HomeMy WebLinkAbout2018-07-23 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,July 23, 2018
City Hall, Council Chambers
Meeting No.14-18
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
pleasestate your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
thendirect staff, as appropriate,to answer questions or respond to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.July9, 2018 City Council Workshop Minutes
2.July 9, 2018 City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
3.Presentation of GFOA Distinguished Budget Presentation Award
4.Amend Council Appointment to Ramsey County League of Local Governments
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separateitem.
1.Approval of Claims
2.Resolution Terminating the 1998 Park Edge Apartments Regulatory Agreement
3.Maplewood Area Historical Society Annual Appropriation
4.Call for a Special Meeting to Canvass 2018 Primary Election Results
5.Strategic Priorities Update forSecond Quarter of 2018
6.Travel Expenses for Mayor Slawik for Rail~volution Conference
7.Resolution Extending the Comcast Cable Franchise
8.Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive
9.Conditional Use Permit Resolution for St. Paul Regional Water Services Lime
Sludge Storage Tank, 1900 Rice Street
H.PUBLIC HEARINGS
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Purchase Agreement for 1375 Frost Avenue East (Three Parcels)
2.Amend Franchise and Franchise Fee Ordinances
a.Amend Electric Franchise Ordinance
b.Amend Electric Franchise Fee Ordinance and North St. Paul Fees
c.Amend Gas Franchise Ordinance
d.Amend Gas Franchise Fee Ordinance
e.Resolution Authorizing Publication of Franchise Fee Ordinances
K.AWARD OF BIDS
None
L.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M. Monday, July 9, 2018
Maplewood City Hall – Council Chambers
A.CALL TO ORDER
A meeting of the City Council was held atMaplewood City Hall –Council Chambersand
was called to order at5:36 p.m.by Mayor Slawik.
B.ROLL CALL
Nora Slawik, MayorPresent
Bryan Smith, CouncilmemberAbsent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Tou Xiong,CouncilmemberPresent
C.APPROVAL OF AGENDA
Councilmember Abrams movedto approve the agenda as submitted.
Seconded by CouncilmemberXiongAyes – All
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Street Conditions and Asset Management Discussion
City Manager Coleman introduced the staff report. Public Works Director Love gave the
staff report and answered questions of the council.Public Safety DirectorNadeau
answered additional questions of the council.
2.Capital Improvement Plan 2019-2023 Overview
City Manager Coleman introduced the staff report.Finance Director Paulseth gave the staff
report and answered questions of the council. Public Safety Director Nadeau, Public Works
Director Love and Parks & Recreation Director Konewkoanswered additional questions of
the council.
F.ADJOURNMENT
Mayor Slawikadjourned the meeting at 6:55 p.m.
July 9, 2018
1
City Council Workshop Minutes
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,July 9, 2018
Maplewood City Hall – Council Chambers
Meeting No.13-18
A.CALL TO ORDER
A meeting of the City Council was held atthe Maplewood City Hall – Council Chambers and
was called to order at7:11 p.m. byMayor Slawik.
Mayor Slawik thanked everyone whoattended and staff whohelped with the annual
fireworks display.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent – Arrived at 8:27 p.m.
Tou Xiong, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following item was added to the agenda under Appointments and Presentations,
Council Presentations:
National Night Out
Rain Gardens
Business Retention and Expansion Meeting with ISD 622 Superintendent
Business Council Meeting on the North End
Regional Mayors Meeting
CouncilmemberXiongmoved to approve the agendaas amended.
Seconded by CouncilmemberJuenemannAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
E.APPROVAL OF MINUTES
1.June 25, 2018 City Council Workshop Minutes
CouncilmemberJuenemann moved to approve the June 25,2018 City Council Workshop
Minutesas submitted.
Seconded by Councilmember AbramsAyes – Council Members Abrams,
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Juenemann and Xiong
Abstain – Mayor Slawik
The motion passed.
2.June 25, 2018 City Council Meeting Minutes
Change the word Pullto Pulledon page 1 under F2 Appointments and Presentations.
Councilmember Abrams moved to approve the June 25, 2018 City Council Meeting Minutes
asamended.
Seconded by Councilmember XiongAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager gave the update to the council calendar, reviewed other topics of
concern or interest requested by councilmembers and gave an overview of upcoming
events in the community.
2.Council Presentations
National Night Out
Councilmember Juenemann reported that National Night Out will be held on Tuesday,
August 7.Public Safety Director Nadeau gave additional information on National Night Out.
Rain Gardens
Councilmember Juenemann reported on the rain garden throughout the City and how
beautiful they look.
Business Retention and Expansion Meeting with ISD 622 Superintendent
Councilmember Abrams reported on the BR&E Meeting she attended withISD 622
Superintendent Christine Osorio.
Business Council Meeting on the North End
Councilmember Abramsreported on the Business Council Meeting she attended with the
focus on the North End of Maplewood, specifically the mall area.
Regional Mayors Meeting
Mayor Slawikreported on the Regional Mayors Meeting she attended.
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Mayor Slawik reported that Maplewood resident Pat Effenbergerhasretired from the
Pioneer Press.
G.CONSENT AGENDA
Agenda items G3 and G5 were highlighted.
Councilmember Juenemann moved to approve agenda items G1-G5.
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
1.Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 663,058.97 Checks # 101793 thru #101845
dated 06/26/18
$ 1,042,229.35 Disbursements via debits to checking account
dated 06/18/18 thru 06/22/18
$ 122,088.09 Checks #101846 thru #101868
dated 07/03/18
$ 627,988.02 Disbursements via debits to checking account
dated 06/25/18 thru 06/29/18
$ 2,455,364.43 Total Accounts Payable
PAYROLL
$ 549,459.98 Payroll Checks and Direct Deposits dated 06/29/18
$ 1,170.32 Payroll Deduction check # 99103310 thru # 99103311 dated 06/29/18
$ 550,630.30 Total Payroll
$ 3,005,994.73 GRAND TOTAL
Seconded by Councilmember XiongAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
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2.Resolution Amending Resolution #18-05-163, 2018A Bonds
Councilmember Juenemann moved to approvethe Resolution Amending Resolution No. 18-
05-163, Awarding the Sale of City’s $6,940,000 General Obligation Bonds, Series 2018A.
Resolution18-07-1585
Resolution Amending Resolution No. 18-05-1563, Awarding the Sale of City’s
$6,940,000 General Obligation Bonds, Series2018A
BE IT RESOLVED By the City Council (the “Council”) of the City of Maplewood,
Ramsey County, Minnesota (the “City”), as follows:
Section 1. Recitals.
1.01.By Resolution No. 18-05-1563 adopted on May 14, 2018(the “Award
Resolution”), the City Council awarded the sale of the City’s General Obligation Bonds,
Series2018A (the “Bonds”), issued in the original aggregate principal amount of $6,940,000.
The City issued the Bonds on June 14, 2018.
1.02.Section 2.02 and the form of Bonds attached as Exhibit B of the Award Resolution
provide that interest on the Bonds is payable to the registered owners of record thereof asof the
close of business on the first day of the month of such interest payment date.
1.03.Subsequent to the issuance of the Bonds, U.S. Bank National Association, Saint
Paul, Minnesota, the initial Registrar appointed by the City under the Award Resolution (the
“Registrar”), requested a change to the provisions in Award Resolution providing for the method
of determining the registered owners of record of the Bonds to whom interest will be payable.
The Registrar requests that Section 2.02 and the form of Bonds attached as Exhibit B of the
Award Resolution (and correspondingly, the Bonds), be amended to provide that interest on the
Bonds is payable to the registered owners of record thereof as of the close of business on the
fifteenth day of the month precedingsuch interest payment date.
1.04.The proposed amendment to the Award Resolution does not change the interest
or principal payment dates of the Bonds, or any other aspect of the Bonds including the principal
amounts, interest rates or redemption provisions, but merely changes the method of determining
the registered owner of the Bonds for purposes of making payments on the Bonds.
Section 2. Award Resolution Amended.
2.01.Section 2.02 of the Award Resolution hereby is amended to read as follows
(strikethrough denotes deleted text; underline denotes inserted text):
2.02.Dates; Interest Payment Dates. Each Bond will be dated as of
the last interest payment date preceding the date of authentication to which
interest on the Bond has been paid or made available for payment, unless (i) the
date of authentication is an interest payment date to which interest has been paid
or made available for payment, in which case the Bond will be dated as of the
date of authentication, or (ii) the date of authentication is prior to the first interest
payment date, in which case the Bond will be dated as of the date of original
issue. The interest on the Bonds is payable on February 1 and August 1 of each
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year, commencing February 1, 2019, to the registered owners of record thereof
as of the close of business on the fifteenth day of the immediately preceding
month, whether or not such day is a business day.
The first full paragraph of the form of Bonds in Exhibit B attached to the Award Resolution is
amended to readas follows:
The City of Maplewood, Minnesota, a duly organized and existing
municipal corporation in Ramsey County, Minnesota (the “City”),
acknowledges itself to be indebted and for value received hereby promises to
pay to the Registered Owner specifiedabove or registered assigns, the
principal sum of $__________on the maturity date specified above, with
interest thereon from the date hereof at the annual rate specified above,
payable February 1 and August 1 in each year, commencing February 1, 2019,
to the person in whose name this Bond is registered at the close of business
on the fifteenth day (whether or not a business day) of the immediately
preceding month. The interest hereon and, upon presentation and surrender
hereof, the principal hereof are payable in lawful money of the United States of
America by check or draft by U.S. Bank National Association, Saint Paul,
Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and
Authenticating Agent, or its designated successor under the Resolution
described herein. For the prompt and full payment of such principal and
interest as the same respectively become due, the full faith and credit and
taxing powers of the City have been and are hereby irrevocably pledged.
2.02.The Award Resolution remains in full force and effect and is not modified
except as provided herein.
2.03.Kennedy & Graven, Chartered, bond counsel to the City, is hereby authorized to
prepare substitute pages for the Bonds to reflect the amendment approved by this resolution,
and deliver the same to the Registrar.
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
3.Replacement of Maplecrest Park Playground
CouncilmemberJuenemann moved to approve a bestvalue approach for the Maplecrest
Park Playground and authorize the City Manager and the Mayor to enter into a contract with
the provider that the residents choose for replacement, with a not to exceed budgetof
$100,000.
Seconded by Councilmember XiongAyes – Mayor Slawik, Council
Members Abrams, Juenemann
and Xiong
The motion passed.
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4. Resolution Appointing Election Judges for the 2018 State Primary Election
Councilmember Juenemann moved toapprove theresolution listing election judges for the
2018 State Primary Election.
Resolution18-07-1586
Appointing Election Judges
2018 State Primary Election
WHEREAS, MN State Statute 204B.21, subd. 2 states election judges for precincts
in a municipality shall be appointed by the governing body of the municipality; and
WHEREAS, Approval of the resolution does not qualify individuals to serve as an
election judge; and
WHEREAS, Appointments will be made from the list to fill the needed positions after
training and required paperwork have been completed.
NOW, THEREFORE, IT BE RESOLVEDby the City Council of Maplewood,
Minnesota, that the City Clerk or designee assign Election Judges to serve in the 2018 State
Primary Election to be held on Tuesday, August 14, 2018 from the following list.
Alfred BoulayHelen Jean
Vanessa Abaciry
Pria (Kaushalya) Kristen BowersDickson
AbeyratneGinny BrandonAlbin Dittli
Richard BrandonLarry Dumke
Meridith Aikens
Denise BricherJohn Eads
Alissa Allen
Jim AllenBernice Carolyn Eickhoff
BunkowskeJan Falteisek
Nancy Anderson
Denell BurdineNick Franzen
Theodore
AndersonThomas BurkeRobert Freid
Ahsan AnsariKelly BuserMary Katherine
Helen CarsonFuller
Michael Antonio
Ajla ArnoldJane CavanaughBarbara Funk
Paul BabinAndre ChouravongTerrence Garvey
Kathy ClarkEliya Gebremedhin
Zachary Backlund
AnnClelandBobbi Gilpin Smith
Bernadette Barbon
Linda Goeppinger
Rosemary BartleyEdward Combe
Colleen ConnollyDiane Golaski
David Bedor
Victoria CramerDiane Gramenz
Barbara Beecher
Anne Gravelle
Jan BehrCorey Culver
David Grefe
Ruth BellBonnie Dahl
Dana DanielsJamie Gudknecht
Jaime Belland
Pauline DanielsonNick Gudknecht
Kristine Berck
Dianne Gustafson
Sharon BierwerthDemartus Davis
Nancy DeBernardiPhyllis Haag
Lynn Bishop
Christa DePonty Michael Hafner
Diane Bjorklund
Joann Hagemo
Donita BoldenAntonio
Sandra Hahn
Marietta Phil DeZelar
BongiovanceCharlene Vonna Hahn
Lisa Hansford
Jeanne BortzDickerson
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Mary HarderKenneth LewisKenya Pratt
Sandy Lewis
Barbara HartDan Prokosch
Lisa Liddell
Robert HartPamela Prokosch
Sheila HaywoodDarla LindelienShelly Putz
Jean HeiningerMarianne LiptakSteve Putz
Darlene
Darlene HerberLadrena Rakowski
Gary HinnenkampLoipersbeckAndrew Reichow
Pamela HodgesJules LoipersbeckRoy Reichow
Valerie Mahowald
Cheryl HollmanJoAnne Reinke
Jeri Mahre
John HollmanRita Renslow
Mary HolmesSamantha MartinCarol Rios
Thomas Maskrey
Janice HoppeVincent Rodriguez
Christina Mastro
Jeanette HuletTeresa Rossbach
Patricia HuthJohn McCannBeryl Rourke
Raymond HuthJudy McCauleyBob
Joan McDonough
Hilary ImmRozmarynowski
Barb Miller
Carol IngersollCrystal Rygg
Carol JagoeMarlene MorenoKarla Sand
Maureen Morse
David JahnWarren Sands
Gilbert Motz
Kathleen JensenKathleen Sauer
Robert JensenJohn MyersSharon Sawyer
Judith Julia NentwigCynthia
Brenda Neumann
JohannessenSchluender
Cheryle JohnsonMary NewcombWilliam Schmidt
Robert JohnsonMiranda NicholsJulie Schommer
Mary Nierling
Warren JohnsonJames Seitz
Ann Norberg
Howard JohnstonDeborah Seyfer
Anabella JonesCynthia OBrienMary Singer
D. William (Bill)
Annette KaneDelaney Skaar
O'Brien
Myrna KaneSusan Skaar
Judy KipkaMary O'ConnellDuane Smith
LaVonne KirscherBruce OlsenMargaret Smith
Anita Olson
Monica KlamnSokunthea Soeun
Norman Olson
Carol KnaussFaith Sorenson
Brenda Oswald
Lois KnutsonKathy Sorenson
Kathy Overby
Pete KoegelFlorence Sprague
Dian Parent
Carol KoskinenTim Stafki
John Parnell
Dennis KramerJudith Steenberg
Susan ParnellRichard Steenberg
John Krebsbach
Dori PaycerMary Strandness
Jason Kreger
Nicholas Paycer
Elaine KruseChris Swanson
Marilyn Peper
Shirley KulzerKim Swift
Jackie KwapickDevrie PerzichilliWilliam Symoniak
Tom LabarreJoan PetersonLori Taylor
Kathleen Peterson
Annette LaCasseTiffany Taylor
Barbara LarsonLinda PetersonJohn Thon
Tom LayerJodi Tripp
Carolyn Plank
Kirk LemieuxOrlin PlathJo Trippler
Mary Ann LeoJoseph PlumboMicki Tschida
ClaudetteLeonardCarolyn Urbanski
Roger Posch
James LeonardNina PotterHolly Urbanski
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Karen ValentoMary WendtSara Xiong
Stephanie VangAngela Cindy Yorkovich
Laure WettschreckTom Zimitsch
Waschlmusch JoRonda Wilks
Gayle WasmundtBeth Wolszon
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
The motion passed.
5.Purchase of Additional Trash Carts and Approve Cart Re-Distribution for the
Maplewood Trash Plan
Councilmember Juenemann moved to approve the quote with Otto Environmental
Systems N.A., Inc. for the purchase of 655 additional trash carts to be used in the
Maplewood Trash Program and to reimburse Republic $15,000 to cover the cost for
switching out the trash carts.
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
The motion passed.
H.PUBLIC HEARINGS
None
I.UNFINISHED BUSINESS
1.Maplewood Nature Center Master Plan
City Manager Coleman introduced the staff report. Natural Resource Coordinator
Gaynor gave the presentationand answered questions of the council. Lead Naturalist
Hutchinson addressedthe council to answer additional questions of the council.
Councilmember Abrams moved to approve the preparation ofa Master Plan for
Maplewood Nature Center not to exceed $50,000 and authorize staff to seek quotes and
authorize the City Manager and Mayor to enter into contracts with consultants for
creating the plan.
Seconded by CouncilmemberXiongAyes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
The motion passed.
J.NEW BUSINESS
1.On-Sale Wine License for Groceries & Nepali Kitchen, 1700 Rice St, Suite J
City Manager Coleman introduced the staff report. City Clerk Sindt gave the staff report.
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Applicant Parmandenda Khatiwoda addressed the councilto give additional information
about the business.
Councilmember Xiong moved to approve the On-Sale Wine license for Groceries &
Nepali Kitchen, located at 1700 Rice Street, Suite J.
Seconded by Councilmember JuenemannAyes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
The motion passed.
Councilmember Smith arrived at 8:27 p.m.
2.Trails Edge Apartments, 2988 Country View Drive
a.Planned Unit Development Resolution
b.Public Vacation Resolution
c.Lot Combination
d.Design Review
City Manager Coleman introduced the staff report. Economic Development Coordinator
Martin gave the staff report. Commissioner Arbuckle addressed the council to give the
Planning Commission report. Jim Kellison, Developer on behalf of CV2-INH, addressed
the council to give additional information about the project and answer questions of the
council.
Councilmember Abrams moved to approve the conditional use permit for a planned unit
development resolution which approves a four-story, 152-unit multi-familybuilding to be
constructed at 2988 Country View Drive.
Resolution18-07-1587
Conditional Use Permit for a Planned Unit Development Resolution
WHEREAS, Jim Kellison, on behalf of CV2-INH, has applied for a conditional use
permit for a planned unit development for its proposed 152-unit multi-family project
located at 2988 Country View Drive.
WHEREAS, Section 44-1092 of the city ordinances requires a conditional use
permit for planned unit developments built within the City of Maplewood.
WHEREASSection 44-359 of the city ordinances requires a conditional use
permit for residential buildings taller than 35 feet or three stories.
WHEREAS, this permit applies to the property located at 2988 Country View
Drive and the vacant parcel immediately to the north. The legal descriptions of the
properties are:
Lot 2, Block 2 of Mogren Retail Addition
AND
Registered Land Survey No. 602
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WHEREAS, the history of this permit is as follows:
1.On June 19, 2018, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to
the surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements. The planning
commission recommended that the city council approvethe permit.
2.On July 9, 2018, the city council discussed the permit. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe
above-described conditional use permit because:
1.The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5.The use would not exceed the design standards of anyaffected street.
6.The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the followingconditions:
1.All construction shall follow the site plan approved by the city. The
director of community development may approve minor changes.
2.The proposed construction must be started within one year of council
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approval or the permit shall end. The council may extend this deadline for
one year.
3.The city council shall review this permit in one year.
4.The applicant shall comply with the requirements in the engineer’s report
dated June 11, 2018 and the environmental report dated June 11, 2018.
5.This approval permits the project’s “studio” or efficiency units to have a
minimum of 570 square feet of floor area.
6.This approval permits the project to build a four-story multi-family building.
All requirements of the fire department must be met in the construction of
this building.
7.This approval permits the project to provide 153 underground parking
stalls and 144 surface parking stalls – a waiver of seven spaces. If a
parking shortage develops the applicant shall be required by the city to
provide additional surface parking.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
Councilmember Abrams moved to approve the public vacation resolution for the Trails
Edge project as the existing utility easement will serve no public purpose afterthe
applicant redevelops the property into a 152-unit multi-family building.
Resolution18-07-1588
Public Easement Vacation Resolution
WHEREAS, Jim Kellison, on behalf of CV2-INH, applied for the vacation of a
public utility easement.
WHEREAS, this request applies to the 4.26 parcel located at 2988 Country View
Drive. The legal description is:
Lot 2, Block 2 of Mogren Retail Addition
WHEREAS, the history of this vacation is as follows:
1.On June 19, 2018, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to
the surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the vacation.
2.On July 9, 2018, the city council discussed the vacation. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above
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described vacation for the following reasons:
1.The easement would serve no public purpose after the applicant develops the
property into a 152-unit multi-family building.
This vacation is subject to:
1.Provide the city with a legal description of the easement area to be vacated
and for the new areas to be conveyed as required for the 152-unit multi-family
building project.
2.The applicant meets all conditions within Jon Jarosch’s June 11, 2018 report.
Seconded by Councilmember SmithAyes – All
The motion passed.
Councilmember Smith moved to approve the lot combination request to adjust lot lines
for the applicant’s 5.6 acre 152-unit multi-family building. This lot combination approval is
subject to the following conditions:
1.A survey and new legal description must be submitted to planning staff for final
approval.
2.The applicant shall comply with the requirements in the city’s engineering report,
dated June 11, 2018.
3.The action only combines the two properties with the Ramsey County PID numbers
of 03-29-22-24-0018 and 03-29-22-21-0116.
4.The lot division and all easements must be recorded with Ramsey County within one
year of the approval date otherwise this approval is null andvoid.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
Councilmember Juenemann moved to approve the design plans for the new 152-unit
multi-family building stamped June 8, 2018, for the development project located at 2988
Country View Drive. Approval is subject to the applicant doing the following:
1.Repeat this review in two years if the city has not issued a building permit for this
project.
2.All requirements of the fire marshal and building official must be met.
3.The applicant shall obtain all required permits from the Ramsey-Washington Metro
Watershed District.
4.All driveways and parking lots shall have continuous concrete curbing.
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5.All requirements of the city engineer shall be met regarding grading, drainage,
erosion control, utilities and the dedication of any easements found to be needed. All
conditions of the Maplewood engineering report dated June 11, 2018 must be
complied with.
6.Meet all requirements contained within Shann Finwall’s environmental report, dated
June 11, 2018.
7.Prior to the issuance of a grading permit, the applicant shall be in full compliance
with the city’s tree preservation ordinance.
8.The applicant shall be required to submit a revised landscaping plan detailing
landscaping elements along the west and northsides of the proposed dog run fence.
9.The applicant shall have the proposed tree species plantings approved by the city’s
naturalist.
10.Any identification or monument signs for the project must meet the requirements of
the city’s sign ordinance. Identification or monument signs shall be designed to be
consistent with the project’s building materials and colors.
11.Prior to the issuance of a building permit, the applicant shall provide the city with
cash escrow or an irrevocable letter of credit for the exterior landscaping and site
improvements. Staff shall determine the dollar amount of the escrow.
12.The applicant shall complete the following before occupying the building:
a.Replace any property irons removed because of this construction.
b.Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d.Install all required outdoor lighting.
e.Install all required sidewalks.
13.If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to the public health, safety or
welfare.
b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
14.All work shall follow the approved plans. The director of environmental and economic
July 9, 201813
City Council Meeting Minutes
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E2
development may approve minor changes.
Seconded by Councilmember XiongAyes – All
The motion passed.
3.Beebe Meadows, SVK Development, LLC, 2135 Larpenteur Avenue
a.Comprehensive Plan Amendment Resolution (4 votes)
b.Zoning Map Amendment Ordinance
c.Preliminary PlatResolution
City Manager Coleman introduced the staff report. Economic Development Coordinator
Martin gave the staff report. Commissioner Arbuckle gave the Planning Commission
report. Reid Schulz with Landform Professional Services addressed the council to give
information on the project. Environmental & Economic Development DirectorKonewko,
Public Works DirectorLove, and City Attorney Batty gave additional information on the
project. Mike Kevitt of SVK Development addressed the council and gaveadditional
information.
Councilmember Abrams moved to approve the Comprehensive Plan Amendment
resolution to amend the land use for the property at 2135 Larpenteur Avenue from
Medium Density Residential to Low Density Residential.
Resolution18-07-1589
Comprehensive Plan Amendment Resolution
WHEREAS, SVK Development, LLC, applied for an amendment to the
comprehensive plan from Medium Density Residential to Low Density Residential.
WHEREAS, this change applies to the property at 2135 Larpenteur Avenue in
Maplewood, Minnesota.
WHEREAS,the legal description for the lot is: SECTION 14 TOWN 29 RANGE
22: Part Of E 1/2 Of Se 1/4 Of Sw 1/4 Of Se 1/4 Nly Of Former M & St P Sub R/r (subj
To Rds & Esmts) In Sec 14 Tn 29 Rn 22
WHEREAS, the property identification number for the lot is: 14-29-22-43-0002
WHEREAS, the history of this change is as follows:
1.On May 15, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the comprehensive land
use amendment.
2.On May 29, 2018, the city council discussed the land use plan change. They
considered reports and recommendations from the planning commission and city
staff.
July 9, 201814
City Council Meeting Minutes
Packet Page Number 15 of 152
E2
NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe
above-described change for the following reasons:
This site is proper for and consistent with the city's policies for low-density
residential use including enhance existing neighborhoods by encouraging
residential neighborhood development and redevelopment to address gaps in the
housing mix, ensuring the efficient use of city services and infrastructure, and
strengthen neighborhood vitality.
Seconded by Councilmember SmithAyes – All
The motion passed.
Councilmember Abrams moved to approve the Zoning Map Amendment ordinance to
change the zoning district for the property at 2135 Larpenteur Avenue from Farm
Residence (F) to Small-Lot Residential (R1-S).
