HomeMy WebLinkAbout2018-10-08 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 8, 2018
City Hall, Council Chambers
Meeting No. 19-18
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
re to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. September 24, 2018 City Council Workshop Minutes
2. September 24, 2018 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Presentation from District 622 Superintendent Christine Osorio
4. Resolution for Commission Appointment
5. Resolution for Commission Reappointments
G. CONSENT AGENDA Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Resolution Appointing Election Judges for the 2018 State General Election
3. Ramsey County GIS Users Group Joint Powers Agreement
4. Microsoft Volume Licensing Agreement
5. Resolution Accepting Donation from the Family of Carolyn Peterson
6. Resolution Accepting Donation from Community All/4Kids Fundraising
7. Resolution Accepting Donation from Philip and Marlene Kachelmyer
8. Temporary Lawful Gambling - Local Permit for the Carver Elementary PTO, 2680
Upper Afton Road
H.PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Award of 2019 Charitable Gambling Funds
J. NEW BUSINESS
1. Confirmation of North End Vision Study Working Group
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the Cit
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by followi
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00P.M. Monday, September 24, 2018
Maplewood City Hall – Council Chambers
A.CALL TO ORDER
A meeting of the City Council was held atMaplewood City Hall –Council Chambersand
was called to order at6:06 p.m. by Mayor Slawik.
B.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberAbsent
Bryan Smith, CouncilmemberPresent
Tou Xiong,CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberAbrams movedto approve the agenda as submitted.
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams, Smith and
Xiong
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Code Enforcement Summary and Proposed “Sweeps” Program
City Manager Coleman introduced the staff report. Environmental/Code Specialist
Swanson gave the presentationand answered questions of the council.
F.ADJOURNMENT
Mayor Slawikadjourned the meeting at 6:52p.m.
September 24,2018
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,September 10, 2018
Maplewood City Hall Council Chambers
Meeting No.18-18
A. CALL TO ORDER
A meeting of the City Council was held at the Maplewood City Hall Council Chambers
and was called to order at 7:03 p.m. byMayor Slawik.
Mayor Slawik reported on her visit with the residents at Carefree Cottages.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Absent
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
Lunch at the Mosque
Ashland Productions
Road Repair
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
E. APPROVAL OF MINUTES
1. September 10, 2018 City Council Workshop Minutes
Councilmember Abrams moved to approve the September 10, 2018 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Smith Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
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2. September 10, 2018 City Council Meeting Minutes
Councilmember Xiong moved to approve the September 10, 2018 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Abrams Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar, reviewed other topics of
concern or interest requested by councilmembers and gave an overview of upcoming
events in the community.
2.Council Presentations
Lunch at the Mosque
Councilmember Abrams thanked Police Chief Nadeau for putting together a luncheon
last Friday at the Al Salam Mosque in Maplewood.
s Conference
House Conference she
attended.
Ashland Productions
Mayor Slawik complimented Councilmember Smith on his role in the recent Ashland
Production. Councilmember Smith gave information about the show.
Road Repair
Mayor Slawik reported on the condition of the roads and the repair work that is being
done in Maplewood.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G3.
Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
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The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 652,499.29 Checks #102214 thru #102243
dated 09/11/18
$ 331,134.06 Disbursements via debits to checking account
dated 09/4/18 thru 09/7/18
$ 429,960.61 Checks # 102244 thru #102282
dated 09/18/18
$ 617,325.88 Disbursements via debits to checking account
dated 09/10/18 thru 09/14/18
$ 2,030,919.84 Total Accounts Payable
PAYROLL
$ 583,216.57 Payroll Checks and Direct Deposits dated 09/7/18
Payroll Deduction check # 991033416 thru #
$ 2,913.95 99103420
dated 09/7/18
$ 586,130.52 Total Payroll
$ 2,617,050.36 GRAND TOTAL
Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
2. Joint Powers Agreement for the State of Minnesota Human Trafficking
Investigators Task Force (MNHITF)
Councilmember Abrams moved to approve the Joint Powers Agreement for the State of
Minnesota Human Trafficking Investigators Task Force.
Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
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The motion passed.
3. Lease Agreement with North St. Paul for Use of Fiber Optics
Councilmember Abrams moved approve the lease agreement with North St. Paul for use
of fiber optics.
Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Review of 2019 Charitable Gambling Requests
Representatives from the following organizations addressed the council to give
information about their organization and request charitable gambling funds:
Senior at North High School
Teen 2501 Bionic Polars, North High School
Friends of Maplewood Nature Center
Silver Lake Improvement Association
North Star Museum of Boy/Girl Scouting
Tubman Family Alliance
Weaver Elementary School
Ramey County Fair
Council will independently score requestsand expect to present the results at the
October 8, 2018 City Council Meeting.
2. Conditional Use Permit Resolution, Laundromat, 1690 McKnight Road North
City Manager Coleman introduced the report. Economic Coordinator Martin gave the
staff report. Commissioner Eads gave the Planning Commission report. Anwar
Bhimani, owner of 1690 McKnight, addressed the council to give additional information.
Councilmember Smith moved to approve the conditional use permit revision for a
planned unit development resolution allowing a laundromat to operate within the building
located at 1690 McKnight Road North.
Resolution 18-09-1606
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Conditional Use Permit Revision for a
Planned Unit Development Resolution
WHEREAS, Anwar Bhimani, the property owner, has applied for a conditional
use permit revision for a planned unit development to build a new laundromat within the
shopping center located at 1690 McKnight Road North.
WHEREAS, conditional use permits are required for planned unit developments
and laundry facilities located within the business commercial modified zoning district.
WHEREAS, this conditional use permit for a planned unit development was
originally approved for the purposes of office, commercial and service uses, including
convenience motor fuel sales.
WHEREAS, this permit applies to the site at 1690 McKnight Road North. The
legal description is:
Lot Three, Block One, Maple Woods Estates
WHEREAS, the history of this conditional use permit revision is as follows:
1. On September 18, 2018, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission recommended that the city
council approve the conditional use permit revision.
2. On September 24, 2018, the city council discussed the conditional use
permit. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit because:
1. The use would be located, designed, maintained, constructed and
operated t
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
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5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8.
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Adherence to the site plan and conditions approved by the Community
Design Review Board, Future changes to the site plan may be approved
by the Board.
2. All uses shall conform with the BC(M), business commercial (modified)
zoning district requirements.
3. External speakers shall be directed away from the dwelling units and the
sound shall not exceed fifty decibels (normal conversation level) at the
residential property line.
4. The maximum building height shall be one story.
5. There shall be no exterior storage or sale of goods or merchandise.
6. The proposed use of a laundromat is approved with this permit and the
laundry use must receive a certificate of occupancy within one year or this
approval shall become null and void. A one year time extension may be
approved by the city council.
7. There shall be no vents for the underground fuel tanks within 200 feet of
an existing residence.
8. The type and anchoring of underground storage tanks must be approved
by the City Fire Marshal. The tanks shall be strapped to a concrete slab.
9. Before the laundry use receives a certificate of occupancy the applicant
must either construct trash enclosures for all trash receptacles on site or
submit to staff a letter of credit for 150 percent of the cost of construction.
10. Before the laundry use receives a certificate of occupancy the applicant
must remove all banner and temporary signs that do not confirm to city
ordinance requirements.
11. The laundry use at this site must be closed to the public by 10 p.m. daily.
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Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith and
Xiong
The motion passed.
3. Restoration Agreement for 1475 Belmont Lane East
City Manager Coleman introduced the report. City Attorney Batty gave the report and
answered questions of the council.
Councilmember Abrams moved to enter into a Restoration Agreement with Helen Zian
for 1475 Belmont Lane, and authorize the City Attorney to approve minor modifications
and the final format of the agreement.
Seconded by Councilmember Xiong Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
4. Interfund Loan Resolution
City Manager Coleman introduced the staff report. Finance Directors Paulseth gave the
staff report.
Councilmember Abrams moved to adopt the resolution authorizing interfund loan.
Resolution 18-09-1607
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS IN CONNECTION WITH
A PROPOSED TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the
Section 1. Background.
1.01.
Minnesota Statut
1.02. The City may incur certain costs related to the TIF District prior to such
time as tax increment may be available to pay for such costs.
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1.03. The City has determined to pay for certain land acquisition, demolition
which costs may be financed on a temporary basis from City funds available for such
purposes in order to finance expenditures that are eligible to be paid with tax increments
under the TIF Act.
1.04. Under Section 469.178, subdivision 7 of the TIF Act, the City is
which such advances may be legally authorized in order to finance the Qualified Costs.
1.05.
th the terms of this resolution.
Section 2. Interfund Loan Authorized.
2.01. The City hereby authorizes the advance of up to $2,000,000.00 from the
Utility Funds or other funds or so much thereof as may be paid as Qualified Costs. The
City shall reimburse itself for such advances together with interest at the rate stated
below. Interest accrues on the principal amount from the date of each advance. The
maximum rate of interest permitted to be charged is limited to the greater of the rates
specified under Minnesota Statutes, Section 270C.40 and Section 549.09 as of the date
the loan or advance is authorized, unless the written agreement states that the
maximum interest rate will fluctuate as the interest rates specified under Minnesota
Statutes, Section 270C.40 or Section 549.09 are from time to time adjusted. The
interest rate shall be 4.0% and will not fluctuate.
2.02.
commencing on the first Payment Date on which the City has Available Tax Increment
(defined below), or on any other dates determined by the City Manager of the City,
through the date of last receipt of tax increment from the TIF District.
2.03.
other obligations have been paid, or as determined by the City Manager of the City,
generated in the preceding six (6) months with respect to the property within the TIF
District and remitted to the City by Ramsey County, Minnesota, all in accordance with
the TIF Act. Payments shall be applied first to accrued interest, and then to unpaid
principal. Payments on this Interfund Loan may be subordinated to any outstanding or
future bonds or notes issued by the City and secured in whole or in part with Available
Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund
Loan are prepayable in whole or in part at any time by the City without premium or
penalty. No partial prepayment shall affect the amount or timing of any other regular
payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in
accordance with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation
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payable solely from Available Tax Increment pledged to the payment hereof under this
resolution. This Interfund Loan and the interest hereon shall not be deemed to
constitute a general obligation of the State of Minnesota or any political subdivision
thereof, including, without limitation, the City. Neither the State of Minnesota nor any
political subdivision thereof shall be obligated to pay the principal of or interest on this
Interfund Loan or other costs incident hereto except out of Available Tax Increment, and
neither the full faith and credit nor the taxing power of the State of Minnesota or any
political subdivision thereof is pledged to the payment of the principal of or interest on
this Interfund Loan or other costs incident hereto. The City shall have no obligation to
pay any principal amount of the Interfund Loan or accrued interest thereon, which may
remain unpaid after the final Payment Date.
2.06. The City may at any time make a determination to forgive the outstanding
principal amount and accrued interest on the Interfund Loan to the extent permissible
under law.
2.07. The City may from time to time amend the terms of this resolution to the
extent permitted by law, including without limitation amendment to the payment schedule
and the interest rate; provided, however, that the interest rate may not be increased
above the maximum specified in Section 469.178, subdivision 7 of the TIF Act.
2.08. City officials and consultants are hereby authorized and directed to
execute any documents or take any actions necessary or convenient to carry out the
intent of this resolution.
Section 3. Effective Date. This resolution is effective upon approval.
Seconded by Councilmember Smith Ayes Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
K. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:13 p.m.
