HomeMy WebLinkAbout2018-08-13 City Council Workshop Packet
PLEASENOTESTARTTIME
PLEASENOTESTARTTIME
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M. Monday,August 13, 2018
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
1.Overnight Parking Ordinance
E.NEW BUSINESS
1.2019 Budget Overview
F.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens -unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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D1
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date August 13, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Scott Nadeau, Director of Public Safety
PRESENTER:Scott Nadeau
AGENDA ITEM:
Overnight Parking Ordinance
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
changes that could
allow for increased flexibility in granting exceptions to the 2-6 AM parking restriction.
Recommended Action:
No formal action is required or requested.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
As our society continues to grow and change, to include the number of cars that a family may have,
there can be hardships as to where people can park their cars.
Background
This discussion will be a follow-up to the presentation given to the City Council in May 2018. At that
meeting council requested additional follow-up be done on potential ordinance changes that would
provide flexibility in the overnight parking of vehicles for citizens who could demonstrate a hardship.
Attachments
1. PowerPoint presentation of Repeat Nuisance Call Fee
2. Proposed ordinance (Sec. 36-39) drafted by City Attorney Batty
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www.maplewoodmn.gov
Maplewood Police Department
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DRAFT
ORDINANCE NO. ________
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING SECTION 36-39 OF THE MAPLEWOOD CITY CODE
REGARDING OVERNIGHT PARKING ON CITY STREETS
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAIN AS
FOLLOWS:
SECTION I. Section 36-39 of the Maplewood city code is hereby amended by adding the
underlined material and deleting the stricken material as follows:
(a) Parking on bridge approaches or upon any boulevard median strip, lawn or grassplot
is prohibited in the city.
(b) No person shall park or leave his motor vehicle standing upon the private property
in the city of any person without first receiving consent of the owner of such
property.
(c) Parking of any vehicle upon any street or road in the city for more than 30
minutes during the time intervening between a snowfall of two inches or more
and the plowing or removal of snow is hereby prohibited.
(d) Parking of any vehicle upon any street or road in the city between the hours of
2:00 a.m. and 6:00 a.m. is hereby prohibited, unless otherwise explicitly
permitted. Any owner, tenant, occupant or resident of property abutting a city
street in an emergency or a temporary hardship on which overnight parking is
prohibited may apply to the chief of police or designee for a temporary exception
permitting a permit to allow on-street vehicular parking between the hours of 2:00
a.m. and 6:00 a.m., due to an emergency or temporary hardship. whichNo
permitted exception such permit shall not extend beyond be valid for more than
14 calendar days.
(e) In addition to the emergency or temporary parking permits authorized under
subsection (d) above, the chief of police or designee may issue permits to allow
overnight parking in the case of hardships which exceed 14 days in length.
Permits under this section may be issued only upon a showing of hardship by the
applicant. Hardship may include a verified medical condition, long-term guests,
registered vehicles exceeding the number of legal on-site parking spaces,
construction which prevents access to on-site parking or any other condition or
circumstance which renders other parking arrangements unreasonably dangerous
or inconvenient. No such permit may be issued unless the applicant demonstrates
that all available legal on-site parking spaces are being utilized. The permit may
be issued for the term of the hardship but in no event for more than 365 days. No
permit shall be issued unless the chief of police or designee determines that
overnight parking on the city street is unlikely to adversely affect public health or
531913v1 RHB MA745-5
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safety. Applicants must apply for a permit in person at city hall or other
designated location, must display the permit in the vehicle at all times and must
comply with all terms and conditions of the permit. A fee of $__________ shall
be charged for each permit. Anyone aggrieved by a decision by the chief of
police or designee to deny a permit may appeal to the city council within 30 days
of noticeof the decision.
(e f) Special parking areas in the city may be designated by the council from time to
time, by resolution, for truck parking or for taxicab parking. When so designated,
no other vehicles may stand, stop or park in such areas.
(g) No vehicle may remain parked in the same place on any city street or road for
more than 24 continuous hours, including those issued overnight parking permits
under subsection (d) or (e) above.
