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HomeMy WebLinkAbout2013-12-12 HPC Packet MAPLEWOOD HERITAGE PRESERVATION COMMISSION COUNCIL CHAMBERS – CITY HALL December 12, 2013 – 7:00 PM 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a. August 8, 2013 HPC Meeting 5.New Business a.Swear in Commissioner Gilbertson b.Election of Chair and Vice-Chair 6.Visitor Presentations 7.Old Business a.Historic Context Study b.Review Ramsey County Poor House Farm Proposed Changes c.Review 2013 Goals 8.Commission Presentations a.Commissioner Creager report on state preservation conference 9.Maplewood Area Historical Society Update 10.Staff Presentations a.Signs update: Highway 36 sign, Frost Ave Bridge plaque, Frost Avenue interpretive sign b.Gladstone Area Redevelopment – brief update 11.Adjournment 4a MINUTES MAPLEWOOD HERITAGE PRESERVATION COMMISSION 7:00p.m., Thursday, August 8, 2013 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Heritage Preservation Commission was held in the City Hall Council Chambers and called to order by Chair Boulay at 7:00p.m. 2.ROLL CALL Commissioners Chairperson Peter Boulay Present Commissioner Robert Creager Present Commissioner Richard Currie Present Commissioner John Gaspar Present Commissioner Leonard Hughes Absent Commissioner Brenda Rudberg Absent Staff Natural Resources Coordinator, Ginny Gaynor Present 3.APPROVAL OF THE AGENDA Ginny Gaynor, Natural Resources Coordinator, requested to change Agenda Item 5c Election of Vice Chair to Election of Chair and Vice Chair. Commissioner Currie moved to approve the agenda as amended. Seconded by Commissioner Creager Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.June 13, 2013 HPC Meeting Commissioner Currie moved to approve the June 13, 2013 minutes. Seconded by Commissioner Creager Ayes - All The motion passed. 5.NEW BUSINESS 4a a.Election of Chair and Vice Chair Ginny Gaynor, Natural Resources Coordinator, presented information regarding the election of the Chair and Vice Chair of the Heritage Preservation Commission. Commissioner Creager moved to table to election until the next meeting. Seconded by Chair Boulay Ayes – All b.Turf Parking Lot at Prairie Farm Neighborhood Preserve Ginny Gaynor, Natural Resources Coordinator, presented the Turf Parking Lot at Prairie Farm Neighborhood Preserve and answered questions of the commission. Chair Boulay moved to support the expanded parking at the Bruentrup farm using this product. Seconded by Commissioner Currie Ayes – All 6.VISITOR PRESENTATIONS a. 7.OLD BUSINESS a.HPC Input for Maplewood Park Plan Ginny Gaynor, Natural Resources Coordinator, presented questions and gathered the commissioners input for the Maplewood Parks System Plan. b.Historic Preservation Planning Process Natural Resources Coordinator, Ginny Gaynor, reviewed the historic planning process and answered questions of the commission. 8.COMMISSION PRESENTATIONS a.Commissioner Comments from CAMP training, July 18-19, Red Wing 9.STAFF PRESENTATIONS a.Statewide Historic Preservation Conference, September 12 – 13, Lanesboro Ginny Gaynor, Natural Resources Coordinator, presented information to the commission regarding the Statewide Historic Preservation Conference. b.Possible Cancellation of September 12, 2013 Meeting Ginny Gaynor, Natural Resources Coordinator, discussed the possibility of the cancellation of the September Heritage Preservation Commission. c.Historic Aerials on Ramsey County GIS 4a Ginny Gaynor, Natural Resources Coordinator, demonstrated to the commission how to access historical aerial photos on the Ramsey County GIS System. d.Legacy Grant for Historic Context Study was Submitted 10.ADJOURNMENT Commissioner Creager moved to adjourn the meeting. Seconded by Commissioner Currie Ayes – All The meeting was adjourned at 8:20PM. Next meeting is September 12, 2013. 