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HomeMy WebLinkAbout2018-09-18 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday,September 18,2018 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.July 17,2018 5.Design Review: 6. New Business: a.North End Vision Plan and Selection of Working Group Member b.Resolution of Appreciation for Melissa Peck 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 17, 2018 6:00 P.M. 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:01p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersPresent Vice Chairperson,Matt LedvinaAbsent Boardmember,Melissa PeckAbsent Boardmember,Ananth ShankarPresent Staff Present:Michael Martin, Economic Development Coordinator Shann Finwall, Environmental Planner 3.APPROVAL OF AGENDA BoardmemberLamers moved to approve the agenda as approved. Seconded by BoardmemberShankar.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve the June 19,2018,CDRB minutes as submitted. Seconded by BoardmemberLamers.Ayes –All The motion passed. 5.DESIGN REVIEW a.Exterior Building Improvements, B222 and B224, 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Exterior Building Improvements, B222 and B224, 3M Campus and answered questions of the board. nd ii.Representing the applicant from Snow Kreilich Architects, James Horwarth, 219 -2 Street North, Suite 120, Minneapolis, addressed and answered questions of the board. BoardmemberLamersmoved to approvethedesign plans date-stamped June 4, 2018, for the exterior façade improvements to buildings B222 and B224 located within the 3M Campus. Approval is subject to the applicant doing the following: July 17, 2018 Community Design Review Board Meeting Minutes 1 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.The city engineer requires that a grading and erosion control permit is applied for and issued for any land disturbance or site grading associated withthe project. 4.Any identification or monument signs for the project must meet the requirements of the 3M Campus’ comprehensive sign plan. 5.The applicant is required to meet the city’s tree preservation ordinance. Before a building permit is issued, the applicant must submit for staff approval a landscape plan that details trees to be removed and location of replacement trees. 6.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 7.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 8.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 9.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. Seconded by ChairpersonKempe.Ayes –All The motion passed. This item does not need to go before the city council. July 17, 2018 Community Design Review Board Meeting Minutes 2 b.Building Addition, B208, 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Building Addition, B208, 3M Campus and answered questions of the board. ii.Representing the applicant, BWBR Architects, Christopher Fisher, 380 St. Peter Street, #Ste 600, St. Paul, addressed and answered questions of the board. BoardmemberLamersmoved to approvethedesign plans date-stamped July 11, 2018 for the 18,600 square-foot addition to the existing B208 building on the3M Campus. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 4.All driveways and parking lots shall have continuous concrete curbing. 5.Meet all requirements contained within Jon Jarosch’s engineering report, dated July 11, 2018. 6.Anyidentification or monument signs for the project must meet the requirements of the 3M Campus’ comprehensive sign plan. 7.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 8.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 9.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. July 17, 2018 Community Design Review Board Meeting Minutes 3 10.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. Seconded by Chairperson Kempe.Ayes –ChairpersonKempe, &Boardmember Lamers Abstention –Boardmember Shankar Boardmember Shankar abstained from the vote because he works for BWBR Architects. The motion passed. c.Comprehensive Sign Plan, B220 and 3M Campus i.Economic Development Coordinator, Michael Martin gave the report on the Comprehensive Sign Plan, B220 and 3M Campus and answered questions of the board. ii.3M Design Team, 3M Campus, Collin Hummel,addressed and answered questions of the board. iii.Facilities Engineering, 3M Campus B275, Craig Caligiuri, addressed and answered questions of the board. BoardmemberLamersmoved to approvethecomprehensive sign plan for the 3M Campus (2501 Hudson Road East) with the following conditions: 1.Any future requests made by 3M for long-term exemptions to temporary window and banner signs that exceedsix months shall be approved by the Community Design Review Board. City staff may approve exemptions up to six months. 2.3M’s July 17, 2018 request for long-term exemption to the city’s temporary window and banner sign ordinance for B220 is approved for up to 12 months. 3M must notify city staff when the sign is up on B220 for the purpose of time tracking. 3.Any future all or freestanding signs on any buildings located on the 3M Campus are required to meet city ordinance requirements. For purposes of signreviews, private 3M streets shall be treated as public streets to determine sign allowances. 4.Any exceptions to the city’s sign ordinance must be approved by the Community Design Review Board. If requested sign exceptions are part of a construction project, those details shall be included with the plans submitted to the city for review and can be approved via the city’s design review process. Seconded by ChairpersonKempe.Ayes –All The motion passed. d.City Hall Campus Comprehensive Sign Plan i.Environmental Planner, Shann Finwall, gave the report on the City Hall Campus Comprehensive Sign Plan, introduced staff changes and answered questions of the board. July 17, 2018 Community Design Review Board Meeting Minutes 4 BoardmemberLamers moved to approvethecomprehensive sign plan for City Hall Campus (1810/1830/1902 County Road B East and 2050 and 2100 White Bear Avenue) with the following conditions: 1.All City Hall Campus wall and freestanding signsshall be approved by the Community Design Review Board. 2.Wayfinding Signs a.Existing wayfinding signs to be removedand replaced with four new wayfinding signs that will be located throughout City Hall Campus. b.The wayfindingsigns will follow the elevations dated April 26, 2018, with the following details: 1)A maximum of 6 feet in height and 2 feet, 8 inches inwidth. 