Ordinance987
An Ordinance Amending the Zoning Map
The Maplewood City Council approves an ordinance allowing a zoning map amendment
from Farm Residence (F) to Small-Lot Residential (R1-S) for the following property:
Street Address: 2135 Larpenteur Avenue in Maplewood, Minnesota.
Legal Description: SECTION 14 TOWN 29 RANGE 22: Part Of E 1/2 Of Se 1/4
Of Sw 1/4 Of Se 1/4 Nly Of Former M &St P Sub R/r (subj To Rds & Esmts) In
Sec 14 Tn 29 Rn 22
Property Identification Number: 14-29-22-43-0002
Approval of the zoning map amendment is conditioned on the Metropolitan Council
approving the Comprehensive Plan Land Use Amendment for the property from Medium
Density Residential to Low Density Residential.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
Councilmember Smith moved to approve the Beebe Meadows preliminary plat resolution
to authorize the Beebe Meadows seven single family lot subdivision at 2135 Larpenteur
Avenue.
Resolution 18-07-1560
Preliminary Plat Resolution
WHEREAS, SVK Development, LLC, applied for a preliminary plat for Beebe
Meadows, a subdivision with seven single family lots.
WHEREAS, this preliminary plat applies to the property at 2135 Larpenteur
Avenue in Maplewood, Minnesota.
July 9, 201815
City Council Meeting Minutes
Packet Page Number 16 of 152
E2
WHEREAS, the legal description for the lot is: SECTION 14 TOWN 29 RANGE
22: Part Of E 1/2 Of Se 1/4 Of Sw 1/4 Of Se 1/4 Nly Of Former M & St P Sub R/r (subj
To Rds & Esmts) In Sec 14 Tn 29 Rn 22
WHEREAS, the property identification number for the lot is: 14-29-22-43-0002
WHEREAS, the history of this change is as follows:
1.On June 19, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speakand present written statements. The planning
commission recommended that the city council approve the comprehensive land
use amendment.
2.On July 9, 2018, the city council discussed the land use plan change. They
considered reports and recommendations from the planning commission and city
staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described change with the following conditions of approval:
1.Prior to final plat the applicant must submit the following:
a.Verification that the Metropolitan Council approved the Comprehensive
Plan Land Use Amendment for the property from Medium Density
Residential to Low Density Residential.
b.A preliminary plat opinion letter from the City Attorney detailing the
requirements for fee title and plat recording.
c. A detailed grading plan for Lot 7. The plan must include the building
footprint and grading on the lot. No building or grading is allowed within
the wetland buffer.
d.Homeowner’s association documents. Thedocuments must specify that
all owners in the Beebe Meadows plat are responsible for the ownership,
management, and maintenance of the Outlot and infiltration basins and
details on how the wetland buffer and infiltration basins are to be preserved
and maintained.
e.Elevations of the proposed single-family homes. Elevations must reflect
that each single family home has a distinctive front elevation.
f.Revised landscape/screening plan that shows a six-foot high screening
fence or landscaped screening on the north side of the house on Lot 1.
The fence or landscaping must screen the house on Lot 1 from the
townhouses on the north side of the property at 2124 and 2126
Southwind Road. The revised landscape plan must also comply with the
conditions of approval as outlined in the
July 9, 201816
City Council Meeting Minutes
Packet Page Number 17 of 152
E2
June 12, 2018, Environmental Review.
g.Revised plat that shows that all lots meet the minimum net buildable lot
area of 7,500 square feet excluding the infiltration basins. Adjustments to
the locations of the infiltration basins may be necessary to achieve this
requirement.
h.Wetland buffer easement for Lots 3, 4, 5, and 7. The easement will
specify that no building, mowing, or grading is allowed within the wetland
buffer easement.
i.Comply with conditions outlined inthe June 12, 2018, Environmental
Review.
j.Comply with conditions outlined in the June 12, 2018, Engineering
Seconded by Mayor SlawikAyes – All
The motion passed.
4.Purchase Agreement for 1946 English Street North (Three Parcels)
City Manager Coleman introduced the staff report. Environmental & Economic
Development Director Konewko gave additional information on the report.
CouncilmemberSmith moved to approve the terms of the purchase agreement for the
purchase of the three parcels comprising of 1946 English Street North and authorize the
Mayor and City Manager to execute the agreement signifying City Council approval. The
City Attorney is authorized to approve the final format of the agreement and also
approve minor modifications to the agreement.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
K.ADJOURNMENT
Mayor Slawikadjourned the meeting at9:28 p.m.
July 9, 201817
City Council Meeting Minutes
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F1a
CITY COUNCILSTAFF REPORT
Meeting DateJuly 23, 2018
REPORT TO:
City Council
REPORT FROM:Melinda Coleman, City Manager
PRESENTER:Melinda Coleman, City Manager
AGENDA ITEM:Council Calendar Update
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Also included is a list of upcoming City-sponsored community events.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Itemsand Work Sessions Schedule:
August 13:Workshop: Overnight Parking; 2019 Budget Preview;Excessive Calls for Service; Alarm
Permits
August 17: Special Council Meeting:CanvassPrimary Election Results- 4:15 pm.
August 27: Workshop: 2019 Budget Review
September 10: Workshop:Code Enforcement “Sweep” Program
Council Meeting: Set Preliminary 2019 Budget Tax Levy
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Rental Licensing Survey (EEDD/Police Coordination) – moving forward
2.Review of EDA Responsibilities and possible program areas – moving forward
3.Tobacco 21 – Research underway
4.Minnetonka Tree Program – initial findings sent out by Mike Funk on 6/18; updates/next
steps needed
5.Review of Building Permit Fees
6.Review of Urban Ag Ordinance in October
7.Invite District 622 & 623 Superintendents to Council Meeting
Upcoming Community Events:
August 2: Community Event at Gladstone Savanna (6 – 7:30 pm)
August 7:National Night Out (Times of neighborhood gatherings will be provided)
August 14: Movie Night at Bruentrup Farm (5:30 – 8:30 pm)
August 22:End of Summer Celebration/Kid City Laugh In at Edgerton Park (6 – 7:30 pm)
Packet Page Number 19 of 152
F3
CITY COUNCIL STAFF REPORT
Meeting Date July 23, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Presentation of GFOA Distinguished Budget Presentation Award
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City of Maplewood has been awarded the Distinguished Budget Presentation Award from the
Government Finance Officers Association (GFOA) for the 2018 Maplewood Budget and CIP.
Recommended Action:
No action required. A plaque will be presented to the Finance Department by the City Manager at
the meeting.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
In order to receive this award, a governmental unit must publish a budget document that meets
program criteria as a policy document, financial plan, operations guide, and communications
device. This ensures taxpayers that the city has prepared a transparent, complete budget
document that meets the highest principles of governmental budgeting.
Background
nd
The City has been receiving this award since 1986, this being the 32 year. Each year, Maplewood
satisfies nationally recognized guidelines for effective budget presentation to receive this award. It
reflects the commitment of the city council and staff to meeting the highest principles of
governmental budgeting. Maplewood is among approximately 1,600 GFOA award recipients that
have pioneered efforts to improve the quality of budgeting and provide an excellent example for
other governments throughout North America.
Attachments
1. Distinguished Budget Presentation Award
Packet Page Number 20 of 152
F3, Attachment 1
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F4
CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
City Council
REPORT FROM:Melinda Coleman, City Manager
PRESENTER:
Melinda Coleman, City Manager
AGENDA ITEM:Amend Council Appointment to Ramsey County League of Local
Governments
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City Council appoints councilmembers to serve as representatives of the City on boards,
commissions and groups of which the City is a member. Councilmember Abrams has requested
that she be appointed to the Ramsey County League of Local Governments (RCLLG).
Recommended Action:
Motion to appoint Councilmember Abrams to serve as the City’s representative and Councilmember
Smith as the alternate on the Ramsey County League of Local Governments (RCLLG).
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:NA
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City representation on boards, commissions and groups ensures that the City has a voice in these
entities.
Background
At its first meeting of the year the City Council officially makes annual appointments to boards,
commissions and groups of which the City is a member and to those who serve at the pleasure of
the Council. CouncilmemberSmith is the current representative on the RCLLG.
The dissolution of the Ramsey County Conservation District and subsequent transfer of those
duties to the Ramsey County Board of Commissionershas created a vacancy. Councilmember
Packet Page Number 22 of 152
F4
Abrams was approached to fill this vacancy. CouncilmemberAbrams has special interest in some
of the initiatives of the RCLLG and would like to become a member. CouncilmemberSmith will
serve as the alternate.
Attachments
1.Ramsey County Soil and Water Commission Article
2.Pioneer Press article on Soil and Water Commission
Packet Page Number 23 of 152
F, Attachment 1
Soil & Water Conservation Division to join Parks & Recreation Department
Ramsey County sent this bulletin at 06/12/2018 10:34 AM CDT
Soil & Water Conservation division to join Parks &
Recreation department
The Ramsey County Board of Commissioners voted todayto approve the final
administrative actionsnecessary to proceed with the transfer of duties and authoritiesof
the Ramsey Conservation District to the Ramsey County Board of Commissioners.
The action follows Governor Dayton's signing of legislationon May 19 to discontinue the
Ramsey Conservation District and transfer assets, contracts and employees to Ramsey
County.
“We thank the legislature – especially sponsors Representative Fenton and Senator Laine
–and Governor Dayton for taking action to transfer the duties of the Ramsey Conservation
District to the Ramsey County Boardof Commissioners,” said Ramsey County Board
Chair Jim McDonough. “We are confident that we have the long-term organizational
stability and resources to continue and expand the valuable programming and services
that the skilled Conservation District staff provide to our community. We also look forward
to continuing coordination with the Board of Water and Soil Resources and appreciate
their assistance and support.”
The transfer effective date is July 1, 2018.
In preparation, Ramsey County assembled a multi-department team - including Ramsey
Conservation District employees - to workcollaboratively to integrate Conservation District
functions into the county’s organizational structure. The outcome of that process is for
theRamsey Conservation District to become the Soil & Water Conservation division of the
Parks & Recreation department. Both groups have a natural resource-based mission
which aligns well with the county's goal of environmental stewardship.
The Conservation District conserves and enhances natural resources by providing
technical, financial, and educational support to residents, property owners, and state, local,
and federal governmental agencies and environmental organizations. All Conservation
division staff will continue working from the current Arden Hills office location.
Jon Oyanagi, Parks & RecreationDirector, said, “We welcome the addition of this
important work to the parks department and anticipate a smooth transition for the team.
Most importantly, the mission and workplan will continue uninterrupted and we are fully
committed to effective water and related land resource management within the county."
Packet Page Number 24 of 152
F, Attachment 1
Partners, including the Board of Soil and Water Resources and Minnesota Association of
Water Conservation Districts, will continue to work with the same employees during this
transition. The Parks & Recreation department oversees Ramsey County’s 6,500 acres of
parkland and recreational facilities, manages natural resources andfacilitates recreational
programming.
Contact:
John Siqveland, Public Communications Director, 651-746-9250.
# # #
Having trouble viewing this email? View it as a Web page.
Packet Page Number 25 of 152
F Attachment 2
Ramsey County’s Soiland Water Board maydissolve
through legislation
By FREDERICKMELO | fmelo@pioneerpress.com| Pioneer Press
March 5, 2018 at 5:00 am
The dissolution of the Ramsey County ConservationDistrict may not have to go to public ballot
after all.
In early February,citingpoliticaldysfunctiononitselectedboard, the conservation district’s
board of supervisors voted 3-1 to begin the process of dissolving the conservation district and
transferring staffing and responsibilities to Ramsey County.
On Feb. 20, the Ramsey County Board of Commissioners voted unanimously to support that
process, with the goal of asking state lawmakers to pass legislation to terminate the
conservation district. Otherwise, the question may have to go to public ballot for voter approval
in November.
In Hennepin County, the dissolution of a soil and water board took roughly three years after
meeting resistance from board members. Ramsey County officials say the Ramsey
Conservation District’s Board of Supervisors made their intentions clear with their 3-1 vote Feb.
1.
As a result of the vote, monthly board of supervisor meetings have been put on hold indefinitely.
“They’ve had a lot of dysfunction on that board and it hasn’t been able to function for the last
year,” said Ramsey County Board Chair Jim McDonough. “This is a partnership. This isn’t a
hostile takeover. This isn’t the soil and water board just walking away from their responsibilities.”
The conservation district, also known as Ramsey County’s Soil and Water Board, employs six
full-time staff who help design and find funding forwell capping, rain gardens and channel
restoration work throughout the county. They operate on an annual budget of $450,000 to
$550,000, with a current project budget of $1.5 million.
The conservation district brings in more than75 percent of its budget through fee-for-services or
grants. After other efficiencies, such as eliminating per diems for the board of supervisors,
transferring staff to the county could be a “net neutral” move, according to county officials.
Among their projects, the conservation district received a state flood relief grant for nearly $1
million to work with the city of St. Paul and the Lower Mississippi Water Management
Organization to help stabilize Lilydale Regional Park. The park was the site of a landslide that
killed two students in 2013.
In addition, district staff are currently restoring 550 linear feet of stream bank along Sucker Lake
Channel within Vadnais-Sucker Lakes Regional Park. The channel is part of the Vadnais Chain
of Lakes, which providedrinking water for more than 400,000 people, including the city of St.
Paul and 13 additional municipalities.
The Minnesota Board of Water and Soil Resources has been involved in discussions with the
county as to how best to ramp-down the conservation district without abandoning projects.
Packet Page Number 26 of 152
G1
MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
July 17, 2018
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$331,980.70Checks # 101869 thru #101908
dated 07/10/18
$350,608.44Disbursements via debits to checking account
dated 07/02/18 thru 07/06/18
$903,878.91Checks #101909 thru #101947
dated 07/17/18
$320,064.95Disbursements via debits to checking account
dated 07/09/18 thru 07/13/18
$1,906,533.00Total Accounts Payable
PAYROLL
$582,017.14Payroll Checks and Direct Deposits dated 07/13/18
$2,159.38Payroll Deduction check # 99103329 thru # 99103333
dated 07/13/18
$584,176.52Total Payroll
$2,490,709.52GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 27 of 152
G1, Attachments
Check Register
City of Maplewood
07/05/2018
CheckDateVendorDescriptionAmount
10186907/10/201802324APPLIED ECOLOGICAL SERVICESPRAIRIE FARM RESTORATION CPL GRANT2,765.45
10187007/10/201801949GARY L FISCHLER & ASSOC PACANDIDATE SCREENING625.00
10187107/10/201800585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - JUNE899.10
10187207/10/201800953MCCARTHY WELL COMPANYWELL INSPECTION @ HAZELWOOD PK285.00
07/10/2018WILLIE MCCRAY
10187305311SOFTBALL UMPIRES 06/25 - 06/28621.00
07/10/2018NEOFUNDS
10187405902POSTAGE DEPOSIT - POSTAGE MACHINE1,093.47
07/10/2018S E H
10187501409PROJ 17-01 MUNICIPAL BLDG IMPROV2,450.80
07/10/2018T A SCHIFSKY & SONS, INC
10187601574BITUMINOUS MATERIAL ~1,869.40
07/10/2018T A SCHIFSKY & SONS, INC
01574BITUMINOUS MATERIAL ~1,252.16
07/10/2018T A SCHIFSKY & SONS, INC
01574BITUMINOUS MATERIAL ~907.92
07/10/2018T A SCHIFSKY & SONS, INC
01574FILL SAND175.70
07/10/2018TOWMASTER, INC.
10187704252REPLACEMENT WING PLOW UNIT 5443,127.00
07/10/2018YALE MECHANICAL LLC
10187805013SPRING HVAC MAINT-PARK MAINT268.95
07/10/2018YALE MECHANICAL LLC
05013MAINT REPAIRS - PUBLIC WORKS268.25
07/10/2018YMCA
10187905761REFRESHMENTS-MPLWD BUSINESS MTG150.33
07/10/2018A TOUCH OF MAGIC, INC.
10188005929BALLOON ARTIST JULY 4TH EVENT347.00
07/10/2018ALPHA VIDEO & AUDIO INC
10188101830EQUIP FOR MOVIE AT THE FARM EVENT741.00
07/10/2018AMHERST H. WILDER FOUNDATION
10188205630KID CITY YEAR 3 EVALUATION2,000.00
07/10/2018BERWALD ROOFING CO INC
10188300181ROOF REPAIR - PD LOCKER ROOM AREA280.00
07/10/2018BLUE CROSS REFUNDS
10188401974REFUND FOR TRANS MEDIC - D WILLIAMS445.85
07/10/2018CHP MAPLEWOOD MN OWNER, LLC
10188505641TIF PMT TO DEVELOPER 1ST HALF 201888,218.44
07/10/2018CINTAS CORPORATION #470
10188605369TOWEL SERVICE - PD18.90
07/10/2018DAHLEN, DWYER FOLEY & TINKER
10188704345APPRAISAL REPORT PROJ 17-18 & 17-196,550.00
07/10/2018DAKOTA CTY TECHNICAL COLLEGE
10188800371EMERGENCY RESPONSE DRIVING3,500.00
07/10/2018ELECTRO WATCHMAN INC.
101889043712018 MONITORING SERVICES2,340.00
07/10/2018ELECTRO WATCHMAN INC.
04371COUNCIL DOOR MAINTENANCE1,194.21
07/10/2018ELECTRO WATCHMAN INC.
043712018 MONITORING SERVICES780.00
07/10/2018ELECTRO WATCHMAN INC.
043712018 MONITORING SERVICES780.00
07/10/2018ELECTRO WATCHMAN INC.
043712018 MONITORING SERVICES599.40
07/10/2018ELECTRO WATCHMAN INC.
043712018 MONITORING SERVICES419.40
07/10/2018EMERGENCY RESPONSE SOLUTIONS
10189005283LEATHER STRUCTURAL BOOTS425.75
07/10/2018ESCAPE FIRE
10189104067FIRE SPRINKLER CHECK - EAST METRO130.00
07/10/2018FIRE SAFETY USA, INC.
10189205779TRUCK EQUIP REPAIRS1,015.20
07/10/2018GRAYBAR
10189305640UPS YEARLY SRVS AGREEMENT 2018-192,481.61
07/10/2018HIRSHFIELD'S
10189400671TOTE OF ATHLETIC FIELD MARKING PAINT1,512.50
07/10/2018L M C I T139,786.00
10189500827WORK COMP QTR JULY-SEPT 2018
10189607/10/201800867LILLIE SUBURBAN NEWSPAPERSADVERTISING 4TH OF JULY EVENT1,722.00
10189707/10/201801126NCPERS MINNESOTAMONTHLY PREMIUM - JULY480.00
07/10/2018NORTHERN TECHNOLOGIES, LLC
10189804507PROJ 16-12 PROF SRVS 05/13 - 06/16930.00
07/10/2018NORTHERN TECHNOLOGIES, LLC
04507PROJ 17-19 PROF SRVS 05/13 - 06/16784.60
07/10/2018ONE TIME VENDOR
10189900001REFUND C BERG - TRANS MEDIC1,254.76
07/10/2018ONE TIME VENDOR
10190000001REFUND M ARTINO - TRANS MEDIC81.00
07/10/2018REGIONS HOSPITAL
10190101340MEDICAL SUPPLIES2,730.68
07/10/2018SIBLEY COVE, LTD PARTNERSHIP
10190203616TIF PMT TO DEVELOPER 1ST HALF 201839,155.71
07/10/2018ST PAUL REGIONAL WATER SRVS
10190300198WATER UTILITY5,423.16
07/10/2018ST PAUL, CITY OF
10190401836RADIO MAINT & SRVS - MAY109.00
07/10/2018ST PAUL, CITY OF
01836RADIO MAINT & SRVS - MAY40.00
07/10/2018STRYKER SALES CORP.
10190504207MAINT AGREEMENT 6/1/18 - 5/31/192,837.00
07/10/2018STRYKER SALES CORP.
04207COT REPAIRS484.40
07/10/2018SUMMIT INSPECTIONS
10190601550ELECTRICAL INSPECTIONS - JUNE3,573.60
07/10/2018TWIN CITIES TRANSPORT &
10190701669TOWING OF VEHICLE100.00
07/10/2018TWIN CITIES TRANSPORT &
01669FORFEITED VEHICLE TOWING100.00
07/10/2018US BANK
10190802464PAYING AGENT & ACCEPTANCE FEE850.00
07/10/2018US BANK
10190802464PAYING AGENT FEES500.00
07/10/2018US BANK
02464PAYING AGENT FEES500.00
Packet Page Number 28 of 152
G1, Attachments
331,980.70
40Checks in this report.
Packet Page Number 29 of 152
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
7/2/2018MN State TreasurerDrivers License/Deputy Registrar97,628.98
7/2/2018US Bank VISA One Card*Purchasing card items63,142.66
7/2/2018US Bank Merchant ServicesCredit Card Billing fee428.43
7/3/2018MN State TreasurerDrivers License/Deputy Registrar61,721.35
7/5/2018MN State TreasurerDrivers License/Deputy Registrar52,477.47
7/5/2018Delta DentalDental Premium1,794.19
7/6/2018MN State TreasurerDrivers License/Deputy Registrar69,387.47
7/6/2018Optum HealthDCRP & Flex plan payments3,530.77
7/6/2018Federal Tax PaymentHealthCare/HRA497.12
350,608.44
*Detailed listing of VISA purchases is attached.
