HomeMy WebLinkAbout2018-03-26 City Council Workshop Packet
PLEASENOTESTARTTIME
PLEASENOTESTARTTIME
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M. Monday,March 26, 2018
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.AdministrationDepartment Presentation
2.Finance DepartmentPresentation
F.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens -unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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E1
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM:Mike Funk, Assistant City Manager/HR Director
DATE:March26, 2018
SUBJECT:AdministrationDepartment Presentation
Introduction
Staff has been asked to present an overview of operations performed by the Administration
Department.
Background
The AdministrationDepartment consists of the following divisions:
•Administration
•City Clerk
•Communications
•Human Resources
The Administration Department’s mission statement is “To provide leadership for the effective
implementation of policy directions given by the Maplewood City Councilto efficiently deliver
public services”. There are currently 13.6full timeequivalentemployees (FTE’s) who carryout
the department’s mission statement. Thefollowing is a list summarizing the main service areas
of the AdministrationDepartment:
•Implement and administer city policies
•Provide executive leadership
•Manage city fiscal resources
•Strategic Priorities and Performance Measurement
•Legal services and city attorney
•Citizen outreach and communication
•Manage communications & social media
•Human Resource Administration
•Manage city workforce, training
•Elections
•Process passports
•Business Licensing
Recommendation
No formal action is required at this time.
Attachments
1.Administration Department Handout
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E2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: March 26, 2018
SUBJECT: Finance Department Presentation
Introduction
As part of the ongoing budget process, each department is giving an overview of departmental
operations. Tonight’s PowerPoint presentation will give a brief over of the Finance Department.
Background
The Finance Department consists of the following divisions:
Finance
DeputyRegistrar
The mission of the Finance Department is: “To provide quality financial services and maintain
the City’s financial health and stability; while maintaining compliance with generally accepted
accounting principles and all applicable laws, rules and regulations.”
There are currently 4.75 FTE’s in the Finance Division and 5.8 FTE’s in the Deputy Registrar Division.
The Finance Division delivers the following services:
Accounting
AccountsPayable
BudgetCoordination
Capital Assets Planning
Debt Administration
FinancialReporting
InvestmentPortfolioManagement
Long-TermFinancialPlanning
RevenueCollections
RiskManagement
Tax Compliance
TreasuryOperations
The Deputy Registrar Division delivers the following services:
Motor Vehicle Licenses and Titles
Drivers’Licenses
DNR Licenses
Recommendation
None. This is for informational purposes.
Attachments
1. PowerPoint
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March 26, 2018
Finance Department Presentation
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4.75
5.80
10.55
Registrar
C9ƭ FinanceDeputy Total
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Patricia
Melissa
Sandra
Supervisor
Charlene
Weaver,
Kris
Andrea
Pam
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Aa2
AA+
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17,729,230
19,499,230
DEBT
21,584,230
23,884,230
EXISTING
END
26,929,230
YEAR
AT
30,144,230
DEBT
34,424,230
39,482,320
OUTSTANDING
TOTAL
44,827,050
50,791,400
20182019202020212022202320242025202620272028
57,004,430
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1,214,761
1,343,072
1,547,182
DEBT
1,752,882
EXISTING
ON
2,325,486
2028
2,814,544
2018
3,008,131
LEVIES
TAX
3,673,935
SERVICE
3,928,725
DEBT
4,014,269
20182019202020212022202320242025202620272028
4,741,168
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2017
41.52%
2016Estimated
40.47%
2015Ending
Target
42.60%
Fund
Maximum
General
2014Ending
Target
46.20%
History
Minimum
2013Ending
Balance
44.17%
Ratio
Fund
2012Ending
48.51%
2011Ending
46.10%
Ending
0.00%
60.00%50.00%40.00%30.00%20.00%10.00%
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