2)Include the Xcel Energy –Partners in Energy and GreenStep City logo on the bottom of the signs. 3.Future building, freestanding, and wayfinding signsshall follow the general design details including color, font, and shape of the wayfindingsign elevations dated April 26, 2018. Seconded by Chairperson Kempe.Ayes –All The motion passed. 6.NEW BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS None. 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned byChairperson Kempeat6:56p.m. July 17, 2018 Community Design Review Board Meeting Minutes 5 COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date September 18, 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Michael Martin, Economic Development Coordinator PRESENTER:Michael Martin, Economic Development Coordinator North End Vision Plan and Selection of Working Group Member AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city’s Draft 2040 Comprehensive Plan identified the North End as an area needing extra study and visioning while also necessitating coordination with the development of the Rush Line transit project. As a first step, the city contracted with Perkins+Will to conduct a market study of this area of Maplewood.Perkins+Will has also been contracted to work with the city on development of the North End Vision Plan to guide the future of this key area of the city. Recommended Action: Motion to select one member from the Community Design Review Boardto serve on the North End Working Group. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:EDA Funds Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt. The city’s Draft 2040 Comprehensive Plan callsout the North End region of Maplewood asan area of opportunityto do additional visioning and planning in orderto help thisimportant part of the city stahealthy. The draft 2040 plans statesthe city should: Complete a subarea plan or districtplan fortheMaplewoodMall area, to help definethe following: Expectations regardinganticipatedmixesof land useson ablockbyblock basis. Expectations regardingurban design principlesguidingredevelopment in the area. c.Opportunities for connections and synergy with the HealthEast St. Johns campus and surrounding supportive health care facilities. d.Improvements to support pedestrian, bicycling, and transit connectivity, particularly the METRO Rush Line stations. e.Further definition of implementation tools and steps to be completed, to support redevelopment and revitalization. Background Anchored bythe Maplewood Malland St. John's Hospital, the North End isan important economic generatorforthe Cityof Maplewoodand of one the premier activity centers in the northeastern portion of the Twin Cities Metropolitan Area. Furthermore, the Cityof Maplewood is currently working with RamseyCountyand the Metropolitan Council on planning fora new multimillion dollar Bus Rapid Transit (BRT) line -the Rush Line -that will have two stationsserving the North End district and three more stations serving other partsof Maplewood. Although the North End hasbeen constantly evolving sinceit was first developed over40 years ago, significant changes in the real estate industryand our overall economy are rapidly redefining where and how we live,work, and play. Activity centers oncedesigned tobe accessible only by automobile are losing their viability unless they can transform into truly connected places defined not only bymulti-modal systemsbut by new usesand development that reinforce walkability, livability, and placemaking. Therefore, it iscriticalthat the Cityof Maplewood work with key stakeholdersand other important constituents to create a consensus vision and framework for the North End that will ensure its position asa hub of vital activity well into the future. Thefollowingplanning process hasbeen laid out to include five tasks which are described below: Task1: Project Management The overall purpose ofTask1 istomake sure the project meetsthe city’sexpectationsand is completed within the agreed upon budget andschedule. Task2 Stakeholder Engagement Publicand stakeholder engagement willbe a vital aspect ofthe North End Vision Plan. The Perkins+Will Team will utilizeitsexperience engaging the publicandstakeholderstoeffectively engage North End business and landowners, Maplewood residentsandpolicymakers, and other affected stakeholders in developing a new vision and plan for this area.A project working groupwill be created to guide the steps needed to complete the plan, reviewand comment ondraft materials associatedwith the plan at key milestones, and to endorsea recommended plan tothe Maplewood Planning Commission and City Council. Attached tothis report, isa draft community engagement plan that worksto fully detail how this project will engage the public. Uponproject initiation, the consultant team will work with city staff to finalizethe draftcommunity engagement plan which includesa more detailed list and schedule of planned engagement strategies as well asthe parties responsible for implementing each strategy. In addition,Perkins+Will will ensure the city council leads this process and have built in check in points throughout the processto ensure the council hastheopportunityto guide andinfluence the development of the plan. Meetings with the city’s planningcommission and community design review board have also been included to ensure their expertise and feedback isutilized. Task 3 Discovery This task will focus on an initiation with the work group and integration of market conditions, clarifying issues and opportunities, defining guiding principles, goals and objectives, as well as, further refining the framework schematics based on information and insight from the work group. Task 4 Exploring Alternatives and Strategic Framework Plan This task will include the refinement of alternative master plan concepts into a single working framework plan. The selection of a final framework plan will ensure that the design of individual segments will be integrated into the overall plan. Task 5 Making Decisions: Implementation Strategies Upon authorization to proceed Perkins+Will will begin phase three which will focus on establishing an implementation strategy and documentation of the plan. North End Working Group The working group is expected to meet once a month on