HomeMy WebLinkAbout2018-04-23 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 23, 2018
Maplewood Community Center/YMCA –Banquet RoomC
Meeting No.08-18
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, whichare located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
pleasestate your name and address clearly for the record. All
comments/questions shall be posedto the Mayor and Council. The Mayor will
thendirect staff, as appropriate, to answer questions or respond to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.Approval of the April 9, 2018,City Council WorkshopMinutes
2.Approval of the April 9, 2018,City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
3.Approval of Resolution for Commission Reappointments
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objectsto an item it should be removed and acted upon as a
separate item.
1.Approval of Claims
2.Approval of a Conditional Use Permit, St. Paul Regional Water Services Lime
Sludge Storage Tank, 1900 Rice Street
3.Approval of Resolution Calling for a Public Hearing on a Proposed Property Tax
Abatement
4.Approval of Resolution Declaring Intent to Reimburse Capital Expenditures from
the Proceeds of Tax-Exempt Bonds
5.Approval of Transfers and Budget Adjustments
6.Approval of Resolution Accepting Assessment Roll and Ordering Assessment
Hearing for May 14, 2018, Londin-Highpoint Area Street Improvements, City
Project 17-19
7.Approval of Funding for Emerald Ash Borer Management
H.PUBLIC HEARINGS
1.Farrell-Ferndale Area Street Improvements, City Project 17-18
a.Public Hearing 7:00 pm
b.Resolution Ordering Improvement after Public Hearing (4 votes)
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Consider Approval of Revisions to Emerald Ash Borer Plan
2.Consider Approval of Preparing Master Plan for Maplewood Nature Center
K.AWARD OF BIDS
None
L.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Councilmeetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M. Monday, April 9, 2018
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at5:34 p.m.by Mayor Slawik.
B.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
Tou Xiong, CouncilmemberPresent
C.APPROVAL OF AGENDA
Councilmember Abrams movedto approve the agenda as submitted.
Seconded by CouncilmemberSmithAyes – All
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Closed Session Pursuant to Minn. Stat., section 13D.05, subd. 3(b) for
Attorney-Client Privileged Discussion Regarding Pending Litigation, City v.
Maplewood Fire Relief Association
City Manager Coleman gave an introduction to the closed session.
Councilmember Abrams moved to close the meeting and go into closed session
pursuant to MN Statute, Section 13D.05, subd. 3(b) to discuss strategies and review the
status of the lawsuit with the Maplewood Fire Relief Association and to provide direction
to staff on a negotiation position.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
Those in attendance during the closed session included: Mayor Slawik, Councilmember
Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong,
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City Manager Coleman, Assistant City Manager Funk, Public Safety Director Nadeau,
Finance Director Paulseth, City Attorney Batty and Jim Thompson.
Mayor Slawik closed the open meeting at 5:30 p.m.
Mayor Slawik reopened the City Council Workshop Meeting at 6:33 p.m.
City Attorney Batty gave a short summary of the closed session.
Councilmember Abrams moved to come out of closed session and go back into the City
Council Workshop Meeting.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
2.Gas and Electric Franchise Fees Presentation
City Manager Coleman introduced the report. Finance Director Paulseth andPublic
Works Director Love addressed the council to give the staff report and answer questions
of the council.Due to time constraints, additional information on the gas and electric
franchise fee will be presented at a future council workshop meeting.
ADJOURNMENT
MayorSlawikadjourned the meeting at 6:54 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 9,2018
City Hall, Council Chambers
Meeting No. 07-18
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at7:01 p.m. by Mayor Slawik.
Mayor Slawik reported that St. Paul and Maplewood schools claimed teacher of the year
finalists. The finalist from Weaver Elementary School is Shaylee McComb. Mayor Slawik
th
alsoreported that Sunday, April 8was Philippine Day in Minnesota.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Nora Slawik, MayorPresent
Marylee Abrams, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
Tou Xiong, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items wereadded to the agenda under Appointments and Presentations,
Council Presentations:
Spring Clean-Up
Next Steps to Clean Energy in Minnesota
Battle of Badges Blood Drive
Visit to Tubman
Regional Mayors Meeting
Chamber Annual Meeting
CouncilmemberXiong moved to approve the agenda as amended.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of the March 26, 2018 City Council Workshop Minutes
Councilmember Juenemann moved to approve the March 26, 2018 City Council
Workshop Minutesas submitted.
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Seconded by Councilmember SmithAyes – All
The motion passed.
2.Approval of the March 26, 2018 City Council Meeting Minutes
Councilmember Xiong moved to approve the March 26, 2018 City Council Meeting
Minutesas submitted.
Seconded by Councilmember SmithAyes – All
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2.Council Presentations
Spring Clean-Up
Councilmember Juenemann reminded residents that Spring Clean-Up will take place on
st
Saturday, April 21at the Aldrich Arena.
Next Steps to Clean Energy in Minnesota
Councilmember Juenemann reported that there will be a meeting regarding Minnesota’s
Next Steps to Clean Energy Economy on Tuesday, April 17, 2018.
Battle of Badges Blood Drive
Councilmember Juenemannreported on the Battle of Badges Blood Drive that willtake
place on April 19, 2018. Public Safety Director Nadeau gave additional information about
the Blood Drive.
Visit to Tubman
Councilmember Smithreported on a tour he participated in at the Tubman facility in
Maplewood.
Regional Mayor’s Meeting
Mayor Slawikreported on the Regional Mayor’s Meeting she attended earlier in the day.
Chamber Annual Meeting
Councilmember Abramsreported on the Annual Meeting for Area Chamber of Commerce
she attended along with city staff held at Keller GolfCourse in Maplewood.
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3.Recognition of Fire Department Retirement for Captain Paul Everson
Fire Chief Lukin addressed the council to give the staff report and presented Captain
Everson with the plaque of recognition.
4.Swearing In of New Fire Department Firefighters: Nicholas Danley, Bradley
McKee, Nathan Beitler, Charles Crummy, Michael Hagen, Brett Merkatoris,
Steven Neily and Kenneth Nielsen
Public Safety Director Nadeau gave the staff report. EMS Chief Mondor addressed the
council to give additional information background information about the hiring process.
Fire Chief Lukin addressed the council to give additional information about the firefighters.
CityClerk Sindt performed the firefighters swearing in.
5.Approval of Resolution in Support of Emma’s Place Rehabilitation
City Manager Coleman introduced the staff report. Environmental & Economic
Development Director Konewko gave the staff report. Tonya Brownlow, Executive
Director at Emma’s Place addressed the council to give background information on
Emma’s Place Rehabilitation. Councilmember Xiong read the resolution in support of
Emma’s Place Rehabilitation.
Councilmember Juenemann moved to approve theResolution in Support of Emma’s
Place Rehabilitation.
Resolution 18-03-1548
RESOLUTION IN SUPPORT OF
EMMA’S PLACE REHABILITATION
WHEREAS, Emma’s Place, 2165 Van Dyke Street, was developed and first
occupied sixteen years ago to house homeless women and their families; and
WHEREAS, intensive supportive services are provided to both the adults and
children living at the development by Emma Norton Services; and
WHEREAS, Emma’s Place is in the process of applying to funders, including, but
not limited to, Ramsey County Community and Economic Development, Minnesota
Housing Finance Agency and the Federal Home Loan Bank of Des Moines for funds to
rehabilitate the development to assure its quality and stability for the future; and
WHEREAS, several funders require a resolution of support from the local
municipality,
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that we support the efforts to fund the
rehabilitation of Emma’s Place at 2165 Van Dyke Street in Maplewood, Minnesota.
Seconded by Councilmember AbramsAyes – All
The motion passed.
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G.CONSENT AGENDA
Agenda items G2 and G5 were highlighted.
Councilmember Abrams moved to approve agenda items G1-G7.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
1.Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 468,486.37 Checks # 101367 thru #101394
dated 03/27/18
$ 426,939.65 Disbursements via debits to checking account
dated 03/19/18 thru 03/23/18
$ 89,878.25 Checks #101396 thru #101410
dated 04/03/18
$ 2,002,247.51 Disbursements via debits to checking account
dated 03/26/18 thru 03/30/18
$ 2,987,551.78 Total Accounts Payable
PAYROLL
$ 561,481.87 Payroll Checks and Direct Deposits dated 03/23/18
$ 2,853.38 Payroll Deduction check # 99103176 thru # 99103180dated 03/23/18
$ 564,335.25 Total Payroll
$ 3,551,887.03 GRAND TOTAL
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
2.Approval of Conditional Use Permit Reviews, Frost English Village, 1265 Frost
Ave East and 1957 English Street North
CouncilmemberAbrams moved to approveto review the CUP for 1265 Frost Avenue East
again only if a problem arises or a major change is proposed and review the CUP for 1957
English Street North again in one year.
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Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
3.Approval to Authorize Furniture Purchase for Municipal Building
Improvements Project, City Project 17-01
CouncilmemberAbrams moved to approve the purchase of furniture from Commercial
Furniture Services and direct the City Manager to enter into the two purchase agreements
with Commercial Furniture Services totaling $29,523.20.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
4.Approval to Authorize Ramsey County to Perform 2018 Street Striping
Councilmember Abrams moved to approve Ramsey County perform city pavement
striping needs, in an amount estimated at $26,000.
Seconded by Councilmember Ayes – All
The motion passed.
5.Approval of Purchase for 2018/2019 Road Salt
Councilmember Abrams moved to approve the purchase of de-icing salt under state
contract in an amount estimated at $72,800.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
6.Approval of Amendment to City Manager Contract
Councilmember Abrams moved to approve the Second Amendment to Employment
Agreement between the City of Maplewood and Ms. Melinda Coleman, City Manager; and
authorizethe Mayor and Assistant City Manager/HR Director to execute the document.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
7.Approval to Purchase New Turnout Gear for Firefighters
Councilmember Abrams moved to approve the purchase of 30 new sets of turnout gear
from Emergency Response Solutions not to exceed $85,400.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
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H.PUBLIC HEARINGS
None
I.UNFINISHED BUSINESS
1.Consider Approval of 2017-2018 Collective Bargaining Agreement with Police
Officers, LELS Local 153
Assistant City Manager Funkgave the staff report.
Councilmember Juenemann moved to approve the 2017 and 2018 Collective Bargaining
Agreement between the City of Maplewood and LELS, Local 153.
Seconded by Councilmember AbramsAyes – All
The motion passed.
2.Consider Approval to Distribute Draft 2040 Comprehensive Plan to Adjacent
and Affected Communities for Required Review
City Manager Coleman gave the staff report and overview of the process.Planning
Commissioner Dahm addressed the council to give the report from the Planning
Commission.
CouncilmemberJuenemann moved to approve the Draft 2040 Comprehensive Plan and
authorize staff to distribute the draft document for the required 6-months of adjacent and
affected governmental review.
Seconded by Councilmember AbramsAyes – All
The motion passed.
J.NEW BUSINESS
1.Consider Approval of an Off-Sale Intoxicating Liquor License for Maplewood
Liquor & Tobacco, 2728 Stillwater Road E
City Manager Coleman gave the staff report. Owner Neng Wa Thao addressed the council
to give their background informationand answer questions of the council.
Councilmember Xiong moved to approve the issuance of an Off-Sale Intoxicating Liquor
license for Maplewood Liquor & Tobacco LLC, 2728 Stillwater Road East, contingent upon
satisfactory results of building and fire inspections.
Seconded by Councilmember AbramsAyes – All
The motion passed.
2.Review Citizen Survey Results
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City Manager Coleman addressed the council to givethe presentation on the results of
the citizen’s survey.
This item was for discussion purposes only – no action was taken.
3.Consider Approval of a Resolution Providing for the Issuance and Sale of
General Obligation Bonds, Series 2018A, in the Proposed Aggregate Principal
Amount of $7,155,000
Finance Director Paulseth gave the staff report.
Councilmember Abrams moved to approve the resolution providing for the sale of
$7,155,000 General Obligation Bonds, Series 2018A.
RESOLUTION18-03-1549
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
GENERAL OBLIGATION BONDS, SERIES 2018A, IN THE
PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $7,155,000
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the
“City”), as follows:
1.Abatement Bonds.
(a)The City has determined to construct various infrastructure
improvements to public infrastructure in the City (the “Infrastructure”),including a
new park facility building.
(b)Under Minnesota Statutes, Chapter 475, as amended, and Sections
469.1812 through469.1815 (collectively, the “Abatement Act”), the City is
authorized to grant a property tax abatement on specified parcels in order to
accomplish certain public purposes, including the provision or construction of
public infrastructure.
(c) The City Council of the City will conduct a public hearing on May
14, 2018, to consider granting a property tax abatement (the “Abatements”) for
certain property in the City (the “Abatement Parcels”) over a period of fifteen(15)
years, in an amount sufficient to pay the principal amount of and interest on bonds
issued to finance the Infrastructurein a maximum principal amount of $2,045,000.
(d) It is necessary and expedient to the sound financial management of
the affairs of the City to issue its obligations in the proposed aggregate principal
amount of $2,045,000 (the “Abatement Bonds”) pursuant to the Abatement Act, to
provide financing for the Infrastructure; provided, however, that the City Council
approves the Abatements on May 14, 2018.
2.Improvement Bonds.
(a)The City is authorized by Minnesota Statutes, Chapters 429 and
475, as amended (the “Improvement Act”) to issue obligations in an amount
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deemed necessary to defray in whole or in part the expense incurred and
estimated to be incurred in making improvementsauthorized by the Improvement
Act.
(b)Certain assessable public improvements in the City, including
improvements to various streets in the City, including those in the vicinity of Farrell
Street and Ferndale Street (Farrell/Ferndale Area Street Improvements) and
Londin Lane and Highpoint Curve (Londin/Highpoint Area Street Improvements)
(collectively, the “Assessable Improvements”), have been made, duly ordered, or
contracts let pursuant to the provisions of the Improvement Act.
(c) It is necessary and expedient to the sound financial management of
the affairs of the City to issue general obligations in the proposed aggregate
principal amount of $5,110,000 (the “Improvement Bonds”),pursuant to the
Improvement Act, to provide financing for the Assessable Improvements.
3. Sale Authorized.
(a)To finance the Infrastructure and the Assessable Improvements,the
City will issue and sell its General Obligation Bonds, Series 2018A (the “Bonds”)in
the proposed aggregate principal amount of $7,155,000 pursuant to the
Abatement Act and the Improvement Act (together, the “Act”). The Bonds will be
issued, sold and delivered in accordance with the terms of the official Terms of
Proposal attached hereto as EXHIBIT A (the “Terms of Proposal”); provided,
however, that the City Council approves the Abatements.
(b)The City is authorized by Section 475.60, subdivision 2(9)of the Act
to negotiate the sale of the Bonds, it being determined that the City has retained
an independent financial advisor in connection with such sale. The actions of the
City staff and the City’s municipaladvisor in negotiating the sale of the Bonds are
ratified and confirmed in all aspects.
4. Authority of Municipal Advisor. Springsted Incorporatedis authorized and
directed to advertise the Bonds for sale in accordance with the foregoing Terms of
Proposalin the manner required by law. The City Council will meet at 7:00 P.M. on
Monday, May 14, 2018, to consider bids on the Bonds and take any other appropriate
action with respect to the Bonds.
5. Authority of Bond Counsel.The law firm of Kennedy & Graven, Chartered,
as bond counsel for the City, is authorized to act as bond counsel and to assist in the
preparation and review of necessary documents, certificates and instruments relating to
the Bonds. The officers, employees and agents of the City are hereby authorized to assist
Kennedy & Graven, Chartered in the preparation of such documents, certificates, and
instruments.
6. Covenants.In the resolution awarding the sale of the Bonds the City
Council will set forth the covenants and undertakings required by the Act.
7. Official Statement. In connection with the sale of the Bonds, the officers or
employees of the City are authorized and directed to cooperate with Springsted
Incorporated, and participate in the preparation of an official statement for the Bonds and
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to execute and deliver it on behalf of the City upon its completion.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
4.Consider Approval of City & Community Cable Needs Assessment
IT Director Fowlds gave the staff report and answered questions of the council.
Councilmember Abrams moved to approve the City & Community Cable Needs
Assessment.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
5.Consider Approval of a Resolution Accepting Feasibility Study, Authorizing
Preparation of Plans & Specifications, and Calling for Public Hearing, Farrell-
Ferndale Area Street Improvements, City Project 17-18
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility
Study, Authorizingthe Preparation of Plans and Specifications, and Calling for a Public
Hearing for 7:00 p.m. on April 23, 2018 for the Farrell-Ferndale Area Street
Improvements, City Project 17-18.
RESOLUTION18-03-1550
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to aresolution of the council adopted August 14, 2017, a
report has been prepared by the City Engineering Division with reference to the
improvement of Farrell-Ferndale Area StreetImprovements, City Project 17-18, and this
report was received by the council on April 9, 2018, and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1.The City Council will consider the Farrell-FerndaleArea Street
Improvements, City Project 17-18in accordance with the report and the assessment of
abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of $6,288,000.
2.The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications for
the making of said improvement.
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3.The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$6,288,000shall be established. The proposed financing plan is as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$2,736,00050%
SANITARY SEWER FUND$446,0007%
I & I GRANT$25,0000%
ENVIRONMENTAL UTILITY FUND$923,00015%
SPECIAL BENEFIT ASSESSMENT$1,150,00018%
ST. PAUL WATER$834,00013%
W.A.C. FUND$174,0003%
TOTAL FUNDING$6,288,000100%
rd
4.A public hearing shall be held on such proposed improvement on the 23
day of April, 2018 at theMaplewood Community Center at 7:00 p.m., and the clerk shall
give mailed and published notice of such hearing and improvement as required by law.
Seconded by CouncilmemberAbramsAyes – All
The motion passed.
6.Londin-Highpoint Area Street Improvements, City Project 17-19
a.Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b.Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Public Works Director Love gave the staff report.
Councilmember Smith moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for the Londin-Highpoint Area Street
Improvements, City Project 17-19.
RESOLUTION18-03-1551
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on January 22,
2018,plans and specifications for the Londin-Highpoint Area Street Improvements, City
Project 17-19, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to aresolution of the City Council adopted January 22, 2018,
fixed a date for a council hearing on the proposed street improvements for the Londin-
Highpoint Area Street Improvements, City Project 17-19.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2.The CityClerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
th
opened and considered by the council at 10:00 a.m. on the 4day of May, 2018, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May14, 2018.
Seconded by Councilmember AbramsAyes – All
The motion passed.
Councilmember Smith moved to approve the Resolution Ordering Preparation of
Assessment Roll for the Londin-Highpoint Area Street Improvements, City Project 17-19.
RESOLUTION18-03-1552
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Londin-
Highpoint Area Street Improvements, City Project 17-19.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land abutting on the streets affected, without regard to
cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
7.Consider Approval of Individual Project Order Agreement 48B, Wakefield Park
Improvements City Project PR 17-01
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Environmental & Economic Development/Parks & Recreation Director Konewko gave the
staff report.
Councilmember Abrams moved to approve the Construction Services Contract with
Kimley-Horn and Associates for City Project PR 17-01 Wakefield Park Improvements and
direct the Mayor and City Manager to execute the contract; pending Council approval of
Award of Bid for the Wakefield Park Improvements Project.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
Councilmember Smith assumed the role of acting mayor for the remainder of the meeting.
K.AWARD OF BIDS
1.Consider Approval of Resolution Receiving Bids and Awarding Construction
Contract, Wakefield Park Improvements, City Project PR 17-01
Environmental & Economic Development/Parks & Recreation Director Konewko gave the
staff report.
Councilmember Juenemann moved to approve the Resolution for Receiving Bids and
Awarding Construction Contract, including Base Bid and Bid Alternates 1 and 2 for the
Wakefield Park Improvements, City Project PR 17-01, to Versacon Inc. in the amount of
$2,074,897.58.
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD,MINNESOTA that the bid of$2,074,897.58 including the Base Bid and
Bid Alternates 1 and 2 is the lowest responsible bid for the Wakefield Park Improvements,
City Project PR 17-01, and the Mayor and the City Manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the City.
The Finance Director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project as previously approved by the
City Council.
Seconded by Mayor SlawikAyes – All
The motion passed.
L.ADJOURNMENT
Acting Mayor Smithadjourned the meeting at9:40 p.m.