Packet Page Number 30 of 152
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
06/11/201806/12/2018STPAULSAINTSPROFBASEBA$6.00JOSHUA ABRAHAM
06/11/201806/12/2018STPAULSAINTSPROFBASEBA$6.00JOSHUA ABRAHAM
06/12/201806/13/2018DICKS SPORTING GOODS#393$139.58JOSHUA ABRAHAM
06/19/201806/19/2018AMAZON MKTPLACE PMTS$24.24JOSHUA ABRAHAM
06/19/201806/20/2018HENRIKSEN ACE HDWE$17.54JOSHUA ABRAHAM
06/21/201806/22/2018SWANK MOTION PICTURES IN$435.00JOSHUA ABRAHAM
06/21/201806/22/2018AMAZON MKTPLACE PMTS$119.92JOSHUA ABRAHAM
06/18/201806/19/2018CUB FOODS #1599$37.33PAUL BARTZ
06/14/201806/18/2018OFFICE DEPOT #1090$133.23REGAN BEGGS
06/15/201806/18/2018ST PAUL STAMP WORK$16.15REGAN BEGGS
06/20/201806/22/2018VERITIV EXPRESS$168.00REGAN BEGGS
06/08/201806/11/2018BANNERS.COM$193.73CHAD BERGO
06/21/201806/22/2018B&H PHOTO 800-606-6969$46.56CHAD BERGO
06/08/201806/11/2018US PATRIOT- WEB ORDERS$269.10BRIAN BIERDEMAN
06/13/201806/14/20185.11 TACTICAL.COM ECOMM$1,127.37BRIAN BIERDEMAN
06/17/201806/19/2018COMO PARK ANIMAL HOSPITAL$168.00BRIAN BIERDEMAN
06/19/201806/21/2018BURGER JONES$54.69BRIAN BIERDEMAN
06/20/201806/22/2018PUNCH PIZZA 03-LC$24.09BRIAN BIERDEMAN
06/07/201806/11/2018PLANET APPAREL$494.21OAKLEY BIESANZ
06/08/201806/11/2018EB *CONCRETE AND MASON$250.00JASON BRASH
06/19/201806/19/2018AMAZON.COM$16.52NEIL BRENEMAN
06/19/201806/20/2018AMAZON MKTPLACE PMTS$119.90NEIL BRENEMAN
06/20/201806/21/2018ABLE HOSE$89.15TROY BRINK
06/22/201806/22/2018POLYMERSHAPES-MINNEAPO$96.04TROY BRINK
06/18/201806/22/2018LOEFFLER SHOES$219.90NATHAN BURLINGAME
06/19/201806/22/2018LOEFFLER SHOES($39.95)NATHAN BURLINGAME
06/20/201806/22/2018SCHULER SHOES$59.95NATHAN BURLINGAME
06/07/201806/11/2018THE HOME DEPOT #2801$30.10SCOTT CHRISTENSON
06/07/201806/11/2018THE HOME DEPOT #2801$15.34SCOTT CHRISTENSON
06/12/201806/14/2018MENARDS OAKDALE MN$12.98SCOTT CHRISTENSON
06/18/201806/20/2018MENARDS OAKDALE MN$24.72SCOTT CHRISTENSON
06/19/201806/21/2018TWIN CITY FILTER SERVICE$103.52SCOTT CHRISTENSON
06/19/201806/21/2018TWIN CITY FILTER SERVICE$38.36SCOTT CHRISTENSON
06/15/201806/18/2018DPS FIREFIGHTER LICENSING$75.00SHAWN CONWAY
06/21/201806/22/2018DPS FIREFIGHTER LICENSING$75.00SHAWN CONWAY
06/12/201806/14/2018SPARTAN PROMOTIONAL GROU$1,155.39KERRY CROTTY
06/13/201806/14/2018IN *ENCOMPASS TELEMATICS,$676.00KERRY CROTTY
06/14/201806/14/2018GOTPRINT.COM$135.15KERRY CROTTY
06/18/201806/19/2018BATTERIES PLUS - #0031$85.95KERRY CROTTY
06/18/201806/21/2018KEEPRS$3,586.14KERRY CROTTY
06/09/201806/11/2018CUB FOODS #1599$21.46THOMAS DABRUZZI
06/13/201806/15/2018MENARDS MAPLEWOOD MN$67.38THOMAS DABRUZZI
06/09/201806/11/2018OFFICEMAX/DEPOT 6164$34.18MICHAEL DUGAS
06/12/201806/13/2018N AMERICA RESCUE PRODUCT$120.65MICHAEL DUGAS
06/15/201806/18/2018BROWNELLS INC$79.76MICHAEL DUGAS
06/11/201806/12/2018NW LASERS AND INSTRUMENT$75.00DOUG EDGE
06/11/201806/13/2018SAFE-FAST(MW)$59.38DOUG EDGE
06/18/201806/19/2018FASTENAL COMPANY01$187.47ANDREW ENGSTROM
06/14/201806/15/2018CINTAS 60A SAP$19.76CASSIE FISHER
06/21/201806/22/2018CINTAS 60A SAP$19.76CASSIE FISHER
06/09/201806/11/2018NEOPOST USA$389.77MYCHAL FOWLDS
06/10/201806/11/2018AT&T*BILL PAYMENT$33.25MYCHAL FOWLDS
06/11/201806/12/2018CDW GOVT #MZR8475$216.80MYCHAL FOWLDS
06/12/201806/13/2018HP DIRECT-PUBLICSECTOR$1,037.00MYCHAL FOWLDS
06/13/201806/14/2018AMAZON MKTPLACE PMTS$31.81MYCHAL FOWLDS
06/13/201806/14/2018ELECTRO WATCHMAN INC$320.00MYCHAL FOWLDS
06/14/201806/14/2018LOFFLER COMPANIES, INC$154.67MYCHAL FOWLDS
06/14/201806/14/2018LOFFLER COMPANIES, INC$174.00MYCHAL FOWLDS
Packet Page Number 31 of 152
G1, Attachments
06/14/201806/14/2018LOFFLER COMPANIES, INC$750.25MYCHAL FOWLDS
06/15/201806/18/2018MAILFINANCE$818.10MYCHAL FOWLDS
06/17/201806/18/2018COMCAST CABLE COMM$4.50MYCHAL FOWLDS
06/19/201806/20/2018IDU*INSIGHT PUBLIC SEC$8,155.10MYCHAL FOWLDS
06/19/201806/20/2018HP DIRECT-PUBLICSECTOR$3,792.00MYCHAL FOWLDS
06/08/201806/11/2018CDW GOVT #MZK4045$188.52NICK FRANZEN
06/11/201806/12/2018CDW GOVT #MZQ6312$886.07NICK FRANZEN
06/15/201806/18/2018ZOHO CORPORATION$2,087.00NICK FRANZEN
06/19/201806/20/2018AMAZON MKTPLACE PMTS WWW.$102.81NICK FRANZEN
06/16/201806/18/2018AMAZON MKTPLACE PMTS WWW.$79.45ALEX GERONSIN
06/18/201806/19/2018BDI USA$68.20MARK HAAG
06/13/201806/14/2018FASTENAL COMPANY01$662.64TAMARA HAYS
06/14/201806/18/2018SUPERAMERICA 4089$38.40TAMARA HAYS
06/15/201806/18/2018FASTENAL COMPANY01$118.56TAMARA HAYS
06/15/201806/18/2018HENRIKSEN ACE HDWE$25.98TAMARA HAYS
06/15/201806/18/2018THE HOME DEPOT #2801$22.91TAMARA HAYS
06/20/201806/22/2018THE HOME DEPOT #2801$26.88TAMARA HAYS
06/13/201806/15/2018NORTHERN TOOL+EQUIP$43.98GARY HINNENKAMP
06/13/201806/14/2018AMERICAN FLAGPOLE & FLAG$119.77DAVID JAHN
06/13/201806/15/2018MENARDS OAKDALE MN$14.99DAVID JAHN
06/11/201806/13/2018FINANCE AND COMMERCE INC$323.39MEGHAN JANASZAK
06/19/201806/20/2018WALMART.COM$39.40MEGHAN JANASZAK
06/20/201806/22/2018OFFICE DEPOT #1090$62.59MEGHAN JANASZAK
06/21/201806/22/2018AMAZON MKTPLACE PMTS$30.44MEGHAN JANASZAK
06/13/201806/14/2018DAVIS LOCK & SAFE$90.00KEVIN JOHNSON
06/11/201806/12/2018CUB FOODS #1599$7.00LOIS KNUTSON
06/11/201806/13/2018CHILI S GRILL & BAR 305$89.44LOIS KNUTSON
06/11/201806/13/2018CHILI S GRILL & BAR 305$40.42LOIS KNUTSON
06/19/201806/21/2018NATIONAL RECREATION &$425.00DUWAYNE KONEWKO
06/11/201806/12/2018CVS/PHARMACY #01751$28.84NICHOLAS KREKELER
06/21/201806/22/2018VISTAPR*VISTAPRINT.COM$97.15GINA KUCHENMEISTER
06/12/201806/13/2018STREICHER'S MO$1,005.00DAVID KVAM
06/20/201806/22/2018THE HOME DEPOT #2801$10.67RANDY LINDBLOM
06/13/201806/14/2018DALCO ENTERPRISES$290.33CHING LO
06/07/201806/11/2018ABM PARKING UNION DEPOT 8$6.00STEVE LOVE
06/13/201806/14/2018IP JACKSON RAMP$7.00STEVE LOVE
06/14/201806/15/2018ST PAUL PUBLIC WORKS PARK$4.65STEVE LOVE
06/12/201806/13/2018GORDON BRUSH MFG CO INC$459.76STEVE LUKIN
06/18/201806/19/2018ASPEN MILLS INC.$132.80STEVE LUKIN
06/18/201806/19/2018ASPEN MILLS INC.$188.50STEVE LUKIN
06/19/201806/20/2018MAS MODERN MARKETING$447.06STEVE LUKIN
06/21/201806/22/2018REPUBLIC SERVICES TRASH$158.74STEVE LUKIN
06/07/201806/11/2018ABM PARKING UNION DEPOT 8$6.00MIKE MARTIN
06/20/201806/22/2018THE HOME DEPOT #2801$37.20BRENT MEISSNER
06/12/201806/14/2018BOUND TREE MEDICAL LLC$63.36MICHAEL MONDOR
06/12/201806/14/2018BOUND TREE MEDICAL LLC$341.18MICHAEL MONDOR
06/12/201806/14/2018BOUND TREE MEDICAL LLC$226.65MICHAEL MONDOR
06/13/201806/14/2018CHANNING BETE CO AHA$264.00MICHAEL MONDOR
06/13/201806/15/2018BOUND TREE MEDICAL LLC$973.00MICHAEL MONDOR
06/13/201806/15/2018HEALTH CARE LOGISTICS$147.79MICHAEL MONDOR
06/15/201806/18/2018N AMERICA RESCUE PRODUCT$37.97MICHAEL MONDOR
06/11/201806/13/2018FBI NATIONAL ACADEMY ASSO$105.00SCOTT NADEAU
06/19/201806/21/2018THE HOME DEPOT #2801$14.94JOHN NAUGHTON
06/13/201806/15/2018MINNESOTA GOVERNMENT FIN$15.00ELLEN PAULSETH
06/10/201806/11/2018HENRIKSEN ACE HDWE$21.33ROBERT PETERSON
06/10/201806/12/2018THE HOME DEPOT #2801$885.41ROBERT PETERSON
06/20/201806/22/2018BOUND TREE MEDICAL LLC$1,252.48KENNETH POWERS
06/09/201806/11/2018PIONEER RIM AND WHEEL COM$242.49STEVEN PRIEM
06/11/201806/12/2018FACTORY MOTOR PARTS #19$197.77STEVEN PRIEM
Packet Page Number 32 of 152
G1, Attachments
06/11/201806/12/2018AUTO PLUS-LITTLE CANADA$12.92STEVEN PRIEM
06/11/201806/13/2018AN FORD WHITE BEAR LAK$1,481.94STEVEN PRIEM
06/12/201806/13/2018POMP'S TIRE #021$109.75STEVEN PRIEM
06/12/201806/13/2018AUTO PLUS-LITTLE CANADA$79.95STEVEN PRIEM
06/12/201806/13/2018AUTO PLUS-LITTLE CANADA$16.34STEVEN PRIEM
06/12/201806/13/2018TRUCK UTILITIES INC ST PA$101.80STEVEN PRIEM
06/13/201806/14/2018AUTO PLUS-LITTLE CANADA($6.51)STEVEN PRIEM
06/13/201806/14/2018AUTO PLUS-LITTLE CANADA$22.64STEVEN PRIEM
06/13/201806/14/2018AUTO PLUS-LITTLE CANADA$6.51STEVEN PRIEM
06/13/201806/14/2018AUTO PLUS-LITTLE CANADA$6.51STEVEN PRIEM
06/13/201806/14/2018AUTO PLUS-LITTLE CANADA$79.95STEVEN PRIEM
06/13/201806/14/2018FORCE AMERICA DISTRIBUTIN$108.70STEVEN PRIEM
06/14/201806/15/2018FACTORY MOTOR PARTS #19$54.75STEVEN PRIEM
06/14/201806/15/2018FACTORY MOTOR PARTS #19$6.82STEVEN PRIEM
06/14/201806/15/2018FACTORY MOTOR PARTS #19$53.10STEVEN PRIEM
06/14/201806/15/2018TRUCK UTILITIES INC ST PA$46.00STEVEN PRIEM
06/14/201806/15/2018TRUCK UTILITIES INC ST PA$719.42STEVEN PRIEM
06/18/201806/19/2018KATH FUEL OFFICE$108.00STEVEN PRIEM
06/18/201806/20/2018AN FORD WHITE BEAR LAK$295.49STEVEN PRIEM
06/19/201806/20/2018FACTORY MOTOR PARTS #19$18.47STEVEN PRIEM
06/19/201806/20/2018DELEGARD TOOL COMPANY$250.00STEVEN PRIEM
06/19/201806/20/2018ZEP SALES AND SERVICE$465.01STEVEN PRIEM
06/19/201806/21/2018DAVIS EQUIPMENT$120.49STEVEN PRIEM
06/20/201806/21/2018POMP'S TIRE #021$417.52STEVEN PRIEM
06/20/201806/21/2018ZEP SALES AND SERVICE$171.72STEVEN PRIEM
06/20/201806/22/2018ALLSTATE SALES AND LEASIN$26.97STEVEN PRIEM
06/20/201806/22/2018METRO PRODUCTS INC$40.68STEVEN PRIEM
06/21/201806/22/2018ZARNOTH BRUSH WORKS INC$1,989.90STEVEN PRIEM
06/21/201806/22/2018PERSONNEL EVALUATION$780.00TERRIE RAMEAUX
06/09/201806/11/2018FEDEX 910277475139$31.12MICHAEL RENNER
06/09/201806/11/2018FEDEX 781332888393$410.09MICHAEL RENNER
06/13/201806/14/2018FEDEX 781391434494$19.73MICHAEL RENNER
06/18/201806/19/2018AMAZON MKTPLACE PMTS WWW.$90.97MICHAEL RENNER
06/21/201806/22/2018AMAZON MKTPLACE PMTS$111.88MICHAEL RENNER
06/09/201806/11/2018CTC*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS
06/14/201806/15/2018AMZ*PRICE CHOPPER WR$49.50AUDRA ROBBINS
06/14/201806/18/2018MINNESOTA GOVERNMENT FIN$15.00JOSEPH RUEB
06/19/201806/20/2018AMAZON.COM AMZN.COM/BILL$13.36JOSEPH RUEB
06/21/201806/22/2018AMAZON MKTPLACE PMTS WWW.$70.86JOSEPH RUEB
06/07/201806/11/2018MENARDS OAKDALE MN$58.49ROBERT RUNNING
06/20/201806/21/2018GARY CARLSON EQUIPMENT$1,010.58ROBERT RUNNING
06/20/201806/22/2018MENARDS MAPLEWOOD MN$127.16ROBERT RUNNING
06/20/201806/22/2018THE HOME DEPOT #2801$18.97ROBERT RUNNING
06/14/201806/15/2018LILLIE SUBURBAN NEWSPAPER$239.75DEB SCHMIDT
06/09/201806/11/2018TRUGREEN LP *5744$1,108.53SCOTT SCHULTZ
06/11/201806/13/2018ON SITE SANITATION INC$835.00SCOTT SCHULTZ
06/12/201806/13/2018SITEONE LANDSCAPE S$134.91SCOTT SCHULTZ
06/12/201806/14/2018CINTAS 60A SAP$2,460.48SCOTT SCHULTZ
06/14/201806/15/2018REPUBLIC SERVICES TRASH$1,990.10SCOTT SCHULTZ
06/16/201806/18/2018CINTAS 60A SAP$68.62SCOTT SCHULTZ
06/16/201806/18/2018CINTAS 60A SAP$185.60SCOTT SCHULTZ
06/18/201806/20/2018ON SITE SANITATION INC$2,096.00SCOTT SCHULTZ
06/19/201806/20/2018TARGET 00011858$33.24SCOTT SCHULTZ
06/20/201806/21/2018EPIC SPORTS, INC.$163.28SCOTT SCHULTZ
06/20/201806/21/2018EPIC SPORTS, INC.$88.64SCOTT SCHULTZ
06/11/201806/12/2018HEALTHEAST TRANSPORTATN$216.85MICHAEL SHORTREED
06/11/201806/12/2018HEALTHEAST TRANSPORTATN$185.30MICHAEL SHORTREED
06/11/201806/12/2018HEALTHEAST TRANSPORTATN$185.30MICHAEL SHORTREED
06/20/201806/21/2018AN CLSNCNTR WHITEBEARL$1,930.02MICHAEL SHORTREED
Packet Page Number 33 of 152
G1, Attachments
06/20/201806/21/2018AN CLSNCNTR WHITEBEARL$652.20MICHAEL SHORTREED
06/17/201806/19/2018MENARDS MAPLEWOOD MN$42.62RONALD SVENDSEN
06/18/201806/19/2018NATIONAL NIGHT OUT$535.00PAUL THIENES
06/07/201806/11/2018STRAUSS SKATES AND BIC$6.43TAMMY WYLIE
06/08/201806/11/2018MINNESOTA CHIEFS OF POLIC$135.00TAMMY WYLIE
06/15/201806/20/2018SIRCHIE FINGER PRINT LABO$42.38TAMMY WYLIE
$63,142.66
Packet Page Number 34 of 152
G1, Attachments
Check Register
City of Maplewood
07/12/2018
CheckDateVendorDescriptionAmount
10190907/17/201805598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - JUNE16,250.00
10191007/17/201800393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - APRIL 12303520182,996.49
10191107/17/201804316CITY OF MINNEAPOLIS RECEIVABLESAUTO PAWN SYSTEM - MAY841.50
10191207/17/201801160NEWMAN SIGNS, INC.ALUMINUM BLANKS FOR STREET ID'S893.10
10191307/17/201801202NYSTROM PUBLISHING CO INCMAPLEWOOD LIVING - JULY6,681.04
10191407/17/201801337RAMSEY COUNTY-PROP REC & REVMULCH FOR GARDENS540.00
10191507/17/201801574T A SCHIFSKY & SONS, INCPROJ 17-18 FARRELL-FERNDALE PMT#1245,405.05
10191607/17/201804845TENNIS SANITATION LLCRECYCLING FEE -JUNE/CITY WIDE RECY43,610.20
10191707/17/201805769ACROSS TOWN AUTO GLASS INC.REPAIR MEDIC 31150.00
10191807/17/201800043ADAM'S PEST CONTROL INCQUARTERLY SERVICE - PUBLIC WORKS168.54
07/17/201800043ADAM'S PEST CONTROL INCQUARTERLY SERVICE - CITY HALL90.10
07/17/201800043ADAM'S PEST CONTROL INCQUARTERLY SRVS - PARK/REC GARAGE54.06
10191907/17/201805930AFSA HIGH SCHOOLBUSSING-FISH CREEK GRG POLL GRANT118.00
10192007/17/201805559APPRIZE TECHNOLOGY SOLUTIONSONLINE BENEFITS ADMIN FEE- JULY310.00
10192107/17/201805369CINTAS CORPORATION #470CLEANING SUPPLIES-CH/PD/PW/PM64.23
10192207/17/201805372FERRELLGASPROPANE EMTF1,776.15
10192307/17/201805834US BANCORP GOV'T LEASING & FINANCEAMB LEASE PAYMENT47,538.32
10192407/17/201800846LANGUAGE LINE SERVICESPD PHONE-BASED INTERPRETIVE SRVS131.79
10192507/17/201800857LEAGUE OF MINNESOTA CITIESANNUAL CONFERENCE - M FUNK450.00
10192607/17/201805741MOSS & BARNETTATTORNEY FEES-CABLE MATTERS-MAY28,554.00
10192707/17/201805356NORTH SUBURBAN ACCESS CORPWEBSTREAMING SRVS - JUNE1,087.68
07/17/201805356NORTH SUBURBAN ACCESS CORPPRODUCTION CONTRACT - JUNE961.40
10192807/17/201802629NOVACARE REHABILITATIONPRE-EMPLOYMENT PHYSICALS120.00
10192907/17/201800001ONE TIME VENDOR9-2-5 FO0DS - FOOD PERMIT 4TH EVENT250.00
10193007/17/201800001ONE TIME VENDORASIAN INVASION -FOOD PERMIT 4TH EVEN250.00
10193107/17/201800001ONE TIME VENDORCAMILA'S TAQUERIA-FOOD PERMIT 4TH EV250.00
10193207/17/201800001ONE TIME VENDORCOSTUMES PLUS-MERCHANT PERMIT 4TH 250.00
10193307/17/201800001ONE TIME VENDORHOMETOWN CREAMERY-FOOD PERMIT 4T250.00
10193407/17/201800001ONE TIME VENDORI HEART SMOOTHIES-FOOD PERMIT 4TH EV250.00
10193507/17/201800001ONE TIME VENDORKONA ICE-LITTLE ST PAUL-FOOD PERMIT 4250.00
10193607/17/201800001ONE TIME VENDORKP CONCESSIONS-FOOD PERMIT 4TH EVE250.00
10193707/17/201800001ONE TIME VENDORMIK MART ICE CREAM-FOOD PERMIT 4TH E250.00
10193807/17/201800001ONE TIME VENDORO'NEIL AMUSEMENTS-FOOD PERMIT 4TH E250.00
10193907/17/201800001ONE TIME VENDORPAPA JOHNS-FOOD PERMIT 4TH EVENT250.00
10194007/17/201800001ONE TIME VENDORTOT BOSS-FOOD PERMIT 4TH EVENT250.00
10194107/17/201800001ONE TIME VENDORREIMB G YAKEL - STUMP REMOVAL75.00
10194207/17/201802903PARK CONSTRUCTION COPROJ 17-19 LONDIN-HIGHPOINT PMT#1401,841.19
07/17/201802903PARK CONSTRUCTION COPROJ 16-12 POND-DORLAND PMT#483,700.02
10194307/17/201805926PASQUE ECOLOGICAL DESIGNEDGERTON COMM GARDEN CONSULTING3,501.92
10194407/17/201801345RAMSEY COUNTYRECORDING FEES7.00
10194507/17/201801836ST PAUL, CITY OFREPAIR ELECT PD CROSSING-U AFTON2,340.00
07/17/201801836ST PAUL, CITY OFREPAIR ELECT PD CROSSING-U AFTON9.51
10194607/17/201805931TRUGREEN LIMITED PARTNERSHIPWEED TREATMENT FOR 9 PARKS7,868.49
07/17/201805931TRUGREEN LIMITED PARTNERSHIPWEED TREATMENT FOR 2 PARKS444.13
10194707/17/201803414CITY OF VADNAIS HEIGHTSWORKFORCE PARTNERSHIP AGREEMENT2,400.00
903,878.91
39Checks in this report.