(Code 1982,§§18-24- 18-28; Ord. No. 805B, 8-28-2000; Ord. No. _____)
SECTION II. This Ordinance shall be effective following its adoption and publication.
Approved by the City Council of the city of Maplewood, Minnesota this ______ day of
____________________, 2018.
__________________________________
Nora Slawik
Mayor
Attest:
_____________________________________
Melinda Coleman
City Manager
2
531913v1 RHB MA745-5
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E1
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date August 13, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
City Manager’s Budget Workshop #1
AGENDA ITEM:
Action Requested:MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City is required to file a preliminary property tax levy for fiscal year 2019 with Ramsey County
in September of 2018. The final 2019 tax levy must be adopted in December of 2018. The City
Council may decrease the proposed tax levy prior to final adoption, but may not increasethe
proposed levy after it is filed with the County.
Recommended Action:
No action is required. Staff requests direction on the policy decisions outlined in the presentation
and attachments.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $22,003,960
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The budget impacts all areas of the strategic plan and sets spending policy for the next year.
Background
The attached budget proposal document describes the City Manager’s 2019 proposed budget and
tax levy. Specific goals and challenges for the 2019 preliminary budget include:Keeping the levy
increase at or below 3%; Increased workers’ compensation premiums; General wage adjustments
calculated at 3%; Estimated medical insurance increases 5%; Staffing level increases; Projected
increased fuel prices; Fund new IT needs for fiber, SharePoint and financial software; Wakefield
Park operations; Debt reduction; Maintain fund balance; Maintain integrity of utility funds.
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Attachments
1.City Manager’s 2019 Budget Proposal
2.PowerPoint
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E1, Attachment 1
CityağƓğŭĻƩƭ2019BudgetProposal
August13,2018
5:30PM
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E1, Attachment 1
Contents
HowDoesthePreliminaryBudgetgetEstablished?Page1
HowwillthePreliminaryBudgetImpacttheTaxLevy?Page2
WhatChangedintheTaxLevyfromLastYear?Page3
WhatwillthePreliminaryGeneralFundBudgetDo?Page4
WhereDoestheMoneyGo?Page5
WhereDoestheMoneyComeFrom?Page6
WhatdidnotgetFundedinthePreliminaryBudget?Page7
HowdoweCompare?Page8
NarrativePage9
GeneralFundSummaryand
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E1, Attachment 1
HowDoesthePreliminaryBudgetGetEstablished?
CalculatingDepartmentalOperatingBudgets
Eachyear,departmentheadsbuildapreliminarybudgetfromthegroundupusingazerobase
approach.Staffinglevelsareanalyzedwiththecitymanagerandthefinancedepartmentprovides
personnelcostestimates,basedonlaborcontractsinplace.Conservativeestimatesaregeneratedfor
positionswithopencontracts.Thefinancedepartmentalsogeneratesdepartmentalestimatesfor
large,routineexpendituressuchasinsuranceandutilities.Internaltechnologyandfleetchargesare
calculatedbytheappropriatedepartmentheadandthefinancedepartment.Allotherlineitemsare
calculatedbyindividualdepartmentheads.Asummaryofthebudget,includinganarrativeexplaining
changesovertheprioryear,isprovidedtothecitymanagerandfinancedirector.
CapitalExpenditureBudgets
TheCapitalImprovementPlan(CIP)formsthebasisforthecapitaloutlaybudgetinthebudgetyear.
CapitalImprovementPlanexpendituresareappropriatedeachyearthroughthebudgetprocess.
Therefore,2019CIPprojectswillbeincludedinthe2019citybudget.However,eachprojectwillstill
requireCouncilapprovalatthetimetheprojectcommences.CIPprojectsareevaluatedinthecontext
ofthecurrentbudgetprocesstoprovideforthebestpossiblealignmentofthesetwoprocesses.
