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Home My WebLink About2018-03-19 ENR Packet AGENDA CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION Maplewood City Hall 1830 County Road B East Monday, March 19, 2018 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. February 27, 2018 5. Unfinished Business 6. New Business a. Tennis Sanitation Recycling Collection Annual Review 1) 2017 Recycling Collection Year End Report 2) 2018 Recycling Collection Work Plan b. Republic Services Trash and Yard Waste Collection Annual Review 1) 2017 Trash and Yard Waste Collection Year End Report 2) 2018 Trash and Yard Waste Collection Work Plan 7. Visitor Presentations 8. Commissioner Presentations 9. Staff Presentations a. Spring Clean Up April 21 b. All Parks Clean Up April 21 c. Maplewood Nature Center Programs 10. Adjourn 4a MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION 7:00 p.m., Tuesday, February 27, 2018 Council Chambers, City Hall 1830 County Road B East 1.CALL TO ORDER A meeting of the Environmental and Natural Resources Commission was called to order at 7:02 p.m.by ChairpersonRies. 2.ROLL CALL Keith Buttleman, CommissionerPresent Mollie Miller, CommissionerAbsent Candace Okeson, CommissionerPresent Ann Palzer, CommissionerAbsent Ted Redmond, Vice ChairAbsent Ryan Ries, ChairpersonPresent Tom Sinn, CommissionerPresent Staff Present Shann Finwall, Environmental Planner Ginny Gaynor, Natural Resources Coordinator Jon Jarosch, City Engineer 3.APPROVAL OF AGENDA Staff requested the addition of two items tothe agenda under 9. Staff Presentations. Goal Update and March ENR Meeting. Commissioner Ries moved to approve the agenda as amended. Seconded by CommissionerOkeson. Ayes – All The motion passed. 4.APPROVAL OF MINUTES CommissionerSinnmoved toapprove the January 25,2018, Environmental and Natural Resources Commission meeting minutes as submitted. Seconded by CommissionerButtleman. Ayes – Chairperson Ries, Commissioner’s Buttleman, & Sinn Abstention – Commissioner Okeson The motion passed. February 28, 2018 1 Environmental and Natural Resources Commission MeetingMinutes 4a 5. UNFINISHEDBUSINESS a.Wetland Buffer Variance for a New House at 832 McKnight Road South i.Environmental Planner, Shann Finwall gave the report on the Wetland Buffer Variance for a new house at 832 McKnight Road South and answered questions of the commission. ii.Natural Resources Coordinator, Ginny Gaynor answered questions of the commission. iii.City Engineer, Jon Jarosch answered questions of the commission. CommissionerOkesonmoved toapprove the resolution authorizing a 57-foot wetland buffer variance for 832 McKnight Road South for the construction of a new single family house. Approval is subject to the following: 1.Prior to issuance of a grading and building permit for the new single family house at 832 McKnight Road the applicants must submit: a.A tree plan which shows the location, size, and species of all significant trees located on the lot, and the trees that will be removed with the construction of the new single family house. Removal of significant trees with the construction of the single family house must comply with the City’s tree preservation ordinance and tree replacement requirements. b.Address all conditions of approval as outlined in the February 20, 2018 wetland buffer planting comments. c. A wetland buffer sign plan to be approved by City staff. The number and location of wetland buffer signs to be installed along the edge of the wetland buffer. The signs indicate that no building, grading, mowing, or cutting is permitted within the buffer. d.Address all conditions of approval as outlined in the February 22, 2018 engineering plan review. e.Address all conditions of approval as outlined in the January 16, 2018 soils report review. f.Submit a rain gutter plan to show the style and location of rain gutters to be installed on the house and attached garage to direct water away from the wetland buffer. g.Submit a cash escrow or letter of credit to cover 150 percent of estimated cost of the wetland buffer mitigation and wetland signs. Prior to release of the wetland buffer mitigation surety, the wetland buffer native plantings must be established and the wetland buffer signs must be installed. 2.Work with City staff during construction to ensure erosion control and establishment of the wetland buffer plantings are complete per the City of Maplewood requirements. b.Comprehensive Plan 2040 Natural Resources Chapter Sustainability Chapter Mississippi River Corridor Critical Area Chapter February 28, 2018 2 Environmental and Natural Resources Commission MeetingMinutes 4a i.Environmental Planner, Shann Finwall gave the report on the 3 items in the Comprehensive Plan 2040. ii.Natural Resources Coordinator, Ginny Gaynor, answered questions of the commission. Chairperson Ries requested removing 2.2 in the goals and policies section of the Sustainability Chapter. This goal states that the City will own all renewable energy credits for renewables used on City facilities. The ENR Commission discussed this and agreed that there are many opportunities for financing solar on site that could offer financial incentives for the release of the renewable energy credits permanentlyor temporarily. There are other waysto show that the City is working toward emission reductions than claiming the renewable energy credits, so the City should not lock itself into this requirement. Commissioner Buttlemanmoved torecommend approval ofthe final draft of the Natural Resources, Sustainability, and Mississippi River Corridor Critical Area Chapters of the 2040 Comprehensive Plan with the condition of removing goal number 2.2 in the Sustainability Chapter. Seconded by CommissionerSinn. Ayes – All The motion passed. 