HomeMy WebLinkAbout2018-04-23 City Council Workshop PacketPLEASE NOTE START TIME
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, April 23, 2018
Maplewood Community Center/YMCA — Banquet Room C
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Update on the Proposed Urban Agriculture Ordinance Amendments
2. Emerald Ash Borer Update
3. Envisio Update
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
THIS PAGE IS INTENTIONALLY LEFT BLANK
E1
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DATE: April 18, 2018
SUBJECT: Update on Proposed Urban Agriculture Ordinance Amendments
Introduction
Urban agriculture is the practice of growing, processing and distributing fresh food by people
living in urban areas. Maplewood can encourage urban agriculture by building local
partnerships, amending planning and zoning policies, and adopting community initiatives that
can reduce the barriers and challenges to providing healthy, local food access to residents.
Background
The goal of the local foods section in the Sustainability Chapter of the 2040 Comprehensive
Plan is to create a healthy, walkable community by providing healthy food options and
accessibility for all people, regardless of income. Several actions are identified to achieve that
goal including the completion of an urban agriculture zoning review to remove barriers and
promote local food access in all zoning districts. The Environmental and Natural Resources
Commission completed a zoning review in December 2017. Based on the review, the ENR
Commission is recommending amendments to the City's ordinances that will facilitate urban
agriculture uses while minimizing health, safety, and nuisance concerns. The recommendations
are separated into three focus areas including:
1. Animal agriculture (keeping of poultry, etc.)
2. Crop agriculture (community gardens, etc.)
3. Direct to consumer sales (farm stands, etc.)
Discussion
Animal Agriculture
Types of Urban Animal Agriculture
There are four main types of animal agriculture that could take place in a residential suburban
environment including:
Keeping of Poultry — The keeping of poultry such as chickens for egg production, meat,
fertilization of plants, and control of garden pests. Land use concerns include noise,
odor, rodent and pest problems, and potential for the poultry to transmit diseases.
2. Keeping of Bees — The keeping of honeybees for honey and pollination. The primary
land use concern with beekeeping in urban areas is the potential for stings.
Workshop Packet Page Number 1 of 90
E1
3. Aquaculture and Aquaponics — This includes fish farming and closed-loop systems
between plants and fish for the production and sale of plants and fish. Land use
concerns include poorly maintained systems that could cause odors or attract
mosquitoes.
4. Keeping of Goats and Sheep — The keeping of goats and sheep for dairy, wool, meat,
and maintaining plant growth by foraging. Land use concerns include odor, noise,
damage to property, and runaway animals.
Other forms of animal agriculture require large lots and agricultural zoning, such as raising of
pigs. These types of uses would not be compatible in the City's suburban environment.
Proposed Animal Agriculture Ordinance Amendments
Poultry
The City of Maplewood adopted a chicken ordinance on July 11, 2011. The ordinance
allows the keeping of up to ten chickens (hens only) on a residential lot with a permit.
Amendments proposed include:
a. Allowing other types of poultry in addition to chickens (i.e., quail and pheasants)
b. Changing the neighborhood consent requirements from 100 percent to a majority
consent for approval of a poultry permit.
C. Allowing the keeping of poultry on property that is not zoned single family
residential with a permit.
Note: The ENR Commission recommended increasing the number of poultry from ten
hens to a maximum of 30 with a permit, depending on size of lot. Staff is recommending
that the maximum number of poultry remain at ten hens.
2. Beekeeping
Maplewood's ordinances are silent on the keeping of bees. The code prohibits the
keeping of animals that pose a nuisance. Insects (bees) are included in the definition of
animal, so the code could be interpreted to allow the keeping of bees as long as they do
not pose a nuisance. Amendments proposed include:
a. Allow beekeeping in any zoning district as a permitted use.
b. Hive placement requirements.
3. Aquaculture and Aquaponics
Permitted uses in the light and heavy manufacturing zoning district include the
manufacturing, assembly, or processing of food products, except meat, poultry, or fish.
Aquaculture and aquaponics involve the processing of fish and could be interpreted as a
prohibited use in these zoning districts. Amendments proposed include:
a. Amend the M-1 and M-2 Zoning Districts to allow for these uses.
Workshop Packet Page Number 2 of 90
El
4. Temporary Keeping of Goats and Sheep
Maplewood's ordinances prohibit the keeping of goats and sheep in most residential
zoning districts. The keeping of goats and sheep is allowed with a conditional use
permit on property zoned Farm Residential. Amendments proposed include:
a. Allow the temporary keeping of goats and sheep (up to 60 days) for vegetative
management with a permit.
b. Require a majority neighborhood consent for the temporary keeping of goats and
sheep.
C. Allow up to 75 goats or sheep, depending on size of lot.
Crop Agriculture
Types of Crop Agriculture
There were four types of crop agriculture reviewed by the ENR Commission including:
Community and Market Gardens - These are cultivated spaces typically gardened and
managed by one or more persons — either on undeveloped lots or on leased lands for
private consumption or retail sale.
2. Front Yard Gardening - Most residential crop gardens are planted in the back or side
yard. The increasing popularity of consuming home-grown produce has expanded to the
front yard. Land use concerns include height of crops and aesthetics.
3. Urban Farms - For-profit agricultural operation. Land use concerns include additional
people and activity to the site, parking, lighting, signage, accessory building, large
equipment, chemical pesticides or herbicides.
4. Season Extenders - Any method of protecting crops from the elements in order to extend
the length of the growing season (hoop house, greenhouse). Land use concerns include
building code issues and aesthetics.
Proposed Crop Agriculture Ordinance Amendments
Community and Market Gardens
Maplewood's ordinances are silent on the use of land for a community or market garden.
Land use concerns include parking, exterior storage, availability of water, etc. There are
existing community gardens in the City. These are located on church, school, City,
townhouse, and business properties. Two were approved through a formal city process
including a conditional use permit and as part of a park master plan. Others were
installed as part of an existing conditional use permit for schools and churches, as an
accessory use for a townhouse development, and as a pre-existing farming use.
Proposed amendments include:
a. Allow community gardens one acre or under as a permitted use in any zoning
district with standards such as setbacks, time limits for sale of produce, etc.
b. Allow community gardens over one acre in any zoning district with a conditional
use permit.
Workshop Packet Page Number 3 of 90
E1
Note: The ENR Commission recommended a staff review for a community garden
under one acre. Staff is recommending that the community gardens under one acre be
permitted without a staff review as long as it meets the standards outlined in the
ordinance amendment.
2. Front Yard Gardening
Maplewood's ordinances do not define where a residential garden can be placed on a
lot, but does restrict the height of tall grasses. Proposed amendments include:
a. Adding text that makes it clear that front yard gardening is a permitted use in
all residential zoning districts.
3. Urban Farms
Maplewood's codes are silent on urban farms. Proposed amendments include:
a. Allow urban farms on park land if it meets the City's Park Master Plan.
b. Allow urban farms on all other zoning districts with a conditional use permit.
4. Season Extenders
The existing ordinances adequately address season extenders. Hoop houses and
greenhouses are allowed on residential property as long as the size and location meet
the City's accessory structure ordinance and a building permit is obtained for structures
over 200 square feet. Hoop houses and greenhouses are allowed with design review,
conditional use permit in some cases, and a building permit on commercial property. No
ordinance amendments are recommended.
Direct to Consumer Sales
Types of Direct to Consumer Sales
Direct to Consumer Sales involves consumers buying agriculture products or prepared foods
directly from farmers or venders. Direct to consumer sales can bring fresh produce into areas
where access to nutritional food is not readily available. Examples of Direct to Consumer Sale
uses include farm stands, farmer's markets, and food trucks. Land use concerns with these
types of uses include traffic, noise, and parking issues.
Proposed Direct to Consumer Sales Ordinance Amendments
The City's ordinances would allow for farms stands, farmer's markets, and food trucks in the
Business Commercial and Light and Heavy Manufacturing Zoning Districts only for up to four
months with a permit, longer with a conditional use permit. Proposed ordinance amendment:
1. Define direct to consumer sales as the exterior sale of agricultural products or prepared
foods directly from farmers or venders to consumers.
2. Allow direct to consumer sales in all commercial zoning districts for up to four months
with permit.
Workshop Packet Page Number 4 of 90
E1
Note: The ENR Commission recommended direct to consumer sales be allowed for up to six
months to match the state's growing season. Staff is recommending that the use be limited to
four months as approved by the City Council during the temporary sales ordinance amendment
adopted in 2015. If the City Council decides it is comfortable with extending direct to consumer
sales to six months, staff would recommend extending all temporary exterior sales to six months
as well to ensure ordinances are consistent.
Schedule
The schedule for the urban agriculture ordinance amendments are as follows:
• April 23, 2018: City Council Workshop
• May 15, 2018: Planning Commission (Public Hearing)
• May 21, 2018: Environmental and Natural Resources Commission
• June 11, 2018: City Council
• June 20, 2018: Ordinance Amendments Published
Budget Impact
None
Recommendation
Staff will present the proposed urban agriculture ordinance amendments during the City Council
workshop. The City Council will consider approval of those amendments at the June 11, 2018
City Council meeting.
Attachments
1. Urban Agriculture Zoning Review
2. Proposed Urban Agriculture Ordinance Amendments
3. Power Point Presentation
Workshop Packet Page Number 5 of 90
City of Maplewood Urban Agriculture — Zoning Review
Updated March 14, 2018
Background
E1, Attachment 1
The Environmental and Natural Resources (ENR) Commission's Urban Agriculture
Subcommittee is made up of three Commissioners. The Subcommittee reviewed the City's
ordinances to determine areas where urban agriculture would be allowed or prohibited. In
reviewing the information, the Subcommittee focused on three types of urban agriculture
including animal agriculture (keeping of chickens, etc.), crop agriculture (community gardens,
etc.), and direct to consumer sales (farm stands, etc.). Based on this review the full ENR
Commission is recommending ordinance amendments that will remove barriers and promote
urban agriculture uses.
Ordinance Review
Residential
• Farm District (Sections 44-71 and 44-72): It is estimated there are 200 residential
lots that are zoned Farm District. The Farm District zoning is a remnant district from
the City's agricultural era. As large lots were subdivided into smaller lot residential
developments, Farm zoned land was rezoned to Single Family Residential District
(R-1).
o Permitted Uses (Section 44-71)
Commercial farming or gardening, including the use or storage of associated
equipment.
—> Commercial greenhouses or nurseries.
—> Stands for the sale of agricultural products produced on the premises.
o Conditional Uses (Section 44-72)
Livestock raising and handling. Livestock is defined as "horses, cattle, mules,
asses, goats, sheep, swine, buffalo, llamas, ostriches, reptiles, genetic
hybrids of the foregoing, and other living animals usually kept for agriculture
husbandry, or the production of edible or salable byproducts."
A landscape business or any other similar use as an accessory use to
residential property.
• Single and Double Dwelling Residential Districts Including R-1, R -1(R), R -E, R-1 S,
R-2 (Sections 44-101, 44-117, 44-152, 44-192, 44-241):
o Permitted Uses
■ Single family homes and accessory uses.
Workshop Packet Page Number 6 of 90
E1, Attachment 1
■ Section 44-101 includes permitted uses in residential zoning districts and
specifies that commercial plant nurseries and greenhouses on a property with
a dwelling are allowed with a home occupation license.
Crop Gardens - Accessory uses include crop gardening. Most residential
crop gardens are planted in the back or side yard. The increasing popularity
of consuming home-grown produce has expanded to the front yard. Land
use concerns include height of crops and aesthetics. The City code does not
regulate where a garden can be placed on the lot, except for restrictions on
planting in the boulevard. Sight Obstructions at Intersections (Section. 32-
246): Plant material that is higher than 2 feet, 6 inches is prohibited within
the right-of-way (boulevard).
■ Bees - Keeping of Certain Animals (Section 10-32): No person shall keep,
maintain, or harbor within the city any animal kept in such numbers or in such
a way as to constitute a likelihood of harm to the public, which constitutes a
public nuisance. Definition of animal includes "insect." Interpretation — bees
are allowed as long as they don't become a nuisance.
o Conditional Uses (in the R1 (R) Zoning District Only)
■ Commercial farming or gardening, including the use or storage or associated
equipment when on a property with a single dwelling.
■ Stands for the sale of agricultural products grown or produced on the
property.
o Prohibited Uses
■ Raising or handling of livestock and poultry (except chickens as outlined in
Article IX).
■ Accessory buildings without an associated dwelling on the same premises.
■ Commercial plant nurseries, commercial greenhouses, farms or any structure
for the sale or display of commercial products when not on a property with a
residential use.
o Home occupations (Division 2) are permitted if the following circumstances take
place for less than 30 days each year, if for more than 30 days each year the use
requires a home occupation permit approved by the City Council:
■ Employment of a nonresident.
■ Customers or customers' vehicles on the premises.
Home Occupations must not:
■ Have more than one vehicle associated with the home occupation which is
classified as a light commercial vehicle.
■ Not generate traffic in greater volumes than would normally be expected in a
residential neighborhood.
Workshop Packet Page Number 7 of 90
E1, Attachment 1
■ Have more than one non-resident employee working on the premises.
■ Have vehicles associated with the home occupation parked on the street.
Example urban agriculture uses that would be allowed for 30 days per year
without a home occupation would include farm stands.
o Uses Allowed with a Permit
Chickens (Article IX): Keeping of up to ten hens with a permit approved by
City staff is allowed in residential districts (except R-1 S). Maplewood's
chicken ordinance was adopted in 2011 and allows the keeping of up to ten
hens on residential property with a permit. A property owner applying for a
permit must have consent from 100 percent of their adjacent property owners
before the City will issue the permit. The fee for a chicken permit is $75 for
the first year, and $50 thereafter.
2. Commercial
• Business Commercial/Light and Heavy Manufacturing
o Permitted uses in Section 44-511 include the temporary exterior sale of goods,
up to four months per year, pursuant to licensing and permitting requirements in
chapter 14, article vi, chapter 20, article IV and chapter 28, article II. This
language would allow farm stands, food trucks and push carts, and farmers
markets in the Business Commercial/Light and Heavy Manufacturing District if
the use was limited to four months.
o Conditional uses in Section 44-512 include the exterior storage, display, sale or
distribution of goods or materials. This language would allow farm stands, food
trucks and push carts, and farmers markets for longer than four months in the
Business Commercial/Light and Heavy Manufacturing District with a conditional
use permit.
• Shopping Center District
o Conditional uses in Section 44-597 include the exterior storage, display, sale, or
distribution of goods or materials. This language would allow farm stands, food
trucks and push carts, and farmers markets within the Shopping Center District
with a conditional use permit, regardless of the timeframe.
• Business Commercial Modified
o Prohibited uses in Section 44-559 include the exterior storage, display, sale or
distribution of goods or materials. This language would restrict farm stands, food
trucks and push carts, and farmers markets within the Business Commercial
Modified District.
• Mixed Use District:
o Prohibited uses in Section 44-680 include the exterior storage, display, sale or
Workshop Packet Page Number 8 of 90
E1, Attachment 1
distribution of goods or materials. This language would restrict farm stands, food
trucks and push carts, and farmers markets within the Mixed Use District.
• Light Manufacturing District:
o Permitted uses in Section 44-636 allows manufacturing, assembly or processing
of food products, except meat, poultry or fish. This language would prohibit the
assembly or processing of fish in a facility that uses aquaculture (fish farming) or
aquaponics (fish farming in a closed loop systems that create a relationship
between plants and food).
• Heavy Manufacturing District:
o Permitted uses in Section 44-676 allow manufacturing, assembly or processing
of food products, except meat, poultry or fish. This language would prohibit the
assembly or processing of fish in a facility that uses aquaculture (fish farming) or
aquaponics (fish farming in a closed loop systems that create a relationship
between plants and food).
• Conditional Use Permits (Article V): The City Council may issue conditional use
permits for the following uses in any zoning district where they are not specifically
prohibited: "Public and private utilities, public service, or public building uses." The
City has interpreted a "community garden" as a public use in the past and authorized
a 250 plot community garden to be developed on a vacant business commercial lot.
3. Parks and Community Preserves
The Maplewood Zoning Code and Comprehensive Plan outline codes and policies that
would allow for food production including edibles, foraging, permaculture, community
gardens, urban farms, etc., as follows:
• Open Space and Parks District (Sec. 44. Division 1.): The Open Space and Parks
District section of the zoning code allows for improvements and structures within
open space lands and public parks that are consistent with the Maplewood
Comprehensive Land Use Plan.
• 2040 Comprehensive (Parks, Trails, and Open Space Chapter Section 3.3.1): The
goals and policies outlined in this chapter include integrating food production in city
parks and preserves including edibles, foraging, permaculture, community gardens,
etc.
Workshop Packet Page Number 9 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
BEES
ANIMAL AGRICULTURE
ORDINANCE NO.