Packet Page Number 35 of 152
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
7/9/2018MN State TreasurerDrivers License/Deputy Registrar59,441.76
7/9/2018MN Dept of Natural ResourcesDNR electronic licenses1,119.81
7/9/2018MN Dept of RevenueMN Care Tax8,500.00
7/10/2018MN State TreasurerDrivers License/Deputy Registrar57,218.99
7/11/2018MN State TreasurerDrivers License/Deputy Registrar53,680.24
7/11/2018Delta DentalDental Premium1,479.06
7/12/2018MN State TreasurerDrivers License/Deputy Registrar64,247.54
7/13/2018MN State TreasurerDrivers License/Deputy Registrar65,776.14
7/13/2018MN Dept of Natural ResourcesDNR electronic licenses824.41
7/13/2018Optum HealthDCRP & Flex plan payments854.00
7/13/2018ICMA (Vantagepointe)Deferred Compensation6,923.00
320,064.95
Packet Page Number 36 of 152
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
07/13/18ABRAMS, MARYLEE836.09362.49
07/13/18JUENEMANN, KATHLEEN473.60
07/13/18SLAWIK, NORA537.68
07/13/18SMITH, BRYAN473.60
07/13/18XIONG, TOU473.60
07/13/18COLEMAN, MELINDA6,588.64
07/13/18FUNK, MICHAEL5,740.33
07/13/18KNUTSON, LOIS3,002.51
07/13/18CHRISTENSON, SCOTT2,587.51
07/13/18JAHN, DAVID2,374.20
07/13/18PRINS, KELLY2,419.17
07/13/18HERZOG, LINDSAY2,011.35
07/13/18RAMEAUX, THERESE3,552.04
07/13/18ANDERSON, CAROLE1,756.61
07/13/18DEBILZAN, JUDY2,442.59
07/13/18OSWALD, BRENDA2,380.80
07/13/18PAULSETH, ELLEN5,303.97
07/13/18RUEB, JOSEPH4,265.92
07/13/18ARNOLD, AJLA2,162.83
07/13/18BEGGS, REGAN2,144.20
07/13/18EVANS, CHRISTINE2,184.99
07/13/18LARSON, MICHELLE2,185.00
07/13/18SCHMIDT, DEBORAH3,514.05
07/13/18SINDT, ANDREA3,373.63
07/13/18HANSON, MELISSA1,542.26
07/13/18KRAMER, PATRICIA1,257.95
07/13/18MOY, PAMELA1,762.59
07/13/18OSTER, ANDREA2,294.05
07/13/18RICHTER, CHARLENE1,517.30
07/13/18VITT, SANDRA2,144.19
07/13/18WEAVER, KRISTINE3,142.10
07/13/18ABEL, CLINT3,447.45
07/13/18ALDRIDGE, MARK3,558.37
07/13/18BAKKE, LONN3,662.78
07/13/18BARTZ, PAUL4,013.60
07/13/18BELDE, STANLEY3,737.78
07/13/18BENJAMIN, MARKESE3,745.34
07/13/18BERG, TERESA2,065.00
07/13/18BERGERON, ASHLEY2,790.33
07/13/18BIERDEMAN, BRIAN3,978.70
07/13/18BURT-MCGREGOR, EMILY2,358.30
07/13/18BUSACK, DANIEL4,130.33
07/13/18CARNES, JOHN3,249.71
07/13/18CORCORAN, THERESA2,187.29
07/13/18CROTTY, KERRY4,466.42
07/13/18DEMULLING, JOSEPH4,056.82
07/13/18DUALEH, AHMED366.13
07/13/18DUGAS, MICHAEL5,352.89
07/13/18ERICKSON, VIRGINIA4,151.73
07/13/18FISHER, CASSANDRA2,318.60
Packet Page Number 37 of 152
G1, Attachments
07/13/18FORSYTHE, MARCUS3,654.60
07/13/18FRITZE, DEREK4,401.22
07/13/18GABRIEL, ANTHONY4,195.87
07/13/18HAWKINSON JR, TIMOTHY4,015.64
07/13/18HENDRICKS, JENNIFER1,761.60
07/13/18HER, PHENG3,898.22
07/13/18HIEBERT, STEVEN3,510.03
07/13/18HOEMKE, MICHAEL3,534.41
07/13/18JOHNSON, KEVIN4,206.14
07/13/18KONG, TOMMY3,446.96
07/13/18KREKELER, NICHOLAS1,096.21
07/13/18KROLL, BRETT3,385.02
07/13/18KVAM, DAVID4,874.70
07/13/18LANGNER, SCOTT3,385.02
07/13/18LANGNER, TODD4,501.97
07/13/18LENERTZ, NICHOLAS2,526.33
07/13/18LYNCH, KATHERINE3,671.12
07/13/18MARINO, JASON3,806.63
07/13/18MCCARTY, GLEN3,385.02
07/13/18METRY, ALESIA4,368.50
07/13/18MICHELETTI, BRIAN4,023.55
07/13/18MOE, AEH BEL445.88
07/13/18MURRAY, RACHEL2,313.03
07/13/18NADEAU, SCOTT5,604.65
07/13/18NYE, MICHAEL4,703.41
07/13/18OLSON, JULIE3,706.81
07/13/18PARKER, JAMES3,509.55
07/13/18PETERSON, JARED3,512.02
07/13/18SALCHOW, CONNOR696.00
07/13/18SHEA, STEPHANIE1,893.79
07/13/18SHORTREED, MICHAEL4,738.82
07/13/18SLATER, TAMMY2,139.40
07/13/18STARKEY, ROBERT2,906.08
07/13/18STEINER, JOSEPH4,117.17
07/13/18SYPNIEWSKI, WILLIAM3,385.02
07/13/18TAUZELL, BRIAN3,470.14
07/13/18THIENES, PAUL4,435.97
07/13/18VANG, PAM3,468.50
07/13/18WENZEL, JAY3,446.96
07/13/18XIONG, KAO3,681.77
07/13/18XIONG, TUOYER464.00
07/13/18ZAPPA, ANDREW3,853.60
07/13/18BAUMAN, ANDREW4,375.82
07/13/18BEITLER, NATHAN3,124.36
07/13/18CAPISTRANT, JOHN127.50
07/13/18CONWAY, SHAWN4,015.19
07/13/18CRAWFORD JR, RAYMOND4,548.49
07/13/18CRUMMY, CHARLES3,028.54
07/13/18DABRUZZI, THOMAS4,573.62
07/13/18DANLEY, NICHOLAS3,052.21
07/13/18DAVISON, BRADLEY2,770.36
07/13/18DAWSON, RICHARD4,587.82
07/13/18HAGEN, MICHAEL3,252.08
07/13/18HALWEG, JODI3,734.95
07/13/18HAWTHORNE, ROCHELLE3,805.71
07/13/18KUBAT, ERIC3,788.58
07/13/18LANDER, CHARLES3,319.58
07/13/18LINDER, TIMOTHY3,696.26
07/13/18LO, CHING1,494.58
07/13/18LUKIN, STEVEN5,343.65
07/13/18MCGEE, BRADLEY2,957.50
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G1, Attachments
07/13/18MERKATORIS, BRETT3,144.50
07/13/18MONDOR, MICHAEL5,063.62
07/13/18NEILY, STEVEN3,446.40
07/13/18NIELSEN, KENNETH3,747.20
07/13/18NOVAK, JEROME3,821.87
07/13/18PERRY, SAM2,839.59
07/13/18PETERSON, ROBERT4,618.17
07/13/18POWERS, KENNETH4,154.39
07/13/18SEDLACEK, JEFFREY4,558.71
07/13/18SMITH, CHARLES2,839.59
07/13/18STREFF, MICHAEL3,973.20
07/13/18SVENDSEN, RONALD4,364.17
07/13/18ZAPPA, ERIC3,411.76
07/13/18CORTESI, LUANNE2,184.60
07/13/18JANASZAK, MEGHAN2,585.38
07/13/18BRINK, TROY2,875.37
07/13/18BUCKLEY, BRENT2,546.83
07/13/18DOUGLASS, TOM2,156.79
07/13/18EDGE, DOUGLAS2,456.10
07/13/18JONES, DONALD2,488.79
07/13/18MEISSNER, BRENT2,486.49
07/13/18NAGEL, BRYAN4,372.60
07/13/18OSWALD, ERICK2,814.63
07/13/18RUIZ, RICARDO733.6168.43
07/13/18RUNNING, ROBERT2,918.31
07/13/18TEVLIN, TODD2,492.79
07/13/18BURLINGAME, NATHAN4,808.52
07/13/18DUCHARME, JOHN3,152.71
07/13/18ENGSTROM, ANDREW3,868.70
07/13/18JAROSCH, JONATHAN3,948.28
07/13/18LINDBLOM, RANDAL3,270.96
07/13/18LOVE, STEVEN5,100.67
07/13/18ZIEMAN, SCOTT1,024.00
07/13/18COREY JR, DEWAYNE616.00
07/13/18HAMRE, MILES2,272.80
07/13/18HAYS, TAMARA2,325.69
07/13/18HINNENKAMP, GARY3,162.33
07/13/18NAUGHTON, JOHN2,488.79
07/13/18ORE, JORDAN2,325.69
07/13/18RANWEILER, CALEB528.00
07/13/18SAKRY, JASON2,389.82
07/13/18BIESANZ, OAKLEY1,896.88
07/13/18GERNES, CAROLE2,203.37
07/13/18HER, KONNIE292.50
07/13/18HUTCHINSON, ANN3,077.92
07/13/18TROENDLE, CATHY JO392.00
07/13/18WACHAL, KAREN1,092.49
07/13/18GAYNOR, VIRGINIA3,763.51
07/13/18JOHNSON, ELIZABETH1,952.19
07/13/18KONEWKO, DUWAYNE5,680.60
07/13/18KROLL, LISA2,211.29
07/13/18ADADE, JANE1,962.53
07/13/18FINWALL, SHANN3,899.38152.58
07/13/18MARTIN, MICHAEL3,791.58
07/13/18BRASH, JASON3,661.90
07/13/18REININGER, RUSSELL1,170.00
07/13/18SWAN, DAVID3,209.20
07/13/18SWANSON, CHRIS2,475.40
07/13/18WEIDNER, JAMES2,623.39
07/13/18WELLENS, MOLLY2,113.34
07/13/18ABRAHAM, JOSHUA2,347.40
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G1, Attachments
07/13/18BJORK, BRANDON255.00
07/13/18BRENEMAN, NEIL2,938.08
07/13/18CARROLL, MADISON48.00
07/13/18DEBACE, ALEXIS84.00
07/13/18DEBACE, LINDA117.00
07/13/18DEBACE, MICHELLE132.00
07/13/18DOHERTY, TARA70.00
07/13/18GORACKI, GERALD35.00
07/13/18KUBAT, STEPHANIE64.00
07/13/18KUCHENMEISTER, GINA1,990.40
07/13/18MUNSON, CADE62.00
07/13/18ROBBINS, AUDRA4,148.41
07/13/18ROBBINS, CAMDEN368.75
07/13/18STIFTER, RACHEL90.00
07/13/18WENTZLAFF, EVERLYN126.00
07/13/18WISTL, MOLLY196.75
07/13/18BERGO, CHAD3,744.07242.07
07/13/18SCHMITZ, KEVIN2,107.69
07/13/18SHEERAN JR, JOSEPH3,569.39
07/13/18ADAMS, DAVID2,413.60
07/13/18HAAG, MARK2,920.61
07/13/18JENSEN, JOSEPH2,260.90
07/13/18SCHULTZ, SCOTT4,339.22
07/13/18WILBER, JEFFREY2,243.39
07/13/18COUNTRYMAN, BRENDA1,515.75
07/13/18MCNAMARA, SAM564.00
07/13/18PRIEM, STEVEN2,797.50
07/13/18WOEHRLE, MATTHEW2,562.13
07/13/18XIONG, BOON1,352.57
07/13/18FOWLDS, MYCHAL4,631.73
07/13/18FRANZEN, NICHOLAS4,465.39
07/13/18GERONSIN, ALEXANDER2,815.83
07/13/18RENNER, MICHAEL2,714.14
9910332507/13/18VITT, JULIANNE1,044.00
9910332607/13/18EDDY, JASON1,033.50
9910332707/13/18PFEFFERLE, LILY84.00
9910332807/13/18RICHBURG, KHARI96.00
582,017.14
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DЋ
CITY COUNCIL STAFF REPORT
Meeting Date July 23, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Resolution Terminating the 1998 Park Edge Apartments Regulatory
AGENDA ITEM:
Agreement
Action Requested:MotionDiscussion
Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Multifamily Housing Revenue Bonds, Series 1998, issued by the City of Maplewood on behalf
of the Park Edge Apartments Project, will be paid off on July 31, 2018. In connection with the 1998
bonds, a regulatory agreement executed by the City, the lender, and Maplewood Leased Housing
Associates will terminate with the payment of the bonds. The City Council will consider a resolution
to terminate the 1998 regulatory agreement, upon satisfaction of the mortgage and confirmation
that the terms of the agreement have been met.
Recommended Action:
Motion to approve the resolution terminating the 1998 Park Edge Apartments Regulatory
Agreement and authorizing the execution and delivery of the Termination of Regulatory Agreement
and Satisfaction of Mortgage.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The bonds were issued in 1998, in accordance with community housing needs identified in the
strategic plan. The regulatory agreement with the developer, defining rental and occupancy
restrictions, terminates with the satisfaction of the mortgage on July 31, 2018.
Packet Page Number 41 of 152
G2
Background
The Multifamily Housing Revenue Bonds, Series 1998 (Park Edge Apartments Project), issued by
the City in 1998 are proposed to be paid off on July 31, 2018. In connection with the Series 1998
Bonds, the City executed a Regulatory Agreement, dated as of May 1, 1998 (the “1998 Regulatory
Agreement”), by and among the City, U.S. Bank Trust National Association (now known as U.S.
Bank National Association), as trustee, and Maplewood Leased Housing Associates, Limited
Partnership (the “Company”). The 1998 Regulatory Agreement sets forth certain rental and
occupancy restrictions as to the multifamily housing project financed with proceeds of the Series
1998 Bonds. Upon payment in full of the Series 1998 Bonds, the restrictions set forth in the 1998
Regulatory Agreement will terminate. Accordingly, the Company has requested that the City
execute a document terminating the 1998 Regulatory Agreement.
The City Council will need to approve such termination by resolution. The City’s bond counsel has
discussed the proposal from the Company to terminate the 1998 Regulatory Agreement and
determined that termination of the 1998 Regulatory Agreement would be appropriate, assuming the
City receives confirmation of certain matters from the Company or its counsel. The resolution for
consideration by the City Council tonight contemplates approving the termination of the 1998
Regulatory Agreement and authorizing the execution and delivery of a document terminating the
1998 Regulatory Agreement.
Attachments
1.Resolution Approving the Termination of the 1998 Regulatory Agreement and Authorizing
the Execution and Delivery of a Termination of Regulatory Agreement and Satisfaction of
Mortgage.
2.Termination of Regulatory Agreement
3.Satisfaction ofMortgage
Packet Page Number 42 of 152
G2, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
RESOLUTION APPROVING TERMINATION OF REGULATORY AGREEMENT AND
SATISFACTION OF MORTGAGE FOR PARK EDGE APARTMENTS IN CONJUNCTION WITH
REDEMPTION OF MULTIFAMILY HOUSING REVENUE BONDS, SERIES 1998 (PARK EDGE
APARTMENTS PROJECT)
BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota
(the “City”), as follows:
WHEREAS, the City previously issued its Multifamily Housing Revenue Bonds, Series 1998
(Park Edge Apartments Project) (the “Bonds”), in the original aggregate principal amount of
$2,085,000, pursuant to an Indenture of Trust, dated as of May 1, 1998, between the City and U.S.
Bank Trust National Association (now known as U.S. Bank National Association) (the “Trustee”);
and
WHEREAS, the City loaned the proceeds of the Bonds (the “Loan”) to Maplewood Leased
Housing Associates, Limited Partnership, a Minnesota limited partnership (the “Owner”), to provide
financing for the acquisition and rehabilitation of an existing multifamily residential rental
development (the “Project”), pursuant to the terms of a Loan Agreement, dated as of May 1, 1998,
between the City and the Owner; and
WHEREAS, as security for the Bonds, the Owner entered into a First Mortgage, Security
Agreement and Fixture Financing Statement with Collateral Assignment of Rents and Leases,
dated as of May 1, 1998 (the “Mortgage”), for the benefit of the City; and
WHEREAS, the City, the Trustee, and the Owner entered into a Regulatory Agreement,
dated as of May 1, 1998 (the “Regulatory Agreement”), providing for certain tenant income
restrictions with respect to the Project in order to maintain the tax-exempt status of the Bonds; and
WHEREAS, the City has received confirmation that (i) the Qualified Project Period (as
defined in the Regulatory Agreement) has expired, and that (2) the Owner will redeem and prepay
all of the outstanding principal of and interest on the Bonds on or about July 31, 2018; and
WHEREAS, pursuant to Section 13 of the Regulatory Agreement, upon satisfaction of the
conditions set forth in the immediately preceding paragraph, the Regulatory Agreement shall
terminate; and
WHEREAS, the Owner has requested that the City execute the following documents, in
substantially the forms now on file with the City: (1) a Termination of Regulatory Agreement, dated
July 31, 2018 (the “Termination of Regulatory Agreement”), terminating the Regulatory Agreement,
and (2) a Satisfaction of Mortgage, dated July 31, 2018 (the “Satisfaction of Mortgage and
Assignment”), providing for the release and satisfaction of the Mortgage.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota as follows:
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G2, Attachment 1
1. The Termination of Regulatory Agreement and the Satisfaction of Mortgage are
hereby in all respects authorized, approved, and confirmed, and the Mayor and the City Manager
are hereby authorized and directed to execute the Termination of Regulatory Agreement and the
Satisfaction of Mortgage for and on behalf of the City in substantially the forms now on file with the
City, with such modifications as shall be deemed necessary, desirable, or appropriate, the
execution thereof to constitute conclusive evidence of their approval of any and all modifications
therein.
2. The Mayor and City Manager are hereby authorized to execute and deliver any other
documents or certificates necessary to terminate any and all documents related to the Bonds upon
the prepayment in full of the principal of and interest on the Bonds.
3. This resolution shall take effect and be in full force from and after its approval.
Adopted this 23rd day of July, 2018.
_________________________________
Nora Slawik, Mayor
ATTEST:
________________________________
Melinda Coleman, City Manager
Packet Page Number 44 of 152
G2, Attachment 2
TERMINATION OF REGULATORY AGREEMENT
THIS TERMINATION OF REGULATORY AGREEMENT (this “Termination”), dated as of
July 31, 2018, is made by and among MAPLEWOOD LEASED HOUSING ASSOCIATES,
LIMITED PARTNERSHIP, a Minnesota limited partnership (the “Partnership”), the CITY OF
MAPLEWOOD, MINNESOTA (the “City”), and U.S. BANK NATIONAL ASSOCIATION, a
national banking association, with trust powers, (the “Trustee”).
WITNESSETH:
WHEREAS, the City previously issued its Multifamily Housing Revenue Bonds, Series 1998
(Park Edge Apartments Project), in the aggregate principal amount of $2,085,000, dated as of
May 1, 1998 (the “Bonds”);
WHEREAS, in connection with the Bonds, the City, the Partnership, and the Trustee entered
into that certain Regulatory Agreement, dated as of May 1, 1998 (the “Regulatory Agreement”),
recorded with the Registrar of Titles, Ramsey County, Minnesota Recorder on November 16,
1999 as Document No. 1582310 with respect to the real property legally described in Exhibit A
hereto (the “Property”);
WHEREAS, contemporaneously herewith, the Bonds will be paid off as memorialized by that
certain Satisfaction of Mortgage dated on or about the date hereof.
WHEREAS, the Regulatory Agreement has expired pursuant to its terms.
WHEREAS, in connection with the sale of the Property and the prior redemption of the Bonds in
full, the City, the Partnership and the Trustee desire to terminate the Regulatory Agreement in
its entirety, and to memorialize the termination of any other obligations in connection with the
Bonds;
NOW, THEREFORE, the parties agree as follows:
1. Termination and Release of the Regulatory Agreement. Effective as of the date
hereof, the City, the Partnership, and the Trustee hereby terminate the Regulatory Agreement in
its entirety and all covenants, conditions and restrictions set forth therein. The City, the
Partnership, and the Trustee hereby consent that the Regulatory Agreement be released of
record.
2. Waiver of Notice. Each of the City and the Partnership waive any applicable notice
provisions under the Regulatory Agreement and any and all other documents in connection with
the Bonds.
3. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall be effective as an original when counterparts have been signed by each of the
City, the Partnership, and the Trustee.
\[Remainder of page left intentionally blank. Signature pages to follow.\]
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G2, Attachment 2
IN WITNESS WHEREOF, the City, the Partnership, and the Trustee have caused this
Termination to be signed by their duly authorized representatives, as of the day and year first
written above.
CITY OF MAPLEWOOD, MINNESOTA
By ___________________________
Name: Nora Slawik
Title: Mayor
By ___________________________
Name: Melinda Coleman
Title: City Manager
STATE OF MINNESOTA )
) SS.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ____ day of July, 2018, by
Nora Slawik, the Mayor, and Melinda Coleman the City Manager, of the City of Maplewood,
Minnesota, a Minnesota municipal corporation, on behalf of said City.
Notary Public
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G2, Attachment 2
MAPLEWOOD LEASED HOUSING
ASSOCIATES, LIMITED PARTNERSHIP,
a Minnesota limited partnership
By: Maplewood Leased Housing Associates,
LLC, a Minnesota limited liability company
Its: Managing General Partner
________________________________
By: Paul R. Sween
Its: Treasurer
STATE OF MINNESOTA )
) SS.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ____ day of July, 2018, by
Paul R. Sween as the Treasurer of Maplewood Leased Housing Associates, LLC, a Minnesota
limited liability company, the managing general partner of MAPLEWOOD LEASED HOUSING
ASSOCIATES, LIMITED PARTNERSHIP, a Minnesota limited partnership on behalf of said
partnership.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
Winthrop & Weinstine, P.A. (PKM)
225 South Sixth Street, Suite 3500
Minneapolis, Minnesota 55402-4629
Packet Page Number 47 of 152
G2, Attachment 2
U.S. BANK NATIONAL ASSOCIATION
By __________________________
Name: Dan Sheff
Its: Vice President
STATE OF MINNESOTA )
) SS.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ____ day of July, 2018, by
Dan Sheff, the Vice President of U.S. Bank National Association, a national banking
association, on behalf of said association.
Notary Public
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G2, Attachment 2
EXHIBIT A
Lots 1, 2, 3, 4, 5 and 6;
Lot 12 and that part of adjoining Claire Street, vacated, lying between the extensions across
said street of the East line of said Lot 12 and the centerline of the alley adjoining said Lot 12;
Lots 13, 14, 15, 16, 17, 18, 19, 20, 21 and 22, all in Block 10, Gladstone, Ramsey County,
Minnesota.
Torrens Property
Packet Page Number 49 of 152
G2, Attachment 3
Satisfaction of Mortgage
Date: July 31, 2018
THAT FIRST MORTGAGE, SECURITY AGREEMENT AND FIXTURE FINANCING
STATEMENT WITH COLLATERAL ASSIGNMENT OF RENTS AND LEASES, dated as of May
1, 1998 (the “Mortgage”), from maplewood Leased Housing Associates, limited partnership, a
Minnesota limited partnership (the “Mortgagor”), in favor of the City of Maplewood, Minnesota, a
municipal corporation organized and existing under the Constitution and laws of the State of
Minnesota (the “Mortgagee”), recorded in the office of the Registrar of Titles, Ramsey County,
Minnesota, on November 16, 1999, as Document No. 1582311, is hereby released and
satisfied.
(The remainder of this page is intentionally left blank.)
THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS):
KENNEDY & GRAVEN, CHARTERED (SEL)
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300
Packet Page Number 50 of 152
G2, Attachment 3
CITY OF MAPLEWOOD, MINNESOTA
By
Its Mayor
By
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
On this ____day of July, 2018, before me personally appeared Nora Slawik, the Mayor
of the City of Maplewood, Minnesota, a statutory city, municipal corporation, and political
subdivision duly organized and existing under the Constitution and laws of the State of
Minnesota, on behalf of the City.
Given under my hand and official seal this ____ day of July, 2018.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
On this _____day of July, 2018, before me personally appeared Melinda Coleman, the
City Manager of the City of Maplewood, Minnesota a statutory city, municipal corporation, and
political subdivision duly organized and existing under the Constitution and laws of the State of
Minnesota, on behalf of the City.
Given under my hand and official seal this ____ day of July, 2018.
Notary Public
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DЌ
CITY COUNCIL STAFF REPORT
Meeting Date July 23, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Maplewood Area Historical Society Annual Appropriation
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Maplewood Area Historical Society (MAHS) has requested its annual appropriation of $2,000
for the year 2018. The amount is included in the City’s 2018 Budget.
Recommended Action:
Motion to approve the annual appropriation of $2,000 to the Maplewood Area Historical Society.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The MAHS offers many programs that provide value to the community and align with the City’s
strategic priorities. The City has been making this appropriation since 2001.
Background
On September 11, 2001, the City Council approved a motion to include a $2,000 appropriation to
the Maplewood Historical Society in the city’s budget each year. In budget year 2017, the
appropriation amount was increased to $5,000, with $3,000 coming from Charitable Gambling
Funds. During 2014 the City Council requested that the Historical Society provide financial reports
to the City each year. The 2017 annual financial report is attached. The $5,000 City appropriation
for 2017 is reflected in Miscellaneous Income and it was utilized for general operating expenses.
Attachments
1. Maplewood Area Historical Society 2017 Financial Report
Packet Page Number 52 of 152
G3, Attachment 1
Packet Page Number 53 of 152
G3, Attachment 1
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G3, Attachment 1
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G4
CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Andrea Sindt, City Clerk
PRESENTER:
Andrea Sindt, City Clerk
AGENDA ITEM:Call for Special Meeting to Canvass 2018 Primary Election Results
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The city council as the canvassing boardshall canvass the resultsof the August 14, 2018 Primary
Election. The canvassing must be conducted before the next scheduled council meeting. Thus, the
council is required to call for a special meeting for the purpose of canvassing the election resultsas
two councilmember positions wereincluded on the Primaryballot for Maplewood.
Recommended Action:
Motion to call a special meeting of the city council for Friday, August 17, 2018 at 4:15 p.m. in the
council chambers for the purpose of canvassing the August 14, 2018 PrimaryElection results.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
State Statute 205.065 subd. 5 requires that the canvassing board convene on the second or third
day after the primary to canvass the election results.
Background
The governing body of a city conducting any election shall act as the canvassing board, canvass
the returns, and declare the results ofan election. At the special meeting, the four candidates
receiving the most votes shall be certified to the City Clerk by resolution tobe placed on the
November 6, 2018 StateGeneral Election ballot without partisan designation.
Attachments
None
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CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Lois Knutson, Administrative Services & Performance Measurement
Coordinator
Mike Funk, Assistant City Manager / HR Director
PRESENTER:Mike Funk, Assistant City Manager / HR Director
AGENDA ITEM:
Strategic Priorities Updatefor Second Quarter of 2018
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Staff is presenting the attached report, which is aprogress update on the status of the City’s
Strategic Priorities for the second quarter of 2018.
Recommended Action:
Motion to accept the Second Quarter Strategic Plan Update.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The executive report on the Strategic Plan includes all six pillars of the plan.
Background
The City is currently working with Envisio, a software company that implements a web-based solution,
to align employees with the strategic plan and performance measures to accomplish organizational
outcomes.
In January 2018, staff began using Envisio to report on the three levels of our plan: the Strategic
Priorities, the Key Outcome Indicators, and theAction Initiatives. The executive report for the first
quarter of 2018 waspresented to the City Councilin April. The attached report reflects the work
done in the secondquarter of 2018.
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Envisio also provides a community dashboard that is displayed on the City’s website to provide
visibility and accountability; and will share progress on the Strategic Plan with the community.
Attachments
1.Executive Report for Second Quarter of 2018
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City of Maplewood
Executive Report
Council Report July 23, 2018
Strategic Plan Progress as of June 30, 2018
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2017-2019 Strategic Plan - "Guiding our Future"
Strategic planning is an organizational management activity that is used to set priorities, focus energy
and resources, strengthen operations, ensure that employees and other stakeholders are working
toward common goals, establish agreement around intended outcomes/results, and assess and adjust
the organization's direction in response to a changing environment.
The Mayor and City Council, along with the City Manager and Senior Management, embarked on a
systematic process for moving toward a vision in a manner that involves the development and
prioritization of strategic goals along with measurable strategies and objectives. The Strategic Plan
consists of SIX strategic priorities, a series of Key Outcome Indicators (KOl's) and targets, which describe
desired outcomes and performance success factors.
Effective strategic planning articulates not only where an organization is going, and the actions needed
to make progress, but also how it will know if it is successful.
Significant progress has been made on all six of our Strategic Priorities. We are 52% towards completion
of our goals. Staff is currently working on adding additional Key Outcome Indicators and Action
Initiatives, as well as revising some of our existing ones to make them more meaningful.
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Strategic Priority 1: Community Inclusiveness: Strive to create a community that is engaged, tolerant,
and compassionate about everyone. To further build a community that embraces and respects diversity
and that uses different perspectives and experiences to build an inclusive and equitable city for all.
Community Inclusiveness: Strive to create a community that is engaged, tolerant, and compassionate
about everyone. To further build a community that embraces and respects diversity and that uses
different perspectives and experiences to build an inclusive and equitable city for all.
Update provided by Lois Knutson on Jul 12, 2018 20:01:04
Staff is continuing to work throughout the organization to ensure that the City embraces and respects
diversity. The M.O.R.E. (Maplewood Organization for Racial Equity) group has formed four Racial Equity
Change Teams to address specific areas where staff can make a difference as an organization and
throughout our community. The teams are focused on Community Engagement, Hiring Practices/HR
Initiatives, Training and Education of Current Employees and Communications. The teams are made up
of employees from a variety of departments.
Our HR division is examining job descriptions and hiring practices to ensure that there are no implicit
biases. They are also posting job openings in a diverse range of publications and websites to reach a
broader audience. Staff is exploring the feasibility of joining Minnesota Diversity, a recruitment tool to
reach a diverse group of applicants.
The Parks & Recreation staff have completed three community special events and are finalizing plans
two additional events in July and August.
The Police Department personnel have logged over 381 hours this year doing volunteer outreach in the
community.
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Key Outcome 1.1
Increase the percentage of employees of color among City staff by 2% per year.
The City of Maplewood's demographic indicates that approximately 30% of our population are people of
color.
In 2016, 10% of the City's workforce were people of color. The goal of our organization is to have a
workforce that is more reflective of the community we serve.
Update provided by Mike Funk on Jul 18, 2018 15:53:06
HR is exploring the feasibility of joining Minnesota Diversity. Minnesota Diversity is another recruitment
tool to reach diversity of applicants. There is a cost to using this service, but this allows the city to align
with our goal of diversifying our workforce. If Minnesota Diversity is utilized, HR will monitor job
applications to determine the demographics of applicants.
The Human Resource Division have been reviewing job descriptions during a recruitment process; or
reclassification request. Continue to review job descriptions when applicable. There haven't been
many openings, so the process will take time to complete.
One item that needs discussion is the City's use of the Wonderlic Test that HR administers on some of
the larger recruitments. Wonderlic is a tool that aids in narrowing down the candidate pool. Internal
discussion to review the hiring process will take place in the coming quarter.
Participate in the Pathways to Policing Program: (75% Completed)
Here’s where our numbers landed in terms of the Pathways to Policing Program application process.
