HomeMy WebLinkAbout2018-05-29 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Tuesday,May 29, 2018
Maplewood City Hall–Council Chambers
Meeting No.10-18
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
pleasestate your name and address clearly for the record. All
comments/questions shall be posedto the Mayor and Council. The Mayor will
thendirect staff, as appropriate, to answer questions or respond to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.May 14, 2018,City Council WorkshopMinutes
2.May 14,2018,City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objectsto an item it should be removed and acted upon as a
separate item.
1.Approval of Claims
2.Conditional Use Permit Revision, Beaver Lake Church, 2280 Stillwater Avenue
East
3.Resolution to Adopt State Performance Measures
4.Amended Joint Powers Agreement for Ramsey County Violent Crime Enforcement
Team (RCVCET)
5.Resolution Accepting Assessment Roll and Ordering Assessment Hearing for June
11, 2018, Farrell-Ferndale Area Street Improvements, City Project 17-18
6.Resolution Accepting Tree Planting Donation
H.PUBLIC HEARINGS
None
I.UNFINISHED BUSINESS
1.Resolution Adopting Revised Assessment Roll, Londin-Highpoint Area Street
Improvements. City Project 17-19
J.NEW BUSINESS
1.Mercedes Benz –Morrie’s Automotive Group, 2780 Maplewood Drive
a.Comprehensive Plan Amendment Resolution (Requires Two-Thirds Majority
Vote Of City Council)
b.Zoning Map Amendment Resolution (Requires Two-Thirds Majority Vote Of
City Council)
c.Lot Division
d.Conditional Use Permit Revision Resolution
e.Setback Variance Resolution
f.Design Review
K.AWARD OF BIDS
None
L.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, May 14, 2018
Maplewood City Hall – Council Chambers
A.CALL TO ORDER
A meeting of the City Council was held atMaplewood City Hall –Council Chambersand
was called to order at5:30 p.m.by Mayor Slawik.
B.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent – Arrived at 5:39 p.m.
Tou Xiong, CouncilmemberPresent – Arrived at 5:39 p.m.
C.APPROVAL OF AGENDA
Councilmember Abrams movedto approve the agenda as submitted.
Seconded by CouncilmemberJuenemann Ayes – Mayor Slawik, Council
Members Abrams and
Juenemann
Council Members Smith and Xiong
were not present for the vote.
The motion passed.
D.UNFINISHED BUSINESS
1.Update on the Proposed Urban Agriculture Ordinance Amendments
Assistant City Manager/HR Director Funk introduced the staff report. Environmental
Planner Finwall gave thestaff report and answered questions of the council.
Environmental/Code SpecialistSwanson answered additional questions of the council.
2.Continuation of Gas & Electric Franchise Fee Ordinance
Assistant City Manager/HR Director Funk introduced the staff report. Finance Director
Paulseth and Public Works Director/City Engineer Love gave the staff report and answered
questions of the council.
E.NEW BUSINESS
1.Overnight Parking Ordinance Discussion
Assistant City Manager/HR Director Funk introduced the staff report.Director of Public
Safety Nadeau gave the staff report and answered questions of the council.
F.ADJOURNMENT
MayorSlawikadjourned the meeting at 7:01p.m.
May 14, 2018
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 14, 2018
Maplewood City Hall – Council Chambers
Meeting No. 09-18
A.CALL TO ORDER
A meeting of the City Council was held atthe Maplewood City Hall – Council Chambers
and was called to order at7:13 p.m. by Mayor Slawik.
Mayor Slawik gave an introduction on recreation fire protocol/rules per the City’s
ordinance. Director of Public Safety Nadeau gave additional information on recreational
fires.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
Tou Xiong, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items wereadded to the agenda under Appointments and Presentations,
Council Presentations:
Community Engagement Weekend with Professor David Schultz
Update on the Groundbreaking for the New Veteran’s House
Assemblies Project through Hamline
Meeting with Communications Director Joe Sheeran
Update on Weaver Elementary Leadership Day
Gold Line Meeting at Carver
Regional Mayor’s Meeting
Police Advisory Commission Update
CouncilmemberXiong moved to approve the agenda as amended.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of the April 23, 2018 City Council Workshop Minutes
CouncilmemberAbrams moved to approve the April 23, 2018 City Council Workshop
Minutesas submitted.
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Seconded by Councilmember JuenemannAyes – All
The motion passed.
2.Approval of the April 23, 2018 City Council Meeting Minutes
Councilmember Juenemann moved to approve the April 23, 2018 City Council Meeting
Minutesas submitted.
Seconded by Councilmember SmithAyes – All
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
Assistant City Manager/HR Director Funk gave the calendar update.Looking into
the possibility of increasing the legal age to 21 to purchase cigarettes/tobacco was
added to the lists of tasked requested by the council.
2.Council Presentations
Community Engagement Weekend with Professor David Schultz
Councilmember Juenemann reported on the Community Engagements Assembly
Program she attended.
Update on the Groundbreaking for the New Veteran’s House
Councilmember Abrams reported on the groundbreaking ceremony for the new veteran’s
home she attended on April 26.
Assemblies Project through Hamline
Councilmember Abrams reported on the Assemblies Project held at Hamline University
she attended on April 28.
Meeting with Communications Director Joe Sheeran
Councilmember Abrams reported on the meeting she had with the City’s communication
director Joe Sheeran this past week.
Update on Weaver Elementary Leadership Day
Councilmember Xionggave an update announcement about the Leadership Day at
Weaver Elementary.
Gold Line Meeting at Carver
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Mayor Slawik reported on the Gold Line Committee Meeting at Carver Elementary
School.
Regional Mayor’s Meeting
Mayor Slawikreported on the Regional Mayor’s meeting she attended earlier in the day.
Police Advisory Commission Update
Councilmember Smithgave an update on the Police Advisory Commission.
3.Approval of Proclamation Recognizing National Police Week 2018
Director of Public Safety Nadeau gave the staff report. Councilmember Juenemann
read the proclamation.
Councilmember Juenemann moved to approve the Proclamation Recognizing National
Police Week 2018.
Seconded by Councilmember AbramsAyes – All
The motion passed.
4.Approval of Resolution in Support of Maplewood Gardens Rehabilitation
Assistant City Manager/HR Director Funk introduced the staff report. Economic
Development Coordinator Martin gave information about the report.Twin Cities Housing
Development Coordinator Ken Isaacson gave the report on the project.
Councilmember Juenemann moved to approve the Resolution in Support ofTwin Cities
Housing Development Corporation’s Proposed Maplewood Gardens Rehabilitation.
Resolution18-05-1558
Resolution in Support of Twin Cities
Housing Development Corporation’s
Proposed Maplewood Gardens
Rehabilitation
WHEREAS, Maplewood Gardens, 450 McKnight Road South, was developed in
1979 and provides an important and needed affordable housing choice for the area.
WHEREAS, the City of Maplewood is committed to providing safe and well-kept
affordable housing optionsfor both residents of the building and neighboring properties;
and
WHEREAS, Twin Cities Housing Development Corporation is in the process of
applying to funders, including, but not limited to, Ramsey County Community and
Economic Development and Minnesota Housing Finance Agency for funds to purchase
and rehabilitate the development to assure its quality and stability for the future; and
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WHEREAS, several funders require a resolution of support from the local
municipality,
WHEREAS, the City of Maplewood supports Twin Cities Housing Development
Corporation’s request to Minnesota Housing to underwrite the property with a "State
Designated Basis Boost" providing the project with additional financial resources from
the State of Minnesota.
NOW, THEREFORE, ITIS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that the City of Maplewood supports Twin Cities
Housing Development Corporation’s efforts to fund the purchase and rehabilitation of
Maplewood Gardens at 450 McKnight Road South in Maplewood, Minnesota.
Seconded by Councilmember AbramsAyes – All
The motion passed.
5.Approval of Tennis Sanitation Recycling Collection Annual Review
Environmental/Code Specialist Swanson gave the staff report. Willie Tennis with Tennis
Sanitation addressed the council to give additional information.
Councilmember Juenemann moved to approve the Tennis Sanitation’s Recycling
Collection Annual Review to include the 2017 Recycling Year End Report and the 2018
Recycling Work Plan.
Seconded by Councilmember XiongAyes – All
The motion passed.
6.Approval of Republic Services Trash and Yard Waste Collection Annual
Review
Environmental/Code Specialist Swanson gave the staff report. Romack Franklinwith
Republic Services addressed the council to give additional information.
Councilmember Juenemann moved to approve Republic Services Trash and Yard
Waste Collection Annual Review to include the 2017 Trash and Yard Waste Collection
Annual Report and the 2018 Trash and Yard Waste Collection Work Plan.
Seconded by Councilmember XiongAyes – All
The motion passed.
G.CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G7.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
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1.Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 610,052.61 Checks #101496 thru #101529
dated 04/24/18
$ 321,528.25 Disbursements via debits to checking account
dated 04/16/18 thru 04/20/18
$ 266,362.25 Checks #101530 thru # 101552
dated 05/01/18
$ 629,611.06 Disbursements via debits to checking account
dated 04/23/18 thru 04/27/18
$ 166,249.72 Checks # 101553 thru # 101594
dated 05/08/18
$ 292,500.77 Disbursements via debits to checking account
dated 04/30/18 thru 05/04/18
$ 2,286,304.66 Total Accounts Payable
PAYROLL
$ 679,732.26 Payroll Checks and Direct Deposits dated 04/20/18
$ 2,806.99 Payroll Deduction check # 99103217 thru # 99103221
dated 04/20/18
$ 564,860.23 Payroll Checks and Direct Deposits dated 05/04/18
$ 2,101.26 Payroll Deduction check # 99103235 thru # 99103238 dated 05/04/18
$ 1,249,500.74 Total Payroll
$ 3,535,805.40 GRAND TOTAL
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
2.Approval of a Conditional Use Permit Review, Boaters Outlet, 2000 Rice
Street
CouncilmemberAbrams moved to approvethe CUP review for Boaters Outletand the
project be reviewed again in one year.
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Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
3.Approval of 2017 Final Budget Adjustments
CouncilmemberAbrams moved to approve budget adjustments for 2017.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
4.Approval of a Temporary Lawful Gambling - Local Permit for the St. Paul East
Parks Lions Club at the Ramsey County Fair, 2020 White Bear Avenue
Councilmember Abramsmoved to approve the temporary Lawful Gambling – Local
thth
permit for the St. Paul East Parks Lion Club on July 11through July 15at the Ramsey
County Fair, 2020 White Bear Avenue, Maplewood.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
5.Approval of a Temporary Lawful Gambling - Local Permit for LeadingAge
Minnesota Foundation at Keller Golf Course, 2166 Maplewood Drive
CouncilmemberAbrams moved to approve thetemporary Lawful Gambling – Local
Permit for LeadingAge Minnesota Foundation on August 8, 2018 at Keller Golf Course,
2166 Maplewood Drive.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6.Approval of Contribution for Sponsorship of District 622 Educational
Foundation’s STA2RS Banquet
CouncilmemberAbrams moved to approve the $530 contribution to the District 622
Education Foundation fromthe council budget.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7.Approval of Amended Resolution for 2018 Pay Rates for
Temporary/Seasonal,and Casual Part-Time Employees
Councilmember Abrams moved to approve theResolution Approving Amended 2018
Pay Rates for Temporary/Seasonal and Casual P/T Employees.
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Resolution18-05-1559
WHEREAS, according to the Minnesota Public Employees Labor Relations act,
part-time employees who do not work more than 14 hour per week and
temporary/seasonal employees who work in positions that do not exceed 67 days in a
calendar year, or 100 days for full-time students, are not public employees and are
therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job
classifications are hereby established for temporary/seasonal, casual part-time
employees effective May 1, 2018 upon Council approval.
Accountant$10.00-30.00per hour
Accounting Technician$9.65-22.00per hour
Administrative Assistant$9.65-23.00per hour
Background Investigator$25.00-40.00per hour
Building Inspector$14.00-35.00per hour
Building Attendant$9.65-15.00per hour
CSO$14.50-19.50per hour
Election Judge$9.65-12.00per hour
Election Judge - Assistant Chair$9.65-15.00 per hour
Election Precinct Chair$9.65-16.00per hour
Engineering Aide$9.65-16.00per hour
Engineering Technician$10.00-16.00per hour
Fire Maintenance Engineer$14.00-$18.00per hour
Gardener$12.00-22.00per hour
Intern$9.65-20.00per hour
IT Technician$15.00-20.00per hour
Laborer$9.65-15.00per hour
Office Specialist$9.65-18.00per hour
Receptionist$9.65-16.00per hour
Recreation Instructor/Leader$9.65-32.00per hour
Recreation Official$9.65-30.00per hour
Recreation Worker$9.65-18.00per hour
Vehicle Technician$9.65-15.00per hour
Video Coordinator*$11.00-19.00per hour
Video Technician*$10.00-18.00perhour
*Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or
less.
BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions
setting pay rates for these pay classifications; and,
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to
set the pay rate within the above ranges.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
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H.PUBLIC HEARINGS
1.Londin-Highpoint Area Street Improvements, City Project 17-19
a.Public Hearing 7:00 pm
b.Consider Approval of Resolution Adopting Assessment Roll
c.Consider Approval of Resolution Receiving Bids and Awarding
Construction Contract
Assistant City Manager/HR Director Funk introduced the item. Public Works
Director/City Engineer gave the staff report.
Mayor Slawik opened the public hearing. The following people spoke:
1. Ananth Shankar, 2460 King Avenue E.
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll
for the Londin-Highpoint Area Street Improvements, City Project 17-19.
Resolution18-05-1560
Adopting Assessment Roll
WHEREAS, pursuant to resolution passed by the City Council on April 23, 2018,
calling for a Public Hearing, the assessment roll for the Londin-Highpoint Area Street
Improvements, City Project 17-19 was presented in a Public Hearing, pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
a.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East. It is
currently proposed that the property be assessed for 0.5 units at the Townhome
assessment rate for a total amount of $673.17. Mr. Mathison is requesting a
senior citizen deferral.
b.Parcel 122822210087 – Jacqueline J Adams, 2445 Londin Lane East, Unit 411.
It is currently proposed to be assessed 1 unit at the Condominiums assessment
rate for a total amount of $473.30.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such proposed assessment, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2.That the City Engineer and City Clerk are hereby instructed to review the
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objections received and report to the City Council at the regular meeting on May
29, 2018, as to their recommendations for adjustments.
3.The assessment roll for the Londin-Highpoint Area Street Improvements as
amended, without those property owners’ assessments that have filed objections,
a copy of which is attached hereto and made a part hereof, is hereby adopted.
Said assessment roll shall constitute the special assessment against the lands
named therein, and each tract of land therein included is herebyfound to be
benefited by the proposed improvement in the amount of the assessment levied
against it.
4.Such assessments shall be payable in equal annual installments extending over
a period of and 15 years for all properties, the first installments to be payable on
or before the first Monday in January 2019 and shall bear interest at the rate of
5.0 percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2018. To each
subsequent installment when due shall be added interest for one year on all
unpaid installments.
5.The owner of any property so assessed may, at any time prior to certification of
the assessment to the county auditor, but no later than November 15, 2018, pay
the whole of the assessment on such property, with interest accrued to the date
of the payment, to the city clerk, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and
they may, at any time after November 15, 2018, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of
the next succeeding year.
6.The City Engineer and City Clerk shall forthwith after November 15, 2018, but no
later than November 16, 2018, transmit a certified duplicate of this assessment to
the county auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over the same manner as other
municipal taxes.
Seconded by Councilmember AbramsAyes – All
The motion passed.
Councilmember Juenemann moved to approve the resolution for Receiving Bids and
Awarding Construction Contract for the Londin-Highpoint Area Street Improvements,
City Project 17-19, to Park Construction Company.
Resolution18-05-1561
Receiving Bids and Awarding Construction Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that that the bid of Park Construction Company in the
amount of $773,900.59 is the lowest responsible bid for the construction of Londin-
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Highpoint Area Street Improvements, and the Mayor and the City Manager are hereby
authorized and directed to enter into a contract with said bidder for and on behalf of the
City.
The Finance Director is hereby authorized to make the financialtransfers necessary to
implement the financing plan for the project as previously approved by the City Council.
Seconded by CouncilmemberXiongAyes – All
The motion passed.
2.Public Hearing to Receive Input on Tax Abatement Bonds, 2018A, for the
Wakefield Park Improvement Project
Assistant City Manager/HR Director Funk introduced the item. Finance Director
Paulseth gave the presentation introduction. Terri Heaton, Senior Vice President with
Springsted addressed the council to give the presentation.
Mayor Slawik opened the public hearing. The following person spoke:
1.Kevin Berglund
Mayor Slawik closed the public hearing.
I.UNFINISHED BUSINESS
1.Consider Approval of Resolution Approving Property Tax Abatement Related
to Infrastructure Improvements in the City of Maplewood
Finance Director Paulseth gave the staff report.
Councilmember Smith moved to approve the Resolution Approving Property Tax
Abatement Related to Infrastructure Improvements in the City of Maplewood.
Resolution18-05-1562
Resolution Approving Property Tax Abatement Related to
Infrastructure Improvements in the City of Maplewood
BE IT RESOLVED By the City Council (the “Council”) of the City of Maplewood,
Ramsey County, Minnesota (the “City”), as follows:
Section 1. Recitals.
1.01.The City has contemplated granting a property tax abatement in order
to help finance the construction of a park facility building at Wakefield Park in the
City (the “Project”), which will benefit certain property in the City, all pursuant to
Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the
“Abatement Act”).
1.02.Pursuant toSection 469.1813, subdivision 1 ofthe Abatement Act,
the City may grant an abatement of all or a portion of the taxes imposed by the City
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on a parcel of propertyto pay for all or part of the cost of acquisition or improvement
of public infrastructure, whether or not located on or adjacent to the parcel for which
the tax is abated.
1.03.The City has identified certain parcels located in the City, identified
inEXHIBITA hereto (the “Abatement Property”), which will be benefitted by the
Project and from which the City proposes to abate a portion of the City’s share of
taxes to help finance the Project (the “Abatement”), subject to all the terms and
conditions ofthis resolution. The proposed term of the Abatements will be for up
to 15 years in an estimated amount not to exceed $3,000,000.
1.04.In accordance with Section 469.1813, subdivision 5 of the
Abatement Act, the Council adopted a resolution on April 23, 2018,calling for a
public hearing on May 14, 2018 to consider approval of the Abatements and
authorizing the City Clerk to publish the notice of public hearing in substantially the
form attached as Exhibit A to such resolution. A notice of public hearing was
published in the Maplewood Review (a newspaper of general circulation in the City
that is published at least once per week) on May 2, 2018 in accordance with the
Abatement Act, providing that the total amount of the Abatements proposed to be
abated was estimated not to exceed $2,045,000. Due to a calculation error, the
City and its municipal advisor subsequently determined that the amount of
Abatements proposed to be abated by the City should be increased to $3,300,000.
To correct the amount of Abatementsset forth in the original notice of public
hearing, a subsequent notice of public hearing was published in the Maplewood
Review on May 9, 2018, indicating the increase in the total amount of Abatements
proposed to be abated. Another notice of public hearing setting forth the total
amount of Abatements to be abated, in the estimated amount not to exceed
$3,300,000, was published in the Star Tribune(a newspaper of general circulation
in the City that is published daily) on May 3, 2018, which date was more than 10
days but less than 30 days before the date of the hearing, as required by the
Abatement Act.
1.05.The City intends to issue its general obligation bonds, a portion of
which will be designated as tax abatement bonds, in the approximate aggregate
principal amount of $2,610,000 (the “Abatement Bonds”) and will be issued to pay
the costs of the Project pursuant to the Abatement Act and are expected to be paid
primarily through the collection of Abatement revenues.
1.06.On the date hereof, the Council conducted a duly noticed public
hearing on the Abatements at which the views of all interested persons were heard,
and said hearing was preceded by published notice thereof in accordance with the
Abatement Act.
Section 2. Findings.It is hereby found and determined that: (i) the benefits to the
City from the Abatements will be at least equal to the costs to the City of the Abatements;
and (ii) the Abatements are in the public interest because they will provide or help acquire
or construct public facilities, help provide access to services for residents of the City, and
finance or provide public infrastructure. The Project financed with proceeds of the
Abatement Bonds will benefit the Abatement Property because all of the public
infrastructure to be constructed and paid for with Abatements will be located near the
Abatement Property and the accessibility of the Project will enhance the value of the
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Abatement Property and promote development of the Abatement Property.
Section 3. Actions Ratified; Abatement Approved.
3.01.The Council hereby ratifies all actions of the City’s staff and consultants in
arranging for approval of this resolution, including publication of a revised notice of public
hearing, in accordance with the Abatement Act.
3.02.Subject to the provisions of the Abatement Act, the Abatement is hereby
approved and adopted subject to the following terms and conditions:
(a)The term “Abatements,” as defined in Section 1.03, includes the
amounts described in this Section:
(i)The maximum principal amount of the Abatement Bonds will
not exceed the estimated sum of the Abatements for the Abatement Property
for the years authorized.
(ii)Notwithstanding anything to the contrary herein, the
Abatements payable in any year for a parcel will notexceed the product of
the City’s total local tax rate and the total net tax capacity for such parcel.
(iii)In accordance with Section 469.1813, subdivision 8 of the
Abatement Act, in no year shall the Abatements, together with all other
abatements approved by the City under the Abatement Act and paid in that
year, exceed the greater of ten percent (10%) of the City’s net tax capacity
for that year or $200,000 (the “Abatement Volume Cap”). The City may grant
any other abatements permitted under the Abatement Act after the date of
this resolution, provided that to the extent the total abatements in any year
exceed the Abatement Volume Cap, the allocation of Abatement Volume
Cap to such other abatements is subordinate to the Abatements hereunder.
(b)The City will pay the Abatements in semiannual installments each
February 1 and August 1, commencing August 1, 2019, and continuing through
February 1, 2034. The City will pay the Abatements solely to finance the cost of the
Project, through application of Abatements toward debt service payments on the
Abatement Bonds (including any bonds issued to refund the initial Abatement Bonds).
(c)This resolution may be modified only with the prior written approval of
the City, and any modification is subject to Section 469.1813, subdivision 7 of the
Abatement Act.
(d)In accordance with Section 469.1815 of the Abatement Act, the City
will add to its levy in each year during the term of the Abatement the total estimated
amount of current year Abatements granted under this resolution.
3.03.The Mayor and City Managerare authorized and directed to
execute and deliver any agreements, certificates or other documents that the City
determines are necessary to implement this resolution.
Seconded by Councilmember AbramsAyes – All
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The motion passed.
2.Consider Approval of Resolution Awarding the Sale of General Obligation
Bonds, Series 2018A
Assistant City Manager/HR Director Funk introduced the item. Finance Director
Paulseth gave the presentation. Terri Heaton, Senior Vice President with Springsted
gave the presentation.
Councilmember Smith moved to approve the Resolution Awarding the Sale of General
Obligation Bonds, Series 2018A, in the Original Aggregate Principal Amount of
$7,050,000; Fixing Their Form and Specifications; Directing Their Execution and
Delivery; andproviding for their payment.
Resolution18-05-1563
A Resolution Awarding the Sale of General Obligation Bonds, Series 2018A, in the
Original Aggregate Principal Amount of $6,940,000; Fixing Their Form and
Specifications; Directing Their Execution and Delivery; and Providing for Their Payment
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the
“City”), as follows:
Section 1.Background; Sale of Bonds.
1.01.Abatement Bonds.
(a)The City has determined to undertake public improvements primarily
consisting of the construction of a park facility building at Wakefield Park in the City (the
“Abatement Project”).
(b)Under Minnesota Statutes, Chapter 475, as amended, and Sections
469.1812 through 469.1815, as amended (collectively, the “Abatement Act”), the City is
authorized to grant a property tax abatement on specified parcels in order to accomplish
certain public purposes, including the provision or construction of public infrastructure.
(c) Pursuant to a resolution adopted by the City Council of the City on May
14, 2018 (the “Abatement Resolution”) following a duly noticed public hearing, the City
Council approved a property tax abatement (the “Abatements”) for certain property in the
City (the “Abatement Parcels”) over a period of fifteen (15) years, in an estimated
amount not to exceed $3,000,000.
(d)In the Abatement Resolution, the City found and determined that the
Abatement Project benefits the Abatement Parcels, and that the maximum principal
amount of bonds to be secured by Abatements does not exceed the estimated sum of
Abatements from the Abatement Parcels for the term authorized under the Abatement
Resolution.
(e)It is necessary and expedient to the sound financial management of the
affairs of the City to issue general obligation bonds in the aggregate principal amount of
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$2,565,000 (the “Abatement Bonds”), pursuant to the Abatement Act, to provide
financing for a portion of the Abatement Project.
1.02.Improvement Bonds.
(a)Certain assessable public improvements designated as the Farrell-
Ferndale Area Improvements, Project 17-18 and the Londin-Highpoint Street
Improvements, Project 17-19 (collectively, the “Assessable Improvements”) have been
made, duly ordered or contracts let for the construction thereof pursuant to the
provisions of Minnesota Statutes, Chapters429 and 475, as amended (collectively, the
“Improvement Act”).
(b)It is necessary and expedient to the sound financial management of the
affairs of the City to issue general obligation bonds in the aggregate principal amount of
$4,375,000 (the “Improvement Bonds”), pursuant to the Improvement Act, to provide
financing for the Assessable Improvements.
1.03.Issuance of General Obligation Bonds. The City Council finds it
necessary and expedient to the sound financial management of the affairs of the City to
issue the City’s General Obligation Bonds, Series2018A (the “Bonds”), in the original
aggregate principal amount of $6,940,000, pursuant to the Abatement Act and the
Improvement Act (together, the “Act”), to provide financing for the Abatement Project
and the Assessable Improvements.
1.04.Award to the Purchaser and Interest Rates. The proposal of Northland
Securities, Inc. (the “Purchaser”) to purchase the Bonds described in the Terms of Proposal
is hereby found and determined to be a reasonable offer and is hereby accepted, the
proposal being to purchase the Bonds at a price of $7,102,234.60 (par amount of
$6,940,000.00, plus an original issue premium of $228,610.60, less an original issue
discount of $17,009.70, less underwriter’s discount of $49,366.30), plus accrued interest to
date of delivery, if any, for Bonds bearing interest as follows:
YearInterest RateYearInterest Rate
20203.000%20264.000%
20214.00020273.000
20224.00020283.000
20234.0002032*3.000
20244.00020333.000
20254.00020343.000
________________________
* Term Bond
True interest cost: 2.9166900%
1.05.Purchase Contract. The Mayor and City Manager are directed to execute a
contract with the Purchaser on behalf of the City.
