the “Municipality”). 1. OBLIGATIONS a. Collection 1. The Municipality shall ensure residential recycling service is available weekly or every other week to residents at their place of residence, including all multi-unit dwellings and manufactured home parks. 2. The Municipality shall provide recycling for at least the following materials at curbside and multi-unit dwelling properties: a.Paper b.Cardboard c.Glass bottles d.Metal cans e.Cartons f.Plastic beverage and food containers g.Organics when present 2. Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi-unit dwellings through special collection or drop-off. 3. The Municipality shall add additional recyclable materials as reliable markets become available. 4. The Municipality shall maintain a long-term funding mechanism for its residential recycling programs. 5. For eligibility for additional incentive resources, the Municipality commits to the following (choose up to two): Bulky Waste Collection. Establish an efficient and effective program to provide collection of bulky waste items from single family homes at no cost or a discounted price and that also prioritizes recycling and/or reuse. Engage Small Businesses. Include small businesses in curbside recycling services and actively engage those businesses to participate in the service. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. 1 2019 SCORE Agreement for Cities Packet Page Number 158 of 210 G11, Attachment 1 Organics drop-off site.Co-sponsor an organics drop-off site with the county (for suburban cities only). Additional eligible incentive. Guidelines for fulfilling the Municipality’s obligations for this incentive are included in the Recycling Performance Work Plan as described below in 1(b). b. Recycling Performance Work Plan During 2019, the Municipality shall implement the strategies on the Recycling Performance Work Plan, specific to the Municipality, attached as Exhibit 1, to measure its progress towards achieving recycling goals. Work plans may be updated if agreed to by both parties in writing. c. Reimbursement 1. Expenses eligible for reimbursement must be in accordance with the established eligible expenses. Funds not spent by the Municipality during the budget year will be retained by the County. Unspent funds may be used by the County for SCORE-eligible expenditures as determined by the County. If applicable, the Municipality shall use the SCORE funds as specified by the Joint Powers Agreement dated July 1, 2014. 2. The County shall reimburse the Municipality a maximum not to exceed sum of $XXX in base funding and $xxx in incentive funding. Subject to the provisions of section 1(c)(5) below, the Municipality shall receive two payments for recycling funds. A payment of 50% of the total award will be made within 35 days of receipt of an invoice, and in no case prior to the first day of March. The second payment of 50% of the total award will be made within 35 days of receipt of an invoice, and in no case before the first day of June. 3. The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties, or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application. 4. The County's obligation under this Agreement is subject to the availability and provision of funding from the State of Minnesota. The County may immediately cancel this Agreement or reduce the reimbursement to the Municipality to the extent funds received from the State are reduced or eliminated. The County is acting as fiscal agent for the Municipality and in no event shall be obligated to reimburse the Municipality in an amount in excess of that actually received from the State. 5. The County may deny reimbursement to the Municipality, or seek recovery of payments disbursed to the Municipality, if the Municipality is unable to verify that recycling collection service is provided at each place of residence, including multi-unit dwellings and manufactured home parks. The amount that the County may deny or seek recovery of, is that portion of the grant amount equivalent to the proportion of households not provided recycling collection service. d. Program and Performance Reports 2 2019 SCORE Agreement for Cities Packet Page Number 159 of 210 G11, Attachment 1 1.The Municipality shall submit a report to the County through ReTRAC, the County’s recycling and solid waste data management tool, by February 15, 2020. The report is to include information on recycling at all residential units, including multi-unit dwellings and manufactured home parks, even if the Municipality does not provide collection services to those units. The Municipality is responsible for providing complete and accurate information for all applicable screens in the ReTRAC database. 2.The Municipality shall submit a midyear status report through ReTRAC. e. Financial Reports 1.The Municipality shall submit, if requested by the County in its sole discretion, an audited financial report that shows how funds received from the County pursuant to this Agreement were disbursed. 2.Financial reports shall be in a form to be determined by the County, in its sole discretion. 3.If the municipality has a Joint Powers Agreement for Recycling Funding, the Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. 2. TERM The term of this Agreement shall be from January 1, 2019 through December 31, 2019. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those eligible expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A and the Municipality is not otherwise in default of any terms and conditions in this Agreement. 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with this Agreement and Attachment A. b. The failure of the Municipality or its (sub) contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from all residential units. c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement, including information for the report required under Section 1(d). d. The failure of the Municipality to meet any terms and conditions of this Agreement. 