365 Applications Received
101 Didn’t Met the Minimum Qualifications
114 Invited to First Round Screening/Interview
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37Invited to Second Round Interviews (One candidate did not qualify to continue in the process and
there were a few candidates that withdrew from the process)
Second Round Screening Interviews – (Weeks of June 11 & 18)
Week of June 18th
Bloomington (3 spots per day)
Monday, June 18th (8:00-4:45 pm) – Bloomington, U of M, St. Louis Park
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Key Outcome 1.2
Increase the number of community outreach special events by 2 for 2018.
Offering community special events is a great way to engage the diverse residents of Maplewood and the
surrounding areas in a positive way.
Update provided by Audra Robbins on Jul 10, 2018 18:04:26
Highlights & Completions: Staff is actively working to finalize planning for our upcoming community
events. We have completed 3 community special events since our last update and added two more with
the police department for July and August.
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Key Outcome 1.3
For 2018, department personnel will spend a combined total of 500 hours doing volunteer outreach in
the community.
In an effort to forge collaborative community and regional responses to the City’s crime problems we
will involve community partners in policing efforts in order to provide successful communication of
information, problem solving, and sharing of responsibility for action and decision making.
Update provided by Kerry Crotty on Jul 11, 2018 14:01:22
Highlights & Completions: In the second quarter of 2018 alone, police personnel spent over 381 hours
reaching out to the community through various events.
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Strategic Priority 2 Financial Sustainability
Maintain a positive financial position by balancing revenues and expenditures for operations, debt
management, and capital investments. Provide quality city services at a level that reflects community
values and that are supported by available resources.
Update provided by Lois Knutson on Jul 12, 2018 20:17:26
The Finance Department is continually monitoring the financial health of the City. This diligence is
reflected in our excellent bond rating of AA+, the rate of return on our investments, and by receiving the
GFOA Distinguished Budget Presentation Award for 2018 and the GFOA Certificate of Achievement for
Excellence in Financial Reporting.
Within City departments, staff are working to operate programs as efficiently as possible. Our Parks and
Recreation Department are attempting to increase the cost recovery rate for youth activities by 1% each
year. One way they are doing that is by increasing the number of participants. To date, registrations are
up 3.9% over the same period last year.
The Fire Department is striving to reduce their overtime budget by 3% over the next three years. They
have begun working towards this goal through the implementation of a new training schedule that
offers training across all three shifts. They are revamping their entire training plan which will aid in the
success of this outcome. They have also transitioned to a full-time staffing model.
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Key Outcome 2.1 Maintain Excellent Bond Rating (AA+ with S&P and Aa2 with Moody’s)
The City currently has an AA+ bond rating with S&P and an Aa2 bond rating with Moody’s Investor
Services. These are both excellent ratings in the market, allowing the City to have easy access to debt at
the best possible rates. The bond rating is an indication of the rating agency’s opinion of the City’s
creditworthiness and is an important factor in attracting investors.
Update provided by Ellen Paulseth on Jul 09, 2018 14:08:59
Highlights & Completions: AA+ was affirmed! Management score was upgraded to strong!
Key Outcome 2.2: Maintain Average Annual Rate of Return on Investments at or Above the 1-Yr
Treasury Yield Rate
The City’s primary investment goals are 1) Safety of Principal, 2) Liquidity, and 3) Yield, in that order.
Careful structuring of the investment portfolio should result in a total annual yield equivalent or better
than the 1-Yr Treasury yield, while maintaining appropriate levels of liquidity to fund operations, capital
improvements and service existing debt obligations.
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Update provided by Ellen Paulseth on Jul 09, 2018 14:09:43
Highlights & Completions: Investment earning rate is rising with the market. We are meeting the goal!
Key Outcome 2.3: Receive the GFOA Distinguished Budget Presentation Award and the GFOA
Certificate of Achievement for Excellence in Financial Reporting
The GFOA Distinguished Budget Presentation Award is given to state and local governments who
prepare budget documents of the very highest quality that reflect both the guidelines established by the
National Advisory Council on State and Local Budgeting and the GFOA’s best practices. The GFOA
Certificate of Achievement for Excellence in Financial Reporting is awarded to state and local
governments who prepare comprehensive annual financial reports that evidence the spirit of
transparency and full disclosure. These awards bring credibility to the City’s financial systems and
provide for increased transparency of financial activity.
Update provided by Ellen Paulseth on Jul 09, 2018 14:11:56
Highlights & Completions: Received the CAFR award for 2016. Received the budget award for 2018.
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Key Outcome 2.4: Increase cost recovery rate for youth activities by 1% each year.
We offer a wide variety of youth activities including athletics and arts programs. Increasing our cost
recovery rate will allow us to maintain/replace equipment and employ quality instructors. In return, this
will strengthen and improve our programming offerings.
Update provided by Audra Robbins on Jul 10, 2018 18:06:25
Highlights & Completions: Numbers of registered participants for youth programs for March 31st - July
1st have increased by 3.9% in 2018 compared to the same time frame of 2017.
Key Outcome 2.5: Reduce the Fire/EMS overtime budget by 50% over the next 3 years
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The Fire/EMS Department has historically relied on conducting most training off shift. Utilizing overtime
for training and other department initiatives diminishes the department’s ability to allocate appropriate
overtime budget dollars to maintain the established minimum staffing level.
Update provided by Michael Mondor on Jul 10, 2018 15:07:28
Highlights & Completions: We are now at our full authorized staffing levels. We continue to focus on
offering training on shift to reduce overtime related to training. We will soon begin the 2019 training
plan that will continue to focus on offering training on-shift whenever possible to reduce overtime.
Issues & Disruptions: We have had two employees that are or will be out on extended leave which will
create a challenge as it relates to overtime. We will continue to evaluate all options as we look to
reduce the overtime budget. Also, we need time and data to demonstrate this outcome.
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Strategic Priority 3: Infrastructure & Asset Management
Provide safe, efficient, sustainable, cost-effective, and well-maintained roads and transportation
systems. Build, maintain, and manage capital assets to preserve long-term investment and ensure
uninterrupted support services.
Update provided by Lois Knutson on Jul 12, 2018 21:09:52
Throughout the City all departments are committed to maintaining our infrastructure and managing our
assets.
The Public Works Department is on track with our two-street reconstruction/rehabilitation projects. The
Londin-Highpoint pavement rehabilitation is nearly complete and should be finished well ahead of the
mid-August project completion deadline. The Farrell-Ferndale project was awarded in early June and
construction is well underway, with anticipated completion in November of 2018. Crews have cleaned
20.5 miles of sanitary sewer mains, which is 40% of the City's annual goal.
Parks & Recreation staff are working on a plan to ensure ongoing maintenance of the City’s 15
Neighborhood Preserves and natural areas at four parks and four city facilities. The MN Conservation
Crew pulled invasives and mulched trees at Fish Creek and a prescribed burn and mowing was
conducted at the Prairie Farm. Restoration mowing, and invasive species control has been contracted
for Gladstone Savanna, Fish Creek, Beaver Creek and Jim's Prairie.
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Key Outcome 3.1: Clean 1/3 of all city maintained sanitary sewer mains each year
Budget funding and staff time to meet the city’s goal for cleaning 1/3 of the city’s sanitary sewer mains
each year.
Update provided by Steve Love on Jul 09, 2018 16:01:44
Highlights & Completions:
Staff has finished cleaning approximately 20.5 miles of sanitary sewer mains. This is approximately 40%
of the city's annual goal to clean 1/3 of the city's sanitary sewer mains.
Key Outcome 3.2: Reduce the miles of roads that are in poor condition each year by completing a
minimum of 3.5 miles of road reconstruction/rehabilitation projects each year.
The City has approximately 135 miles of city-maintained roads. The City completes on average two
street reconstruction/rehabilitation projects each year. The goal of these street projects are to fix the
streets with worst pavement condition. The target is to reduce the miles of roads in poor condition each
year by completing a minimum 3.5 miles of road reconstruction/rehabilitation projects per year.
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Update provided by Steve Love on Jul 09, 2018 16:06:49
Highlights & Completions:
Progress continues to be made on the two 2018 improvement projects.
The Londin-Highpoint pavement rehabilitation project is nearly complete. All curb replacement has been
completed along with the restoration of boulevard areas and the placement of the first layer of
pavement. The final layer of pavement will be installed the week of July 9th with the remaining project
cleanup items occurring by the third week of July, well ahead of the Mid-August project completion
deadline.
The Farrell-Ferndale project was awarded to T.A. Schifsky and Sons, Inc. in early June. The project is
under construction, with storm sewer installations, sanitary sewer repairs, and watermain replacement
well underway. This project is anticipated to be completed in November of 2018.
Key Outcome 3.3: Ensure the percentage of core application/infrastructure uptime is 90% or above
There are systems within the City of Maplewood that many, if not all, employees depend on in order to
perform their daily duties. Ensuring these systems and infrastructure are highly available means that
Maplewood experiences a minimum amount of work stoppages due to technical troubles.
Update provided by Mychal Fowlds on Jul 10, 2018 17:55:30
Highlights & Completions: All key systems are functioning correctly and reliably so far this year.
Issues & Disruptions: None to report at this time.
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Key Outcome 3.4: Improve ecological quality at City natural areas by providing active management on
a minimum of 8 sites per year.
Priorities for ecological management include the City’s 15 Neighborhood Preserves and natural areas at
four parks and four city facilities.
Update provided by Audra Robbins on Jul 10, 2018 18:08:27
Highlights & Completions: Since our last update, the MN Conservation Crew pulled invasives and
mulched trees at Fish Creek. A prescribed burn and mowing was conducted at the Prairie Farm and
restoration mowing and invasive species control have been contracted for Gladstone Savanna, Fish
Creek, Beaver Creek, Jim's Prairie.
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Strategic Priority 4: Integrated Communication
Create a culture that is built on trust, conveys clearly identified goals and expectations, and is focused
on the city’s long-range mission and vision. Value organizational efficiencies which are based on
performance measurement, accountability, and best practices.
Update provided by Lois Knutson on Jul 12, 2018 21:22:29
The Communications Division is actively working with staff throughout the City on increased
communications through a variety of mediums including social media and videos. In the past nine
months staff have produced nearly 60 videos, with nearly 10,000 views. These include promo videos for
events such as Touch-a-truck and longer form pieces such as the History of Gladstone Shops.
The Nature Center has worked with the Communications Division to create a video on the Spent Lime
System that will help improve water quality at Wakefield Lake. Filming will soon begin on raingarden
and pollinator videos.
Traffic and followers to the City's social media sites is continuing to grow.
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Key Outcome 4.1: Ensure at least 2-3 videos per week appear on the City of Maplewood’s digital
platforms.
The communications department will highlight major city events, city initiatives, innovative ways of
delivering public services, and new equipment and tools through a variety of videos.
Update provided by Lois Knutson on Jul 13, 2018 15:01:06
Highlights & Completions:
Overall the video division is making an impact helping highlight several key Maplewood services, people,
and communities. In just nine months, we've produced nearly 60 videos, with nearly 10,000 views.
These include promo videos for events such as Touch a truck and Light it up Maplewood's 4th of July
celebration. There have been longer-form pieces, such as the History of the Gladstone Shops. We have
been working with every department to make sure they know about our video service and how to best
access it for optimal results.
Issues & Disruptions:
The 2-3 video per-week might have been an ambitious initial goal set by the Communications Manager.
Expectations on these videos tend to concentrate more on quality of optics and precision of messaging
as opposed to a news style that allows for a package of information, hence the longer time frame/story.
Productions vary depending on the depth of the content and skill of the participants in delivering a
concise and coherent message.
The video division has also been slowed by ongoing problems with the council broadcast equipment,
which diverts production time away from "on-the-street" videos.
A realistic goal is probably 1 video per-week, which should be aided once the broadcast studio is fully
functional.
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Key Outcome 4.2: Increase social media engagement by an average of three percent in 2018.
Combine Facebook and Twitter impressions with the total numbers of Twitter followers into one
measurement called social media engagement. That aggregate number will increase by three percent.
Update provided by Joe Sheeran on Jul 02, 2018 16:58:21
Highlights & Completions:
Traffic and followers to our social media sites are growing. More updates expected by end of week
(7/5/2018)
Issues & Disruptions:
Key Outcome 4.3: Increase the number of people receiving environmental education via the use of
video.
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The Nature Center educates the community via programs, exhibits, brochures, website, and articles in
Seasons/City Newsletter. Currently, we track the number of program participants and visitors to the
Nature Center. In 2018, we will begin using video as a way of increasing education and outreach.
Update provided by Virginia Gaynor on Jul 02, 2018 18:47:23
Highlights & Completions: Communication Department created a video on the Spent Lime System that
will help improve water quality at Wakefield Lake. Nature Center and Communications Department are
creating a raingarden video and a pollinator video and are scheduled to begin filming in July.
Issues & Disruptions:
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Strategic Priority 5: Operational Effectiveness
Create a culture that is built on trust, conveys clearly identified goals and expectations, and is focused
on the city’s long-range mission and vision. Value organizational efficiencies which are based on
performance measurement, accountability, and best practices.
Update provided by Lois Knutson on Jul 13, 2018 14:18:23
All departments throughout the City are working toward becoming more efficient and effective in our
day to day operations. Performance measurement, accountability, and best practices are being utilized
to monitor organizational efficiencies.
Training in a variety of areas is improving efficiencies. Training takes many forms, from job specific
training such as in the Police, Fire and Public Works departments to safety training which is mandatory
for all employees.
Technological advances have been made throughout the City. The addition of Cartegraph in 2017 has
already made a significant difference in our operations, as it allows us to monitor and track issues so
that nothing falls through the cracks. Accela will be implemented in the near future and should have a
similar effect on our permitting process.
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Key Outcome 5.1: The target for the annual Worker’s Compensation Experience Modification Factor is
1.0 or less.
To accomplish this, we need to decrease the occurrence of preventable on the job accidents to an
average of less than 4 per month, city-wide.
Update provided by Mike Funk on Jul 10, 2018 20:11:09
Mandatory AWAIR Training for all employees: (100% Completed)
Education specific to different departments: (100% Completed)
Updates to the progress in the past quarter: Three stretch challenge completed with 65 employees
participating.
Plans for the next quarter: Meeting with department heads and supervisors on city wide stretch
program. Continue to meet individually with each department to personal program.
Decrease on the job accidents to less than 4 per month.: (100% Completed)
Updates to the progress in the past quarter: Safety video is in progress and should be wrapping up in the
coming weeks. Police, Fire and Public Works are all highlighted.
Plans for the next quarter: Roll out Safety video to city and community.
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Key Outcome 5.2: Increase employee wellness participation by 2% per year to reach 80% participation
by 2020.
Since the City began its employee wellness program there has been an observed correlation between
rate of participation in the Wellness Program and decreasing insurance costs.
Update provided by Lois Knutson on Jul 13, 2018 15:03:51
Training with each department on my Health Rewards by Medica site in January: (100% Completed)
Updates to the progress in the past quarter: Met with all Departments that showed interest
Promote the benefits of participating by educational materials, newsletters and promoting incentives:
(60% Completed)
Updates to the progress in the past quarter: Upcoming Maplewood U Wellness Seminar-Customer
Satisfaction
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Plans for the next quarter: July Wellness Newsletter focus on Healthy Eating/Mindful Eating
Work with Department Heads to increase communication within Departments as well as communication
with new hires on the Wellness Your Way program: (60% Completed)
Updates to the progress in the past quarter: Meeting with new hires in Wellness program
Plans for the next quarter: Meeting with Department Heads on City Wide Stretch Program
Increase wellness program offerings onsite for all department: (60% Completed)
Updates to the progress in the past quarter: National Running Day, June 6th, increase the number of
nutritious vending options for employees
Plans for the next quarter: Promote Fruit Share program to employees, wellness seminars and upcoming
Trimester 3 Challenge
Wellness Participation
The percentage of employees participating in a wellness program, measured annually.
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Key Outcome 5.3: 80% of Data Practice Requests will be completed within 10 days
The data a city collects, creates and stores is subject to the Government Data Practices Act to ensure
transparency to the public but also proper protection of the data. The discernment of the request, the
compilation and possible redaction of the data with eventual delivery of the requested data is often a
multi-stage process as information and payment is exchanged. Data practice requests include those by a
data subject with a 10-day response time and those by the public which require reasonable response
timeframes.
Update provided by Mike Funk on Jul 10, 2018 20:08:50
Work with the requestor to determine what information is actually being requested: (50% Completed)
Updates to the progress in the past quarter: Communications with requestors were actively maintained
and requests were modified to ensure desired information was provided.
Plans for the next quarter: Staff will continue to acknowledge and ask for clarification when appropriate
within 2 days of receiving request.
Increase awareness of urgency of interdepartmental responses: (50% Completed)
Updates to the progress in the past quarter: In general, responses from other departments were timely
and none delayed our ability to deliver the requests on time.
Plans for the next quarter: Staff will continue to monitor response times and verify we are
communicating with the right parties.
Communicate definite deadlines to staff: (50% Completed)
Updates to the progress in the past quarter: Deadlines were clearly communicated based on type of
requests.
Plans for the next quarter: Staff will continue to provide deadlines on a regular basis.
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Key Outcome 5.4: 80% of commercial plans and permits reviewed and ready for issuance within 30
days or less
A significant measure of the city’s effective facilitation of development is the turnaround time from the
point of a commercial building permit being submitted for review to the time it is ready for issuance. By
ensuring a consistent and reasonable turnaround time, developers and builders will be able to
guarantee their building timelines stay on track.
Update provided by DuWayne Konewko on Jul 06, 2018 14:59:16
Highlights & Completions: Staff is ensuring conformity with the issuance of 80% or more of permits with
30 days of receipt.
Issues & Disruptions: Staff will be rolling out the new software program (Accela) beginning in August or
September and we may experience some challenges for the first 6 months or so. Staff is and will be
committed to resolving any issues that surface in a timely manner. This new software will also assist
with code enforcement - multi-department.
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Key Outcome 5.5: Respond to all code enforcement complaints in the city within a week of receipt
Residents and property owners in Maplewood submit code enforcement complaints to the city
expecting timely response. It is also recognized the city has limited staff resources but will be committed
to working towards reaching this benchmark of accountability.
Update provided by DuWayne Konewko on Jul 06, 2018 15:02:02
Highlights & Completions: Staff continues to respond to all enforcement complaints within one-week of
receipt. Staff from EEDD will be meeting with Public Safety in the near future to ensure that both
departments are working together to resolve code complaints.
Key Outcome 5.6: 80% of licensed establishments will be inspected on an annual basis
Business owners and residents alike depend on the city conducting efficient and regular inspections. In
ensuring a regular schedule of inspections the city can help assure its residents that the business in
Maplewood provide safe services and products.
Update provided by DuWayne Konewko on Jul 06, 2018 15:05:59
Highlights & Completions: Staff is inspecting at least 80% of all licensed establishments in a given year.
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Key Outcome 5.7: Maintain GreenStep Cities Step 5 status
The city will demonstrate improvement in three eligible metrics measured in Step 4 from one data year
to the next. Eligible metrics include sustainability best practices such as reduction of energy, waste,
greenhouse gas emissions, and innovative approaches to stormwater management, etc.
Update provided by Audra Robbins on Apr 16, 2018 14:52:14
Highlights & Completions: To date the Green Team wrote three environmental articles for the employee
newsletter focusing on the Recycle Your Holidays event, Environmental Impacts of Road Salt, and
volunteering for the Spring Clean Up.
Key Outcome 5.8: Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel
time), for 90% of the incidents.
The Fire/EMS Department’s current performance accounts for response to 90% of emergency (lights and
siren) incidents in 8.3 minutes or less. Through data analysis and partnership, the department will aim
to improve its response times to emergency incidents.
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Update provided by Michael Mondor on Jul 10, 2018 15:12:15
Highlights & Completions: We have been working with Ramsey County ECC and have been able to
create more meaningful reports directly from the CAD system. We will now be able to measure our
travel time to demonstrate our performance in relation to this goal.
We have updated our minimum staffing levels to 7 per 24-hour shift which is an increase of 1 personnel
at all hours of the day. We have completed our hiring processes and have filled all open positions. 3 of
our new employees remain in field training. Upon their completion of their field training we will be able
to enhance our staffing to meet the recommendations of the Fitch Study which will have a positive
impact on our performance in relation to travel time.
Issues & Disruptions: We will need to continue to monitor our current physical locations and the
shifting of resources as it relates to this performance standard.
Key Outcome 5.9: Reduce false alarms by 5% over the next 2 years
False alarms have increased over the past several years. The response to false alarms currently
diminishes 2/3 of staffed resources. False alarms can be reduced through targeted education and
partnership with the business community.
Update provided by Michael Mondor on Jul 10, 2018 15:17:00
Highlights & Completions: We are working on creating targeted responses to high utilizing properties.
We have a few businesses that have been receptive to partnership in relation to false alarms. We will
soon be enhancing our life safety inspection activities on each shift; these activities will enhance our
ability to be proactive in relation to false alarms.
We are also planning to work with the Communications Department to conduct more effective outreach
in the business community.
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Key Outcome 5.10: Reduce repeat utilization of the EMS system for low acuity incidents by 5%
The impact of repeat utilization of EMS for low acuity incidents has increased over the past several
years. Early identification and intervention may assist patients in management of their health. The
early deployment of Community Paramedic services has the potential to ensure that patients have
appropriate access to healthcare.
Update provided by Michael Mondor on Jul 10, 2018 15:23:40
Highlights & Completions: We continue to deliver our Community Risk Reduction activities. We have
one established pilot that has seen 15 discharges from the Ramsey County Care Center. We have begun
work to create more effective interventions for fall patients, as these low acuity events have been
shown to create a propensity for repeat utilization.
The department recently concluded a retrospective data analysis on falls in the community for the past
10 years. This document will guide intervention techniques for the department's community risk
reduction activities which will directly impact this KOI.
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Key Outcome 5.11: Ensure the percentage of IT Helpdesk request SLA’s met is 90% or above
Each helpdesk ticket submitted to the IT Department has an associate service level agreement (SLA)
assigned to it based on its priority. Those SLA’s define the timeframe that the IT Department commits to
completing the ticket in. Ensuring the SLA’s are met on a consistent basis ensures that Maplewood staff
is getting prompt responses to their requests for assistance. Prompt responses mean that their issues
are fixed in a timely basic which means they are able to continue to perform their duties effectively and
efficiently.
Update provided by Mychal Fowlds on Jul 10, 2018 17:56:28
Highlights & Completions: We continue to be over 90% on our SLA commitments.
Issues & Disruptions: We saw a dip in March due to the City Hall renovations. We are now back above
90% where we need to be.
Key Outcome 5.12: Increase t-ball enrollment by 10% over the next two seasons
T-Ball is an important feeder program for the rest of our youth baseball/softball programs in the City
and increasing enrollment in this program is a priority.
Update provided by Lois Knutson on Jul 13, 2018 15:05:42
Highlights & Completions: Action item complete. For 2018, the actual increase of participants in our t-
ball program was 17.9 % over the previous year. Will again send a survey after the 2018 season for
feedback on changes.
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Key Outcome 5.13: Increase response times to maintenance requests in our Parks and Open Spaces
With 36 parks and 15 open spaces in our parks system, we are constantly looking for ways to improve
our response time to issues as they arise and effectively take care of what we have.
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Update provided by Lois Knutson on Jul 13, 2018 15:06:12
Highlights & Completions: Staff has begun entering work requests into Cartegraph and it has proven to
be a great tool to use in communicating with Park Maintenance about issues in our Parks and Open
Spaces. We are not yet utilizing the live site.
Key Outcome 5.14: 75% of completed field permit applications are answered within 5 business days
We have many requests for field permits for various use requests and lengths of times. We always strive
to have an answer in a timely fashion while some may require more information or interdepartmental
cooperation.
Update provided by Audra Robbins on Jul 10, 2018 18:55:23
Highlights & Completions: Staff completed two Tournament/Large Group applications; one for
soccer/volleyball and one for softball. These will help expedite the response time by making the rental
requirements for these events known and has the proper questions needed for these events.
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Key Outcome 5.15: Respond, track, and resolve/close 85% of all issues reported to the Public Works
Department within 2 weeks from the reported date
The target for resolution/closure of issues reported to the Public Works Department is 85% within 2
weeks form the reported date.
Update provided by Lois Knutson on Jul 13, 2018 15:17:33
Highlights & Completions:
For 2018, our goal is to have 85% of the reported issues closed within two weeks or less from the
reporting date. In 2018 we have received a total of 403 reported issues to date. Of the reported issues
97% have been completed and closed within two weeks or less from the reporting date. Currently 28
issues remain open.
Key Outcome 5.16: Have all city roads plowed to full width within 8 hours after snow has stopped
falling for 90% of all average snow event (3-6 inches)
The City’s snow fall policy has set a goal of having all city roads plowed full width within 8 hours after
snow has quit falling during a normal snow event. The target will be to meet this goal for 90% of all
snowfall events that have a total accumulation ranging between 3 to 6 inches.
Update provided by Steve Love on Jul 09, 2018 16:02:30
Highlights & Completions:No update at this time.
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Key Outcome 5.17: By 2021, all agency staff is trained on Crisis Intervention Training (CIT), Pursuit
Intervention Technique (PIT) and EMS.
Ensure that the Police Department employees are sufficiently trained to perform their job tasks at a high
level. Develop a department-wide training plan that emphasizes person development, high performing
teams, and addresses both skill and knowledge-based training.
Update provided by Lois Knutson on Jul 13, 2018 15:11:51
Ensure staff has completed training identified in the Police Department's Strategic Plan.:
Quarter 2: April 1 - June 30, 2018
Officers needing certification are being prioritized to complete the required training. Currently 17
officers are CIT certified, 16 are EMS certified, and 12 are PIT certified. Additional officers have been
scheduled to attend training in upcoming quarters.