1.06.Terms and Principal Amounts of the Bonds. The City will forthwith issue
and sell the Bonds, pursuant to the Act, in the total principal amount of $6,940,000,
originally datedas of June 14, 2018, in the denomination of $5,000 each or any integral
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multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and
maturing serially on February 1 in the years and amounts as follows:
YearAmountYearAmount
2020$355,0002026$450,000
2021370,0002027465,000
2022380,0002028485,000
2023395,0002032*2,070,000
2024415,0002033555,000
2025430,0002034570,000
________________________
* Term Bond
(a)$2,565,000 of the Bonds (the Abatement Bonds), maturing on February 1 in
the years and the amounts set forth below, will be used to finance the construction of the
Abatement Project:
YearAmountYearAmount
2020$130,0002026$165,000
2021135,0002027170,000
2022140,0002028180,000
2023145,0002032*770,000
2024155,0002033205,000
2025160,0002034210,000
________________________
* Term Bond
(b)The remainder of the Bonds in the principal amount of $4,375,000 (the
ImprovementBonds), maturing on February 1 in the years and the amounts set forth below,
will be used to finance the construction of the Assessable Improvements:
YearAmountYearAmount
2020$225,0002026$285,000
2021235,0002027295,000
2022240,0002028305,000
2023250,0002032*1,300,000
2024260,0002033350,000
2025270,0002034360,000
________________________
* Term Bond
1.07.Optional Redemption. The City may elect on February 1, 2026, and on any
day thereafter to prepay Bonds due on or after February 1, 2027. Redemption may be in
whole or in part and if in part, at the option of the City and in such manner as the City will
determine. If less than all Bonds of a maturity are called for redemption, the City will notify
DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant’s interest in such
maturityto be redeemed and each participant will then select by lot the beneficial
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ownership interests in such maturity to be redeemed. Prepayments will be at a price of par
plus accrued interest.
1.08.Mandatory Redemption; Term Bond. The Bond maturing on February 1,
2032 shall hereinafter be referred to as the “Term Bond.” The principal amount of the Term
Bond subject to mandatory sinking fund redemption on any date may be reduced through
earlier optional redemptions, with any partial redemptions of the Term Bond credited
against future mandatory sinking fund redemption of such Term Bond in such order as the
City shall determine. The Term Bond is subject to mandatory sinking fund redemption and
shall be redeemed in part at par plus accrued interest on February 1 of the following years
and in the principal amounts as follows:
Sinking Fund Installment Date
February 1, 2032Term BondPrincipal Amount
2029$495,000
2030510,000
2031525,000
2032*540,000
____________________
* Maturity
Section 2.Registration and Payment.
2.01.Registered Form. The Bonds will be issued only in fully registered form.
The interest thereon and, upon surrender of each Bond, the principal amount thereof, is
payable by check or draft issued by the Registrar described herein.
2.02.Dates; Interest Payment Dates. Each Bond will be dated as of the last
interest payment date preceding the date of authentication to which interest on the Bond
has been paid or made available for payment, unless (i) the date of authentication is an
interest payment date to which interest has been paid or made available for payment, in
which case the Bond will be dated as of the date of authentication, or (ii) the date of
authentication is prior to the first interest payment date,in which case the Bond will be
dated as of the date of original issue. The interest on the Bonds is payable on February 1
and August 1 of each year, commencing February 1, 2019, to the registered owners of
record thereof as of the close of business on the first day of the month of such interest
payment date, whether or not such day is a business day.
2.03.Registration. The City will appoint a bond registrar, transfer agent,
authenticating agent and paying agent (the“Registrar”). The effect of registration and the
rights and duties of the City and the Registrar with respect thereto are as follows:
(a)Register. The Registrar must keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of ownership of Bonds and
the registration of transfers and exchanges of Bonds entitled to be registered, transferred or
exchanged.
(b)Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by
the registered owner thereof or accompanied bya written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
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attorney duly authorized by the registered owner in writing, the Registrar will authenticate
and deliver, in the name of the designated transferee or transferees, one or more new
Bonds of a like aggregate principal amount and maturity, as requested by the transferor.
The Registrar may, however, close the books for registration of any transfer after the
fifteenth day of the month preceding each interest payment date and until that interest
payment date.
(c)Exchange of Bonds. When Bonds are surrendered by the registered owner
for exchange the Registrar will authenticate and deliver one or more new Bonds of a like
aggregate principal amount and maturity as requested by the registered owner or the
owner’s attorney in writing.
(d)Cancellation. Bonds surrendered upon transfer or exchange will be
promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e)Improper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is
satisfied that the endorsement on the Bond or separate instrument of transfer is valid and
genuine and that the requested transfer is legally authorized. The Registrar will incur no
liability for the refusal, in good faith, to make transfers which it, in its judgment, deems
improper or unauthorized.
(f)Persons Deemed Owners. The City and the Registrar may treat the person
in whose name a Bond is registered in the bond register as the absolute owner of the Bond,
whether the Bond is overdue or not, for the purpose of receiving payment of, or on account
of, the principal of and interest on the Bond and for all other purposes, and payments so
made to a registered owner or upon the owner’s order will be valid and effectual to satisfy
and discharge the liability upon the Bond to the extent of the sum or sums so paid.
(g)Taxes, Fees andCharges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be paid with respect to the transfer or
exchange.
(h)Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or
is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number,
maturity date and tenor in exchange and substitution for and upon cancellation of the
mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon
the payment of the reasonable expenses and charges of the Registrar in connection
therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar
of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the
ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in
form, substance and amount satisfactory to it and as provided by law, in which both the City
and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will
be cancelled by the Registrar and evidence of such cancellation must be given to the City.
If the mutilated, destroyed, stolen or lost Bond has already matured or been called for
redemption in accordance with its terms it is not necessary to issue a new Bond prior to
payment.
(i)Redemption. In the event any of the Bonds are called for redemption,
notice thereof identifying the Bonds tobe redeemed will be given by the Registrar by
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mailing a copy of the redemption notice by first class mail (postage prepaid) to the
registered owner of each Bond to be redeemed at the address shown on the registration
books kept by the Registrar and by publishing the notice if required by law. Failure to give
notice by publication or by mail to any registered owner, or any defect therein, will not affect
the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption
will ceaseto bear interest after the specified redemption date, provided that the funds for
the redemption are on deposit with the place of payment at that time.
2.04.Appointment of Initial Registrar. The City appoints U.S. Bank National
Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City
Manager are authorized to execute and deliver, on behalf of the City, a contract with the
Registrar. Upon merger or consolidation of the Registrar with another corporation, if the
resulting corporation is a bank or trust company authorized by law to conduct such
business, the resulting corporation is authorized to act as successor Registrar. The City
agrees to pay the reasonable and customary charges of the Registrar for the services
performed. The City reserves the right to remove the Registrar upon 30 days’ notice and
upon the appointment of a successor Registrar, in which event the predecessor Registrar
must deliver all cash and Bonds in its possession to the successor Registrar and must
deliver the bond register to the successor Registrar. On or before each principal or interest
due date, without further order of this City Council, the Finance Director must transmit to
the Registrar moneys sufficient for the payment of all principal and interest then due.
2.05.Execution, Authentication and Delivery. The Bonds will be prepared under
the direction of the City Manager and executed on behalf of the City by the signatures of
the Mayor and the City Manager, provided that those signatures may be printed, engraved
or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of
whose signature appears on the Bonds ceases to be such officer before the delivery of a
Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery. Notwithstanding such
execution, a Bond will not be valid or obligatory for any purpose or entitled to any security
or benefit under this resolution unless and until a certificate of authentication on the Bond
has been duly executed by the manual signature of an authorized representative of the
Registrar. Certificates of authentication on different Bonds need not be signed by the same
representative. The executed certificate of authentication on a Bond is conclusive evidence
that it has been authenticated and delivered under this resolution. When the Bonds have
been so prepared, executed and authenticated, the City Manager will deliver the same to
the Purchaser upon payment of the purchase price in accordance with the contract of sale
heretofore made and executed, and the Purchaser is not obligated to see to the application
of the purchase price.
2.06.Temporary Bonds. The City may elect to deliverin lieu of printed definitive
Bonds one or more typewritten temporary Bonds in substantially the form set forth in
EXHIBIT B attached hereto with such changes as may be necessary to reflect more than
one maturity in a single temporary bond. Upon the execution and delivery of definitive
Bonds the temporary Bonds will be exchanged therefor and cancelled.
Section 3.Form of Bond.
3.01.Execution of the Bonds. The Bonds will be printed or typewritten in
substantially the form set forth in EXHIBIT B.
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3.02.Approving Legal Opinion. The City Manager is authorized and directed to
obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered,
Minneapolis, Minnesota, which is to be complete except as to dating thereof and cause
the opinion to be printed on or accompany each Bond.
Section 4.Payment; Security; Pledges and Covenants.
4.01.Debt Service Fund. The Bonds will be payable from the General Obligation
Bonds, Series2018A Debt Service Fund (the “Debt Service Fund”) herebycreated. The
Debt Service Fund shall be administered and maintained by the Finance Director as a
bookkeeping account separate and apart from all other funds maintained in the official
financial records of the City. The City will maintain the following accounts in the Debt
Service Fund: the “Abatement Account” and the “Assessable Improvements Account.”
Amounts in the Abatement Account are irrevocably pledged to the Abatement Bonds, and
amounts in the Assessable Improvements Account are irrevocably pledged to the
Improvement Bonds.
(a)Abatement Account. Abatements from the Abatement Parcels and ad
valorem taxes levied for the Abatement Project are hereby pledged to the Abatement
Account of the Debt Service Fund.
(b)Assessable Improvements Account. Ad valorem taxes hereinafter levied
and special assessments (the “Assessments”) collected for the Assessable Improvements
are hereby pledged to the Assessable Improvements Account of the Debt Service Fund.
4.02.Construction Fund. The City hereby creates the General Obligation Bonds,
Series 2018A Construction Fund (the “Construction Fund”). The City will maintain the
following accounts in the Construction Fund: the “Abatement Account” and the
“Assessable Improvements Account.” Amounts in the Abatement Account are irrevocably
pledged to the Abatement Bonds, and amounts in the Assessable Improvements Account
are irrevocably pledged to the Improvement Bonds.
(a)Abatement Account.Proceeds of the Abatement Bonds, less the
appropriations made in Section4.01(a) hereof, together with any other funds appropriated
for the Abatement Project, Abatements from the Abatement Parcels and ad valorem taxes
collected during the construction of the Abatement Project, will be deposited in the
Abatement Account of the Construction Fund to be used solely to defray expenses of the
Abatement Project described herein and in the Abatement Resolution. When the
Abatement Project is completed and the cost thereof paid, the Abatement Account of the
Construction Fund is to be closed and any funds remaining may be deposited in the
Abatement Account of the Debt Service Fund.
(b)Assessable Improvements Account. Proceeds of the Improvement Bonds,
less the appropriations made in Section 4.01(b) hereof, together with any other funds
appropriated for the Assessable Improvements, ad valorem taxes, and Assessments
collected during the construction of the Assessable Improvements, will be deposited in the
Assessable Improvements Account of the Construction Fund to be used solely to defray
expenses of the Assessable Improvements and the payment of principal of and interest on
the Improvement Bonds prior to the completion and payment of all costs of the Assessable
Improvements. Any balance remaining in the Assessable Improvements Account after
completion of the Assessable Improvements may be used to pay the cost in whole or in
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part of any other improvement instituted under the Improvement Act, under the direction of
the City Council. When the Assessable Improvements are completed and the cost thereof
paid, the Assessable Improvements Account of the Construction Fund is to be closed and
any subsequent collections of Assessments and ad valorem taxes for the Assessable
Improvements are to be deposited in the Assessable Improvements Account of the Debt
Service Fund.
4.03.City Covenants with Respect to the Improvement Bonds. It is hereby
determined that the Assessable Improvements will directly and indirectly benefit abutting
property, and the City hereby covenants with the holders from time totime of the Bonds
as follows:
(a)The City will cause the Assessments for the Assessable Improvements to
be promptly levied so that the first installment for the Assessable Improvements will be
collectible not later than 2019 and will take all steps necessary to assure prompt
collection, and the levy of the Assessments is hereby authorized. The City Council will
cause to be taken with due diligence all further actions that are required for the
construction of each Assessable Improvement financed wholly or partly from the
proceeds of the Improvement Bonds, and will take all further actions necessary for the
final and valid levy of the Assessments and the appropriation of any other funds needed
to pay the Improvement Bonds and interest thereon when due.
(b) In the event of any current or anticipated deficiency in Assessments and
ad valorem taxes, the City Council will levy additional ad valorem taxes in the amount of
the current or anticipated deficiency.
(c) The City will keep complete and accurate books and records showing
receipts and disbursements in connection with the Assessable Improvements,
Assessments and ad valorem taxes levied therefor and other funds appropriated for their
payment, collections thereof and disbursements therefrom, monies on hand and, the
balance of unpaid Assessments.
(d)The City will cause its books and records to be audited at least annually
and will furnish copies of such audit reports to any interested person upon request.
(e)At least twenty percent (20%) of the cost to the City of the Assessable
Improvements described herein will be specially assessed against benefited properties.
4.04.Abatement Pledge. It is determined that the principal amount of the
Abatement Bonds does not exceed the estimated sum of the Abatementsfor the years
authorized under the Abatement Resolution.
4.05.General Obligation Pledge. For the prompt and full payment of the principal
and interest on the Bonds, as the same respectively become due, the full faith, credit and
taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the
Debt Service Fund is ever insufficient to pay all principal and interest then due on the
Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of
monies in the general fund of the City which are available for such purpose, and such
general fund may be reimbursed with or without interest from the Debt Service Fund when
a sufficient balance is available therein.
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4.06.Pledge of Tax Levy.For the purpose of paying the principal of and
interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax (the
“Taxes”) upon all of the taxable property in the City, which will be spread upon the tax
rolls and collected with and as part of other general taxes of the City. The Taxes will be
credited on a pro rata basis to the Abatement Account and the Assessable
Improvements Account of the Debt Service Fund above provided and will be in the years
and amounts as attached hereto as EXHIBITC.
4.07.Certification to County Auditoras to Debt Service Fund Amount.It is
hereby determined that the estimated collections of Abatements from the Abatement
Parcels, Taxes and Assessments will produce at least five percent (5%) in excess of the
amount needed to meet when due the principal and interest payments on the Bonds.
The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that
at the time the City makes its annual tax levies the Finance Director may certify to the
Director of Property Records and Revenueof Ramsey County, Minnesota (the “County
Auditor”) the amount available in the Debt Service Fund to pay principal and interest due
during the ensuing year, and the County Auditor will thereupon reduce the levy
collectible during such year by the amount so certified.
4.08.Registration of Resolution. The City Manager is authorized and directed to
file a certified copy of this resolution with the County Auditor and to obtain the certificate
required by Section 475.63 of the Act.
Section 5.Authentication of Transcript.
5.01.City Proceedings and Records. The officers of the City are authorized and
directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds,
certified copies of proceedings and records of the City relating to the Bonds and to the
financial condition and affairs of the City, and such other certificates, affidavits and
transcripts as may be required to show the facts within their knowledge or as shown by the
books and records in their custody and under their control, relating to the validity and
marketability of the Bonds, and such instruments, including any heretofore furnished, will be
deemed representations of the City as to the facts statedtherein.
5.02.Certification as to Official Statement. The Mayor and the City Manager are
authorized and directed to certify that they have examined the Official Statement prepared
and circulated in connection with the issuance and sale of the Bonds andthat to the best of
their knowledge and belief the Official Statement is a complete and accurate representation
of the facts and representations made therein as of the date of the Official Statement.
5.03.Other Certificates. The Mayor, the City Manager, and the Finance
Director are hereby authorized and directed to furnish to the Purchaser at the closing
such certificates as are required as a condition of sale. Unless litigation shall have been
commenced and be pending questioning the Bonds or the organization of the City or
incumbency of its officers, at the closing the Mayor and the City Manager shall also
execute and deliver to the Purchaser a suitable certificate as to absence of material
litigation, and the Finance Director shall also execute and deliver a certificate as to
payment for and delivery of the Bonds.
Section 6.Tax Covenant.
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6.01.Tax-Exempt Bonds. The City covenants and agrees with the holders from
time to time of the Bonds that it will not take or permit to be taken by any of its officers,
employees, or agents any action which would cause the interest on the Bonds to become
subject to taxation under the Internal Revenue Code of 1986, as amended (the“Code”),
and the Treasury Regulations promulgated thereunder, in effect at the time of such actions,
and that it will take or cause its officers, employees or agents to take, all affirmative action
within its power that may be necessary to ensure that such interest will not become subject
to taxation under the Code and applicable Treasury Regulations, as presently existing or as
hereafter amended and made applicable to the Bonds. To that end, the City will comply
with all requirements necessary under the Code to establish and maintain the exclusion
from gross income of the interest on the Bonds under Section 103 of the Code, including
without limitation requirements relating to temporary periods for investments, limitations on
amounts invested at a yield greater than the yield onthe Bonds, and the rebate of excess
investment earnings to the United States (unless the City qualifies for any exemption from
rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance
with the Code and applicable Treasury Regulations).
6.02.Not Private Activity Bonds.The City further covenants not to use the
proceeds of the Bonds or to cause or permit them or any of them to be used, in such a
manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections
103 and 141 through 150 of the Code.
6.03.Qualified Tax-Exempt Obligations.In order to qualify the Bonds as
“qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the
City makes the following factual statements and representations:
(a)the Bonds are not “private activity bonds” as defined in Section 141 of the
Code;
(b)the City designates the Bonds as “qualified tax-exempt obligations” for
purposes of Section 265(b)(3) of the Code;
(c)the reasonably anticipated amount of tax-exempt obligations (other than
private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City
(and all subordinate entities of the City) during calendar year 2018 will not exceed
$10,000,000; and
(d)not more than $10,000,000 of obligations issued by the City during calendar
year 2018 have been designated for purposes of Section 265(b)(3) of the Code.
6.04.Procedural Requirements. The City will use its best efforts to comply with
any federal procedural requirements which may apply in order to effectuate the
designations made by this section.
Section 7.Book-Entry System; Limited Obligation of City.
7.01.DTC. The Bonds will be initially issued in the form of a separate single
typewritten or printed fully registered Bond for each of the maturities set forth in Section
1.06 hereof. Upon initial issuance, the ownership of each Bond will be registered in the
registration books kept by the Registrar in the name of Cede & Co., as nominee for The
Depository TrustCompany, New York, New York, and its successors and assigns (“DTC”).
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Except as provided in this section, all of the outstanding Bonds will be registered in the
registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC.
7.02.Participants. With respect to Bonds registered in the registration books kept
by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and
the Paying Agent will have no responsibility or obligation to any broker dealers, banks and
other financial institutions from time to time for which DTC holds Bonds as securities
depository (the“Participants”) or to any other person on behalf of which a Participant holds
an interest in the Bonds, including but not limited to any responsibility or obligation with
respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with
respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any
other person (other than a registered owner of Bonds, as shown by the registration books
kept by the Registrar), of any notice with respect to the Bonds, including any notice of
redemption, or (iii) the payment to any Participant or any other person, other than a
registered owner of Bonds, of any amount with respect to principal of, premium, if any, or
interest on the Bonds. The City, the Registrar and the Paying Agent may treat and
consider the person in whose name each Bond is registered in the registration books kept
by the Registrar as the holder and absolute owner of such Bond for the purpose of payment
of principal, premium and interest with respect to such Bond, for the purpose of registering
transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay
all principal of, premium, if any, and interest on the Bonds only to or on the order of the
respective registered owners, as shown in the registration books kept by the Registrar, and
all such payments will be valid and effectual to fully satisfy and discharge the City’s
obligations with respect to payment of principal of, premium, if any, or interest on the Bonds
to the extent of the sum or sums so paid. No person other than a registered owner of
Bonds, as shown in the registration books kept by the Registrar, will receive a certificated
Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City
Manager of a written notice to the effect that DTC has determined to substitute a new
nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of
DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the
same to the Registrar and Paying Agent.
7.03.Representation Letter. The City has heretofore executed and delivered to
DTC a Blanket Issuer Letter of Representations (the“Representation Letter”) which will
govern payment of principal of, premium, if any, and interest on the Bonds and notices with
respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City
with respect to the Bonds will agree to take all action necessary for all representations of
the City in the Representation Letter with respect to the Registrar and Paying Agent,
respectively, to be complied with at all times.
7.04.Transfers Outside Book-Entry System. In the event the City, by resolution
of the City Council, determines that it is in the best interests of the persons having
beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will
notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of
Bond certificates. In such event the City will issue, transfer and exchange Bond certificates
as requested by DTC and any other registered owners in accordance with the provisions of
this resolution. DTC may determine to discontinue providing its services with respect to the
Bonds at any time by giving notice to the City and discharging its responsibilities with
respect thereto under applicable law. In such event, if no successor securities depository is
appointed, the City will issue and the Registrar will authenticate Bond certificates in
May 14, 201823
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accordance with this resolution and the provisions hereof will apply to the transfer,
exchange and method of payment thereof.
7.05.Payments to Cede & Co.Notwithstanding any other provision of this
resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as
nominee of DTC, payments with respect to principal of, premium, if any, and interest on the
Bond and all notices with respect to the Bond will be made and given, respectively in the
manner provided in DTC’s Operational Arrangements, as set forth in the Representation
Letter.
Section 8.Continuing Disclosure.
8.01.Execution of Continuing Disclosure Certificate.“Continuing Disclosure
Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and
City Manager and dated the date of issuance and delivery of the Bonds, as originally
executed and as it may be amended from time to time in accordance with the terms
thereof.
8.02.City Compliance with Provisions of Continuing Disclosure Certificate.The
City hereby covenants and agrees that it will comply with and carry out all of the provisions
of the Continuing Disclosure Certificate. Notwithstanding any other provision of this
resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to
be considered an event of default with respect to the Bonds; however, any Bondholder may
take such actions as may be necessary and appropriate, including seeking mandate or
specific performance by court order, to cause the City to comply with its obligations under
this section.
Section 9.Defeasance. When all Bonds and all interest thereon have been
discharged as provided in this section, all pledges, covenants and other rights granted by
this resolution to the holders of the Bonds will cease, except that the pledge of the full faith
and credit of the City for the prompt and full payment of the principal of and interest on the
Bonds will remain in full force and effect. The City may discharge all Bonds which are due
on any date by depositing with the Registrar on or before that date a sum sufficient for the
payment thereof in full. If any Bond should not be paid when due, it maynevertheless be
discharged by depositing with the Registrar a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit.
Seconded by Councilmember AbramsAyes – All
The motion passed.
Mayor Slawik turned the meeting over to Councilmember/Acting Mayor Smith for the
next item on the agenda.
J.NEW BUSINESS
1.Consider Approval of Purchase Agreement for 2494 Harvester Avenue East
Assistant City Manager/HR Director introduced the item. Environmental/Code Specialist
Swanson gave the staff report.
May 14, 201824
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E2
Councilmember Juenemann moved to approve the terms of the purchase agreement
and authorize the City Manager to execute the agreement for the purchase of 2494
Harvester Avenue East with Keith Rott for a purchase price of $105,000; the City
Attorney is authorized to approve the final format of the agreement and also approve
minor modifications to the agreement; staff is also authorized to execute an agreement
with an alternate bidder for no less than $100,000, if the deal with Mr. Rott is pulled
before both parties close on the land purchase.
Seconded by Councilmember AbramsAyes – All
The motion passed.
2.Farrell-Ferndale Area Street Improvements, City Project 17-18
a.Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b.Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Assistant City Manager/HR Director introduced the item. Public Works Director/City
Engineer gave the staff report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for the Farrell-Ferndale Area Street
Improvements, City Project 17-18.
Resolution18-05-1564
Approving Plans and Specifications
And Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on April 9, 2018,
plans and specifications for the Farrell-Ferndale Area Street Improvements, City Project
17-18, have been prepared by (or under the direction of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted April 9, 2018,
fixed a date for a council hearing on the proposed street improvements for the Farrell-
Ferndale Area Street Improvements, City Project 17-18.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such plans and specifications are hereby approved and ordered placed
on file in the office of the City Engineer.
2.The City Clerkor office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
th
opened and considered by the council at 10:00 a.m. on the 5day of June, 2018, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
May 14, 201825
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E2
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of June 11, 2018.
Seconded by Councilmember AbramsAyes – All
The motion passed.
Councilmember Smith moved to approve the Resolution Ordering Preparation of
Assessment Roll for the Farrell-Ferndale Area Street Improvements, City Project 17-18.
Resolution18-05-1565
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the Farrell-
Ferndale Area Street Improvements, City Project 17-18.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTAthat the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
K.ADJOURNMENT
Mayor Slawikadjourned the meeting at9:25 p.m.
May 14, 201826
City Council Meeting Minutes
Packet Page Number 27 of 159
F1a
MEMORANDUM
TO:CityCouncil
FROM:Melinda Coleman, City Manager
DATE:May 29, 2018
SUBJECT:Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcementsof the meetings, but a snapshot look at the upcoming meetings for theCity
Council to plan their calendars. No action is required.
UpcomingAgenda Items & Work Session Schedule
th
1.June 11
a.Workshop:Wilder Foundation Presentation; MN East Side MnDOT Project
Review
June 20th–22nd Annual League of Minnesota Cities Conference in St.Cloud
th
June 2
Workshop:EDA Responsibilities & Possible Program Areas;Rental Housing
Licensing Overview
th
July 9
Workshop:Street Condition Information; Nature Center Study:Preliminary
Review of 2019-2023 CIP
th
July 2
Workshop:Marketing &Branding Discussion; Excessive Calls for Service
th
August 13
Workshop:Overnight Parking; 2019 Budget Preview
Council Comments
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Rental Licensing Survey (EEDD/Police Coordination) – scheduled
2.Review of EDA Responsibilities and possible program areas – scheduled
3.Tobacco 21 – clarification needed
Recommendation
No action required.
Attachments
None.