5. GENERAL CONDITIONS 3 2019 SCORE Agreement for Cities Packet Page Number 160 of 210 G11, Attachment 1 a.All services and duties performed by the Municipality pursuant to this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, State and local statutes and ordinances relating to nondiscrimination. b. The Municipality is an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of the Municipality's services. c. The Municipality and County each agree to defend, hold harmless and indemnify the other party, its officials, agents, and employees from any liability, loss or damage it may suffer as a result of demands, claims, judgments or costs arising out of or caused by reason of the indemnifying party's performance of its respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. Under no circumstances, however, shall either party be required to pay on behalf of itself or the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any party. e. All data collected, created, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. f. All books, records, documents and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes §16C.05, Subd. 5. g. The Municipality shall make all reasonable efforts to ensure that their employees, officials and subcontractors do not engage in violence while performing under this agreement. Violence, as defined by the Ramsey County Workplace Violence Prevention and Respectful Workplace Policy, is defined as words and actions that hurt or attempt to threaten or hurt people; it is any action involving the use of physical force, harassment, intimidation, disrespect or misuse of power and authority, where the impact is to cause pain, fear or injury. h. The Municipality will be required to pay any subcontractor within ten days of receipt of payment from the County for undisputed services provided by the subcontractor. The Municipality will be required to pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. SCORE funds may not be used towards interest penalty payments. For an unpaid balance of less than $100.00, the Municipality shall pay the actual penalty due to the subcontractor. A subcontractor who prevails 4 2019 SCORE Agreement for Cities Packet Page Number 161 of 210 G11, Attachment 1 in a civil action to collect interest penalties from the Municipality must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. i. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. j. Any amendments to this Agreement shall be in writing and signed by both parties. 6. WASTE REDUCTION The Municipality shall comply with Minnesota Statues §115A.151 regarding recycling in local government facilities. The Municipality and its (sub)contractor(s) shall participate in a recycling program for at least four broad types of recyclable materials and shall favor the purchase of recycled products in its procurement processes. All reports, publications and documents produced as a result of this Agreement shall be printed on both sides of the paper, where commonly accepted publishing practices allow, on recycled and recyclable paper using soy-based inks, and shall be bound in a manner that does not use glue. 7. PUBLIC ENTITIES MANAGEMENT OF WASTE The Municipality shall comply with Minnesota Statutes §115A.46 and §115A.471 when arranging for the management of mixed municipal solid waste and assure delivery of such waste to a waste processing facility for resource recovery. RAMSEY COUNTY CITY OF MAPLEWOOD ________________________________ By______________________________ Ryan O’Connor, County Manager Title: Date: ___________________________ Date: ___________________________ Approval Recommended: Approved as to Form: ________________________________ By______________________________ Anne M. Barry, Public Health Director Municipality Attorney Approved as to form and insurance: ________________________________ By_______________________________ Assistant County Attorney Clerk-Treasurer 5 2019 SCORE Agreement for Cities Packet Page Number 162 of 210 G12 CITY COUNCIL STAFF REPORT Meeting Date October 25, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTOR:Shann Finwall, AICP, Environmental Planner AGENDA ITEM: Beebe Meadows Final Plat Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Once a preliminary plat is approved, city code requires that a finalplat be prepared by a registered land surveyor and conform to all state,county, and cityrequirements. Recommended Motion: Motion to approve the Beebe Meadows final plat resolution to authorize the Beebe Meadows seven single-family lot subdivision at 2135 Larpenteur Avenue. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Application Minnesota State Statute 462.358 requires that the city process the final plat within 60 days of a complete application. The city received a complete final plat application on October 15, 2018. Therefore, the deadline for review of the Beebe Meadows final plat is December 14, 2018. Background SVK Development, LLC is requesting final plat approval to develop the 3.82 acre vacant parcel at 2135 Larpenteur Avenue. The Beebe Meadows subdivision includes seven single-family lots fronting on Beebe Road. The lots will be 10,000 square feet in area and 62.5 feet wide. The wetlands and wetland buffers located on the east side of the lot will be protected and platted as an Outlot. The history of the Beebe Meadows plat is as follows: Packet Page Number 163 of 210 G12 June 19, 2018: The planning commission held a public hearing for the Beebe Meadows subdivision including a comprehensive plan amendment (from Medium Density Residential to Low Density Residential), zoning map amendment (from Farm Residence to Small-Lot Residential), and a preliminary plat for seven single-family lots. July 9, 2018: The city council approved the Beebe Meadows comprehensive plan amendment, zoning map amendment, and preliminary plat. Discussion The attached July 9, 2018, City Council minutes include a list of conditions required prior to the final plat and grading permits for the Beebe Meadows subdivision. The applicants have submitted the required documentation for final plat approval.However, minor revisions will be required to the Beebe Meadows plat prior to the City signing the plat for recording as outlined in the final plat resolution attached. Additional documents including homeowners association, wetland buffer easement, and wetland buffer maintenance agreement documents will also be finalized at that time. Reference Information Site Description Site Size:3.82 Acres Existing Land Use:Vacant Lot Surrounding Land Uses North:Southwind Townhomes South:Larpenteur Avenue and Single Family Homes in St. Paul across the street East:Southwind Townhomes West:Beebe Road and Residential (Single Family and Four Plex Homes) and St. Paul Regional Water Services Building across the street Planning New Land Use:Low Density Residential New Zoning:Single Family Small Lot Attachments Final Plat Resolution Site Plan NewLandUseMap NewZoningMap FinalPlatMap June 12, 2018,EnvironmentalReview Packet Page Number 164 of 210 G12, Attachment 1 FINAL PLAT RESOLUTION WHEREAS, SVK Development, LLC, applied for a final plat for Beebe Meadows, a subdivision with seven single family lots. WHEREAS, this final plat applies to the property at 2135 Larpenteur Avenue in Maplewood, Minnesota. WHEREAS, the current legal description for the lot is: The East one-half of the Southeast Quarter of the Southwest Quarter of the Southeast Quarter (E1/2SE1/4SW1/4SE1/4) of Section 14, Township 29, Range 22, lying northwesterly of the northwesterly line ofSouthwinds of Maplewood 2nd Addition, as platted in said East Half, and it's southwesterly extension; ExceptThe West 27 feet of the E1/2 of the SE1/4 of the SW1/4 of the SE1/4, Section 14, Township 29, Range 22, Ramsey County, Minnesota WHEREAS, the current property identification number for the lot is 14-29-22-43-0002. WHEREAS, the new legal description for the Beebe Meadows plat will be: Lots 1 through 7, Block 1, and Outlot A, Beebe Meadows. WHEREAS, the history of this change is as follows: 1.On June 19, 2018, the planning commission held a public hearingfor a preliminary plat for Beebe Meadows. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the preliminary plat. 2.OnJuly 9, 2018, the city council considered reports and recommendations from the planning commission and staff and approved the Beebe Meadows preliminary plat. 3.On October 16, 2018, the city council approved the Beebe Meadows final plat. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described change with the following conditions of approval: 1.Prior to the City signing the final plat for recording the applicant must submit the following: a.Homeowner’s association documents which specify that all owners in the Beebe Meadows plat are responsible for the management and maintenance of the Outlot and infiltration basins. Packet Page Number 165 of 210 G12, Attachment 1 b.Wetland buffer easement for Lots 3, 4, 5, and 7. The easement will specify that no building, mowing, or grading is allowed within the wetland buffer easement. c. Revised plat that meets the following: 1) All of the requirements outlined in the October 16, 2018, plat opinion letter. 2)The existing Sidewalk and Trail Easement, Document No. A04653108, shall be shown on the final plat. 3)The applicant shall verify whether the proposed sanitary sewer mainline is to be privately or publicly maintained.If the proposed sanitary sewer main is to be private, the front yard easements can be reduced from 25-feet to the standard 10-feet.If the proposed sanitary sewer main is to be public, modifications to the design will be necessary to bring the system up to City standards. This includes utilizing 8-inch diameter sanitary sewer pipes, along with the addition of minimum 48-inch diameter concrete manholes at either end of the system. 2.Prior to issuance of a grading permit for the Beebe Meadows subdivision, the applicant must submit the following: a. Elevations of the proposed single-family homes.Elevations must reflect that each single family home has a distinctive front elevation. b. Verification that the wetland buffer easement for Lots 3, 4, 5, and 7have been recorded. c. Comply with conditions outlined in the June 12, 2018, Environmental Review. The Maplewood City Council ________this resolution on October 25, 2018. Packet Page Number 166 of 210 G12, Attachment 2 Packet Page Number 167 of 210 G12, Attachment 3 5733 O!E S!UIHJOLDN 2633 35 33 5433 4433 5433 4533 7 333 333 3 6333 n • Maplewood, MN 9233 633 3 7233 8233 Land Use are registered service marks of Landform Professional Services, LLC. ® :133 1233 :233 O!UT!E SBXPI and Site to Finish 1:23® :: 23 1923 Landform 1923 :823 68 23 9823 Beebe Subdivisio 1823 7823:723 662 3 U T T T F O 3 4 1 8 4 2 8 8523 2 7382 5382 O M E O J 9 Subject Property 423 X 23 64 7 423 3 42 4 3423 45 32 : 231423 3 3 24 3 8 23 3 3 32 7 9 3 2 3 3 532 7 3 2 3 5323 3323 ES!F CFFC 9223 8 2 2 3 7223 6:13 ES!FCFF C 2613 7 4 1 3 UT!IUVS 9::28::2 7::2 8::2 1::2 :9:21::9 :2:2 4919:2 :2 59:249:2 59:2 88:2 98:288:2 98:2 MQ!ID JOBUT :7:2 18:2:7:2 18:2 18:2 5747:2 :2 47:257: 2 57:2 76:266: 2 76:266:2 7 6:2 27:2 1 6:2 16::5: :22 5:2 16:2 26:2 35:2 25:225:2 35:235:2 25:2 74:2 64 :274:264:2 74:2 64:2 1 4:2 :3:214:2 : 3:214:2 83:2 33:2 23:233:223:2 33:2 72:2 72:2 62 :2 62:262 :2 72:2 91: 2 81:281:2 91:2 71 :2 :1:2 UT!MF\[ BI IB\[FM!TU ::9 2 8992 8592 UT!FLZE!OB W UT!FLZE!OBW : 3 9 2 FWBSB FCFUJIX :782 Packet Page Number 168 of 210 G12, Attachment 4 5733 O!ES!UI HJOLDN 2633 353 3 5433 4433 543 3 45 33 7333 Zoning 3333 6333 n • Maplewood, MN 9233 6 333 7233 8233 are registered service marks of Landform Professional Services, LLC. ® :133 1233 : 233 O!UT! ESBXP I and Site to Finish ® 1:23 ::2 3 1923 Landform 1923 : 823 682 3 9823 Beebe Subdivisio 1823 7823:723 6623 U T T T F O 3 852 7382 5382 4 : 9 2 6 : 9 Subject Property 29423 X 23 64 7423 23 44 3423 5 24 3 1423 43 2 3 9 3 2 3 7 3 2 3 5323 3323 ES!FCFF C : 2 2 3 9223 8 2 2 3 7223 6:13 ES!F CFFC 2613 UT!IUVS 9::28::2 7 ::28::2 1 ::2 : 9:21::2:9:2 419:2 9:2 59:249:2 59:2 88:2 998:288:2 8:2 MQ!IDJOBUT 2 :7: 18:2:7:2 18:2 18:2 47:2 57:2 47:2 57:2 57:2 7 6:266:2 76 :266:2 76: 227 :2 16:2 1: 6:25:2 :5:2 16:2 26:2 3 5:2 25:235:225:235:2 25:2 74:2 64: 274:264:2 74:2 64 :2 14:2 14:2 :3:2 :3:21 4:2 83:2 3:2 3 23:233:23: 22 33:2 72:2 72:2 62:2 62:2 62:2 72: 2 91:2 81:281:2 91:2 71:2 :1:2 UT!MF\[ BI IB\[FM!TU ::92 8992 8 592 UT!F LZE!OBW UT!FL ZE!OBW FWBSB FCFUJIX : 782 Packet Page Number 169 of 210 G12, Attachment 5 NORTH 1 INCH = 50 FEET050100 SCALE IN FEET Packet Page Number 170 of 210 G12, Attachment 6 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,July 9, 2018 Maplewood City Hall – Council Chambers Meeting No.13-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood City Hall – Council Chambers and was called to order at7:11 p.m. byMayor Slawik. Mayor Slawik thanked everyone whoattended and staff whohelped with the annual fireworks display. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent – Arrived at 8:27 p.m. Tou Xiong, CouncilmemberPresent NEW BUSINESS 1.Beebe Meadows, SVK Development, LLC, 2135 Larpenteur Avenue a.Comprehensive Plan Amendment Resolution (4 votes) b.Zoning Map Amendment Ordinance c.Preliminary PlatResolution City Manager Coleman introduced the staff report. Economic Development Coordinator Martin gave the staff report. Commissioner Arbuckle gave the Planning Commission report. Reid Schulz with Landform Professional Services addressed the council to give information on the project. Environmental & Economic Development DirectorKonewko, Public Works DirectorLove, and City Attorney Batty gave additional information on the project. Mike Kevitt of SVK Development addressed the council and gaveadditional information. Councilmember Abrams moved to approve the Comprehensive Plan Amendment resolution to amend the land use for the property at 2135 Larpenteur Avenue from Medium Density Residential to Low Density Residential. Resolution18-07-1589 Comprehensive Plan Amendment Resolution WHEREAS, SVK Development, LLC, applied for an amendment to the comprehensive plan from Medium Density Residential to Low Density Residential. WHEREAS, this change applies to the property at 2135 Larpenteur Avenue in Packet Page Number 171 of 210 G12, Attachment 6 Maplewood, Minnesota. WHEREAS, the legal description for the lot is: SECTION 14 TOWN 29 RANGE 22: Part Of E 1/2 Of Se 1/4 Of Sw 1/4 Of Se 1/4 Nly Of Former M & St P Sub R/r (subj To Rds & Esmts) In Sec 14 Tn 29 Rn 22 WHEREAS, the property identification number for the lot is: 14-29-22-43-0002 WHEREAS, the history of this change is as follows: 1.On May 15, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive land use amendment. 