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MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
October 2, 2018
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$951,012.88Checks #102283 thru #102324
dated 09/18/18 thru 09/25/18
$548,789.29Disbursements via debits to checking account
dated 09/17/18 thru 09/21/18
$157,528.77Checks # 102325 thru #102360
dated 09/25/18 thru 10/02/18
$864,185.20Disbursements via debits to checking account
dated 09/24/18 thru 09/28/18
$2,521,516.14Total Accounts Payable
PAYROLL
$584,858.66Payroll Checks and Direct Deposits dated 09/21/18
$3,468.47Payroll Deduction check # 99103434 thru # 99103439
dated 09/21/18
$588,327.13Total Payroll
$3,109,843.27GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
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Check Register
City of Maplewood
09/20/2018
CheckDateVendorDescriptionAmount
10228309/18/201804014LAND TITLE, INCEARNEST MONEY 1946 ENGLISH5,000.00
10228409/25/201800393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - AUG 12303520182,386.64
10228509/25/201800985METROPOLITAN COUNCILWASTEWATER - OCTOBER268,615.34
10228609/25/201801190XCEL ENERGYELECTRIC & GAS UTILITY3,649.02
09/25/201801190XCEL ENERGYELECTRIC & GAS UTILITY2,672.91
09/25/201801190XCEL ENERGYELECTRIC & GAS UTILITY219.28
09/25/201801190XCEL ENERGYFIRE SIRENS54.13
10228709/25/201801202NYSTROM PUBLISHING CO INCMAPLEWOOD LIVING - SEPTEMBER6,699.41
10228809/25/201801337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - AUGUST31,274.65
09/25/201801337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - AUGUST6,600.00
09/25/201801337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - AUGUST589.68
09/25/201801337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - AUGUST308.88
10228909/25/201801574T A SCHIFSKY & SONS, INCPROJ 17-18 FARRELL-FERNDALE PMT#6170,252.71
09/25/201801574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIAL ~2,772.72
09/25/201801574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIAL ~2,013.14
09/25/201801574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIAL ~1,319.16
09/25/201801574T A SCHIFSKY & SONS, INCROCK FOR BOAT LANDING162.24
10229009/25/201801819PAETEC/WINDSTREAMLOCAL PHONE SERVICE 08/15 - 09/14720.51
10229109/25/201804845TENNIS SANITATION LLCRECYCLING FEE -AUG/CITY WIDE RECY43,610.20
10229209/25/201805311WILLIE MCCRAYSOFTBALL UMPIRES 09/10 - 9/13540.00
10229309/25/201805598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - AUGUST16,250.00
10229409/25/201805944MIDAMERICA ADMINISTRATIVE &ADMIN FEES-HRA DEBIT CARD-JAN-MAR2,325.00
10229509/21/201802464US BANKFUNDS FOR CITY HALL ATM10,000.00
10229609/25/201804848AVESISMONTHLY PREMIUM - OCTOBER306.39
10229709/25/201801974BLUE CROSS REFUNDSREFUND FOR TRANS MEDIC - C WARD29.24
10229809/25/201804345DAHLEN, DWYER FOLEY & TINKERCONSULTING REPORT PROJ 16-185,000.00
09/25/201804345DAHLEN, DWYER FOLEY & TINKERAPPRAISAL REPORT 2036 ENGLISH ST2,750.00
10229909/25/201805889DEARBORN NATIONALSTD GROUP #F022290 - OCTOBER2,443.58
10230009/25/201800003ESCROW REFUNDESCROW CHICK-FIL-A 3045 WHITE BEAR54,455.71
10230109/25/201805577GERTENSTREES, SHRUBS,PERENNIALS2,148.50
10230209/25/201805206GRUPA PORTRAIT STUDIOPD DEPARTMENTAL PHOTO570.00
10230309/25/201803330HOISINGTON KOEGLER GROUP INCCOMPREHENSIVE PLAN SRVS - AUGUST586.35
10230409/25/201805642KFT FIRE TRAINER, LLCSERVICE CONTRACT 9/12/18 - 3/11/20193,986.00
10230509/25/201800843LANDSCAPE ALTERNATIVESPLANTS FOR PRAIRIE FARM PRESERVE540.00
00843PLANTS FOR CITY HALL SHORELINE417.50
09/25/2018LANDSCAPE ALTERNATIVES
10230609/25/201805943LAWN PRIDEPROJ 16-12 - 1277 DORLAND SPRINKLER372.50
05943PROJ 16-12 - 1278 DORLAND SPRINKLER
09/25/2018LAWN PRIDE355.50
09/25/201805943LAWN PRIDEPROJ 16-12 - 1250 DORLAND SPRINKLER328.75
09/25/201805943LAWN PRIDEPROJ 16-12 - 2275 BOXWOOD SPRINKLER191.25
10230709/25/201804584LEXIPOL LLCANNUAL PD POLICY MANUAL SUB SRVS4,664.00
10230809/25/201800532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-AUG243.50
10230909/25/201803818MEDICAMONTHLY PREMIUM - OCTOBER190,998.79
10231009/25/201805838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM407.24
10231109/25/201801175CITY OF NORTH ST PAULPROJ 15-16 FINAL PMT NSP-SAD 16-0176,556.31
09/25/201801175CITY OF NORTH ST PAULMONTHLY UTILITIES - AUGUST5,376.18
09/25/201801175CITY OF NORTH ST PAULFIBER OPTIC ACCESS CHG - SEPTEMBER1,000.00
10231209/25/201805356NORTH SUBURBAN ACCESS CORPWEBSTREAMING SRVS - AUGUST1,087.68
09/25/201805356NORTH SUBURBAN ACCESS CORPPRODUCTION CONTRACT - AUGUST961.40
10231309/25/201804507NORTHERN TECHNOLOGIES, LLCPROJ 17-19 PROF SRVS 07/08 - 08/044,628.95
09/25/201804507NORTHERN TECHNOLOGIES, LLCPROJ 17-18 PROF SRVS 07/08 - 08/042,074.00
10231409/25/201800001ONE TIME VENDORREIMB HOVELAND REPLACE DRIVEWAY1,580.00
10231509/25/201800001ONE TIME VENDORREFUND C WALLIN - TRANS MEDIC656.00
10231609/25/201800001ONE TIME VENDORREIMB M GOSS SPRINKLER SYSTEM282.16
10231709/25/201800001ONE TIME VENDORREFUND S BREIDEL - TRANS MEDIC80.08
10231809/25/201800001ONE TIME VENDORREFUND JR BEAVER - TRANS MEDIC39.49
10231909/25/201801289PRAIRIE RESTORATIONS INCPLANTS FOR MNC SLOPE PLANTING306.30
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10232009/25/201801345RAMSEY COUNTYPROPERTY FILING FEES - EEDD92.00
10232109/25/201802001CITY OF ROSEVILLEPHONE SERVICE - AUGUST2,431.51
09/25/201802001CITY OF ROSEVILLEBACKUP SUPPORT - AUGUST401.00
10232209/25/201801510ST PAUL PIONEER PRESSPIONEER PRESS FOR 52/WK 1902 BLDG419.00
10232309/25/201801836ST PAUL, CITY OFANIMAL BOARDING SRVS - JULY1,980.00
09/25/201801836ST PAUL, CITY OFANIMAL BOARDING SRVS - JUNE1,270.00
09/25/201801836ST PAUL, CITY OFPROJ 17-18 FARRETT-FERNDALE WATER745.40
09/25/201801836ST PAUL, CITY OFTRAINING - MCCARTY180.00
10232409/25/201805663TRANS UNION LLCPRE-EMPOLYMENT CREDIT CK SRVS35.00
951,012.88
42Checks in this report.
Packet Page Number 27 of 83
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
9/17/2018MN State TreasurerDrivers License/Deputy Registrar117,234.11
9/18/2018MN State TreasurerDrivers License/Deputy Registrar80,791.54
9/19/2018MN State TreasurerDrivers License/Deputy Registrar100,987.94
9/20/2018MN State TreasurerDrivers License/Deputy Registrar123,703.34
9/20/2018MN Dept of RevenueSales Tax462.00
9/21/2018MN State TreasurerDrivers License/Deputy Registrar66,833.71
9/21/2018MN Dept of Natural ResourcesDNR electronic licenses315.00
9/21/2018US Bank VISA One Card*Purchasing card items51,176.65
9/21/2018MN Dept of RevenueFuel Tax25.00
9/21/2018ICMA (Vantagepointe)Deferred Compensation7,260.00
548,789.29
*Detailed listing of VISA purchases is attached.
