Loading...
HomeMy WebLinkAbout2018-08-15 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PMAugust 15, 2018 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.June20, 2018 E.NEW BUSINESS 1.2019-2023 Capital Improvement Plan 2.Recreation Programming Update F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Wakefield Park Improvements Update 2.Maplecrest Playground Update 3.Bus Tour J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectfulof the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., June20, 2018 Council Chambers, City Hall A.CALL TO ORDER B.A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Molstad at 6:02p.m. C.ROLL CALL Commissioners CommissionerRick BrandonAbsent Commissioner Craig BrannonAbsent CommissionerTerri MalletPresent Chair Dorothy MolstadPresent CommissionerNikki VillavicencioPresent Commissioner Kimii PorterPresent Vice Chair Bruce RomanPresent Staff Parks and Recreation Manager,Audra RobbinsPresent Oakley Biesanz, NaturalistPresent Nathalie Shanstrom, Pasque Ecological Design and ConsultingPresent D.APPROVAL OF THE AGENDA Commissioner Malletmade a motionto approve the agendaas amended. Seconded by Vice ChairRoman Ayes – All The motion passed. E.APPROVAL OF MINUTES April18, 2018 Commissioner Portermade a motionto approve the April18,2018 Parks and Recreation Commission minutes. Seconded by Commissioner Villavicencio Ayes – All The motion passed. F.NEW BUSINESS 1.Edgerton Community Garden Upgrades Concept Plans Wednesday,June20, 2018 Parks and Recreation Commission Meeting Minutes D1 Oakley Biesanz,Naturalist,and Nathalie Shanstrom, PasqueEcological Design and Consulting, presented the commission with Edgerton Community Garden Upgrade concept plans for review and discussion 2.Maplecrest Park Playground Project Vice Chair Roman made a motion to continue with the process of replacing the playground at Maplecrest Park. Seconded by Commissioner Mallet Ayes – All The motion passed. G.UNFINISHED BUSINESS H.VISITOR PRESENTATIONS I.COMMISSION PRESENTATIONS 1.Edgerton Community Garden Improvements Design Open House Commissioner Mallet updated the commission on the Open house that was held regarding theEdgerton Community Gardens. J.STAFF PRESENTATIONS th 1.July 4Celebration Audra Robbins,Parks and Recreation Manager, updated the commission on the th upcoming 4of July celebrationat Hazelwood Park. 2.PRC Participation in July 18 Special Event Audra Robbins,Parks and Recreation Manager, updated the commission on the th upcoming July 18Celebrate Summer event. 3.City Special Events Audra Robbins,Parks and Recreation Manager, updated the commission on upcoming special events. 4.Programming Updates Audra Robbins,Parks and Recreation Manager, updated the commission on upcoming recreation programs being offered to the community. 5.Bus Tour Audra Robbins,Parks and Recreation Manager, consulted with the commission on setting up a fall bus tour of City parks. K.ADJOURNMENT Commissioner Villavicenciomade a motionto adjourn the meeting. Seconded by Commissioner PorterAyes – All Wednesday,June 20, 2018 Parks and Recreation Commission Meeting Minutes D1 The motion passed. The meeting was adjourned at 7:01p.m. Next meeting is August15, 2018 Wednesday,June 20, 2018 Parks and Recreation Commission Meeting Minutes E1 PARKS & RECREATION COMMISSIONSTAFF REPORT Meeting Date August 15, 2018 REPORT TO: Parks and Recreation Commission REPORT FROM:DuWayne Konewko, Parks & Recreation Director Audra Robbins, Parks & Recreation Manager PRESENTER:Ellen Paulseth, Finance Director AGENDA ITEM: 2019-2023 Capital Improvement Plan Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Finance Director Ellen Paulseth will be presenting the proposed 2019 -2023 Capital Improvement Plan to the Parks & Recreation Commission this evening. Recommended Action: For discussion purposes only Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$5,315,000 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. An analysis of projected debt is included in the presentation, indicating the City’s ability to accomplish the recommended projects within the framework of the City’s existing debt policy. Background The Capital Improvement Plan (CIP) is an annually prepared document that coordinates the planning, financing, andtiming of major equipment purchases and construction projects. Following presentations to the various Commissions, the City Council will be asked to adopt the CIP at a City Council Meeting. Adopting the CIP does not commit the Council to the proposed projects nor implement the assumptions made during the preparation. This is, however, the basis for the 2019Budget as we continue with its preparation. E1 Attachments CIP Parks Workshop 8-15-2018 Plan-It Report by Department Parks E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 Does not authorize expendituresCouncil must authorize each item prior to spending E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 1 E1, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 20192023 thru PROJECTS BY DEPARTMENT DepartmentProject #Priority20192020202120222023 Total Parks and Recreation Park Upgrades to Existing Parks3PM07.010100,000100,000110,000110,000120,000540,000 Open Space