5b MEMORANDUM TO: Heritage Preservation Commission FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison RE: Election of Chair and Vice-Chair DATE: December 2, 2013for December 12, 2013 Meeting The Heritage PreservationCommission (HPC) ordinance requires that the chairperson and the vice-chairperson be elected by the commission at the first meeting in May of each year from among the members of the commission. The chairperson shall be responsible for calling and presiding over all meetings and shall be entitled to an equal vote with other members of the commission. If the chairperson is unable to attend a meeting, the vice-chairperson shall conductthe meeting. A chair and vice-chair were not appointed in May 2013. Peter Boulayhas continued to serveas chair. A vice-chair was never appointed after commissioner Lu Aurelius, who was vice-chair, resigned from the commission in early 2013. RECOMMENDATION The Commission should nominate and elect a chairperson and vice chairperson to serve through April 2014. 7a MEMORANDUM TO:Heritage Preservation Commission FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Liaison DATE:December 2, 2013 for December 12, 2013 Meeting RE:HistoricContext Study INTRODUCTION Maplewood hasreceived a grant to conduct an historic context study. City Council will consider awarding the project to Thomas R. Zahn and Associatesat the December 9, 2013 City Council meeting. At the December Heritage Preservation Commission (HPC) meeting, commissioners will discuss the contextstudy. BACKGROUND Earlier this year, theHPC approved submitting a grant to conduct a historic context study. This type of study organizes history based on cultural themes and their geographical and chronological limits. For example, one historic context for the state of Minnesota is “Early Agriculture and River Settlement (1840- 1870). The context study is a framework for evaluating the relative significance of cultural resources. Rather than concentrating on individual properties, it focuses on broad themes that the city can use to organize and evaluate resources. The contexts established create a foundation for future preservation planning and projects. Commissioner Rudberg worked with staff to submitagrant proposal and Maplewood has beenawarded a $9500 grantto conduct thehistoric context study. The funds for this grant are provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. Staff requested proposals from four historical consultants and receivedproposals from Thomas R. Zahn and Associates and Summit Envirosolutions, Inc. Both firms are well-qualified, their proposals were for the full $9500 grant, and their proposals met the city’s requirements. Staff has recommended to city council that the project be awarded to Thomas R. Zahn and Associates(see Attachment 1). Thomas R. Zahn and Associates has conducted more city-wide historic context studies than Summit Envirosolutions, Inc. In addition, the sample report submitted by Thomas R. Zahn and Associates was written and formatted to be of educational value to the public and the State Historic Preservation Office has indicated it is an excellent model context study. On December 9, 2013,City Council will award the contractfor the context study.At the December 12, 2013 HPC meeting, staff will update the commission on council’s decision. If Thomas R. Zahn and Associates is approved, Mr. Zahn will attend theDecember HPC meetingto discuss the project. RECOMMENDATION No action needed. Attachment 1: Proposal from Thomas R. Zahn & Associates 7a, Attachment 1 Z!!!!U IPNBT!S/!