Packet Page Number 28 of 83
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
08/31/201809/03/2018JAYPRO SPORTS$150.37JOSHUA ABRAHAM
09/06/201809/10/2018THE HOME DEPOT #2801$10.71JOSHUA ABRAHAM
09/10/201809/11/2018HENRIKSEN ACE HDWE$2.67JOSHUA ABRAHAM
09/12/201809/13/2018PP*DAYTRIPPERS$397.50JOSHUA ABRAHAM
09/06/201809/07/2018FEDEXOFFICE 00006171$17.43PAUL BARTZ
09/13/201809/14/2018FEDEXOFFICE 00006171$17.43PAUL BARTZ
09/01/201809/03/2018ISSUU$420.00CHAD BERGO
09/04/201809/05/2018TIGHTROPE MEDIA SYSTEMS$1,000.00CHAD BERGO
09/12/201809/13/2018ENVATOMARKET43346762$10.00CHAD BERGO
09/02/201809/03/2018TARGET 00011858$42.93BRIAN BIERDEMAN
09/09/201809/11/2018UNITED UNIFORM ECOMM$1,189.92BRIAN BIERDEMAN
09/04/201809/05/2018U OF M ARBORETUM OL$80.00OAKLEY BIESANZ
09/10/201809/12/2018MENARDS STILLWATER MN$88.67JASON BRASH
08/31/201809/05/2018FACEBK WTTFDEEGN2$38.44NEIL BRENEMAN
08/31/201809/03/2018DIAMOND VOGEL PAINT #807$133.45TROY BRINK
09/05/201809/07/2018DIAMOND VOGEL PAINT #807$148.90TROY BRINK
09/11/201809/13/2018THE HOME DEPOT #2801$19.30NATHAN BURLINGAME
09/09/201809/11/2018MENARDS OAKDALE MN$47.53JOHN CAPISTRANT
09/11/201809/12/2018VIKING ELECTRIC - ST PAUL$95.40JOHN CAPISTRANT
09/06/201809/07/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON
09/06/201809/10/2018THE HOME DEPOT #2801$28.94SCOTT CHRISTENSON
09/07/201809/10/2018MENARDS OAKDALE MN$63.95SCOTT CHRISTENSON
09/10/201809/11/2018WALTERS CLIMATE$359.08SCOTT CHRISTENSON
09/10/201809/12/2018MENARDS OAKDALE MN$60.65SCOTT CHRISTENSON
09/12/201809/13/2018CINTAS 60A SAP$19.29SCOTT CHRISTENSON
09/06/201809/10/2018MENARDS MAPLEWOOD MN$29.73SHAWN CONWAY
09/12/201809/13/2018PANERA BREAD #601305$48.49SHAWN CONWAY
09/05/201809/05/2018ULINE *SHIP SUPPLIES$180.96KERRY CROTTY
09/07/201809/10/2018BANNERS TO GO$83.37KERRY CROTTY
09/11/201809/12/20184IMPRINT$577.00KERRY CROTTY
08/30/201809/03/2018SHELL OIL 57444610000$16.06THOMAS DABRUZZI
09/01/201809/03/2018MENARDS MAPLEWOOD MN$58.11THOMAS DABRUZZI
09/08/201809/10/2018STANDDESK, INC$2.50JOHN DUCHARME
09/11/201809/13/2018THE HOME DEPOT #2801$28.97JOHN DUCHARME
09/11/201809/12/2018SUREFIRE, LLC$145.18MICHAEL DUGAS
09/11/201809/13/2018THE HOME DEPOT #2801$37.20DOUG EDGE
09/12/201809/13/2018ADVANCE SHORING COMPANY$437.10DOUG EDGE
09/11/201809/12/2018AMERICAN PLANNING A$407.00SHANN FINWALL
09/13/201809/14/2018PARKING METER ST PAUL$4.50SHANN FINWALL
09/13/201809/14/2018CINTAS 60A SAP$19.76CASSIE FISHER
09/06/201809/07/2018VZWRLSS*APOCC VISB$7,122.81MYCHAL FOWLDS
09/10/201809/11/2018AT&T*BILL PAYMENT$31.25MYCHAL FOWLDS
09/11/201809/12/2018CBT NUGGETS$1,677.65MYCHAL FOWLDS
09/13/201809/14/2018NARDINI FIRE EQUIPMENT$436.50MYCHAL FOWLDS
09/13/201809/14/2018PAYPAL *GRAMMARLY$1,750.00MYCHAL FOWLDS
09/06/201809/07/2018AMZN MKTP US$49.99NICK FRANZEN
09/12/201809/13/2018IDU*INSIGHT PUBLIC SEC$244.82NICK FRANZEN
09/13/201809/14/2018PDQCOM$900.00NICK FRANZEN
09/11/201809/14/2018EL BURRITO MERCADO$43.45MICHAEL FUNK
09/13/201809/14/2018CUB FOODS #1599$127.51MICHAEL FUNK
09/13/201809/14/2018COSTCO WHSE #1021$183.88MICHAEL FUNK
09/07/201809/10/2018MINNESOTA HISTORICAL SOCI$100.00VIRGINIA GAYNOR
08/31/201809/03/2018MINNESOTA NATIVE LANDSCAP$335.00CAROLE GERNES
08/31/201809/03/2018THE HOME DEPOT #2801$17.82CAROLE GERNES
09/07/201809/10/2018KNOWLAN'S MARKET #2$5.99CAROLE GERNES
09/07/201809/10/2018SQ *MINNESOTA NATUR$35.00CAROLE GERNES
09/04/201809/06/2018ESS BROTHERS & SONS INC$626.00MARK HAAG
09/12/201809/13/2018HENRIKSEN ACE HDWE$35.54MILES HAMRE
Packet Page Number 29 of 83
G1, Attachments
09/11/201809/12/2018CVS/PHARMACY #01751$14.49TAMARA HAYS
09/12/201809/14/2018THE HOME DEPOT #2801$48.21TAMARA HAYS
09/06/201809/07/2018HENRIKSEN ACE HDWE$7.99GARY HINNENKAMP
09/02/201809/04/2018MN STATE HORTICULTUR$23.61ANN HUTCHINSON
09/11/201809/13/2018DARN KNIT ANYWAY$13.50ANN HUTCHINSON
09/12/201809/13/2018PEACHJAR$125.00ANN HUTCHINSON
09/05/201809/06/2018THE CHICAGO FAUCET SHOPPE$164.85DAVID JAHN
09/07/201809/10/2018DALCO ENTERPRISES$650.90DAVID JAHN
09/13/201809/14/2018SHERWIN WILLIAMS 703127$109.54DAVID JAHN
09/05/201809/05/2018ULINE *SHIP SUPPLIES$63.13KEVIN JOHNSON
09/05/201809/07/2018MENARDS MAPLEWOOD MN$358.53KEVIN JOHNSON
09/06/201809/07/2018NOR*NORTHERN TOOL$57.01KEVIN JOHNSON
09/10/201809/12/2018MENARDS MAPLEWOOD MN$215.48KEVIN JOHNSON
09/04/201809/05/2018COSTCO WHSE #1021$96.61LOIS KNUTSON
09/04/201809/05/2018SHRED-IT USA LLC$59.40LOIS KNUTSON
09/04/201809/05/2018MILLS FLEET FARM 2700$207.32LOIS KNUTSON
09/10/201809/12/2018CHILI S GRILL & BAR 305$103.06LOIS KNUTSON
09/11/201809/12/2018CVS/PHARMACY #01751$185.00LOIS KNUTSON
09/11/201809/12/2018AMZN MKTP US$48.93LOIS KNUTSON
09/12/201809/13/2018COSTCO WHSE #1021$251.38LOIS KNUTSON
09/13/201809/14/2018CUB FOODS #1599$177.80LOIS KNUTSON
09/13/201809/14/2018PARTY CITY 1151$6.41LOIS KNUTSON
09/07/201809/10/2018SAFARILAND, LLC$229.80NICHOLAS KREKELER
09/06/201809/07/2018MINNESOTA STATE COLLEGES$179.00GINA KUCHENMEISTER
09/07/201809/10/2018PEACHJAR$450.00GINA KUCHENMEISTER
08/31/201809/03/2018IN *BRODIN STUDIOS, INC.$225.00DAVID KVAM
09/05/201809/06/2018THOMSON WEST*TCD$424.46DAVID KVAM
09/05/201809/07/2018STORCHAK CLEANERS$28.77DAVID KVAM
09/13/201809/14/2018LITTLE VENETIAN$12.50DAVID KVAM
09/04/201809/05/2018ST PAUL PUBLIC WORKS PARK$4.65STEVE LOVE
09/13/201809/14/2018IP JACKSON RAMP$8.00STEVE LOVE
08/31/201809/03/2018AIRGASS NORTH$19.08STEVE LUKIN
08/31/201809/03/2018EMERGENCY AUTOMOTIVE$146.25STEVE LUKIN
08/31/201809/03/2018EMERGENCY AUTOMOTIVE$479.28STEVE LUKIN
09/03/201809/03/2018COMCAST CABLE COMM$2.24STEVE LUKIN
09/04/201809/05/2018LAMETTRY'S COLLISION$1,894.45STEVE LUKIN
09/04/201809/06/2018THE HOME DEPOT #2801$48.69STEVE LUKIN
09/07/201809/10/2018PEN*PENNWELL SUBSCRIPT$29.00STEVE LUKIN
09/10/201809/11/2018AIRGASS NORTH$240.15STEVE LUKIN
09/10/201809/11/2018AIRGASS NORTH$224.24STEVE LUKIN
09/12/201809/13/2018CUMMINS INC$1,326.26STEVE LUKIN
09/12/201809/13/2018EMERGENCY APPARATUS MAINT$1,167.86STEVE LUKIN
09/12/201809/13/2018EMERGENCY APPARATUS MAINT$3,766.91STEVE LUKIN
09/04/201809/05/2018AMERICAN PLANNING A$300.00MIKE MARTIN
09/05/201809/07/2018GREEN MILL - WOODBURY$135.47MICHAEL MONDOR
09/07/201809/10/2018EVEREST EMERGENCY VEHICLE$79.12MICHAEL MONDOR
09/08/201809/10/2018BEST BUY MHT 00000158$48.19MICHAEL MONDOR
09/08/201809/10/2018BEST BUY MHT 00000158$5.36MICHAEL MONDOR
09/13/201809/14/2018HENRIKSEN ACE HDWE$5.58JOHN NAUGHTON
08/31/201809/03/2018HOLIDAY STNSTORE 3519$30.62MICHAEL NYE
09/04/201809/05/2018LAMETTRY'S COLLISION$4,811.66ELLEN PAULSETH
09/06/201809/07/2018HENRIKSEN ACE HDWE$6.99ROBERT PETERSON
09/06/201809/10/2018THE HOME DEPOT #2801$15.98ROBERT PETERSON
09/04/201809/06/2018BOUND TREE MEDICAL LLC$95.97KENNETH POWERS
09/04/201809/06/2018BOUND TREE MEDICAL LLC$1,139.92KENNETH POWERS
09/06/201809/10/2018BOUND TREE MEDICAL LLC$128.03KENNETH POWERS
09/06/201809/10/2018BOUND TREE MEDICAL LLC$109.74KENNETH POWERS
09/07/201809/10/2018BOUND TREE MEDICAL LLC$54.87KENNETH POWERS
08/31/201809/03/2018AN FORD WHITE BEAR LAK$579.63STEVEN PRIEM
Packet Page Number 30 of 83
G1, Attachments
09/04/201809/05/2018COMO LUBE AND SUPPLIES$63.53STEVEN PRIEM
09/04/201809/05/2018FACTORY MOTOR PARTS #19$60.86STEVEN PRIEM
09/04/201809/05/2018FACTORY MOTOR PARTS #19$2.90STEVEN PRIEM
09/04/201809/05/2018FACTORY MOTOR PARTS #19$9.03STEVEN PRIEM
09/04/201809/05/20180391-AUTOPLUS$134.40STEVEN PRIEM
09/04/201809/06/2018WHEELCO BRAKE &SUPPLY$82.08STEVEN PRIEM
09/04/201809/06/2018BOYER FORD TRUCKS$115.10STEVEN PRIEM
09/04/201809/06/2018FLEETPRIDE 570$53.81STEVEN PRIEM
09/05/201809/06/2018KATH FUEL OFFICE$475.00STEVEN PRIEM
09/05/201809/06/20180391-AUTOPLUS$209.60STEVEN PRIEM
09/05/201809/06/20180391-AUTOPLUS$155.90STEVEN PRIEM
09/05/201809/07/2018NUSS TRUCK GROUP INC$133.15STEVEN PRIEM
09/05/201809/07/2018AN FORD WHITE BEAR LAK$35.08STEVEN PRIEM
09/06/201809/07/20180391-AUTOPLUS$34.95STEVEN PRIEM
09/06/201809/07/2018SQ *FROST INC.$70.07STEVEN PRIEM
09/06/201809/10/2018WHEELCO BRAKE &SUPPLY$268.40STEVEN PRIEM
09/06/201809/10/2018WHEELCO BRAKE &SUPPLY$44.26STEVEN PRIEM
09/10/201809/11/20180391-AUTOPLUS$60.24STEVEN PRIEM
09/11/201809/13/2018BOYER FORD TRUCKS$27.27STEVEN PRIEM
09/12/201809/13/20180391-AUTOPLUS$183.90STEVEN PRIEM
09/12/201809/14/2018BOYER FORD TRUCKS$30.00STEVEN PRIEM
09/12/201809/14/2018METRO PRODUCTS INC$40.28STEVEN PRIEM
09/13/201809/14/2018FACTORY MTR PTS #19$12.87STEVEN PRIEM
09/13/201809/14/2018FACTORY MTR PTS #19$211.90STEVEN PRIEM
09/13/201809/14/2018TRI-STATE BOBCAT$18.19STEVEN PRIEM
09/07/201809/10/2018TARGET 00021014$81.61AUDRA ROBBINS
09/09/201809/10/2018EIG*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS
09/11/201809/12/2018MAPLEWOOD COMMUNITY CENTE$161.06AUDRA ROBBINS
09/10/201809/12/2018MINNESOTA GOVERNMENT FIN$310.00JOSEPH RUEB
08/30/201809/03/2018ALTEC INDUSTRIES, INC$139.94ROBERT RUNNING
09/11/201809/12/2018OAKDALE RENTAL CENTER$443.00ROBERT RUNNING
09/05/201809/06/2018HENRIKSEN ACE HDWE$2.99JASON SAKRY
09/12/201809/13/2018LILLIE SUBURBAN NEWSPAPER$117.76DEB SCHMIDT
09/05/201809/06/2018CINTAS 60A SAP$148.89SCOTT SCHULTZ
09/05/201809/06/2018CINTAS 60A SAP$284.03SCOTT SCHULTZ
09/06/201809/07/2018SITEONE LANDSCAPE SUPPLY,$2,586.16SCOTT SCHULTZ
09/06/201809/07/2018CINTAS 60A SAP$12.85SCOTT SCHULTZ
09/06/201809/07/2018CINTAS 60A SAP$12.63SCOTT SCHULTZ
09/06/201809/07/2018CINTAS 60A SAP$66.28SCOTT SCHULTZ
09/06/201809/07/2018CINTAS 60A SAP$33.72SCOTT SCHULTZ
09/07/201809/10/2018ON SITE SANITATION INC$22.00SCOTT SCHULTZ
09/10/201809/12/2018ON SITE SANITATION INC$2,096.00SCOTT SCHULTZ
09/12/201809/13/2018CINTAS 60A SAP$12.63SCOTT SCHULTZ
09/12/201809/13/2018CINTAS 60A SAP$12.85SCOTT SCHULTZ
09/12/201809/13/2018CINTAS 60A SAP$25.56SCOTT SCHULTZ
09/12/201809/13/2018CINTAS 60A SAP$66.28SCOTT SCHULTZ
09/05/201809/07/2018STORCHAK CLEANERS$22.60MICHAEL SHORTREED
09/09/201809/11/2018DOWNTOWNERS CAR WASH - SA$38.00MICHAEL SHORTREED
09/11/201809/12/2018GRAPHIC DESIGN INC$128.57MICHAEL SHORTREED
09/10/201809/12/2018VICTORY PARKING INC$3.00CHRIS SWANSON
$51,176.65
Packet Page Number 31 of 83
G1, Attachments
Check Register
City of Maplewood
10/01/2018
CheckDateVendorDescriptionAmount
10232509/25/201805945DCA TITLEEARNEST MONEY 1375 FROST2,500.00
10232610/02/201805114BOLTON & MENK, INC.PROJ 16-24 ROSELAWN/EDGERTON343.50
10232710/02/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 18-01 FERNDALE-IVY RGNL FLD STD12,497.37
10232810/02/201800908M R P ASOFTBALL TEAM SANCTION462.00
10232910/02/201805353MANSFIELD OIL COCONTRACT GASOLINE - SEPTEMBER11,043.87
10/02/201805353MANSFIELD OIL COCONTRACT DIESEL - SEPTEMBER6,089.54
10/02/2018SUN LIFE FINANCIAL
10233005488PREMIUM - LIFE,LTD - OCTOBER6,360.26
10/02/2018YALE MECHANICAL LLC
10233105013MAJOR REPAIR TO BOILER #1 - CITY HALL5,068.95
10/02/2018ZIEGLER INC.