AdministrativeReviewProcess
Thecitymanagerandassistantcitymanagerreviewalldepartmentalbudgetstoensurethat
departmentalobjectivesalignwiththeĭźƷǤƭstrategicgoals,andthatexpenditurelevelsare
appropriatelylinkedtodesiredoutcomes.Staffinglevelsofalldepartmentsareanalyzedonanannual
basis,toensuretheadequateallocationofresourcestomeetstrategicobjectives.Thecitymanager,
assistantcitymanagerandfinancedirectormeettoreviewdepartmentalbudgetsintheaggregateand
discussoverallgoalsforthebudgetandtaxlevy.Apreliminarytaxlevytargetisestablished.
AnalyticalReview
Thefinancedepartmentanalyzeseverylineitemofthecitybudgettoensureaccuracyand
reasonableness.Thisreviewisconductedbyboththefinancedirectorandassistantfinancedirector.
Personnelcostsarecomparedagainsttheoriginalestimates.Afiveyeartrendanalysisisconductedon
lineitemsforthelargescalepurchaseofcommodities,suchasroadsaltandmotorfuel,aspricesand
quantitiescanbevolatile.Thebudgetamountisbasedontheaverageyearlyexpenditureforthese
items,ratherthantheworstcaseorbestcasescenario.Lineitemexpendituresforuniformallowances
andotheremploymentnecessitiesarebudgetedbasedonhowmuchthecityexpectstospend,rather
thanthefullcontractualallotment.Thesebudgetsareestablishedthroughtrendanalysisandemployee
counts.Budgetsforcontractedprofessionalservicesarecalculatedusingazerobaseapproach,based
ontheamountofservicesrequiredinthebudgetyeartomeetstrategicobjectives.Thefinancedirector
recommendslineitemadjustmentstothecitymanagerinanamountsufficienttomeettargetgoals,if
possible.Itemsthatrequirepolicyreviewareidentifiedbythecitymanagerandfinancedirectorand
arepresentedtothecitycouncilfordiscussion.
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E1, Attachment 1
HowwillthePreliminaryBudgetImpacttheTaxLevy?
CityağƓğŭĻƩƭBudgetProposal
ThecityƒğƓğŭĻƩƭ2019budgetproposalincludesa2.5%increase,or$538,360,inthetotalcitytaxlevy.
TheGeneralFundincreaseof4.4%ispartiallyoffsetbyreductionsinotherfunds.Thedetailsofthe
majorchangesandchallengesareincludedonthenextpage.Thecitymanagesapproximately$70Min
operatingandcapitalexpendituresinnearly110fundsonanannualbasis.Notallofthesefundsrequire
propertytaxrevenues,butarefundedthroughothercomponentsoftheĭźƷǤƭrevenuestream.Ayear
overyearcomparisonofallfundsrequiringapropertytaxlevyareshownbelow:
Final 2018 Preliminary$ Increase% Increase
Fund2019 Levy(Decrease)(Decrease)Levy
General Fund15,351,530$ 16,033,270$ 681,740$ 4.4%
Debt Service Funds 4,894,070 4,945,690 51,6201.1%
Recreation Fund 200,000 200,000 0.0%-
Capital Project Funds 420,000 525,000 105,00025.0%
Ambulance Fund 300,000 -(300,000)-100.0%
Community Center Fund 200,000 200,000 0.0%-
EDA Fund 100,000 100,000 0.0%-
Total Levy$ 22,003,96021,465,600$ 538,360$ 2.5%
GeneralFund
Approximately72%ofthetotalcitytaxlevyonanannualbasisisreflectedintheGeneralFund.Levies
fordebtservicefundsarelegallyobligatedandthecapitalequipmentfundsreflectitemsintheCIP.
Thus,mostofourattentionisdevotedtotheGeneralFundforthepurposeofestablishingthelevy.
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E1, Attachment 1
WhatChangedintheTaxLevyfromLastYear?
