HomeMy WebLinkAbout2011-01-19 PRC Packet
AGENDA
CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION MEETING
Wednesday, January 19 2011
7:00pm
Council Chambers - Maplewood City Hall
1830 County Road B East
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
5.Visitor Presentations
a. Phalen-Keller Master Plan (Bryan Murphy)
6. Unfinished Business
a. Goodrich Park Master Plan
b. Western Hills Area Street Improvement
7. New Business
a. Re-Establishment of the Parks and Recreation Department
b. Maplewood/North Saint Paul Joint Powers Agreement
c. Park and Recreation Commission Vacancy
d. Election of Officers
e. Upgrade to Goodrich Fencing
8. Staff Presentations
a. Spring Park Clean-up
b. 2011 Goal Setting Session
c. Recycling In The Parks
d. Update on Parks Budget
e. Update on Park Hours Ordinance
9. Commissioner Comments
10. Adjourn – (9:30 p.m.) Next meeting – February 16, 2011
CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION MEETING
Meeting Minutes
Wednesday, November 17, 2010
7:00 p.m.
COUNCIL CHAMBERS – MAPLEWOOD CITY HALL
1830 COUNTY ROAD B EAST
1. CALL TO ORDER
Chair Roman indicated there was a quorum and called the meeting to order.
2. ROLL CALL
Commissioners
Commissioner Craig Brannon, present
Commissioner Don Christianson, absent
Commissioner Peter Fischer, present
Commissioner Dan Maas, present
Commissioner Mary Mackey, present
Commissioner Carolyn Peterson, present
Chair Bruce Roman, present
Commissioner Therese Sonnek, present
Commissioner Kim Schmidt, absent
Staff
Recreation Supervisor, Jim Taylor, present
Recreation Supervisor, Audra Robbins, absent
Parks and Recreation Director, DuWayne Konewko, absent
3. APPROVAL OF THE AGENDA
Jim Taylor, Recreation Supervisor, requested to add Item D, December Meeting, under New Business.
Commissioner Sonnek requested to add Item E, Gating in the Parks, under New Business.
Commissioner Brannon moved to approve the agenda.
Seconded by Commissioner Fischer. Ayes: All
The motion passed.
4. APPROVAL OF MINUTES
a. October 20, 2010
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Commissioner Fischer moved to approve the October 20, 2010 Parks & Recreation minutes as
submitted.
Seconded by Commissioner Roman. Ayes: All
Abstain: Brannon, Mackey, Peterson
The motion passed.
5. VISITER PRESENTATIONS
a. Community Gardens
Oakley Biesanz, Naturalist, updated and informed the commission of the final stages of the Community
Gardens. Additionally, she talked about future plans for the Community Gardens.
6. UNFINISHED BUSINESS
a. Postponement of Dog Park
Jim Taylor, presented the item and discussed with the commission.
Commissioner Sonnek moved to continue the search for a dog park in all of Maplewood.
Seconded by Commissioner Fischer. Ayes: All
The motion passed.
7. NEW BUSINESS
a. Parks Hours Discussion
Jim Taylor, Recreation Manager, presented the item and discussed the current Park Hours Ordinance.
Commissioner Fischer moved to recommend that the Maplewood Parks Hours Ordinance be changed to
5:00am – 10:00pm.
Seconded by Commissioner Maas. Ayes: All
The motion passed.
b.Ramsey County Active Living
The commission discussed the Ramsey County Active Living Program.
c.Park and Open Space Zoning
Jim Taylor presented the item to the commission and discussed with the commission.
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Commissioner Fischer moved to recommend that the City Council make the change of inserting “and
City of Saint Paul park properties” to be incorporated in the map for the zoning.
Seconded by Commissioner Brannon. Ayes: All
The motion passed.
d.December Meeting
Jim Taylor presented the item to the commission.
Commissioner Sonnek moved to cancel the December 15, 2010 Parks and Recreation Commission
meeting.
Seconded by Commissioner Maas. Ayes: All
The motion passed.
e.Gating in the Parks
Commissioner Sonnek discussed her concerns with certain parks being gated.
8. STAFF PRESENTATIONS
a.Goodrich Park Master Plan
Jim Taylor, Recreation Manager, updated the commission and answered questions of the commission.
b.Joy Park Buckthorn Removal
Jim Taylor, Recreation Manager, updated the commission and answered questions of the commission.
c.Joy Park Phase II
Jim Taylor, Recreation Manager, updated the commission and answered questions of the commission.
d.Beaver Creek Preserve Restoration
Jim Taylor, Recreation Manager, updated the commission and answered questions of the commission.
9. COMMISSIONER COMMENTS
Commissioner Sonnek noted that it would be helpful to have extra signage that possibly lists the statute
at the Gateway Trail crossing at English and Frost informing vehicles to slow down for pedestrians.
Commissioner Peterson inquired on the North Saint Paul and Maplewood Recreation merge.
Commissioner Mackey submitted her resignation as a Parks and Recreation Commission member.
Commissioner Maas mentioned the lack of lighting in the tunnel at Kennard and hopes that it could soon
be addressed.
Commissioner Fischer suggested that we explore the option of working with the City of Saint Paul to
expand our trail easements with Furness Way.
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Commissioner Roman requested that the commissioners have another tour of the community center.
Additionally, he suggested that an official sign be put up in Legacy Sculpture Park, noting that it is a
Maplewood City park.
10. ADJOURNMENT
Commissioner Brannon moved to adjourn the meeting.
Seconded by Commissioner Maas. Ayes: All
The meeting adjourned at 9:01p.m.
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Agenda Item 6a
Agenda Item 6a
Agenda Item 6b
PARKS AND RECREATION COMMISSION REPORT
TO: DuWayne Konewko, Director of Parks and Recreation
FROM:Steve Kummer, Civil Engineer II
SUBJECT:Western Hills Area Street Improvement, City Project 10-14
Public Improvements Benefitting and Affecting Western Hills Park
DATE: January 10, 2010
INTRODUCTION
On December 13, 2010, the Maplewood Public Works Department received authorization from the City
Council to proceed with design on the Western Hills Area Street Improvements. Generally, the area of
proposed street improvement is bounded by Roselawn Avenue to the north, I-35E to the east, Larpenteur
Avenue to the south, and Rice Street on the west (see attached map). The feasibility study document for
the project is available for viewing in the office of the City Engineer.
The general nature of the improvement project will include water main and sanitary sewer upgrades,
installing a new storm water management system (storm drains, piping and ponding), and reconstruction of
all street with new concrete curb and gutter with new asphalt surface.
Western Hills Park is adjacent to the neighborhood to be reconstructed. Several residential streets end at
the park. Staff is proposing several design features as part of the neighborhood improvement that will
enhance Western Hills Park.
DISCUSSION
Summer Avenue and the north and south branches of Adolphus Street end at Western Hills Park (refer to
Exhibit 1). Staff proposes no modifications to the existing street grid affecting the Park. However, staff is
proposing the following improvement adjacent to these streets:
Placement of “hammerhead” turnarounds at the ends of Summer Avenue and Adolphus Street to
facilitate efficient street maintenance (Exhibit 2).
Placement of parking stalls within the turnarounds. This is response to several comments that staff
has received from residents on Summer Avenue and Adolphus Street. Staff proposes adding 3
stalls at the end of Summer Avenue and 2 stalls at the northerly dead end of Adolphus Street
(Exhibit 2). Placement of the stalls at the end of Summer Avenue will require rerouting a section of
trail around the improvement.
Expansion of the existing 9-stall parking lot at the south end of the park to 23 stalls (Exhibits 2 and
3). Staff is analyzing the feasibility installing a pervious surface for this new lot.
In addition to the parking and street end treatments, staff is proposing to increase visibility and access to
the park through installing a sidewalk along Adolphus Street connecting to Larpenteur Avenue and
conducting selective tree clearing within the Mn/DOT pond south of the park (Exhibit 3). Staff continutes to
work with the owners of Champps, the old Sinclair site and Adolphus Apartments properties for a street
design that will work with their access needs, provide more greenery and provide more visibility. Staff will
also work with the Park and Recreation Commission on advertising the park at Larpenteur Avenue.
Drainage
Western Hills Park currently accepts the runoff from about a 28-acre portion of the Western Hills
Neighborhood to the west. There is storm piping that runs through the park and several catch basin
structures for capturing runoff coming through the park area.
Staff proposes the following drainage features to facilitate storm water management throughout the
neighborhood and adequate drainage in the park:
Rain Garden installation in the northwest corner of the park to facilitate drainage from both
Adolphus Street and Summer Avenue (Exhibit 2).
Rain Garden installation south of the tennis court and north of the new 23-stall parking lot (Exhibits
2 and 3). Staff is proposing to daylight a storm sewer that currently traverses the southwest corner
of the park. Staff proposes to divert runoff from Onacrest Court and Onacrest Curve for treatment.
Underground storm water treatment devices in neighborhood streets intended to reduce the rate
and volume of flows into the park.
Pervious pavements, including a pervious 23-stall parking lot on the north end of Adolphus Street
and a pervious walkway along Adolphus Street connecting to Larpenteur Avenue.
IMPACTS
Staff believes that the proposed improvements will benefit the park with minimal impact on present or
future park use or redevelopment. Impacts on the park are as follows:
The Adolphus Street and Summer Avenue end treatments will require some grade match-in along
the slope leading to the bottom of the open-play area. The trail will also require realignment, but will
present an opportunity for upgrades to Americans with Disabilities Act standards.
The proposed rain garden placements are intended for relatively remote areas of the park. The
northwestern garden (Exhibit 2) will be constructed within a lightly wooded area. The southwestern
garden placement (Exhibit 3) will require no tree clearing and will be constructed in a lightly used
area of the park south of the tennis court. Both proposed gardens are in relatively remote areas of
the park with little or no long-term impact on present or future park use (see attached photos).
The parking lot and street elevations on the south end of the park will increase 2-3 feet to facilitate
proper drainage. This grade-change will better serve the park by providing flatter graded access to
the trail system and park amenities.
RECOMMENDATION
Staff requests discussion and feedback on the proposed design as presented. Staff recommends that the
Commission make a motion with a positive vote providing direction to staff on the proposed design
elements as well as anything else that may arise during discussion.
Attachments:
1. Project Location Map
2. Exhibit 1
3. Exhibit 2
4. Exhibit 3
5. Photos
1
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AgendaItem6bΑAttachment5
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: James Antonen, City Manager
FROM:DuWayne Konewko, Parks and Recreation Director
SUBJECT: Maplewood/North Saint Paul Joint Powers Agreement
DATE: December 6, 2010
INTRODUCTION
The City of Maplewood and the City of North St. Paul are pleased to announce a new
proposed partnership of their Parks and Recreation Department. Proposed start date,
dependant on Council approval of attached Joint Powers Agreement (JPA) is January 1,
2011. The City of North Saint Paul approved the JPA at their November 16, 2010 City
Council meeting. The duration of the JPA is four years.
This new collaboration will provide both communities with an exciting opportunity to
experience enhanced recreation programs for participants of all ages from preschool
aged children to seniors. As a result of this partnership, residents will soon see
expanding youth and sports leagues, fitness seminars, and citywide special events.
New health and community wellness initiatives and more sports association
partnerships will result as well.Together, Maplewood and North St. Paul will incorporate
more cost-effective marketing that will bring the Parks & Recreation Department to a
whole new level. Staff is recommending that Council approve the JPA between
Maplewood and the City of North Saint Paul.
Under the Joint Powers Agreement with North Saint Paul, staff will be administrating
their adult softball leagues. The administration of these leagues will bring in additional
revenue to our overall operating budget.In addition to the financial gain for
administering these programs it will give our leagues an opportunity to do some
crossover games and improve upon the leagues we have built in the City of Maplewood.
With the addition of all of the North Saint Paul fields in our permitting control it opens up
many more places for the residents of both Maplewood and North Saint Paul to play.
This collaborative effort will also strengthen our relationship with the North Saint Paul
Athletic Association and the School District. Staff is hopeful that additional opportunities
will emerge from this partnership.
Maplewood Parks and Recreation will continue to staff the swimming beach at Silver
Lake and the warming houses at Hause and Northwood Parks in North Saint Paul. This
will help to streamline costs and services and keep open facilities that would otherwise
be closed to Maplewood and North Saint Paul Residents. Special Events such as
Concerts in the Park, Movie Nights, 5K Runs, The Annual Park Spring Cleanup, etc. will
be enhanced by community participation from both cities. Maplewood’s Adult Volleyball
program will also gain valuable gym space at the North Saint Paul Community Center
for our leagues to use. Our current Adult Open Volleyball Program at Edgerton
Community Gym is so popular that we have had to turn people away each week. Staff
plans to add an additional Adult Open Volleyball Night in North Saint Paul to meet this
need.
The JPA will include offering a Group Fitness Program at the North Saint Paul
Community Center (NSPCC). Since group fitness is not included in current North Saint
Paul memberships, this program will generate an additional revenue source for
Maplewood Parks and Recreation. Beginning January 2, the MCC fitness team will be
offering 22 classes at the NSPCC facility. These classes will include six innovative
formats (Boot Camp, Yoga, Kickboxing, Strength, Core Training, and Pilates), five
senior formats (Yoga Light, Forever Fit, Senior Strength, Stability Sculpt,
Stretch/Balance) and the opportunity for North Saint Paul members to visit the MCC and
take a Spinning Class two nights a week. Class fees will be paid by purchasing a punch
pass, with class costs ranging from $2.50 - $4.00 per class for seniors and $4.50 -
$8.00 per class for community center members/non-members. The classes will be
taught by MCC instructors and managed as “one program” with MCC Group Fitness by
MCC Management to save on coordinating and overhead costs. The MCC offers over
70 fitness classes per week that North Saint Paul members will be able to attend by
purchasing an MCC Pass card. North Saint Paul members will also have an opportunity
to participate in all fitness programs offered at the MCC at the member rate.
The MCC fitness team will also be offering personal training at the NSPCC. Although
the MCC trainers will be providing complimentary orientations for new North Saint Paul
members (as they do at the MCC) all fees for training sessions will be receipted into the
Maplewood Parks and Recreation operating budget. NSPCC does not have a Massage
Center but beginning January 2nd North Saint Paul members will be able to enjoy the
many benefits of therapeutic massage at the MCC at the member rate. This should
enhance not only the sales of individual massages but participation in the 3 Month
Massage Membership program.
This partnership will also allow both facilities to join forces and share the cost in bringing
community wellness events to Maplewood, North St. Paul and surrounding
communities.
RECOMMENDATION
Staff recommends that the City Council approve the Joint Powers Agreement with the City of
North Saint Paul to provide recreation program services for a period of four years beginning
January 1, 2011 and ending on December 31, 2014.
Attachment:
1. Joint Powers Agreement between the City of North Saint Paul and Maplewood for Recreation Programming Services
JOINT POWERS AGREEMENT
BETWEEN THE CITY OF NORTH SAINT PAUL
AND THE CITY OF MAPLEWOOD
FOR RECREATION PROGRAMMING
THIS AGREEMENT, made and entered into on the ____ day of
_________, 2010, by and between the CITY of NORTH SAINT PAUL (NSP), and
the City of Maplewood (“MAPLEWOOD”) both of which are governmental
subdivisions of the State of Minnesota located in the County of Ramsey.
PURPOSE
1. NSP has heretofore planned and executed various recreational programs
for the benefit of its residents, including but not limited to adult and youth
athletic programming, after-school programs, and certain fitness and
community wellness programs at the North Saint Paul Community Center.
2. NSP is desirous of having MAPLEWOOD develop, coordinate, and
implement the programming and execution of all such recreation
programming currently being offered by NSP.
3. Minnesota Statutes, Section 471.59, provides that two or more
governmental units, by agreement entered into through action of their
governing bodies, may jointly or cooperatively exercise any power
common to the contracting parties or any similar powers, including those
which are the same except for the territorial limits within which they are
exercised.
AGREEMENT
Now, therefore, in consideration of the mutual undertakings herein
expressed, the NSP and MAPLEWOOD, agree as follows:
4. That MAPLEWOOD shall provide the following services:
a. MAPLEWOOD will plan, coordinate and execute all recreation
programming for NSP in conjunction with the programming it
currently provides for it residents, including but not limited to: adult
and youth sports, after-school programming and certain fitness and
community wellness programs at the North Saint Paul Community
Center.
b. MAPLEWOOD shall provide staff to facilitate the programming it
provides at its cost and acknowledges that any employees shall be
the exclusive responsibility of MAPLEWOOD.
c. The parties acknowledge that the oversight for and management of
lifeguard activities at Silver Lake Beach require additional
discussions prior to operation and that the specific terms and
agreements will be completed between staff of NSP and
MAPLEWOOD on an annual basis.
d. Except as to the NSP payments set forth in paragraph 5 hereunder,
Maplewood agrees to indemnify and hold harmless NSP, its
officers, agents, attorneys and employees from any liability, claims,
damages, cost, judgments, and expenses including attorney’s fees
resulting directly or indirectly from an act or omission with respect
to the implementation of this Agreement.
5. That NSP will provide the following services:
a. NSP hereby agrees to provide MAPLEWOOD with an annual fee of
$75,000.00, payable in four (4) quarterly payments of $ 18750.00
under the following terms:
1. The first payment shall be made to MAPLEWOOD no later than
March 31 of each year.
2. The second payment shall be made to MAPLEWOOD no later than
June 30 of each year.
3. The third payment shall be made to MAPLEWOOD no later than
September 30 of each year.
4. The fourth payment shall be made to MAPLEWOOD no later than
December 31 of each year.
b. NSP agrees to indemnify and hold harmless MAPLEWOOD, its
officers, agents, attorneys and employees from any liability, claims,
damages, cost, judgments, and expenses including attorney’s fees
resulting directly or indirectly from an act or omission with respect
to the implementation of this Agreement or the suitability, design,
usual maintenance, and operations of the facilities provided by and
maintained by NSP and its agents. NSP represents that said
facilities are suitable for their operation.
c. All policies of insurance shall require that the issuer notify
MAPLEWOOD at least thirty (30) days prior to the effective date of
any policy cancellation, modification, or non-renewal.
d. NSP agrees to comply with the Minnesota Data Practices Act and
all other State and Federal laws relating to data privacy or
confidentiality. NSP will immediately report to MAPLEWOOD any
requests from third parties for information relating to this
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Agreement. NSP agrees to promptly respond to inquiries from
MAPLEWOOD concerning data requests. NSP agrees to hold
MAPLEWOOD, its officers, agents, attorneys, department heads,
and employees harmless from any claims resulting from NSP’s
unlawful disclosure or use of any data protected under State or
Federal laws.
6. This Agreement will remain in effect for four (4) years unless properly
terminated earlier for breach by one of the parties.
7. Nothing in this Agreement shall be construed to create a master/servant
relationship nor is this Agreement intended to create a partnership. Upon
breach of any term of this agreement, the non-breaching party shall send
written notice of the breach to the breaching party. The breaching party
shall have 10 days to cure the breach, or provide evidence satisfactory to
the non-breaching party that remedial procedures are being implemented
to cure the breach, and reimburse the non-breaching party for any and all
costs associated with the breach including attorney’s fees. Failure to cure
shall constitute grounds for termination of this agreement. Further costs
incurred due to the uncured breach shall constitute “damages” payable by
the breaching party. For purposes of providing notice regarding a breach
or for any other reason related to this Agreement, the parties shall provide
notice:
For MAPLEWOOD to:
1830 East County Rd. B
Maplewood, MN 55109
For NSP to:
2400 Margaret Street
North Saint Paul, MN 55109
IN WITNESS WHEREOF, NSP and MAPLEWOOD have caused this
Agreement to be executed on their behalf by their proper officers, Council and
Board.
CITY OF NORTH SAINT PAUL CITY OF MAPLEWOOD
By: ______________________ By: ____________________
Mayor Mayor
By: __________________________ By: ___________________
Wally Wysopal, City Manager James Antonen, City Manager
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Agenda Item 7c
AGENDA REPORT
TO:
Parks and Recreation Commission
FROM: Jim Taylor, Recreation Program Supervisor
SUBJECT: Parks and Recreation Commission Vacancy
DATE: January 13, 2011
INTRODUCTION
At the November Parks and Recreation Commission meeting there was a resignation from
Commissioner Mary Mackey. This resignation has created a vacancy in the commission.
Below you will find the schedule for filling that vacancy:
February 1 – Term Expiration Notices Sent, post on Website
Mid February – Submit Article to Maplewood Review
March 1 – Maplewood Monthly Article Published
March 18 – Application Deadline
March 21-25 – Schedule Interviews
April 4 – Interviews with Council
April 11 – Appointments during regular meeting
April 12 – Appointment Letters sent out
DISCUSSION
Staff would like the commission to discuss the possibility of posting this vacancy with the priority
of finding a community wellness or public health professional. Community wellness and public
health is one of the main focus areas the Parks and Recreation Department is pursuing in 2011
and beyond. Staff feels that having a professional in this field will give the Commission some
expertise in this area to advise City Staff and the City Council on how to pursue the goal of
having a healthier community.
RECOMMENDATION
Staff recommends that we move forward to fill the vacancy on the Parks and Recreation
Commission and encourage residents with knowledge in Community Wellness and/or Public
Health to apply.
Agenda Item 7e
AGENDA REPORT
TO:
FROM:
SUBJECT:Upgrade to Goodrich Fencing (Backstop Field #1)
DATE:
INTRODUCTION
BACKGROUND
DISCUSSION
RECOMMENDATION