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Home My WebLink About2018-05-14 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,May 14, 2018 Maplewood City Hall–Council Chambers Meeting No.09-18 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are locatednear the entrance. Sign in with the City Clerk before addressing the council. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posedto the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.Approval of the April 23, 2018,City Council WorkshopMinutes 2.Approval of the April 23,2018,City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Approval of Proclamation Recognizing National Police Week 2018 4.Approval of Resolution in Support of Maplewood GardensRehabilitation 5.Approval of Tennis Sanitation Recycling Collection Annual Review 6.Approval of Republic Services Trash and Yard Waste Collection Annual Review G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objectsto an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Approval of a Conditional Use Permit Review, Boaters Outlet, 2000 Rice Street 3.Approval of 2017 Final Budget Adjustments 4.Approval of a Temporary Lawful Gambling -Local Permit for the St. Paul East Parks Lions Club at the Ramsey County Fair, 2020 White Bear Avenue 5.Approval of a Temporary Lawful Gambling -Local Permit for LeadingAge Minnesota Foundation at Keller Golf Course, 2166 Maplewood Drive 6.Approval of Contribution for Sponsorship of District 622 Educational Foundation’s STA2RS Banquet 7.Approval of Amended Resolution for 2018 Pay Rates for Temporary/Seasonal, and Casual Part-Time Employees H.PUBLIC HEARINGS 1.Londin-Highpoint Area Street Improvements, City Project 17-19 a.Assessment Hearing, 7:00 p.m. b.Consider Approval of Resolution Adopting Assessment Roll c.Consider Approval of Resolution Receiving Bids and Awarding Construction Contract 2.Public Hearing to Receive Input on Tax Abatement Bonds, 2018A, for the Wakefield Park Improvement Project I.UNFINISHED BUSINESS 1.Consider Approval of Resolution Approving Property Tax Abatement Related to Infrastructure Improvements in the City of Maplewood 2.Consider Approval of Resolution Awarding the Sale of General Obligation Bonds, Series 2018A J.NEW BUSINESS 1.Consider Approval of Purchase Agreement for 2494 Harvester Avenue East 2.Farrell-Ferndale Area Street Improvements, City Project 17-18 a.Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b.Consider Approval of Resolution Ordering Preparation of Assessment Roll K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday, April 23, 2018 Maplewood Community Center/YMCA – Banquet Room C A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood Community Center/YMCA – Banquet Room C and was called to order at5:01 p.m.by Mayor Slawik. B.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Abrams movedto approve the agenda as submitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Update on the Proposed Urban Agriculture Ordinance Amendments City Manager Coleman introduced the staff report. Environmental Planner Finwall addressed the council to give the staff report and answered questions of the council. Environmental/Code SpecialistSwanson and Environmental and Natural Resources Commissioner Ann Palzer answered additional questions of the council. 2.Emerald Ash Borer Update City Manager Coleman introduced the staff report. Natural Resource Coordinator Gaynor gave the staff reportand answered questions of the council. Public Works Director Love gave additional information and answered questions of the council. 3.Envisio Update City Manager Coleman introduced the staff report. Assistant City Manager/HR Director Funk gave the staff report. Administrative Services & Performance Measurement Coordinator Knutson gave additional information on the Envisio update. ADJOURNMENT MayorSlawikadjourned the meeting at 6:55p.m. April 23, 2018 1 City Council Workshop Minutes Packet Page Number 1 of 176 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,April 23,2018 Maplewood Community Center/YMCA – Banquet Room C Meeting No. 08-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood Community Center/YMCA – Banquet Room Cand was called to order at7:09 p.m. by Mayor Slawik. st Mayor Slawik reported on clean-up day at Aldrich Arena on Saturday, April 21. Council Members Juenemann, Smith andAbrams gave additional details on the clean-up day. B.PLEDGE OF ALLEGIANCE PatellaLuna, Leah Natts, and Olivia Natts led the council in the pledge of allegiance. C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following items wereadded to the agenda under Appointments and Presentations, Council Presentations: Emerald Ash Borer Alarm PermitPolicy and Fees Police Advisory Commission Update on Gateway Corridor Meeting New Business Events Public Works Thank You CouncilmemberSmith moved to approve the agenda as amended. Seconded by CouncilmemberXiongAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of the April 9, 2018 City Council Workshop Minutes Councilmember Abrams moved to approve the April 9, 2018 City Council Workshop Minutesas submitted. April 23, 2018 1 City Council Meeting Minutes Packet Page Number 2 of 176 E2 Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Approval of the April 9, 2018 City Council Meeting Minutes Councilmember Juenemann moved to approve the April 9,2018 City Council Meeting Minutesas submitted. Seconded by Councilmember AbramsAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman reported on the press release related to the closing of Sears Department Store at the Maplewood Mall and the redevelopment study of the mall area. Mayor Slawik gave additional information about the redevelopment. City Manager Coleman gave the update to the council calendar. 2.Council Presentations Emerald Ash Borer Councilmember Juenemann reported on the article in the paper regarding the Emerald Ash Borer problem. Update on Gold Line Commission (Gateway Corridor) Meeting Councilmember Smith gave an update on the Gold Line Commission meeting he attended. Police Advisory Commission Councilmember Smith reported on the Police Advisory Commission meeting he attended last week. Alarm Permit Policy and Fees Councilmember Smith reported on a conversation he had with a resident on the City’s alarm permit policy and fees. Councilmember Juenemann gave additional information on the conversation she had with the same resident. Public Works Thank You Mayor Slawik reported on the snow plow ride along she went on. City Manager Coleman shared thank youcallsshe received from residents regarding snow plowing April 23, 2018 2 City Council Meeting Minutes Packet Page Number 3 of 176 E2 from the last snow fall. Councilmember Juenemann and Smith gave additional information on the snow plowing. New Business Opening Mayor Slawik reported that the new Porsche dealership on Highway 61 had a grand opening this past weekend. 9 Rounds Mayor Slawik reported on the event she attended at 9 Rounds this past weekend. th Century 50 th Mayor Slawik reported on the Century College 50Anniversary event she attended. North High Robotics Mayor Slawik reported that North High Robotics Team was on a winning alliance of a regional event which gave them a spot at the World Championships. Police Chiefs Conference in Duluth Mayor Slawik reported she will be attending the Police Chiefs Conference in Duluth. th Nuns – 70Anniversary th Mayor Slawik reported on the upcoming 70anniversary event with Archbishop Bernard Hebda and the Sisters at Hill-Murray School and St. Paul’s Monastery. John Glenn Students Mayor Slawik reported on the visit she had with students at John Glenn School regarding raising the tobacco age to 21. Neighborhood Incident Councilmember Juenemann reported on an incident that happened in her neighborhood and complimented the Maplewood Police and Ramsey County SWATTeam. Councilmember Smith gave additional information on the incident. 3.Approval of Resolution for Commission Reappointments City Manager Coleman gave the staff report. Councilmember Abrams moved to approve theResolution for Commission Reappointments. Resolution 18-04-1553 April 23, 2018 3 City Council Meeting Minutes Packet Page Number 4 of 176 E2 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Community Design Review Board Bill Kempe,Term expires 4/30/2021 Jason Lammers,Term expires 4/30/2021 Heritage Preservation Commission Pete Boulay,Term expires 4/30/2021 Bob Cardinal,Term expires 4/30/2021 Parks and Recreation Commission Dorothy Molstad,Term expires 4/30/2021 Bruce Roman,Term expires 4/30/2021 Seconded by Councilmember SmithAyes – All The motion passed. G.CONSENTAGENDA Councilmember Juenemann moved to approve agenda items G1-G7. Seconded by CouncilmemberSmithAyes – All The motion passed. 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 614,611.25 Checks # 101411 thru #101465 dated 04/02/18 thru 04/10/18 $ 497,224.12 Disbursements via debits to checking account dated 04/02/18 thru 04/06/18 $ 138,469.25 Checks #101466 thru #101495 dated 04/06/18 thru 04/17/18 $ 574,600.87 Disbursements via debits to checking account April 23, 2018 4 City Council Meeting Minutes Packet Page Number 5 of 176 E2 dated 04/09/18 thru 04/13/18 $ 1,824,905.49 Total Accounts Payable PAYROLL $ 535,772.98 Payroll Checks and Direct Deposits dated 04/06/18 $ 2,101.26 Payroll Deduction check # 99103188 thru # 99103202dated 04/06/18 $ 537,874.24 Total Payroll $ 2,362,779.73 GRAND TOTAL Seconded by CouncilmemberSmithAyes – All The motion passed. 2.Approval of a Conditional Use Permit, St. Paul Regional Water Services Lime Sludge Storage Tank, 1900 Rice Street CouncilmemberJuenemann moved to approvethe Conditional Use Permit, St. Paul Regional Water Services Lime Sludge Storage Tank located at 1900 Rice Street. Seconded by CouncilmemberSmithAyes – All The motion passed. 3.Approval of Resolution Calling Public Hearing on a Proposed Property Tax Abatement CouncilmemberJuenemann moved to approve the Resolution Calling for a Public Hearing on a Proposed Property Tax Abatement. Resolution 18-04-1554 Resolution Calling for a Public Hearing on a Proposed Property Tax Abatement BE IT RESOLVED By the City Council of the City of Maplewood, Ramsey County, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01.Pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Abatement Act”), the City may grant an abatement of all or a part of the taxes levied by the City on real property within its boundaries (the “Abatement”) and issue general obligation bonds to finance public infrastructure improvements (the “Abatement Bonds”); provided, however, that the City Council first holds a public hearing regarding the proposed Abatement. April 23, 2018 5 City Council Meeting Minutes Packet Page Number 6 of 176 E2 1.02.The City proposes to issue AbatementBonds to finance infrastructure improvements primarily consisting of the construction of a park facility building at Wakefield Park in the City. Section 2.Hearing Scheduled. 2.01.In accordance with the Abatement Act, the City Council hereby calls for a public hearing on Monday, May 14, 2018, at or after 7:00 PM, to consider the proposed Abatement for the purposes described herein. The City Clerk is authorized and directed to publish a notice of public hearing in substantially the form set forth in EXHIBIT A attached hereto in the official newspaper of the City more than ten (10) but less than thirty (30) days before the date of the public hearing. 2.02.City staff and consultants are authorized to take all other actions needed to bring the proposedAbatement and issuance of the Abatement Bonds before the City Council. Seconded by CouncilmemberSmithAyes – All The motion passed. 4.Approval of Resolution Declaring the Official Intent to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds Councilmember Juenemann moved to approve theResolution Declaring the Official Intent to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds. Resolution 18-04-1555 Declaring the Official Intent of the City of Maplewood, Minnesota to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (the “Reimbursement Regulations”) under the Internal Revenue Code of 1986, as amended (the “Code”), providing that proceeds of tax-exempt bonds used to reimburse prior capital expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Maplewood, Minnesota, a municipal corporation and a political subdivision of the State of Minnesota (the “City”), expects to incur certain expenditures that may be financed temporarily from sources other than tax-exempt bonds, and later reimbursed from the proceeds of tax-exempt bonds; and WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain capital costs from the proceeds derived from the sale of tax-exempt bonds to be issued by the City in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: April 23, 2018 6 City Council Meeting Minutes Packet Page Number 7 of 176 E2 1.The City may incur certain capital expenditures in connection with the construction of a park facility building at Wakefield Park in the City and improvements to various streets in the City, including those in the vicinity of Farrell Street and Ferndale Street and Londin Lane and Highpoint Curve (collectively, the “Project”). 2.The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of tax-exempt bonds in a principal amount currently estimated not to exceed $7,155,000. All reimbursed expenditures related to the Project will be capital expenditures, costs of issuance of the tax-exempt bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3.This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of tax-exempt bonds, except for the following expenditures: (a) costs of issuance of tax-exempt bonds; (b) costs in an amount not in excess of the lesser of $100,000 or 5 percent of the proceeds of the tax-exempt bonds; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the tax-exempt bonds that are reasonably expected by the City to finance the Project. The term “preliminary expenditures” includes architectural, engineering, surveying, soil testing, bond issuance and similar costs that are incurred prior to commencement of acquisition, construction, or rehabilitation of the Project, excluding land acquisition, site preparation, and similar costs incident to commencementof construction. 4.A reimbursement allocation with respect to tax-exempt bonds will be made not later than 18 months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed in service or abandoned, butin no event more than 3 years after the original expenditure. 5.This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the tax- exempt bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of tax-exempt bonds are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such expenditures for which bonds are issued. 6.The action is intended to constitute a declaration of official intent for purposes of theReimbursement Regulations. Seconded by Councilmember SmithAyes – All The motion passed. 5.Approval of Transfers and Budget Adjustments CouncilmemberJuenemann moved to approve thetransfers and budget adjustments and authorize the Finance Director to make the appropriate accounting entries to complete the transactions. April 23, 2018 7 City Council Meeting Minutes Packet Page Number 8 of 176 E2 Seconded by Councilmember SmithAyes – All The motion passed. 6.Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 14, 2018, Londin-Highpoint Area Street Improvements, City Project 17-19 Councilmember Juenemann moved to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 14, 2018, Londin-Highpoint Area Street Improvements, City Project 17-19. Resolution 18-04-1556 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Londin-HighpointArea Street Improvements, City Project 17-19, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: th 1.A hearing shall be held on the 14day of May 2018, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2.The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember SmithAyes – All The motion passed. 7.Approval of Funding for Emerald Ash Borer Management Councilmember Juenemann moved to approve thefunding for Emerald Ash Borer management. Staff further recommends the City Council authorizes staff to seek quotes and authorizes the CityManager and Mayor to enter into contracts with contractors for inspection, removals, stump grinding, and tree planting. Seconded by Councilmember SmithAyes – All April 23, 2018 8 City Council Meeting Minutes Packet Page Number 9 of 176 E2 The motion passed. H.PUBLIC HEARINGS 1.Farrell-Ferndale Area Street Improvements, City Project 17-18 a.Public Hearing 7:00 pm b.Resolution Ordering Improvement after Public Hearing (4 votes) City Manager Coleman introduced the staff report. Assistant City Engineer Jarosch gave the staff report. Mayor Slawik opened the public hearing. The following people spoke: th 1. Roseann Cronk, 2695 7Street E. th 2. Ronald Betzold, 2687 7Street E. th 3. Joseph Koezel, 2677 7Street E. 4. Cassie Luna, 687 Ferndale Street Mayor Slawik closed the public hearing. Public Works Director Loveanswered questions of the council. Councilmember Juenemann moved to approve theResolution Ordering Improvement for Farrell-Ferndale Area Street Improvements, City Project 17-18; Seventh Street East shall be designed to accommodate a 5 foot wide concretewalk, this includes road elevations, drainage, and driveway profiles and construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. Resolution 18-04-1557 Ordering Improvement WHEREAS, pursuant to aresolution of the City Council adopted April 9, 2018, fixed a date for a council hearing on the proposed street improvements for the Farrell- Ferndale Area Street Improvements, City Project 17-18. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on April 23, 2018; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Farrell- Ferndale Area Street Improvements, City Project 17-18. 2.Seventh Street Eastshall be designed to accommodate a 5 foot wide concrete walk. This includesroad elevations, drainage, and driveway profiles. Construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. April 23, 2018 9 City Council Meeting Minutes Packet Page Number 10 of 176 E2 3.Such improvements ordered as proposed in the council resolution adopted on rd the 23day of April, 2018. 4.The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the April 9, 2018 council meeting. 5.The Finance Director was authorized to make the financial transfers necessary for the preparation of plans and specifications at the April 9, 2018 council meeting. A budget of $6,288,000 was established at that time. The proposed financing plan shall be implemented and is as follows: ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,736,00050% SANITARY SEWER FUND$446,0007% I & I GRANT$25,0000% ENVIRONMENTAL UTILITY FUND$923,00015% SPECIAL BENEFIT ASSESSMENT$1,150,00018% ST. PAUL WATER$834,00013% W.A.C. FUND$174,0003% TOTAL FUNDING$6,288,000100% Seconded by Councilmember SmithAyes – All The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Consider Approval of Revisions to Emerald Ash Borer Plan Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the Revisions to Emerald Ash Borer Management Plan. Seconded by Councilmember AbramsAyes – All The motion passed. 2.Consider Approval of Preparing Master Plan for Maplewood Nature Center April 23, 2018 10 City Council Meeting Minutes Packet Page Number 11 of 176 E2 City Manager Coleman introduced the staff report. Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. Councilmember Abrams moved to table and revisit within 60 days. Seconded by Councilmember SmithAyes – All The motion passed. K.ADJOURNMENT Mayor Slawikadjourned the meeting at9:15 p.m. April 23, 2018 11 City Council Meeting Minutes Packet Page Number 12 of 176 F1a MEMORANDUM TO:City Council FROM:Melinda Coleman, City Manager DATE:May 14,2018 SUBJECT:Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcementsof the meetings, but a snapshot look at the upcoming meetings for theCity Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule th 1.May 29 (meeting date change due to Memorial Day holiday) a.Workshop:IT Department Presentation th 2.June 11 a.Workshop:Wilder Foundation Presentation; MN East Side MnDOT Project Review 3.June 20th – 22nd Annual League of Minnesota Cities Conference in St. Cloud th 4.June 25 a.Workshop: EDA Responsibilities & Possible Program Areas;Rental Housing Licensing Overview Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Rental Licensing Survey (EEDD/Police Coordination) – in progress 2.Review of EDA Responsibilities and possible program areas Recommendation No action required. Attachments None. Packet Page Number 13 of 176 F3 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Scott Nadeau, Director of Public Safety/Police Chief DATE: April13, 2018 SUBJECT:Approval of Proclamation Recognizing National Police Week2018 Introduction National Police Week is May 13-19, 2018, and it is requested that the City Council recognize the service and sacrifice of law enforcement officers by approving the attached Proclamation. Background Since 1962, May15th has been designated as National Peace Officer Memorial Day and the week in which the date falls as National Police Week. During this week, we honor and remember those killed in the line of duty, and all the woman and men who actively protect our communities on a daily basis. This year, the White Bear Lake Police Departmentwill be hosting all of the suburban law enforcement agencies in Ramsey County for the annual Suburban Ramsey County Law Enforcement Memorial Ceremony on Thursday, May 17, at 11:00AM, at the Saint Mary’s of the Lake CatholicChurch, located at 4690 Bald Eagle Avenue, White Bear Lake, MN 55110. The service will last about one hour and is open to the public. Refreshments will be served immediately following the service. Budget Impact None. Recommendation It is recommended that the City Council approve the attached Proclamation Recognizing National Police Week 2018. Attachments 1. Proclamation Recognizing National Police Week 2018 Packet Page Number 14 of 176 F3, Attachment 1 0±®¢« ¬ ³¨® 2¤¢®¦¨¹¨¦ . ³¨® « 0®«¨¢¤ 7¤¤ª 2018 WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the 52 dedicated sworn officers of the MAPLEWOOD 0/,)#% $%0!24-%.4; WHEREAS, since the first recorded death in 1791, more than 21,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including 3¤±¦¤ ³ *®²¤¯§ "¤±¦¤±®of the Maplewood Police Department; WHER EAS, Sergeant Bergeron and all officers killed in the line of duty have their names engraved on the wallof the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS,in 1962, President John F. Kennedy signed a proclamation th as National Peace Officers Memorial Day and the week in designating May 15 which that date falls as Police Week; WHEREAS, Police Week 2018 in the United States of America will begin on Sunday, May 13, 2018 and end on Saturday, May 19, 2018; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the -)..%3/4! ,!7 %.&/2#%-%.4 -%-/2)!, !33/#)!4)/.Ȍ3 Annual Candlelight Vigil, at 7:00 PM, May 15, 2018 on the grounds of the Minnesota State Capital in St. Paul; WHEREAS, 2!-3%9 #/5.49 35"52"!. ,!7 %.&/2#%-%.4 officers killed in the line of duty will be honored during the 35"52"!. 2!-3%9 #/5.49 ,!7 %.&/2#%-%.4 -%-/2)!, #%2%-/.9, at 11:00 AM, Thursday, May 17, 2018, at Saint Marys of the Lake Catholic Church in White Bear Lake, Minnesota; NO7Ǿ 4(%2%&/2%Ǿ "% )4 2%3/,6%$that the MAPLEWOOD#)49 #/5.#), formally designates May 13 to May 19, 2018, Police Week in the #)49 /& MAPLEWOOD, as a time to honor the service and sacrifice of law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. th Adopted this day of May, 2018, __________________________________ Nora Slawik, Mayor Attest: _______________________________________ Andrea Sindt, City Clerk Packet Page Number 15 of 176 F4 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:April 9, 2018 SUBJECT:Approval ofResolution in Support of Maplewood GardensRehabilitation Introduction The original building plans for the Maplewood Gardens were approved by the city council on July 20, 1978. This property currently receives Section-8 rental assistance under contract with HUD that is scheduled to expire in June 2018. The current owner is expected to renew the contract for one year, but thisproperty is at risk of losing the Federal subsidy due to the substantial physical needs and lack of a commitment from the current owner to properly manage and maintain the property. In response to this current condition, Ken Isaacson representing Twin Cities Housing Development Corporation contacted staff seeking city support for finance requestshis organization will be making in order to facilitate the purchase and rehabilitation of the Maplewood Gardens. Discussion TwinCities Housing Development Corporation (TCHDC) is a St. Paul-based nonprofit developer and owner of affordable housing that has worked in the Twin Cities for nearly 35 years. TCHDC is proposing to acquire, substantially rehabilitate and preserve the existing project based rental assistance Maplewood Gardens, located at 450 McKnight Road South. This existing 29-unit family development was originally built in 1979 and is comprised of 16, three-bedroom and 13, two-bedroom apartments, including one garage for each unit. TCHDC is seeking to complete the acquisition and rehabilitation by securing resources and support from a variety of sources including, but not limited to, the City of Maplewood, Ramsey County and the State of Minnesota. This support will allow TCHDC to preserve the existing affordability at Maplewood Gardens, complete the required rehabilitation and position the property to operate well, over the long term. TCHDCis not seeking financial support from the City of Maplewood –this is a request of general city support of the project. TCHDC’splanned improvements will be extensive. TCHDC is currently establishing a detailed scope of work with the intent to substantially rehabilitate the unit interiors and common areas with all new doors and hardware, flooring, energy star appliances, kitchen cabinets and countertops, energy efficient lighting, low flow plumbing fixtures and faucets. Exterior work will include all newwindows, new fiber cement siding and subtle roof modifications at building entries. The site work would include making the site more “visitable”, correcting drainage at building entries, replacement of the garage siding and doors, sidewalks, curbs, gutters, paving Packet Page Number 16 of 176 F4 and playground. In addition, TCHDC plans to make modifications to the existing ground floor units and bring the site up to current ADA accessibility standards. Recommendation Staff is recommending council approve the attached Resolution in Support ofTwin Cities Housing Development Corporation’s Proposed Maplewood Gardens Rehabilitation. Attachments 1.Resolution in Support of Maplewood Gardens Rehabilitation Packet Page Number 17 of 176 F4, Attachment 1 RESOLUTION IN SUPPORT OF TWIN CITIES HOUSING DEVELOPMENT CORPORATION’S PROPOSED MAPLEWOOD GARDENS REHABILITATION WHEREAS, Maplewood Gardens, 450 McKnight Road South, was developed in 1979 and providesanimportant and needed affordable housing choice for the area. WHEREAS, the City of Maplewood is committed to providing safe and well-kept affordable housing optionsfor both residents of the building and neighboring properties; and WHEREAS, Twin Cities Housing Development Corporation is in the process of applying to funders, including, but not limited to, Ramsey County Community and Economic Development andMinnesota Housing Finance Agency for funds to purchase and rehabilitate the development to assure its quality and stability for the future; and WHEREAS, several funders require a resolution of support from the local municipality, WHEREAS, the City of Maplewoodsupports Twin Cities Housing Development Corporation’s request to Minnesota Housing to underwritethe property with a"State Designated Basis Boost" providing the project with additional financial resources from the State of Minnesota. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that the City of MaplewoodsupportsTwin Cities Housing Development Corporation’s efforts to fund thepurchase and rehabilitation of Maplewood Gardens at450 McKnight Road Southin Maplewood, Minnesota. _________by the Maplewood City Council on Monday, May 15, 2018 Nora Slawik, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 18 of 176 F5 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:May 8, 2018 SUBJECT:Approval of Tennis Sanitation Recycling Collection Annual Review Introduction The City-Wide Residential RecyclingCollection Agreement between the City of Maplewood and Tennis Sanitation, LLCrequires the contractor to submit an Annual Report and Work Plan for review by the Environmental and Natural Resources Commission and the City Council. Discussion 2017Recycling Report The 2017 Recycling Report summarizes the City’s single and multi-family recycling programs (Attachment 1). Following is a comparison of the 2016and 2017 average pounds per household per month and annual net tons of materials collected: Average pounds of recycling collected per month20162017 Singlefamily 54.59 lbs.53.99lbs. Multi-family13.08lbs.12.15lbs. Annual net tonsof recycling collected Singlefamily3011.02tons2978.13tons Multi-family315.79tons293.23tons Businesses/churches30.39tons31.23tons In the future static or smaller growth is expected in recycling weights. Most of the Twin Cities Metro area has seen this trend in recent years as residents use less paper and companies switch to lighter plastics. We are seeing more items collected, but due to the lightweight nature of the material there is not an increased amount of weights collected. Review of 2017Recycling Work Plan Following is an update of items accomplished in the 2017 Recycling Work Plan: 1.Small Business and Church Outreach:At the end of 2017there were 23 small businesses and churches that opted into the City’s recycling program.A total of 62,460 pounds of recyclables were collected at these facilities. That is a slight increase from 2016.This was possible through outreach efforts by the City, Tennis, and Waste Wise, a nonprofit affiliate of the Minnesota Chamber of Commerce. Packet Page Number 19 of 176 F5 2.Expanded Recycling Education Materials toMultipleLanguages: In 2015, Tennis made translations of their recycling guide available in Spanish. Ramsey County has workedwith other counties and organizations to come up with similar recycling signage for business and multi-unitsignage that relies on symbols for distribution inthe metro area. These new educational pieces are based on images of recyclable material so it’s easier for non-Englishreadersto betterunderstand which items are accepted in the city’s recycling program.The educational materials areavailable free of charge and, along with the normal signage from Tennis, the City has worked to promote this material to businesses and multi-unit managers. 3.Education to Low and Non-Participating Residents:Tennis’ monthly reports include information on low and non-participating residents. Staff developed a short survey that will be sent out to all nonparticipating residents.After some discussion with the county and staff from other cities, staff has revamped the survey as some of the questions that were originally included have already been addressed in previous surveys in other cities. In lieu of the survey, Tennis will send out targeted educational material to non- participating residents. 4.Arrange End-Market Tours:In 2016, Tennis finished construction oftheir new materials processing facility in Saint Paul Park. Their new facility is state of the art and has significantly increased theirprocessingcapacity. Tennis led city representatives on a tour of their newbuildingin late fall of 2016. 5.Increase Public Space Recycling: Tennis has provided feedback and recommendations to City staff for efficient event recycling setup. Tennishas continued th to workclosely with City staff to providerecycling carts for theJuly 4event, visiteda number of parties during National Night Out,was in attendance for our “touch-a-truck” event, and have been attending our business engagement meetings. 6.Improvements in Routing: After some discussionduring the year, Republicand Tennisdid not see a need for a change in the current route. The haulersand city staff will continue to review the possibilities for a day switch to increase the efficiencies of our collection systems. 2018 Recycling WorkPlan Tennis’ 2018 Work Plan (Attachment 2)includesadditional outreach to multi-units, andsmall businessand church recycling, targetededucation to low and non-participating residents, market tours when available,and increasingpublic space recycling.Many of these items are continuations of what was proposed for 2017as the City’s recycling program has accomplished most of the best practices for curbside recycling collection. Budget Impact None Recommendation Approve Tennis Sanitation’s Recycling Collection Annual Review which includes the 2017 Recycling Year End Report and the 2018 Recycling Work Plan. Packet Page Number 20 of 176 F5 Attachments 1.2017Recycling Year End Report 2.2018Recycling Work Plan 3.City Council Meeting Recycling PowerPoint Presentation Packet Page Number 21 of 176 F5, Attachment 1 ΑΏΐΖ Maplewood Recycling Report Greg & Willie Tennis Tennis Sanitation LLC. 1/31/2018 Prepared by: Angela Hamann Packet Page Number 22 of 176 F5, Attachment 1 Index of Recycling Report ................... Page 2 ................... Page 3 ................... Page 4 Recycling Data (Multi-................... Page 5 Multi-................... Page 6 Inquiries, Linens, Cardboard, & Parks Summary..................... Page 7 Composite Study..................... Page 8 ................... Page 9 Glass Recycling Processor................... Page 10 Market Report - .................. Page 11 Additional Items................................................................ Page 12 Summary of Year-................. Page 13 Appendix of Recycling Report ................... Appendix A Recycling Report (Multi-.................... Appendix B ...................... Appendix C Monthly Multi-....................... Appendix D Monthly Single Family Report Data (Ex..................... Appendix E Educational Tags and Complaints/Compliments Log Report Educational Tags............................................................... Appendix F Compliments/Complaints.................................................... Appendix G Packet Page Number 23 of 176 F5, Attachment 1 January 31, 2018 City of Maplewood Maplewood, MN 55109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi-family dwellings. Including but not limited to: inquiries, composite study information, environmental impact report, fun facts and a market report, along with a report summary. Also included is six years of comparison data to help measure the success of the recycling program. The data in this report has been utilized over the years to assist us in understanding past, present and future progress of the recycling program as well as helping us develop future strategies to enhance the recycling programs already in place. Sincerely, Greg & Willie Tennis Greg and Willie Tennis Tennis Sanitation Maplewood recycling year-end report 2017 page 2 Packet Page Number 24 of 176 F5, Attachment 1 RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi-family dwellings. This data includes: Net tonnage of all residential and multi-family dwellings combined Break-out of single family tonnage and set-out rates (yellow) Break-out of multi-family tonnage (blue) Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) Break-out of single family recycling materials by type and weight (yellow) and Multi-family (blue) Break-out of combined tonnages (green) Inquiries tracked per month (bottom of APPENDIX A) Also business volume, parks and cardboard are included The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compi period of time. Weights are broken out based on a composite ratio of the entire load. Maplewood recycling year-end report 2017 page 3 Packet Page Number 25 of 176 F5, Attachment 1 RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A (yellow) was compiled from the single family homes after taking out the multi-family weights. From this data we are able to illustrate the weight per home (in lbs.) per month. We also -out on a weekly basis. In analyzing the single family data, we are able to provide the following observations: 2017 Average lbs. per unit per month = 53.99 lbs. per month Average lbs. per household decreased 0.60 tons from last year. 2011 comparison data: Average lbs. per unit per month = 38.91 lbs. per month 2012 comparison data: Average lbs. per unit per month = 41.95 lbs. per month 2013 comparison data: Average lbs. per unit per month = 43.78 lbs. per month 2014 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2015 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2016 comparison data: Average lbs. per unit per month = 54.59 lbs. per month 2017 Annual Net total tons collected for single-family (ANTSF) was 2,978.13 tons Total tons decreased by 32.89 tons from last year. 2011 comparison data: ANTSF was 2,146.06 tons 2012 comparison data: ANTSF was 2,313.61 tons 2013 comparison data: ANTSF was 2,414.62 tons 2014 comparison data: ANTSF was 2,949.92 tons 2015 comparison data: ANTSF was 2,949.94 tons 2016 comparison data: ANTSF was 3,011.02 tons Total Participation Percentage YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG 2013 83% 80% 81% 83% 84% 84% 84% 87% 85% 84% 83% 88% 84% 2014 87% 84% 91% 93% 93% 97% 92% 92% 92% 92% 91% 92% 91% 2015 92% 91% 92% 93% 93% 93% 93% 92% 92% 92% 91% 93% 92% 2016 91% 90% 92% 92% 93% 94% 93% 93% 93% 92% 92% 92% 92% 2017 92% 90% 92% 92% 94% 95% 93% 94% 94% 93% 93% 93% 93% umbers are still similar in comparison to other Cities which we service. There are many factors that can affect this number which may include the economy and residents local buying habits. Maplewood recycling year-end report 2017 page 4 Packet Page Number 26 of 176 F5, Attachment 1 RECYCLING DATA (MULTI-FAMILY) The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after factoring out the multi-family weights. From this data we are able to illustrate the weight per unit (in lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi-family data, we are able to provide the following observations: 2017 Average lbs. per unit per month = 11.03 lbs. per month 2011 comparison data: Average lbs. per unit per month = 12.96 lbs. per month 2012 comparison data: Average lbs. per unit per month = 11.47 lbs. per month 2013 comparison data: Average lbs. per unit per month = 13.24 lbs. per month 2014 comparison data: Average lbs. per unit per month = 12.95 lbs. per month 2015 comparison data: Average lbs. per unit per month = 13.04 lbs. per month 2016 comparison data: Average lbs. per unit per month = 13.08 lbs. per month 2017 Annual Net total tons collected for multi-family (ANTMF) was 268.69 tons 2011 comparison data: ANTMF was 312.73 tons 2012 comparison data: ANTMF was 276.88 tons 2013 comparison data: ANTMF was 319.56 tons 2014 comparison data: ANTMF was 312.64 tons 2015 comparison data: ANTMF was 314.66 tons 2016 comparison data: ANTMF was 315.79 tons How are the weights determined for the multi-family data? On a quarterly basis we use one truck to collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into multi-family spreadsheet. See APPENDIX D for an example of this report. Maplewood recycling year-end report 2017 page 5 Packet Page Number 27 of 176 F5, Attachment 1 MULTI-FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi-family property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. Maplewood recycling year-end report 2017 page 6 Packet Page Number 28 of 176 F5, Attachment 1 INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. This year the most common calls were comprised of what additional items they could recycle. We are confident that our Customer Service Staff (CSRs) resolved all inquiries to 2017 TOTAL INQUIRIES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 42 36 28 21 34 36 24 12 9 5 5 3 255 2016 TOTAL INQUIRIES 22 29 50 65 81 90 65 55 44 53 53 55 662 2015 TOTAL INQUIRIES 11 13 32 33 13 46 59 42 44 45 36 48 422 2014 TOTAL INQUIRIES 76 76 852 150 58 78 51 51 59 47 23 31 1,552 2013 TOTAL INQUIRIES 35 14 7 14 8 10 14 11 19 44 35 22 233 2012 TOTAL INQUIRIES 39 16 24 13 22 14 19 21 30 29 23 10 260 2011 TOTAL INQUIRIES 87 64 70 38 16 16 11 15 5 5 5 12 344 LINENS AND SHOES SUMMARY Linens and shoes for the year 2017 totaling a HUGE 35,687 lbs. 2016=1,577 lbs. 2015=5,917 lbs. 2014=6,270 lbs. 2013=8,641 lbs. 2012=3,692 lbs. 2011=6,217 lbs. CARDBOARD SUMMARY Cardboard collected for 2017 from city facilities and buildings totaled 88,377 lbs. 2016=104,498 lbs. 2015=125,020 lbs. 2014=131,346 lbs. 2013=140,650 lbs. 2012=92,850 lbs. 2011=105,615 lbs. BUSINESS and PARKS WEIGHTS 2017 BUSINESSES: 62,460 lbs. CITY PARKS: 8,080 lbs 2016 BUSINESSES: 60,771 lbs CITY PARKS: 7,920 lbs 2015 BUSINESSES: 45,885 lbs CITY PARKS: 8,350 lbs 2014 BUSINESSES: 30,157 lbs CITY PARKS: 11,180 lbs 2013 BUSINESSES: 2,855 lbs CITY PARKS: 9,140 lbs Maplewood recycling year-end report 2017 page 7 Packet Page Number 29 of 176 F5, Attachment 1 RECYCLING COMPOSITE STUDY For the composite study we kept all loads from the entire of material and processed only Maplewood's material through our MRF. The sorting floor was cleared and the recycling was sorted into the categories (as listed below). All of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly report. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting it to fit the needs of the Residents of Maplewood. With ongoing changes in the economy, cultural and even changes in the home we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Maplewood recycling year-end report 2017 page 8 Packet Page Number 30 of 176 F5, Attachment 1 ENVIRONMENTAL IMPACT ANALYSIS From the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the break-out of types of recycling materials into resources saved. Packet Page Number 31 of 176 F5, Attachment 1 Maplewood recycling year-end report 2017 page 9 GLASS RECYCLING PROCESSORS Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor. This is in 100% of the material into the original raw material. We are excited to announce that Strategic Materials has developed a technology that optically sorts broken glass mechanically without manual sorting. This results in minimizing the amount of glass being used for aggregate material. {ĻĻ {ƷƩğƷĻŭźĭ ağƷĻƩźğƌƭ ĻƓķƚƩƭĻƒĻƓƷ ƌĻƷƷĻƩ ĬĻƌƚǞ͵ Maplewood recycling year-end report 2016 page 10 Packet Page Number 32 of 176 F5, Attachment 1 MARKET REPORT 2017 was a steady year for metal and plastic commodities, but has been a rough market for cardboard and paper, which has been driven by the lower costs in crude oil and new recycling regulations. Glass market is somewhat limited because there is only one processor available to sort glass. Their newest technology sorts broken glass using computerized optical sorters and a complex but innovative blower system. 90% of the broken glass is now being processed into post-consumer food and beverage containers. The outlook for 2018 Future markets are looking like they will remain weak with slight inclines on some of the commodities. Maplewood recycling year-end report 2017 page 11 Packet Page Number 33 of 176 F5, Attachment 1 ADDITIONAL ITEMS RESIDUALS: 2017 Residuals (in tons) from recycling was as follows: Residuals are up from 2016 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 5.19 4.30 5.04 4.88 5.84 5.60 5.44 5.52 4.19 5.14 5.14 5.44 61.69 Tons Residuals consisted of items such as Styrofoam, foam, shoes, diapers and general garbage. LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЏʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЌБ͵ЎВ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЎʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЋВ͵ЌБ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЍʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЋВ͵ЌЏ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЌʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЍВ͵ЌЉ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЋʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЎЎ͵ЎЎ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЊʹ wĻƭźķǒğƌƭ ğƩĻ ЋЏ͵ББ ƷƚƓƭ TRUCK WEIGHTS: During the 2017 Calendar - none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $2.80 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2017 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets with the exception are the milk cartons are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare type" plastics which are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2017 page 12 Packet Page Number 34 of 176 F5, Attachment 1 SUMMARY OF YEAR-END RECYCLING REPORT The 2017 Maplewood Year-end Recycling Report provides up-to-date information from activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute to meeting our combined goals. In the report we have illustrated the composition of recyclables, itemized volumes of recyclables from both single family and multi-family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. As we evaluate the six years of data history, we are seeing a consistent pattern of recycling volumes and good participation. All of these results point towards success through education and expansion of recycling materials. Maplewood recycling year-end report 2017 page 13 Packet Page Number 35 of 176 F5, Attachment 1 APPENDIX A - 2017 RECYCLING DATA SUMMARY Packet Page Number 36 of 176 F5, Attachment 1 APPENDIX B - Yearly Recycling Report Mulit-Family Packet Page Number 37 of 176 F5, Attachment 1 APPENDIX C - MONTHLY RECYCLING REPORT LETTER Packet Page Number 38 of 176 F5, Attachment 1 APPENDIX D - MONTHLY MULTI-FAMILY REPORT Packet Page Number 39 of 176 F5, Attachment 1 APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA Packet Page Number 40 of 176 F5, Attachment 2 #¨³¸ ®¥ - ¯«¤¶®®£ 2¤¢¸¢«¨¦ #®««¤¢³¨® 2018 7®±ª 0« 0±¤¯ ±¤£ ¡¸ 4¤¨² 3 ¨³ ³¨®Ǿ ,ȁ,ȁ#ȁ Packet Page Number 41 of 176 F5, Attachment 2 2018 - ¯«¤¶®®£ 2¤¢¸¢«¨¦ 7®±ª 0« ağƓǤ ƚŅ ƷŷĻƭĻ źƷĻƒƭ ğƩĻ ĭƚƓƷźƓǒğƷźƚƓƭ ƚŅ ǞŷğƷ Ǟğƭ ƦƩƚƦƚƭĻķ ŅƚƩ ЋЉЊА ƦƩƚŭƩğƒ ŷğƭ ğĭĭƚƒƦƌźƭŷĻķ ƒƚƭƷ ƚŅ ƷŷĻ ĬĻƭƷ ƦƩğĭƷźĭĻƭ ŅƚƩ ĭǒƩĬƭźķĻ ƩĻƭźķĻƓƷźğƌ ƩĻĭǤĭƌźƓŭ ĭƚƌƌĻĭƷźƚƓ͵ A. 2¤¢¸¢«¨¦ %£´¢ ³¨® ¥®± -´«³¨ȃ& ¬¨«¸ (®¬¤²Ȁ The year-end tonnage for multi-family properties had a drop from 2016. There are many factors that could have caused this but we do not want this to be a continuing trend. Tennis will analysis the year end collection information of multi- determine what locations have seen a decrease in tonnage: Based on the tonnage data analysis Tennis will do they following: 1.Mail year-end results of the recycling volumes to all multi-unit locations (See example). 2.Include updated recycling poster in the mailings to all properties. 3.Work with the city for a follow-up on the targeted properties and go over the results of 2017 discuss issues/concerns they might have with the program, and develop opportunities for future enhancement of the program. B.0±®¬®³¤ 3¬ «« "´²¨¤²² £ #§´±¢§ 2¤¢¸¢«¨¦Ȁ Tennis will continue to work with the City to promote business recycling when opportunities arise. This includes: 1.Work with the City to add additional businesses to business recycling program 2.Attend business outreach events when needed. This may include, but is not limited to HEDC meetings, City Council meetings, and Chamber of Commerce events. 3.Notify the City when Maplewood businesses contact Tennis and provide single- sort recycling information to businesses that want to participate in the City of Maplewood recycling program 4.Supply recycling program. 5.Work with city staff to get business recycling material included in licensing renewals letters. C.%·¯ £ 2¤¢¸¢«¨¦ %£´¢ ³¨® - ³¤±¨ «² ¨ "¨«¨¦´ « , ¦´ ¦¤² £ - ¦¤³²Ȁ Tennis has their recycling guide available in Spanish. That guide is linked on our website. The entire solid waste section of the website is translatable through our webserver (See attached website pictures). Њ Packet Page Number 42 of 176 F5, Attachment 2 Ramsey County has been working with other counties and organizations to come up with similar recycling signage for business and multi-units signage that that relies on symbols for distribution in the metro area. These new educational pieces (www.rethinkrecycling.com) are based on images easier for none English speakers understand which items are accepted in the recycling program. The educational materials is available free of charge and along with the normal signage from Tennis, the City has worked to promote this material to businesses and multi-unit managers. Tennis will work with the city to design a magnet to hand out to residents. The magnet will have a summary of what can and cannot be placed in residents recycling bin. D.4 ±¦¤³¤£ %£´¢ ³¨® ³® ,®¶ £ .®ȃ0 ±³¨¢¨¯ ³¨¦ 2¤²¨£¤³² ¶¨³§ "¤§ µ¨®± 3´±µ¤¸Ȁ Tennis maintain that the drivers record during their routes. 1.In 2018, Tennis will send out a participation survey to 200 none participating residents. The survey will determine what barriers exist to participating in the recycling program. E. !±± ¦¤ %£ȃ- ±ª¤³ 4®´±²Ȁ Tennis will continue to look at options for tours of end-market recycling vendors for the Environmental and Natural Resources Commission and City Council. The tours processed and made into usable items. F. #®³¨´¤ ³® )¢±¤ ²¤ 0´¡«¨¢ 3¯ ¢¤ 2¤¢¸¢«¨¦Ȁ When opportunities arise, Tennis will provide recommendations and feedback to City staff on best practices for public space recycling. This includes providing feedback on recycling opportunities in City parks and at special events. G. )¬¯±®µ¤¬¤³² ¨ 2®´³¨¦Ȁ The city and their vendors have been working to improve routing and efficiencies in the service during the term of the contracts. Tennis and city staff will review the possibilities for a day switch to increase the efficiencies of our collection systems. If there are options for routing improvements Tennis will work with the city to educate the residents who will be effected by the changes. Ћ Packet Page Number 43 of 176 F5, Attachment 2 aǒƌƷźΏŅğƒźƌǤ ağźƌĻƩ Λ/źƷǤ Iğƌƌ 9ǣğƒƦƌĻΜ Ќ Packet Page Number 44 of 176 F5, Attachment 2 ƩğƓƭƌğƷĻķ ĻĬƭźƷĻ Λ{ƦğƓźƭŷΜ Ѝ Packet Page Number 45 of 176 F5, Attachment 3 ilMeeting City Council 8 2018 4, May 14, Performance Review Tennis Sanitation Recycling Packet Page Number 46 of 176 F5, Attachment 3 oo Annual Review Packet Page Number 47 of 176 F5, Attachment 3 2017 Recycling Year End Report Packet Page Number 48 of 176 F5, Attachment 3 2017 Recycling Year End Changes Packet Page Number 49 of 176 F5, Attachment 3 2018 Work Plan Review Packet Page Number 50 of 176 F5, Attachment 3 New for 2018 Packet Page Number 51 of 176 F5, Attachment 3 Packet Page Number 52 of 176 F6 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE: May 8, 2018 SUBJECT:Approval of Republic Services Trash and Yard Waste Collection Annual Review Introduction The City-Wide Residential Trash and Yard Waste Service Agreement between the City of Maplewood and Republic Services requiresthe contractortosubmit an Annual Report and Work Planfor review by the Environmental and Natural Resources Commission and the City Council. Discussion 2017 Annual Report The 2017 Annual Report (Attachment 1) summarizes implementation strategies taken by Republic Services and the City in 2017to improve service. These strategies include: Extension of Existing Trash Contract Sustainable Trash Cart Management Plan RFID Monitoring Residential Organics Collection Study Organize Tour of Landfill and Recycling Center Fall Clean Up Campaign City Hall Campus Organics Collection Program Partner with the City to Increase Waste Diversion Outreach Sharps Disposal Improvements in Routing The2017 Annual Reportsummarizes materials collected in 2017 as well as households and sizes of carts participating in the City’s trash and yard waste programs.A comparison of trash and yard waste collection in 2016 and 2017 is asfollows: 2016 2017 Trash collected 8,519.31 tons 7,536.88tons Bulky items (regular schedule) 37.16 tons 1161.56tons* Bulky items (Fall Clean Up Campaign)19.83 tons Included in total Yard waste collected 562.86 tons 635.18tons *Republicstartedto be able to better track the weights for bulky items collected curbside through the city contract. Packet Page Number 53 of 176 F6 A comparison of households participating in the trash and yard waste programs in 2016 and 2017 is as follows: 2016 2017 Single-family accounts 8,7988,861 Townhome/manufactured home accounts 144144 Permanent exemptions 264264 Walk up service 5959 Yard waste accounts 1,1451,217 2018 Annual Work Plan The 2018 Work Plan (Attachment 2) includes: 1) Continue to work on improvements to the Cart Management Plan; 2) Continueresearch on effectiveuse of the radio frequency identification (RFID)monitoringdata;3) Residential Organics Collection;4) Tour ofBridging Inc.; 5) Fall Clean Up Campaign; 6) City Campus Organics Collection Program; 7) Increased Waste Diversion Outreach;8)Improvements in Routing. Budget Impact None Recommendation Approve Republic Services Trash and Yard Waste Collection Annual Review which includes the 2017 Trash and Yard Waste Collection Annual Reportand the 2018 Trash and Yard Waste Collection Work Plan. Attachments 1.2017 Trash and Yard Waste Collection AnnualReport 2.2018 Trash and Yard Waste CollectionWorkPlan 3. City Council Meeting Trash PowerPointPresentation Packet Page Number 54 of 176 F6, Attachment 1 CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2017 TRASH AND YARD WASTE COLLECTION ANNUAL REPORT Packet Page Number 55 of 176 F6, Attachment 1 City of Maplewood and Republic Services 2017 Trash and Yard Waste Collection Annual Review Republic Services began residential trash and yard waste service in Maplewood October 1, 2012. We believe that the City and its citizens are happy with the service under this agreement and we are pleased to present the 2017 Year End Report which summarizes our efforts to improve upon the service. Extension of Existing Trash Contract: In September 2017, the City Council approved an extension of the existing trash collection contract agreement between the City of Maplewood and Republic Services for residential trash collection services. The contract was extended until December 31, 2019. Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use in the residential trash collection program. Republic manages the City’s carts as a requirement of the Trash Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste collection reports. The reports include the number and size of carts in use, in storage, or under warranty. However, a number of carts have gone unaccounted for in the report. When managing thousands of carts Maplewood Trash Cart it is expected that some carts go unaccounted for, but we have seen a higher percentage than expected to fail or go missing. In 2016, Republic worked with the City to develop a sustainable trash cart management plan. Republic, along with Otto (the City’s original cart provider) has been working to determine where the carts have gone, why there is a higher percentage failing, and how to build a better warranty processing system. In 2017, an additional 650 carts were warrantied or purchased from Otto. The city is currently accepting quotes for an additional cart order. There will need to be more purchases of carts in the next two years in order to build a cart inventory. A $.75 per cart per household fee is included on every residential bill to help cover the cost of maintaining a healthy cart inventory. RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification (RFID) tags. Per the requirements of the trash agreement, Republic purchased RFID readers and installed them in three trash trucks purchased for Maplewood’s trash service. Over the past years there have been issues with the existing RFID software and Republic has been unable to provide reliable data from the readers. In late 2015, Republic worked with Fleet Mind to upgrade the existing software so the on-board readers can now provide the data required by the contract. Republic was able to provide the 2 Packet Page Number 56 of 176 F6, Attachment 1 City with the first batch of RFID tag data in December 2015. As this is a new technology, and because of the harsh environment that these machines operate in, there are still questions about the reliability and accuracy of the RFID data. Part of the 2018 work plan is that Republic will continue to work with Fleet Mind and the city to better tune the software to produce accurate data. Residential Organics Collection Study:The City is partnering with Ramsey County to build a stand-alone organics drop off site to be constructed at the Maplewood Community Center. The stand-alone site was supposed to be constructed in 2017, but the cost to construct the enclosure was significantly more than originally budgeted by the county. Because of what was found with the Maplewood experience, the county recently finished up a study on the cost for constructing stand-alone organic drop off sites. In 2018, the county will be managing the site construction themselves, and we hope to get a drop off site installed sometime this summer. Organize Tour of Landfill and Recycling Center: Although all material collected in the Maplewood’s residential trash plan is hauled to the Recycling and Energy Center in Newport and processed into refused derived fuel, there is the opportunity to learn more about local waste systems. Republic brought city representatives on a tour of their recycling plant and landfill facility. A picture from the tour of Republic’s Landfill Fall Clean Up Campaign: Republic assisted the City with its fifth Fall Clean Up Campaign. The Campaign offers half-price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. Bulky items were collected at up to 50% off the normal collection price. Over the past three years, the Fall Clean Up Campaign was held the entire month of October. In 2017, 211 households had their bulky items (including appliances, electronics, mattresses, old furniture, and carpet) collected curbside in the campaign. Refer to the attached 2017 Year End Trash and Yard Waste Service Report for additional information on items collected during the Campaign. City Hall Campus Organics Collection Program: Republic is currently the hauler of organics from city facilities. They have continued to work with the City to expand and enhance the existing City Hall Campus Organics Collection Program. Republic provided feedback when issues occurred or opportunities arose. The city has been working with the YMCA to strengthen the existing organics collection program at city facilities. 3 Packet Page Number 57 of 176 F6, Attachment 1 Partner with the City to Increase Waste Diversion Outreach: Republic attended many business and community outreach events in 2017. They brought a truck to our “Touch-a-truck” event. Sharps Disposal:Every year, millions of people use needles and syringes to manage medical conditions at home. Maplewood recently installed a medicine drop off site at City hall. However, sharps are currently not accepted at that location. Republic offers at-home disposal solutions with medical sharps mail back kits. The City has promoted Republic’s mail-in program on the website. Improvements in Routing: The city and their vendors have been working to improve routing and efficiencies in the service during the term of the contracts. After some discussion during the year, Republic did not see a need for a change in the current route. Republic and City Manager Coleman at a city staff will continue to review the possibilities for a touch a truck event day switch to increase the efficiencies of our collection systems. If there are options for routing improvements, Republic will work with the city to educate the residents whowill be effected by the changes. Trash and Yard Waste Data: This data is included on the attached 2017 Year End Trash and Yard Waste Services Report. The report contains information on the amount of municipal solid waste, yard waste, and bulky items collected throughout the year as well as the number of households and sizes of carts participating in the City’s trash and yard waste program. Moving forward this data can be used to compare the amount of trash and yard waste collected from year to year, which is helpful in determining if the City’s waste reduction education and programs are working. In addition, the total amount of residential recycling collected by Tennis Sanitation has been included in the graph to help visualize the total residential waste stream managed. 4 Packet Page Number 58 of 176 F6, Attachment 1 In 2017 Republic Services collected 7,536 tons of municipal solid waste from Maplewood residential properties, which represents an 11 percent decrease since 2016. This is a good trend as our recycling rate has stayed stead for single family homes during that same period. In 2017 Republic Servicesalso collected 635.18tons of yard wasteand 1161.56tons of bulky items duringregular bulky item pick upservice. 5 Packet Page Number 59 of 176 F6, Attachment 2 2018 TRASH AND YARD WASTE COLLECTION WORK PLAN Developed with the City’s TrashService Provider: Packet Page Number 60 of 176 F6, Attachment 2 CITY OF MAPLEWOOD 2018 TRASH AND YARD WASTE COLLECTION WORK PLAN Republic Services proposes the following work items in 2018 which will improve on the City’s trash and yard waste collection service. Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use in the residential trash collection program. Republic manages the City’s carts as a requirement of the Trash Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste collection reports. It is expected that some carts go unaccounted for when managing thousands of carts, but the rate of loss for Maplewood’s cart is higher than expected. In 2018, Republic will continue to work with the City to follow theSustainable Trash Cart Management Plan. Republic will provide accurate up-to-date cart reports and give the City reasonable notice for the purchase of additional carts and provide documentation to the City’s cart manufacturer (Otto) to ensure the City’s cart warranty procedure is followed. The city will continue to purchase carts to replenish the inventory. RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification Devices (RFID) in the handles. The Trash Agreement required Republic to purchase RFID readers and install them in all trash trucks used in Maplewood’s trash collection service. The RFID tags were installed to allow Republic the ability to monitor cart inventory and track the time and location of cart collection. For the first years of the contract Republic experienced issues with the RFID software installed in the trucks and were not able to provide the City with reliable data from the readers. In late 2015, Republic worked with Fleet Mind to upgrade the existing software. There are still questions about the reliability of the data, but Republic services can currently provide the city with RFID data. Republic will continue to work with City staff to determine how the current information provided by the RFID readers can be used in the future. Republic will also continue to work with Fleet Mind to better tune the machines to produce accurate data. Residential Organics Collection: A study by the Minnesota Pollution Control Agency (MPCA) found that 28% to 37% of the residential waste stream was material that could be captured in an organics collection program. There are significant opportunities for waste diversion through residential organic collection but the infrastructure is currently not in place in the east metro. At this time the City is partnering with Ramsey County to build a stand-alone organics drop off site to be constructed at the Maplewood Community Center. The stand-alone site was supposed to be constructed in 2017, but the cost to construct the enclosure was significantly 2 Packet Page Number 61 of 176 F6, Attachment 2 more than originally budgeted by the county. Because of what was found with the Maplewood experience, the county recently finished up a study on the cost for constructing stand-alone organic drop off sites. In 2018, the county will be managing the site construction themselves, and we hope to get a drop off site installed sometime this summer. Republic will continue to monitor and explore options for curbside residential organic collection in Maplewood. If a feasible way to collect residential organics is identified, Republic will work with the City to implement a pilot curbside organics collection program. Organize Tour of Bridging Inc.: Bridging Inc., a local nonprofit organization serving the greater Twin Cities, provides donated furniture and household goods to families and individuals transitioning out of homelessness and poverty. As part of the fall clean up campaign Republic will work with the city to promote opportunities for residents to donate to reuse organizations. Republic will set up a tour of Bridging’s Roseville donation processing facility for the Environmental and Natural Resources Commission, City Council, and City staff. Fall Clean Up Campaign: For the sixth year, Republic will assist the City with our annual Fall Clean Up Campaign. The Campaign will allow residents alternative options for disposing and recycling bulky items besides driving their items to the City’s Spring Clean Up in April. For 2018, Republic will work with City staff on options for expanding the Campaign including: increased education on reducing, reusing, and recycling in addition to the bulky item collection; and increase the types of items collected. City Hall Campus Organics Collection Program: Republic will continue to work with the City to expand and enhance the existing City Hall Campus Organics Collection Program. Republic will monitor and report on the annual amount of organics collected and provide feedback when issues occur or opportunities arise. Partner with the City to Increase Waste Diversion Outreach: Republic will attend business and community outreach events when needed. This may include, but is not limited to attending the Housing and Economic Development Commission meetings, City Council meetings, and Chamber of Commerce events. Additional event opportunities include events like the “Touch- a-Truck” event and National Night Out. The City will continue to work to schedule these events with representatives from Republic. Improvements in Routing: Republic has been working to constantly improve routing and efficiencies in their service. In 2018 Republic will continue to work with staff to analyze the City’s day-specific schedule and service areas and recommend improvements if needed. 3 Packet Page Number 62 of 176 F6, Attachment 3 May 14, 2018 City Council Meeting Packet Page Number 63 of 176 F6, Attachment 3 Covers all single family units (SFU)Annual ReportWork Plan ooo 2¤¯´¡«¨¢ 3¤±µ¨¢¤²Ǿ - ¯«¤¶®®£Ȍ² ±¤²¨£¤³¨ « ³± ²§ £ yard waste contractorOriginal five-year contract (Oct. 2012-2017)The contract was extended until Dec 31, 2019 Contract requires an annual review Packet Page Number 64 of 176 F6, Attachment 3 2017 2016 321 Households 211 Households 8,519.31 tons 7,536.88 tons ) U SF ( collected Trash collected (SFU)TrashBulky items (regular schedule) 37.61 Tons1161.56 tons*Participants of Fall clean up CampaignYard waste collected(SFU) 562.86 tons 635.18 tons *Republic now able to better track the weights for bulky items collected through the city contract. Packet Page Number 65 of 176 F6, Attachment 3 '±¤¤ ȟ#®³¨´¤£ ² 0 ±³ ®¥ ͻ͹ͺ΁ 7®±ª ¯« 3´²³ ¨ ¡«¤ 4± ²§ # ±³ - ¦¤¬¤³ 0« 2&)$ -®¨³®±¨¦2¤²¨£¤³¨ « /±¦ ¨¢² #®««¤¢³¨® 3³´£¸/±¦ ¨¹¤ 4®´± ®¥ , £¥¨«« £ 2¤¢¸¢«¨¦ #¤³¤±& «« #«¤ 5¯ # ¬¯ ¨¦#¨³¸ ( «« # ¬¯´² /±¦ ¨¢² #®««¤¢³¨® 0±®¦± ¬0 ±³¤± ¶¨³§ ³§¤ #¨³¸ ³® )¢±¤ ²¤ 7 ²³¤ $¨µ¤±²¨® /´³±¤ ¢§3§ ±¯² $¨²¯®² «)¬¯±®µ¤¬¤³² ¨ 2®´³¨¦ Packet Page Number 66 of 176 F6, Attachment 3 -¨¨ Republic purchased more reliable software for the RFID readers in spring of 2016. Republic has been pulling RFID reports since the software upgrade and the data is more reliable. There are still times when the readers and the software struggle to communicate. Republic will continue to work to improve the reliability of the technology. 2&)$ -®¨³®±¨¦2&)$ Packet Page Number 67 of 176 F6, Attachment 3 Bridging Inc., a localnonprofit organization serving the greater Twin Cities, provides donated furniture and household goods to families and individuals transitioning out of homelessness and poverty. 2¤¯´¡«¨¢ ¶¨«« ²¤³ ´¯ ³®´± ®¥ "±¨£¦¨¦Ȍ² Roseville donation processing facility for the ENR Commission, City Council, and City staff. /±¦ ¨¹¤ 4®´± ®¥ "±¨£¦¨¦ Packet Page Number 68 of 176 F6, Attachment 3 Packet Page Number 69 of 176 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 70 of 176 G1 MEMORANDUM Melinda Coleman, City Manager TO: FROM:Ellen Paulseth, Finance Director May 8, 2018 DATE: SUBJECT:Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $610,052.61Checks #101496 thru #101529 dated 04/24/18 $321,528.25Disbursements via debits to checking account dated 04/16/18 thru 04/20/18 $266,362.25Checks #101530 thru # 101552 dated 05/01/18 $629,611.06Disbursements via debits to checking account dated 04/23/18 thru 04/27/18 $166,249.72Checks # 101553 thru # 101594 dated 05/08/18 $292,500.77Disbursements via debits to checking account dated 04/30/18 thru 05/04/18 $2,286,304.66Total Accounts Payable PAYROLL $679,732.26Payroll Checks and Direct Deposits dated 04/20/18 $2,806.99Payroll Deduction check # 99103217 thru # 99103221 dated 04/20/18 $564,860.23Payroll Checks and Direct Deposits dated 05/04/18 $2,101.26Payroll Deduction check # 99103235 thru # 99103238 dated 05/04/18 $1,249,500.74Total Payroll $3,535,805.40GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 71 of 176 G1, Attachments Check Register City of Maplewood 04/19/2018 CheckDateVendorDescriptionAmount 10149604/24/201801949GARY L FISCHLER & ASSOC PACANDIDATE SCREENING625.00 10149704/24/201803759HOTSYMINNESOTA.COMREPAIR POWER WASHER-FIRE STATION337.15 10149804/24/201805353MANSFIELD OIL COCONTRACT GASOLINE - MARCH11,078.48 04/24/201805353MANSFIELD OIL COCONTRACT DIESEL - MARCH6,486.60 04/24/2018METROPOLITAN COUNCIL 10149900985WASTEWATER - MAY268,615.34 04/24/2018NYSTROM PUBLISHING CO INC 10150001202MAPLEWOOD LIVING - APRIL8,373.41 04/24/2018PAETEC/WINDSTREAM 10150101819LOCAL PHONE SERVICE 03/15 - 04/14720.66 04/24/2018RAMSEY COUNTY-PROP REC & REV 10150201337911 DISPATCH SERVICES - MARCH31,274.65 04/24/2018RAMSEY COUNTY-PROP REC & REV 01337CAD SERVICES - MARCH6,600.00 04/24/2018RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - MARCH589.68 04/24/2018RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - MARCH305.76 04/24/2018STOP STICK LTD. 10150305909STOP STICK KITS FOR NEW SQUAD CARS3,902.00 04/24/2018TRANS-MEDIC 10150404192EMS BILLING - MARCH5,370.00 04/24/2018JOANN WILSON 10150505755VOLLEYBALL REF 02/21-03/28 RATE DIFF56.00 04/24/2018AMERICAN LIBERTY CONSTRUCTION 10150605896PROJ 17-01 MUNICIPAL BLDG IMP PMT#2175,061.00 04/24/2018AMHERST H. WILDER FOUNDATION 10150705630NEEDS ASSESSMENT10,000.00 04/24/2018ARCHIVESOCIAL 10150805801SRVS FEE-STANDARD PKG-4/2018-3/20194,788.00 04/24/2018CENTER FOR ENERGY/ENVIRONMENT 10150905759MCC IMPROVEMENTS 1B3,690.00 04/24/2018CENTER FOR ENERGY/ENVIRONMENT 05759MCC IMPROVEMENTS 1B1,320.00 04/24/2018EMERGENCY RESPONSE SOLUTIONS 10151005283FLASHLIGHTS336.46 04/24/2018KENNEDY & GRAVEN CHARTERED 10151102137ATTORNEY FEES - MARCH30,155.82 04/24/2018KIRVIDA FIRE 10151205533REPAIRS TO OLD RESCUE #7902.48 04/24/2018L M C I TCLAIM DEDUCTIBLE LMC CA 512952 (17/18)6,336.14 10151300827 10151404/24/201800857LEAGUE OF MINNESOTA CITIESANNUAL CONFERENCE - N SLAWIK400.00 10151504/24/201800532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE ARB & ADMIN-MARCH7,010.88 04/24/201800532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-MARCH243.50 04/24/2018MARTIN-MCALLISTER 10151605222ASSESSMENT FEEDBACK250.00 04/24/2018MINNESOTA BENEFIT ASSOCIATION 10151705838POLICY #1545249740263.31 04/24/2018MN UC FUND 10151801089QTR UNEMPLOYMENT - 1ST QTR6,852.82 04/24/2018MOSS & BARNETT 10151905741ATTORNEY FEES-CABLE MATTERS-MAR3,552.00 04/24/2018CITY OF NORTH ST PAUL 10152001175MONTHLY UTILITIES - MARCH3,442.84 04/24/2018CITY OF NORTH ST PAUL 01175FIBER OPTIC ACCESS CHG - APRIL1,000.00 04/24/2018ONE TIME VENDOR 10152100001REFUND C BREWSTER - TRANS MEDIC2,460.25 04/24/2018ONE TIME VENDOR 10152200001REFUND T CINTELLA - TRANS MEDIC2,347.75 04/24/2018ONE TIME VENDOR 10152300001REFUND ALTA H&P-CONTRACTOR LIC130.00 04/24/2018ONE TIME VENDOR 10152400001REFUND D CHILDS - TRANS MEDIC100.00 04/24/2018ONE TIME VENDOR 10152500001REFUND E SPIES - TRANS MEDIC29.96 04/24/2018CITY OF ROSEVILLE 101526020011920 RICE ST LIGHT-SHARED XCEL BILL218.91 04/24/2018CITY OF ROSEVILLE 020011920 RICE ST LIGHT-SHARED XCEL BILL16.44 04/24/2018TWIN CITIES TRANSPORT & 10152701669TOWING OF VEHICLE130.00 04/24/2018TWIN CITIES TRANSPORT & 01669TOWING OF VEHICLE100.00 04/24/2018TWIN CITIES TRANSPORT & 01669TOWING OF VEHICLE100.00 04/24/2018TWIN CITIES TRANSPORT & 01669TOWING OF VEHICLE70.00 04/24/2018TWIN CITIES TRANSPORT & 01669TOWING OF VEHICLE70.00 04/24/2018TWIN CITIES TRANSPORT & 01669TOWING OF VEHICLE70.00 04/24/2018TERRI WOLD 10152805705JANITORIAL SERVICES - MARCH80.00 04/24/2018Z PUPPETS ROSENSCHNOZ 10152905578ARTIST COMPENSATION (GRANT)3,069.66 04/24/2018Z PUPPETS ROSENSCHNOZ 05578ARTIST COMPENSATION (GRANT)1,119.66 610,052.61 Checks in this report. 34 Packet Page Number 72 of 176 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 4/16/2018MN State TreasurerDrivers License/Deputy Registrar48,346.77 4/17/2018MN State TreasurerDrivers License/Deputy Registrar40,250.75 4/18/2018MN State TreasurerDrivers License/Deputy Registrar45,969.05 4/18/2018Delta DentalDental Premium3,465.93 4/19/2018MN State TreasurerDrivers License/Deputy Registrar56,165.27 4/19/2018MN Dept of RevenueSales Tax615.00 4/19/2018MN Dept of RevenueFuel Tax485.64 4/20/2018MN State TreasurerDrivers License/Deputy Registrar88,004.61 4/20/2018MN Dept of Natural ResourcesDNR electronic licenses475.50 4/20/2018Optum HealthDCRP & Flex plan payments1,281.73 4/20/2018ICMA (Vantagepointe)Deferred Compensation6,212.00 4/20/2018Empower - State PlanDeferred Compensation30,256.00 321,528.25 Packet Page Number 73 of 176 G1, Attachments Check Register City of Maplewood 04/30/2018 CheckDateVendorDescriptionAmount 10153005/01/201800211BRAUN INTERTEC CORP.PROJ 17-18 FARRELL-FERNDALE AREA3,830.50 10153105/01/201800519FLEXIBLE PIPE TOOL CO.JET TRUCK -PROOFER/NOZZLES/CUTTER1,007.00 10153205/01/201800985METROPOLITAN COUNCILINDUSTRIAL DISCHARGE PERMIT 2018425.00 10153305/01/201804316CITY OF MINNEAPOLIS RECEIVABLESWORKFORCE DIRECTOR - 1ST QTR 20182,030.00 10153405/01/201801149NATURAL RESOURCES RESTOR INCCUT/TREAT OAKS - WAKEFIELD640.00 10153505/01/201801337RAMSEY COUNTY-PROP REC & REVNEW VOTING SYS-PMT 3 OF 3 ANNUAL36,554.88 10153605/01/201805525USDA, APHIS, GENERALDEER CONTROL SERVICES JAN-MARCH4,667.07 10153705/01/201801190XCEL ENERGYELECTRIC & GAS UTILITY8,389.06 10153805/01/201804848AVESISMONTHLY PREMIUM - MAY361.45 10153905/01/201804345DAHLEN, DWYER FOLEY & TINKERAPPRAISAL REPORT FROST AVE1,500.00 10154005/01/201803815KEEPRS, INC.UNIFORM PURCHASES347.97 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES249.19 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES200.58 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES199.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES189.97 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES181.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES159.56 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES-POLICE RESERVE143.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES139.96 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES134.94 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES-POLICE RESERVE107.88 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES89.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES81.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES79.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES78.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES74.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES74.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES74.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES69.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES63.97 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES61.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES55.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES44.98 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES40.00 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES37.99 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES36.00 03815UNIFORM PURCHASES8.00 05/01/2018KEEPRS, INC. 05/01/201803815KEEPRS, INC.UNIFORM PURCHASES4.00 10154102137ATTORNEY FEES-CABLE MATTERS-MAR525.00 05/01/2018KENNEDY & GRAVEN CHARTERED 10154205/01/201805533KIRVIDA FIREREPAIRS TO ENGINE #313429.93 101543 05/01/201800857LEAGUE OF MINNESOTA CITIESANNUAL CONFERENCE - M ABRAMS400.00 05/01/201800857LEAGUE OF MINNESOTA CITIESLEGISLATIVE CONFERENCE - M FUNK99.00 10154405/01/201800936MAPLEWOOD AREACHARITABLE GAMBLING 20182,900.00 10154505/01/201803818MEDICAMONTHLY PREMIUM - MAY190,443.42 10154605/01/201805804NM CLEAN 1, LLCVEHICLE WASHES - MARCH142.44 10154705/01/201805888RAPP STRATEGIES, INC.PR CONSULTANT FEES - MARCH3,500.00 10154805/01/201804578S & S TREE SPECIALISTSTREE INSPECTION SERVICES 201861.00 10154905/01/201801418SAM'S CLUB DIRECTSUPPLIES & GYM CONCESSIONS249.55 05/01/201801418SAM'S CLUB DIRECTSPECIAL EVENT SUPPLIES-EGG HUNT138.56 10155005/01/201801489SPARTAN PROMOTIONAL GROUP INC.PLAQUES/PLATES - HERITAGE AWARD110.51 10155105/01/201803826STERNBERG LIGHTING, INCPOLE REPLACEMENT FROST/E SHORE4,250.00 10155205/01/201801565SWEEPER SERVICESPARTS FOR PRESEASON REPAIRS #703766.46 05/01/201801565SWEEPER SERVICESPARTS FOR PRESEASON REPAIRS #70396.75 Packet Page Number 74 of 176 G1, Attachments 10155205/01/201801565SWEEPER SERVICESPARTS FOR PRESEASON REPAIRS #70385.01 05/01/201801565SWEEPER SERVICESPARTS FOR PRESEASON REPAIRS #703-275.15 266,362.25 23Checks in this report. Packet Page Number 75 of 176 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 4/23/2018MN State TreasurerDrivers License/Deputy Registrar766.25 4/23/2018US Bank VISA One Card*Purchasing card items40,999.86 4/23/2018U.S. TreasurerFederal Payroll Tax111,164.25 4/23/2018P.E.R.A.P.E.R.A.147,684.72 4/23/2018MidAmerica - INGHRA Flex plan20,814.59 4/23/2018Labor UnionsUnion Dues4,405.16 4/23/2018ICMA (Vantagepointe)Retiree Health Savings1,560.00 4/24/2018MN State TreasurerDrivers License/Deputy Registrar68,007.51 4/24/2018MN State TreasurerState Payroll Tax28,324.36 4/25/2018MN State TreasurerDrivers License/Deputy Registrar60,677.11 4/25/2018Delta DentalDental Premium1,245.91 4/26/2018MN State TreasurerDrivers License/Deputy Registrar76,701.19 4/27/2018MN State TreasurerDrivers License/Deputy Registrar65,782.41 4/27/2018MN Dept of Natural ResourcesDNR electronic licenses835.00 4/27/2018Optum HealthDCRP & Flex plan payments642.74 629,611.06 *Detailed listing of VISA purchases is attached. Packet Page Number 76 of 176 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 04/03/201804/04/2018IN *MINNESOTA MASONIC HIS$450.00JOSHUA ABRAHAM 04/02/201804/04/2018CONTINENTAL SAFETY EQUIP$140.00DAVE ADAMS 04/05/201804/09/2018THE HOME DEPOT #2801$6.41DAVE ADAMS 04/09/201804/10/2018ETSY.COM - NEWWAVESIGNS$23.00REGAN BEGGS 03/31/201804/02/2018PAYPAL *EBAY INC$12.60CHAD BERGO 04/04/201804/04/2018AMAZON MKTPLACE PMTS$133.62CHAD BERGO 04/02/201804/04/2018SAFARILAND, LLC$18.25BRIAN BIERDEMAN 04/03/201804/04/2018SP * OTDEFENSE$69.65BRIAN BIERDEMAN 04/04/201804/05/2018TASER INTERNATIONAL$496.00BRIAN BIERDEMAN 04/05/201804/05/2018AMAZON MKTPLACE PMTS$669.10BRIAN BIERDEMAN 04/11/201804/13/2018COMO PARK ANIMAL HOSPITAL$291.46BRIAN BIERDEMAN 04/11/201804/12/2018PETSMART # 0461$15.67OAKLEY BIESANZ 04/09/201804/10/2018EB VADNAIS HEIGHTS-20$125.00JASON BRASH 04/09/201804/10/2018EB EAGAN-2018 IBC AMP$125.00JASON BRASH 03/31/201804/02/2018FACEBK NNFDLDJGN2$126.45NEIL BRENEMAN 04/11/201804/13/2018THE HOME DEPOT #2801$66.98TROY BRINK 04/06/201804/09/2018THE HOME DEPOT #2801$58.67BRENT BUCKLEY 04/11/201804/13/2018EXCHANGE FOOD AND DRINK$38.00DANIEL BUSACK 04/12/201804/13/2018BIG LOUIE'S BAR & GRILL$30.48DANIEL BUSACK 04/02/201804/03/2018HENRIKSEN ACE HDWE($80.08)SCOTT CHRISTENSON 04/02/201804/03/2018HENRIKSEN ACE HDWE$80.08SCOTT CHRISTENSON 04/02/201804/03/2018HENRIKSEN ACE HDWE$74.58SCOTT CHRISTENSON 04/03/201804/04/2018ACE SUPPLY CO., INC.