2.On May 29, 2018, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above-described change for the following reasons: This site is proper for and consistent with the city's policies for low-density residential use including enhance existing neighborhoods by encouraging residential neighborhood development and redevelopment to address gaps in the housing mix, ensuring the efficient use of city services and infrastructure, and strengthen neighborhood vitality. Seconded by Councilmember SmithAyes – All The motion passed. Councilmember Abrams moved to approve the Zoning Map Amendment ordinance to change the zoning district for the property at 2135 Larpenteur Avenue from Farm Residence (F) to Small-Lot Residential (R1-S). Ordinance987 An Ordinance Amending the Zoning Map The Maplewood City Council approves an ordinance allowing a zoning map amendment from Farm Residence (F) to Small-Lot Residential (R1-S) for the following property: Street Address: 2135 Larpenteur Avenue in Maplewood, Minnesota. Legal Description: SECTION 14 TOWN 29 RANGE 22: Part Of E 1/2 Of Se 1/4 Of Sw 1/4 Of Se 1/4 Nly Of Former M & St P Sub R/r (subj To Rds & Esmts) In Sec 14 Tn 29 Rn 22 Property Identification Number:14-29-22-43-0002 Packet Page Number 172 of 210 G12, Attachment 6 Approval of the zoning map amendment is conditioned on the Metropolitan Council approving the Comprehensive Plan Land Use Amendment for the property from Medium Density Residential to Low Density Residential. Seconded by Councilmember JuenemannAyes – All The motion passed. Councilmember Smith moved to approve the Beebe Meadows preliminary plat resolution to authorize the Beebe Meadows seven single family lot subdivision at 2135 Larpenteur Avenue. Resolution 18-07-1560 Preliminary Plat Resolution WHEREAS, SVK Development, LLC, applied for a preliminary plat for Beebe Meadows, a subdivision with seven single family lots. WHEREAS, this preliminary plat applies to the property at 2135 Larpenteur Avenue in Maplewood, Minnesota. WHEREAS, the legal description for the lot is: SECTION 14 TOWN 29 RANGE 22: Part Of E 1/2 Of Se 1/4 Of Sw 1/4 Of Se 1/4 Nly Of Former M & St P Sub R/r (subj To Rds & Esmts) In Sec 14 Tn 29 Rn 22 WHEREAS, the property identification number for the lot is: 14-29-22-43-0002 WHEREAS, the history of this change is as follows: 1.On June 19, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speakand present written statements. The planning commission recommended that the city council approve the comprehensive land use amendment. 2.On July 9, 2018, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described change with the following conditions of approval: 1.Prior to final plat the applicant must submit the following: a.Verification that the Metropolitan Council approved the Comprehensive Plan Land Use Amendment for the property from Medium Density Residential to Low Density Residential. b.A preliminary plat opinion letter from the City Attorney detailing the Packet Page Number 173 of 210 G12, Attachment 6 requirements for fee title and plat recording. c. A detailed grading plan for Lot 7. The plan must include the building footprint and grading on the lot. No building or grading is allowed within the wetland buffer. d.Homeowner’s association documents. The documents must specify that all owners in the Beebe Meadows plat are responsible for the ownership, management, and maintenance of the Outlot and infiltration basins and details on how the wetland buffer and infiltration basins are to be preserved and maintained. e.Elevations of the proposed single-family homes. Elevations must reflect that each single family home has a distinctive front elevation. f.Revised landscape/screening plan that shows a six-foot high screening fence or landscaped screening on the north side of the house on Lot 1. The fence or landscaping must screen the house on Lot 1 from the townhouses on the north side of the property at 2124 and 2126 Southwind Road. The revised landscape plan must also comply with the conditions of approval as outlined in the June 12, 2018, Environmental Review. g.Revised plat that shows that all lots meet the minimum net buildable lot area of 7,500 square feet excluding the infiltration basins. Adjustments to the locations of the infiltration basins may be necessary to achieve this requirement. h.Wetland buffer easement for Lots 3, 4, 5, and 7. The easement will specify that no building, mowing, or grading is allowed within the wetland buffer easement. i.Comply with conditions outlined in the June 12, 2018, Environmental Review. j.Comply with conditions outlined in the June 12, 2018, Engineering Seconded by Mayor SlawikAyes – All The motion passed. Packet Page Number 174 of 210 G12, Attachment 7 Packet Page Number 175 of 210 G12, Attachment 7 Packet Page Number 176 of 210 G12, Attachment 7 Packet Page Number 177 of 210 G12, Attachment 8 Environmental Review Project: Beebe Meadows Subdivision Dateof Plans:May15,2018Preliminary Plat Plans June 1,2018Wetland Buffer Plans Date of Review: June 12, 2018 Location:2135 Larpenteur Avenue Reviewers: Shann Finwall, Environmental Planner (651)249-2304;shann.finwall@ Background: The applicant is proposing to develop the 3.82 acre vacant parcel at 2135 Larpenteur Avenuewith seven single family lots. There is a Manage A and Manage B wetland and significant trees on the parcel. The proposal must comply with the City’s wetland and tree preservation ordinance. Trees: 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree as follows - hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. c.Tree Replacement: If less than 20 percent of the significant trees are removed from the site, the ordinance requires one replacement tree of 2- caliper inches in size be replaced for each significant tree removed. 2.Tree Impacts:There are 100 significant trees equaling 1,282.5 diameter inches of trees on the property. The applicant is removing 19 significant trees equaling 229 diameter inches, which represents less than 20 percent of the significant trees on the site. The tree ordinance requires 19 trees that are 2 caliper inches in size be replaced on the overall development. 