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Key Outcome 5.18: Implementation and use of crime analytics, intelligence collection, and data
dissemination.
Implement problem oriented policing strategies through collection and analysis of data on pattern of
crime and disorder for the purpose of focusing crime reduction efforts. Continue to utilize best practices
for targeting crime, disorder, violent offenders, and crime locations/zones and people.
Update provided by Cassie Fisher on Jul 05, 2018 14:42:12
Quarter 2: April 1 - June 30, 2018
No updates.
Quarter 1: January 1 - March 31, 2018
The public-facing community crime map website is available and being mentioned on social media to
bring it to the larger community's attention, and officers have been reminded of its existence as a
resource.
Internal products and tools have been created and are being utilized to increase information sharing
between department personnel, as well as with other law enforcement agencies.
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Strategic Priority 6: Targeted Redevelopment
Guide residential development by leveraging resources to expand the tax base but also create housing
options that meets the diversity of the community. Promote commercial development through the
green building code and innovation that supports business growth.
Update provided by Lois Knutson on Jul 13, 2018 14:27:18
Maplewood’s primary redevelopment priority is the Gladstone Neighborhood where two parcels were
recently acquired by the City. There are two additional properties in the neighborhood that will be
presented to Council for approval in July.
The draft Market Study for the North End Vision Project will be presented to Council on July 23rd for
review and comment.
The draft 2040 Comprehensive Plan has been released to all neighboring cities, counties and state
agencies for review and comment. The comments are due back to the City by December 31, 2018 and
staff will review comments and work with the Planning Commission, the steering committee, and the
City Council to adopt the plan sometime in early 2019.
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Key Outcome 6.1: Secure purchase agreements with at least 75 % of the properties identified for
acquisition within the Gladstone Neighborhood
The city has long held the Gladstone Neighborhood as its primary redevelopment priority in
Maplewood. As the redevelopment of the Maplewood Bowl site nears completion city staff is working to
identify potential next projects.
Update provided by DuWayne Konewko on Jul 06, 2018 15:09:01
Continue communication with existing property owners within the Gladstone Neighborhood regarding
areas targeted for acquisition.: (50% Completed)
Updates to the progress in the past month: In July the city Council will consider approval of two
proposed purchase agreements for property in this neighborhood.
Plans for the next month: Continue negotiations over purchase price and terms.
Commentary on disruptions (if applicable): Participation in the redevelopment process will be at the
discretion of the property owners.
Work with existing businesses to explore opportunities for relocation to keep services valued by the
residential community nearby.: (50% Completed)
Updates to the progress in the past month: Engaged property and business owners within this
neighborhood regarding the proposed rush line and the station within Gladstone. This included having
neighborhood representation at the Maplewood Station Area Planning Working Group meeting in June.
Plans for the next month: Continue discussions with property owners, developers and business owners.
Commentary on disruptions (if applicable): participation in the redevelopment process will be at the
discretion of property owners.
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Key Outcome 6.2: Complete a small area master plan for the Maplewood Mall and Saint John’s
Hospital area of Maplewood by the end of 2019
In 2018, the 2040 Comprehensive Plan update will be completed, and the city will then work to further
study the mall and hospital area of north Maplewood. This economic hub of Maplewood is important to
the overall health of the city and will need proper planning to stay vibrant.
Update provided by DuWayne Konewko on Jul 06, 2018 15:20:43
Highlights & Completions: The draft Market Study for the North End Vision Project will be presented to
council on July 23rd for their review and comment. Staff is currently working with Perkins+Will on the
development of a "scope of work" and will be discussing this with the City Council on August 13th. Staff
continues to work with the HealthEast and Maplewood Mall.
Key Outcome 6.3: By the end of 2019, update the zoning map and zoning code for areas in the city
guided by the 2040 Comprehensive Plan as Mixed Use – Neighborhood and Mixed Use – Community
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In 2018, the 2040 Comprehensive Plan update will be completed and the existing commercial nodes
along Century Avenue and the proposed station areas along the Rush and Gold Lines are guided either
Mixed Use – Neighborhood and Mixed Use – Community. These are areas that are targeted by the city
as the most prone for redevelopment and growth.
Update provided by DuWayne Konewko on Jul 06, 2018 15:22:03
Highlights & Completions: The draft 2040 Comprehensive Plan has been released to all the neighboring
cities, counties and state agencies for review and comment. The comments are due back to the city by
December 31, 2018 and staff will review comments and work with the Planning Commission, the
steering committee, and the City Council to adopt plan sometime in early 2019.
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CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Lois Knutson, Administrative Services & Performance Measurement
Coordinator
PRESENTER:Mike Funk, Assistant City Manager / HR Director
AGENDA ITEM:
Travel Expenses for Mayor Slawik forRail~volution Conference
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Mayor Slawik would like to attendthe Rail~volution Conference in Pittsburgh from October 21 – 24,
2018. Per the City of Maplewood Rules of Procedure for City Council, the City of Maplewood
recognizes that its elected officialsmay at times receivevalue from traveling out of the state for
workshops, conferences, events and other assignments.The event, workshop, conference or
assignment must be approved in advance by the City Council at an open meeting and must include
an estimate of the cost of the travel.
Recommended Action:
Motion to approve travel expenses for Mayor Slawik to attend the 2018 Rail~volution Conference.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$1500.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This conference will provide valuable information for the future planning and implementation of the
Rush Line.
Background
Mayor Slawik, as the Chair of the Rush Line PAC and a past participantin the Gold Line
Committee, isrequesting approval to attend the Rail~volution Conference on October 21-24in
Pittsburgh, Pennsylvania.Continuing education on community engagement and transit oriented
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development would be very helpful as the PACleader of the BRT which hasfive stops in
Maplewood.
Rail~volution is the nation’s preeminentlivability and transit conference, attendedby over 1,200
professionals who driveland use, transportation and communitydevelopment decisions around the
country.
Per the City of Maplewood Rules of Procedure for City Council and Council Meetings, the City of
Maplewood recognizes that its elected officialsmay at times receive value from traveling out of the
state for workshops, conferences, events and other assignments.
The event, workshop, conference or assignment must be approved in advance by the City Council
at an open meeting and must include an estimate of the cost of the travel.
Attachments
1.Rail~volutionConference
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5
Port Authority of Alleghany County
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and gentrification is an important issue. The conference provided great information for addressing and learning more from other ìŢŒŒƷŖĹƨĹĂƕƀƍ
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for complete conference
Our roots are in transit, but our movement encompasses a wide range The four days of the Rail~Volution conference provide a diversity of ideas
of livability, equity and emerging mobility issues. development and transportation. Each year, more than 1,200 people from 300 communities come together to share ideas, breakthroughs,
frustrations and inspiration. and approaches that boost your capacity to collaborate, innovate, communicate and lead.
ail~Volution podcast, resources and news.
Uif xpsme jt dibohjoh bspvoe vt ǐ ps cfdbvtf pg vt0 Dvu uijt sfnbjot usvf< Our name is Rail~Volution, but our network supports communities as they integrate transportation in all forms
including buses, rail, bicycles, walking, sharing and emerging options
to connect people with employers and neighborhoods.Build your network, expand your skill set, think differently about your work.Check and registration information. Also check out the
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10:00 am - 2:00 pmBusw$60 (Includes lunch)10:30 am - 3:30 pmChar$60 (Includes lunch)10:00 am - 1:30 pmT$45 (Includes lunch)10:00 am - 12:30 pmLRT + W$45 (Box lunch proat hotel after
the tour
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vailable on Monday.)
ransit + Walking (Plan on a lot of
8:00 am - 4:00 pmCharter Bus + Bike$90 (Includes lunch and biknoon - 4:00 pmChar$75 (Includes lunch)1:00 pm - 4:00 pmTstairs, not for the faint of heart.)$452:00 pm - 4:00 pmW$45 (This
tour is also a
t Allegheny Passage
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Four Sites, Four Stories
Public Stairs: Climbing ThroughHistory to Today
TIME:TIME:
History, Architecture, andDevelopment: A Walk Through Downtown
Steel Valley Cycle: TheGrea
MODE:MODE:MODE:MODE:
TIME: TIME:
Transit planning, multimodal planning, station area planning and design. Project management, construction management. Community engagement, communication, campaigns, marketing, IT, paratransit.
Transit-oriented development, joint development, economic development, housing and neighborhood development. mobility, community and economic development.
6
Port Authority of Alleghany County
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21
952.885.4323
tswanson@mngts.com
Big thanks to these companies for being the first to book space in the Rail~Volution Public Square and Exhibitor Showcase. in the Rail~Volution program
make spon-sorship and exhibitor commitments by August 17. TO GET STARTED, CONTACT:Terri Swanson EMAIL: PHONE:
Witbeck
Stacy and
The annual Rail~Volution conference would not be possible without our generous sponsors. Conference registration covers less than half of the total expenses. These sponsors already have
stepped up. Join them! Support the movement to build livable communities with transit.
Joe Vlakancic
Join us at the Wyndham Grand Pittsburgh Downtown. The hotel is next to Point State Park, where the Monongahela, Allegheny and Ohio rivers meet. In Point State Park explore historic Fort
Pitt Museum, trace the outlines of Fort Duquesne or just stroll, bike or run along the riverfront trail. The hotel is also walking distance to restaurants around Market Square, the
Cultural District and the Strip District. Discover the rich diversity of Pittsburgh architecture and the views from one of the citys 446 bridges. The Wyndham is across the street from
a Healthy Ride bike-share station, on the 28X bus route to Pittsburgh International Airport, in the same block as the Gateway subway station and convenient to several other local bus
routes.
And After
www.railvolution.org/registernow
952.885.8087
olution?
danb@railvolution.org
Register at:
PHONE:
EARLY BIRD
EMAIL:
412.391.4600
gts@mngts.org
20
www.railvolution.org/bookaroom
(Valid ID Required)For registration questions, please contact:Tonya Barnes EMAIL: M-F, 8:00 am
4:00 pm Central Daylight Time.Sending a delegation to Rail~VPlease contact:Dan Bartholomay Rail~Volution CEO There is a $100 nonrefundable fee for cancellations made between September
22 and October 19. No refunds for cancellations of any kind after October 19.Rail~Volution offers a limited number of scholarships based on need. Complete your application online by
August 10. Scholarship awards will be announced in late August. More details and application: www.railvolution.org/scholarships Wyndham Grand Pittsburgh Downtown600 Commonwealth PlacePittsburgh,
PA 15222 PHONE: The Wyndham Grand will offer a special group rate of $165 (plus taxes and fees) per night, available until September 21 888.317.0197 and identify yourself as a Rail~Volution
conference attendee. Or make your reservations online at
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Mychal Fowlds, IT Director
PRESENTER:
Mychal Fowlds, IT Director
AGENDA ITEM:Resolution Extending the Comcast Cable Franchise
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City is currently engaged in negotiationswith Comcastregarding their cable franchise
agreement.While we continue to work towards arenewal,one will notbecompleted prior to the
July 31,2018 expirationofthe existing agreement.Therefore,an extension is requested.
RecommendedAction:
Motion to approveresolution extending the existingfranchise agreement with Comcast
through January 1, 2019.
Fiscal Impact:
IsThere a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt.
While we continue to engage with Comcast regarding negotiations, we do not want to rush any
decisions and therefore have agreed to an extension.
Background
Maplewood issued a cable franchise to Comcast in November of 1999. This franchise was for a 15
year period. In 2014, with the franchise renewal date coming due, an extension was granted
through July 31, 2018. With the new renewal date coming, and Comcast wishing to renew its
franchise, the City has begun its required work to do so.
As the City is no longer a member of a Cable Commission, it is the City’s responsibility to negotiate
the terms of the new franchise agreement itself. To assist the City in this process, Mr. Bob Vose
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fromthefirm Kennedy &Graven hasbeen hired.Mr. Vosehas extensiveexperience with the cable
franchise renewal processand on November6, 2017 presented an overview ofthe renewal process
to Council.One ofthesteps in the renewal process that Mr. Vose explained is the process of
identifying futureneedsand reviewing past performance. Council directed staffto completethis
work in house initially,knowingthat it could seeka consultant ifneed be during negotiations, and
theneeds assessment presented toon April9, 2018 was theresult of thatdirection.
As stated above, the City is currently working with Comcasttocome toanagreementregarding
theirrenewal but have notcompleted that work and will not completethatwork priortothe July 31,
2018 expiration of their current cablefranchise agreement. As such, an extension is being
requested that will extend the current cablefranchise agreement, as is, through January 1, 2019.
Attachments
1.Resolution Extending the Comcast Cable Franchise
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CITY OF MAPLEWOOD
RESOLUTION NO.___
EXTENDING THE COMCAST
CABLE FRANCHISE
WHEREAS, Comcast of Minnesota, Inc., a Delaware corporation,and an indirect, wholly-
owned subsidiary of Comcast Corporation (“Comcast”) holds a cable franchise in the City; and
WHEREAS,the Franchise, as extended, expires on or about July 30, 2018; and
WHEREAS,the parties are currently engaged in negotiations to renew the Franchise, and
Comcast intends to continue operating during continuing negotiations; and
WHEREAS,the Citywishes to extend the Franchise to accommodate continued
negotiations.
NOW, THEREFORE, BE IT RESOLVED:
1.The Franchise term is hereby extended to January 1, 2019 unless earlier renewed.
2.Except as specifically modified herein, the Franchise shall remain in full force and effect
subject to the terms of that certain Standstill Agreement between the parties.
3.Neither party waives any rights either may have under the Franchise or applicable law
including federal laws governing cable franchise renewal.
4.This Resolution shall be effective upon passage by the City.
PASSED AND APPROVED this day of July, 2018.
City of Maplewood
Mayor
City Clerk
ACCEPTED this ____ day of , 2018.
Comcast of Minnesota, LLC
Signature:
Name/Title:
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G8
CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM:
Chris Swanson,Environmental and City Code Specialist
PRESENTER:Chris Swanson,Environmental and City Code Specialist
ConditionalUsePermitReview,MapleHillSeniorLiving,
AGENDA ITEM:
3030SouthlawnDrive
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Theconditionalusepermit (CUP) for Maple Hill SeniorLivingisduefor itsannual review. This CUP is
for a 115-unit seniorhousingfacilityat 3030 Southlawn Drive.
Recommended Action:
Motion to extendtheapprovaloftheconditionalusepermitfor Maple Hill Senior Livingandreview
againinone year.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City ordinance requires conditional use permits be reviewed by the council within one year of the
date of initial approval, unless such review is waived by council decision. At the one-year review,
the council may specify an indefinite term or specific term, not to exceed five years, for subsequent
reviews.
Background
On July28,2014, The City Council approvedthefollowingland userequestsforthe Maple Hill Senior
Livingdevelopmentproject:
1.Conditionalusepermit
2.Parkingreductionfor fewerspaces
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3.Unit-size reduction variance
4.Designapproval
OnJuly27,2015,August 22, 2016andJuly 24, 2017 the City CouncilreviewedtheCUP andapproved
forone year.
Discussion
Stormwater pond-looking North East
Looking South East
Therenovationsoftheexteriorandinteriorportionsofthe buildinghave been completedand
occupancyofthebuildinghasbeengranted.The vegetation to the north of the building has been
established. Staff did note that one of the trees on the northsideof the property has died and must be
replaced. Staff will work with the owner to get this tree replaced.
The site was tidy and clean during the site inspection. Staff recommends reviewing the CUP for this
project again in one year.
Attachments
1.Location Map
2.July 28, 2014 City Council minutes
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, July 28, 2014
Council Chambers,City Hall
Meeting No.13-14
A.UNFINISHEDBUSINESS
1.Approval of the Following Requests for the Days Inn Conversion toSenior
Housing at 3030 SouthlawnDrive
a.A Conditional Use Permit to Allow Multi-Family Housing in aBusiness
CommercialDistrict
b.A Parking Reduction for Fewer Parking Spaces thanRequired
ze ReductionVariance
c.A Unit-Si
d.DesignPlans
Senior Planner Ekstrand gave the staff report and answered questions of the council. City
Attorney Kantrud gave additional information and answered additional questions. Fire Chief
Lukin answered additional questions. Link Wilson with Kaas Wilson Architects addressed the
council and gave a presentation on the proposed senior housing. Albert Miller, the developer
of the project addressed the council and gave additional information and answered
questions.
The following people addressed the council:
1.Mark Bradley, MaplewoodResident
2.Bob Zick, North St. PaulResident
Councilmember Juenemann moved to approve:
A.Approve a conditional use permit resolution to allow multi-family seniors housing ina BC
zoning district. Approval is based on the findings required by ordinance and subject to
the followingconditions:
1.All construction shall follow the site plan date-stamped June 2,2014 approvedby the
city. Staff may approve minorchanges.
2.The proposed use must be substantially started within one year of council approval
or the permit shall become null and void.The council may extend this deadline for
oneyear.
3.Thecity council shall review this permit in oneyear.
4.If there is a need for additional parking spaces in the future, the applicant shall
revise the plan to provide additional parking stalls to meet their needs, subjectto
staff approval. The applicant shall provide an adequate number of electrical power
stations in the parking lot for residents to use plug-in heaters since there will not be
any undergroundparking.
5.The applicant shall comply with the conditions stated in the engineeringreport
dated June 4,2014.
July 28, 2014
City Council Meeting Minutes
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6.The applicant shall comply with the requirements of the city's buildingofficial,
assistant fire chief and healthofficer.
7.This permit allows 115 senior housing units consisting of assisted living and
memory care units. Minor changes to this unit count may be approved bystaff.
8.The applicant shall work with the city engineer/director of public works toprovide a
safe walkway across Southlawn Drive for their residents as described in the
analysis by SEH dated July 21, 2014. This installation shall be paid for by the
applicant. The applicant shall also provide the sidewalk and ADA compliant ramps
as shown on the Public Works Director's Suggested Pedestrian Way Additions
detail dated July 18,2014.
9.Before the applicant obtains a building permit, he shall sign an agreement with the
city agreeing to pay an annual assessment of $1,000 per year for ten yearsto defray
the cost of police calls to thefacility.
B.Approval of a parking waiver for fewer parking spaces than code requires, allowing 73
spaces. This proposal for 115 units of senior housing would require 230 parking spaces.
The city finds that the proposed reduction to 73 parking spaces would be sufficient for
this assisted-living and memory-care seniors housing facility since senior housing
facilities do not require the amount of parking needed for typicalmulti- family housing
needs.Should a parking shortage develop in the future,the applicant shallrevisethe
plantoprovideenoughtomeettheir needs,subjecttostaffapproval.
C.Approval of a variance resolution to allow a living-unit size reduction.Thisvariance
allows memory-care living units beginning at 312 square feet. Code requires a minimum
of 580 square feet. This variance is based on the findings that:
1.Memory-care housing facilities do not require the amount floor area that wouldbe
needed for typical multi-housing developments. Therefore, smaller unit sizes would be in
harmony with the general purposes of the zoning requirements based on the industry
standards for suchhousing.
2.The proposed assisted-living and memory-care seniors housing facility would be
consistent with the comprehensive plan since the Plan encourages the city toprovide
life-cycle housing for itsresidents.
The proposed unit sizes for memory-care units is reasonable since the city
3.
ordinance does not accommodate or address living-quarter sizes for senior citizen
housing or special needs housing such as for memory-care residents. The city's
requirements for studio or one-bedroom housing units are excessive for thosewith
intensive-care or memory-care housingneeds.
D.Approvaloftheplansdate-stampedJune2,2014,fortheDaysInnHotelConversion to
senior housing. Approval is subject to the followingconditions:
1.Approval of design plans is good for two years. If the applicant has not begun
construction within two years, this design review shall be repeated. Staff may
approve minor changes to theseplans.
July 28, 2014
City Council Meeting Minutes
Packet Page Number 111 of 152
G8, Attachment 2
2.The applicant shall obtain a conditional use permit from the city council forthe
proposed housing facility in a BC (business commercial) zoningdistrict.
3.The applicant shall complete the site improvements as proposed in theplans.
This includes all landscaping, trash enclosure upgrades, retaining wall repair,
buildingpaintingandparking lotanddrivewaychangesandimprovements.
After its removal, the old parking lot surface shall be restored to lawn andkept
4.
maintained andmowed.
5.The applicant shall comply with the conditions noted in the engineering reportby
Jon Jarosch dated June 4,2014.
6.The applicant shall comply with all requirements of the city's building official,
assistant fire chief and healthofficer.
7.The applicant shall obtain approval of a parking waiver from the citycouncil
before beginning thisproject.
8.The applicant shall provide an irrevocable letter of credit or cash escrow in the
amount of 150 percent of the cost of installing the landscaping, before gettinga
buildingpermit.
9.The applicant shall work with the city engineer to provide a safe walkwayacross
Southlawn Drive for their residents as described in the analysis by SEH dated July
21, 2014. This installation shall be paid for by the applicant. Theapplicant
ic
shall also provide the sidewalk and ADA compliant rampsas shown on thePubl
Works Director's Suggested Pedestrian Way Additions detail dated July 18, 2014.
Resolution 14-7-1107
Conditional UsePermit
WHEREAS, Albert Miller has applied for a conditional use permit to put a multi-
housing seniors housing facility in a BC (business commercial) zoning district;
WHEREAS, Section 44-512 (1) of the BC district requirements states that a
conditional use permit may be granted for "all permitted uses in the R3 district."
WHEREAS, this permit applies to the property located at 3030 Southlawn Drive.
The property identification number of this property is:
022922220010
WHEREAS, the history of this conditional use permit is as follows:
1.On June 17, 2014, the planning commission held a public hearing. The city
staff published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city council
approve thispermit.
July 28, 2014
City Council Meeting Minutes
Packet Page Number 112 of 152
G8, Attachment 2
2.On July 28, 2014, the city council considered reportsand
recommendations of the city staff and planningcommission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit, because:
1.The use would be located, designed, maintained, constructedand
operated to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2.The use would not change the existing or planned character ofthe
surroundingarea.
3.The use would not depreciate propertyvalues.
4.The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or othernuisances.
5.The use would generate only minimal vehicular traffic on local streetsand
would not create traffic congestion or unsafe access on existing or proposedstreets.
6.The use would be served by adequate public facilities andservices,
including streets, police and fire protection, drainage structures, water and sewer
systems, schools andparks.
7.The use would not create excessive additional costs for public facilitiesor
services.
8.The use would maximize the preservation of and incorporate thesite's
natural and scenic features into the developmentdesign.
9.The use would cause minimal adverse environmentaleffects.
Approval is subject to the following conditions:
1.All construction shall follow the site plan date-stamped June 2, 2014 approvedby the
city.Staff may approve minorchanges.
2.The proposed use must be substantially started within one year of council approval
or the permit shall become null and void.Thecouncil may extend this deadline for oneyear.
3.The city council shall review this permit in oneyear.
4.If there is a need for additional parking spaces in the future,the applicant shall revise
the plan to provide additional parking stalls to meet their needs, subject to staff approval.
The applicant shall provide an adequate number of electrical power stations in the parking
lot for residents to use plug-in heaters since there will not be any undergroundparking.
5.The applicant shall comply with the conditions stated in the engineeringreport
July 28, 2014
City Council Meeting Minutes
Packet Page Number 113 of 152
G8, Attachment 2
dated June 4,2014.
6.The applicant shall comply with the requirements of the city's buildingofficial,
assistant fire chief and healthofficer.
7.This permit allows 115 senior housing units consisting of assisted livingand
memory care units. Minor changes to this unit count may be approved bystaff.
8.The applicant shall work with the city engineer to provide a safe walkwayacross
Southlawn Drive fortheirresidents.
9.All costs to the city associated with retrieving memory-care residents that"walk-
away" from the proposed seniors residence shall be paid bythe applicant.
The Maplewood City Council approved this resolution on July 28, 2014.
Resolution 14-7-1108
Variance Resolution
WHEREAS, Albert Miller applied for a variance from the minimumunit size
requirements for multi—family housing developments. Mr. Miller is requesting that the
minimum size of memory-care living units in his proposed senior housing facility start at
312 square feet in area;
WHEARAS, city ordinance requires a minimum multi-family unit size of 580
square feet;
WHEREAS, this variance applies to the property at 3030 Southlawn Drive. The
property identification number for this property is:
022922220010
WHEREAS, the history of this variance is as follows:
1.The planning commission held a public hearing on June 17, 2014.City staff
published a notice in the Maplewood Review and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at the
hearing an opportunity to speak and present written statements. The planning
commission also considered reports and recommendations from the city staff. The
planning commission recommended that the city council approve thisvariance.
2.On July 28, 2014 the city council considered the recommendations of citystaff
and the planning commission and the testimony of persons present at themeeting.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described variances since:
1.Memory-care housing facilities do not require the amount floor area that wouldbe
needed for typical multi-housing developments. Therefore, smaller unit sizes would be
in harmony with the general purposes of the zoning requirements based on the industry
standards for suchhousing.
July 28, 2014
City Council Meeting Minutes
Packet Page Number 114 of 152
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2.The proposed assisted-living and memory-care seniors housing facility wouldbe
consistent with the comprehensive plan since the Plan encourages the city to provide
life-cycle housing for itsresidents.
3.The proposed unit sizes for memory-care units is reasonable since the city
ordinance does not accommodate or address living-quarter sizes for senior citizen
housing or special needs housing such as for memory-care residents. The city's
requirements for studio or one-bedroom housing units are excessive for thosewith
intensive-care or memory-care housingneeds.
The Maplewood City Council approved this resolution on July 28, 2014.
Seconded byCouncilmemberAbramsAyes -Mayor Slawik,Council
Member Abrams and
Juenemann
Nays - Council Member Cardinal
and Koppen
The motion passed.