An Ordinance Allowing the Keeping of Bees
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the animal chapter to allow the keeping of bees as a
permitted use in all zoning districts. (Additions are underlined and deletions are stricken
from the original ordinance.)
Chapter 10 (Animals), Article XI (Bees)
Sec. 10-511. — Purpose
Promote the conservation, health, and diversity of bee pollinators through best practices in the
keeping of bees.
Sec. 10-512. Definitions
Bee means a domestic honeybee of the species Apis mellifera
Beekeeper means a person who is responsible for the keeping of bees on a property.
Beekeeping means the keeping of bees in a hive.
Hive means a structure intended for the housing of a bee colony.
Sec. 10-513. — Beekeeping as an Accessory Use.
Beekeeping is permitted outright (in all zoning districts) as an accessory use.
Sec. 10-514. Nuisances.
Sec. 10-515. - Hive Regulations:
(1) No hive shall be located closer than five (5) feet from any property line.
(2) No hive shall be located closer than ten (10) feet from a public sidewalk.
(3) No hive shall be located closer than twenty-five (25) feet from a principal building on an
adjoining lot.
2. GOATS/SHEEP
Workshop Packet Page Number 10 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
ORDINANCE NO.
An Ordinance Allowing the Temporary Keeping of Goats and Sheep
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the Maplewood Zoning Code to allow the temporary
keeping of goats and sheep in the Single Dwelling zoning district for prescriptive
grazing. (Additions are underlined and deletions are stricken from the original
ordinance.)
Sec. 44-103. Prohibited uses.
The following uses are prohibited in the R-1 Residence district:
The raising or handling of livestock,
10476 through 10 497, GhiGkeR6) (except for goats and sheep outlined in Chapter 10,
Article X, Goats and Sheep) or animals causing a nuisance, except for licensed kennels.
Accessory buildings without an associated dwelling on the same premises.
Commercial plant nurseries, commercial greenhouses, farms or any structure for the
sale of display of commercial products, when not on a property with a residential use.
Section 2. This section amends the Maplewood Zoning Code to allow the temporary
keeping of goats and sheep in the Rural Conservation Dwelling zoning district.
(Additions are underlined and deletions are stricken from the original ordinance.)
Sec. 44-118. Uses.
(3) Prohibited uses. The city prohibits the following uses in the R-1 R zoning district:
(b) The raising or handling of livestock, poultry (eXGept for GhiGkp-.P,-ac out'iRed- On
Se&+mss
10-476 +hr,,, ,nh 10 4 97 GhmGkeRS) (except for goats and sheep outlined
in Chapter 10, Article X, Goats and Sheep) or animals causing a nuisance,
except for licensed kennels.
Section 3. This section amends the Maplewood Zoning Code to allow the temporary
keeping of goats and sheep in the Small -Lot Single -Dwelling zoning district. (Additions
are underlined and deletions are stricken from the original ordinance.)
Sec. 44-192. Uses.
(b) Prohibited uses.
(1) Accessory buildings without an associated dwelling on the same premises.
(2) The raising or handling of livestock, poultry (eXGept for GhiGkp-.P,-ac out'iRed-
Se&+mss 1 0.476 +hr,,, ,nh 10 4 97 GhmGkeRS) (except for goats and sheep outlined
in Chapter 10, Article X, Goats and Sheep) or animals causing a nuisance,
except for licensed kennels.
(3) Ren -a ice of small let sizes in the R 19 dic+rin+ the keepiRg of nhiGkeRs a
0
+ie.p 10 4762 through 10 itQ7 GhiGkeRG 06 PFGhihi+ed OR +he R 12
zTrrr2��-rvE�6stvrT$ , ,
�t�-ti-Itr�
Section 4. This section amends the animal chapter to allow the temporary keeping of
goats and sheep in all zoning districts with a permit. (Additions are underlined and
deletions are stricken from the original ordinance.) Workshop Packet Page Number 11 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Chapter 10 (Animals), Article X (Goats and Sheep)
Sec. 10-492. Purpose.
It is the purpose of this ordinance to permit the keeping and maintenance of goats and sheep
brought in temporarily for the purpose of vegetation management.
Sec. 10-493. Definitions
Buck means a male goat.
Doe means a female goat.
Goat means an animal in the subspecies of Capra Aegagrus Hircus.
Grazing means goats or sheep eating vegetation.
Officer means any person designated by the City Manager as an enforcement officer.
Ram means a male sheep.
Sheep means and animal in the subspecies of Ovis Aries
Wethers means a castrated buck.
Sec. 10-494. Permitted Use.
The City allows the temporary keeping of goats and sheep in all zoning districts for vegetation
management with a permit issued by the City Clerk.
Sec. 10-495. Permit Required.
M No person shall stable, keep, or permit any goats or sheep to remain on any lot or
premises within the city without a permit. The City Manager or their designee shall grant
a permit for goats or sheep after the applicant has met all requirements contained in this
ordinance.
The Officer shall grant a permit for the temporary keeping of goats or sheep after the
Property owner has obtained the written consent of a majority (over 50 percent) of the
Property owners of privately or publicly owned real estate that are located adjacent (i.e.,
sharing property lines) on the outer boundaries of the premises for which the permit is
being requested, or in the alternative, proof that the applicant's property lines are one
hundred fifty (150) feet or more from any house or business.
Where an adjacent property consists of a multiple dwelling or multi -tenant property, the
applicant need obtain only the written consent of the owner, manager, or other person in
charge of the building. Such written consent shall be required on the initial application
and as often thereafter as the officer deems necessary.
Sec. 10-496. Application.
Any person desiring a permit required under the provisions of this ordinance shall make written
application to the City Clerk upon a form prescribed by and containing such information as
reauired by the Citv Clerk and officer. Amona other thinas. the application shall contain the
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
M A description of the real property upon which it is desired to keep goats or sheep.
The breed and number of goats or sheep to be maintained on the premises.
The timeframe for grazing at the property.
A site plan of the property showing the location and size of the proposed grazing area.
Grazinq must follow the wetland ordinance.
List of person(s) managing and monitoring the goats and sheep.
Statements that the applicant will at all times keep the goats and sheep in accordance
with all of the conditions prescribed by the officer, or modification thereof, and that failure
to obev such conditions will constitute a violation of the provisions of this ordinance and
grounds for cancellation of the permit and/or the issuance of a citation to the applicant.
Sect 10-497. - Limitations for the Keeping of Goats and Sheep:
M Permitted and Prohibited Goats and Sheep: Does and Wethers are permitted: Bucks
and Rams are prohibited.
Fences: Every owner, keeper, custodian, or harborer of goats or sheep shall erect
and/or maintain a fence, as described in this ordinance and the fence ordinance found in
Section 12-3, to contain and confine all goats and sheep kept or maintained on the
premises. The fence shall be at least five (5) feet in height and the meshing shall be of a
size to contain the goats and sheep. The goats and sheep may be moved to a separate
holding pen at night, which shall be located the maximum distance practicable from
residences.
Number of Goats or Sheep Allowed: Up to four (4) goats or sheep on parcels that are
ten thousand (10,000) square feet in area or less, with one (1) additional goat or sheep
per every one thousand (1,000) square feet of lot area over ten thousand (10,000)
square feet, to a maximum of seventy-five (75) goats or sheep per parcel.
Maintenance: All sites on which goats or sheep are kept or maintained shall be kept
clean from filth, garbage, and any substances which attract rodents.
Odor: The site shall be cleaned frequently enough to control odor. Manure shall not be
allowed to accumulate in a way that causes an unsanitary condition or causes odors
detectible on another property. Failure to comply with these conditions may result in the
City revoking the permit and requiring the removal of the goats or sheep from the
premises.
Nuisance: Goats or sheep shall not be kept in such a manner as to constitute a
nuisance to the occupants of adjacent property.
Sec. 10-498. Violations.
M Any person violating this ordinance shall be deemed quilts of a misdemeanor and upon
conviction, shall be punished in accordance with Section 1-15.
If any person is found quilts by a court for violation of this ordinance, their permit to
temporarily keep goats or sheep shall be deemed automatically revoked and no new
Permit may be issued for a period of one (1) year.
Workshop Packet Page Number 13 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Any person violating any conditions of this permit shall reimburse the city for all costs
borne by the city to enforce the conditions of the permit including but not limited to the
pickup and impounding of goats and sheep.
Sec 10-499. Term of Permit
No property owner or person shall store on a property goats or sheep for more than sixty (60)
days in any twelve (12) month period starting with the date the animals are moved on the
parcel. The city may grant a time extension of an additional sixty (60) days provided the
Property owner gets approval from the city.
Sec. 10-500. Application Fees.
The application fee for a goat or sheep permit under this ordinance shall be set by the city
council, by resolution, from time to time.
Sec.10-501. Revocation.
Such permit may be modified from time to time or revoked by the officer for failure to conform
to such restrictions, limitations, prohibitions. Such modification or revocation shall be
effective after ten (10) days following the mailing of written notice thereof by certified mail to
the person or persons keeping or maintain such goats or sheep.
Sec. 10-502 — 10-510 — Reserved.
Workshop Packet Page Number 14 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
3. POULTRY
ORDINANCE NO.
An Ordinance Allowing the Keeping of Poultry in
All Zoning Districts
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the Maplewood Zoning Code to amend definitions for
livestock and poultry. (Additions are underlined and deletions are stricken from the
original ordinance.)
Sec. 44-6. Definitions.
Livestock means horses, cattle, mules, asses, goats, sheep, swine, buffalo, llamas, ostriches,
reptiles, genetic hybrids of the foregoing, and other living animals usually kept for agriculture,
husbandry, or the production of edible or salable byproducts. This definition shall be expressly
construed as having no application to the ownership or disposition ofop ultry.-apima's addressed
by GhapteP44.
Poultry means domesticated birds in the order of Galliformes (excluding the genus Meleagris)
that serve as a source of eggs or meat. -and +h -a+ i, rV1,61 a amE)Rg GOMMeFnially iMpG14aRt L R46
GhiGkeRG, W*eY6,`�'�161Gk6, geese, peafowl, pigeGRG, pheaGapts -rd ethors
Section 2. This section amends the Maplewood Zoning Code to allow the keeping of
poultry in the Single Dwelling Residential zoning districts with a permit. (Additions are
underlined and deletions are stricken from the original ordinance.)
Sec. 44-103. Prohibited uses
The following uses are prohibited in the R-1 Residence district:
M The raising or handling of livestock, P06 AFY (eXGept f„r GhiGkeRs -ac o t'iRed- On co,.+i,,,,�
10 ^'a through 10 497 GhiGkeRG` or animals causing a nuisance, except for licensed
kennels.*
Accessory buildings without an associated dwelling on the same premises.
Commercial plant nurseries, commercial greenhouses, farms or any structure for the
sale of display of commercial products, when not on a property with a residential use.
*Note: Change this section if the temporary keeping of goat/sheep ordinance is approved.
Section 3. This section amends the Maplewood Zoning Code to allow the keeping of
poultry in the Rural Residential zoning districts with a permit. (Additions are underlined
and deletions are stricken from the original ordinance.)
Sec. 44-118. - Uses.
(3) Prohibited uses. The city prohibits the following uses in the R-1 R zoning district:
(b) The raising or handling of livestock, pe l#y (eXGept f"r GhiGl,or' " +Iir,orJ ir,
Ses+mss 10.476 +hr,,, ,nh 10 4 97 GhiGkeRG) or animals causing a nuisance,
except for licensed kennels.*
*Note: Change this if the temporary keeping of goat/sheep ordinaWrAff WVt Page Number 15 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Section 4. This section amends the Maplewood Zoning Code to allow the keeping of
poultry in the Small -Lot Single -Dwelling zoning districts with a permit. (Additions are
underlined and deletions are stricken from the original ordinance.)
Sec. 44-192. Uses.
(b) Prohibited uses.
(1) Accessory buildings without an associated dwelling on the same premises.
(2) The raising or handling of livestock, poultry or animals causing a nuisance,
except for licensed kennels.
(3) BeGa eco of small let sizes OR the R 1 C dic4rin4 0 the keepiRg Of nhiGkeRs as
4imp 0A C 4ie.p 10 4762 through 10 it97 GhiGkeRG 06 PFGhihited OR thea R 1C
A�IzTrrr2��-rvE�6stvrT$ , ,
dost or -t
Section 5. This section adds language to the city's Animal Ordinance (Chapter 10) to
address the permitting requirements for poultry in all zoning districts. (Additions are
underlined and deletions are stricken from the original ordinance.)
Chapter 10 (Animals), Article IX (Poultry 4' e� )
Sec. 10-476. Definitions.
Brooding means the period ofop ultrysh+ckeP growth when supplemental heat must be provided,
due to the bird's inability to generate enough body heat.
Coop means the structure for the keeping or housing ofop ultry^"�1; permitted by the
ordinance.
Exercise yard means a larger fenced area that provides space for exercise and foraging for the
birds when supervised.
Officer means any person designated by the city manager as an enforcement officer.
Poultry means domesticated birds in the order of Galliformes (excluding the genus Meleagris)
that serve as a source of eggs or meat.
Rooster means a male domesticated bird in the order of Galliformes.
Run means a fully enclosed and covered area attached to a coop where theop ultry^"�s
can roam unsupervised.
Workshop Packet Page Number 16 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Sec. 10-477. Purpose.
It is recognized that the ability to cultivate one's own food is a sustainable activity that can also
be a rewarding past time. Therefore, it is the purpose and intent of this ordinance to permit the
keeping and maintenance ofop ultrys for egg and meat sources in a clean and sanitary
manner that is not a nuisance to or detrimental to the public health, safety, and welfare of the
community.
Sec. 10-478. Investigation and Enforcement.
Officers designated by the city manager shall have authority in the investigation and
enforcement of this article, and no person shall interfere with, hinder or molest any such officer
in the exercise of such powers. The officer shall make investigations as is necessary and may
grant, deny, or refuse to renew any application for permit, or terminate an existing permit under
this article.
Sec. 10-479. Limitations for the keeping of poultry: eaGh ciRgle GlWelliRg FesideRtial 61Ri+ exGep
the R-1 2 distrin+ where the keepiRg of nhiGkeRc is Prnhihi+orl•
(a) Keeping of poultry is allowed in all zoning districts with a permit.
Lb a) Number of Poultry: Up to ten (10) poultry on any lot. ^I^ ,,,^ro +h -r, teR (10) hone sh;;Il
ho h"corJ Or Lori+ OR aRY GRe (1) Feso loep+i;;l I"+ in -51 -ro- Of the pity ZGRed fGr ciRglo
riniollie�rr FeSid-R-Rti-AI I.Vi+h a permit as o Limped- be.'G i
(cb) Roosters: Roosters are prohibited.
(ds) Slaughtering: Slaughtering ofop ultry^h�s on the property is prohibited.
nnmor'c Irl rlrocc _Ad tR_IePhGRe r6 imhor
(e) Coop Standards: A separate coop is required to house theop ultry^h�,,,Gk*_�. Coops
must be constructed and maintained to meet the following minimum standards:
M Located in the rear or side yard.
Setback at least five (5) feet from the rear or side property lines.
Interior floor space — four (4) square feet per bird.
Interior height — civ adequate room to allow access for cleaning and
maintenance.
Doors — one (1) standard door to allow humans to access the coop and one (1)
for birds (if above ground level, must also provide a stable ramp).
Windows — one (1) square foot window per ten (10) square feet floor space.
Windows must be able to open for ventilation.
M Climate control — adequate ventilation and/or insulation to maintain the coop
temperature between 32 — 85 degrees Farenheit.
Nest boxes — one (1) box per every three (3) birdss
Workshop Packet Page Number 17 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Roosts - shall be sufficient for the number of birds in the coop. eMe -and- ewe-h-alf
(1 1/2) ORGh diameter er greater, lenated eighteeR (18) iRGhes from the wall and
gale (2) to throe (3) innhec ah -eve the finer
Rodent proof - coop construction and materials must be adequate to prevent
access by rodents.
Coops shall be constructed and maintained in a workmanlike manner.
(f) Poultry Run: -A run or exercise yard is required.
Runs must be constructed and maintained to meet the following minimum
standards:
a) Location: rear or side yard.
b) Size: Ten (10) square feet per bird, if access to a fenced exercise yard is
also available; sixteen (16) square feet per bird, if access to an exercise
yard is not available. If the coop is elevated two (2) feet so the
op ultrys can access the space beneath, that area may count as a
portion of the minimum run footprint.
C) Height: Adequate room,', -,-i., eet ir, heieht to allow access for cleaning
and maintenance.
1) Gate: One gate to allow human access to the run.
2) Cover: Adequate to keepop ultrys in and predators out.
3) Substrate: Composed of material that can be easily raked or
regularly replaced to reduce odor and flies.
Exercise Yards: Exercise yards must be fenced and is required if the run does
not provide at least sixteen (16) square feet per bird. Exercise yards must
provide a minimum of one -hundred seventy-four (174) square feet per
birdsh+ckRP.