\[BIO!'!B TTPDJBUFT!MMD!!!!Y Q SPQPTBM GPS! D POTVMUBOU!T FSWJDFT D SFBUJPO!PG!B!I JTUPSJD!D POUFYU!T UVEZ GPS!UIF!D JUZ!PG!N BQMFXPPE-!N JOOFTPUB Q SPKFDU!Q SPQPTBM! !U IPNBT!S/!\[BIO!'!B TTPDJBUFT!MMD D JUZ!PG!N BQMFXPPE! ! Sfrvftu!gps!Qspqptbm-!Djuz!pg!Nbqmfxppe-!Ijtupsjd!Dpoufyu!Tuvez<! !%!:-611/ Uipnbt!S/!\[bio Tvcnjuufe!Up; Wjshjojb!Hbzops-!Obuvsbm!Sftpvsdft!Dppsejobups 2 7a, Attachment 1 J OUSPEVDUJPO! B TTPDJBUFT Uif!B TTPDJBUFT S!U IPNBT!S!\[BIO!'!B TTPDJBUFT“! 7a, Attachment 1 X PSL!Q MBO!! B TTPDJBUFT D POUFYUVBM!S FTFBSDI!E FTJHO!E FWFMPQNFOU! B TTPDJBUFT Uif!B TTPDJBUFT B TTPDJBUFT B TTPDJBUFT B TTPDJBUFT B TTPDJBUFT! Djuz!pg!Xbtfdb!Ijtupsjd!Dpoufyu!Tuvez Dpoufyu!3˜Uif! Sbjmspbe D POUFYUVBM!E FWFMPQNFOU!BOE!B OBMZTJT! D POUFYUVBM!BOE!Q MBOOJOH!Q SPDFTT!S FGJOFNFOU! E FMJWFSBCMFT B TTPDJBUFT B TTPDJBUFT! 7a, Attachment 1 Q SPKFDU!C VEHFU! ! !!% !!%! !!%! !!!%!! UPUBM!CVEHFU;!!!%!!:-611/11 Q SPQPTFE!Q BZNFOU!T DIFEVMF! Tfswjdf!0Qspevdu!Bnpvou! ! UPUBM;!!%!!:-611/11! 7a, Attachment 1 Q SPQPTFE!Q SPKFDU!U JNFMJOF! City Meetings + + HPC/MAHS Meetings ++++ Research Design Development Development and Analysis Contextual Refinement Draft Submission + Draft Study Review Study Submission/Recommendations + Context Study Presentation ++ Progress Reports + + ++ April MarchMayJuneJulySeptember DecemberJanuaryFebruaryAugust S FGFSFODFT! Qbvm!Wphfm Ljncfsmz!Kpiotpo Lfwjo!Sjohxbme-!BJDQ C JE!Q SJODJQBM! 7a, Attachment 1 U IPNBT!S/!\[BIO!!Q SJODJQBM U IPNBT!S/!\[BIO!'!B TTPDJBUFT U IPNBT!S/!\[BIO!'!B TTPDJBUFT-! B TTPDJBUFT U IPNBT!S/!\[BIO!'!B TTPDJBUFT B TTPDJBUFT B TTPDJBUFT 7a, Attachment 1 C FUIBOZ!H MBEIJMM!Q SJODJQBM!B TTPDJBUF U IPNBT! S/!\[BIO!'!B TTPDJBUFT O PWFNCFS!3124! U IPNBT!S/!\[BIO!'!B TTPDJBUFT !B TTPDJBUFT B TTPDJBUFT! Q FH!S FJMMZ!S FTFBSDI-!F EJUJOH!B TTPDJBUF S FTFBSDI!B TTPDJBUF B TTPDJBUFT Q SPKFDU!B TTPDJBU f! 8 7a, Attachment 1 Z!U IPNBT!S/!\[BIO!'!B TTPDJBUFT!T FMFDUFE!Q SPKFDUT!Y I JTUPSJD!D POUFYU!T UVEJFT!JO!N JOOFTPUB I JTUPSJD!S FTPVSDF!T VSWFZT Uxjo!Djujft!TPT"!)Tbwf!Pvuepps!Tdvmquvsf"*!Tvswfz Njooftpub!TPT"!Tvswfz O BUJPOBM!S FHJTUFS!O PNJOBUJPOT 9 7a, Attachment 1 E FUFSNJOBUJPOT!PG!F MJHJCJMJUZ!UP!UIF!O BUJPOBM!S FHJTUFS M PDBM!I FSJUBHF!Q SFTFSWBUJPO!O PNJOBUJPOT 7a, Attachment 1 E FTJHO!H VJEFMJOFT G PSU!T OFMMJOH!V QQFS!BOE!M PXFS!Q PTU!Q SPKFDUT Q SFTFOUBUJPOT!BOE!X PSLTIPQT 21 7b MEMORANDUM TO: Heritage Preservation Commission FROM:Ginny Gaynor, Natural Resources Coordinator / HPC Staff Liaison SUBJECT:Approval ofthe Ramsey County Fair Board’s Plan to Improve the Barn Ventilation DATE: December 2, 2013 for December 12, 2013 Commission Meeting INTRODUCTION The Ramsey County Fair Board is planning to improve the ventilation of the County Barn at 2020 White Bear Avenue (Ramsey County Poor Farm Barn).At the May 2013 Heritage Preservation Commission (HPC) meeting, commissioners reviewed plans and approved the indoor fan but requested additional information on the exterior fans. At the December 2013 meeting, commissioners will review the revised plan. BACKGROUND The Ramsey County Poor House Barn is on the National Register of HistoricPlaces.The barn and its surrounding grounds serve as the location of the Ramsey County Fair in mid-July each year. The barn is used for exhibit space during the fair and the rest of the year is used for 4-H and youth activities, including during the warm summer months. There is very poor air circulation in this space, which makes it uncomfortable for people using or visiting the building. The Fair Board has received a legacy grant from the Department of Agricultureto improve