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2018-08-13 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,August 13, 2018 City Hall, Council Chambers Meeting No.15-18 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.July23, 2018 City Council Workshop Minutes 2.July 23, 2018 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Swearing-In Ceremony–Police Officers Alexandra Coleman and Mitchell Condon G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Donation from Friends of Maplewood Nature 3.Temporary Lawful Gambling –Local Permit for the Church of St. Jerome, 380 Roselawn Ave E 4.Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Fair 5.Conditional Use Permit Review, Maplewood Medical Office Building, 2945 Hazelwood Street North 6.Change Order No. 1, Improvements to Beam Avenue at Hazelwood Street, City Project 16-09 H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Contract with Perkins+Will for Planning Services 2.Purchase Agreement to Sell City-Owned Property at 3xxx Hazelwood a.Intent to Close Meeting (§13D.05 subd. 3c) K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday, July 23, 2018 Maplewood City Hall – Council Chambers A.CALL TO ORDER A meeting of the City Council was held atMaplewood City Hall –Council Chambersand was called to order at 5:32 p.m.by Mayor Slawik. B.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong,CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Abrams movedto approve the agenda as submitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Settlement Agreement with Ramsey Washington Suburban Cable Commission – Intent to Close Pursuant to Minnesota Statutes §13D.05, subd. 3(b), Attorney- Client Privilege City Manager Coleman introduced the staff reprot. Councilmember Abrams movedto close the regular meeting pursuant to Minnesota Statutes §13D.05, subd. 3(b), attorney-client privilege, to discuss pending litigation and Settlement Agreement related to the Ramsey Washington Suburban Cable Commission. Seconded by CouncilmemberJuenemannAyes – All The motion passed. The following were present during the closed session – Mayor Slawik, Councilmember Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong, City Manager Coleman, Assistant City Manager Funk, IT Director Fowlds and Attorney John Boyle. Mayor Slawik closed the meeting at 5:35 p.m. July23,2018 1 City Council Workshop Minutes Packet Page Number 1 of 103 E1 Mayor Slawik called the meeting back to order at 6:20 p.m. City Manager Coleman gave a recap of the closed session. 2.Rush Line Planning Update and North End Market Study Discussion Economic Development Coordinator Martin introduced the staff report. Andy Gitzlaff from the Ramsey County Regional Rail Authority addressed the council to give the report on the Rush Line Project. JayDemmawith Perkins+Will, Inc. addressed the council to give the report on the Maplewood North End Market. F.ADJOURNMENT Mayor Slawikadjourned the meeting at 6:58p.m. July23,2018 2 City Council Workshop Minutes Packet Page Number 2 of 103 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,July23, 2018 Maplewood City Hall – Council Chambers Meeting No.14-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood City Hall – Council Chambers and was called to order at7:11 p.m. byMayor Slawik. th Mayor Slawik highlighted the Touch-A-Truck event that took place on July 18and the rd 3Annual Kid City Laugh-IN event that will take place on August 22 at Edgerton Park. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, Councilmember Present Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following item was added to the agenda under Appointments and Presentations, Council Presentations: GladstoneandNew Gladstone Video Police Advisory Commission National Night Out City HallPlantings Mayor Slawik requested the following agenda item be added: F5 Award for Keller Park Tuj Lub Courts CouncilmemberXiong moved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – All The motion passed. E.APPROVAL OF MINUTES 1.July 9, 2018 City Council Workshop Minutes CouncilmemberAbrams moved to approve the July 9, 2018 City Council Workshop Minutesas submitted. July 23, 20181 City Council Meeting Minutes Packet Page Number 3 of 103 E2 Seconded by Councilmember JuenemannAyes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong Abstain – Councilmember Smith The motion passed. 2.July 9, 2018 City Council Meeting Minutes Councilmember Xiong moved to approve the July 9, 2018 City Council Meeting Minutes assubmitted. Seconded by Councilmember JuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2.Council Presentations Gladstone and the New Video Councilmember Abrams reported on an upcoming event atGladstoneto celebrate the Savanna. Communication Manager Sheeran addressed the council to give information on thenew video about the shops at Gladstone. Police Advisory Commission Councilmember Smithgave an update on the meeting with the Policy Advisory Commission. National Night Out Councilmember Juenemannreported that National Night Out will be held on Tuesday, th August 7. City Hall Plantings Councilmember Juenemanncomplimented staff on the beautiful plantings outside City Hall. 3.Presentation of GFOA Distinguished Budget Presentation Award July 23, 20182 City Council Meeting Minutes Packet Page Number 4 of 103 E2 City Manager Coleman gave the staff reportand presented Finance Director Paulseth with the GFOA Distinguished Budget Award. Finance Director Paulseth addressed the council togiveadditional information and appreciation. No action required. 4.Amend Council Appointment to Ramsey County League of Local Governments City Manager Coleman gave the staff report. Councilmember Abrams gave additional clarification. Councilmember Xiong moved to appoint Councilmember Abrams to serve as the City’s representative and Councilmember Smith as the alternate on the Ramsey County League of Local Governments (RCLLG). Seconded by Councilmember JuenemannAyes– All The motion passed. 5.Award for Keller Park Tuj Lub Courts Jon Oyanagi, Parks &Recreation Director with Ramsey County addressed the council and reported on the Award of Excellence for Keller Park Tuj Lub Courts. G.CONSENT AGENDA Agenda items G2 and G6 were highlighted. Councilmember Abrams moved to approve agenda items G1-G9. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 331,980.70 Checks # 101869 thru #101908 dated 07/10/18 $ 350,608.44 Disbursements via debits to checking account dated 07/02/18 thru 07/06/18 $ 903,878.91 Checks #101909 thru #101947 dated 07/17/18 July 23, 20183 City Council Meeting Minutes Packet Page Number 5 of 103 E2 $ 320,064.95 Disbursements via debits to checking account dated 07/09/18 thru 07/13/18 $ 1,906,533.00 Total Accounts Payable PAYROLL $ 582,017.14 Payroll Checks and Direct Deposits dated 07/13/18 $ 2,159.38 Payroll Deduction check # 99103329 thru # 99103333 dated 07/13/18 $ 584,176.52 Total Payroll $ 2,490,709.52 GRAND TOTAL Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Resolution Terminating the 1998 Park Edge Apartments Regulatory Agreement Councilmember Abrams moved to approvethe resolution terminating the 1998 Park Edge Apartments Regulatory Agreement and authorizing the execution and delivery of the Termination of Regulatory Agreement and Satisfaction of Mortgage. Resolution18-07-1591 Resolution Approving Termination of Regulatory Agreement and Satisfaction of Mortgage for Park Edge Apartments in Conjunction with Redemption of Multifamily Housing Revenue Bonds, Series 1998 (Park Edge Apartments Project) BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: WHEREAS, the City previously issued its Multifamily Housing Revenue Bonds, Series 1998 (Park Edge Apartments Project) (the “Bonds”), in the original aggregate principal amount of $2,085,000, pursuant toan Indenture of Trust, dated as of May 1, 1998, between the City and U.S. Bank Trust National Association (now known as U.S. Bank National Association) (the “Trustee”); and WHEREAS, the City loaned the proceeds of the Bonds (the “Loan”) to Maplewood Leased Housing Associates, Limited Partnership, a Minnesota limited partnership (the “Owner”), to provide financing for the acquisition and rehabilitation of an existing multifamily residential rental development (the “Project”), pursuant to the terms of a Loan Agreement, dated as of May1,1998, between the City and the Owner; and WHEREAS, as security for the Bonds, the Owner entered into a First Mortgage, Security Agreement and Fixture Financing Statement with Collateral Assignment of Rents and Leases, dated as of May1,1998 (the “Mortgage”), for the benefit of the City; July 23, 20184 City Council Meeting Minutes Packet Page Number 6 of 103 E2 and WHEREAS, the City, the Trustee, and the Owner entered into a Regulatory Agreement, dated as of May1,1998 (the “Regulatory Agreement”), providing for certain tenant income restrictions with respect to the Project in order to maintain the tax-exempt status of the Bonds; and WHEREAS, the City has received confirmation that (i) the Qualified Project Period (as defined in the Regulatory Agreement) has expired, and that (2) the Owner will redeem and prepay all of the outstanding principal of and interest on the Bonds on or about July 31, 2018; and WHEREAS, pursuant to Section 13 of the Regulatory Agreement, upon satisfaction of the conditions set forth in the immediately preceding paragraph, the Regulatory Agreement shall terminate; and WHEREAS, the Owner has requested that the City execute the following documents, in substantially the forms now on file with the City: (1) a Termination of Regulatory Agreement, dated July 31, 2018 (the“Termination of Regulatory Agreement”), terminating the Regulatory Agreement, and (2) a Satisfaction of Mortgage, dated July 31, 2018 (the “Satisfaction of Mortgage and Assignment”), providing for the release and satisfaction of the Mortgage. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota as follows: 1.The Termination of Regulatory Agreement and the Satisfaction of Mortgage are hereby in all respects authorized, approved, and confirmed, and the Mayor and the City Manager are hereby authorized and directed to execute the Termination of Regulatory Agreement and the Satisfaction of Mortgage for and on behalf of the City in substantially the forms now on file with the City, with such modifications as shall be deemed necessary, desirable, or appropriate, the execution thereof to constitute conclusive evidence of their approval of any and all modifications therein. 2.The Mayor and City Manager are hereby authorized to execute and deliver any other documents or certificates necessary to terminate any and all documents related to the Bonds upon the prepayment in full of the principal of and interest on the Bonds. 3.This resolution shall take effect and be in full force from and after its approval. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 3.Maplewood Area Historical Society Annual Appropriation CouncilmemberAbramsmoved to approve annual appropriation of $2,000 to the Maplewood Area Historical Society. July 23, 20185 City Council Meeting Minutes Packet Page Number 7 of 103 E2 Seconded by Councilmember JuenemannAyes – All The motion passed. 4.Call for a Special Meeting to Canvass 2018 Primary Election Results Councilmember Abrams moved tocall a special meeting of the city council for Friday, August 17, 2018 at 4:15 p.m. in the council chambers for the purpose of canvassing the August 14, 2018 Primary Election results. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 5.Strategic Priorities Update for Second Quarter of 2018 Councilmember Abrams moved to accept the Second Quarter Strategic Plan Update. Seconded by Councilmember JuenemannAyes – All The motion passed. 6.Travel Expenses for Mayor Slawik for Rail~volution Conference CouncilmemberAbrams moved to approve the travel expenses for Mayor Slawik to attend the 2018 Rail~volution Conference. Seconded by Councilmember JuenemannAyes – All The motion passed. 7.Resolution Extending the Comcast Cable Franchise Councilmember Abrams moved to approve the resolution extending the existing franchise agreement with Comcast through January 1, 2019. Resolution 18-07-1592 Extending the Comcast Cable Franchise WHEREAS,ComcastofMinnesota,Inc., a Delawarecorporation,andanindirect, wholly- owned subsidiary of Comcast Corporation (“Comcast”) holds a cable franchise in the City;and WHEREAS, the Franchise, as extended, expires on or about July 30, 2018; and WHEREAS, the parties are currently engaged in negotiations to renew the Franchise, and Comcast intends to continue operating during continuing negotiations; and July 23, 20186 City Council Meeting Minutes Packet Page Number 8 of 103 E2 WHEREAS, the City wishes to extend the Franchise to accommodate continued negotiations. NOW, THEREFORE, BE IT RESOLVED: 1.The Franchise term is hereby extended to January 1, 2019 unless earlierrenewed. 2.Except as specifically modified herein, the Franchise shall remain in full force and effect subject to the terms of that certain Standstill Agreement between theparties. 3.Neither party waives any rights either may have under the Franchise or applicable law including federal laws governing cable franchiserenewal. 4.This Resolution shall be effective upon passage by theCity. Seconded by Councilmember JuenemannAyes – All The motion passed. 8.Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive Councilmember Abrams moved to extendtheapprovaloftheconditionalusepermitfor Maple Hill Senior Livingandreviewagaininone year. Seconded by Councilmember JuenemannAyes – All The motion passed. 9.Conditional Use Permit Resolution for St. Paul Regional Water Services Lime Sludge Storage Tank, 1900 Rice Street Councilmember Abrams moved to approve the Conditional Use Permit Resolution for St. Paul Regional Waters Services Lime Sludge Storage Tank, 1900 Rice Street. Resolution 18-07-1593 Conditional Use Permit Resolution WHEREAS, St. Paul Regional Water Services has applied for a conditional use permit to construct a lime sludge storage tank on their facility at 1900 Rice Street; WHEREAS, Section 44-1092 (1) of the Conditional Use Permit ordinance states that a conditional use permit may be granted for all public uses in any zoning district; WHEREAS, this permit applies to the property located at 1900 Rice Street. WHEREAS, the legal description for this property is: Commencing at the southwest corner of Section 18, Township 29, Range 22; thence North 00degrees 28 minutes 33 seconds West, assumed bearing, along the west line of the Southwest Quarter of said Section 18, a distance of 1431.28 feet; thence North 89 degrees 31 minutes 27 seconds East a distance of 538.83 feet to its intersection with the easterly right of way of the Soo Line Railroad, said point being the actual point of beginning of the easement to be described; thence July 23, 20187 City Council Meeting Minutes Packet Page Number 9 of 103 E2 North 46 degrees 46 minutes 38 seconds East a distance of 91 .45 feet; thence North 12 degrees 03 minutes 43 seconds East a distance of 83.82 feet; thence North 17 degrees 19 minutes 59 seconds East a distance of 312.68 feet; thence North 02 degrees 35 minutes 26 seconds East a distance of 61.59 feet; thence North 01 degrees 53 minutes 40 seconds East a distance of 8.18 feet; thence North 88 degrees 06 minutes 20 seconds West a distance of 41.01 feet to the easterly right of way of the Soo Line Railroad; thence southwesterly 548.93 feet along a non-tangential curve concave to the east have a radius of 1,900.00 feet and a centralangle of 16 degrees 33 minutes 12 seconds and a chord bearing South 15 degrees 09 minutes 22 seconds West along the easterly right of way of said railway to the point of beginning. WHEREAS, the property identification number for this property is: 182922310042; WHEREAS, the history of this conditional use permit is as follows: 1.On April 17, 2018, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation ofcity staff. The planning commission recommended that the city council approve this permit. 2.On April 23, 2018, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion orunsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. July 23, 20188 City Council Meeting Minutes Packet Page Number 10 of 103 E2 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan date-stamped February 16, 2018, approved by the city. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of city council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3.Design review must be approved by the Community Design Review Board prior to issuance of a building permit. 4.The applicant shall obtain a grading permit for the project. 5.The applicant shall obtain a building permit for the project. 6.The applicant shall comply with the conditions noted in the environmental report by Shann Finwall dated April 9, 2018. 7.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping before getting a grading permit. Seconded by CouncilmemberJuenemannAyes – All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEWBUSINESS 1.Purchase Agreement for 1375 Frost Avenue East (Three Parcels) City Manager Coleman gave the staff report. City Attorney Batty gave additional information on the purchase agreement. Councilmember Juenemann moved to approve the terms of the purchase agreement for July 23, 20189 City Council Meeting Minutes Packet Page Number 11 of 103 E2 the purchase of the three parcels comprising of 1375 Frost Avenue East and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. The City Attorney is authorized to approve the final format of the agreement and also approve minor modifications to the agreement. Seconded by Councilmember AbramsAyes – All The motion passed. 2.Amend Franchise and Franchise Fee Ordinances a.Amend Electric Franchise Ordinance b.Amend Electric Franchise Fee Ordinance and North St. Paul Fees c.Amend Gas Franchise Ordinance d.Amend Gas Franchise Fee Ordinance e.Resolution Authorizing Publication of Franchise Fee Ordinances City Manager Coleman gave the staff report. Jake Sedlacek, Communications Relations Representative with XcelEnergy addressed and answered question of the council. Finance Director Paulseth answered additional questions of the council. Councilmember Smith moved to amend the electric franchise ordinance with Northern States Power. Ordinance 988 City of Maplewood, Ramsey County, Minnesota An ordinance granting to Northern States Power Company, A Minnesota Corporation, its successors and assigns, permission to construct, operate, repair and maintain in the City of Maplewood, Minnesota, an electric distribution system and transmission lines, including necessary poles, lines, fixtures and appurtenances, for the furnishing of electric energy to the City, its inhabitants, and others, and to use the public GROUNDS and public WAYS of the city for such purposes. SECTION I: The City Council of the City of Maplewood, Minnesota ordains to amend the City’s Gas Franchise Agreement by adding the double underlinedmaterial and deleting the strickenmaterial as follows: SECTION 9. FRANCHISE FEE. 9.1Fee Schedule.During the term of the franchise hereby granted, and in lieu of any permit or other fees being imposed on Company, the City may impose on Company a franchise fee by collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from each customer in the designated Company Customer Class. The parties have agreed that the franchise fee collected by the Company and paid to the City in accordance with this Section 9 shall be in amounts established by separate ordinance in accordance withthis section 9.1 below and by customer class and fixed monthly fee as follows:not exceed the following amounts: Class Fee Per Premise Per Month July 23, 201810 City Council Meeting Minutes Packet Page Number 12 of 103 E2 Residential$ 3.00 Sm C & I – Non-Dem$ 4.75 Sm C & I – Demand$ 30.00 Large C & I$ 180.00 Public Street Ltg$ 4.00 Muni Pumping –N/D$ 4.00 Muni Pumping – Dem$ 4.00 SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail. Seconded by Councilmember XiongAyes – All The motion passed. Councilmember Smith moved to amend the electric franchise fee ordinance with Northern States Power, with the stipulation that the fee increases also apply to electric power provided by North St. Paul. Ordinance 989 City of Maplewood, Ramsey County, Minnesota An ordinance implementing an Electric Service Franchise Fee on Northern States Power Company, a Minnesota Corporation, its successors and assigns, for providing electric service within the City of Maplewood. The City Council of the City of Maplewood; Minnesota does ordain as follows: SECTION I. The city of Maplewood municipal code is hereby amended to include the following: Subd. 1. Purpose. The Maplewood City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide electric services within the City of Maplewood. (a)Pursuant to City Ordinance 989, a FranchiseAgreement between the City of Maplewood and Northern States Power Company, a Minnesota corporation, its successors and assigns, the City has the right to impose a franchise fee on Northern States Power Company, a Minnesota corporation, its successors and assigns, in an amount and fee design as set forth in Section 9 of the Northern States Power Company Franchise and in the fee schedule attached hereto as Schedule A. Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Northern States Power Company, a Minnesota corporation, its successors and assigns, under its electric franchise in accordance with the schedule attached here to and made a part of this ordinance, commencing with the NSPM November 1, 2018 billing month. July 23, 201811 City Council Meeting Minutes Packet Page Number 13 of 103 E2 This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to that premise. If the Company combines the rate classifications intoa single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company’s manner of billing for energy used at all similar premises in the city will control. Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance with the terms set forth in Section 9 of the Franchise. Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates of city residents to reimburse the Company for the cost of the fee. Subd. 5. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement. SECTION II. This Ordinance shall be effective after its adoption, publication and 90 days after the sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail. Collection of the fee shall commence as provided above. Franchise Fee Rates: Electric Utility The franchise fee shall be in an amount determined by applying the following schedule per customer premise/per month based on metered service to retail customers within the City: Class Amount per month Residential$ 3.00 Sm C & I – Non-Dem$ 4.75 Sm C & I – Demand$ 30.00 Large C & I$ 180.00 Public Street Ltg$ 4.00 Muni Pumping –N/D$ 4.00 Muni Pumping – Dem$ 4.00 Franchise fees are submitted to the City on a quarterly basis as follows: January – March collections due by April 30. April – June collections due by July 31. July – September collections due by October 31. July 23, 201812 City Council Meeting Minutes Packet Page Number 14 of 103 E2 October – December collections due by January 31. Seconded by Councilmember AbramsAyes – All The motion passed. Councilmember Smith moved to amend the gas franchise ordinance with Northern States Power. Ordinance 990 City of Maplewood, Ramsey County, Minnesota An ordinance granting to Northern States Power Company, a Minnesota Corporation, its successors and assigns, permission to erect a Gas Distribution System for the purposes of constructing, operating, repairing and maintainingin the City of Maplewood, Minnesota, the necessary gas pipes, mains and appurtenances for the transmission or distribution of gas to the City andits inhabitants and others and transmitting gas into and through the City andto use the public groundsand public waysof the city for such purposes. SECTION I:The City Council of the City of Maplewood, Minnesota ordains to amendthe City’s Gas Franchise Agreement by adding thedoubleunderlinedmaterial and deleting the strickenmaterial as follows: SECTION 9. FRANCHISE FEE. Fee Schedule.During the term of the franchise hereby granted, and in lieu of any permit or other fees being imposed on the Company, the City may impose on the Company a franchise fee by collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from each customer in the designated Company Customer Class. The parties have agreed that the franchise fee collected by the Company and paid to the City in accordance with this Section 9 shall be in amounts established by separate ordinance in accordance with this section 9.1 below and by customer class and fixed monthly fee as follows:notexceed the following amounts: Class Fee Per Premise Per Month Residential $ 3.00 Commercial Firm Non-Demand $ 12.00 Commercial Firm Demand $ 100.00 Small Interruptible $ 75.00 Medium and Large Interruptible $ 110.00 Firm Transportation $ 2.50 Interruptible Transportation $ 2.50 SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail. July 23, 201813 City Council Meeting Minutes Packet Page Number 15 of 103 E2 Seconded by Councilmember JuenemannAyes – All The motion passed. Councilmember Abrams moved to amend the gas franchise fee ordinance with Northern States Power. Ordinance 991 City of Maplewood,Ramsey County, Minnesota An ordinance implementing a Gas Service Franchise Fee on Northern States Power Company, a Minnesota Corporation, its successors and assigns, for providing gas service within the City of Maplewood. The City Council of the City of Maplewood, Minnesota does ordain as follows: SECTION I. The city of Maplewood municipal code is hereby amended to include the following: Subd. 1. Purpose. The Maplewood City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural gas serviceswithin the City of Maplewood. (a)Pursuant to City Ordinance 991, a Franchise Agreement between the City of Maplewood and Northern States Power Company, a Minnesota corporation, its successors and assigns, the City has the right to impose a franchise fee on Northern States Power Company, a Minnesota corporation, its successors and assigns, in an amount and fee design as set forth in Section 9 of the Northern States Power Company Franchise and in the fee schedule attached hereto as Schedule A. Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Northern States Power Company, a Minnesota corporation, its successors and assigns, under its gas franchise in accordance with the schedule attached hereto and made a part of this ordinance, commencing with the NSPM November 1, 2018 billing month. This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at asingle premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for gas service to that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company’s manner of billing for energy used at all similar premises in the city will control. Subd. 3. Payment. The said franchise fee shall be payable to the City in July 23, 201814 City Council Meeting Minutes Packet Page Number 16 of 103 E2 accordance with the terms set forth in Section 9 of the Franchise. Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates of city residents to reimburse the Company for the cost of the fee. Subd. 5. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement. SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the sending of written notice enclosing acopy of this adopted ordinance to NSPM by certified mail. Collection of the fee shall commence as provided in above. Franchise Fee Rates: Gas Utility The franchise fee shall be in an amount determined by applying the following schedule per customer premise/per month based on metered service to retail customers within the City: Class Amount per month Residential$ 3.00 Commercial Non-Demand$ 12.00 Commercial Firm Demand$ 100.00 Small Interruptible$ 75.00 Medium and Large Interruptible$ 110.00 Firm Transportation$ 2.50 Interruptible Transportation$ 2.50 Franchise fees are submitted to the City on a quarterly basis as follows: January – March collections due by April 30. April – June collections due by July 31. July – September collections due by October 31. October – December collections due by January 31. Seconded by Councilmember JuenemannAyes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Authorizing Publication of the Franchise and Franchise Fee Ordinances by Title and Summary. City of Maplewood Resolution No. 18-07-1594 Resolution Authorizing Publication of Ordinance Nos.988,989,990, and 991by Title and Summary July 23, 201815 City Council Meeting Minutes Packet Page Number 17 of 103 E2 WHEREAS, the city council of the city of Maplewood has adopted Ordinance Nos. 988, 989, 990, and 991ordinances amending the city’s gas and electric franchise agreements with Northern States Power Company to increase the franchise fees charged by the city; and WHEREAS, MinnesotaStatutes, §412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinances are, collectively, 10 pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinances. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the city clerk shall cause the following summary of Ordinance Nos. 988,989, 990, and 991 to be published in the official newspaper in lieu of the entire ordinances: Public Notice The Maplewood city council has adopted four ordinances (Nos. 988,989, 990, and 991, collectively the “Ordinances”) which increase the city’s natural gas and electric franchise fee on Northern States Power Company, the utility which provides gas and electric service within Maplewood under franchise agreements with the city. The new rates, effective November 1, 2018, will be $3.00 per month for gas and $3.00 per month for electric service for residential customers. The current franchise fee is $1.25 per month for each utility for residential customers. Other rates apply to non-residential customers. The city intends to use the revenues raised by the franchise fees for public improvement projects and other purposes. Northern States Power Company will pass the franchise fees onto its customers, resulting in a small increase in utility bills for customers. Full copies of the Ordinances are available in the office of the city clerk. Seconded by Councilmember XiongAyes – All The motion passed. K.ADJOURNMENT Mayor Slawikadjourned the meeting at8:25 p.m. July 23, 201816 City Council Meeting Minutes Packet Page Number 18 of 103 F1a Packet Page Number 19 of 103 F3 CITY COUNCIL STAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER:Scott Nadeau AGENDA ITEM: Swearing-in Ceremony Police Officers AlexandraColeman and Mitchell Condon Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Maplewood Police Department initiated a recruitment and hiring process in the Spring of 2018 to fill two police officer vacancies. Police officer candidates Alexandra Coleman and Mitchell Condon will be sworn in as they begin their careers with the Maplewood Police Department. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Recognizing department actions. Background In the Spring of 2018, the police department began a process to recruit police officer candidates to fill two vacancies. As of this date, we have completed all pre-employment requirements on Alexandra Coleman and Mitchell Condon. Alexandra Coleman is a graduate of Minnesota State University,Mankato. She was awarded the Baton of Honor at graduation as a symbol of leadership, ethics, maturity, and integrity. Alexandra was involved in the Champlin Police Explorer Program. She has been employed at the Brooklyn Center Police Department as a Community Service Officer, as well as a Security Officer at Mercy Packet Page Number 20 of 103 F3 Hospital in the Allina Network. She was drawn to Maplewood because she sees us as a department that plays an active role within the community as well as one which provides a diverse cultural population. Mitchell Condon is a graduate of Minnesota State University, Mankato. During his time at MSU Mankato, he was active in community outreach programs such as Feeding America, as well as being a Big Brother volunteer mentor at the YMCA. Mitchell was a volunteer Reserve Officer with the New Ulm Police Department. He has been employed as a Security Officer at the New Ulm Medical Center in the Allina Network. He was drawn to Maplewood as he sought a department where he could become an officer that lends assistance and support wherever it is needed. He wants to create lasting memories with the members of the community that he is chosen to serve. They both come highly recommended. They have been subjected to a comprehensive background investigation, and both a psychological and medical evaluation as required for peace officer licensure. The Police Civil Service Commission reviewed pertinent information and approved their hiring. Attachments None. Packet Page Number 21 of 103 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 22 of 103 G1 MEMORANDUM Melinda Coleman, City Manager TO: FROM:Ellen Paulseth, Finance Director August 7, 2018 DATE: SUBJECT:Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 148,139.68Checks #101948 thru #101981 dated 07/12/18 thru 07/24/18 $ 648,671.44Disbursements via debits to checking account dated 07/16/18 thru 07/20/18 $ 801,739.12Checks #101982 thru # 102037 dated 07/25/18 thru 7/31/18 $ 2,781,616.19Disbursements via debits to checking account dated 07/23/18 thru 07/27/18 $ 479,929.73Checks # 102038 thru # 102059 dated 08/07/18 $ 715,700.13Disbursements via debits to checking account dated 07/30/18 thru 08/03/18 $ 5,575,796.29Total Accounts Payable PAYROLL $ 563,678.98Payroll Checks and Direct Deposits dated 07/27/18 $ 2,819.48Payroll Deduction check # 99103350 thru # 99103354 dated 07/27/18 $ 566,498.46Total Payroll $ 6,142,294.75GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 23 of 103 G1, Attachments Check Register City of Maplewood 07/19/2018 CheckDateVendorDescriptionAmount 10194807/12/201805843DVS RENEWALPLATE RENEWAL POLICE #710DRT6.00 10195007/24/201804572ETTEL & FRANZ ROOFING CO.REPAIR WINDOWS 1902 CONFERENCE RM585.00 10195107/24/201800687HUGO'S TREE CARE INCTREE REMOVAL & TRIMMING3,855.00 07/24/201800687HUGO'S TREE CARE INCTREE REMOVAL - 2138 PROSPERITY784.00 07/24/201800687HUGO'S TREE CARE INCTREE REMOVAL - 2109 BEAM AVE728.00 07/24/201800687HUGO'S TREE CARE INCTREE TRIMMING500.00 10195207/24/201805311WILLIE MCCRAYSOFTBALL UMPIRES 07/09 - 07/12448.00 10195307/24/201801819PAETEC/WINDSTREAMLOCAL PHONE SERVICE 06/15 - 07/14722.50 10195407/24/201801941PATRICK TROPHIESMEDALS FOR T-BALL466.44 10195507/24/201801337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - JUNE31,274.65 07/24/201801337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - JUNE6,600.00 07/24/201801337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - JUNE589.68 10195607/24/201801497SPRINGSTED INCPROF SERVICES FOR 2018A BONDS44,107.50 10195707/24/201801546SUBURBAN SPORTSWEART-SHIRTS FOR SUMMER SOCCER CLINIC252.50 10195807/24/201805929A TOUCH OF MAGIC, INC.FACE PAINTER - PD NEIGHBOR PICNIC280.00 10195907/24/201805884BARRON COUNTY WASTE TO ENERGYFEE FOR DRUG DESTRUCTION100.00 10196007/24/201805390DAVID JOHN CRAWFORDFISH CREEK PRESERVE BIOBLITZ 6/2225.00 10196107/24/201800464EMERGENCY AUTOMOTIVE TECH, INCCOMP INSTALL - NEW FIRE TRUCK855.56 10196207/24/201805283EMERGENCY RESPONSE SOLUTIONSREFLECTIVE DECALS146.40 10196307/24/201805618ENTERPRISE FM TRUSTLEASE CHARGES FIRE & PD VEHICLES3,031.74 10196407/24/201805826ENVISIO SOLUTIONS INC.STRATEGIC IMP SOFTWARE/SUPPORT9,639.00 10196507/24/201805064FIRE CATT, LLCFIRE HOSE TESTING4,471.80 10196607/24/201800531FRA-DOR INC.BLACK DIRT - KOHLMAN & VANDYKE673.00 10196707/24/201805533KIRVIDA FIREREPAIRS TO ENGINE #325824.98 10196807/24/201800393MN DEPT OF LABOR & INDUSTRYELEVATOR INSPECTION PW1902100.00 07/24/201800393MN DEPT OF LABOR & INDUSTRYPRESSURE VESSEL PARK MAINTENANCE20.00 10196907/24/201800532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-JUNE312.40 10197007/24/201805804NM CLEAN 1, LLCVEHICLE WASHES - JUNE118.70 10197107/24/201801175CITY OF NORTH ST PAULMONTHLY UTILITIES - JUNE5,252.28 07/24/201801175CITY OF NORTH ST PAULFIBER OPTIC ACCESS CHG - JULY1,000.00 10197207/24/201800001ONE TIME VENDORREFUND S MCCULLOCH - TRANS MEDIC660.00 10197307/24/201800001ONE TIME VENDORREIMB R HUSCHKA SPRINKLER REPAIR107.51 10197407/24/201805918PERKINS + WILL INC.MARKET RESEARCH4,625.00 10197507/24/201801261PHYSIO-CONTROL, INC.EMS REPORTING SOFTWARE - JULY738.67 10197605167FIREWORKS DISPLAY FOR JULY 4TH 201815,000.00 07/24/2018PYROTECHNIC DISPLAY, INC. 10197707/24/201802001CITY OF ROSEVILLEPHONE SERVICE - JUNE2,431.51 02001BACKUP SUPPORT - JUNE401.00 07/24/2018CITY OF ROSEVILLE 10197807/24/201804883SPRING LAKE PARK FIRE DEPT INCBLUE CARD TRAINING3,240.00 10197907/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-005488.00 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-011436.21 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-002334.81 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-004270.14 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013261.13 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-003236.32 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-001192.57 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-012104.65 07/24/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-01092.03 10198007/24/201800013TREE REBATEREIMB S EGGEN - TREE REBATE30.00 10198107/24/201805842MIKE TURNBULLFIRE MARSHAL SERVICES 03/05 - 03/30720.00 148,139.68 33Checks in this report. Packet Page Number 24 of 103 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 7/16/2018MN State TreasurerDrivers License/Deputy Registrar55,942.96 7/16/2018US Bank VISA One Card*Purchasing card items38,792.10 7/16/2018U.S. TreasurerFederal Payroll Tax100,305.79 7/16/2018P.E.R.A.P.E.R.A.118,953.56 7/16/2018MidAmerica - INGHRA Flex plan14,752.10 7/16/2018Labor UnionsUnion Dues2,254.00 7/16/2018Empower - State PlanDeferred Compensation30,394.00 7/16/2018MN State TreasurerState Payroll Tax24,254.06 7/17/2018MN State TreasurerDrivers License/Deputy Registrar66,664.67 7/18/2018MN State TreasurerDrivers License/Deputy Registrar59,382.64 7/18/2018Delta DentalDental Premium2,130.51 7/19/2018MN State TreasurerDrivers License/Deputy Registrar70,502.61 7/19/2018MN Dept of RevenueSales Tax508.00 7/19/2018MN Dept of RevenueFuel Tax348.84 7/20/2018MN State TreasurerDrivers License/Deputy Registrar62,259.00 7/20/2018MN Dept of Natural ResourcesDNR electronic licenses861.00 7/20/2018Optum HealthDCRP & Flex plan payments365.60 648,671.44 *Detailed listing of VISA purchases is attached. Packet Page Number 25 of 103 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 06/29/201807/02/2018MILLS FLEET FARM 2700$98.35JOSHUA ABRAHAM 07/02/201807/04/2018THE HOME DEPOT #2801$13.54JOSHUA ABRAHAM 07/03/201807/04/2018TARGET 00011858$62.65JOSHUA ABRAHAM 07/03/201807/04/2018PARTY CITY #768$205.64JOSHUA ABRAHAM 07/05/201807/06/2018CUB FOODS #1599$38.53JOSHUA ABRAHAM 06/22/201806/25/2018BANNERS.COM$232.83CHAD BERGO 06/23/201806/25/2018LYNDA.COM, INC.$34.99CHAD BERGO 06/29/201807/02/2018OFFICE DEPOT #1090$117.00CHAD BERGO 06/30/201807/02/2018WWW.FOTOR.COM$39.99CHAD BERGO 06/26/201806/27/2018US PATRIOT- WEB ORDERS($269.10)BRIAN BIERDEMAN 06/26/201806/27/2018WALGREENS #3122$36.94OAKLEY BIESANZ 06/25/201806/26/2018TARGET 00011858$15.45NEIL BRENEMAN 06/27/201806/28/2018AMAZON MKTPLACE PMTS WWW.$37.90NEIL BRENEMAN 06/28/201806/29/2018AMAZON MKTPLACE PMTS$119.90NEIL BRENEMAN 06/30/201807/02/2018FACEBK G688YDNGN2$47.32NEIL BRENEMAN 06/30/201807/02/2018FACEBK D688YDNGN2$52.68NEIL BRENEMAN 07/03/201807/04/2018LOWES #02315*$169.26NEIL BRENEMAN 06/29/201807/02/2018U OF M CONTLEARNING$650.00TROY BRINK 06/30/201807/02/2018MENARDS OAKDALE MN$84.49JOHN CAPISTRANT 06/30/201807/02/2018NORTHERN TOOL+EQUIP$61.95JOHN CAPISTRANT 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$150.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$51.06SCOTT CHRISTENSON 07/02/201807/04/2018CINTAS 60A SAP$66.90SCOTT CHRISTENSON 07/03/201807/05/2018THE HOME DEPOT #2801$31.97SCOTT CHRISTENSON 06/28/201806/29/2018AMAZON.COM$147.06MELINDA COLEMAN 06/29/201807/02/2018THE BEES TEES CO.$29.93MELINDA COLEMAN 06/30/201807/02/2018FRANKLINCOVEYPRODUCTS$38.07MELINDA COLEMAN 06/25/201806/26/2018MODERN OFFICE$70.00SHAWN CONWAY 06/27/201806/28/2018MIKES LP GAS INC$49.93SHAWN CONWAY 06/30/201807/02/2018DPS FIREFIGHTER LICENSING$75.00SHAWN CONWAY 07/02/201807/04/2018KEEPRS$4,466.63KERRY CROTTY 06/24/201806/26/2018MENARDS MAPLEWOOD MN$7.91THOMAS DABRUZZI 06/28/201807/02/2018SARPINO'S PIZZERIA- OAKDA$72.81THOMAS DABRUZZI 07/04/201807/06/2018MENARDS MAPLEWOOD MN$61.63THOMAS DABRUZZI 07/04/201807/06/2018HOLIDAY STNSTORE 3519$14.01THOMAS DABRUZZI 06/22/201806/25/2018CC MILITARY SURPLU$8.58MICHAEL DUGAS 07/03/201807/04/2018CC MILITARY SURPLU$100.36MICHAEL DUGAS 06/29/201807/02/2018CINTAS 60A SAP$19.76CASSIE FISHER 07/03/201807/05/2018CINTAS 60A SAP$18.90CASSIE FISHER Packet Page Number 26 of 103 G1, Attachments 07/04/201807/05/2018CINTAS 60A SAP$19.76CASSIE FISHER 06/21/201806/25/2018US INTERNET CORP$394.00MYCHAL FOWLDS 06/23/201806/25/2018COMCAST CABLE COMM$140.95MYCHAL FOWLDS 06/27/201806/28/2018WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 06/22/201806/25/2018CDW GOVT #NDR8580$128.14NICK FRANZEN 06/23/201806/25/2018IDU*INSIGHT PUBLIC SEC$35.96NICK FRANZEN 07/02/201807/04/2018SHRM STORE ONLINE$209.00MICHAEL FUNK 07/03/201807/04/2018INTERNATION$50.00MICHAEL FUNK 06/28/201807/02/2018HALLOWEENCOSTUMES COM$57.98CAROLE GERNES 06/23/201806/25/2018IDU*INSIGHT PUBLIC SEC$537.96ALEX GERONSIN 06/30/201807/02/2018AMAZON.COM$85.66ALEX GERONSIN 06/21/201806/25/2018THE HOME DEPOT #2801$44.10TAMARA HAYS 06/25/201806/26/2018GRUBER'S POWER EQUIPMENT$53.90TAMARA HAYS 06/25/201806/27/2018NORTHERN TOOL EQUIP-MN$24.98TAMARA HAYS 06/27/201806/28/2018HENRIKSEN ACE HDWE$16.17TAMARA HAYS 06/27/201806/29/2018MENARDS OAKDALE MN$55.71TAMARA HAYS 06/28/201807/02/2018THE HOME DEPOT #2801$23.29TAMARA HAYS 07/03/201807/04/2018FASTENAL COMPANY01$93.19TAMARA HAYS 06/27/201806/28/2018SQ *NET TRANSCRIPTS, INC.