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F1a
MEMORANDUM
TO:City Council
FROM:Melinda Coleman, City Manager
DATE:April23, 2018
SUBJECT:Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcementsof the meetings, but a snapshot look at the upcoming meetings for theCity
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
th
1.April 28
a.Community Assemblies Project:3:30 – 4:40 pm Council and Staff are invited
th
2.May 14
a.Workshop:Continuation of Gas and Electric Franchise Fee presentation; Initial
Discussion on EDA Responsibilities & Possible Program Areas, Overnight
Parking Discussion
b.City Council:Public Hearing on Gas & Electric Franchise Fee
th
3.May 29 (meeting date change due to Memorial Day holiday)
a.Workshop:Rental Housing Licensing Overview
th
4.June 11
a.Workshop:Wilder Foundation Presentation; MN East Side MnDOT Project
Review
5.June 20th – 22nd Annual League of Minnesota Cities Conference in St. Cloud
Council Comments
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Rental Licensing Survey (EEDD/Police Coordination) – in progress
2.Review of EDA Responsibilities and possible program areas
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM:Lois Knutson,Administrative Services & Performance Measurement Coordinator
DATE:April 23, 2018
SUBJECT:Approval of Resolution forCommissionerReappointments
Introduction
The City Council willreview the list of commissioners whose terms will expireon April 30, 2018.
The commissioners wereasked to fill out an assessment to evaluate their time on the
commission and to provide input to the council.Those commissioners approved for
reappointment will serve a three year term, ending on April 30, 2021.
Background
There are sixcommissioners whose terms will expire on April 30, 2018.All sixof them are
seeking reappointment as reflected below:
Community Design Review Board
Bill Kempe,member since 2/11/2013
Attendance: 2015: 4 / 62016: 8 / 82017: 8 / 9
Jason Lammers,member since 5/26/2009
Attendance: 2015: 5 / 62016: 5 / 82017: 7 / 9
Heritage PreservationCommission
Pete Boulay,member since 10/09/2006
Attendance: 2015: 10/102016: 8 / 102017: 7 /8 2018: 2 / 2
Bob Cardinal,member since 1/25/2016
Attendance: 20168 /9 2017: 8 / 82018:1 /2
Parks and Recreation Commission
Dorothy Molstad,member since 9/14/2015
Attendance: 2015: 2 /2 2016: 3 /6 2017: 6 /8 2018: 1 / 1
Bruce Roman,member since 11/27/2017
Attendance: 2018:1/1
(Mr. Roman was recently appointed to a vacancy for a term that expired in 2018.)
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Budget Impact
None.
Recommendation
Staff recommends that the Council approvethe attached resolution for reappointments.
Attachments
1.Resolution for Reappointments
2.Reappointment Assessments
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F3, Attachment 1
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be
reappointed to the following commissions:
Community Design Review Board
Bill Kempe,Term expires 4/30/2021
Jason Lammers,Term expires 4/30/2021
Heritage Preservation Commission
Pete Boulay,Term expires 4/30/2021
Bob Cardinal,Term expires 4/30/2021
Parks and Recreation Commission
Dorothy Molstad,Term expires 4/30/2021
Bruce Roman,Term expires 4/30/2021
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MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
April 17, 2018
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$614,611.25Checks # 101411 thru #101465
dated 04/02/18 thru 04/10/18
$497,224.12Disbursements via debits to checking account
dated 04/02/18 thru 04/06/18
$138,469.25Checks #101466 thru #101495
dated 04/06/18 thru 04/17/18
$574,600.87Disbursements via debits to checking account
dated 04/09/18 thru 04/13/18
$1,824,905.49Total Accounts Payable
PAYROLL
$535,772.98Payroll Checks and Direct Deposits dated 04/06/18
$2,101.26Payroll Deduction check # 99103188 thru # 99103202
dated 04/06/18
$537,874.24Total Payroll
$2,362,779.73GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
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Check Register
City of Maplewood
04/06/2018
CheckDateVendorDescriptionAmount
10141104/02/201803276MN WOMEN IN CITY GOVERNMENTREGISTRATION FEE - M COLEMAN10.00
10141204/02/201802464US BANKFUNDS FOR CITY HALL ATM10,000.00
10141304/02/201800001ONE TIME VENDORREIMB J WINSTON CN#180081672,676.32
10141404/10/201805114BOLTON & MENK, INC.GIS ASSSISTANCE - NEW PROJECTS2,052.00
04/10/2018BOLTON & MENK, INC.
05114GIS ASSSISTANCE - NEW PROJECTS1,900.00
04/10/2018KIMLEY-HORN & ASSOCIATES INC
10141502728WAKEFIELD PARK IMPROVE-NEW BLDG8,659.00
04/10/2018KIMLEY-HORN & ASSOCIATES INC
027282040 COMPREHENSIVE PLAN UPDATE2,808.99
04/10/2018MN DEPT OF LABOR & INDUSTRY
10141600393MONTHLY SURTAX - MARCH 12303520181,340.80
04/10/2018SUBURBAN SPORTSWEAR
10141701546T-SHIRTS FOR FLOOR HOCKEY LEAGUE348.00
04/10/2018TENNIS SANITATION LLC
10141804845RECYCLING FEE -MAR/CITY WIDE RECY43,610.20
04/10/2018TOSHIBA FINANCIAL SERVICES (1)
10141905305CONTRACT 500-0395052192.86
04/10/2018TOSHIBA FINANCIAL SERVICES (1)
05305CONTRACT 500-039506565.64
04/10/2018JOANN WILSON
10142005755VOLLEYBALL REFEREE 02/21 - 03/28322.00
04/10/2018XCEL ENERGY
10142101190ELECTRIC UTILITY14,813.52
04/10/2018XCEL ENERGY
01190ELECTRIC & GAS UTILITY - HARVESTER156.38
04/10/2018XCEL ENERGY
01190GAS UTILITY119.75
04/10/2018XCEL ENERGY
01190ELECTRIC & GAS UTILITY113.50
04/10/2018XCEL ENERGY
01190ELECTRIC UTILITY59.21
04/10/2018XCEL ENERGY
01190ELECTRIC UTILITY15.83
04/10/2018YALE MECHANICAL LLC
10142205013WINTER HVAC MAINT - CITY HALL750.25
04/10/2018ZAHL PETROLEUM MAINTENANCE CO
10142302880DISCUSS UPGRADING FUEL SYSTEM194.25
04/10/2018AVESIS
10142404848MONTHLY PREMIUM - APRIL340.30
04/10/2018DALE BOETTCHER
10142501869VOLLEYBALL REFEREE 02/21 - 03/28162.00
04/10/2018DON BOWMAN
10142601865VOLLEYBALL ASSIGNMENTS 02/21 - 03/28132.00
04/10/2018KAREN MARIE BOWMAN
10142704886VOLLEYBALL ASSIGNMENTS 02/21 - 03/28750.00
04/10/2018CDW GOVERNMENT INC
10142803310ADOBE ACROBAT STANDARD 10 MO115.80
04/10/2018CHARITABLE GAMBLING
10142900036CHARITABLE GAMBLING-N HIGH BAND1,060.00
04/10/2018CINTAS CORPORATION #470
10143005369CLEANING SUPPLIES-CH/PD/PW/PM94.98
04/10/2018COLBERT ENGRAVING & TROPHIES
10143105639FIRE DEPT PAR TAGS71.95
04/10/2018ROBERT COLEMAN SR
10143205591VOLLEYBALL REFEREE 02/21 - 03/28162.00
04/10/2018COLONIAL LIFE PROCESSING CTR
10143305786MONTHLY PREMIUM BCN:E4677316-MAR345.54
04/10/2018COMMUNITY HEALTH CHARITIES
10143405807RECEPIENT #130765254 - PLEDGES267.00
04/10/2018KENNETH COOPER
10143501871VOLLEYBALL REFEREE 02/21 - 03/28729.00
04/10/2018DEPT OF HUMAN SERVICES
10143604024NON-FED SHARE/AMB SUPPLEMENT PMT166,794.65
04/10/2018DEPT OF HUMAN SERVICES
10143704024NON-FED SHARE/AMB SUPPLEMENT PMT105,446.46
04/10/2018HILLCREST ANIMAL HOSPITAL PAANIMAL IMPOUNDS & SRVS62.00
10143802263
10143904/10/201802643HITESMAN & WOLD, P.A.LEGAL FEES - MVFA8,710.00
10144004/10/201803330HOISINGTON KOEGLER GROUP INCCOMPREHENSIVE PLAN SRVS - FEB11,645.54
04/10/2018PATRICK JAMES HUBBARD
10144103538VOLLEYBALL REFEREE 02/21 - 03/28486.00
04/10/2018ITL PATCH COMPANY INC
10144200713UNIFORM PATCHES254.50
04/10/2018M A M A
10144300891LUNCHEON MEETING 03/08 - M FUNK25.00
04/10/2018MEDICA
10144403818MONTHLY PREMIUM - APRIL194,198.64
04/10/2018MOSS & BARNETT
10144505741LEGAL FEES CABLE MATTERS - FEB5,593.00
04/10/2018NCPERS MINNESOTA
10144601126MONTHLY PREMIUM - APRIL480.00
04/10/2018NEOFUNDS
10144705902POSTAGE DEPOSIT - POSTAGE MACHINE2,500.00
04/10/2018NEOFUNDS
05902POSTAGE DEPOSIT - POSTAGE MACHINE1,000.00
04/10/2018NEOFUNDS
05902POSTAGE DEPOSIT - POSTAGE MACHINE1,000.00
04/10/2018ONE TIME VENDOR
10144800001REFUND SAK'S SPORTS BAR - SOFTBALL590.00
04/10/2018CAROL BERG O'TOOLE
10144905908ARBITRATION FEES4,759.31
04/10/2018PENGUIN MANAGEMENT, INC.
10145005153VOICE NOTIFICATION 05/1/18 - 10/31/18774.00
04/10/2018PERFORMANCE PLUS LLC
10145105103SCBA MASK FIT TESTING70.00
04/10/2018RETROFIT COMPANIES, INC.DOSPOSAL THERMOSTAT-WAKEFIELD DEM9.85
10145205212
10145304/10/201804432EUGENE E. RICHARDSONVOLLEYBALL REFEREE 02/21 - 03/28513.00
10145404/10/201802001CITY OF ROSEVILLEPHONE SERVICE - MARCH2,431.51
04/10/201802001CITY OF ROSEVILLEBACKUP SUPPORT - JANUARY401.00
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04/10/201802001CITY OF ROSEVILLEBACKUP SUPPORT - FEBRUARY401.00
04/10/201802001CITY OF ROSEVILLEBACKUP SUPPORT - MARCH401.00
10145504/10/201802663CARL SAARIONVOLLEYBALL REFEREE 02/21 - 03/28162.00
10145604/10/201805120RICH SCHELLVOLLEYBALL REFEREE 02/21 - 03/28405.00
10145704/10/201805498RICHARD A. SCHMIDTVOLLEYBALL REFEREE 02/21 - 03/28243.00
10145804/10/201805502SNAKE DISCOVERYPROGRAM ON LIVE SNAKES150.00
10145904/10/201800198ST PAUL REGIONAL WATER SRVSWATER UTILITY2,043.32
10146004/10/201801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - MARCH3,869.00
10146104/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-011730.95
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-003557.29
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-002423.39
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-005406.99
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-004292.41
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-001252.14
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013207.54
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-012104.47
04/10/201805528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-01092.78
10146204/10/201805796VEIT DISPOSAL SYSTEMS - METROCONST DISPOSAL - WAKEFIELD DEMO520.00
10146304/10/201801872MARK WEBERVOLLEYBALL REFEREE 02/21 - 03/28243.00
10146404/10/201805491ZUERCHER TECHNOLOGIES, LLCRENEWAL MAINT CAD ENHANCEMENTS598.44
10146504/10/201805771PETER ZWACHVOLLEYBALL REFEREE 02/21 - 03/28324.00
614,611.25
55Checks in this report.
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CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
4/2/2018MN State TreasurerDrivers License/Deputy Registrar81,870.83
4/3/2018MN State TreasurerDrivers License/Deputy Registrar102,917.28
4/4/2018MN State TreasurerDrivers License/Deputy Registrar108,511.45
4/4/2018Delta DentalDental Premium4,063.43
4/5/2018MN State TreasurerDrivers License/Deputy Registrar57,452.05
4/6/2018MN State TreasurerDrivers License/Deputy Registrar56,852.58
4/6/2018MN Dept of Natural ResourcesDNR electronic licenses1,152.50
4/6/2018US Bank VISA One Card*Purchasing card items47,038.03
4/6/2018Optum HealthDCRP & Flex plan payments1,034.97
4/6/2018ICMA (Vantagepointe)Deferred Compensation6,202.00
4/6/2018Empower - State PlanDeferred Compensation30,129.00
497,224.12
*Detailed listing of VISA purchases is attached.
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Transaction DatePosting DateMerchant NameTransaction AmountName
03/19/201803/20/2018STPAULSAINTSPROFBASEBA$182.60JOSHUA ABRAHAM
03/21/201803/22/2018TAYLOR FALL BOAT T$481.44JOSHUA ABRAHAM
03/21/201803/22/2018TAYLOR FALL BOAT T$481.44JOSHUA ABRAHAM
03/21/201803/22/2018TAYLOR FALL BOAT T$481.44JOSHUA ABRAHAM
03/14/201803/20/2018HEJNY RENTAL INC($172.20)DAVE ADAMS
03/24/201803/26/2018THE HOME DEPOT #2801$5.12PAUL BARTZ
03/25/201803/26/2018CUB FOODS #1599$14.13PAUL BARTZ
03/23/201803/26/2018OFFICE DEPOT #1090$51.12REGAN BEGGS
03/27/201803/28/2018PAKOR, INC.$218.80REGAN BEGGS
03/19/201803/20/2018SAMEPAGE$80.00CHAD BERGO
03/22/201803/22/2018APL*APPLE ONLINE STORE$53.63CHAD BERGO
03/22/201803/23/2018BATTERIES PLUS #31$19.99CHAD BERGO
03/23/201803/23/2018APL*APPLE ONLINE STORE($113.95)CHAD BERGO
03/23/201803/26/2018LYNDA.COM, INC.$34.99CHAD BERGO
03/17/201803/19/2018TACTICALGEAR.COM$97.94BRIAN BIERDEMAN
03/20/201803/21/2018CORPORATE MARK INC.$108.00BRIAN BIERDEMAN
03/23/201803/26/2018TASER INTERNATIONAL$2,822.00BRIAN BIERDEMAN
03/20/201803/21/2018USPS PO 2683387500$50.00OAKLEY BIESANZ
03/27/201803/28/2018BCS*ISD 622 COMMUNITY ED$240.00NEIL BRENEMAN
03/27/201803/28/2018BCS*ISD 622 COMMUNITY ED$51.25NEIL BRENEMAN
03/27/201803/28/2018BCS*ISD 622 COMMUNITY ED$1,752.50NEIL BRENEMAN
03/16/201803/19/2018THE HOME DEPOT #2801$37.45SCOTT CHRISTENSON
03/22/201803/26/2018THE HOME DEPOT #2801$150.29SCOTT CHRISTENSON
03/23/201803/26/2018VIKING ELECTRIC-CREDIT DE$101.46SCOTT CHRISTENSON
03/28/201803/29/2018G&K SERVICES AR$117.92SCOTT CHRISTENSON
03/23/201803/26/2018WW GRAINGER$28.11SHAWN CONWAY
03/28/201803/29/2018ALL HANDS FIRE EQUIPME$364.81SHAWN CONWAY
03/29/201803/30/2018DPS FIREFIGHTER LICENSING$75.00SHAWN CONWAY
03/20/201803/21/2018IN *ENCOMPASS TELEMATICS,$676.00KERRY CROTTY
03/21/201803/22/2018INTOXIMETERS INC$105.00MICHAEL DUGAS
03/21/201803/23/2018ACTION TARGETS$95.57MICHAEL DUGAS
03/28/201803/29/2018N AMERICA RESCUE PRODUCT$185.96MICHAEL DUGAS
03/23/201803/26/2018A & D TECHNICAL SUPPLY CO$898.34ANDREW ENGSTROM
03/16/201803/19/2018MAILFINANCE$818.10MYCHAL FOWLDS
03/16/201803/19/2018US INTERNET CORP$788.00MYCHAL FOWLDS
03/17/201803/19/2018COMCAST CABLE COMM$4.51MYCHAL FOWLDS
03/22/201803/23/2018LINE 1 PARTNERS$1,569.06MYCHAL FOWLDS