10233201805RENTAL ASPHALT ROLLER 8/17-9/13840.00
10/02/2018ASHLAND PRODUCTIONS
10233304047LIGHT/SOUND FOR DANCE RECITAL200.00
10/02/2018COLONIAL LIFE PROCESSING CTR
10233405786MONTHLY PREMIUM BCN:E4677316-SEP345.54
10/02/2018DOHENTY'S AUTO BODY REPAIR INC
10233504782DOOR REPAIR M311140.00
10/02/2018EMERGENCY RESPONSE SOLUTIONS
10233605283CHEMGUARD CLASS A PLUS FOAM255.00
10/02/2018EMERGENCY RESPONSE SOLUTIONS
05283GAS MONITOR CALIBRATIONS100.00
10/02/2018ENTERPRISE FM TRUST
10233705618LEASE CHARGES FIRE & PD VEHICLES3,031.74
10/02/2018US BANCORP GOV'T LEASING & FINANCE
10233805834AMB LEASE PAYMENT54,758.17
10/02/2018KENNEDY & GRAVEN CHARTERED
10233902137ATTORNEY FEES - AUGUST15,104.32
10/02/2018MCDONOUGH'S
10234005266CLEAR CLOGGED LINE180.40
10/02/2018MCGREGOR DESIGN
10234103324PROJ 15-19 FISH CREEK KIOSK1,050.00
10/02/2018MEDICA
10234203818REFUND FOR TRANS MEDIC PATIENT85.98
10/02/2018NORTHERN TECHNOLOGIES, LLC
10234304507PROJ 17-18 PROF SRVS 08/05 - 09/082,467.20
10/02/2018ONE TIME VENDOR
10234400001REFUND YA QIN ZHANG-REJECT APP618.00
10/02/2018ONE TIME VENDOR
10234500001REFUND S BRAUN - TRANS MEDIC100.00
10/02/2018ONE TIME VENDOR
10234600001REFUND R BRZINSKI - TRANS MEDIC99.72
10/02/2018ONE TIME VENDOR
10234700001REFUND E EAVES - TRANS MEDIC78.76
10/02/2018ONE TIME VENDOR
10234800001REFUND C PARKER - TRANS MEDIC76.58
10/02/2018ONE TIME VENDOR
10234900001REFUND SUESS ELECT - ELECT PERMIT36.00
10/02/2018ROSEVILLE AREA SCHOOLS
10235001383SHARED FACILITY COST OF EDGERTON25,320.00
10/02/2018CITY OF ROSEVILLE
102351020011920 RICE ST LIGHT-SHARED XCEL BILL36.03
10/02/2018SAM'S CLUB DIRECT
10235201418SUPPLIES FOR SPECIAL EVENT372.37
10/02/2018SAM'S CLUB DIRECT
01418CONCESSIONS353.32
10/02/2018SAM'S CLUB DIRECT
01418SUPPLIES PARK SPECIAL EVENT159.04
10/02/2018SAM'S CLUB DIRECT
01418SUPPLIES FOR EMPLOYEE PICNIC136.51
10/02/2018ST PAUL, CITY OF
10235301836ANIMAL BOARDING SRVS - MARCH-MAY1,220.00
10/02/2018SUSA
10235405495ONE DAY UTILITY OPERATIONS SCHOOL375.00
10/02/2018T R F SUPPLY CO.
10235501578SUPPLIES736.00
10/02/2018TARGET SOLUTIONS LEARNING
10235604154TRAINING ON LINE2,945.00
10/02/2018TRI-COUNTY LAW ENFORCEMENTANNUAL DUES75.00
10235701647
10235810/02/201803685TUBMANCHARITABLE GAMBLING1,047.60
10235910/02/201805842MIKE TURNBULLFIRE MARSHAL SERVICES 07/18 - 07/31720.00
10236010/02/201801669TWIN CITIES TRANSPORT &TOWING OF VEHICLE100.00
157,528.77
36Checks in this report.
Packet Page Number 32 of 83
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
9/24/2018MN State TreasurerDrivers License/Deputy Registrar95,393.09
9/24/2018MN Dept of RevenueFuel Tax385.04
9/24/2018U.S. TreasurerFederal Payroll Tax100,725.32
9/24/2018P.E.R.A.P.E.R.A.121,100.56
9/24/2018MN State TreasurerState Payroll Tax24,677.98
9/24/2018MidAmerica - INGHRA Flex plan14,560.43
9/24/2018Labor UnionsUnion Dues3,969.14
9/24/2018ICMA (Vantagepointe)Retiree Health Savings1,740.00
9/24/2018Empower - State PlanDeferred Compensation29,480.00
9/25/2018MN State TreasurerDrivers License/Deputy Registrar66,091.16
9/26/2018MN State TreasurerDrivers License/Deputy Registrar49,403.34
9/26/2018Delta DentalDental Premium6,060.26
9/27/2018MN State TreasurerDrivers License/Deputy Registrar151,411.10
9/27/2018US BankDebt Service payments97,537.50
9/28/2018MN State TreasurerDrivers License/Deputy Registrar101,364.85
9/28/2018MN Dept of Natural ResourcesDNR electronic licenses258.00
9/28/2018Optum HealthDCRP & Flex plan payments27.43
864,185.20
Packet Page Number 33 of 83
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
09/21/18ABRAMS, MARYLEE473.60
09/21/18JUENEMANN, KATHLEEN473.60
09/21/18SLAWIK, NORA1,092.08554.40
09/21/18SMITH, BRYAN473.60
09/21/18XIONG, TOU473.60
09/21/18COLEMAN, MELINDA6,088.64
09/21/18FUNK, MICHAEL5,340.33
09/21/18KNUTSON, LOIS3,038.7136.19
09/21/18CHRISTENSON, SCOTT2,499.37
09/21/18JAHN, DAVID2,192.52
09/21/18PRINS, KELLY2,484.06
09/21/18HERZOG, LINDSAY31.71
09/21/18RAMEAUX, THERESE3,680.06
09/21/18ANDERSON, CAROLE1,349.90
09/21/18DEBILZAN, JUDY2,442.59
09/21/18OSWALD, BRENDA2,476.04
09/21/18PAULSETH, ELLEN5,103.97
09/21/18RUEB, JOSEPH4,027.82
09/21/18ARNOLD, AJLA2,162.83
09/21/18BEGGS, REGAN2,144.20
09/21/18EVANS, CHRISTINE2,184.99
09/21/18LARSON, MICHELLE2,185.01
09/21/18SCHMIDT, DEBORAH3,514.05
09/21/18SINDT, ANDREA3,373.63
09/21/18HANSON, MELISSA1,257.95
09/21/18HOCKBEIN, JUDY152.00
09/21/18KRAMER, PATRICIA1,236.08
09/21/18MOY, PAMELA2,221.26
09/21/18OSTER, ANDREA2,393.87
09/21/18RICHTER, CHARLENE1,949.87
09/21/18VITT, SANDRA2,144.19
09/21/18WEAVER, KRISTINE3,142.10
09/21/18ABEL, CLINT3,617.44
09/21/18ALDRIDGE, MARK5,645.46
09/21/18BAKKE, LONN3,793.99
09/21/18BARTZ, PAUL3,737.42
09/21/18BELDE, STANLEY3,737.78
09/21/18BENJAMIN, MARKESE3,745.34
09/21/18BERGERON, ASHLEY2,894.16
09/21/18BIERDEMAN, BRIAN5,192.44
09/21/18BURT-MCGREGOR, EMILY3,025.56
09/21/18BUSACK, DANIEL5,276.48
09/21/18CARNES, JOHN1,652.56
09/21/18COLEMAN, ALEXANDRA2,211.93
09/21/18CONDON, MITCHELL2,211.93
09/21/18CORCORAN, THERESA2,187.29
09/21/18CROTTY, KERRY4,466.41
09/21/18DEMULLING, JOSEPH3,561.87
09/21/18DUALEH, AHMED188.50
09/21/18DUGAS, MICHAEL5,887.76
Packet Page Number 34 of 83
G1, Attachments
09/21/18ERICKSON, VIRGINIA4,890.11
09/21/18FISHER, CASSANDRA2,318.59
09/21/18FORSYTHE, MARCUS4,642.47
09/21/18FRITZE, DEREK3,577.10
09/21/18GABRIEL, ANTHONY5,140.37
09/21/18HAWKINSON JR, TIMOTHY4,204.00
09/21/18HENDRICKS, JENNIFER1,761.60
09/21/18HER, PHENG3,500.72
09/21/18HIEBERT, STEVEN3,766.71
09/21/18HOEMKE, MICHAEL3,489.29
09/21/18JOHNSON, KEVIN4,965.14
09/21/18KONG, TOMMY3,669.56
09/21/18KREKELER, NICHOLAS793.18
09/21/18KROLL, BRETT3,966.2910.53
09/21/18KVAM, DAVID4,874.70
09/21/18LANGNER, SCOTT3,385.02
09/21/18LANGNER, TODD4,040.54
09/21/18LENERTZ, NICHOLAS2,681.76
09/21/18LYNCH, KATHERINE4,194.56
09/21/18MARINO, JASON3,791.8510.53
09/21/18MCCARTY, GLEN3,697.17
09/21/18METRY, ALESIA374.69
09/21/18MICHELETTI, BRIAN3,819.11
09/21/18MOE, AEH BEL348.00
09/21/18MURRAY, RACHEL2,346.73
09/21/18NADEAU, SCOTT5,650.08
09/21/18NYE, MICHAEL4,741.61
09/21/18OLSON, JULIE3,874.47
09/21/18PARKER, JAMES3,551.16
09/21/18PETERSON, JARED3,453.87
09/21/18SALCHOW, CONNOR1,044.00
09/21/18SHEA, STEPHANIE2,058.19
09/21/18SHORTREED, MICHAEL4,738.82
09/21/18SLATER, TAMMY234.45
09/21/18STARKEY, ROBERT3,192.02
09/21/18STEINER, JOSEPH5,516.18
09/21/18STOCK, AUBREY290.00
09/21/18SWETALA, NOAH348.00
09/21/18SYPNIEWSKI, WILLIAM4,446.75
09/21/18TAUZELL, BRIAN3,516.21
09/21/18THIENES, PAUL4,703.41
09/21/18VANG, PAM9,809.986,250.18
09/21/18WENZEL, JAY3,651.2113.45
09/21/18XIONG, KAO3,634.74
09/21/18XIONG, TUOYER348.00
09/21/18ZAPPA, ANDREW3,714.20
09/21/18BAUMAN, ANDREW3,391.10
09/21/18BEITLER, NATHAN3,060.48
09/21/18CAPISTRANT, JOHN123.75
09/21/18CONWAY, SHAWN4,015.19
09/21/18CRAWFORD JR, RAYMOND3,955.49
09/21/18CRUMMY, CHARLES3,092.44
09/21/18DABRUZZI, THOMAS4,099.02
09/21/18DANLEY, NICHOLAS3,358.48
09/21/18DAVISON, BRADLEY3,247.94
09/21/18DAWSON, RICHARD4,780.18
09/21/18HAGEN, MICHAEL3,060.44
09/21/18HALWEG, JODI3,623.76
09/21/18HAWTHORNE, ROCHELLE4,028.72
09/21/18KUBAT, ERIC3,850.12
09/21/18LANDER, CHARLES3,116.79
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09/21/18LINDER, TIMOTHY2,038.27