6.NEWBUSINESS None 7.VISITOR PRESENTATIONS None present. 8.COMMISSION PRESENTATIONS None 9. STAFF PRESENTATIONS a.Maplewood Nature Center Programs i.The commission jointly presented the upcoming Nature Center Programs. For more information contact the Maplewood Nature Center at (651) 249-2170. b.Goal Update – The ENR finalized theirgoals in January, staff will bring those goals back for review and to discuss implementation during the April meeting. c.March ENR Meeting – Staff will be out of town for the March ENR meeting.Chris Swanson, Environmental Specialist,will cover the ENR meeting on March 19, 2018.During the meeting the City’s trash and recycling contractors will have their annual reviews and present their annual work plans. 10.ADJOURNMENT ChairpersonRies adjourned the meeting at 8:17p.m. February 28, 2018 3 Environmental and Natural Resources Commission MeetingMinutes 6a MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:March 12, 2018 SUBJECT:Consider Approval of Tennis SanitationRecycling Collection Annual Review a.2017Recycling Year End Report b.2018Recycling Work Plan Introduction Maplewood’s contract with Tennis Sanitation, LLC, for city-wide residential recycling collection requires the contractorto have an annual recycling review with the Environmental and Natural Resources Commission and the City Council. As part of the review process, the contractor is required to submit a recycling reportfor the previous year andawork planfor the coming year. The report includes data on last year’s recycling program including quantity of recyclable materials collected, marketed, and stored; quantity of process residual disposed; log of all education tags left because of non-targeted materials set out for recycling; and log of all complaints/compliments.The work plan includesproposals for recycling system improvements. Discussion 2017Recycling Report The 2017 Recycling Report summarizes the City’s single and multi-family recycling programs (Attachment 1). Following is a comparison of the 2016and 2017 average pounds per household per month and annual net tons of materials collected: Average pounds of recycling collected per month20162017 Singlefamily54.59 lbs.53.99lbs. Multi-family13.08lbs.11.03lbs. Annual net tonsofrecycling collected Singlefamily3011.02tons2978.13tons Multi-family315.79tons268.69tons Businesses/churches30.39tons31.23tons Observations regarding the City’s recycling program in 2017: Inthe future static or smaller growth is expected in recycling weights. Most of the Twin Cities Metro area has seen this trend in recent years as residents use less paper and companies switch to lighter plastics. We are seeing more items collected, but dueto the lightweight nature of the material there is not an increased amount of weights collected. 6a In partnership with Simple Recycling, the city collected 35,687 lbs. of linens and shoes in 2017. That is a 22X increase from the previous year.The amountof material that we collected in the first year of this program is more than the 6 previous years combined. Average pounds persingle family households have decreased less than 1%since last year. The average participation rate for 2017 for single family households increased to93%. Participation is counted if a household places recyclables out at least once a month. Totalnet tons collected in multi-family unitshave decreasedby 47.1tons. At the end of 2017there were 23small businesses and churchesthat opted intothe City’s recycling program and the total weight collected from these sites have a slight increase from 2016. The 2018Composition Study reflects that a majority of therecyclablescollectedare comprised ofpaper (42.3%) and cardboard (25.4%). Maplewood’s 2017recycling residuals (items in the recycling that cannot be recycled) totaled 61.69tons, or 1.90% of recyclablescollected.This is up from 2016. There has been an increase in educational tags as people place items in the recycling cart that can’t be recycled. This practice is called wish cyclingand involves tossing questionable items in the recycling cart hoping they can somehow be recycled. Styrofoam and plastic bags are the top unrecyclable item thrown in the bins. In 2017 Tennis quit accepting plastic bags as there are no markets in the Midwest that have the resources to recycle the plastic bags – this is due to the low cost of crude oil. Review of 2017Recycling Work Plan Following is an update of items accomplished in the 2017 Recycling Work Plan: 1.Small Business and Church Outreach:At the end of 2017there were 23 small businesses and churches that opted into the City’s recycling program. A total of 62,460 pounds of recyclables were collected at these facilities. That is a slight increase from 2016.This was possible through outreach efforts by the City, Tennis, and Waste Wise, a nonprofit affiliate of the Minnesota Chamber of Commerce. 