03/23/201803/23/2018COMCAST CABLE COMM$140.95MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$245.91MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$314.76MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$491.82MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$456.62MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$245.91MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$157.38MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$157.38MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$157.38MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$228.31MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$228.31MYCHAL FOWLDS
03/28/201803/29/2018CAN*CANONFINANCIAL CFS$228.31MYCHAL FOWLDS
03/30/201803/30/2018LOFFLER COMPANIES, INC$952.70MYCHAL FOWLDS
03/30/201803/30/2018LOFFLER COMPANIES, INC$132.00MYCHAL FOWLDS
03/20/201803/21/2018LSOFT TECHNOLOGIES INC$428.63NICK FRANZEN
03/22/201803/23/2018AMAZON MKTPLACE PMTS$39.99VIRGINIA GAYNOR
03/26/201803/27/2018CUB FOODS #1599$30.40VIRGINIA GAYNOR
03/23/201803/26/2018IDU*INSIGHT PUBLIC SEC$144.41ALEX GERONSIN
03/25/201803/26/2018AMAZON MKTPLACE PMTS WWW.$60.75ALEX GERONSIN
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03/19/201803/20/2018HENRIKSEN ACE HDWE$30.47MILES HAMRE
03/19/201803/21/2018THE HOME DEPOT #2801($7.50)MILES HAMRE
03/19/201803/21/2018THE HOME DEPOT #2801$8.11MILES HAMRE
03/19/201803/21/2018THE HOME DEPOT #2801$7.49MILES HAMRE
03/27/201803/28/2018HENRIKSEN ACE HDWE$14.98MILES HAMRE
03/28/201803/29/2018HENRIKSEN ACE HDWE$1.98MILES HAMRE
03/22/201803/23/2018HENRIKSEN ACE HDWE$13.47TAMARA HAYS
03/27/201803/28/2018GALLUP INC$69.00TAMARA HAYS
03/27/201803/29/2018MENARDS OAKDALE MN$97.52TAMARA HAYS
03/28/201803/30/2018NORTHERN TOOL EQUIP-MN$29.99TAMARA HAYS
03/29/201803/30/2018HENRIKSEN ACE HDWE$4.99TAMARA HAYS
03/20/201803/21/2018HENRIKSEN ACE HDWE$7.96GARY HINNENKAMP
03/22/201803/26/2018THE HOME DEPOT #2801$29.74GARY HINNENKAMP
03/26/201803/27/2018HENRIKSEN ACE HDWE$10.00GARY HINNENKAMP
03/23/201803/26/2018PETSMART # 0461$25.80ANN HUTCHINSON
03/23/201803/26/2018SUPERAMERICA 4848$29.41ANN HUTCHINSON
03/27/201803/28/2018KNOWLAN'S MARKET #2$25.88ANN HUTCHINSON
03/28/201803/29/2018G&K SERVICES AR$7.73ANN HUTCHINSON
03/19/201803/20/2018DALCO ENTERPRISES$653.73DAVID JAHN
03/21/201803/23/2018OFFICE DEPOT #1090$81.77MEGHAN JANASZAK
03/21/201803/23/2018OFFICEMAX/OFFICEDEPT#6874$23.47MEGHAN JANASZAK
03/17/201803/19/2018HENRIKSEN ACE HDWE$25.64KEVIN JOHNSON
03/17/201803/19/2018HENRIKSEN ACE HDWE$21.37KEVIN JOHNSON
03/26/201803/27/2018BAMBU ASIAN CUISINE$143.81LOIS KNUTSON
03/26/201803/28/2018THE STATION PUB AND EVENT$100.00LOIS KNUTSON
03/28/201803/29/2018GALLUP INC$69.00LOIS KNUTSON
03/28/201803/29/2018WHITE BEAR AREA CHAMBE$280.00LOIS KNUTSON
03/29/201803/30/2018MSI*HAMLINEATHLETICS$50.00LOIS KNUTSON
03/20/201803/21/2018BATTERIES PLUS #31$75.60NICHOLAS KREKELER
03/20/201803/21/2018PEACHJAR$75.00GINA KUCHENMEISTER
03/21/201803/22/2018STREICHER'S MO$1,066.00DAVID KVAM
03/21/201803/22/2018CUB FOODS #1599$11.55JESSICA LANDEROS CRUZ
03/20/201803/22/2018OFFICE DEPOT #1090($19.99)CHING LO
03/15/201803/19/2018THE HOME DEPOT #2810$42.83STEVE LUKIN
03/16/201803/19/2018ASPEN MILLS INC.$238.65STEVE LUKIN
03/20/201803/22/2018MENARDS MAPLEWOOD MN$21.97STEVE LUKIN
03/20/201803/22/2018IMPARK00200167U$11.00STEVE LUKIN
03/23/201803/26/2018ASPEN MILLS INC.$886.65STEVE LUKIN
03/23/201803/26/2018ASPEN MILLS INC.$89.90STEVE LUKIN
03/28/201803/30/2018AIRGASS NORTH$585.40STEVE LUKIN
03/28/201803/30/2018FLEETPRIDE 570$10.52STEVE LUKIN
03/19/201803/21/2018BOUND TREE MEDICAL LLC$229.76MICHAEL MONDOR
03/21/201803/23/2018BOUND TREE MEDICAL LLC$382.40MICHAEL MONDOR
03/21/201803/23/2018BOUND TREE MEDICAL LLC$1,175.44MICHAEL MONDOR
03/22/201803/26/2018CARDIAC SCIENCE$350.00MICHAEL MONDOR
03/29/201803/30/2018CHANNING BETE CO AHA$132.00MICHAEL MONDOR
03/27/201803/29/2018IACP$425.00SCOTT NADEAU
03/27/201803/29/2018DELTA AIR 0067061548060$409.10SCOTT NADEAU
03/28/201803/29/2018KOHL'S #0054$55.49BRYAN NAGEL
03/16/201803/19/2018MENARDS OAKDALE MN$19.34JOHN NAUGHTON
03/23/201803/26/2018ACME TOOLS #220$69.54JOHN NAUGHTON
03/22/201803/23/2018AMAZON MKTPLACE PMTS$12.49MICHAEL NYE
03/26/201803/27/2018GOVERNMENT FINANCE OFF$425.00ELLEN PAULSETH
03/17/201803/19/2018FEDEX 780119530449$43.51ROBERT PETERSON
03/17/201803/19/2018FEDEX 780119444214$81.78ROBERT PETERSON
03/17/201803/19/2018FEDEX 780119493679$61.61ROBERT PETERSON
03/18/201803/20/2018OFFICEMAX/DEPOT 6164$16.02ROBERT PETERSON
03/22/201803/26/2018THE HOME DEPOT #2801$14.95ROBERT PETERSON
03/24/201803/26/2018THE HOME DEPOT #2801$20.62ROBERT PETERSON
03/28/201803/29/2018MIKES LP GAS INC$10.95ROBERT PETERSON
03/16/201803/19/2018AUTO PLUS-LITTLE CANADA$130.10STEVEN PRIEM
Packet Page Number 30 of 116
G1, Attachments
03/19/201803/20/2018RADCO BLAINE$208.76STEVEN PRIEM
03/19/201803/20/2018TRUCK UTILITIES INC ST PA$114.27STEVEN PRIEM
03/19/201803/21/2018ZIEGLER INC COLUMBUS$19.75STEVEN PRIEM
03/20/201803/21/2018AN FORD WHITE BEAR LAK$446.01STEVEN PRIEM
03/20/201803/22/2018EMERGENCY AUTOMOTIVE$90.48STEVEN PRIEM
03/21/201803/22/2018TRI-STATE BOBCAT$32.65STEVEN PRIEM
03/21/201803/23/2018WHEELCO BRAKE &SUPPLY$51.46STEVEN PRIEM
03/22/201803/23/2018POMP'S TIRE #021$85.50STEVEN PRIEM
03/22/201803/23/2018FACTORY MOTOR PARTS #19$34.40STEVEN PRIEM
03/22/201803/26/2018DAVIS EQUIPMENT$454.96STEVEN PRIEM
03/23/201803/26/2018WALSER POLAR CHEVROLET$82.18STEVEN PRIEM
03/26/201803/27/2018AUTO PLUS-LITTLE CANADA$35.13STEVEN PRIEM
03/26/201803/27/2018AUTO PLUS-LITTLE CANADA$258.02STEVEN PRIEM
03/26/201803/28/2018AN FORD WHITE BEAR LAK$67.18STEVEN PRIEM
03/27/201803/29/2018INDUSTRIAL LADDER INC.$1,082.00STEVEN PRIEM
03/27/201803/29/2018AN FORD WHITE BEAR LAK$42.52STEVEN PRIEM
03/27/201803/29/2018MINNESOTA TRUCKING ASSOCI$100.00STEVEN PRIEM
03/27/201803/29/2018MINNESOTA TRUCKING ASSOCI$100.00STEVEN PRIEM
03/28/201803/29/2018AN FORD WHITE BEAR LAK$95.00STEVEN PRIEM
03/28/201803/30/2018METRO PRODUCTS INC$45.07STEVEN PRIEM
03/28/201803/30/2018AN FORD WHITE BEAR LAK$95.00STEVEN PRIEM
03/28/201803/30/2018BAUER BUILT TIRE 18$527.48STEVEN PRIEM
03/29/201803/30/2018MACQUEEN EQUIPMENT GROUP$30.15STEVEN PRIEM
03/29/201803/30/2018TRUCK UTILITIES INC ST PA$92.49STEVEN PRIEM
03/22/201803/23/2018SHERWIN WILLIAMS 703127$139.44KELLY PRINS
03/22/201803/23/2018SQ *WINDSORVACPARTS.COM$30.08KELLY PRINS
03/27/201803/29/2018THE HOME DEPOT #2801$19.71KELLY PRINS
03/29/201803/30/2018SHERWIN WILLIAMS 703127$104.80KELLY PRINS
03/29/201803/30/2018SHERWIN WILLIAMS 703127$139.73KELLY PRINS
03/20/201803/20/2018AMAZON MKTPLACE PMTS$101.19MICHAEL RENNER
03/22/201803/23/2018U-SAVE CAR & TRUCK RENTA$224.76MICHAEL RENNER
03/22/201803/26/2018HILTON HOTELS$889.68MICHAEL RENNER
03/27/201803/28/2018BEST BUY MHT 00000109$49.98MICHAEL RENNER
03/16/201803/19/2018CVS/PHARMACY #01751$2.56AUDRA ROBBINS
03/16/201803/19/2018CSC*WHOLESALEHALLOWEEN$88.50AUDRA ROBBINS
03/16/201803/19/2018FUN EXPRESS$131.76AUDRA ROBBINS
03/27/201803/28/2018MAPLEWOOD COMMUNITY CENTE$161.06AUDRA ROBBINS
03/28/201803/29/2018CVS/PHARMACY #04573$25.71AUDRA ROBBINS
03/29/201803/30/2018TARGET 00011858$78.35AUDRA ROBBINS
03/29/201803/30/2018DOLLAR TREE$81.61AUDRA ROBBINS
03/19/201803/21/2018MENARDS MAPLEWOOD MN($300.64)JOSEPH RUEB
03/19/201803/21/2018MENARDS MAPLEWOOD MN$219.00JOSEPH RUEB
03/22/201803/23/2018IN *MINNESOTA CIT OFFICER$5,700.00JOSEPH RUEB
03/22/201803/26/2018MINNESOTA GOVERNMENT FIN$65.00JOSEPH RUEB
03/19/201803/21/2018THE HOME DEPOT #2801$35.02ROBERT RUNNING
03/19/201803/21/2018THE HOME DEPOT #2801$26.88ROBERT RUNNING
03/20/201803/22/2018MENARDS MAPLEWOOD MN$98.67ROBERT RUNNING
03/20/201803/22/2018THE HOME DEPOT 2801$262.20ROBERT RUNNING
03/26/201803/27/2018U OF M CONTLEARNING$125.00ROBERT RUNNING
03/27/201803/29/2018WATCO INDUSTRIAL FLO$690.90ROBERT RUNNING
03/28/201803/30/2018LILLIE SUBURBAN NEWSPAPER$205.26DEB SCHMIDT
03/17/201803/19/2018REPUBLIC SERVICES TRASH$923.63SCOTT SCHULTZ
03/24/201803/26/2018CINTAS 60A SAP$92.38SCOTT SCHULTZ
03/24/201803/26/2018CINTAS 60A SAP$132.77SCOTT SCHULTZ
03/26/201803/27/2018G&K SERVICES AR$236.60SCOTT SCHULTZ
03/26/201803/28/2018ON SITE SANITATION INC$58.00SCOTT SCHULTZ
03/19/201803/21/2018OFFICEMAX/DEPOT 6638$7.99STEPHANIE SHEA
03/19/201803/21/2018OFFICE DEPOT #1090$51.19STEPHANIE SHEA
03/22/201803/23/2018PRZCHARGE.PREZI.COM$228.00JOE SHEERAN
03/19/201803/21/2018GALLS$1,004.19MICHAEL SHORTREED
03/21/201803/22/2018GRAPHIC DESIGN INC$410.69MICHAEL SHORTREED
Packet Page Number 31 of 116
G1, Attachments
03/21/201803/22/2018BCA TRAINING EDUCATION$75.00MICHAEL SHORTREED
03/26/201803/27/2018PAYPAL *USPCAREGION$50.00MICHAEL SHORTREED
03/26/201803/27/2018PAYPAL *USPCAREGION$50.00MICHAEL SHORTREED
03/26/201803/27/2018PAYPAL *USPCAREGION$120.00MICHAEL SHORTREED
03/26/201803/27/2018PAYPAL *USPCAREGION$50.00MICHAEL SHORTREED
03/26/201803/27/2018PAYPAL *USPCAREGION$120.00MICHAEL SHORTREED
03/19/201803/21/2018BOCA CHICA$28.46JOSEPH STEINER
03/20/201803/22/2018YARUSSO BROTHERS ITALI$33.58JOSEPH STEINER
03/22/201803/23/2018BRUNSON'S$38.82JOSEPH STEINER
03/22/201803/26/2018THE BULLDOG LOWERTOWN$32.95JOSEPH STEINER
03/20/201803/21/2018NAPA STORE 3279016$64.46RONALD SVENDSEN
03/25/201803/27/2018THE HOME DEPOT #2801$67.13RONALD SVENDSEN
03/26/201803/27/2018DICK'S CLOTHING&SPORTING$110.99RONALD SVENDSEN
03/26/201803/27/2018ADVANCE SHORING COMPANY$50.80TODD TEVLIN
03/15/201803/19/2018SPARTAN PROMOTIONAL GROU$349.30PAUL THIENES
03/20/201803/21/2018PAYPAL *NTOA$287.00TAMMY WYLIE
03/20/201803/21/2018BCA TRAINING EDUCATION$75.00TAMMY WYLIE
03/20/201803/21/2018BCA TRAINING EDUCATION$250.00TAMMY WYLIE
03/22/201803/22/2018ULINE *SHIP SUPPLIES$139.26TAMMY WYLIE
03/23/201803/26/2018PEAVEY CORP.$69.00TAMMY WYLIE
03/24/201803/26/2018ULINE *SHIP SUPPLIES($26.84)TAMMY WYLIE
03/26/201803/27/2018PAYPAL *NTOA($287.00)TAMMY WYLIE
03/26/201803/28/2018CORNER STONE$275.00TAMMY WYLIE
03/26/201803/28/2018MINNESOTA CHIEFS OF POLIC$143.00TAMMY WYLIE
$47,038.03
Packet Page Number 32 of 116
G1, Attachments
Check Register
City of Maplewood
04/12/2018
CheckDateVendorDescriptionAmount
10146604/06/201800827L M C I TINSURANCE PREMIUM APRIL-JUNE 201856,381.00
10146804/17/201800131ASPEN EQUIPMENT COBUCKET TRUCK RENTAL EAB REMOVALS3,600.00
10146904/17/201805234BOLER EXPRESS CAR WASHCAR WASHES - MARCH20.39
10147004/17/201804137THE EDGE MARTIAL ARTSKARATE INSTRUCTION - FEB & MARCH1,197.00
04/17/2018GARY L FISCHLER & ASSOC PA
10147101949CANDIDATE SCREENING1,250.00
04/17/2018GARY L FISCHLER & ASSOC PA
01949CANDIDATE SCREENING1,250.00
04/17/2018KELLY & LEMMONS, P.A.
10147205598PROSECUTION SERVICES - MARCH16,315.00
04/17/2018MUNICIPAL CODE CORPSUPPLEMENT PAGES-ORDINANCE UPDATE2,619.82
10147301933
10147404/17/201801202NYSTROM PUBLISHING CO INCMAPLEWOOD LIVING - MARCH6,263.59
10147504/17/201801546SUBURBAN SPORTSWEARPARK & REC STAFF T-SHIRTS740.00
10147604/17/201805488SUN LIFE FINANCIALPREMIUM - LIFE,LTD - APRIL6,668.44
04/17/2018TOWMASTER, INC.
10147704252CUTTING EDGES FOR PLOWS2,852.00
04/17/2018TOWMASTER, INC.
04252CUTTING CURB FEELERS FOR PLOWS900.00
04/17/2018XCEL ENERGY
10147801190ELECTRIC & GAS UTILITY5,830.71
04/17/2018XCEL ENERGY
01190ELECTRIC & GAS UTILITY2,669.19
04/17/2018XCEL ENERGY
01190ELECTRIC & GAS UTILITY287.63
04/17/2018XCEL ENERGY
01190FIRE SIRENS54.13
04/13/2018PARK CONSTRUCTION CO
10147902903PROJ 14-02 CO RD B TRAIL PMT#85,602.34
04/13/2018MN DEPT OF PUBLIC SAFETY
10148000396TRANSFER TITLE FORFEITED VEHICLE21.75
04/17/2018APPRIZE TECHNOLOGY SOLUTIONS
10148105559ONLINE BENEFITS ADMIN FEE- APRIL310.00
04/17/2018ENTERPRISE FM TRUST
10148205618LEASE CHARGES FIRE & PD VEHICLES3,031.74
04/17/2018FLAGSHIP RECREATIONUPDATE FITNESS PODS SIGNAGE PANELS2,467.50
10148305344
10148404/17/201800531FRA-DOR INC.WAKEFIELD CONCRETE BLOCK DISPOSAL475.00
10148504/17/201803330HOISINGTON KOEGLER GROUP INCCOMPREHENSIVE PLAN SRVS - MARCH2,445.20
10148604/17/201803815KEEPRS, INC.UNIFORM PURCHASES339.97
04/17/201803815KEEPRS, INC.UNIFORM PURCHASES257.94
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES198.47
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES195.98
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES183.98
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES144.99
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES111.96
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES59.97
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES26.99
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES9.99
04/17/2018KEEPRS, INC.
03815UNIFORM PURCHASES6.99
04/17/2018L M C I T
10148700827INS EMTF 12/09/17-12/09/181,880.00
04/17/2018LANGUAGE LINE SERVICES
10148800846PD PHONE-BASED INTERPRETIVE SRVS103.96
04/17/2018NORTH STAR WIPER & INDUSTRIAL
10148901179FLOOR DRY120.00
04/17/2018NORTH SUBURBAN ACCESS CORP
10149005356WEBSTREAMING SRVS - MARCH1,087.68
04/17/2018NORTH SUBURBAN ACCESS CORP
05356PRODUCTION CONTRACT - MARCH961.40
04/17/2018ELAINE SCHRADE
10149104074TAI CHI INSTRUCTION ADD'L STUDENT45.00
04/17/2018ST PAUL, CITY OF
10149201836A/C ASPHALT3,990.01
04/17/2018DEPT OF TRANSPORTATION
10149301026LIGHTS ADDED HWY 61 AT BEAM AVE798.62
04/17/2018UNIVERSAL ATHLETIC SERVICE INC
10149405815EQUIP FOR SOFTBALL & BASEBALL3,959.10
04/17/2018UNIVERSAL ATHLETIC SERVICE INC
05815EQUIP FOR SOFTBALL & BASEBALL663.82
04/17/2018VEIT DISPOSAL SYSTEMS - METRO
10149505796CONSTRUCTION DEBRIS DISPOSAL70.00
138,469.25
Checks in this report.