$23.88JENNY HENDRICKS 06/22/201806/25/2018GRUBER'S POWER EQUIPMENT$76.49GARY HINNENKAMP 06/27/201806/28/2018HENRIKSEN ACE HDWE$29.99GARY HINNENKAMP 06/29/201807/02/2018HENRIKSEN ACE HDWE$9.75GARY HINNENKAMP 07/02/201807/03/2018HENRIKSEN ACE HDWE$27.98GARY HINNENKAMP 07/03/201807/04/2018HENRIKSEN ACE HDWE$30.48GARY HINNENKAMP 06/22/201806/25/2018DALCO ENTERPRISES$633.00DAVID JAHN 07/02/201807/03/2018ROBERT BROOKE & ASSOCIAT$27.62DAVID JAHN 06/29/201807/02/2018AMERICAN PUBLIC WORKS$1,237.50MEGHAN JANASZAK 06/21/201806/25/2018GRANDSTAY ST CLOUD$268.06LOIS KNUTSON 06/25/201806/26/2018BAMBU ASIAN CUISINE$127.73LOIS KNUTSON 07/04/201807/05/2018SHRED-IT USA LLC$59.40LOIS KNUTSON 07/03/201807/04/2018DALCO ENTERPRISES$84.54CHING LO 06/28/201806/29/2018ST PAUL PUBLIC WORKS PARK$4.65STEVE LOVE 06/28/201807/02/2018HOLIDAY STATIONSTORE$12.76STEVE LUKIN 06/29/201807/02/2018ASPEN MILLS INC.$111.60STEVE LUKIN 06/29/201807/02/2018ASPEN MILLS INC.$139.50STEVE LUKIN 06/29/201807/02/2018ASPEN MILLS INC.$225.80STEVE LUKIN 06/29/201807/02/2018ASPEN MILLS INC.$93.00STEVE LUKIN 06/29/201807/02/2018ASPEN MILLS INC.$1,228.25STEVE LUKIN 06/30/201807/02/2018AIRGASS NORTH$18.55STEVE LUKIN 07/03/201807/03/2018COMCAST CABLE COMM$2.24STEVE LUKIN 07/03/201807/05/2018MENARDS MAPLEWOOD MN$16.48STEVE LUKIN 07/03/201807/05/2018MENARDS MAPLEWOOD MN$79.98STEVE LUKIN 06/28/201806/29/2018APL* ITUNES.COM/BILL$11.80MIKE MARTIN 06/27/201806/29/2018BOUND TREE MEDICAL LLC($147.63)MICHAEL MONDOR 06/29/201807/02/2018OFFICEMAX/DEPOT 6164$127.14MICHAEL MONDOR 06/21/201806/25/2018MENARDS MAPLEWOOD MN$12.32JOHN NAUGHTON 06/25/201806/27/2018MENARDS OAKDALE MN$174.94JOHN NAUGHTON 07/03/201807/04/2018SITEONE LANDSCAPE S$89.31JOHN NAUGHTON 07/03/201807/05/2018MENARDS OAKDALE MN$26.32JOHN NAUGHTON 07/01/201807/03/2018THE HOME DEPOT #2801$57.97ROBERT PETERSON 07/03/201807/05/2018BOUND TREE MEDICAL LLC$512.47KENNETH POWERS 07/03/201807/05/2018BOUND TREE MEDICAL LLC$350.29KENNETH POWERS 06/21/201806/25/2018WHEELCO BRAKE &SUPPLY$8.26STEVEN PRIEM 06/21/201806/25/2018WHEELCO BRAKE &SUPPLY$8.26STEVEN PRIEM 06/21/201806/25/2018AN FORD WHITE BEAR LAK$355.49STEVEN PRIEM 06/21/201806/25/2018FLEETPRIDE 562$72.48STEVEN PRIEM Packet Page Number 27 of 103 G1, Attachments 06/22/201806/25/2018BOYER FORD TRUCKS$9.90STEVEN PRIEM 06/25/201806/26/2018POMP'S TIRE #021$209.85STEVEN PRIEM 06/25/201806/26/2018AUTO PLUS-LITTLE CANADA$9.70STEVEN PRIEM 06/25/201806/26/2018AUTO PLUS-LITTLE CANADA$15.75STEVEN PRIEM 06/26/201806/27/2018ZARNOTH BRUSH WORKS INC$1,150.00STEVEN PRIEM 06/26/201806/27/2018ASPEN EQUIPMENT-BLOOMIN$31.86STEVEN PRIEM 06/26/201806/28/2018KREMER SERVICES$485.28STEVEN PRIEM 06/27/201806/28/2018AUTO PLUS-LITTLE CANADA$32.15STEVEN PRIEM 06/27/201806/28/2018WALSER POLAR CHEVROLET$38.33STEVEN PRIEM 06/27/201806/28/2018SOL*SNAP-ON INDUSTRIAL$278.02STEVEN PRIEM 06/27/201806/28/2018TRI-STATE BOBCAT$236.19STEVEN PRIEM 06/28/201806/29/2018APAP-391$49.46STEVEN PRIEM 06/28/201806/29/2018APAP-391$159.90STEVEN PRIEM 06/29/201807/02/2018FACTORY MOTOR PARTS #19$17.70STEVEN PRIEM 06/29/201807/02/2018WHEELCO BRAKE &SUPPLY$71.94STEVEN PRIEM 06/29/201807/02/2018WHEELCO BRAKE &SUPPLY$88.99STEVEN PRIEM 06/29/201807/02/2018AN FORD WHITE BEAR LAK$36.69STEVEN PRIEM 07/02/201807/03/2018FACTORY MOTOR PARTS #19$57.00STEVEN PRIEM 07/02/201807/03/2018FACTORY MOTOR PARTS #19$107.88STEVEN PRIEM 07/02/201807/03/2018APAP-391$6.06STEVEN PRIEM 07/02/201807/04/2018AN FORD WHITE BEAR LAK$89.17STEVEN PRIEM 07/03/201807/04/2018APAP-391($6.06)STEVEN PRIEM 07/03/201807/04/2018APAP-391$12.90STEVEN PRIEM 07/03/201807/04/2018APAP-391$134.54STEVEN PRIEM 07/03/201807/04/2018SQ *TWIN CITIES TRA$125.00STEVEN PRIEM 07/03/201807/05/2018METRO PRODUCTS INC$8.14STEVEN PRIEM 07/05/201807/06/2018POMP'S TIRE #021$694.80STEVEN PRIEM 06/25/201806/26/2018DALCO ENTERPRISES$99.72KELLY PRINS 06/29/201807/02/20184IMPRINT$292.69TERRIE RAMEAUX 07/03/201807/05/2018MINNESOTA OCCUPATIONAL HE$197.20TERRIE RAMEAUX 07/03/201807/05/2018MINNESOTA OCCUPATIONAL HE$409.00TERRIE RAMEAUX 06/30/201807/02/2018DMI* DELL BUS ONLINE$279.15MICHAEL RENNER 06/22/201806/25/2018GALLUP INC$19.99AUDRA ROBBINS 06/23/201806/25/2018AMAZON.COM AMZN.COM/BILL$42.69AUDRA ROBBINS 06/26/201806/28/2018TWIN CITIES INFLATABLE$3,183.85AUDRA ROBBINS 07/02/201807/03/2018AMAZON MKTPLACE PMTS$61.96JOSEPH RUEB 07/02/201807/04/2018BERGANKDV$8,750.00JOSEPH RUEB 06/26/201806/28/2018THE HOME DEPOT 2801$440.65ROBERT RUNNING 06/27/201806/29/2018MENARDS MAPLEWOOD MN$294.78ROBERT RUNNING 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RECEIVABLES 10198804316WORKFORCE DIRECTOR - 2ND QTR 20181,960.00 07/31/2018NEOFUNDS 10198905902POSTAGE DEPOSIT - POSTAGE MACHINE1,500.00 07/31/2018RAMSEY COUNTY-PROP REC & REV 101990013372018 VOTING SYSTEM PMT14,215.00 07/31/2018SUBURBAN SPORTSWEAR 10199101546STAFF SHIRTS - 4TH OF JULY EVENT339.50 07/31/2018SUBURBAN SPORTSWEAR 01546T-SHIRTS FOR FLAG FOOTBALL295.00 07/31/2018T A SCHIFSKY & SONS, INC 10199201574PROJ 17-18 FARRELL-FERNDALE PMT#2248,432.97 07/31/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~2,519.40 07/31/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~2,396.68 07/31/2018T A SCHIFSKY & SONS, INC 01574WASHED & FILL SAND, RECYCLED BASE886.59 07/31/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~522.60 07/31/2018TRANS-MEDIC 10199304192EMS BILLING - JUNE4,890.00 07/31/2018USDA, APHIS, GENERAL 10199405525DEER CONTROL SERVICES APRIL322.77 07/31/2018XCEL ENERGY 10199501190ELECTRIC & GAS UTILITY3,636.78 07/31/2018XCEL ENERGY 01190ELECTRIC & GAS 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04067FIRE SPRINKLER INSPECTION-PARK&REC230.00 Packet Page Number 30 of 103 G1, Attachments 10201007/31/201804067ESCAPE FIREFIRE SPRINKLER INSPECTION - NC205.00 10201107/31/201805933TARA FAHEYHONORARIUM GLADSTONE EVENT230.00 10201207/31/201800531FRA-DOR INC.BLACK DIRT - VANDYKE & KOHLMAN85.00 10201307/31/201800550GAMETIMESWING HANGERS - SWINGS IN PARKS662.00 10201407/31/201805577GERTENSPLANTS FOR CITY GARDENS1,091.00 07/31/2018JACOBSON, MAGNUSON, 10201505898CONSULTANT FEES-GOVT RELATIONS5,000.00 07/31/2018CHRISTINE JOHNSON 10201605917DESIGN SIGNS - TRAILS & PLAY FEATURE14,200.00 07/31/2018KARL STORZ 10201705322BAG FOR C-MAC SYSTEM465.34 07/31/2018KFT FIRE TRAINER, LLC 10201805642SERVICE CONTRACT 3/12/18 - 9/11/20183,986.00 07/31/2018KIRVIDA FIRE 10201905533REPAIRS TO ENGINE #3241,663.98 07/31/2018LEXIPOL LLC 10202004584UPDATE POLICY6,221.00 07/31/2018MINNESOTA BENEFIT ASSOCIATION 10202105838POLICY #1545249740407.24 07/31/2018MN ENVIRONMENTAL FUND 10202205173PLEDGES - 1ST & 2ND 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2018122.00 07/31/2018SAM'S CLUB DIRECT 10203301418SUPPLIES FOR PARKS EVENT449.17 07/31/2018SAM'S CLUB DIRECT 01418SUPPLIES FOR 4TH OF JULY48.53 07/31/2018ST PAUL REGIONAL WATER SRVS 10203400198WATER UTILITY711.63 07/31/2018T R F SUPPLY CO. 10203501578MISC SUPPLIES1,113.20 07/31/2018T R F SUPPLY CO. 01578SAFETY VESTS FOR PW CREW270.20 07/31/2018TRANS UNION LLC 10203605663PRE-EMPOLYMENT CREDIT CK SRVS101.50 07/31/2018Z PUPPETS ROSENSCHNOZ 10203705578ARTIST COMPENSATION (GRANT)4,894.66 801,739.12 Checks in this report. 56 Packet Page Number 31 of 103 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 7/23/2018MN State TreasurerDrivers License/Deputy Registrar59,442.21 7/24/2018MN State TreasurerDrivers License/Deputy Registrar98,908.81 7/25/2018MN State TreasurerDrivers License/Deputy Registrar77,924.34 7/25/2018Delta DentalDental Premium1,025.40 7/26/2018MN State TreasurerDrivers License/Deputy Registrar108,755.34 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MOTOR PARTS #19$14.33STEVEN PRIEM 07/06/201807/09/2018PERFORMANCE TRANSMISSION$77.95STEVEN PRIEM 07/09/201807/11/2018AN FORD WHITE BEAR LAK$261.84STEVEN PRIEM STEVEN PRIEM 07/11/201807/12/2018FACTORY MOTOR PARTS #19$13.66 07/11/201807/12/2018FORCE AMERICA DISTRIBUTIN$157.99STEVEN PRIEM 07/11/201807/12/2018MILLS FLEET FARM 2700$6.74STEVEN PRIEM 07/11/201807/13/2018TURFWERKS EAGAN$394.90STEVEN PRIEM 07/12/201807/13/2018FACTORY MOTOR PARTS #19$12.07STEVEN PRIEM 07/12/201807/13/2018APAP-391$26.00STEVEN PRIEM 07/12/201807/13/2018APAP-391$16.74STEVEN PRIEM 07/12/201807/16/2018WHEELCO BRAKE &SUPPLY$99.11STEVEN PRIEM 07/12/201807/16/2018METRO PRODUCTS INC$26.81STEVEN PRIEM 07/13/201807/16/2018TURFWERKS EAGAN$53.94STEVEN PRIEM 07/13/201807/16/2018TURFWERKS EAGAN$16.86STEVEN PRIEM 07/13/201807/16/2018FORCE AMERICA DISTRIBUTIN$121.10STEVEN PRIEM 07/13/201807/16/2018DELEGARD TOOL COMPANY$14.60STEVEN PRIEM 07/13/201807/16/2018APAP-391$7.39STEVEN PRIEM 07/13/201807/16/2018APAP-391$79.95STEVEN PRIEM 07/13/201807/16/2018AN FORD WHITE BEAR LAK$146.00STEVEN PRIEM 07/13/201807/16/2018AN FORD WHITE BEAR LAK$151.36STEVEN PRIEM 07/17/201807/18/2018FORCE AMERICA DISTRIBUTIN($121.10)STEVEN PRIEM 07/17/201807/18/2018SAFELITE ONLINE PAYMENTS$79.90STEVEN PRIEM 07/18/201807/19/2018POMP'S TIRE #021$1,355.35STEVEN PRIEM 07/18/201807/20/2018WHEELCO BRAKE &SUPPLY$61.77STEVEN PRIEM 07/18/201807/20/2018AN FORD WHITE BEAR LAK$97.01STEVEN PRIEM 07/19/201807/20/2018APAP-391($5.31)STEVEN PRIEM 07/19/201807/20/2018APAP-391$191.65STEVEN PRIEM 07/11/201807/12/2018DALCO ENTERPRISES$65.30KELLY PRINS 07/17/201807/18/2018SHERWIN WILLIAMS 703127$139.44KELLY PRINS 07/09/201807/10/2018WONDERLIC$250.00TERRIE RAMEAUX $140.00TERRIE RAMEAUX 07/12/201807/13/2018PERSONNEL EVALUATION 07/17/201807/17/2018THE INFOSOFT GROUP LLC$3,000.00TERRIE RAMEAUX 07/18/201807/19/2018BEST BUY MHT 00000109$155.93MICHAEL RENNER Packet Page Number 34 of 103 G1, Attachments 07/09/201807/10/2018EIG*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS 07/16/201807/17/2018TARGET 00011858$63.33AUDRA ROBBINS 07/18/201807/19/2018CUB FOODS #1599$48.87AUDRA ROBBINS 07/13/201807/16/2018MINNESOTA GOVERNMENT FIN$50.00JOSEPH RUEB 07/13/201807/16/2018MINNESOTA GOVERNMENT FIN$45.00JOSEPH RUEB 07/16/201807/17/2018OAKDALE RENTAL CENTER$244.00ROBERT RUNNING 07/12/201807/13/2018LILLIE SUBURBAN NEWSPAPER$92.00DEB SCHMIDT 07/18/201807/19/2018AMAZON.COM AMZN.COM/BILL$82.16DEB SCHMIDT 07/07/201807/09/2018CINTAS 60A SAP$147.12SCOTT SCHULTZ 07/07/201807/09/2018CINTAS 60A SAP$67.68SCOTT SCHULTZ 07/15/201807/16/2018REPUBLIC SERVICES TRASH$1,396.93SCOTT SCHULTZ 07/16/201807/18/2018ON SITE SANITATION INC$2,096.00SCOTT SCHULTZ 07/17/201807/19/2018ON SITE SANITATION INC$188.00SCOTT SCHULTZ 07/18/201807/20/2018ON SITE SANITATION INC$22.00SCOTT SCHULTZ 07/05/201807/09/2018STORCHAK CLEANERS$11.30MICHAEL SHORTREED 07/05/201807/09/2018ROGUE FITNESS$424.63MICHAEL SHORTREED 07/11/201807/12/2018GRAPHIC DESIGN INC$436.78MICHAEL SHORTREED 07/13/201807/16/2018GOPHER SPORT$583.83MICHAEL SHORTREED 07/16/201807/18/2018MENARDS MAPLEWOOD MN$79.22RONALD SVENDSEN 07/14/201807/16/2018AMAZON MKTPLACE PMTS$41.38DAVID SWAN 07/18/201807/19/2018REPUBLIC SERVICES TRASH$1,948.72CHRIS SWANSON 07/19/201807/20/2018REPUBLIC SERVICES TRASH$1,948.72CHRIS SWANSON 07/09/201807/10/2018FEDEXOFFICE 00006171$6.85PAUL THIENES 07/14/201807/16/2018THE HOME DEPOT #2801$3.73PAUL THIENES 07/18/201807/19/2018FEDEXOFFICE 00006171$39.99PAUL THIENES 07/18/201807/19/2018TARGET 00011858$8.58PAUL THIENES 07/18/201807/20/2018SPARTAN PROMOTIONAL GROU$74.25PAUL THIENES PAUL THIENES 07/18/201807/20/2018SPARTAN PROMOTIONAL GROU$86.63 07/05/201807/09/2018OFFICE DEPOT #1090$26.31KAREN WACHAL 07/18/201807/20/2018OFFICE DEPOT #1090$65.98KAREN WACHAL 07/18/201807/20/2018OFFICE DEPOT #1090$633.98KAREN WACHAL 07/12/201807/13/2018PEAVEY CORP.$69.00TAMMY WYLIE 07/13/201807/16/2018ONLINE LABELS$36.50TAMMY WYLIE 07/17/201807/19/2018POSITIVE PROMOTIONS INC$143.45TAMMY WYLIE 07/17/201807/19/2018OFFICE DEPOT #1090$98.84TAMMY WYLIE 07/18/201807/18/2018ULINE *SHIP SUPPLIES$281.30TAMMY WYLIE 07/18/201807/20/2018OFFICE DEPOT #1090$66.93TAMMY WYLIE $43,522.68 Packet Page Number 35 of 103 G1, Attachments Check Register City of Maplewood 08/03/2018 CheckDateVendorDescriptionAmount 10203808/07/201800519FLEXIBLE PIPE TOOL CO.SKIDS FOR JETTER PROOFER NOZZLE225.00 10203908/07/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 18-04 WAKEFIELD CONST6,913.48 08/07/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 18-01 FERNDALE-IVY RGNL FLD STD1,102.40 10204008/07/201805311WILLIE MCCRAYSOFTBALL UMPIRES 07/23 - 07/26513.00 10204108/07/201804316CITY OF MINNEAPOLIS RECEIVABLESAUTO PAWN SYSTEM - JUNE756.00 10204208/07/201805761YMCAFITNESS EQUIP RENTAL 5/15 - 12/31/182,317.00 10204308/07/201805761YMCAEMPLOYEE MEMBERSHIPS - JULY1,319.00 08/07/201805761YMCAEMPLOYEE MEMBERSHIPS - JUNE1,180.00 08/07/201805761YMCAEMPLOYEE MEMBERSHIPS - MAY1,101.00 10204408/07/201803437ARTHUR J GALLAGHER RISKINSURANCE AGENT FEE 18-1914,000.00 10204508/07/201805283EMERGENCY RESPONSE SOLUTIONSSCBA BRACKET FOR R-306380.71 10204608/07/201805344FLAGSHIP RECREATIONBIKE RACKS (2)911.56 10204708/07/201802137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - JUNE21,471.21 10204808/07/201804404MASIMO AMERICAS, INC.ADH SENSORS959.00 10204908/07/201803818MEDICAMONTHLY PREMIUM - AUGUST188,982.20 10205008/07/201803818MEDICAREFUND FOR TRANS MEDIC PATIENT102.96 10205108/07/201805741MOSS & BARNETTATTORNEY FEES-CABLE MATTERS-JUNE52,783.40 10205208/07/201801126NCPERS MINNESOTAMONTHLY PREMIUM - AUGUST480.00 10205308/07/201802903PARK CONSTRUCTION COPROJ 14-01 PHASE 2 PMT#4173,093.49 10205408/07/201805103PERFORMANCE PLUS LLCHEPATITIS B SHOT45.00 10205508/07/201802008RAMSEY COUNTY PUBLIC WORKSLAMPING SRVS & EVP SYS 1/18 - 6/181,066.50 08/07/201802008RAMSEY COUNTY PUBLIC WORKSLAMPING SRVS & EVP SYS 1/18 - 6/1838.53 08/07/201802008RAMSEY COUNTY PUBLIC WORKSLAMPING SRVS & EVP SYS 1/18 - 6/1837.67 10205608/07/201801326RCLLGMEMBERSHIP DUES 20181,050.00 10205708/07/201804130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 8/1-10/31746.97 10205808/07/201801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - JULY8,185.60 10205908/07/201801626TIERNEY BROTHERS INC.EQUIP COUNCIL CHAMBER VIDEO BOOTH168.05 479,929.73 22Checks in this report. Packet Page Number 36 of 103 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 7/30/2018MN State TreasurerDrivers License/Deputy Registrar96,415.36 7/30/2018U.S. TreasurerFederal Payroll Tax97,578.60 7/30/2018P.E.R.A.P.E.R.A.114,603.10 7/30/2018MidAmerica - INGHRA Flex plan14,489.61 7/30/2018Labor UnionsUnion Dues3,972.23 7/30/2018Empower - State PlanDeferred Compensation30,368.00 7/30/2018ICMA (Vantagepointe)Retiree Health Savings1,740.00 7/31/2018MN State TreasurerDrivers License/Deputy Registrar51,719.41 7/31/2018MN State TreasurerState Payroll Tax23,322.13 8/1/2018MN State TreasurerDrivers License/Deputy Registrar79,876.95 8/3/2018MN State TreasurerDrivers License/Deputy Registrar199,977.05 8/3/2018Optum HealthDCRP & Flex plan payments969.28 8/3/2018MN Dept of Natural ResourcesDNR electronic licenses668.41 715,700.13 Packet Page Number 37 of 103 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 07/27/18ABRAMS, MARYLEE473.60 07/27/18JUENEMANN, KATHLEEN473.60 07/27/18SLAWIK, NORA620.5282.84 07/27/18SMITH, BRYAN473.60 07/27/18XIONG, TOU473.60 07/27/18COLEMAN, MELINDA6,088.64 07/27/18FUNK, MICHAEL5,340.33 07/27/18KNUTSON, LOIS3,002.53 07/27/18CHRISTENSON, SCOTT2,268.19 07/27/18JAHN, DAVID2,503.92 07/27/18PRINS, KELLY2,185.59 07/27/18HERZOG, LINDSAY2,001.37 07/27/18RAMEAUX, THERESE3,552.06 07/27/18ANDERSON, CAROLE1,349.91 07/27/18DEBILZAN, JUDY2,442.59 07/27/18OSWALD, BRENDA2,380.80 07/27/18PAULSETH, ELLEN5,103.97 07/27/18RUEB, JOSEPH4,027.82 07/27/18ARNOLD, AJLA2,162.83 07/27/18BEGGS, REGAN2,144.20 07/27/18EVANS, CHRISTINE2,184.99 07/27/18LARSON, MICHELLE2,185.02 07/27/18SCHMIDT, DEBORAH3,514.05 07/27/18SINDT, ANDREA3,373.63 07/27/18HANSON, MELISSA1,257.95 07/27/18KRAMER, PATRICIA1,323.57 07/27/18MOY, PAMELA2,303.35 07/27/18OSTER, ANDREA2,234.17 07/27/18RICHTER, CHARLENE2,142.87 07/27/18VITT, SANDRA2,144.19 07/27/18WEAVER, KRISTINE3,142.10 07/27/18ABEL, CLINT3,385.02 07/27/18ALDRIDGE, MARK3,622.96 07/27/18BAKKE, LONN3,662.78 07/27/18BARTZ, PAUL4,134.66 07/27/18BELDE, STANLEY3,737.78 07/27/18BENJAMIN, MARKESE3,439.56 07/27/18BERG, TERESA1,190.00 07/27/18BERGERON, ASHLEY2,651.37 07/27/18BIERDEMAN, BRIAN4,162.60 07/27/18BURT-MCGREGOR, EMILY2,530.31 07/27/18BUSACK, DANIEL5,295.84 07/27/18CARNES, JOHN3,249.71 07/27/18CORCORAN, THERESA2,267.15 07/27/18CROTTY, KERRY4,466.44 07/27/18DEMULLING, JOSEPH4,074.12 07/27/18DUALEH, AHMED406.00 07/27/18DUGAS, MICHAEL5,734.94 07/27/18ERICKSON, VIRGINIA3,798.79 07/27/18FISHER, CASSANDRA2,859.70 Packet Page Number 38 of 103 G1, Attachments 07/27/18FORSYTHE, MARCUS3,249.71 07/27/18FRITZE, DEREK3,964.82 07/27/18GABRIEL, ANTHONY4,766.96 07/27/18HAWKINSON JR, TIMOTHY3,577.36 07/27/18HENDRICKS, JENNIFER1,761.60 07/27/18HER, PHENG3,408.98 07/27/18HIEBERT, STEVEN3,494.20 07/27/18HOEMKE, MICHAEL3,549.19 07/27/18JOHNSON, KEVIN3,356.68 07/27/18KONG, TOMMY3,908.27 07/27/18KREKELER, NICHOLAS1,003.98 07/27/18KROLL, BRETT3,441.17 07/27/18KVAM, DAVID4,874.70 07/27/18LANGNER, SCOTT3,418.02 07/27/18LANGNER, TODD4,107.92 07/27/18LENERTZ, NICHOLAS2,514.62 07/27/18LYNCH, KATHERINE3,623.03 07/27/18MARINO, JASON3,884.46 07/27/18MCCARTY, GLEN3,432.05 07/27/18METRY, ALESIA3,946.89 07/27/18MICHELETTI, BRIAN4,073.47 07/27/18MOE, AEH BEL424.13 07/27/18MURRAY, RACHEL2,292.81 07/27/18NADEAU, SCOTT5,604.65 07/27/18NYE, MICHAEL4,385.03 07/27/18OLSON, JULIE3,706.81 07/27/18PARKER, JAMES3,509.55 07/27/18PETERSON, JARED3,208.56 07/27/18SALCHOW, CONNOR1,350.32 07/27/18SHEA, STEPHANIE1,893.79 07/27/18SHORTREED, MICHAEL4,738.82 07/27/18SLATER, TAMMY2,139.39 07/27/18STARKEY, ROBERT2,893.25 07/27/18STEINER, JOSEPH4,791.05 07/27/18SYPNIEWSKI, WILLIAM3,385.02 07/27/18TAUZELL, BRIAN3,455.05 07/27/18THIENES, PAUL5,219.43 07/27/18VANG, PAM3,136.16 07/27/18WENZEL, JAY3,446.96 07/27/18XIONG, KAO3,509.88 07/27/18XIONG, TUOYER232.00 07/27/18ZAPPA, ANDREW3,280.57 07/27/18BAUMAN, ANDREW3,227.02 07/27/18BEITLER, NATHAN2,533.52 07/27/18CAPISTRANT, JOHN217.50 07/27/18CONWAY, SHAWN4,015.19 07/27/18CRAWFORD JR, RAYMOND4,725.92 07/27/18CRUMMY, CHARLES2,836.96 07/27/18DABRUZZI, THOMAS3,613.45 07/27/18DANLEY, NICHOLAS2,364.97 07/27/18DAVISON, BRADLEY2,445.10 07/27/18DAWSON, RICHARD4,014.22 07/27/18HAGEN, MICHAEL3,284.13 07/27/18HALWEG, JODI3,334.21 07/27/18HAWTHORNE, ROCHELLE3,319.15 07/27/18KUBAT, ERIC4,116.85 07/27/18LANDER, CHARLES2,821.83 07/27/18LINDER, TIMOTHY3,214.19 07/27/18LO, CHING1,768.43 07/27/18LUKIN, STEVEN5,343.65 07/27/18MCGEE, BRADLEY2,425.10 Packet Page Number 39 of 103 G1, Attachments 07/27/18MERKATORIS, BRETT2,782.39 07/27/18MONDOR, MICHAEL5,063.62 07/27/18NEILY, STEVEN2,959.36 07/27/18NIELSEN, KENNETH2,517.55 07/27/18NOVAK, JEROME3,488.26 07/27/18PERRY, SAM2,514.33 07/27/18PETERSON, ROBERT3,497.21 07/27/18POWERS, KENNETH3,277.61 07/27/18SEDLACEK, JEFFREY3,318.43 07/27/18SMITH, CHARLES2,604.69 07/27/18STREFF, MICHAEL3,419.34 07/27/18SVENDSEN, RONALD3,736.45 07/27/18ZAPPA, ERIC2,782.39 07/27/18CORTESI, LUANNE2,184.60 07/27/18JANASZAK, MEGHAN2,585.38 07/27/18BRINK, TROY3,161.97 07/27/18BUCKLEY, BRENT2,886.59 07/27/18DOUGLASS, TOM2,156.79 07/27/18EDGE, DOUGLAS2,637.14 07/27/18JONES, DONALD2,488.79 07/27/18MEISSNER, BRENT2,486.49 07/27/18NAGEL, BRYAN4,372.60 07/27/18OSWALD, ERICK2,495.72 07/27/18RUNNING, ROBERT2,996.71 07/27/18TEVLIN, TODD2,488.79 07/27/18BURLINGAME, NATHAN4,766.73 07/27/18DUCHARME, JOHN3,152.71 07/27/18ENGSTROM, ANDREW3,926.65 07/27/18JAROSCH, JONATHAN3,948.28 07/27/18LINDBLOM, RANDAL3,155.02 07/27/18LOVE, STEVEN4,900.68 07/27/18ZIEMAN, SCOTT1,104.00 07/27/18COREY JR, DEWAYNE792.00 07/27/18HAMRE, MILES2,281.44 07/27/18HAYS, TAMARA2,325.69 07/27/18HINNENKAMP, GARY2,714.40 07/27/18NAUGHTON, JOHN2,506.07 07/27/18ORE, JORDAN2,325.69 07/27/18SAKRY, JASON2,055.29 07/27/18BIESANZ, OAKLEY1,701.46 07/27/18GERNES, CAROLE1,740.06 07/27/18HER, KONNIE589.50 07/27/18HUTCHINSON, ANN3,077.92 07/27/18TROENDLE, CATHY JO496.00 07/27/18WACHAL, KAREN1,092.49 07/27/18WOLFE, KAYLA71.25 07/27/18GAYNOR, VIRGINIA3,763.50 07/27/18JOHNSON, ELIZABETH1,952.19 07/27/18KONEWKO, DUWAYNE5,480.60 07/27/18KROLL, LISA2,187.29 07/27/18ADADE, JANE1,766.33 07/27/18FINWALL, SHANN3,746.79 07/27/18MARTIN, MICHAEL3,791.58 07/27/18BRASH, JASON3,661.90 07/27/18REININGER, RUSSELL1,440.00 07/27/18SWAN, DAVID3,209.22 07/27/18SWANSON, CHRIS2,475.39 07/27/18WEIDNER, JAMES2,623.39 07/27/18WELLENS, MOLLY2,113.34 07/27/18ABRAHAM, JOSHUA2,347.40 07/27/18AYALA ORTIZ, WALTER64.00 Packet Page Number 40 of 103 G1, Attachments 07/27/18BJORK, BRANDON192.00 07/27/18BRENEMAN, NEIL2,938.08 07/27/18CARROLL, MADISON96.00 07/27/18DEBACE, LINDA30.00 07/27/18DEBACE, MICHELLE42.00 07/27/18DOHERTY, TARA600.00 07/27/18GORACKI, GERALD70.00 07/27/18KRUEGER, KAYLA42.00 07/27/18KUCHENMEISTER, GINA1,990.40 07/27/18KUCHENMEISTER, JUSTIN39.00 07/27/18MUNSON, CADE287.00 07/27/18ROBBINS, AUDRA4,148.41 07/27/18ROBBINS, CAMDEN337.50 07/27/18SMITH, SUMNER72.00 07/27/18WERTZLER, PETER36.00 07/27/18WISTL, MOLLY375.00 07/27/18BERGO, CHAD3,501.99 07/27/18SCHMITZ, KEVIN2,332.38180.40 07/27/18SHEERAN JR, JOSEPH3,569.39 07/27/18ADAMS, DAVID2,413.60 07/27/18HAAG, MARK2,739.59 07/27/18JENSEN, JOSEPH2,260.90 07/27/18SCHULTZ, SCOTT4,339.22 07/27/18WILBER, JEFFREY2,243.39 07/27/18COUNTRYMAN, BRENDA1,698.50 07/27/18MCNAMARA, SAM1,136.00 07/27/18PRIEM, STEVEN2,797.50 07/27/18WOEHRLE, MATTHEW2,569.15 07/27/18XIONG, BOON1,405.89 07/27/18FOWLDS, MYCHAL4,431.73 07/27/18FRANZEN, NICHOLAS4,072.27 07/27/18GERONSIN, ALEXANDER2,713.21 07/27/18RENNER, MICHAEL2,447.44 9910334507/27/18VITT, JULIANNE1,044.00 9910334607/27/18EDDY, JASON1,040.00 9910334707/27/18PFEFFERLE, LILY124.00 9910334807/27/18RICHBURG, KHARI36.00 9910334907/27/18VANG, DONNA90.00 563,678.98 Packet Page Number 41 of 103 G2 CITY COUNCILSTAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Ann Hutchinson, Lead Naturalist PRESENTER: DuWayne Konewko, Parks and Recreation Director AGENDA ITEM:Donation from Friends of Maplewood Nature Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Accept a donation from the Friends of Maplewood Nature in support of the Fish Creek Bioblitz. Recommended Action: Motion to approve the donation in the amount of $494.21 from the Friends of Maplewood Nature, andto authorize the Finance Director to increase the Nature Center budget by that amount: $494.21. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$494.21 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Donation Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Friends of Maplewood Nature agreed to sponsor the Fish CreekBioBlitz. Background The Fish Creek Bioblitz (held on June 22) was a multi eventprogram where nature experts with the helpof volunteers and participantslead surveys of plants, birds, and insects atFish Creek Natural Area. The Friends agreed to support the purchase of Nature Bandanas for participants and volunteers. The cost of the bandanas was $494.21. The Friends of Maplewood Nature is a 501c3 non-profit created in 2009 to support the Maplewood Nature Center and Neighborhood Preserves. Attachments 1.Resolution Packet Page Number 42 of 103 G2, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ____ ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $494.21 in support of the Fish Creek Bioblitz; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Adopted this 13th day of August, 2018. _________________________________ Nora Slawik, Mayor ATTEST: ________________________________ Andrea Sindt, City Clerk Packet Page Number 43 of 103 G3 CITY COUNCILSTAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Andrea Sindt,City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt,City Clerk AGENDA ITEM: Temporary Lawful Gambling -Local Permit for the Church of St. Jerome, 380Roselawn AveE Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: A request for atemporaryLawful Gambling – Local permit has been submitted by the Church of St. Jerome. Approval of the request would allow the sale of pull-tabs and bingo to be conducted during the church’s annual Fall Festival held on the church’s property at 380 Roselawn Ave E on Sunday, September 16, 2018; such activity is exempted from state licensureunder MN §349.166. Recommended Action: Motion to approve the temporary Lawful Gambling – Local Permit for the Church of St. Jeromeon September 16, 2018at 380 Roselawn Ave E. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s): Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is requiredprior to issuance of a local gamblingpermit, per City Code Sec. 22-12. Background MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from state licensing requirements. Attachments None Packet Page Number 44 of 103 G4 CITY COUNCIL STAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Chief of Police/Public Safety Director PRESENTER:Scott Nadeau AGENDA ITEM: Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Fair Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Ramsey Agricultural Society/Fair Board. City Council approval is required before the donation can be accepted. Recommended Action: Motion to approve resolution accepting donation to Maplewood Police Reserves from the Ramsey County Fair. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is$400 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background For the past several years, following the close of the Ramsey County Fair, the Fair Board has made submitted a letter of appreciation acknowledging the service and commitment of our Reserves. The $400 is designated for use by the Reserves for equipment or other needs, such as uniforms. Attachments 1. Resolution 2. Letter from Ramsey County Agricultural Society/Fair Board Packet Page Number 45 of 103 G4, Attachment 1 CITY OF MAPLEWOOD RESOLUTIONEXPRESSING ACCEPTANCE OFAND APPRECIATION OFA DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS ,the Ramsey County Agricultural Society/Fair Board has presented to the Maplewood Police Department a donation in the amount of$400; and WHEREAS, this donation is intended for the purpose of Maplewood Police Reserve Unit equipment and/or needs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends theRamsey County Agricultural Society/Fair Board for their civic efforts, NOW, THEREFORE,BEIT RESOLVED,by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude ; and 2.The donation will be appropriated for the Police Department as designated; and 3.The appropriate budget adjustments be made. Passed by the Maplewood City Council on August 13, 2018. ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ ΗΗΗΗΗΗΗΗΗΗ Nora Slawik, Mayor Date Attest: _______________________________________ Andrea Sindt, City Clerk Date Packet Page Number 46 of 103 G4, Attachment 2 Packet Page Number 47 of 103 G5 CITY COUNCILSTAFF REPORT Meeting Date August 13, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Chris Swanson,Environmental and City Code Specialist PRESENTER:Michael Martin, Economic Development Coordinator AGENDA ITEM: Conditional Use Permit Review, Maplewood Medical Office Building, 2945 Hazelwood Street North Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for the Hazelwood Medical Office Buildinglocated at 2945 Hazelwood Street North is due for its annual review. Recommended Action: Motion to approve theconditionalusepermitreviewfortheHazelwood Medical Office Buildingand reviewagainonly if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the councilwithin one year ofthe date of initial approval, unless suchreview iswaived by council decision. Atthe one-year review, thecouncil mayspecifyanindefiniteterm or specific term, notto exceedfiveyears,for subsequent reviews. Background OnJu27,2016,thecitycouncilapproveda conditional use permitfortheHazelwood Medical Office Buildingdevelopmentproject. OnAugust 14,2017,thecity council reviewed theCUPand approvedfor one year. Packet Page Number 48 of 103 G5 Discussion Allphases of the 140,000 square foot medical office building project are complete.The building department says that the applicant has done a great job managing the project and working with staff. There have been no complaints from the neighborhood about construction at the site. The site is clean and tidy and there are no issues at the site. The applicant reports that the medical office space is all leased. Staff recommends reviewingthis project again only if aproblem arises or a major change is proposed. Attachments Location Map Ju 27,2016 city council minutes Packet Page Number 49 of 103 G5, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood Hazelwood Medical Office Building - Overview Map Maplewood, Source: Esri, DigitalGlobe, GeoEye, Conditional Use Permit, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, Design Review, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, Comprehensive Sign Plan MapmyIndia, © OpenStreetMap contributors, and the and Lot Division GIS user community Packet Page Number 50 of 103 G5, Attachment 2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 27, 2016 City Hall, Council Chambers Meeting No. 12-16 A.NEW BUSINESS 1.Consider Approval of a Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East a.Conditional Use Permit Resolution b.Design Plans c.Comprehensive Sign Plan d.Lot Division Economic Development Coordinator Martin gave the staff report and answered questions of the council. Planning Commissioner Ige addressed the council to give the report from the planning commission. Michael Sharp, Principal with Davis Group addressed the council to give additional details about the project and answer questions of the council.Project Architect Patrick Giordana addressed the council to answer questions about parking. Councilmember Smith moved to approve the resolution approving a conditional use permit for a medical office building and retail building to be constructed on a parcel within the light manufacturing (m1) zoning district that is within 350 feet of a residential zoning district. Approval of this resolution is based on the findings required by the ordinance and subject to the following conditions: 1.All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Prior to the issuance of a grading permit, the applicant must meet the requirements reservation ordinance. 5.This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6.The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof- of-parking spaces. A waiver of 88 parking spaces is approved. Resolution 16-06-1353 WHEREAS, Patrick Giordana, on behalf of Davis Group Development, is seeking approval to build an 80,000-square-foot medical office building on the vacant property located at the northwest corner of Hazelwood Street and Beam Avenue. Additional phases Packet Page Number 51 of 103 G5, Attachment 2 will include another 60,000 square feet of medical office space and a retail building near Beam Avenue. WHEREAS, Section 44-637(b) of the city ordinances requires a conditional use permit for buildings within 350 of a residential district. WHEREAS, this permit applies to the vacant property located at the northwest corner of Beam Avenue East and Hazelwood Street North. The property description is: All that part of the South 1,119.50 feet of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, which lies East of the East right-of-way line of the Burlington Northern Railroad (formerly known as the St. Paul & Duluth Railway) Excepting therefrom the following described parcel: All that part of the Southeast Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota, described as follows: Beginning at the Southeast corner of the Southeast Quarter of the Northwest Quarter; thence North 01 degrees 06 minutes 59 seconds West (bearing based on the Ramsey County Coordinate System, North American Datum of 1983), along the East line of said Southeast Quarter of the Northwest Quarter, a distance of 374.77 feet; thence North 89 degrees 48 minutes 35 seconds West, parallel with the South line of said Southeast Quarter of the Northwest Quarter, a distance of 371.33 feet; thence South 00 degrees 11 minutes 25 seconds West, a distance of 374.67 feet to the South line of said Southeast Quarter of the Northwest Quarter; thence South 89 degrees 48 minutes 35 seconds East, along the South line of said Southeast Quarter of the Northwest Quarter, a distance of 379.88 feet to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: 1.On June 7, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On June 27, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city councilapprovedthe above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. Packet Page Number 52 of 103 G5, Attachment 2 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Prior to the issuance of a grading permit, the applicant must meet the requirements 5.This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6.The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof- of-parking spaces. A waiver of 88 parking spaces is approved. Seconded by Councilmember Abrams Ayes All The motion passed. Councilmember Smith moved to approve the plans date-stamped May 18, 2016 for the proposed medical office building at Hazelwood Street North and Beam Avenue East. Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. Packet Page Number 53 of 103 G5, Attachment 2 2.All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 3.Satisfy the requirements set forth in this report by staff engineer Jon Jarosch. 4.Satisfy the requirements set forth in the environmental report authored by Shann Finwall, dated May 13, 2016. 5.Submit the following for staff approval before the city issues a grading or building permit: a.Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b.Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. c.Payment of the required park availability charge of $286,344, as determined by city ordinance. d.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6.The applicant or the contractor shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Install a reflectorized stop sign at the exits and a handicap-parking sign for each handicap accessible parking space. c.Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). d.Post signs identifying the customer and employee parking spaces. e.Install all the required exterior improvements, including landscaping and signs. f.Install all bituminous and the engineered porous or permeable surface and the curb and gutter. g.Stripe all drive aisles. h.Install all required landscaping by June 1 if the building is finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. i.Install all exterior lighting. j.Screen all roof-mounted equipment visible from public streets. Packet Page Number 54 of 103 G5, Attachment 2 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. The director of the Environmental and Economic Development Department may approve minor changes. 9. This approval does not include any of the other buildings on the site (only the first phase medical office building). The owner shall apply to the city for design approval for each of the additional phases (including the architectural, landscaping and drainage plans). The community design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. Seconded by Councilmember Juenemann Ayes All The motion passed. Councilmember Smith moved to approve the plans date-stamped May 18, 2016 for a comprehensive sign plan to allow signage for a new medical office building located at Hazelwood Street and Beam Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: 1.Signs on the east elevation shall be limited to one 2.Signs on the south elevation shall be limited to 3.No signs are permitted for the west or northelevations. 4.All wall signs shall be of individual letters and each letter shall be no more than 48 inches in height. 5.One monument sign is allowed along the Hazelwood Street frontage. The monument sign must be no more than 12 feet in height and must incorporate building materials and design in its base. 6.Any signs for future phases will require amendment of this sign plan. Seconded by Councilmember Abrams Ayes All The motion passed. Councilmember Juenemann moved to approve the lot division for the Hazelwood Medical Office Building, subject to the following conditions: 1. Packet Page Number 55 of 103 G5, Attachment 2 2. Prior to submitting to the county for recording, cross access easement agreements shall be submitted to city staff covering the three created parcels and the shared drive with 1535 Beam Avenue East. Seconded by Councilmember Abrams Ayes All The motion passed. Packet Page Number 56 of 103 G6 CITY COUNCIL STAFF REPORT Meeting Date August 13, 2018 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love Change Order No. 1, Improvements to Beam Avenue at Hazelwood Street, AGENDA ITEM: City Project 16-09 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: City Council will consider approving Change Order No. 1, for Improvements to Beam Avenue at Hazelwood Street, City Project 16-09. Recommended Action: Motion to approve Change Order No. 1, for Improvements to Beam Avenue at Hazelwood Street, City Project 16-09 and authorize the City Manager to sign Change Order No. 1. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: There is no cost to the City. The improvements will be fully recaptured from the developer. To ensure this, the developer provided the City a cash escrow for the estimated total project cost. Any additional costs above the estimated total project cost will be billed to the developer. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Ramsey County required the developer to make improvements to the intersection of Beam Avenue and Hazelwood Street as part of the Hazelwood Medical Building development project. Background Ramsey County has submitted Change Order No. 1 for the improvements to the intersection of Beam Avenue and Hazelwood Street. A copy of Change Order No. 1 is attached to the report and includes a list of contract items, proposed quantity increases, and cost increases. Change Order No. 1 represents a total increase of $28,275.77 above Ramsey County’s awarded contract. Packet Page Number 57 of 103 G6 Ramsey County is asking the City to approve Change Order No. 1. All costs associated with the improvements will be paid by developer per the approved development agreement. In 2016, the Hazelwood Medical Building project was approved by the City Council. During the review process, Ramsey County required improvements to the intersection of Beam Avenue and Hazelwood Street. This is the result of the new development being granted access directly onto Beam Avenue (as their second entrance/exit). The developer agreed to pay for or reimburse fully for said improvements and understood that the access directly onto Beam Avenue could not be utilized until said improvements were completed. Ramsey County led the design and construction oversight of the improvement to Beam Avenue and Hazelwood Street. The City was required to enter into a Cooperative Agreement for cost reimbursement for the improvements. The City also had to enter into a separate agreement with the developer to ensure reimbursement from the developer for the improvements. On March 13, 2017 the City Council approved the two agreements related to the Beam Avenue improvements. Once the project is complete, the County will invoice the City for all costs and subsequently the City will invoice the developer for all costs. The City is essentially acting as the pass-through agency for funds since the County was unwilling to enter into a direct agreement with developer or a three-way agreement between all parties. The City Attorney, has been involved in these discussions and all decisions and agreements have been reviewed through his office. Attachments 1.Change Order No. 1 Packet Page Number 58 of 103 G6, Attachment 1 Packet Page Number 59 of 103 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 60 of 103 J1 CITY COUNCILSTAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, Economic Development Coordinator DuWayne Konewko, Environmental & Economic Development Director PRESENTER:Michael Martin, Economic Development Coordinator AGENDA ITEM: Contract with Perkins+Will for Planning Services Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city’s Draft 2040 Comprehensive Plan identified the North End as an area needing extra study and visioning while also necessitating coordination with the development of the Rush Line transit project. As a first step, the city contracted with Perkins+Will to conduct a market study of this area of Maplewood – the market study was presented at the council’s July 23 workshop. This next phase of this work requires the development of the North End Vision Plan to guide the future of this key area of the city. Recommended Action: Motion to approve the terms of the attached planning scope and authorize the city manager to execute the agreement between the City of Maplewood and Perkins+Will to develop the North End Vision Plan. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$117,780. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:EDA Funds. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city’s Draft 2040 Comprehensive Plan calls out the North End region of Maplewood as an area of opportunity to do additional visioning and planning in order to help this important part of the city stayhealthy. The draft 2040 plans states the city should: Complete a subarea plan or district plan for the Maplewood Mall area, to help define the following: a.Expectations regarding anticipated mixes of land uses on a block by block basis. Packet Page Number 61 of 103 J1 b.Expectations regarding urban design principles guiding redevelopment in the area. c. Opportunities for connections and synergy with the HealthEast St. Johns campus and surrounding supportive health care facilities. d.Improvements to support pedestrian, bicycling, and transit connectivity, particularly the METRO Rush Line stations. e.Further definition of implementation tools and steps to be completed, to support redevelopment and revitalization. Background Anchored by the Maplewood Mall and St. John's Hospital, the North End is an important economic generator for the City of Maplewood and of one the premier activity centers in the northeastern portion of the Twin Cities Metropolitan Area. Furthermore, the City of Maplewood is currently working with Ramsey County and the Metropolitan Council on planning for a new multimillion dollar Bus Rapid Transit (BRT) line - the Rush Line - that will have two stations serving the North End district and three more stations serving other parts of Maplewood. Although the North End has been constantly evolving since it was first developed over40 years ago, significant changes in the real estate industry and our overall economy are rapidly redefining where and how we live, work, and play. Activity centers once designed to be accessible only by automobile are losing their viability unless they can transform into truly connected places defined not only by multi-modal systems but by new uses and development that reinforce walkability, livability, and placemaking. Therefore, it is critical that the City of Maplewood work with key stakeholders and other important constituents to create a consensus vision and framework for the North End that will ensure its position as a hub of vital activity well into the future. The proposed planning process has been laid out to include five tasks which are described below: Task 1: Project Management The overall purpose of Task 1 is to make sure the project meets the city’sexpectations and is completed within the agreed upon budget and schedule. Task 2 Stakeholder Engagement Public and stakeholder engagement will be a vital aspect of the North End Vision Plan. The Perkins+Will Team will utilize itsexperience engaging the public and stakeholders to effectively engage North End business and landowners, Maplewood residents and policymakers, and other affected stakeholders in developing a new vision and plan for this area.A project working group will be created to guide the steps needed to complete the plan, review and comment on draft materials associated with the plan at key milestones, and to endorse a recommended plan to the Maplewood Planning Commission and City Council. Attached to this report, is a draft community engagement plan that works to fully detail how this project will engage the public. Upon project initiation, the consultant team will work with city staff to finalize the draftcommunity engagement plan which includesa more detailed list and schedule of planned engagement strategies as well as the parties responsible for implementing each strategy. Packet Page Number 62 of 103 J1 In addition, Perkins+Will will ensure the city council leads this process and have built in check in points throughout the process to ensure the council has the opportunity to guide and influence the development of the plan. Meetings with the city’s planning commission and community design reviewboard have also been included to ensure their expertise and feedback is utilized. Task 3 Discovery This task will focus on an initiation with the work group and integration of market conditions, clarifying issues and opportunities, defining guiding principles, goals and objectives, as well as, further refining the framework schematics based on information and insight from the work group. Task 4 Exploring Alternatives and Strategic Framework Plan This task will include the refinement of alternative master plan concepts into a single working framework plan. The selection of a final framework plan will ensure that the design of individual segments will be integrated into the overall plan. Task 5 Making Decisions: Implementation Strategies Upon authorization to proceed Perkins+Will will begin phase three which will focus on establishing an implementation strategy and documentation of the plan. Attached to this report are two documents –the first being the full planning scope for this project. The second document is the draft community engagement plan. Attachments 1.Perkins+Will Planning Scope and Agreement 2.Draft Community Engagement Plan Packet Page Number 63 of 103 J1, Attachment 1 August7, 2018 DuWayne Konewko Michael Martin City of Maplewood, Minnesota 1902 County Road B East Maplewood, MN 55109 Re:AdditionalScope of Services for the Maplewood North End Vision Plan DearDuWayne and Michael: Thank you for inviting Perkins+Will to submit a scope of service that would outline our approach for the North End as well as the on-going planning activities associated with the proposed Rush Line BRT, which includes two BRT station stops withinthe North End planning area. Thework programoutlinedbelow,including the project budget and preliminary schedule,are considered to be an additional service that complies with all terms and conditions found inthe Prime Agreement entered into between the City of Maplewood and Perkins+Will dated March 6, 2018.The name of the project associated with this agreement is the Maplewood North End Vision Plan. INTRODUCTION Perkins+Will is pleased to offer our planning and design services to assist the City of Maplewoodin the development of the MaplewoodNorth End Vision Plan.Anchored by the heNorth End is an important economic generator for the City of Maplewood and of one the premier activity centers in the northeastern portion of the Twin Cities Metropolitan Area. Furthermore, the City of Maplewood is currently working with Ramsey County and the Metropolitan Council on planning for a new multimillion dollar Bus Rapid Transit (BRT) line the Rush Line that will have two stations serving the North End district. Although the North Endhas been constantly evolving since it was first developed over 40years ago, significant changes in the real estate industry and our overall economy are rapidly redefining where and how we live, work, and play. Activity centers once designed to be accessible only by automobile are losing their viability unless they can transform into truly connected places defined not only by multi-modal systems but by new uses and development that reinforce walkability, livability, and placemaking. Therefore, it is critical that the City of Maplewood work with key stakeholders and otherimportant constituents to create a consensus Packet Page Number 64 of 103 J1, Attachment 1 vision and framework for the North End that will ensure its position as a hub of vital activity well into the future. SCOPE OF SERVICES The following scope of services reflects the steps neededto guide the City through a participatory process that will foster a climate for reinvestment, create a vibrant, financially feasible, mix of retail, office, residential and public gathering space within a pedestrian scaled setting.The intent of our services is to be flexible and to tailor the scope and costs to meet your objectives, schedule and budget. Task 1: Project Management The overall purpose of Task 1 is to make sure the project meetsclient expectations and is completed within the agreed upon budget and scheduled. Several subtasks are identified that will be essential in meeting these goals, which are as follows: Task 1.1 City Staff Kick-Off Meeting The project team will kick off theprocess by meeting with key City staff members and Department Heads to: Discuss project goals and objectives. Collect base information. Refine the work program for the study and resolve any questions regarding contract interpretation. Review roles and responsibilities and expectations. Establish effective lines and means of communication. Establish a firm schedule and basis for all participants to work together to create a successful project. Build on our photo inventory of issues concerning the North Endstudy area. Refinea public participation and communications plan. The communications plan developed in coordination with City staff will lay out a blueprint for effective ongoing communications during the planning process. Q&A newsletters may be developed at critical points in the project to answer questions, forecast key messages, provide updates and keep the public and other critical audiences informed and involved. Deliverables:Agenda for kick off meeting, public participation and communications plan, and summary of meeting. Task 1.2 Staff Coordination The project teamwill maintain consistent communication with city staff via a regularly scheduled conference call (frequency and duration to be determined at the kick-off) to address any issues with the project manager and Perkins+Willproject manager. However, as necessary, other city staff or members of the Perkins+Will team may be invited to participate in these progress updates. Deliverable:Periodic conference call between city staff and Perkins+Will staff. Packet Page Number 65 of 103 J1, Attachment 1 Task 1.3 Rush Line Coordination Due to the overlapping nature of the North End Vision Plan withstation area planning along Rush Line, the project team will set aside time to coordinate with the Rush Line Team and participate in critical meetings as part of the Rush Line planning process. Specific meetings that should be attended by the Perkins+Will team and methods for coordination and communication will be determined at the staff kick-off meeting. Deliverable:Periodic communication and meeting attendance associated with the Rush Line station area planning process. Task 2 Stakeholder Engagement Public and stakeholder engagement will be a vital aspect of the NorthEnd Vision Plan. The Perkins+Will Team will utilize our experience engaging the public and stakeholdersto effectively engage North Endbusiness and landowners,Maplewoodresidents and policymakers, and other affected stakeholdersin developing a new vision and plan for this area.The following subtasks associated with stakeholder engagement have been identified: Task 2.1 Project Working Group Meetings In order to achieve maximum efficiency with the Rush Line planning process, the Working Group for the North End Vision Plan will also serve as the Working Group focusing on the two planned station stops along the Rush Line that are within the North End study area.It is anticipated this group will meet approximately six times during the North End Vision Plan process to guide the steps needed to complete the plan, review and comment on draft materials associated with the planat key milestones, and to endorse a recommendedplan to the Maplewood Planning Commission and City Council.The working group should be composed of members of the consultant team, key City staff, select landowners and business owners, residents, and preferred city officials, such as city council members, planning commissioners, etc. Deliverables:Agendasfor each meeting andmeeting materials (e.g., PPT, handouts, etc.) Task 2.2Public Meeting/Open House Although a wide range of engagement activities will benecessaryto reach all the different types of stakeholders in the study area, a traditional open house that will promote the project and serve as a means for members of the community to come together and learn about the project and share experiences will also be valuable. Perkins+Will proposes to facilitate two of these events; one at the beginning of the project and a second one after aset of plan alternatives has been prepared. We recommend holding these events at an accessible location within the study area. Deliverables:Materials needed to gather input appropriate to the meeting/event, summary of feedback gathered during meeting/event Packet Page Number 66 of 103 J1, Attachment 1 Subtask 2.3 Social Media, e-Mail, Website Updates Electronic media provides a number of critical channels for communicating with stakeholders on a regular basis throughout the planning process. Perkins+Will will provide content to the City appropriately formatted for digital communication that can be used to update stakeholderson a project website or via an email list.- line tool, Social Pinpoint, to further engage stakeholders through a digitally driven interactive process. Deliverables:Social Pinpoint website management, meeting notices, general information about the project, draft plans, draft documents, etc. Task 2.4Community Engagement Coordination Because of the wide ranging nature of stakeholders in the North End study area, a variety of engagement activities will need to be conducted by City staff and other project partners that will augment the engagement efforts included in this scope of work. Nevertheless, in order to integrate the results of all the possible engagement efforts into the North End planning process, Perkins+Will will coordinate these effortsby preparing a community engagement plan, which will identify goals, stakeholders, strategies and tactics for engagement, people and organizations, an engagement schedule, and methods for tracking participation, comments, responses and other aspects of engagement. In coordination with City staff and other project partners, the following is a list possible community engagement strategies and tools: Targeted outreach in the form of one-on-one meetings, listening sessions, focus group meetings Attendance at organization meetings Traveling displays Pop-up meetings at scheduled events Survey intercepts at key locations such as the Transit Center,Maplewood Mall, or St. (assuming approval of property/business owner) Business surveys On-line engagement through the use of a project website(via City of Maplewood) and the social media tool Social Pinpoint Upon project initiation, the consultant team will work with City staff to finalize a community engagementplan that will include a more detailed list and schedule of planned engagement strategies as well asthe partiesresponsible for implementing eachstrategy. Deliverables:Community engagement plan and on-going coordination with City staff and other project partners to integrate feedback into the planning process received from the wide variety of engagement activities conducted outside the scope of the consultant team. Packet Page Number 67 of 103 J1, Attachment 1 Task 2.5Planning Commission Meeting Because the plan will deal primarily with land use issues, we recommend meeting with the Planning Commission and Community Design Review Board as part of a joint meeting early in the process to gather their input on importantissues, concerns, and aspirations for the study area. We will also conduct a second joint meeting with the two bodies during plan refinement to update them on the progress of the project and to gather their feedbackon the design concepts. Deliverables:Materials needed to gather input appropriate to the meeting/event, summary of feedback gathered during meeting Task2.6City Council Meetings We proposemeeting with the City Council at threeimportant milestones during the planning process: 1) in the earlyof the planning process, after existing conditions have been analyzed, we would engage the City Council to inform them of analysis results and to identify issues and aspirations for the study area; 2) after several plan alternatives have been drafted, we wouldget their feedback on the preferred option; and 3) when implementation strategies have been drafted we would solicit their input on how best to prioritize the strategies. Deliverables:Materials needed to gather input appropriate to the meeting/event, summary of feedback gathered during meeting Task 3 Discovery This taskwill focus on an initiation with the work group and integration of market conditions, clarifying issues and opportunities, defining guiding principles, goals and objectives, as well as, further refining the framework schematics based on information and insight from the work group. Task 3.1 Review Previous Plans and Studies We will review any previous planning work relevant to the North End study area. In addition to any work conductedby the City of Maplewood, it will also be important to review previous and on-going planning work associated with the Rush Line BRT. Task 3.2 Prepare Base Maps of the Study Area We will compile maps obtained from the City and Ramsey County with aerial photos, GIS data, site photos and other base information into a format and scale suitable for planning purposes and to illustrate key information throughout the planning and design process. Deliverable:Project Study Area base map Task 3.3 Analyze Existing Conditions An inventory of existing elements pertinent to the North End study area will be prepared. This inventory will augment base information that has already been documented by the City of Maplewood. The primary purpose of the inventory and analysis will be to identify the unique components that will define design parameters and shape the generation of design alternatives. Packet Page Number 68 of 103 J1, Attachment 1 Depending on the availability of data, the inventory and analysis mayinclude but is not limited to the following attributes and characteristics: History of the area Image, character, views and landmarks Land use and zoning districts Development patterns Open space and trail connections Traffic circulation and automobile access Existing street and sidewalk conditions and materials Planned street improvements Parking Transit Existing and proposed bikeways Pedestrian circulation and access Entrance corridors & features Maintenance issues Land ownership Overhead and underground utilities Existing vegetation Natural Systems/ Storm water Signage Deliverable:Graphics and text will be completed that summarize the existing conditions within the study area. Task 3.4Integrate Market Analysis Perkins+Will will integrate the findings from the North End market analysis into the Discovery Task. This will be in the form of summaries of key findings and data as well as an overall understanding of how the market dynamics of the North End study area will influence opportunities for change. Deliverable:Summaries of the market study integrated into various planning materials and outcomes. Task 4 Exploring Alternatives and Strategic Framework Plan This taskwill include the refinement of alternative master plan concepts into a single working framework plan. The selection of a final framework plan will ensure that the design of individual segments will be integrated into the overall plan. Task 4.1DraftFrameworkPlan Alternatives The Perkins+WillTeam will prepare alternative frameworkplansusing schematics prepared to date and the summary analysis and input from the work group to illustrate how the redevelopment improvements may be integrated into a mutually supportive plan. Each alternativewill illustrate the intent of the design principles and redevelopment that is consistent with the vision of the community. We will integrate the appropriate projected land uses defined in the market analysis into each alternative in a manner that will maximize the potential for market synergy and to reinforce the Packet Page Number 69 of 103 J1, Attachment 1 urban design and economic development objectives.Emphasis will also be given to how best to provide pedestrian and bicycle access to the Rush Line stations and their integration with future land uses and infrastructure investments.Considerations in preparing the alternativeswill include: Density and scalewithin larger context of redevelopment area Transit-oriented development near the two study area Rush Line stations Traffic circulation and parking Pedestrian friendly orientation and circulation Right of way enhancements Streetscape/visual character Integration of public gathering spaces Architectural characteristics that create a distinct character for the redevelopment site Sustainable design principles that could be incorporated into the development standards On-site stormwater management techniques Deliverable:Draft framework alternatives that illustrate the development potential of the study area and site design reflecting urban design principles and economic development objectives. Task 4.2: Refine Illustrative Design Framework Plan Perkins+Will will translate feedback from the Work Groupinto a single refined concept that borrows the preferred elements from each of the alternatives.The preferred plan will illustrate the intent of the design principles and redevelopment that is