2.Expanded Recycling Education Materials toMultipleLanguages: In 2015, Tennis made translations of their recycling guide available in Spanish. Ramsey County has workedwith other counties and organizations to come up with similar recycling signage for business and multi-unitsignage that relies on symbols for distribution inthe metro area. These new educational pieces are based on images of recyclable material so it’s easier for non-Englishspeakersbetterunderstand which items are accepted in the city’s recycling program.The educational materials areavailable free of charge and along with the normal signage from Tennis, the City has worked to promote this material to businesses and multi-unit managers. 3.Education to Low and Non-Participating Residents:Tennis’ monthly reports include information on low and non-participating residents. Staff developed a short survey that will be sent out to all nonparticipating residents.After some discussion with the county and staff from other cities, staff has revamped the survey as some of the questions that were originally included have already been addressed in previous surveys in other cities. In lieu of the survey, Tennis will send out targeted educational material to non- participating residents. 6a 4.Arrange End-Market Tours:In 2016, Tennis finished construction oftheir new materials processing facility in Saint Paul Park. Their new facility is state of the art and has significantly increased theirprocessingcapacity. Tennis led city representatives on a tour of their newbuildingin late fall of 2016. 5.Increase Public Space Recycling: Tennis has provided feedback and recommendations to City staff for efficient event recycling setup. Tennishas continued th to workclosely with City staff to provide recycling carts for theJuly 4 event, visiteda number of parties during National Night Out,was in attendance for our “touch-a-truck” event, and have been attending our business engagement meetings. 6.Improvements in Routing: After some discussion during the year, Republicand Tennisdid not see a need for a change in the current route. The haulersand city staff will continue to review the possibilities for a day switch to increase the efficiencies of our collection systems. 2018 Recycling Work Plan Tennis’ 2018 Work Plan (Attachment 2)includesadditional outreach tosmall businessand church recycling, targetededucation to low and non-participating residents, market tours when available,and increasingpublic space recycling. Many of these items are continuations of what was proposed for 2017as the City’s recycling programhas accomplished most of the best practices for curbside recycling collection. Budget Impact None Recommendation Approve Tennis Sanitation’s Recycling Collection Annual Review including: a. 2017Recycling Year End Report b. 2018Recycling Work Plan Attachments 1.2017 MaplewoodRecycling Report 2. 2018 Recycling Collection Work Plan 6a ΑΏΐΖ Nbqmfxppe!Sfdzdmjoh!Sfqpsu! Greg & Willie Tennis Tennis Sanitation LLC. 1/31/2018 Prepared by: Angela Hamann 6a Index of Recycling Report ................... Page 2 ................... Page 3 ................... Page 4 Recycling Data (Multi-................... Page 5 Multi-................... Page 6 Inquiries, Linens, Cardboard, & Parks Summary..................... Page 7 Composite Study..................... Page 8 ................... Page 9 Glass Recycling Processor................... Page 10 Market Report - .................. Page 11 Additional Items................................................................ Page 12 Summary of Year-................. Page 13 Appendix of Recycling Report ................... Appendix A Recycling Report (Multi-.................... Appendix B ...................... Appendix C Monthly Multi-....................... Appendix D Monthly Single Family Report Data (Ex..................... Appendix E Educational Tags and Complaints/Compliments Log Report Educational Tags............................................................... Appendix F Compliments/Complaints.................................................... Appendix G 6a January 31, 2018 City of Maplewood Maplewood, MN 55109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi-family dwellings. Including but not limited to: inquiries, composite study information, environmental impact report, fun facts and a market report, along with a report summary. Also included is six years of comparison data to help measure the success of the recycling program. The data in this report has been utilized over the years to assist us in understanding past, present and future progress of the recycling program as well as helping us develop future strategies to enhance the recycling programs already in place. Sincerely, Greg & Willie Tennis Greg and Willie Tennis Tennis Sanitation Maplewood recycling year-end report 2017 page 2 6a RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi-family dwellings. This data includes: Net tonnage of all residential and multi-family dwellings combined Break-out of single family tonnage and set-out rates (yellow) Break-out of multi-family tonnage (blue) Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) Break-out of single family recycling materials by type and weight (yellow) and Multi-family (blue) Break-out of combined tonnages (green) Inquiries tracked per month (bottom of APPENDIX A) Also business volume, parks and cardboard are included The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compi period of