Improvements3150,00025,00025,000250,00025,000 PM08.060475,000 Goodrich Park3500,000 PM11.020500,000 Harvest Park3300,000 PM14.020300,000 EAB Ash Removal and Planting1100,000150,000150,000150,000150,000 PM15.020700,000 Park Maintenance and Re-Investment31,000,000 PM16.0011,000,000 Maplewood Nature Center Land Acquisition3300,000 PM16.004300,000 Fish Creek Open SpacePM16.0053250,000250,000 Maplewood Nature Center ImprovementsPM18.013200,000200,000 Picnic Shelters in Maplewood Area NeighborhoodsPM18.033250,000250,000 Hazelwood ParkPM19.01250,000500,000550,000 Wakefield Park PlaygroundPM19.022250,000250,000 5,315,000 850,0001,275,000535,0001,810,000845,000 Parks and Recreation Total 850,0001,275,000535,0001,810,000845,0005,315,000 GRAND TOTAL E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood, Minnesota Project # PM07.010 Project Name Park Upgrades to Existing Parks Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$1,140,000 Description Community field upgrades, equipment, fences, courts at Nebraska, Sunset, and Sherwood Parks. Justification A main theme identified by our Parks System Master Plan was “Taking care of what we have” in our aging parks system. This proposal will provide the City with resources to continue updating and/or replacing basketball and tennis courts, fields, fences and playgrounds to accomplish that goal. Future Expenditures20192020202120222023Total 600,000 Construction/Maintenance 100,000100,000110,000110,000120,000540,000 100,000100,000110,000110,000120,000540,000 Total Total Future Funding Sources20192020202120222023Total 600,000 CIP Fund 100,000100,000110,000110,000120,000540,000 100,000100,000110,000110,000120,000540,000 Total Total Budget Impact/Other The upgrades should not impact the operating budget, except for a sustained decrease in maintenance costs. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM08.060 Project Name Open Space Improvements Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$625,000 Description Provide funding for open space improvements. Justification Maplewood's Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received major restoration or active management. The Parks System Master Plan calls for adding trails where appropriate and restoring sites to native vegetation. 2017-2018 projects include restoration projects at Prairie Farm Preserve (funded by $62,000 grant), Priory Preserve enhancements (entry, boardwalk, sitting area, restoration), and buffer improvements at Jim's Prairie. Trails will be constructed at Spoon Lake Preserve (2018 design, 2019 construction), Joy Park (2021), and Prairie Farm (2025, short section). Restoration projects are planned for 2020 and 2022. Future Expenditures20192020202120222023Total 150,000 Construction/Maintenance 150,00025,00025,000250,00025,000475,000 150,00025,00025,000250,00025,000475,000 Total Total Future Funding Sources20192020202120222023Total 150,000 Park Improvement Fund 150,00025,00025,000250,00025,000475,000 150,00025,00025,000250,00025,000475,000 Total Total Budget Impact/Other The improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM11.020 Project Name Goodrich Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$500,000 Description Goodrich Park improvements. Justification One of the major recommendations in the Parks System Plan is to fill the need for destination or "signature" parks. Reinvestment in four centrally-located parks and connecting them with trails was recommended. One of these signature parks has been identified as Goodrich Park and it is envisioned as a major destination for community gathering in Maplewood. A universally accessible playground was added in 2018 and future improvements will include additional parking, natural resources restoration, ball field upgrades, picnic shelter and restrooms. Expenditures20192020202120222023Total Construction/Maintenance 500,000500,000 500,000500,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 500,000500,000 500,000500,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM14.020 Project Name Harvest Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$300,000 Description Creation and implementation of the Harvest Park Master Plan. Justification Harvest Park is a 25 acre park located at 2561 Barclay. This park is reaching its effective life cycle, and many of the amenities are in poor condition. Staff will work with residents to develop a master plan for this park in 2020 and begin implementation of that plan starting in 2023. The plan will likely include a re-configuration of the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities. Expenditures20192020202120222023Total Planning/Design 300,000300,000 300,000300,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 300,000300,000 300,000300,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM15.020 Project Name EAB Ash Removal and Planting Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 1 Critical Priority StatusActive Total Project Cost:$1,450,000 Description Remove and Replace Ash Trees to Control the Spread of EAB. Justification Emerald Ash Borer (EAB) causes widespread decline and death of ash trees and has decimated ash populations in some states. In 2017, EAB was confirmed at two sites in