Packet Page Number 28 of 159
G1
MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
May 22, 2018
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$49,425.15Checks # 101595 thru #101629
dated 05/15/18
$677,670.44Disbursements via debits to checking account
dated 05/07/18 thru 05/11/18
$494,109.52Checks #101630 thru #101668
dated 5/22/18
$470,260.32Disbursements via debits to checking account
dated 05/14/18 thru 05/18/18
$1,691,465.43Total Accounts Payable
PAYROLL
$544,395.43Payroll Checks and Direct Deposits dated 05/18/18
$2,819.48Payroll Deduction check # 99103253 thru # 99103257
dated 05/18/18
$547,214.91Total Payroll
$2,238,680.34GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 29 of 159
G1, Attachments
Check Register
City of Maplewood
05/10/2018
CheckDateVendorDescriptionAmount
10159505/15/201805114BOLTON & MENK, INC.GIS ASSSISTANCE - NEW PROJECTS3,496.00
05/15/201805114BOLTON & MENK, INC.PROJ 16-24 ROSELAWN/EDGERTON3,450.00
10159605/15/201800393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - APRIL 1230352018508.90
10159705/15/201805311WILLIE MCCRAYSOFTBALL UMPIRES 05/02 - 05/03243.00
05/15/2018NATURAL RESOURCES RESTOR INC
10159801149PRESCRIBED BURN WAKEFIELD PARK1,175.00
05/15/2018SUBURBAN SPORTSWEAR
10159901546YOUTH BASKETBALL JERSEYS & HATS1,038.00
05/15/2018SUN LIFE FINANCIAL
10160005488PREMIUM - LIFE,LTD - MAY6,590.58
05/15/2018TOSHIBA FINANCIAL SERVICES (1)
10160105305CONTRACT 500-0395052165.59
05/15/2018TOSHIBA FINANCIAL SERVICES (1)
05305CONTRACT 500-03950650.56
05/15/2018ANCOM COMMUNICATIONS INC
10160200100800 RADIO BATTERIES1,329.50
05/15/2018APPRIZE TECHNOLOGY SOLUTIONS
10160305559ONLINE BENEFITS ADMIN FEE- MAY310.00
05/15/2018AWARDS BY HAMMOND INC
10160400142PLAQUES/LOGO RUN/SET-UP PD212.00
05/15/2018COLONIAL LIFE PROCESSING CTR
10160505786MONTHLY PREMIUM BCN:E4677316-APR345.54
05/15/2018COMMERCIAL FURNITURE SERVICES
10160603874LEGS FOR STAND DESK CONVERSIONS325.54
05/15/2018COMMERCIAL FURNITURE SERVICES
03874LEGS FOR STAND DESK CONVERSIONS300.00
05/15/2018DEARBORN NATIONAL
10160705889STD GROUP #F022290 - MAY2,314.89
05/15/2018DVS RENEWAL
10160805843LICENSE RENEWAL FIRE #672 UTV11.00
05/15/2018DVS RENEWAL
10160905843LICENSE RENEWAL POLICE #805NRC11.00
05/15/2018ELIAS METAL STUDIO
10161005912DESIGN WORK CITY HALL RAIN GARDEN350.00
05/15/2018ENTERPRISE FM TRUST
10161105618LEASE CHARGES FIRE & PD VEHICLES3,031.74
05/15/2018ENVISIO SOLUTIONS INC.
10161205826STRATEGIC IMP SOFTWARE/SUPPORT243.28
05/15/2018HOISINGTON KOEGLER GROUP INC
10161303330COMPREHENSIVE PLAN SRVS - APRIL890.00
05/15/2018JEFFERSON FIRE & SAFETY INC
10161400755PHENIX LEATHER HELMET645.00
05/15/2018KEEPRS, INC.
10161603815UNIFORM PURCHASES977.50
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES481.97
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES329.94
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES313.96
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES304.07
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES299.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES299.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES299.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES299.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES229.96
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES192.97
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES181.98
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES181.98
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES177.97
05/15/2018KEEPRS, INC.167.97
03815UNIFORM PURCHASES
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES159.96
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES147.96
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES144.98
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES125.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES125.98
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES124.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES119.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES90.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES89.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES89.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES75.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES75.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES74.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES68.99
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES67.98
05/15/2018KEEPRS, INC.
10161603815UNIFORM PURCHASES60.98
05/15/2018KEEPRS, INC.
03815UNIFORM PURCHASES59.99
Packet Page Number 30 of 159
G1, Attachments
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES39.99
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES26.97
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES24.00
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES15.99
05/15/201803815KEEPRS, INC.UNIFORM PURCHASES8.49
10161705/15/201800891M A M ALEGISLATIVE UPDATE EVENT - M FUNK25.00
10161805/15/201805838MINNESOTA BENEFIT ASSOCIATIONPOLICY #1545249740263.31
10161905/15/201801044MN FIRE SERVICE CERT BDINSTRUCTOR 1 CERTIFICATION EXAM115.00
10162005/15/201803989MN STATE FIRE MARSHAL DIVISIONREGISTRATION FEE - J NOVAK310.00
10162105/15/201801126NCPERS MINNESOTAMONTHLY PREMIUM - MAY480.00
10162205/15/201804807NUSS TRUCK & EQUIPMENTREPLACE REAR DIFFERENTAL#544 PARTS2,989.06
10162305/15/201800001ONE TIME VENDORREIMB B MEYER-TURF RESTORATION119.88
10162405/15/201805609OUTDOOR LAB LANDSCAPE DESIGNSPRING CLEAN-UP BOULEVARD GARDENS4,500.00
10162505/15/201800396MN DEPT OF PUBLIC SAFETYCJDN ACCESS FEE - 1ST QTR JAN-MAR1,920.00
10162605/15/201805888RAPP STRATEGIES, INC.PR CONSULTANT FEES - APRIL1,750.00
10162705/15/201801836ST PAUL, CITY OFLIGHT POLE FROST AND E SHORE1,795.50
05/15/201801836ST PAUL, CITY OFASPHALT MIX 4A457.87
05/15/201801836ST PAUL, CITY OFLIGHT POLE FROST AND E SHORE11.01
10162805/15/201801669TWIN CITIES TRANSPORT &TOWING OF VEHICLE150.00
10162905/15/201803026UPPER MIDWEST COMM POLICINGREGISTRATION FEE BIERDEMAN/BUSACK990.00
49,425.15
34Checks in this report.
Packet Page Number 31 of 159
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
5/7/2018MN State TreasurerDrivers License/Deputy Registrar82,756.14
5/7/2018US Bank VISA One Card*Purchasing card items49,697.64
5/7/2018Delta DentalDental Premium2,866.51
5/7/2018U.S. TreasurerFederal Payroll Tax99,581.87
5/7/2018P.E.R.A.P.E.R.A.114,043.91
5/8/2018MN State TreasurerDrivers License/Deputy Registrar52,152.64
5/8/2018MN State TreasurerState Payroll Tax24,791.66
5/9/2018MN State TreasurerDrivers License/Deputy Registrar41,384.87
5/9/2018Delta DentalDental Premium3,271.62
5/10/2018MN State TreasurerDrivers License/Deputy Registrar101,152.62
5/11/2018MN State TreasurerDrivers License/Deputy Registrar104,815.21
5/11/2018MN Dept of Natural ResourcesDNR electronic licenses989.50
5/11/2018Optum HealthDCRP & Flex plan payments166.25
677,670.44
*Detailed listing of VISA purchases is attached.
Packet Page Number 32 of 159
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
04/16/201804/17/2018GALLUP INC$69.00JOSHUA ABRAHAM
04/18/201804/19/2018OLD LOG THEATRE$96.00JOSHUA ABRAHAM
04/18/201804/19/2018TOYS R US #6046$35.56JOSHUA ABRAHAM
04/19/201804/20/2018WWWSUMMITBREWINGCOM$50.00JOSHUA ABRAHAM
04/25/201804/26/2018PP*DAYTRIPPERS$357.75JOSHUA ABRAHAM
04/22/201804/23/2018CUB FOODS #1599$2.14PAUL BARTZ
04/24/201804/26/2018MENARDS MAPLEWOOD MN$37.51PAUL BARTZ
04/18/201804/20/2018OFFICE DEPOT #1090$62.79REGAN BEGGS
04/12/201804/16/2018GUITARCENTER.COM INTERNET$40.12CHAD BERGO
04/19/201804/20/2018SAMEPAGE$80.00CHAD BERGO
04/23/201804/24/2018AMAZON MKTPLACE PMTS$34.49CHAD BERGO
04/23/201804/25/2018LYNDA.COM, INC.$34.99CHAD BERGO
04/25/201804/26/2018AMAZON MKTPLACE PMTS$122.21CHAD BERGO
04/02/201804/17/2018NEXTLEVEL TRAINING$454.00BRIAN BIERDEMAN
04/20/201804/23/2018SAFARILAND, LLC$82.67BRIAN BIERDEMAN
04/20/201804/23/2018STREICHER'S MO$4,052.91BRIAN BIERDEMAN
04/20/201804/23/2018ELM CREEK ANIMAL HOSPITAL$428.31BRIAN BIERDEMAN
04/23/201804/23/2018CHEAPER THAN DIRT$18.14BRIAN BIERDEMAN
04/21/201804/23/2018MINNESOTA ASSOCIATIO$75.00OAKLEY BIESANZ
04/13/201804/16/2018GALLUP INC$69.00NEIL BRENEMAN
04/24/201804/26/2018MENARDS OAKDALE MN$156.70TROY BRINK
04/13/201804/16/2018EXCHANGE FOOD AND DRINK$32.00DANIEL BUSACK
04/23/201804/25/2018PIZZA LUCE DULUTH III$17.69DANIEL BUSACK
04/24/201804/26/2018HOLIDAY INN DULUTH FB$9.04DANIEL BUSACK
04/25/201804/27/2018KWIK TRIP 18600001867$32.86DANIEL BUSACK
04/25/201804/27/2018HARDEE'S #216$9.74DANIEL BUSACK
04/25/201804/27/2018DULUTH HOLIDAY INN$389.46DANIEL BUSACK
04/25/201804/27/2018HOLIDAY INN DULUTH FB$6.39DANIEL BUSACK
04/13/201804/16/2018SHERWIN WILLIAMS 703127$66.72SCOTT CHRISTENSON
04/25/201804/26/2018DEY APPLIANCE A$7.12SCOTT CHRISTENSON
04/26/201804/27/2018HENRIKSEN ACE HDWE$3.52SCOTT CHRISTENSON
04/17/201804/19/2018CROOKED PINT MAPLEWOOD$429.44MELINDA COLEMAN
04/23/201804/24/2018GALLUP, INC$7,125.00MELINDA COLEMAN
04/20/201804/20/2018AMAZON MKTPLACE PMTS$20.44SHAWN CONWAY
04/20/201804/23/2018AMAZON MKTPLACE PMTS$23.66SHAWN CONWAY
04/24/201804/26/2018BOUND TREE MEDICAL LLC$1,562.66SHAWN CONWAY
04/25/201804/27/2018BOUND TREE MEDICAL LLC$49.17SHAWN CONWAY
04/18/201804/19/2018CUSTOMINK LLC$830.40KERRY CROTTY
04/25/201804/27/2018EXXONMOBIL 99102253$25.70KERRY CROTTY
04/25/201804/27/2018DULUTH HOLIDAY INN$389.46KERRY CROTTY
04/23/201804/24/2018MILLS FLEET FARM 2700$29.99JOHN DUCHARME
04/24/201804/26/2018MENARDS OAKDALE MN$101.14DOUG EDGE
04/23/201804/24/2018HOPE HAVEN$2,591.50ANDREW ENGSTROM
04/19/201804/20/2018TARGET 00011858$28.89SHANN FINWALL
04/20/201804/23/2018HOLIDAY STNSTORE 0237$4.99SHANN FINWALL
04/21/201804/23/2018CUB FOODS, INC.$17.98SHANN FINWALL
04/21/201804/23/2018CARIBOU COFFEE CO #163$29.97SHANN FINWALL
04/13/201804/16/2018CINTAS 60A SAP$28.35CASSIE FISHER
04/18/201804/19/2018PANERA BREAD #601305$214.86CASSIE FISHER
04/20/201804/23/2018CINTAS 60A SAP$28.35CASSIE FISHER
04/26/201804/27/2018CINTAS 60A SAP$28.35CASSIE FISHER
04/13/201804/16/2018AMAZON.COM AMZN.COM/BILL$106.05MYCHAL FOWLDS
04/17/201804/17/2018COMCAST CABLE COMM$4.51MYCHAL FOWLDS
04/23/201804/23/2018COMCAST CABLE COMM$140.95MYCHAL FOWLDS
04/15/201804/16/2018AMAZON MKTPLACE PMTS$31.98NICK FRANZEN
04/16/201804/17/2018AMAZON MKTPLACE PMTS$66.56NICK FRANZEN
04/18/201804/19/2018IDU*INSIGHT PUBLIC SEC$202.84NICK FRANZEN
04/18/201804/19/2018IDU*INSIGHT PUBLIC SEC$63.52NICK FRANZEN
Packet Page Number 33 of 159
G1, Attachments
04/18/201804/19/2018IDU*INSIGHT PUBLIC SEC$152.93NICK FRANZEN
04/24/201804/25/2018CDW GOVT #MMM6143$2,229.54NICK FRANZEN
04/13/201804/16/2018MICHAELS STORES 2744$18.23CAROLE GERNES
04/16/201804/17/2018BEST BUY MHT 00000109$54.75ALEX GERONSIN
04/18/201804/20/2018MENARDS MAPLEWOOD MN$26.83MARK HAAG
04/19/201804/20/2018GRUBER'S POWER EQUIPMENT$20.15MILES HAMRE
04/19/201804/20/2018CARPENTERS SMALL E$10.72MILES HAMRE
04/19/201804/20/2018HENRIKSEN ACE HDWE$1.44MILES HAMRE
04/19/201804/23/2018THE HOME DEPOT #2801$128.72MILES HAMRE
04/17/201804/18/2018HENRIKSEN ACE HDWE$44.72TAMARA HAYS
04/17/201804/18/2018RED WING SHOE #727$298.17TAMARA HAYS
04/25/201804/26/2018FASTENAL COMPANY01$62.01TAMARA HAYS
04/25/201804/26/2018FASTENAL COMPANY01$511.68TAMARA HAYS
04/26/201804/27/2018HENRIKSEN ACE HDWE$106.42TAMARA HAYS
04/13/201804/16/2018CUB FOODS #1599$23.94JENNY HENDRICKS
04/18/201804/19/2018FASTENAL COMPANY01$25.45GARY HINNENKAMP
04/19/201804/20/2018TESSMAN COMPANY SAINT$951.62GARY HINNENKAMP
04/23/201804/24/2018FASTENAL COMPANY01$31.84GARY HINNENKAMP
04/24/201804/25/2018FASTENAL COMPANY01$9.49GARY HINNENKAMP
04/13/201804/16/2018AMAZON MKTPLACE PMTS WWW.$248.58ANN HUTCHINSON
04/13/201804/16/2018AMAZON MKTPLACE PMTS$46.07ANN HUTCHINSON
04/16/201804/17/2018KNOWLAN'S MARKET #2$57.12ANN HUTCHINSON
04/16/201804/18/2018MENARDS MAPLEWOOD MN$82.07ANN HUTCHINSON
04/18/201804/19/2018FRATTALLONES MAHTOMEDI A$110.48ANN HUTCHINSON
04/18/201804/20/2018WILD BIRD STORE$41.96ANN HUTCHINSON
04/23/201804/24/2018BME LABSTORE$43.92ANN HUTCHINSON
04/23/201804/24/2018CAROLINA BIOLOGIC SUPPLY$307.55ANN HUTCHINSON
04/24/201804/26/2018BOARD OF AELSLAGID$122.50JON JAROSCH
04/24/201804/25/2018AMAZON.COM AMZN.COM/BILL$30.57ELIZABETH JOHNSON
04/24/201804/26/2018OFFICE DEPOT #1090$48.60ELIZABETH JOHNSON
04/24/201804/26/2018OFFICE DEPOT #1090$49.25ELIZABETH JOHNSON
04/19/201804/20/2018A-1 LAUNDRY$13.42KEVIN JOHNSON
04/10/201804/16/2018MSI*HAMLINEATHLETICS($50.00)LOIS KNUTSON
04/23/201804/24/2018PANERA BREAD #601305$91.15LOIS KNUTSON
04/23/201804/24/2018CUB FOODS #1599$15.44LOIS KNUTSON
04/13/201804/16/2018GALLUP INC($20.00)GINA KUCHENMEISTER
04/24/201804/26/2018HOLIDAY INN DULUTH FB$10.25DAVID KVAM
04/25/201804/27/2018DULUTH HOLIDAY INN$389.46DAVID KVAM
04/25/201804/27/2018HOLIDAY INN DULUTH FB$9.16DAVID KVAM
04/17/201804/19/2018OFFICEMAX/DEPOT 6164$19.39CHING LO
04/23/201804/25/2018BOARD OF AELSLAGID$245.00STEVE LOVE
04/13/201804/16/2018AIRGASS NORTH$223.59STEVE LUKIN
04/16/201804/18/2018FLEETPRIDE 570$21.04STEVE LUKIN
04/17/201804/18/2018TARGET 00011858$100.00STEVE LUKIN
04/17/201804/18/2018COSTCO WHSE #1021$74.75STEVE LUKIN
04/18/201804/19/2018CARPENTERS SMALL E$7.51STEVE LUKIN
04/19/201804/20/2018CUB FOODS #1599$160.34STEVE LUKIN
04/21/201804/23/2018NM CLEAN 1$12.75STEVE LUKIN
04/21/201804/23/2018REPUBLIC SERVICES TRASH$158.74STEVE LUKIN
04/23/201804/24/2018ASPEN MILLS INC.$642.89STEVE LUKIN
04/23/201804/24/2018ASPEN MILLS INC.$151.84STEVE LUKIN
04/23/201804/24/2018ASPEN MILLS INC.$963.55STEVE LUKIN
04/23/201804/24/2018ASPEN MILLS INC.$56.85STEVE LUKIN
04/23/201804/24/2018ASPEN MILLS INC.$98.85STEVE LUKIN
04/24/201804/25/2018ASPEN MILLS INC.$284.00STEVE LUKIN
04/26/201804/27/2018PEN*FDIC/FIRE ENGINEER$65.00STEVE LUKIN
04/19/201804/20/2018OXYGEN SERVICE COMPANY,$47.06BRENT MEISSNER
04/17/201804/18/2018EVEREST EMERGENCY VEHICLE$323.91MICHAEL MONDOR
04/17/201804/18/2018EVEREST EMERGENCY VEHICLE$14.37MICHAEL MONDOR
Packet Page Number 34 of 159
G1, Attachments
04/17/201804/19/2018BOUND TREE MEDICAL LLC$46.70MICHAEL MONDOR
04/17/201804/19/2018OFFICEMAX/DEPOT 6164$25.66MICHAEL MONDOR
04/22/201804/23/2018SQ *AIRPORT TAXI$40.74MICHAEL MONDOR
04/23/201804/25/2018BOUND TREE MEDICAL LLC$19.36MICHAEL MONDOR
04/26/201804/27/2018SQ *HAIX NORTH AMERICA$368.00MICHAEL MONDOR
04/25/201804/27/2018DULUTH HOLIDAY INN$389.46SCOTT NADEAU
04/25/201804/27/2018HOLIDAY INN DULUTH FB$9.93SCOTT NADEAU
04/12/201804/16/2018THE HOME DEPOT #2801$39.99JOHN NAUGHTON
04/18/201804/19/2018HENRIKSEN ACE HDWE$21.47JOHN NAUGHTON
04/23/201804/25/2018MENARDS OAKDALE MN$31.94JOHN NAUGHTON
04/17/201804/18/2018U OF M PARKING AND TRANS$6.00MICHAEL NYE
04/13/201804/16/2018MINNESOTA GOVERNMENT FIN$15.00ELLEN PAULSETH
04/16/201804/18/2018THE HOME DEPOT #2801$49.85ROBERT PETERSON
04/12/201804/16/2018AN FORD WHITE BEAR LAK$107.14STEVEN PRIEM
04/12/201804/16/2018AN FORD WHITE BEAR LAK$79.95STEVEN PRIEM
04/12/201804/16/2018AN FORD WHITE BEAR LAK$188.76STEVEN PRIEM
04/12/201804/16/2018NORTHERN TOOL+EQUIP$32.19STEVEN PRIEM
04/13/201804/16/2018AUTO PLUS-LITTLE CANADA$119.70STEVEN PRIEM
04/16/201804/17/2018TRUCK UTILITIES INC ST PA$75.59STEVEN PRIEM
04/17/201804/18/2018AUTO PLUS-LITTLE CANADA$165.21STEVEN PRIEM
04/17/201804/18/2018TRI-STATE BOBCAT$187.16STEVEN PRIEM
04/18/201804/19/2018AUTO PLUS-LITTLE CANADA($54.69)STEVEN PRIEM
04/18/201804/19/2018AUTO PLUS-LITTLE CANADA$147.91STEVEN PRIEM
04/18/201804/19/2018AUTO PLUS-LITTLE CANADA$50.53STEVEN PRIEM
04/18/201804/19/2018AUTO PLUS-LITTLE CANADA$94.02STEVEN PRIEM
04/18/201804/20/2018AN FORD WHITE BEAR LAK$366.61STEVEN PRIEM
04/19/201804/20/2018AN FORD WHITE BEAR LAK($43.87)STEVEN PRIEM
04/20/201804/23/2018FACTORY MOTOR PARTS #19$29.74STEVEN PRIEM
04/20/201804/23/2018AUTO PLUS-LITTLE CANADA$396.24STEVEN PRIEM
04/20/201804/23/2018AUTO PLUS-LITTLE CANADA$112.36STEVEN PRIEM
04/23/201804/24/2018AUTO PLUS-LITTLE CANADA$89.61STEVEN PRIEM
04/23/201804/25/2018H AND L MESABI COMPANY$460.00STEVEN PRIEM
04/24/201804/25/2018POMP'S TIRE #021$1,898.91STEVEN PRIEM
04/24/201804/25/2018POMP'S TIRE #021$533.68STEVEN PRIEM
04/24/201804/25/2018FACTORY MOTOR PARTS #19$11.47STEVEN PRIEM
04/24/201804/25/2018AUTO PLUS-LITTLE CANADA$4.14STEVEN PRIEM
04/24/201804/26/2018MENARDS MAPLEWOOD MN$11.19STEVEN PRIEM
04/25/201804/26/2018POMP'S TIRE #021$1,378.50STEVEN PRIEM
04/25/201804/26/2018RADCO BLAINE$267.50STEVEN PRIEM
04/25/201804/27/2018AN FORD WHITE BEAR LAK$148.40STEVEN PRIEM
04/26/201804/27/2018OXYGEN SERVICE COMPANY,$715.55STEVEN PRIEM
04/18/201804/19/2018MODERN OFFICE$245.32TERRIE RAMEAUX
04/19/201804/20/2018TCB MARKETING$432.00TERRIE RAMEAUX
04/13/201804/16/2018FEDEXOFFICE 00006171$8.05MICHAEL RENNER
04/14/201804/16/2018FEDEX 780515636993$66.98MICHAEL RENNER
04/14/201804/16/2018FEDEX 780515505720$63.10MICHAEL RENNER
04/14/201804/16/2018FEDEX 780515574498$42.16MICHAEL RENNER
04/14/201804/16/2018FEDEX 780515544966$40.84MICHAEL RENNER
04/14/201804/16/2018FEDEX 780515597960$29.51MICHAEL RENNER
04/18/201804/19/2018BEST BUY MHT 00000109$109.96MICHAEL RENNER
04/26/201804/27/2018AMAZON MKTPLACE PMTS$19.00AUDRA ROBBINS
04/19/201804/20/2018TARGET 00024067$2,175.00JOSEPH RUEB
04/19/201804/20/2018CVS/PHARMACY #01746$1,500.00JOSEPH RUEB
04/19/201804/20/2018AMAZON.COM$24.02JOSEPH RUEB
04/23/201804/24/2018CVS/PHARMACY #01751$750.00JOSEPH RUEB
04/17/201804/18/2018LILLIE SUBURBAN NEWSPAPER$34.50DEB SCHMIDT
04/14/201804/16/2018REPUBLIC SERVICES TRASH$923.63SCOTT SCHULTZ
04/23/201804/25/2018ON SITE SANITATION INC$58.00SCOTT SCHULTZ
04/24/201804/25/2018CINTAS 60A SAP$199.01SCOTT SCHULTZ
Packet Page Number 35 of 159
G1, Attachments
04/24/201804/25/2018CINTAS 60A SAP$121.69SCOTT SCHULTZ
04/26/201804/27/2018BEACON ATHLETICS$142.50SCOTT SCHULTZ
04/19/201804/20/2018UNDER ARMOUR DIRECT VIRT$99.99STEPHANIE SHEA
04/17/201804/18/2018U OF M PARKING AND TRANS$6.00MICHAEL SHORTREED
04/19/201804/20/2018HEALTHEAST TRANSPORTATN$185.30MICHAEL SHORTREED
04/19/201804/20/2018HEALTHEAST TRANSPORTATN$185.30MICHAEL SHORTREED
04/19/201804/20/2018POST BOARD LICENSING$1,170.00MICHAEL SHORTREED
04/20/201804/23/2018#4210 ORACLE / AT&T$10.40MICHAEL SHORTREED
04/25/201804/27/2018DULUTH HOLIDAY INN$420.97MICHAEL SHORTREED
04/19/201804/23/2018MENARDS MAPLEWOOD MN$11.31RONALD SVENDSEN
04/20/201804/23/2018NINOS PIZZERIA - MAPLE$129.63CHRIS SWANSON
04/18/201804/20/2018SPARTAN PROMOTIONAL GROU$66.98PAUL THIENES
04/18/201804/20/2018SPARTAN PROMOTIONAL GROU$116.05PAUL THIENES
04/20/201804/23/2018PEACHJAR$150.00KAREN WACHAL
04/13/201804/16/2018FASTENAL COMPANY01$99.99JEFF WILBER
04/12/201804/16/2018SIRCHIE FINGER PRINT LABO$106.38TAMMY WYLIE
04/16/201804/17/2018NIKON E-COMMERCE$354.28TAMMY WYLIE
04/16/201804/23/2018GRANDVIEW LODGE AND TENNI($339.20)TAMMY WYLIE
04/17/201804/19/2018OFFICE DEPOT #1090$20.77TAMMY WYLIE
04/23/201804/25/2018OFFICE DEPOT #1090$42.45TAMMY WYLIE
04/25/201804/26/2018BARRON COUNTY WASTE TO EN$100.00TAMMY WYLIE
$49,697.64
Packet Page Number 36 of 159
G1, Attachments
Check Register
City of Maplewood
05/17/2018
CheckDateVendorDescriptionAmount
10163005/22/201804572ETTEL & FRANZ ROOFING CO.ROOF REPAIRS-FINANCE AREA871.00
10163105/22/201800687HUGO'S TREE CARE INCTREE REMOVAL BRUCE VENTO TRAIL1,500.00
05/22/201800687HUGO'S TREE CARE INCTREE REMOVAL 2402 MONTANA750.00
10163205/22/201805311WILLIE MCCRAYSOFTBALL UMPIRES 05/07 - 05/10648.00
05/22/2018RAMSEY COUNTY-PROP REC & REV
10163301337911 DISPATCH SERVICES - APRIL31,274.65
05/22/2018RAMSEY COUNTY-PROP REC & REV
01337CAD SERVICES - APRIL6,600.00
05/22/2018RAMSEY COUNTY-PROP REC & REV
01337FLEET SUPPORT FEES - APRIL589.68
05/22/2018RAMSEY COUNTY-PROP REC & REV
01337FLEET SUPPORT FEES - APRIL305.76
05/22/2018XCEL ENERGY
10163401190ELECTRIC & GAS UTILITY4,847.39
05/22/2018XCEL ENERGY
01190ELECTRIC & GAS UTILITY262.59
05/22/2018XCEL ENERGY
01190FIRE SIRENS53.84
05/22/2018AMERICAN LIBERTY CONSTRUCTION
10163505896PROJ 17-01 MUNICIPAL BLDG IMP PMT#3308,737.76
05/22/2018ANCOM COMMUNICATIONS INC
10163600100RADIO ANTENNA AND INSTALL82.30
05/22/2018WHITE BEAR AREA CHAMBER OF COMME
10163705187MEMBERSHIP RENEWAL-D KONEWKO550.00
05/22/2018COMPASS MINERALS AMERICA INC.