09/21/18LO, CHING1,340.74
09/21/18LUKIN, STEVEN5,343.65
09/21/18MCGEE, BRADLEY2,667.08
09/21/18MERKATORIS, BRETT3,696.33
09/21/18MONDOR, MICHAEL5,063.62
09/21/18NEILY, STEVEN2,991.25
09/21/18NIELSEN, KENNETH3,874.95
09/21/18NOVAK, JEROME4,391.95
09/21/18PERRY, SAM2,839.59
09/21/18PETERSON, ROBERT4,080.09
09/21/18POWERS, KENNETH5,370.27
09/21/18SEDLACEK, JEFFREY3,666.25
09/21/18SMITH, CHARLES2,857.66
09/21/18STREFF, MICHAEL3,542.39
09/21/18SVENDSEN, RONALD5,193.71
09/21/18ZAPPA, ERIC3,334.15
09/21/18CORTESI, LUANNE2,184.60
09/21/18JANASZAK, MEGHAN2,585.38
09/21/18BRINK, TROY2,739.59
09/21/18BUCKLEY, BRENT2,486.49
09/21/18DOUGLASS, TOM2,156.79
09/21/18EDGE, DOUGLAS2,456.10
09/21/18JONES, DONALD2,491.79
09/21/18MEISSNER, BRENT2,486.49
09/21/18NAGEL, BRYAN4,372.60
09/21/18OSWALD, ERICK2,616.40
09/21/18RUNNING, ROBERT2,857.97
09/21/18TEVLIN, TODD2,488.79
09/21/18BURLINGAME, NATHAN3,847.68
09/21/18DUCHARME, JOHN3,152.72
09/21/18ENGSTROM, ANDREW3,173.30
09/21/18JAROSCH, JONATHAN3,948.28
09/21/18LINDBLOM, RANDAL3,241.96
09/21/18LOVE, STEVEN4,900.68
09/21/18STRONG, TYLER2,591.21
09/21/18ZIEMAN, SCOTT208.00
09/21/18HAMRE, MILES2,272.80
09/21/18HAYS, TAMARA2,325.69
09/21/18HINNENKAMP, GARY2,714.40
09/21/18NAUGHTON, JOHN2,488.80
09/21/18ORE, JORDAN2,325.69
09/21/18SAKRY, JASON2,055.29
09/21/18BIESANZ, OAKLEY1,831.74
09/21/18GERNES, CAROLE1,899.55
09/21/18HER, KONNIE585.00
09/21/18HUTCHINSON, ANN3,077.92
09/21/18TROENDLE, CATHY JO112.00
09/21/18WACHAL, KAREN1,252.21
09/21/18WOLFE, KAYLA304.00
09/21/18GAYNOR, VIRGINIA3,763.50
09/21/18JOHNSON, ELIZABETH2,045.79
09/21/18KONEWKO, DUWAYNE5,480.60
09/21/18KROLL, LISA2,195.29
09/21/18ADADE, JANE1,766.33
09/21/18FINWALL, SHANN3,746.79
09/21/18MARTIN, MICHAEL3,834.0942.51
09/21/18BRASH, JASON3,661.90
09/21/18REININGER, RUSSELL1,296.00
09/21/18SWAN, DAVID3,209.20
09/21/18SWANSON, CHRIS2,475.39
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09/21/18WEIDNER, JAMES2,623.39
09/21/18WELLENS, MOLLY2,251.31
09/21/18ABRAHAM, JOSHUA2,347.39
09/21/18BJORK, BRANDON93.00
09/21/18BRENEMAN, NEIL2,938.08
09/21/18CHESSNOE, NICOLE96.00
09/21/18GORACKI, GERALD30.00
09/21/18KUCHENMEISTER, GINA1,990.40
09/21/18LUSHANKO, ADAM48.75
09/21/18ROBBINS, AUDRA4,148.41
09/21/18ROBBINS, CAMDEN75.00
09/21/18WHITE, LINDA96.00
09/21/18WISTL, MOLLY210.00
09/21/18BERGO, CHAD3,501.99
09/21/18SCHMITZ, KEVIN2,253.22
09/21/18SHEERAN JR, JOSEPH3,759.69
09/21/18ADAMS, DAVID2,413.60
09/21/18HAAG, MARK2,739.59
09/21/18JENSEN, JOSEPH2,260.89
09/21/18SCHULTZ, SCOTT4,339.22
09/21/18WILBER, JEFFREY2,243.41
09/21/18COUNTRYMAN, BRENDA1,556.06
09/21/18PRIEM, STEVEN2,847.5050.00
09/21/18WOEHRLE, MATTHEW3,018.36
09/21/18XIONG, BOON2,205.69
09/21/18FOWLDS, MYCHAL4,431.73
09/21/18FRANZEN, NICHOLAS4,205.6618.53
09/21/18GERONSIN, ALEXANDER2,449.33
09/21/18RENNER, MICHAEL2,743.74
9910343209/21/18EDDY, JASON509.32112.82
9910343309/21/18KRUEGER, SCOTT34.13
584,858.66
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G2
CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Andrea Sindt,City Clerk
PRESENTER:
Andrea Sindt, City Clerk
AGENDA ITEM:Resolution Appointing Election Judges for the 2018 State GeneralElection
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
MN State Statute 204B.21, subd. 2 stateselection judges for precincts in a municipality shall be
appointed by the governing body of the municipality.Approval of the resolution does not qualify
individuals to serve as election judges. Appointments will be made from this list to fill the needed
positionsafter training and required paperwork have been completed.
Recommended Action:
Motion to approve the resolution listingelection judges for the 2018 State GeneralElection.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$25,000
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Election judges serve to administer election duties as required by State Statute.
Background
The appointments shall be made at least 25 days before the election at which the election judges
will serve, except that the appointing authority may pass a resolution authorizing the appointment of
additional election judges within the 25 days before the election if the appointing authority
determines that additional election judges will be required.
Attachments
1.Resolution Appointing Election Judges, 2018 State GeneralElection
Packet Page Number 38 of 83
G2, Attachment 1
Resolution
Appointing Election Judges
2018State GeneralElection
WHEREAS,MN State Statute 204B.21, subd. 2 stateselection judges for precincts in a
municipality shall be appointed by the governing body of the municipality; and
WHEREAS, Approval of the resolution does not qualify individuals to serve as an election
judge; and
WHEREAS, Appointments will be made from the list to fill the needed positionsafter training
and required paperwork have been completed.
NOW,THEREFORE,IT BE RESOLVEDbythe City Council of Maplewood, Minnesota, that
the City Clerk or designee assignElection Judges to serve inthe 2018 StateGeneralElection to be
held on Tuesday, November 6, 2018 fromthe following list.
VanessaAbaciryRobertFreidRobertJohnson
BarbaraFunk
Pria (Kaushalya)AbeyratneHowardJohnston
TerrenceGarvey
MeridithAikensAnnetteKane
AlissaAllenBobbiGilpin SmithMyrnaKane
JimAllenLindaGoeppingerJudyKipka
DianeGolaski
TheodoreAndersonLoisKnutson
AhsanAnsariDavidGrefePeteKoegel
AjlaArnoldJamieGudknechtCarolKoskinen
NickGudknecht
DavidBedorDennisKramer
DianneGustafson
JaimeBellandJohnKrebsbach
KristineBerckPhyllisHaagJasonKreger
PhyllisHaag
LynnBishopElaineKruse
MichaelHafner
DianeBjorklundJackieKwapick
Myron BjornstadTomLabarre
JoannHagemo
DonitaBoldenandraHahn AnnetteLaCasse
S
GinnyBrandonVonnaHahn BarbaraLarson
RichardBrandonLisaHansfordTomLayer
DeniseBricherMaryHarderClaudetteLeonard
BerniceBunkowskeBarbaraHartSandyLewis
AndreChouravongRobertHartMarianneLiptak
KathyClarkJeanHeiningerDarleneLoipersbeck
JulesLoipersbeck
AnnClelandDarleneHerber
JeriMahre
EdwardCombeGaryHinnenkamp
ColleenConnollyPamelaHodgesChristinaMastro
BonnieDahlMaryHolmesJohnMcCann
JudyMcCauley
NancyDeBernardiJeanetteHulet
JoanMcDonough
PhilDeZelarPatriciaHuth
CharleneDickersonRaymondHuthMarleneMoreno
Helen Jean Dickson MaryNewcomb
CarolIngersoll
AlbinDittliMirandaNichols
CarolJagoe
LarryDumkeTerri JonesAnn Norberg
JohnEadsDavidJahnCynthiaOBrien
CarolynEickhoffD. William (Bill)O'Brien
KathleenJensen
JanFalteisekRobertJensenBruceOlsen
NickFranzenCheryleJohnsonAnitaOlson
Packet Page Number 39 of 83
G2, Attachment 1
JoAnneReinkeSokuntheaSoeun
BrendaOswald
DianParentVincentRodriguezFaithSorenson
JohnParnellTeresa Rossbach KathySorenson
SusanParnellBerylRourkeFlorenceSprague
MarilynPeperBobRozmarynowskiTimStafki
JoanPetersonCrystalRyggMaryStrandness
KathleenPetersonWarrenSandsChrisSwanson
LindaPetersonCynthiaSchluenderJohnThon
OrlinPlathWilliamSchmidtCarole Thomalla
JosephPlumboJulieSchommerJo Trippler
Roger Posch JamesSeitzMickiTschida
CarolynUrbanski
NinaPotterDeborahSeyfer
HollyUrbanski
ShellyPutzDelaneySkaar
StevePutzSusanSkaarKarenValento
AndrewReichowDuaneSmithGayleWasmundt
MaryWendt
RoyReichowMargaretSmith
CindyYorkovich
th
Adopted this 8
day of October, 2018.