(g) Prohibited Storage of Poultry:
PoultryC" � must not be housed in a residential house or commercial
building att�Ted �
et�ed r"�rerve evnee+ fer hreerJir, ry a reec ec er, III
Poultry must not be housed in an attached or detached garage, except for
brooding purposes only.
(h) Unsanitary Conditions: All premises on whichop ultrys are kept or maintained shall
be kept clean from filth, garbage, and any substances which attract rodents. The coop
and its surrounding must be cleaned frequently enough to control odor. Manure shall
not be allowed to accumulate in a way that causes an unsanitary condition or causes
odors detectible on another property. Failure to comply with these conditions may result
in the officer removingop ultry^"�,,,Ake;;s from the premises and/or revoking a
op ultryG4�e� permit.
(i) Food Storage: All grain and food stored for the use of theop ultrys on a premise with
aop ultryrh0rkLQA permit shall be kept in a rodent proof container.
Workshop Packet Page Number 18 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
(j) Nuisances: PoultryH*_} shall not be kept in such a manner as to constitute a nuisance
to the occupants of adjacent property.
(k) Disposal: Deadop ultry^"�� must be disposed of according to the Minnesota Board
of Animal Health rules which requireop ultryr_hir_keP carcasses to be disposed of as soon
as possible after death, usually within forty-eight (48) to seventy-two (72) hours. Legal
forms ofop ultry� carcass disposal include burial, off-site incineration or rendering,
or composting.
Sec. 10-480. Permit4$�.
Permit required.
The officer shall grant a permit forop ultry^"es after the applicant has
obtainedsgt the written consent of a majority (over 50 percent)eRe h pdred (100)
peFGeRt of the owners or occupants of privately or publicly owned real estate that are
located adjacent (i.e., sharing property lines) on the outer boundaries of the premises for
which the permit is being requested, or in the alternative, proof that the applicant's
property lines are one hundred fifty (150) feet or more from any house or business.
Where an adjacent property consists of a multiple dwelling or multi -tenant property, the
applicant need obtain only the written consent of the owner or manager, or other person
in charge of the building. Such written consent shall be required on the initial application
and as often thereafter as the officer deems necessary.
(2) Application.
Any person desiring a permit required under the provisions of this article shall make
written application to the city clerk upon a form prescribed by and containing such
information as required by the city clerk and officer. Among other things, the application
shall contain the following information:
(24) A description of the real property upon which it is desired to keep the
op ultrYG4ie .
(b2) The gl nusbfeed and number ofop ultry^"�s to be maintained on the
premises.
(c4) A site plan of the property showing the location and size of the proposed
op ultryG4�e� coop and run, setbacks from theop ultryshir-ken coop to property
lines and surrounding buildings (including houses and buildings on adjacent lots),
and the location, style, and height of fencing proposed to contain the
op ultry^"es in a run or exercise area. Portable coops and cages are
allowed, but portable locations must be included with the site plan.
(d4) Statements that the applicant will at all times keep theop ultry^"�� in
accordance with all of the conditions prescribed by the officer, or modification
thereof, and that failure to obey such conditions will constitute a violation of the
provisions of this chapter and grounds for cancellation of the permit.
(e5) Such other and further information as may be required by the officer.
Workshop Packet Page Number 19 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Permit conditions.
{�} If granted, the permit shall be issued by the city clerk and officer and shall state the
conditions, if any, imposed upon the permitted for the keeping ofop ultry^"e� under
this permit. The permit shall specify the restrictions, limitations, conditions and
prohibitions which the officer deems reasonably necessary to protect any person or
neighboring use from unsanitary conditions, unreasonable noise or odors, or annoyance,
or to protect the public health and safety. Such permit may be modified from time to
time or revoked by the officer for failure to conform to such restrictions, limitations,
prohibitions. Such modification or revocation shall be effective after ten (10) days
following the mailing of written notice thereof by certified mail to the person or persons
keeping or maintain suchop ultry^ iGk*-�.
Violations.
(24-) Any person violating any of the sections of this ordinance shall be deemed guilty
of a misdemeanor and upon conviction, shall be punished in accordance with
section 1-15.
(b2) If any person is found guilty by a court for violation of this section, their permit to
own, keep, harbor, or have custody ofop ultry^"�s shall be deemed
automatically revoked and no new permit may be issued for a period of one (1)
year.
(c4) Any person violating any conditions of this permit shall reimburse the city for all
costs borne by the city to enforce the conditions of the permit including but not
limited to the pickup and impounding ofop ultry^"�s.
Required; exceptions.
No person shall (without first obtaining a permit in writing from the city clerk) own, keep,
harbor or have custody of any liveop ultrysh+slFer4.
Fees; issuance.
For each poultry permitr��o the fee for a permit is as may be imposed, set,
established and fixed by the City Council, by resolution, from time to time.
Term.
Permits issued under this division shall have a duration period of twoeee years. The first
two years of a permit shall require an annual inspection after year one. The expiration
date of such permit is as may be imposed, set, established and fixed by the city clerk,
from time to time. A permit renewal application shall be filed with the office of the city
clerk prior to the expiration date.
Workshop Packet Page Number 20 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
Revocation.
The city manager may revoke any permit issued under this ordinance if the person
holding the permit refuses or fails to comply with this ordinance, with any regulations
promulgated by the city council pursuant to this ordinance, or with any state or local law
governing cruelty to animals or the keeping of animals. Any person whose permit is
revoked shall, within ten (10) days thereafter, humanely dispose of allop ultry^"��
being owned, kept or harbored by such person, and no part of the permit fee shall be
refunded.
Sec. 10-481 — 10-491. Reserved.
Workshop Packet Page Number 21 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
CROP AGRICULTURE
COMMUNITY AND MARKET GARDENS
ORDINANCE NO.
An Ordinance Allowing Community and Market Gardens
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section creates a new ordinance to allow for community and market
gardens of one acre or less as a permitted use and over one acre as a conditional use in
all zoning districts. (Additions are underlined and deletions are stricken from the original
ordinance.)
Chapter 18. Article V. Division 9 (Community and Market Gardens
Sec. 18-610. —Definitions.
A Community and Market Garden are cultivated spaces typically gardened and managed by
one or more persons — either on undeveloped lots or on leased lands for private consumption or
retail sale_
Sec. 18-611. Community and Market Gardens Under One Acre in Size.
(a) Allowed in any zoning district with the following standards:
Maintain a 5 -foot setback to all property lines.
On-site sales shall be limited only to products grown on the site with the following
requirements:
1) Sales shall be limited to no more than thirty (30) calendar days a year.
2) Sales shall only take place between the hours of 7am —
3) Sales shall not take place on the public sidewalk or boulevard.
Soil tests showing that lead levels are less than one hundred parts per million
(100ppm), or raised planting beds with soil barriers and clean, imported soil will
be required.
Community or market garden accessory structures are allowed including
greenhouses and hoop houses. A building permit is required for structures larger
than 200 square feet in area.
Subject to minimum property maintenance standards as outlined in Maplewood
City ordinances.
Abide by noise regulations as outlined in Maplewood City ordinances.
Be conducted in a manner that controls odor, dust, erosion, lighting, and noise
and is in compliance with City standards so as not to create a nuisance.
8 Any tools equipment, and material shall be stored and concealed within an
Workshop Packetage uI4T22Ot
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
enclosed, secure structure.
When a community or market garden has been discontinued:
The property shall be restored with native plantings: or at a minimum grass and
ground cover to control erosion, dust, and mud.
All structures accessory to the community or market garden shall be removed.
Sec. 18-612. Community or Market Gardens Over One Acre in Size.
Allowed with a conditional use permit pursuant to 44-1092.
Section 2. This section amends the Maplewood Zoning Code to add a definition for
community and market gardens. (Additions are underlined and deletions are stricken
from the original ordinance.)
Chapter 44 (Zoning), Article I (In General)
Sec. 44-6. Definitions.
Community and Market Garden are cultivated spaces typically gardened and managed by one
or more persons — either on undeveloped lots or on leased lands for private consumption or
retail sale.
Section 3. This section amends the Maplewood Zoning Code to allow for community and
market gardens over one acre with a conditional use permit in any zoning district.
(Additions are underlined and deletions are stricken from the original ordinance.)
Sec. 44-1092. — Conditional uses.
The city council may issue conditional use permits for the following uses in any zoning district in
which they are not specifically prohibited:
Community and Market Gardens Over One Acre in Size
Workshop Packet Page Number 23 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
2. FRONT YARD GARDEN ING/PERMACULTU RE
ORDINANCE NO.
An Ordinance Allowing Front Yard Gardening and Permaculture
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the Maplewood Zoning Code to allow for front yard
gardening and permaculture as a permitted use in all residential zoning districts.
(Additions are underlined and deletions are stricken from the original ordinance.)
Sec 44-6. — Definitions.
Home garden is a garden within a residential property.
Sec. 44-101. — Permitted uses.
The only uses permitted in the R-1 residence district are as follows:
One single-family dwelling and its accessory buildings and uses on each lot.
6. Home garden.
Section 44-103. — Prohibited uses.
The following uses are prohibited in the R-1 residence district
2. Accessory buildings without an associated dwelling on the same premises, except for
accessory buildinas approved as part of a communitv or market aarden.
Section 2. This section amends the rental housing maintenance code to add clarifying
language that identifies that permaculture is allowed as a permitted use in all residential
zoning districts. (Additions are underlined and deletions are stricken from the original
ordinance.)
Sec. 12-99. — Yards
(d) Removal of noxious weeds. The yard shall be free from noxious weeds and tall
nonnative turf grass as required in section 18-31(8).
(h) Yards and landscaped areas. The owner shall maintain all yards and landscaping and
replace all damaged or dead plants required by the city. If a yard is landscaped with tall
native grasses, a five (5) foot manicured buffer of mowed grass or other shorter plants
will be required around the perimeter of the yard that is adjacent other properties with
manicured lawns.
Section 3. This section amends the owner -occupied housing maintenance code to add
clarifying language that identifies that permaculture is a permitted use in all residential
zoning districts. (Additions are underlined and deletions are stricken from the original
ordinance.)
Sec. 12-147 — Exterior property areas.
Workshop Packet Page Number 24 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
(b) Removal of noxious weeds and pests. All exterior property areas shall be kept free from
noxious weeds and tall nonnative turf grass cpaG+ c ref weeds or plant greyAh, rodents,
vermin or other pests which are pexin, is P detrimental to the public health.
Section 4. This section amends the nuisance code to add clarifying language that
identifies that permaculture is not a nuisance. (Additions are underlined and deletions
are stricken from the original ordinance.)
Sec. 18-31. - Nuisances affecting health, safety, comfort or repose.
The following are hereby declared to be public nuisances affecting health, safety, comfort or
repose:
(8) All noxious weeds. Noxious weeds shall be as defined by the state department of
agriculture. Tall nonnative turf grasses and other rank growths that are adversely
affecting the public health, safety, welfare, comfort or repose shall also be considered a
public nuisance. Wetlands and public open space such as parks, nature center or
county open space, are exempted from the tall nonnative turf grass part of this
subsection. The noxious weed requirements shall apply. Tho envire-nment-al ho -1+h
Workshop Packet Page Number 25 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
3. URBAN FARMS
ORDINANCE NO.
An Ordinance Allowing Urban Farms
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the Maplewood Zoning Code to define urban farms.
(Additions are underlined and deletions are stricken from the original ordinance.)
Sec. 44-6. — Definitions.
Urban farms means large-scale gardening in an urban environment for training or production.
Section 2. This section amends the Conditional Use Permit ordinance to allow urban
farms with a conditional use permit in any zoning district.
Sec. 44-1092. — Conditional uses.
The city council may issue conditional use permits for the following uses in any zoning district in
which they are not specifically prohibited:
Urban Farms
Workshop Packet Page Number 26 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
4. DIRECT TO CONSUMER SALES
Section 1. This section amends the Maplewood Zoning Code to define direct to
consumer sales and exterior sale of goods. (Additions are underlined and deletions are
stricken from the original ordinance.)
Sec. 44-6. — Definitions.
Direct to consumer sales means the sale of agricultural products or prepared foods directly from
farmers or venders to consumers including, but not limited to, community supported agriculture,
farm stands, farmer's markets.
Exterior sale of goods means the exterior storage, display, sale, or distribution of goods or
materials, but not including a junkyard, salvage automobile, or other wrecking yard, and direct to
consumer sales.
Section 2. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Neighborhood Commercial zoning district as an accessory use. (Additions
are underlined and deletions are stricken from the original ordinance.)
Sec. 44-428. — Accessory uses.
Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II_
Section 3. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Commercial Office zoning district. (Additions are underlined and deletions
are stricken from the original ordinance.)
Sec. 44-472. — Permitted uses.
Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II.
Section 4. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Business Commercial zoning district. (Additions are underlined and
deletions are stricken from the original ordinance.)
Sec. 44-511. — Permitted uses.
The city shall only permit the following uses in a BC business commercial district:
Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II.
Section 5. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Limited Business Commercial zoning district. (Additions are underlined and
deletions are stricken from the original ordinance.)
Sec. 44-536. — Permitted uses
Workshop Packet Page Number 27 of 90
E1, Attachment
Proposed Maplewood Urban Agriculture Ordinance Amendments
Updated April 13, 2018
(c) Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II.
Section 6. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Business Commercial Modified zoning district. (Additions are underlined
and deletions are stricken from the original ordinance.)
Sec. 44-557. — Permitted uses.
Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II.
Sec. 44-559. - Prohibited uses.
Prohibited uses in the BC(M) business commercial district (modified) are as follows:
(3) The exterior storage, display, sale, or distribution of equipment, goods, or materials,
except direct to consumer sales.
Section 7. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Shopping Center zoning district. (Additions are underlined and deletions are
stricken from the original ordinance.)
Sec. 44-596. — Permitted uses.
Direct to consumer sales, up to four (4) months per year, pursuant to licensing and
permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28,
article II.
Section 8. This section amends the Maplewood Zoning Code to allow direct to consumer
sales in the Mixed Use zoning district. (Additions are underlined and deletions are
stricken from the original ordinance.)
Sec. 44-680. - Uses.
Type of Uses
Permitted (P)
Conditional Use Permit (CUP)
Prohibited (P)
Exterior storage, display, sale or distribution of goods or materials. P*P—R
Direct to consumer sales, up to four (4) months per year. P
*Pursuant to licensing and permitting requirements in chapter 14, article VI, chapter 20, article IV and
chapter 28, article 11.
Workshop Packet Page Number 28 of 90
o
M
E1, Attachment 3
CL
O
s
00
V-1 LM
O O
N
M -
N 'V
L.
CL O
Q V
V
Workshop Packet Page Number 29 of 90
E1, Attachment 3
Workshop Packet Page Number 30 of 90
0
4—j
4—j
"
U......,,,,,�
E1, Attachment 3
Workshop Packet Page Number 30 of 90
E1, Attachment 3
V.
Workshop Packet Page Number 31 of 90
V
'�
o
O
o
0
O
E
:3
C6
V
F
V
O
0
Q)
-0
—0
/_
C6
C6
0
vi
4 -j0
��
•�
.0
.�
U
j
O
�
�
•�
CD
V
Q
0
c�i
�
O
—
°
—
'��
O
O
o�a)
V
Workshop Packet Page Number 31 of 90
E1, Attachment 3
Workshop Packet Page Number 32 of 90
4
O
4-j
Q
N
O
�
N
E
�
T
O
V)
V
i
�
O
�
E
+-j
V
4-j
Un
_V
E
_
O
},
Q)
' —
E
V
V
Q
V
0
E
O
U
Q
Q
EV
4-jO
O
E.>
.>
C
Q)
Q)
O
W n�
>
>
O
N
O
N
w
nC
E1, Attachment 3
Workshop Packet Page Number 32 of 90
4
O
4-j
Q
N
T
�
E
�
T
o
V)
V
i
�
I
�
E
+-j
V
4-j
_V
O
V
_
O
},
(�
a--,
Q
V
Q
V
0
E1, Attachment 3
Workshop Packet Page Number 32 of 90
E1, Attachment 3
Workshop Packet Page Number 33 of 90
'ca
O
O
E
O
+-j
O
O
T +-
N
cn
cn �
O
cn
4-j
V
(D "
T
V
°
i
Oc6
E
C
O
0
0 Q
p
I__L
+�
O •—
° —
\000
�
CV
a --j
i
+-' ca
ca
a--'
O Ln
Q Q)
U
p
UO-
p
T
4—j
+-j
O
O V
O
O
%4-cn
>1
O
'
'�
�,
a� •
(D
oma•-
��
Q)M
C��
a a�
QQ)�
a�
Q=4-1
�'°
��
C
�
VQ
�
C
O
O
O-
V E
> Q)
O C
Q
Q)
O
Q
—
C
Q) Q)
= O
0
r
Workshop Packet Page Number 33 of 90
vi
a--+
Q)
E
Q)
Q)
Q)
E
Q)
Q)
..