2018FinalPropertyTaxLevy$21,465,600
2019ProposedPropertyTaxLevy$22,003,960
Notes
Themajorcomponentsoftheproposedlevyincreasearecontractualwageadjustments,increasesin
ǞƚƩƉĻƩƭcompensationpremiums,projectedfuelpriceincreases,andatemporaryincreaseinthedebt
servicelevy.Inaddition,theannualparkimprovementbudgetwillbefundedbythetaxlevy,rather
thandebt.Theseincreaseswereoffsetbyeliminationoftheambulancelevy,reductionsinthelevyfor
thecomprehensiveplanandareductionininternalchargesforliabilityinsurance.
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E1, Attachment 1
WhatwillthePreliminaryGeneralFundBudgetdo?
The2019PreliminaryGeneralFundBudgetwillaccomplishthefollowing:
Expenditureswillincrease$848,880overthe2018ModifiedBudget,asfollows:
PersonnelΑIncreaseof$727,100over2018
Estimatedwageadjustmentforallemployees3.0%;
Estimatedhealthanddentalinsuranceincreaseof5.0%;
Increasefulltimefirepersonneltoreplacevolunteers(offsetbycutsandstatefunds);
Increasedeputyregistrarstaffby.40FTE.
ContractualServicesΑIncreaseof$72,570over2018
ITServicesacrossalldepartmentsincreasedtoprovideforfiberneedsandemploySharePoint;
ƚƩƉĻƩƭCompensationpremiumsincreasedover$100K;
DecreaseinEEDDbudgetduetocompletionofCompPlan;
Decreaseinallbudgetsduetoreducedproperty/liabilityinternalcharges.
EquipmentandSuppliesΑIncreaseof$49,210over2018
Estimatedfuelcostsincreasingacrossalldepartments;
Miscellaneousinflationaryincreases.
Revenueswillincrease$748,880overthe2018ModifiedBudget,asfollows:
GeneralRevenuesΑIncreaseof$1,510over2018
Propertytaxrevenueincreaseof$681,740;
LocalGovernmentAid$680,970willbereallocatedtocapitalprojects;
OtherFinancingSourcesΑIncreaseof$767,370over2018
IncreaseinTransfersInof767,370,primarilyduetotransferinoffranchisefeestofundinternal
engineeringoncapitalprojects;
DecreaseinSaleofGeneralFixedAssets$20Kduetoreallocationtoequipmentfunds.
Personnel
BudgetedC9ƭreflecttheadditionoffulltimefirefightersin2019.Thechartreflecttotalemployees
acrossallfunds,butdoesnotincludetemporaryorvolunteeremployees.
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E1, Attachment 1
WheredoestheMoneyGo?
Nearly76%oftheGeneralFundbudgetisspentonpersonnelcosts.Another20%representscontracted
services,includingattorneys,auditors,planners,andcontractors.Only4%isspentoncommodities.
Thismakesitdifficulttofindsavingsinthebudgetwithoutimpactingservices.Theallocationdoesnot
changesignificantlyfromyeartoyear,asshowninthecomparisonbelow.
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E1, Attachment 1
WheredoestheMoneyComeFrom?
Approximately75%oftheGeneralFundrevenuestreamconsistsofpropertytaxrevenues.Licensing
andpermitrevenueaccountsforthenextlargestcategoryat6.3%.Chargesforservicesprovide5.3%of
GeneralFundrevenues,whileintergovernmentalrevenuesprovide4.9%.Transfersinfromotherfunds
includeinternalchargessuchasengineeringandadministrativecharges.Therevenuestreamremains
fairlyconstantovertime,asshownbelow.
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E1, Attachment 1
WhatdidnotgetFundedinthePreliminaryBudget?
SeveraldepartmentalrequestswereidentifiedbytheCityManagerandFinanceDirectoras
enhancementstocurrentservicelevels,requiringapolicydecision.ThesewerenotincludedintheCity
ağƓğŭĻƩƭBudgetProposal.
Twonewpoliceofficershiredmidyear$90,000
Tworentalhousinginspectorsmidyear$32,000
Move20%CommunicationssalariestoGeneralFund$70,000
IncreaseCIPFunding$100,000
ImproveunrestrictedfundbalanceinGeneralFund$100,000
ImprovedeficitfundbalanceinRecreationFund$200,000
Eliminatealarmfees$40,000
Every$200,000increaseinexpenditureswillresultinapproximately1%increaseinthetaxlevy.