Nora Slawik, Mayor Date
Attest:
Andrea Sindt, City Clerk Date
Packet Page Number 40 of 83
G3
CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Mychal Fowlds, IT Director
PRESENTER:
Mychal Fowlds, IT Director
AGENDA ITEM:Ramsey County GIS Users Group Joint Powers Agreement
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City of Maplewood is currently a member of the RCGISUG and has been since 1995. The
current Joint Powers Agreement expired at the end of 2017. Staff was recently contacted by the
RCGISUG stating that we had yet to renew.
Recommended Action:
Motion to approvetheRamsey County GIS Users Group Joint Powers Agreement.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost isroughly $3,800per year
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt.
The deliverables acquired with RCGISUG membership are used within every department and are
an essential data set to maintain our city systems.
Background
The RCGISUGis an alliance that was formed between public agencies interested in using
Geographic Information Systems (GIS) and data created and maintained by Ramsey County. The
data made available to staffvia this membership is used in applications across all departments.
Approval of this agreement will extend the city’smembership through December 31, 2020.
Attachments
1.Ramsey County GIS Users Group Joint Powers Agreement
Packet Page Number 41 of 83
G3, Attachment 1
JOINT POWERS AGREEMENT
AMONG
MEMBERS OFTHE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP
This JOINT POWERS AGREEMENT (“Agreement”) is entered into pursuant to the provisions of Minn. Stat. §471.59 among
Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users Group (“Users
Group”).
ARTICLE I. INTENT OF THIS AGREEMENT
In 1995, an informal alliance, known as the Ramsey County Geographic Information System Users Group (“Users Group”),
was formed amongGovernmental Units interested in using Geographic Information Systems (GIS) and data created and
maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to represent the parties to
this Agreement for the purposes of undertaking negotiations and transactions.
ARTICLE II. DEFINITIONS
Section 1. Membersmeansthose Governmental Units that have executed this Joint Powers Agreement and have paid the
annual membership duesas provided in Article X.
Section 2.Governmental Unithas the meaning set forth in Minnesota Statutes §471.59.
Section 3.Users Groupmeansa group made up of one representative of each Member with the powers and responsibilities
described in this Agreement.
ARTICLE III. GIS BOARD OF DIRECTORSSTRUCTURE
Section 1. There is hereby created a GIS Board of Directors (Board).
Section 2.Each Member shall appoint one person to serve as a Director.Each Member may also appoint a person to serve as
an Alternate Director. Members shallnotify the Board in writing if the Director or Alternate Director changes.
Section 3. The Board shall have the following officers: a Chair, Vice Chair, Secretary, and Treasurer(Officers).
Section 4 The Officers will beelected annually by the Board.
Section 5. The Officers shallserve on a voluntary basis without pay.
Section 6. A quorum will consist of at least 40% of the full membership of the Board, whether or not all vacancies have been
filled.
Section 7. Decisions of the Board will be made by amajority of the quorum.
ARTICLE IV. DUTIES OF THE GIS BOARD OF DIRECTORS
Section 1. The Board shall meet at least two times per year.
Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement.
The organizational meeting shall include: the election of officers; the adoption of by-laws and other procedures governing the
conduct of its meetings and its business as it deems appropriate; the adoption of the Users Group Budget; review of the
operating procedures within this Agreement.
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G3, Attachment 1
Section 3. The Board shall approve and adopt the formula for the distribution of Ramsey CountyGIS data and the funding of
special projects.This formula shall be reviewed annually by the Board.
Section 4. The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities.
Section 5. The Chair presides atUsers Group meetings. The Vice Chair will preside in the absence of the Chair. The Secretary
is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations.
The Treasurer is responsible for the funds and financial records of the Board.
Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will
be made in the method prescribed by law for statutory cities.
Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this
Agreement.
Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users
Group and its constituent Members.
Section 9. The Board may:
(i) Enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements
imposed by State or local law;
(ii) Provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an
interest;
(iii) Employ such persons as it deems necessary on a part-time, full-time, or consultancy basis;
(iv) Purchase, hold, or dispose of real and personal property;
(v) Contract for space, commodities or personal services with a Member or group of Members;
(vi) Accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America,
and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such
money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto;
(vii) Appoint a fiscal agent.
ARTICLE V. NEW MEMBERS
Section 1. Any Governmental Unit that is nota party to the initial Agreement may join as aMember atany time.
Section 2. To become a Member, a localunit of government shall adopt a resolution and shall sign this Joint Powers
Agreement.
Section 3. New Members will pay the current one-time membership fee and the annual membership dues forthe year in which
the new Member is joining, as set by the Boardpursuant to Article IV, Section 3, as calculated by the current formula. Fees
will not be pro-rated for new Members who join after January 1 of each year.
ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY
Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the
County GIS Data. Components will include the collection of aerial photography and maintenance of digital physical features
derived from aerial photography.
Packet Page Number 43 of 83
G3, Attachment 1
Section 2. The GIS Data should consist of the following componentsgenerated and maintained by the County:
(i) The Ramsey County Digital Base Map;
(ii) The Ramsey County Attribute Database;
(iii) The Physical Features Data.
Section 3. The Board shall determine whether it is satisfied with the content, accuracy, and timeliness of the data provided to
Ramsey County.
ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT
Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting
party’sown use where that GIS data has been in some way derived and/ordeveloped from the County GIS Data accessed
throughthis Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange
with Ramsey County and with any other Member any attribute data that it has created and maintained where that data can be
associated to a parcel usinga parcel identifier. Members also agree to exchange any building permit data requestedby
Ramsey County for the identification of future physical feature data base updates.
Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to
supply of GIS data generated by a Member.
ARTICLE VIII. DATA ACCESS AND USAGE
Section 1. All Members shall have equal rights to access Ramsey County GIS Data.
Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third party
agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes.
Section 3. Data which results from enhancement of Ramsey County GIS Databy a Member, received pursuant to this
Agreement, may be made availableto a third party.
Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data.
ARTICLE IX. DATA SECURITY
All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey County GIS
Data or any derivative or enhancement of the data.
ARTICLE X. FINANCIAL MATTERS
Section 1. The fiscal year of the Users Group is the calendar year.
Section 2. The Board shall adopt an initial budget andmust thereafter adopt an annual budget prior to July 1 of each year for
each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget
before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each
Member.
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G3, Attachment 1
Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of
Directors. The costs could be met by membership dues. These costs could include Users Group administrative costs, purchase
of liability insurance, and others as appropriate.
Section 4. Membership Fee: New Members shall pay a one-time membership fee of $500 to the Users Group for the calendar
year inwhich they are accepted into the User Group. The amount of this fee shall be reviewed and set annually by the Board
of Directors for new Members.
Section 5. Annual Membership Dues: Members shall commit to payment of Annual Membership Dues, except where limited by
State Statutes.
Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present
proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of
software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the
project.
Section 7. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the event of a
dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status.
The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay
a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120
days is grounds for termination of membership, but the Users Group’sright to receive payment survives termination of
membership.
ARTICLE XI. TERM
Section 1. The Term of this Agreement is January 1, 2018,through December 31, 2020.
Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new
Agreement will be developed and circulated at least three months prior to December 31, 2020and be agreed upon and signed
on or before December 31, 2020.
ARTICLE XII. TERMINATION
Each Member shall have the right to terminate its membership and participation in the Users Group by formal resolution of the
Member’s organization and communicated to the Board in writing.However, the Member is still obligated to its financial
commitments for the year during which termination of membership occurs.
These commitments include:
(i) Any balance of the Annual Membership Dues. This commitment applies to all Members;
(ii) Any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any
special project agreement(s).
Termination of membership prior to expiration of the Agreement shall make the Governmental Unit ineligible to re-jointhe
User Group during the Term of this Agreement.
ARTICLE XIII. DISSOLUTION
Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory
when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required number of
Members requesting dissolution.
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G3, Attachment 1
Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must
provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this Agreement and
law.
Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be
distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations
exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing
Members in direct proportion totheir cumulative annual contributions.
ARTICLE XIV. ACCESS TO DOCUMENTS
Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member
organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices
of the Users Group relating to this Agreement.
ARTICLE XV. HOLD HARMLESS
Section 1. Each Memberagrees to defend, indemnify, and hold the other Members harmless from any claims, demands,
actions or causes of action, including reasonable attorney’sfees, against or incurred by such other Members, for injury to,
death of, or damage to the property of any third person or persons, arising out of any act or omission on the part of the
indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or
services provided by Members under the terms of this Agreement.
Section 2. Nothing in this Agreement shall constitute a waiver by any Member, the Users Group of any limitation of liability
under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on liability.
Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other Members, any
amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member. The
limits of liability for some or all of the Members may not be added together to determine the maximum amount of liability for
any Member.
ARTICLEXVI. EQUAL EMPLOYMENT OPPORTUNITY
The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances, rules,
regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national
origin, sex, sexual preference, marital status, status with regard to public assistance, disability, or age.
ARTICLEXVII. DATA PRACTICES
Section 1. All data collected, created, received, maintained,or disseminated for any purpose in the course of either the
Member’s or the Users Group’s performance of this Agreement is governed by the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, and rules adopted to implement the Act.
Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations.
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IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this ____ day of ___________,
_________.
ORGANIZATION ______________________________________
Approved:
By:___________________________________________________
( Mayor / Chair / President )
By:___________________________________________________
( City Manager / Administrator )
DESIGNATED DIRECTOR TOREPRESENT ORGANIZATION: ALTERNATE DIRECTOR (IF APPLICABLE):
Name:____________________________________ Name:____________________________________
Phone:____________________________________ Phone:____________________________________
Email:____________________________________Email:____________________________________
By:___________________________________________________
( Chair of Users Group )
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CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Mychal Fowlds, IT Director
PRESENTER:
Mychal Fowlds, IT Director
AGENDA ITEM:Microsoft Volume Licensing Agreement
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City of Maplewood standardizes on a number of Microsoft applications. Everything from back
office server applications (Windows Server), end user productivity applications (Microsoft Office)
and cloud services. By entering into an Enterprise Agreement with Microsoft the City of Maplewood
is able to take advantage of additional discounts provided to government institutions.
Recommended Action:
Motion to approve entering into a Microsoft Volume Licensing Agreement.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $.0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
By having another purchasing option for Microsoft products, the City of Maplewood ensures that
licenses and/or services are being purchased in the most cost effective way possible.
Background
The City of Maplewood utilizes a number of Microsoft products. Some of the software comes
automatically installed on thePC’s and the cost of the licenses are rolled into the cost of the PC.
Many other licenses need to be purchased on an as-needed basis.Client access licenses, Office
licenses, SQL licenses, etc. all need to be purchased from a Microsoft reseller. By entering into an
Enterprise Agreement with Microsoft, via our reseller SHI, the city isable to purchase any needed
licenses at a much great discount only provided to government entities.
Attachments
1.Microsoft volume licensing agreement documents
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Enterprise EnrollmentState and Local
Enterprise Enrollment number
Framework ID
66936076
(Microsoft to complete)(if applicable)
Previous Enrollment number
(Reseller to complete)
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date.EnrolledAffiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other formsthat may be required,and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
.In the event of
All terms used but not defined are located at http://www.microsoft.com/licensing/contracts
any conflict the terms of this Agreement control.
Effective date.If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the
anniversary of the effective dateof the applicable initial or renewal term foreach year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective dateof the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Termsand chosen by Enrolled
Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.
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Membershipin the Community is ultimately at Microsoft’s discretion, which may vary by Government
Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product Termsand chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Termsand chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
mustbe licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
“Expiration Date” means the date upon which the Enrollment expires.