E1, Attachment 3
Workshop Packet Page Number 34 of 90
QJ
cn
Q)
. —
E
Q)
Q
Q
nW
W
U6
Q) M
Un
n�
m
V
nW
W
atej
CO
O
+-+
Q)
—
Q
O
N
4—j
V
-�-'
C-
C
C
N
V
-
O
°'
Q)
Q
0
�
Q
°O
)
c6
Q
°'
O
.—
0
o
_°
Q
r
•
Q
vi
a--+
Q)
E
Q)
Q)
Q)
E
Q)
Q)
..
E1, Attachment 3
Workshop Packet Page Number 34 of 90
W
4—j
D
V
.E
Un
V
.0
O
I_
pTpa-
Q)
C-
+ -j
.Un
Un
Q)
O
Q
Al
+-j
C
N
E
Q)
E
Q
Q)
Un
Q
O
N
V)
N
C-
a- j
O
O
c�
O
V)
V
a -j
N
0
C—
C-
0
—
C—
N
N
75
Q)
C-
Q)
E
Q
V)
Q)
E1, Attachment 3
Workshop Packet Page Number 35 of 90
O
QL
QL
4)
4)
Un
Un
4—j
M
O
1
�J
4-
0
i
Q)
0—
D
V
Q)
O
M
.Ul)
N
+-j
Q)
Q)
.Ul)
Un
+-j
N
E
Q)
E
Q
Q)
Un
Q
O
E1, Attachment 3
O
(10O
Q
a-'
O
0
l0�
T
Q
�
N
a�
V)
N
o
N
�_
•Q
�
T
�
c�
+-j
cn
E
O
CN
O
}'
V
O
o
+-
>,
0
�
4-j.�
O
>
E
}'
o
T
o
>,
Workshop Packet Page Number 36 of 90
a✓
Ow
Un
4-j
Q)
E
Q)
E
Q
Q)
Un
Q
O
E1, Attachment 3
N
i
V
4—j
4—j
C
E
E
E
EV
O
O
O
V�-j
CD
CDi
I
.Q)
Un
Q)
O
.Un
O
Q)
4-1
n�nll
W
�
V
�
�
Q
4-j
O
0
Q)
�C
a)
O
V
N
N
a✓
Ow
Un
4-j
Q)
E
Q)
E
Q
Q)
Un
Q
O
E1, Attachment 3
Workshop Packet Page Number 37 of 90
N
i
V
O
M
C
k
U
O
CD
CDi
C
>
O
O
CD
CD
V
4—j
N
ate--+
N
N
p
a -j
Q)
N
—
a -j
Q)
};
Q)
—
E
Q
Q)
a�
a-
o
o
0
o
o
N
Q
Q
Workshop Packet Page Number 37 of 90
W
Q
c
4�
0
U
a --j
C-
0
0
a --j
.UO
UO
V
C
C
U
0
0
0
a�
109
Ln
a --j
N
E
a�
E
Q
UO
0-
0 L. --
r)
T
Q)
Ln
Q)
E
a
A
90:
0
N
M
4-j
Q)
0
N
Q)
Q)
E
I-
Q)
E1, Attachment 3
Workshop Packet Page Number 38 of 90
r
k
Q)
OEM
E1, Attachment 3
Workshop Packet Page Number 39 of 90
E
�
V
M
Q)
LL
a--+
M
Ln
Q)
Q)
E
a--+
o
L�
Q)
4—,
Q
V
c
c-
Q)
c-
O
Ecn
E
V
Q
•�
0
E
Q
Q
o
o
Q
Q)
0
O
_°
Q
M
r
•
V
r
k
Q)
OEM
E1, Attachment 3
Workshop Packet Page Number 39 of 90
LA
Q)
0
V
N
r
U
C—
O
Q
O
Ow
E
F -
Q
Q
0
•
E1, Attachment 3
Workshop Packet Page Number 40 of 90
E1, Attachment 3
Workshop Packet Page Number 41 of 90
M
Q
V
r
0
V)
'cn
E
0
'�
E
U
Q)
-
E
-E
M
Q
V
Ua�
E
D
0
c
V
•�
O
+�
'>
>,
v
0-
w
.4-j
O
00o0
T—
00
00
00
T—
CD
o
0
0
i
O
N
-n
M
M
Workshop Packet Page Number 41 of 90
Kel
O
� N
O �
- +-j
O �
Q Q)
E
7D
Q
.2 Q)
.� E
O Q
V N
�O
N
N
E
E1, Attachment 3
Workshop Packet Page Number 42 of 90
E2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ginny Gaynor, Natural Resources Coordinator
DuWayne Konewko, EEDD/Parks and Recreation Director
Steve Love, Public Works Director
DATE: April 23, 2018
SUBJECT: Emerald Ash Borer Update
Introduction
In May 2017, the first case of Emerald Ash Borer (EAB) was confirmed in Maplewood. Staff will
provide an update on how the City is handling EAB and discuss proposed revisions to the
Emerald Ash Borer Plan.
Background
EAB is a wood -boring beetle from eastern Asia that can kill our native ash trees: green ash
(Fraxinus pennsylvanica), white ash (Fraxinus americana), and black ash (Fraxinus nigra).
Mountain ash is not a true ash and is not affected by EAB. EAB has devastated ash trees in
other states, resulting in the loss of all ash trees in some communities.
EAB was found in St. Paul in 2009. The Minnesota Department of Agriculture (MDA) and
Minnesota Department of Natural Resources (DNR) presented workshops the following year to
help cities prepare EAB Management Plans. Maplewood City Council approved an Emerald Ash
Borer Management Plan in 2011.
In May 2017, the first case of Emerald Ash Borer (EAB) was confirmed in Maplewood at Carver
Elementary School. Later that year, another infested tree was documented north of Maplewood
Mall between County Road D and Highway 694. Staff from several departments met with the
City's contracted Forester in 2017, to discuss how to move forward on this issue.
Education and Outreach. The City's EAB webpage can be viewed
at www.maplewoodmn.gov/eab. In summer and fall 2017, Maplewood hosted two EAB
educational programs for residents. The Communications Department filmed one of these and
posted it, along with a shorter EAB video, on the City's website. An article about EAB appeared
in the June 2017 City newsletter and another article will appear in the May 2018 newsletter.
Inspections. In April 2018, MDA teamed up with City staff to do EAB inspections in
Maplewood. Over 20 sites with EAB were documented. Locations of infested trees are posted
on the MDA's EAB webpage, which is updated daily: www.mda.state.mn.us/emeraldashborer.
The MDA provides this assistance to train staff to recognize symptoms so Cities can do
inspections on their own.
Tree Inventory and Use of Cartegraph Asset Management Software. Maplewood
completed a tree inventory in 2011. This included boulevard trees and trees in manicured areas
Workshop Packet Page Number 43 of 90
E2
of City parks. Of the 9261 city trees in the 2011 inventory, 2037 (21 %) are ash. It is difficult to
estimate the number of ash in our natural areas or on private land. For each tree, inventory data
includes species, diameter, and condition. The inventory is a snapshot in time and the data has
not been updated. In 2017, the City transferred the inventory to its Cartegraph asset
management software. This will enable the City to better track tree trimming, removals, and
planting. At the Council Workshop, Public Works Director Steve Love will demonstrate how we
are using the inventory data in Cartegraph to target and track ash trees.
Removal of Ash on Public Land. Maplewood's EAB Management Plan allows for the removal
of ash trees before they have EAB. No boulevard ash with EAB had been identified, but staff
began removals of non -infested boulevard ash in winter 2017-2018 to spread out costs. The
Public Works crew removed 104 public ash trees. Two-thirds of the trees were targeted for
removal because they were in poor health or were causing problems on a boulevard. The
remaining were boulevard ash trees, regardless of condition, in the neighborhood near the
Carver Elementary infested tree. Stumps will be ground by a contractor this spring and summer.
Replanting. The EAB Plan calls for planting a replacement tree for each ash removed on
public property. Staff is pulling together plans for replanting and plans to hire a contractor to
replace trees this fall. Replanting in the neighborhood north of Carver Elementary will be
delayed a few years and done in conjunction with a street reconstruction project.
Ash Trees on Private Land. In the first few years of EAB infestation in Maplewood, the City
may condemn private trees with EAB and require removal or treatment. As EAB becomes
widespread in Maplewood, our policy will shift to focus on dead ash, which quickly become
hazard trees.
Costs. The 2018-2022 Capital Improvement Plan allocates $100,000 for EAB in 2018 and
$150,000/year for several years thereafter. Tree removal, stump grinding, and tree replacement
is estimated at $700-$900/tree. With 2037 ash trees to remove, EAB impacts may cost the City
$1,425,900-$1,833,300 over the next 15-20 years. Doing some of the removals in-house will
help reduce costs.
EAB Management Plan. As EAB has spread in the metro area, knowledge has increased
about detection and management. Staff is proposing updates to the 2011 EAB Management
Plan. A draft plan is attached (Attachment 1). In addition, a red -lined copy showing changes
from the 2011 EAB Plan is attached (Attachment 2).
One of the changes in the updated draft is that it no longer emphasizes SLAM — slow ash
mortality. Because EAB is now so widely distributed in St. Paul, efforts to slow the spread are
not going to be as effective. The SLAM approach included removing blocks of ash on both
public and private land in neighborhoods with some infested trees. The City may remove public
ash trees before they are infested but does not anticipate requiring owners to remove private
ash trees unless they have confirmed EAB or are a hazard tree.
The key issue for City Council to consider in the updated EAB Management Plan is whether to
allow for insecticide treatment of public ash trees. There are effective insecticides for EAB,
which can save ash trees. The treatments need to be reapplied every two to three years. The
2011 EAB Management Plan did not allow for treating public trees. In November 2017, the
Parks and Recreation Commission (PRC) and the Environmental and Natural Resources
Commission (ENRC) reviewed the use of insecticides on City ash trees. Both commissions
recommended the City continue the policy of not allowing the use of insecticides to treat ash
Workshop Packet Page Number 44 of 90
E2
trees. City staff is supportive of this recommendation. Some points to consider are outlined
below.
Maplewood's Pollinator Resolution, approved by Council in December 2016, advises "limiting
the use of systemic insecticides on City property including insecticides from the neonicotinoid
family." Entomologists weigh in on both sides of the debate on whether or not using insecticides
to treat EAB will negatively impact pollinators. The arborist community generally encourages
some treatment because mature trees provide so many important environmental services. The
pollinator community generally discourages treatment. St. Paul and many other communities
are doing some treatments. Minneapolis is one of the cities that is not treating public ash trees.
Reasons to treat ash trees:
1. Spread out removal costs. Some communities treat selected ash for a few years to
spread the cost of removals over a longer period of time.
2. Enjoy the many benefits (environmental, health, and social) of mature shade trees for
longer. Losing 21 % of our park and boulevard trees over 15-20 years will be a
tremendous impact. If some ash trees were treated, the overall canopy impacts could be
greatly reduced.
3. Get a head start on replacement trees. Treating selected trees can buy time to plant a
nearby tree and let it grow for 10-15 years before removing a mature ash. This serves
not only aesthetic needs but helps maintain shade or screening.
Concerns with treating ash trees:
1. Financial. Treatments must be repeated every two to three years for the life of the tree.
Money is being spent to keep a tree alive that will eventually be removed. Many argue
you may as well start now with a new tree. Note, however, this does not take into
account a monetary value for the environmental services a mature tree provides.
2. Environmental impacts. The insecticides used for EAB do not target just EAB — they can
kill both harmful and beneficial insects. Some argue that ash trees are wind pollinated so
do not attract pollinators with nectar or pollen. But any insect that feeds on the leaves,
bark, or flowers of a treated ash tree could potentially be impacted.
a. One of the insecticides used, imidacloprid, is a neonicotinoid — a class of
insecticides that have been documented to be especially detrimental to
pollinators. Many cities no longer use this insecticide to treat ash.
b. Insecticides may leach into groundwater and end up in surface water where they
have negative impacts on aquatic organisms. With the trunk injection method,
this risk is diminished.
Recommendation
Staff will present information on the City's activities related to Emerald Ash Borer. Council will
consider approval of revisions to the Emerald Ash Borer Plan at the 4/23/18 Council meeting.
Attachments
1. Draft Emerald Ash Borer Management Plan
2. Redline Version Comparing 2011 EAB Plan and Proposed Plan
Workshop Packet Page Number 45 of 90
E2, Attachment 1
Emerald Ash Borer Management Plan
City of Maplewood, Minnesota
April 23, 2018
Purpose
The purpose of this management plan is to address and plan for the spread of Emerald Ash Borer (EAB)
in Maplewood's urban forest. It is anticipated that all ash trees that are not treated will die. The goal
of this plan is to manage the emerald ash borer invasion through education, inspection, and strategic
management. By defining and beginning management now we hope to lessen disruption to our urban
forest, stretch the management costs associated with EAB over a longer period of time, and create an
atmosphere of EAB awareness and readiness.
II. Applicability
This plan is applicable to all public land in Maplewood and all private properties where EAB may
negatively impact public areas or generally threaten the overall health of Maplewood's urban forest.
III. Administration
Maplewood's Parks and Recreation and Public Works Departments are responsible for implementing
this program. The City Forester and the Natural Resources Coordinator provide direction and
coordination.
IV. EAB Background
Emerald Ash Borer (EAB) is a non-native beetle that causes widespread decline and death of ash trees.
The larval stage of EAB feeds on the tissue between the bark and the sapwood, disrupting the
transport of nutrients and water in the trees. If infestation is high enough in an individual tree, the
damage will be severe enough to kill the tree. EAB has destroyed millions of ash trees in other states.
V. EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota and in St. Paul. Since then it has spread throughout the
Twin Cities. The population is slow to build in the first few years but after year seven or eight it
dramatically increases. This scenario seems to be playing out in St. Paul. In May 2017, Maplewood's
first case of emerald ash borer was identified at Carver Elementary School.
VI. EAB Management Strategies
When EAB was first found in Minnesota, state agencies advocated an approach that focuses on
slowing ash tree mortality -- SLAM (Slow Ash Mortality). It involved a combination of monitoring for
EAB, preemptive removal of ash trees, insecticide treatment, and biological control. These strategies
are still used, but due to the wide -spread nature of the infestation, removal of ash trees before they
are infested is now done mostly to spread out costs of removal, not to slow the spread.
VII. Tree Inventory
Maplewood completed a City tree inventory in 2011. This included boulevard trees and trees in
manicured areas of City parks. The inventory is a snapshot in time and the data has not been updated.
In 2017, the City transferred the inventory to its Cartegraph asset management software. This will
enable the City to better track tree trimming, removals, and planting.
Workshop Packet Page Number 46 of 90
E2, Attachment 1
Of the 9261 city trees in the 2011 inventory, 2037 or 21% are ash. It is difficult to estimate the number
of ash in our natural areas or on private land. Each tree in the inventory received a condition code.
This can be helpful in determining which ash to remove.
VI -2 EAB Management: Inspection, Detection, and Monitoring
The goal of detection is to find infestations as early as possible. Once an infestation center is found,
we need to determine outer boundaries of the infestation. The following people may be involved in
detection.
1. City Forester. Maplewood contracts a part-time forester to inspect properties for oak wilt. The
forester's contract should be expanded to include EAB detection and inspection. In addition, the
City Forester should be the person responsible for delineating the infestation boundaries.
2. City Staff. City staff need to be key players in detecting EAB. It is recommended that Maplewood
Nature Center staff and Parks and Public Works crew members undergo EAB training so they can
help monitor the ash trees in the areas where they work. In addition, it is recommended that EAB
training be provided for all employees interested in learning about the insect and its threat.
3. Residents. Residents will often be first to detect EAB on private lands. If they have a tree with
suspected EAB, they are encouraged to review EAB information online and report it to the Public
Works Department. The City responds to all calls and will do a site check if the tree sounds like it
has EAB signs or symptoms.
4. Arrest -The -Pest -Hotline. The state maintains an Arrest -the -pest -hotline. Citizens can call the
hotline to report a suspected incidence of EAB.
5. Minnesota Forest Pest First Detector Network. The first detector network is the state's early
warning system for invasive tree pests. First detectors can help verify the presence of EAB.
6. Minnesota Tree Care Advisors. The tree care advisor program is a network of trained, community-
based volunteers who promote urban and community forestry to all residents of Minnesota. This
program is run by the University of Minnesota's Department of Forestry.
7. Citizen -monitoring program. Some Maplewood residents have expressed interest in learning
more about Emerald Ash Borer and its potential impact on the City and the landscapes around
their homes. The City should encourage interested residents to participate in the Forest Pest First
Detector program or the Minnesota Tree Care Advisor program so they can help the City watch for
EAB. The City should consider paying the tuition for residents in these programs if they commit to
volunteering hours for inspecting sites in the City for EAB.