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E1, Attachment 1
HowDoWeCompare?
ThefollowingchartcomparesağƦƌĻǞƚƚķƭ2016spendingandeconomicdatawithsimilarmetropolitancities.
ThedatawasprovidedbytheOfficeoftheStateAuditor,with2016spendingdatabeingthelatestavailable.
20162016Taxable2016Net2016Current2016Capital2016Debt2016TotalDebt&DebtServiceOutstanding
PopulationTaxCapacityTaxLevyExpendituresOutlayServiceExpendituresCapital/Total/TotalExpBondedDebt
Andover 32,33525,543,6629,821,06511,848,7174,662,4602,412,18818,923,36537.39%12.75%24,985,000
AppleValley 51,33845,443,30920,322,70228,048,7588,430,6033,614,99740,094,35830.04%9.02%42,290,000
BrooklynCenter 31,23115,064,61510,812,62824,090,6675,979,0643,677,00633,746,73728.61%10.90%32,655,000
CottageGrove 35,93927,993,34512,024,66824,105,81016,495,85712,835,08953,436,75654.89%24.02%26,660,000
InverGroveHeights 34,99932,272,46415,958,64122,670,8458,747,0313,780,12035,197,99635.59%10.74%51,725,000
Maplewood 40,24335,038,55116,996,19920,314,8413,880,69613,517,67937,713,21646.13%35.84%68,623,529
Richfield 36,33825,580,32415,601,95128,293,46214,780,9213,688,35146,762,73439.50%7.89%59,750,000
Roseville 35,83642,393,89216,670,96428,389,6719,821,8523,508,82341,720,34631.95%8.41%27,945,000
Shakopee 40,64340,933,71015,514,56324,082,93332,159,4122,549,49458,791,83959.04%4.34%44,045,000
St.LouisPark 49,03357,152,60826,401,64742,804,35419,894,8283,242,87665,942,05835.09%4.92%45,550,000
Average38,79434,741,64816,012,50325,465,00612,485,2725,282,66243,232,94139.82%12.88%42,422,853
Maplewood
100.9%106.1%79.8%31.1%255.9%87.2%115.8%278.3%161.8%
%ofAverage 103.7%
ağƦƌĻǞƚƚķƭpopulationandeconomictaxcapacityareslightlylargerthanthesamplegroup.The2016net
taxlevywasslightlymorethanthegroupaverage;however,current(operating)expenditureswere
significantlyless.Capitalexpendituresweresignificantlylower,primarilyduetothecompletionintheprior
yearoftheEnglishStreet/TH#36project.Debtservicewassignificantlyhigher;however,retirementof
principalrelatedtotheissuanceofrefundingbondsisincludedindebtserviceforallcities.ağƦƌĻǞƚƚķƭ
outstandingbondeddebtissignificantlyhigherthanthatofthepeergroup.