“Federal Agency” means a bureau, office, agency, department or other entity of the United States
Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in
Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) (“Industry Program”). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
“Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Prolocally (in a physical or virtual operating system environment), or(2) a device used to access
a virtual desktop infrastructure (“VDI”). Qualified Devices do not includeany device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device,or(3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
“Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any EnterpriseOnline Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
“Reseller” means an entity authorized by Microsoft to resell Licenses under this programandengagedby
anEnrolledAffiliatetoprovidepre- andpost-transactionassistancerelated to this agreement;
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reservedby Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer’s state and
located within Customer’s state’s jurisdiction and geographic boundaries.
“Tribal Entity” means a federally-recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for
Online Services are published in the Online Services Terms.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successorsite.
2. Order requirements.
a.Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i)Enterprise commitment. Enrolled Affiliatemustorder enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services(as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii)Enterprise Online Servicesonly.If no Enterprise Product is ordered,then Enrolled
Affiliate need only maintain at least 250 Subscription Licensesfor Enterprise Online
Services.
b.Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c.Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than theversion that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate’s use of that Product during that term.
d.Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e.Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States.Enrolled Affiliate will acquire its Licenses through its chosen Reseller.Orders must be
submitted to the Resellerwho will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment termsas between them, and Microsoft will invoice the
Resellerbased on those terms. Throughout this Agreement the term “price” refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i)Adding new Products not previously ordered.NewEnterprise Products orEnterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
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(ii)Adding Licenses for previously ordered Products.Additional Licenses for previously
ordered Products other than Online Services may be addedat any time but must be
included in the next true-up order. AdditionalLicenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Termsor (2) included as part of other Licenses.
g.True-up requirements.Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i)Enterprise Products. For Enterprise Products,Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii)Additional Products. For Additional Products that have been previously orderedunder
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date andsubmit a true-up order that accounts for any increase.
(iii)Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation orderfor the additional Licenses prior to
useand payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licensesordered but not yet invoicedto Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retroactively tothe month in which they were
ordered.
(iv)Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in theProduct Terms, as follows:
1)For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2)For Enterprise Online Services that are not a part of an Enterprise-wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3)For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v)Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate’s authorized
representative.
(vi)True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third-
year true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
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may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii)Late true-up order. If the true-up orderor update statementis not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h.Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i)For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii)If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the true-up order
process.
i.Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j.Verifying compliance.Microsoftmay, in its discretion and at its expense,verify compliance
with this Enrollment as set forth in the EnterpriseAgreement.
3. Pricing.
a.Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all
Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.
b.Setting Prices. EnrolledAffiliate’s prices for each Product or Service will be established by its
Reseller.Except for OnlineServices designated in the Product Terms as being exempt from
fixed pricing, As longas Enrolled Affiliate continues to qualify for the same price level,
Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term.Microsoft’s prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Enrolled Affiliate may pay upfront or elect to spread its payments over the
applicable Enrollment term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate’s
Reseller in full upon acceptance of this Enrollment. If spread payments are elected, unless indicated
otherwise, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual installments. The first
installment will be invoiced upon Microsoft’s acceptance of this Enrollment and remaining installments will
be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon
acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and
upfront for all other Licenses.
5. End of Enrollment term and termination.
a.General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
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b.Renewal option. At the Expiration Dateof the initial term, Enrolled Affiliate can renew
Products by renewing thisEnrollment for one additional 36-month term orbysigning a new
Enrollment. Microsoft must receive aRenewal Form,Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollmentsat renewal.
c.If Enrolled Affiliate elects not to renew.
(i)Software Assurance. If Enrolled Affiliateelects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii)Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1)Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month (“Extended Term”) for up to one year, unless designated
in the Product Terms to continue until cancelled, is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee. If Enrolled Affiliate wants an
Extended Term, Enrolled Affiliate must submit a request to Microsoft at least30 days
prior to the Expiration Date.
2)Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service.Cancellation will be effective at the end of the month following
30 days after Microsoft has receivedor issuedthe notice.
(iii)Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date.Any associated media must be uninstalled and destroyed and
Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d.Termination for cause. Any termination for cause of this Enrollment will be subject to the
“Termination for cause” section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that usesGovernment
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e.Early termination. Any early termination of this Enrollment will be subject to the “Early
Termination” Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a.Community requirements.If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a memberof the Community
and, for eligible Government Community Cloud Services,for the benefit of end users that are
members of the Community. Use of GovernmentCommunity Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
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prohibitedand could result in termination of Enrolled Affiliate’s license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members mayuseGovernmentCommunity Cloud Services.
b.All terms and conditions applicable to non-Government Community Cloud Services also apply
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms,and this Enrollment.
c.Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d.Use Rightsfor Government Community Cloud Services.For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i)Government Community Cloud Services will be offered only within the United States.
(ii)Additional European Terms, as set forth in the Use Rights,will not apply.
(iii)References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
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Enrollment Details
1. Enrolled Affiliate’s Enterprise.
a.Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
Enrolled Affiliateonly
Enrolled Affiliate and all Affiliates
Enrolled Affiliate and the following Affiliate(s)(Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:
b.Please indicate whether the Enrolled Affiliate’s Enterprise will include all new Affiliates acquired
after the start of this Enrollment:Exclude future Affiliates
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statementavailable at
.
https://www.microsoft.com/licensing/servicecenter
a.Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others.The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)*City of Maplewood
Contact name* FirstMychalLastFowlds
Contact email address*mychal.fowlds@ci.maplewood.mn.us
Street address*1830 County Road B East
City*Maplewood
State/Province*MN
Postal code*55109-
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country*United States
Phone*651-249-2923
Tax ID
* indicates required fields
b.Notices contact and Online Administrator. This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including addingor reassigningLicensesandstepping-upprior to a true-up order.
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Same as primary contact (default if no information is provided below, even if the box is not
checked).
Contact name* FirstMychalLastFowlds
Contact email address*mychal.fowlds@ci.maplewood.mn.us
Street address*1830 County Road B East
City*Maplewood
State/Province*MN
Postal code*55109-
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country*United States
Phone*651-249-2923
Language preference.Choose the language for notices. English
This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c.Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licensesand
step-upprior to a true-up order.
Same as notices contact and Online Administrator(default if no information is provided
below, even if box is not checked)
Contact name*: First MychalLast Fowlds
Contact email address* mychal.fowlds@ci.maplewood.mn.us
Phone* 651-249-2923
This contact is from a third party organization (not the entity). Warning: This contact receives
personally identifiable information of the entity.
* indicates required fields
d.Reseller information. Reseller contact for this Enrollment is:
Reseller company name* SHI International Corp.
Street address (PO boxes will not be accepted)* 290 Davidson Ave
City* Somerset
State/Province* NJ
Postal code* 08873
Country* United States
Contact name* CaitlynMatchick
Phone* 888-764-8888
Contact email address* msteam@shi.com
* indicates required fields
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name*
Printed title*
Date*
* indicates required fields
Changing a Reseller.If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
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other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e.If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Informationform. Otherwise, the notices contact and Online Administratorremains
the default.
(i)Additional notices contact
(ii)Software Assurance manager
(iii)Subscriptions manager
(iv)Customer Support Manager (CSM) contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? Yes, No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
EA2016EnrGov(US)SLG(ENG)(Nov2016)Page 10of 10
Document X20-10634
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Enterprise Enrollment Product Selection Form
Proposal ID Enrollment Number
0774251.009
English (United States)
Language:
Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order:
Qualified Device / User
ProfileEnterprise Product PlatformCAL Licensing Model
Qualified Users
DevicesRatio
EnterpriseNoUser Licenses
25251.0
Products Enterprise Quantity
Office 365 Plans
O365 GCC E125
Price Group
1234
Office Professional Plus + Office Client Access License + Client Access License Win E3 + Win E5 +
Enterprise Products
365 ProPlus + Office 365 (Plans Office 365 (Plans E1, E3 + Windows Intune + Win VDA + Microsoft
E3 and E5) + Microsoft 365 and E5) + Microsoft 365 EMS USL + Microsoft 365 Enterprise
EnterpriseEnterprise365 Enterprise
Quantity
02500
Product Offering / PoolPrice Level
Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents,
Price level set using the highest quantity from Groups 1 through 4.
D
Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using
quantity from Group 1.
D
Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the
highest quantity from Group 2 or 3.
D
Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using
quantity from Group 4.
D
NOTES
Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based
upon the quantity to price level mapping below:
CTM
EA-EASProdSelForm(WW)(ENG)
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Enterprise Enrollment Product Selection Form
Quantity of Licenses and Software AssurancePrice Level
2,399 and belowA
2,400 to 5,999B
6,000 to 14,999C
15,000 and aboveD
Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be
purchased.
Note 2: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price
Addendum pricing provision for more details on price leveling.
CTM
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Program Signature Form
MBA/MBSA number
Agreement number
01E73816
Note:Enter the applicable active numbers associated with the documents below. Microsoft
requires the associated active number be indicated here, or listed below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program
agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract DocumentNumber or Code
Enterprise Enrollment (Indirect)X20-10634
Sub250 FormW29
Product Selection Form0774251.009_PSF
By signing below, Customer and the Microsoft Affiliateagree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)* City of Maplewood
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
Tax ID
*indicates required field
Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft’s signature date)
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014)Page 1of 2
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nd
Optional 2Customer signature or Outsourcer signature (if applicable)
Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments,
include the appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to
Customer’s channel partner or Microsoft account manager, who must submit them to the following
address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation
copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6100 Neil Road, Suite 210
Reno, Nevada 89511-1137
USA
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014)Page 2of 2
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Enterprise
Sub 250 Program
Amendment ID W29
The parties agree that the Enrollment is amended as follows:
1. On the first page of the Enrollment, the following is added after the
second paragraph:
By entering into this Enrollment, the Enrolled Affiliate agrees that (1) it also has 25 or more Qualified
Devices or Qualified Users; or (2) as a condition of entering into this Enrollment with 25-249 Qualified
Devices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs as part of the
Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling
with 25-249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates,
Enrolled Affiliate may order these through its Reseller for a fee.
The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an
Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this
Amendment may not be contingent on submittal of a new Enterprise Agreement.
2. Section 2a of the Enrollment titled “Order Requirements”, is
hereby amended and restated in its entirety with the following:
a.Minimum Order Requirements. Enrolled Affiliate’s Enterprise must have a minimum of
25 Qualified Users or Qualified Devices.
(i)Initial Order.Initial order must include at least 25 Licenses from one of the four groups
outlined in the Product Selection Form.
(ii)If choosing Enterprise Products.If choosing Enterprise Products in a specific group
outlined in the Product Selection Form, Enrolled Affiliate’s initial order must include an
Enterprise-wide selection of one or more Enterprise Products or a mix of Enterprise
Products and corresponding Enterprise Online Services for that group.
(iii)Additional Products.Upon satisfying the minimum order requirements above,
Enrolled Affiliate may order Additional Products.
(iv)Country of Usage. Enrolled Affiliate must specify the countries where Licenses will
be used onits initial order and on any additional orders.
(v)Enterprise Online Services only.If no Enterprise Product is ordered, then Enrolled
Affiliate needonly maintain at least 25 Subscription Licenses for Enterprise Online
Services.
3. Software Assurance renewal.
Renewing Software Assurance:If Enrolled Affiliate will be renewing Products
Software Assurance coverage from a separate agreement, check this box.
By checking the above box, a new section is added to the Enrollment entitled “Software Assurance
Addition.”
Software Assurance Addition.Enrolled Affiliate is permitted to and will include in its initial order under
this Enrollment Software Assurance quantities from eligible Program’s identified in the table below, even
though Enrolled Affiliate is nototherwise eligible to order such Software Assurance without
simultaneously ordering a License.