the ventilation in the loft. In May 2013, the HPC reviewed the initial plan and approved the interior fans but requested more information about the exterior fans. The Commission was concerned about the impacts to the exterior of the building. Since that meeting, the Fair Board has redesigned the projectto eliminate the exterior fans and just use interior fans. Therevised plan is to mount four 16-foot overhead Rite Hite fans within the loftof the barn. Each fan weighs 284 pounds.The fans would be supported by new 4x8 headers spanning between the existing building trusses.Engineering consultants TKDA conducted a structural study of the barn for the Fair Board and concluded the building structure can accommodate the fans.TKDA’s letter and information on the Rite Hite product are attached (Attachment 1). Maplewood staff Ginny Gaynor and David Fisher (Building Official)havereviewed the plan and concluded it meets historical preservation standards. In Fall 2013, the Fair Board submitted the revised planto the State Historic Preservation Office (SHPO) for review.SHPO approved the project. Their November5, 2013 letterto Jodie Grabarski representing the Fair Board includes the following language: “We have reviewed the information you submitted regarding the installation ofoverhead ceiling fans in the interior of the barn and find that the work as proposed meets the \[Secretary of the Interiors Standards for Rehabilitation\] andshould have no adverse effect on the Ramsey County Poor Farm Barn. 7b RECOMMENDATION Staff recommends approval ofthe Ramsey County Fair Board’s plan to improve the barn ventilation. Attachment 1: Letter and plans from TKDA 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7b, Attachment 1 7c MEMORANDUM TO:Heritage Preservation Commission FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Liasion DATE:December 2, 2013 for December 12, 2013 Meeting RE:2013 Commission Goals At theDecember Heritage Preservation Commission Meetings, commissioners will review the status of 2013 goals.Staff will use commissioner comments to prepare a draft annual report for the January 2014 meeting. 2013HPC Goals 1.Continue all necessary measures for the Certified Local Government (CLG) status by maintaining a historical site survey and providing all the documentation required to the Minnesota State Historic Preservation Office. 2.Review at least one project and submit it to the City Council and the Minnesota State Historic Preservation Office for the Local or National Historical Register. 3.Submit a nomination to the city council for the Maplewood Heritage Award for 2012. “The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our city’s past or strengthened the preservation of Maplewood history.” 4.Submit a proclamation to the city council for as award for business as a Heritage Award. 5.Continue to identify and recognize historic families. 6.Continue to identify and recognize the history of geographic features such as lakes, etc. 7.Continue to provide and add links to the city website from the Maplewood Area Historical Society, Minnesota State Historical Society and other public websites. 8.Have a guest speaker from a historical site give historical presentation to the commission. 9.Continue to identify books, articles and media about Maplewood. Work with the Maplewood Library to provide the books, articles and media to the public. 10.Review photos of demolished buildings throughout the year and make it part of the HPC’s annual report. 11.Continue to promote, collaborate and work with the Maplewood Area Historical Society. 12.Write and obtain a grant for the context study. RECOMMENDATION No action required.