($2,521.32)SCOTT CHRISTENSON 04/03/201804/04/2018ACE SUPPLY CO., INC.$2,531.32SCOTT CHRISTENSON 04/04/201804/05/2018ACE SUPPLY CO., INC.$1,247.80SCOTT CHRISTENSON 04/04/201804/05/2018DPS FIREFIGHTER LICENSING$100.00SHAWN CONWAY 04/05/201804/06/2018DPS FIREFIGHTER LICENSING$75.00SHAWN CONWAY 04/06/201804/09/2018SQ *FIRE BY TRADE$688.00SHAWN CONWAY 04/09/201804/10/2018NATW NATW.ORG$35.00KERRY CROTTY 04/10/201804/11/2018IN *ENCOMPASS TELEMATICS,$676.00KERRY CROTTY 04/12/201804/13/2018LITTLE VENETIAN$12.50KERRY CROTTY 04/01/201804/02/2018AMAZON MKTPLACE PMTS$25.00JOHN DUCHARME 04/02/201804/03/2018AMERICAN PLANNING A$499.00SHANN FINWALL 04/05/201804/09/2018VICTORY PARKING INC$9.00SHANN FINWALL 04/02/201804/04/2018CINTAS 60A SAP$18.90CASSIE FISHER 04/02/201804/04/2018CINTAS 60A SAP$4.72CASSIE FISHER 04/02/201804/04/2018CINTAS 60A SAP$18.90CASSIE FISHER 04/02/201804/04/2018CINTAS 60A SAP$28.35CASSIE FISHER 04/02/201804/04/2018CINTAS 60A SAP$28.35CASSIE FISHER 04/02/201804/04/2018CINTAS 60A SAP$14.17CASSIE FISHER 04/10/201804/11/2018CUB FOODS #1599$12.98CASSIE FISHER 03/30/201804/02/2018VZWRLSS*MY VZ VB P$8,798.40MYCHAL FOWLDS 04/02/201804/03/2018ELECTRO WATCHMAN INC$780.00MYCHAL FOWLDS 04/04/201804/05/2018BATTERIES PLUS - #0031$28.44MYCHAL FOWLDS 04/04/201804/05/2018WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 04/04/201804/06/2018THE HOME DEPOT #2801$61.01MYCHAL FOWLDS 04/05/201804/06/2018ZAYO GROUP$1,931.11MYCHAL FOWLDS 04/06/201804/09/2018DISPLAYS2GO$1,088.78MYCHAL FOWLDS 04/09/201804/10/2018NEOPOSTINC$268.44MYCHAL FOWLDS 04/10/201804/11/2018AT&T*BILL PAYMENT$33.25MYCHAL FOWLDS 04/12/201804/13/2018IDU*INSIGHT PUBLIC SEC$131.00NICK FRANZEN 04/12/201804/13/2018IDU*INSIGHT PUBLIC SEC$152.93NICK FRANZEN 04/05/201804/06/2018KNOWLAN'S MARKET #2$9.98CAROLE GERNES 03/30/201804/02/2018IDU*INSIGHT PUBLIC SEC($9.92)ALEX GERONSIN 04/06/201804/09/2018THE HOME DEPOT #2801$33.24MARK HAAG Packet Page Number 77 of 176 G1, Attachments 03/29/201804/02/2018THE HOME DEPOT #2801$37.45MILES HAMRE 04/06/201804/09/2018HENRIKSEN ACE HDWE$9.98MILES HAMRE 04/10/201804/11/2018HENRIKSEN ACE HDWE$5.16MILES HAMRE 04/06/201804/09/2018FASTENAL COMPANY01$2.32TAMARA HAYS 04/09/201804/11/2018MENARDS OAKDALE MN$8.60TAMARA HAYS 04/10/201804/11/2018FASTENAL COMPANY01$228.50TAMARA HAYS 04/06/201804/09/2018NORTHERN TOOL+EQUIP$19.99GARY HINNENKAMP 04/10/201804/11/2018FASTENAL COMPANY01$15.84GARY HINNENKAMP 04/10/201804/12/2018MENARDS OAKDALE MN$875.85GARY HINNENKAMP 04/05/201804/09/2018OFFICE DEPOT #1090$8.49ANN HUTCHINSON 04/05/201804/09/2018OFFICE DEPOT #1090$66.88ANN HUTCHINSON 04/09/201804/10/2018DALCO ENTERPRISES$600.07DAVID JAHN 03/30/201804/02/2018CORPORATE MARK INC.$76.00KEVIN JOHNSON 03/30/201804/02/2018THE UPS STORE 2171$14.48KEVIN JOHNSON 03/31/201804/02/2018SAFELITE ONLINE PAYMENTS$79.90KEVIN JOHNSON 04/09/201804/10/2018SHRED-IT USA LLC$59.40LOIS KNUTSON 04/09/201804/11/2018CHILI S GRILL & BAR 305$119.81LOIS KNUTSON 04/03/201804/04/2018PEACHJAR$450.00GINA KUCHENMEISTER 04/11/201804/12/2018GALLUP INC$89.00GINA KUCHENMEISTER 04/05/201804/09/2018STORCHAK CLEANERS$173.86DAVID KVAM 04/06/201804/09/2018THOMSON WEST*TCD$404.25DAVID KVAM 04/09/201804/10/2018CUB FOODS #1599$26.97DAVID KVAM 03/31/201804/02/2018AIRGASS NORTH$19.08STEVE LUKIN 04/03/201804/03/2018COMCAST CABLE COMM$2.25STEVE LUKIN 04/04/201804/05/2018ASPEN MILLS INC.$542.35STEVE LUKIN 04/04/201804/05/2018ORECK CLEAN HOME CARE$46.15STEVE LUKIN 04/05/201804/06/2018SQ *VALLEY TROPHY, INC.$95.75STEVE LUKIN 04/06/201804/09/2018ASPEN MILLS INC.$205.80STEVE LUKIN 04/06/201804/09/2018ASPEN MILLS INC.$250.90STEVE LUKIN 04/06/201804/09/2018ASPEN MILLS INC.$452.50STEVE LUKIN 04/06/201804/09/2018ASPEN MILLS INC.$673.75STEVE LUKIN 04/10/201804/12/2018ASPEN MILLS INC.$56.85STEVE LUKIN 04/10/201804/12/2018ASPEN MILLS INC.$99.60STEVE LUKIN 04/10/201804/12/2018ASPEN MILLS INC.$160.45STEVE LUKIN 04/10/201804/12/2018ASPEN MILLS INC.$795.75STEVE LUKIN 04/11/201804/12/2018GRUBER'S POWER EQUIPMENT$4.31STEVE LUKIN 03/30/201804/02/2018BOUND TREE MEDICAL LLC$109.74MICHAEL MONDOR 04/03/201804/05/2018BOUND TREE MEDICAL LLC$56.34MICHAEL MONDOR 04/09/201804/11/2018BOUND TREE MEDICAL LLC$680.05MICHAEL MONDOR 03/29/201804/02/2018ROSEN HOTELS CENTRE$1,159.88SCOTT NADEAU 03/28/201804/05/2018LOEFFLER SHOES$119.95BRYAN NAGEL 04/10/201804/12/2018THE HOME DEPOT #2801$18.97JOHN NAUGHTON 04/03/201804/05/2018THE HOME DEPOT #2801($10.47)ROBERT PETERSON 04/03/201804/05/2018THE HOME DEPOT #2801$30.89ROBERT PETERSON 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#19$11.50STEVEN PRIEM 04/10/201804/11/2018AUTO PLUS-LITTLE CANADA$21.69STEVEN PRIEM 04/11/201804/12/2018FASTENAL COMPANY01$92.56STEVEN PRIEM 04/11/201804/12/2018AN FORD WHITE BEAR LAK$95.00STEVEN PRIEM 04/11/201804/12/2018IN *MIDWEST LIFT WORKS$345.00STEVEN PRIEM 04/11/201804/13/2018PIONEER RIM AND WHEEL COM$187.30STEVEN PRIEM 04/12/201804/13/2018FACTORY MOTOR PARTS #19$17.12STEVEN PRIEM 04/06/201804/09/2018SHERWIN WILLIAMS 703127$69.72KELLY PRINS 04/02/201804/03/2018PIONEER PRESS ADV$1,635.00TERRIE RAMEAUX 04/05/201804/09/2018MINNESOTA OCCUPATIONAL HE$197.20TERRIE RAMEAUX 04/10/201804/11/2018PIONEER PRESS ADV$1,635.00TERRIE RAMEAUX 04/12/201804/13/2018PERSONNEL EVALUATION$120.00TERRIE RAMEAUX 04/01/201804/02/2018AMAZON.COM AMZN.COM/BILL$19.66MICHAEL RENNER 04/02/201804/03/2018AMAZON.COM AMZN.COM/BILL$146.78MICHAEL RENNER 04/06/201804/09/2018DISPLAYS2GO($619.16)MICHAEL RENNER 04/07/201804/09/2018IDU*INSIGHT PUBLIC SEC$134.49MICHAEL RENNER 04/11/201804/12/2018FEDEXOFFICE 00006171$61.72MICHAEL RENNER 04/11/201804/12/2018AMAZON MKTPLACE PMTS$36.60MICHAEL RENNER 03/30/201804/02/2018CUB FOODS #1599$33.39AUDRA ROBBINS 04/06/201804/09/2018MN RECREATION AND PARK A$75.00AUDRA ROBBINS 04/09/201804/10/2018CTC*CONSTANTCONTACT.COM$95.00AUDRA ROBBINS 04/01/201804/03/2018SPOK INC$16.19SCOTT SCHULTZ 04/02/201804/03/2018HEALTHEAST TRANSPORTATN$669.27MICHAEL SHORTREED 04/02/201804/03/2018HEALTHEAST TRANSPORTATN$777.91MICHAEL SHORTREED 04/05/201804/09/2018STORCHAK CLEANERS$24.39MICHAEL SHORTREED 04/06/201804/09/2018ROGUE FITNESS$490.21MICHAEL SHORTREED 04/10/201804/12/2018NINO S PIZZERIA$53.32MICHAEL SHORTREED 04/12/201804/13/2018LITTLE VENETIAN$29.99MICHAEL SHORTREED 04/12/201804/13/2018IN *RICE STREET CAR WASH$66.00MICHAEL SHORTREED 03/29/201804/02/2018MENARDS MAPLEWOOD MN$6.34RONALD SVENDSEN 03/29/201804/02/2018SCREEN TECH$20.00RONALD SVENDSEN 04/04/201804/05/2018NAPA STORE 3279016$1.61RONALD SVENDSEN 04/09/201804/10/2018EB EAGAN-2018 IBC AMP$125.00DAVID SWAN 04/09/201804/11/2018DEPARTMENT OF LABOR AND I$65.00DAVID SWAN 04/06/201804/09/2018MENARDS MAPLEWOOD MN$11.89TODD TEVLIN 03/27/201804/03/2018BCA TRAINING EDUCATION($75.00)TAMMY WYLIE 03/30/201804/02/2018BCA TRAINING EDUCATION$75.00TAMMY WYLIE 04/02/201804/03/2018BCA TRAINING EDUCATION$125.00TAMMY WYLIE 04/02/201804/05/2018SIRCHIE FINGER PRINT LABO$60.64TAMMY WYLIE 04/05/201804/05/2018ULINE *SHIP SUPPLIES$61.38TAMMY WYLIE 04/11/201804/12/2018BCA TRAINING EDUCATION$125.00TAMMY WYLIE 04/11/201804/12/2018BCA TRAINING EDUCATION$500.00TAMMY WYLIE 04/12/201804/13/2018NIKON E-COMMERCE$644.20TAMMY WYLIE 04/12/201804/13/2018IN *MINNESOTA CIT OFFICER$1,400.00TAMMY WYLIE $40,999.86 Packet Page Number 79 of 176 G1, Attachments Check Register City of Maplewood 05/04/2018 CheckDateVendorDescriptionAmount 10155305/08/201800585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - APRIL180.00 10155405/08/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 16-18 GLADSTONE PHASE 35,360.95 05/08/201802728KIMLEY-HORN & ASSOCIATES INCPROJ 18-01 FERNDALE-IVY RGNL FLD STD5,204.59 05/08/201802728KIMLEY-HORN & ASSOCIATES INC2040 COMPREHENSIVE PLAN UPDATE773.80 10155505/08/201800908M R P AJOB POSTING-SPECIAL EVENT STAFF25.00 10155605/08/201805353MANSFIELD OIL COCONTRACT GASOLINE - APRIL11,080.84 05/08/2018MANSFIELD OIL CO 05353CONTRACT DIESEL - APRIL6,146.49 05/08/2018CITY OF MINNEAPOLIS RECEIVABLES 10155704316AUTO PAWN SYSTEM - ADD'L FEB/MAR650.70 05/08/2018S E H 10155801409PROJ 17-01 MUNICIPAL BLDG IMPROV2,304.80 05/08/2018S E H 01409FIRE STATION FIT PLAN1,408.00 05/08/2018SUBURBAN SPORTSWEAR 10155901546T-SHIRTS FOR YOUTH SOCCER CLINIC927.50 05/08/2018T A SCHIFSKY & SONS, INC 10156001574BITUMINOUS MATERIAL ~2,072.20 05/08/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~1,863.16 05/08/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~1,579.43 05/08/2018T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIAL ~357.24 05/08/2018JOANN WILSON 10156105755VOLLEYBALL REFEREE 04/04 - 05/02324.00 05/08/2018XCEL ENERGY 10156201190ELECTRIC UTILITY14,170.38 05/08/2018XCEL ENERGY 01190ELECTRIC & GAS UTILITY2,102.33 05/08/2018XCEL ENERGY 01190ELECTRIC & GAS UTILITY749.22 05/08/2018XCEL ENERGY 01190ELECTRIC & GAS UTILITY - HARVESTER183.36 05/08/2018XCEL ENERGY 01190GAS UTILITY110.19 05/08/2018XCEL ENERGY 01190ELECTRIC UTILITY68.12 05/08/2018XCEL ENERGY 01190ELECTRIC UTILITY14.20 05/04/2018KUE CONTRACTORS INC.PROJ 17-02 NATURE CTR IMPROVEMENTS14,931.60 10156305855 10156405/08/2018010473MREFLECTIVE SHEETING - SIGNS382.82 05/08/2018010473MREFLECTIVE SHEETING - SIGNS207.00 05/08/2018010473MREFLECTIVE SHEETING - SIGNS187.50 05/08/2018AMHERST H. WILDER FOUNDATION 10156505630NEEDS ASSESSMENT5,000.00 05/08/2018KAREN MARIE BOWMAN 10156604886VOLLEYBALL ASSIGNMENTS 04/04 - 05/02270.00 05/08/2018CINTAS CORPORATION #470 10156705369CLEANING SUPPLIES-CH/PD/PW/PM94.98 05/08/2018CINTAS CORPORATION #470 05369CLEANING SUPPLIES-CH/PD/PW/PM94.98 05/08/2018CLIA LABORATORY PROGRAM 10156803109CERTIFICATE FEE 9/1/18 - 8/31/20150.00 05/08/2018ROBERT COLEMAN SR 10156905591VOLLEYBALL REFEREE 04/04 - 05/0281.00 05/08/2018KENNETH COOPER 10157001871VOLLEYBALL REFEREE 04/04 - 05/02324.00 05/08/2018COTTAGE GROVE ATHLETIC ASSOC. 10157103921YOUTH BASKETBALL LEAGUE EXPENSES4,037.80 05/08/2018TRAVELLE EVANS-VANN 10157205789VOLLEYBALL REFEREE 04/04 - 05/0281.00 05/08/2018FEDERAL SIGNAL CORP 10157302860UPGRADE OUTDOOR WARNING SIREN16,721.00 05/08/2018FEDERAL SIGNAL CORP 02860UPGRADE OUTDOOR WARNING SIREN14,630.00 05/08/2018FEDERAL SIGNAL CORP 02860UPGRADE OUTDOOR WARNING SIREN3,376.80 05/08/2018NEOGOV GOVERNMENTJOBS.COM,INC. 10157405572SOFTWARE LIC RENEWAL 7/1/18-6/30/1913,917.65 05/08/2018PATRICK JAMES HUBBARD 10157503538VOLLEYBALL REFEREE 04/04 - 05/02405.00 05/08/2018ISD 622 COMMUNITY EDUCATION 10157604152REGISTRATION FEES ALICE TRAINING1,190.00 05/08/2018LEAGUE OF MINNESOTA CITIES 10157700857TRAINING-SHORTREED,NYE & THIENES60.00 05/08/2018CITY OF LITTLE CANADA 10157802060YOUTH BASKETBALL LEAGUE EXPENSES2,770.78 05/08/2018MAHTOMEDI BASKETBALL ASSOC. 10157905910YOUTH BASKETBALL LEAGUE EXPENSES2,137.41 05/08/2018MAKE THE MOVE TRAINING, LLC 10158005840TRAINING700.00 05/08/2018MARTIN-MCALLISTER 10158105222PERSONNEL EVALUATION7,000.00 05/08/2018MARTIN-MCALLISTER 05222ASSESSMENT FEEDBACK250.00 05/08/2018MN STATE FIRE MARSHAL DIVISION 10158203989REGISTRATION FEE - E KUBAT155.00 05/08/2018NATIONAL RESEARCH CENTER INC. 10158305853CITIZEN'S SURVEY4,465.00 05/08/2018NUSS TRUCK & EQUIPMENT 10158404807REPLACE REAR DIFFERENTAL #5442,888.50 05/08/2018ONE TIME VENDOR 10158500001REFUND COMM BRIDGE - SOFTBALL590.00 05/08/2018ONE TIME VENDOR 10158600001REFUND T XIONG DECLINED PERMIT75.00 Packet Page Number 80 of 176 G1, Attachments 10158705/08/201805601ALEC PEROZAV-BALL CLINIC INSTRUCTION - YOUTH360.00 10158805/08/201802008RAMSEY COUNTY PUBLIC WORKSSALT BRINE JAN-APRIL543.12 10158905/08/201804130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 05/01-07/31746.97 10159005/08/201800198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,801.87 10159105/08/201801836ST PAUL, CITY OFLIGHT POLE HAZELWOOD S OF LEGACY896.00 05/08/2018ST PAUL, CITY OF 01836LOCATES FOR STREET LIGHTS458.50 05/08/2018ST PAUL, CITY OF 01836TRAINING HOEMKE & MICHELETTI450.00 05/08/2018SUMMIT INSPECTIONS 10159201550ELECTRICAL INSPECTIONS - APRIL4,439.40 05/08/2018UNIVERSAL ATHLETIC SERVICE INC 10159305815BASEBALL EQUIPMENT1,080.90 05/08/2018UNIVERSAL ATHLETIC SERVICE INC 05815BASEBALL EQUIPMENT336.64 05/08/2018UNIVERSAL ATHLETIC SERVICE INC 05815BASEBALL EQUIPMENT80.00 05/08/2018US BANK 10159402464PAYING AGENT FEES225.00 166,249.72 Checks in this report. 42 Packet Page Number 81 of 176 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 4/30/2018MN State TreasurerDrivers License/Deputy Registrar53,517.21 5/1/2018MN State TreasurerDrivers License/Deputy Registrar29,914.44 5/2/2018MN State TreasurerDrivers License/Deputy Registrar42,333.78 5/3/2018MN State TreasurerDrivers License/Deputy Registrar61,853.54 5/3/2018ICMA (Vantagepointe)Deferred Compensation6,262.00 5/4/2018MN State TreasurerDrivers License/Deputy Registrar49,790.47 5/4/2018MN Dept of Natural ResourcesDNR electronic licenses1,117.00 5/4/2018Optum HealthDCRP & Flex plan payments411.77 5/4/2018Empower - State PlanDeferred Compensation30,647.00 5/4/2018MidAmerica - INGHRA Flex plan14,456.26 5/4/2018Labor UnionsUnion Dues2,197.30 292,500.77 Packet Page Number 82 of 176 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 04/20/18ABRAMS, MARYLEE473.60 04/20/18JUENEMANN, KATHLEEN473.60 04/20/18SLAWIK, NORA537.68 04/20/18SMITH, BRYAN473.60 04/20/18XIONG, TOU473.60 04/20/18COLEMAN, MELINDA6,740.72 04/20/18FUNK, MICHAEL5,340.33 04/20/18KNUTSON, LOIS2,872.83 04/20/18CHRISTENSON, SCOTT2,348.35 04/20/18JAHN, DAVID2,374.20 04/20/18PRINS, KELLY2,419.17 04/20/18HERZOG, LINDSAY2,011.36 04/20/18RAMEAUX, THERESE3,552.04 04/20/18TEGEGNE, HAILE-SELASE132.00 04/20/18ANDERSON, CAROLE2,959.40 04/20/18DEBILZAN, JUDY2,442.59 04/20/18OSWALD, BRENDA2,405.80 04/20/18PAULSETH, ELLEN4,908.56 04/20/18RUEB, JOSEPH3,874.18 04/20/18ARNOLD, AJLA1,523.95 04/20/18BEGGS, REGAN2,100.99 04/20/18EVANS, CHRISTINE2,184.99 04/20/18LARSON, MICHELLE2,184.99 04/20/18SCHMIDT, DEBORAH3,514.05 04/20/18SINDT, ANDREA3,373.63 04/20/18HANSON, MELISSA1,148.60 04/20/18KRAMER, PATRICIA1,083.00 04/20/18MOY, PAMELA1,762.59 04/20/18OSTER, ANDREA2,304.03 04/20/18RICHTER, CHARLENE1,736.91 04/20/18VITT, SANDRA2,120.17 04/20/18WEAVER, KRISTINE3,142.10 04/20/18ABEL, CLINT6,516.26 04/20/18ALDRIDGE, MARK7,940.58 04/20/18BAKKE, LONN7,055.28 04/20/18BARTZ, PAUL3,910.03 04/20/18BELDE, STANLEY7,106.81 04/20/18BENJAMIN, MARKESE6,621.45 04/20/18BERG, TERESA455.00 04/20/18BERGERON, ASHLEY4,464.14 04/20/18BIERDEMAN, BRIAN3,978.70 04/20/18BURT-MCGREGOR, EMILY3,569.03 04/20/18BUSACK, DANIEL4,665.20 04/20/18CARNES, JOHN5,601.73 04/20/18CORCORAN, THERESA2,187.29 04/20/18CROTTY, KERRY4,466.42 04/20/18DEMULLING, JOSEPH8,066.06 04/20/18DUALEH, AHMED232.00 04/20/18DUGAS, MICHAEL5,276.48 04/20/18ERICKSON, VIRGINIA7,088.16 Packet Page Number 83 of 176 G1, Attachments 04/20/18FISHER, CASSANDRA2,318.59 04/20/18FORSYTHE, MARCUS6,019.85 04/20/18FRITZE, DEREK8,206.82 04/20/18GABRIEL, ANTHONY9,151.60 04/20/18HAWKINSON JR, TIMOTHY6,801.37 04/20/18HENDRICKS, JENNIFER1,761.60 04/20/18HER, PHENG6,784.12 04/20/18HIEBERT, STEVEN7,330.00 04/20/18HOEMKE, MICHAEL5,350.27 04/20/18JOHNSON, KEVIN4,829.22 04/20/18KONG, TOMMY6,756.09 04/20/18KREKELER, NICHOLAS1,326.77 04/20/18KROLL, BRETT6,957.22 04/20/18KVAM, DAVID4,874.70 04/20/18LANGNER, SCOTT6,466.34 04/20/18LANGNER, TODD9,019.37 04/20/18LENERTZ, NICHOLAS3,905.90 04/20/18LYNCH, KATHERINE6,650.88 04/20/18MARINO, JASON7,400.31 04/20/18MCCARTY, GLEN6,608.06 04/20/18METRY, ALESIA7,330.92 04/20/18MICHELETTI, BRIAN7,385.44 04/20/18MOE, AEH BEL464.00 04/20/18MURRAY, RACHEL3,636.43 04/20/18NADEAU, SCOTT5,604.65 04/20/18NYE, MICHAEL4,504.42 04/20/18OLSON, JULIE7,385.62 04/20/18PARKER, JAMES7,288.58 04/20/18PETERSON, JARED7,087.96 04/20/18REZNY, BRADLEY7,359.22 04/20/18SALCHOW, CONNOR464.00 04/20/18SHEA, STEPHANIE1,893.79 04/20/18SHORTREED, MICHAEL4,738.82 04/20/18SLATER, TAMMY2,080.19 04/20/18STARKEY, ROBERT4,996.03 04/20/18STEINER, JOSEPH4,013.60 04/20/18SYPNIEWSKI, WILLIAM6,923.58 04/20/18TAUZELL, BRIAN7,107.18 04/20/18THIENES, PAUL4,168.54 04/20/18VANG, PAM6,027.39 04/20/18WENZEL, JAY7,138.48 04/20/18XIONG, KAO6,581.00 04/20/18XIONG, TUOYER348.00 04/20/18ZAPPA, ANDREW6,088.76 04/20/18BAUMAN, ANDREW3,185.98 04/20/18BEITLER, NATHAN2,741.12 04/20/18CONWAY, SHAWN4,015.19 04/20/18CRAWFORD - JR, RAYMOND4,075.57 04/20/18CRUMMY, CHARLES2,613.36 04/20/18DABRUZZI, THOMAS3,817.55 04/20/18DANLEY, NICHOLAS2,690.74 04/20/18DAWSON, RICHARD4,503.87 04/20/18HAGEN, MICHAEL3,060.44 04/20/18HALWEG, JODI3,323.85 04/20/18HAWTHORNE, ROCHELLE3,298.86 04/20/18KUBAT, ERIC3,583.45 04/20/18LANDER, CHARLES2,678.92 04/20/18LINDER, TIMOTHY4,291.24 04/20/18LO, CHING1,252.35 04/20/18LUKIN, STEVEN5,343.65 04/20/18MCGEE, BRADLEY2,418.00 Packet Page Number 84 of 176 G1, Attachments 04/20/18MERKATORIS, BRETT2,644.43 04/20/18MONDOR, MICHAEL4,893.47 04/20/18NEILY, STEVEN4,972.891,805.99 04/20/18NIELSEN, KENNETH2,549.48 04/20/18NOVAK, JEROME4,556.33 04/20/18PETERSON, ROBERT3,519.62 04/20/18POWERS, KENNETH3,992.45 04/20/18SEDLACEK, JEFFREY3,500.25 04/20/18STREFF, MICHAEL3,347.54 04/20/18SVENDSEN, RONALD4,521.14 04/20/18ZAPPA, ERIC3,196.19 04/20/18CORTESI, LUANNE2,184.60 04/20/18JANASZAK, MEGHAN2,585.38 04/20/18BRINK, TROY2,802.87 04/20/18BUCKLEY, BRENT2,545.27 04/20/18DOUGLASS, TOM2,404.48 04/20/18EDGE, DOUGLAS3,291.68 04/20/18JONES, DONALD2,849.51 04/20/18MEISSNER, BRENT2,849.21 04/20/18NAGEL, BRYAN4,372.60 04/20/18OSWALD, ERICK2,971.74 04/20/18RUIZ, RICARDO383.58 04/20/18RUNNING, ROBERT2,768.93 04/20/18TEVLIN, TODD2,844.13 04/20/18BURLINGAME, NATHAN4,502.17 04/20/18DUCHARME, JOHN3,152.71 04/20/18ENGSTROM, ANDREW3,636.90 04/20/18JAROSCH, JONATHAN3,948.28 04/20/18LINDBLOM, RANDAL4,021.96 04/20/18LOVE, STEVEN4,900.70 04/20/18ZIEMAN, SCOTT144.00 04/20/18HAMRE, MILES2,315.04 04/20/18HAYS, TAMARA2,367.93 04/20/18HINNENKAMP, GARY3,013.02 04/20/18NAUGHTON, JOHN2,551.34 04/20/18ORE, JORDAN2,367.93 04/20/18SAKRY, JASON1,997.12 04/20/18BIESANZ, OAKLEY1,620.04 04/20/18GERNES, CAROLE1,770.44 04/20/18HER, KONNIE715.50 04/20/18HUTCHINSON, ANN3,077.92 04/20/18WACHAL, KAREN1,125.77 04/20/18WOLFE, KAYLA152.00 04/20/18GAYNOR, VIRGINIA3,763.50 04/20/18JOHNSON, ELIZABETH1,952.19 04/20/18KONEWKO, DUWAYNE5,480.60 04/20/18KROLL, LISA2,195.29 04/20/18ADADE, JANE1,620.35 04/20/18FINWALL, SHANN3,746.80 04/20/18MARTIN, MICHAEL3,791.58 04/20/18BRASH, JASON3,661.90 04/20/18SWAN, DAVID3,232.0922.89 04/20/18SWANSON, CHRIS2,387.39 04/20/18WEIDNER, JAMES2,623.39 04/20/18WELLENS, MOLLY2,327.38 04/20/18ABRAHAM, JOSHUA2,238.61 04/20/18AYALA ORTIZ, WALTER48.00 04/20/18BJORK, BRANDON327.00 04/20/18BRENEMAN, NEIL2,938.08 04/20/18ELLENBERGER, MATTHEW82.50 04/20/18KRUEGER, KAYLA133.00 Packet Page Number 85 of 176 G1, Attachments 04/20/18KUBAT, STEPHANIE60.00 04/20/18KUCHENMEISTER, GINA1,896.80 04/20/18LUSHANKO, ADAM49.00 04/20/18NZARA, MUNASHE48.00 04/20/18PIEPER, THEODORE48.00 04/20/18ROBBINS, AUDRA4,148.41 04/20/18ROBBINS, CAMDEN321.88 04/20/18VUKICH, CANDACE112.50 04/20/18WISTL, MOLLY130.00 04/20/18XIONG, BAO36.00 04/20/18BERGO, CHAD3,705.30269.71 04/20/18SCHMITZ, KEVIN2,107.69 04/20/18SHEERAN JR, JOSEPH3,569.39 04/20/18ADAMS, DAVID2,594.68 04/20/18HAAG, MARK2,764.48 04/20/18JENSEN, JOSEPH2,747.27 04/20/18SCHULTZ, SCOTT4,339.22 04/20/18WILBER, JEFFREY2,263.92 04/20/18PRIEM, STEVEN2,874.00 04/20/18WOEHRLE, MATTHEW2,632.83 04/20/18XIONG, BOON2,221.18 04/20/18FOWLDS, MYCHAL4,431.73 04/20/18FRANZEN, NICHOLAS4,004.77 04/20/18GERONSIN, ALEXANDER2,742.53 04/20/18RENNER, MICHAEL3,010.44 9910321404/20/18KOSTECKI, HANNAH77.00 9910321504/20/18KRUEGER, SCOTT48.00 9910321604/20/18PFEFFERLE, LILY45.00 679,732.26 Packet Page Number 86 of 176 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 05/04/18ABRAMS, MARYLEE473.60 05/04/18JUENEMANN, KATHLEEN473.60 05/04/18SLAWIK, NORA537.68 05/04/18SMITH, BRYAN473.60 05/04/18XIONG, TOU473.60 05/04/18COLEMAN, MELINDA6,588.64 05/04/18FUNK, MICHAEL5,740.33 05/04/18KNUTSON, LOIS2,872.83 05/04/18CHRISTENSON, SCOTT2,746.90 05/04/18JAHN, DAVID2,426.10 05/04/18PRINS, KELLY2,185.59 05/04/18HERZOG, LINDSAY2,011.36 05/04/18RAMEAUX, THERESE3,552.04 05/04/18TEGEGNE, HAILE-SELASE288.00 05/04/18ANDERSON, CAROLE2,513.18 05/04/18DEBILZAN, JUDY2,442.59 05/04/18OSWALD, BRENDA2,426.6220.82 05/04/18PAULSETH, ELLEN5,108.56 05/04/18RUEB, JOSEPH3,874.18 05/04/18ARNOLD, AJLA459.16 05/04/18BEGGS, REGAN2,100.99 05/04/18EVANS, CHRISTINE2,185.00 05/04/18LARSON, MICHELLE2,185.02 05/04/18SCHMIDT, DEBORAH3,514.06 05/04/18SINDT, ANDREA3,373.63 05/04/18HANSON, MELISSA1,083.00 05/04/18KRAMER, PATRICIA1,214.21 05/04/18MOY, PAMELA1,821.5071.67 05/04/18OSTER, ANDREA2,264.12 05/04/18RICHTER, CHARLENE1,523.95 05/04/18VITT, SANDRA2,139.87 05/04/18WEAVER, KRISTINE3,142.10 05/04/18ABEL, CLINT3,385.02 05/04/18ALDRIDGE, MARK3,558.37 05/04/18BAKKE, LONN3,662.78 05/04/18BARTZ, PAUL3,858.48 05/04/18BELDE, STANLEY3,737.78 05/04/18BENJAMIN, MARKESE3,500.72 05/04/18BERG, TERESA1,575.00 05/04/18BERGERON, ASHLEY2,489.62 05/04/18BIERDEMAN, BRIAN5,082.10 05/04/18BURT-MCGREGOR, EMILY2,196.54 05/04/18BUSACK, DANIEL4,894.43 05/04/18CARNES, JOHN3,249.71 05/04/18CORCORAN, THERESA2,187.29 05/04/18CROTTY, KERRY4,466.42 05/04/18DEMULLING, JOSEPH3,623.03 05/04/18DUALEH, AHMED232.00 05/04/18DUGAS, MICHAEL4,455.33 05/04/18ERICKSON, VIRGINIA4,376.32 Packet Page Number 87 of 176 G1, Attachments 05/04/18FISHER, CASSANDRA2,318.59 05/04/18FORSYTHE, MARCUS3,369.50 05/04/18FRITZE, DEREK4,029.44 05/04/18GABRIEL, ANTHONY5,447.88 05/04/18HAWKINSON JR, TIMOTHY3,317.25 05/04/18HENDRICKS, JENNIFER1,761.60 05/04/18HER, PHENG3,522.98 05/04/18HIEBERT, STEVEN3,638.37 05/04/18HOEMKE, MICHAEL3,459.34 05/04/18JOHNSON, KEVIN4,342.58 05/04/18KONG, TOMMY3,463.07 05/04/18KREKELER, NICHOLAS1,056.68 05/04/18KROLL, BRETT3,385.02 05/04/18KVAM, DAVID4,874.70 05/04/18LANGNER, SCOTT3,385.02 05/04/18LANGNER, TODD3,385.02 05/04/18LENERTZ, NICHOLAS2,408.74 05/04/18LYNCH, KATHERINE3,515.71 05/04/18MARINO, JASON4,056.35 05/04/18MCCARTY, GLEN3,478.67 05/04/18METRY, ALESIA3,993.92 05/04/18MICHELETTI, BRIAN3,788.77 05/04/18MOE, AEH BEL348.00 05/04/18MURRAY, RACHEL2,303.06 05/04/18NADEAU, SCOTT5,604.65 05/04/18NYE, MICHAEL4,073.51 05/04/18OLSON, JULIE3,706.81 05/04/18PARKER, JAMES3,509.55 05/04/18PETERSON, JARED3,222.81 05/04/18REZNY, BRADLEY11,420.397,918.29 05/04/18SALCHOW, CONNOR464.00 05/04/18SHEA, STEPHANIE1,979.97 05/04/18SHORTREED, MICHAEL4,738.82 05/04/18SLATER, TAMMY2,080.19 05/04/18STARKEY, ROBERT2,781.90 05/04/18STEINER, JOSEPH4,807.62 05/04/18SYPNIEWSKI, WILLIAM3,588.13 05/04/18TAUZELL, BRIAN3,317.25 05/04/18THIENES, PAUL4,130.33 05/04/18VANG, PAM3,179.68 05/04/18WENZEL, JAY3,478.76 05/04/18XIONG, KAO3,432.05 05/04/18XIONG, TUOYER464.00 05/04/18ZAPPA, ANDREW3,136.16 05/04/18BAUMAN, ANDREW3,062.90 05/04/18BEITLER, NATHAN2,773.07 05/04/18CONWAY, SHAWN4,015.19 05/04/18CRAWFORD - JR, RAYMOND3,780.09 05/04/18CRUMMY, CHARLES2,453.67 05/04/18DABRUZZI, THOMAS3,510.42 05/04/18DANLEY, NICHOLAS2,314.20 05/04/18DAWSON, RICHARD3,692.45 05/04/18HAGEN, MICHAEL2,453.67 05/04/18HALWEG, JODI3,188.93 05/04/18HAWTHORNE, ROCHELLE3,096.12 05/04/18KUBAT, ERIC3,378.31 05/04/18LANDER, CHARLES2,713.41 05/04/18LINDER, TIMOTHY4,014.28 05/04/18LO, CHING1,227.47 05/04/18LUKIN, STEVEN5,343.65 05/04/18MCGEE, BRADLEY2,408.96 Packet Page Number 88 of 176 G1, Attachments 05/04/18MERKATORIS, BRETT3,196.28 05/04/18MONDOR, MICHAEL4,893.47 05/04/18NEILY, STEVEN3,294.73 05/04/18NIELSEN, KENNETH2,964.71 05/04/18NOVAK, JEROME3,706.44 05/04/18PETERSON, ROBERT3,385.11 05/04/18POWERS, KENNETH3,415.24 05/04/18SEDLACEK, JEFFREY3,749.31 05/04/18STREFF, MICHAEL3,234.71 05/04/18SVENDSEN, RONALD4,655.67 05/04/18ZAPPA, ERIC2,644.43 05/04/18CORTESI, LUANNE2,184.60 05/04/18JANASZAK, MEGHAN2,585.38 05/04/18BRINK, TROY3,841.90 05/04/18BUCKLEY, BRENT3,643.90 05/04/18DOUGLASS, TOM2,974.91 05/04/18EDGE, DOUGLAS3,437.70 05/04/18JONES, DONALD3,797.58 05/04/18MEISSNER, BRENT3,102.38 05/04/18NAGEL, BRYAN4,372.60 05/04/18OSWALD, ERICK3,992.07 05/04/18RUIZ, RICARDO383.58 05/04/18RUNNING, ROBERT3,411.81 05/04/18TEVLIN, TODD2,937.64 05/04/18BURLINGAME, NATHAN4,516.10 05/04/18DUCHARME, JOHN3,152.72 05/04/18ENGSTROM, ANDREW3,405.10 05/04/18JAROSCH, JONATHAN3,948.28 05/04/18LINDBLOM, RANDAL3,155.02 05/04/18LOVE, STEVEN5,100.70 05/04/18ZIEMAN, SCOTT192.00 05/04/18HAMRE, MILES2,526.24 05/04/18HAYS, TAMARA2,628.41 05/04/18HINNENKAMP, GARY3,212.10 05/04/18NAUGHTON, JOHN2,813.19 05/04/18ORE, JORDAN2,367.93 05/04/18SAKRY, JASON2,174.22 05/04/18BIESANZ, OAKLEY2,206.31 05/04/18GERNES, CAROLE1,686.89 05/04/18HER, KONNIE859.50 05/04/18HUTCHINSON, ANN3,077.92 05/04/18TROENDLE, CATHY JO224.00 05/04/18WACHAL, KAREN972.70 05/04/18WOLFE, KAYLA247.00 05/04/18GAYNOR, VIRGINIA3,763.50 05/04/18JOHNSON, ELIZABETH1,952.21 05/04/18KONEWKO, DUWAYNE5,680.60 05/04/18KROLL, LISA2,187.29 05/04/18ADADE, JANE1,931.55 05/04/18FINWALL, SHANN4,364.74 05/04/18MARTIN, MICHAEL3,791.58 05/04/18BRASH, JASON3,661.90 05/04/18SWAN, DAVID3,209.19 05/04/18SWANSON, CHRIS2,466.59 05/04/18WEIDNER, JAMES2,623.39 05/04/18WELLENS, MOLLY2,031.73 05/04/18ABRAHAM, JOSHUA2,238.60 05/04/18AYALA ORTIZ, WALTER96.00 05/04/18BJORK, BRANDON168.00 05/04/18BRENEMAN, NEIL2,938.09 05/04/18ELLENBERGER, MATTHEW105.00 Packet Page Number 89 of 176 G1, Attachments 05/04/18KRUEGER, KAYLA117.50 05/04/18KUCHENMEISTER, GINA1,896.80 05/04/18LUSHANKO, ADAM129.50 05/04/18ROBBINS, AUDRA4,148.41 05/04/18ROBBINS, CAMDEN212.50 05/04/18VUKICH, CANDACE148.50 05/04/18WISTL, MOLLY227.50 05/04/18XIONG, BAO48.00 05/04/18BERGO, CHAD3,435.59 05/04/18SCHMITZ, KEVIN2,107.70 05/04/18SHEERAN JR, JOSEPH3,569.39 05/04/18ADAMS, DAVID2,617.28 05/04/18HAAG, MARK3,413.77 05/04/18JENSEN, JOSEPH2,154.49 05/04/18SCHULTZ, SCOTT4,339.22 05/04/18WILBER, JEFFREY2,257.07 05/04/18PRIEM, STEVEN2,797.50 05/04/18WOEHRLE, MATTHEW3,379.85 05/04/18XIONG, BOON2,205.69 05/04/18FOWLDS, MYCHAL4,631.73 05/04/18FRANZEN, NICHOLAS4,438.97 05/04/18GERONSIN, ALEXANDER2,713.21 05/04/18RENNER, MICHAEL2,447.44 564,860.23 Packet Page Number 90 of 176 G2 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:May 4, 2018 SUBJECT:Approvalof a Conditional Use Permit Review, Boaters Outlet,2000 Rice Street Introduction Theconditionalusepermit (CUP) for Boaters Outletisduefor itsannual review. City Council approved construction for a 10,680 square foot metal building with a showroom and display area, offices, and a boat service and assembly garage. Exterior boat storage will take placein the rear of the lot, located behind a 7-foot high vinyl fence built on a 3-foot high berm.A CUP is required forthe exterior storage and ametal buildings in a commercial district. Background July 2008: The city of Maplewood issued a demolition permit for the removal of a single family house at 2000 Rice Street. The property had beenvacant since that time. May 8, 2017: The city councilapprovedthe CUPfor Boaters Outletfor exterior storage and metal buildings in a commercial district. Discussion Photo of Construction Progress, looking northwest from Rice Street Theconstructionofthemetal buildingissubstantiallyunderway. Therehasbeen minimal impact on the surrounding neighbors. The construction is continuing at a good pace and the inspectors have had no issues with the contractors. Staff have had no complaints from residents about the project. Packet Page Number 91 of 176 G2 The approved landscaping plan for Boaters Outlet includesornamental grasses along the front of the parking lot, perennial plants along portions of the building foundation, three Autumn Blaze Maple trees and a row of evergreen shrubs in front of the 7-foot high vinyl fence. In addition, they are proposing a native seed mix within the infiltration and filtration basins in the storage area.As there is still a significant amount of construction work being done at the site, the landscaping work is not complete. Staff recommends reviewing the project again in one year to check on the progress. Photo of Construction Progress, looking northeast Budget Impact None Recommendation Staff recommends approval of the CUP review forBoaters Outletand the project be reviewed again in one year. Attachments 1.Location Map 2.May 8,2017CUP Conditions Packet Page Number 92 of 176 G2, Attachment 1 City HallsSchoolsHospitalsFire StationsPolice StationsRecreational CentersParcel PointsParcel BoundariesAirports Enter Map Description LegendNotes accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION is for reference only. Data layers that appear on this map may or may not be This map is a user generated static output from an Internet mapping site and Feet 2000 Rice Street 400.0 200.00 0 400.0 NAD_1983_HARN_Adj_MN_Ramsey_Feet© Ramsey County Enterprise GIS Division Packet Page Number 93 of 176 G2, Attachment 2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 8, 2017 City Hall, Council Chambers Meeting No. 09-17 A. NEW BUSINESS 1. Consider Approval of Boaters Outlet, 2000 Rice Street a. Conditional Use Permit for Exterior Storage b. Conditional Use Permit for a Metal Building c. Design Review Environmental Planner Finwall gave the staff report. Commissioner Paul Arbuckle addressed the council to give the report from the Planning Commission. Glenn Kloskin, owner of Boaters Outlet addressed the council to give additional information. Councilmember Smith moved to approve the conditional use permit resolution to allow the exterior storage of boats at 2000 Rice Street within the Business Commercial zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1) All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March 30, 2017, approved by the City. Staff may approve minor changes. 