VI — 3 EAB Management: Tree Removal
When ash trees die or decline they become hazards near boulevards, buildings, and play areas. Most
dead trees and hazard trees will need to be removed. Strategic removal of trees before they die,
whether they are infested or not, should also be a part of the City's EAB management strategy.
Strategic removal helps spread out removal and replanting costs and may help slow the spread of EAB.
The City should use four removal strategies:
1. Remove trees that die. Some trees may not be detected early in the infestation process so they
will be removed when they die. On boulevards and in landscaped area of parks, all dead ash trees
should be removed. In natural areas, it will not be feasible to remove all dead ash trees and
deadfall should be addressed on a site -by -site basis. On private sites, owners should remove dead
trees that are hazardous to people or structures.
2. Remove trees that are infested. A good detection program must be in place to use this removal
strategy. Typically infestation centers are not detected for 3-5 years after insects arrive due to
subtleties of initial signs in the tree. When an infested tree is identified, surrounding trees will
Workshop Packet Page Number 47 of 90
E2, Attachment 1
need to be surveyed to determine the extent of infestation and the number of trees that will need
to be removed.
3. Remove trees preemptively based on health or poor location. Selective removal of public ash
trees based on health condition should be a part of the City's EAB strategy. The City began
removals in December 2017 based on trees that were listed in poor condition in the 2011 survey.
In addition, ash trees interfering with utilities or that are poorly located should be considered a
priority for removal.
If several trees will be removed preemptively from a park or a neighborhood, the full site impacts
should be considered prior to removal.
4. Remove trees preemptively in an area. Preemptive removal by neighborhood may be necessary
to spread out removal costs. Priorities would be areas:
a. Near an existing infestation.
b. In conjunction with a public works project if the health of ash trees on a street would be
negatively impacted by the project and make them more susceptible to EAB.
c. In conjunction with adjacent cities or regional strategies to manage EAB.
VI — 4 EAB Management: Pesticide Treatment
Insecticides are available for managing EAB. When timed appropriately, these treatments can create a
toxic environment for the Emerald Ash Borer, killing dispersing adults as well as eggs and larvae. High-
value ash trees can be protected from EAB with consistent treatments over time. There are two
primary methods of pesticide application for EAB: soil drenching and trunk injection. In soil drenching,
the insecticide is applied to the soil under the tree canopy and the tree roots take it in. In trunk
injection, a hole is drilled into the tree trunk and the chemical is injected into the tissues under the
bark. With either method, the chemical is dispersed throughout the tree. Emerald ash borers (and
other insects) feeding on the tree ingest the chemical and are killed.
The City has determined that it will not permit the use of pesticides to control Emerald Ash Borer on
City land, including the right-of-way, due to negative environmental and health impacts. Appendix A
contains a 2011 memo and documentation from Maplewood's Environmental and Natural Resources
Commission regarding the impacts of EAB insecticides.
The City shall encourage property owners to carefully evaluate environmental impacts before using
pesticides to treat EAB on private property. Owners that decide to use EAB pesticides are urged to use
trunk injection rather than soil drenching, which will help reduce pesticide drift and reduce impacts to
groundwater and surface water.
VI -5 EAB Management: Biological Control
The Minnesota Department of Agriculture (MDA) considers biological control the best option for cost-
effective, management of EAB on the forest landscape level. Beginning in 2010, the MDA released
wasps that kill EAB eggs or larvae into selected forested sites with EAB. These releases are being
monitored to determine their efficacy. If biological control for EAB proves effective, the City should
coordinate with the MDA for the release of these biocontrol agents in Maplewood forests.
VI — 6 EAB Management: Wood Disposal and Utilization
Workshop Packet Page Number 48 of 90
E2, Attachment 1
EAB can spread through transportation of ash wood—in logs, tree waste, chips or firewood.
Restricting the movement of ash wood can help slow the spread of EAB. The Twin Cities area is under
a quarantine which prohibits movement of ash trees and firewood from deciduous trees out of the
metro. Businesses that need to move the restricted items across the quarantine lines may apply for a
Compliance Agreement from the state that indicates how they will treat the regulated articles to
mitigate the spread of EAB.
If large numbers of ash die, it is essential to look for ways to dispose of or utilize ash wood.
Information continues to be published on potential markets for urban wood utilization. Possible uses
for ash wood include fuel (biomass energy chips), mulch, pulpwood, and sawlogs. The City should
identify local options for disposal and wood utilization. In addition, the City should seek partnerships
with nearby cities for disposal and utilization.
VI — 7 EAB Management: Replanting
The loss of ash in our urban forest will have a visual and ecological impact. It is recommended that at
least one tree be planted for every tree removed or lost to EAB. Increased diversity should be a key
element in our replanting program. There are different models for boulevard tree diversity. For
example, Dave Hanson from the University of Minnesota promotes the 10-20-30 rule: plant no more
than 10% of any species, 20% of any genus, and 30% of any family. Prior to moving forward with
replanting, the City should develop a Tree Master Plan that sets goals for our urban forest, ensures
diversity of tree species within neighborhoods, identifies appropriate tree species, and addresses
planting and care guidelines.
Maplewood's Tree Rebate program provides a cost -share match for residents to plant trees on private
land. It is recommended that the City continue funding this program and, if needed, adjust the
program so it supports residents in replanting after ash removal.
VII Education and Outreach
Education and outreach are essential components of the EAB Management Plan. The City shall
provide an EAB education and outreach program that:
1. Educates residents so they understand the threats of EAB, know what to look for, know what to do
when they find EAB or a declining ash tree, understand replanting and care of trees, and can make
informed decisions for ash trees on their property.
2. Educates parks and public works staff so they can recognize signs and symptoms of EAB
infestation.
3. Uses diverse forums for education including: public programs, website, articles in City publications,
handouts, public service announcements, etc.
4. Provides advance notification to a neighborhood or homeowner of ash tree management that will
occur in their area.
5. Provides educational and other support to residents that wish to form neighborhood groups to
detect and manage EAB in their neighborhood.
6. Develops a partnership with groups such as Tree Care Advisors.
VIII Ordinance and Policy
The City ordinance regarding trees was updated in 2016. It does not single out EAB, but it provides for
the City to condemn trees with any epidemic shade tree pests, which includes EAB.
4
Workshop Packet Page Number 49 of 90
E2, Attachment 1
IX Licensing/permitting
As part of EAB management, the City should review requirements for tree contractors licensed in the
City and determine whether revisions are necessary.
X Funding
Funding will be needed to implement the EAB management plan. Estimates for tree removal and
replanting vary greatly from $500/tree to $900/tree. For the 2037 ash trees in the inventory, this
would require $1,018,500— $1,833,300. Primary costs include increased hours for detection,
inspection, outreach, and funds for removal, stump grinding and replanting. Potential funding sources
include:
1. Grants. Currently, there is no grant funding dedicated to assisting communities in Minnesota to
manage EAB.
2. General levy or CIP. The City will need to allocate general operating funds and/or Capital
Improvement Project funds for EAB management.
3. City's tree fund. The City's tree fund could be used to update the tree inventory and for some tree
planting. But this funding will not go far, and its purpose is not to control tree disease and pests.
4. Tree donations. The funding package should also consider a tree donation program. Currently,
Friends of the Parks and Trails (St. Paul and Ramsey County) has tree donation and Tribute Tree
programs that serve cities in Ramsey County, including Maplewood. Publicizing these programs, or
creating our own donation program, will help provide plant material and funds for planting trees
at parks.
XI Summary of Actions Needed
1. Develop details for removal and replanting each year.
2. Develop strategies for disposal or utilization of ash.
3. Provide education and outreach for residents each year.
4. Educate staff in parks and public works to recognize EAB.
5. Implement a program for volunteers to help detect EAB in Maplewood.
6. Develop a Tree Master Plan that includes goals for street and park trees, guidelines for species
diversity, lists of appropriate species, guidelines for planting and care.
7. Secure funding for EAB management.
Workshop Packet Page Number 50 of 90
Emerald Ash Borer Management Plan
City of Maplewood, Minnesota
May 2 2911
April 23, 2018
Purpose
The purpose of this management plan is to address and plan for the ^.,^..*,�,,..s read of
Emerald Ash Borer (EAB)' ' n Maplewood's urban forest. It is anticipated that all
ash trees that are not treated will die. The goal of this plan is to &4wM2Dage the sp4z ,.f *h^
,,,f^,*, * ^^emerald ash borer invasion through education, inspection, and strategic management. By
defining and beginning management now we hope to lessen disruption to our urban forest, stretch the
management costs associated with EAB over a longer period of time, and create an atmosphere of EAB
awareness *detest an ^fest,*'^^ as eaply as pessdg&and readiness.
II. Applicability
This plan is applicable to all public land in Maplewood and all private properties where EAB may
negatively impact public areas or generally threaten the overall health of Maplewood's urban forest.
III. Administration
Maplewood's Parks and Recreation and Public Worl<s Departments are responsible for implementing
this program. The City Forester and the Natural Resources Coordinator will be F^s^^^s'"l^'^F
implementing this ppegFann, with suppeFts fpenn Perks @Rd ReepeatieR Pelpaptwepit @Rd PuWk-4�
provide direction and coordination.
IV. EAB Background
Emerald Ash Borer (EAB) is a non-native beetle that causes widespread decline and death of ash trees.
The larval stage of EAB feeds on the tissue between the bark and the sapwood, disrupting the
transport of nutrients and water in the trees. If infestation is high enough in an individual tree, the
damage will be severe enough to kill the tree. EAB has destroyed millions of ash trees in other states.
V. EAB Status in Minnesota
!R 2999, 94,14 was feuRd in seuthep St. 2@611. The infestation in St. 2@611 was in the St.
seleeted Reighisepheeds. in 291Q, the 449A peleased bielegiGal Gepnopel agents (thpee speeies of wasps)
In_2009, EAB was found in southern Minnesota and in St. Paul. Since then it has spread throughout the
Twin Cities. The population is slow to build in the first few years but after year seven or eight it
dramatically increases. This scenario seems to being playing out in St. Paul. In May 2017,
-------------
Maplewood's first case of emerald ash borer was identified at Carver Elementary School.
VI. EAB Management Strategies
E2, Attachment 2
_ Formatted: Top: 0.8", Bottom: 0.6"
Workshop Packet Page Number 51 of 90
E2, Attachment 2
When EAB was first found in Minnesota,
state agencies
advocated an approach that focuses on slowing ash tree mortality +"F^ g4 'HAeg at -e4
w, -,..-,R,,... eRt st + , -SLAM (Slow Ash Mortality). It m�^involved a combination of
monitoring for EAB, preemptive removal of ash trees, insecticide treatment, and biological control.
These strategies are still used but due to the wide-
spread nature of the infestation removal of ash trees before they are infested is now done mostly to
spread out costs of removal, not to slow the spread.
VII, _V4--4 ° `Q Ma - g ,ym4#° Tree Inventory — Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: I, II, III, ... + Start at: 1 + Alignment:
Left + Aligned at: 0" + Indent at: 0.5"
a!R 2919'staff
will be eempleted '.. 20111
eRsHHe +,- a di s#
Maplewood completed a Citytree inventory in 2011. This included boulevard trees and trees in
manicured areas of City parl<s. The inventory is a snapshot in time and the data has not been updated.
In 2017, the City transferred the inventory to its Cartegraph asset management software. This will
enable the Cityto better track tree trimming, removals, and planting.
Of the 9261 city trees in the 2011 inventory, 2037 or 21% are ash. It is difficult to estimate the number
of ash in our natural areas or on private land. Each tree in the inventory received a condition code.
This can be helpful in determining which ash to remove.
VI — 2 EAB Management: Inspection, Detection, and Monitoring
The goal of detection is to find infestations as early as possible. Once an infestation center is found,
we need to determine +"^ , ^^ �outer boundaries of the infestation. The following
people may be involved in detection.
Workshop Packet Page Number 52 of 90
E2, Attachment 2
1. City Forester. Maplewood contracts a part-time forester to inspect properties for oak wilt -a -R4
n *,.h Elm D4&ea e . The forester's contract should be expanded to include EAB detection and
inspection. In addition, the City Forester should be the person responsible for delineating the
infestation boundaries.
2. City Staff. City staff need to be key players in detecting EAB. It is recommended that Maplewood
Nature Center staff at the Hat pe e^^*^p and pa4sEarlks and Public Works crew
members undergo EAB training so they can help monitor the ash trees in the areas where they
work. In addition, it is recommended that EAB training be provided for all employees interested in
learning about the insect and its threat.
3. Residents and the V -°°g^°° ^^dT"^^ 4ot4n^ . Residents will often be first to detect EAB on private
lands. If they have a tree with suspected EAB, they are encouraged to review EAB information
online and report it to the Mapin,.,eed Tran u^*i ^,,,Public Works Department. The €+t�y
4*@4ef-gty responds to all calls and will do a site check if h^ &,^'* r, �l^�the tree sounds like
it has EAB d pmgb *h^ ^h^^^ ^^ signs or symptoms.
4. Arrest -The -Pest -Hotline. The state maintains an Arrest -the -pest -hotline. Citizens can call the
hotline to report a suspected incidence of EAB.
5. Minnesota Forest Pest First Detector Network. The first detector network is the state's early
warning system for invasive tree pests. First detectors can help verify the presence of EAB.
6. Minnesota Tree Care Advisors. The tree care advisor program is a network of trained, community-
based volunteers who promote urban and community forestry to all residents of Minnesota. This
program is run by the University of Minnesota's Department of Forestry.
7. Citizen -monitoring program. Some Maplewood residents have expressed interest in learning
more about Emerald Ash Borer and its potential impact to the C4YL�t and the landscapes around
their homes. TheCityt should encourage interested residents to participate in the Forest Pest
First Detector program or the Minnesota Tree Care Advisor program so they can help the c4WCJity
watch for EAB. The c4tyQity should consider paying the tuition for residents in these programs if
they commit to volunteering hours for inspecting sites in the €4wC for EAB.
.,* to na-,..1,,,. ee
VI — 3 EAB Management -- Tree Removal
When ash trees die or decline they become hazards near boulevards, buildings, and play areas. Most
dead trees and hazard trees will need to be removed. But strategic removal of trees before they die,
whether they are infested or not, should also be a part of theCity's EAB management strategy.
Strategic removal helps spread out removal and replanting costs and may help slow the spread of EAB.
The €-4-y ity should use four removal strategies:
1. Remove trees that die. Some trees may not be detected early in the infestation process so they
will be removed when they die. On boulevards and in landscaped area of parks, all dead ash trees
should be removed. In natural areas, it will not be feasible to remove all dead ash trees and
deadfall should be addressed on a site -by -site basis. On private sites, owners should remove dead
trees that are hazardous to people or structures.
2. Remove trees that are infested. A good detection program must be in place to use this removal
strategy. Typically infestation centers are not detected for 3-5 years after insects arrive due to
subtleties of initial signs in the tree. When an infested tree is identified, surrounding trees will
Workshop Packet Page Number 53 of 90
need to be surveyed to determine the extent of infestation and the number of trees that will need
to be removed.
—Remove trees preemptively based on health° or poor location, Selective removal of public ash
trees based on health condition should be a part of the E#yLEAB strategy. 4 -R , -e *^
The s;#y hasthis data fop yapk #Fees. The a�li e�City is beginning
removals in December 2017 based on trees that w ld be eepis;deped fep P -,I '^, I ,:^.
,were listed in poor condition .,�
le (eHt of tepi)
e. Tpees that ape upisafe d6ie te peep health ep stpuetHpe @Rd ape leeated whepe 11-ey M-111
a ^ *" ^'^ ^nn{I'^*in the 2011 survey. In addition, ash trees interfering with utilities-
c.:.TP&&& or that are poorly located ap ep p^^u^p^ exeessive ...aipt^^,^^^should be considered a
priority for removal.
If several trees will be removed preemptively from a park or a neighborhood, the full site impacts
should be considered prior to removal.
TA,.Remove trees preemptively in an area. Preemptive removal by ape@ ma„ be ,^^p^^f,,*^�
&'* atie- < ",neighborhood may be necessary to spread our removal costs. Priorities would
be areas:
a Wh^ a lapge n „I-,+;eR of ash tpees,& �Near an existing infestation aR- *"^ ^
b. In conjunction with a public works project if the health of ash trees on a street would be
negatively impacted by the project and make them more susceptible to EAB.
c. In conjunction with adjacent cities or regional strategies to manage EAB.
VI — 4 EAB Management: Pesticide Treatment
Insecticides are available for managing EAB. When timed appropriately, these treatments can create a
toxic environment for the Emerald Ash Borer, killing dispersing adults as well as eggs and larvae. High
value ash trees can be protected from EAB with consistent treatments over time. There are
two primary methods of pesticide application for EAB: soil drenching and trunk injection. In soil
drenching, the insecticide is applied to the soil under the tree canopy and the tree roots take it in. In
trunk injection, a hole is drilled into the tree trunk and the chemical is injected into the tissues under
the bark. With either method, the chemical is dispersed throughout the tree. Emerald ash borers (and
other insects) feeding on the tree ingest the chemical and are killed.