29
Packet Page Number 33 of 116
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
4/9/2018MN State TreasurerDrivers License/Deputy Registrar72,569.58
4/9/2018U.S. TreasurerFederal Payroll Tax92,128.92
4/9/2018P.E.R.A.P.E.R.A.109,397.22
4/9/2018MidAmerica - INGHRA Flex plan14,589.59
4/9/2018Labor UnionsUnion Dues2,300.46
4/10/2018MN State TreasurerDrivers License/Deputy Registrar19,593.43
4/10/2018MN State TreasurerState Payroll Tax21,874.46
4/11/2018MN State TreasurerDrivers License/Deputy Registrar73,525.39
4/11/2018MN Dept of RevenueMN Care Tax8,500.00
4/11/2018Delta DentalDental Premium3,546.81
4/12/2018MN State TreasurerDrivers License/Deputy Registrar93,184.06
4/13/2018MN State TreasurerDrivers License/Deputy Registrar56,433.24
4/13/2018MN Dept of Natural ResourcesDNR electronic licenses654.00
4/13/2018Optum HealthDCRP & Flex plan payments6,303.71
574,600.87
Packet Page Number 34 of 116
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
04/06/18ABRAMS, MARYLEE473.60
04/06/18JUENEMANN, KATHLEEN473.60
04/06/18SLAWIK, NORA537.68
04/06/18SMITH, BRYAN473.60
04/06/18XIONG, TOU473.60
04/06/18COLEMAN, MELINDA6,411.41
04/06/18FUNK, MICHAEL5,740.33
04/06/18KNUTSON, LOIS2,872.83
04/06/18CHRISTENSON, SCOTT2,609.71
04/06/18JAHN, DAVID2,426.10
04/06/18PRINS, KELLY2,133.69
04/06/18HERZOG, LINDSAY2,014.77
04/06/18RAMEAUX, THERESE3,552.05
04/06/18TEGEGNE, HAILE-SELASE231.00
04/06/18ANDERSON, CAROLE3,284.77
04/06/18DEBILZAN, JUDY2,442.59
04/06/18OSWALD, BRENDA2,405.80
04/06/18PAULSETH, ELLEN5,108.56
04/06/18RUEB, JOSEPH3,874.19
04/06/18ARNOLD, AJLA2,162.83
04/06/18BEGGS, REGAN2,101.00
04/06/18EVANS, CHRISTINE2,184.99
04/06/18LARSON, MICHELLE2,025.27
04/06/18SCHMIDT, DEBORAH3,514.06
04/06/18SINDT, ANDREA3,373.63
04/06/18HANSON, MELISSA1,323.56
04/06/18KRAMER, PATRICIA1,082.99
04/06/18MOY, PAMELA2,346.42
04/06/18OSTER, ANDREA2,314.01
04/06/18RICHTER, CHARLENE2,122.90
04/06/18VITT, SANDRA2,120.17
04/06/18WEAVER, KRISTINE3,142.10
04/06/18ABEL, CLINT3,358.50
04/06/18ALDRIDGE, MARK3,710.04
04/06/18BAKKE, LONN3,488.96
04/06/18BARTZ, PAUL3,910.03
04/06/18BELDE, STANLEY3,563.96
04/06/18BENJAMIN, MARKESE3,160.08
04/06/18BERGERON, ASHLEY2,414.84
04/06/18BIERDEMAN, BRIAN4,125.82
04/06/18BURT-MCGREGOR, EMILY2,169.61
04/06/18BUSACK, DANIEL4,283.15
04/06/18CARNES, JOHN3,437.88
04/06/18CORCORAN, THERESA2,187.29
04/06/18CROTTY, KERRY4,466.40
04/06/18DEMULLING, JOSEPH4,109.75
04/06/18DUALEH, AHMED464.00
04/06/18DUGAS, MICHAEL4,627.50
04/06/18ERICKSON, VIRGINIA3,481.19
04/06/18FISHER, CASSANDRA2,318.60
Packet Page Number 35 of 116
G1, Attachments
04/06/18FORSYTHE, MARCUS3,124.68
04/06/18FRITZE, DEREK3,841.63
04/06/18GABRIEL, ANTHONY3,776.81
04/06/18HAWKINSON JR, TIMOTHY2,539.14
04/06/18HENDRICKS, JENNIFER1,761.60
04/06/18HER, PHENG3,246.19
04/06/18HIEBERT, STEVEN3,464.81
04/06/18HOEMKE, MICHAEL3,409.37
04/06/18JOHNSON, KEVIN4,381.49
04/06/18KONG, TOMMY3,450.19
04/06/18KREKELER, NICHOLAS1,142.32
04/06/18KROLL, BRETT3,418.32
04/06/18KVAM, DAVID4,874.70
04/06/18LANDEROS CRUZ, JESSICA297.25
04/06/18LANGNER, SCOTT3,224.58
04/06/18LANGNER, TODD3,284.01
04/06/18LENERTZ, NICHOLAS2,150.87
04/06/18LYNCH, KATHERINE3,399.82
04/06/18MARINO, JASON3,358.50
04/06/18MCCARTY, GLEN2,273.82
04/06/18METRY, ALESIA3,224.58
04/06/18MICHELETTI, BRIAN3,181.31
04/06/18MOE, AEH BEL464.00
04/06/18MURRAY, RACHEL2,319.72
04/06/18NADEAU, SCOTT5,604.65
04/06/18NYE, MICHAEL4,429.44
04/06/18OLSON, JULIE3,598.31
04/06/18PARKER, JAMES3,648.23
04/06/18PETERSON, JARED2,842.94
04/06/18REZNY, BRADLEY4,258.75
04/06/18SALCHOW, CONNOR467.63
04/06/18SHEA, STEPHANIE1,893.79
04/06/18SHORTREED, MICHAEL4,738.82
04/06/18STARKEY, ROBERT2,907.31
04/06/18STEINER, JOSEPH3,944.56
04/06/18SYPNIEWSKI, WILLIAM3,224.58
04/06/18TAUZELL, BRIAN2,953.10
04/06/18THIENES, PAUL4,894.43
04/06/18VANG, PAM3,070.17
04/06/18WENZEL, JAY3,450.19
04/06/18WYLIE, TAMMY2,080.20
04/06/18XIONG, KAO3,224.58
04/06/18XIONG, TUOYER464.00
04/06/18ZAPPA, ANDREW3,249.03
04/06/18BAUMAN, ANDREW3,268.04
04/06/18BEITLER, NATHAN2,677.24
04/06/18CONWAY, SHAWN4,015.19
04/06/18CRAWFORD - JR, RAYMOND4,272.70
04/06/18CRUMMY, CHARLES2,549.48
04/06/18DABRUZZI, THOMAS3,585.94
04/06/18DANLEY, NICHOLAS1,115.26
04/06/18DAWSON, RICHARD3,716.94
04/06/18HAGEN, MICHAEL2,549.48
04/06/18HALWEG, JODI4,589.90
04/06/18HAWTHORNE, ROCHELLE3,096.12
04/06/18KUBAT, ERIC3,973.24
04/06/18LANDER, CHARLES2,773.76
04/06/18LINDER, TIMOTHY4,865.64
04/06/18LO, CHING1,202.59
04/06/18LUKIN, STEVEN5,343.65
04/06/18MCGEE, BRADLEY1,204.48
Packet Page Number 36 of 116
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04/06/18MERKATORIS, BRETT2,667.43
04/06/18MONDOR, MICHAEL5,249.97356.50
04/06/18NEILY, STEVEN1,192.22
04/06/18NIELSEN, KENNETH2,597.39
04/06/18NOVAK, JEROME3,612.00
04/06/18PETERSON, ROBERT3,698.98
04/06/18POWERS, KENNETH4,351.94
04/06/18SEDLACEK, JEFFREY3,168.17
04/06/18STREFF, MICHAEL3,327.02
04/06/18SVENDSEN, RONALD4,666.87
04/06/18ZAPPA, ERIC2,747.89
04/06/18CORTESI, LUANNE2,184.60
04/06/18JANASZAK, MEGHAN2,573.46
04/06/18BRINK, TROY2,739.59
04/06/18BUCKLEY, BRENT2,788.19
04/06/18DOUGLASS, TOM2,156.79
04/06/18EDGE, DOUGLAS2,592.78
04/06/18JONES, DONALD2,488.79
04/06/18MEISSNER, BRENT2,486.49
04/06/18NAGEL, BRYAN4,372.60
04/06/18OSWALD, ERICK2,503.73
04/06/18RUIZ, RICARDO383.58
04/06/18RUNNING, ROBERT2,737.29
04/06/18TEVLIN, TODD2,488.79
04/06/18BURLINGAME, NATHAN4,056.56
04/06/18DUCHARME, JOHN3,152.72
04/06/18ENGSTROM, ANDREW3,173.29
04/06/18JAROSCH, JONATHAN3,948.28
04/06/18LINDBLOM, RANDAL3,152.71
04/06/18LOVE, STEVEN5,100.68
04/06/18ZIEMAN, SCOTT152.00
04/06/18HAMRE, MILES2,272.80
04/06/18HAYS, TAMARA2,325.69
04/06/18HINNENKAMP, GARY2,714.40
04/06/18NAUGHTON, JOHN2,488.80
04/06/18ORE, JORDAN2,325.69
04/06/18SAKRY, JASON1,961.69
04/06/18BIESANZ, OAKLEY2,287.72
04/06/18GERNES, CAROLE1,853.99
04/06/18HER, KONNIE144.00
04/06/18HUTCHINSON, ANN3,077.92
04/06/18TROENDLE, CATHY JO120.00
04/06/18WACHAL, KAREN1,145.73
04/06/18WOLFE, KAYLA76.00
04/06/18GAYNOR, VIRGINIA3,763.50
04/06/18JOHNSON, ELIZABETH1,952.19
04/06/18KONEWKO, DUWAYNE5,680.60
04/06/18KROLL, LISA2,195.29
04/06/18ADADE, JANE1,651.47
04/06/18FINWALL, SHANN3,746.80
04/06/18MARTIN, MICHAEL3,791.58
04/06/18BRASH, JASON3,661.90
04/06/18SWAN, DAVID3,209.19
04/06/18SWANSON, CHRIS2,387.39
04/06/18WEIDNER, JAMES2,623.39
04/06/18WELLENS, MOLLY1,992.31
04/06/18ABRAHAM, JOSHUA2,238.60
04/06/18AYALA ORTIZ, WALTER96.00
04/06/18AYD, GWEN91.00
04/06/18BJORK, BRANDON234.00
04/06/18BRENEMAN, NEIL2,938.08
Packet Page Number 37 of 116
G1, Attachments
04/06/18ELLENBERGER, MATTHEW30.00
04/06/18GORACKI, GERALD44.00
04/06/18KRUEGER, KAYLA95.00
04/06/18KUBAT, STEPHANIE120.00
04/06/18KUCHENMEISTER, GINA1,896.80
04/06/18MCCRARY, JOLETTA91.00
04/06/18PIEPER, THEODORE79.50
04/06/18ROBBINS, AUDRA4,148.41
04/06/18ROBBINS, CAMDEN275.00
04/06/18VUKICH, CANDACE110.00
04/06/18WILLIAMS III, WALLACE78.00
04/06/18WISTL, MOLLY112.00
04/06/18BERGO, CHAD3,435.59
04/06/18SCHMITZ, KEVIN2,107.69
04/06/18SHEERAN JR, JOSEPH3,569.39
04/06/18ADAMS, DAVID2,866.18
04/06/18HAAG, MARK2,739.59
04/06/18JENSEN, JOSEPH2,154.49
04/06/18SCHULTZ, SCOTT4,339.22
04/06/18WILBER, JEFFREY2,243.39
04/06/18PRIEM, STEVEN2,797.50
04/06/18WOEHRLE, MATTHEW2,548.09
04/06/18XIONG, BOON2,205.69
04/06/18FOWLDS, MYCHAL4,631.73
04/06/18FRANZEN, NICHOLAS4,048.19
04/06/18GERONSIN, ALEXANDER2,713.21
04/06/18RENNER, MICHAEL2,447.44
9910319404/06/18ISERMAN, TIANNA39.00
9910319504/06/18KOSTECKI, HANNAH77.00
9910319604/06/18KRUEGER, SCOTT91.88
9910319704/06/18PFEFFERLE, LILY40.00
9910319804/06/18PURCELL, TYLER52.00
535,772.98
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MEMORANDUM
TO:Melinda Coleman,City Manager
FROM:Shann Finwall, AICP, Environmental Planner
DATE:April 18, 2018
SUBJECT:Approvalof a Conditional Use Permit,St. Paul Regional Water Services Lime
Sludge Storage Tank, 1900 Rice Street
Introduction
St.Paul Regional Water Services (SPRWS) is proposing to build a 341,000 gallon
storage/holding tank for lime sludge at their main campus at 1900 Rice Street.Lime sludge is a
by-product waste from their potable water treatment process. Thetank is 42 feet in diameter
and 33 feet high. The tank is needed to replace an old steel tank that has corroded over the
years from holding lime sludge. The new tank will not change the existing use of the site. To
construct the new tank, SPRWS requires an amendment to their conditional use permit for a
public use and design review.
Request
Construction of the lime sludge storage tank will require a conditional use permit for a public use
and design reviewfor the exterior improvements.
Background
December 15, 1988: The city council approved a CUP for SPRWS to construct a clear-water
pond west of Sylvan Street and north of Larpenteur Avenue.
June 10, 1996: The city council approved a CUP and design plans for the expansion ofthe
solids dewatering facility.
August 11, 1997: The city council approved a CUP and design plans for the construction of two
building additions and a new building at the water treatment plant.
December 10, 2001: The city council approved a CUP and design plans for the expansion and
renovation of the water treatment plant.
June 23, 2003: The city council approved a CUP and design plans for the construction of three
new buildings on the water services campus.
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Discussion
Conditional Use Permit
Maplewood City Code allows for public uses with a CUP in any zoning district. St. Paul
Regional Water Services is a public use whose mission is to provide reliable, quality water and
services at a reasonable costto the City of St. Paul and neighboring communities.
The byproduct of the water treatment process is a sludge material. The sludge is stored in a
tank to settle. From there it is filtered and pressed to capture the lime. The lime is hauled to
farm fields as part of an agricultural process. The remaining watery sludge is brought to the
Sandy Lake sludge field located in Maplewood. The Sandy Lake site is permitted by the
Minnesota Pollution Control Agency.
There is an existing lime sludge holding tank on the SPRWS facility at 1900 Rice Street. A
secondtank is required to keep up with the capacity of the water treatment byproduct.
Construction of the second lime sludge storage tank will require a CUP for the expansion of a
public use.
Design Review
Tank Design
The lime sludge storage tank will be 42 feet in diameter and 33 feet in height. It will be
constructed in the middle of the SPRWSsite, just to the east of the existing tank. This location
is approximately 350 feet from the residential properties to the east. The location is hidden from
the street and adjacent properties by the existing grades and trees. The exterior materials of
the tank will consist of glass-fused steel panels that arepainted cobaltblue to match the existing
tank.
Tree Removal and Landscaping
The attached environmental review describes the tree removal and replacement requirements.
In summary, there are 19 significant trees being removed and 19 trees being replaced on the
site.
Department Comments
Jason Brash, Building Official:
1.Provide three sets of signed stamped rolled plans and a digital PDF with permit
application.
2.All commercial building contractors doing work in Maplewood must be licensed by the
City of Maplewood. Also, all plumbing, heating, gas, excavating, sewer, masonry, and
othercontractors must be licensed by the City of Maplewood. For specific licensing
questions please call 651-249-2300.
3.Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing
Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, and 2015
Minnesota Building Code.
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4.Special inspections required as per 2012 IBC Chapter 17. Complete supporting special
inspection schedule document and submit with application.
5.Submit plans to the Metropolitan Council forSAC determination (651-602-1113).
Confirm all plans with John DuCharme, Engineering Technician, Maplewood
Engineering Department (651-249-2411). metrocouncil.org
6.Plumbing plans shall be submitted to the State of Minnesota for approval prior to the
issuance of a plumbing permit(651-284-5063). Approval shall be submitted to
Maplewood.
7.Separate permits are required for building, plumbing, mechanical, electrical, health, fire
alarm, and sprinklers.
Jon Jarosch, Assistant City Engineer: Project will require a grading permit from the Maplewood
Engineering Department.
Citizen Comments
The City notified 31 adjacent properties of the lime sludge storage tank proposal and the public
hearing was scheduled with the Planning Commission on April 17. No comments or feedback
were received from these property owners.
Commission/BoardReview
April 17, 2018: The Planning Commission held a public hearing for the CUP for the lime sludge
storage tank. No one from the public attended the meeting. The Planning Commission
recommended approvalof the CUP.
April 20, 2018: The Community Design Review Board will review the design and landscaping
proposed for the lime sludge storage tank. This meeting was rescheduled from April 17 due to
a lack of a quorum. A condition of CUP approval will include approval of design review prior to
issuance of a building permit.
Budget Impact
None
Recommendation
Approval of a Conditional Use Permit for St. Paul Regional Water Services Lime Sludge Storage
Tank, 1900 Rice Street:
1.All construction shall follow the site plan date-stamped February 16, 2018, approved by
the city. Staff may approve minor changes.
2.The proposed use must be substantially started within one year of city council approval
or the permit shall become null and void. The city council may extend this deadline for
one year.
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3.Design review must be approved by the Community Design Review Board prior to
issuance of a building permit.
4.Theapplicant shall obtain a grading permit for the project.
5.The applicant shall obtain a building permit for the project.
6.The applicant shall comply with the conditions noted in the environmental report by
Shann Finwall dated April 9, 2018.
7.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of
150 percent of the cost of installing the landscaping before getting a grading permit.
Reference Information
Site Description
Site Size: 35Acres
Existing Land Use: Public Use – St. Paul Regional Water Services
Surrounding Land Uses
North:Roselawn Avenue
South:Larpenteur Avenue
East: Rice Street and Retail Uses
West: Single Family Residential Homes
Planning
Existing Land Use:Government(G)
Existing Zoning:Farm Residence (F)
Application Date
The city deemed the applicant’s applications complete on March 2, 2018. The 60-day review
deadline for a decision is May 1, 2018.As stated in State Statute 15.99, the city is allowed to
take an additional 60 days if necessary to complete the review of the application.
Attachments
1.Location Map
2.Cover Sheet, Drawing List
3.Existing Site Layout
4.Site Layout
5.Pipe Connection Detail
6.Tank Plan and Elevation
7.Tree Planting Plan
8.Shann Finwall April 9, 2018, Environmental Review
9.Conditional Use Permit Resolution
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G2, Attachment
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G2, Attachment 2
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G2, Attachment 3
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G2, Attachment 4
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G2, Attachment 5
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G2, Attachment 8
Environmental Review
Project: St. Paul Regional Water Services Lime Sludge Storage Tank
Dateof Plans:February 16, 2018
Date of Review: April 9, 2018
Location:1900 Rice Street
Reviewer: Shann Finwall, Environmental Planner
(651) 249-2304; shann.finwall@maplewoodmn.gov
Project Background
St.Paul Regional Water Services (SPRWS) is proposing to build a 341,000 gallon
storage/holding tank for lime sludge at their main campus at 1900 Rice Street.There
are significant trees on the property. The applicant must comply with the City’s tree
preservation ordinance.
Trees
1.Tree Preservation Ordinance:
a.Significant Trees: Maplewood’s tree preservation ordinance describes a
significant tree as a healthy tree as follows - hardwood tree with a
minimum of 6 inches in diameter, an evergreen tree with a minimum of 8
inches in diameter, and a softwood tree with a minimum of 12 inches in
diameter.
b. Specimen Trees: A specimen tree isdefined as a healthy tree of any
species which is 28 inches in diameter or greater.
c. Tree Removal Calculation:If less than 20 percent of the total significant
or specimen tree diameter inches on the property is removed, the
applicant shall replace one tree per significant and specimen tree
removed. Tree replacement shall be a minimum of two caliper inches in
size.
2.Tree Impacts:There are 21 trees removed with the construction of the lime
sludge storage tank, 19 of which are considered significant trees.Because less
than 20 percent of the significant trees located on the entire St. Paul Regional
Water Services’ site are being removed, the applicant is required to replace one
2-caliper inch tree for each significant tree removed. The applicant’s planting
plan includes19 new treeswhich meets the City’s tree replacement
requirements.
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G2, Attachment 8
3.Tree Preservation Recommendations:
a.Submit a revised landscape plan that shows the location, species, and
size of replacement trees.
b.Submit a tree protection plan which showshow the existing significant
trees will be protected during construction.
b.Submit a cash escrow or letter of credit to cover 150% of the landscaping
andtree replacement requirements.
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G2, Attachment 9
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, St. Paul Regional Water Services has applied for aconditional use permit to
construct a lime sludge storage tank on their facility at 1900 Rice Street;
WHEREAS, Section 44-1092 (1) of the Conditional Use Permit ordinance states that a
conditionaluse permit may be granted for all public uses in any zoning district;
WHEREAS, this permit applies to the property located at1900 Rice Street
(182922310042);
WHEREAS, the history of this conditional use permit is as follows:
1. On April 17, 2018, the planning commission held a public hearing. The city staff
publisheda notice in the paper and sent notices to the surrounding property owners. The
planningcommission gave everyone at the hearing a chance to speak and present written
statements. The planning commission also considered the reports and recommendation of
city staff. The planning commission recommended that the city council approve this
permit.
2. On April 23,2018, the city council considered reports and recommendations of
the citystaff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
describedconditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
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G2, Attachment 9
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.All construction shall follow the site plan date-stamped February 16, 2018, approved by
the city. Staff may approve minor changes.
2.The proposed use must be substantially started within one year of city council approval
or the permit shall become null and void. The city council may extend this deadline for
one year.
3.Design review must be approved by the Community Design Review Board prior to
issuance of a building permit.
4.The applicant shall obtain a grading permit for the project.
5.The applicant shall obtain a building permit for the project.
6.The applicant shall comply with the conditions noted in the environmental report by
Shann Finwall dated April 9, 2018.
7.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of
150 percent of the cost of installing the landscaping before getting a grading permit.
The Maplewood City Council approved this resolution on April 23, 2018.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: April 23, 2018
Approval ofResolutionCalling fora Public Hearing on a Proposed
SUBJECT:
Property Tax Abatement
Introduction
The City Council approved a resolution on April 9, 2018 authorizing the sale of tax abatement
bonds in the amount of $2,045,000 to finance the Wakefield Park Improvement Project. This is a
special form of financing allowing the City to issue General Obligation bonds for park
improvements. Minnesota Statutes require the City Council to hold a public hearing to consider
the proposed abatement. This is not an “abatement” in the traditional sense of the word. The
property taxes generated from the parcels being abated are not cancelled or forgiven. Rather,
the property taxes are essentially dedicated to payment of the principal on the bonds.
The attached resolution, if adopted, will set the public hearing related to the tax abatement bonds
for the May 14, 2018 City Council meeting. A representative from Springsted and/or bond counsel
will be present at that meeting to explain the tax abatement process. The City Council will also
consider the award of bids for the bond sale at 7:00 p.m. on Monday, May 14, 2018.
Budget Impact
Setting the public hearing does not have an impact on the budget. The estimated interest costs
on the bonds is $575,427 over the life of the bonds. The debt service payments for these
issues are reflected in the City’s long-term financial plan.
Estimated impact on taxpayers: Tax impact for the average Maplewood household is estimated
as follows:
Tax abatement bonds $9/year for 15 years = $135
Recommendation
It is recommended that the City Council approve the Resolution Calling for a Public Hearing on a
Proposed Property Tax Abatement.
Attachments
1.ResolutionCalling for a Public Hearing on A Proposed Property Tax Ab
atement
Packet Page Number 54 of 116
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. _________
RESOLUTION CALLING FOR A PUBLIC HEARING ON A
PROPOSED PROPERTY TAX ABATEMENT
BE IT RESOLVED By the City Council of the City of Maplewood, Ramsey County, Minnesota
(the “City”), as follows:
Section 1. Recitals.
1.01. Pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the
“Abatement Act”), the City may grant an abatement of all or a part of the taxes levied by the City on real
property within its boundaries (the “Abatement”) and issue general obligation bonds to finance public
infrastructure improvements (the “Abatement Bonds”); provided, however, that the City Council first holds
a public hearing regarding the proposed Abatement.
1.02. The City proposes to issue Abatement Bonds to finance infrastructure improvements
primarily consisting of the construction of a park facility building at Wakefield Park in the City.
Section 2. Hearing Scheduled.
2.01.In accordance with the Abatement Act, the City Council hereby calls for a public hearing
on Monday, May 14, 2018, at or after 7:00 PM, to consider the proposed Abatement for the purposes
described herein. The City Clerk is authorized and directed to publish a notice of public hearing in
substantially the form set forth in EXHIBIT A attached hereto in the official newspaper of the City more
than ten (10) but less than thirty (30) days before the date of the public hearing.
2.02. City staff and consultants are authorized to take all other actions needed to bring the
proposed Abatement and issuance of the Abatement Bonds before the City Council.
Adopted by the City Council of the City of Maplewood, Minnesota, this 23rd day of April, 2018.
Mayor
ATTEST:
City Manager
Packet Page Number 55 of 116
EXHIBIT A
NOTICE OF PUBLIC HEARING REGARDING A PROPOSED
PROPERTY TAX ABATEMENT
NOTICE IS HEREBY GIVEN that the City Council of the City of Maplewood, Minnesota (the
“City”) will meet on Monday, May 14, 2018 at or after 7:00 PM in the City Council Chambers at City Hall,
1830 County Road B East in the City, to hold a public hearing concerning a proposal that the City abate all
or a portion of property taxes levied by the City on the properties in the City with the following Property
ID numbers (the “Property”):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The total amount of the taxes proposed to be abated by the City on the Property is estimated not to
exceed $2,045,000. The City Council will consider the property tax abatement in connection with financing
certain public infrastructure improvements primarily consisting of the construction of a park facility
building at Wakefield Park in the City.
All interested persons may appear and be heard at the public hearing either orally or in writing, or
may file written comments with the City Clerk before the hearing.
Dated: May 2, 2018
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
/s/ Andrea Sindt
City Clerk
City of Maplewood, Minnesota
Packet Page Number 57 of 116
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: April 23, 2018
Approval of ResolutionDeclaring Intent to Reimburse Capital
SUBJECT:
Expenditures from the Proceeds of Tax-ExemptBonds
Introduction
The City Council approved a Resolution on April 9, 2018 Authorizing the Issuance and Sale of
General Obligation Bonds, Series 2018A, in the amount of $7,155,000 to finance the Wakefield
Park Improvement Project and the Farrell/Ferndale Area and Londin/Highpoint Area Street
Improvement Projects. The sale of these bonds will be considered by the City Council at a
meeting on Monday, May 14, 2018 at 7:00 PM.