EAEnrAmend(NA)(ENG)(May2018)Sub 250 ProgramO
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Enrolled Affiliate agrees that any perpetual Licenses received through the New Software Assurance
shall supersede and replace the underlying Licenses, and the underlying Licenses are not to be
transferred separately from any Licenses received through the New Software Assurance. Any remaining
payment obligations with respect to the underlying Licenses shall continue in effect.
ProgramLicense ID NumberExpiration Date
<><><>
EAEnrAmend(NA)(ENG)(May2018)Sub 250 ProgramO
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G5
CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
PRESENTER:Audra Robbins, Parks and Recreation Manager
AGENDA ITEM:
Resolution Accepting Donation from the Family of Carolyn Peterson
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The family of Carolyn Peterson would like to make a donation for a memorial bench at Fish Creek
Preserve.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $1050.00 from the family of
Carolyn Peterson for a memorial bench at Fish Creek Preserve, and to authorize the Finance
Director to increase the Fish Creek budget, project #15-19, by $1050.00.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$1050.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This donation will provide park infrastructure for Fish Creek Preserve.
Background
Carolyn Peterson was a long time resident of Maplewood who worked tirelessly as a volunteer in
the community. She passed away in 2017.Some of her most significant contributions to the City
included serving many years on the Parks and Recreation Commission,working diligently toprotect
and acquire open space in Maplewood, helping preservethe Bruentrup Farm, and advocating for
preservationofthe Fish Creek Open Space.As a tribute to her memory, Carolyn’s family would like
to install a memorial bench at the Fish Creek site.
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Staff will be installing three benches at the Fish Creek Preserve this fall.The donation by the
Peterson family willcover the cost for one bench and memorialplaque.
Attachments
1.Resolution Accepting Donation
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G5, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $1050.00for a memorial bench honoring Carolyn Peterson;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Adopted this 8thday of October, 2018.
_________________________________
Nora Slawik, Mayor
ATTEST:
________________________________
Andrea Sindt, City Clerk
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G6
CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:DuWayne Konewko, Parks and Recreation Director
Neil Breneman, Recreation Supervisor
PRESENTER:Neil Breneman, Recreation Supervisor
AGENDA ITEM:
Resolution Accepting Donation from Community All/4Kids Fundraising
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
4Kids Fundraisingwould like to make a donation to our youth scholarship fund.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $18.00 from 4Kids
Fundraising andto authorize the Finance Director toincrease the Youth Scholarship Fund budget
by that amount: $18.00.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$18.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Donation to youth scholarship fund which helps cover the cost for recreation programs for
community members that show financial assistance need.
Background
This donation comes from Community All and 4Kids Fundraising. A donation of $2 from each
fundraiser Team Brew card sold wasdonated to the parks and rec department of the buyer’s
choice. The $18 check was the result of 9 people choosing Maplewood Parks andRec as the
receiver of the $2 donation per card. This was not solicited by city staff.
Attachments
1.Resolution Accepting Donation
2.Letter sent with donationcheck
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CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $18.00in support of the department;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Adopted this 8th day of October, 2018.
_________________________________
Nora Slawik, Mayor
ATTEST:
________________________________
Andrea Sindt, City Clerk
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CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
PRESENTER:Audra Robbins, Parks and Recreation Manager
AGENDA ITEM:
Resolution Accepting Donation from Philip and Marlene Kachelmyer
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Philip and Marlene Kachelmyer would like to make a donation for a bench at Fish Creek Preserve.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $1500.00 from Philip and
Marlene Kachelmyer to be used for a bench at Fish Creek Preserve, and to authorize the Finance
Director to increase the Fish Creekbudget, project #15-19, by $1500.00.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$1500.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This donation will provide park infrastructure for Fish Creek Preserve.
Background
Philip and Marlene Kachelmyer wereadvocates for preservation of theFish Creek Open Space.
Once the City acquired the preserve,the Kachelmyerssigned up to be volunteer site monitors.
Theywalk the site frequently, picking up litter and reporting on trail conditions andphenology. In
celebration of their anniversary, they are making a donation to cover installation of abench at the
Fish Creek site. The Citywill be installing three benches at Fish Creek this fall.This donation will
cover the cost for a bench and memorial plaque, with some funds left over for other projects at Fish
Creek.
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Attachments
1.Resolution Accepting Donation
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CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $1500.00from Philip and Marlene Kachelmyerto cover the costs for a
bench at Fish Creek Open Space;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Adopted this 8thday of October, 2018.
_________________________________
Nora Slawik, Mayor
ATTEST:
________________________________
Andrea Sindt, City Clerk
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G8
CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Andrea Sindt,City Clerk
Regan Beggs, Business License Specialist
PRESENTER:
Andrea Sindt,City Clerk
AGENDA ITEM:
Temporary Lawful Gambling -Local Permit for the Carver Elementary PTO,
2680 Upper Afton Road
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
A request a Lawful Gambling – Local permithas been submitted by the Carver Elementary PTO.
Approval of the request would allow lawful gambling activity to be conducted during the
organization’s annual school carnival held on Friday, October 12, 2018 at 2680 Upper Afton Rd
from 5:30pm to 8:30pm.
Recommended Action:
Motion to approve the temporary Lawful Gambling – Local Permit for the Carver Elementary PTO
for their eventon October 12, 2018at 2680 Upper Afton Rd.
Fiscal Impact:
Is There aFiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Council approval is requiredprior to issuance of a local gamblingpermit, per City Code Sec. 22-12.
Background
Lawful gambling activity conducted at this event is exempted from state licensure under MN
§349.166. MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling
exempt from state licensing requirements.
Attachments
None
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CITY COUNCILSTAFF REPORT
Meeting Date October 8, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Michael Martin, AICP, Economic Development Coordinator
PRESENTER:
Michael Martin, AICP, Economic Development Coordinator
AGENDA ITEM:Confirmation of North End Vision Study Working Group
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The North End Vision Study Working Group will be made up of various stakeholders, including
citizens, business owners, land owners, non-profit organizations, government agencies, and elected
andappointed city officials.
The North End Vision Study Working Group will work closely with City staff and the consultant team
to develop and evaluate North End Vision Plan alternatives, and make recommendations on a
preferred plan. Members of the North End Vision Study Working Group will also be asked to provide
advice and assistance to the project team for broader community outreach to residents and
businesses in the study area, as they are able and willing to do so.
Recommended Action:
Motion to approve the proposed members of the North End Vision Study Workinggroup as detailed
in this report.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost isN/A
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The city’s Draft 2040 Comprehensive Plan calls out the North End region of Maplewood as an area
of opportunity to do additional visioning and planning in order to help this important part of the city
stay healthy. The draft 2040 plans states the city should:
Complete a subarea plan or district plan for the Maplewood Mall area, to help define the following:
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a.Expectations regarding anticipated mixes of land uses on a block by block basis.
b.Expectations regarding urban design principles guiding redevelopment in the area.
c.Opportunities for connections and synergy with the HealthEast St. Johns campus and
surrounding supportive health care facilities.
d.Improvements to support pedestrian, bicycling, and transit connectivity, particularly the
METRO Rush Line stations.
e.Further definition of implementation tools and steps to be completed, to support
redevelopment and revitalization.
Background
North End Vision Study Working Group
TheNorth End Vision Study Working Group will be engaged at every step of the previously detailed
work plan. The first meeting for the North End Vision Study Working Group will be held on October
24, 2017 at 6 p.m. at the Maplewood location of the North End Vision Study. Proposed members of
the North End Vision Study Working Group:
NoraSlawikCity Council
Marylee AbramsCity Council
Kathleen JuenemannCity Council
Bryan SmithCity Council
Tou XiongCity Council
Paul ArbucklePlanning Commission
Bill KempeCommunity Design Review Board
Nikki VillavicencioParks and Recreation Commission
Joy TkachuckHousing and Economic Development Commission
Mark BradleyResident Representative
Denis DupeeResident Representative
Suzanne FryResident Representative
Bruce RomanResident Representative
Cardinal Pointe TBDResident Representative
Becky BrownEcumen Maplewood – Resident/BusinessRepresentative
Jennifer LewisMaplewood Mall – Business Representative
Laura KeithahnHealth East – Medical Representative
Jake SedlacekXcel Energy – Business Representative
Crystal YangCommunity Dental Care – Non-Profit Representative
Robert LeeChick-fil-A Maplewood – Business Representative
Cristina MlejnekBolton & Menk, Inc. – Business Representative
Dave MotzPlaza TV & Appliance – Business Representative
Tom SnellWhite Bear Area Chamber of Commerce – Non-Profit Representative
Tong KhangAvision Young Real Estate Solutions – Business Representative
Rachel TabalbaAcapulco – Business Representative
Kelly ReganPremier Bank – Business Representative
Brian IsaacsonRamsey CountyPublic Works and Regional Rail
Attachments
1.Working Group Member Job Description
2.Project Schedule
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North EndVision Plan
North EndWorking Group (NEWG)
Goal of the NEWG
Provide community input to help shape the development of plans for the North Endstudy area.
The study area generally encompasses the area bounded by White Bear Avenue, Beam
Avenue, Bruce Vento Trail, and Interstate 694.The primary purpose of the project is to
understand and respond to barriers, challenges, benefits and opportunitiesassociated with
changes in land use, access, transit services, and other facilities that are located around key
nodes; and review potential redevelopment sites throughout the study area. The planning
process will also work with local stakeholders to develop visionary plans for both key sites and
the study area as a whole.
Selection Criteria
Knowledgeandexperience in the following areas:
Neighborhood desires and concerns for the project area
Retailers and the changes impacting the retail industry
Healthcare and the changes impacting the field of healthcare
Small businesses in the area
Employees from the area
Large businesses with a regional presence
Neighborhood and business organizations
Communities of color
Planning & urban design, especially transit-oriented development
Sustainable development & environmental practices
Multi-modal transportation
Local & regional housing and commercial development markets
Qualities:
Forward thinking
Positive problem solver
Collaborative
Respectful of different perspectives
Able to see the big picture and tradeoffs
Variety of skill sets or interests
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Role of the NEWG
Help to determine community needs and desires for the project area
Assist in the establishment of project priorities
Review plan concepts and provide input on major design elements
Sharing project information and bring suggestions from community, stakeholders, and
respective organizations
Help communicate project and plan review process to the community
Provide guidance to City staff(s) on final recommendations for project and plan approval.
Final plans to be complete by June 2019.
Ensure that the full range of issues are discussed during the designprocess
Committee Membership Expectations
Meetings will start and end on time. Members must arrive on time to meetings.
Members should be committed to attending approximately (6) meetingswith project
consultant team, beginning late October 2018 and ending March/April 2019.
Members will be respectful of the opinions and concerns of other committee members or
people meeting with the committee.
Members will review all written materials distributed to the committee.
Members will inform Citystaff if they cannot attend a meeting, and review materials and
results from that meeting prior to the next committee meeting.
Attendance at all meetings is expected and critical. Unexcused absences from two or
moremeetings willresult in removal from the committee.
The goal of this process is an open and fair discussion of the issuesduring committee
meetings. Members will avoid off-line group discussions that are not part of the public
process.
Members acknowledge that the City’s policymakers (elected and appointed) may make
decisions they do notagree with but that does notmean the process was flawed or
unfair.
Selection of Committee Membership
There will between 20-25individuals placed on to the NEWG.
Placement of the NEWGmembers will be determined by staff at the City of Maplewood.
Membership will be based on the individual’s knowledge of the North Endproject area,
unique skill set, and experiences. Members will be asked to draw on these experiences
when participating in committee discussions. While many committee members may be
members of other groups and organizations, committee members are not, for purposes
of this committee, considered official representatives of another group.
NEWGMembership Application Deadline
NEWGapplications must be submitted to theCity of Maplewood by September 28,
2018.
TheCitywill notify applicants of the final committee selection by October 3, 2018.
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