2) The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3) The City Council shall review this permit in one year. 4)eering report dated May 2, 2017, attached to this report. 5) environmental report dated May 3, 2017, attached to this report. 6) This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 225 boats to be located in the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. Resolution 17-05-1458 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for exterior storage of boats for a retail and boat storage facility at 2000 Rice Street; May 8, 2017 1 City Council Meeting Minutes Packet Page Number 94 of 176 G2, Attachment 2 WHEREAS, Section 44-512 (4) of the Business Commercial district states that a conditional use permit may be granted for exterior storage in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1. On April 18, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. OnMay 8, 2017, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: May 8, 2017 2 City Council Meeting Minutes Packet Page Number 95 of 176 G2, Attachment 2 1. All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the City. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. Comply with the conditioCity engineering report dated May 2, 2017. 5. environmental report dated May 3, 2017. 6. This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 225 boats on the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. Seconded by Councilmember Juenemann Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. Councilmember Juenemann moved to approve the conditional use permit resolution to allow a metal building at 2000 Rice Street within the Business Commercial zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1) All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March 30, 2017, approved by the City. Staff may approve minor changes. 2) The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3) The City Council shall review this permit in one year. 4) Comply with the conditions of approval i March 30, 2017, attached to this report. 5) environmental report dated May 3, 2017, attached to this report. 6) This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the May 8, 2017 3 City Council Meeting Minutes Packet Page Number 96 of 176 G2, Attachment 2 Resolution 17-05-1459 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for a metal building to be located at 2000 Rice Street; WHEREAS, Section 44-512 (6) of the Business Commercial district states that a conditional use permit may be granted for a metal building in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1. On April 18, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 8, 2017, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be n conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. May 8, 2017 4 City Council Meeting Minutes Packet Page Number 97 of 176 G2, Attachment 2 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the City. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. Comply wCity engineering report dated May 2, 2017. 5. environmental report dated May 3, 2017. 6. This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the h all fire and building codes. Seconded by Councilmember Smith Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. Councilmember Xiong moved to approve the plans date-stamped February 3 and March 3, March 17, March 30, 2017, for Boaters Outlet at 2000 Rice Street. Approval is subject to the applicant complying with the following conditions: 1) Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2) The report dated May 2, 2017. 3) 4) Submit to staff a detailed building footprint outlining the retail versus warehouse/service area proposed within the building. May 8, 2017 5 City Council Meeting Minutes Packet Page Number 98 of 176 G2, Attachment 2 5) Submit to staff a revised site plan which shows a concrete sidewalk along Rice Street and that the parking lot contains the correct number of parking spaces and parking space sizes (10 feet wide x 18 feet deep) to meet city code requirements. 6) Submit to staff a revised landscape plan that includes at least one deciduous tree every 30 feet along Rice Street, and landscaping required within the infiltration and filtration basins as outlined in the environmental review attached to this report. 7) requires separate sign permits. 8) The applicant shall remove and dispose of all debris and garbage that is on the site. 9) The applicant shall submit a fence design and elevations to staff for approval. 10) The applicant shall work with staff to determine the use of plantings and or seeding for the basins. 11) Boats shall not project above the fence in the west portion of the site, this is defined as any areas west of the eastern extent of the building. 12) Staff may approve minor changes to the plans. 13) The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Seconded by Councilmember Juenemann Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. May 8, 2017 6 City Council Meeting Minutes Packet Page Number 99 of 176 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 14, 2018 SUBJECT: Approval of Final 2017 Budget Adjustments Introduction Budget adjustments are required at various times of the year. The budgetadjustments attached to this reportare primarily related to establishingbudgets forcapital projects and debt service activity. These budgetadjustments will provide fora more accurate presentation of the City’s intent for theyear 2017. We are currently preparing financialstatements for the year 2017. These are the final budget adjustments for theyear. Background Budget adjustments are presented several times per year, as project budgets are established and debt is issued. These adjustments comprise most of the debt/project activity. Budget adjustments related to other issues were presented during the year. Budget Impact There is no impact to the budget. These adjustments primarily reflect actions already approved by the Council and contemplated in the City’s long term financial andcapital planning processes. Recommendation It is recommended that the Council approve the budget adjustments for 2017 according to the attached list. Attachments 1.List of Final Budget Adjustments 12/31/2017 Packet Page Number 100 of 176 G3, Attachment 1 List of Budget Adjustments 12/31/2017 GeneralLedgerAdjustmentPurpose 101999000499912,551.00NatureCenterProject 1011150004590(12,551.00)NatureCenterProject 405999000399912,551.00NatureCenterProject 51599900039991,394,388.002017ABondProceedsTransfer 5169990003999823,453.002017ABondProceedsTransfer 60299900039991,542,000.002017ABondProceedsTransfer 4059990003999220,000.002017ABondProceedsTransfer 37899900049993,979,841.002017ABondProceedsTransfer 5159990003999143,572.00CapitalProjectTransfersPond/Dorland 6019990004999143,572.00CapitalProjectTransfersPond/Dorland 5159990003999398,620.00CapitalProjectTransfersPond/Dorland 6049990004999398,620.00CapitalProjectTransfersPond/Dorland 515999000399988,000.00CapitalProjectTransfersPond/Dorland 407999000499988,000.00CapitalProjectTransfersPond/Dorland 516999000399962,981.00CapitalProjectTransfersHillwood/Crestview 601999000499962,981.00CapitalProjectTransfersHillwood/Crestview 516999000399994,471.00CapitalProjectTransfersHillwood/Crestview 604999000499994,471.00CapitalProjectTransfersHillwood/Crestview 516999000399933,713.00CapitalProjectTransfersHillwood/Crestview 407999000499933,713.00CapitalProjectTransfersHillwood/Crestview 440999000399970,000.00CapitalProjectTransfersFireTrainingFacility 407999000499970,000.00CapitalProjectTransfersFireTrainingFacility 542999000399918,874.00CapitalProjectTransfersLakewood/Sterling 407999000499918,874.00CapitalProjectTransfersLakewood/Sterling 542999000399966,085.00CapitalProjectTransfersLakewood/Sterling 601999000499966,085.00CapitalProjectTransfersLakewood/Sterling 542999000399969,837.00CapitalProjectTransfersLakewood/Sterling 604999000499969,837.00CapitalProjectTransfersLakewood/Sterling 5429990003999251,360.68CapitalProjectTransfersLakewood/Sterling 4999990004999251,360.68CapitalProjectTransfersLakewood/Sterling 5379990003999173,896.00CapitalProjectTransfersBeebeRoad 6019990004999173,896.00CapitalProjectTransfersBeebeRoad 537999000399986,790.00CapitalProjectTransfersBeebeRoad 604999000499986,790.00CapitalProjectTransfersBeebeRoad 53799900039997,910.00CapitalProjectTransfersBeebeRoad 40799900049997,910.00CapitalProjectTransfersBeebeRoad 211999000399941,462.95FireTrainingFacilitySplit 440999000499941,462.95FireTrainingFacilitySplit 377999000399993,882.43LeaseProceedsFireTruck 424999000499993,882.43LeaseProceedsFireTruck 44299900039991,961.16CloseProjectFundPoliceExpansion 40199900049991,961.16CloseProjectFundPoliceExpansion Packet Page Number 101 of 176 G3, Attachment 1 35699900039992,303,821.70Refund2007ABonds 37599900049992,303,821.70Refund2007ABonds 43099900039992,545.68CloseRedevelopmentFund 28099900049992,545.68CloseRedevelopmentFund 4249990003999225,502.00TransferLeaseProceedsFireEquipment 3779990004999225,502.00TransferLeaseProceedsFireEquipment 3770000003905615,000.00LeaseProceedsFireTruck 37800000039013,850,000.002017ABondSaleProceeds 3780000003902220,595.702017ABondSalePremium 37900000039013,145,000.002017BBondSaleProceeds 379000000390277,867.652017BBondSalePremium 403999000399973,781.002017ProjectTransferGladstoneSavanna 539999000499964,181.002017ProjectTransferGladstoneSavanna 21999900049999,600.002017ProjectTransferGladstoneSavanna 37399900039994,168.84CloseRefundedBondFund d 36299900049994,168.84CloseRefundedBondFun 363999000399915,506.67CloseTIFFunds 413999000499915,506.67CloseTIFFunds 363999000399926,870.00CloseTIFFunds 414999000499926,870.00CloseTIFFunds 36399900039995,486.33CloseTIFFunds nds 41499900049995,486.33CloseTIFFu 10199900039991,913.70CloseTIFFunds 41499900049991,913.70CloseTIFFunds 10199900039992,329.40CloseTIFFunds 41499900049992,329.40CloseTIFFunds 3750000004810(2,490,000.00)Budgetrefundingforcalldate 377000000481093,882.43PrincipalPaymentLeaseFire 378000000448174,718.10DSPaymentsCYIssues 3780000004840800.00DSPaymentsCYIssues 379000000448158,748.08DSPaymentsCYIssues 37900000048402,800.00DSPaymentsCYIssues 406000000416063,285.23BodyCameras 4300000004710167,454.46LandPurchase 449000000495011,198.00AdmChargesTIFFundNew 5150000004480503,610.00EstablishprojectbudgetsPond/Dorland 51500000047511,142,020.00EstablishprojectbudgetsPond/Dorland 5150000004752100,000.00EstablishprojectbudgetsPond/Dorland dgetsPond/Dorland 515000000475925,000.00Establishprojectbu 5159990004960350,000.00EstablishprojectbudgetsPond/Dorland 5160000004480242,542EstablishprojectbudgetsHillwood/Crestview 51600000047511,000,000EstablishprojectbudgetsHillwood/Crestview 516000000475230,000.00EstablishprojectbudgetsHillwood/Crestview dgetsHillwood/Crestview 516000000475910,000.00Establishprojectbu 5169990004960300,000.00EstablishprojectbudgetsHillwood/Crestview Packet Page Number 102 of 176 G3, Attachment 1 41399900049998,993.00ReapportionTIFTransfers 414999000499926,870.00ReapportionTIFTransfers 4159990004999(47,863.00)ReapportionTIFTransfers 415999000499912,000.00ReapportionTIFTransfers 6049990004999(531,929.00)ReduceEUFTransfersduetoChangesinProjects Packet Page Number 103 of 176 G4 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Andrea Sindt, City Clerk Regan Beggs, Business License Specialist DATE: May 8, 2018 SUBJECT:Approval of a Temporary Lawful Gambling - Local Permit for the St. Paul East Parks Lions Club at the Ramsey County Fair, 2020 White Bear Avenue Introduction An application for a temporary Lawful Gambling – Local permit has been submitted by Thomas O’Ryan on behalf of the St. Paul East Parks Lion Club, 2231 Penn Place in North St Paul. Background Approval of the application would allow Bingo to be used duringthe club’s annual participation thth at the Ramsey County Fair from Wednesday, July 11through Sunday, July 15, 2018. Gambling activity wouldbe conducted during fair hours and proceeds willbe used to support 501(c) organizations within the Community. Budget Impact None Recommendation Staff recommends that City Council approve the temporary Lawful Gambling – Local permit for thth the St. Paul East Parks Lion Club on July 11through July 15at the Ramsey County Fair, 2020 White Bear Avenue, Maplewood. Attachment None Packet Page Number 104 of 176 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Andrea Sindt,City Clerk Regan Beggs, Business License Specialist DATE: May 8, 2018 SUBJECT:Approval of a Temporary Lawful Gambling - Local Permit for LeadingAge Minnesota Foundation at Keller Golf Course, 2166 Maplewood Drive Introduction An application for a temporary Lawful Gambling - Local permithas been submitted by Jennifer Johnsonon behalf of LeadingAge Minnesota Foundation, 2550 University W Ste 350 in St Paul. Background Approvalof the application would allow raffles to be sold at the LeadingAge Minnesota Foundation Golf Tournament heldon Wednesday, August 8 attheKeller Golf Course, 2166 Maplewood Drive. Gambling activity would be conducted throughout the tournament from 10:30am to 7:00pm and proceeds willbe used to raise money to provide higher education scholarships to caregivers working in the older adult service industry. Budget Impact None Recommendation Staff recommends that City Council approve the temporary Lawful Gambling – Local Permit for LeadingAge Minnesota Foundationon August 8, 2018 at Keller Golf Course, 2166 Maplewood Drive Attachment None Packet Page Number 105 of 176 G6 MEMORANDUM TO:Melinda Coleman,Interim City Manager FROM:Lois Knutson, Administrative Services and Performance Measurement Coordinator DATE:May 14, 2018 SUBJECT:Approval of Contribution for Sponsorship of District 622 Education Foundation’s STA2RS Banquet Introduction The 622 Education Foundation generates and distributes resources to ISD 622 schools to create, enrich and expand programs that enhance the quality of education and provide learners with opportunities to become contributing citizens in our democratic society and in our increasingly complex world. Each year the Foundation sponsors the STA2RS (Students and Teachers Achieving Academic Recognition and Success) Banquet to recognize students who have excelled during their high school careers. Table sponsorship provides community members the opportunity to meet many of the outstanding young people and builds community among the teachers, parents and business leaders. Money raised through sponsorships at the STA2RS banquet allows the Foundation to distribute funds in the form of Innovative Teaching Grantsand through the Angel Fund. Budget Impact The $530 sponsorshipwill come from the council budget (101-101-000-4380). Recommendation It is recommended that the council approve a$530 contribution to the District 622 Education Foundation. Attachments 1.District 622 Education Foundation STA2RS Program Information Sheet Packet Page Number 106 of 176 G6, Attachment 1 About Us The 622 Education Foundation generates and distributes resources to District 622 schools to create, enrich, and expand programs that enhance the quality of education. Our board is made up of district parents, District 622 community members, business owners, and district employees. The resources provided to 10,796 StudentPopulation District 622's most disadvantage students are invaluable. Student need continues to grow, 21% Asian and we are appreciative of 18% Black or African American monetary donations provided by individuals and local businesses. 14% Hispanic/Latino 8% Multiracial Superintendent Christine Osorio 39% White Student Race/Demographics Our Reach 54.8% Free & Reduced Price Lunch 63 first languages other than English 10-20% District 622 student population spoken in district homes touched by the 622 Education 10.6% English Language Learners Foundation 17.7% Special Education Students Served 1,000+ visits per year Updated on a regular basis Web 6 Preschool sites 9 Elementary schools 3 Middle schools 160+ followers on the 622 Education 2 High schools Foundation Facebook page 2 Early childhood centers SocialMedia 1 learning center District Size 1 transition program 1 senior center Connect Web: www.622educationfoundation.com Facebook: 622EducationFoundation Email: admin@622educationfoundation.com Phone: 651-242-1840 Board Meetings: 1st Tuesday of the month, held at the District Education Center, 5 p.m. Annual STA2RS Banquet held in May The 622 Education Foundation is a recognized 501(c)(3) nonprofit organization. Packet Page Number 107 of 176 G6, Attachment 1 EVENTS STA2RS Banquet ($6,000 awarded to students annually through multiple scholarships) The 622 Education Foundation supports (Students and Teachers Achieving students in District 622 through key Academic Recognition and Success) initiatives and trademark events. - Honors top 10% of graduating seniors - 550-600 estimated attendance INITIATIVES - Annual event held in May at Angel Fund ($21,000 awarded to students annually) Envision Catering & Hospitality Used to assist students whose families are in financial need. Serves Fall Run approximately 20% of the district's - Annual event held in October at the student population. Oakdale Discovery Center - 100-125 estimated attendance Scholarships Awarded to students who demonstrate Taste of 622 contributions to the community and an - Annual event held in November at the interest in working with youth Tartan High School cafeteria - Ticketed entry to enjoy food from over Technology 20 local restaurants and businesses, Infrastructure, software and served by National Honor Society subscriptions, and ongoing maintenance students - Nearly 50 silent auction items - 180-220 estimated attendance L Let's Work Together Donor Levels The 622 Education Foundation is able to STA2RS Table Sponsor support students thanks to the generous - $530 for one table plus two table host donations from individuals, businesses, tickets to the STA2RS event and community organizations. Foundation Benefactor There are many benefits to becoming a - Annual gift of $10,000+ donor, including special recognition on Foundation publication and materials, Event Sponsor including the STA2RS program, website, - Annual gift of $2,500 - $9,999 and, social media. Sustaining Member Simple donations are not recognized on - Annual gift of $1,000 - $2,499 the STA2RS program, website, or, social media. General Donations - Annual gift of $1 - $999 Connect Web: www.622educationfoundation.com Facebook: 622EducationFoundation Email: admin@622educationfoundation.com Phone: 651-242-1840 Board Meetings: 1st Tuesday of the month, held at the District Education Center, 5 p.m. The 622 Education Foundation is a recognized 501(c)(3) nonprofit organization. Packet Page Number 108 of 176 G7 MEMORANDUM TO:Melinda Coleman,City Manager FROM:Terrie Rameaux, Human Resource Coordinator Mike Funk, Assistant City Manager/HR Director DATE:May 4, 2018 SUBJECT:Approval of Amended Resolution for 2018 Pay Rates for Temporary/Seasonal, andCasual Part-TimeEmployees Introduction/Background It is recommended that this resolution be adopted to replace the existing resolution establishing pay rates for temporary, seasonal, and casual part-time employeesfor 2018.This resolutionis generally updated annually, and, on occasion when a new position is warranted. It has been determined that there is a justified need to add a new casual part-time Fire Maintenance Engineer. The City is adding this casual part-time Fire Maintenance Engineer which will fall under the Maplewood Fire Department but will physically work at the East Metro Training Facility. Budget Impact The East Metro Training Facility Board has agreed that all participating groups will reimburse the City for their share of the wages for the Fire Maintenance Engineer position. There are funds available in the Fire Department budget to cover the City’s portion of this position’s wages. Recommendation It is recommended that the Council adopt the attached amended resolution to be effective May 1, 2018. Attachment 1)Resolution Approving Amended 2018 Pay Rates for Temporary/Seasonal and Casual P/T Employees Packet Page Number 109 of 176 G7, Attachment 1 RESOLUTION WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective May 1, 2018 upon Council approval. Accountant$10.00-30.00per hour Accounting Technician$9.65-22.00per hour Administrative Assistant$9.65-23.00per hour Background Investigator$25.00-40.00per hour Building Inspector$14.00-35.00per hour Building Attendant$9.65-15.00per hour CSO$14.50-19.50 per hour Election Judge$9.65-12.00per hour Election Judge - Assistant Chair$9.65-15.00 per hour Election Precinct Chair$9.65-16.00per hour Engineering Aide$9.65-16.00per hour Engineering Technician$10.00-16.00per hour Fire Maintenance Engineer$14.00-$18.00per hour Gardener$12.00-22.00per hour Intern$9.65-20.00per hour IT Technician$15.00-20.00per hour Laborer$9.65-15.00per hour Office Specialist$9.65-18.00per hour Receptionist$9.65-16.00per hour Recreation Instructor/Leader$9.65-32.00per hour Recreation Official$9.65-30.00per hour Recreation Worker$9.65-18.00per hour Vehicle Technician$9.65-15.00per hour Video Coordinator*$11.00-19.00per hour Video Technician*$10.00-18.00per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Packet Page Number 110 of 176 H1 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Steven Love,City Engineer / Public Works Director Jon Jarosch, Assistant City Engineer DATE: May 4, 2018 SUBJECT:Londin-HighpointAreaStreet Improvements, City Project 17-19 a.Assessment Hearing, 7:00 p.m. b.Consider Approval of Resolution Adopting Assessment Roll c. Consider Approval of Resolution Receiving Bids and Awarding Construction Contract Introduction The City Council should conduct the assessment hearing, receive any objections, refer those objections to the staff for action at the May 29, 2018 council meeting and consider approving the attached resolution adopting the assessment roll less those property owners who have submitted objections. After the assessment hearing, the council will also consider awarding a construction contract. Background The Londin-HighpointArea Street Improvement project, City Project 17-19consists of the streets shown on the attached Project Location Map lying north of Mailand Road, south of Lower Afton Road,east of McKnightRoad, and west of Century Avenue. These streets are part of the City’s 2018 – 2022 Capital Improvement Plan (CIP) and representsthe thirdproject area able to be completed as a resultof thegas franchise fee revenues. The assessment rates for this improvement project were established in accordance with the City’s Special Assessment Policy. The amount assessed must provide a benefit to the property that is equal to or greater than the assessed amount. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. The appraisal report confirmed that the rates are justifiable. These rates are displayed below. Residential o Pavement Rehabilitation /Replacement Rate = $3,450/unit Apartment/ Multi-Family o Apartment/Multi-Family Special Benefit Assessment Rates = $69 Per Linear Foot There are a total of 341assessable residential and multi-familyparcels within the project area. It should be noted that the McKnight Townhomes are proposed to be assessed for ½ of a unit for this project due to previously being assessed for ½ a unit as part of the Pond-Dorland Area Street Improvements, City Project 16-12. Packet Page Number 111 of 176 H1 The proposed assessments for the Londin-HighpointAreaStreet Improvements total $468,859. A copy of the assessment roll is provided as a supplement to this report.All property owners have been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at, or prior to, the hearing if they disagree with the assessment amount. As of May 4, 2018staff has received one request for a deferralto the proposed assessments: a.Parcel 122822230320 – William J. Mathison,2352 Dorland Lane East.It is currently proposed that the property be assessed for 0.5units foratotal amount of $673.17.Mr. Mathisonis requesting asenior citizen deferral. Objections will be received up to and as part of the assessment hearing on May 14, 2018. Once the public hearing is closed, no further objections will be considered. Staff will review all submitted objectionsand provide the City Council recommendations for actionon those objections at the May 29, 2018 City Council meeting. Staff will coordinate with the objectors and send out the staff determination that will be recommended to the Council on th May 30. This letter will also inform the property owner that if they wish to further address the City Councilabout the proposed assessment or staff recommendationthey will be able to do so at the May 29, 2018City Council Meeting. Discussion Final plans and specification for Londin-HighpointAreaStreet Improvements were approved and authorization given to advertise for sealed bids on April 9, 2018. Bids were received, opened and read on May 4, 2018. Sevenvalid bids were received and tabulated. A summary of the bids are shown as Table1. All bids have been checked and tabulated for accuracy. The engineer’s estimate for projectconstruction costwas $862,166.25. As seen in Table1 the bids ranged from $773,900.59to $1,026,358.45. The low bid from Park Construction Company of 773,900.59is approximately $88,000 lessthan the engineer’s estimate. Bid Tabulation - Table 1 BidsContractorTotal Bid 1Park Construction Co.$773,900.59 2Astech Corporation$799,608.47 3North Valley Paving$817,798.59 4T.A. Schifsky & Sons$829,940.50 5Hardrives, Inc.$849,868.81 6Midwest Asphalt Services$855,545.30 7Bituminous Roadways, Inc.$1,026,358.45 Engineering Estimate$862,166.25 The City has worked successfully with Park Construction Companyas a prime contractor in the past, most recently during the Gladstone Phase IIStreet Improvementsand the Pond-Dorland Area Street Improvements. Packet Page Number 112 of 176 H1 Budget Impact The currentlyapproved financing planfor the project is $1,001,409. This accounts for the construction cost plus indirect costs. The proposed construction contract is $773,900.59. The anticipated total project cost, including indirect costsis $953,445.53. This isroughly $48,000 under the approved budget.No changes to the approved financing plan are recommended at this time. Recommendation Staff recommends the City Council: a.Hold an assessment hearing and receive any objections. b.Approve the resolution Adopting Assessment Roll for the Londin-HighpointAreaStreet Improvements, City Project 17-19. c. Approve the resolution for Receiving Bids and Awarding Construction Contract for the Londin-HighpointAreaStreet Improvements, City Project 17-19, to Park Construction Company. Attachments 1.ResolutionAdopting Assessment Roll 2.Resolution Award of Bids and Awarding Construction Contract 3.Project Location Map 4.Assessment Roll Packet Page Number 113 of 176 H1, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on April 23, 2018, calling for a Public Hearing, the assessment roll for the Londin-HighpointAreaStreet Improvements, City Project 17-19was presented ina Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a.Parcel 122822230320 – William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 0.5 units for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Suchproposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to review the objections received and reportto the City Council at the regular meeting on May 29, 2018, as to their recommendations for adjustments. 3.The assessment roll for the Londin-HighpointAreaStreet Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto andmade a part hereof, is hereby adopted. Said assessment roll shall constitute the specialassessment against the lands named therein, and each tract of land therein included is herebyfound to be benefited by the proposed improvement in the amount of the assessment leviedagainst it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15years for all properties, the first installments to be payable on or before the first Monday in January 2019 and shall bear interest at the rate of 5.0percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2018. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5.The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2018, pay the whole of the assessment on such property, with interest accrued tothe date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2018, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be Packet Page Number 114 of 176 H1, Attachment 1 charged through December 31 of the next succeeding year. 6.The City Engineer and City Clerk shall forthwith after November 15, 2018, butno later than November 16, 2018, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 14th day of May2018. Packet Page Number 115 of 176 H1, Attachment 2 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFMAPLEWOOD, MINNESOTA that that the bid of Park Construction Companyin the amount of $773,900.59is the lowest responsible bid for the construction of Londin-HighpointAreaStreetImprovements, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by the City Council. th Approved this 14day of May2018. Packet Page Number 116 of 176 H1, Attachment 3 Packet Page Number 117 of 176 H1, Attachment 4 Packet Page Number 118 of 176 H1, Attachment 4 Packet Page Number 119 of 176 H1, Attachment 4 Packet Page Number 120 of 176 H1, Attachment 4 Packet Page Number 121 of 176 H1, Attachment 4 Packet Page Number 122 of 176 H1, Attachment 4 Packet Page Number 123 of 176 H1, Attachment 4 Packet Page Number 124 of 176 H1, Attachment 4 Packet Page Number 125 of 176 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on April 23, 2018, calling for a Public Hearing, the assessment roll for the Londin-HighpointAreaStreet Improvements, City Project 17-19was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a.Parcel 122822230320– William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 0.5 units at the Townhome assessment rate for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral. b.Parcel 122822210087 – Jacqueline J Adams, 2445 Londin Lane East, Unit 411. It is currently proposed to be assessed 1 unit at the Condominiums assessment rate for a total amount of $473.30. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to review the objections received and reportto the City Council at the regular meeting on May 29, 2018, as to their recommendations for adjustments. 3.The assessment roll for the Londin-HighpointAreaStreet Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto andmade a part hereof, is hereby adopted. Said assessment roll shall constitute the specialassessment against the lands named therein, and each tract of land therein included is herebyfound to be benefited by the proposed improvement in the amount of the assessment leviedagainst it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15years for all properties, the first installments to be payable on or before the first Monday in January 2019 and shall bear interestat the rate of 5.0percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2018. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5.The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2018, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2018, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6.The City Engineer and City Clerk shall forthwith after November 15, 2018, butno later than November 16, 2018, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 14, 2018 SUBJECT: Introduction The Council approved the sale of tax abatement bonds to finance improvements to Wakefield Park on April 9, 2018. This allows the City to issue general obligation bonds for recreational improvements without a referendum, because the principal on the bonds will be paid with a tax abatement levy. A public hearing is required, after ten days of published notice to obtain input on the issuance of the bonds. The City Council must make a finding that the City will benefit from the tax abatement and that the abatement is in the public interest for at least one of the following reasons: Increase or preserve tax base Provide employment opportunities Provide or help acquire or construct public facilities Redevelop or renew blighted areas Provide access to services for residents Provide public infrastructure Phase in a property tax increase, in specific circumstances Stabilize the tax base The City Council must adopt a resolution including the following: approval of the term of the abatement, a statement of public benefit expected to result from the abatement, required findings, and a schedule of repayment of deferred taxes if applicable. The resolution is attached to another staff report for your consideration tonight. Term of the Abatement: We are recommending a 15-year term for the abatement. This will allow the City to finance the improvements in a time period that is relative to the life of the improvements and consistent with the City’s long-term goals for outstanding debt. Public Benefit: The Resolution must describe the benefit provided to the community resulting from the improvements to Wakefield Park. Findings: The Resolution will also include recommended findings. The tax abatement is in the public interest because it will allow the City to provide for public facilities. The Tax Abatement Process Tax abatement is governed by Minnesota Statutes 469.1812 - 469.1815. It provides taxing jurisdictions the ability to capture and use all or a portion of the local property tax revenues within a defined geographic area to finance a specified project or improvement. Tax abatement Packet Page Number 126 of 176 is not an exemption from paying taxes, rather it is a reallocation of property taxes paid on specified tax parcels. Taxpayers who own the property for which taxes have been abated will continue to pay their taxes in full. The amount of the tax abatement will simply be redirected to a specific project rather than the General Fund. The tax levy is spread against the entire tax base. The maximum amount that can be abated in any one year is 10% of the City’s net tax capacity, or approximately $265,000. Springsted will perform the required calculation; however it is expected that the City will be well within its maximum abatement limitation. Budget Impact The City will be required to pay the debt service related to the tax abatement bonds. The principal amount of $2,610,000 has been analyzed in the context of the City’s long-term financial management plan and goals for outstanding debt. A detailed analysis will be presented by Springsted at tonight’s meeting. Recommendation Consider input at the public hearing. Hear the presentation by Springsted, Inc. Close the Public Hearing. An approval resolution is included in another part of the agenda. Attachments None Packet Page Number 127 of 176 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: H2 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 128 of 176 I1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 14, 2018 SUBJECT: ConsiderResolution Approving Property Tax Abatement Related to Infrastructure Improvements in theCity of Maplewood Introduction The Council authorized the issuance of the sale of tax abatement bonds to finance improvements to Wakefield Park on April 9, 2018 and held a public hearing on May 14, 2018. The Council should now consider a resolution to approve the property tax abatement related to the Wakefield Park facilities. The resolution includes approval of the term of the abatement, a statement of public benefit expected to result from the abatement, required findings, and a schedule of repayment of deferred taxes if applicable. Budget Impact The City will be required to pay the debt service related to the tax abatement bonds. The principal amount of $2,610,000 has been analyzed in the context of the City’s long-term financial management plan and goals for outstanding debt. Debt service payments will be slightly more than $200,000 per year for 15 years. A detailed analysis will be presented by Springsted at tonight’s meeting. Recommendation Staff recommends adoption of the Resolution Approving Property Tax Abatement Related to Infrastructure Improvements in the City of Maplewood. Attachments 1.Resolution Approving Property Tax Abatement Related to Infrastructure Improvements in the City of Maplewood. Packet Page Number 129 of 176 I1, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. _______ RESOLUTION APPROVING PROPERTY TAX ABATEMENT RELATED TO INFRASTRUCTURE IMPROVEMENTS IN THE CITY OF MAPLEWOOD BE IT RESOLVED By the City Council (the “Council”) of the City of Maplewood, Ramsey County, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01.The City has contemplated granting a property tax abatement in order to help finance the construction of a park facility building at Wakefield Park in the City (the “Project”), which will benefit certain property in the City, all pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Abatement Act”). 1.02.Pursuant to Section 469.1813, subdivision 1 of the Abatement Act, the City may grant an abatement of all or a portion of the taxes imposed by the City on a parcel of property to pay for all or part of the cost of acquisition or improvement of public infrastructure, whether or not located on or adjacent to the parcel for which the tax is abated. 1.03.The City has identified certain parcels located in the City, identified in EXHIBIT A hereto (the “Abatement Property”), which will be benefitted by the Project and from which the City proposes to abate a portion of the City’s share of taxes to help finance the Project (the “Abatement”), subject to all the terms and conditions of this resolution. The proposed term of the Abatements will be for up to 15 years in an estimated amount not to exceed $3,000,000. 1.04.In accordance with Section 469.1813, subdivision 5 of the Abatement Act, the Council adopted a resolution on April 23, 2018, calling for a public hearing on May 14, 2018 to consider approval of the Abatements and authorizing the City Clerk to publish the notice of public hearing in substantially the form attached as Exhibit A to such resolution. A notice of public hearing was published in the Maplewood Review (a newspaper of general circulation in the City that is published at least once per week) on May 2, 2018 in accordance with the Abatement Act, providing that the total amount of the Abatements proposed to be abated was estimated not to exceed $2,045,000. Due to a calculation error, the City and its municipal advisor subsequently determined that the amount of Abatements proposed to be abated by the City should be increased to $3,300,000. To correct the amount of Abatements set forth in the original notice of public hearing, a subsequent notice of public hearing was published in the Maplewood Review on May 9, 2018, indicating the increase in the total amount of Abatements proposed to be abated. Another notice of public hearing setting forth the total amount of Abatements to be abated, in the estimated amount not to exceed $3,300,000, was published in the Star Tribune (a newspaper of general circulation in the City that is published daily) on May 3, 2018, which date was more than 10 days but less than 30 days before the date of the hearing, as required by the Abatement Act. 1.05.The City intends to issue its general obligation bonds, a portion of which will be designated as tax abatement bonds, in the approximate aggregate principal amount of $2,610,000 (the Packet Page Number 130 of 176 I1, Attachment 1 “Abatement Bonds”) and will be issued to pay the costs of the Project pursuant to the Abatement Act and are expected to be paid primarily through the collection of Abatement revenues. 1.06.On the date hereof, the Council conducted a duly noticed public hearing on the Abatements at which the views of all interested persons were heard, and said hearing was preceded by published notice thereof in accordance with the Abatement Act. Section 2. Findings. It is hereby found and determined that: (i) the benefits to the City from the Abatements will be at least equal to the costs to the City of the Abatements; and (ii) the Abatements are in the public interest because they will provide or help acquire or construct public facilities, help provide access to services for residents of the City, and finance or provide public infrastructure. The Project financed with proceeds of the Abatement Bonds will benefit the Abatement Property because all of the public infrastructure to be constructed and paid for with Abatements will be located near the Abatement Property and the accessibility of the Project will enhance the value of the Abatement Property and promote development of the Abatement Property. Section 3. Actions Ratified; Abatement Approved. 3.01. The Council hereby ratifies all actions of the City’s staff and consultants in arranging for approval of this resolution, including publication of a revised notice of public hearing, in accordance with the Abatement Act. 3.02. Subject to the provisions of the Abatement Act, the Abatement is hereby approved and adopted subject to the following terms and conditions: (a)The term “Abatements,” as defined in Section 1.03, includes the amounts described in this Section: (i)The maximum principal amount of the Abatement Bonds will not exceed the estimated sum of the Abatements for the Abatement Property for the years authorized. (ii)Notwithstanding anything to the contrary herein, the Abatements payable in any year for a parcel will not exceed the product of the City’s total local tax rate and the total net tax capacity for such parcel. (iii)In accordance with Section 469.1813, subdivision 8 of the Abatement Act, inno year shall the Abatements, together with all other abatements approved by the City under the Abatement Act and paid in that year, exceed the greater of ten percent (10%) of the City’s net tax capacity for that year or $200,000 (the “Abatement Volume Cap”). The City may grant any other abatements permitted under the Abatement Act after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Volume Cap, the allocation of Abatement Volume Cap to such other abatements is subordinate to the Abatements hereunder. (b)The City will pay the Abatements in semiannual installments each February 1 and August 1, commencing August 1, 2019, and continuing through February 1, 2034. The City will pay the Abatements solely to finance the cost of the Project, through application of Abatements toward debt service payments on the Abatement Bonds (including any bonds issued to refund the initial Abatement Bonds). Packet Page Number 131 of 176 I1, Attachment 1 (c)This resolution may be modified only with the prior written approval of the City, and any modification is subject to Section 469.1813, subdivision 7 of the Abatement Act. (d)In accordance with Section 469.1815 of the Abatement Act, the City will add to its levy in each year during the term of the Abatement the total estimated amount of current year Abatements granted under this resolution. 3.03. The Mayor and City Manager are authorized and directed to execute and deliver any agreements, certificates or other documents that the City determines are necessary to implement this resolution. Approved by the City Council of the City of Maplewood, Minnesota, this 14th day of May, 2018. Mayor Attest: City Clerk Packet Page Number 132 of 176 I1, Attachment 1 EXHIBIT A ABATEMENT PROPERTY 172922330014 172922330079 172922320037 132822330020 132822320057 172922330013 172922330078 172922320038 132822330021 132822320058 172922330012 172922330077 172922320101 132822330022 132822320036 172922330011 172922330076 172922320103 132822330023 132822320037 172922330010 172922330075 172922320029 132822330024 132822320039 172922330009 172922330074 172922320039 132822330025 132822320038 172922330008 172922330073 172922320040 132822330026 132822320042 172922330015 172922330072 172922320041 132822330027 132822320078 172922330016 172922330071 172922320065 132822330028 132822320077 172922330017 172922330070 172922320021 132822330029 132822320002 172922330018 172922330069 172922320020 132822330030 132822320003 172922330019 172922330068 172922320019 132822330081 132822320076 172922330056 172922330067 172922320018 132822330080 132822320075 172922330058 172922330065 172922320017 132822330079 132822320060 172922330059 172922330064 172922320016 132822330078 132822320074 172922330031 172922330063 132822320013 132822330077 132822320073 172922330032 172922330062 132822320011 132822330076 132822320008 172922330033 172922330061 132822320014 132822330075 132822320009 172922330034 172922330060 132822320019 132822330074 132822320010 172922330035 172922330085 132822320020 132822330073 132822340037 172922330036 172922330086 132822330003 132822330072 132822340036 172922330045 172922330087 132822330004 132822330071 132822340035 172922330024 172922330088 132822330005 132822330070 132822340034 172922330023 172922330089 132822330006 132822330069 132822340033 172922330022 172930090 132822330007 132822320028 132822340032 223 172922330029 172922330001 132822330008 132822320045 132822340031 172922330028 172922320022 132822330009 132822320046 132822340030 172922330027 172922320023 132822330010 132822320047 132822340029 172922330026 172922320024 132822330011 132822320048 132822340028 182922440010 172922320025 132822330012 132822320049 132822340027 182922440009 172922320026 132822330013 132822320050 132822340026 182922440007 172922320027 132822330014 132822320051 132822340025 182922440006 172922320032 132822330015 132822320052 132822340024 182922440005 172922320033 132822330016 132822320053 132822340023 172922330091 172922320034 132822330017 132822320054 132822340022 172922330080 172922320035 132822330018 132822320055 132822340021 172922330051 172922320036 132822330019 132822320056 132822340020 Packet Page Number 133 of 176 I2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 14, 2018 SUBJECT: Introduction On April 9, 2018, the Council gave preliminary approval for the sale of $7,155,000 General Obligation Bonds, Series 2018A. Due to savings in the street projects, the bonds have been restructured to the amount of $7,055,000. Bids for the sale of these bonds were opened Monday, May 14, 2018. The 2018A bonds will finance the following capital improvements: $4,440,000 in General Obligation Improvement Bonds will finance street improvements in the Farrell/Ferndale and Londin/Highpoint areas; $2,610,000 in General Obligation Tax Abatement Bonds will finance improvements to Wakefield Park. The Council will award bids for the bonds at the regular City Council meeting on Monday, May 14, 2018. A recommendation for the award will be presented by Springsted, Inc. Budget Impact Debt service payments for the bonds are reflected in the City’s long-term financial management plan. Special assessment revenue in the amount of $2,367,319 will be collected to partially service the street improvement bonds. The remainder will be paid with tax levies. The sale of these bonds will not significantly interfere with the Council’s goals for the management of long- term debt and will not create an undue negative impact on the local tax rate. Likewise, the sale of the bonds will not impact the metrics utilized by the S&P rating agency or the City’s bond rating. The City’s AA+ bond rating was affirmed by S&P on Thursday, May 10, 2018. The calculated ratio of governmental funds debt service to expenditures with the new debt has been rated “Adequate” by S&P. The calculated ratio of governmental funds net direct debt to total revenue, including the new debt, remains at a “Weak” rating. The City’s new debt management strategies should result in an “Adequate” rating for this calculation by the end of the current five- year CIP period. Packet Page Number 134 of 176 I2 Recommendation Staff recommends adoption of the Resolution Awarding the Sale of General Obligation Bonds, Series 2018A, in the Original Aggregate Principal Amount of $7,050,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Attachments 1.Resolution Awarding the Sale of General Obligation Bonds, Series 2018A, in the Original Aggregate Principal Amount of $7,050,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Packet Page Number 135 of 176 I2, Attachment 1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY,MINNESOTA Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held at the City Hall in the City on Monday, May 14, 2018, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: *** *** *** The following resolution was presented by Member ____________, who moved its adoption: Packet Page Number 136 of 176 I2, Attachment 1 RESOLUTION NO. ______ A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2018A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $_________; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the “City”), as follows: Section 1. Background; Sale of Bonds. 1.01. Abatement Bonds. (a)The City has determined to undertake public improvements primarily consisting of the construction of a park facility building at Wakefield Park in the City (the “Abatement Project”). (b)Under Minnesota Statutes, Chapter 475, as amended, and Sections 469.1812 through 469.1815, as amended (collectively, the “Abatement Act”), the City is authorized to grant a property tax abatement on specified parcels in order to accomplish certain public purposes, including the provision or construction of public infrastructure. (c)Pursuant to a resolution adopted by the City Council of the City on May 14, 2018 (the “Abatement Resolution”) following a duly noticed public hearing, the City Council approved a property tax abatement (the “Abatements”) for certain property in the City (the “Abatement Parcels”) over a period of fifteen (15) years, in an estimated amount not to exceed $3,000,000. (d)In the Abatement Resolution, the City found and determined that the Abatement Project benefits the Abatement Parcels, and that the maximum principal amount of bonds to be secured by Abatements does not exceed the estimated sum of Abatements from the Abatement Parcels for the term authorized under the Abatement Resolution. (e)It is necessary and expedient to the sound financial management of the affairs of the City to issue general obligation bonds in the aggregate principal amount of $__________ (the “Abatement Bonds”), pursuant to the Abatement Act, to provide financing for a portion of the Abatement Project. 