The attached resolution will allow the City to reimburse itself for capital expenditures related to
the projects from bond proceeds if those expenditures occur before the sale of the bonds. This
is not likely to happen, but the resolution will provide for it if necessary.
Budget Impact
None.
Recommendation
It is recommended that the City Council approve the Resolution Declaring the Official Intent of the
City to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds.
Attachments
1.Resolution Declaring the Official Intent of the City of Maplewood, Minnesota to Reimburse
Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds
Packet Page Number 58 of 116
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. _________
DECLARING THE OFFICIAL INTENT OF THE CITY OF MAPLEWOOD,
MINNESOTA TO REIMBURSE CERTAIN CAPITAL EXPENDITURES FROM
THE PROCEEDS OF TAX-EXEMPT BONDS
WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (the
“Reimbursement Regulations”) under the Internal Revenue Code of 1986, as amended (the “Code”),
providing that proceeds of tax-exempt bonds used to reimburse prior capital expenditures will not be
deemed spent unless certain requirements are met; and
WHEREAS, the City of Maplewood, Minnesota, a municipal corporation and a political
subdivision of the State of Minnesota (the “City”), expects to incur certain expenditures that may be
financed temporarily from sources other than tax-exempt bonds, and later reimbursed from the proceeds of
tax-exempt bonds; and
WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”)
to reimburse certain capital costs from the proceeds derived from the sale of tax-exempt bonds to be issued
by the City in accordance with the Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA AS FOLLOWS:
1.The City may incur certain capital expenditures in connection with the construction of a
park facility building at Wakefield Park in the City and improvements to various streets in the City,
including those in the vicinity of Farrell Street and Ferndale Street and Londin Lane and Highpoint Curve
(collectively, the “Project”).
2.The City reasonably expects to reimburse the expenditures made for certain costs of the
Project from the proceeds of tax-exempt bonds in a principal amount currently estimated not to exceed
$7,155,000. All reimbursed expenditures related to the Project will be capital expenditures, costs of
issuance of the tax-exempt bonds or other expenditures eligible for reimbursement under Section 1.150-
2(d)(3) of the Reimbursement Regulations.
3.This Declaration has been made not later than 60 days after payment of any original
expenditure to be subject to a reimbursement allocation with respect to the proceeds of tax-exempt bonds,
except for the following expenditures: (a) costs of issuance of tax-exempt bonds; (b) costs in an amount not
in excess of the lesser of $100,000 or 5 percent of the proceeds of the tax-exempt bonds; or (c) “preliminary
expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the tax-exempt
bonds that are reasonably expected by the City to finance the Project. The term “preliminary expenditures”
includes architectural, engineering, surveying, soil testing, bond issuance and similar costs that are incurred
prior to commencement of acquisition, construction, or rehabilitation of the Project, excluding land
acquisition, site preparation, and similar costs incident to commencement of construction.
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4.A reimbursement allocation with respect to tax-exempt bonds will be made not later than
18 months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed
in service or abandoned, but in no event more than 3 years after the original expenditure.
5.This Declaration is an expression of the reasonable expectations of the City based on the
facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for
the Project and the principal amount of the tax-exempt bonds described in paragraph 2 are consistent with
the City’s budgetary and financial circumstances. No sources other than proceeds of tax-exempt bonds are
reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside pursuant to the
City’s budget or financial policies to pay such expenditures for which bonds are issued.
6.The action is intended to constitute a declaration of official intent for purposes of the
Reimbursement Regulations.
Adopted by the City Council of the City of Maplewood, Minnesota, this 23rd day of April, 2018.
Mayor
ATTEST:
City Manager
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G5
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: April 23, 2018
SUBJECT: Approval of Transfers and Budget Adjustments
2018 Debt Service Transfers
The following transfers are reflected in the 2018 budget. These transfers represent funds that
were committed at the time the bonds were issued to fund debt service payments. Approval is
requested for transfers to be effective on adoption:
From Fund To Fund Amount For
Tax Increment Fund 416 Debt Service Fund 336 $14,009 Debt Service
Tax Increment Fund 417 Debt Service Fund 336 $11,405 Debt Service
Tax Increment Fund 418 Debt Service Fund 336 $64,387 Debt Service
Tax Increment Fund 448 Debt Service Fund 369 $62,501 Debt Service
Tax Increment Fund 449 Debt Service Fund 372 $140,891 Debt Service
Sewer Fund 601 Debt Service Fund 357 $27,134 Debt Service
Sewer Fund 601 Debt Service Fund 358 $104,698 Debt Service
Sewer Fund 601 Debt Service Fund 363 $111,650 Debt Service
Sewer Fund 601 Debt Service Fund 375 $106,995 Debt Service
Environmental Fund 604 Debt Service Fund 357 $63,107 Debt Service
Environmental Fund 604 Debt Service Fund 358 $47,893 Debt Service
Environmental Fund 604 Debt Service Fund 364 $139,350 Debt Service
Environmental Fund 604 Debt Service Fund 373 $84,147 Debt Service
Environmental Fund 604 Debt Service Fund 375 $47,893 Debt Service
St. Paul WAC Fund 407 Debt Service Fund 373 $44,620 Debt Service
Fire Equipment Fund 424 Debt Service Fund 377 $93,882 Debt Service
Trash Fund 404 Debt Service Fund 365 $70,980 Debt Service
Debt Service Fund 377 Fire Equipment Fund 424 $15,111 Lease Proceeds
Total DS Transfers Year 2018 $1,250,653
Other 2018 Transfers
The 2006A Improvement Bonds (Fund 354) have been refunded by the 2015A Refunding Bonds
Fund (371). Therefore, Debt Service Fund 354 should be closed by transferring the remaining
cash and residual equities to Debt Service Fund 371, effective on adoption:
Debt Service Fund 354 Debt Service Fund 371 $ 26,737 Close Fund
Total Other TransfersYear 2018$ 26,737
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2018 Budget Adjustments
The following budget adjustments have been discussed at various management team meetings,
Council workshops and Council meetings, and are necessary to accommodate changes in strategic
planning as the budget year progresses.
The adjustments relating to the transfer of Public Improvement Project (PIP) Funds will allow
the use of local government aid, rather than internal (overhead) charges from the project funds,
as a revenue source for the projects. The City will not issue debt for internal charges in 2018.
The Light-it-Up Maplewood! Activities will be accounted for in the General Fund to eliminate
the need to make transfers to and from the General Fund and the Special Revenue Fund. This
is consistent with our streamlining strategy for City funds.
Tuition reimbursement budgets from all departments will be transferred to the Human
Resources Department for more efficient and effective administration of the funds.
Consulting fees for StrengthsWise will be increased and offset with a reduction of the same
amount in membership fees for the Metro Legislative Committee. The City has discontinued
its membership in the MLC.
Legal fees for prosecution will be separated from legal fees for civil activities to provide for a
more appropriate accounting of prosecution fees as public safety costs.
The City has entered into a joint powers agreement with Ramsey County and the City of St.
Paul for deer control. Maplewood’s share of the contract is capped at $5,000 per year. The
budget for Open Space Management will be adjusted to accommodate the contract and the
expense will be offset by Local Government Aid.
The line items being adjusted for these activities are shown below:
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Original2018Modified2018
AccountNumberDescriptionBudgetAdjustmentBudget
ToadjustbudgetforrevenuesourcesforGeneralFundandPIPfunds
1019990003999TransfersIn1,340,000.00(750,000.00)590,000.00
1010000003521LocalGovernmentAid5,900.00755,000.00760,900.00
5009990004999TransfersOut750,000.00(750,000.00)
ToadjustGeneralFundbudgetforLightitUpMaplewoodactivities
1010000003321MiscRevenue12,000.0012,000.00
1016220004120ProgramSupplies800.00800.00
1016220004360Publishing3,000.003,000.00
1016220004370Insurance660.00660.00
1016220004480FeesforService31,540.0031,540.00
1016220004520RentalEquipment8,000.008,000.00
1019990004999TransfersOut28,000.00(28,000.00)
2200000003319MiscRevenue3,000.00(3,000.00)
2200000003809OtherRevenue4,500.00(4,500.00)
2200000003811AdvertisingFees4,500.00(4,500.00)
2209990003999TransfersIn28,000.00(28,000.00)
2200000004025WagesTemporary500.00(500.00)
2200000004040RetirementBenefits40.00(40.00)
2200000004120ProgramSupplies800.00(800.00)
2200000004360Publishing3,000.00(3,000.00)
2200000004370Insurance660.00(660.00)
2200000004480FeesforService31,000.00(31,000.00)
2200000004520RentalEquipment8,000.00(8,000.00)
ToadjustbudgetsfortransferofeducationreimbursementfundstoHR
1014010004391Policetuition9,500.00(9,500.00)
1014040004391Firetuition3,000.00(3,000.00)
1015030004391Engineeringtuition600.00(600.00)
6064030004391Ambulancetuition3,000.00(3,000.00)
1011160004391HRtuition16,100.0016,100.00
ToadjustbudgetsforconsultingfeesforStrengthsWise
1011010004380Councilmemberships53,500.00(10,000.00)43,500.00
1011160004390Travel&Training1,000.005,000.006,000.00
1011020004490ConsultingFees5,000.005,000.0010,000.00
Toadjustlegalfeestoseparatecivilandprosecutionactivities
1011030004480LegalFees304,250.00(195,000.00)109,250.00
1014010004485ProsecutionFees195,000.00195,000.00
Toadjustbudgetfordeercontrolcontract(offsetwithLGAabove)
1016050004480FeesforService10,000.005,000.0015,000.00
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Budget Impact
None. The budget adjustments are neutral to the budget and transferring money between funds has
no financial impact on the city.
Recommendation
It is recommended that the City Council approve the transfers and budget adjustments as listed
above and authorize the Finance Director to make the appropriate accounting entries to complete
the transactions.
Attachment
None
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MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Steven Love,City Engineer / Deputy Public Works Director
Jon Jarosch, Civil Engineer II
DATE:April 13, 2018
SUBJECT:Approval of Resolution Accepting Assessment Rolland Ordering Assessment
Hearing forMay 14, 2018,Londin-HighpointAreaStreet Improvements,
Project
Introduction
The City Council will consider accepting the assessment roll and calling for an assessment
hearing for May 14, 2018.
Background
The feasibility report wasaccepted and plans ordered to be designedat theJanuary 22, 2018
City Council meeting. On March 12, 2018 theproject was ordered after the Public Hearing was
held.On April 9, 2018the City Council approved the plans and specifications for the Londin-
HighpointArea Street Improvements and authorized the advertisement of the project for public
bidding.
Discussion
An independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. The appraisal report confirmed that the rates
are reasonable. These rates are displayed below.
Residential
o Pavement Rehabilitation / Replacement Rate = $3,450/unit
Apartment/ Multi-Family
o Apartment/Multi-Family Special Benefit Assessment Rates = $69 Per Linear
Foot
There are a total of 341assessable residential and multi-familyparcels within the project area.
It should be noted that the McKnight Townhomes are proposed to be assessed for ½ of a unit
for this project due to previously being assessed for ½ a unit as part of the Pond-Dorland Area
Street Improvements, City Project 16-12.
An additional open house will be held for residents prior to the Assessment Hearing to help
answer questions pertaining to assessments or proposed improvements and processes.
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The Assessment Hearing is held to specifically address the proposed assessments. All
assessable residential and multi-family parcels will receive official notice prior to the
Assessment Hearing.
Budget Impact
Thetotal project cost, based on the feasibility study, isestimated at$1,001,409. On January 22,
2018 the finance director was authorized by the City Council to make the financial transfers
necessary to implement the financing plan for the project.A totalproject budget of $1,001,409
was established. The approved financing plan is as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
FUNDING SOURCEAMOUNTPROJECT
GAS FRANCHISE FEE FUND$416,17142%
SPECIAL BENEFIT ASSESSMENT$468,85946%
ENVIRONMENTAL UTILITY FUND$28,8823%
SANITARY SEWER FUND$59,6346%
ST. PAUL W.A.C. FUND$27,8633%
TOTAL PROJECT FUNDING$1,001,409100%
The estimatedproject costs and proposed project funding plan havebeen reviewed by the
Finance Director.
Recommendation
It is recommended that the City Councilapprove the attached resolution for Accepting
Assessment Roll and Ordering Assessment Hearing, for theLondin-HighpointAreaStreet
Improvements, City Project 17-19.
Attachments
1.Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2.Pending Assessment Roll
3.Project Location Map
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RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Londin-HighpointArea Street Improvements, City Project
17-19, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
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1.A hearing shall be held on the 14day of May 2018, at the city hall at 7:00 p.m.
to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
rd
Approved this 23 day of April 2018.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM:DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
DATE: April 23, 2018
SUBJECT:Approvalof Funding for Emerald Ash Borer Management
Introduction
In 2017, Emerald Ash Borer (EAB) was documented in Maplewood. The 2018-2022Capital
Improvement Plan (CIP) allocates $100,000 for managing EAB in 2018. Staff is seeking
approval for funding.
Background
EABis a wood-boring beetle from eastern Asia that can kill our native ash trees.In May 2017,
the first case of EABwas confirmed in Maplewood at Carver Elementary School.Inspections
since then have identified over 20 sites in Maplewood with EAB. The City anticipates it will lose
most of its ash trees over the next 15-20 years. With 2037 ash trees on boulevards and in
parks, the City is facing significant costs for removal and replanting.
Discussion
The 2018-2022 Capital Improvement Plan allocates $100,000 for EAB in 2018and
$150,000/yearfor several years thereafter. Tree removal, stump grinding, and tree replacement
is estimated at $700-$900/tree. With 2037 ash trees to remove, EAB impacts may costthe City
$1,425,900-$1,833,300 over the next 15-20 years.Doing some of the removals in-house will
reduce costs a bit. Funding is also needed to increasetree inspection services.
In winter2017-2018, Public Works staff removed 104 ash trees. Funds in 2018 will be used for
additional tree removals, stump grinding, replanting, and increasing tree inspection services.
Budget Impact
The 2018-2022 Capital Improvement Plan allocates $100,000 from the CIP Fund for EAB
Management.
Recommendation
Staff recommends approval of funding for Emerald Ash Borer management. Staff further
recommends the City Council authorizes staff to seek quotes and authorizes the City Manager
and Mayor to enter into contracts with contractors for inspection, removals, stump grinding, and
tree planting.
Attachment
None
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MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Steven Love, Public Works Director/ City Engineer
Jon Jarosch, Assistant City Engineer
DATE:April 14, 2018
SUBJECT:Farrell-FerndaleAreaStreet Improvements, City Project 17-18
a.Public Hearing 7:00 pm
b.Consider Approval of aResolution Ordering Improvement (4 votes)
Introduction
The public hearing for this project has been scheduled for 7:00 p.m., Monday, April 23, 2018. Notices
of the public hearing have been mailed and published. The feasibility study was accepted by the City
Council on April 9, 2018, with a resolution authorizing the preparation of plans and specifications, and
calling for a public hearing. The City Council will consider ordering the improvementsfollowing the
public hearing. A supermajority vote is required to order the project.
Background
th
The Farrell-Ferndale area streets are generally bounded by 7Street East on the north, Century
Avenue (TH120) on the east, Conway Avenue on the south, and Carlton Street on the west (see
attached project location map). This project is a part of the approved 2017-2018 Capital Improvement
Plan (CIP). The City Council ordered the preparation of the feasibility study for this project on August
14, 2017.
The proposed project includes approximately 2.3 miles of streets which have an average pavement
condition index (PCI) rating of 32(on a scale of 1 to 100) according to the most recent street rating
survey. These streets have continued to deteriorate over the years and are in need of replacement.
The majority of the project streets have no concrete curb or gutter, with runoff being channeled along
the street edge, further deteriorating the pavement. Area storm sewer is limited, with significant
drainage improvements necessary to control runoff and meet City and Watershed District volume
reduction requirements.
As part of this project,cast iron water mains will need to be replaced due to past break history and that
they are susceptible to future breaks. Additionally, repairs to the sanitary sewer system are also
anticipated. The proposed project will also include a fog seal preventative maintenance treatment and
sanitary sewer main lining. The location for both of these two items will be determined during the
design phase.
The aging and deteriorating condition of roadsshown on the project location map presents an ongoing
maintenance problem for the City of Maplewood Street Department. The condition of the existing
streetsalso represents a decreased level of service for the residents of Maplewood, with the City
receiving numerous complaints from area residents about substandardstreet conditions.
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Staff held aninformational neighborhood meeting on November 17, 2017 at the Maplewood Community
Center. The meeting included a presentation, question and answer session, neighborhood
brainstorming session, and one-on-oneconversations with city staff. Items discussed at thismeeting
included the public improvement process, the construction process, existing conditions within the
project area, proposed improvements, proposed assessments, and an estimated project timeline. Staff
mailed out the invitation to 168property owners. Approximately 60residents attended the meeting.
The majority of the conversation revolved around the potential for sidewalks onall neighborhood
streets. Nearly all residents in attendance were opposed to the proposed sidewalks. Other items noted
by residents at the neighborhood meeting included the need for additional street lighting, concerns
about concrete curb and gutter,and existing drainage issues throughout the project streets.
Following the neighborhood meeting, Staff reviewed the City’s Comprehensive Plan, Parks Master
Plan, and Living Streets policy to see what guidance these documents provided for sidewalks and trails
in the project area. Staff also mapped the location of existing sidewalks and trails in the region along
with those being proposed for the future. After considering all of this information, along with the
feedback heard from residents at the neighborhood meeting, staff created a feasibility sidewalk layout
map. This layout map, along with a letter explaining the new sidewalk layout, was mailed to project
residents on December 29, 2017.
Staff have had a number of conversations via phone and email since the last mailing. The majority of
the discussions surrounded the revised sidewalk layout. In particular, many conversations have been
th
had with residents along 7Street between Century Avenue and the Nature Center. The residents in
th
this area are opposed to concrete curb and gutter and a sidewalk proposed along the north side of 7
Street. The residents in this area submitted a petition in February 2018 in opposition to sidewalks and
concrete curb and gutter, citing concerns such as the potential for increased crime due to encouraging
pedestrian access to the neighborhood, concerns over pedestrian safety along Century Avenue,
concerns over privacy with the proximity of the sidewalk to area homes, and concerns over backing out
of driveways with narrower streets and on street parking.
A neighborhood meeting is scheduled for April 20, 2018 at the Maplewood Community Center. This
meeting is being held to bring residents back up to speed on the proposed project, to take in resident
input, and answer any questions. Additional neighborhood meetings and correspondence are planned
throughout the public improvement process to continue conversations with area residents and to
ensure that everyone affected by the potential project is well informed.
Discussion
The existing public infrastructure for the streets in the project areas generally consists of a bituminous
pavement section, limited storm sewer, sanitary sewer, and water utilities.
The proposed project will include the full reconstruction of the area streets.Full reconstruction of these
streets will include removal and replacement of the existing aggregate base and bituminous. The street
reconstruction will also include sub grade corrections consisting of replacing the sub grade fill material
with a sand sub base, drain tile, and a geo-textile fabric.The project willalso include the installation of
concrete curb and gutter on all project streets.
Major upgrades to the utilities within the project area are proposed as well. These include the full
replacement of the watermain, repairs to the sanitary sewer system, and asignificant expansion of the
drainage system in the area.
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Additional improvements, including sidewalk extensions, bituminous fog sealing, and sanitary sewer
lining have also been included with this project. These improvements are further detailed in the
feasibility report.
The feasibility study found that the proposed project is feasible, necessary, and cost effective from an
engineering standpoint. The Council approved the feasibility study on April 9, 2018.
The Public Hearing is the meeting atwhich the residents have the opportunity to comment on the
proposed improvements. In order to proceed with the project,a super majority vote is needed for
ordering of the improvement after public testimony is receivedat the Public Hearing.
Budget Impact
The total estimated project cost is $6,288,000 andis outlined below:
ESTIMATED PROJECT COST SUMMARY
TOTAL % OF TOTAL
PROPOSED IMPROVEMENTS
AMOUNTPROJECT
STREET AND SIDEWALK IMPROVEMENTS$3,911,00062%
DRAINAGE IMPROVEMENTS$923,00015%
SANITARY SEWER IMPROVMENTS$446,0007%
WATER SYSTEM IMPROVEMENTS$1,008,00016%
TOTAL ESTIMATE OF PROJECT COSTS$6,288,000100%
The estimated costs includes 10% contingencies and 12% overhead, which includes geotechnical,
legal, and fiscal expenses. The feasibility report provides a more detailed construction and project cost
estimate.