10163802909ROAD SALT23,864.32
05/22/2018COMPASS MINERALS AMERICA INC.
02909ROAD SALT1,441.50
05/22/2018EMERGE ENTERPRISES INC.
10163904779MATTRESS COLLECT SPRING CLEANUP2,220.00
05/22/2018ESCAPE FIRE
10164004067REPAIR LEAK OF SPRINKLER SYSTEM260.00
05/22/2018ESCROW REFUND
10164100003ESCORW MW PARTNERS-3070 WBA N6,018.50
05/22/2018ESCROW REFUNDESCROW R COLE 2223 WHITE BEAR AVE N2,928.77
10164200003
10164305/22/201802860FEDERAL SIGNAL CORPUPGRADE OF WARNING SIRENS20,067.50
10164405/22/201805313GRAPHIC DESIGN, INC.STATIONERY ORDER307.44
05/22/201805313GRAPHIC DESIGN, INC.STATIONERY ORDER290.44
05/22/2018GRAPHIC DESIGN, INC.
05313STATIONERY ORDER161.29
05/22/2018GRAPHIC DESIGN, INC.
05313STATIONERY ORDER98.05
05/22/2018H & H WELL SERVICES
10164505911SEALING WELL AT 2494 HARVESTER1,200.00
05/22/2018HILDI, INC.
10164604982ACTUARIAL VALUATION GASB 67/681,000.00
05/22/2018HIRSHFIELD'STOTE OF ATHLETIC FIELD MARKING PAINT1,512.50
10164700671
10164805/22/201800789KATH FUEL OIL SERVICE COFILL OIL TANKS PLUS DRUM5,470.73
10164905/22/201800393MN DEPT OF LABOR & INDUSTRYPRESSURE VESSEL FIRESTATION 210.00
10165005/22/201805804NM CLEAN 1, LLCVEHICLE WASHES - APRIL138.02
05/22/2018CITY OF NORTH ST PAUL
10165101175MONTHLY UTILITIES - APRIL3,342.85
05/22/2018CITY OF NORTH ST PAUL
01175FIBER OPTIC ACCESS CHG - MAY1,000.00
05/22/2018ONE TIME VENDORREFUND AMERICAN DREAM BLDG PERMIT117.00
10165200001
10165305/22/201803151PETTY CASHSTART-UP FUNDS PASSPORT COUNTER50.00
10165405/22/201801261PHYSIO-CONTROL, INC.EMS REPORTING SOFTWARE - MAY738.67
10165505/22/201801341RAMSEY CO FIRE CHIEFS ASSNMEMBERSHIP DUES60.00
05/22/2018REGIONS HOSPITAL
10165601340MEDICAL SUPPLIES4,915.15
05/22/2018REGIONS HOSPITAL
01340MEDICAL SUPPLIES3,562.16
05/22/2018REGIONS HOSPITAL
01340MEDICAL SUPPLIES3,024.25
05/22/2018REGIONS HOSPITAL
01340MEDICAL SUPPLIES1,027.84
05/22/2018RETROFIT COMPANIES, INC.
10165705212SPRING CLEAN UP-APPLIANCES/ELECT4,185.00
05/22/2018CITY OF ROSEVILLE
10165802001PHONE SERVICE - APRIL2,431.51
05/22/2018CITY OF ROSEVILLE
02001BACKUP SUPPORT - APRIL401.00
05/22/2018S & S TREE SPECIALISTS
10165904578TREE INSPECTION SERVICES 2018884.50
05/22/2018S&P GLOBAL RATINGS
101660045632018A BOND RATING FEE14,500.00
05/22/2018SHRED-N-GO, INC.
10166105914SPRING CLEAN UP-COLLECT & SHRED800.00
05/22/2018SOMALI AMERICAN POLICE ASSOC
10166205913IN-SERVICE TRAINING500.00
05/22/2018STATE OF MINNESOTA
10166301522LAW ENFORCEMENT TRAINING225.00
05/22/2018TENNIS ROLL OFF LLC
10166405213SPRING CLEAN UP6,207.90
05/22/2018TOSHIBA FINANCIAL SERVICES (2)
10166505528CONTRACT 7950665-003327.13
05/22/2018TOSHIBA FINANCIAL SERVICES (2)
05528CONTRACT 7950665-011322.91
05/22/2018TOSHIBA FINANCIAL SERVICES (2)
05528CONTRACT 7950665-002308.17
Packet Page Number 37 of 159
G1, Attachments
10166505/22/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013267.41
05/22/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-005251.13
05/22/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-004225.29
05/22/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-001202.53
05/22/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-012108.80
05/22/2018TOSHIBA FINANCIAL SERVICES (2)
05528CONTRACT 7950665-01090.63
05/22/2018TRANE U.S. INC.
10166604104MCC IMPROVEMENTS18,021.00
05/22/2018TERRI WOLD
10166705705JANITORIAL SERVICES - APRIL80.00
05/22/2018Z PUPPETS ROSENSCHNOZ
10166805578ARTIST COMPENSATION (GRANT)1,869.66
494,109.52
Checks in this report.
39
Packet Page Number 38 of 159
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
5/14/2018MN State TreasurerDrivers License/Deputy Registrar108,844.18
5/15/2018MN State TreasurerDrivers License/Deputy Registrar71,266.85
5/16/2018MN State TreasurerDrivers License/Deputy Registrar59,668.74
5/16/2018Delta DentalDental Premium1,855.94
5/17/2018MN State TreasurerDrivers License/Deputy Registrar133,592.15
5/18/2018MN State TreasurerDrivers License/Deputy Registrar53,065.44
5/18/2018MN Dept of Natural ResourcesDNR electronic licenses2,824.04
5/18/2018MN Dept of RevenueSales Tax365.00
5/18/2018MN Dept of RevenueFuel Tax723.33
5/18/2018Optum HealthDCRP & Flex plan payments480.64
5/18/2018Empower - State PlanDeferred Compensation30,347.00
5/18/2018ICMA (Vantagepointe)Deferred Compensation7,227.01
470,260.32
Packet Page Number 39 of 159
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
05/18/18ABRAMS, MARYLEE473.60
05/18/18JUENEMANN, KATHLEEN473.60
05/18/18SLAWIK, NORA1,061.12523.44
05/18/18SMITH, BRYAN473.60
05/18/18XIONG, TOU473.60
05/18/18COLEMAN, MELINDA6,088.64
05/18/18FUNK, MICHAEL5,340.33
05/18/18KNUTSON, LOIS2,872.83
05/18/18CHRISTENSON, SCOTT2,353.75
05/18/18JAHN, DAVID2,192.52
05/18/18PRINS, KELLY2,367.27
05/18/18HERZOG, LINDSAY2,032.0120.65
05/18/18RAMEAUX, THERESE3,552.05
05/18/18ANDERSON, CAROLE2,035.32
05/18/18DEBILZAN, JUDY2,442.59
05/18/18OSWALD, BRENDA2,405.80
05/18/18PAULSETH, ELLEN4,908.56
05/18/18RUEB, JOSEPH3,874.18
05/18/18ARNOLD, AJLA891.73
05/18/18BEGGS, REGAN2,100.99
05/18/18EVANS, CHRISTINE2,184.99
05/18/18LARSON, MICHELLE2,185.03
05/18/18SCHMIDT, DEBORAH3,514.05
05/18/18SINDT, ANDREA3,616.83243.20
05/18/18HANSON, MELISSA1,432.91
05/18/18KRAMER, PATRICIA1,432.91
05/18/18MOY, PAMELA2,252.31
05/18/18OSTER, ANDREA2,353.95
05/18/18RICHTER, CHARLENE1,523.95
05/18/18VITT, SANDRA2,144.19
05/18/18WEAVER, KRISTINE3,142.10
05/18/18ABEL, CLINT3,385.02
05/18/18ALDRIDGE, MARK3,654.62
05/18/18BAKKE, LONN3,662.78
05/18/18BARTZ, PAUL4,600.48
05/18/18BELDE, STANLEY3,737.78
05/18/18BENJAMIN, MARKESE3,408.98
05/18/18BERG, TERESA945.00
05/18/18BERGERON, ASHLEY2,674.48
05/18/18BIERDEMAN, BRIAN4,052.26
05/18/18BURT-MCGREGOR, EMILY2,418.96
05/18/18BUSACK, DANIEL4,703.91
05/18/18CARNES, JOHN3,249.71
05/18/18CORCORAN, THERESA2,187.29
05/18/18CROTTY, KERRY4,466.43
05/18/18DEMULLING, JOSEPH4,413.79239.96
05/18/18DUALEH, AHMED464.00
05/18/18DUGAS, MICHAEL5,009.05
05/18/18ERICKSON, VIRGINIA3,702.54
05/18/18FISHER, CASSANDRA2,318.59
Packet Page Number 40 of 159
G1, Attachments
05/18/18FORSYTHE, MARCUS3,249.71
05/18/18FRITZE, DEREK4,449.47
05/18/18GABRIEL, ANTHONY4,470.44
05/18/18HAWKINSON JR, TIMOTHY3,317.25
05/18/18HENDRICKS, JENNIFER1,761.60
05/18/18HER, PHENG3,972.45
05/18/18HIEBERT, STEVEN3,927.13
05/18/18HOEMKE, MICHAEL3,249.71
05/18/18JOHNSON, KEVIN4,206.14
05/18/18KONG, TOMMY3,574.16
05/18/18KREKELER, NICHOLAS1,214.78
05/18/18KROLL, BRETT3,400.84
05/18/18KVAM, DAVID4,874.70
05/18/18LANGNER, SCOTT3,385.02
05/18/18LANGNER, TODD4,867.94
05/18/18LENERTZ, NICHOLAS2,327.86
05/18/18LYNCH, KATHERINE3,249.71
05/18/18MARINO, JASON3,416.24
05/18/18MCCARTY, GLEN3,385.02
05/18/18METRY, ALESIA4,241.27
05/18/18MICHELETTI, BRIAN3,369.50
05/18/18MOE, AEH BEL478.50
05/18/18MURRAY, RACHEL2,252.37
05/18/18NADEAU, SCOTT5,604.65
05/18/18NYE, MICHAEL4,244.95
05/18/18OLSON, JULIE3,706.81
05/18/18PARKER, JAMES3,509.55
05/18/18PETERSON, JARED3,396.49
05/18/18SALCHOW, CONNOR464.00
05/18/18SHEA, STEPHANIE1,893.79
05/18/18SHORTREED, MICHAEL4,738.82
05/18/18SLATER, TAMMY2,080.20
05/18/18STARKEY, ROBERT2,647.26
05/18/18STEINER, JOSEPH4,738.57
05/18/18SYPNIEWSKI, WILLIAM3,884.46
05/18/18TAUZELL, BRIAN3,317.25
05/18/18THIENES, PAUL4,359.56
05/18/18VANG, PAM3,396.10
05/18/18WENZEL, JAY3,446.96
05/18/18XIONG, KAO3,447.45
05/18/18XIONG, TUOYER464.00
05/18/18ZAPPA, ANDREW3,136.16
05/18/18BAUMAN, ANDREW3,627.05
05/18/18BEITLER, NATHAN2,741.12
05/18/18CONWAY, SHAWN4,015.19
05/18/18CRAWFORD - JR, RAYMOND3,385.97
05/18/18CRUMMY, CHARLES2,549.48
05/18/18DABRUZZI, THOMAS3,911.45
05/18/18DANLEY, NICHOLAS2,330.94
05/18/18DAWSON, RICHARD3,563.04
05/18/18HAGEN, MICHAEL2,852.91
05/18/18HALWEG, JODI3,323.84
05/18/18HAWTHORNE, ROCHELLE3,501.61
05/18/18KUBAT, ERIC3,624.48
05/18/18LANDER, CHARLES2,978.53
05/18/18LINDER, TIMOTHY3,501.39
05/18/18LO, CHING1,177.71
05/18/18LUKIN, STEVEN5,343.65
05/18/18MCGEE, BRADLEY2,454.15
05/18/18MERKATORIS, BRETT2,747.89
05/18/18MONDOR, MICHAEL4,893.47
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05/18/18NEILY, STEVEN2,695.85
05/18/18NIELSEN, KENNETH2,868.88
05/18/18NOVAK, JEROME3,601.52
05/18/18PETERSON, ROBERT3,519.62
05/18/18POWERS, KENNETH3,760.37
05/18/18SEDLACEK, JEFFREY3,583.26
05/18/18STREFF, MICHAEL3,214.19
05/18/18SVENDSEN, RONALD4,005.48
05/18/18ZAPPA, ERIC3,223.33302.98
05/18/18CORTESI, LUANNE2,184.60
05/18/18JANASZAK, MEGHAN2,585.38
05/18/18BRINK, TROY3,197.07
05/18/18BUCKLEY, BRENT2,878.73
05/18/18DOUGLASS, TOM2,156.79
05/18/18EDGE, DOUGLAS2,506.10
05/18/18JONES, DONALD2,574.3050.00
05/18/18MEISSNER, BRENT2,486.49
05/18/18NAGEL, BRYAN4,372.60
05/18/18OSWALD, ERICK2,524.73
05/18/18RUIZ, RICARDO383.58
05/18/18RUNNING, ROBERT2,918.31
05/18/18TEVLIN, TODD2,518.79
05/18/18BURLINGAME, NATHAN5,449.06
05/18/18DUCHARME, JOHN3,152.71
05/18/18ENGSTROM, ANDREW3,173.30
05/18/18JAROSCH, JONATHAN3,948.28
05/18/18LINDBLOM, RANDAL3,155.03
05/18/18LOVE, STEVEN4,900.68
05/18/18ZIEMAN, SCOTT232.00
05/18/18HAMRE, MILES2,272.80
05/18/18HAYS, TAMARA2,100.41
05/18/18HINNENKAMP, GARY2,938.37
05/18/18NAUGHTON, JOHN2,692.46
05/18/18ORE, JORDAN2,325.69
05/18/18SAKRY, JASON1,961.69
05/18/18BIESANZ, OAKLEY1,701.47
05/18/18GERNES, CAROLE1,785.64
05/18/18HER, KONNIE841.50
05/18/18HUTCHINSON, ANN3,077.93
05/18/18TROENDLE, CATHY JO120.00
05/18/18WACHAL, KAREN1,092.49
05/18/18WOLFE, KAYLA247.00
05/18/18GAYNOR, VIRGINIA3,763.51
05/18/18JOHNSON, ELIZABETH1,952.19
05/18/18KONEWKO, DUWAYNE5,480.60
05/18/18KROLL, LISA2,187.31
05/18/18ADADE, JANE1,713.71
05/18/18FINWALL, SHANN3,746.79
05/18/18MARTIN, MICHAEL3,791.58
05/18/18BRASH, JASON3,661.90
05/18/18SWAN, DAVID3,209.21
05/18/18SWANSON, CHRIS2,475.39
05/18/18WEIDNER, JAMES2,623.39
05/18/18WELLENS, MOLLY2,248.54
05/18/18ABRAHAM, JOSHUA2,238.60
05/18/18BJORK, BRANDON141.00
05/18/18BRENEMAN, NEIL2,938.08
05/18/18ELLENBERGER, MATTHEW135.00
05/18/18GORACKI, GERALD30.00
05/18/18KUBAT, STEPHANIE120.00
05/18/18KUCHENMEISTER, GINA1,896.80
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05/18/18LUSHANKO, ADAM154.00
05/18/18ROBBINS, AUDRA4,148.41
05/18/18ROBBINS, CAMDEN68.75
05/18/18VUKICH, CANDACE176.00
05/18/18WISTL, MOLLY110.00
05/18/18BERGO, CHAD3,435.59
05/18/18SCHMITZ, KEVIN2,107.69
05/18/18SHEERAN JR, JOSEPH3,569.39
05/18/18ADAMS, DAVID2,413.60
05/18/18HAAG, MARK2,739.59
05/18/18JENSEN, JOSEPH2,154.49
05/18/18SCHULTZ, SCOTT4,339.22
05/18/18WILBER, JEFFREY2,243.40
05/18/18COUNTRYMAN, BRENDA1,542.64
05/18/18PRIEM, STEVEN2,797.50
05/18/18WOEHRLE, MATTHEW2,574.01
05/18/18XIONG, BOON2,205.69
05/18/18FOWLDS, MYCHAL4,431.73
05/18/18FRANZEN, NICHOLAS3,613.99
05/18/18GERONSIN, ALEXANDER2,742.53
05/18/18RENNER, MICHAEL2,447.44
9910325105/18/18DIEZ, ANTONIO160.00
9910325205/18/18KOSTECKI, HANNAH42.00
544,395.43
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G2
CITY COUNCILSTAFF REPORT
Meeting Date May 29, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Michael Martin, AICP, Economic Development Coordinator
PRESENTOR:
Michael Martin, AICP, Economic Development Coordinator
AGENDA ITEM:Conditional Use Permit Revision,Beaver Lake Church, 2280 Stillwater
Avenue East
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The applicant is requesting city approval of a conditional use permit (CUP) revision to allow the
maximum number of children on-site as regulated by the day care provider’s valid State of
Minnesota license.The applicant’s existing CUP limits the site to 40childreneach day.
Recommended Motion:
Motionto approve theconditional use permit revision resolutionallowinga day care or preschool to
operate within the buildinglocated at 2280 Stillwater Avenue East.
Fiscal Impact:
Is There a FiscalImpact?NoYes, the true or estimated cost is$0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The city deemed the applicant’s application complete on April 26, 2018. The initial 60-day review
deadline fora decision is June 25, 2018. As stated in Minnesota State Statute 15.99, the city is
allowed to take an additional 60 days if necessary to complete the review.
Background
Beaver Lake Church, on behalf of Cori Huisenga the owner of Cori’s KidzChildcare, is requesting
approval for a conditional use permit (CUP) revision to increase the number of children allowed to
be onsite. City code requires the city council to approve a conditional use permit for day cares
located in a zoning district that does not outright permit the use.
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Discussion
Conditional Use Permit
The applicant approached staff with a request to increase the number of children allowed at the day
care facility located within Beaver Lake Church. The use of the space within the church for either a
preschool or day care was approved in 1985 and since that time there have been no concerns or
issues with this use.
Since the use was established more than 30 years ago and the city’s health officer confirmed there
are no issues with the current provider staff feels comfortable with the city not regulatingthe specific
number of children on site. This then requires the day care provider to meet and adhere to any
requirements under the valid state license. The state handles inspections of all day care facilities
and will ensure compliance with maximum occupancy as allowed by the license issued for this site.
Department Comments
Engineering
Staff engineer Jon Jarosch reviewed this project and stated since there are no exterior
improvements he would have no comment
Building Official, Jason Brash
Applicant must meet all Minnesota State Building Code requirements.
Health Officer, Molly Wellens
The current operator does a really good job – the city does not have any outstanding violations.
Commission Review
Planning Commission
May 15, 2018: The planning commission held a public hearing, reviewedthis projectand
unanimously recommended approval of the conditional use permit revision.
Citizen Comments
Staff surveyed the 108 surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received nine responses – all in support of the project.
In favor
1.I would like to begin by thanking you for allowing District 2 to voice an opinion on the
proposed revision of conditional use permit. To date, District 2 has not received any
complaint or concern regarding the property at 2280 Stillwater nor about the business Coris
Kidz Childcare.
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We appreciate that the proposal by Ms. Huisenga to revise her conditional use permit would
not only allow for additional children served but also bring her within compliance of state
code. There is a dramatic need for affordable, safe childcare in our area and we believe this
revision would be an asset not only to the business, but also to the neighborhood. District 2
has no objections to this proposal. (Lisa Theis, Saint Paul District 2 Community Council)
2.I believe this is a positive move for the church and the daycare serving our community. My
support is 100 percent for the passing of the permit revision. (Joanne Reinke, 2333 Olivia
Court East)
3.Thank you for including the neighborhood in this decision. Our family is on boardwith the
project and just ask that childcare traffic be mindful of speed limits and the large amount of
foot traffic and recreation on Case Avenue, Stillwater and McKnight. (Karri and Geoffrey
Bitner, 2280 Case Avenue East)
4.I think the child care business is very good for the neighborhood and welcome her
expansion. (Norman and Mary Olson, 946 McKnight Road North)
5.I am not opposed as long as they have proper oversight of that many children. (Mary and
Jerry Amos, 879 Lake Street)
6.Fine with us. (James and Shirley Merkling, 875 Lake Street)
7.I have no objections as long as they have enough staff to properly care for the additional
children. (Mary Seemann and Cathy David, 874 Lake Street)
8.I don’t see any reason not to. The proposal makes sense to me. It would be nice to see
lower speed limits on Stillwater and Lakewood. There seems to be an accident every couple
of weeks at the intersection of Stillwater and McKnight/Lakewood. (Craig Herrmann, 2357
Case Avenue East)
9.As a member of the community and Beaver Lake Lutheran Church, we see the granting of
this conditional use permit as meeting a need of the neighborhood and aiding BLLC in
providing a safe, facility for the use of the day care center. (John and Virginia Thon, 2331
Olivia Court East)
Reference Information
Site Description
Site Size: 8.01 acres
Existing Land Use: Church
Surrounding Land Uses
North: Single family dwellings and water tower
South: Single family dwellings and town house dwellings
East: Multi-family buildings
West: Single family dwellings
Planning
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G2
Existing Land Use:Institution (I)
Existing Zoning:Single Dwelling (R1)
Past Actions
December 5, 1985: The city council approved a CUP allowing up to 40 kids be onsite within the
day.
Attachments
1.Conditional Use Permit Resolution
2.Overview Map
3.Applicant’s Letter
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G2, Attachment 1
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Beaver Lake Church, on behalf of Cori Huisenga the owner of Cori’s Kidz
Childcare has applied for a conditional use permit revision to operate a day care facility at 2280
Stillwater Avenue East.
WHEREAS, conditional use permits are required for day care facilities and can be located
within any zoning district within the city.
WHEREAS, this permit applies to the site at 2280 Stillwater Avenue East. The legal
description is:
Tract A, Registered Land Survey No. 21 Tract A, Registered Land Survey No. 137 Torrens
Property, Cert. No. 264833, Ramsey County, Minnesota
WHEREAS, the history of this conditional use permit is as follows:
1.On May 15, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approvethe conditional use permit
revision.
2.On May 29, 2018, the city council discussed the conditional use permit. They
considered reports and recommendations from the planning commission and city
staff.
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-
described conditional use permit because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
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G2, Attachment 1
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation ofand incorporate the site’s natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions are crossed
out):
1.Beaver Lake Lutheran Church to offer a preschool program for one year, consisting of two
sessions of twenty children each and if no unresolved nuisance conditions exist at the end
of the year, Council may renew the permit.
1.This permit shall be subject to review after one year from the date of approval, based on the
procedures in City Code.
2.The owner/operator acquiring all necessary approvals and licenses from the state of
Minnesota to operate the day care facility or preschool facility.
3.The day care center or preschool facility be maintained and operated in such a manner as to
not create any nuisances for nearby properties.
4.A building permit shall be submitted for review and approval by the Building Official, prior to
any construction activities on the subject property.
5.Any change of use to the building shall be submitted to the City Planner and Building Official
for approval.
The Maplewood City Council __________ this resolution on May 29, 2018.
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G2, Attachment 2
2280 Stillwater Avenue East
April 18, 2018
City of Maplewood
Legend
!
I
SubjectProperty
0240
Feet
Source: City of Maplewood, Ramsey County
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G2, Attachment 3
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G3
CITY COUNCIL STAFF REPORT
Meeting Date May 29, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Resolution to Adopt State Performance Measures
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Council will consider the continuation of participation in the State Performance Measures
Program. The City will receive a State grant of $5,322 for participating in 2018.
Recommended Action:
Motion to approve the resolution to adopt the State Performance Measures for 2018.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is less than $100.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The City has included performance measurement in its strategic plan. This resolution will allow
reimbursement for some of the costs involved.
Background
The Council on Local Results and Innovation was created by the 2010 Legislature to set
benchmarks for city and county operations. The Council adopted standards to aid taxpayers and
local government officials in determining the efficacy of city and county services and to measure
the community’s opinion of those services. Participation is voluntary; however, participants are
eligible for a reimbursement of $0.14 per capita in local government aid (not to exceed $25,000)
and are exempt from potential levy limits for taxes payable in 2019. The League of MN Cities has
summarized the reporting requirements and created a survey tool to help cities fulfill the citizen
survey requirement. It will not be necessary to mail a formal survey. The League typically creates
an on-line survey hosted by Survey Monkey, which allows the city to share the survey link with
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G3
residents on the city website, in the city newsletter and through social media. This year, the City
can use the survey it already conducted.
Attachments
1. Model Performance Measures for Cities
2. Resolution Adopting State Performance Measures
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G3,Attachment1
Model Performance Measures for Cities
The following are the recommended model measures of performance outcomes for cities, with
alternatives provided in some cases. Key output measures are also suggested for consideration by local
city officials.
General:
1.Rating of the overall quality of services provided by your city (Citizen Survey: excellent,
good, fair, poor)
2.Percent change in the taxable property market value
3.Citizens’ rating of the overall appearance of the city (Citizen Survey: excellent, good, fair,
poor)
Police Services:
4. Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal
Apprehension. Part I crimes include murder, rape, aggravated assault, burglary, larceny,
motor vehicle theft, and arson. Part II crimes include other assaults, forgery/counterfeiting,
embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses,
narcotics, gambling, family/children crime, D.U.I., liquor laws, disorderly conduct, and
other offenses.)
OR
Citizens’ rating of safety in their community(Citizen Survey: very safe, somewhat safe,
neither safe nor unsafe, somewhat unsafe, very unsafe)
Output Measure:
Police response time (Time it takes on top priority calls from dispatch to the first officer
on scene.)
Fire Services:
5.Insurance industry rating of fire services (The Insurance Service Office (ISO) issues ratings
to Fire Departments throughout the country for the effectiveness of their fire protection
services and equipment to protect their community. The ISO rating is a numerical grading
system and is one of the primary elements used by the insurance industry to develop premium
rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression
Rating Schedule (FSRS) and then assigns a Public Protection Classification from 1 to 10.
Class 1 generally represents superior property fire protection and Class 10 indicates that the
area's fire suppression program does not meet ISO's minimum criteria.)
OR
Citizens’ rating of the quality of fire protection services (Citizen Survey: excellent, good,
fair, poor)
Output Measure:
Fire response time (Time it takes from dispatch to apparatus on scene for calls that are
dispatched as a possible fire).