1.02. Improvement Bonds. (a)Certain assessable public improvements designated as the Farrell-Ferndale Area Improvements, Project 17-18 and the Londin-Highpoint Street Improvements, Project 17-19 (collectively, the “Assessable Improvements”) have been made, duly ordered or contracts let for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement Act”). (b)It is necessary and expedient to the sound financial management of the affairs of the City to issue general obligation bonds in the aggregate principal amount of $_________ (the “Improvement Bonds”), pursuant to the Improvement Act, to provide financing for the Assessable Improvements. Packet Page Number 137 of 176 I2, Attachment 1 1.03. Issuance of General Obligation Bonds. The City Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue the City’s General Obligation Bonds, Series 2018A (the “Bonds”), in the original aggregate principal amount of $_________, pursuant to the Abatement Act and the Improvement Act (together, the “Act”), to provide financing for the Abatement Project and the Assessable Improvements. 1.04. Award to the Purchaser and Interest Rates. The proposal of _____________________ (the “Purchaser”) to purchase the Bonds described in the Terms of Proposal is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $________ (par amount of $_________, plus net original issue premium of $_________, less underwriter’s discount of $_________), plus accrued interest to date of delivery, if any, for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2020%2028 % 20212029 20222030 20232031 20242032 20252033 20262034 2027 True interest cost: _____________% 1.05. Purchase Contract. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.06. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds, pursuant to the Act, in the total principal amount of $_________, originally dated as of June 14, 2018, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: YearAmount Year Amount 2020$2028 $ 20212029 20222030 20232031 20242032 20252033 20262034 2027 (a)$_________ of the Bonds (the Abatement Bonds), maturing on February 1 in the years and the amounts set forth below, will be used to finance the construction of the Abatement Project: Packet Page Number 138 of 176 I2, Attachment 1 Year Amount Year Amount 2020 $ 2028 $ 2021 2029 2022 2030 2023 2031 2024 2032 2025 2033 2026 2034 2027 (b) The remainder of the Bonds in the principal amount of $_________ (the Improvement Bonds), maturing on February 1 in the years and the amounts set forth below, will be used to finance the construction of the Assessable Improvements: Year Amount Year Amount 2020 $ 2028 $ 2021 2029 2022 2030 2023 2031 2024 2032 2025 2033 2026 2034 2027 1.05. Optional Redemption. The City may elect on February 1, 2026, and on any day thereafter to prepay Bonds due on or after February 1, 2027. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. \[1.06. Term Bonds. To be completed if Term Bonds are requested by the Purchaser.\] Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2019, to the registered owners of record thereof as of the close of business on the first day of the month of such interest payment date, whether or not such day is a business day. Packet Page Number 139 of 176 I2, Attachment 1 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b)Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c)Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d)Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e)Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g)Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h)Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, Packet Page Number 140 of 176 I2, Attachment 1 destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i)Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in EXHIBIT A attached hereto with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT A. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which Packet Page Number 141 of 176 I2, Attachment 1 is to be complete except as to dating thereof and cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01.Debt Service Fund. The Bonds will be payable from the General Obligation Bonds, Series 2018A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Debt Service Fund: the “Abatement Account” and the “Assessable Improvements Account.” Amounts in the Abatement Account are irrevocably pledged to the Abatement Bonds, and amounts in the Assessable Improvements Account are irrevocably pledged to the Improvement Bonds. (a)Abatement Account. Abatements from the Abatement Parcels and ad valorem taxes levied for the Abatement Project are hereby pledged to the Abatement Account of the Debt Service Fund. (b) Assessable Improvements Account. Ad valorem taxes hereinafter levied and special assessments (the “Assessments”) collected for the Assessable Improvements are hereby pledged to the Assessable Improvements Account of the Debt Service Fund. 4.02. Construction Fund. The City hereby creates the General Obligation Bonds, Series 2018A Construction Fund (the “Construction Fund”). The City will maintain the following accounts in the Construction Fund: the “Abatement Account” and the “Assessable Improvements Account.” Amounts in the Abatement Account are irrevocably pledged to the Abatement Bonds, and amounts in the Assessable Improvements Account are irrevocably pledged to the Improvement Bonds. (a) Abatement Account. Proceeds of the Abatement Bonds, less the appropriations made in Section 4.01(a) hereof, together with any other funds appropriated for the Abatement Project, Abatements from the Abatement Parcels and ad valorem taxes collected during the construction of the Abatement Project, will be deposited in the Abatement Account of the Construction Fund to be used solely to defray expenses of the Abatement Project described herein and in the Abatement Resolution. When the Abatement Project is completed and the cost thereof paid, the Abatement Account of the Construction Fund is to be closed and any funds remaining may be deposited in the Abatement Account of the Debt Service Fund. (b)Assessable Improvements Account. Proceeds of the Improvement Bonds, less the appropriations made in Section 4.01(b) hereof, together with any other funds appropriated for the Assessable Improvements, ad valorem taxes, and Assessments collected during the construction of the Assessable Improvements, will be deposited in the Assessable Improvements Account of the Construction Fund to be used solely to defray expenses of the Assessable Improvements and the payment of principal of and interest on the Improvement Bonds prior to the completion and payment of all costs of the Assessable Improvements. Any balance remaining in the Assessable Improvements Account after completion of the Assessable Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Improvement Act, under the direction of the City Council. When the Assessable Improvements are completed and the cost thereof paid, the Assessable Improvements Account of the Construction Fund is to be closed and any subsequent collections of Assessments and ad valorem taxes for the Assessable Improvements are to be deposited in the Assessable Improvements Account of the Debt Service Fund. Packet Page Number 142 of 176 I2, Attachment 1 4.03. City Covenants with Respect to the Improvement Bonds. It is hereby determined that the Assessable Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City will cause the Assessments for the Assessable Improvements to be promptly levied so that the first installment for the Assessable Improvements will be collectible not later than 2019 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Assessable Improvement financed wholly or partly from the proceeds of the Improvement Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Improvement Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and ad valorem taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Assessable Improvements, Assessments and ad valorem taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e) At least twenty percent (20%) of the cost to the City of the Assessable Improvements described herein will be specially assessed against benefited properties. 4.04. Abatement Pledge. It is determined that the principal amount of the Abatement Bonds does not exceed the estimated sum of the Abatements for the years authorized under the Abatement Resolution. 4.05. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax (the “Taxes”) upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited on a pro rata basis to the Abatement Account and the Assessable Improvements Account of the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT B. 4.07. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Abatements from the Abatement Parcels, Taxes and Assessments will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Director Packet Page Number 143 of 176 I2, Attachment 1 of Property Records and Revenue of Ramsey County, Minnesota (the “County Auditor”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.08. Registration of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. Section 6. Tax Covenant. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.02. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. Packet Page Number 144 of 176 I2, Attachment 1 6.03. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a)the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b)the City designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c)the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2018 will not exceed $10,000,000; and (d)not more than $10,000,000 of obligations issued by the City during calendar year 2018 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.06 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. Packet Page Number 145 of 176 I2, Attachment 1 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) Packet Page Number 146 of 176 I2, Attachment 1 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________, and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. Packet Page Number 147 of 176 I2, Attachment 1 EXHIBIT A FORM OF BOND No. R-_____ UNITED STATES OF AMERICA $_________ STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION BOND SERIES 2018A Date of RateMaturityOriginal Issue CUSIP February 1, 20__ June 14, 2018 _______ Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing February 1, 2019, to the person in whose name this Bond is registered at the close of business on the first day (whether or not a business day) of the month of such interest payment date. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association, Saint Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2026, and on any day thereafter to prepay Bonds due on or after February 1, 2027. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $_________ all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on May 14, 2018 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred to the construction of public infrastructure improvements and certain assessable local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475 and Sections 469.1812 through 469.1815, as amended. The principal hereof and interest hereon are payable in part from tax abatements collected from certain property in the City, in part from ad valorem taxes for the City’s share of the cost of the improvements, and in part from special assessments levied Packet Page Number 148 of 176 I2, Attachment 1 against property specially benefited by local improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in property tax abatement revenue, ad valorem taxes, and special assessments pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. Packet Page Number 149 of 176 I2, Attachment 1 IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: June 14, 2018 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager ______________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION By Authorized Representative ______________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Packet Page Number 150 of 176 I2, Attachment 1 Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STEMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee ________________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Signature of Date of Registration Registered Owner Officer of Registrar Cede & Co. Federal ID #13-2555119 Packet Page Number 151 of 176 I2, Attachment 1 EXHIBIT B TAX LEVY SCHEDULES Tax Levy Schedule for Abatement Bonds YEAR* TAX LEVY 2019 $ 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 * Year tax levy collected. Tax Levy Schedule for Improvement Bonds YEAR* TAX LEVY 2019 $ 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 * Year tax levy collected. Packet Page Number 152 of 176 I, Attachment 1 STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and City Clerk of the City of Maplewood, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said City held on May 14, 2018, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City’s General Obligation Bonds, Series 2018A, in the original aggregate principal amount of $_________. WITNESS my hand as such City Clerk and the corporate seal of the City this ___ day of ________, 2018. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) Packet Page Number 153 of 176 I, Attachment 1 STATE OF MINNESOTA CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE COUNTY OF RAMSEY AS TO TAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the “City”), on May 14, 2018, levying taxes for the payment of the City’s General Obligation Bonds, Series 2018A (the “Bonds”), in the original aggregate principal amount of $_________, dated as of June 14, 2018, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of ____________, 2018. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy Packet Page Number 154 of 176 For the permanent record Meeting Date: 05/14/2018 Agenda Item: Extract of Minutes of Meeting of the City Council of the Cityof Maplewood, RamseyCounty, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held at the City Hall in the CityonMonday, May 14, 2018, commencing at 7:00P.M. The following members of the Council were present: and the following were absent: ********* The following resolution was presented by Member ____________,who moved its adoption: 520879v2 SEL MA745-13 For the permanent record Meeting Date: 05/14/2018 Agenda Item: RESOLUTION NO. ______ A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION BONDS, SERIES2018A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $6,940,000;FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY;AND PROVIDING FOR THEIR PAYMENT. BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the“City”),as follows: Section 1.Background; Sale of Bonds. 1.01.Abatement Bonds. (a)The City has determined to undertakepublicimprovements primarily consisting of theconstruction of a park facility building at Wakefield Park in the City(the “Abatement Project”). (b)Under Minnesota Statutes, Chapter 475, as amended, and Sections 469.1812 through 469.1815, as amended (collectively, the “Abatement Act”), the City is authorized to grant a property tax abatement on specified parcels in order to accomplish certain public purposes, including the provision or construction of public infrastructure. (c)Pursuant to a resolution adopted by the City Council of the City on May14, 2018(the “Abatement Resolution”) following a duly noticed public hearing, the City Council approved a property tax abatement (the “Abatements”) for certain property in the City (the “Abatement Parcels”) over a period of fifteen (15)years, in an estimated amount not to exceed $3,000,000. (d)In the Abatement Resolution, the City found and determined that the Abatement Projectbenefits the Abatement Parcels, and that the maximum principal amount of bonds to be secured by Abatements does not exceed theestimated sum of Abatements from the Abatement Parcels for the term authorized under the Abatement Resolution. (e)It is necessary and expedient to the sound financial management of the affairs of the City to issue general obligation bonds in the aggregate principal amount of $2,565,000(the “Abatement Bonds”), pursuant to the Abatement Act, to provide financing for a portion of the Abatement Project. 1.02.Improvement Bonds. (a)Certainassessable public improvementsdesignated asthe Farrell-Ferndale Area Improvements, Project 17-18 and the Londin-Highpoint Street Improvements, Project 17-19 (collectively, the “Assessable Improvements”) have been made, duly ordered or contractslet for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters429 and 475, as amended (collectively, the “Improvement Act”). 520879v2 SEL MA745-13 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: (b)It is necessary and expedient to the sound financial management of the affairs of the City to issue general obligation bondsin the aggregate principal amount of $4,375,000(the “Improvement Bonds”),pursuant to the Improvement Act,to provide financing for the Assessable Improvements. 1.03.Issuance of General Obligation Bonds.The City Council finds it necessary and expedient to the sound financial management ofthe affairs of the City to issue the City’s General Obligation Bonds, Series2018A(the “Bonds”), in the original aggregate principal amount of $6,940,000, pursuant to the Abatement Actand the Improvement Act(together, the “Act”), to provide financing for the Abatement Projectand the Assessable Improvements. 1.04.Award to the Purchaser and Interest Rates.The proposal of Northland Securities, Inc.(the “Purchaser”) to purchase the Bonds described in the Terms of Proposal is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $7,102,234.60(par amount of $6,940,000.00,plus an original issue premium of $228,610.60, less an original issue discount of $17,009.70, less underwriter’s discount of $49,366.30),plus accrued interest to date of delivery, if any, for Bonds bearing interest as follows: YearInterest RateYearInterest Rate 20203.000%20264.000% 20214.00020273.000 20224.00020283.000 20234.0002032*3.000 20244.00020333.000 20254.00020343.000 ________________________ *Term Bond True interest cost: 2.9166900% 1.05.Purchase Contract. The Mayor and City Managerare directed to execute a contractwith the Purchaser on behalf of the City. 1.06.Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds,pursuant to theAct, inthe total principal amount of $6,940,000, originally dated as of June 14, 2018, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1in the years and amounts as follows: YearAmountYearAmount 2020$355,0002026$450,000 2021370,0002027465,000 2022380,0002028485,000 2023395,0002032*2,070,000 2024415,0002033555,000 2025430,0002034570,000 ________________________ *Term Bond 520879v2 SEL MA745-13 3 For the permanent record Meeting Date: 05/14/2018 Agenda Item: (a)$2,565,000of the Bonds(the Abatement Bonds), maturing on February1in the yearsand the amounts set forth below, will beused to finance the construction of the Abatement Project: YearAmountYearAmount 2020$130,0002026$165,000 2021135,0002027170,000 2022140,0002028180,000 2023145,0002032*770,000 2024155,0002033205,000 2025160,0002034210,000 ________________________ *Term Bond (b)The remainder of the Bonds in the principal amount of $4,375,000(the Improvement Bonds), maturing on February 1in the yearsand the amounts set forth below, will be used to finance the construction of the AssessableImprovements: YearAmountYearAmount 2020$225,0002026$285,000 2021235,0002027295,000 2022240,0002028305,000 2023250,0002032*1,300,000 2024260,0002033350,000 2025270,0002034360,000 ________________________ *Term Bond 1.07.Optional Redemption. The City may elect on February 1, 2026, and on any day thereafter to prepay Bonds due on or afterFebruary 1, 2027. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. 1.08.Mandatory Redemption; Term Bond.The Bond maturing on February 1, 2032 shall hereinafter be referred to as the “Term Bond.” The principal amountof the Term Bond subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against future mandatory sinking fund redemptionof such Term Bond in such order as the City shall determine. The Term Bondissubject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: 520879v2 SEL MA745-13 4 For the permanent record Meeting Date: 05/14/2018 Agenda Item: Sinking Fund Installment Date February 1, 2032Term BondPrincipal Amount 2029$495,000 2030510,000 2031525,000 2032*540,000 ____________________ *Maturity Section 2.Registration and Payment. 2.01.Registered Form. The Bonds will be issued only in fully registered form. Theinterest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02.Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case theBond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1and August 1of each year, commencing February 1, 2019,to the registered owners of record thereof as of the close of business on the firstday of the monthof such interest paymentdate,whether or not such day is a business day. 2.03.Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the“Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a)Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b)Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactoryto the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested bythe transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c)Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d)Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. 520879v2 SEL MA745-13 5 For the permanent record Meeting Date: 05/14/2018 Agenda Item: (e)Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be validand effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g)Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h)Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactoryto it that the Bond was destroyed, stolen or lost, and of the ownership thereof, andupon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactoryto it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i)Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04.Appointment of Initial Registrar. The City appoints U.S. Bank National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor andthe City Managerare authorized to execute and deliver, on behalf ofthe City, a contractwith the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized toactas successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or 520879v2 SEL MA745-13 6 For the permanent record Meeting Date: 05/14/2018 Agenda Item: interest due date, without further order of this City Council, the Finance Directormust transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05.Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Managerand executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolutionunless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Managerwill deliver the same to the Purchaser upon payment of the purchase price in accordance with the contractof sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06.Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in EXHIBITBattached heretowith such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3.Form of Bond. 3.01.Execution of the Bonds.The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B. 3.02.Approving Legal Opinion. The City Manageris authorized and directed to obtain a copy of the proposed approving legalopinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and cause the opinion to be printed on or accompany each Bond. Section 4.Payment; Security; Pledges and Covenants. 4.01.Debt Service Fund. The Bonds will be payable from the General Obligation Bonds, Series2018ADebt Service Fund (the“Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Directoras a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Debt Service Fund: the “Abatement Account”and the “Assessable Improvements Account.” Amounts in the Abatement Accountare irrevocably pledged to the Abatement Bonds, and amounts in the Assessable Improvements Account are irrevocably pledged to the Improvement Bonds. (a)Abatement Account. Abatements from the Abatement Parcels and ad valorem taxes levied for the Abatement Projectare hereby pledged to the Abatement Accountof the Debt Service Fund. (b)Assessable Improvements Account. Ad valorem taxes hereinafter leviedand special assessments (the “Assessments”) collectedfor the Assessable Improvements arehereby pledged to the Assessable Improvements Account of the Debt Service Fund. 520879v2 SEL MA745-13 7 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 4.02.Construction Fund.The City hereby creates the General Obligation Bonds, Series 2018A Construction Fund (the “Construction Fund”). The City will maintain the following accounts in the Construction Fund: the “Abatement Account” and the “Assessable Improvements Account.” Amounts in the Abatement Accountare irrevocably pledged to the Abatement Bonds, and amounts in the Assessable Improvements Account are irrevocablypledged to the Improvement Bonds. (a)Abatement Account.Proceeds of the Abatement Bonds, less the appropriations made in Section 4.01(a) hereof, together with any other funds appropriated for the Abatement Project, Abatements from the Abatement Parcels and ad valorem taxes collected during the construction of the Abatement Project, will be deposited in the Abatement Accountof the Construction Fundto be used solely to defray expenses of the Abatement Projectdescribed herein and in the Abatement Resolution.When the Abatement Projectiscompleted and the cost thereof paid, the Abatement Accountof the Construction Fund is to be closed and any funds remaining may be deposited in the Abatement Accountof the Debt Service Fund. (b)Assessable Improvements Account. Proceeds of the Improvement Bonds, less the appropriations made in Section 4.01(b) hereof, together with any other funds appropriatedfor the Assessable Improvements, ad valorem taxes, and Assessmentscollected during the construction of the Assessable Improvements, will be deposited in the Assessable Improvements Account of the Construction Fundto be used solely to defray expenses of the Assessable Improvements and the payment of principal of and interest on the Improvement Bonds prior to the completion and payment of all costs of the Assessable Improvements. Any balance remaining in the Assessable Improvements Account after completion of the Assessable Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Improvement Act, under the direction of the City Council. When the Assessable Improvements are completed and the cost thereof paid, the Assessable Improvements Account of the Construction Fund is to be closed and any subsequent collections of Assessments and ad valorem taxesfor the Assessable Improvements are to be deposited in the Assessable Improvements Account of the Debt Service Fund. 4.03.City Covenantswith Respect to the Improvement Bonds. It is hereby determined that the Assessable Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a)The City will cause the Assessments for the Assessable Improvements to be promptly levied so that the first installment for the AssessableImprovements will be collectible not later than 2019and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause tobe taken with due diligence all further actions that are required for the construction of each Assessable Improvement financed wholly or partly from the proceeds of the Improvement Bonds, and will take all further actions necessary for the final and validlevy of the Assessments and the appropriation of any other funds needed to pay the Improvement Bonds and interest thereon when due. (b)In the event of any current or anticipated deficiency in Assessments and ad valorem taxes, the City Council will levyadditional ad valorem taxes in the amount of the current or anticipated deficiency. (c)The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Assessable Improvements, Assessmentsand ad 520879v2 SEL MA745-13 8 For the permanent record Meeting Date: 05/14/2018 Agenda Item: valorem taxeslevied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d)The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e)At least twenty percent (20%)of the cost to the City of the Assessable Improvements described herein will be specially assessed against benefited properties. 