Engineering costs associated with designing and overseeing the construction of the improvements are
typically around 12% of the total project cost. Thesecosts will be financed directly through the General
Fund, as opposed to being added to the project cost as was done in the past. Staff is proposing this
method to reduce project costs and keep bonding levels to a minimum, thereby reducing City debt
levels.
The improvements are proposed to be financed through a combination of special assessments to the
benefiting properties, G.O. Improvement Bonds, the Environmental Utility Fund, an I&I grant, W.A.C.
funds, and the St. Paul Water fund. A summary of the estimated financing for the proposed projectis
included on the following page.
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$2,736,00050%
SANITARY SEWER FUND$446,0007%
I & I GRANT$25,0000%
ENVIRONMENTAL UTILITY FUND$923,00015%
SPECIAL BENEFIT ASSESSMENT$1,150,00018%
ST. PAUL WATER$834,00013%
W.A.C. FUND$174,0003%
TOTAL FUNDING$6,288,000100%
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The estimatedproject costs and proposed project funding plan havebeen reviewed by the Finance
Director.
An independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. This information will ultimately be utilized to set the
special benefit assessment amounts for the project area. The rates established in the City’s Special
Assessment Policy were utilizedfor cost recovery estimation purposes and represent the maximum
potential assessment rates for this project.
Residential
o Full Reconstruction Rate= $6,600/unit (Majority of Project Area)
o Partial Reconstruction Rate= $4,950/Unit (Conway Service Drive)
Commercial / Multi-Family
o Commercial /Multi-Family Full Reconstruction Assessment Rate = $132Per Front-Foot
o Commercial /Multi-Family PartialReconstruction Assessment Rate = $99 Per Front-Foot
There are a total of 160assessable residential and multi-familyparcels within the project area.An
additional open house will be held for residents prior to the Assessment Hearing to help answer
questions pertaining to assessments or proposed improvements and processes.
Recommendation
It is recommended that the City Council
a.Hold a Public Hearing
b.Approvethe attached Resolution Ordering the Improvement for Farrell-FerndaleAreaStreet
Improvements, City Project 17-18 (Four affirmative votes are required to approve this resolution).
Attachments
ResolutionOrdering Improvements
FeasibilityExecutive Summary
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RESOLUTION
ORDERING IMPROVEMENT
WHEREAS, pursuant to aresolution of the City Council adopted April 9, 2018,fixed a date for a
council hearing on the proposed street improvements for the Farrell-FerndaleAreaStreet
Improvements, City Project 17-18.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was duly held on April 23, 2018; and the council has heard all persons desiring
to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BEIT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that
the City of Maplewood make improvements to the Farrell-FerndaleArea Street Improvements, City
Project 17-18.
rd
2.Such improvements ordered as proposed in the council resolution adopted on the 23
day of April, 2018.
3.The City Engineer, or his designee, is the designated engineer for this improvement
project and is hereby directed to prepare final plans and specifications as previously directed by the
City Council at the April 9, 2018council meeting.
4.The Finance Director wasauthorized to make the financial transfers necessary for the
preparation of plans and specificationsat the April 9, 2018 council meeting. A budget of $6,288,000
was established at that time. The proposed financing plan shall be implemented and is as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$2,736,00050%
SANITARY SEWER FUND$446,0007%
I & I GRANT$25,0000%
ENVIRONMENTAL UTILITY FUND$923,00015%
SPECIAL BENEFIT ASSESSMENT$1,150,00018%
ST. PAUL WATER$834,00013%
W.A.C. FUND$174,0003%
TOTAL FUNDING$6,288,000100%
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Approved this 23day of April, 2018.
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EXECUTIVE SUMMARY
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MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Ginny Gaynor, Natural Resources Coordinator
DuWayne Konewko, EEDD/Parks and Recreation Director
Steve Love, Director of Public Works
DATE:April 23, 2018
SUBJECT:ConsiderApproval of Revisionsto Emerald Ash Borer Plan
Introduction
In May 2017, the first case of Emerald Ash Borer (EAB) was confirmed in Maplewood. Council
will consider revisions to the 2011 Emerald Ash Borer Plan.
Background
EAB is a wood-boring beetle from eastern Asia that can kill our native ash trees: green ash
(Fraxinus pennsylvanica), white ash (Fraxinus americana), and black ash (Fraxinus nigra).
Mountain ash is not a true ash and is not affected by EAB. EAB has devastated ash trees in
other states, resulting in the loss of all ash trees in some communities.
EABwas found in St. Paul in 2009. The Minnesota Department of Agriculture (MDA) and
Minnesota Department of Natural Resources (DNR) presented workshops the following year to
help citiesprepare EAB Management Plans. Maplewood City Council approved an Emerald Ash
Borer Management Plan in 2011.
In May 2017, the first case of Emerald Ash Borer (EAB) was confirmed in Maplewood at Carver
Elementary School. Later that year, another infested tree was documented north of Maplewood
Mall between County Road D and Highway 694. Inspections in April 2018 identified over 20
sites with EAB. City staff is providing an update on EAB at the April 23 Council Workshop, which
includesinformation on the City’s activities regarding EAB.
Discussion
Council approved an EAB Management Plan in 2011.As EAB has spread in the metro area,
knowledge has increased about detection and management. Staff is proposing revisions to the
2011 EAB ManagementPlan. A draft plan is attached (Attachment 1). In addition, a red-lined
copy showing changes from the 2011 EAB Plan is attached (Attachment 2).
One of the changes in the updated draft is that it no longer emphasizes SLAM – slow ash
mortality. Because EAB is now so widely distributed in the metro area, efforts to slow the spread
are not going to be as effective. The SLAM approach included removing blocks of ash on both
public and private land in neighborhoods with some infested trees. The City may remove public
ash treesbefore they are infested but does not anticipate requiring owners to remove private
ash trees unless they have confirmed EAB or are a hazard tree.
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A key issue for City Council to consider in the updated EAB Management Plan is whether to
allow for insecticide treatment of public ash trees. There are effective insecticides for EAB,
which can save ash trees. The treatments need to be reapplied every two to three years. The
2011 EAB Management Plan did not allow for treating public ash trees.
In November 2017, the Parks and Recreation Commission (PRC) recommended the City not
use insecticides to treat park ash trees. At the November 2017 Environmental and Natural
Resources (ENR) Commission meeting, commissioners made a recommendation to approve
the revisions to the EAB Management Plan, with no use of insecticides on public ash trees.For
both commissions, their concern focused heavily on the potential impacts to other insects. City
staff is supportive of theserecommendations. Some points to consider are outlined below.
Maplewood’s Pollinator Resolution, approved by Council in December 2016, advises “limiting
the use of systemic insecticides on City property including insecticides from the neonicotinoid
family.” Entomologists weigh in on both sides of thedebate on whether or not using insecticides
to treat EAB will negatively impact pollinators. The arborist community generally encourages
some treatment because mature trees provide so many important environmental services. The
pollinator community generally discourages treatment. St. Paul and many other communities
are doing some treatments. Minneapolis is one of the cities that is not treating public ash trees.
Reasons to treat ash trees:
1.Spread out removal costs. Some communities treat selected ash for a few years to
spread the cost of removals over a longer period of time.
2.Enjoy the many benefits (environmental, health, and social) ofmature shade trees for
longer.Losing 21% of our park and boulevard trees over 15-20 years will be a
tremendous impact. If some ash trees were treated the overall canopy impacts could be
greatly reduced.
3.Get a head start on replacement trees. Treating selected trees can buy time to plant a
nearby tree and let it grow for 10-15 yearsbefore removing a mature ash. This serves
not only aesthetic needs but helps maintain shade or screening.
Concerns with treating ash trees:
1.Financial. Treatments must be repeated every two to three years for the life of the tree.
Money is being spent to keep a tree alive that will eventually be removed. Many argue
you may as well start now with a new tree. Note, however, this does not take into
account a monetary value for the environmental services a mature tree provides.
2.Environmental impacts. The insecticides used for EAB do not target justEAB – they can
kill both harmful and beneficial insects. Some argue that ash trees are wind pollinated so
do not attract pollinators with nectar or pollen. But any insect that feeds on the leaves,
bark, or flowers of a treated ash tree could potentially be impacted.
a.One of the insecticides used, imidacloprid, is a neonicotinoid – a class of
insecticides that havebeen documented to be especially detrimental to
pollinators. Many cities no longer use this insecticide to treat ash.
b.Insecticides may leach intogroundwater and end up in surface water where they
have negative impacts on aquatic organisms. With the trunk injection method,
this risk is diminished.
c.During development of the 2011 EAB Plan, former ENR Commissioner Yingling
prepared a summary document to assist commissioners in understanding the
impacts of chemical treatment. A memo issued by the ENR Commission in 2011
included a summary of that data and is attached (Attachment 3).
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Recommendation
Staff recommends Council approves the revised EAB Management Plan.
Attachments
1.Proposed Revisions to 2011EAB Management Plan
2.Redline Version of Proposed Revision
3.2001 Memo from ENR Commission on Insecticides
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Emerald Ash Borer Management Plan
City of Maplewood, Minnesota
April 23, 2018
I.Purpose
The purpose of this management plan is to address and plan for the spread of Emerald Ash Borer (EAB)
in Maplewood’s urban forest. It is anticipated that all ash trees that are not treated will die. The goal
of this plan is to manage the emerald ash borer invasion through education, inspection, and strategic
management. By defining and beginning management now we hope to lessen disruption to our urban
forest, stretch the management costs associated with EAB over a longer period of time, and create an
atmosphere of EAB awareness and readiness.
II.Applicability
This plan is applicable to all public land in Maplewood and all private properties where EAB may
negatively impact public areas or generally threaten the overall health of Maplewood’s urban forest.
III.Administration
Maplewood’s Parks and Recreation and Public Works Departments are responsible for implementing
this program. The City Forester and the Natural Resources Coordinator provide direction and
coordination.
IV.EAB Background
Emerald Ash Borer (EAB) is a non-native beetle that causes widespread decline and death of ash trees.
The larval stage of EAB feeds on the tissue between the bark and the sapwood, disrupting the
transport of nutrients and water in the trees. If infestation is high enough in an individual tree, the
damage will be severe enough to kill the tree. EAB has destroyed millions of ash trees in other states.
V.EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota and in St. Paul. Since then it has spread throughout the
Twin Cities. The population is slow to build in the first few years but after year seven or eight it
dramatically increases. This scenario seems to be playing out in St. Paul. In May 2017, Maplewood’s
first case of emerald ash borer was identified at Carver Elementary School.
VI.EAB Management Strategies
When EAB was first found in Minnesota, state agencies advocated an approach that focuses on
slowing ash tree mortality -- SLAM (Slow Ash Mortality). It involved a combination of monitoring for
EAB, preemptive removal of ash trees, insecticide treatment, and biological control. These strategies
are still used, but due to the wide-spread nature of the infestation, removal of ash trees before they
are infested is now done mostly to spread out costs of removal, not to slow the spread.
VII.Tree Inventory
Maplewood completed a City tree inventory in 2011. This included boulevard trees and trees in
manicured areas of City parks. The inventory is a snapshot in time and the data has not been updated.
In 2017, the City transferred the inventory to its Cartegraph asset management software. This will
enable the City to better track tree trimming, removals, and planting.
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Of the 9261 city treesin the 2011 inventory, 2037 or 21% are ash. It is difficult to estimate the number
of ash in our natural areas or on private land. Each tree in the inventory received a condition code.
This can be helpful in determining which ash to remove.
VI – 2 EAB Management: Inspection, Detection, and Monitoring
The goal of detection is to find infestations as early as possible. Once an infestation center is found,
we need to determine outer boundaries of the infestation. The following people may be involved in
detection.
1.City Forester. Maplewood contracts a part-time forester to inspect properties for oak wilt. The
forester’s contract should be expanded to include EAB detection and inspection. In addition, the
City Forester should be the person responsible for delineating the infestation boundaries.
2.City Staff. City staff need to be key players in detecting EAB. It is recommended that Maplewood
Nature Center staff and Parks and Public Works crew members undergo EAB training so they can
help monitor the ash trees in the areas where they work. In addition, it is recommended that EAB
training be provided for all employees interested in learning about the insect and its threat.
3.Residents. Residents will often be first to detect EAB on private lands. If they have a tree with
suspected EAB, they are encouraged to review EAB information online and report it to the Public
Works Department. The City responds to all calls and will do a site check if the tree sounds like it
has EAB signs or symptoms.
4.Arrest-The-Pest-Hotline. The state maintains an Arrest-the-pest-hotline. Citizens can call the
hotline to report a suspected incidence of EAB.
5.Minnesota Forest Pest First Detector Network. The first detector network is the state’s early
warning system for invasive tree pests. First detectors can help verify the presence of EAB.
6.Minnesota Tree Care Advisors. The tree care advisor program is a network of trained, community-
based volunteers who promote urban and community forestry to all residents of Minnesota. This
program is run by the University of Minnesota’s Department of Forestry.
7.Citizen-monitoring program. Some Maplewood residents have expressed interest in learning
more about Emerald Ash Borer and its potential impact on the City and the landscapes around
their homes. The City should encourage interested residents to participate in the Forest Pest First
Detector program or the Minnesota Tree Care Advisor program so they can help the City watch for
EAB. The City should consider paying the tuition for residents in these programs if they commit to
volunteering hours for inspecting sites in the City for EAB.
VI – 3 EAB Management: Tree Removal
When ash trees die or decline they become hazards near boulevards, buildings, and play areas. Most
dead trees and hazard trees will need to be removed. Strategic removal of trees before they die,
whether they are infested or not, should also be a part of the City’s EAB management strategy.
Strategic removal helps spread out removal and replanting costs and may help slow the spread of EAB.
The City should use four removal strategies:
1.Remove trees that die. Some trees may not be detected early in the infestation process so they
will be removed when they die. On boulevards and in landscaped area of parks, all dead ash trees
should be removed. In natural areas, it will not be feasible to remove all dead ash trees and
deadfall should be addressed ona site-by-site basis. On private sites, owners should remove dead
trees that are hazardous to people or structures.
2.Remove trees that are infested. A good detection program must be in place to use this removal
strategy. Typically infestation centers are not detected for 3-5 years after insects arrive due to
subtleties of initial signs in the tree. When an infested tree is identified, surrounding trees will
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need to be surveyed to determine the extent of infestation and the number of trees that will need
to be removed.
3.Remove trees preemptively based on health or poor location. Selective removal of public ash
trees based on health condition should be a part of the City’s EAB strategy. The City began
removals in December 2017 based on trees that were listed in poor condition in the 2011 survey.
In addition, ash trees interfering with utilities or that are poorly located should be considered a
priority for removal.
If several trees will be removed preemptively from a park or a neighborhood, the full site impacts
should be considered prior to removal.
4.Remove trees preemptively in an area. Preemptive removal by neighborhood may be necessary
to spread out removal costs. Priorities would be areas:
a.Near an existing infestation.
b.In conjunction with a public works project if the health of ash trees on a street would be
negatively impacted by the project and make them more susceptible to EAB.
c.In conjunction with adjacent cities or regional strategies to manage EAB.
VI – 4 EAB Management: Pesticide Treatment
Insecticides are available for managing EAB. When timed appropriately, these treatments can create a
toxic environment for the Emerald Ash Borer, killing dispersing adults as well as eggs and larvae. High-
value ash trees can be protected from EAB with consistent treatments over time. There are two
primary methods of pesticide application for EAB: soil drenching and trunk injection. In soil drenching,
the insecticide is applied to the soil under the tree canopy and the tree roots take it in. In trunk
injection, a hole is drilled into the tree trunk and the chemical is injected into the tissues under the
bark. With either method, the chemical is dispersed throughout the tree. Emerald ash borers (and
other insects) feeding on the tree ingest the chemical and are killed.
The City has determined that it will not permit the use of pesticides to control Emerald Ash Borer on
City land, including the right-of-way, due to negative environmental and health impacts. Appendix A
contains a 2011 memo and documentation from Maplewood’s Environmental and Natural Resources
Commission regarding the impacts of EAB insecticides.
The City shall encourage property owners to carefully evaluate environmental impacts before using
pesticides to treat EAB on private property. Owners that decide to use EAB pesticides are urged to use
trunk injection rather than soil drenching, which will help reduce pesticide drift and reduce impacts to
groundwater and surface water.
VI-5 EAB Management: Biological Control
The Minnesota Department of Agriculture (MDA) considers biological control the best option for cost-
effective, management of EAB on the forest landscape level. Beginning in 2010, the MDA released
wasps that kill EAB eggs or larvae into selected forested sites with EAB. These releases are being
monitored to determine their efficacy. If biological control for EAB proves effective, the City should
coordinate with the MDA for the release of these biocontrol agents in Maplewood forests.
VI – 6 EAB Management: Wood Disposal and Utilization
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EAB can spread through transportation of ash wood—in logs, tree waste, chips or firewood.
Restricting the movement of ash wood can help slow the spread of EAB. The Twin Cities area is under
a quarantine which prohibits movement of ash trees and firewood from deciduous trees out of the
metro. Businesses that need to move the restricted items across the quarantine lines may apply for a
Compliance Agreement from the state that indicates how they will treat the regulated articles to
mitigate the spread of EAB.
If large numbers of ash die, it is essential to look for ways to dispose of or utilize ash wood.
Information continues to be published on potential markets for urban wood utilization. Possible uses
for ash wood include fuel (biomass energy chips), mulch, pulpwood, and sawlogs. The City should
identify local options for disposal and wood utilization. In addition, the City should seek partnerships
with nearby cities for disposal and utilization.
VI – 7 EAB Management: Replanting
The loss of ash in our urban forest will have a visual and ecological impact. It is recommended that at
least one tree be planted for every tree removed or lost to EAB. Increased diversity should be a key
element in our replanting program. There are different models for boulevard tree diversity. For
example, Dave Hanson from the University of Minnesota promotes the 10-20-30 rule: plant no more
than 10% of any species, 20% of any genus, and 30% of any family. Prior to moving forward with
replanting, the City should develop a Tree Master Plan that sets goals for our urban forest, ensures
diversity of tree species within neighborhoods, identifies appropriate tree species, and addresses
planting and care guidelines.
Maplewood’s Tree Rebate program provides a cost-share match for residents to plant trees on private
land. It is recommended that the City continue funding this program and, if needed, adjust the
program so it supports residents in replanting after ash removal.
VII Education and Outreach
Education and outreach are essential components of the EAB Management Plan. The City shall
provide an EAB education and outreach program that:
1.Educates residents so they understand the threats of EAB, know what to look for, know what to do
when they find EAB or a declining ash tree, understand replanting and care of trees, and can make
informed decisions for ash trees on their property.
2.Educates parks and public works staff so they can recognize signs and symptoms of EAB
infestation.
3.Uses diverse forums for education including: public programs, website, articles in Citypublications,
handouts, public service announcements, etc.
4.Provides advance notification to a neighborhood or homeowner of ash tree management that will
occur in their area.
5.Provides educational and other support to residents that wish to form neighborhood groups to
detect and manage EAB in their neighborhood.
6.Develops a partnership with groups such as Tree Care Advisors.
VIII Ordinance and Policy
The City ordinance regarding trees was updated in 2016. It does not single out EAB, but it provides for
the City to condemn trees with any epidemic shade tree pests, which includes EAB.
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IX Licensing/permitting
As part of EAB management, the City should review requirements for tree contractors licensed in the
City and determine whether revisions are necessary.
X Funding
Funding will be needed to implement the EAB management plan. Estimates for tree removal and
replanting vary greatly from $500/tree to $900/tree. For the 2037 ash trees in the inventory, this
would require $1,018,500 – $1,833,300. Primary costs include increased hours for detection,
inspection, outreach, and funds for removal, stump grinding and replanting. Potential funding sources
include:
1.Grants. Currently, there is no grant funding dedicated to assisting communities in Minnesota to
manage EAB.
2.General levy or CIP. The City will need to allocate general operating funds and/or Capital
Improvement Project funds for EAB management.
3.City’s tree fund. The City’s tree fund could be used to update the tree inventory and for some tree
planting. But this funding will not go far, and its purpose is not to control tree disease and pests.
4.Tree donations. The funding package should also consider a tree donation program. Currently,
Friends of the Parks and Trails (St. Paul and Ramsey County) has tree donation and Tribute Tree
programs that serve cities in Ramsey County, including Maplewood. Publicizing these programs, or
creating our own donation program, will help provide plant material and funds for planting trees
at parks.
XI Summary of Actions Needed
1.Develop details for removal and replanting each year.
2.Develop strategies for disposal or utilization of ash.
3.Provide education and outreach for residents each year.
4.Educate staff in parks and public works to recognize EAB.
5.Implement a program for volunteers to help detect EAB in Maplewood.
6.Develop a Tree Master Plan that includes goals for street and park trees, guidelines for species
diversity, lists of appropriate species, guidelines for planting and care.
7.Secure funding for EAB management.