Emergency Medical Services (EMS) response time (if applicable) (Time it takes from
dispatch to arrival of EMS)
Streets:
6.Average city street pavement condition rating (Provide average rating and the rating system
program/type. Example: 70 rating on the Pavement Condition Index (PCI))
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G3, Attachment 1
OR
Citizens’ rating of the road condition in their city (Citizen Survey: good condition, mostly
good condition, many bad spots)
7. Citizens’ rating the quality of snowplowing on city streets (Citizen Survey: excellent, good,
fair, poor)
Water:
8. Citizens’ rating of the dependability and quality of city water supply (centrally-provided
system) (Citizen Survey: excellent, good, fair, poor)
Output Measure:
Operating cost per 1,000,000 gallons of water pumped/produced (centrally-provided
system) (Actual operating expense for water utility / (total gallons pumped/1,000,000))
Sanitary Sewer:
9. Citizens’ rating of the dependability and quality of city sanitary sewer service (centrally
provided system) (Citizen Survey: excellent, good, fair, poor)
Output Measure:
Number of sewer blockages on city system per 100 connections (centrally provided
system) (Number of sewer blockages on city system reported by sewer utility /
(population/100))
Parks and Recreation:
10. Citizens’ rating of the quality of city recreational programs and facilities (parks, trails, park
buildings)(Citizen Survey: excellent, good, fair, poor)
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G3, Attachment 2
RESOLUTION ADOPTING STATE PERFORMANCE MEASURES
WHEREAS, Benefits to the City of Maplewood for participation in the Minnesota Council on Local
Results and Innovation’s comprehensive performance measurement program are outlined in MS
6.91 and include eligibility for a reimbursement as set by State statute; and
WHEREAS, Any city or county participating in the comprehensive performance measurement
program is also exempt from levy limits for taxes, if levy limits are in effect; and
WHEREAS, The City Council of Maplewood has adopted and implemented at least 10 of the
performance measures, as developed by the Council on Local Results and Innovation, and a
system to use this information to help plan, budget, manage and evaluate programs and processes
for optimal future outcomes; and
NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Maplewood will continue to
report the results of the performance measures to its citizenry by the end of the year through
publication, direct mailing, posting on the city’s website, or through a public hearing at which the
budget and levy will be discussed and public input allowed.
BE IT FURTHER RESOLVED, The City Council of Maplewood will submit to the Office of the State
Auditor the actual results of the performance measures adopted by the city/county.
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CITY COUNCIL STAFF REPORT
Meeting Date May 29, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Scott Nadeau, Public Safety Director/Police Chief
PRESENTER:Scott Nadeau
AGENDA ITEM:
Amended Joint Powers Agreement for Ramsey County Violent Crime
Enforcement Team (RCVCET)
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
City Council approval is requested to sign the amended multi-agency Joint Powers Agreement with
Ramsey County for the Violent Crime Enforcement Team (VCET) as a new agency was added.
Recommended Action:
Motion to approve the amended JPA for the RCVET.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
City Council approval is required to sign the agreement.
Background
In 2007, the Maplewood City Council approved the Police Department entering into a JPA with
Ramsey County to participate in a multi-agency Violent Crime Enforcement Team. The most recent
renewal of this agreement was signed by the City Council on October 23, 2017. On May 3, 2018,
participating agencies voted to amend the JPA to add the City of Mounds View as a member of the
RCVET. The new JPA needs to be re-approved as a result.
Attachments
1.Joint Powers Agreement
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G4, Attachment 1
JOINT POWERS AGREEMENT OF THE RAMSEY COUNTY VIOLENT CRIME
ENFORCEMENT TEAM
This is an agreement between Ramsey County, a political subdivision of the State of Minnesota,
and the City of Maplewood, the City of New Brighton, the City of Roseville, the City of St. Paul,
the City of White Bear Lake, and the City of Mounds View, Minnesota municipalities (hereinafter
collectively referred to as “the Parties”), pursuant to the provisions of Minnesota Statutes § 471.59,
the Joint Powers Act (“Agreement”).
WHEREAS, The Parties each have law enforcement agencies with police powers within their
respective jurisdictions: Ramsey County has the Ramsey County Sheriff’s Office, the City of
Maplewood has the Maplewood Police Department, the City of New Brighton has the New
Brighton Police Department, the City of Roseville has the Roseville Police Department, the City
of St. Paul has the St. Paul Police Department, the City of White Bear Lake has the City of White
Bear Lake Police Department, and the City of Mounds View has the Mounds View Police
Department(hereinafter collectively referred to as “the Agencies”); and
WHEREAS, The Agencies are responsible for the enforcement of controlled substance laws in
their respective jurisdictions; and
WHEREAS, On February 7, 2005, Ramsey County, throughthe Ramsey County Sheriff’s Office,
and the City of St. Paul, through the St. Paul Police Department, executed a Joint Powers
Agreement (“JPA”) creating the East Metro Narcotics Task Force for a term of one year, with an
automatic renewal clause; and
WHEREAS, On January 31, 2007, the JPA was amended to add the Cities of Maplewood,
Roseville, and White Bear Lake as members of the Task Force; and
WHEREAS, OnJune 1, 2010, a Second Amendment to the Agreement was executed to change
the name of the East Metro Narcotics Task Force to be the Ramsey County Violent Crime
Enforcement Team (“RCVCET”) and to add the Cities of Lino Lakes and North St. Paul as
members; and
WHEREAS, Since the execution of the Second Amendment, the Cities of Lino Lakes and North
St. Paul have withdrawn from the RCVCET;
WHEREAS, On January 1, 2013, the Parties amended the JPAfor another one-year term, with
four automatic one-year renewal terms;
WHEREAS, On January 1, 2018, the Parties amended the JPA for another one-year term, with
four automatic one-year renewal terms;
WHEREAS,On May 3, 2018, the Partiesvoted to amendthe JPAto add the City of MoundsView
as a member of the RCVCET;
231094RCVCET JPA May2018 Page 1 of 15
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G4, Attachment 1
WHEREAS, It is the intent of the Parties that this Agreement shall constitute an amendment to the
JPA, as previously amended, to be effective as provided in paragraph 15 of this Agreement; and
WHEREAS, The RCVCET was formed for the purpose of enforcing controlled substance laws
and investigating and prosecuting gang and violent crimes, especially felonies that have the
likelihood of being related to the distribution of narcotics and/or other cases that have an impact
on all Parties; and
THEREFORE, The Parties agree as follows:
1.General Purpose
The purpose of this Agreement is to formally create and establish the Ramsey County
Violent Crime Enforcement Team (hereinafter “RCVCET”) as an organization to
coordinate efforts to investigate, apprehend, and prosecute drug offenders, violent
offenders, gang members and career criminals and to define the rights and obligations of
the Parties with respect to the duties and activities performed by the RCVCET throughout
the term of the Agreement.The RCVCET is a separate and distinct public entity to which
the Parties have transferred all responsibility and control for actions taken pursuant to this
Agreement.
2.Members
The RCVCET is hereby established by the Parties. The RCVCET members are Ramsey
County, the City of Maplewood, the City of New Brighton, the City of Roseville, the City
of St. Paul, the City of White Bear Lake, and the City of Mounds View.
3.Good Faith
The Parties and the Agencies shall cooperate and use their best efforts to ensure that the
various provisions of this Agreement are fulfilled, and to undertake resolution of disputes,
if any, in good faith and in an equitable and timely manner.
4.Term of Agreement/Termination
4.1The initial term of this Agreement shall be for a one-year period, from January 1,
2018, through December 31, 2018(“Initial Term”), effective upon January 1, 2018
(“Effective Date”).
4.2 This Agreement shall automatically renew for additional one-year periods
(“Renewal Term”) up to a maximum of four Renewal Terms, unless all Parties give
written notice to the other Parties of their intent not to renew at least sixty (60) days
prior to the end of the Initial Term or the then-current Renewal Term.
4.3 A Party may withdraw from this Agreement at any time with a 30-days written
notice to the other Parties. Withdrawal shall not excuse a Party from obligations
incurred prior to the effective date of withdrawal.This Agreement shall
automatically terminate when all but one Party has withdrawn.
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4.4 Upon expiration, dissolution, or other termination of this Agreement,
4.4.1any outstanding financial obligations of the RCVCET, excluding
obligations for payment of claims as set forth in Section 7 of this
Agreement, will be paid out of remaining RCVCET Funds and/or the
proceeds of the sale of RCVCET-owned property. If such funds or proceeds
are inadequate to meet all of such outstanding financial obligations, the
shortage will be subject to payment by the individual Parties to this
Agreement as follows: 50% will be paid by the Ramsey County Sheriff and
the remaining 50% will be paid by the police departments of the Cities, each
in a sum that isa percentage of the total obligation that is equal to the
percentage the city’s population bears to the population of all of the Cities
combined, upon receipt of a notice from the Fiscal Agent(See Section 9.2);
4.4.2if, after payment of all outstanding financial obligations pursuant to section
4.4.1, there remain any RCVCET funds or property owned by the
RCVCET, all RCVCET funds, property owned by the RCVCET,or the
proceeds of a sale of RCVCET property shall be distributed to the Agencies
that aremembers of the RCVCET at the time of the expiration, dissolution,
or termination and who have been members of the RCVCET for a minimum
of 12 consecutive months prior to the expiration, dissolution, or termination,
using the formula set forth in section 4.4.1 for payment of outstanding
financial obligations; and
4.4.3 property of the Agencies or the Parties that had been loaned for use by the
RCVCET shall be returned to the loaning Agency or Party.
5.State and Federal Assistance for Narcotics Control
Ramsey County, acting on behalf of RCVCET, the Parties to this Agreement, and/or the
Agencies, in relation to this Agreement, shall be the grant applicant for funding from the
Minnesota Office of Justice Programs (“OJP”), Department of Public Safety (“DPS”) for
multi-jurisdictional narcotics task forces and violent crime teams, and from all other
sources for this Agreement. The Parties agree to seek and maintain certification pursuant
to the provisions of Minn. Stat. § 299A.642, subd. 4.
6.RCVCET Board
6.1The governing body of the RCVCET shall be a Board of Directors (“RCVCET
Board”), to be made up of the chief law enforcement officer or designee from each
of the Agencies; one representative from the RCAO; and up to three additional
members selected by the governing body. All Directors shall serve at the pleasure
of their appointing authorities. The RCVCET Board shall select an Executive
Director on an annual basis,who shall conduct business meetings, document
meeting minutes, and maintain frequent communication with members of the
RCVCET Board and the Commander.
6.2Directors shall not be deemed employees of the RCVCET and shall receive no
compensation from the RCVCET for serving as directors.
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6.3The RCVCET Board has final administration and policy decision-making authority
for the RCVCET, including development of a strategic enforcement plan.
Decisions shall be made by a majority of the RCVCET Board.
6.4The RCVCET Board shall meet quarterly to evaluate the progress of the RCVCET.
The RCVCET Boardshall maintain financial and other records of RCVCET
activities.A special meeting may be called by any Director, or by the RCVCET
Commander.
6.5The RCVCET Board, through the Fiscal Agent, may apply for grants, approve
contracts, including agreements for the rental of real property, incur expenses and
make expenditures necessary and incidental to the effectuation of the purpose for
which the RCVCET is organized as described in Section 1 of this Agreement and
consistent with the powers of the RCVCET Board.
6.6The RCVCET Board will develop and approve RCVCET priorities, a RCVCET
budget, and RCVCET operational policies and procedures.
6.7The RCVCET Board shall cooperate with other federal, state, and local law
enforcement agencies when appropriate and necessary to accomplish the purpose
for which the RCVCET is organized.
6.8The RCVCET Board, through the Fiscal Agent,shall make the RCVCET books,
reports, and records open to inspection by the Agencies at all reasonable times.
6.9The RCVCET Board has sole authority to incur obligations and approve contracts
and take final action on behalf of the RCVCET.
6.10The RCVCET Board may not incur obligations or approve contracts that extend
beyond the Initial Term or any Renewal Term of this Agreement or which will
require the expenditure of funds in excess of RCVCET Funds available.
6.11The RCVCET Board shall make a quarterly statistical report and a financial report
to the Parties on all activities conducted by the RCVCET.
6.12The RCVCET Board shall arrange an audit annually of all of the RCVCET’s
financial accounts, the cost of which will be paid out of state funds.
7. Insurance and Indemnification
7.1The RCVCET shall purchase a policy of municipal liability insurance, and may
purchase such otherinsurance as it deems appropriate and necessary, covering the
acts and omissions of the RCVCET, its Board of Directors and its employees, and
the Parties to this Agreement and their employees, officials, and agents, in an
amount not less than the statutory maximum set forth in Minn. Stat. §466.04. The
cost of the municipal liability insurance policy shall be paid from the RCVCET
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Funds. The cost of any other insurance shall be paid in a manner to be determined
by the RCVCET Board.
7.2The RCVCET shall defend, indemnify and hold harmless the Parties, their officers,
employees, and volunteers, from and against any and all claims, damages, losses,
suits, judgments, costs, and expenses, including attorney’s fees, arising out of or
related to the acts or omissions of any person acting on behalf of the RCVCET
Board in carrying out the terms of this Agreement.
7.3For liability not covered by insurance, the Parties and the RCVCET agree to share
the costs of such liability, including the costsof defense, using the formula
described in 4.4 for allocation of payment for outstanding obligations and
distribution of assets on termination of this Agreement.
7.4Nothing herein, including the purchase by the RCVCET of excess liability coverage
for federal law claims, shall constitute a waiver of the limits of liability, exceptions,
defenses, or immunities under Minnesota State statutes.
7.5To the fullest extent permitted by law, actions by the Parties to this Agreement are
intended to be and shall be construed as a “cooperative activity” and it is the intent
of the Parties that they shall be deemed a “single governmental unit” for the
purposes of liability, as set forth in Minn. Stat. §471.59, subd. 1a (a), provided
further that for purposes of that statute, each Party to this Agreement expressly
declines responsibility or liability for the acts or omissions of another Party, its
officials, employees, and volunteers.
8. RCVCET Operations
8.1The RCVCET shall operate in compliance with the Multijurisdictional Task Force
Operating Procedures and Guidelines Manual adopted by the Violent Crime
Coordinating Council, as may be amended from time to time, which is incorporated
herein and made part of this Agreement by reference.
8.2Ramsey County shall serve as the Coordinating Agency. Daily operation and
responsibility for carrying out the purpose of the RCVCET shall be under the
direction of the RCVCET Commander, selected by the RCVCET Board.
8.3The RCVCET Commander will plan and coordinate case activities and direct
investigative activities based on intelligence provided by the Agencies, with
priorities as determined by the RCVCET Board.
8.4The RCVCET Board shall operate in compliance with all reporting requirements
of a grant recipient.
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9.Finances
9.1RCVCET operations will be financed from grant funding, subject to grant terms
and conditions and grant program guidelines, incorporated herein by reference; and
may be additionally funded by supplemental funding from participating Agencies
and/or from RCVCET drug forfeiture funds (“RCVCET Funds”).
9.2Ramsey County shall serve as the Fiscal Agent for the RCVCET.Ramsey County
shall not receive compensation from RCVCET Funds for its services.
9.3Ramsey County, as Fiscal Agent, is authorized to receive all RCVCET Funds for
deposit and make disbursements therefrom in accordance with generally accepted
accounting practices and procedures,the current Office of Justice Program’s Grant
Manual, Governmental Accounting Standards, the Ramsey County Finance Office
Policies and Procedures for Fiscal Agents, and federal and state requirements.In
conjunction therewith, the Ramsey County Sheriff’s Office Accounting Division
shall maintain current and accurate records of all obligations and expenditures of
RCVCET Fundsduring the Initial Term and any Renewals and for six years after
the termination of this Agreement in accordance with state law.
9.3.1All RCVCET Funds handled by the Fiscal Agent shall be deposited into a
separate RCVCET account at the County’s depository bank.
9.3.2Interest accrued on the RCVCET Funds shall be deposited in theRCVCET
Funds account.
9.4RCVCET Funds may be expended only as directed by the RCVCET Board and in
accordance with this Agreement. In no event shall there be an expenditure of
RCVCET Funds except per the approved RCVCET budget.
9.5As Fiscal Agent, the Ramsey County Sheriff’s Office shall be responsible for daily
monitoring and maintenance of RCVCET financial matters andshall make and
submit to the RCVCET Board a quarterly report of the budget status of the
RCVCET Funds.
9.6Any issues raised by a Member regarding the activities of the Fiscal Agent shall
first be brought to the attention of the RCVCET Commander. If the matter is not
resolved to the satisfaction of the Member, the Commander shall present the issue
to the RCVCET Board for resolution.Any issues raised by the Fiscal Agent shall
first be brought to the attention of the RCVCET Commander. If the matter is not
resolved to the satisfaction of the Fiscal Agent, the Commander shall present the
issue to the RCVCET Board for resolution.
9.7As Fiscal Agent, Ramsey County is not responsible for providing services outside
of the scope of services described in this Agreement. The County is not liable for
management decisions made by the RCVCET. The County is not responsible for
cash shortfalls due to funding shortfalls of the RCVCET.
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10.Vehicles
The Parties may use a Ramsey County vehicle for RCVCET activities. In the event that a
County-owned vehicle is neededby a Party, that Party must execute a Vehicle Lease
Agreement (“VLA”) with Ramsey County prior to the use of the vehicle.
11. RCVCET Personnel
11.1The Agencies shall assign licensed peace officers and/or civilian personnel to the
RCVCET as needed to carry out its purpose and to perform their responsibilities
under this Agreement.
11.2All personnel assigned to the RCVCET (“RCVCET Personnel”) shall remain
employees of the Party whose Agency assigned the personnel and shall not be
considered temporary or permanent employees of any of the other Parties or
Agencies or the RCVCET for any purpose whatsoever or be entitled to tenure rights
or any rights or benefits by way of workers’ compensation, re-employment
insurance, medical and hospital care, sick and vacation leave, severance pay, PERA
or any other right or benefit of another of the Parties. The Parties acknowledge
their individual responsibility to provide all salary compensation and fringe benefits
to their employees while performing services on behalf of the RCVCET. Benefits
may include, but are not limited to, health care, disability insurance, life insurance,
re-employment insurance, FICA, Medicare, PERA, vacation, sick leave, and
unpaid leave of absence.
11.3All RCVCET Personnel shall be required to comply with the Violent Crime
Coordinating Council’s Multijurisdictional Task Force Operating Procedures and
Guidelines Manual and more restrictive rules of conduct and operating procedures
prescribed by the RCVCET Commander, which shall be developed in consultation
with the heads of the Agencies and in recognition of the rules of their respective
Agencies,and adopted by the RCVCET Board. The RCVCET Commander, or
his/her designee, shall refer disciplinary matters involving RCVCET Personnel to
the person’s originating Agency for investigation and disposition unless, based on
the judgment of the RCVCET Commander, or his/her designee, a particular matter
represents probable cause for the issuance of a criminal complaint, in which case
the matter shall be referred directly to an external law enforcement agency for
investigation, provided the person’s Agency head is notified in advance thereof.
11.4As assigned by the RCVCET Commander, RCVCET Personnel will be responsible
for drug, gang and violent crime investigation, including information management,
case development, and presenting cases for charging to the appropriate prosecuting
authority. RCVCET Personnel may also assist other law enforcement agencies in
surveillance and undercover operations. RCVCET Personnel will work
cooperatively with assisting agencies. RCVCET Personnel who are peace officers
and who take action in another jurisdiction are authorized to exercise the powers of
a peace officer in the other jurisdiction for purposes of the RCVCET activities.
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12. Advisor
The Ramsey County Attorney shall designate an Assistant Ramsey County Attorney to
provide civil legal advice to the RCVCET Board as, and if, required.
13. Location
RCVCET activities shall take place out of a central location to be agreed to by the
Agencies.
14.Forfeiture, Seizures,and Fines
Proceeds received by the Agencies pursuant to Minnesota statutes on forfeitures from
RCVCET case forfeitures shall be turned over to the Fiscal Agent to be used to support the
efforts of the RCVCET according to the RCVCET Grant requirements. The use and
disbursement of these proceeds must be approved by the RCVCET Board.
15.New Members
A governmental unit may become an additional member of the RCVCET upon approval
by the RCVCET Board. Any governmental unit that applies to become a member must
agree to assign at least one officer to the RCVCET. A governmental unit that becomes a
new member shall be included in the term “Parties” as used in this JPA, its law enforcement
agency shall be included in the term “Agencies” as used in this JPA, and the member and
its agency shall be subject to all of the provisions of this JPA. Such governmentalunit will
become a membereffective upon filing with the Fiscal Agent a certified resolution of the
governmental unit’s governing body approving andauthorizing execution of this
Agreement and an executed counterpart copy of this Agreement. Upon receipt of such
resolution and executed copy, the Fiscal Agent will prepare a conformed copy showing
execution by existing Parties and the new member and forward a copy to all Parties.
16. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same document. All
executed counterparts of this Agreement shall be forwarded to the Fiscal Agent. Upon
receiptof executed counterparts from all parties, the Fiscal Agent will prepare
one conformed copy of this Agreement and provide a copy to each Party.
17. The Parties to this Agreement are subject to the provisions of Minn. Stat. § 299A.642.
18. This Agreement shall amend the JPA signed on February 7, 2005, as amended on January
31, 2007, June 1, 2010, January 1, 2013, and January 1, 2018.
IN WITNESS THEREOF, the undersigned Parties, by action of their governing bodies, have
caused this Agreement to be executed in accordance with the authority of Minnesota Statutes
§ 471.59.
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RAMSEY COUNTY
__________________________________________
Jim McDonough, Chair
Ramsey County Board of Commissioners
__________________________________________
Janet Guthrie, Chief Clerk
Ramsey County Board of Commissioners
Date: _____________________________________
Approval recommended:
__________________________________________
Jack Serier, Ramsey County Sheriff
Approved as to form:
__________________________________________
Assistant County Attorney
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CITY OF MAPLEWOOD
By: ______________________________________
Nora Slawik, Mayor
Date: ____________________________________
By: _____________________________________
Melinda Coleman, City Manager
Date: ____________________________________
Approval recommended:
__________________________________________
Scott Nadeau,Director
Maplewood Police Department
Approved as to form:
__________________________________________
City Attorney
__________________________________________
Financial Services Director
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CITY OF NEW BRIGHTON
By: ______________________________________
Valerie Johnson, Mayor
Date: ____________________________________
By: ______________________________________
Dean R. Lotter, City Manager
Date: _____________________________________
Approval recommended:
__________________________________________
Tony Paetznick, Director
New Brighton Police Department
Approved as to form:
__________________________________________
City Attorney
__________________________________________
Financial Services Director
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CITY OF ROSEVILLE
By: ______________________________________
Dan Roe, Mayor
Date: ____________________________________
By: ______________________________________
Patrick J. Trudgeon, City Manager
Date: ____________________________________
Approval recommended:
__________________________________________
Rick Mathwig, Police Chief
Roseville Police Department
Approved as to form:
__________________________________________
City Attorney
__________________________________________
Financial Services Director
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CITY OF SAINT PAUL
By: ______________________________________
Melvin Carter, Mayor
Date: ____________________________________
Approval recommended:
__________________________________________
Todd Axtell, Police Chief
Saint Paul Police Department
Approved as to form:
__________________________________________
Saint Paul City Attorney
__________________________________________
Financial Services Director
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CITY OF WHITE BEARLAKE
By: ______________________________________
Jo Emerson, Mayor
Date: ____________________________________
By: ______________________________________
Ellen Richter, City Manager
Date: ____________________________________
Approval recommended:
__________________________________________
Julie Swanson, Police Chief
White Bear Lake Police Department
Approved as to form:
__________________________________________
City Attorney
__________________________________________
Financial Services Director
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CITY OF MOUNDS VIEW
By: ______________________________________
Carol A. Mueller, Mayor
Date: ____________________________________
By: ______________________________________
Nyle Zikmund, City Administrator
Date: ____________________________________
Approval recommended:
__________________________________________
Nathan Harder, Police Chief
Mounds View Police Department
Approved as to form:
__________________________________________
City Attorney
__________________________________________
Financial Services Director
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G5
CITY COUNCIL STAFF REPORT
Meeting Date May 29, 2018
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER: Steven Love
Resolution Accepting Assessment Roll and Ordering Assessment Hearing
AGENDA ITEM:
for June 11, 2018, Farrell-Ferndale Area Street Improvements, City Project
17-18
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City Council will consider approving the Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for June 11, 2018, Farrell-Ferndale Area Street Improvements, City Project
17-18.
Recommended Action:
Motion to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing,
for the Farrell-Ferndale Area Street Improvements, City Project 17-18.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,117,226.15
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other:Assessments
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The assessments are one of the funding sources of the approved project funding plan for the
proposed infrastructure improvements of the Farrell-Ferndale area.
Background
There are a total of 160 assessable residential and multi-family parcels within the project area. An
independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. The appraisal report confirmed that the rates are
reasonable. These rates are shown on the following page:
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G5
Residential
o Full Reconstruction Rate = $6,600/unit (Majority of Project Area)
o Partial Reconstruction Rate = $4,950/Unit (Conway Service Drive)
Commercial / Multi-Family
o Commercial /Multi-Family Full Reconstruction Assessment Rate = $132 Per Front-
Foot
o Commercial /Multi-Family Partial Reconstruction Assessment Rate = $99 Per Front-
Foot
An additional open house will be held for residents prior to the Assessment Hearing to answer
questions pertaining to assessments or proposed improvements and processes. Prior to this open
house meeting the results of the special benefit appraisal will be received and residents will be
informed of the final assessment amount.
Budget Information:
The total project cost, based on the feasibility study is estimated at $6,288,000. On April 9, 2018 the
Finance Director was authorized by the City Council to make the financial transfers necessary to
implement the financing plan for the project. A total project budget of $6,288,000 was established.
The approved financing plan is as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$2,736,00050%
SANITARY SEWER FUND$446,0007%
I & I GRANT$25,0000%
ENVIRONMENTAL UTILITY FUND$923,00015%
SPECIAL BENEFIT ASSESSMENT$1,150,00018%
ST. PAUL WATER$834,00013%
W.A.C. FUND$174,0003%
TOTAL FUNDING$6,288,000100%
The estimated project costs and proposed funding plan have been reviewed by the Finance
Director.
Timeline:
April 9, 2018 – Feasibility Report Accepted and Plans and Specifications Ordered
April 23, 2018 – Project Ordered Following a Public Hearing
May 14, 2018 – Plans Approve, Authorized Advertising for Bids, Assessment Roll Ordered
Attachments
1.Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2.Pending Assessment Roll
3.Project Location Map
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RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Farrell-FerndaleArea Street Improvements, City Project 17-
18,and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
th
1.A hearing shall be held on the 11day of June2018, at the city hall at 7:00 p.m.
topass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
th
Approved this 29day of May2018.
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G5, Attachment 3
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For the Permanent Record - Meeting Date: 05/29/2018 - Agenda Item G5
ParcelIDSiteAddressResidentialUnitsTotalAssessment
25292241004626697thStE1$6,600.00
25292241004726777thStE1$6,600.00
25292241004826877thStE1$6,600.00
25292241004926957thStE1$6,600.00
25292241005027037thStE1$6,600.00
25292241005127077thStE1$6,600.00
25292241005227137thStE1$6,600.00
25292241005327257thStE1$6,600.00
2529224400152705MinnehahaAveE1$6,600.00
252922440016744MayhillRdN1$6,600.00
252922440017750MayhillRdN1$6,600.00
252922440018756MayhillRdN1$6,600.00
252922440019764MayhillRdN1$6,600.00
252922440020772MayhillRdN1$6,600.00
252922440021778MayhillRdN1$6,600.00
252922440022784MayhillRdN1$6,600.00
252922440023792MayhillRdN1$6,600.00
252922440024798MayhillRdN1$6,600.00
252922440025804MayhillRdN1$6,600.00
252922440026814MayhillRdN1$6,600.00
252922440029833MayhillRdN1$6,600.00
252922440030825MayhillRdN1$6,600.00
252922440031817MayhillRdN1$6,600.00
252922440032811MayhillRdN1$6,600.00
252922440033803MayhillRdN1$6,600.00
252922440035783MayhillRdN1$6,600.00
252922440036777MayhillRdN1$6,600.00
252922440037763MayhillRdN1$6,600.00
252922440038757MayhillRdN1$6,600.00
252922440039749MayhillRdN1$6,600.00
252922440040743MayhillRdN1$6,600.00
2529224400412697MinnehahaAveE1$6,600.00
252922440045797MayhillRdN1$6,600.00
252922440046789MayhillRdN1$6,600.00
252922440047839CenturyAveN$24,222.00
252922440052831CenturyAveN2$13,200.00
362922110012690FerndaleStN1$6,600.00
3629221100142635MargaretAveE1$6,600.00
3629221100152669MargaretAveE1$6,600.00
3629221100162675MargaretAveE1$6,600.00
3629221100172681MargaretAveE1$6,600.00
3629221100182687MargaretAveE1$6,600.00
3629221100192697MargaretAveE1$6,600.00
3629221100202707MargaretAveE1$6,600.00
362922110023653CenturyAveN2$13,200.00
36292211003027255thStE1$6,600.00
36292211003127155thStE1$6,600.00
36292211003227055thStE1$6,600.00
36292211003326935thStE1$6,600.00
3629221100372674MargaretAveE1$6,600.00
3629221100382666MargaretAveE1$6,600.00
For the Permanent Record - Meeting Date: 05/29/2018 - Agenda Item G5
3629221100392654MargaretAveE1$6,600.00
362922110041631FarrellStN1$6,600.00
362922110042619FarrellStN1$6,600.00
36292211004426575thStE1$6,600.00
362922110046618FerndaleStN1$6,600.00
362922110047626FerndaleStN1$6,600.00
362922110048634FerndaleStN1$6,600.00
3629221100512634MargaretAveE1$6,600.00
3629221100522640MargaretAveE1$6,600.00
362922110053670FerndaleStN1$6,600.00
362922110054680FerndaleStN1$6,600.00
3629221100592663MargaretAveE1$6,600.00
36292211006126255thStE1$6,600.00
36292211006226335thStE1$6,600.00
362922110063643FarrellStN1$5,280.00
362922110064639FarrellStN1$5,280.00
362922110066609FarrellStN1$6,600.00
36292211006726675thStE1$6,600.00
362922110068646FerndaleStN1$6,600.00
362922110069644FerndaleStN1$6,600.00
3629221100702647MargaretAveE1$6,600.00
3629221100732706MargaretAveE1$6,600.00
3629221100742704MargaretAve1$6,600.00
3629221100752702MargaretAve1$6,600.00
362922120005687FerndaleStN1$6,600.00
362922120006679FerndaleStN1$6,600.00
362922120011643FerndaleStN1$6,600.00
362922120012635FerndaleStN1$6,600.00
362922120036629FerndaleStN1$6,600.00
362922120037621FerndaleStN1$6,600.00
362922120038613FerndaleStN1$6,600.00
362922120039607FerndaleStN1$6,600.00
362922120040671FerndaleStN1$6,600.00
362922120041665FerndaleStN1$6,600.00
362922120042657FerndaleStN1$6,600.00
362922120043649FerndaleStN1$6,600.00
362922130002585FerndaleStN1$6,600.00
362922130003577FerndaleStN1$6,600.00
362922130004571FerndaleStN1$6,600.00
362922130005561FerndaleStN1$6,600.00
362922130006557FerndaleStN1$6,600.00
362922130007549FerndaleStN1$6,600.00
362922130008543FerndaleStN1$6,600.00
362922130009537FerndaleStN1$6,600.00
362922130010529FerndaleStN1$6,600.00
362922130011521FerndaleStN1$6,600.00
362922130012513FerndaleStN1$6,600.00
362922130013505FerndaleStN1$6,600.00
3629221300142605ConwayAveE$29,865.00
3629221300152585ConwayAveE$30,279.15
362922130023595FerndaleStN1$6,600.00
3629221400072713FremontAveE1$6,600.00
For the Permanent Record - Meeting Date: 05/29/2018 - Agenda Item G5
3629221400082705FremontAveE1$6,600.00
3629221400092695FremontAveE1$6,600.00
362922140010548FarrellStN1$6,600.00
362922140011558FarrellStN1$6,600.00
362922140012570FarrellStN1$6,600.00
362922140013580FarrellStN1$6,600.00
36292214001427065thStE1$6,600.00
36292214001526985thStE1$6,600.00
362922140016592FarrellStN1$6,600.00
362922140017593FarrellStN1$6,600.00
362922140019585FarrellStN1$6,600.00
362922140020571FarrellStN1$6,600.00
362922140021559FarrellStN1$6,600.00
362922140022549FarrellStN1$6,600.00
3629221400232655FremontAveE1$6,600.00
3629221400242635FremontAveE1$6,600.00
3629221400252627FremontAveE1$6,600.00
362922140026548FerndaleStN1$6,600.00
362922140027556FerndaleStN1$6,600.00
362922140028562FerndaleStN1$6,600.00
362922140029570FerndaleStN1$6,600.00
362922140030580FerndaleStN1$6,600.00
362922140031588FerndaleStN1$6,600.00
362922140032594FerndaleStN1$6,600.00
36292214003326485thStE1$6,600.00
3629221400342646FremontAveE1$6,600.00
362922140036520FerndaleStN1$6,600.00
362922140037510FerndaleStN1$6,600.00
362922140038500FerndaleStN1$6,600.00
362922140039488FerndaleStN1$4,950.00
3629221400402643ConwayAveE1$4,950.00
3629221400412651ConwayAveE1$4,950.00
3629221400422671ConwayAveE1$4,950.00
362922140043495FarrellStN1$6,600.00
362922140044501FarrellStN1$6,600.00
362922140045509FarrellStN1$6,600.00
362922140046515FarrellStN1$6,600.00
362922140047521FarrellStN1$6,600.00
3629221400482656FremontAveE1$6,600.00
362922140049533FarrellStN1$6,600.00
362922140050532FarrellStN1$6,600.00
3629221400512700FremontAveE1$6,600.00
3629221400522708FremontAveE1$6,600.00
362922140053520FarrellStN1$6,600.00
362922140054510FarrellStN1$6,600.00
362922140055500FarrellStN1$6,600.00
3629221400562691ConwayAveE1$4,950.00
3629221400572703ConwayAveE1$4,950.00
3629221400582725ConwayAveE2$9,900.00
3629221400652714FremontAveE1$6,600.00
362922140066593CenturyAveN1.5$9,900.00
3629221400672624FremontAveE1$6,600.00
For the Permanent Record - Meeting Date: 05/29/2018 - Agenda Item G5
3629221400682634FremontAveE1$6,600.00
36292214006926605thStE1$6,600.00
36292214007005thStE1$6,600.00
Totals:158.5$1,114,626.15
ResidentialFullReconstructionUnitAssessmentRate:$6,600
ResidentialPartialReconstructionUnitAssessmentRate:$4,950
2585ConwayApartments
TotalStreetFrontFootage:305.85
PartialReconstructionRateperFrontFoot:$99
TotalTownhomeAssessment:$30,279.15
2605ConwayApartments
TotalConwayAvenueStreetFrontFootage:155
PartialReconstructionRateperFrontFoot:$99
TotalTownhomeAssessment:$15,345.00
TotalFerndaleStreetFrontFootage:110
FullReconstructionRateperFrontFoot:$132
TotalTownhomeAssessment:$14,520.00
Total2605ConwayApartmentsAssessment:$29,865.00
839CenturyAvenue
TotalStreetFrontFootage:183.5
FullReconstructionRateperFrontFoot:$132
TotalAssessment:$24,222.00
831CenturyAvenue
RevisedtoreflectCurrentResidentialZoning2ResidentialUnits
RatePerResidentialUnit$6,600
TotalAssessment:$13,200.00
639and643FarrellStreet
AssessmentRateRevisedtoreflect60footTwinHomeLots
RatePerUnit:$5,280
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CITY COUNCILSTAFF REPORT
Meeting Date May 29, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steve Love, Public Works Director
Audra Robbins, Parks and Recreation Manager
PRESENTER:Steve Love, Public Works Director
AGENDA ITEM:
Resolution Accepting Tree Planting Donation
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
A donation of $140.00 was given to the City of Maplewood to plant trees in city parks. This
donation was from St. Paul and Ramsey County Friends of the Parks and Trails.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by the governing
body in the form of a resolution by a two-thirds vote.
Recommended Action:
Motion to approve the resolution accepting the tree planting donation in the amount of $140.00 to
the City of Maplewood.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$140.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Trees are an essential asset to the city. This donation reduces city costs for tree purchase and
enables a citizen to support our parks in a meaningful way through a community partner.
Background
Friends of the Parks and trails of St. Paul and Ramsey County promotes the public support and
appreciation of parks and trails. Donations through their Annual Tree Sale have added over 7,500
trees to parks in St. Paul, Ramsey County and the entire Twin Cities metropolitan area. With the
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spread of the emerald ash borer, it is especially important to re-plant trees in our parks. The
donation is intended to help the City with this effort.
Attachments
1.Resolution Accepting Tree Planting Donation
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RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department hasreceived
a donation of $140.00 for planting trees at parks;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood to accept this donation.
th
Approved this 29of May 2018.
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CITY COUNCILSTAFF REPORT
Meeting Date May 29, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
Resolution Adopting Revised Assessment Roll, Londin-Highpoint Area
Street Improvements, City Project 17-19
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
City staff has prepared recommendations for actions on each assessment objection received for the
Londin-Highpoint Area Street Improvements, City Project 17-19. City Council will consider the
proposed assessment objection recommendations and approval of the attached Resolution
Adopting Revised Assessment Roll, City Project 17-19.
Recommended Action:
Motion to approve the attachedResolution Adopting Revised Assessment Roll for the Londin-
Highpoint Area Street Improvements, City Project 17-19.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$468,858.45
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Assessments
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The assessments are one of the funding sources of the approved project funding plan for the
proposed infrastructure improvementsof the Londin-Highpoint area.
Background
City Council conducted anAssessment Hearing on March 14, 2018. Residents were provided with
the required advanced notice of assessment hearing. Residents were required to file a written
notice if they objected to the assessment amount. Two property owners provided written objections
prior to the closing of the public hearing. The objections are listed on the following page:
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1.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East. It is currently
proposed that the property be assessed for 0.5 units at the Townhome assessment rate for
a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral.
2.Parcel 122822210087– Jacqueline J Adams, 2445 Londin Lane East, Unit 411. It is
currently proposed to be assessed 1 unit at the Condominiums assessment rate for a total
amount of $473.30.
Recommendations:
City Staff reviewed the requests and recommends the following adjustment to the assessment roll:
1.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East.
It is currently proposed that the property be assessed for 0.5 units at the Townhome
assessment rate for a total amount of $673.17. Staff recommendation is to granta senior
citizen deferral upon approval of necessary paperwork and financial information. If
approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5
percent during the deferral period and the assessment will become due with accumulated
interest at the end of the deferral period.
2.Parcel 122822210087 – Jacqueline J Adams, 2445 Londin Lane East, Unit 411. It is
currently proposed to be assessed 1 unit at the Condominiums assessment rate for a total
amount of $473.30.City staff contacted Jacqueline Adams to verify if her document was an
objection to the assessment on March 16, 2018. Jacqueline Adams confirmed that it was
notan objection to the assessment. Staff recommendation is to proceed with the proposed
assessment as detailed in the assessment roll.
Timeline:
March 12, 2018 –Improvements Ordered
April 9, 2018 – Plans Approve, Authorized Advertising for Bids, Assessment Roll Ordered
April 23, 2018 – Accept Assessment Roll and Called for a Public Hearing
May 14, 2018 – Assessment Hearing, Adopting Assessment Roll, and Award Contract
Attachments
1.Resolution Adopting Revised Assessment Roll
2.Assessment Roll
3.Assessment Objections
4.Project Location Map
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RESOLUTION
ADOPTING REVISED ASSESSMENT ROLL
WHEREAS, pursuant to a resolution passed by the City Council on May 14, 2018, the
assessment roll for the Londin-HighpointAreaStreet Improvements, City Project 17-19was
presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the followingtwo (2)property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized
as follows:
1.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East. It is currently
proposed that the property be assessed for 0.5 units at the Townhome assessment rate
for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral.
2.Parcel 122822210087 – Jacqueline J Adams, 2445 Londin Lane East, Unit 411. It is
currently proposed to be assessed 1 unit at the Condominiums assessment rate for a
total amount of $473.30.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
A.That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the Londin-HighpointArea Street Improvements,
City Project 17-19:
1.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East. It is currently
proposed that the property be assessed for 0.5 units at the Townhome assessment rate
for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral.
Staff recommendation is to granta senior citizen deferral upon approval of necessary
paperwork and financial information. If approved, the deferral will be for a period of 15
years. Interest will accrue at a rate of 5 percent during the deferral period and the
assessment will become due with accumulated interest at the end of the deferral period.
2.Parcel 122822210087 – Jacqueline J Adams, 2445 Londin Lane East, Unit 411. It is
currently proposed to be assessed 1 unit at the Condominiums assessment rate for a
total amount of $473.30.
City staff contacted Jacqueline Adams to verify if her document was an objection to the
assessment on March 16, 2018. Jacqueline Adams confirmed that it was notan
objection to the assessment. Staff recommendation is to proceed with the proposed
assessment as detailed in the assessment roll.
B.The assessment roll for the Londin-HighpointAreaStreet Improvements, City Project 17-
19, as amended, is hereby accepted, a copy of which is attached hereto and made a part
hereof. Said assessment roll shall constitute the special assessment against the lands
named therein, and each track of land therein included is hereby found to be benefited by
the proposed improvements in the amount of the assessment levied against it.
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C.Such assessments shall be payable in equal annual installments extending over a period of
15years for residential, commercial, townhomes, and multi-family properties, the first
installments to be payable on or before the first Monday in January 2019 and shall bear
interest at the rate of5.00percent per annum fromthe date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2018. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
D.The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, but no later than November 15, 2018, pay the whole of
the assessment on such property, with interest accrued to the date of the payment, to the
City Clerk, except that no interest shall be charged if the entire assessment is paid within
30 days from the adoption of this resolution; and they may, at any time afterNovember 15,
2018, pay to the County Auditor the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 16 or interest will be charged through December
31 of the next succeeding year.
E.The City Engineer and City Clerk shall forthwith after November 15, 2018, butno later than
November 16, 2018, transmit a certified duplicate of this assessment to the County Auditor
to be extended on the property tax list of the county. Such assessments shall be collected
and paid over the same manner as other municipal taxes.
Approved this 29th day of May 2018.
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CITY COUNCILSTAFF REPORT
Meeting Date May 29, 2018
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Michael Martin, AICP, Economic Development Coordinator
PRESENTOR:
Michael Martin, AICP, Economic Development Coordinator
AGENDA ITEM:Mercedes Benz –Morrie’s Automotive Group, 2780 Maplewood Drive
a.Comprehensive Plan Amendment Resolution (Requires Two-Thirds
Majority Vote Of City Council)
b.Zoning Map AmendmentResolution(Requires Two-Thirds Majority
Vote Of City Council)
c. LotDivision
d.Conditional Use Permit RevisionResolution
e.Setback VarianceResolution
f.Design Review
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
PolicyIssue:
Morrie’s Automotive Group, owner of the property located at 2780 Maplewood Drive, is proposing to
tear down the existing car dealership building and build a new dealership building for its Mercedes
Benz brand.To move forward, the applicant needs approval of a comprehensive plan amendment,
zoning map amendment, lot division, conditional use permit revision, setback variance and design
review. The applicant did hold a neighborhood meeting on April 3, 2018, inviting neighbors to their
facility for a discussion.
Recommended Motion:
a.Motionto approve theattached comprehensiveplan amendment resolution which approves a
land use plan amendment from LDR (low density residential) to C (commercial) for
approximately 4.44 of the 8.97-acre parcel located at 2780 Maplewood Drive.
b.Motionto approve the attached zoning map amendmentresolution which approves thechange
from R1 (single dwelling) to M1 (light manufacturing) for approximately 4.44 of the 8.97-acre
parcel located at 2780 Maplewood Drive.
c. Motionto approve the lot division request to subdivide and adjust lot lines for the applicant’s 2.9
acre parcel located withinthe property at 2780 Maplewood Drive and the neighboring 1.59 acre
parcel located at 1263 KohlmanAvenue East.This lot division approval is subject to the
following conditions:
1.A survey must be submitted to planning staff for final approval.
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2.The lot division and any and all easement agreements must be recorded with Ramsey
County within one year of approval date otherwise the approval is null and void.
d.Motionto approve the attached conditional use permit revision resolutionwhich outlines the
conditions required for the entire new auto dealership building, as all buildings erected in the
Light Manufacturing zoning district within 350 feet of a residential district require a conditional
use permit.
e.Motionto approve the attached setback variance resolution for Morrie’s proposed Mercedes
Benz dealership which allows a 308 foot variance from the city’s setback requirements.
f.Motionto approve the design plans for the new 47,685 square foot auto dealership building date
stamped May 9, 2018, for the redevelopment project located at 2780 Maplewood Drive.
Approval is subject to the applicant doing the following:
1.Repeat this review in two years if the city has not issued a building permit for this project.
2.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch,
dated May 8, 2018.
3.Satisfy the requirements set forth in the staff report authored by environmental planner
Shann Finwall, dated May 15, 2018.
4.All requirements of the fire marshal and building official must be met.
5.All roof-top mechanical equipment shall be screened from view.
6.Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a.Revised landscaping and site plans showing additional plantings and screening on the
east side of the site. This plan shall also includetherestoration of the wetland buffer
area with native plantings.
b.Submit a revised photometric plan for staff approval –plan must meet all city
requirements.
c. Submit plans for staff approval for the required trash enclosure. The trash enclosure’s
colors and building materials shall be consistent with the main building.
d.A cash escrow or an irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
7.The applicant shall complete the following before occupying the building:
a.Replace any property irons removed because of this construction.
b.Provide continuous concrete curb and gutter around the parking lot and driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
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d.Install city approved wetland buffer signs at the edge of the wetland buffer that notifies
that no building, mowing, cutting, grading, filling or dumping is allowed within the buffer.
8.If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to the public health, safety or welfare.
b.The above-required letter of credit or cash escrow is held by the City of Maplewood for
all required exterior improvements. The owner or contractor shall complete any
unfinished exterior improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
9.All work shall follow the approved plans. City staff may approve minor changes.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt.
The city deemed the applicant’s application complete on May 8, 2018. The initial 60-day review
deadline for a decision is July 7, 2018. As stated in Minnesota State Statute 15.99, the city is
allowed to take an additional 60 days if necessary to complete the review.
Background
Project Overview
Several years after this site was established as an auto dealership, the city amended its ordinance
requiring new and used auto sales besetback 350 feet from any property planned for residential
use. The applicant’s first redevelopment submittal had the parking lot within 24 feet at its nearest
point to a residential property line. The first site plan also had approximately 59,000 square feetof
new hard surfaceon site. Staff rejected this site plan and stated the applicant needed to further
refine plans to increase the buffer area between the residential properties and the parking lot while
also decreasing the amount of new hard surface on site.
To accomplish this, the applicant reduced the total amount of parking spaces from 427 to 362. The
applicant also agreed to relinquish several of the parking spaces located in the wetland buffer on
the east side of the site. The property received a variance to locate parking within the wetland buffer
in 1996. Taking the asphalt out of the buffer area and returning it to native planting will work to
improve the wetland conditions in this area. The applicant should be required to further protect this
reclaimed area bysigning a maintenanceagreement with the city to ensure the native plants are
established within the buffer within a three-year period.
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By reducing the amount of new parking on site, removing some existing parking areas on site and
reducing the widths of drive aisles the applicant was able to get the amount of new net hard surface
to under an acre for the entire site – 40,764 square feet of new hard surface.
The applicant also nearly doubled the buffer area between the parking lot and the residential
properties to 42 feet at is closest point. Between the parking lot and the property line, there is a six
foot difference in grading –with the dealership land lying lower which will block view of the vehicles
near the property line. In addition, the applicant will plant numerous conifer trees to create a
vegetation screen between the dealership and the homes to the south. The code requires screening
to be at least six feet tall with 80 percent opaqueness and this will be achieved.
Comprehensive Plan Amendment, Zoning
Map Amendmentand Lot Division
The applicant’s three requests for a
comprehensive plan amendment, zoning map
amendmentand lot division are tied together
and in large part could be considered more
administrative.
As seen in the figure to the right, the red
outline identifies the applicant’s existing site
with a large part of it guided by the 2030
Comprehensive Plan as Low Density
Residential and zoned R1 single dwelling.
Staff researched the history of the property
and could not find anything specific as to why
the land use and zoning designations of a
good part of this site were left residential. On
this same image, the yellow dashed line
indicates where the proposed lot division
Red outline indicates applicant’s existing
would take place. South of the yellow line
property. Yellow dashed line represents lot
would remain residential and be attached to
division with area south of the line
the single family property located at 1263
Kohlman Avenue. This would remove any
neighborhood worry of the applicant trying to install an access drive directly onto Kohlman. In
exchange, the residential property at 1263 Kohlman is dividing the north part of its lot and attaching
it to the applicant’s property. With the lot division in place, it is staff’s recommendation that the land
use and zoning match with what is occurring on this site. The entire siteat 2780 Maplewood Drive
would then be guided as Commercial and zoned Light Manufacturing.
Conditional Use Permit Revision
This site received its original CUP in 1979 with the most recent revision occurring in 2001 for an
addition to the site’s repair shop. This conditional use permit regulates the car wash and auto repair
service on this site. The use of this property as a new and used auto dealership is a permitted use,
sans this proposal’s inability to meet today’s existing setback requirements. The setback variance
will be addressed in the next section. This CUP is required to be revised to incorporate a new site
plan and location of the repair and car wash uses on this siteand because all buildings withinthe
Light Manufacturing zoning district thatare within 350 feet of residential also require a CUP.
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Staff recommends adding conditions to the CUP to ensure all work takes place within the enclosed
building with garage doors shut and all vehicles parked outside are operable. In addition, staff is
recommending language be added to the CUP prohibiting the applicant from parking vehicles on
non-approved surfaces, banning the testing of vehicles – for both repair and sales purposes – from
taking place on local residential roads and all employees shall be required to park vehicles on site.
Setback Variance
State statute allows variances to be approved when practical difficulties exist. State statute also
dictates that practical difficultiesoccur when the property owner proposes to use the property in a
reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and the variance, if granted,
will not alter the essential character of the locality.
The city’s setback requirement was adopted after this site was established as an auto dealership
and now provides practical difficulties for the applicant to build a new facility that meets the needs of
an auto dealership today. By looking at this property’s history you can see how the building was
expanded in a piecemeal method to add theadditional servicesthat arenow expected to be housed
within a dealership. The applicant has demonstrated its openness to hearing the concerns of the
neighborhood and staff by increasing the buffer between the parking lot and the residential
properties to the south, removing existing asphalt from wetland buffer areas and locating the
service and car wash uses on the north side of the building to buffer noise.
With the proposed new lot lines, the new building will be setback 115 feet from the property line at
its closest point. The proposed parking lot would be 42 feet at is closest point – thus requiring a 308
foot variance. Maplewood is home to several auto dealerships that front major roadways and are
also next door neighbors to residential areas.
Tesla (Under Remodel Construction), 2590 Maplewood Drive – 102 foot setback from
nearby residential property
Kline Auto, 2610 Maplewood Drive –102 foot setback from nearby residential property
Maplewood Toyota, 2873 Maplewood Drive – 160 feet from nearby residential property
Schmelz Countryside, 1180 Highway 36 – 23 foot setback from nearby residential property
Design Review
Shoreland Overlay
The site lies within the city’s Shoreland Overlay District (Kohlman Lake), the development is
restricted to a total of 40 percent impervious surface coverage without the use of impervious
surface coverage bonuses (allowed by ordinance). A bonus would allow up to 60 percent
impervious surface coverage with the inclusion of additional facilities for the treatment of runoff. The
applicant is proposing a 51 percent impervious surface coverage with this project (It should be
noted that their original site plan included 55 percentimpervious surface coverage).
To achieve the bonus for this project, the applicant was required to infiltrate 1.65-inches of runoff (a
50 percent increase over the standard volume reduction requirement) for the 11 percent of
impervious surfaces above the 40 percent maximum allowed. Theapplicant was still required to
meet the standard volume reduction requirements for the first 40 percent impervious. Through the
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combination of two underground infiltration systems, the proposed design meets and exceeds all
standard stormwater and Shoreland Overlay District requirements.
Site Plan
As part of this project, the applicant has purchased the auto body shop southwest of its current site.
This building will be removed and the land incorporated into the overall site. Currently between the
dealership and auto body properties there are three access points onto Maplewood Drive, with the
new project one access point will be removed. The two access points for Mercedes will remain in
place. Asproposed, the existing 35,041 square foot building would be removed and a new 47,685
square foot building would be built and shifted further south on the site. The new building is 12,644
square feet bigger than the existing facility. The bulk of the site’s parking will be located on the north
side of the buildingas will the car wash and auto repair services.
The new building andparking lot areas will meet all wetland setbackrequirements. In 1996, this
property received a variance to build parking within the wetland buffer on the east side of the site.
The applicant is proposing to remove the vast majority of the parking located in the wetland buffer
and return the area to native planting. In addition, staff is recommending additional vegetation be
added to the east side of the site to add more screening from the residential properties to the east.
Building Elevations
At its tallest the new building will be 27 feet tall. The west elevation facing Highway 61 will consist
of a mainly glass surface with galvanized siding being used for the service entrance portion of the
building. The south and north elevations will also be treated with the glass panels and galvanized
siding. The east side of the north and south elevations introduce the use of EIFS which will be
painted between three shades of white and silver. The EIFS and color scheme will also be used on
the entire east elevation. Any rooftop equipment will be required to be screened adequately from
the residential propertiesto the east and south.
The applicant’s rendering of the proposed building looking northeast onto the site.