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E1, Attachment 1
City of Maplewood
2019 General Fund Budget Summary
General Fund
Date of Adoption: December 10, 2018
General Fund (101)ModifiedProposed
ActualBudget EstimatedBudgetBudget %
2017201820182019Incr/(Decr)
Revenues:
Property Taxes$14,272,208$15,351,530$15,200,000$16,033,2704.44%
Other Taxes17,63782,00080,00045,000-45.12%
Special Assessments4,2711,6003,0001,000-37.50%
Licenses & Permits1,792,1681,345,9001,333,9001,332,000-1.03%
Intergovernmental963,4031,702,9001,703,0001,042,930-38.76%
Charges for Service1,307,4001,078,6601,079,0001,130,3004.79%
Fines & Forfeits189,861192,000190,000180,000-6.25%
Interest33,68645,00072,00050,00011.11%
Miscellaneous Revenue192,51896,900100,00083,500-13.83%
Total Revenues18,773,15219,896,49019,760,90019,898,0000.01%
Expenditures:
Current
Administration2,284,5151,713,5301,714,0001,781,2403.95%
Environment & Econ Dev1,272,5041,342,7901,343,0001,330,840-0.89%
Finance647,1891,213,5701,200,0001,303,4007.40%
Fire2,009,9772,086,0802,100,0002,252,4407.97%
Legislative162,932152,380152,000158,9804.33%
Parks & Recreation478,550518,510519,000557,4407.51%
Police8,790,2659,500,3409,350,0009,813,1903.29%
Public Works3,719,6053,882,2903,810,0004,060,8404.60%
Total Cu
rrent Expenditures19,365,53720,409,49020,188,00021,258,3704.16%
Capital Outlay
Parks and Recreation957 - - 0.00%-
Public Works1,978 --0.00%
Total Capital Outlay2,935 - - 0.00%-
Total Expenditures19,368,47220,409,49020,188,00021,258,3704.16%
r(595,320)(513,000)(427,100)(1,360,370)165.18%
Excess of Revenues Ove
(Under) Expenditures
Other Financing Sources (Uses)
Transfers In1,453,664593,000593,0001,360,370129.40%
Transfers Out(35,469) - - 0.00%-
Sale of General Fixed Assets22,60120,00025,000 -100.00%-
Total Other Financing 1,440,796613,000618,0001,360,370121.92%
Sources (Uses)
Net Change in Fund Balance845,476100,000190,900 -
Fund Balances:
r 8,449,5467,604,070 8,449,546 8,640,446
Beginning of Yea
r$8,449,546 $8,549,546 $8,640,446 $8,640,446
End of Yea
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E1, Attachment 1
Preliminary Fiscal Year 2019 General Fund Budget Narrative
Revenues - Overall increase of 3.65%, or $748,880
{1}Property Taxes
General Fund property tax revenue will increase by 4.44%, or $681,740, with the
proposed 2019 budget. This does not mean that property taxes will increase by
4.44%. Other taxes and assessments are a minor part of the revenue stream
and vary significantly by year.
{2}Licenses and Permits
License and Permit revenue will decrease 1.03%, or $13,900. The revenue
projection for construction related permits was decreased slightly for 2019, due
to a lower trend in 2018.
{3}Intergovernmental Revenue
Intergovernmental revenue will decrease $659,970, or 38.76%. This is due to
the reallocation of Local Government Aid to capital projects. Local Government
Aid was utilized for one year to fund engineering expenses related to road
projects that involved bond issuance. This was part of the debt reduction
strategy. Those costs will now be funded by franchise fees.
{4}Charges for Services
Charges for Services revenue is increasing by $51,640, or 4.79%. This is
primarily due to Public Safety charges increasing by $41,000, due to the new
practice of billing other agencies and private parties for overtime related to after
hours work detail. Plan check fees are also increasing $11,000 due to the 2018
trend.
{5}Fines and Forfeits
Fines and forfeiture revenue is expected to decrease 6.25%, or $12,000. Fine
revenue has steadily been trending down.
{6}Interest Revenue
Interest earnings in the General Fund are expected to increase $5,000, or
11.11% due to higher rates and more prudent investment practices related to the
efficiencies of the new investment tracking software.
{7}Miscellaneous Revenue
Miscellaneous revenues were decreased slightly, 13.83% or $13,400 as they
are difficult to predict.
{8}Transfers In
The preliminary budget includes transfers from the enterprise funds for
administration. The increase of $767,370, or 129.4%, is primarily related to the
transfer of gas franchise fees to fund engineering costs related to capital
projects. These costs will no longer require the issuance of debt.
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E1, Attachment 1
Expenditures - Overall increase of 4.16%, or $848,880
{1}General Government:
Legislative - Overall increase of 4.33%, or $6,600
Legislative: The Legislative budget is increasing 4.33%, or $6,600 overall.
Internal IT Charges increased by $2,100, or 16.8% in the Legislative budget. IT
rates were increased city-wide to fund purchases of fiber and SharePoint
software in 2019. In addition, PERA benefits in the amount of $3,150 were
included in the budget to reflect actual expenditures.