consistent with the vision of the community. Deliverable:A single draft plan that illustratesthe development potential of the studyarea and site design reflecting urban design principles and economic development objectives. Task 4.3: Preliminary Development Guidelines Design guidelines will be established for public and private improvements to reinforce the desired character of redevelopment in the North End study area. These Design Guidelines will include the following elements: Full range of uses permitted in the redevelopment area Minimum densities for residential uses by type Building massing Site design elements including: build to lines by building type, minimum height requirements, parking, screening, and overall site standards Building design and material requirements by building type Roof forms Pedestrian circulation and amenities Signage Lighting Landscaping Sustainability practices Draft PUD regulatory language Deliverable:Text, photos and drawings that illustrate the proposed design guidelines. Packet Page Number 70 of 103 J1, Attachment 1 Task 4.4:FinalFramework Plan The preferred draft plan will be refined in response to additional comments and input from the Work Groupas well as other stakeholders. Deliverable:Thefinal plan will be flexible enough to respond to market and site conditions and changes in preferences that may occur over time, but at the same time will provide specific guidelines that can be used to guide decision-making. Task 5 Making Decisions: Implementation Strategies Upon authorization to proceed Perkins+Willwill begin phase three which will focus on establishing an implementation strategyand documentation of the plan. Task 5.1Implementation Strategies Perkins+Will will work with theWork Groupand City staff to prepare strategies for implementation.A prioritized list of short-, mid-and long-term projects will be created, as well as cost estimates, potential funding sources, and agency responsibilities. Strategies for developing, administering, and enforcing design standards will be included, along with those for ongoing recruitment, community involvement, promotional activities, and the creation of a strong community advocacy group.Of particular interest will be the phasing of recommendations that align with the Rush Line BRT investments. Task 5.2Prepare Plan Document A plan document will be prepared and include the following: an executive summary, a review of the planning process, a summary of the analysis, design principles, goals and objectives, preferred framework plan and implementations strategies including action steps, cost estimates and phasing, timelines, and assigned responsibilities. Deliverable:The final version will be prepared in an electronic format desired by the City. Hard copy versions of the report can be prepared and costs would be negotiated based on the number of copies desired. Packet Page Number 71 of 103 J1, Attachment 1 Bvhvtu!2-!3129 Qspkfdu!Fohbhfnfou!Hsbqijd! NbobhfsQJD0VE!MfbeTvqqpsuTvqqpsu EfnnbTmbdlUCEUCEUPUBM Ubtl %!!!!!!!!!286%!!!!!!!!!296%!!!!!!!!!226%!!!!!!!!!!!:6 Ubtl!2;!Qspkfdu!Nbobhfnfou 49213161 Ubtl!2/2Djuz!Tubgg!Ljdlpgg!Nffujoh! 3337 Ubtl!2/3Tubgg!Dppsejobujpo 35741 Ubtl!2/4Svti!Mjof!Dppsejobujpo 23325 Ubtl!2!Gff!Upubm %!!!!!7-761!%!!!!!2-961!%!!!!!!!!341!%!!!!!!!!!.!%!!!!!!!9-841! Ubtl!3;!Tublfipmefs!Fohbhfnfou73439927 2:9 Ubtl!3/2Qspkfdu!Xpsljoh!Hspvq!Nffujoht!)7*352547 85 Ubtl!3/3Qvcmjd!Nffujoh0Pqfo!Ipvtf!)3*95279 47 Ubtl!3/4Tpdjbm!Nfejb-!f.Nbjm-!Xfctjuf!Vqebuft5359 47 Ubtl!3/5Dpnnvojuz!Fohbhfnfou!Dppsejobujpo2323 35 Ubtl!3/6Qmboojoh!Dpnnjttjpo0DESC!Nffujoh!)3*77 23 Ubtl!3/7Djuz!Dpvodjm!Nffujoh!)4*99 27 Ubtl!3!Gff!Upubm %!!!!21-961%!!!!!!6-:31%!!!!21-231%!!!!!!2-631%!!!!!!39-521 Ubtl!4;!Ejtdpwfsz3357389 259 Ubtl!4/2Qsfwjpvt!Tuvejft0Svti!Mjof!Sfwjfx5733 25 Ubtl!4/3Cbtf!Nbqqjoh32735 53 Ubtl!4/4Fyjtujoh!Dpoejujpot!Bobmztjt272759 91 Ubtl!4/5Nbslfu!Bobmztjt!Joufhsbujpo95 23 Ubtl!4!Gff!Upubm %!!!!!!4-961%!!!!!!9-621%!!!!!!!!!341%!!!!!!8-521%!!!!!!31-111 Ubtl!5;!Fyqmpsjoh!Bmufsobujwft!boe!Tusbufhjd!Gsbnfxpsl!Qmbo45991311 433 Ubtl!5/2Esbgu!Gsbnfxpsl!Qmbo!Bmufsobujwft235191 243 Ubtl!5/3Esbgu!Gsbnfxpsl!Qmbo!Sfgjofnfou52351 67 Ubtl!5/4Qsfmjnjobsz!Efwfmpqnfou!Hvjefmjoft274343 91 Ubtl!5/5Gjobm!Gsbnfxpsl!Qmbo3559 65 Ubtl!5!Gff!Upubm %!!!!!!6-:61%!!!!27-391%!!!!!!!!!!.%!!!!2:-111%!!!!!!52-341 Ubtl!6;!Nbljoh!Efdjtjpot;!Jnqmnfoubujpo!Tusbufhjft59273543 231 Ubtl!6/2Jnqmfnfoubujpo!Tusbufhjft35239 55 Ubtl!6/3Epdvnfou!Qsfqbsbujpo3553535 87 Ubtl!6!Gff!Upubm %!!!!!!9-511%!!!!!!3-:71%!!!!!!3-871%!!!!!!4-151%!!!!!!28-271 Upubm!Mbcps!Ipvst 3152:3227437949 Upubm!Mbcps!Gff %!!!!46-811%!!!!46-631%!!!!24-451%!!!!41-:81%!!!!226-641 Ejsfdu!Dptut0Sfjncvstbcmft Qsjoujoh%2-611%!!!!!!!!2-611 Njmfbhf!)61!usjqt!A!21!njmft0usjq!y!%1/670nj*%411%!!!!!!!!!!!361 Njtdfmmbofpvt%611%!!!!!!!!!!!611 %!!!!!!!!3-361 Upubm!Dptu %!228-891 Packet Page Number 72 of 103 J1, Attachment 1 Packet Page Number 73 of 103 J1, Attachment 1 If you are in agreement with the terms stated herein please execute this agreement for additional services. ____________________________________________________________________ Melinda ColemanDateTony LayneDate City ManagerManaging Director City of MaplewoodPerkins+Will Packet Page Number 74 of 103 J1, Attachment 2 Community Engagement Plan Maplewood North EndVision Plan August 1,2018 Prepared for: City of Maplewood Prepared by: Perkins+Will Packet Page Number 75 of 103 J1, Attachment 2 Table of Contents 1.0 Project Background ................................................................................................................... 2 1.1. Community Engagement Plan Overview............................................................................. 2 1.2. Community Engagement Goals ........................................................................................... 3 2.0 Committee Structure and Decision-Making Process ............................................................. 3 2.1. Project Management Team .................................................................................................. 4 2.1.1 Purpose, Conduct and Values ...................................................................................... 4 2.1.2 Time Commitment ......................................................................................................... 5 2.2. Gateway Area Planning Committee (GPC) ......................................................................... 5 2.2.1 Purpose, Conduct and Values ...................................................................................... 6 2.2.1 Time Commitment ......................................................................................................... 7 2.2.2 Meeting Guidelines ........................................................................................................ 7 3.0 Community Advisory Group ....................................................... Error! Bookmark not defined. 3.1.1 Purpose, Conduct and Values ........................................ Error! Bookmark not defined. 3.1.2 Time Commitment ........................................................... Error! Bookmark not defined. 3.1.3 Meeting Guidelines .......................................................... Error! Bookmark not defined. 4.0 Other Constituent Groups ......................................................................................................... 8 5.0 Potential Issues and Opportunities .......................................................................................... 9 6.0 Community Engagement Coordination ................................................................................... 9 6.1. Project Messages .................................................................................................................. 9 6.2. Community Engagement Activities .................................................................................... 10 6.2.1 Public Meetings ............................................................................................................ 10 6.2.2 Targeted Outreach ....................................................................................................... 10 6.2.3 Organization Meetings ................................................................................................ 10 6.2.4 Electronic Communications ........................................................................................ 10 6.3. Print Communications ......................................................................................................... 11 6.3.1 Fact Sheet .................................................................................................................... 11 6.3.2 Display Boards ............................................................................................................. 11 6.4. Engagement of Under-Represented Populations ............................................................. 12 6.5. Media Notifications .............................................................................................................. 12 1 Packet Page Number 76 of 103 J1, Attachment 2 6.6. Presentations to Elected Officials ...................................................................................... 12 7.0 Draft Engagement Schedule .................................................................................................. 12 8.0 Primary Project Contact .......................................................................................................... 12 9.0 Community Engagement Documentation ............................................................................. 13 1.0Project Background The intent of this project is to prepare a comprehensive plan for the Maplewood North End that will address transportation,economic development opportunities, urban design, land use and redevelopment opportunities, and linkages to the proposed Rush Line BRT stations and adjacent neighborhoods. The Maplewood City Council has identified the North Endasa top reinvestment priority for the City of Maplewood.This plan is intended to provide the strategy necessary to plan for the land use, redevelopment, and transportation decisions for the North End for the short and long term. The City Council has directed that the plan beresponsive to the needs and desires of a broad spectrum of stakeholders while also meeting theoverall objectives of improved health and livability. Therefore, community engagement is a critical element of understanding existing needs, crafting a vision plan that responds tothe affected communities, neighborhoods, and businesses, and creating a highly implementable plan with actionable objectives that achieve community consensus. The following activities have been identified for the project: Manage and facilitate North End Working Group meetings and activities Develop and implement a community and stakeholder outreach strategy Articulate North End Vision and Reinvestment Goals Prepare an Action Plan with implementation methods and strategies Prepare Draft and Final Reports Present Final Report to Maplewood Governmental Bodies 1.1.Community Engagement Plan Overview Effective community engagement is essential for good public decision making and will be critical to understanding needs, developing landuse plans, and building support for the North End VisionPlan.The Community Engagement Plan (CEP) will serve as a guide for the engagement ofNorth Endstakeholders, residents, and businesses during the planning process. The purpose of the CEPis to document the tasks related to stakeholder and public engagement that will be undertaken during the preparation of the plan. In general, the intent of the community engagement process will be to be proactive rather than reactive, and to work closely with the local community to build on their successes and to empower people to engage in this as well as other future public initiatives. Community engagement will consist of a team led by City staff with support from the consultant team and specific stakeholder groups with resources to assist in community engagement. Team 2 Packet Page Number 77 of 103 J1, Attachment 2 members will be engaged in staffing events, on-street activities, and, depending on individual skillsand specific engagement strategies, may be asked to assist in the following: provide interpretation services, assist individuals in using/filling out surveys, assist with hands-on activities at public events, welcome people to public meetings, hand out information at public events, and assist in other ways to create a welcoming environment and engage people in the planning process. Outreach activities will be focused around the three major stages of the planning process: Discovery: Understanding what exists, what has been done, and what is planned Vision and Master PlanAlternatives Redevelopment Catalyst Sites and Implementation Document and Approval The specific outreach activities and the outreach tools that will be used will be customized for theNorth End Vision Plan. This CEP will provide direction for outreach activities, and many of the tools described in this reportwillbe used at each of the three stages of the planning process. However, other strategies may be used as well if they have been found to be particularly effective in a given area, neighborhood, and/or cultural group. 1.2.Community EngagementGoals The goal of the CEP is to ensure that the concerns and issues of those with a stake in the North End Vision Plan(whether impact or benefit) are identifiedand addressed. To achieve thisgoal, the following will need to occur: Identify stakeholders, including populations not traditionally involved in neighborhood decision making Engage all stakeholders, including residents and businesses,in meaningful and accessible ways Solicit early and continuous involvement Seek collaborative input on alternatives and evaluation criteria Provide transparency during the planning process Build understanding of redevelopmentopportunities and build support for the plan that evolves from the planning process 2.0Committee Structure and Decision-Making Process TheNorth End Vision Planis at the behest of the MaplewoodCity Council with input and direction from the following committees: 3 Packet Page Number 78 of 103 J1, Attachment 2 Project Management Team (Comprised of staff from the City of Maplewood and the ConsultantTeam) Project Working Group (PWG) Other groups as determined by the Project Management Team The roles, responsibilities and make-up of these committees are summarized here. The PMT will direct the day-to-day work of the North End Vision Plan. ThePWG will provide guidance on the overall planning process as well as technical and non-technical input. Ultimately, approval authority for the North End VisionPlan rests with the Maplewood PlanningCommission and City Council. 2.1.Project Management Team ThePMTwillconsist of key staff from theCityand the Consultant Team. Periodically, stakeholders with technical knowledge of the study area will be invited to participate in the PMT by providing information and feedback on draft plans. The PMTis intended to beactively involved in the day-to-day management of the North End Vision Plan to guide the study and facilitate team coordination. The PMT is responsible for facilitating coordination among the partner agenciesandthe consultant team. The PMT is responsible for oversight of all technical work, the project schedule, and City staff(s) recommendations regarding invitations to other stakeholders not represented on the PMT.For the duration of the study, the PMT will meet as neededwith the consultant team. Although membership of the PMT does not need to be stagnant throughout the North End VisionPlan process, it is recommended for purposes of continuity due to the high level of involvement of the PMT in day-to-day activities. The following is a list of PMTmembership by contact nameand City department. NAMESTAFF DuWayne KonewkoCommunity Development Director, City of Maplewood Michael MartinEconomic Development Coordinator, City of Maplewood Ling BeckerContractor, City of Maplewood Jay DemmaSenior Planner, Perkins+Will John SlackAssociate Principal, Perkins+Will Other Other 2.1.1 Purpose, Conduct and Values The role of the PMT is to help direct of the consultants’ work, allocating and utilizing resources in an efficient manner to help the oversight of the planning process. Participate actively in weekly, monthly, and quarterlymeetings. Work with consultantsand other agency staff to complete the North End VisionPlan providing insight on adopted plans, non-adopted plans, zoning, planned capital improvements, other infrastructure needs, and development plans. 4 Packet Page Number 79 of 103 J1, Attachment 2 Coordinate discussions with other consultants working on concurrent planning and design efforts impacting North End VisionPlan design decisions. Managing coordination of the stakeholders and advisorygroups engaged in the North End Vision Plan efforts. Resolving cross-agencyissues at project level. Assessing project scope and change control and escalating issues where necessary. Approving strategies, implementation plan, project scope and milestones. Resolving strategic and City/Agencypolicy issues. Driving and managing Community-based change through the duration of the study. Prioritizing project goals on behalf of the City and/or agency they represent. Making final recommendations based on consensus-based input. Briefing your elected officials as necessary on the planning process progress and recommendations. Support and promote North End Vision Plan project to elected officials, the business community, and constituents/community members. Providing input/feedback on community engagement framework Helping form the project working group and other needed project advisory committees/stakeholder groups Conductingdirect outreach on North End Vision Plan activities Facilitating, hosting or sponsoring engagement events 2.1.2 Time Commitment PMTmembers can expect to spend aminimum of four to five hours per month attending scheduled project meetings and reading and commenting on documents. Additional time may be required to resolve planning related issues. 2.2.Project Working Group (PWG) A PWG made up ofvarious stakeholders, including citizens, businessowners, land owners, non-profit organizations,government agencies, and elected and/or appointed city officials will be established for the North End VisionPlan. As the body responsible for adopting and implementing the North End Vision Plan, it will be important that more than one member of the PWG represent the Maplewood City Council. ThePWG will work closely with City staff and the consultant team to develop and evaluate North End VisionPlan alternatives, and make recommendations on a preferred plan. Members of the PWG will also be asked to provide advice and assistance to the project team for broader community outreach to residents and businesses in the study area, as they are able and willing to do so. ThePWG will meet at key milestones during North End VisionPlan development, and more frequently if needed. A list of current membership with contact names and the agencies/organizations they represent (if applicable) are as follows: NAMEPERSONNEL 5 Packet Page Number 80 of 103 J1, Attachment 2 St. John’s Hospital (HealthEast/Fairview) Maplewood Mall City Council, City of Maplewood City Council, City of Maplewood City Council, City of Maplewood Staff, City of Maplewood Staff, City of Maplewood Staff, Ramsey County Other Other Other Other Other Other 2.2.1 Purpose, Conduct and Values The role of the PWG is to advise and guide project planning efforts, review project deliverables, assist with community outreach and engagement efforts, provide community expertise, insight on issues and priorities throughout the process from a community standpoint. Stakeholders will be representative of a range of views and/or experiences that include Economic, Infrastructure and Urban Design.It should be understood that ultimately any recommendations made by the PWG will be reviewed by the Maplewood City Council and that adoption of the plan will be the responsibility of the City Council. ThePWG as a whole is responsible for the following: Help to determine community needs and desires for the project area. Assist in the establishment of project priorities. Provide input on selection of other advisory or stakeholder groups determined to be needed Review plan concepts and provide input on major design elements. Sharing project information and bring suggestions from community, stakeholders, and respective organizations. Help communicate project and plan review process to community. Provide guidance to City staff on final recommendations for project and plan approval. Creating ad hoc working groups to work on specific projects. Ensure that the full range of issues are discussed during the design process. Committee Membership Expectations: Meetings will start and end on time. Members must arrive on time to meetings. Serve as stewards of the North End VisionPlan process to the community. 