The €-4-y ity has determined that it will not permit the use of pesticides to control Emerald Ash Borer
on EuityQity land, including the right-of-way, due to negative environmental and health impacts.
Appendix r ;^eludes ,^f^r^^e^s n^ EAB iRseetieides. n... °Rel x PA contains a 2011 memo and
documentation from Maplewood's Environmental and Natural Resources Commission regarding the
impacts of EAB insecticides.
Workshop Packet Page Number 54 of 90
E2, Attachment 2
— Formatted
Formatted: Default
E2, Attachment 2
The E-4-yLity shall encourage property owners to carefully evaluate environmental impacts before using
pesticides to treat EAB on private property. Owners that decide to use EAB pesticides are urged to use
trunk injection rather than soil drenching, which will help reduce pesticide drift and reduce impacts to
groundwater and surface water.
VI -5 EAB Management: Biological Control
The Minnesota Department of Agriculture MDA considers biological control the best option e#or
cost-effective,'^^-+te4zF�management of EAB -4e on the forest landscape level. Beginning in 2010, the
MDA released wasps that kill EAB eggs or larvae '
selected forested sites with EAB. These releases are being monitored to determine
#sstheir efficacy.
S+ Paul. n... eRd x In Rta . iRfe. ry " + i f r in n, If biological control for EAB
proves effective, the c4gty should coordinate with the MDA for release of these biocontrol agents in
Maplewood forests.
VI — 6 EAB Management: Wood Disposal and Utilization
EAB can spread through transportation of ash wood—in logs, tree waste, chips or fire wood.
Restricting the movement of ash wood can help slow the spread of EAB. o- R+se„ r ^i +^ �
1^+;^s in Minnesota apeThe Twin Cities area is under _quarantine which prohibits movement
of ash eHt of the Rty. The 9HaFaRt;Re Pest PielS-1.--RA of trees and firewood from
deciduous .trees out of the metro. Businesses that need to move the restricted items across
the quarantine lines may apply for a Compliance Agreement from the state that indicates how
they will treat the regulated articles to mitigate the spread of EAB.
If large numbers of ash die, it is essential to look for ways to dispose of or utilize ash wood.
Information continues to be published on potential markets for urban wood utilization. Possible uses
for ash wood include fuel (biomass energy chips), mulch, pulpwood, and sawlogs. The E44�ycitj
identify local options for disposal and wood utilization. In addition, the c4gty should seek
partnerships with nearby cities for disposal and utilization.
VI — 7 EAB Management: Replanting
The loss of ash in our urban forest will have a visual and ecological impact. It is recommended that at
least one tree be planted for every tree removed or lost to EAB. Increased diversity should be a key
element in our replanting program. There are different models for boulevard tree diversity. For
example, Dave Hanson from the University of Minnesota promotes the 10-20-30 rule: plant no more
than 10% of any species, 20% of any genus, and 30% of any family. Prior to moving forward with
replanting, theC should develop a Tree Master Plan that sets goals for our urban forest, ensures
diversity of tree species within neighborhoods, identifies appropriate tree species, and addresses
planting and care guidelines.
Maplewood's Tree Rebate program provides a cost -share match for residents to plant trees on private
land. It is recommended that the c4yLLty continue funding this program and, if needed, adjust the
program so it supports residents in replanting after ash removal.
VII Education and Outreach
Education and outreach are essential components of the EAB Management Plan. The c4yQity shall
rovide an EAB education and outreach program that:
Workshop Packet Page Number 55 of 90
E2, Attachment 2
1. Educates residents so they understand the threats of EAB, know what to look for, know what to do
when they find EAB or a declining ash tree, understand replanting and care of trees, and can make
informed decisions for ash trees on their property.
2. Educates parks and public works staff so they can recognize signs and symptoms of EAB
infestation.
3. Uses diverse forums for education including: public programs, website, articles in E#yCjity
publications, handouts, public service announcements, etc.
4. Provides advance notification to a neighborhood or homeowner of ash tree management that will
occur in their area.
5. Provides educational and other support to residents that wish to form neighborhood groups to
detect and manage EAB in their neighborhood.
6. Develops partnership with groups such as Tree Care Advisors.
VIII Ordinance and Policy
The City
way Reed
less s of heuleyapel tF es e "ordinance
GOPAFA61pity Design Review Boapel should k;, —4 --1— to &&OAC -4-
-2Formatted: Indent: Left: 0.5", No bullets or numbering
trees was updated in 2016. It
@IPA bapik h'.' des and "othepdoes not single out EAB, but it provides for the City to condemn trees with
.J'� ,�f tFstates the the +he -cit t" epti s to +f,�.r
kepi epidemic sae e it t�� ��� ^�
This eFd;RaRee shall be Fev�seel te ;Relude emepald ash beFeF as a tFee pest. !R additieR, gH;de!;Res shall
tree pests,
which includes EAB'
Formatted: Indent: Left: 0"
1. i"eals fep stpeet +vena.
IXLicensin permitting
As part of EAB management, the c4tyy yt should review requirements for tree contractors licensed in
the c#yQity and determine whether revisions are necessary.
Funding
Funding will be needed to implement the EAB management plan. estsEstimates for tree
removal and replanting vary greatly from $500/tree to $900/tree. For the 2037 ash trees in the
inventory, this would require $1,018,500—$1,833,300. Primary costs include increased hours for
detection, inspection, outreach and funds for removal, stump grinding, and replanting. Potential
funding sources include:
Workshop Packet Page Number 56 of 90
,'ii Reed to s e f ..,r'....
1. Grants. Currently there is no's^^-k-H:H-grant funding dedicated to assisting communities in
Minnesota to manage EAB.
2. General levy orfeesCIP. The Emity2ty will need to 4s s^^^^allocate general operating funds
a
an Fight of ,. Fates dedieated to EAB nn 4+, and/or Capital Improvement Prosect funds
for EAB management.
3. City's tree fund. The Cit 's tree fund could be used to update the tree
inventory and for some tree planting. But this funding will not go far, and its purpose is not to
control tree disease and pests.
4. Tree donations. The funding package should also consider a tree donation program. Currently
Friends of the Parks and Trails (St. Paul and Ramsey County) has tree donation and Tribute Tree
programs that serve cities in Ramsey County, including Maplewood. Publicizing these programs, or
creating our own donation program, will help provide plant material and funds for planting trees
at parks.
XI Summary of Actions Needed
P.;7,Develop details for removal and Fe evil +„ the ni f „replanting each year.
2. Develop strategies for disposal or utilization of ash.
4.3 Develep and ppevide ed ueatieHa!Provide education and outreach m,�,,�,-,i� for residents each
year.
. Educate staff in parks and public works to recognize EAB.
Implement program for volunteers to help detect EAB in Maplewood.
eeRtFelled a +„ i,n
R.C. Develop a Tree Master Plan that includes goals for street and park trees, guidelines for species
diversity, lists of appropriate species, guidelines for planting and care.
E2, Attachment 2
— Formatted: Indent: Left: 0", First line: 0"
Workshop Packet Page Number 57 of 90
E2, Attachment 2
Secure funding for EAB management.
/ Formatted: Font color: Black
Workshop Packet Page Number 58 of 90
E3
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator
Mike Funk, Assistant City Manager/HR Director
DATE: April 23, 2018
SUBJECT: Envisio Updates
Introduction
Staff will be presenting a progress update on the status of the City's Strategic Priorities for the first
quarter of 2018, using the Executive Report compiled through Envisio. Council will also be viewing
the Public Dashboard during the meeting.
Background
The City's Strategic Plan is a guiding document that outlines the strategic foundation for City
Council direction, priorities, and initiatives.
• March 16 and continued on May 4, 2015. The City of Maplewood's leadership team (Mayor,
Council, and staff) engaged in team building and strategic planning retreat.
• June 22, July 13, and July 27, 2015. Development of the 5 strategic priorities and Key
Outcome Indicators (KOI's).
• August 10, 2015. The Council approved the strategic priorities and key outcome indicators;
and directed staff to prepare action plans.
• September 23 and October 19, 2015. Action plans were reviewed at the workshops.
• November 9, 2015. The City Council approved the final 2016-2017 Strategic Plan.
• March 21, 2016. A retreat was held with the new City Council to review the Strategic Plan,
update key accomplishments, and identify key challenges moving forward.
• June 8, 2016. Strategic Plan was revised.
• March 13, 2017. City Manager Coleman presented an update to the City Council regarding
progress of the Strategic Plan.
• November 13, 2018. City Council approved revisions to the City's Strategic Priorities.
The City is currently working with Envisio, a software company that implements a web -based
solution to align employees with the strategic plan and performance measures to accomplish
organizational outcomes.
In January 2018, staff began using Envisio to report on the three levels of our plan: the Strategic
Priorities, the Key Outcome Indicators, and the Action Initiatives. With the help of many individuals
throughout the City the first Executive report is ready to be presented to City Council. This report
reflects the work done in the first quarter of 2018.
Envisio also provides a community dashboard that will be displayed on the City's website to provide
visibility and accountability; and will share progress on the Strategic Plan with the community.
Workshop Packet Page Number 59 of 90
E3
During the workshop we will preview the dashboard to the City Council before publishing it on the
City's website.
Budget Impact
The recommendation does not have a projected budget impact.
Recommendation
No action required.
Attachments
1. Envisio Executive Report
Workshop Packet Page Number 60 of 90
E3, Attachment 1
Maplewood
Council Report April 23, 7013
Strategic l rens as of Mar 31, 2018
Workshop Packet Page Number 61 of 90
E3, Attachment 1
Strategic Plan Progress from Jan 01, 2018 to Mar 31, 2018
111111111111111 1111oppopill
Status
jjm" %4�
0 Progress
Total Status Count: 96
�0
96%
38%
Total Action Initiative: 98
On Track
����
Completed
i����
ill�pqq�,�,��
ormommo
On Track 9&8% In Progress 98.0% Strategic PiHoirfty: 7 IKey Outcome: 36
Some Disruption 4.2% Upcoming 1.0% Action Ilinitiative: 98
IIIIIIIII Discontinued 1.0%
Summary
This is the City of Maplewood's first report to City Council using Envisio.
Page 2
Workshop Packet Page Number 62 of 90
E3, Attachment 1
Strategic ri ri y
Community Inclusiveness
stallllllllll
Yus
%
"' °��uuuiJil p�
Progress
/38%
Total Status Count: 7
luuulu�u uMll��lllllllllulliiuu
Total Action Initiative: S
On Track
Completed
I I�� lulllm��!
Illllppouuuuml ��
IIIIIIIIII
�
HW�W���
IIIIIIIIIIIIII on Track 100111111110%
'......InProgress 77A%
lK.ey Iutcoirne: 3 Action Initiative: 9
(IIIIIIIIIIIIII Upcoming 11.1%
Discontinued 11.1%
Summary
Staff have been working throughout the organization to ensure that the City embraces and respects diversity. The M.O.R.E. (Maplewood
Organization for Racial Equity) group has formed four Racial Equity Change Teams to address specific areas where staff can make a
difference as an organization and throughout our community. The teams are focused on Community Engagement, Hiring Practices/HR
Initiatives, Training and Education of Current Employees and Communications. The teams are made up of employees from a variety of
departments.
Our HR division is examining job descriptions and hiring practices to ensure that there are no implicit biases. They are also posting job
openings in a diverse range of publications and websites to reach a broader audience.
The Parks & Recreation staff are finalizing plans for upcoming community events and the Police Department has a new initiative of doing
volunteer outreach in the community.
Key Outcome 1.1
Increase the percentage of employees of color among City staff by 2% per year
The City of Maplewood's demographic indicates that approximately 30% of our population are people of color. In 2016, 10% of the
City's workforce were people of color. The goal of our organization is to have a workforce that is more reflective of the community we
serve.
Status ""'0illl Progress
/ /
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...ln Progress 75.0%
IIIIIIIIIIIIIII Upcoming 2.5.0%
Action (Initiative: 4
Last update by Mike Funk (Assistant City Manager/ Director of Human Resources): Apr 13, 2018
Through the lens of implicit biases, the Human Resource Division have been reviewingjob descriptions during a recruitment
process; or reclassification request. Continue to reviewjob descriptions when applicable.
There has been an Action Team created as part of the M.O.R.E group that is reviewing HR hiring processes for Implicit biases. One
item being discussed is the Wonderlic Test that HR administers on some of the larger recruits. Wonderlic is a tool that aids in
narrowing down the candidate pool.
On all recruitments, HR is asking Hiring Managers appropriate adverting means. Also we are placing ads in local/Maplewood
publications that reach broad, cultural based audiences.
Page 3
Workshop Packet Page Number 63 of 90
E3, Attachment 1
Employees of color
Annual measurement of percentage of employees of color at the City.
15
10.25
-Mmm
0 111MUNNE111MUN E,
)O16 )O1 /
gyp Actual t Average
Key Outcome 1.2
Increase the number of community outreach special events by 2 for 2018.
Offering community special events is a great way to engage the diverse residents of Maplewood and the surrounding areas in a positive
way.
Status��I�'" Progress
100% 75%
On Track Completed
On Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Staff is actively working to finalize planning for our upcoming community events.
Page 4
Workshop Packet Page Number 64 of 90
9.8
o\'
v
10
:s
ro
c
Q)
a
5
II911IIII81
10.25
-Mmm
0 111MUNNE111MUN E,
)O16 )O1 /
gyp Actual t Average
Key Outcome 1.2
Increase the number of community outreach special events by 2 for 2018.
Offering community special events is a great way to engage the diverse residents of Maplewood and the surrounding areas in a positive
way.
Status��I�'" Progress
100% 75%
On Track Completed
On Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Staff is actively working to finalize planning for our upcoming community events.
Page 4
Workshop Packet Page Number 64 of 90
E3, Attachment 1
Key Outcome 1.3
For 2018, department personnel will spend a combined total of 500 hours doing volunteer outreach in the community.
In an effort to forge collaborative community and regional responses to the City's crime problems we will involve community partners
in policing efforts in order to provide successful communication of information, problem solving, and sharing of responsibility for
action and decision making.
Status "'11111 111110 Progress
On Track Completed
On Track 100.0% '...ln Progress 66.7%
11111111 Discontinued 33.3%
Last update by Kerry Crotty (N/A): Apr 17, 2018
Highlights & Completions: As of March 31, 2018, sworn personnel have completed over 178 hours of volunteer outreach. That
number equals just over 35% of the goal for 2018.
In %tA, 10Q 11 PItis ir,"f tiiny'itwtp d (rI 67,
Psa'lsr I num (oeaV
Page 5
Workshop Packet Page Number 65 of 90
Strategic ri ri y
Financial Sustainability
Status
On Track
On Track 92..9%
Some Disruption 7.1%
Summary
Progress
Completed
E3, Attachment 1
Total Status Count: 14
Total Action Initiative: 14
lKeyOutcome: S Action (initiative: 1.4
The Finance Department is continually monitoring the financial position of the City. This diligence is reflected in our excellent bond
rating, the rate of return on our investments, and by receiving the GFOA Distinguished Budget Presentation Award and the GFOA
Certificate of Achievement for Excellence in Financial Reporting.
Within City departments, staff are working to operate programs as efficiently as possible. Our Parks and Recreation Department are
attempting to increase the cost recovery rate for youth activities by 1% each year. One way they are doing that is by increasing the
number of participants. To date, registrations are up 3.26% over the same period last year.
The Fire Department is striving to reduce their overtime budget by 3% over the next three years. They have begun working towards this
goal through the implementation of anew training schedule that offers training across all three shifts. They are revamping their entire
training plan which will aid in the success of this outcome. They are also transitioning to a full-time staffing model.
Maintain Excellent Bond Rating (AA+ with S&P and Aa2 with Moody's)
The City currently has an AA+ bond rating with S&P and an Aa2 bond rating with Moody's Investor Services. These are both excellent
ratings in the market, allowing the City to have easy access to debt at the best possible rates. The bond rating is an indication of the
rating agency's opinion of the City's creditworthiness and is an important factor in attracting investors.
Status Progress
100% 49%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...In Progress 100.0%
Action (Initiative: 4
Last update by Ellen Paulseth (N/A): Apr 13, 2018
Highlights & Completions: We have a bond rating call at the end of April. We are preparing for this call now.
Page 6
Workshop Packet Page Number 66 of 90
E3, Attachment 1
Maintain Average Annual Rate of Return on Investments at or Above the 1 -Yr Treasury Yield Rate
The City's primary investment goals are 1) Safety of Principal, 2) Liquidity, and 3) Yield, in that order. Careful structuring of the
investment portfolio should result in a total annual yield equivalent or better than the 1 -Yr Treasury yield, while maintaining
appropriate levels of liquidityto fund operations, capital improvements and service existing debt obligations.