Landscaping
The bulk of the proposed landscaping will occur on the south side of the project – between the
parking lot and the property line. Staff recommends additional landscaping occur on the east side of
the site as well. The applicant shall work with staff on developing a revised landscape plan that will
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both incorporate screening elements for homes to the east and return the vacated parking lot buffer
area to native plantings.
Additional plantings will occur withinthe parkinglotislands throughout the site and along the front
property line. The applicant is required to meet the city’s tree replacement ordinance.
Lighting
The applicant will be required to submit a revised photometric plan before any building permits can
be issued. There is only one area in the southwest corner of the site that does not meet the city’s
ordinance requirement. While the plan meets city’s requirements for light intensity throughout the
rest of the site, city staff will ensure a revised plan is submitted verifying the entire site meets
ordinance. In addition, the city limits light pole height to 25 feet. The submitted plan indicates
several of the poles would be 26 feet in height. The revised plan will also need to show poles are no
taller than 25 feet. In addition, the planning commission recommended the applicant be required to
dim all site lights at 8 p.m. daily and to limit light pole height to 15 feet near residential properties.
The planning commission’s recommendations are reflected in the attached conditional use permit
resolution’s conditions of approval.
Parking
For the sales area of the building, city ordinance requires 1 space per every 200 square feet of
area. The building would dedicate 8,500 square feet to sales thus requiring 43 parking spaces at
least 9.5 feet wide. The applicant has accommodated for the required 43 spaces within the site
plan. In addition, ordinance requires two parking spaces per service bay plus an additional space
for each employee. The proposed facility would have 29 service bays plus 75 employees for the
entire facility – requiring 133 parking spaces. The overall site contains362 parking spaces which
leaves186 spaces for inventory. As mentioned earlier in the report, staff is recommending the
conditions of approval require that all vehicles be parked in an approved space and that employees
beprohibited from parking on the street.
Trash Enclosure
All trash and recycling receptacles will be stored in a trash enclosure on the east site of the site.
Before any building permits are issued for this project, the applicant will be required to submit plans
for the trash enclosure for staff approval. The materials and colors of the trash enclosure will be
required to be consistent with the project and provide sufficient screening from properties to the
east.
Commission Review
Planning Commission
May 15, 2018: The Planning Commission held a public hearing and reviewedthis project.On the
comprehensive plan amendment, zoning map amendment, lot division and conditional use permit
revision itemsthe commission unanimously recommended approval. The Planning Commission
recommended approval of the setback variance with a 4-1 vote. The commissionrecommended an
additional requirement be added to the conditional use permitregarding the dimming of lights and
height of light poles near the south lot line. Staff has incorporated this requirementinto the attached
conditional use permit resolution.
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Community Design Review Board
May 15, 2018: The Community Design Review Board reviewed thisprojectand unanimously
recommended approval.
Department Comments
Engineering Department, Jon Jarosch
Please see Jon Jarosch’s engineering report, dated May 8, 2018, attached to this report.
Building Official, Jason Brash
Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015
Minnesota State Fire Code, MN 2015 Accessibility code, MN1306, and 2015 Minnesota Building
Code.
Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter
1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain
compliance is not an option. The following forms must be completed as submittals.
a.ASHRAE 90.1-2010 Building Envelope Compliance Documentation
b.ASHRAE 90.1-2010 HVAC Compliance Documentation
c. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation
d.ASHRAE 90.1-2010 Lighting Compliance Documentation
Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection
schedule document and submit with plans.
Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the
issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood
requires permit for drain waste and vent.
Permits are required for building, plumbing, mechanical, electrical, health, fire alarm, and sprinklers.
Provide twosets of stamped and signed plans and one digital set.
Citizen Comments
Staff surveyed the 58 property owners within 500 feet of this site for their comments. Therewere 12
replies.
For
1.I support the proposal. It should be noted that property lines are not shown correctly for 1247
Kohlman and 2720 Maplewood Dr. in the overhead image enclosed. The 2720 property has an
appendage or wedge between the back of our property and what was the Don’s Body Shop
Property. (Jonathan and Marilyn Buesing, 1247 Kohlman Avenue)
2.Hello, my name is Charles Crummy. I am the owner of the property that Morrie's Mercedes is
looking to do the land swap with. I was approached by an employee of Morries about a land
deal. They were very nice and had explained that Porsche and Mercedes had split when
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Maplewood lmports sold. The problem that Morries was having was that Mercedes was looking
for a larger lot, and in order for Morries to keep Mercedes at this site, Morries needed to
increase the amount of vehicles the lot could handle to keep Mercedes at this location. Morries
has since reached out and looked at wetland development and if it was an option to move some
wet lands to make their lot bigger. They also procured a business off of highway 61 to help with
the space needed. lt turns out that without the portion of my backyard it was going to be very
costly for Morries to keep Mercedes there. They had in turn looked at a few other sites out of
Maplewood and then contacted myself. The purpose of the land swap was working in multiple
peoples favors, Morries would get the needed space for Mercedes and the parcel up off of
Kohlman would not be sold off and a very small home put on the parcel for sale. Driving market
values of neighboring properties down.
Yes, I realize that a car dealership could also drive down values, but Morries had a plan to
separate the commercial property from the residential property using a 20' berm and pine trees
on top of it to make a more natural break. I was told that they would use timers on directional
lighting so they would not offend any of the neighbors as well as myself. They have been very
forthcoming on their intentions and I believe I would rather see a Mercedes dealer in my
backyard with a fancy new building then the possibility of Morries selling off to a used car dealer
and changing the cliental that would be walking through our backyards. I have always supported
Maplewood and I believe keeping Mercedes in town would be a mutually beneficial proposition
for all involved.
Maplewood would get a better tax base on a high end dealer. The homeowners would get a
better outcome then if they were to lose Mercedes, and Mercedes would get a lot that is large
enough to hold the numbers of vehicles required to stay a Mercedes dealership as well as
getting to build a building that fits the corridor (turns out that all of the dealerships on 61 have
brand new building and landscaping, I think it would only be fair to have one of our longstanding
lots get the chance to keep up with the Jones's). I know my neighbors and I are all worried
about possible items that would be annoying as home owners such as extra generated noise
lights or possible land values dropping, howeverI believe that Morries has a great plan in place
and I am sure they will work with all of the homeowners that this could effect to help eliminate
any future hardships. (Charles Crummy, 1263 Kohlman Avenue)
3.I am very excited to see additional investment in the area especially of the quality Mercedes is
looking to build. I have no objections to the Lot division, Rezoning, comprehensive plan
amendment or the Variance. (Mike Brass, Property Owner of 2780 Maplewood Drive)
Against
1.My opinion is that I am strongly opposed to this. We do not need to encroach on the wildlife that
lives in the Shoreland Overlay District or destroy more of our wetlands. 214,548 square feet of
impervious surface is a serious detriment to wildlife. We need more community gardens and
wildlife areas and we need to SAVE OUR WETLANDS!!!! This would bring more traffic, noise
and pollution to an already sensitive ecosystem. Please consider the environment when making
your decision, I know I’m just one small voice but I love my city because of the nature I get to
experience everyday here. (Jolene Durant, 1244 Kohlman Avenue)
2.The variance for the 350 foot setback places cars/parking lot too close to our property. Sunday
towtrucks and Sunday “customers” are more visible/close to our yard. The 350 foot setback
ordinance should be followed. Government is about following precedence not making
exceptions. Lighting, car alarms, car activity devalues our property. Please give strong
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consideration to our concerns – follow the current setback allowance already existing. Do not
allow for less distance. (Robert and Michele Emerson, 157 Kohlman Avenue)
3.I thoroughly oppose allowing this dealership to build that close to residential areas. With a
parking lot comes street lights that never shut off! The light pollution will negatively impact out
whole neighborhood. I really hope my opinion and the opinion of a lot of my neighbors is
seriously taken into account. But as this project has been allowed to get this far I am sure it
means little. (David and Emily Marin, 1284 Kohlman Avenue)
4.I am writing today in response to your letter dated April 23, 2018, per our telephone
conversation regarding the 2780 in Maplewood Drive Mercedes Benz development proposal.
I am writing to you not only as a longtime resident. But as a longtime commissioner of the city of
Maplewood Planning Commission. I was a city planning commissioner when Mercedes Benz
first came to our city to build at their current location.
Per our discussion on the telephone. I am writing to inform you that when Mercedes Benz came
to the city to build originally. The city gave Mercedes Benz a variance to build up to the wetland
behind their property and allowed them to place their required catch basin into the wetland area.
Jeff Olson was the City Director of Planning and Melinda Coleman who was then the Assistant
Planner. They were both in charge of development and very aware of this.
This business has already received several CUP's, Variances and special setbacks already that
encroach on and intothe residential properties and into the previously designated wetland.
You cannot put additional variances and CUP's on top of already granted special allowances
transferring onto a new business piggybacking on the old already granted and in place.
The City itself has a wetland ordinance that they do not enforce with businesses.
The Ramsey-Washington Metro Watershed District has closed and re-routed the County Ditch
18. They have constructed and installed several weirs across the acreage of KSTP fromsouth
to north and west of the tower. They have also created several large areas of ponding along
Beam Avenue backing up and holding the stagnant water onto a larger area for longer periods
of time behind the properties of everyone north of Kohlman Avenueand North Clarence Streets.
The area is so large that it also backs up to the property behind the dealership's current
location. This fills the "Natural Wetland" that existed when Mercedes Benz built their dealership
originally.
This city has allowed andenabled this to happen, so the city can claim more wetland without the
knowledge and permission of the surrounding homeowners. When the city allowed and
permitted the Ramsey-Washington Metro Watershed District to alter the KSTP property. No
property owners were given the proper legal notice. Not one homeowner within 500 feet of the
proposed project received notice.
This project itself has created a nuisance and a health hazard.
The city would be putting commercial property into already zoned residential property.
You would be extending commercial property on HWY 61 corridor.
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When was the public hearing and input that is required by state statute from the neighborhood
for the changes in the zoning?
For as long as the Mercedes-Benz has been at its current location they have had a blatant
disregard for our neighborhood and their influence on it. They and the city have done absolutely
nothing to respect the property owner's rights to the full use and enjoyment of their property. We
have numerous customers race through our neighborhood test driving their cars several times
per week. The dealership has been given notice numerous times to stop this and they disregard
that as well.
The management themselves have been extremely rude when they have been put on notice
regarding this serious safety issue. This is another safety hazard for our neighborhood.
This has also created more wear and tear on our deteriorating and neglected roads.
Your enforcement cannot be selective. The ordinances are the same for all taxpayers.
The Public has the right to know. And this development should not be granted another variance
when they have already had one. This proposed development would violate that variance and
your wetland ordinance. (Ralph Sletten, 2747Clarence Street North)
5.I fear our street will become the “test drive” or “back door” to the dealership. It is already being
used for the movement of their car inventory. It will impact our residential street even more…
Traffic and noise. (Francis and Anita Wright, 2684 English Street)
6.Against this plan – we the residents don’t need anymore light pollution – we are still getting car
dealership traffic on our road and sometimes at higher speeds. They say they don’t go through
residential streets – wrong – we have called. No bigger footprint! New is nice but not fair to
residents involved. Setbacks are established for a reason.
P.S. with all the traffic on English plus added from this could we get new streets. Been here 24
years with original road. Patcheson patches. Hate to bring this all on you but we are still upset
about “promises” made by the city on another development. In a nutshell, two owners turned a
duplex into a 4-plex then asked permission afterwards. We all approved the deal after being
promised no other expansion, outdoor building, etc. would happen. We now have an apartment
building with asphalt backyard, oversize garage and 2 large utility sheds in a residential
neighborhood.
Not Morrie’s fault. I can live with same footprint. Why disruptresidents who will deal with this.
Dealerships were large enough before. No need for in residential.
P.S. we need new streets. Take a tour of English between C and Kohlman, then take Kohlman
down to the dealership. The city should be embarrassed. (Mark Nichols, 2666 English Street)
7.We believe there are a significant amount of car dealerships along Highway 61 – it is not
necessary to increase their footprint. The existing dealership is loud and illuminated 24/7. It is
very distracting to a quiet neighborhood. Car alarms, excess lighting, loud speakers paging
workers are already too close to the residential area. We do not agree that this project –
expanding the footprint – is consistent with the spirit or purpose of this neighborhood. (Joseph
and Donna Pinotti, 2715 Clarence Street Nortth)
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Comments/Concerns
1.We do not want the lighting to be offensive (we are east of the property)
We do not want the existing buffer facing east removed (picture attached) and, we request that
additional buffer be added in the gap area's as shown on the picture. The view in the picture is
from our home looking west.
We do not want to see any further infringement into the wetland area
We do not want customer's test driving cars in the neighborhood
If the project is approved, we expect that Morrie's will be cognizant of the fact that there are
federal & state protected creature's in the wetlands, including owls, hawks and sandhill cranes
and that the necessary precaution be taken as to not disturb or harm any of the creatures (Larry
and Michele DeMarre, 2746 Clarence Street North – Letter with photo can be found in
attachment section of report)
2.My concerns/issues are as follows:
Property Values - What will be the effect of the reduced distance from my residence to the
developed property of the dealership on my home value? The closer the commercial
development to the home, the more detrimental the impact on the residential values is my
understanding.
Visual lmpact to Residents - The visual depiction of the planned berm placesa lot of emphasis
on the height and spread of the deciduous trees planted but by number of specimens to be
planted they represent a much smaller portion of the trees to be planted. I also seriously
question that any of the plantings will approach 20 or more feet in height within 4 years.
Lighting - Where could I go see an example of the "full cut off fixture" to see how effective they
are at directing light and not interfering with a residential neighborhood. Depending on the
effectiveness of these fixtures there could be a negative effect on the residents of the
neighborhood.
Wetlands - When I moved into the neighborhood (27 years ago), I had the understanding that
the dealership lot could not be expanded as it bordered on wetlands that were protected. Has
that changed, and if so how and when? What, if anything will be done to protect what is left of
the wetlands? The visual representation doesn't show anything.
I have seen the trend for dealerships to have separate facilities for most, if not all of their various
brands. With the new buildings that have been developed for some of the brands previously
based where at 2780 Maplewood Drive, isn't there enough space left for the existing dealership
to remodel without all the amendments and variances? And to be clear, while the applicant
refers to "need" for the rebuild and accommodations, it is actually their "desire" for this to
happen.
Finally, on a more personal and esthetic note: My understanding is that the lot division part of
this development involves the lot between my residence (1281 Kohlman), and 1253 Kohlman.
While I have no objection to the actual division of the lot, I would like the two very large
cottonwood trees on the dealerships lot to be removed or better maintained. They have not
been cared for (trimmed or cleaned), deposit large amounts of dropped twigs/branches and
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annually create a "snowstorm" of seeds that is a maintenance/visual nuisance and their size
and age represent a risk to my property and residence. (Michael Mastrian, 1281 Kohlman
Avenue)
Reference Information
Site Description
Site Size: 8.97 Acres
Existing Land Use: Mercedes Benz Dealership
Surrounding Land Uses
North: KSTP
South: Single family dwellings
East: Wetlands, property owned by KSTP and single family dwellings
West: Maplewood Drive/Highway 61
Planning
Existing Land Use:Commercial and Low Density Residential
Existing Zoning:Light Manufacturing and Single Dwelling
Past Actions
November 6, 1969: The city council approved plans for the original building.
July 19, 1979: The council approved a CUP for a 3,900-square foot shop addition.
June 8, 1987: The council approved a CUP for a 1,740-square foot car wash addition.
December 9, 1996: The city council approved a CUP for vehicle showroom and repair garage
additions for Maplewood Imports. The council also approved a wetland buffer width variance. The
city code required an average of a 100 foot wide wetland buffer in the back of this site. The
applicant received approval to provide a narrower buffer which varied in width. The council also
approved the design plans.
March 26, 2001: The city council approved a CUP revision allowing a building expansion to
increase the size of the dealership’s vehicle repair space.
Attachments
1.Comprehensive Plan Amendment Resolution
2.Zoning Map Amendment Resolution
3.Conditional Use Permit Revision Resolution
4.Variance Resolution
5.Overview Map
6.Land Use Map
7.Zoning Map
8.Wetland Map
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9.DeMarre’s Letter, dated May 4, 2018
10.Applicant’s Letters
11.Site Plan
12.Landscape Plan
13.Building Elevations
14.Certificate of Survey
15.Staff Engineer Jon Jarosch’s comments, May 8, 2018
16.Environmental PlannerShann Finwall’scomments, May 15, 2018
17.Materials from the Applicant’s Neighborhood Meeting
18.Draft Planning Commission Minutes, May 15, 2018
19.Applicant’s Plans (separate attachment)
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COMPREHENSIVE PLAN AMENDMENT RESOLUTION
WHEREAS, Morrie’s Automotive Group, owner of the property located at 2780 Maplewood
Drive, has requested a change to the City of Maplewood’s land use plan from LDR (low density
residential) to C (commercial) for consistency between all of the parcels the applicant owns which
comprise the auto dealership property.
WHEREAS, this change applies to the property located at 2780 Maplewood Drive. The legal
description of the property is:
That part of Lots 12, 13, 14, 15, 16, 17 and 18, KOHLMAN'S LAKEVIEW ADDITION,
Ramsey County, Minnesota Together with that part of Lots 73, 74, 97, 98, and 99, GARDENA
ADDITION, Ramsey County, Minnesota.
Also together with that part of vacated English Street.
Also together with that part of the Southeast Quarter of the Southeast Quarter of Section 4,
Township 29, Range 22 More particularly described as follows:
Commencing at the southeast corner of said Southeast Quarter of the Southeast Quarter of
Section 4; thence North 01 degrees 16 minutes 00 seconds West, assumed bearing along
the east line of said Southeast Quarter, a distance of 1540.70 to the northeast corner of said
Lot 97 and the point of beginning of the land to be described; thence South 89 degrees 36
minutes 06 seconds West along the north line of said Lot 97, a distance of 529.50 feet to the
northwest corner of said Lot 97; thence South 22 degrees 56 minutes 41 seconds West
along said west line and the west line of said Lots 98 and 99, a distance of 245.03 feet to
the southwest corner of said Lot 99, being common with a point on the north line of said
Southeast Quarter of the Southeast Quarter; thence North 89 degrees 36 minutes 06
seconds Eastalong said north line, a distance of 31.54 feet to the easterly right of way line
of Trunk Highway No. 61; thence South 22 degrees 21 minutes 57 seconds West along said
east line, a distance of 258.84 feet to a found capped iron pipe license number 43933;
thence South 67 degrees 39 minutes 02 seconds East, a distance of 185.82 feet to a found
capped iron pipe license number 8612 on the west line of said Lot 18, said point measuring
310.34 feet south of the northwest corner of said Lot 18 as measured along the west line of
said Lot 18; thence North 88 degrees 47 minutes 59 seconds East, a distance of 65.92 feet
to a found capped iron pipe license number 8612 said point measuring 310.17 feet south of
the northwest corner of said Lot 17 as measured along the west line of said Lot 17; thence
North 86 degrees 49 minutes 18 seconds East, a distance of 198.09 feet to a found capped
iron pipe license number 8612 on the east line of said Lot 15 measuring 300.03 feet south of
the northeast corner of said Lot 15, as measured along the east line of said Lot 15, also
being the intersection with the south line of the north 300 feet of said Lots 13 and 14; thence
North 89 degrees 36 minutes 06 seconds East along said south line of the north 300.00 feet
of said Lots 13 and 14, a distance of 132.00 feet to a found capped iron pipe license number
8612 on the west line of said Lot 12; thence South 01 degrees 13 minutes 00 seconds East
along said west line, a distance of 18.84 feet to a found capped iron pipe license number
8612on the south line of the North Half of said Lot 12; thence North 89 degrees 48 minutes
58 seconds East along said south line and the easterly extension thereof, a distance of
136.03 feet to a found capped iron pipe license number 12682 on said east line ofthe
Southeast Quarter; thence South 01 degrees 16 minutes 00 seconds East along said east
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J1, Attachment 1
line, a distance of 15.76 feet to a found capped iron pipe license number 12862 on the
westerly extension of the south line of the north 335 feet of said Lots 73 and74; thence
North 89 degrees 02 minutes 00 seconds East along said south line of the north 335 feet of
Lots 73 and 74 and its westerly extension, a distance of 172.00 feet to the east line of said
Lot 73; thence North 01 degrees 16 minutes 00 seconds West along said east line, a
distance of 335.00 feet to the northeast corner of said Lot 73; thence South 89 degrees 00
minutes 27 seconds West along the north line of said Lot 73 and the north line of said Lot 74
and its westerly extension, a distance of 152.00 feet to a found capped iron pipe on the west
line of the east 20 feet of said vacated English Street; thence North 01 degrees 16 minutes
00 seconds West along said west line, a distance of 225.00 feet to the easterly extension of
the north line of said Lot 97; thence South 89 degrees 36 minutes 06 seconds West along
said easterly extension, a distance of 20.00 feet to said east line of the Southeast Quarter
and the point of beginning.
WHEREAS, the history of this change is as follows:
1.On May 15, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that the
city council approvethe land use plan change.
2.On May 29, 2018, the city council discussed the land use plan change. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above
described change for the following reasons:
1.A goal of the Maplewood 2030 Comprehensive Plan is to promote efficient, planned
commercial and industrial expansion within the city.
2.A goal of the Maplewood 2030 Comprehensive Plan is to encourage attractive
commercial and industrial development while limiting itsimpacts on surrounding uses
byproviding adequate screening or buffering of new or expanded commercial areas
from anyadjacent existing or planned residential development.
This land use plan amendment is subject to approval by the Metropolitan Council.
The Maplewood City Council _________ this resolution on May 29, 2018.
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J1, Attachment 2
ZONING MAP AMENDMENT RESOLUTION
WHEREAS, Morrie’s Automotive Group, owner of the property located at 2780 Maplewood
Drive, has requested a change to the City of Maplewood’s zoning map from R1 (single dwelling) to
M1 (light manufacturing) for consistency between the zoning map and actual use of the land.
WHEREAS, this change applies to the property located at 2780 Maplewood Drive. The legal
description of the property is:
That part of Lots 12, 13, 14, 15, 16, 17 and 18, KOHLMAN'S LAKEVIEW ADDITION,
Ramsey County, Minnesota Together with that part of Lots 73, 74, 97, 98, and 99, GARDENA
ADDITION, Ramsey County, Minnesota.
Also together with that part of vacated English Street.
Also together with that part of the Southeast Quarter of the Southeast Quarter of Section 4,
Township 29, Range 22 More particularly described as follows:
Commencing at the southeast corner of said Southeast Quarter of the Southeast Quarter of
Section 4; thence North 01 degrees 16 minutes 00 seconds West, assumed bearing along
the east line of said Southeast Quarter, a distance of 1540.70 to the northeast corner of said
Lot 97 and the point of beginning of the land to be described; thence South 89 degrees 36
minutes 06 seconds West along the north line of said Lot 97, a distance of 529.50 feet to the
northwest corner of said Lot 97; thence South 22 degrees 56 minutes 41 seconds West
along said west line and the west line of said Lots 98 and 99, a distance of 245.03 feet to
the southwest corner of said Lot 99, being common with a point on the north line of said
Southeast Quarterof the Southeast Quarter; thence North 89 degrees 36 minutes 06
seconds East along said north line, a distance of 31.54 feet to the easterly right of way line
of Trunk Highway No. 61; thence South 22 degrees 21 minutes 57 seconds West along said
east line, a distance of 258.84 feet to a found capped iron pipe license number 43933;
thence South 67 degrees 39 minutes 02 seconds East, a distance of 185.82 feet to a found
capped iron pipe license number 8612 on the west line of said Lot 18, said point measuring
310.34 feet south of the northwest corner of said Lot 18 as measured along the west line of
said Lot 18; thence North 88 degrees 47 minutes 59 seconds East, a distance of 65.92 feet
to a found capped iron pipe license number 8612 said point measuring 310.17 feet south of
the northwest corner of said Lot 17 as measured along the west line of said Lot 17; thence
North 86 degrees 49 minutes 18 seconds East, a distance of 198.09 feet to a found capped
iron pipe license number 8612 on the east line of said Lot15 measuring 300.03 feet south of
the northeast corner of said Lot 15, as measured along the east line of said Lot 15, also
being the intersection with the south line of the north 300 feet of said Lots 13 and 14; thence
North 89 degrees 36 minutes 06 seconds East along said south line of the north 300.00 feet
of said Lots 13 and 14, a distance of 132.00 feet to a found capped iron pipe license number
8612 on the west line of said Lot 12; thence South 01 degrees 13 minutes 00 seconds East
along said west line, a distance of 18.84 feet to a found capped iron pipe license number
8612 on the south line of the North Half of said Lot 12; thence North 89 degrees 48 minutes
58 seconds East along said south line and the easterly extension thereof, a distance of
136.03 feet to a found capped iron pipe license number 12682 on said east line of the
Southeast Quarter; thence South 01 degrees 16 minutes 00 seconds East along said east
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line, a distance of 15.76 feet to a found capped iron pipe license number 12862 on the
westerly extension of the south line of the north 335 feet of said Lots 73 and 74; thence
North 89 degrees 02 minutes 00 seconds East along said south line of the north 335 feet of
Lots 73 and 74 and its westerly extension, a distance of 172.00 feet to the east line of said
Lot 73; thence North 01 degrees 16 minutes 00 seconds West along said east line, a
distance of 335.00 feet to the northeast corner of said Lot 73; thence South 89 degrees 00
minutes 27 seconds West along the north line of said Lot 73 and the north line of said Lot 74
and its westerly extension, a distance of 152.00 feet to a found capped iron pipe on the west
line of the east 20 feet of said vacated English Street; thence North 01 degrees 16 minutes
00 seconds West along said west line, a distance of 225.00 feet to the easterly extension of
the north line of said Lot 97; thence South 89 degrees 36 minutes 06 seconds West along
said easterly extension, a distance of 20.00 feet to said east line of the Southeast Quarter
and the point of beginning.
WHEREAS, the history of this change is as follows:
1.On May 15, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that the
city council approvethe zoning mapchange.
2.On May 29, 2018, the city council discussed the zoning map change. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above
described change for thefollowing reasons:
1.This proposed rezoning would enable the continued use of the existing, non-residential,
activity on site.
2.This change would comply with the comprehensive land use plan commercial
classification.
3.The proposed rezoning would meet the following six criteria for a zoning map revision as
required by city ordinance:
a.Assure itself that the proposed change is consistent with the spirit, purpose and
intent of this chapter.
b.Determine that the proposed change will not substantially injure or detract from the
use of neighboring property or from the character of the neighborhood and that the
use of the property adjacent to the area included in the proposed change or plan is
adequately safeguarded.
c. Determine that the proposed change will serve the best interests and conveniences
of the community, where applicable, and the public welfare.
d.Consider the effect of the proposed change upon the logical, efficient, and
economical extension of public services and facilities, such as public water, sewers,
police and fire protection and schools.