the fourth Wednesday starting at 6 p.m. For more information on the goal and expectation of the working group please refer to the attached outline included with this report. Attachments 1.North End Working Group Job Description Attachment 1 North EndVision Plan North EndWorking Group (NEWG) Goal of the NEWG Provide community input to help shape the development of plans for the North Endstudy area. The study area generally encompasses the area bounded by White Bear Avenue, Beam Avenue, Bruce Vento Trail, and Interstate 694.The primary purpose of the project is to understand and respond to barriers, challenges, benefits and opportunitiesassociated with changes in land use, access, transit services, and other facilities that are located around key nodes; and review potential redevelopment sites throughout the study area. The planning process will also work with local stakeholders to develop visionary plans for both key sites and the study area as a whole. Selection Criteria Knowledgeandexperience in the following areas: Neighborhood desires and concerns for the project area Retailers and the changes impacting the retail industry Healthcare and the changes impacting the field of healthcare Small businesses in the area Employees from the area Large businesses with a regional presence Neighborhood and business organizations Communities of color Planning & urban design, especially transit-oriented development Sustainable development & environmental practices Multi-modal transportation Local & regional housing and commercial development markets Qualities: Forward thinking Positive problem solver Collaborative Respectful of different perspectives Able to see the big picture and tradeoffs Variety of skill sets or interests Attachment 1 Role of the NEWG Help to determine community needs and desires for the project area Assist in the establishment of project priorities Review plan concepts and provide input on major design elements Sharing project information and bring suggestions from community, stakeholders, and respective organizations Help communicate project and plan review process to the community Provide guidance to City staff(s) on final recommendations for project and plan approval. Final plans to be complete by June 2019. Ensure that the full range of issues are discussed during the designprocess Committee Membership Expectations Meetings will start and end on time. Members must arrive on time to meetings. Members should be committed to attending approximately (6) meetingswith project consultant team, beginning late October 2018 and ending March/April 2019. Members will be respectful of the opinions and concerns of other committee members or people meeting with the committee. Members will review all written materials distributed to the committee. Members will inform Citystaff if they cannot attend a meeting, and review materials and results from that meeting prior to the next committee meeting. Attendance at all meetings is expected and critical. Unexcused absences from two or moremeetings willresult in removal from the committee. The goal of this process is an open and fair discussion of the issuesduring committee meetings. Members will avoid off-line group discussions that are not part of the public process. Members acknowledge that the City’s policymakers (elected and appointed) may make decisions they do notagree with but that does notmean the process was flawed or unfair. Selection of Committee Membership There will between 20-25individuals placed on to the NEWG. Placement of the NEWGmembers will be determined by staff at the City of Maplewood. Membership will be based on the individual’s knowledge of the North Endproject area, unique skill set, and experiences. Members will be asked to draw on these experiences when participating in committee discussions. While many committee members may be members of other groups and organizations, committee members are not, for purposes of this committee, considered official representatives of another group. NEWGMembership Application Deadline NEWGapplications must be submitted to theCity of Maplewood by September 28, 2018. TheCitywill notify applicants of the final committee selection by October 3, 2018. COMMUNITY DESIGN REVIEW BOARDSTAFF REPORT Meeting Date September 18, 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Michael Martin, Economic Development Coordinator PRESENTER:Michael Martin, Economic Development Coordinator Resolution of Appreciation for Melissa Peck, Community Design Review AGENDA ITEM: Board Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation PolicyIssue: When citizen members end their time of service on a board or commission, the city considers adoption of a resolution of appreciation recognizing the individual for their time committed to serving Maplewood. Recommended Action: Motion to approve a resolution of appreciation for Community Design Review Board member Melissa Peck. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt. The City of Maplewood appreciates its citizen volunteers who serve on the city’s board and commissions and works to provide recognition for members upon resignation. Background Melissa Peckrecently resigned as a member of the Maplewood Community Design Review Board (CDRB)due to time commitments. The city council appointed Ms. Peckto the CDRB on February 13, 2017and she served until July 17, 2018. Attachments 1.Resolution of Appreciation for Melissa Peck Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Melissa Peckhas been a member of the Maplewood Community Design Review Board since February 13, 2017 and has served faithfully in that capacity to the present time; and WHEREAS, the Community Design Review Board has appreciated Melissa’sexperience, insights and good judgment; and WHEREAS, Melissa has freely given of hertime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Melissa has shown sincere dedication to herduties and has consistently contributed herleadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Melissa is hereby extended our gratitude and appreciationfor herdedicated service. Passed by the Maplewood City Council on ___________, 2018 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Community Design Review Board On September 18, 2018 ____________________________________ Bill Kempe, Chairperson Attest: ________________________________ Andrea Sindt, City Clerk