time. Weights are broken out based on a composite ratio of the entire load. Maplewood recycling year-end report 2017 page 3 6a RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A (yellow)was compiled from the single family homes after taking out the multi-family weights. From this data we are able to illustrate the weight per home (in lbs.) per month. We also -out on a weekly basis. In analyzing the single family data, we are able to provide the following observations: 2017 Average lbs. per unit per month = 53.99 lbs. per month Average lbs. per household decreased 0.60 tons from last year. 2011 comparison data: Average lbs. per unit per month = 38.91 lbs. per month 2012 comparison data: Average lbs. per unit per month = 41.95 lbs. per month 2013 comparison data: Average lbs. per unit per month = 43.78 lbs. per month 2014 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2015 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2016 comparison data: Average lbs. per unit per month = 54.59 lbs. per month 2017 Annual Net total tons collected for single-family (ANTSF) was 2,978.13 tons Total tons decreased by 32.89 tons from last year. 2011 comparison data: ANTSF was 2,146.06 tons 2012 comparison data: ANTSF was 2,313.61 tons 2013 comparison data: ANTSF was 2,414.62 tons 2014 comparison data: ANTSF was 2,949.92 tons 2015 comparison data: ANTSF was 2,949.94 tons 2016 comparison data: ANTSF was 3,011.02 tons Total Participation Percentage YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG 2013 83% 80% 81% 83% 84% 84% 84% 87% 85% 84% 83% 88% 84% 2014 87% 84% 91% 93% 93% 97% 92% 92% 92% 92% 91% 92% 91% 2015 92% 91% 92% 93% 93% 93% 93% 92% 92% 92% 91% 93% 92% 2016 91% 90% 92% 92% 93% 94% 93% 93% 93% 92% 92% 92% 92% 2017 92% 90% 92% 92% 94% 95% 93% 94% 94% 93% 93% 93% 93% umbers are still similar in comparison to other Cities which we service. There are many factors that can affect this number which may include the economy and residents local buying habits. Maplewood recycling year-end report 2017 page 4 6a RECYCLING DATA (MULTI-FAMILY) The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after factoring out the multi-family weights. From this data we are able to illustrate the weight per unit (in lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi-family data, we are able to provide the following observations: 2017 Average lbs. per unit per month = 11.03 lbs. per month 2011 comparison data: Average lbs. per unit per month = 12.96 lbs. per month 2012 comparison data: Average lbs. per unit per month = 11.47 lbs. per month 2013 comparison data: Average lbs. per unit per month = 13.24 lbs. per month 2014 comparison data: Average lbs. per unit per month = 12.95 lbs. per month 2015 comparison data: Average lbs. per unit per month = 13.04 lbs. per month 2016 comparison data: Average lbs. per unit per month = 13.08 lbs. per month 2017 Annual Net total tons collected for multi-family (ANTMF) was 268.69 tons 2011 comparison data: ANTMF was 312.73 tons 2012 comparison data: ANTMF was 276.88 tons 2013 comparison data: ANTMF was 319.56 tons 2014 comparison data: ANTMF was 312.64 tons 2015 comparison data: ANTMF was 314.66 tons 2016 comparison data: ANTMF was 315.79 tons How are the weights determined for the multi-family data? On a quarterly basis we use one truck to collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into multi-family spreadsheet. See APPENDIX D for an example of this report. Maplewood recycling year-end report 2017 page 5 6a MULTI-FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi-family property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. Maplewood recycling year-end report 2017 page 6 6a INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. This year the most common calls were comprised of what additional items they could recycle. We are confident that our Customer Service Staff (CSRs) resolved all inquiries to 2017 TOTAL INQUIRIES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 42 36 28 21 34 36 24 12 9 5 5 3 255 2016 TOTAL INQUIRIES 22 29 50 65 81 90 65 55 44 53 53 55 662 2015 TOTAL INQUIRIES 11 13 32 33 13 46 59 42 44 45 36 48 422 2014 TOTAL INQUIRIES 76 76 852 150 58 78 51 51 59 47 23 31 1,552 2013 TOTAL INQUIRIES 35 14 7 14 8 10 14 11 19 44 35 22 233 2012 TOTAL INQUIRIES 39 16 24 13 22 14 19 21 30 29 23 10 260 2011 TOTAL INQUIRIES 87 64 70 38 16 16 11 15 5 5 5 12 344 LINENS AND SHOES SUMMARY Linens and shoes for the year 2017 totaling a HUGE 35,687 lbs. 2016=1,577 lbs. 2015=5,917 lbs. 2014=6,270 lbs. 2013=8,641 lbs. 2012=3,692 lbs. 2011=6,217 lbs. CARDBOARD SUMMARY Cardboard collected for 2017 from city facilities and buildings totaled 88,377 lbs. 2016=104,498 lbs. 2015=125,020 lbs. 2014=131,346 lbs. 2013=140,650 lbs. 2012=92,850 lbs. 2011=105,615 lbs. BUSINESS and PARKS WEIGHTS 2017 BUSINESSES: 62,460 lbs. CITY PARKS: 8,080 lbs 2016 BUSINESSES: 60,771 lbs CITY PARKS: 7,920 lbs 2015 BUSINESSES: 45,885 lbs CITY PARKS: 8,350 lbs 2014 BUSINESSES: 30,157 lbs CITY PARKS: 11,180 lbs 2013 BUSINESSES: 2,855 lbs CITY PARKS: 9,140 lbs Maplewood recycling year-end report 2017 page 7 6a RECYCLING COMPOSITE STUDY For the composite study we kept all loads from the entire of material and processed only Maplewood's material through our MRF. The sorting floor was cleared and the recycling was sorted into the categories (as listed below). All of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly report. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting it to fit the needs of the Residents of Maplewood. With ongoing changes in the economy, cultural and even changes in the home we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Maplewood recycling year-end report 2017 page 8 6a ENVIRONMENTAL IMPACT ANALYSIS From the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the break-out of types of recycling materials into resources saved. 6a Maplewood recycling year-end report 2017 page 9 GLASS RECYCLING PROCESSORS Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor. This is in 100% of the material into the original raw material. We are excited to announce that Strategic Materials has developed a technology that optically sorts broken glass mechanically without manual sorting. This results in minimizing the amount of glass being used for aggregate material. {ĻĻ {ƷƩğƷĻŭźĭ ağƷĻƩźğƌƭ ĻƓķƚƩƭĻƒĻƓƷ ƌĻƷƷĻƩ ĬĻƌƚǞ͵ Maplewood recycling year-end report 2016 page 10 6a MARKET REPORT 2017 was a steady year for metal and plastic commodities, but has been a rough market for cardboard and paper, which has been driven by the lower costs in crude oil and new recycling regulations. Glass market is somewhat limited because there is only one processor available to sort glass. Their newest technology sorts broken glass using computerized optical sorters and a complex but innovative blower system. 90% of the broken glass is now being processed into post-consumer food and beverage containers. The outlook for 2018 Future markets are looking like they will remain weak with slight inclines on some of the commodities. Maplewood recycling year-end report 2017 page 11 6a ADDITIONAL ITEMS RESIDUALS: 2017 Residuals (in tons) from recycling was as follows: Residuals are up from 2016 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 5.19 4.30 5.04 4.88 5.84 5.60 5.44 5.52 4.19 5.14 5.14 5.44 61.69 Tons Residuals consisted of items such as Styrofoam, foam, shoes, diapers and general garbage. LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЏʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЌБ͵ЎВ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЎʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЋВ͵ЌБ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЍʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЋВ͵ЌЏ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЌʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЍВ͵ЌЉ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЋʹ wĻƭźķǒğƌƭ ğƩĻ ķƚǞƓ Ʒƚ ЎЎ͵ЎЎ ƷƚƓƭ ŅƩƚƒ ƌğƭƷ ǤĻğƩ LƓ ĭƚƒƦğƩźƭƚƓ Ʒƚ ЋЉЊЊʹ wĻƭźķǒğƌƭ ğƩĻ ЋЏ͵ББ ƷƚƓƭ TRUCK WEIGHTS: During the 2017 Calendar - none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $2.80 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2017 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets with the exception are the milk cartons are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare type" plastics which are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2017 page 12 6a SUMMARY OF YEAR-END RECYCLING REPORT The 2017 Maplewood Year-end Recycling Report provides up-to-date information from activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute to meeting our combined goals. In the report we have illustrated the composition of recyclables, itemized volumes of recyclables from both single family and multi-family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. As we evaluate the six years of data history, we are seeing a consistent pattern of recycling volumes and good participation. All of these results point towards success through education and expansion of recycling materials. Maplewood recycling year-end report 2017 page 13 6a APPENDIX A - 2017 RECYCLING DATA SUMMARY 6a APPENDIX B - Yearly Recycling Report Mulit-Family 6a APPENDIX C - MONTHLY RECYCLING REPORT LETTER 6a APPENDIX D - MONTHLY MULTI-FAMILY REPORT APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA 6a 6a #¨³¸ ®¥ - ¯«¤¶®®£ 2¤¢¸¢«¨¦ #®««¤¢³¨® 2018 7®±ª 0« Pre¯ ±¤£ ¡¸ 4¤¨² 3 ¨³ ³¨®Ǿ ,ȁ,ȁ#ȁ 6a 2018 - ¯«¤¶®®£ 2¤¢¸¢«¨¦ 7®±ª 0« Many of these items are continuations of what was proposed for 2017 as the city’s recycling program has accomplished most of the best practices for curbside residential recycling collection. 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E.!±± ¦¤ %£-M ±ª¤³ 4®´±²Ȁ 4¤¨² ¶¨«« ¢®³¨´¤ ³® «®®ª ³ ®¯³¨®² ¥®± tour² ®¥ ¤£-¬ ±ª¤³ ±¤¢¸¢«¨¦ µ¤£®±²¥®± ³§¤ %µ¨±®¬¤³ « £ . ³´± « 2¤²®´±¢¤² #®¬¬¨²²¨® £ #¨³¸ #®´¢¨«ȁ 4§¤ ³®´±² ¶¨«« ²¯®³«¨¦§³ §®¶ ±¤¢¸¢« ¡«¤ ¬ ³¤±¨ «² ¥±®¬ - ¯«¤¶®®£Ȍ² ±¤¢¸¢«¨¦ ¯±®¦± ¬ ±¤ ¯±®¢¤²²¤£ £ ¬ £¤ ¨³® ´² ¡«¤ ¨³¤¬²ȁ F.#®³¨´¤ ³® )¢±¤ ²¤ 0´¡«¨¢ 3¯ ¢¤ 2¤¢¸¢«¨¦Ȁ 7§¤ ®¯¯®±³´¨³¨¤² ±¨²¤Ǿ 4¤¨² ¶¨«« ¯±®µ¨£¤ ±¤¢®¬¬¤£ ³¨®² £ ¥¤¤£¡ ¢ª ³® #¨³¸ ²³ ¥¥ ® ¡¤²³ ¯± ¢³¨¢¤² ¥®± ¯´¡«¨¢ ²¯ ¢¤ ±¤¢¸¢«¨¦ȁ 4§¨² ¨¢«´£¤² ¯±®µ¨£¨¦ ¥¤¤£¡ ¢ª ® recycling®¯¯®±³´¨³¨¤² ¨ #¨³¸ ¯ ±ª² £ ³ ²¯¤¢¨ « ¤µ¤³²ȁ G.)