Administration - Overall increase of 3.95%, or $67,710
Administration: Increase of $11,250, or 2.52% overall, due primarily to the
3.2% increase in wages and benefits. A 3% COLA was assumed.
Legal: The civil legal budget is increasing $400, or 0.36%. Prosecution is now
in the Police budget.
Safety:The Safety budget is not increasing from the prior year. An additional
$1,500 in supplies was included last year to increase overall safety efforts.
Human Resources: The HR budget is increasing $27,270, or 6.06% overall,
due to an increase in the amount and allocation of IT charges. The IT allocation
% was updated to include the new HR related software (Envisio, NeoGov, etc)
City Clerk: The Clerk's budget was increased $35,010, or 5.84% overall,
primarily due to payroll related increases (COLA and Worker's comp increases).
Internal IT charges were increased $9,250 to include the increased IT needs
mentioned above.
Elections: This budget will decrease $6,560, or 7%. The County now manages
early voting.
Finance - Overall increase of 7.40% or $89,830
Finance: The Finance Division budget increased 6.53% or $46,870. Wages
and benefits increased $35,210, or 6.13% due to COLA and payroll related
increases. IT charges increased $10,360 due to the new fiber and SharePoint
software needs mentioned above.
Deputy Registrar: The DMV budget increased 8.65% or $42,960. Wages and
benefits increased $30,010, or 6.52% due to COLA and payroll related
increases. It also includes the addition of one part-time employee (.6) to assist
with the backlog. IT charges increased $11,350 due to the new fiber and
software needs mentioned above.
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{2}Public Safety
Police - Overall increase of 3.29%, or $312,850
Police: This budget will increase of $312,850, or 3.29%, overall. This is
primarily due to COLA and payroll related increases in the amount of 264,500 or
3.4%. There is also an increase in IT charges in the amount of $39,850 to
support the additional IT needs mentioned above.
Fire - Overall increase of 7.97%, or $166,360
Fire: The Fire Budget is increasing by 7.86%, or $163,560, overall. Wages and
benefits were increased $143,920, or 9.84% over the prior year. This was due
primarily to COLA increases and the addition of full-time firefighters. These
costs will be offset by the State Fire grant in the amount of $94,000. Part-time
firefighter salaries were eliminated in the amount of $136,860. The amount of
$30,000 was included for ice rescue equipment in Commodities. Liability
insurance was reduced $12,620 and IT charges increased $18,500.
Emergency Management: This budget will decrease by $200 for 2019.
{3}Public Works
Public Works - Overall increase of 4.60%, or $178,550
Building Operations: This budget has decreased 0.24% or $1,490 overall.
Public Works Administration: This budget will increase $48,990, or 18.86%.
This is primarily due to a $39,100 increase in IT charges to fund the IT needs
mentioned above. Wages and benefits will increase $10,340, or 7.3% due to
COLA and Workers' Compensation insurance increases.
Street Maintenance:The budget will increase by 6.2%, or $47,670 overall.
Commodities are increasing by $19,000, or 18%. This is due to a projected
increase in the price of fuel and a new accounting system that charges
departments directly for fuel rather than charging it to the Fleet internal service
fund. Wages and benefits are increasing $31,790, or 7.26%, primarily due to
COLA and Workers' Compensation increases.
Engineering:This budget will increase only $7,560, or 1.18% overall, primarily
due to payroll savings in staff replacements.
Snow and Ice Control: There is a 1.95%, or $9,890, increase overall. This is
due to COLA and Workers' Compensation increases. Reductions in other areas
partially offset the costs.
Forestry: This budget will increase 7.7%, or $14,940, overall. This is due to
COLA and Workers' Compensation increases.
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Parks Maintenance: This budget will increase 5.77%, or $50,990, overall. This
is due to COLA and Workers' Compensation increases in the amount of
$42,490. Fuel will increase $13,500 due to new accounting software that tracks
fuel purchases directly to departments rather than charging the fleet rental fund.