3.Tree Replacement: The applicant’s landscape plan includes 17 new trees, for a total of 34 caliper inches. This does not meet the City’s tree replacement requirements. Packet Page Number 178 of 210 G12, Attachment 8 4. Tree Preservation Recommendations: a.Prior to issuance of a grading permit the applicant mustsubmit the following: 1)Landscape Plan: A revised landscape plan showing 19 trees that are 2 caliper inches in size or more. 2)Tree Protection Plan: Atree protection plan that shows the protection of significant trees that will be preserved with the development of the site. 3)Surety: Submit a cash escrow or letter of credit to cover the tree replacement requirements. Tree escrows are $60 per caliper inch of tree required to be replaced on the site. In this case an escrow in the amount of $2,280 is required. Wetlands: 1.Wetland Ordinance: There is a Manage A and Manage B wetland located on the east side of the property. The City’s wetland ordinance requires a 75-foot minimum and 100-foot average wetland buffer adjacent a Manage A wetlandand a 50-foot minimum and a 75-foot average wetland buffer adjacent a Manage B wetland.The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. Averaging is allowed based on an assessment of the following: a.Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b.Size of parcel. c. Configuration of existing roads and utilities. d.Percentage of parcel covered by wetland. e.Configuration of wetlands on the parcel. f.Averaging will not cause degradation of the wetland or stream. g.Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. Packet Page Number 179 of 210 G12, Attachment 8 h.Awetland buffer mitigation plan is required for construction of development projects that will require averaging. In reviewing the mitigation plan, the city may require one or more of the following actions: 1)Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2) Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3)Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4) Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. 5) Monitoring the impact and taking appropriate corrective measures. 6) Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7) Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. 8)A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of 150 percent of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. 2.Wetland Impacts: The development will have grading to within 75 feet of the Manage A and 50 feet to the ManageB wetland at its closest points. The remaining buffers will be increased to ensure the average 75-foot and 100-foot buffers are maintained. The applicant’s rationale for the wetland buffer averaging is as follows: The wetland buffer averaging is being requested due to the fact that there is more wetland and wetland buffer located on the property than land suitable for development. The wetland averaging allows the developer to maximize the wetland buffers in areas that are receiving direct impervious untreated areas (near the roadways,snowpiles,etc.) while providing usable upland areas to construct stormwatertreatment basins that collect rear roof drainage prior to discharge to wetlands where otherwise would be difficult to construct. Wetland bufferaveraging will also allow an increase in the wetland buffer and screening to the adjacent homes to the north and east of the development. The buffer averaging will not cause Packet Page Number 180 of 210 G12, Attachment 8 degradation of the wetlands as the impervious areas of the site will be directedtoward new stormwaterquality basins for infiltration/treatment. 3.Wetland Buffer Recommendations: a.Prior to issuance of a grading permit the applicant mustsubmit the following: 1)Wetland Buffer Mitigation: A wetland buffer mitigation plan showing repair,rehabilitation, or restoration of the buffer. Mitigation could include removal of all buckthorn within the buffer, wetland buffer planting plan showing the restoration of buffers that are located within Lots 3, 4, 5, and 6, etc. 2)Wetland Buffer Easement: A revised plat showing an easement over the wetland buffers located on Lots 3, 4, 5, and 7. The easement will identify that no mowing, grading, or building is allowed within the wetland buffer. . 4) Wetland Buffer SignPlan:A wetland buffer sign planshowing the location of wetland buffer signs on the survey along the edge of the buffers that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. 5) Wetland Buffer Sign Installation: Install the city wetland buffer signs that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. 6) Maintenance Agreement: Sign a wetland buffer mitigation agreement with the Cityrequiring that the applicant establish and maintainthe required mitigation within the buffer within a three- year period. 7) Surety: A cash escrow or letter of credit to cover 150 percent of the wetland buffer mitigation. The City will retain the surety for up to three years asoutlined in the maintenance agreement to ensure the wetland buffer mitigation is established and maintained. Infiltration Basins: 1.Infiltration Basins Proposed: There are two infiltration basins proposed in the rear yards of Lots 2, 3, 4, and 6. The basins may need to be redesigned to ensure that all seven lots are at least 7,500 square feet in net buildable area, which excludes stormwater drainage easements. 2.City Infiltration Basin Planting Requirements: Large infiltration basins will ideally be planted with deep-rooted native plants. The City requires a portion of the basin to be plantedrather than seeded. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin Packet Page Number 181 of 210 G12, Attachment 8 bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. 3.Infiltration Basin Recommendations: a.Provide a landscape plan for each infiltration basin, including a list of species, container size, spacing, and quantities to be approved by City staff. b.For any area using a native seed mix provide information on maintenance for planting year and years two and three, addressing what maintenance activities will be required and what entity (developer, owner, etc.) will take on this responsibility. c. A joint stormwater maintenance agreement shall be prepared and signed by the owner for the proposed infiltration basins. The Owner shall submit a signed copy of the joint stormwater maintenance agreement with the RWMWD to the City. Packet Page Number 182 of 210 G13 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO: Melinda Coleman, City Manger REPORT FROM:Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM:Removal/Installation of Stop Signs on Ripley Avenue at the Birmingham Street and Manton Street Intersections Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider proposed changes to traffic control signs at the Ripley Avenue and Birmingham Street intersection and the Ripley Avenue and Manton Street intersection. Recommended Action: Motion to approve the removal ofthe east/westStop Signs at the intersection of Ripley Avenue and Birmingham Street and to install east/west Stop Signs at the intersection of Ripley Avenue and Manton Street. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The proposed motion ensures that the intersections along Ripley Avenue at Birmingham Street and Manton Street are appropriately signed for traffic control. Background A resident contacted the City with safety concerns about the intersections on Ripley Avenue at Birmingham Street and at Manton Street. She requested that the City review the placement of Stop Signs at these two intersections(see attached existing stop sign map). The placement of stop signs in the City is regulated by and consistent with the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). This manual is adopted by the city ordinance to regulate all street signage, markings, andsignals. City staff and the City’s consultant, Short Elliott Packet Page Number 183 of 210 G13 Hendrickson, Inc. (SEH), have evaluated the intersections with respect to the criteria set forth by the MN MUTCD for the application of stop signs. The intersection of Ripley Avenue and Birmingham Street is currently signed as an all-way stop. This is a standard residential intersection with the two streets crossing at approximately a 90 degree angle. The intersection of Ripley Avenue and Manton Street lies to the east of Birmingham Street and is signed as a 2-way stop for the northbound and southbound traffic along Manton Street. The eastbound and westbound traffic does not currently stop along Ripley Avenue.This intersection has some unique characteristics including the fact the four legs of the intersection are at various angles to each other creating some sight distance issues, there is a trail from Wakefield Park that enters the intersection at the southeast corner of the intersection, and there are sight distance issues due to bushes and a wood fence. City staff and SEH have performed a field review of the intersection, gathered traffic volume data, reviewed the collected traffic data, and reviewed the crash history for the intersections.According to the MnMUTCD, all-way stop control should only be implemented for the following reasons: Condition A: Where traffic signals are justified, all-way stop control can be installed as an interim measure Condition B: 5 or more reported correctable crashes in a 12 month period Condition C: All-way stop warrant volumes meet the thresholds for any 8 hours of an average day Optional Guidance: o Optional Condition C: Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop According to SEH’s memorandum, dated September 25, 2018(see attached memorandum), neither of the two intersections meet the requirements ofConditions A, B, or Cfor an all-way stop. The intersection of the Ripley Avenue and Manton Street does met the requirements of Optional Condition C due to sight distance issues created by the angles that two streets intersect, bushes, and an existing wood fence. Additionally, there is a trail from Wakefield Park that entersthe intersectionat the southeast corner of the intersection. Pedestrians and bicyclists willalso benefit from all vehicles being required to stopat the Manton Street intersection. Based on the above, the following changes are recommended: 1.The intersection of Ripley Avenue at Birmingham Street be converted from an all-way stop into a minorstreet stop (2-way stop) controlled intersection with vehicles on Birmingham Street being required to stop. 2.The intersection of Ripley Avenue at Manton Street/Gulden Place be converted from a minor street stop(2-way stop) control to an all-way stop controlled intersection. Attachments 1.Site Map 2.SEH’s Ripley Avenue Intersection Control Memorandum, Dated September 25, 2018 Packet Page Number 184 of 210 G13, Attachment 1 Packet Page Number 185 of 210 G13 Attachment 2 MEMORANDUM TO:Steve Love, P.E., Public Works Director City of Maplewood FROM:Thomas A. Sohrweide, P.E., PTOE Justin Anibas, E.I.T. DATE:September 25, 2018 RE:Ripley Avenue Intersection Control Maplewood, MN SEH No. MAPLE147254 REQUEST Evaluate the need for all-way stop control at the intersections ofRipley Avenue at Birmingham Street and Ripley Avenue at Manton Street/Gulden Place. EXISTING CONDITIONS Ripley Avenue, Birmingham Street, Manton Street, and Gulden Place are all two lane roadways with a posted speed limit of 30 mph. On-street parking is allowed on both sides of each roadway. The intersection of Ripley Avenue at Birmingham Street is all-way stop controlled. The intersection of Ripley Avenue at Manton Street/Gulden Place is currently minor street stop controlled with traffic on Manton Street and Gulden Place being required to stop. 48-hour volume tube counts were conducted in September 2018 at the following 7 locations: Ripley Avenue west of Birmingham Street Ripley Avenue between Birmingham Streetand Manton Street/Gulden Place Ripley Avenue east of Manton Street/Gulden Place -Speed data was also collected at this location Birmingham Street north of Ripley Avenue Birmingham Street south of Ripley Avenue Manton Street north of Ripley Avenue Gulden Place south of Ripley Avenue Each roadway was found to have an average daily traffic (ADT) volume of less than 300 and the average speed th of vehicles on Ripley Avenue was found to be 26 mph with an 85percentile speed of 33 mph. These speeds are typical on roadways with a speed limit of 30 mph and do not indicate a speeding issue in the area. The attached Figure 1summarizes the data collection results. Each individual count is also attached. SAFETY REVIEW Crash data from January 1, 2011 through December 31, 2015 was collected using the Minnesota Crash Mapping Analysis Tool (MnCMAT).There were no reported crashes at the intersection of Ripley Avenue at Birmingham Street between 2011 and 2015. There was one crash reported at the intersection of Ripley Avenueat Manton Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 10901 Red Circle Drive,Suite 300, Minnetonka, MN 55343-9302 SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax Packet Page Number 186 of 210 G13 Attachment 2 Ripley Avenue Intersection Control September 25, 2018 Page 2 Street/Gulden Place between 2011 and 2015. The single crash occurred in 2013 and was a right angle crash that resulted in property damage only between a vehicle heading southbound through the intersection and a vehicle heading eastbound through.With only one crash between 2011 and 2015, neither intersection is considered to have a sustained crash problem.The single crash report is attached. SIGHT DISTANCE REVIEW Sight distances were analyzed for vehicles stopped on Birmingham Street at Ripley Avenue to determine if adequate sight distance is available if the intersection were to become minor street stop controlled. Sight distances were also analyzed for vehicles stopped on Manton Street and Gulden Place at Ripley Avenue to determine if adequatesight distance is available. Guidelines suggest a driver in astopped vehicleshould beable to seea minimum of335feet in either direction to safely turn into traffic when the speed limit is 30 mph. For a vehicle on the through street, 200 feet of stopping sight distance needs to exist to allow that