6 Packet Page Number 81 of 103 J1, Attachment 2 Members will be respectful of the opinions and concerns of other committee members or people meeting with the committee. Members will review all written materials distributed to the committee. Members will inform City staff if they cannot attend a meeting, and review materials and results from thatmeeting prior to the next committee meeting. Represent and advocate for the interests of his/her constituency as well as the interests of the North End Vision Planstudy area as a whole. Attendance at all meetings is expected and critical. Members shouldbe committed to attending approximately (6) meetings with project consultant team. Unexcused absences from two or more meetings will result in removal from the committee. Members have been appointed due to unique sets of skills and experiences. Members should draw on these experiences when participating in committee discussion. While many committee members may be members of other groups and organizations, committee members are not, for purposes of this committee, considered official representatives of another group. Share relevant information (historical, background) with the PWG. The goal of this process is an open and fair discussion of the issues during committee meetings. Members will avoid off-line group discussions that are not part of the public process. The committee will provide feedback through discussion at meetings and will generally not take votes. Members acknowledge that the City’s policymakers (elected and appointed) may make decisions they do notagree with but that does not necessarily mean the process was flawed or unfair. Help “staff” community engagement events, such as open houses, workshops, etc., attend project events, and host/sponsor engagement opportunities in the community. If members discuss the project with the media, they should be clear that they are representing their own views and are not speaking for the PWG or the North End Vision Plan project. Assist in informing constituencies about the North End Vision Plan project. 2.2.1 Time Commitment Members should be committed to attending approximatelysixmeetingswith the project consultant team. The PWGmembersshould anticipate additional meetings and/or working sessions with City staff to review additional information and project background. The PWG should also anticipate additional discussion sessions among members as needed to provide concise project recommendations and meet community goals. Meetings will be held in the early evening of weekdaysandlast no longer than two hours. PWG members should also commit time to reviewing meeting material prior to the meeting and to assisting with any public meetings related to the project. 2.2.2 Meeting Guidelines Members of the consultant team and City staff will guide each PWG meeting. These meetings will be conducted as follows: 7 Packet Page Number 82 of 103 J1, Attachment 2 Begin and end meetings on time. Provide agendas in advance of each meeting with an opportunity to adjust the agenda at the beginning of each meeting. Provide adequate information to best prepare committeemembers for productive and collaborative meetings. Provide follow up on questions or additional research requested by PWG members in a timely manner. Although all are welcome, only PWG members will participate in group discussions. Reserve ten minutes at the end of each meeting for an openforum to provide comments. PWG member’s commitment to a productive and collaborative meeting should follow the following rules: Prioritize project goals and focus on meeting outcomes. Respect other points of view by being open to others’ ideas. Be active,listen, participate, and advocate for your position at the meeting. Do not interrupt other speakers. Do not conduct side conversations. Keep your commentary brief and allow everyone to participate. Be creative – creativity is aided by freedom, openness, and fun. Review and understand existing information; limit divergent discussions that require bringing in new information. Be prepared before each meeting. Turn off electronic devices during meetings. 3.0Other Constituent Groups The study area for the North End Vision Planis fully within theCity of Maplewood and by extension RamseyCounty. One of the initial and ongoing tasks ofthe studywill beto identify key organizationsand demographicgroupsto ensure that these constituentsare fully represented in the study process and that a means of regular communication is identified for eachone. Additional business, educational, social service, health care and advocacy groups maybe added as additional constituent groupsare identified. The following constituent groups are examples of those that will be engaged in the process: 1)StateandRegional Agencies 2)Study Area Businessesnot already participating in the PWG 3)Study Area Landowners (public and private) not already participating in the PWG 4) Non-Profit Community Organizations, Institutions, and Advocacy Groups 5)Public Stakeholders: for example: Residents (owners and renters) within the study area 8 Packet Page Number 83 of 103 J1, Attachment 2 Under-represented and under-served populations (including persons with low- incomes,limited English proficiency, or disabilities) Senior housing developments withinthestudy area Employees Walkers Bicyclists Motorists Transit riders Commuters 4.0Potential Issues and Opportunities The primary purpose of community engagementduring the North End Vision Plan is to understand and respond to barriers, challenges, benefits and opportunities associated with changes inland use, access, transit services and other facilities around key nodes and potential redevelopmentsites and throughout the study area, as well as to work with local stakeholders to develop visionary plans for both key sites and the study area as a whole. Issues, concerns, opportunities and constraints that are submitted through the public involvement efforts will be tracked and documented by theconsultant teamandCity staff or its other project partners, depending on who is responsible for particular engagement activities or events. This documentation will provide a means of ensuring that there is public input in the study process and that issues raised by stakeholders are addressed as appropriate throughout theNorth End VisionPlanprocess and beyond. Issues identified by stakeholders will be summarized in a plan documentprepared for the study. It is important to note that a key deliverable of this North End Vision Planis the vetting of feasibility of identified remedies, to include potential financing sources, with an implementation plan. 5.0Community EngagementCoordination The following public engagement techniques will be consideredto reach a wide range of stakeholders and members of the public. Some public engagement techniques may be targeted tospecific stakeholdersor geographic areasin order to create welcoming opportunities for participation in the study process. Because of the wide variety of strategies that could be employed to engage the community, collaboration between the consultant team, City staffor its other partners, and the PWGwill be critical in order to determine who is responsible for leading a particular engagement effort or activity. 5.1.Project Messages Theconsultant team will work with City staff and PWG todevelop consistent messages regarding the North End Vision Plan. Thisis critical to providing the public with a good understanding of the studyand the decision-making processas well as ongoing motivation to 9 Packet Page Number 84 of 103 J1, Attachment 2 participate in the study. Working with City staff and PWG, several messages will be developed for consistent usein project materials and communications. 5.2.Community Engagement Activities The followingpublic outreach activities will be used to engage residents and businesses in the North End Vision Plan process. These activities will take project information into the community where people routinely gather to potentially reach those who are not likely to attend a public meeting. The Communication Tools described in section 5.4 will be used to provide notification and promotion of all public meetings. 5.2.1 Public Meetings Two public meetings will be held for theNorth End VisionPlan at key points in the planning process. These meetings will be organized and led by the consultant team with assistance from theCityand other project partners. The first meeting will introduce the project with opportunities to solicit issues and concerns to be addressed in the plan. The second meeting will present concept plan alternativesand comments on those plan alternatives will be solicited. Interactive exercises will be used to help engage people in discussion about the alternatives. Public Meeting#1 August2018 Public Meeting#2 January2019 (tentative) 5.2.2 Targeted Outreach Working with staff from theCity, the consultant team will determine if one or more small group meetings will be held to target specific audiences that may not be easily engaged through a broader public meeting or to gain input from a particular population group. For example, a targeted event (or staffed display) may be held at a study area apartment buildingto gain input from renters or other hard-to-reach population groups.These meetings will allow project information to be shared where people are already gathering. Tablets maybe used at these events to provide access to the project website and Social Pinpoint(a possible web-based community planning tool).A concerted effort will be made to identify targeted locations to engage historically underserved populations. 5.2.3 Organization Meetings Members of the projectteam, led primarily by staff the, will be available to meet with existing neighborhood, business, non-profit, social service, and/or cultural groups, or just impromptu neighborhood groups, to have facilitated discussions or presentations about the North End Vision Plan. 5.2.4 Electronic Communications The following electronic communicationstools will be used to provide notification of project milestones and to maintain a continuous dialogue on the North End Vision Plan among communityorganizations, stakeholders and the generalpublic. 10 Packet Page Number 85 of 103 J1, Attachment 2 5.2.4.1Project Website A project web page will be developed as part of the Citywebsite. The website will be maintained by partner Citystaff but the consultant team will provide content for updating the site periodically. Content will be updated at least monthly and more frequently when public events occur or major milestones are passed. The website shouldinclude the following: Study area map Project news Sign-up for project updates History/Background/ Analysis Info about the North End Vision Plan and the Rush Line BRT Committee overviews and members Notice of public meetingsand other events Project reports List of Frequently Asked Questions Project contact information (staff, email phone) Ability to submit comments 5.2.4.2Email Notifications TheCity’s email notification system will be used to send out email notifications. Email notifications will be sent to the Stakeholder Distribution List, which will be compiled and maintained by MaplewoodCity stafffor the North End Vision Plan and will be updated periodically. This distribution list will include all PWGmembers, all identified stakeholder organizations, all individuals who signup to receive the email updates either at public meetings or via the City’s website, and any other organizations, media outlets and individuals that wish to be on the list. This e-mail distribution list will be used to distribute periodic project updates and to announce public meetings, events and milestones. 5.3.Print Communications 5.3.1 Fact Sheet Afactsheet or other printed marketing piece canbe created to promote the North End Vision Plan activities and will include a description of the project, key messages about benefits, and links to the websiteand other social media sites. The piece can be used by all project team members and partneragenciesfor outreach and education and will be updated as neededas theNorth End VisionPlan isdeveloped and completed. 5.3.2 Display Boards Display boards will be prepared by the consultant team for public meetings and other outreach activities as needed to clearly illustrate the concepts and alternatives that will be discussed at those meetings. The display boards may alsobe used as a travelling display as opportunities are available. 11 Packet Page Number 86 of 103 J1, Attachment 2 5.4.Engagement ofUnder-Represented Populations The Maplewood City Council has made it a priority that effective and meaningful engagement of under-represented populations will be instrumental to the success of the North End Vision Plan. A concerted effort will be made to include people with disabilities, people with limited English proficiency, ethnic minority groups and organizations, immigrant groups and seniors. Strategies that will be used to reach under-served populations include: Engage members of the Hmong, Karen, Hispanic, and African American communities that represent historically underserved populations. Utilize places of worship, businesses like HealthEast, Maplewood Mall and area restaurants (e.g. Acapulco) to identify specific groups and methods for outreach. If necessary, consider including or more of these organizations to be part of the Project Working Group. Provide public meeting notices in ethnic neighborhood-level media publications for communities represented in the study area. Translate meeting notices and project informationfor any non-English speaking populations concentrated in the study area Provide interpretation services and/or staff for any non-English speaking populations concentrated in the study area Attend meetings of established organizations that serve specific cultural/ethnic groups or business communitiesin the study area. Provide food and child care at all public engagement events. 5.5.Media Notifications Draft news releases for the media will be prepared at project milestones by the partner citiesin collaboration with the consultant team for distribution to the media. 5.6.Presentations to Elected Officials The consultant team with support from City staff will provide a briefing of the North End Vision Plan at a to-be-determined milestone during the study the City Council.The presentation about the recommended North End Vision Plan will include a summary of the community engagement activities and will emphasize the ways in which community engagement informed each stage of plan development. 7.0Draft Engagement Schedule TBD 8.0Primary Project Contact For all project communication, materials, and media requests, the following MaplewoodCitystaff will be listed as the project contact: Michael Martin 12 Packet Page Number 87 of 103 J1, Attachment 2 Economic Development Coordinator 1902 County Road B East Maplewood, MN 55109 Michael.martin@maplewoodmn.gov O: 651.249-2303 9.0Community Engagement Documentation At the end of the North End Vision Plan, the community engagement efforts will be documented and included as a part of the study. This documentation will describe the processes used for engagement, both formal and informal, and the ways in which public input was integrated into, and influenced the outcomes of the North End Vision Plan. 13 Packet Page Number 88 of 103 J2 CITY COUNCILSTAFF REPORT Meeting Date August 13, 2018 REPORT TO: Melinda Coleman,City Manager REPORT FROM: MichaelMartin, Economic Development Coordinator DuWayne Konewko, Environmental & EconomicDevelopment Director PRESENTER:MichaelMartin, Economic Development Coordinator AGENDA ITEM: Purchase AgreementtoSell CityOwned Property at 3xxx Hazelwood a.Intent to Close Meeting (§13D.05 subd. 3c) Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood is considering an offer to sell city-owned property at 3xxx Hazelwood. Recommended Action: Before the meeting is closed, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: Pursuant to Minnesota Statutes Section 13D.05,subd. 3c, I hereby motion to close the regular meeting and go into closed session to consider purchase agreement for city-owned property located on Hazelwood Street North. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Closing the meeting has no fiscal impact. The potential sale of city-owned property would result in the city receiving funds from the sale. The proceeds from the sale, provided council approves, would be deposited back into the EDA Fund where the proceeds came from to acquire the property. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This property was acquired by the city as a result ofcondemnation proceedingsof a public road improvement project. The city has posted this property for sale for several years without any formal offers. Packet Page Number 89 of 103 J2 Background The purpose of this agenda item is to consider approval of a purchase agreement tosell city-owned property which is located on Hazelwood Street North (PID 03-29-22-21-0119).Minnesota State Statute 13D.05 subd. 3c, allows a public body to close a meeting if the closure is expressly authorized by statute or permitted by the attorney-client privilege. The city council recently approved the purchase of the Moose Lodge property at 1946 English Street North. A result of this action is the Moose Lodge looking for a new location for its club and the club hasexpressed a desire to stay within Maplewood. The Moose Lodge has expressed an interest in the 1.98-acre parcel the city owns at the corner of Hazelwood and County Road D as a possible location in which to build a new lodge. Thisproperty was acquired inJune of 2013 as part of the condemnation process for the realignment of County Road D. The property consists of 1.98 acres (vacant property) and is encumbered by numerous easement restrictions. In total 66percentof the 1.98 acres is encumbered by electrical powerline easements, pipeline easements, and drainage and utility easements making this a very challenging parcel for development. The parcel would support the construction of a new building up to approximately 12,000 square feet. The parcel appraisedfor $227,500 in July of 2014. Attachments 1.Location Map 2.Survey Map 3.Purchase Agreement Packet Page Number 90 of 103 J2, Attachment 1 3xxx Hazelwood Street North August 7, 2018 City of Maplewood Legend 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 91 of 103 J2, Attachment Tvswfz! 2:! Packet Page Number 92 of 103 J2, Attachment 3 DRAFT PURCHASE AGREEMENT THIS PURCHASE AGREEMENT(the “Agreement”) is made as of this ___ day of _______________, 2018(the “Effective Date”), by and between the city of Maplewood,a municipal corporation under the laws of Minnesota (the “Seller”), and Maplewood Lodge No. 963, Loyal Order of Moose, Inc., a nonprofit corporation organized under the laws of Minnesota (the “Buyer”).The Seller and the Buyer are each referred to herein as a “Party” or collectively as the “Parties.”The Effective Date is the date this Agreement is signed by the second Party. WHEREAS, the Seller is the owner of the real property located at 3XXX Hazelwood Drive,Maplewood, Minnesota 55109, which property islegally described on Exhibit Aattached hereto (the “Property”); and WHEREAS,the Seller wishes to sell and the Buyer wishes to purchase the Property under certain terms and conditions as set forth in this Agreement. NOW, THEREFORE, in consideration of themutual promises contained in this Agreement, the Parties hereby agree as follows: 1.Offer/Acceptance for Sale of Property. The Sellerhereby agrees to sell the Property to the Buyer and the Buyer hereby agrees to purchase thesame,pursuant to the terms and conditions of this Agreement. 2.Purchase Priceand Terms.The total purchase price for the Property is ________________________(the “Purchase Price”). 3.Closing. The closing on the purchase and sale of the Property (the “Closing”) shall occur onSeptember 28, 2018(the “Closing Date”), or such earlier date as the Parties may agree upon, at the office of the __________________ (the “Title Company”) at ________________________. 