¬¯±®µ¤¬¤³² ¨ 2®´³¨¦: 4§¤ ¢¨³¸ £ ³§¤¨± µ¤£®±² § µ¤ ¡¤¤ ¶®±ª¨¦ ³® ¨¬¯±®µ¤ ±®´³¨¦ £ ¤¥¥¨¢¨¤¢¨¤² ¨ theservice £´±¨¦ ³§¤ ³¤±¬ ®¥ ³§¤ ¢®³± ¢³²ȁ 4¤¨² £ ¢¨³¸ ²³ ¥¥ ¶¨«« ±¤µ¨¤¶ ³§¤ ¯®²²¨¡¨«¨³¨¤² ¥®± £ ¸ ²¶¨³¢§ ³® ¨¢±¤ ²¤ ³§¤ ¤¥¥¨¢¨¤¢¨¤² ®¥ ®´± ¢®««¤¢³¨® ²¸²³¤¬²ȁ )¥ ³§¤±¤ ±¤ ®¯³¨®² ¥®± ±®´³¨¦ ¨¬¯±®µ¤¬¤³² 4¤¨² ¶¨«« ¶®±ª ¶¨³§ ³§¤ ¢¨³¸ ³® ¤£´¢ ³¤ ³§¤ ±¤²¨£¤³² ¶§® ¶¨«« ¡¤ ¤¥¥¤¢³¤£ ¡¸ ³§¤ ¢§ ¦¤²ȁ 2 6a Multi-family Mailer (City HallExample) 3 6a Translated Website (Spanish) 4 6b MEMORANDUM TO: Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE: March 14, 2018 SUBJECT:Consider Approval ofRepublic Services’ Annual Trash and Yard Waste Collection Review a. 2017 Trash and Yard Waste CollectionAnnualReport b. 2018 Trash and Yard Waste Collection Work Plan Introduction The City-Wide Residential Trash and Yard Waste Service Agreement between the City of Maplewood and Republic Services requiresthe contractortosubmit an Annual Report and Work Planfor review by the Environmental and Natural Resources Commission and the City Council. The Annual Report requires, at a minimum, trash cart sizes, total tons of trash/yard waste/bulky items collected, number of trash cart repairs/warranty issues, service log of residents where education tags were left, log of complaints, and number of households served. The Work Plan includesproposals for system improvements.The objectives of the review include reviewing and offering feedback on the Annual Report and Work Plan and reviewing the contractor's performance based on feedback from residents. Discussion 2017 Annual Report The 2017 Annual Report (Attachment 1) summarizes implementation strategies taken by Republic Services and the City in 2017 to improve service: Extension of Existing Trash Contract Sustainable Trash Cart Management Plan RFID Monitoring Residential Organics Collection Study Organize Tour of Landfill and Recycling Center Fall Clean Up Campaign City Hall Campus Organics Collection Program Partner with the City to Increase Waste Diversion Outreach Sharps Disposal Improvements in Routing 6b The2017 Annual Reportsummarizes materials collected in 2017 as well as households and sizes of carts participating in the City’s trash and yard waste programs.A comparison of trash and yard waste collection in 2016 and 2017 is asfollows: 2016 2017 Trash collected 8,519.31 tons 7,536.88tons Bulky items (regular schedule) 37.16 tons 1161.56tons* Bulky items (Fall Clean Up Campaign)19.83 tons Included in total numbers Yard waste collected 562.86 tons 635.18tons *Republicstarting tobe able to better track the weights for bulky items collected curbside through the program. A comparison of households participating in the trash and yard waste programs in 2016 and 2017 is as follows: 2016 2017 Single-family accounts 8,7988,861 Townhome/manufactured home accounts 144144 Permanent exemptions 264264 Walk up service 5959 Yard waste accounts 1,1451,217 2018 Annual Work Plan The 2018 Work Plan (Attachment 2) includes: 1) Continue to work on improvements to the Cart Management Plan; 2) Continueresearch on effectiveuse of the radio frequency identification (RFID)monitoringdata;3) Residential Organics Collection;4) Tour ofBridging Inc. 5) Fall Clean Up Campaign; 5)City Campus Organics Collection Program; 7) Increased Waste Diversion Outreach;8)Improvements in Routing. Budget Impact None Recommendation Approve Republic Services’ Annual Trash and Yard Waste Review including: a. 2017 Trash and Yard Waste CollectionAnnual Report b. 2018 Trash and Yard Waste Collection Work Plan Attachments 1.2017 Trash and Yard Waste Collection AnnualReport 2.2018 Trash and Yard Waste Work CollectionWorkPlan 6b CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2017 TRASH AND YARD WASTE COLLECTION ANNUAL REPORT 6b City of Maplewood and Republic Services 2017 Trash and Yard Waste Collection Annual Review Republic Services began residential trash and yard waste service in Maplewood October 1, 2012. We believe that the City and its citizens are happy with the service under this agreement and we are pleased to present the 2017 Year End Report which summarizes our efforts to improve upon the service. Extension of Existing Trash Contract: In September 2017, the City Council approved an extension of the existing trash collection contract agreement between the City of Maplewood and Republic Services for residential trash collection services. The contract was extended until December 31, 2019. Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use in the residential trash collection program. Republic manages the City’s carts as a requirement of the Trash Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste collection reports. The reports include the number and size of carts in use, in storage, or under warranty. However, a number of carts have gone unaccounted for in the report. When managing thousands of carts Maplewood Trash Cart it is expected that some carts go unaccounted for, but we have seen a higher percentage than expected to fail or go missing. In 2016, Republic worked with the City to develop a sustainable trash cart management plan. Republic, along with Otto (the City’s original cart provider) has been working to determine where the carts have gone, why there is a higher percentage failing, and how to build a better warranty processing system. In 2017, an additional 650 carts were warrantied or purchased from Otto. The city is currently accepting quotes for an additional cart order. There will need to be more purchases of carts in the next two years in order to build a cart inventory. A $.75 per cart per household fee is included on every residential bill to help cover the cost of maintaining a healthy cart inventory. RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification (RFID) tags. Per the requirements of the trash agreement, Republic purchased RFID readers and installed