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Formatted: Top: 0.8", Bottom: 0.6"
Emerald Ash Borer Management Plan
City of Maplewood, Minnesota
May 3, 2011
April 23, 2018
I.Purpose
The purpose of this management plan is to address and plan for the eventual invasionspread of
Emerald Ash Borer (EAB) into Maplewoodin Maplewood’s urban forests.forest. It is anticipated that all
ash trees that are not treated will die. The goal of this plan is to slowmanage the spread of the
infestationemerald ash borer invasion through education, inspection, and strategic management. By
defining and beginning management now we hope to lessen disruption to our urban forest, stretch the
management costs associated with EAB over a longer period of time, and create an atmosphere of EAB
awareness to detect an infestation as early as possibleand readiness.
II.Applicability
This plan is applicable to all public land in Maplewood and all private properties where EAB may
negatively impact public areas or generally threaten the overall health of Maplewood’s urban forest.
III.Administration
Maplewood’s Parks and Recreation and Public Works Departments are responsible for implementing
this program. The City Forester and the Natural Resources Coordinator will be responsible for
implementing this program, with support from Parks and Recreation Department and Public Works
Departmentprovide direction and coordination.
IV.EAB Background
Emerald Ash Borer (EAB) is a non-native beetle that causes widespread decline and death of ash trees.
The larval stage of EAB feeds on the tissue between the bark and the sapwood, disrupting the
transport of nutrients and water in the trees. If infestation is high enough in an individual tree, the
damage will be severe enough to kill the tree. EAB has destroyed millions of ash trees in other states.
(See Appendices A, B, and C for more information.)
V.EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota and in St. Paul. The infestation in St. Paul was in the St.
Anthony area and on the University of Minnesota St. Paul Campus. Subsequently EAB was found in
Minneapolis, in the Tower Hill and Prospect Park areas. The metro infestations are about 1 mile apart.
The Minnesota Department of Agriculture (MDA), Minnesota Department of Natural Resources and
University of Minnesota have helped coordinate the response to the infestation and education. In St.
Paul this included ash tree removal in the infested areas as well as preemptive removal of ash in
selected neighborhoods. In 2010, the MDA released biological control agents (three species of wasps)
at the site of the southern MN infestation. The MDA plans to do a release in the metro area in 2011.
In 2009, EAB was found in southern Minnesota and in St. Paul. Since then it has spread throughout the
Twin Cities. The population is slow to build in the first few years but after year seven or eight it
dramatically increases. This scenario seems to being playing out in St. Paul. In May 2017,
Maplewood’s first case of emerald ash borer was identified at Carver Elementary School.
VI.EAB Management Strategies
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When EAB was first found in Minnesota, it was believed that we would eventually lose all ash trees in
Minnesota. But EAB may spread differently in Minnesota than it has in other states, since it appears
that we have found it relatively early in the infestation. SLAM (Slow Ash Mortality) isstate agencies
advocated an approach to EAB that focuses on slowing ash tree mortality through integrated
management strategies.-- SLAM (Slow Ash Mortality). It may involveinvolved a combination of
monitoring for EAB, preemptive removal of ash trees, insecticide treatment, and biological control.
Slowing the spread of EAB and slowing ash tree mortality enables us to spread management costs over
a longer time period. In addition, with biological control now a possibility, the outlook for ash in
Minnesota could be different than initially predictedThese strategies are still used but due to the wide-
spread nature of the infestation removal of ash trees before they are infested is now done mostly to
spread out costs of removal, not to slow the spread.
VII.VI – 1 EAB Management: Tree Inventory
Formatted: List Paragraph, Numbered + Level: 1 +
A tree inventory is the foundation of an EAB plan and provides the baseline data for a city’s urban Numbering Style: I, II, III, … + Start at: 1 + Alignment:
Left + Aligned at: 0" + Indent at: 0.5"
forestry program. The data can also be used to track management of individual trees, similar to the
way a city tracks infrastructure maintenance (ex: storm sewer structures).
In 2010, Maplewood hired S&S Tree Specialists to conduct a complete inventory for park (not
preserve) trees including location, species, diameter, and health. Only manicured areas of parks were
inventoried. Maplewood parks have 2507 trees, 484 of which are ash (19.3%). In 2010, staff
inventoried a sampling of boulevard trees. The protocol being used requires we inventory a minimum
of 2000 boulevard trees in order to estimate how many trees we have on boulevards. This sampling
will be completed in 2011.
The boulevard sampling and the complete park tree inventory provide data that enables us to
understand the potential financial, aesthetic, and ecological impacts of EAB in Maplewood. But a
complete boulevard tree inventory, with information on the health of each tree, is required for the city
to strategically target individual trees for treatment or removal, and to make planting decisions that
ensure tree diversity.
It is strongly recommended that the city hire a contractor to do a complete inventory of boulevard
trees. In addition, it is recommended that staff conduct informal inventories on a few natural areas in
the city to obtain some basic information about the ash population in forested areas.
Maplewood completed a City tree inventory in 2011. This included boulevard trees and trees in
manicured areas of City parks. The inventory is a snapshot in time and the data has not been updated.
In 2017, the City transferred the inventory to its Cartegraph asset management software. This will
enable the City to better track tree trimming, removals, and planting.
Of the 9261 city trees in the 2011 inventory, 2037 or 21% are ash. It is difficult to estimate the number
of ash in our natural areas or on private land. Each tree in the inventory received a condition code.
This can be helpful in determining which ash to remove.
VI – 2 EAB Management: Inspection, Detection, and Monitoring
The goal of detection is to find infestations as early as possible. Once an infestation center is found,
we need to determine the duration and outer boundaries of the infestation. ManyThe following
people shouldmay be involved in detection.
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1.City Forester. Maplewood contracts a part-time forester to inspect properties for oak wilt and
Dutch Elm Disease.. The forester’s contract should be expanded to include EAB detection and
inspection. In addition, the City Forester should be the person responsible for delineating the
infestation boundaries.
2.City Staff. City staff need to be key players in detecting EAB. It is recommended that Maplewood
Nature Center staff at the nature center and parksParks and public worksPublic Works crew
members undergo EAB training so they can help monitor the ash trees in the areas where they
work. In addition, it is recommended that EAB training be provided for all employees interested in
learning about the insect and its threat.
3.Residents and the Maplewood Tree Hotline.. Residents will often be first to detect EAB on private
lands. If they have a tree with suspected EAB, they are encouraged to review EAB information
online and/or call report it to the Maplewood Tree Hotline.Public Works Department. The city
foresterCity responds to all calls and doeswill do a site check if he can’t rule outthe tree sounds like
it has EAB during the phone conversation. signs or symptoms.
4.Arrest-The-Pest-Hotline. The state maintains an Arrest-the-pest-hotline. Citizens can call the
hotline to report a suspected incidence of EAB.
5.Minnesota Forest Pest First Detector Network. The first detector network is the state’s early
warning system for invasive tree pests. First detectors can help verify the presence of EAB.
6.Minnesota Tree Care Advisors. The tree care advisor program is a network of trained, community-
based volunteers who promote urban and community forestry to all residents of Minnesota. This
program is run by the University of Minnesota’s Department of Forestry.
7.Citizen-monitoring program. Some Maplewood residents have expressed interest in learning
more about Emerald Ash Borer and its potential impact to the cityCity and the landscapes around
their homes. The cityCity should encourage interested residents to participate in the Forest Pest
First Detector program or the Minnesota Tree Care Advisor program so they can help the cityCity
watch for EAB. The cityCity should consider paying the tuition for residents in these programs if
they commit to volunteering hours for inspecting sites in the cityCity for EAB.
8.Purple Traps. In 2010, the Minnesota Department of Agriculture set purple traps throughout the
state, including in Maplewood. The purpose of the traps is to help the MDA better determine the
extent of the EAB infestation. The city should continue working with the MDA to have these traps
set in Maplewood.
VI – 3 EAB Management -- Tree Removal
When ash trees die or decline they become hazards near boulevards, buildings, and play areas. Most
dead trees and hazard trees will need to be removed. But strategic removal of trees before they die,
whether they are infested or not, should also be a part of the city’sCity’s EAB management strategy.
Strategic removal helps spread out removal and replanting costs and may help slow the spread of EAB.
The cityCity should use four removal strategies:
1.Remove trees that die. Some trees may not be detected early in the infestation process so they
will be removed when they die. On boulevards and in landscaped area of parks, all dead ash trees
should be removed. In natural areas, it will not be feasible to remove all dead ash trees and
deadfall should be addressed on a site-by-site basis. On private sites, owners should remove dead
trees that are hazardous to people or structures.
2.Remove trees that are infested. A good detection program must be in place to use this removal
strategy. Typically infestation centers are not detected for 3-5 years after insects arrive due to
subtleties of initial signs in the tree. When an infested tree is identified, surrounding trees will
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need to be surveyed to determine the extent of infestation and the number of trees that will need
to be removed. The city should consult with the MDA when infestations are initially identified.
2.Remove trees preemptively based on health. or poor location. Selective removal of public ash
trees based on health condition should be a part of the city’sCity’s EAB strategy. In order to use
this strategy the city will have to complete a boulevard tree inventory, including health
information for each tree. The city has this data for park trees. The ash trees City is beginning
removals in December 2017 based on trees that would be considered for removal include:
b.Unhealthy trees—inventoried trees that have awere listed in poor condition rating of four
or less (out of ten).
c.Trees that are unsafe due to poor health or structure and are located where they are likely
to damage people and/or property (hazard trees).
d.Trees that are in conflictin the 2011 survey. In addition, ash trees interfering with utilities.
e.3.Trees or that are poorly located and/or require excessive maintenanceshould be considered a
Formatted
priority for removal.
If several trees will be removed preemptively from a park or a neighborhood, the full site impacts
should be considered prior to removal.
3.4.Remove trees preemptively in an area. Preemptive removal by area may be appropriate in
situations such asneighborhood may be necessary to spread our removal costs. Priorities would
be areas:
a.When a large population of ash trees is nearNear an existing infestation and there are a
significant number of trees in poor condition.
b.In conjunction with a public works project if the health of ash trees on a street would be
negatively impacted by the project and make them more susceptible to EAB.
c.In conjunction with adjacent cities or regional strategies to manage EAB.
Formatted: Default
A priority removal list should be developed and revised regularly. In targeting trees for removal, the
following should also be considered:
Proximity of ash tree removals to current infestation centers and their anticipated spread.
1.The number of trees in poor condition that are located near each other.
1.Spreading out removal costs over several years.
VI – 4 EAB Management: Pesticide Treatment
Insecticides are available for managing EAB. When timed appropriately, these treatments can create a
toxic environment for the Emerald Ash Borer, killing dispersing adults as well as eggs and larvae. High
value ash trees can be preservedprotected from EAB with consistent treatments over time. There are
two primary methods of pesticide application for EAB: soil drenching and trunk injection. In soil
drenching, the insecticide is applied to the soil under the tree canopy and the tree roots take it in. In
trunk injection, a hole is drilled into the tree trunk and the chemical is injected into the tissues under
the bark. With either method, the chemical is dispersed throughout the tree. Emerald ash borers (and
other insects) feeding on the tree ingest the chemical and are killed.
The cityCity has determined that it will not permit the use of pesticides to control Emerald Ash Borer
on cityCity land, including the right-of-way, due to negative environmental and health impacts.
Appendix C includes references on EAB insecticides. Appendix DA contains a 2011 memo and
documentation from Maplewood’s Environmental and Natural Resources Commission regarding the
impacts of EAB insecticides.
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The cityCity shall encourage property owners to carefully evaluate environmental impacts before using
pesticides to treat EAB on private property. Owners that decide to use EAB pesticides are urged to use
trunk injection rather than soil drenching, which will help reduce pesticide drift and reduce impacts to
groundwater and surface water.
VI-5 EAB Management: Biological Control
The Minnesota Department of Agriculture (MDA) considers biological control the best option offor
cost-effective, long-term management of EAB. In on the forest landscape level. Beginning in 2010, the
MDA released wasps that kill EAB eggs or larvae in Houston County, in southeast Minnesota. This
release will beinto selected forested sites with EAB. These releases are being monitored to determine
itstheir efficacy. The MDA plans to do a release in spring 2011 near the infestation in Minneapolis and
St. Paul. Appendix E contains information on biological control for EAB. If biological control for EAB
proves effective, the cityCity should coordinate with the MDA for release of these biocontrol agents in
Maplewood forests.
VI – 6 EAB Management: Wood Disposal and Utilization
EAB can spread through transportation of ash wood—in logs, tree waste, chips or fire wood.
Restricting the movement of ash wood can help slow the spread of EAB. Ramsey County and selected
counties in Minnesota areThe Twin Cities area is under an asha quarantine which prohibits movement
of ash out of the county. The quarantine restricts movement of trees and firewood of allfrom
deciduous species.trees out of the metro. Businesses that need to move the restricted items across
county the quarantine lines may apply for a Compliance Agreement from the state that indicates how
they will treat the regulated articles to mitigate the spread of EAB.
If large numbers of ash die, it is essential to look for ways to dispose of or utilize ash wood.
Information continues to be published on potential markets for urban wood utilization. Possible uses
for ash wood include fuel (biomass energy chips), mulch, pulpwood, and sawlogs. The cityCity should
identify local options for disposal and wood utilization. In addition, the cityCity should seek
partnerships with nearby cities for disposal and utilization.
VI – 7 EAB Management: Replanting
The loss of ash in our urban forest will have a visual and ecological impact. It is recommended that at
least one tree be planted for every tree removed or lost to EAB. Increased diversity should be a key
element in our replanting program. There are different models for boulevard tree diversity. For
example, Dave Hanson from the University of Minnesota promotes the 10-20-30 rule: plant no more
than 10% of any species, 20% of any genus, and 30% of any family. Prior to moving forward with
replanting, the cityCity should develop a Tree Master Plan that sets goals for our urban forest, ensures
diversity of tree species within neighborhoods, identifies appropriate tree species, and addresses
planting and care guidelines.
Maplewood’s Tree Rebate program provides a cost-share match for residents to plant trees on private
land. It is recommended that the cityCity continue funding this program and, if needed, adjust the
program so it supports residents in replanting after ash removal.
VII Education and Outreach
Education and outreach are essential components of the EAB Management Plan. The cityCity shall
developprovide an EAB education and outreach program that:
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1.Educates residents so they understand the threats of EAB, know what to look for, know what to do
when they find EAB or a declining ash tree, understand replanting and care of trees, and can make
informed decisions for ash trees on their property.
2.Educates parks and public works staff so they can recognize signs and symptoms of EAB
infestation.
3.Uses diverse forums for education including: public programs, website, articles in cityCity
publications, handouts, public service announcements, etc.
4.Provides advance notification to a neighborhood or homeowner of ash tree management that will
occur in their area.
5.Provides educational and other support to residents that wish to form neighborhood groups to
detect and manage EAB in their neighborhood.
6.Develops partnership with groups such as Tree Care Advisors.
VIII Ordinance and Policy
The City code should be reviewed and revised to account for EAB. Two sections of code in particular
may need revision:
1.Section 38, Article I. This section prohibits planting in the public right-of-way. If we have major
losses of boulevard trees our ordinance should allow for and encourage replacement. Staff and
Community Design Review Board should review this policy and make recommendations to council.
2.Section 38, Article II. This section covers the city’s tree disease inspection program. regarding
Formatted: Indent: Left: 0.5", No bullets or numbering
trees was updated in 2016. It allows the city to control and eliminate Dutch elm disease fungus and
elm bark beetles and “otherdoes not single out EAB, but it provides for the City to condemn trees with
any epidemic diseases of shade trees.” It states that the city may enter properties to inspect for
epidemic tree diseases. Property owners are required to abate trees that are declared a nuisance.
This ordinance shall be revised to include emerald ash borer as a tree pest. In addition, guidelines shall
be developed to identify appropriate abatement actions. For example, in the early stages oftree pests,
which includes EAB infestation in Maplewood, the city may need to require that homeowners remove
infested ash to help slow the spread. But, once EAB is widespread in the city, it may become
impractical to require removal of all infested trees.
Formatted: Indent: Left: 0"
In addition, the city should develop a Street Tree Master Plan and policy that addresses:
1.Goals for street trees;
2.Guidelines and design templates for species diversity;
3.List of appropriate species;
4.Guidelines for planting and care.
IX LicencingLicensing/permitting
As part of EAB management, the cityCity should review requirements for tree contractors licensed in
the cityCity and determine whether revisions are necessary.
X Funding
Funding will be needed to implement the EAB management plan. Primary costsEstimates for tree
removal and replanting vary greatly from $500/tree to $900/tree. For the 2037 ash trees in the
inventory, this would require $1,018,500 – $1,833,300. Primary costs include increased hours for
detection, inspection, outreach and funds for removal, stump grinding, and replanting. Potential
funding sources include:
1.Boulevard tree inventory (estimate: $25,000-$32,000);
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2.City forester – increased hours for detection and inspection. Maplewood’s city forester is
contracted for 150-170 hours per year, primarily to inspect public and private properties for oak
wilt and Dutch Elm disease. We will need a significant increase in forester hours once EAB is found
in Maplewood.
3.Tree removal (staff or contractors);
4.Pesticide treatment of selected trees, if approved as part of the EAB plan (staff or contractors);
5.Education and public outreach (staff and city forester);
6.Replanting (staff, contractors, volunteers).
Estimated cost for removal and replanting ash trees at Maplewood parks is $193,600 to $290,400.
This is based on 484 ash trees, with removal costs of $200-$250 per tree and replanting costs of $200
to $350 per tree. While smaller trees establish well and catch up in size to larger trees in a few years,
it is thought that planting larger trees on boulevards and in public places helps reduce vandalism and
accidental injury of trees. When the sampling inventory of boulevard trees is completed in 2011, we
will be able estimate removal and replanting costs for boulevard trees.
Maplewood will need to secure funding for EAB management.
Formatted: Indent: Left: 0", First line: 0"
1.Grants. Currently there is no long-term grant funding dedicated to assisting communities in
Minnesota to manage EAB. An initial round of grants was available for EAB planning and
management. Maplewood will need to stay informed on grant opportunities. To be competitive,
it will be helpful to strengthen the city’s urban forestry program. Having an EAB plan, a tree
inventory, and a street tree policy will all be looked at in a positive light.
2.General levy or feesCIP. The cityCity will likely need to use someallocate general operating funds
for EAB management and may need to consider additional fees. St. Paul proposed a 2% surcharge
on right-of-way rates dedicated to EAB management. and/or Capital Improvement Project funds
for EAB management.
3.City’s tree fund. The city’sCity’s tree fund could be used to completeupdate the boulevard tree
inventory and for some tree planting. But this funding will not go far, and its purpose is not to
control tree disease and pests.
4.Tree donations. The funding package should also consider a tree donation program. Currently
Friends of the Parks and Trails (St. Paul and Ramsey County) has tree donation and Tribute Tree
programs that serve cities in Ramsey County, including Maplewood. Publicizing these programs, or
creating our own donation program, will help provide plant material and funds for planting trees
at parks.
XI Summary of Actions Needed
1.Conduct inventory of boulevard trees.
2.1.Develop details for strategic removal and re-evaluate the plan frequentlyreplanting each year.
3.2.Develop strategies for disposal or utilization of ash.
4.3.Develop and provide educationalProvide education and outreach materials for residents each
year.
5.4.Educate staff in parks and public works to recognize EAB.
6.5.Implement program for volunteers to help detect EAB in Maplewood.
7.Review and revise tree disease ordinance to include EAB as a forest pest that should be
controlled on private land.
8.6.Develop a Tree Master Plan that includes goals for street and park trees, guidelines for species
diversity, lists of appropriate species, guidelines for planting and care.
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9.7.Secure funding for EAB management.
Appendices:
A.Pest Alert – Emerald Ash Borer
B.Do I Have EAB?
C.EAB References
D.Pesticide Impacts
E.Biological Control for EAB
F.What are other metro communities doing to manage EAB?
Formatted: Font color: Black
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4/18/11 Memo from Environmental and Natural Resources Commission
To: Maplewood City Council
From: Maplewood Environmental and Natural Resources Commission
Date: April 18, 2011
Re: Concerns regarding use of chemical treatment to address potential Emerald Ash Borer infestations.
At its March 2011 meeting, the Maplewood Environmental and Natural Resources Commission passed a
resolution strongly urging the City Council not to allow the use of chemical treatments on ash trees owned by
the city as part of its Emerald Ash Borer (EAB) strategy. This decision was based on several lines of reasoning:
1.Such treatments, once begun, must continue for the life of the tree, at potentially considerable
expense to the city.
2.Damage to the trees as a result of injecting the chemicals (the environmentally “preferred” approach)
is likely to reduce the life of the trees anyway.
3.Financial resources used for treatment would be better spent in mitigation strategies, such as thinning
of ash trees on city property and boulevards to reduce the overall coverage of this species (thereby
making the larger forest “less attractive” for EAB) and pre-emptive replacement with other tree
species.