4.04.Abatement Pledge. It is determined that the principal amount of the Abatement Bonds does not exceed the estimated sum of the Abatements for the years authorized under the Abatement Resolution. 4.05.General Obligation Pledge.For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the Citywill be and are hereby irrevocably pledged. If the balance in the Debt Service Fundis ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the Citywhich are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fundwhen a sufficient balance is available therein. 4.06.Pledge of Tax Levy.For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax(the “Taxes”) upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxeswill be credited on a pro rata basis to the Abatement Accountand the Assessable Improvements Account of the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBITC. 4.07.Certification to County Auditoras to Debt Service Fund Amount.It is hereby determined that the estimated collections of Abatements from the Abatement Parcels, Taxesand Assessmentswill produce at least five percent(5%)in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided is irrepealableuntil all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Directormay certify to the Director of Property Records and Revenueof RamseyCounty, Minnesota(the “County Auditor”)the amount available in theDebt Service Fund to pay principal and interest due during the ensuing year, and the County Auditorwill thereupon reduce the levy collectible during such year by the amount so certified. 4.08.Registration of Resolution. The City Manageris authorizedand directed to file a certified copy of this resolution with the County Auditorand to obtain the certificate required by Section 475.63of the Act. Section 5.Authentication of Transcript. 5.01.City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the factswithin their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the factsstated therein. 520879v2 SEL MA745-13 9 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 5.02.Certification as to Official Statement. The Mayorand theCity Managerare authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the factsand representations made therein as of the date of the Official Statement. 5.03.Other Certificates. The Mayor,the City Manager, andtheFinance Directorare hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayorand the City Manager shall also execute and deliver to the Purchasera suitable certificate as to absence of material litigation, and the Finance Directorshall also execute and deliver a certificate as to payment for and delivery of the Bonds. Section 6.Tax Covenant. 6.01.Tax-Exempt Bonds.The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees,or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the“Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds.To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States(unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.02.Not Private Activity Bonds.The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bondsto be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.03.Qualified Tax-Exempt Obligations.In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a)the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b)the City designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c)the reasonably anticipated amount of tax-exempt obligations (other than private activity bondsthat are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) duringcalendar year 2018will not exceed $10,000,000; and 520879v2 SEL MA745-13 10 For the permanent record Meeting Date: 05/14/2018 Agenda Item: (d)not more than $10,000,000 of obligations issued by the City during calendar year 2018have been designated for purposes of Section 265(b)(3) of the Code. 6.04.Procedural Requirements. The Citywill use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7.Book-Entry System; Limited Obligation of City. 7.01.DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.06hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02.Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the“Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Managerof a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Managerwill promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03.Representation Letter.The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the“Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds.Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04.Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer 520879v2 SEL MA745-13 11 For the permanent record Meeting Date: 05/14/2018 Agenda Item: and exchange Bond certificates as requested by DTC and anyother registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05.Payments to Cede & Co.Notwithstanding any other provision of this resolutionto the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8.Continuing Disclosure. 8.01.Execution of Continuing Disclosure Certificate.“Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Managerand dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02.City Compliance with Provisions of Continuing Disclosure Certificate.The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9.Defeasance.Whenall Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the Cityfor the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder ofthis page is intentionally left blank.) 520879v2 SEL MA745-13 12 For the permanent record Meeting Date: 05/14/2018 Agenda Item: The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________, and upon vote being taken thereon the following members voted in favor of the motion: and the followingvoted against: whereupon the resolution was declared duly passed and adopted. 520879v2 SEL MA745-13 13 For the permanent record Meeting Date: 05/14/2018 Agenda Item: EXHIBIT A PROPOSALS A-1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: A-2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: A-3 For the permanent record Meeting Date: 05/14/2018 Agenda Item: A-4 For the permanent record Meeting Date: 05/14/2018 Agenda Item: EXHIBIT B FORM OF BOND No. R-_____UNITED STATES OF AMERICA$_________ STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION BOND SERIES 2018A Date of RateMaturityOriginal IssueCUSIP , 20__June 14, 2018_______ February 1 Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in RamseyCounty,Minnesota (the“City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1in each year, commencing February 1, 2019, to the person in whose name this Bond is registered at the close of business on the firstday (whether or not a business day) of the monthof such interest payment date. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association, Saint Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2026, and on any day thereafter to prepay Bonds due on or after February 1, 2027. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. The Bond maturing on February 1, 2032 shall hereinafter be referred to as the “Term Bond.” The principal amountof the Term Bond subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against future mandatory sinking fund redemptionof such Term Bond in such order as the City shall determine. The Term Bondissubject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: 520879v2 SEL MA745-13 B-1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: Sinking Fund Installment Date February 1, 2032Term BondPrincipal Amount 2029$495,000 2030510,000 2031525,000 2032*540,000 ____________________ *Maturity This Bond is one of an issue in theaggregate principal amount of $6,940,000all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interestrate, all issued pursuant to a resolution adopted by the City Council on May 14, 2018(the“Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred to the construction of public infrastructureimprovements and certain assessable local improvements,pursuant to and in full conformity with theConstitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429and475and Sections 469.1812 through 469.1815, as amended.The principal hereof and interest hereon are payable in partfrom tax abatements collected from certainproperty in the City, in part from ad valorem taxesfor the City’s share of the cost of the improvements,andin partfromspecial assessments levied against property specially benefited by local improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the CityCouncil has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in property tax abatement revenue,ad valorem taxes,andspecial assessments pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the“Code”) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactoryto the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to 520879v2 SEL MA745-13 B-2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutionalor statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has beenexecuted by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood,RamseyCounty, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Managerand has caused this Bond to be dated as of the date set forth below. Dated:June 14, 2018 CITY OF MAPLEWOOD, MINNESOTA (Facsimile)(Facsimile) MayorCity Manager ______________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION By Authorized Representative ______________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM --as tenants in commonUNIF GIFT MIN ACT _________ Custodian _________ (Cust)(Minor) TEN ENT --as tenants by entiretiesunder Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN --as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also beused though not in the above list. 520879v2 SEL MA745-13 B-3 For the permanent record Meeting Date: 05/14/2018 Agenda Item: ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice:The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program”as may be determined by the Registrar in addition to, or in substitution for, STEMP, SEMP or MSP, all in accordance with the Securities Exchange Actof 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee ________________________________________ 520879v2 SEL MA745-13 B-4 For the permanent record Meeting Date: 05/14/2018 Agenda Item: PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Signature of Date of RegistrationRegistered OwnerOfficer of Registrar Cede & Co. Federal ID #13-2555119 520879v2 SEL MA745-13 B-5 For the permanent record Meeting Date: 05/14/2018 Agenda Item: EXHIBIT C TAX LEVY SCHEDULES Tax Levy Schedule for Abatement Bonds Tax Levy Schedule for Improvement Bonds 520879v2 SEL MA745-13 C-1 For the permanent record Meeting Date: 05/14/2018 Agenda Item: STATE OF MINNESOTA) ) COUNTY OF RAMSEY) ) CITY OF MAPLEWOOD) I, the undersigned, being the duly qualified and City Clerkof the City of Maplewood, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extractof minutes of a regular meeting of the City Council of said City held on May 14, 2018,with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City’s General Obligation Bonds, Series 2018A, in the originalaggregate principal amount of $6,940,000. WITNESS my hand as such City Clerkand the corporate seal of the Citythis ___day of ________,2018. Andrea Sindt,City Clerk City of Maplewood, Minnesota (SEAL) 520879v2 SEL MA745-13 For the permanent record Meeting Date: 05/14/2018 Agenda Item: STATE OF MINNESOTACERTIFICATE OF DIRECTOR OF PROPERTY RECORDS ANDREVENUE COUNTY OF RAMSEYAS TOTAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenueof RamseyCounty, Minnesota, hereby certify that a certified copy of a resolution adopted by thegoverning body of the City of Maplewood,Minnesota(the “City”), on May 14, 2018, levying taxes for the payment of the City’s General Obligation Bonds, Series2018A(the “Bonds”), in the originalaggregate principal amount of $6,940,000,dated as of June 14, 2018, has been filed in my office and said Bonds havebeen entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of ____________,2018. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy 520879v2 SEL MA745-13 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 For the permanent record Meeting Date: 05/14/2018 Agenda Item: 2 J1 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist Jason Brash, Building Official Mike Martin, Economic Development Coordinator DuWayne Konewko, EEDD/Parks & Recreation Director DATE:May 4,2018 SUBJECT: Consider Approval of Purchase Agreement for 2494 Harvester Avenue East Introduction The City has received an offer from Keith Rott for a purchase price of $105,000for the property located at 2494 Harvester Avenue East. Background On March 13, 2017, City Council approved entering into a purchase agreement for $150,000 with the owner of the propertylocated at 2494 HarvesterAvenue East. On November 27, 2017, City Staff closed on thepurchase of thishomeand property. Discussion At the February 12, 2018 workshop, staff provided the City Council an update on the property located at 2494 HarvesterAvenue East. City Council directed staff to move forward with the sale of the property using whatever methods staff determined would be best. Staffdetermined the City shouldproceed with the sale of the home using an area realtor to market and sell the property in “as is” condition. Workingwith local relator, Dave Bossard, thepropertywas listed onApril 9, 2018 with the city accepting proposals until April 20, 2018. The starting list price for the property was$100,000. At a minimum any proposal hadto include the following; the purchase price, renderings or a narrativeillustrating plans for the dwelling, timeline for project completion, and if the property will be owner-occupied or rental.Under this option, staff and Council had the authority to reject any and all proposals. Staff received eight proposals for the property. Theproposals ranged from $50,000to $110,000 for the propertyas-is. After reviewing all the proposals, staff is recommending the City Council authorize the Mayor and City Manager to enter into an agreement with Keith Rottfor the purchase price of $105.000 for the property. This is the current highest bid as the $110,000 proposal for the home was revised to $105,000. Mr. Rottplanstoremodel the home, add a deck, and construct a garage at the site. Once construction is complete, Mr. Rott plans tosell the home with the intent that it be owner-occupied. Packet Page Number 155 of 176 J1 As the real estate market is active and constantly fluid,offers have been pulled before staff could bring options to council. Staff recommends council allow staff to enter into the next best agreement if Mr. Rott pulls the offer before closing – with a sale price of no less than $100,000. Budget Impact The income from the sale of thisproperty will be placed back into the city’s EDA and redevelopment account. Recommendation Staff recommends the City Council approve the terms of the attached purchase agreement and authorize the City Manager to execute the agreement for the purchase of 2494 Harvester Avenue Eastwith Keith Rottfor a purchase price of $105,000. The City Attorney is authorized to approve the final format of the agreement and also approve minor modifications to the agreement.Staff is also authorized to execute an agreement with an alternate bidder for no less than $100,000, if the deal with Mr. Rottis pulled before both parties close on the land purchase. Attachments 1.Ramsey County Parcel Report 2.Rott Purchase Agreement for 2494 HarvesterAvenueEast Packet Page Number 156 of 176 J1, Attachment Report generated5/8/2018 9:47:19 AM Ramsey County Parcel Report Parcel location within Ramsey County Owner(s):City Of Maplewood Taxlot highlighted in red Site Address:2494 Harvester Ave E, Maplewood Link to Ramsey County Tax and Property Quick Info MN 55119-3842 Tax Payer(s):City Of Maplewood Homestead: N Use Type: Single Family Dwelling, Platted Lot Tax Address:1830 County Road B E, Maplewood Dwelling Type: SINGLE FAMILY DWELLING MN 55109-2702 Home Style:Bungalow Lot:1 Block:Living Area:1290 Sq. Ft. 8 Plat Name:Year Built: 1941 BARTELMY ACRESSECOND ADDITION Area:0.4 Acre(s) Garage: N 84400 Garage Area: Sq. Ft. 2018Pay2019EMV Land: Heating Type:HOT AIR 2018Pay2019EMV Building:67000 Cooling Type: CENTW/AIR 2018Pay2019EMV Total:151400 Total Tax* in :School District: 622 20182516 Special Assessment in : Watershed District: Metro Watershed 2018434.54 Tax Exempt: Green Acre: N Last Sale Date: Open Space: N 11/27/2017 Last Sale Price:Agriculture Preserve: N 151000 Packet Page Number 157 of 176 J1, Attachment 2 Packet Page Number 158 of 176 J1, Attachment 2 Packet Page Number 159 of 176 J1, Attachment 2 Packet Page Number 160 of 176 J1, Attachment 2 Packet Page Number 161 of 176 J1, Attachment 2 Packet Page Number 162 of 176 J1, Attachment 2 Packet Page Number 163 of 176 J1, Attachment 2 Packet Page Number 164 of 176 J1, Attachment 2 Packet Page Number 165 of 176 J1, Attachment 2 Packet Page Number 166 of 176 J1, Attachment 2 Packet Page Number 167 of 176 J1, Attachment 2 Packet Page Number 168 of 176 J1, Attachment 2 Packet Page Number 169 of 176 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Steven Love, Public Works Director/ City Engineer Jon Jarosch, Assistant City Engineer DATE: May 4, 2018 SUBJECT:Farrell-FerndaleAreaStreet Improvements, City Project 17-18 a.Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b.Consider Approval of Resolution Ordering Preparation of Assessment Roll Introduction Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening for this project is tentatively proposed for 10:00 a.m., Tuesday, June 5, 2018. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. The City Council willconsider approving the plans and specifications and advertising for bids for the Farrell-FerndaleArea Street Improvements, City Project 17-18. Additionally, the City Council will consider ordering the preparation of the assessment roll. Background The feasibility report was accepted and the City Council ordered the preparation of plan and thrd specifications at the April 9, 2018 City Council meeting. On April 23, 2018 the project was ordered after the Public Hearing was held with the following condition: Seventh Street East shall be designed to accommodate a 5 foot wide concrete walk. This includes road elevations, drainage, and driveway profiles. Construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. It is anticipated an Assessment Hearing will be held on June 11, 2018 with an award of bid considered on the date as well. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion The Farrell-FerndaleArea StreetsImprovements project, City Project 17-18 consists of the streets th generally bounded by 7Street East on the north, Century Avenue (TH120) on the east, Conway Avenue on the south, and Carlton Street on the west (see attached project location map). This project is a part of the approved 2017-2022Capital Improvement Plan (CIP). Packet Page Number 170 of 176 J2 The proposed project includes approximately 2.3 miles of streets which have an average pavement condition index (PCI) rating of 32 (on a scale of 1 to 100) according to the most recent street rating survey. Theaging and deteriorating condition of roadsshown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streetsalso represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be fully reconstructed as part of this project. Full street reconstruction include removal andreplacement of the existing aggregate base and bituminous. Subgrade corrections will be made consisting of replacing the subgrade fill material with a sand subbase, drain tile, and a geo-textile fabric.The project also includesthe installation of concrete curb and gutter on all project streets. Seventh Street East has been designed to accommodate a 5 foot wide concrete walk. This includes road elevations, drainage, and driveway profiles. Construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. Major upgrades to the utilities within the project area are proposed as well. These include the full replacement of the water main, repairs to the sanitary sewer system, and a significant expansion of the drainage system in the area. Additional improvements, including sidewalk extensions, bituminous fog sealing, and sanitary sewer lining have also been included with this project. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Budget Impact The total estimated project cost is $6,288,000 andis outlined below: ESTIMATED PROJECT COST SUMMARY TOTAL % OF TOTAL PROPOSED IMPROVEMENTS AMOUNTPROJECT STREET AND SIDEWALK IMPROVEMENTS$3,911,00062% DRAINAGE IMPROVEMENTS$923,00015% SANITARY SEWER IMPROVMENTS$446,0007% WATER SYSTEM IMPROVEMENTS$1,008,00016% TOTAL ESTIMATE OF PROJECT COSTS$6,288,000100% The estimated costs includes 10% contingencies and 12% overhead, which includes geotechnical, legal, and fiscal expenses. The feasibility report provides a more detailed construction and project cost estimate. Engineering costs associated with designing and overseeing the construction of the improvements are typicallyaround 12% of the total project cost. Thesecosts will be financed directly through the General Fund, as opposed to being added to the project cost as was done in the past. Staff is proposing this method to reduce project costs and keep bonding levels to a minimum, thereby reducing City debt levels. The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, G.O. Improvement Bonds, the Environmental Utility Fund, an I&I grant, W.A.C. Packet Page Number 171 of 176 J2 funds, andthe St. Paul Water fund. A summary of the estimated financing for the proposed projectis included on the following page. ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,736,00050% SANITARY SEWER FUND$446,0007% I & I GRANT$25,0000% ENVIRONMENTAL UTILITY FUND$923,00015% SPECIAL BENEFIT ASSESSMENT$1,150,00018% ST. PAUL WATER$834,00013% W.A.C. FUND$174,0003% TOTAL FUNDING$6,288,000100% The estimatedproject costs and proposed project funding plan havebeen reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilizedfor cost recovery estimation purposes and represent the maximum potential assessment rates for this project. Residential o Full Reconstruction Rate= $6,600/unit (Majority of Project Area) o Partial Reconstruction Rate = $4,950/Unit (Conway Service Drive) Commercial / Multi-Family o Commercial /Multi-Family Full Reconstruction Assessment Rate = $132Per Front-Foot o Commercial /Multi-Family PartialReconstruction Assessment Rate = $99 Per Front-Foot There are a total of 160assessable residential and multi-familyparcels within the project area.An additional open house will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes.Prior to this open house meeting the results of the special benefit appraisal will be received and residents will be informed of the final assessment amount. Recommendation It is recommended that the City Council a.Approve the Resolution Approving Plans and Specifications and Advertising for Bids for the Farrell-FerndaleArea Street Improvements, City Project 17-18. b.Approve theResolution Ordering Preparation of Assessment Rollforthe Farrell-FerndaleArea Street Improvements, City Project 17-18. Packet Page Number 172 of 176 J2 Attachments 1.Resolution Approving Plans and Specifications and Advertising for Bids 2.Resolution Ordering Preparation of Assessment Roll 3.Project Location Map Packet Page Number 173 of 176 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on April 9, 2018,plans and specifications for the Farrell-FerndaleArea Street Improvements, City Project 17-18, have been prepared by (or underthe direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to aresolution of the City Council adopted April 9, 2018, fixed a date for a council hearing on the proposed street improvements for the Farrell-FerndaleAreaStreet Improvements, City Project 17-18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications are hereby approved and ordered placed on file inthe office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, th shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 5day of June, 2018, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of June 11, 2018. th Approved this 14day of May2018. Packet Page Number 174 of 176 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Farrell-FerndaleArea Street Improvements, City Project 17-18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 14th day of May2018. Packet Page Number 175 of 176 J2, Attachment 3 Packet Page Number 176 of 176