July 28, 2014
City Council Meeting Minutes
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G9
CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Shann Finwall, AICP, Environmental Planner
PRESENTOR:
DuWayne Konewko, Environmental & Economic Development Director
AGENDA ITEM:Conditional Use Permit Resolution for St. Paul Regional Water Services
Lime Sludge Storage Tank, 1900 Rice Street
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Conditional use permits must be adopted by the City Council in the form of a resolution.
Recommended Motion:
Motion to approve the Conditional Use Permit Resolution for St. Paul Regional Waters Services
Lime Sludge Storage Tank, 1900 Rice Street.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost isn/a
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Conditional Use Permit resolutions are recorded with the County. In order to record the St. Paul
Regional Water Services Conditional Use Permit for a lime sludge storage tank, the resolution must
beapproved bythe City Council.
Background
The City Council approveda Conditional Use Permit for St. Paul Regional Water Services on April
23, 2018. The Conditional Use Permit authorized the construction of a lime sludge storage tank at
1900 Rice Street. Attachment 1 is the April 23, 2018, City Council minutes which reflect that the
motion of approvalwas not for aresolution.As such, the Conditional Use Permit resolution has not
beenformally adopted by the City Council. To correct the error, the City Council must adopt the
resolution as originally intendedon April 23, 2018, so it can be memorialized in the July 23, 2018,
City Council minutes.
Packet Page Number 116 of 152
G9
Attachments
1.April 23, 2018, City Council Minutes
2.SPRWS Conditional Use Permit Resolution
Packet Page Number 117 of 152
G9, Attachment 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 23,2018
Maplewood Community Center/YMCA – Banquet Room C
Meeting No. 08-18
A.CALL TO ORDER
A meeting of the City Council was held atthe Maplewood Community Center/YMCA –
Banquet Room Cand was calledto order at7:09 p.m. by Mayor Slawik.
st
Mayor Slawik reported on clean-up day at Aldrich Arena on Saturday, April 21. Council
Members Juenemann, Smith andAbrams gave additional details on the clean-up day.
B.PLEDGE OF ALLEGIANCE
PatellaLuna, Leah Natts, and Olivia Natts led the council in the pledge of allegiance.
C.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
Tou Xiong, CouncilmemberPresent
.. . . . .
D.CONSENT AGENDA
. . . . . .
2.Approval of a Conditional Use Permit, St. Paul Regional Water Services
Lime Sludge Storage Tank, 1900 Rice Street
CouncilmemberJuenemann moved to approvethe Conditional Use Permit, St. Paul
Regional Water Services Lime Sludge Storage Tank located at 1900 Rice Street.
Seconded by CouncilmemberSmithAyes – All
The motion passed.
April 23, 2018 1
City Council Meeting Minutes
Packet Page Number 118 of 152
G9, Attachment 2
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, St. Paul Regional Water Services has applied for aconditional use permit to
construct a lime sludge storage tank on their facility at 1900 Rice Street;
WHEREAS, Section 44-1092 (1) of the Conditional Use Permit ordinance states that a
conditionaluse permit may be granted for all public uses in any zoning district;
WHEREAS, this permit applies to the property located at1900 Rice Street.
WHEREAS, the legal description for this property is:
Commencing at the southwest corner of Section 18, Township 29, Range 22; thence
North 00 degrees 28 minutes 33 seconds West, assumed bearing, along the west line of
the Southwest Quarter of said Section 18, a distance of 1431.28 feet; thence North 89
degrees 31 minutes 27 seconds East a distance of 538.83 feet to its intersection with the
easterly right of way of the Soo Line Railroad, said point being the actual point of
beginning of the easement to be described; thence North 46 degrees 46 minutes 38
seconds East a distance of 91 .45 feet; thence North 12 degrees 03 minutes 43 seconds
East a distance of 83.82 feet; thence North 17 degrees 19 minutes 59 seconds East a
distance of 312.68 feet; thence North 02 degrees 35 minutes 26 seconds East a distance
of 61.59 feet; thence North 01 degrees 53 minutes 40 seconds East a distance of 8.18
feet; thence North 88 degrees 06 minutes 20 seconds West a distance of 41.01 feet to
the easterly right of way of the Soo Line Railroad; thence southwesterly 548.93 feet along
a non-tangential curve concave to the east have a radius of 1,900.00 feet and a central
angle of 16 degrees 33 minutes 12 seconds and a chord bearing South 15 degrees 09
minutes 22 seconds West along the easterly right of way of said railway to the point of
beginning.
WHEREAS, the property identification number for this property is: 182922310042;
WHEREAS, the history of this conditional use permit is as follows:
1.On April 17, 2018, the planning commission held a public hearing. The city staff
publisheda notice in the paper and sent notices to the surrounding property owners. The
planningcommission gave everyone at the hearing a chance to speak and present written
statements. The planning commission also considered the reports and recommendation of
city staff. The planning commission recommended that the city council approve this
permit.
2.On April 23, 2018, the city council considered reports and recommendations of
the citystaff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
describedconditional use permit, because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
Packet Page Number 119 of 152
G9, Attachment 2
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.All construction shall follow the site plan date-stamped February 16, 2018, approved by
the city. Staff may approve minor changes.
2.The proposed use must be substantially started within one year of city council approval
or the permit shall become null and void. The city council may extend this deadline for
one year.
3.Design review must be approved by the Community Design Review Board prior to
issuance of a building permit.
4.The applicant shall obtain a grading permit for the project.
5.The applicantshall obtain a building permit for the project.
6.The applicant shall comply with the conditions noted in the environmental report by
Shann Finwall dated April 9, 2018.
7.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of
150 percent of the cost of installing the landscaping before getting a grading permit.
The Maplewood City Council approved this resolution on July 23, 2018.
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J1
CITY COUNCILSTAFF REPORT
Meeting Date July 23, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:DuWayne Konewko, Environmental & Economic Development Director
PRESENTER:
DuWayne Konewko, Environmental & Economic Development Director;
Melinda Coleman, City Manager;
Ron Batty, City Attorney
AGENDA ITEM:
Purchase Agreement for 1375 Frost Avenue East (Three Parcels)
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The property located at 1375 Frost Avenue East is for sale and is located in a strategic location in
terms of the city’s efforts to spur redevelopment within the Gladstone Neighborhood. The property
is known locally as the “Gladstone House” and has had many past uses but has been vacant for
more than 10 years.
Recommended Action:
Motion to approve the terms of the attached purchase agreement for the purchase of the three
parcels comprising of 1375 Frost Avenue East and authorize the Mayor and City Manager to
execute the agreement signifying City Council approval. The City Attorney is authorized to approve
the final format of the agreement and also approve minor modifications to the agreement.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$275,000
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Interloan Fund
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Gladstone Neighborhood is the city’s primary redevelopment area. This parcel is located at a
strategic location within the neighborhood – with existing vacant land to the immediate west. The
city owns another parcel of vacant land to the south and is working on a land swap with the owner
of the vacant property west of the Gladstone House in order to create an attractive development
pad on the north side of Frost Avenue.
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J1
In addition, this is a key parcel for the future Rush Line (BRT) project and represents an
opportunity for the City to take a lead role in any future Transit Orientated Development
(TOD) at this location. The proposed Rush Line includes a stop on Frost just east of English.
Background
This site is guided and zoned for mixed use development. The intent would be for the city to hold
this land and work towards potential acquisition of additional properties in this part of Gladstone to
ultimately be used in redevelopment projects.
The property cost to purchase this land is $275,000. As the buyer, the City would also be
responsible for paying one half of the closer’s fee charged to complete the transaction as well as
absorbing costs related to the required title work. The City will also be responsible for the costs
associated withdemolishing the building on site and any associated site cleanup work – estimated
to cost between $60,000 and $80,000. The cleanup costs are expected to take place before the end
of 2018. Acquiring this piece of property will enable the city to implement its vision for this part of
the neighborhood on a more immediate basis than would a property owner seeking interim uses for
the site.
The sale of the property is contingent upon satisfaction of all contingencies included in Section No.
6 of the Purchase Agreement.
Gladstone Neighborhood Redevelopment
As the redevelopment of the former Maplewood Bowl site continues, staff is looking for ways to
continue this effort in other areas of the neighborhood. One of the repeated themes staff has heard
from developers is the site prep costs in this neighborhood are prohibitive and create difficulties in
continuing the revitalization of this important neighborhood.
As a response to this barrier, in the existing capital improvement plan (CIP) the city council tagged
$4.75 million to be used for the acquisition of property for redevelopment. Specific properties will be
identified and the City may act as developer or in agreement with a private developer to acquire and
demolish existing buildings and property for development in accordance with the approved
Gladstone Master Plan and the City's Comprehensive Plan. There is also a provision in the PA to
allow the City to assign this property to another entity.
Attachments
1.Site Location Map
2.Purchase Agreement
Packet Page Number 122 of 152
J1, Attachment 1
1375 Frost Avenue East
July 2, 2018
City of Maplewood
Legend
0240
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 123 of 152
J1, Attachment 2
PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT(the “Agreement”) is made as of this ___ day of
________, 2018(the “Effective Date”), by and between ERS Development, LLC, a limited
liability company formed under the laws of the state of Minnesota (the “Seller”), and the city of
Maplewood, a Minnesota municipal corporation (the “Buyer”).The Seller and the Buyer are
collectively referred to herein as the“Parties.”
WHEREAS, the Seller is the owner of the following real property:
Lot 1 - 1375 Frost Avenue
Lots 2 and 3 - Two lots with unassigned addresses which lie to the immediate north of
1375 Frost Avenue, south of 1941 Ide Street North Avenue, and west of
Ide Street North. These lots are identified in Ramsey County property tax
records as PIDs 152922230024 and 152922230094.
All located in Maplewood, Minnesota 55119, which parcels arelegally described
onExhibit Aattached hereto (collectively the “Property”); and
WHEREAS,the Seller wishes to sell and the Buyer wishes to purchase the Property
under certain terms and conditions as set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises contained in this
Agreement, the Parties hereby agree as follows:
1.Offer/Acceptance for Sale of Property. The Sellerhereby agrees to sell the Property to
the Buyer and the Buyer hereby agrees to purchase thesame,pursuant to the terms and
conditions of this Agreement.
2.Purchase Priceand Terms.The total purchase price for the Property is two hundred and
seventy five thousand and 00/100 dollars ($275,000.00) (the “Purchase Price”).
3.Closing. The closing on the purchase and sale of the Property (the “Closing”) shall occur
onSeptember 28, 2018(the “Closing Date”), or such earlier date as the Parties may agree
upon, at the offices of Land Title, Inc. 2200 West County Road C, Suite 2205 Roseville,
55113(the “Title Company”).
4.Terms.
a.Earnest Money. Within 10 days of execution of this Agreement by both Parties,
the sum of Two Thousand Five Hundred Dollars ($2,500) (the “Earnest Money”)
shall be paid by the Buyerto the Title Company and placedinto a noninterest-
bearing escrow account where it shall remain until Closing.
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b.Balance Due Seller.The Buyer agrees to pay bycash,check, or electronic transfer
of funds,on the Closing Date,the full balance of the Purchase Price due to Seller
according to the terms of this Agreement.
c.Deed/Marketable Title.Subject to performance by the Buyer, the Seller agrees
to execute and deliveron the Closing Dateawarranty deed (the “Warranty
Deed”)conveying good, marketable, insurable, and indefeasible title to the
Property to the Buyer, subject only to the following Permitted Exceptions:
i.Building and zoning laws, ordinances, state and federal regulations.
ii.Reservation of minerals or mineral rights to the State of Minnesota, if any.
iii.Public utility and drainage easements of record which will not interfere with
the Buyer’s intended use of the Property.
5.Documents.In addition to the Warranty Deed required at paragraph 4(c) above, the
following documents shall be in approved form, be executed by the Seller either before or
at Closing, and be delivered by the Seller at Closing:
a.A standard form Affidavit of Seller;
b.A“bring-down” certificate, certifying that all of the warranties made by the Seller
in this Agreement remain true as of the Closing Date;
c.A certificate that the Seller is not a foreign national;
d.If an inspection by or on behalf of the Buyer discloses the existence of petroleum
product or other pollutant, contaminant or other hazardous substance on the
Property, either (i) a closure letter from the Minnesota Pollution Control
Agency (MPCA) or other appropriate regulatory authority that remediation has
been completed to the satisfaction of the MPCA or other authority; or (ii) an
additional agreement for remediation/indemnification and security as the Buyer
may require;
e.A well disclosure certificate, if required, or, if there is no well on the Property, the
Warranty Deed given pursuant to paragraph 4(c) above must include the
following statement: “The Seller certifies that the Seller does not know of any
wells on the described real property.” The Seller agrees to have all wells located
on the Property that are not in use sealed by a Licensed Well Contractor at the
Seller’s expense.The Sellerfurtheragrees to escrow funds at Closing for the
purpose of locating and sealing wells if circumstances prohibit locating and
sealing wells prior to Closing;
f.AMethamphetamine Disclosure Certificate;
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g.Copies of any written lease agreements affecting the Property, if any, and details
of any oral lease agreements affecting the Property, if any, and evidence of the
termination of any such lease agreements; and
h.Any other documents reasonably required by the Buyer’s title insurance
company or attorney to evidence that title to the Property is marketable and
that the Seller has complied with the terms of this Agreement.
6.Contingencies.TheBuyer’s obligation to buy is contingent upon the following:
a.The Buyer’s determination of marketable titletothe Propertypursuant to this
Agreement;
b.The Buyer’s determination, in its sole discretion, that the results of any
environmental investigationor inspection of the Property conducted pursuant to
this Agreement are satisfactory tothe Buyer;
c.Evidence satisfactory to the Buyer , in its sole discretion, that the Property will
qualify for inclusion in a redevelopment tax increment financing district in
accordance with Minnesota Statutes, section 469.174, subd. 10; and
d.Approval of this Agreement by the Buyer’s governing body.
The Buyer shall have until the Closing Date to remove the foregoing contingencies.
The contingencies at a.,b.and c.are solely for the benefit of the Buyer and may be waived
by the Buyer. The contingency at d. may not be waived by either party. If the Buyer or its
attorney gives written notice to the Seller that the contingencies at a., b., c.and d.areduly
satisfied or waived, the Buyerand the Seller shall proceed to close the transaction as
contemplated herein.
If one or more of the contingencies is not satisfied, or is not satisfied on time, and is not
waived, this Agreement shall thereupon be void at the written option of the Buyer and the
Buyer and the Seller shall execute and deliver to each other a termination of this
Agreement.
7.Title Examination/Curing Title Defects.Within 10 days after execution of this
Agreement,the Seller shall,at its expense, obtain a commitment for title insurance or
other evidence satisfactory to the Buyer (“Title Evidence”) for the Property. The Buyer
shall have 20business days after receipt of a fully executed purchase agreement and the
Title Evidence to examine the same and to deliver written objections to title, if any, to the
Seller. The Seller shall have until 10 days prior to the Closing (or such later date as the
parties may agree upon) to make title marketable, at the Seller’s expense. In the event
that title to the Property cannot be made marketable or is not made marketable by the
Seller by the Closing, then, at the option of the Buyer, this Agreement shall be null and
void and all Earnest Money will be returned to Buyer, if any.
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8.Seller Representations and Warranties. The Sellerhereby represents and warrants to
the Buyer as of the Closing Date that:
a.Title.The Seller has good,indefeasible,insurable, and marketable fee simple
title to the Property.
b.Condemnation.There is no pending or, to the actual knowledge of the Seller,
threatened condemnation or similar proceeding affecting the Property or any
portion thereof, and the Seller has no actual knowledge that any such action is
contemplated.
c.Defects.The Seller is not aware of any latent or patent defects in the Property,
such as sinkholes, weak soils, unrecorded easements, orrestrictions.
d.Legal Compliance.The Seller has complied with all applicable laws,
ordinances, regulations, statutes, rules, and restrictions pertaining to and
affecting the Property and the Seller shall continue to comply with such laws,
ordinances, regulations, statutes, rules, and restrictionsthrough the Closing
Date.
e.Sewer and Water.The Seller warrants that the Property is connected to City
sewer and City water.
f.Legal Authority/Capacity.The Seller has full power and authority to enter into
and perform this Agreement in accordance with its terms.The Selleralsohas the
legal capacity to enter into this Agreement.The Seller has not filed, voluntarily
or involuntarily, for bankruptcy relief within the last year under the United States
Bankruptcy Code, nor has any petition for bankruptcy or receivership been filed
against the Seller within the last year.
g.Mechanics’ Liens.TheSeller warrants that, prior to the Closing, the Seller shall pay
in full all amounts due for labor, materials, machinery, fixtures, or tools furnished
within the 120 days immediately preceding the Closing in connection with
construction, alteration, or repair of any structure upon or improvement to the
Property.
h.Legal Proceedings.There have been no bankruptcy or dissolution proceedings
involving the Seller during the time the Seller has had any interest in the Property;
there are no unsatisfied judgments or state or federal tax liens of record against the
Seller; there are no unrecorded mortgages, contracts for deed, purchase agreements,
options, leases, easements, or other agreementsor interests relating to any of the
Property; and there shall be no persons in possession of any portion of the Property
other than the Seller at the time of the Closing. Additionally, there are no legal
actions, suits or other legal or administrative proceedings, pending or threatened,
that affect the Property or any portion thereof; and the Seller has no knowledge
that any such action is presently contemplated.
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i.Leases.The Seller represents that there are no third parties in possession of the
Property, or any part thereof; and that there are no leases, oral or written affecting
the Property or any part thereof.
j.Third Parties. Upon transfer of the Property to the Buyer, no third party by virtue
of any purchase agreement, contract for deed, letter of intent or similar instrument
executed by the Seller, unless such instrument is assigned to the Buyer at the
Buyer’s request, will have any claim or right to or against the Property, or against
the Buyer as a result of any such instruments.
k.Broker.The Seller has not engaged the services of a broker, or if the Seller has
engaged the services of a broker, the Seller will be solely responsible for the costs
of such broker and shall defend, indemnify,and hold the Buyer harmless from
any claims of such broker.
l.Foreign Status. The Seller is not a “foreign person” as such term is defined in the
Internal Revenue Code.
m.Structures.The Seller warrants that all buildings are entirely within the boundary
lines of the Property.
n.Methamphetamine Production.To the best of the Seller’s knowledge,
methamphetamine production has not occurred on the Property.
o.Refuse and Hazardous Materials.The Seller has not performed and has no
actual knowledge of any excavation, dumping or burial of any refuse materials or
debris of any nature whatsoever on the Property.To the Seller’s best actual
knowledge and belief, there are no “Hazardous Materials” (as hereinafter defined)
on the Property that would subject the Buyer to any liability under either federal
or state laws, including, but not limited to, the disposal of any foreign objects or
materials upon or in the Property, lawful or otherwise. Without limiting the
generality of the foregoing, the Seller represents and warrants to the Buyer that, to
the Seller’s best actual knowledge and belief:
i.The Property is not now and has never been used to generate, manufacture,
refine, transport, treat, store, handle, dispose, transfer, produce, process or in
any manner deal with Hazardous Materials;
ii.No Hazardous Materials have ever been installed, placed, or in any manner
handled or dealt with on the Property;
iii.There are no underground or aboveground storage tanks on the Property;
and
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iv.Neither the Seller nor any prior owner of the Property or any tenant,
subtenant, occupant, prior tenant, prior subtenant, prior occupant or person
(collectively, “Occupant”) has received any notice or advice from any
governmental agency or any other Occupant with regard to Hazardous
Materials on, from or affecting the Property.
The term “Hazardous Materials”as used herein includes, without limitation,
gasoline, petroleum products, explosives, radioactive materials, hazardous
materials, hazardous wastes, hazardous or toxic substances, polychlorinated
biphenyls or related or similar materials, asbestos or any material containing
asbestos, or any other substance or material as may be defined as a hazardous or
toxic substance by any federal, state or local environmental law, ordinance, rule,
or regulation including, without limitation, the Comprehensive Environmental
Response, Compensation, and Liability Act of 1980, as amended (42 U.S.C.
Section 9601, et seq.), the Hazardous MaterialsTransportation Act, as amended
(42 U.S.C. Section 1801, et seq.), the Resource Conservation and Recovery Act,
as amended (42 U.S. C. Section 1251, et seq.), the Clean Air Act, as amended (42
U.S.C. Section 7401, et seq.) and in the regulations adopted and publications
promulgated pursuant thereto.
The Seller’s representations and warranties set forth in paragraphs 8(a) through 8(o) shall
be continuing and are deemed to be material to the Buyer’s execution of this Agreement
and the Buyer’s performance of its obligations hereunder.All such representations and
warranties shall be true and correct on and as of the Closing Date with the same force and
effect as if made at that time; and all of such representations and warranties shall survive
the Closing and any cancellation or termination of this Agreement, and shall not be
affected by any investigation, verification, or approval by any party hereto or by anyone
on behalf of any party hereto.The Seller agrees to defend, indemnify,and hold the
Buyer harmless for, from, and against any loss, costs, damages, expenses, obligations,
and attorneys’ fees incurred should an assertion, claim,demand, action,or cause of action
be instituted, made,or taken, which is contrary to or inconsistent with the representations
or warranties contained herein.
The Seller further agrees that the breach of any of the foregoing representations and
warrantiesshall constitute a default, whether said breach occurs prior to or after Closing,
entitling the Buyer to exercise any remedy provided to the Buyer in this Agreement in the
event of a default by the Seller.
9.Maintenance of Property Prior to Closing. Until the Closing, the Seller shall have the
full responsibility for the continued maintenance of the Property. Prior to the Closing:
a.The Seller shall not cause any new liens, leases, contracts,or encumbrances to be
created by Seller against the Property; and
b.The Seller shall (i) maintain the Property in good repair, (ii) not make, terminate, or
materially change, amend, or modify materially any agreements relating to the
Property or other rights, obligations, or agreements relating to use, ownership, or
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operation of the Property where such changes, amendments, or modifications would
increase the Seller’s obligations, liability, or expenses thereunder, not enter into any
commitments for the rental or use of the Premises or any portion thereof, and (iii)
not make any substantial alterations or changes to the Property other than ordinary
and necessary maintenance repairs without the Buyer’s prior written approval, which
shall not be unreasonably withheld or delayed.
10.Environmental Investigation.The Seller warrants that the Property has not been used
for production, storage, deposit,or disposal of any toxic or hazardous waste or substance,
petroleum product,or asbestos product during the period of time the Seller has owned the
Property. The Seller furtherwarrants that the Seller has no knowledge or information of
any fact which would indicate the Property was used for production, storage, deposit, or
disposal of any toxic or hazardous waste or substance, petroleum product,or asbestos
product prior to the date the Seller purchased the Property.
The Seller hereby grants to the Buyer and the Buyer’s agents a license to enter and
evaluate the Property for the purpose of conducting an environmental assessment.
Further, the Buyer or the Buyer’s agent shall have the right pursuant to the license to
bring persons and equipment onto the Property, make inspections and perform tests and
analyses as the Buyer may deem reasonable to determine the presence of any toxic or
hazardous waste, substance, or petroleum product or asbestos product, and ascertain soil
conditions on the Property. The Buyer shall bear the cost of any such environmental
assessment. If the results of the environmental assessment are not to the satisfaction of
the Buyer, the Buyer at its sole discretion may cancel this Agreement. If the Buyer
cancels this Agreement pursuant to this provision, the Buyer shall restore the Property to
its original condition or nearly so as is reasonably practicable.
11.Real Estate Taxes and Special Assessments. Real estate taxes payable in the year of
closing will be pro-rated between the Buyer and the Seller to the Closing Date. No later than
the Closing Date, the Seller shall pay all real estate taxes payable in previous years, the
entire unpaid balance of special assessments, and all installments of special assessments
levied, pending,and deferred,including special assessment installments payable after the
year of Closing, and all interest thereon. The Seller agrees that any real estate taxes owed
by the Sellerpursuant to this paragraphand unpaid on the Closing Date maybe deducted
from the Purchase Priceand placed into escrowfor purpose of paying said taxes. In the
event that any outstanding real estate taxesare deductedfrom the Purchase Pricehereunder,
the Seller shall no longer be obligated to pay on such amount deducted.
12.Possession.
a.Possession.The Seller agrees to deliver possession of the Property not later than
the Closing Date.
b.Utilities.Prior toor atClosing, the Seller shall pay any outstanding obligations
incurred in relation tothe Property through the Closing Date. In no event shall the
Buyer be responsible for any of the Seller’sprivate utility obligations incurred
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prior to Closing.
c.Removal of Property.The Seller agrees to remove from the Property all debris
and items of the Seller’s personal property notexpresslyincluded in this sale no
later than the Closing Date.This includes all personal property and debris located
inside of any structures and on the exterior portions of the Property.The Buyer
may inspect the Property, upon 24 hours’ notice,during the weekpriorto the
Closing in order to ensure that removal of all debris and personal property has
been completed.The Seller shall fully cooperate with such inspectionand provide
access to the Property for such inspections. Any items not removed by the Closing
Datemaybe disposed of by the Buyer, and any cost ofsuchdisposal shallbe the
sole responsibility of the Seller.
d.No Encumbrances. The Seller agrees not to place any liens or encumbrances on
the Property after the date of this Agreement.
13.Closing Costs and Related Items.
a.The Buyer will pay:
i.one half (1/2) of the closer’s fees charged by the title insurance or other
closing agent, if any, utilized to close the transaction contemplated by this
Agreement;
ii.title insurance premium costs;
iii.the recording fee for the deed transferring title to the Buyer; and
iv.any survey or environmental investigation costs incurred by it, if any.
b.The Seller will pay:
i.one half (1/2) of the closer’s fees charged by the title insurance or other
closing agent, if any, utilized to close the transaction contemplated by this
Agreement;
ii.fees for the title insurance commitment obtained by Seller;
iii.any state deed taxes and Well Disclosure fees required to enable the Buyer
to record its deed from the Seller under this Agreement; and
iv.all liens, encumbrances, or mortgages, and fees and charges related to the
filing of any instrument required to make title marketable.