them in three trash trucks purchased for Maplewood’s trash service. Over the past years there have been issues with the existing RFID software and Republic has been unable to provide reliable data from the readers. In late 2015, Republic worked with Fleet Mind to upgrade the existing software so the on-board readers can now provide the data required by the contract. Republic was able to provide the 2 6b City with the first batch of RFID tag data in December 2015. As this is a new technology, and because of the harsh environment that these machines operate in, there are still questions about the reliability and accuracy of the RFID data. Part of the 2018 work plan is that Republic will continue to work with Fleet Mind and the city to better tune the software to produce accurate data. Residential Organics Collection Study:The City is partnering with Ramsey County to build a stand-alone organics drop off site to be constructed at the Maplewood Community Center. The stand-alone site was supposed to be constructed in 2017, but the cost to construct the enclosure was significantly more than originally budgeted by the county. Because of what was found with the Maplewood experience, the county recently finished up a study on the cost for constructing stand-alone organic drop off sites. In 2018, the county will be managing the site construction themselves, and we hope to get a drop off site installed sometime this summer. Organize Tour of Landfill and Recycling Center: Although all material collected in the Maplewood’s residential trash plan is hauled to the Recycling and Energy Center in Newport and processed into refused derived fuel, there is the opportunity to learn more about local waste systems. Republic brought city representatives on a tour of their recycling plant and landfill facility. A picture from the tour of Republic’s Landfill Fall Clean Up Campaign: Republic assisted the City with its fifth Fall Clean Up Campaign. The Campaign offers half-price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. Bulky items were collected at up to 50% off the normal collection price. Over the past three years, the Fall Clean Up Campaign was held the entire month of October. In 2017, 211 households had their bulky items (including appliances, electronics, mattresses, old furniture, and carpet) collected curbside in the campaign. Refer to the attached 2017 Year End Trash and Yard Waste Service Report for additional information on items collected during the Campaign. City Hall Campus Organics Collection Program: Republic is currently the hauler of organics from city facilities. They have continued to work with the City to expand and enhance the existing City Hall Campus Organics Collection Program. Republic provided feedback when issues occurred or opportunities arose. The city has been working with the YMCA to strengthen the existing organics collection program at city facilities. 3 6b Partner with the City to Increase Waste Diversion Outreach: Republic attended many business and community outreach events in 2017. They brought a truck to our “Touch-a-truck” event. Sharps Disposal:Every year, millions of people use needles and syringes to manage medical conditions at home. Maplewood recently installed a medicine drop off site at City hall. However, sharps are currently not accepted at that location. Republic offers at-home disposal solutions with medical sharps mail back kits. The City has promoted Republic’s mail-in program on the website. Improvements in Routing: The city and their vendors have been working to improve routing and efficiencies in the service during the term of the contracts. After some discussion during the year, Republic did not see a need for a change in the current route. Republic and City Manager Coleman at a city staff will continue to review the possibilities for a touch a truck event day switch to increase the efficiencies of our collection systems. If there are options for routing improvements, Republic will work with the city to educate the residents whowill be effected by the changes. Trash and Yard Waste Data: This data is included on the attached 2017 Year End Trash and Yard Waste Services Report. The report contains information on the amount of municipal solid waste, yard waste, and bulky items collected throughout the year as well as the number of households and sizes of carts participating in the City’s trash and yard waste program. Moving forward this data can be used to compare the amount of trash and yard waste collected from year to year, which is helpful in determining if the City’s waste reduction education and programs are working. In addition, the total amount of residential recycling collected by Tennis Sanitation has been included in the graph to help visualize the total residential waste stream managed. 4 6b In 2017 Republic Services collected 7,536 tons of municipal solid waste from Maplewood residential properties, which represents an 11 percent decrease since 2016. This is a good trend as our recycling rate has stayed stead for single family homes during that same period. In 2017 Republic Servicesalso collected 635.18tons of yard wasteand 1161.56tons of bulky items duringregular bulky item pick upservice. 