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e.Be guided in its study, review and recommendation by sound standards of
subdivision practice where applicable.
f.Impose such conditions, in addition to those required, as are necessary to ensure
that the intent of this chapter is complied with, which conditions may include but not
be limited to harmonious design of buildings; planting and the maintenance of a sight
or sound screen; the minimizing of noxious, offensive or hazardous elements; and
adequate standards ofparking and sanitation.
The Maplewood City Council _________ this resolution on May 29, 2018.
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CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Morrie’s Automotive Group, owner of the property located at 2780 Maplewood
Drive, has applied for a conditional use permit revision for its auto dealership which includes auto
repair and a car wash within the M1 (light manufacturing) district.
WHEREAS, Sections 44-637 of the city ordinances requires a conditional use permit for any
building erected, altered or conducted within 350 feet of a residential district.
WHEREAS, this permit applies to the property located at 2780 Maplewood Drive. The legal
description of the property is:
That part of Lots 12, 13, 14, 15, 16, 17 and 18, KOHLMAN'S LAKEVIEW ADDITION,
Ramsey County, Minnesota Together with that part of Lots 73, 74, 97, 98, and 99, GARDENA
ADDITION, Ramsey County, Minnesota.
Also together with that part of vacated English Street.
Also together with that part of the Southeast Quarter of the Southeast Quarter of Section 4,
Township 29, Range 22 More particularly described as follows:
Commencing at the southeast corner of said Southeast Quarter of the Southeast Quarter of
Section 4; thence North 01 degrees 16 minutes 00 seconds West, assumed bearingalong
the east line of said Southeast Quarter, a distance of 1540.70 to the northeast corner of said
Lot 97 and the point of beginning of the land to be described; thence South 89 degrees 36
minutes 06 seconds West along the north line of said Lot 97, a distance of 529.50 feet to the
northwest corner of said Lot 97; thence South 22 degrees 56 minutes 41 seconds West
along said west line and the west line of said Lots 98 and 99, a distance of 245.03 feet to
the southwest corner of said Lot 99, being common with a point on the north line of said
Southeast Quarter of the Southeast Quarter; thence North 89 degrees 36 minutes 06
seconds East along said north line, a distance of 31.54 feet to the easterly right of way line
of Trunk Highway No. 61; thence South 22degrees 21 minutes 57 seconds West along said
east line, a distance of 258.84 feet to a found capped iron pipe license number 43933;
thence South 67 degrees 39 minutes 02 seconds East, a distance of 185.82 feet to a found
capped iron pipe license number 8612 on the west line of said Lot 18, said point measuring
310.34 feet south of the northwest corner of said Lot 18 as measured along the west line of
said Lot 18; thence North 88 degrees 47 minutes 59 seconds East, a distance of 65.92 feet
to a found capped iron pipe license number 8612 said point measuring 310.17 feet south of
the northwest corner of said Lot 17 as measured along the west line of said Lot 17; thence
North 86 degrees 49 minutes 18 seconds East, a distance of 198.09 feet to a found capped
iron pipe license number 8612 on the east line of said Lot 15 measuring 300.03 feet south of
the northeast corner of said Lot 15, as measured along the east line of said Lot 15, also
being the intersection with the south line of the north 300 feet of said Lots 13 and 14; thence
North 89 degrees 36 minutes 06 seconds East along said south line of the north 300.00 feet
of said Lots 13 and 14, a distance of 132.00 feet to a found capped iron pipe license number
8612 on the west line of said Lot 12; thence South 01 degrees 13 minutes 00 seconds East
along said west line, a distance of 18.84 feet to a found capped iron pipe license number
8612 on the south line of the North Half of said Lot 12; thence North 89 degrees 48 minutes
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58 seconds East along said south line and the easterly extension thereof, a distance of
136.03 feet to a found capped iron pipe license number 12682 on said east line of the
Southeast Quarter; thence South 01 degrees 16 minutes 00 seconds East along said east
line, a distance of 15.76 feet to a found capped iron pipe license number 12862 on the
westerly extension of the south line of the north 335 feet of said Lots 73 and 74; thence
North 89 degrees 02 minutes 00 seconds East along said south line of the north 335 feet of
Lots 73 and 74 and its westerly extension, a distance of 172.00 feet to the east line of said
Lot 73; thence North 01 degrees 16 minutes 00 seconds West along said east line, a
distance of 335.00 feet to the northeast corner of said Lot 73; thence South 89 degrees 00
minutes 27 seconds West along the north line of said Lot 73 and the north line of said Lot 74
and its westerly extension, a distance of 152.00 feet to a found capped iron pipe on the west
line of the east 20 feet of said vacated English Street; thence North 01 degrees 16 minutes
00 seconds West along said west line, a distance of 225.00 feet to the easterly extension of
the north line of said Lot 97; thence South 89 degrees 36 minutes 06 seconds West along
said easterly extension, a distance of 20.00 feet to said east line of the Southeast Quarter
and the point of beginning.
WHEREAS, the history of this permit is as follows:
1.On May 15, 2018, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that the
city council approvethe permit.
2.On May 29, 2018, the city council discussed the permit. They considered reports and
recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-
described conditional use permit because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use wouldbe served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
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7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions are
crossed out):
1.All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2.The proposed construction must be started within one year of council approval orthe
permit shall end. The council may extend this deadline for one year.
3.The city council shall review this permit in one year.
4.The propertyowner shall submit an annual report to engineering staff on the sump
catch basin effectiveness and stormwater maintenance activities.
5.The property owner shall not park on the grass or landscaped areas. The dealership
shall only park vehicles on designated paved surfaces.
6.All activity shall be confined to the site. There shall be no loading or unloading of
vehicles on the street rights-of-way. All employees must park within thesite. No
employee parking is allowed on any nearby public streets.
7.The dealership shall ensure that noise from business operations, including any
external speakers, shall not exceed the state noise standards and all activities on the
site must meet all city noise regulations.
8.The dealership shall not test drive any vehicles associated with its operation on local
neighborhood roads within the City of Maplewood.
9.The dealership shall not store damaged vehicles on the site except in the building.
10.The dealership shall store all garbage, trash, waste materials, tires, vehicles parts
and obsolete parts in the building or in a fully enclosed trash container or enclosure.
11.The dealership shall not store any tires, vehicle parts, garbage, trash, waste
materials or other debris outside. All such storage must be inside the building or in
approved enclosure.
12.The dealership shall ensure that all vehicle repair, assembly, disassembly and
maintenance is done within the enclosed building.
13.Comply with all city ordinance requirements for signage and parking.
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14.The applicants shall obtain any required permits from the Ramsey Washington Metro
Watershed District, Ramsey County and the State of Minnesota and meet the
requirements of those agencies.
15.The applicant must sign a wetland buffer restoration maintenance agreement with
the City which will require the applicant to ensure the native plants are established
within the buffer within a three-year period.
16. The applicantshall provide all development agreements, maintenance agreements
and escrows required by the city. These agreements shall be executed and escrows
paid before the issuance of building permits.
17.The applicant shall dim all site lighting at 8 p.m. daily. Light poles within 75feet of a
residential property line shall be limited to 15 feet in height.
The Maplewood City Council __________ this resolution on May 29, 2018.
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SETBACK VARIANCE RESOLUTION
WHEREAS, Morrie’s Automotive Group, owner of the property located at 2780 Maplewood
Drive, applied for a 308-foot setback variance to build an auto dealership building and associated
parking lot near residential properties the city has planned for residential use. The proposed
building would be setback 115 feet and the parking lot would be setback 42 feet.
WHEREAS, Section 44-511(4)(b) requires the sale or leasing of new and used motor
vehicles when all such activities are on the same property be setback350 feet of any property that
the city is planning for residential use.
WHEREAS, the applicant is proposing to have its new building setback 115 feet and the
parking lot 42 feet from property that the city is planning for residential use.
WHEREAS, this variance applies to the property located at 2780 Maplewood Drive. The
legal description of the property is:
That part of Lots 12, 13, 14, 15, 16, 17 and 18, KOHLMAN'S LAKEVIEW ADDITION,
Ramsey County, Minnesota Together with that part of Lots 73, 74, 97, 98, and 99, GARDENA
ADDITION, Ramsey County, Minnesota.
Also together with that part of vacated English Street.
Also together with that part of the Southeast Quarter of the Southeast Quarter of Section 4,
Township 29, Range 22 More particularly described as follows:
Commencing at the southeast corner of said Southeast Quarter of the Southeast Quarter of
Section4; thence North 01 degrees 16 minutes 00 seconds West, assumed bearing along
the east line of said Southeast Quarter, a distance of 1540.70 to the northeast corner of said
Lot 97 and the point of beginning of the land to be described; thence South 89 degrees 36
minutes 06 seconds West along the north line of said Lot 97, a distance of 529.50 feet to the
northwest corner of said Lot 97; thence South 22 degrees 56 minutes 41 seconds West
along said west line and the west line of said Lots 98 and 99, a distance of 245.03 feet to
the southwest corner of said Lot 99, being common with a point on the north line of said
Southeast Quarter of the Southeast Quarter; thence North 89 degrees 36 minutes 06
seconds East along said north line, a distance of 31.54 feet to the easterly right of way line
of Trunk Highway No. 61; thence South 22 degrees 21 minutes 57 seconds West along said
east line, a distance of 258.84 feet to a found capped iron pipe license number 43933;
thence South 67 degrees 39 minutes 02 seconds East,a distance of 185.82 feet to a found
capped iron pipe license number 8612 on the west line of said Lot 18, said point measuring
310.34 feet south of the northwest corner of said Lot 18 as measured along the west line of
said Lot 18; thence North 88 degrees 47 minutes 59 seconds East, a distance of 65.92 feet
to a found capped iron pipe license number 8612 said point measuring 310.17 feet south of
the northwest corner of said Lot 17 as measured along the west line of said Lot 17; thence
North 86 degrees 49 minutes 18 seconds East, a distance of 198.09 feet to a found capped
iron pipe license number 8612 on the east line of said Lot 15 measuring 300.03 feet south of
the northeast corner of said Lot 15, as measured along the east line of said Lot 15, also
being the intersection with the south line of the north 300 feet of said Lots 13 and 14; thence
North 89 degrees 36 minutes 06 seconds East along said south line of the north 300.00 feet
of said Lots 13 and 14, a distance of 132.00 feet to a found capped iron pipe license number
8612 on the west line of said Lot 12; thence South 01 degrees 13 minutes 00 seconds East
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along said west line, a distance of 18.84 feet to a found capped iron pipe license number
8612 on the south line of the North Half of said Lot 12; thence North 89 degrees 48 minutes
58 seconds East along said south line and the easterly extension thereof, a distance of
136.03 feet to a found capped iron pipe license number 12682 on said east line of the
Southeast Quarter; thence South 01 degrees 16 minutes 00 seconds East along said east
line, a distance of 15.76 feet to a found capped iron pipe license number 12862 on the
westerly extension of the south line of the north 335 feet of said Lots 73 and 74; thence
North 89 degrees 02 minutes 00 seconds East along said south line of the north 335 feet of
Lots 73 and 74 and its westerly extension, a distance of 172.00 feet to the east line of said
Lot 73; thence North 01 degrees 16 minutes 00 seconds West along said east line, a
distance of 335.00 feet to the northeast corner of said Lot 73; thence South 89 degrees 00
minutes 27 seconds West along the north line of said Lot 73 and the north line of said Lot 74
and its westerly extension, a distance of 152.00 feet to a found capped iron pipe on the west
line of the east 20 feet of said vacated English Street; thence North 01 degrees 16 minutes
00 seconds West along said west line, a distance of 225.00 feet to the easterly extension of
the north line of said Lot 97; thence South 89 degrees 36 minutes 06 secondsWest along
said easterly extension, a distance of 20.00 feet to said east line of the Southeast Quarter
and the point of beginning.
WHEREAS, the history of this variance is as follows:
1.On May 15, 2018, the planning commission held a public hearing. Thecity staff published
a hearing notice in the Maplewood Review and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission recommended that the city council
approvethis variance.
2.On May 29, 2018, the city council discussed variance. They considered reports and
recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above
described variance for the following reasons:
1.The proposed use would be in harmony with the general purposes and intent of the
zoning ordinance since this property has been used as an auto dealership for 49 years.
2.The proposed commercial use is consistent with the commercial classification of the
Maplewood Comprehensive Plan.
3.The applicant is proposing to use the property in a reasonable manner that would
otherwise not be permitted by the city’s requirement that auto uses be setback 350 foot
from properties the city has planned for residential.
4.Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the setback requirement stipulated by the ordinance would
prohibit the reconstruction of an auto dealership on this site.
The Maplewood City Council __________ this resolution on May 29, 2018.
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2780 Maplewood Drive
April 17, 2018
City of Maplewood
Legend
!
I
SubjectProperty
ProposedLotLine
0240
Feet
Source: City of Maplewood, Ramsey County
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2780 Maplewood Drive
April 17, 2018
City of Maplewood
Legend
!
I
Future Land Use
Low Density Residential
Commercial
0240
Feet
Source: City of Maplewood, Ramsey County
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2780 Maplewood Drive
April 17, 2018
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Farm (f)
Light Manufacturing (m1)
0240
Feet
Source: City of Maplewood, Ramsey County
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2780 Maplewood Drive
, 2018
City of Maplewood
Legend
!
I
Wetlands
Manage A
0240
Feet
Source: City of Maplewood, Ramsey County
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MAPLEWOOD, MINNESOTA
MORRIES-MERCEDES-BENZ
A BUILDING RENOVATION FOR:
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MAPLEWOOD, MINNESOTA
MORRIES-MERCEDES-BENZ
A BUILDING RENOVATION FOR:
LOCATION:LOCATION:LOCATION:LOCATION:
LOCATION:
LOCATION:
LOCATION:LOCATION:LOCATION:
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J1, Attachment 13
MAPLEWOOD, MINNESOTA
MORRIES-MERCEDES-BENZ
A BUILDING RENOVATION FOR:
28'-0"
4'-0"
12'-0"
4'-0"
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Engineering Plan Review
PROJECT: Morrie’s Mercedes Benz
PROJECT NO: 18-12
COMMENTS BY: Jon Jarosch, P.E. – Assistant CityEngineer
DATE: 5-8-2018
PLAN SET: Engineering plansdated 5-4-2018
REPORTS: Preliminary StormwaterManagement Plan – Dated 5-7-2018
Theapplicant is proposing to demolish the existing building and construct a new auto dealership
facilitywithaccompanying site improvements.The applicant is requesting review of the current
design.
Theamount of disturbance on this site is greater than ½acre. As such,the applicantis required
to meet the City’s stormwater quality, rate control, and other stormwater management
requirements.Additionally, this project lies within the Shoreland Overlay District, which requires
water quality improvements above and beyond those set forth in the City’s standard stormwater
management requirements. The applicant is proposing to meet these requirements via the use
oftwo largeunderground infiltration systems. From the information submitted, it appears that
the proposed design meets the City’sstormwater management requirements and additional
Shoreland Overlay requirementsas is further discussed in this report.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documentsand calculationsfor final review.Thefollowing are engineeringreview
comments on the design and act as conditions prior to issuing permits.
Drainage and Stormwater Management
This site lies within the Kohlman Lake subwatershed. The west 1/3 of the site drains to the
drainage system along Highway 61, while the eastern 2/3 of the site drains to the wetland to the
east. These overall drainage patterns are proposed to be maintained. Since the site lies within
the Shoreland Overlay District(Kohlman Lake), the development is restricted to a total of 40%
impervious surface coverage without the use of impervious surface coverage bonuses(allowed
by ordinance). A bonus would allow up to 60% impervious surface coverage with the inclusion
of additional facilities for the treatment of runoff. The applicant is proposing a 51% impervious
surface coverage with this project (It should be noted that their original site plan included 55%
impervious surface coverage).To achieve the bonus for this project, the applicant was required
to infiltrate 1.65-inches of runoff (a 50% increase over the standard volume reduction
requirement) for the 11% of impervious surfaces above the 40% maximum allowed. The
applicant was still required to meet the standard volume reduction requirements for the first 40%
impervious. Through the combination of two underground infiltration systems, the proposed
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design meets and exceeds all standard stormwater and Shoreland Overlay District
requirements.
1)The project shall be submitted to the Ramsey-Washington Metro Watershed District
(RWMWD) for review. All conditions of RWMWD shall be met.
2)A joint storm water maintenance agreement shall be prepared and signed by the owner
for the proposed infiltration systemsand storm sewer. The Owner shall submit a signed
copy of the jointstorm-water maintenance agreementwith the Ramsey-Washington
Metro Watershed Districttothe City.
3)Soil boring information shall be submitted to support the soils types utilized in the
stormwater calculations.
4)The underground infiltration systems shall contain adequate access points or cleanouts
to ensure the system can be properly inspected and maintained.
5)The stormwater computations utilize a 21-inch diameter pipe as an overflow for the
underground infiltration system discharging into the ditch systemalong Highway 61. The
plans label this as a 15-inch pipe. Please update the plans or model to reflect the final
pipe configuration.
Grading and Erosion Control
6)All slopesshall be 3H:1V or flatter.
7)Inlet protection devices shall be installed on allexistingand proposedonsite storm
seweruntil all exposed soils onsite are stabilized.This includes storm sewer on adjacent
streets that could potentially receive construction related sedimentor debris.
8)Adjacent streetsand parking areasshall be swept as needed to keep the pavement
clear of sediment and construction debris.
9)All pedestrian facilities shall be ADA compliant.
10)The total grading volume (cut/fill) shall be noted on the plans.
11)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the
issuance of a grading permit.
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Sanitary Sewer and Water Service
12)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to
the improvements proposedwith this project.
13) Allmodifications to the water system shall be reviewed by Saint Paul regional Water
Services. All requirements of SPRWS shall be met.
14)All new sanitary sewer service piping shall be schedule 40 PVCor SDR35.
Other
15)A right-of-way permit and drainage permit shall be obtained from MnDotfor allwork
done within the State right-of-way along Highway 61.
Public Works Permits
The following permits are required by the Maplewood Public Works Department for this project.
The applicant should verify the need for other City permits with the Building Department.
16)Grading and erosion control permit
17)Storm Sewer Permit
18)Sanitary Sewer Permit
-END COMMENTS -
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Environmental Review
Project: Morrie’s Automotive Group – MercedesBenz Dealership
Dateof Plans: May 4, 2018
Date of Review: May 15, 2018
Location: 2780 Maplewood Drive
Reviewers: Shann Finwall, Environmental Planner
(651) 249-2304;shann.finwall@ci.maplewood.mn.us
Background: The applicant proposes to tear down the existing car dealership building
and build a newMercedes Benzdealership. There are significant trees and a Manage A
wetland located on the property. Development of the property must comply with the
City’s tree preservation and wetland ordinances.
1.Tree Preservation Ordinance:Maplewood’s tree preservation ordinance
describes a significant tree as a hardwoodtree with a minimum of 6 inches in
diameter, an evergreen tree with a minimum of 8 inches in diameter, and a
softwood tree with a minimum of 12 inches in diameter. A specimen tree is
defined as a healthy tree of any species which is 28 inches in diameter or larger.
The ordinance requires any significant tree removed to be replaced based on a
tree mitigation calculation. The calculation takes into account the amount of
significant trees removed versus the amount preserved. It also gives credits to
the final tree replacement if the development preserves specimen trees.
Tree Removal and Required Replacement:There are 35 significant trees
equaling 559 diameter inches on the property. The applicant is removing 27
significant trees equaling 452 diameter inches. The City’s tree replacement
calculation requires the applicant replace 412.62 caliper inches of trees, or 206
trees which are 2 caliper inches in size.
Tree Replacement:The applicant’s landscape planting planshows the addition
of 91 new trees for a total of 194.5 caliper inches, which is 281.12 caliper inches
less than the required 412.62 caliper inches.
Tree Preservation Recommendations:
a.Revised Tree Preservation Plan: The applicant must submit a revised
tree preservation plan which shows the correct diameter inches of
significant trees on site and removed. The current plan identifies 536
caliper inches of trees on site and 429 caliper inches of trees removed.
The corrected version should reflect 559 caliper inches of treeson site
and 452 caliper inches of trees removed.
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b.Revised Landscape Planting Plan: The applicant must submit a revised
landscape planting plan that shows an additional 218.12 caliper inches of
replacement trees on the site. This can be accomplished by increasing
the size of proposed trees or planting 109 – 2 caliper inch trees. There is
room for additional trees along the east side of the parking lot, within the
wetland buffer. The trees are required to provide screening to the
residential property owners to the east. Additionally, since the trees will
be located within the wetland buffer, they must be native to Minnesota.
c.Tree Fund Payment: There is not enough room on the site to plant all of
the required replacement trees, but the applicant should make an effort to
plant as many trees on the site as possible. Once that is achieved, the
applicant can pay into the City’s tree fundat a rate of $60 per caliper inch
of tree that cannot be planted on site.
d.Tree Preservation: Submit a tree preservation plan which shows how the
trees scheduled to be preserved will be protected during development per
the City’s tree standards.
e.Surety: The applicant shall submit a cash escrow or letter of credit to
cover 150% of the tree replacement requirements.
2. Wetland Ordinance: There is a Manage Awetland located on the east side of
the property. TheCity’s wetland ordinance requires a 75-foot minimum and 100-
foot average wetland buffer adjacent a Manage A wetland.
In 1996 this property received a variance to build parking within the wetland
buffer on the east side of the lot. That parking lot is located within 20 feet of the
wetland at its closest point.
Wetland BufferImpacts:The applicants are proposing to remove 11,900
square feet of hard surface from the east side of the existing parking lot, adjacent
the wetland. The remaining hard surface on that part of the parking will be
located approximately 45 feet from the wetland at its closest point. This is an
improvementto the approved 1996 variance which allowed the parking lot to be
located within 20 feet of the wetland. The new parking lot area added to the
south side of the lot will maintain the required 75-foot minimum and 100-foot
average wetland buffer.
Wetland Buffer Mitigation:Removal of 11,900 square feet of hard surface near
the wetland buffer and improved storm watermanagement on the site will reduce
the environmental impacts of the development. To further mitigate impacts near
the wetland, the City’s wetland ordinance outlines wetland mitigation strategies to
include restoring the wetland buffer with native vegetation.
WetlandBuffer Recommendations:
a.Wetland Buffer Restoration Plan:The applicants must submit a wetland
buffer restoration plan for all disturbed areas on the east side of the
parking lot. The plan must be approved by City staff prior to issuance of a
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grading permit and include native plants and replacement native trees as
outlined in item 1.b. (Tree Preservation Recommendations) above.
b.Wetland Buffer Signs: Prior to issuance of a grading permit, the applicant
must install city wetland signs at the edge of the approved wetland buffer
that specify that no building, mowing, cutting, grading, filling or dumping
be allowed within the buffer. Sign locations to be approved by city staff.
The location of the signs must be verified with a survey to ensure proper
placement.
c.Maintenance Agreement: The applicant must sign a wetland buffer
restoration maintenance agreement with the City which will require the
applicant to ensure the native plants are established within the buffer
within a three-year period.
d.Surety: The applicant must submit a cash escrow or letter of credit to
cover 150 percent of the wetland buffer restoration. The City will retain
the surety for up to three years as outlined in the maintenance agreement
to ensure the wetland buffer plantings are established.
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SAMPLEOFLETTERSENTTOALLPROPERTIESWITHIN
500FEETANNOUNCINGNEIGHBORHOODMEETING
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DRAFT
MINUTESOF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 15,2018
7:00 P.M.
5.PUBLIC HEARING
d.7:00 p.m. or later: Comprehensive Plan Amendment, Rezoning, Variance,
Conditional Use Permit and Lot Division, Mercedes Benz, Morrie’s Automotive
Group, 2780 Maplewood Drive
i.Economic Development Coordinator, Michael Martin gave the report on the
Comprehensive Plan Amendment, Rezoning, Variance, Conditional Use Permit
and Lot Division, for Mercedes Benz, Morrie’s Automotive Group, 2780
Maplewood Drive and answered questions of the commission.
ii.Director of Real Estate, Morrie’s Automotive Group, Phillip Branson, 12520
Wayzata Boulevard, Minnetonka, addressed and answered questions of the
commission.
iii.Civil Engineer, Brady Busselman, Sambatek,1280 Whitewater Drive, Suite 300,
Minnetonka, addressed and answered questions of the commission.
iv.Architect, Brannin Gries, 500 Commercial Street North, Neenah, Wisconsin,
addressed and answered questions of the commission.
Chairperson Arbuckle opened the public hearing.
1.Robert Emerson, 1257 Kohlman, Maplewood. His concern is the external lighting
affecting his property and the noise such as car horns for the service door to open up
or car alarms.
2.John Kliethermes, ForestLake representing his son John at 2720 Maplewood Drive,
Maplewood.
3.Jonathon Buesing, 1247 Kohlman, Maplewood. (spoke twice)
4.Mike Mastrian, 1281 Kohlman, Maplewood.
Chairperson Arbuckle closed the public hearing.
Commissioner Kempe moved to approve the attached comprehensive plan amendment
resolution. This resolution approves the comprehensive land use plan amendment from
LDR (low density residential) to C (commercial) for approximately 4.44 of the 8.97-acre
parcel located at 2780 Maplewood Drive.
Seconded by Commissioner Eads. Ayes - All
The motion passed.
Commissioner Kempe moved to approve the attached zoning map amendment
resolution. This resolution approves amending the zoning map from R1 (single dwelling)
to M1 (light manufacturing) for approximately 4.44 of the 8.97-acre parcel located at
2780 Maplewood Drive.
Seconded by Commissioner Ige. Ayes - All
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The motion passed.
moved to approve the lot division request to subdivide and adjust
Commissioner Kempe
lot lines for the applicant’s 2.9 acre parcel located within the property at 2780
Maplewood Drive and the neighboring 1.59 acre parcel located at 1263 Kohlman
Avenue East. This lot division approval is subject to the following conditions:
1.A survey must be submitted to planning staff for final approval.
2.The lot division and any and all easement agreements must be recorded with
Ramsey County within one year of approval date otherwise the approval is null and
void.
Seconded by Commissioner Donofrio. Ayes - All
The motion passed.
Commissioner Kempe moved to approve the attached conditional use permit revision
resolution. This resolution revises the conditional use permit that approved vehicle
repair and a car wash to be located onto the auto dealership building. The revised
resolution outlines the conditions required for the entire new auto dealership building, as
all buildings erected in the Light Manufacturing zoning district within 350 feet of a
residential district require a conditional use permit.
Adding item 17 Lights will dimat closing 8 p.m. Poles limited to 15 feet on south
property line.
Seconded by Commissioner Donofrio. Ayes - All
The motion passed.
Commissioner Kempe moved to approve the attached setback variance resolution for
Morrie’s proposed Mercedes Benz building and parking lot. Ordinance requires auto
uses to have a 350 foot setback from properties the city has planned for residential. The
applicant requires a 308 foot setback variance as the parking lot would be setback 42
feet from residential property while the building would be setback 115 feet.
Seconded by Commissioner Donofrio. Ayes – Commissioner’s
Eads,Donofrio, Ige, &
Kempe
Nay – Chairperson Arbuckle
The motion passed.
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