4.Terms. a.Earnest Money. Within 10 days of the Effective Date, the sum of three thousand dollars ($3,000) (the “Earnest Money”) shall be paid by the Buyerto the Seller and shall held in escrow by the Title Company until Closing. b.Balance DueSeller.The Buyer agrees to pay bycash,check or electronic transfer of funds on the Closing Date the full balance of the Purchase Price due to Seller according to the terms of this Agreement. c.Deed/Marketable Title.Subject to performance by the Buyer, the Seller agrees to execute and deliveron the Closing Dateaquit claim deed conveying title to the Property to the Buyer(the “Deed”), subject only to the following Permitted Exceptions: i.Building and zoning laws, ordinances, and state and federal regulations; 1 532703v1 AMB MA745-8 Packet Page Number 93 of 103 J2, Attachment 3 ii.Reservation of minerals or mineral rights tothe State of Minnesota, if any; and iii.Alleasements and encumbrances of record. 5.Documents.In addition to the Deed required at paragraph 4(c) above, the following documents shall be in approved form, executed by the Seller’s representative(s)either before or at Closing, and delivered by the Seller at Closing: a.A standard form Affidavit of Seller; b.A “bring-down” certificate, certifying that all of the warranties made by the Seller in this Agreement remain true as of the Closing Date; c.A certificate that the Seller is not a foreign national; d.If an inspection by or on behalf of the Buyer discloses the existence of petroleum products or another pollutant, contaminant or other hazardous substance on the Property, either (i) a closure letter from the Minnesota Pollution Control Agency (MPCA) or other appropriate regulatory authority that remediation has been completed to the satisfaction of the MPCA or other authority; or (ii) an additional agreement for remediation/indemnification and security as the Buyer may require; e.A well disclosure certificate, if required, or, if there is no well on the Property, the Deed given pursuant to paragraph 4(c) above must include the following statement: "The Seller certifies that the Seller does not know of any wells on the described real property."; f.AMethamphetamine Disclosure Certificate, if required; g.Copies of any written lease agreements affecting the Property, if any, and details of any oral lease agreements affecting the Property, if any, and evidence of the termination of any such lease agreements; and h.Any other documents reasonably required by the Buyer’s title insurance company or attorney to evidence that title to the Property is marketable and that the Seller has complied with the terms of this Agreement. 6.Contingencies.a)TheBuyer’s obligation to buy the Property is contingent upon the following: 1.The Buyer’s determination of marketable title pursuant to this Agreement; and 2 532703v1 AMB MA745-8 Packet Page Number 94 of 103 J2, Attachment 3 2.The Buyer’s determinationthatthe results of any environmental investigation or inspection of the Property conducted pursuant to this Agreement are satisfactory to the Buyer. The Buyer shall have until the Closing Date to remove the contingency regarding the condition of title and for such period as is specified in section 11 of this Agreement regarding the environment contingency. The contingencies are solely for the benefit of the Buyer and may be waived by the Buyer. If the Buyer or its attorney gives written notice to the Seller that thecontingenciesareduly satisfied or waived, the Buyerand the Seller shall proceed to close the transaction as contemplated herein. b)The Seller’s obligation to sell the Property is contingent on approval of the Seller’s governing body. The Seller shall have until the Closing Date to remove this contingency. This contingency may not be waived. c)If one or more of the contingencies is not satisfied, or is not satisfied on time, and is not waived, this Agreement shall thereupon be void. As a contingent Agreement, the termination of this Agreement is not required pursuant to Minnesota Statutes, Section 559.21, et. seq. 7.Title Examination/Curing Title Defects.The Sellershall, at its expense and within 15 days of the Effective Date, obtain a commitment for title insurance (“Title Evidence”) for the Property. The Buyer shall have 10business days after receipt of the Title Evidence to examine the same and to deliver written objections to title, if any, to the Seller. The Seller shall have until the Closing Date (or such later date as the parties may agree upon) to make title marketable, at the Seller’s expense. In the event that title to the Property cannot be made marketable or is not made marketable by the Seller by the ClosingDate, then, at the option of the Buyer, this Agreement shall be null and void and the Earnest Money willbe returned to Buyer. 8.Seller Representations and Warranties. The Sellerhereby represents and warrants to the Buyer as of the Closing Date that: a.Title.The Seller has good and marketable fee simple title to the Property, subject only to such encumbranceswhich are of record or are otherwise specified herein. b.Condemnation.There is no pending or, to the actual knowledge of the Seller, threatened condemnation or similar proceeding affecting the Property or any portion thereof, and the Seller has no actual knowledge that any such action is contemplated. c.Defects.The Seller is not aware of any latent or patent defects in the Property, such as sinkholes, weak soils,orunrecorded easements orrestrictions. 3 532703v1 AMB MA745-8 Packet Page Number 95 of 103 J2, Attachment 3 d.Legal Compliance.The Seller has complied with all applicable laws, ordinances, regulations, statutes, rules, and restrictions pertaining to and affecting the Property and the Seller shall continue to comply with such laws, ordinances, regulations, statutes, rules and restrictionsthrough the Closing Date. e.Legal Authority/Capacity.The Seller has full power and authority to enter into and perform this Agreement in accordance with its terms. f.Mechanics’ Liens.TheSeller warrants that, prior to the ClosingDate, the Seller shall pay in full all amounts due for labor, materials, machinery, fixtures, or tools furnished within the 120 days immediately preceding the Closing Date in connection with construction, alterations, repairs,or improvements made to the Property. g.Legal Proceedings.There have been no bankruptcy or dissolution proceedings involving the Seller during the time the Seller has had any interest in the Property; there are no unsatisfied judgments or state or federal tax liens of record against the Seller; there are no unrecorded mortgages, contracts for deed, purchase agreements, options, leases, easements, or other agreements or interests relating to any of the Propertyof which the Seller is aware; and there shall be no persons in possession of any portion of the Property other than the Seller at the ClosingDate.Additionally, there are no legal actions, suits or other legal or administrative proceedings, pending or threatened, that affect the Property or any portion thereof; and the Seller has no knowledge that any such action is presently contemplated. h.Leases.The Seller represents that there are no third parties in possession of the Property, or any part thereof; and that there are no leases, oral or written affecting the Property or any part thereof. i.No Third Party Rights.Upon transferof the Property to the Buyer, no third party by virtue of any purchase agreement, letter of intent or similar instrument executed by the Seller, unless such instrument is assigned to the Buyer at the Buyer’s request, will have any claim or right to or against the Property, or against the Buyer as a result of any such instruments. j.Foreign Status. The Seller is not a “foreign person” as such term is defined in the Internal Revenue Code. k.Methamphetamine Production.To the best of the Seller’s knowledge, methamphetamine production has not occurred on the Property. The Seller’s representations and warranties set forth in paragraphs 8(a) through 8(k) shall be continuing and are deemed to be material to the Buyer’s execution of this Purchase Agreement and the Buyer’s performance of its obligations hereunder.All such representations and warranties shall be true and correct on and as of the Closing Date with the same force and effect as if made at that time; and all such representations and 4 532703v1 AMB MA745-8 Packet Page Number 96 of 103 J2, Attachment 3 warranties shall survive the Closing and any cancellation or termination of this Purchase Agreement, and shall not be affected by any investigation, verification or approval by any party hereto or by anyone on behalf of any party hereto.The Seller agrees to defend, indemnify and hold the Buyer harmless for, from, and against any loss, costs, damages, expenses, obligations and attorneys’ fees incurred should an assertion, claim, demand, action or cause of action be instituted, made or taken, which is contrary to or inconsistent with the representations or warranties contained herein. 9.Maintenance of Property Prior to Closing. Until the ClosingDate, the Seller shall have the full responsibility for the continued maintenance of the Property. Prior to the Closing Date: a.The Seller shall not cause any new liens, leases, contracts or encumbrances to be created by Seller against the Property; and b.The Seller shall (i) maintain the Property in good repair, (ii) not make, terminate or materially change, amend, modify materially any agreements relating to the Property or other rights, obligations or agreements relating to use, ownership or operation of the Property where such changes, amendments or modifications would increase the Seller’s obligations, liability or expenses thereunder, (iii) not enter into any commitments for the rental or use of the Premises or any portion thereof, and (iv) not make any substantial alterations or changes to the Property other than ordinary and necessary maintenance repairs without the Buyer’s prior written approval, which shall not be unreasonably withheld or delayed. 10.Property Sold As Is.The Seller is selling the Property As Is and makes no representations regarding the environmental conditions or the presence of any hazardous materials on the Property. 11.Environmental Investigation.The Seller hereby grants to the Buyer and the Buyer’s agents a license to enter and evaluate the Property for the purpose of conducting an environmental assessment. Further, the Buyer or the Buyer’s agent shall have the right pursuant to the license to bring persons and equipment onto the Property, make inspections and perform tests and analyses as the Buyer may deem reasonable to determine the presence of any toxic or hazardous waste, substance, or petroleum product or asbestos product, and ascertain soil conditions on the Property. The Buyer shall bear the cost of any suchenvironmental assessment. If the results of the environmental assessment are not to the satisfaction of the Buyer, the Buyer at its sole discretion may cancel this Agreement. If the Buyer cancels this Agreement pursuant to this provision, the Buyer shall restore the Property to its original condition or nearly so as is reasonably practicable. The Buyer shall have 30 days fromthe Effective Date to notify the Seller that it objects to the results of anyenvironmental inspection it conducts and will not waive the contingency in section 6(a) of this Agreement. If the Buyer does not notify the Seller that it objects to the results of the environmental inspection or does not perform an 5 532703v1 AMB MA745-8 Packet Page Number 97 of 103 J2, Attachment 3 environmental inspection within the time specified above, this contingency shall be deemed to have been waived by the Buyer. 12.Real Estate Taxes and Special Assessments. Real estate taxes payable in the year of Closing will be pro-rated between the Buyer and the Seller as ofthe Closing Date. No later than the Closing Date, the Seller shall pay all real estate taxes payable in previous years, the entire unpaid balance of special assessments, and all installments of special assessments levied, pending,and deferred,including special assessment installments payable after the year of Closing, and all interest thereon.If Closing occurs prior to the date the amount of real estate taxes due in the year of Closing are available from Ramsey County, the current year’s taxes will be pro-rated based on the amount due in the prior year. 13.Possession. a.Possession.The Seller agrees to deliver possession of the Property not later than the Closing Date. b.Utilities. There are no utility services provided to the Property. c.Removal of Property.The Seller agrees to remove from the Property all debris and items of the Seller’s personal property notexpresslyincluded in this sale no later than the Closing Date.The Buyer may inspect the Property, upon 24 hours’ notice, during the week prior to the Closing in order to ensure that removal of all debris and personal property has been completed.The Seller shall fully cooperate with such inspection and provide access to the Property for such inspections. d.No Encumbrances. The Seller agrees not to place any liens or encumbrances on the Property after the date of this Agreement. 14.Closing Costs and Related Items.The Seller will pay: (a) any deed transfer taxes and conservation fees and recording fees for all instruments required to establish marketable title; (b) any deed transfer taxes and conservation fees required to enable the Buyer to record its deeds from the Seller under this Agreement; (c) the title search, name search and assessment search fees and other fees incurred in preparation of the Commitment for title insurance or other Title Evidence; and (d) one-half the closing fee charged by the Title Company utilized to close this transaction. The Buyer shall be responsible for the payment of the following costs: (a) recording fees required to enable the Buyer to record its deeds from the Seller under this Agreement; (b) the title insurance premium; and (c) one-half the closing fee charged by the Title Company utilized to close the transaction contemplated by this Agreement. Each party shall be responsible for its own attorneys’ fees and costs. 15.Default. If Seller defaults in its obligation to close and deliver the deed in accordance with the provisions of this Agreement, the Buyer may, by notice upon Seller, (i) terminate this Agreement, in which event Seller shall reimburse the Buyer for all costs and expenses incurred by the Buyer in connection with this transaction up to and 6 532703v1 AMB MA745-8 Packet Page Number 98 of 103 J2, Attachment 3 including the date of default, or (ii) avail itself of any other remedy for said default which it may have at law, in equity or by statute, including, but not limited to, an action for damages; or (iii) seek specific performance, and the reimbursement of costs and expenses. If the Buyer shall default in the performance of any of its obligations hereunder, then Seller may avail itself of any remedy for said default which it may have at law, in equity or by statute, including, but not limited to, an action for damages and/or specific performance. 16.Notice. Any noticemust be in writing, and will be deemed delivered if delivered personally or when deposited in the United States Mail, postage pre-paid,tothe following addresses (or such other address as may be designatedby either partyin writing): If to Seller:Moose Lodge 1946 English Street Maplewood, MN 55119 Attn: Gary Lenert If to Buyer: City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: City Manager w/copy to:Ronald H.Batty Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 17.Inspections. From the Effective Date to the ClosingDate, the Buyer, its employees and agents, shall be entitled to enter upon the Property to conduct such surveying, inspections,or otherinvestigations, as the Buyer shall elect; provided, that the Seller is given at least 24 hours’ notice. 18.Runs with the Land. The terms, covenants, indemnities and conditions of this Agreement shall be binding upon and inure to the benefit of the successorsand assigns of the respective Parties hereto. Time is of the essence of this Agreement. 19.Assignment. The Buyer shall not have the right to assign its rights under this Agreement without the express written approval of the Seller. 20.Entire Agreement. This Agreement represents the entire agreementand understanding between the Parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral. 7 532703v1 AMB MA745-8 Packet Page Number 99 of 103 J2, Attachment 3 21.Modification and Waiver.No purported amendment, modification or waiver of any provision hereof shall be binding unless set forth in a written document signed by both Parties (in the case of amendments or modifications) or by the Party to be charged thereby (in the case of waivers). Any waiver shall be limited to the circumstance or event specifically referenced in the written waiver document and shall not be deemed a waiver of any other term hereof or of the same circumstance or event upon any recurrence thereof. 22.No Merger of Representations, Warranties. The representations and warranties contained in this Agreement shall not be merged into any instruments of conveyance, including but not limited to the Deed, delivered at Closing, but instead shall survive Closing, and the Parties shall be bound accordingly. 23.Risk of Loss.If there is any loss or damage to the Property between the date hereof and the Closing Date, for any reason including, but not limited to,fire, vandalism, flood, earthquake or act of God, the risk of loss shall be on the Seller.If the Property is destroyed or substantially damaged before the ClosingDate, this Agreement may become null and void, at the Buyer’s option. At the request of the Buyer, the Seller agrees to sign a cancellation of Agreementunder such circumstances. 24.Specific Performance.This Agreement may be specifically enforced by the Parties, provided that any action for specific enforcement is brought within six months after the date of the alleged breach. This paragraph is not intended to create an exclusive remedy forbreach of this Agreement. The Parties reserve all other remedies available at law or in equity. 25.Incorporation of Recitals.The Recitals set forth above in the preamble tothis Agreement and the Exhibitattached to this Agreement are incorporated into this Agreement as if fully set forth herein. 26.Additional Documents.The Buyer and the Seller agree to cooperate with the other and their representatives regarding any reasonable requests made subsequent to the execution of this Agreement to correct any clerical errors in this Agreement and to provide any and all additional documentation deemed necessary by either party to effectuate the transaction contemplated by this Agreement. 27.Execution in Counterparts.This Agreement may be executed in counterparts by the Parties hereto. 28.Severability.Any provision of this Agreement which is deemed void or unenforceable may be severed from the remaining provisions without affecting the enforceability of the remaining provisions. 8 532703v1 AMB MA745-8 Packet Page Number 100 of 103 J2, Attachment 3 29.Choice of Law and Venue; Interpretation. This Agreement shall be governed by, enforced and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and the Parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. \[signature pages to follow\] 9 532703v1 AMB MA745-8 Packet Page Number 101 of 103 J2, Attachment 3 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed in their names and on their behalf on or as of the date and year first above written. MAPLEWOOD LODGE NO. 963, LOYAL ORDER OF MOOSE, INC. (BUYER): By: _____________________________ Its: _____________________________ CITY OF MAPLEWOOD (SELLER): By: _____________________________ Nora Slawik, Mayor By: _____________________________ Melinda Coleman, City Manager 10 532703v1 AMB MA745-8 Packet Page Number 102 of 103 J2, Attachment 3 EXHIBIT A LEGAL DESCRIPTION Lot 1, Block 1, Maekloth Addition, overlying all that part of the vacated right-of-way of Hazelwood Avenue (formerly Fisher Avenue), as dedicated in the plat of Dorle Park, Ramsey County, Minnesota, lying westerly of Line “A” below: All that part of the vacated right-of-way of Hazelwood Avenue, as dedicated in the plat of Legacy Village of Maplewood, Ramsey County, Minnesota, lying Westerly of Line “A” below: Line “A”: Commencing at the Northeast corner of said Northwest Quarter of Section 3, thence on an assumed bearing of South 01 degrees 06 minutes 59 seconds East, along said Easterly line of said Northwest Quarter of Section 3, a distance of 612.53 feet to the point of beginning of said line to be described; thence North 20 degrees 26 minutes 54 seconds East a distance of 62.57 feet; thence Northerly and Northwesterly a distance of 300.00 feet along a tangential curve concave to the West having a radius of 267.00 feet and a central angle of 64 degrees 22 minutes 38 seconds and said line to be described there terminating, Ramsey County, Minnesota. A-1 532703v1 AMB MA745-8 Packet Page Number 103 of 103