5 6b 2018 TRASH AND YARD WASTE COLLECTION WORK PLAN Developed with the City’s TrashService Provider: 6b CITY OF MAPLEWOOD 2018 TRASH AND YARD WASTE COLLECTION WORK PLAN Republic Services proposes the following work items in 2018 which will improve on the City’s trash and yard waste collection service. Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use in the residential trash collection program. Republic manages the City’s carts as a requirement of the Trash Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste collection reports. It is expected that some carts go unaccounted for when managing thousands of carts, but the rate of loss for Maplewood’s cart is higher than expected. In 2018, Republic will continue to work with the City to follow theSustainable Trash Cart Management Plan. Republic will provide accurate up-to-date cart reports and give the City reasonable notice for the purchase of additional carts and provide documentation to the City’s cart manufacturer (Otto) to ensure the City’s cart warranty procedure is followed. The city will continue to purchase carts to replenish the inventory. RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification Devices (RFID) in the handles. The Trash Agreement required Republic to purchase RFID readers and install them in all trash trucks used in Maplewood’s trash collection service. The RFID tags were installed to allow Republic the ability to monitor cart inventory and track the time and location of cart collection. For the first years of the contract Republic experienced issues with the RFID software installed in the trucks and were not able to provide the City with reliable data from the readers. In late 2015, Republic worked with Fleet Mind to upgrade the existing software. There are still questions about the reliability of the data, but Republic services can currently provide the city with RFID data. Republic will continue to work with City staff to determine how the current information provided by the RFID readers can be used in the future. Republic will also continue to work with Fleet Mind to better tune the machines to produce accurate data. Residential Organics Collection: A study by the Minnesota Pollution Control Agency (MPCA) found that 28% to 37% of the residential waste stream was material that could be captured in an organics collection program. There are significant opportunities for waste diversion through residential organic collection but the infrastructure is currently not in place in the east metro. At this time the City is partnering with Ramsey County to build a stand-alone organics drop off site to be constructed at the Maplewood Community Center. The stand-alone site was supposed to be constructed in 2017, but the cost to construct the enclosure was significantly 2 6b more than originally budgeted by the county. Because of what was found with the Maplewood experience, the county recently finished up a study on the cost for constructing stand-alone organic drop off sites. In 2018, the county will be managing the site construction themselves, and we hope to get a drop off site installed sometime this summer. Republic will continue to monitor and explore options for curbside residential organic collection in Maplewood. If a feasible way to collect residential organics is identified, Republic will work with the City to implement a pilot curbside organics collection program. Organize Tour of Bridging Inc.: Bridging Inc., a local nonprofit organization serving the greater Twin Cities, provides donated furniture and household goods to families and individuals transitioning out of homelessness and poverty. As part of the fall clean up campaign Republic will work with the city to promote opportunities for residents to donate to reuse organizations. Republic will set up a tour of Bridging’s Roseville donation processing facility for the Environmental and Natural Resources Commission, City Council, and City staff. Fall Clean Up Campaign: For the sixth year, Republic will assist the City with our annual Fall Clean Up Campaign. The Campaign will allow residents alternative options for disposing and recycling bulky items besides driving their items to the City’s Spring Clean Up in April. For 2018, Republic will work with City staff on options for expanding the Campaign including: increased education on reducing, reusing, and recycling in addition to the bulky item collection; and increase the types of items collected. City Hall Campus Organics Collection Program: Republic will continue to work with the City to expand and enhance the existing City Hall Campus Organics Collection Program. Republic will monitor and report on the annual amount of organics collected and provide feedback when issues occur or opportunities arise. Partner with the City to Increase Waste Diversion Outreach: Republic will attend business and community outreach events when needed. This may include, but is not limited to attending the Housing and Economic Development Commission meetings, City Council meetings, and Chamber of Commerce events. Additional event opportunities include events like the “Touch- a-Truck” event and National Night Out. The City will continue to work to schedule these events with representatives from Republic. Improvements in Routing: Republic has been working to constantly improve routing and efficiencies in their service. In 2018 Republic will continue to work with staff to analyze the City’s day-specific schedule and service areas and recommend improvements if needed. 3