4.Chemical treatments may postpone, but ultimately likely will not prevent the loss of many ash trees;
but chemical treatments come with potentially high environmental costs.
It is these environmental costs that we have outlined in greater detail for you below (and describe in even
greater detail with supporting documentation in the attached document). The two most likely chemicals to be
used against EAB are imidacloprid (IM) and emamectin benzoate (EB). Both of these chemicals are highly toxic
to various beneficial insects and have known and potential environmental consequences that, in our opinion,
make them undesirable for use in our city:
Imidacloprid (IM)
1.IM is extremely toxic to honeybees and high concentrations of IM are found by researchers in sap,
pollen, and nectar of treated plants. Short-term exposure to as little as 5 nanograms (one-billionth of a
gram) results in 50% mortality among honeybees.
2.While pollination by bees is not important for ash trees, in the upper Midwest the pollen from ash
trees constitute nearly 40% of bees’ pollen source in April, when other sources are not yet available.
3.Studies linking IM to collapse of honeybee populations in Europe has led Italy, France and Germany to
ban it and the EU to schedule it’s phasing out.
4.IM is also very toxic to beneficial predator insects such as ladybird beetles and lacewings, to aquatic
insects such as mayflies and caddisflies, and to earthworms.
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5.Studies suggest IM’s use in trees may actually promote infestations by unwanted insects, such as
spider mites. These studies indicate such infestations are due not only to the elimination of beneficial
insects that prey on the mites, but also as a result of the chemicals causing greater egg production by
the mites themselves.
6.Leaves from systemically treated ash and maple trees were found to inhibit feeding of decomposer
organisms, such as earthworms and aquatic invertebrates.
7.IM is highly soluble so it is found in runoff from agricultural fields, in streams, and groundwater
throughout North America.
8.At concentrations found in the environment, aquatic insect communities show reduced populations
and biodiversity.
9.Once applied to a tree, either by soil drench or injection, IM is quickly detectable in leaves, sap, and
pollen, where non-target species may be exposed to significant concentrations.
10.The breakdown products, or metabolites of IM, are often more toxic than IM itself.
Emamectin benzoate (EB)
1.EB is extremely toxic to butterflies and moths and does not distinguish between “good” and “bad”
species. Studies have shown it is 20- to 64,000-times more toxic to butterfly and moth catepillars than
other pesticides used on the same crops as EB.
2.EB is used in agriculture as a topical (spray) treatment on a variety of crops because it has been found
to be relatively less toxic to non-target insects than other pesticides (other than moths and
butterflies). However, when sprayed onto plants, EB degrades rapidly in sunlight limiting exposure of
non-target species. No studies were found evaluating EBs toxicity as a systemic pesticide, so it is not
known what kind of exposures or affects would be experienced by non-target species when EB is used
in this manner.
3.EB is also used to kill parasitic sea lice in fish farms. Studies indicate it may act as an endocrine
disruptor, causing early induction of molting in lobsters and other crustaceans. Would the same be
true in crawfish? There is no information.
4.EB appears to be moderately toxic to freshwater fish such as bluegill, trout and fathead minnow.
5.EB is very toxic to marine copepods, but there is no information regarding how it would affect
freshwater invertebrates.
6.EB tends to bind to soil or sediment particles, making it less likely to leach to groundwater, but also
making it very persistent in soil. Also, runoff carrying soil particles could carry EB to surface waters.
7.The biggest concern is the lack of information about EB as a systemic pesticide and its potential
impacts in terrestrial and freshwater ecosystems.
Pesticides such as IM and EB have gained favor because of their apparent low toxicity to mammals, including
humans. We believe this is short-sighted. Our health and quality of life depends upon the integrity of the
ecosystems in which we live. From our perspective the loss of certain insect species may seem
inconsequential; from the perspective of the larger system it can be devastating. Upsetting the delicate
balance between predator and prey, plants and pollinators, detritus and decomposers is often considered by
us to be a regrettable, but remote effect on the “lowest orders” of the animal world. In fact, it is akin to
chipping away at the foundation of our home.
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Given the potential impacts of these chemicals on our environment (and in the case of EB the gaping holes in
our knowledge regarding its potential impacts), we urge the city council to not allow the use of them on trees
in our city. While chemical treatments may provide a short-term fix to the EAB problem, we believe the city
would be better served by taking a holistic view of our environment that considers the indirect consequences
of these toxic chemicals and adopt a long-term, preventative approach through strategic management of our
forests.
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Environmental Fate and Ecological Toxicity of Chemicals Proposed for
Emerald Ash Borer Treatments
Prepared for the Maplewood Environmental and Natural Resources Commission
by commission member, Ginny Yingling. April 17, 2011.
Imidacloprid
Imidacloprid (IM) is a nicotine mimic that produces toxicity by binding to and over-stimulating certain neuron
receptors, disrupting the nervous system. It binds much more readily to these receptors in invertebrates than
vertebrates, giving it a higher margin of safety for humans. In insects, the disruption of the nervous system
results in modified feeding behavior, paralysis and subsequent death (Mullins, 1993). IM is used against a wide
variety of insect pests, including Asian longhorn beetles (maple trees), potato beetle, cockroaches, fleas on
domestic pets (Advantage®), termites, turf insects, etc. While it only moderately toxic to mammals and fish, it
is extremely toxic to non-target beneficial organisms, such as honeybees and earthworms (Zang, et al., 2000;
Luo, 1999), and important predator insects, including ladybird beetles and lacewings (Kaakeh, et al., 1996;
Mizell and Sconyers, 1992). Some studies have also shown that treatment with IM may result in infestations
by other, unwanted insects, such as spider mites (James and Price, 2002; Raupp, et al., 2004; Sclar, et al, 1998).
These infestations are promoted not only by the reduction or elimination of beneficial predator insects, but
also by increased spider mite egg production resulting from their exposure to IM (James and Price, 2002).
IM is highly water soluble and does not bind readily to soil particles (Fossen, 2006), so it may readily leach into
1
groundwater. It is quite persistent in the environment, degrading quite slowly in water (half-life = 31-46 days;
Kidd and James, 1991; Tomlin, 1997) and soil (half-life = 69 – 997 days; Sarkar, et. al., 1999; Gupta, et al., 2002;
Roberts and Hutson, 1999). However, when exposed to sunlight IM has a short (3 hour) half-life in surface
water (Moza, et al, 1998; Wamhoff, et al., 1999), so it is less likely to be found in surface waters than
groundwater. Yet, despite its rapid degradation in sunlight, investigators report detecting concentrations of
0.2, 0.4, and 1.0 parts per billion (ppb) in streams in New York, New Brunswick and Florida, respectively.
Concentrations as high as 11.9 ppb have been detected in runoff from agricultural fields in Canada (CCME,
2007). IM has been detected in the groundwater in New York at concentrations up to 6.69 ppb (US EPA, 2003).
Several IM breakdown products have been shown to be of equal or greater toxicity than the parent compound
(Nauen et al, 1998).
Despite its environmental persistence and presence in waters, very little is known about IM’s long-term
chronic and short-term “pulse” effects on non-target aquatic organisms. However, in studies by Kreutzweiser,
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A half-life is the time it takes for half of the mass of a contaminant to degrade.
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et al. (2007 and 2008), leaves from ash and maple trees treated with IM at typical field rates contained 0.8 –
1.3 and 3-11 parts per million (ppm) IM, respectively. The leaves were then added to aquatic and forest
microcosms to evaluate the effect on leaf-shredding insects. While there appeared to be no effect on the
invertebrates’ survival rates, the 1.3 ppm and higher concentrations caused significant feeding inhibition
among aquatic insects and earthworms, as well as measurable weight loss in the earthworms. IM applied
directly to the water of the aquatic microcosms, to simulate leaching from soils, was at least 10-times more
toxic to aquatic insects than the IM in the leaves, with high mortality at 0.13 ppm and significant feeding
inhibition at 0.012 ppm. Pestana, et al. (2009) found that both the abundance and biodiversity of aquatic
bottom-feeding invertebrates was reduced by exposure to IM at concentrations of 2 and 20 ppb. They also
note that IM is toxic to other aquatic insects, such as caddisflies and mayflies. Mayflies are particularly
sensitive with 50% of the mayflies dying within 24- and 96-hrs of being exposed to 2.1 and 0.65 ppb IM,
respectively. Premature maturation and emergence of mayflies, and impaired reproductive fitness, occurred
when they were exposed to pulses of IM at concentrations of as little as 0.1 ppb (Alexander, et al., 2007 and
2008).
IM rapidly moves through plant tissues after applications and can be present in detectable concentrations in
the leaves, vascular fluids (sap) and pollen. Studies have shown plants grown from seeds treated with IM can
have significant concentrations (up to 15 ppm in leaves of young seedlings, up to 13 ppb in pollen) of IM in
their sap, pollen, flowers, and leaves (Laurent and Rathahao, 2003; Rouchaud, et al, 1994; Bonmatin, et al.,
2005; Westwood, et al, 1998). As a result, many non-target insects, such as honey bees, parasitic wasps, and
predaceous ground beetles sensitive to IM may be exposed as they forage for sap, pollen and nectar or feed on
other insects that have been exposed.
Bees are particularly sensitive to IM. Pollen constitutes the only protein source for a beehive, and its
contamination can induce both contact- and oral-intoxication. Fifty percent of bees will die if they ingest just 5
2
nanograms(ng) of IM over a short period of time (acute exposure), or just 0.01 – 1 ng over a longer period of
time (chronic exposure). These values are often referred to as the LD-50, or the amount of a toxin that is a
“lethal dose” (LD) to 50% of the exposed organism (Suchail, et al, 1999). When bees forage for nectar, they
often become coated with pollen. The LD-50 for simply coming into contact with IM contaminated pollen is 24
ng of IM (Suchail, et al, 1999). Even if the use of IM is of short duration (spring applications), the exposure for
bees in chronic, as both bees and their larvae feed on the stocked contaminated pollen and nectar, especially
in the winter and early spring (Bonmatin, et al., 2005). Low doses of IM and IM-metabolites also negatively
affect honeybee foraging and learning behavior (Decourtye et al, 2003 and 2004).
Perhaps the most compelling evidence for the toxicity of systemic IM on honeybees is an online video at
http://www.youtube.com/watch?v=e8Nsn4KvjwM . In this video, researchers compare the effects on
2
A nanogram is one billionth of a gram
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honeybees of feeding them sap expressed from the blade tip of corn seedlings grown from IM-treated and
untreated seeds. The bees fed the sap from the treated seedlings died within 2 to 5 minutes.
As use of IM as a seed-dressing formulation for various crops has increased, researchers have noted a
coincidental sudden and drastic decline in honeybee populations and honey production in Europe (Colin, et al.,
2004). While a conclusive link has not been made, it is suspected that IM has played a major role in these
declines (Bonmatin, et al, 2005) and has led several individual nations (Italy, France, Germany) and the EU to
ban or phase-out the use of IM.
It is often noted that ash trees largely pollinate by airborne dispersion of their pollen, and therefore do not rely
heavily on bees for their pollination, suggesting that bee exposure to ash pollen (and any IM it may contain)
may be minimal. However, ash trees are one of the earliest flowering trees in the upper Midwest and bees
rely heavily on them as a source of food when they first begin foraging in the spring. In fact, in a PhD thesis
from Wisconsin, Severson (1978) reports that ash pollen may constitute as much as 39% of the bee’s pollen
source in mid-April.
Emamectin Benzoate
Emamectin benzoate (EB) belongs to a class of pesticides called avermectins, which disrupt the transmission of
nerve impulses, resulting in paralysis and death of the target organisms. Recent studies also suggest that EB
has the ability to induce premature molting in insects, suggesting it is also an endocrine disruptor (Bright, et
al., 2005). Avermectins are broad spectrum toxicants for nematodes and insects. EB was developed as a
lepidoptericide, so it is extremely toxic to moths and butterflies. A Canadian study found EB is also toxic to
green algae at relatively low concentrations (3.9 ppb; OPP, 2000). It also appears to be moderately toxic to
3
freshwater fish, such as bluegill, trout, and fathead minnow, with LC-50 values of 180, 174, and 194 ppb in
water, respectively (OPP, 2000). Irreversible, toxic effects on marine copepods were observed at water
concentrations as low as 0.12 ppb and significant reduction in egg production was observed at 0.158 ppb
(Willis and Ling, 2003). EB appears to be relatively non-toxic for birds and mammals (Bright, et al, 2005).
In the environment, EB tends to bind to soil or sediment particles (SPAH, 2002), making it less likely than IM to
leach into the groundwater, but more likely to be washed into surface water with runoff carrying sediment.
Studies have shown it to have a half-life in soil of 174 – 427 days (the lower the oxygen levels in the soil, the
longer EB persists). EB is very stable in water, although if exposed to sunlight it has a half-life of 1.4 – 22 days
(Bright, et al, 2005).
EB has been used as a topical (spray) treatment in a wide variety of agricultural crops such as cotton, tobacco,
cabbage, potatoes, etc. where it is used primarily to kill “chewing and sucking pests”, such as aphids,
leafhoppers, tobacco budworms, southern armyworm, potato beetle, and whiteflies. Its agricultural uses have
3
LC-50, the 50% lethal concentration, is similar to LD-50, but refers to the concentration (rather than dose) of a toxin in
water, soil, or food, at which 50% of exposed organisms will die.
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increased in recent years because it is relativelyless harmful to beneficial insect species than other
avermectins when applied as a spray (Sechser, et al., 2003; Lasota and Dybas, 1991). However, no studies
were found evaluating the effects of EB when used as a systemic pesticide.
In recent years, EB has been used to kill parasitic sea lice which infect salmon in fish farms. Studies have
indicated that the high doses found in fish feed and feces beneath the fish pens may have adverse effects on
the molting cycle and reproductive success of lobsters (Waddy, et al., 2010). This may have implications for
the development and subsequent reproduction of other crustaceans (such as freshwater crawfish), beneficial
insects, and other invertebrates, but no studies have been done to evaluate this. EB has also been detected in
blue mussels up to 100 m from the fish pens, but it does not appear to persist in them once the source has
been removed (Telfer, et al., 2006). No studies were found to have been conducted on freshwater bivalves to
determine whether they would be similarly affected if exposed to EB.
The main concern surrounding EB is the lack of information regarding how it will behave when used as a
systemic pesticide in trees (or other plants) and the general absence of information regarding its effects on
freshwater organisms.
References cited:
Alexander, AC., Culp, MN, Liber, K. and Cessna, AJ (2007) Effects of insecticide exposure on feeding inhibition
in mayflies and oligochaetes. Env. Toxicol. & Chem., 26:1726-1732.
Alexander, AC., Heard, KS, and Culp JM (2008) Emergent body size of mayfly survivors. Freshwater Biol.,
53:171-180.
Bonmatin, JM, et al. (2005) Quantification of imidacloprid uptake in maize crops. Jour. Agric. Food Chem.,
53:5336-5341.
Bright, DA and Dionne, S. (2005) Use of Emamectin Benzoate in the Canadian Finfish Aquaculture Industry: A
Review of Environmental Fate and Effects. Prepared for Environment Canada. March 2005.
Burridge, L.E., et al. (2004) Acute toxicity of emamectin benzoate (SLICE) in fish feed to American lobster,
Homarus americanus. Aquacult. Res., 35:713-722.
CCME (2007) Canadian Water Quality Guidelines: Imidacloprid. Scientific Supporting Document. Canadian
Council of Ministers of the Environment, Winnipeg.
Conlin, M.E., et al. (2004) Qunatitative analysis of the foraging activity of honeybees: relevance to the sub-
lethal effects induced by systemic insectides. Archive Environ. Contam. Toxicol., 47:387-395.
Decourtye, A., Lacassie, E. and Pham-Delegue, MH (2003) Learning performances of honeybees (Apis mellifera
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Decourtye,A., Devillers, J., Cluzeau, S., Charreton, M. and Pham-Delegue, MH (2004) Effects of imidacloprid
and deltamethrin on associative learning in honeybees under semi-field and laboratory conditions. Exotoxicol.
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Kreutzweiser, DP, Good, KP, Chartrand, DT, Scarr, TA, and Thomspon, DG (2008a) Are leaves that fall from
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Kreutzweiser, DP, Thomspon, DG, and Scarr, TA (2008b) Imidicloprid in leaves from systemically treated trees
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Kreutzweiser, et al. (2008c) Toxicity of the Systemic Insecticide, Imidacloprid, to Forest Stream Insects and
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Laurent, FM and Rathahao, E. (2003) Distribution of C imidacloprid in sunflowers (Helianthus annuus L.)
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th
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\[C\] imidacloprid in sugar-beet plants following application to pelleted sugar-beet seed. Pesti. Sci., 52(2):97-
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Zang, Y., et al. (2000) Genotoxicity of two novel pesticides for the earthworm, Eisenia foetida. Environ. Pollut.,
108:271-278.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM:DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
Ann Hutchinson, Lead Naturalist
DATE: April 23, 2018
SUBJECT:Consider Approval ofPreparing MasterPlan for Maplewood Nature Center
Introduction
The City Council will consider approval for preparing a Master Plan for Maplewood Nature
Center.
Background
Maplewood was one of the first cities in the metro area to have a city-owned Nature Center.
Built in 1978, the Visitor Center has served the community well over the past 40 years. In
addition to trails, apicnic and play area, and interpretive exhibits, a core function of the
Maplewood Nature Center is to conduct programs for school groups, other groups, and the
general public.
In the early yearsof the Nature Center, grant funding allowed for many school groups to visit the
facility. As thatfunding faded, public programofferings increased, following nature topics and
environmental issues of the day. Service learning and citizen science monitoring programs were
eventually added to the programming mix. With the advent of Maplewood’s rain garden and
open space programs 20 years ago, the naturalist’s work became more fully integrated with
other City environmental initiatives.
Maplewood Nature Center’s mission is “to enhance awareness and understandingof land,
water andwildlife resources; to empower the community to become stewards of the
environment.”This mission guides the center’s programmingand provides a framework for how
the Nature Center supportsother city goals, programs, and initiatives.
Theasset management plan prepared in 2015identified repairs and upgrades needed to keep
the building safe and functioning.In 2017, several major repairs were done includingbut not
limited to: anew roof, new siding, accessible bathrooms and kitchen area, replacing carpeting
and flooring, new furnace and ductwork, and fixingfloodingissues.
Additional improvements to the site, identified in the 2018-2022 Capital Improvement Plan,
includepreparing a Master Plan ($75,000), adding more shed storage space ($50,000),
replacing the boardwalk ($125,000), land acquisition ($300,000), and eventually new exhibits
($100,000).
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Discussion
The Parks and Recreation System Master Plan calls for maintaining the Nature Center “as the
community hub for environmental stewardshipand nature-based programming.” One ofthe
action items is to “Undertake a Master Plan to assess the condition of the existing facility,
determine future needs and appropriate location, and establish a long-term vision.”
The 2018-2022 Capital Improvement Plan allocates $50,000in 2018for a shed to provide
much-neededstorage space. It allocates $75,000 for a Nature Center Master Plan in 2020.As
staffbegan looking at optionsfor a shed earlier this year, it became evident that adding ontothe
existing shed would not be cost-effectivegiven the need to move several utilities. Siting a shed
elsewhere on site has major impacts on the Nature Centersite layout and would require
additional walkways.Staff thinks it is essentialto prepare a master plan prior to the shed and
boardwalkprojects to ensure we are making investments that serve both short-term and long-
term needs.Staff would like to begin the Master Plan this yearand postpone the shed project.
The Nature Center’s Visitor Center andsitehavea very small footprint for the type of
programming conductedandthe community use it receives.In early years typically one class of
30students would come at a time. Today, most schools want to bring two classes at a time.
Creating a NatureCenter Master Plan would be a community process, led by a consultant.It
wouldaddress both programming and facilities, including:
Review of existing programming, services provided, and visitor use
Review of existing facilities, parking, yard, site, and trails
Trendsin nature center programming and use
Visionfor the future, including conceptplan
Much in our world has changed since Maplewood Nature Center was built 40 yearsago – media
and communications, lifestyles, knowledge and interest in nature andenvironmental issues,
regulations, etc.To stay relevant and be effective we need a clear vision for Maplewood Nature
Center moving forward.
Budget Impact
The 2018-2022 Capital Improvement Plan allocates $75,000 for a Nature Center Master Plan in
2020.The CIP allocates $50,000 for a storage shedin 2018. Staff recommends switching the
scheduling of these projects tocreatethe Master Plan in 2018 and construct the shed in 2019.
Monies have been allocated inthe Park ImprovementFund for these expenses pending Council
approval.
Recommendation
Staff recommends approval of preparinga Master Plan for Maplewood NatureCenter not to
exceed $50,000. Staff further recommends the City Council authorizes staff to seek quotes and
authorizes the City Manager and Mayor to enter into contracts with consultantsfor creating the
plan.
Attachment
None
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