Maplewood. The 2011 inventory of park and boulevard trees (does not include natural areas), found 2037 ash trees (21% of the 9563 trees). To remove and replace these ash trees at $700-$900 each would require $1,425,900-$1,833,300. In June 2011, Maplewood City Council approved a plan for managing EAB in Maplewood. The plan includes removing some ash trees before they have EAB, especially those in poor health or near existing infestations. Ash removals began in winter 2017-2018, with the Public Works crew removing over 100 ash trees. Stump grinding and tree planting will be done by contractors. As more and more ash in Maplewood succumb to EAB, we will need to hire contractors to assist with the removals as well. Future Expenditures20192020202120222023Total 750,000 Construction/Maintenance 100,000150,000150,000150,000150,000700,000 100,000150,000150,000150,000150,000700,000 Total Total Future Funding Sources20192020202120222023Total 750,000 CIP Fund 100,000150,000150,000150,000150,000700,000 100,000150,000150,000150,000150,000700,000 Total Total Budget Impact/Other There will be no additional impact to the operating budget once this project is completed. Tree maintenance is already incorporated into the annual operating budget. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.001 Project Name Park Maintenance and Re-Investment Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$5,000,000 Description Parks System Master Plan Implementation Justification At the time the Parks System Plan was adopted, specific prioritization was given to improvements in the parks system. With more projects than funding available, prioritization was necessary to guide where funds would be allocated. As part of this prioritization process, it was identified that the Maintenance and Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks system. The Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our existing system. This addresses the highest priorities that we heard from our residents of "Taking care of what we have" and for trail connectivity throughout our park system. For all of these projects, staff will lead the community through a thorough public process. Future projects will be decided at a later date and will be based on outcomes gained from the Parks System Master Plan. Future Expenditures20192020202120222023Total 4,000,000 Construction/Maintenance 1,000,0001,000,000 1,000,0001,000,000 Total Total Future Funding Sources20192020202120222023Total 4,000,000 Bonds Tax Abatement 1,000,0001,000,000 1,000,0001,000,000 Total Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. Future Budget Items20192020202120222023Total 100,000 Other (Insurance, Utilities)20,00020,00020,00020,00020,000100,000 Total 20,00020,00020,00020,00020,000100,000 Total E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.004 Project Name Maplewood Nature Center Land Acquisition Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$300,000 Description Purchase additional properties adjacent to the nature center. Justification Maplewood Nature Center was built in 1978 and added onto in 1994. Indoor exhibits were redone in 2005 and stormwater improvements and landscape demonstrations were done in 2008. Major building repairs and maintenance were done in 2017 including a new roof and siding. Over half of the 40-acre site is wetland. The visitor center and yard take up just over one acre of land and include the main building, shed, parking lot, demonstration garden, picnic area, and nature play area. This is a small footprint for the amount and the type of use the center receives. Due to the wetland and property boundaries, we cannot expand on the existing site. The project would acquire an adjacent lot to the east and a lot to the northeast. These acquisitions would allow for significant enhancements of the picnic and play area, the addition of a garage/storage area, and the opportunity to make a bike trail connection between Brand and East 7th Street. Expenditures20192020202120222023Total Land Acquisition 300,000300,000 300,000300,000 Total Funding SourcesTotal 20192020202120222023 Park Improvement Fund 300,000300,000 300,000300,000 Total Budget Impact/Other There will be minimal additional impact on the operating budget; however, costs for trail maintenance and land upkeep will be identified and incorporated into the annual budget. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.005 Project Name Fish Creek Open Space Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$250,000 Description Improvements at Fish Creek Open Space. Justification Maplewood acquired the 70-acre Fish Creek site in 2013. In 2015, Council approved an updated Master Plan for the site. Trails were constructed in 2016 and benches and a kiosk will be installed in 2018. Partner Great River Greening (GRG) conducted woodland and prairie restoration at the site in 2012-2015. Maplewood and Ramsey County are discussing the possibility of this site becoming part of the Regional Park System. The next projects at the site, in partnership with Ramsey County, are installing a parking lot (2021), shelter, and a rustic trail along the creek. Expenditures20192020202120222023Total Construction/Maintenance 250,000250,000 250,000250,000 Total Funding SourcesTotal 20192020202120222023 Park Improvement Fund 125,000125,000 Ramsey County 125,000125,000 250,000250,000 Total Budget Impact/Other Additional operating costs will be incurred to maintain the parking lot. These costs will be identified and incorporated into the annual budget after completion. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM18.01 Project Name Maplewood Nature Center Improvements Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Buildings Category 3 Important Priority StatusActive Total Project Cost:$300,000 Description Repairs, storage, and exhibit renovation at the Maplewood Nature Center site. Justification Maplewood Nature Center Visitor Center was built in 1978, added onto in 1994, and received major repairs and maintenance in 2017. Improvements are needed to the grounds and exhibits. 1) Replace detached storage shed with a larger storage shed (2019). 2) Replace three observation decks (2019). 3) Replace 600' boardwalk (2019). The boardwalk was constructed in 2000. It's expected useful life was 20 years, but the cables and floats have begun to show more critical deterioration and should be done prior to 2020. 4) Replace indoor exhibits (2024). Exhibits were constructed in 2004 with a useful life of 20 years. Future Expenditures20192020202120222023Total 100,000 Construction/Maintenance 200,000200,000 200,000200,000 Total Total Future Funding Sources20192020202120222023Total 100,000 Park Improvement Fund 200,000200,000 200,000200,000 Total Total Budget Impact/Other There will be no additional budget impact to the operating budget once this project is completed. Maintenance of these is already incorporated into the annual operating budget. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM18.03 Project Name Picnic Shelters in Maplewood Area Neighborhoods Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority StatusActive Total Project Cost:$750,000 Description Planning and construction of picnic shelters at Western Hills, Pleasantview, and Vista Hills Parks. Justification One of the outcomes of the Parks System Master Plan Process was that residents voiced a need for gathering places for families and celebrations. There is a noted absence of these facilities in certain areas of Maplewood, especially in the Western Hills, Highland and Vista Hills neighborhoods. This proposal fills that need by adding picnic shelters complete with restrooms and electricity in these underserved areas of the City. Future Expenditures20192020202120222023Total 500,000 Planning/Design 250,000250,000 250,000250,000 Total Total Future Funding Sources20192020202120222023Total 500,000 Park Improvement Fund 250,000250,000 250,000250,000 Total Total Budget Impact/Other There will be no additional impact to the operating budget at this time. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM19.01 Project Name Hazelwood Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 2 Very Important Priority StatusActive Total Project Cost:$550,000 Description Creation and implementation of the Hazelwood Park Master Plan. Justification Hazelwood Park is a 50 acre park located at 1663 Co. Road C. This park is reaching its effective life cycle and many of the amenities are in poor condition. In addition, one of the major recommendations in the Parks System Master Plan is to fill the need for destination or "signature" parks. Hazelwood is home to Maplewood's largest soccer complex and is the site for the City's largest community celebration on the Fourth of July. Staff will work with residents to develop a master plan for this park in 2019 with construction to begin in 2020. Key features will include a new playground, upgraded parking, natural resources restoration, field enhancements, picnic shelter/community gathering facility with restrooms. Staff will partner with the Watershed to address water quality issues within the park and surrounding areas. Expenditures20192020202120222023Total Planning/Design 50,00050,000 Construction/Maintenance 500,000500,000 50,000500,000550,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 50,000450,000500,000 Watershed District 50,00050,000 50,000500,000550,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. E1, Attachment 2 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # PM19.02 Project Name Wakefield Park Playground Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 2 Very Important Priority StatusActive Total Project Cost:$250,000 Description Replacement of the Wakefield Park Playround. Justification Wakefield has been identified as one of the signature parks in our Parks System Master Plan. In 2018, a multi-purpose building featuring programming space, kitchen facilities, restrooms and outdoors spaces was built, along with upgraded skating facilities and trails. The Wakefield playground is one of Maplewood's most used, is in need of replacement and will only see increased usage as a result of the other Wakefield Site Improvements. Expenditures20192020202120222023Total Planning/Design 250,000250,000 250,000250,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 250,000250,000 250,000250,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion.