HomeMy WebLinkAbout2014-02-13 HPC Packet
MAPLEWOOD HERITAGE PRESERVATION COMMISSION
COUNCIL CHAMBERS – CITY HALL
February 13, 2014 – 7:00 PM
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes
a.January 9, 2014 HPC Meeting
5.New Business
a.2013 Demolition Report
b.Maplewood Heritage Award Nomination for 2013
6.Old Business
a.2014 Goals
b.2014 Project Assignments
c.Historic Context Study
7.Visitor Presentations
8.Maplewood Area Historical Society Update
9.Commission Presentations
10.Staff Presentations
a.Council Liaison
b.Electronic Commission Packets
11.Adjournment
4a
MINUTES
MAPLEWOOD HERITAGE PRESERVATION COMMISSION
7:00p.m., Thursday, January 9, 2014
Council Chambers, City Hall
1.CALL TO ORDER
A meeting of the Heritage Preservation Commission was held in the City Hall Council Chambers and
called to order by Chair Boulay at 7:03p.m.
2.ROLL CALL
Commissioners
Chairperson Peter Boulay Present
Commissioner Robert Creager Present
Commissioner Richard Currie Present
Commissioner John Gaspar Present
Commissioner Frank Gilbertson Present
Commissioner Leonard Hughes Absent
Commissioner Brenda Rudberg Present
Staff
Natural Resources Coordinator, Ginny Gaynor Present
3.APPROVAL OF THE AGENDA
Commissioner Currie moved to approve the agenda.
Seconded by Commissioner Creager Ayes – All
The motion passed.
4.APPROVAL OF MINUTES
a.December 12, 2013 HPC Meeting
Commissioner Currie moved to approve the December 12, 2013 minutes.
Seconded by Commissioner Gaspar Ayes – All
The motion passed.
5.NEW BUSINESS
a.2013 Draft Annual Report
Thursday, January 9, 2014
Heritage Preservation Commission Meeting Minutes
4a
Ginny Gaynor, Natural Resources Coordinator, discussed the 2013 Draft Annual Report
and answered questions of the commission. The commission requested that staff add
the demolition building report and staff liaison changes to the annual report.
Commissioner Currie moved to approve the HPC 2013 Draft Annual Report as amended.
Seconded by Commissioner Gaspar Ayes – All
The motion passed.
b.2014 Goals
Ginny Gaynor, Natural Resources Coordinator, discussed the 2014 goals with the
commission. Staff will prepare a draft of 2014 goals for review at the 2014 February
meeting of the Heritage Preservation Commission.
6.OLD BUSINESS
a.Historic Context Study
i.MAHS Archives – Bob Jensen
Bob Jensen, President of the Maplewood Area Historical Society, reviewed
materials archived at the Maplewood Area Historical Society.
ii.Historic Buildings Inventory – Pete Boulay
Chair Boulay provided background on the historic properties survey and
discussed it with the commission.
iii.Completed Questionnaires
Commissioners discussed the completed questionnaires.
7.VISITOR PRESENTATIONS
a.Ron Cockriel, 943 Century Avenue N
i.Mr. Cockriel discussed the development Veterans Park and the Fish Creek Area
with the commission.
8.MAPLEWOOD AREA HISTORICAL SOCIETY UPDATE
Bob Jensen, President of the Maplewood Area Historical Society, presented an update of the
Maplewood Area Historical Society.
9.COMMISSION PRESENTATIONS
a.
10.STAFF PRESENTATIONS
a.Commission Terms Ending in 2014
Thursday, January 9, 2014
Heritage Preservation Commission Meeting Minutes
4a
Ginny Gaynor, Natural Resources Coordinator, updated the commission on the
commission terms ending in 2014.
b.Annual Conference, September 17 – 20, in conjunction with American Association for
State and Local History
Ginny Gaynor, Natural Resources Coordinator, discussed interest in attending the
annual conference with the commission.
11.ADJOURNMENT
Commissioner Currie moved to adjourn the meeting.
Seconded by Commissioner Gilbertson Ayes – All
The motion passed.
The meeting was adjourned at 9:05PM.
Next meeting is February 13, 2014.
Thursday, January 9, 2014
Heritage Preservation Commission Meeting Minutes
5a
MEMORANDUM
TO:Heritage Preservation Commission
FROM:David Fisher, Building Official
DATE:January 31, 2014
SUBJECT:2013 Demolition Report
Introduction
The Heritage Preservation Commission (HPC) has requestedphotos of buildingdemolitionsor
sites at yearend. This request was made by the HPC to help provide a record of the buildings
or sitesthat weredemolishedand provide comments of theirhistorical significance in the city.
Discussion
Listed below are demolished building from 2013:
- 2009Arcade St – House
- 2010 Clarence St – House
- 797 Belmont LN – House
- 2292County Rd D E – House
- 345 Lewis St - House
- 954 Bartelmy LN - House
Recommendation
Review,comment and accept the HPC demolition report for 2013.
Attachments
1.2009 Arcade St –Photo
2. 2010 Clarence St – Photos 1
3. 2010 Clarence St – Photos 2
4.797 Belmont LN - Photo
5.2292 County Rd D E - Photo 1
6.2292 County Rd D E - Photo 2
7.345 Lewis St - Photo
8.954 Bartelmy LN - Photo 1
9. 954 Bartelmy LN –Photo 2
10. List of demo permits issued
5a, attachment 1
5a, attachment 2
5a, attachment 3
5a, attachment 4
5a, attachment 5
5a, attachment 6
5a, attachment 7
5a, attachment 8
5a, attachment 9
5a, attachment 10
5b
MEMORANDUM
TO:Heritage Preservation Commission
FROM:Ginny Gaynor, Natural Resources Coordinator
DATE:February 6, 2014
SUBJECT:Maplewood Heritage AwardNominationfor 2013
Introduction
The Maplewood Heritage Award is an annual award recognizing an individual who has
positively influenced our City’s past or significantly contributed tothe preservation of
Maplewood history. In 2013the Heritage Preservation Commission nominated and
selected Ann Fosburghfor the 2012 Maplewood Heritage Award.
Discussion
The Heritage Preservation Commission(HPC)shallnominate a person for the annual
Maplewood Heritage Award2012.This recommendation will be submitted tothe City
Council. Listed below are the names that were on the ballot for 2012 (not including Ann
Fosburgh), along with new suggestions that staff received from commissioners:
Lois BehmWilliam Ceil Little
Peter BoulayArlene Morgen
Leo Capeder Caroline Peterson
Lorraine Fischer Wally Wakefield
Bob JensenPaul Yocum
Don Kortis
Because there are so many nominees, staff suggests the commission takes two votes.
The first vote would include all nominees; the second vote would just include the three
nominees that received the most votes.
Recommendation
Nominate a person for the annual Maplewood Heritage Award for 2013.
6a
MEMORANDUM
TO: Heritage Preservation Commission
FROM:Ginny Gaynor, Natural Resources Coordinator
DATE: February 6, 2014
SUBJECT:2014 HPC Goals
Introduction
At the January 2014 Heritage Preservation Commission meeting, commissioners drafted goals
for 2014. Commissioners will review and finalizegoals.
Discussion
A draft of the HPC’s 2014 goals is provided below. This draft reflects the HPC’s January
discussion except: 1) one goal was added, and 2)two goals suggested are noton the list.
These are addressed below and require further discussion.
1.Preserve the old city council minutes.Chair Boulay requested that we add this as a
2014 goal. This goal would include copying the council minutes that are not yet
available on the city website (all minutes are onlineexcept those from 1957-1969) and
ensuring the original minutes are properly preserved. Maplewood’s City Clerk would
work closely with the HPCon this goal.
2.Begin planning celebration of Maplewood’s 60th anniversary, which will take place in
2017.Staff recommends postponing this goal to 2016. The City had a major
celebration for its50th anniversary. The City’s 60th anniversary celebration will be
smaller in scope than that of the 50th (25th, 50th, 75th etc. are our large scale
celebrations). Staff suggests that one year to plan the anniversary celebrationshould be
sufficient.
3.Seek having Maplewood host the 2017 State Historic Preservation Conference. It is a
huge undertaking to host a conference of this caliber, even when a well-established
organization such as the State Historic Preservation Office is the lead agency.City staff
does not have the time to provide the support that would be required forthis goal. The
city has preservation mandates to meet as a Certified Local Governmentand tofulfill
requirements set out inour ordinance and 2030 Comprehensive Plan. At this point in
time, staff needstofocuson the preliminary steps of preservation planning
recommended by the State Historic Preservation Office. When the city is further along in
its preservation planning, designations, and interpretation, we may be in a position to
consider a goal such as this.
6a
2014 DRAFT HPC Goals
1.Continue all necessary measures for the Certified Local Government (CLG) status by
maintaining a historical site survey and providing all the documentation required to the
Minnesota State Historic Preservation Office.
2.Complete Historic Context Study.
3.Develop criteria for local designations, identify site to designate, and begin process for
designation of that site.
4.Submit a nomination to the city council for the Maplewood Heritage Award for 2013.
5.Submit a recommendationto the city council to have a Heritage Award for businesses.
6.Write and obtain a grant for preservation planning.
7.Write a grant to continue archeological investigation at Fish Creek.
8.Ensure proper preservation ofthe city council minutesand public access to copies of the
minutes.
9.Review photos of demolished buildings throughout the year and make it part of the HPC’s
annual report.
10.Have a guest speaker from a historical site give historical presentation to the commission.
11.Continue to identify and recognize historic families.
12.Continue to identify and recognize the history of geographic features such as lakes, etc.
13.Continue to provide and add links to the city website from the Maplewood Area Historical
Society,Minnesota State Historical Society and other public websites.
14.Continue to identify books, articles and media about Maplewood. Work with the Maplewood
Library to provide the books, articles and media to the public.
15.Continue to promote, collaborate and work with the Maplewood Area Historical Society.
MAHS 2014 Public Events
Saturday, January 11 Holiday Tea
Saturday, February 15 Sweetheart Dinner
Friday, March 7 Card Party
Sunday, April 13 Pancake Breakfast
Saturday, April 26 Spring Cleanup
Saturday, May 31 Spring Tea
Sunday, June 22 Dairy Day
Sunday, July 20 Vintage Vehicles and BBQ
6a
Saturday, August 23 Johnny Appleseed Day
Saturday, September 27Barn Dance with maybe a Farmers Threshing Meal
beforehand
Friday, October 17 Halloween Hoedown @ Maplewood Community Center
Friday, November 21 Card Party
Saturday, December 6 Breakfast with Santa and Open House
Wednesday, December 10 Member’s Potluck supper
Recommendation
Commissioners shall finalize 2014 goals.
6b
MEMORANDUM
TO: Heritage Preservation Commission
FROM:Ginny Gaynor, Natural Resources Coordinator
DATE: February 6, 2014
SUBJECT:2014 HPC Project Schedule
Introduction
At the February 2014 Heritage Preservation Commissionmeeting, commissioners will develop a
schedule and project assignments to accomplish the proposed 2014 goals.
Discussion
The worksheet below lists HPC 2014 goals and suggests some activities and deadlines. Staff
recommends that the Commissiondesignates subcommittees for a few of the goals(see
worksheet). Maplewood’sCommission Handbook includes the following policy and guidelines
on subcommittees:
“Commissions may, from time to time, form subcommittees to focus on specific issues
and make the work of the group more efficient. Subcommittees are useful when an issue
needs to be studied in detail or when outside expertise is needed. The work and
recommendations of subcommittees must always come back to the full commission for
approval in a public meeting.
The subcommittee may not be composed of a quorum of the members of that board,
commission, or committee.Subcommittee meetings for continuing or “standing”
subcommittees are not considered public meetings forpurposes of the Minnesota Open
Meeting Law. However, the City Council generally encourages the practice ofgiving
notice of such meetings and keeping them open to the public as practicable.
Subcommittee Guidelines:
• Clearly define the purpose.
• Set deadlines for reports and establish sunset provisions.
• Limit the number of members.
• Involve all sides of the issue.
• Appoint a chairperson.
• Require meeting agendas, minutes, and periodic reports.
• Enforce sunset provisions.”
6b
2014 HPCProject Schedule Worksheet
GoalProposed DatesStaff/Commissioners
1.Continue all necessary measures for the Annual report: due OctStaff –with support as
Certified Local Government (CLG) status needed
by maintaining a historical site survey
and providing all the documentation
required to the Minnesota State Historic
Preservation Office.
2.Complete Historic Context Study.Aug-CompletionAllHPC members
3.Develop criteria for local designations, -develop criteria 1.Ginny Gaynor
identify site to designate, and begin - present to commission 2.
process for designation of that site. - Select site3.
- develop supporting
documentation
- make recommendation to
council
4.Submit a nomination to the city council Feb-nominations / voteAll, at HPC meeting
for the Maplewood Heritage Award for Mar - submit to council
2013. Mar/Apr - present award
5.Submit a recommendationto the city -present purpose of award 1.
council to have Heritage Awardfor and criteriato HPC2.
businesses. - make recommendation to
council
6.Write and obtain a grant for preservation Sept-meet1.Ginny Gaynor
planning.Oct - HPC reviews concept2.
Nov - Submit grant
7.Write a grant to continue archeological July-meetwith an1.Ginny Gaynor
investigation at Fish Creek.archeologist2.Bob Jensen
Oct - HPC reviews concept3.County rep
Dec - submit grant4.
5.
8.Preserve the city council minutes.-Meet with staff to 1.Pete Boulay
discuss issues2.Ginny Gaynor
- Present to HPC
-
9.Review photos of demolished buildings OngoingStaff presentation
throughout the year and make it part of
the HPC’s annual report.
10.Have a guest speaker from a historical
site give historical presentation to the
commission.
11.Continue to identify and recognize
historic families.
12.Continue to identify and recognize the
history of geographic features such as
lakes, etc.
6b
13.Continue to provide and add links to the
city website from the Maplewood Area
Historical Society, Minnesota State
Historical Society and other public
websites.
14.Continue to identify books, articles and
media about Maplewood. Work with the
Maplewood Library to provide the books,
articles and media to the public.
15.Continue to promote, collaborate and 2014: context study, Fish Creek
work with the Maplewood Area Historical grant
Society.
Recommendation
Discuss project schedule, activities, and assignments.
6c
MEMORANDUM
TO: Heritage Preservation Commission
FROM: Ginny Gaynor, Natural Resources Coordinator
DATE: February 6, 2014
SUBJECT:HistoricContext Study
Introduction
Maplewood hashired consultant Thomas R. Zahn and Associatesto conduct a Historic Context Study.
At the FebruaryHeritage Preservation Commission (HPC) meeting, commissionerswillreview
preliminary contexts and provide input.
Background
Maplewood received a grant from theArts and CulturalHeritage Fundto conduct a Historic Context
Study. This type of study organizes history based on cultural themes and their geographical and
chronological limits. Itis a framework for evaluating the relative significance of cultural resources.
Rather than concentrating on individual properties, it focuses on broad themes that the city can use to
organize and evaluate resources. The contexts established create a foundation for future preservation
planning and projects.
The following meetings have been held in conjunctionwith the context study:
December 2013HPC meeting – Consultant Thomas Zahn explained the process, scheduled, and
reviewed a sample context study
December 2013 --staff and Bob Jensen from Maplewood Area Historical Society met with
consultants
January 2014 HPC meeting – commissioners provided input on Maplewood History which was
forwarded to consultants
Discussion
Consultant Thomas Zahn and his associate Bethany Gladhillhave drafted a list of preliminarycontexts
for Maplewood (Attachment 1), along with several questions that will be addressed as the project moves
forward. At the February meeting, Ms. Gladhill will discuss the preliminary contexts and gather input
from commissioners.
Recommendation
Provide input for the historic context study.
Attachments
1.Preliminary contexts andquestions from consultant
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