driver to stop safely if a vehicle were to pull out in front of them. The results of the sight distance review are summarized below and are in the attached Tables 1 and 2. Ripley Avenue at Birmingham Street - Sight distance is adequatewhen lookingto the west with no obstructions in the driver’s sight line. -Looking toward the east, a hill on the northeast corner of the intersection and the profile of the Ripley Avenue, which goes uphill towards Birmingham Street, impair sight distance slightly allowing 350 feet of sight distance for vehicles heading northbound and 300 feet for vehicles heading southbound.300 feet of sight distance at the intersection is less than desirable, but stopping sight distance does exist for the westbound Ripley Avenue driver. If the intersection of Ripley Avenue at Manton Street/Gulden Place were to become an all-way stop controlled intersection the westbound vehicles approaching Birmingham Street would be starting from a stop which would make the 300 feet of sight distance adequate. Ripley Avenue at Manton Street/Gulden Place -Sight distance is adequate when looking to the east with no obstructions in the driver’s sight line. -Looking to the west on the northbound Gulden Place approach,the profile of Ripley Avenue, which goes uphill towards Birmingham Street, allows for 350 feet of sight distance. -Looking to the west from the southbound Manton Street approach, bushes, a wood fence, and the angle of the roadway impair the available sightdistance and provide drivers with approximately 100 feet of sight distance -Because the sight distance for vehicles looking west from the southbound Manton Street approach is inadequate, vehicles heading eastbound on Ripley Avenue will need to be required to stop so that vehicles can safely navigate this intersection. ENGINEERING GUIDANCE According to the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), all-way stop control should only be implemented if justification is provided.The MnMUTCD provides the following guidance for when it may be appropriate to install all-way stop control: Condition A: Where traffic signals are justified, all-way stop control can be installed as an interim measure Condition B:Five or more reported correctable crashes in a 12-month period Condition C: All-way stop warrant volume thresholds in Section 2B.7 of the 2011 MnMUTCD are met for any eight hours of an average day. Optional Guidance: -Condition B: The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes. -Condition C: Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop. Packet Page Number 187 of 210 G13 Attachment 2 Ripley Avenue Intersection Control September 25, 2018 Page 3 All-way stop control is not currently justified at either intersection for Conditions A, B, or C. All-way stop volume warrants require 500 vehicles to enter the intersection in a single hour, however, at both of the study intersections the total daily entering traffic is less than 500. Therefore, all-way stop warrant volumes are not met for any hour of the day at this intersection. Over the past 5 years there hasn’t been any crashes at the intersection of Ripley Avenue at Birmingham Street and there has only been one crash at the intersection of Ripley Avenue at Manton Street/Gulden Place. Pedestrian volumes are not considered to be high in this area and therefore were not counted as part of this study. Theintersection of Ripley Avenue at Birmingham Street does not meet Optional Warrant C if the existing all-way stop control is converted to minor street stop control. The available sight distance of approximately 300 feet for vehicles on the north leg looking towards the east is less than the suggested335 feet; however, if the intersection of Ripley Avenue at Manton Street/Gulden Place were converted to an all-way stop, the vehicles approaching Birmingham place from the east would likely be going slower than 30 mph, which would make the 300 feet of available sight distance acceptable. The intersection of Ripley Avenue at Manton Street/Gulden Place does meet Optional Warrant C because vehicles stopped on the north leg of the intersection cannot adequately see vehicles approaching from the west. In addition, there is a park trail access on the southeast corner of this intersection which would benefit from all vehicles being required to stop. RECOMMENDATION Based on the above, are recommendations are as follows: 1.The intersection of Ripley Avenue at Birmingham Street be converted from an all-way stop into a minor street stop controlled intersection with vehicles on Birmingham Street being required to stop. 2.The intersection of Ripley Avenue at Manton Street/Gulden Place be converted from a minor street stop control to an all-waystop controlled intersection. A proposed signage layout for the above recommendations is attached in Figure 2. Attachments: Figure 1 – Ripley Avenue Intersection Control Data Collection Summary Ripley Avenue at Manton Street/Gulden Place Crash Report Tables 1 and 2 –Sight Distance Review Figure 2 – Proposed Signage Packet Page Number 188 of 210 G13 Attachment 2 /hr 416 vpd Count 344 vpd Directional 300 vehcombined on majorapproaches200 veh/hrcombined on minorapproachesVolume thresholdsrequired to be metfor 8 hours of theday = Directional Volume=Volume and Speed Count way Stop Warrant: - Total Daily Entering Volume:Ripley Ave at Birmingham St: Ripley Ave at Manton St/Gulden Pl: All ummary S th 323333 85 Percentile 252626 ata Collection Average D 187 8 201 2, ed (mph): Direction -1 198 Eastbound Combined Westbound Volume (vpd):Eastbound: 85Westbound: 102Combined:Spe 10 Volume (vpd):Northbound: 102Southbound: 96Combined: September 139 96 173 Avenue Volume (vpd):Northbound: 71Southbound: 63Combined: Volume (vpd):Eastbound: 77Westbound: Combined: Ripley - 1 Figure 188 272 88 111 201 : : Volume (vpd):Eastbound: 97Westbound: 91Combined: Volume (vpd):Northbound: 135Southbound: 137Combined: Volume (vpd):NorthboundSouthboundCombined: Packet Page Number 189 of 210 G13 Attachment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	E-'&#F 9" 3 1#$' / 943 ;7?46 ?" %943 ;7?46 ?" % ;%"#C<&/ 99"87"36> 3 ;>B: 643:>B ;%"#3.*%/ A'.) C6%/ @ D%-2% / 8$3 !8$3 ! +-2/ @ ;!64$65;"!%63$#8$6; 3$ "36%3;<;87 +-&#= <&# 8$469 ">;@;"%8$469 ">;@;"% +-&#= <&# 0%(%<&'+-#='(&% / ;< =$% >%?$@<ABCDE@<F>GHI:HJ$K$,1%CL%M$NLMC> $%11ML>F C- (.!&/H+&%!