Status Progress
100% 73%
On Track Completed
On Track 100.0% l In Progress 100.0%
Action Ihmlitliatlive:
Last update by Ellen Paulseth (N/A): Apr 13, 2018
Highlights & Completions: Investment software Tracker has been implemented. We are now able to track against our benchmark.
We will analyze after April is completed.
Receive the GFOA Distinguished Budget Presentation Award and the GFOA Certificate of Achievement for Excellence in Financial
Reporting
The GFOA Distinguished Budget Presentation Award is given to state and local governments who prepare budget documents of the
very highest quality that reflect both the guidelines established by the National Advisory Council on State and Local Budgeting and the
GFOA's best practices. The GFOA Certificate of Achievement for Excellence in Financial Reporting is awarded to state and local
governments who prepare comprehensive annual financial reports that evidence the spirit of transparency and full disclosure. These
awards bring credibilityto the City's financial systems and provide for increased transparency of financial activity.
Status'dill P�' Progress
100% 55%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitliatlive:
Last update by Ellen Paulseth (N/A): Apr 13, 2018
Highlights & Completions: We are preparing the CAFR at this time. We will submit it for an award in June.
Page 7
Workshop Packet Page Number 67 of 90
E3, Attachment 1
Key Outcome 2.4
Increase cost recovery rate for youth activities by 1% each year.
We offer a wide variety of youth activities including athletics and arts programs. Increasing our cost recovery rate will allow us to
maintain/replace equipment and employ quality instructors. In return, this will strengthen and improve our programming offerings.
Status Uwe" Progress
1000 0 25%
On Track Completed
On Track 100.0"/o '...ln Progress 100.0%
Action Ihmitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Numbers of registered participants for youth programs for January 1st—March 31st have increased by
3.26% in 2018 compared to the same time frame of 2017.
Increase cost recovery rate
Increase cost recovery rate foryouth activities by 1% each year.
30000
23,033.89 23,303.49
vv 20000
ro
0 2
0 10000
0
(:),1 201 !
0 Actual t Average
Workshop Packet Page Number 68 of 90
09
(:),1 2 w 8
Page 8
E3, Attachment 1
Reduce the Fire/EMS overtime budget by 50% over the next 3 years
The Fire/EMS Department has historically relied on conducting most training off shift. Utilizing overtime for training and other
department initiatives diminishes the department's ability to allocate appropriate overtime budget dollars to maintain the established
minimum staffing level.
IIIIIIII
Status
i�i�I��pII��U�IIIIIIIfIWf��f�,
Progress
%
%
On Track
Completed
IIIIIIIIIIIIIII
'001
���'NnI�U�IIIIpJtIBBpipi21N0pB�ii1�
On Track 50.0%
'.....In Progress 100.0%
Some Disruption 50.0%
Last update by Michael Mondor (N/A): Apr 12, 2018
Highlights & Completions: We continue to focus on offering training on shift to reduce overtime related to training. The long term
implications will be easier to evaluate once our staffing levels are at full -capacity. Once we are at full -staffing, two of the staff
positions will alleviate overtime due to bid vacation. The department currently has three vacancies, initial job offers to fill these
vacancies will be made by 4/13/2018 allowing the department to deploy it's full staffing model.
Issues & Disruptions: We need time and data to demonstrate this outcome.
Page 9
Workshop Packet Page Number 69 of 90
E3, Attachment 1
Strategic ri ri y
Infrastructure & Asset Management
uuuuuuuuuu uuum
�j� jlIOMmI��W������������mu,�111%I Total Status Count: 9
umarr
00 0 l3
10 0 0
Total Action Initiative: S
On Track Completed VIIIIIVIII2NN �9gpVRRMMMNKtlN V U�11BOl�lt�111�1�lllll�l
lKey Cutcoirne: 4 Action Ihmitiative: 9
On Track 100.0"/o '...ln Progress 100.0%
Summary
Throughout the City all departments are committed to maintaining our infrastructure and managing our assets. The Public Works
Department is on track with our street reconstruction/rehabilitation projects and will be cleaning a portion of the sewer mains during the
warmer summer months. Parks & Recreation staff are working on a plan to ensure ongoing maintenance of the City's 15 Neighborhood
Preserves and natural areas at four parks and four city facilities.
Key Outcome 3.1
Clean 1/3 of all city maintained sanitary sewer mains each year
Budget funding and staff time to meet the city's goal for cleaning 1/3 of the city's sanitary sewer mains each year.
Status Uwe" Progress
1000 0 0%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/0 '...ln Progress 100.0%
Action Ihmitiative:
Last update by Steve Love (N/A): Apr 16, 2018
Highlights & Completions:
The City's sanitary sewer system is divided into three areas each representing approximately 1/3 of the City's sewer system. The
three areas are labeled Area 1, Area 2, and Area 3.
In 2018, Area 3, approximately 61 miles, will be cleaned. The majority of the sanitary sewer maintenance occurs throughout the
summer months.
Issues & Disruptions: None
Page 10
Workshop Packet Page Number 70 of 90
E3, Attachment 1
Reduce the miles of roads that are in poor condition each year by completing a minimum of 3.5 miles of road reconstruction/
rehabilitation projects each year.
The City has approximately 135 miles of city -maintained roads. The City completes on average two street reconstruction/
rehabilitation projects each year. The goal of these street projects are to fix the streets with worst pavement condition. The target is to
reduce the miles of roads in poor condition each year by completing a minimum 3.5 miles of road reconstruction/rehabilitation
projects per year.
Status r'" Progress
100% 17%
On Track Completed
On Track 100.0% l In Progress 100.0%
Action Ihmitiative:
Last update by Steve Love (N/A): Apr 16, 2018
Highlights & Completions:
For 2018, the City has proposed two street reconstruction projects totaling 4.03 miles of roads. City staff is currently in the process
of completing final design plans and preparing projects for bid. Construction is anticipated to begin late spring/ early summer of
2018 and completed late fall of 2018.
Issues & Disruptions: None
Key Outcome 3.3
Ensure the percentage of core application/infrastructure uptime is 90% or above
There are systems within the City of Maplewood that many, if not all, employees depend on in order to perform their daily duties.
Ensuring these systems and infrastructure are highly available means that Maplewood experiences a minimum amount of work
stoppages due to technical troubles.
Status Progress
100% 25%
On Track Completed
IIIIIIIIIIIIII On Track 100.0% l In Progress 100.0%
Action Ihmitiative:2
Last update by Mychal Fowlds (N/A): Apr 12, 2018
Highlights & Completions: All key systems are functioning correctly and reliably so far this year.
Issues & Disruptions: None to report at this time.
Page 11
Workshop Packet Page Number 71 of 90
E3, Attachment 1
Key Outcome 3.4
Improve ecological quality at City natural areas by providing active management on a minimum of 8 sites per year.
Priorities for ecological management include the City's 15 Neighborhood Preserves and natural areas at four parks and four city
facilities.
status Progress
100% 13%
On Track Completed
On Track 100.0% In Progress 100.0%
Action Ihmitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Activities scheduled or contracted for three sites.
Page 12
Workshop Packet Page Number 72 of 90
Strategic ri ri y
Integrated Communication
Status
100%
On Track
���umummuumuulq���
Total Status Count: 8
Progress
luuulu�ulllu�i� ili�lillliillulliiliiiuiul
22%
Total Action Initiative: 8
CompletedI
VIIII�VINBfl�9�MMMMNKk�llJRRRRMRRMKk�V��llll�l
E3, Attachment 1
Action (Initiative: 8
Summary
The Communications Division is actively working with staff throughout the City on increased communications through a variety of
mediums including social media and videos. A few videos produced were the Green Team's Recycling Game Show and the Wellness
Committee's Stretching Video.
Key Outcome 4.1
Ensure at least 2-3 videos per week appear on the City of Maplewood's digital platforms.
The communications department will highlight major city events, city initiatives, innovative ways of delivering public services, and
new equipment and tools through a variety of videos.
Status Uwe" Progress
1000 0 23%
On Track Completed
On Track 100.0% I In Progress 100.0%
Action (Initiative:
Last update by Joe Sheeran (N/A): Apr 16, 2018
Highlights & Completions:
While the production team remains busy, the realistic output forvideos has averaged 1 weekly.
Issues & Disruptions:
This is mainly due to two factors: longer-term projects slowing the pace of weekly turns and video production time being diverted
to troubleshooting problems with the City Council Chambers' AV and broadcast problems.
Page 13
Workshop Packet Page Number 73 of 90
E3, Attachment 1
Increase social media engagement by an average of three percent in 2018.
Combine Facebook and Twitter impressions with the total numbers of Twitter followers into one measurement called social media
engagement. That aggregate number will increase by three percent.
Status Progress
100% 25%
On Track Completed
On Track 100.0% In Progress 100.0%
Action Ihmitiative: 4
Last update by Joe Sheeran (N/A): Apr 16, 2018
Highlights & Completions:
Social media traffic continues to improve; average weekly posts are rising, so are the number of followers on the pages
Need to come up with a more effective system to elicit ideas from team members, instead ofjust expecting them to post directly
to the sight
Key Outcome 4.
Increase the number of people receiving environmental education via the use of video.
The Nature Center educates the communityvia programs, exhibits, brochures, website, and articles in Seasons/City Newsletter.
Currently, we track the number of program participants and visitors to the Nature Center. In 2018, we will begin usingvideo as a way of
increasing education and outreach.
Status ""'dill �I,IU�r"' Progress
100% 5%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...In Progress 100.0%
Action Ihmitiative::A.
Last update by Virginia Gaynor (N/A): Apr 16, 2018
Highlights & Completions: MNC staff met to confirm general content for a video on Rain Gardens and Stormwater Management. The
topic for the second video was selected and will be pollinators.
Issues & Disruptions: None
Page 14
Workshop Packet Page Number 74 of 90
Strategic ri ri y
Operational Effectiveness
Status
94%
On Track
On Track 93.9%
Some Disruption 6.1%
1ptumuIJITIJ W4444
Total Status Count: 49
Plrogress
VIII IIuuulu�ullluMiulliilii�illllilil
,/
�°F%
),
Total Action Initiative: 49
Completed
VUi3pV1�WNNNBtlP��39IIIIIiIIIIIIIIIIIiVlllilltl
E3, Attachment 1
Action Inli'tliatlive: 49
Summary
All departments throughout the City are working toward becoming more efficient and effective in our day to day operations. Progress
was made during 2017 and plans are in place for additional improvement in 2018. Performance measurement, accountability, and best
practices are being utilized to monitor organizational efficiencies. We are also updating computer software with the addition of
Cartegraph in 2017 and Accela in the next few months.
Key Outcome 5.1
The target for the annual Worker's Compensation Experience Modification Factor is 1.0 or less.
To accomplish this we need to decrease the occurrence of preventable on the job accidents to an average of less than 4 per month,
city-wide.
Status
On Track
Progress
Completed
IIIIIIIIIIIIII On Track 100.0"/o '...ln progress 100.0%
Action (initiative: 3
Last update by Mike Funk (Assistant City Manager/ Director of Human Resources): Apr 13, 2018
Completed AWAIR Training for all employees. Additional training will be scheduled in August.
Rolled out the Employee Stretch Program. Worked with the Communications Division to create an on-line video that employees can
use. Also video is located on the city's YouTube page for residents to view. This also included creating posters of the stretches.
These will be placed throughout the city campus. Next month looking to continue to promote and educate benefits of stretching
HR Staff met with Communications and Safety Committee representatives to brainstorm Safety PSA's and publications.
Page 15
Workshop Packet Page Number 75 of 90
E3, Attachment 1
MOD Factor
MOD Factor, measured annually
1.29
1.19
fi 20l 20`ld 20l 11� 2W6
ISI: IIII Illi III��I
0Y Actual t Average
Increase employee wellness participation by 2% per year to reach 80% participation by 2020.
Since the City began its employee wellness program there has been an observed correlation between rate of participation in the
Wellness Program and decreasing insurance costs.
Status" `1ill �UW�" Progress
100% 66%
On Track Completed
On Track 100.0% l In Progress 100.0%
Action ffiffiafive:4
Last update by Mike Funk (Assistant City Manager/ Director of Human Resources): Apr 13, 2018
HR met with all Departments that showed interest and provided on-site training on 'my Health Rewards' by Medica. March
Wellness newsletter focusing on Healthy Eating and Nutrition, Low Back Pain information from Medica, Kick Butts Day
Plans for the next month: Roll out Trimester Challenge, Stress Less April Wellness Newsletter
Work with Department Heads to increase communication within Departments as well as communication with new hires on the
Wellness Your Wayprogram. Reached out to new hires on wellness program. Plans for the next month include meeting with new
Fire Fighters at Fire House for wellness presentation.
Performed Ergonomic Checks with office staff, along with League of Minnesota Cities. Plans for the next month include National
Employee Health & Fitness Month -weekly fruit basket, Stretch it Out Challenge, Seminar and Biometric Screenings.
Page 16
Workshop Packet Page Number 76 of 90
Wellness Participation
The percentage of employees participating in a wellness program, measured annually.
E3, Attachment 1
76.33
0
M S M 6 20H
OY Actual -w Average
Page 17
Workshop Packet Page Number 77 of 90
100
78
77.5
75
oR
Q;
0)
rd
50
Q)
7
Q)
i(i
liiil
0-
25
E3, Attachment 1
76.33
0
M S M 6 20H
OY Actual -w Average
Page 17
Workshop Packet Page Number 77 of 90
E3, Attachment 1
Key Outcome 5.3
80% of Data Practice Requests will be completed within 10 days
The data a city collects, creates and stores is subject to the Government Data Practices Act to ensure transparency to the public but
also proper protection of the data. The discernment of the request, the compilation and possible redaction of the data with eventual
delivery of the requested data is often a multi -stage process as information and payment is exchanged. Data practice requests include
those by a data subject with a 10 day response time and those by the public which require reasonable response timeframes.
Status Progress
100% 25%
On Track Completed
On Track 100.0% In Progress 100.0%
Action Ihmlitliatlive:
Last update by Mike Funk (Assistant City Manager/ Director of Human Resources): Apr 13, 2018
Communications with requestors were actively maintained and requests were modified to ensure desired information was
provided. Staff will continue to acknowledge and ask for clarification when appropriate within 2 days of receiving request.
In general, responses from other departments were timely and none delayed our ability to deliver the requests on time. Staff will
continue to monitor response times and verify we are communicating with the right parties.
Deadlines were clearly communicated based on type of request. Staff will continue to provide deadlines on a regular basis
Key Outcome 5.4
80% of commercial plans and permits reviewed and ready for issuance within 30 days or less
A significant measure of the city's effective facilitation of development is the turnaround time from the point of a commercial building
permit being submitted for review to the time it is ready for issuance. By ensuring a consistent and reasonable turnaround time,
developers and builders will be able to guarantee their building timelines stay on track.
Status'dill �{Vu�"
Progress
100%
25%
On Track
Completed
IIIIIIIIIIIIII On Track 100.0"/o f'...In Progress 100.0%
Action Ihmlitliatlive:
Last update by DuWayne Konewko (N/A): Apr 10, 2018
Highlights & Completions: Staff is ensuring conformity with the issuance of 80% or more of permits with 30 days of receipt.
Issues & Disruptions: Staff will be rolling out the new software program (Accela) beginning in June and we may experience some
challenges for the first 6 months or so. Staff is and will be committed to resolving any issues that surface in a timely manner.
Page 18
Workshop Packet Page Number 78 of 90
E3, Attachment 1
Respond to all code enforcement complaints in the city within a week of receipt
Residents and property owners in Maplewood submit code enforcement complaints to the city expecting timely response. It is also
recognized the city has limited staff resources but will be committed to working towards reaching this benchmark of accountability.
Status"`1illl �I,IU�r"'
Progress
100%
25%
On Track
Completed
On Track 100.0% l In Progress 100.0%
Action Ihmlitiative:
Last update by DuWayne Konewko (N/A): Apr 10, 2018
IIIIIIIHighlights & Completions: Staff continues to respond to all enforcement complaints within one-week of receipt.
Key Outcome 5.6
80% of licensed establishments will be inspected on an annual basis
Business owners and residents alike depend on the city conducting efficient and regular inspections. In ensuring a regular schedule of
inspections the city can help assure its residents that the business in Maplewood provide safe services and products.
Status Progress
100% 25%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitiative:2
Last update by DuWayne Konewko (N/A): Apr 10, 2018
IIIIIII Highlights & Completions: Staff is inspecting at least 80% of all licensed establishments in a given year.
Page 19
Workshop Packet Page Number 79 of 90
E3, Attachment 1
Key Outcome 5.7
Maintain GreenStep Cities Step 5 status
The city will demonstrate improvement in three eligible metrics measured in Step 4 from one data year to the next. Eligible metrics
include sustainability best practices such as reduction of energy, waste, greenhouse gas emissions, and innovative approaches to
stormwater management, etc.