Each party shall pay its own attorney fees.
14.Default. If Seller defaults in its obligation to close and deliver the deed in accordance
with the provisions of this Agreement, the Buyer may, by notice upon Seller, (i)
terminate this Agreement, in which event Seller shall reimburse the Buyer for all costs
and expenses incurred by the Buyer in connection with this transaction up to and
including the date of default, or (ii) avail itself of any other remedy for said default which
it may have at law, in equity,or by statute, including, but not limited to, an action for
damages; or (iii) seek specific performance, and the reimbursement of costs and
expenses. If the Buyer shall default in the performance of any of its obligations
hereunder, then Seller may avail itself of any remedy for said default which it may have
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at law, in equity,or by statute, including, but not limited to, an action for damages and/or
specific performance.
15.Notice. Any notice must be in writing, and will be deemed delivered if delivered
personally or when deposited in the United States Mail, postage pre-paid,tothe
following addresses (or such other address as may be designatedby either partyin
writing):
If to Seller: ERS Investment, LLC
925 Fourth Street SE
Minneapolis, MN 55414
If to Buyer: City of Maplewood
Attn: Melinda Coleman
1830 East County Road B
Maplewood, MN 55109
melinda.coleman@maplewoodmn.gov
651-249-2000
w/copy to:Ronald H.Batty
Kennedy & Graven, Chartered
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
16.Inspections. From the date of this Agreement to the Closing, the Buyer, its employees
and agents, shall be entitled to enter upon the Property to conduct such surveying,
inspections,or otherinvestigations, as the Buyer shall elect; provided, that the Seller is
given at least 24 hours’ notice. Such inspections may include, at theBuyer’s discretion,
an examination of theinterior and exterior of thephysical structures located on the
Property by the Maplewoodbuilding officialor other qualified individual.
17.Runs with the Land. The terms, covenants, indemnities and conditions of this
Agreement shall be binding upon and inure to the benefit of the successorsand assigns of
the respective Parties hereto. Time is of the essence of this Agreement.
18.Assignment. The Buyer shall have the right to assign its rights under this Agreement
without Seller’s consent.
19.No Waiver. Nothing herein shall be construed as, or deemed to be a waiver of, the right
of the Buyer at any time to exercise its powers of eminent domain with respect to the
Property.
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20.Entire Agreement. This Agreement represents the entire agreementand understanding
between the Parties concerning the subject matter hereof and supersedes all prior
agreements, whether written or oral.
21.Modification and Waiver.No purported amendment, modification or waiver of any
provision hereof shall be binding unless set forth in a written document signed by both
Parties (in the case of amendments or modifications) or by the party to be charged thereby
(in the case of waivers). Any waiver shall be limited to the circumstance or event
specifically referenced in the written waiver document and shall not be deemed a waiver of
any other term hereof or of the same circumstance or event upon any recurrence thereof.
22.No Merger of Representations, Warranties. The representations and warranties
contained in this Agreement shall not be merged into any instruments of conveyance,
including but not limited to the Warranty Deed, delivered at Closing, but instead shall
survive Closing, and the Parties shall be bound accordingly.
23.Risk of Loss.If there is any loss or damage to the Property between the date hereof and
the Closing Date, for any reason including, but not limited to,fire, vandalism, flood,
earthquake, or act of God, the risk of loss shall be on the Seller.If the Property is
destroyed or substantially damaged before the Closing, this Agreement may become null
and void, at the Buyer’s option. At the request of the Buyer, the Seller agrees to sign a
cancellation of Agreementunder such circumstances.
24.Specific Performance.This Agreement may be specifically enforced by the Parties,
provided that any action for specific enforcement is brought within six months after the
date of the alleged breach.This paragraph is not intended to create an exclusive remedy
forbreach of this Agreement. The Parties reserve all other remedies available at law or in
equity.
25.Incorporation of Recitals.The Recitals set forth above in the preamble tothis
Agreement are incorporated into this Agreement as if fully set forth herein.
26.Additional Documents.The Buyer and the Seller agree to cooperate with the other and
their representatives regarding any reasonable requests made subsequent to the execution
of this Agreement to correct any clerical errors in this Agreement and to provide any and
all additional documentation deemed necessary by either party to effectuate the
transaction contemplated by this Agreement.
27.Execution in Counterparts.This Agreement may be executed in counterparts by the
Parties hereto.
28.Severability.Any provision of this Agreement which is deemed void or unenforceable
may be severed from the remaining provisions without affecting the enforceability of the
remaining provisions.
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29.Choice of Law and Venue; Interpretation. This Agreement shall be governed by,
enforced and construed in accordance with the laws of the State of Minnesota. Any
disputes, controversies, or claims arising out of this Agreement shall be heard in the state
or federal courts of Ramsey County, Minnesota, and the Parties to this Agreement waive
any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
* * * * * * * * * *
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly
executed in their names and on their behalf on or as of the date and year first above written.
SELLER:
_____________________________
By:
_____________________________
Its:
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BUYER:
By: _____________________________
Nora Slawik
Its: Mayor
By: _____________________________
Melinda Coleman
Its:City Manager
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EXHIBIT A
LEGAL DESCRIPTION
Lots 13, 14, 15, 16, 17, 18 and 19, except the North 15 feet of Lot 19, all in Block 11, Gladstone,
together with that part of the vacated alley adjacent thereto which accrued thereto by reason of
the vacation thereof, according to the recorded plat thereof, and situate in Ramsey County,
Minnesota.
A-1
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WЋ
CITY COUNCIL STAFF REPORT
Meeting Date July 23, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Amend Franchise and Franchise Fee Ordinances
AGENDA ITEM:
a.Amend Electric Franchise Ordinance
b.Amend Electric Franchise Fee Ordinance and North St. Paul fees
c.Amend Gas Franchise Ordinance
d.Amend Gas Franchise Fee Ordinance
e.Resolution Authorizing Publication of Franchise Fee Ordinances
Action Requested:MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City Council will consider increasing gas and electric franchise fees to help pay for street and
infrastructure improvements and lower the amount of outstanding debt. The fee increases will
require amendment of ordinances #852, #931, #948, and #949. This includes gas and electric
franchise ordinances and the franchise fee ordinances. After approval, the MN Public Utilities
Commission (PUC) will have 90 days to review and authorize the increases.
Recommended Action:
a.Motion to amend the electric franchise ordinance with Northern States Power;
b.Motion to amend the electric franchise fee ordinance with Northern States Power, with the
stipulation that the fee increases also apply to electric power provided by North St. Paul;
c.Motion to amend the gas franchise ordinance with Northern States Power;
d.Motion to amend the gas franchise fee ordinance with Northern States Power;
e.Motion to approve the Resolution Authorizing Publication of the Franchise and Franchise Fee
Ordinancesby Title and Summary.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A, this is new revenue $620K
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Council’s goal of reducing outstanding debt reflects the City’s commitment to financial
sustainability. Franchise fee revenue will allow the City to maintain critical infrastructure at an
appropriate level without increasing the debt burden of the taxpayers.
Packet Page Number 138 of 152
Background
The Council first discussed increasing franchise fees at a strategic planning session with staff in
2017. The Council heard a proposal to increase franchise fees at the April 9, 2018 City Council
Workshop, and again at a workshop on July 9, 2018 in conjunction with a presentation on street
conditions and asset management practices. New revenues, in the amount of $620K per year, will
provide funding for road improvements and overhead costs that would normally be funded through
borrowing. This results in a more balanced approach to financing street improvements with less
reliance on debt and more emphasis on a pay-as-you-go approach. Franchise fees represent a
sustainable revenue source not influenced by tax rate fluctuations or changes in the economy.
A public hearing was held on June 25, 2018 to obtain input from interested stakeholders. One
Maplewood resident and one resident from North St. Paul gave comments at the hearing.
Adopting the amendments to the gas and electric franchise fee ordinances will impact consumers,
on a monthly basis, as shown below:
Gas Utility
Monthly Franchise Fee Analysis
Electric Utility Monthly Franchise Fee Analysis
Total New Franchise Fee Revenue Proposed$619,251
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Financial sustainability is the ultimate goal of the new street financing plan. As shown below, the
current financing plan utilizes bonded debt in the amount of 27% of total revenue sources. The new
plan reduces bonded debt as a financing source to 16% of overall revenue sources, with franchise
fees adding an increased pay-as-you-go component.
General Obligation Bonds Special Assessments Intergovernmental Revenue
Utility Funds Franchise Fees
Attachments
1.Ordinance No. ___ Electric Franchise Agreement with Northern States Power
2.Ordinance No. ___ Electric Franchise Fee Agreement with Northern States Power
3.Ordinance No. ___ Gas Franchise Agreement with Northern States Power
4.Ordinance No. ___ Gas Franchise Fee Agreement with Northern States Power
5.Resolution Authorizing Publication of Franchise Fee Ordinances by Title and Summary
Packet Page Number 140 of 152
J2, Attachment 1
ORDINANCE NO. _______.
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA
CORPORATION, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO CONSTRUCT,
OPERATE, REPAIR AND MAINTAIN IN THE CITY OF MAPLEWOOD, MINNESOTA, AN
ELECTRIC DISTRIBUTION SYSTEM AND TRANSMISSION LINES, INCLUDING NECESSARY
POLES, LINES, FIXTURES AND APPURTENANCES, FOR THE FURNISHING OF ELECTRIC
ENERGY TO THE CITY, ITS INHABITANTS, AND OTHERS, AND TO USE THE PUBLIC
GROUNDS AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES.
SECTION I: THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS
TO AMEND THE CITY’S GAS FRANCHISE AGREEMENT BY ADDING THE DOUBLE
UNDERLINED MATERIAL AND DELETING THE STRICKEN MATERIAL AS FOLLOWS:
SECTION 9. FRANCHISE FEE.
9.1 Fee Schedule. During the term of the franchise hereby granted, and in lieu of any permit
or other fees being imposed on Company, the City may impose on Company a franchise fee by
collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from each customer
in the designated Company Customer Class. The parties have agreed that the franchise fee collected
by the Company and paid to the City in accordance with this Section 9 shall be in amounts established
by separate ordinance in accordance with this section 9.1 below and by customer class and fixed
monthly fee as follows: not exceed the following amounts:
Class Fee Per Premise Per Month
Residential Left blank intentionally $ 3.00
Sm C & I – Non-Dem $ 4.75
Sm C & I – Demand $ 30.00
Large C & I $ 180.00
Public Street Ltg $ 4.00
Muni Pumping –N/D $ 4.00
Muni Pumping – Dem $ 4.00
SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
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J2, Attachment 1
Approved by the City Council of the city of Maplewood, Minnesota this 23rd day of July, 2018.
______________________________________
Nora Slawik
Mayor
Attest:
________________________________
Melinda Coleman
City Manger
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J2, Attachment 2
ORDINANCE NO. _______
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON
NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS
SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF
MAPLEWOOD
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA DOES ORDAIN AS
FOLLOWS:
SECTION I. The city of Maplewood municipal code is hereby amended to include the following:
Subd. 1. Purpose. The Maplewood City Council has determined that it is in the best interest
of the City to impose a franchise fee on those public utility companies that provide electric services
within the City of Maplewood.
(a)Pursuant to City Ordinance ______, a Franchise Agreement between the City of
Maplewood and Northern States Power Company, a Minnesota corporation, its successors
and assigns, the City has the right to impose a franchise fee on Northern States Power
Company, a Minnesota corporation, its successors and assigns, in an amount and fee design
as set forth in Section 9 of the Northern States Power Company Franchise and in the fee
schedule attached hereto as Schedule A.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Northern States
Power Company, a Minnesota corporation, its successors and assigns, under its electric franchise in
accordance with the schedule attached here to and made a part of this ordinance, commencing with
the NSPM November 1, 2018 billing month.
This fee is an account-based fee on each premise and not a meter-based fee. In the event that
an entity covered by this ordinance has more than one meter at a single premise, but only one account,
only one fee shall be assessed to that account. If a premise has two or more meters being billed at
different rates, the Company may have an account for each rate classification, which will result in
more than one franchise fee assessment for electric service to that premise. If the Company combines
the rate classifications into a single account, the franchise fee assessed to the account will be the largest
franchise fee applicable to a single rate classification for energy delivered to that premise. In the event
any entities covered by this ordinance have more than one premise, each premise (address) shall be
subject to the appropriate fee.In the event a question arises as to the proper fee amount for any
premise, the Company’s manner of billing for energy used at all similar premises in the city will
control.
Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance with the
terms set forth in Section 9 of the Franchise.
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J2, Attachment 2
Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission
may allow the Company to add a surcharge to customer rates of city residents to reimburse the
Company for the cost of the fee.
Subd. 5. Enforcement. Any dispute, including enforcement of a default regarding this
ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement.
SECTION II. This Ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
Collection of the fee shall commence as provided above.
Approved by the City Council of the city of Maplewood, Minnesota this 23rd day of July, 2018.
__________________________________
Nora Slawik
Mayor
Attest:
_____________________________________
Melinda Coleman
City Manager
SEAL
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J2, Attachment 2
SCHEDULE A
Franchise Fee Rates:
Electric Utility
The franchise fee shall be in an amount determined by applying the following schedule per customer
premise/per month based on metered service to retail customers within the City:
Class Amount per month
Residential $ 3.00
Sm C & I – Non-Dem $ 4.75
Sm C & I – Demand $ 30.00
Large C & I $180.00
Public Street Ltg $ 4.00
Muni Pumping –N/D $ 4.00
Muni Pumping – Dem $ 4.00
Franchise fees are submitted to the City on a quarterly basis as follows:
January – March collections due by April 30.
April – June collections due by July 31.
July – September collections due by October 31.
October – December collections due by January 31.
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J2, Attachment 3
ORDINANCE NO. _______.
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA
CORPORATION, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO ERECT A GAS
DISTRIBUTION SYSTEM FOR THE PURPOSES OF CONSTRUCTING, OPERATING,
REPAIRING AND MAINTAINING IN THE CITY OF MAPLEWOOD, MINNESOTA, THE
NECESSARY GAS PIPES, MAINS AND APPURTENANCES FOR THE TRANSMISSION OR
DISTRIBUTION OF GAS TO THE CITY AND ITS INHABITANTS AND OTHERS AND
TRANSMITTING GAS INTO AND THROUGH THE CITY AND TO USE THE PUBLIC GROUNDS
AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES.
SECTION I: THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS
TO AMEND THE CITY’S GAS FRANCHISE AGREEMENT BY ADDING THE DOUBLE
UNDERLINED MATERIAL AND DELETING THE STRICKEN MATERIAL AS FOLLOWS:
SECTION 9. FRANCHISE FEE.
9.1Fee Schedule. During the term of the franchise hereby granted, and in lieu of any permit
or other fees being imposed on the Company, the City may impose on the Company a franchise fee by
collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from each customer
in the designated Company Customer Class. The parties have agreed that the franchise fee collected by
the Company and paid to the City in accordance with this Section 9 shall be in amounts established by
separate ordinance in accordance with this section 9.1 below and by customer class and fixed monthly
fee as follows: not exceed the following amounts:
Class Fee Per Premise Per Month
Residential Left blank intentionally $ 3.00
Commercial Firm Non-Demand $ 12.00
Commercial Firm Demand $ 100.00
Small Interruptible $ 75.00
Medium and Large Interruptible$ 110.00
Firm Transportation $ 2.50
Interruptible Transportation $ 2.50
SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
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J2, Attachment 3
Approved by the City Council of the city of Maplewood, Minnesota this 23rd day of July, 2018.
______________________________________
Nora Slawik
Mayor
Attest:
________________________________
Melinda Coleman
City Manger
Packet Page Number 147 of 152
J2, Attachment 4
ORDINANCE NO. _______
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
AN ORDINANCE IMPLEMENTING A GAS SERVICE FRANCHISE FEE ON NORTHERN
STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND
ASSIGNS, FOR PROVIDING GAS SERVICE WITHIN THE CITY OF MAPLEWOOD
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA DOES ORDAIN AS
FOLLOWS:
SECTION I. The city of Maplewood municipal code is hereby amended to include the following:
Subd. 1. Purpose. The Maplewood City Council has determined that it is in the best interest
of the City to impose a franchise fee on those public utility companies that provide natural gas services
within the City of Maplewood.
(a)Pursuant to City Ordinance ______, a Franchise Agreement between the City of
Maplewood and Northern States Power Company, a Minnesota corporation, its successors
and assigns, the City has the right to impose a franchise fee on Northern States Power
Company, a Minnesota corporation, its successors and assigns, in an amount and fee design
as set forth in Section 9 of the Northern States Power Company Franchise and in the fee
schedule attached hereto as Schedule A.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Northern States
Power Company, a Minnesota corporation, its successors and assigns, under its gas franchise in
accordance with the schedule attached here to and made a part of this ordinance, commencing with
the NSPM November 1, 2018 billing month.
This fee is an account-based fee on each premise and not a meter-based fee. In the event that
an entity covered by this ordinance has more than one meter at a single premise, but only one account,
only one fee shall be assessed to that account. If a premise has two or more meters being billed at
different rates, the Company may have an account for each rate classification, which will result in
more than one franchise fee assessment for gas service to that premise. If the Company combines the
rate classifications into a single account, the franchise fee assessed to the account will be the largest
franchise fee applicable to a single rate classification for energy delivered to that premise. In the event
any entities covered by this ordinance have more than one premise, each premise (address) shall be
subject to the appropriate fee.In the event a question arises as to the proper fee amount for any
premise, the Company’s manner of billing for energy used at all similar premises in the city will
control.
Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance with the
terms set forth in Section 9 of the Franchise.
Packet Page Number 148 of 152
J2, Attachment 4
Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission
may allow the Company to add a surcharge to customer rates of city residents to reimburse the
Company for the cost of the fee.
Subd. 5. Enforcement. Any dispute, including enforcement of a default regarding this
ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement.
SECTION II.This ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
Collection of the fee shall commence as provided in above.
Approved by the City Council of the city of Maplewood, Minnesota this 23rd day of July, 2018.
__________________________________
Nora Slawik
Mayor
Attest:
_____________________________________
Melinda Coleman
City Manager
SEAL
Packet Page Number 149 of 152
J2, Attachment 4
SCHEDULE A
Franchise Fee Rates:
Gas Utility
The franchise fee shall be in an amount determined by applying the following schedule per customer
premise/per month based on metered service to retail customers within the City:
Class Amount per month
Residential $ 3.00
Commercial Non-Demand $ 12.00
Commercial Firm Demand $100.00
Small Interruptible $ 75.00
Medium and Large Interruptible $110.00
Firm Transportation $ 2.50
Interruptible Transportation $ 2.50
Franchise fees are submitted to the City on a quarterly basis as follows:
January – March collections due by April 30.
April – June collections due by July 31.
July – September collections due by October 31.
October – December collections due by January 31.
Packet Page Number 150 of 152
J2, Attachment 5
CITY OF MAPLEWOOD
RESOLUTION NO. ________
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NOS. ____, ____, ____, and ____ BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Maplewood has adopted Ordinance Nos. _____, ____,
____, and ____, ordinances amending the city’s gas and electric franchise agreements with Northern
States Power Company to increase the franchise fees charged by the city; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in
the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinances are, collectively, 10 pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the public
of the intent and effect of the ordinances.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the
city clerk shall cause the following summary of Ordinance Nos. _____, ____, ____, and ____ to be
published in the official newspaper in lieu of the entire ordinances:
Public Notice
The Maplewood city council has adopted four ordinances (Nos. ____, ____, ____, and ____,
collectively the “Ordinances”) which increase the city’s natural gas and electric franchise fee on Northern
States Power Company, the utility which provides gas and electric service within Maplewood under
franchise agreements with the city. The new rates, effective November 1, 2018, will be $3.00 per month
for gas and $3.00 per month for electric service for residential customers. The current franchise fee is
$1.25 per month for each utility for residential customers. Other rates apply to non-residential customers.
The city intends to use the revenues raised by the franchise fees for public improvement projects and
other purposes. Northern States Power Company will pass the franchise fees onto its customers, resulting
in a small increase in utility bills for customers. Full copies of the Ordinances are available in the office
of the city clerk.
Packet Page Number 151 of 152
J2, Attachment 5
Andrea Sindt
City Clerk
BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city clerk
keep a copy of the ordinances in her office at city hall for public inspection and that she post full copies
of the ordinances in a public place within the city.
Adopted by the Maplewood City Council this 23rd day of July, 2018.
Nora Slawik
Mayor
ATTEST:
Melinda Coleman
City Manager
Packet Page Number 152 of 152
For the permanent record
Meeting Date: 07/23/2018
Agenda Item: J2, Attachment 1
ORDINANCE NO. _______.
CITY OF MAPLEWOOD,RAMSEYCOUNTY, MINNESOTA
AN ORDINANCE GRANTING TO NORTHERN STATESPOWER COMPANY, A
MINNESOTA CORPORATION, ITS SUCCESSORS ANDASSIGNS, PERMISSION TO
CONSTRUCT, OPERATE, REPAIR AND MAINTAIN IN THE CITY OF MAPLEWOOD,
MINNESOTA, AN ELECTRIC DISTRIBUTION SYSTEM AND TRANSMISSION LINES,
INCLUDING NECESSARY POLES, LINES, FIXTURES AND APPURTENANCES, FOR THE
FURNISHING OF ELECTRIC ENERGY TO THE CITY, ITS INHABITANTS, AND OTHERS,
AND TO USE THE PUBLIC GROUNDS AND PUBLICWAYS OF THE CITY FOR SUCH
PURPOSES.
SECTION I:THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA
ORDAINS TO AMEND THECITY’S GAS FRANCHISEAGREEMENT BY ADDING THE
DOUBLE UNDERLINEDMATERIAL AND DELETING THE STRICKENMATERIAL AS
FOLLOWS:
SECTION 9. FRANCHISE FEE.
9.1Fee Schedule.During the term of the franchise hereby granted, and in lieu of any
permit or other fees being imposed on Company, the City may impose on Company a franchise
fee by collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from
each customer in the designated Company Customer Class. The parties have agreed that the
franchise fee collected by the Company and paid to the City in accordance with this Section 9
shall be in amounts established by separate ordinance in accordance with this section 9.1below
and by customer class and fixed monthly fee as follows:not exceed the following amounts:
ClassFee Per Premise Per Month
Residential$ 3.00
SmC & I –Non-Dem$ 4.75
Sm C & I –Demand$ 30.00
Large C & I$ 180.00
Public Street Ltg$ 4.00
Muni Pumping –N/D$ 4.00
MuniPumping –Dem$ 4.00
SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
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529258v3 RHB MA745-1
For the permanent record
Meeting Date: 07/23/2018
Agenda Item: J2, Attachment 1
Approved by the City Council of the city of Maplewood, Minnesota this 23rdday ofJuly,
2018.
______________________________________
Nora Slawik
Mayor
Attest:
________________________________
Melinda Coleman
City Manger
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529258v3 RHB MA745-1
For the permanent record
Meeting Date: 07/23/2018
Agenda Item: J2, Attachment 3
ORDINANCE NO. _______.
CITY OF MAPLEWOOD,RAMSEYCOUNTY, MINNESOTA
AN ORDINANCE GRANTING TO NORTHERN STATESPOWER COMPANY, A
MINNESOTA CORPORATION, ITS SUCCESSORS ANDASSIGNS, PERMISSION TO
ERECT A GAS DISTRIBUTION SYSTEM FOR THE PURPOSES OF CONSTRUCTING,
OPERATING, REPAIRINGAND MAINTAINING IN THE CITY OF MAPLEWOOD,
MINNESOTA, THE NECESSARY GAS PIPES, MAINS AND APPURTENANCES FOR THE
TRANSMISSION OR DISTRIBUTION OF GAS TO THE CITY AND ITS INHABITANTS
AND OTHERS AND TRANSMITTING GAS INTO ANDTHROUGH THECITY AND TO
USE THE PUBLIC GROUNDS AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES.
SECTION I:THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA
ORDAINSTO AMEND THE CITY’S GAS FRANCHISE AGREEMENT BY ADDING THE
DOUBLE UNDERLINEDMATERIAL AND DELETING THE STRICKENMATERIAL AS
FOLLOWS:
SECTION 9. FRANCHISE FEE.
9.1Fee Schedule.During the term of the franchise hereby granted, and in lieu of any
permit or other fees being imposed on the Company, the City may impose on the Company a
franchise fee by collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance
from each customer in the designated Company Customer Class. The parties have agreed that the
franchise fee collected by the Company and paid to the City in accordance with this Section 9 shall
be in amounts established by separate ordinance in accordance with this section 9.1 below and by
customer class and fixed monthly fee as follows:not exceed the following amounts:
ClassFee Per Premise Per Month
Residential$3.00
Commercial FirmNon-Demand$12.00
Commercial Firm Demand$100.00
Small Interruptible$75.00
Medium and Large Interruptible$110.00
Firm Transportation$2.50
Interruptible Transportation$2.50
SECTION II. This ordinance shall be effective after its adoption, publication and 90 days after the
sending of written notice enclosing a copy of this adopted ordinance to NSPM by certified mail.
1
529260v3 RHB MA745-1
For the permanent record
Meeting Date: 07/23/2018
Agenda Item: J2, Attachment 3
Approved by the City Council of the city of Maplewood, Minnesota this 23rdday ofJuly,
2018.
______________________________________
Nora Slawik
Mayor
Attest:
________________________________
Melinda Coleman
City Manger
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529260v3 RHB MA745-1