/ O/4( *$%* P'4 7Q-55-:75R1'S"$5$+T$5 I- IC3#8JKJK Packet Page Number 190 of 210 G13 Attachment 2 Table 1 Sight Distance Review Ripley Avenue at Birmingham Street Approach Looking Sight Distance Estimate (ft) ApproachObstacle Toward8' back from the curb Eastbound>400N/A Northbound Roadway Profile (Uphill towards Westbound350 Birmingham) Eastbound>400N/A Southbound Hill / Roadway Profile (Uphill towards Westbound350 Birmingham) Table 2 Sight Distance Review Ripley Avenue at Manton Street/Gulden Place Approach Looking Sight Distance Estimate (ft) ApproachObstacle Toward8' back from the curb Roadway Profile (Uphill towards Eastbound350 Birmingham) Northbound Westbound>400N/A Eastbound100Bushes / Fence / Angle of Roadway Southbound Westbound>400N/A Packet Page Number 191 of 210 G13 Attachment 2 Packet Page Number 192 of 210 G14 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Funk, Assistant City Manager/HR Director PRESENTER: Mike Funk, Assistant City Manager/HR Director AGENDA ITEM: Severance Agreement and Release of All Claims Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood has inherent managerial rights as allowed by the Minnesota Public Employment Labor Relations Act (PELRA); including, but not limited to, organizational structure and selection of personnel. Recommended Action: Motion to approve the Severance Agreement and Release of All Claims between the City of Maplewood and DuWayne Konewko; and authorize the Mayor and City Manager to execute the document. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $84,073.44 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city has analyzed the organizational structure of the Environment & Economic Development Department and determined a re-organization would be more effective and operationally efficient to meet the critical economic development needs of the community. Background The City of Maplewood has made tremendous progress when it comes to re-developing a mature, dense first-ring suburb. Mr. Konewko has played an important role to that success. Mr. Konweko came to Maplewood at a critical time, as wide swaths of the city were badly in need of new life. He helped create a plan and vision to move Maplewood forward. Packet Page Number 193 of 210 G14 He forged partnerships with the business community, especially Health East and the Saint Paul Area Chamber of Commerce. The City and Chamber last year partnered on the first ever business engagement survey, where we met with 25 businesses and organizations, large and small in Maplewood to find out what it’s like doing business with and in the City. We learned a lot and were relieved, but not surprised to hear that overall Maplewood is a great place to do business. Mr. Konewko helped ensure a successful start to the North End Vision study. This process will examine re-development options around the Maplewood Mall area. Therefore, it’s difficult that after a lengthy conversation, Mr. Konewko and the City have made the mutual decision that it’s time to hand over the reins for economic development to someone with more specific expertise in this area. We wish Mr. Konewko the best. The City is stronger for his service. Attachments 1. Severance Agreement and Release of All Claims Packet Page Number 194 of 210 G14, Attachment 1 Packet Page Number 195 of 210 G14, Attachment 1 Packet Page Number 196 of 210 G14, Attachment 1 Packet Page Number 197 of 210 G14, Attachment 1 Packet Page Number 198 of 210 G14, Attachment 1 Packet Page Number 199 of 210 G14, Attachment 1 Packet Page Number 200 of 210 J1 CITY COUNCILSTAFF REPORT Meeting Date October 25, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM:Joint Powers Agreement with the City of North St. Paul for Lake Boulevard Improvements, City Project 17-23 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of North St. Paul is proposing to conduct a road reconstruction project that includes Lake Boulevard. The City of Maplewood owns and maintains thesectionofLake Boulevard lying between Joy Road andtheCity of North St. Paul’s northerly boundary line. The proposed Joint Powers Agreement establishesthe conditions for which that part of Lake Boulevard that lies within Maplewood wouldbe reconstructed as part of the City of North St. Paul’s reconstruction project. Recommended Action: Motion to approve the attached Joint Powers Agreement with the City of North St. Paul for the improvements to Lake Boulevard as part of North St. Paul’s Project No. S.A.D. 18-01. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$115,500 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Local Government Aid. No assessments are proposed as part of this project. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Joint Power Agreement allows for that part of Lake Boulevard that lies in Maplewood to be included as part of North St. Paul’s reconstruction project. The proposed improvementsrepresent an investment into the City’s infrastructure. Additionally, by having this segment done as part of a larger reconstruction project it will bemore cost effective then if it isdone as a standalone project. Packet Page Number 201 of 210 J1 Background The City of North St. Paul will be conducting a street reconstruction project in 2019 which includes Lake Boulevard. The City of Maplewood owns and maintains approximately 600 feet of Lake Boulevard lying between Joy Road and the City of North St. Paul’s northerly boundary line (see attached project location map). The proposed project will include the reconstruction of Joy Road, installation of concrete curb and gutter, utility upgrades, and the construction of a trail that will tie into the trail that runs along Joy Road. The proposed project will be managed by the City of North St. Paul. The City of Maplewood owns all of the property that abuts Lake Boulevard within the City of Maplewood. There are no proposed assessment toMaplewood properties associated with this project. This project is included inMaplewood’s draft 2019-2023 Capital Improvement Plan (CIP). The draft CIP plan estimated Maplewood’s portion of the project to be $175,000 funded through Local Government Aid. The Joint Powers Agreement estimates the total project cost to be $6,247,900.00 of which Maplewood’sportion of the project is $115,500. This includes both estimated construction cost and 24% for engineering and administration costs. Maplewood’s portion, $115,000, will be funded through Local Government Aid. The attached Joint Powers Agreement has been reviewed by the attorneys for both the City of Maplewood and the City of North St. Paul. Attachments 1.Project Location Map 2.Joint Powers Agreement Packet Page Number 202 of 210 J1 Attachment 1 E E AV DIA LY Dorothy Park Maplewood VE A EAM B AY N W DIA IN VE LAR A POP Silver Lake PLAR AVE PO RD JO AVA N E E AV 0TH 2 LEN CT HE Silver Lake Park E E AV TH 19 E E AV TH 18 City Boundary 2018 CIP E E AV TH 17 Figure 1 Location Map 0500 CIP Project - 2018 Feet ¯ North St. Paul, MN 1 inch = 500 feet Packet Page Number 203 of 210 J1, Attachment 2 Packet Page Number 204 of 210 J1, Attachment 2 Packet Page Number 205 of 210 J1, Attachment 2 Packet Page Number 206 of 210 J1, Attachment 2 Packet Page Number 207 of 210 J1, Attachment 2 Packet Page Number 208 of 210 J1, Attachment 2 Packet Page Number 209 of 210 J1, Attachment 2 Packet Page Number 210 of 210