Status" `1ill �Ut� Progress
100% 25%
On Track Completed
On Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitliatlive:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: To date the Green Team wrote three environmental articles forthe employee newsletter focusing on the
Recycle Your Holidays event, Environmental Impacts of Road Salt, and volunteering for the Spring Clean Up.
Key Outcome 5.8
Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time), for 90% of the incidents.
The Fire/EMS Department's current performance accounts for response to 90% of emergency (lights and siren) incidents in 8.3 minutes
or less. Through data analysis and partnership the department will aim to improve its response times to emergency incidents.
Status ""'0jilll Ute" Progress
100% 45%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/0 '...ln Progress 100.0%
Action Ihmlitliatlive:4
Last update by Michael Mondor (N/A): Apr 12, 2018
Highlights & Completions: We are measuring our data and attempting to pull an automatic report that will give us weekly updates
in our progress towards this goal. We have enhanced our weekly report and will be adding to our KOI's to be representative of the
measurables that were identified in the Fire Station Location and Operational Review.
Issues & Disruptions: We are working with Ramsey County ECC to send us a weekly CAD report so that we can pull the response
(travel) times directly from CAD. The one data point that is causing some issues is the fact that the RCECC doesn't parse out non-
emergent responses from their report. We will continue to work on addressing this.
Page 20
Workshop Packet Page Number 80 of 90
E3, Attachment 1
Reduce false alarms by 5% over the next 2 years
False alarms have increased over the past several years. The response to false alarms currently diminishes 2/3 of staffed resources.
False alarms can be reduced through targeted education and partnership with the business community.
II
�l�I�U0tlVillllllllllpp!fH��
Status
Progress
33%
5%
On Track
Completed
On Track 33.3% In Progress 100.0%
Some Disruption 66.7%
Last update by Michael Mondor (N/A): Apr 12, 2018
Highlights & Completions: We have made minimal progress on this initiative but also need additional data. We will continue to
develop workflows and conduct community outreach to reach this goal.
Issues & Disruptions: Much of the department's focus has been on customer driven demand (call volume) and successfully
transition to a full-time department in Q1 of 2018. Q2 will see additional opportunities for the department to expand our
community risk reduction efforts and enhance relationships with our business community.
Page 21
Workshop Packet Page Number 81 of 90
E3, Attachment 1
Reduce repeat utilization of the EMS system for low acuity incidents by 5%
The impact of repeat utilization of EMS for low acuity incidents has increased over the past several years. Early identification and
intervention may assist patients in management of their health. The early deployment of Community Paramedic services has the
potential to ensure that patients have appropriate access to healthcare.
Status Progress
100% 58%
On Track Completed
On Track 100.0% l In Progress 100.0%
Action Ilnitiative: 4
Last update by Michael Mondor (N/A): Apr 12, 2018
Highlights & Completions: We continue to enhance our Community Risk Reduction activities, we are currently exploring a public
private partnership with a neighboring community and a local healthcare agency to create a risk matrix to identify repeat callers
and provide them with non -emergent interventions to ensure that they have access to all levels of healthcare while also ensuring
their ability to successfully manage theirsocial determinants of healthcare.
Ensure the percentage of IT Helpdesk request SLA's met is 90% or above
Each helpdesk ticket submitted to the IT Department has an associate service level agreement (SLA) assigned to it based on its priority.
Those SLA's define the timeframe that the IT Department commits to completing the ticket in. Ensuring the SLA's are met on a
consistent basis ensures that Maplewood staff is getting prompt responses to their requests for assistance. Prompt responses mean
that their issues are fixed in a timely basic which means they are able to continue to perform their duties effectively and efficiently.
If01lIINVIIYIIIIIIIII@uf00���VQij��
Statuu s
Progress
�
On Track
Completed
IIIIIIIII 1111111
�NON�N��I)���IU1 UNNflI�����
�uu�flU
1111111 On Track 50 0
In Progress 100.0%
L g
Some Disruption 50.0%
Last update by Mychal Fowlds (N/A): Apr 12, 2018
Highlights & Completions: We continue to be over 90% on our SLA commitments.
Issues & Disruptions: We've seen a dip in March due to the City Hall renovations. We expect that dip to correct itself upon
completion of the project.
Page 22
Workshop Packet Page Number 82 of 90
E3, Attachment 1
Key Outcome 5.12
Increase t -ball enrollment by 10% over the next two seasons
T -Ball is an important feeder program for the rest of our youth baseball/softball programs in the City and increasing enrollment in this
program is a priority.
Status" `1ill �l'U�r" Progress
100% 100%
On Track Completed
On Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitliatlive:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions:
Staff compiled survey responses from participants and 8 of 9 respondents who participated in both 2016 and 2017 replied AGREE or
above to liking the new 2017 format overthe 2016 format. This information was used to plan our2018 program.
M411
T -Ball Participation
The percentage of participants in t -ball, measured annually.
150
111
AL 102.5
U
a 50
0
)O1 11p )O16 2o1!
Q) Actual t Average
Page 23
Workshop Packet Page Number 83 of 90
March Registration Update
Registration totals from period of Jan 1 -Mar 31 forth e previous and current years:
150
E3, Attachment 1
130
100
�F" Progress
100%
26%
c
Completed
69
50
41
21
61 .............
plll�pO'
1U11�1J1
���112IIIIIII
0
(.),l 20u
()l )w (r
(),l ))Il ! (.),l 2w8
0Y Actual t Average
Key Outcome 5.13
Increase response times to maintenance requests in our Parks and Open Spaces
With 36 parks and 15 open spaces in our parks system, we are constantly looking for ways to improve our response time to issues as
they arise and effectively take care of what we have.
Status " I
�F" Progress
100%
26%
On Track
Completed
On Track 100.0"/o f'...In Progress 100.0"
Action Ihmitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Staff is continuing to set up data in the Cartegraph Program.
Page 24
Workshop Packet Page Number 84 of 90
E3, Attachment 1
Key Outcome 5.14
75% of completed field permit applications are answered within 5 business days
We have many requests for field permits for various use requests and lengths of times. We always strive to have an answer in a timely
fashion while some may require more information or interdepartmental cooperation.
Status Progress
100% 63%
On Track Completed
On Track 100.0% In Progress 100.0%
Action Ihmitiative:
Last update by Audra Robbins (N/A): Apr 16, 2018
Highlights & Completions: Staff is working on completing a tournament application request for larger requests to include other
needed items/questions that are pertinent to these types of events specifically.
Key Outcome 5®15
Respond, track, and resolve/close 85% of all issues reported to the Public Works Department within 2 weeks from the reported
date
The target for resolution/closure of issues reported to the Public Works Department is 85% within 2 weeks form the reported date.
Status Progress
100% 38%
On Track Completed
IIIIIIIIIIIIII on Track 100.0% In Progress 100.0%
Action Ihmitiative:2
Last update by Steve Love (N/A): Apr 16, 2018
Highlights & Completions:
For 2018, our goal is to have 85% of the reported issue closed within two weeks or less from the reporting date. In 2018 we have
received a total of 209 reported issues to date. Of the reported issues 96% have been completed and closed within two weeks or
less from the reporting date. Currently only 11 issues remain open.
Page 25
Workshop Packet Page Number 85 of 90
E3, Attachment 1
Key Outcome 5.16
Have all city roads plowed to full width within 8 hours after snow has stopped falling for 90% of all average snow event (3-6
inches)
The City's snow fall policy has set a goal of having all city roads plowed full width within 8 hours after snow has quit falling during a
normal snow event. The target will be to meet this goal for 90% of all snowfall events that have a total accumulation ranging between
3 to 6 inches.
Status (' Progress
100% 44%
On Track Completed
On Track 100.0% In Progress 100.0%
Action Ihmlitliatlive: 4
Last update by Steve Love (N/A): Apr 16, 2018
Highlights & Completions:
In 2018 all winter snow events and totals are tracked in a spreadsheet by the Streets Superintendent. All snowfall and ice control
activities were conducted as guided by the City's Snow and Ice Control policy. In 2018 staff has begun tracking the time after the
end of a snowfall event until the streets are plowed to full width. Next KOI update will include an the new data being collected.
Key Outcome 5.17
By 2021, all agency staff is trained on Crisis Intervention Training (CIT), Pursuit Intervention Technique (PIT) and EMS.
Ensure that the Police Department employees are sufficiently trained to perform theirjob tasks at a high level. Develop a department -
wide training plan that emphasizes person development, high performing teams, and addresses both skill and knowledge based
training.
Status'dill P�' Progress
100% 13%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...In Progress 100.0%
Action Ihmlitliatlive:2
Last update by Cassie Fisher (N/A): Apr 16, 2018
Ensure staff has completed training identified in the Police Department's Strategic Plan.: (0% Completed)
Quarter 1: January 1 - March 31, 2018
Officers needing certification are being prioritized to complete the required training. Currently 5 officers are CIT certified, 3 are EMS
certified, and 12 are PIT certified. Additional officers have been scheduled to attend training in upcoming quarters.
Page 26
Workshop Packet Page Number 86 of 90
E3, Attachment 1
Pdodtlzed Traiining CoimpIRe loci
M
50 52
20
12
10
II�I�I�IIIIII�I�I�IIIIIIIII�I�IIIIIIIII�I�I�IIIIII� uululululuulululululuululululuululululuu
Cr s 6a IInteprent:li n I�1: Resdao n tder Ru ria t. Inter vent on
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII0 Cet:ifled Totel,# Of Off ltes
Key Outcome 5.18
Implementation and use of crime analytics, intelligence collection, and data dissemination.
Implement problem oriented policing strategies through collection and analysis of data on pattern of crime and disorder for the
purpose of focusing crime reduction efforts. Continue to utilize best practices for targeting crime, disorder, violent offenders, and
crime locations/zones and people.
Status ""'0jilll Ute" Progress
100% 80%
On Track Completed
On Track 100.0% l In Progress 100.0%
Action Ilirnitiative:2
Last update by Cassie Fisher (N/A): Apr 16, 2018
Quarter 1: January 1 - March 31, 2018
The public -facing community crime map website is available and being mentioned on social media to bring it to the larger
community's attention, and officers have been reminded of its existence as a resource.
Internal products and tools have been created and are being utilized to increase information sharing between department
personnel, as well as with other law enforcement agencies.
Page 27
Workshop Packet Page Number 87 of 90
E3, Attachment 1
Strategic ri ri y
Targeted Redevelopment
illi�lllllluum uu uuugfl�Mi� Total Status Count: 9
Status �0Progress Iuuulu 1111 lIllli1i1ii111���iiiIII
/� %
Total Action Initiative: S
On Track Completed
p
%I4%Il�uuuu2tNflf� ley Gu�tcoirme: 3 Action Initiative: 9
On Track 100111111111011% In Progress 100.0%
IIIIIIIIIIIIII IIIIIIIIIIL �
Summary
Maplewood's primary redevelopment priority is the Gladstone Neighborhood where two parcels were recently acquired by the City.
There are three additional properties in the neighborhood that we are working on purchase agreements for.
Staff is currently working on completing a market study for the area around Maplewood Mall and St. John's Hospital. The targeted
completion date is June 1, 2018.
The draft2040 Comprehensive Plan will be released to all neighboring cities, counties and state agencies for review and comment. The
comments are due back to the City by December 31, 2018 and staff will review comments and work with the Planning Commission, the
steering committee, and the City Council to adopt the plan sometime in early 2019.
Key Outcome 6.1
Secure purchase agreements with at least 75 % of the properties identified for acquisition within the Gladstone Neighborhood
The city has long held the Gladstone Neighborhood as its primary redevelopment priority in Maplewood. As the redevelopment of the
Maplewood Bowl site nears completion city staff is working to identify potential next projects.
Status Progress
100% 25%
On Track Completed
IIIIIIIIIIIIII on Track 100.0% '...ln Progress 100.0%
Action Initiative:
Last update by DuWayne Konewko (N/A): Apr 10, 2018
Highlights & Completions: As of March 30, 2018 the City has acquired 2 parcels in the Gladstone neighborhood. In addition, the city
has three properties that we are working on purchase agreements for.
Issues & Disruptions: The property owners in the Gladstone neighborhood may choose not to sell their property to the city.
Page 28
Workshop Packet Page Number 88 of 90
E3, Attachment 1
Complete a small area master plan for the Maplewood Mall and Saint John's Hospital area of Maplewood by the end of 2019
In 2018, the 2040 Comprehensive Plan update will be completed and the city will then work to further study the mall and hospital area
of north Maplewood. This economic hub of Maplewood is important to the overall health of the city and will need proper planning to
stay vibrant.
Status" `1ill �I,IU�r"'
Progress
100%
8%
On Track
Completed
On Track 100.0% l In Progress 100.0%
Action Ihmlitliatlive:
Last update by DuWayne Konewko (N/A): Apr 10, 2018
Highlights & Completions: Staff is currently working on completing a market study for this area (Perkins+Will) with a c ompletion
date of June 1,2018.
Key Outcome 6.3
By the end of 2019, update the zoning map and zoning code for areas in the city guided by the 2040 Comprehensive Plan as
Mixed Use - Neighborhood and Mixed Use - Community
In 2018, the 2040 Comprehensive Plan update will be completed and the existing commercial nodes along Century Avenue and the
proposed station areas along the Rush and Gold Lines are guided either Mixed Use - Neighborhood and Mixed Use - Community.
These are areas that are targeted by the city as the most prone for redevelopment and growth.
Status Progress
100% 0%
On Track Completed
IIIIIIIIIIIIII on Track 100.0"/o '...ln Progress 100.0%
Action Ihmlitliatlive:
Last update by Lois Knutson (Senior Administrative Assistant): Apr 17, 2018
Highlights & Completions: The draft 2040 Comprehensive Plan will be released to all the neighboring cities, counties and state
agencies for review and comment. The comments are due back to the city by December 31, 2018 and staff will review comments
and work with the Planning Commission, the steering committee, and the City Council to adopt plan sometime in early 2019.
Page 29
Workshop Packet Page Number 89 of 90
This report is generated by Envisio
Gotoenvisio.comtosee more detaibabout our software.
@ Envisio Solutions Inc. All Rights Reserved.
Workshop Packet Page Number 90 of 90
E3, Attachment 1
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
00
CDr
N
M
M
Ln
L
V
Ln
:
p
cn
Ln
0
�
�
. N
CC
O
•4-j
W
5
C:
V
M
N
X
Q
W
V
L.
4-j
Ln
Pi
I 4n
O
21 OR
o E
a u
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
7
Cu
40
M
0
O
a+ Q
A N
e N
o >
iv 4-J
a a
x
LU
UFF
00
r-1
N
�(�
W
rl
M
R
O
L..-
O
r
aw
CO
O
�
N
O
O
n
a -j
O
O
L
V)
L
0
CL
I
V /
M
r
Ir
V
W
�
>
i
O
to
Pi
I 4n
O
21 OR
o E
a u
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
7
Cu
40
M
0
O
a+ Q
A N
e N
o >
iv 4-J
a a
x
LU
UFF
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
I�
IW
0
0
4j
For the permanent record
Meeting Date; 04/23/2018
Agenda Item; Workshop E3
N
c -I
Y
a
S
O
a
O
LN
� is
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
a
O
a
Q!
L
t
L
c
N
N
N
t]A
Q.
L
^O^
3
��W//
6.1.
U
N
X
W
'L
.Q
Y R
O
� E
L
R
�
g
79
"
m�
u; c
N
O
C
W
C C
'
Cd
G Y
q N
a=
0
N
} 7
V
a a
� V
q
E
01
N E
R
=
V
yC
G
R +
+
N C
R
NE
"
i
y
g
n,
N
CL
Y
H
0
O N
V
o
a- j
Q*
E
w
O
E
L
D
rl
0"0
,� N
0
�
V C
�
t' a
"
N p
CL.
�
v
L N
\ /
W
W° F-
a
S
O
a
O
LN
� is
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
a
O
a
Q!
L
t
L
c
N
N
N
t]A
Q.
L
^O^
3
��W//
6.1.
U
N
X
W
A
E
E
N
0
0
0
v
EL
ui
a
O
d
H
R21
v
N
:a
a
C
N
0.
v
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
W,
a
m
C
�
(�
=
3l
O
Q)
a
0
O d
m0
abo 00 0
5
�
e c
O
L
^
LCL
�
O
Y
g
�yy
•�1Ao
B O g
V
z
0
o
TEl
�
7
E
L/)
V
u°
A
E
E
N
0
0
0
v
EL
ui
a
O
d
H
R21
v
N
:a
a
C
N
0.
v
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
W,
Q
Q)
x
z
Cz
Ln
Fl -d NO
O
E
For the permanent record
Meeting Date: 04/23/2018
Agenda Item: Workshop E3
L
CT
901
O
4-J
L
4-j
V
X
LU
0
0