{4}Parks and Recreation
Parks and Recreation - Overall increase of 7.51%, or $38,930
Parks Administration: This budget is increasing 17.19%, or $32,740, overall.
Wages and benefits were increased $29,340, or 20%, primarily due to a $16,500
increase in temporary wages for Wakefield Park activities. The remainder of the
increase is related to COLA and payroll related increases. In addition, the Park
Manager's time allocation was increased from .5 to .7 for Park Administration.
Some of the costs will be offset by Wakefield rental revenues. Internal IT
charges increased $5,000 due to the reasons mentioned above.
Nature Center: This budget will increase 3.27%, or $6,570, due to COLA and
payroll related increases.
Open Space Management: The budget will not increase in 2019.
Light it Up Fourth: The budget for this activity will stay the same at $44,000.
Advertising revenues offset part of the expenses. The City traditionally levies
about $28,000 for this activity.
{5}Environment & Econ Development - Overall decrease of 0.89% or $11,950
Community Development Administration: This budget will decrease 4%, or
$20,070, overall. This is primarily due to the elimination of the comprehensive
plan budget, which was $32,900 in the prior year. Wages and benefits
increased 2.4%, or $9,250, due to COLA and payroll related increases. Internal
IT charges increased $7,800 due to the needs mentioned above. Telephone
costs were reduced $5,750 to align with prior years' activity. Travel and training
and vehicle allowance was increased $1,650.
Planning: This budget will decrease8.2%, or $23,080, primarily due to the
reduction of consulting fees, in the amount of $25,000, related to the
comprehensive plan. Also, the Planner position was reduced from .7 to .6 FTE.
Building Inspections: This budget will increase 5%, or $22,070, primarily due
to COLA and payroll related increases.
Public Health Inspections: This budget will increase 5%, or $3,740 primarily
due an increase in time allocation of the inspector from .426 to .462 FTE.
Code Enforcement: This budget will increase 7%, or $5,390 primarily due an
increase in time allocation of the part-time inspector from .174 to .188 FTE.
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August 13, 2018
2019 City Manager’s Budget Workshop #1
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Code
of
employees
Lines
Hours
of
Dollars
Staff
of
of
of
DozensHundredsThousandsMillions
ΘΘΘΘ
$$
$$$
$$$$
$$$$$$$
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$ 4.4% 1.1% 0.0% 25.0% -100.0% 0.0% 0.0%$ 2.5%
Preliminary$ Increase% Increase
$ 681,740 51,620 - 105,000 (300,000) - -$ 538,360
$538,360
of
Final
2018 Levy
$ 16,033,270 4,945,690 200,000 525,000 - 200,000 100,000$ 22,003,960
Increase
Fund2019 Levy(Decrease)(Decrease)General Fund15,351,530Debt Service Funds4,894,070Recreation Fund200,000Capital Project Funds420,000Ambulance Fund300,000Community Center Fund200,000EDA
Fund100,000Total Levy21,465,600
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Other Funds
72.9%
4.7%
Debt Service Funds
22.5%
Preliminary 2019 Tax Levy
General Fund
Other Funds
71.5%
5.7%
Debt Service Funds
Final 2018 Tax Levy
22.8%
General Fund
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Levy
Tax
on
32,50016,50051,620
(4,260)
100,000105,000
150,000 538,360
(58,000)(68,000)
$513,000
(300,000)
AmountImpact
Increases
fromBudget
Insurance
Levy
Plan
Premium
Staff
the
in
Park
Comp
Liability
Comp
Adjustments
Increases
Change
Services
of
MiscellaneousEliminateDecrease
PayrollITƚƩƉĻƩƭFuelWakefield
Levy
FundFundFundFundFundFundFundFund
Equipment
Changed?
Amount
Service
Debt
What GeneralGeneralGeneralGeneralGeneralGeneralGeneralGeneralCapitalAmbulance Total
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21,360,597
3.0%
20,738,833
5.0%
19,751,270
4.0%
HISTORY
LEVY
TAX
18,991,610
2.5%
18,528,400
0.0%
201320142015201620172018
18,528,400
2.0%
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